HomeMy WebLinkAbout1998.01.12_Sales Tax Watchdog MinutesO SALES TAX WATCHDOG COMMITTEE
City of Owasso
January 12, 1998
The Owasso Sales Tax Watchdog Committee met in regular session on Monday, January 12,
1998 at 7:00 p.m. in the Owasso Community Center per Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 5:00 p.m. on Wednesday, January 7, 1998.
ITEM 1: CALL TO ORDER
Chairman Michael Philippi called the meeting to order at 7:05 p.m.
ITEM 2: ROLL CALL
MEMBERS PRESENT: Murray Adams, John Groth, Steve Holleman, Tom Kimball,
Harold Merrill, Willard Mills, Michael Philippi, Dan Siemens,
John Stieger, Vicki Tapp, Pat Woods
MEMBERS ABSENT: Steve Baggett, Billie Fulbright, Glenna Gay
STAFF PRESENT: Rodney Ray, Marcia Boutwell, Sherry Bishop, Robert Carr,
QDwayne Henderson, Tim Rooney
ITEM 3: REQUEST APPROVAL OF MINUTES OF July 14, 1997 REGULAR
MEETING.
Mr Groth moved, seconded by Mr Siemens, to approve the minutes as written. Motion
carried 11 -0.
Mr Ray introduced new members - Mr Adams, representing recreation groups, and Mr Mills,
citizen -at- large. He also introduced staff member Dwayne Henderson, who will be project
manager for the bond issue projects.
ITEM 4: PRESENTATION AND DISCUSSION OF FINANCIAL REPORTS.
Ms Bishop presented the committee with updated reports on the capital improvement fund
projects, as well as sales tax reports. All items on the original list have been completed and
have appeared on two reports, and have been dropped from the progress report according to
stated policy.
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January 12, 1998
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ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
MANNER AND FORMAT BY WHICH THE COMMITTEE WILL REVIEW
PROJECTS AUTHORIZED BY THE VOTERS AS A PART OF THE
OCTOBER 14TH CAPITAL IMPROVEMENTS BOND ISSUE ELECTION.
Ms Bishop discussed reporting format. She suggested that there be two project status summary
reports - one for the capital improvement fund projects as they appear now and one for the bond
issue projects. The quarterly report will contain two sections as it has in the past. One section
will contain the projects approved by the bond issue, with these projects staying on the report
until all have been completed. The other section will contain the projects to be funded from
excess funds, with each of these projects dropped from the report when it has been accepted by
the committee and appeared on two successive reports. Mr Ray explained that engineering and
architectural services for all projects will be awarded to one firm based on a request for quotes.
Mr Henderson distributed a preliminary project schedule for the bond issue projects and he and
Mr Carr briefly discussed the schedule.
ITEM 6: DISCUSSION AND APPROPRIATE ACTION RELATING TO THE NUMBER
• OF MEETINGS TO BE HELD BY THE COMMITTEE EACH YEAR.
Mr Philippi said that he thought it might be necessary to hold more than two meetings during
the year with the addition of the bond issue projects. Following discussion, the Chair tabled this
item to the July meeting, at which time it will be discussed again. At that time staff will be
better able to tell when the committee may begin to see the completion of some of the projects.
ITEM 7: GENERAL DISCUSSION OF PROJECTS & PROGRESS REPORT
Mr Ray reported on the progress of current and projected projects. There has not been a lot of
activity on the projects. Mr Rooney said that a contract has been awarded for the construction
of a restroom at the sports park and work has begun on that project.
ITEM 8: CONSIDERATION & APPROVAL OF PROGRESS REPORT FOR PUBLIC
DISTRIBUTION
The Committee discussed Progress Report No 30 for the period ending December 31, 1997.
Mr Siemens moved, seconded by Mr Holleman, to approve Progress Report No 30. Motion
carried 11 -0.
ITEM 9: UNFINISHED BUSINESS
None.
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January 12, 1998
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ITEM 10: NEW BUSINESS
None.
ITEM 11: ADJOURNMENT
With no further business to come before the Committee, Mr Kimball moved for adjournment.
Motion was seconded by Mr Philippi and the meeting adjourned at 8:35 p.m.
Marci outwell, Secr tary
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Michael Philippi, Cha erson