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HomeMy WebLinkAbout2000.07.10_Sales Tax Watchdog Minutes® SALES TAX WATCHDOG COMMITTEE City of Owasso July 10, 2000 The Owasso Sales Tax Watchdog Committee met in regular session on Monday, July 10 at 7:00 p.m. in the Owasso Community Center per Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 8:00 a.m. on Thursday, July 6, 2000. ITEM 1: CALL TO ORDER Chairman Michael Philippi called the meeting to order at 7:02 p.m. ITEM 2: ROLL CALL MEMBERS PRESENT: Murray Adams, Danny Ewing, Glenna Gay (in at 7:09), John Groth, Steve Holleman, Pam Holt, Tom Kimball (in at 7:16), Michael Philippi, John Stieger, Vicki Tapp, Pat Woods MEMBERS ABSENT: Willard Mills O STAFF PRESENT: Larry Mitchell, Tim Rooney, Sherry Bishop, Marcia Boutwell, Robert Carr ITEM 3: REQUEST APPROVAL OF MINUTES OF JANUARY 10, 2000 REGULAR MEETING. Mr Groth moved, seconded by Mr Philippi, to approve the minutes as written. Motion carried 9 -0. ITEM 4: INTRODUCTION OF NEW MEMBERS. Chairman Philippi introduced newly appointed members Danny Ewing and Pam Holt, both representing the Retail Sales area. It was pointed out that David Johnson, who was also recently appointed to represent Financial Institutions, is no longer in the community. Ms Boutwell will get his written resignation so that a new member can be appointed. ITEM 5: ACCEPTANCE OF RESIGNATION OF DAN SIEMENS. Dan Siemens, who has represented the area of education since the inception of the committee, has accepted a position in another state and has submitted his written resignation from the committee. Ms Tapp moved, seconded by Mr Ewing, to accept the resignation of Dan Siemens. Motion carried 10 -0. co ITEM 4: PRESENTATION AND DISCUSSION OF FINANCIAL REPORTS. Ms Bishop presented and discussed the capital improvement fund projects and the sales tax reports, answering questions and explaining the various projects. ® Sales Tax Watchdog Committee July 10, 2000 Page 2 ITEM 7: GENERAL DISCUSSION OF PROJECTS & PROGRESS REPORT Mr Carr provided the committee with a written report on the status of the bond projects, and briefly discussed those projects. The 86' Street (Cedar to Main) project was discussed at length. Members questioned why the project has not been progressing. Mr Carr said that there is a problem with the survey, which has not yet been resolved. Also, ODOT must approve the design of the project and that final approval cannot be given until the survey problem is resolved and the remaining easements obtained. Consensus was that the committee should take a stand on the project if progress has not been made by the next meeting. ITEM 8: REQUEST APPROVAL OF COMPLETION REPORT A. COMMUNITY CENTER RE -ROOF AND CARPET The original scope of this project was the re- roofing of the community center and the installation of new carpeting. Because there are funds remaining and some other improvements that could be made, the committee discussed tabling this item. Mr Kimball moved, seconded by Mr Ewing, to table approval of the Completion Report until the next meeting. Q ITEM 9: CONSIDERATION AND APPROVAL OF PROGRESS REPORT FOR PUBLIC DISTRIBUTION The Committee discussed the Progress Report for the period ending June 30, 2000. Ms Tapp moved, seconded by Mr Kimball, to approve the Progress Report. Motion carried 11 -0. ITEM 10: DISCUSSION AND APPROPRIATE ACTION RELATING TO THE NUMBER OF MEETINGS TO BE HELD BY THE COMMITTEE EACH YEAR. The Committee discussed having more than two meetings per year since activity on the projects is picking up. Consensus was that two meetings per year are still adequate, with special meetings being called if necessary. No action was taken by the Committee on this item. The Chairman called for a special meeting to be held on Monday, October 9, 2000 at 7:00 p.m. ITEM 11: NEW BUSINESS Tim Rooney introduced City Manager Larry Mitchell. Mr Kimball suggested adding a column to the Progress Report showing a projected completion date on projects. This was discussed at length, with the consensus that showing a completion date on projects that have been given a notice to proceed would be acceptable, but to not show the projected completion date for those projects that have not been awarded. �01 © Sales Tax Watchdog Committee July 10, 2000 Page 3 ITEM 12: ADJOURNMENT With no further business to come before the Committee, Ms Tapp moved for adjournment. Motion was seconded by Ms Holt, and the meeting adjourned at 8:30 p.m. Marcia Boutwell, Secretary v E* Michael Philippi, Ch irperson