HomeMy WebLinkAbout2001.01.08_Sales Tax Watchdog MinutesSALES TAX WATCHDOG COMMITTEE
City of Owasso
January 8, 2001
The Owasso Sales Tax Watchdog Committee met in special session on Monday, January 8, 2001
at 7:00 p.m. in the Owasso Community Center per Notice of Public Meeting and Agenda posted on
the City Hall bulletin board at 8:00 a.m. on Thursday, January 4, 2001.
ITEM 1: CALL TO ORDER'
Chairman Michael Philippi called the meeting to order at 7:00 p.m.
ITEM 2: INTRODUCTION OF NEW MEMBERS
Committee members introduced themselves to the two new members of the committee, Donnie
Johns and Rayma Harchar.
ITEM 3: ROLL CALL
MEMBERS PRESENT: Murray Adams, Danny Ewing, Glenna Gay, John Groth, Rayma Harchar
(in at 7:05), Steve Holleman, Pam Holt, Donnie Johns, Tom Kimball,
Willard Mills, Michael Philippi, Vicki Tapp, Pat Woods
a MEMBERS ABSENT: John Stieger
STAFF PRESENT: Sherry Bishop, Marcia Boutwell, Tim Rooney, Phil Lutz
ITEM 4: REQUEST APPROVAL OF MINUTES OF OCTOBER 9, 2000 SPECIAL MEETING.
Mr Ewing moved, seconded by Ms Gay, to approve the minutes as written. Motion carried 12 -0.
ITEM 5: DISCUSSION OF COMMITTEE CRITERIA & POLICIES
Mr Philippi said that this item was placed on the agenda as an orientation for the new members of
the committee. There were no questions regarding the criteria & policies.
ITEM 6: PRESENTATION AND DISCUSSION OF FINANCIAL REPORTS.
Ms Bishop discussed the financial reports. Items discussed included projects in the bond projects
fund. She also discussed expenditures in the Capital Improvements Fund projects. There was a
question regarding the firearms range. Ms Bishop explained that the project had been dropped from
funding the funds remaining in the original budget reallocated to other projects. At this time there
are no plans to continue with that project. Sales tax collections and the restricted use of one percent
of the tax were also discussed. Mr Ewing asked that the committee be provided with a comparison
of taxes collected with those collected last year at the same time.
Sales Tax Watchdog Committee
January 8, 2001
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ITEM 7: GENERAL DISCUSSION OF PROJECTS & PROGRESS REPORT
Mr Lutz gave a detailed status report from the bond project fund, as well as from the capital
improvements fund. There was a lengthy discussion relative to the 86h& Main intersection project,
the traffic signals on 96' St near Owasso Market, and the 761'' & Highway 169 intersection projects.
Mr Groth asked about the construction of sidewalks as apart of the N Main St project. A grant has
been received for that purpose.
ITEM 8: REQUEST APPROVAL OF COMPLETION REPORT
A. NORTH MAIN STREET REHABILITATION PROJECT
B. COMMUNITY CENTER RENOVATION
The North Main Street Rehabilitation Project was completed in December 2000 and accepted by the
City Council on December 19, 2000. The project consisted of milling & overlaying the existing
pavement surface on N Main St between First & Eleventh Streets. A contract was awarded to
Horizon Construction Co in the amount of $84,709.31 for the milling & drainage work. One change
order was issued, and the final amount was $109,217.45. The overlay work was performed by Tulsa
county under an interlocal agreement, with materials furnished by the City. The Community Center
Renovation project consisted of re- roofing the Community Center and carpet replacement. The re-
10 roofing project was a bond project and was completed in March 2000 as a cost of $76,941.43.
$35,000 in CDBG funds was received for carpet replacement and that project was completed in April
2000. This completion report was placed on the July 2000 Watchdog agenda, but committee
members tabled approval of the report until the next regular meeting of the committee. because some
of the CDBG funds remained and were to be used for window replacement. However, since this
portion of the project comes from grant funds and not bond funds, it is appropriate to approve that
portion of the project completed with bond funds. Ms Gay moved, seconded by Ms Tapp, to
approve the two completion reports. Motion carried 13 -0.
ITEM 9: CONSIDERATION AND APPROVAL OF PROGRESS REPORT FOR PUBLIC
DISTRIBUTION.
The Committee discussed the Progress Report for the period ending December 31, 2000. A question
was raised regarding the Firearms Range. It was suggested that the bid and construction portions
of that project be listed as N (not applicable) since there are no longer funds for the project. Mr
Philippi moved, seconded by Mr Mills, to approve the Progress Report with the suggested change.
Motion carried 13 -0. It was suggested that a newspaper article might accompany the progress report
explaining the status of the traffic signals at 96"' St N & Highway 169.
ITEM 10: NEW BUSINESS
O The status of the 66' St N closing was discussed, as well as the design for the 76' St N & Highway
169 intersection. A question was also raised concerning traffic congestion in the vicinity of the high
school.
Sales Tax Watchdog Committee
January 8, 2001
Page 3
ITEM 11: ADJOURNMENT
With no further business to come before the committee, Mr Mills moved for adjournment. Motion
was seconded by Mr Kimball and the meeting adjourned at 8:10 p.m.
A AO:. ) (Q, = 'O"Of
Marci Boutwell, Secr tary
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Michael Philippi, Chai rson