HomeMy WebLinkAbout2004.07.26_Sales Tax Watchdog MinutesOWASSO SALES TAX WATCHDOG COMMITTEE
MINUTES OF REGULAR MEETING
Monday, July 26, 2004
The Owasso Sales Tax Watchdog Committee met in a regular meeting on Monday, July 26, 2004
in the Council Chambers of the Old Central Building, 109 N. Birch, per the Notice of Public
Meeting and Agenda posted on the City Hall bulletin board at 5:00 PM on Tuesday, July 20,
2004.
ITEM 1: CALL TO ORDER.
Mr. Ray called the meeting to order at 7:10 PM.
ITEM 2: ROLL CALL
PRESENT
Terry Azamber
Pam Holt
DJ Gall
Steve Mowery
David Boggs
Donna Pepper
ABSENT
Danny Ewing
Guy Nightingale
Jeff Ferguson
STAFF PRESENT
Rodney Ray, City Manager
Sherry Bishop, Finance Director
Ron Cates, City Attorney
Ana Stagg, Public Works Director
Juliann Stevens, Administrative Assistant
A quorum was declared present.
ITEM 3: ELECTION OF CHAIRMAN
Jeff Westerfield
Brenda Snow
Rhett Morgan
Erik Miller
Bob Barnes
Discussion regarding the election of a Chairman was held. Mr. Mowery nominated Brenda Snow
as Chairman. Mr. Barnes also nominated Brenda Snow as Chairman. Mr. Mowery moved,
seconded by Ms. Azamber, to elect Brenda Snow as Chairman of the Sales Tax Watchdog
Committee. Motion carried 11 -0.
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July 24q 2004
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ITEM 4: ELECTION OF VICE CHAIRMAN
Discussion regarding the election of a Vice Chairman was held. Ms. Azamber moved, seconded
by Mr. Barnes, to elect Steve Mowery as Vice Chairman of the Sales Tax Watchdog Committee.
Motion carried 11 -0.
ITEM 5: REVIEW CREATION, PURPOSE, AND DUTIES OF THE SALES TAX
WATCHDOG COMMITTEE
Mr. Ray presented a PowerPoint presentation to members detailing the inception, purpose, and
duties of the Watchdog Committee. Members of the committee and staff were introduced to one
another. Mr. Cates provided a brief overview of the Oklahoma Open Meeting Act and the
Committee's liability exposure.
ITEM 6: GENERAL DISCUSSION OF PROJECTS AND STATUS REPORTS
Ms. Stagg summarized the Project Status Report dated July 2004 included in the agenda packet
and provided a brief update on the current status of each project listed.
ITEM 7: PRESENTATION AND DISCUSSION OF FINANCIAL REPORTS
Ms. Bishop explained the financial reports included in the agenda packet and a lengthy
discussion was held by members as to the content of the reports and the appropriate uses of the
funds. Mr. Miller requested that members receive a copy of the Resolution listing the priority
projects and the Capital Improvement Projects Ledger or a detail of exact expenditures for each
project. Ms. Bishop will make the information available to each member prior to the January
2005 committee meeting.
ITEM 8: REOUEST APPROVAL OF PROJECT COMPLETION REPORTS
Discussion was held regarding the project completion reports for the E. 86th Street North and
Main Intersection Improvements, the E. 86th Street North and N 145th East Avenue Intersection
Improvements, and the US Highway 169 Enhancement projects. Mr. Gall moved, seconded by
Mr. Miller to approve the project completion reports as presented. Motion carried 11 -0.
ITEM 9: CONSIDERATION AND APPROVAL OF PROGRESS REPORT FOR PUBLIC
DISTRIBUTION
Ms. Bishop explained the purpose of the Sales Tax Projects Progress Report and its distribution
for public review. Discussions were held regarding the format of the report. Mr. Mowery
moved, seconded by Ms. Azamber to approve the Progress Report for public distribution.
Motion carried 11 -0.
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Watchdog Committee
July 24, 2004
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ITEM 10: NEW BUSINESS
No new business
ITEM 11: ADJOURNMENT
Ms. Pepper moved, seconded by Mr. Westerfield to adjourn the meeting. The motion carried
11 -0 and the meeting adjourned at 9:15 PM.
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Brenda Snow, Chairman