HomeMy WebLinkAbout2007.07.23_Sales Tax Watchdog MinutesOWASSO SALES TAX WATCHDOG COMMITTEE
MINUTES OF REGULAR MEETING
Monday, July 23, 2007
The Owasso Sales Tax Watchdog Committee met in a regular meeting on Monday, July 23, 2007
in the Council Chambers of the Old Central Building, 109 N. Birch, per the Notice of Public
Meeting and Agenda posted on the City Hall bulletin board at 5:00 PM on Thursday, July 19,
2007.
ITEM 1: CALL TO ORDER.
Mr. Steve Mowery, Vice Chairperson, called the meeting to order at 6:30 PM.
ITEM 2: ROLL CALL
PRESENT
Steve Mowery
Erik Miller
Bob Barnes
Mark Callery
David Boggs
Donna Pepper
Matthew Roberts
Randy Cowling
Danny Ewing
ABSENT
Brenda Snow
Jeff Ferguson
Joe Sparks
Bob Buss
Jeff Westerfield
STAFF PRESENT
Rodney Ray, City Manager Ana Stagg, Public Works Director
Sherry Bishop, Administrative Services Director Juliann Stevens, Administrative Assistant
Tim Rooney, Assistant City Manager Angela Hess, Finance Director
Julie Trout Lombardi, City Attorney Laury Fiorello, Finance Supervisor
ITEM 3: REQUEST APPROVAL OF THE JANUARY 22, 2007 MINUTES
Mr. Cowling moved, seconded by Mr. Miller to approve the minutes of the January 22, 2007
regular meeting. The motion carried 9 -0.
C•7
Watchdog Committee
July 23, 2007
Page 2 of 2
ITEM 4: GENERAL DISCUSSION OF PROJECTS AND STATUS REPORTS
Ms. Stagg, Mr. Rooney, and Mr. Ray reviewed the various projects listed on the Project Status
Reports. Discussion was held regarding items listed in the report.
ITEM 5: PRESENTATION AND DISCUSSION OF FINANCIAL REPORTS
Ms. Bishop reviewed the financial reports included in the agenda packet and a discussion was
held by members as to the content of the reports. Mr. Miller leaves the meeting at 7: 30pm.
ITEM 6: PROJECT COMPLETION REPORTS
A. INTERSECTIONS, ENGINEERING (PRELIMINARY)
Ms. Stagg presented the item. Two corrections were noted by Ms. Stagg. Correction No. 1 is to
strike the language included in parenthesis under the "DATE PROJECT WAS COMPLETED"
heading. Correction No. 2 is to change the last sentence of the STAFF'S COMMENTS to read:
"Expenditures for the engineering work totaled $94,608 ". Mr. Boggs moved to approve the
report with the noted corrections. Ms. Pepper seconded the motion. The motion carried 8 -0.
ITEM 7: CONSIDERATION AND APPROVAL OF PROGRESS REPORT FOR PUBLIC
DISTRIBUTION
Mr. Ray presented the item. Ms. Pepper moved to approve the Progress Report for Public
Distribution as submitted, seconded by Mr. Cowling. The motion carried 8 -0.
ITEM 8: NEW BUSINESS
No new business.
ITEM 9: ADJOURNMENT
Mr. Cowling moved, seconded by Ms. Pepper to adjourn the meeting. The motion carried
8 -0 and the meeting adjourned at 7:50 PM.
Steve Mowery, Vice 5C son
2
PROJECT COMPLETION REPORT - corrected
PROJECT: Intersections Engineering (Preliminary)
DATE PROJECT WAS INITIATED: November 7, 2006
DATE PROJECT WAS COMPLETED: July 2007
DEPARTMENT RESPONSIBILITY FOR PROJECT: Public Works Department
STAFF COMMENTS: FY 2005 -2006 Capital Improvements Fund included a
$100,000 allocation for the conceptual design of four roadway intersections.
Recommended funding includes one hundred thousand dollars allocated for engineering
. r .. n .. /1\ LT__sl_ 1 AGth
East Avenue and East 96 "' Street North; (2) North Garnett Road and East 106 "' Street
North- (3) North Mingo Road and East 96th Street North, and (4) North 145th East
Avenue and East 106 "' Street North. The protects were selected — tollowmg the aavice or
ODOT staff — to increase likelihood of funding approval. The scope of work for the
engineering services was limited to Conceptual Design to provide only the information
needed for the completion of funding applications If approved by ODOT the City must
award additional Engineering LDesign contracts for the development of bid documents.
Conceptual Design included preliminary pavement layout utility relocation right -of -way
plans drainage and signalization improvements and construction cost estimates. This
engineering work facilitated the preparation and submittal of funding applications to the
Oklahoma Department of Transportation (ODOT) for the financing of capital
improvements Applications were submitted to ODOT on November 17, 2006 and are
pending availability of funding for ranking and approval. Expenditures for the
engineering _work totaled $ 94,608.
Ana C. Stagg, P.E.
PROJECT COORDINATOR
Public Works
DEPARTMENT
.0ts"—ft
R ••�� �
July 19 2007
DATE
Approved this 23rd day of July, 2007
Steve Mowery, Vice tiairman
SALES TAX PROJECTS
WATCHDOG COMMITTEE
PROGRESS REPORT
FY 2006-2007 CAPITAL IMPROVEMENTS FUND PROJECTS Progress Report #48 Dated 06/30/07
PROJECT Cost Estimate Expended Design Bid Construction
Fire Station #2 Remodel
252,000
229,120
New Fire Station #3
2,355,450
1,018,481
86 & Main Intersection ROW
303,625
303,625
86 & Mingo Intersection
750,000
721,385
86 Street Widening
3,312,100
3,303,741
129 E Ave Widening (Engr only)
360,000
339,498
96 Str Widening (Garnett to Owasso Mkt)
5,400,000
4,929,552
Garnett Widening (86 to 96)
5,400,000
5,601,858
Street Improvement \Repair Project
1,000,000
646,660
Intersection Engr, Preliminary
100,000
94,608
Silvercreek Drainage
880,000
877,049
Sports Park Expansion
2,500,000
1,902,202
YMCA Pool
1,000,000
1,000,000
Total $ 23,613,175 $ 20,967,779
Legend.
x
Gompletion
COMPLETED PROJECTS
Expended
Approval
Computerization
624,481
1/23/2006
96 & 129 E Ave Intersection
1,747,745
1/23/2006
96 & Hwy 169 Interchange
1,349,964
1/23/2006
Legend.
x
-Ill Pfogress
Complete
-Not Applicable