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Home My WebLink About1995.08.01_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: August 1, 1995 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4 :00 p.m. on Friday, July 28, 1995. Marcia outwell, City Clerk AGENDA 1. Call to Order 2. Invocation Officer Kenny Yount Owasso Police Department 3. Flag Salute 4. Roll Call 5. Reading of Mayor's Proclamation. Mayor Burris Attachment #5 Mayor Burris will present a proclamation to Countryside Flowers, "Spotlight Business" for the Third Quarter 1995. Owasso City Council August 1, 1995 Page 2 6. Request Approval of the Minutes of July 18, Meeting, and July 27, 1995 Special Meeting. Attachment #6 7. Request Approval of Claims. Attachment #7 Li 1995 Regular Meeting, July 24, 1995 Special I 8. Consideration and Appropriate Action Relating to an Application for Income Tax Credits ' Pursuant to Ordinance #502 of the Owasso Code of Ordinances and Rules Promulgated by the Oklahoma Housing Finance Agency. ' Mr Hardin Attachment #8 The staff will report the results of a public hearing conducted on July 24, 1995, the options available to the Council, and the limitations imposed by state statute on municipal actions. 9. Consideration and Appropriate Action Relating to a Presentation from the Three Lakes Homeowners Association Regarding City Maintenance and Repair of Streets in the Three Lakes Village Subdivision. Mr Harris Attachment #9 Mr Gary Harris has requested time on the agenda to present, on behalf of his neighbors, a request for the City of Owasso to accept responsibility for maintenance and repair of the streets within the Three Lakes Village subdivision, and further present an estimate of cost for such repair. � 1 Owasso City Council ' August 1, 1995 Page 3 ' 10. Consideration and Appropriate Action Relating to a Workers Compensation Claim Against the City of Owasso by Mike Holcomb. Ms Rogers Attachment #10 The staff and workers compensation consultant/administrator will recommend Council ' approval of a negotiated settlement with Mr Holcomb wherein the city would pay $4903.19 for a 10% disability to the employee's knee, such payment in return for complete elimination of future claims against the city for that injury, and authorize payment for the claim upon the City Attorney's approval and acceptance of the documents necessary to hold the city harmless from future claims relating to this injury. 11. Consideration and Appropriate Action Relating to a Request for Approval of a Final Plat for Country Estates, an Addition to the City of Owasso, Located North and West of the Northwest Corner of East 116th Street North and Garnett Road, Containing 138 Lots on 41.38 Acres, More or Less. Mr Rooney See Attachment #11 Staff will recommend approval of the final plat for Country Estates. 12. Consideration and Appropriate Action Relating to a Request for Approval of a Final Plat for The Village at Southern Links, an Addition to the City of Owasso, Located South of East 86th Street North on the Southernmost Portion of Bailey Golf Ranch, Containing 61 Residential Lots on 17.19 Acres. Mr Rooney Attachment #12 Staff will recommend approval of the final plat for The Village at Southern Links. Lq t; Owasso City Council August 1, 1995 Page 4 13. Consideration and Appropriate Action Relating to a Request for Approval of a Final Plat for The Estates at Southern Links, an Addition to the City of Owasso, Located Immediately West of The Village at Southern Links, Containing 23 Residential Lots on 11.31 Acres. Mr Rooney See Attachment #13 Staff will recommend approval of the final plat for The Estates at Southern Links. 14. Consideration and Appropriate Action Relating to Ordinance #510, an Ordinance Providing for the Rezoning of Approximately 1.5 Acres Located Directly North of the Sequoyah Point Living Center. Mr Rooney Attachment #14 Staff will recommend Council approval of Ordinance #510 based on previous Council action of July 18, 1995 approving such zoning. 15. Consideration and Appropriate Action Relating to Ordinance #511, an Ordinance Providing for the Closing of a Roadway Easement Located Within Lot 1, Block 19, Elm Creek Estates, Immediately South of Wildwood Apartments. Mr Rooney Attachment #15 Staff will recommend Council approval of Ordinance #511 based on previous Council action of July 18, 1995 approving such closing. h L 1 Owasso City Council ' August 1, 1995 Page 5 ' 16. Consideration and Appropriate Action Relating to the Acceptance of Improvements to the Water and Sanitary Sewer Systems Constructed to Serve The Village at Southern Links and the Estates at Southern Links Subdivisions. ' Mr Ray Attachment #16 IStaff will recommend Council acceptance of the infrastructure improvements. 17. Consideration and Appropriate Action Relating to a Request for the Purchase of a Printer. Mr Ray Attachment #17 The staff will recommend Council approval of an expenditure of $1444.00 to Memory ' Systems /Connecting Point, Broken Arrow, OK, for the purchase of one laser printer as specified. 18. Consideration and Appropriate Action Relating to the Award of a Bid for a Heating and Air Conditioning Unit for the Animal Control Facility. Chief Alexander Attachment #18 Staff will recommend Council approval of the award of a bid in the amount of $2800 to Maximum Control, Owasso, OK for the purchase and installation of a heating and air conditioning unit for the animal control facility. r 6 - Owasso City Council August 1, 1995 Page 6 19. Consideration and Appropriate Action Relating to a Contract Between the City of Owasso and Three Lakes Laundry. Chief Alexander Attachment #19 The staff will recommend Council approval of an amendment to an existing contract wherein the invoicing process would be changed from a lump sum monthly invoice to a unit price invoice, such change ensuring that the city pays for only the services received. 20. Consideration and Appropriate Action Relating to a Request for the Creation of a Charter Review Committee. Mayor Burris Attachment #20 Mayor Burris has requested that the Council consider the creation of a committee to review the need for changes to the existing Charter. 21. Consideration and Appropriate Action Relating to_ the Appointment and Confirmation of Members to a Charter Review Committee. Mayor Burris If the Council approves the creation of a Charter Review Committee, the Mayor will offer appointments to that committee and request confirmation by the Council of those appointments. Owasso City Council August 1, 1995 Page 7 1 22. Report from City Manager 1 ' 23. Report from City Attorney 24. Reports from City Councilors 1 ' 25. Unfinished Business 26. New Business 1 27. Adjournment � PROCLAMATION ' CITY OF OWASSO, OKLAHOMA ' WHEREAS, The OEDA, the Owasso Chamber of Commerce, the Owasso Reporter, and the City of Owasso have developed a special business recognition program as a means of honoring the valuable contributions of local, community - minded 1 businesses; and, WHEREAS, The quality of life in Owasso is a reflection of the level of involvement exhibited ' by its business owners and employees and their active support of community events; and WHEREAS, The involvement of businesses through their support of local projects and promotions by the sharing of their resources, provides for the economic well- ' being of the community and demonstrates a commitment that goes beyond the standard measure of business success; and, WHEREAS, Pamela Holt, as owner of Countryside Flowers, and her employees, have demonstrated concern for the Owasso community through involvement in various community -wide projects; and, WHEREAS, A consistent quality in business operations, together with a focus on the betterment of Owasso through civic activity, merits appreciation and recognition by the entire community, NOW, THEREFORE, I, Charles L Burris, by virtue of the authority vested in me as Mayor of ' the City of Owasso, do hereby proclaim Countryside Flowers ' 3rd Quarter 1995 Business of the Quarter F e 1 IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of Owasso to be affixed this 1st day of August, 1995. G . i .,,, Charles L Burris Mayor I OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, July 18, 1995 The Owasso City Council met in regular session on Tuesday, July 18, 1995 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4 :00 p.m. on Friday, July 14, 1995. ITEM 1: CALL TO ORDER Mayor Burris called the meeting to order at 7:00 p.m. ITEM 2: INVOCATION The invocation was given by Pastor David Hall of the Baptist Retirement Center. ITEM 3: FLAG SALUTE Mayor Burris led in the flag salute. ITEM 4: ROLL CALL PRESENT Charles Burris, Mayor Joe Ramey, Councilor Mary Lou Barnhouse, Councilor Michael Helm, Councilor ABSENT Danny Ewing, Vice Mayor ITEM 5: PRESENTATION OF KEY AND READING OF MAYOR'S PROCLAMATION. Mayor Burris read a proclamation making Aude Domange, Maisons Laffitte, France, and honorary citizen of the City of Owasso. The Mayor also presented Miss Domange a key to the city. ' ITEM 6: REQUEST APPROVAL OF THE MINUTES OF JULY 6 1995 REGULAR MEETING. Mr Ramey moved, seconded by Ms Barnhouse, to approve the minutes as submitted, by reference made a part hereto. STAFF Rodney J Ray, City Manager Marcia Boutwell, City Clerk Ronald D Cates, City Attorney ' A quorum was declared present. ABSENT Danny Ewing, Vice Mayor ITEM 5: PRESENTATION OF KEY AND READING OF MAYOR'S PROCLAMATION. Mayor Burris read a proclamation making Aude Domange, Maisons Laffitte, France, and honorary citizen of the City of Owasso. The Mayor also presented Miss Domange a key to the city. ' ITEM 6: REQUEST APPROVAL OF THE MINUTES OF JULY 6 1995 REGULAR MEETING. Mr Ramey moved, seconded by Ms Barnhouse, to approve the minutes as submitted, by reference made a part hereto. Owasso City Council July 18, 1995 AYE: Ramey, Barnhouse, Helm, Burris NAY: None Motion carried 4 -0. ITEM 7: REQUEST APPROVAL OF THE CLAIMS. Ms Barnhouse moved, seconded by Mr Ramey, that the following claims be approved: (1) General Fund $57,011.45; (2) Workers Comp Self- Insurance $1,542.11; (3) Ambulance Service Fund $1,211.82; (4) E -911 $1,365.88; (5) City Garage $3,623.25; (6) Capital Improvements $244.40; (7) CDBG Grant $39,245.89; (8) Interfund Transfers 34,341.23; (9) Interfund Transfers $386,458.20; (10) General Fund Payroll $110,385.66; (11) City Garage Payroll $1,965.00. AYE: Bamhouse, Ramey, Helm, Burris NAY: None Motion carried 4 -0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO OZ -95 -06 A REOUEST TO REZONE A TRACT OF LAND FROM RM -1 (RESIDENTIAL MULTI - FAMILY LOW DENSITY) TO CG (COMMERCIAL GENERAL). SUCH PROPERTY LOCATED WITHIN THE 8500 BLOCK OF NORTH 123RD EAST AVENUE, IMMEDIATELY NORTH OF THE SEQUOYAH POINTE LIVING CENTER. Mr Rooney presented the zoning item, which would allow for an extension of the shopping center located to the east of the property. All the legal requirements for rezoning have been met and no comments opposing the zoning have been received by staff. The Planning Commission reviewed the request at their meeting and approved the rezoning. Mr Helm moved, seconded by Ms Barnhouse, to approve the request for rezoning contained in OZ- 95 -06. AYE: Helm, Barnhouse, Ramey, Burris NAY: None Motion carried 4 -0. 2 1 i Owasso City Council July 18, 1995 ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO CLOSE AN EASEMENT LOCATED WITHIN LOT 1 BLOCK 19, ELM CREEK ESTATES ADDITION. LOCATED IMMEDIATELY SOUTH ' OF WILDWOOD APARTMENTS OF EAST 80TH STREET NORTH The City of Owasso received a request to close a mutual access easement located in Lot 1, Block 19, Elm Creek Estates. The easement was originally intended to provide access to southern portions within the lot, however that easement is no longer needed. The Technical Advisory Committee heard the request and had no objections. The Planning Commission also unanimously recommended approval. Mr Ramey moved, seconded by Mayor Burris, to approve the easement closing request described above. AYE: Ramey, Burris, Barnhouse, Helm, NAY: None Motion carried 4 -0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF A FINAL PLAT FOR THE FAIRWAYS AT BAILEY RANCH, AN ADDITION TO THE CITY OF OWASSO, LOCATED NORTH OF 86TH STREET AND EAST OF THE GOLF COURSE CLUBHOUSE, CONTAINING 80 RESIDENTIAL LOTS ON 29.68 ACRES,, MORE OR LESS. w' The Fairways at Bailey Ranch is located north of East 86th Street North, and is described as the -, residential development surrounding the northern portion of the golf course. The development contains 80 residential lots of a 30 -acre portion of the property designated for residential development in the PUD. The Technical Advisory Committee reviewed the plat in June and, along with staff, made some recommendations to the engineer. The final plat before the City Council includes all the recommendations. The construction plans were reviewed and approved by the Public Works Department and the water and sewer plans were reviewed by the State Health Department and permits have been issued. It was noted that building permits cannot be issued for this addition until the water and sewer lines have been accepted by the City of Owasso, the final plat is filed at the Tulsa County Courthouse, and construction bonds have been received for the streets and storm sewer. The Planning Commission recommended approval of ' the final plat at their July meeting. Mr Ramey moved, seconded by Mayor Burris, to approve the final plat for The Fairways at Bailey Ranch. ' AYE: Ramey, Burris, Helm, Barnhouse NAY: None P Motion carried 4 -0. 3 C� �1 Owasso City Council July 18, 1995 J ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A BID FOR INSTALLATION OF ASPHALT PATHWAYS AT THE SPORTS PARK. The City Council approved an amendment to the Capital Improvements Fund Budget at their January 3, 1995 meeting, in order to complete Phase II of the Sports Park project. All of the items in the phase have been completed with the exception of the asphalt walkways to access the bleacher area at the new softball four -plex. Bids were requested for that project, and two bids were received. Staff reviewed the bids and recommended an expenditure of $6200 to Ellsworth Paving Company of Tulsa for the installation of the pathways. Mr Ramey moved, seconded by Mayor Burris, to award a contract to Ellsworth Paving Company of Tulsa in the Amount of $6200 to install asphalt pathways at the Sports Park. AYE: Ramey, Burris, Helm, Barnhouse NAY: None Motion carried 4 -0. ITEM 12: CONSIDERATION AND APPROPRIATE _ACTION RELATING TO A REQUEST FOR COUNCIL RATIFICATION OF AN ACTION BY THE CITY MANAGER WHEREIN A CONTRACT FOR MOWING SERVICES WAS EXECUTED, SUCH CONTRACT REQUIRING APPROVAL BY THE CITY COUNCIL. Mowing contracts were approved by the City Council on April 4, 1995 for those areas of the city where the mowing is done by private contractors. A contract to mow the Lakeridge Drainage Easement was awarded to Arrow Lawn and Landscape of Tulsa for $448 per mowing. For various reasons, that contractor has been unable to fulfill the contractual obligations. Attempts to contact Arrow Lawn and Landscape have been unsuccessful. One of the mowers already under contract for mowing another area was contacted to see if he would be willing to take over the Lakeridge Drainage Easement mowing at the original bid amount. Mr Scott Nemecek agreed to mow that area at the original bid amount of $448 per mowing. In order to get the needed mowing done, a contract with Mr Nemecek was drafted, and was executed by the City Manager. Staff requested Council ratification of that action. Mr Helm moved, seconded by Mayor Burris, to ratify the action taken by the City Manager awarding a contract to Scott Nemecek for the mowing of the Lakeridge Drainage Easement in the amount of $448 , per mowing. AYE: Helm, Burris, Barnhouse, Ramey I NAY: None Motion carried 4 -0. 1 F�' 1� IrIk L� Owasso City Council July 18, 1995 ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE PURCHASE OF SIX "HAND- HELD" RADIOS AT A TOTAL COST OF $4350. Motorola Radio has made available to public emergency service organizations numerous radio handsets that were used during the Oklahoma City bombing rescue effort. These handsets are ' being offered at a cost of $475 less than the standard cost. Programming will cost an additional $40 per radio. It was proposed to purchase six radios for use by the police and fire departments. Mr Ramey moved, seconded by Mayor Burris, to approve an expenditure of $2175 by the police department and $2175 by the fire department for the purchase of six portable handsets from Motorola Radio. AYE: Ramey, Burris, Helm, Bamhouse NAY: None is Motion carried 4 -0. ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN AMENDMENT TO THE 1995 -96 GENERAL FUND BUDGET. For three years the Recreation Center staff has saved money from the budgets to be used toward the purchase of an air conditioner for the activities room. Enough money was accumulated with the 1994 -95 budget for the purchase and installation of the air conditioner. However, not enough time was allowed for the purchase to be made prior to the end of the fiscal year. Staff requested a supplemental appropriation of those funds to the Recreation Center 1995 -96 budget for the stated purpose. Mr Helm moved, seconded by Mr Ramey, to approve a supplemental im appropriation to the Recreation Center 1995 -96 budget in the amount of $10,241, such supplemental appropriation derived from carryover funds, and expressly intended for a single purpose of the purchase and installation of an air conditioner for the activities room at the Recreation Center. AYE: Helm, Ramey, Barnhouse, Burris NAY: None Motion carried 4 -0. L 7 1 I Owasso City Council July 18, 1995 ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A LEASE AGREEMENT BETWEEN THE CITY OF OWASSO AND THE TULSA CITY /COUNTY HEALTH DEPARTMENT PROVIDING FOR A RENEWAL OF AN ANNUAL LEASE OF A BUILDING LOCATED AT 315 SOUTH CEDAR. The lease between the City of Owasso and Tulsa City /County Health Department for the building now being utilized by the Owasso Chamber of Commerce, must be renewed annually. The proposed agreement has not been changed from the past years, and has been reviewed by the City Attorney. Mr Ray said that acquiring title to the property remains a goal for the staff. Mr Ramey moved, seconded by Mayor Burris, to approve the lease agreement with the Tulsa City /County Health Department, and that the Mayor be authorized to execute the document. AYE: Ramey, Burris, Helm, Bamhouse NAY: None Motion carried 4 -0. ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE CREATION OF A CHARTER REVIEW COMMITTEE. Mayor Burris said that the City Charter is now more than twenty years old and has not been changed for several year. The Mayor indicated that he thought the most effective method for reviewing the Charter would be through a review committee comprised of five person. Mr Burris presented five names to be considered for the committee in the event that such a committee be approved by the Council. Ms Barnhouse questioned how the five persons to be on the committee were chosen. Discussion indicated that a better choice might be for each councilor to suggest a person from their Ward to serve on the committee if a committee is approved. Following further discussion, Ms Bamhouse moved to table the question of the creation of a charter review committee until the August 1st City Council meeting. Motion seconded by Mayor Burris. AYE: Barnhouse, Burris, Helm, Ramey NAY: None Motion carried 4 -0. ITEM 17: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPOINTMENT AND CONFIRMATION OF MEMBERS TO A CHARTER REVIEW COMMITTEE. A Charter Review Committee was not approved in the preceding item, therefore this item was not necessary. R Owasso City Council ITEM 18: REPORT FROM CITY MANAGER No report. ITEM 19: REPORT FROM CITY ATTORNEY No report. ITEM 20: REPORTS FROM CITY COUNCILORS No report. ITEM 21: UNFINISHED BUSINESS None. ITEM 22: NEW BUSINESS None. ITEM 23: ADJOURNMENT Mr Ramey moved, seconded by Ms Barnhouse to adjourn. AYE: Ramey, Barnhouse, Helm, Burris NAY: None Motion carried 4 -0 and the meeting was adjourned at 7:40 p.m. Marcia Boutwell, City Clerk 7 Charles L Burris, Mayor July 18, 1995 1 OWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Monday, July 24, 1995 The Owasso City Council met in special session on Monday, July 24, 1995 in the Council Chambers at the Owasso Community Center, 301 S Cedar, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Tuesday, July 18, 1995. ITEM 1: CALL TO ORDER Mayor Burris called the meeting to order at 7:00 p.m. ITEM 2: ROLL CALL PRESENT ABSENT Charles Burris, Mayor Danny Ewing, Vice Mayor Mary Lou Barnhouse, Councilor Joe Ramey, Councilor Michael Helm, Council STAFF Rodney J Ray, City Manager ' Marcia Boutwell, City Clerk A quorum was declared present. ' Councilor Ramey gave the invocation and Mayor Burris led in the flag salute. ITEM 3: PRESENTATION AND DISCUSSION INCLUDING PUBLIC U IC COMMENT OF A PROPOSED LOW INCOME HOUSING TAX CREDIT APPLICATION. Mr Lonnie Hardin, of the city staff, made a brief presentation in which he explained that the Internal Revenue Service has had a program under Title 42 of the Internal Revenue Code whereby an owner or developer of real estate or housing may build new housing or renovate existing housing for low income residency. If the owner or developer builds such housing, that owner or developer may receive tax credits against his income tax from the property. In the state of Oklahoma, City Councils are allowed to debate and act upon the proposed projects. One of the requirements is that a public hearing be conducted to present the proposed application and gather public comments. On June 23, 1995, the City of Owasso received notice from the Oklahoma Housing Finance Authority that NHPAHP Development Company of West Palm Beach, Florida had filed application for tax credits for development at 86th Street North and Mingo Road. Mr Hardin introduced Mr Roy Cartwright, of the Larkin Bailey Foundation, who explained the role of the Foundation. Mr Cartwright said that the Foundation is exploring the possibility of bringing a project to Owasso. F� Owasso City Council July 24, 1995 Mr Joe Venezia, representing the proposed developer, spoke briefly and then opened the floor for questions from the audience. Approximately 175 persons were in attendance. Mr Venezia responded to the questions put forth, and comments were noted. The City Council will take action relating to the proposed tax credit appliction at the regular meeting of the Council on August 1, 1995. ITEM 4: ADJOURNMENT Ms Barnhouse moved, seconded by Mr Ewing to adjourn. AYE: Barnhouse, Ewing, Ramey, Helm, Burris NAY: None Motion carried 5 -0 and the meeting was adjourned at 9:05 p.m. Marcia Boutwell, City Clerk Charles L Burris, Mayor PUBLIC HEARING PROPOSED TAX CREDIT APPLICATION FOR HOUSING JULY 24, 1995 - 7:00 P.M. PLEASE SIGN IN NAME ADDRESS NOR 4. 5. 6. 7. v 9. 10. 11, 12. 13. 14. 15. 16. 17. 130-2 f J�e ST__ WWI of C —Z Z, Si C/ acii d 1.. �2. 1 V 3, � 4.! 5.. NAME PUBLIC HEARING PROPOSED TAX CREDIT APPLICATION FOR HOUSING JULY 24, 1995 - 7 :00 P.M. PLEASE SIGN IN 170,-3 ADDRESS %�( r qL Al 10. 1�1� tv. I12. lf/ 13.E -r4 14. J IV 15. c� �� q/ v- Coda? 16. L1�1 7. PUBLIC HEARING PROPOSED TAX CREDIT APPLICATION FOR HOUSING JULY 24, 1995 - 7:00 P.M. PLEASE SIGN IN NAME ADDRESS �4. S (2 5. 6. 7. 8.1 C. tt 14 oS ,v. two 9.-� �0. c �� 11 CQ �. L C c� 11 3 6, ? t cv %\)O. �. - 3/l 24 s% -7,qe�-1 13. 14. /zF 3CC X/. /-5- 15. Z Cti-, �� cj 17. )-(,A- I -aq 33 L �r� t PUBLIC HEARING PROPOSED TAX CREDIT APPLICATION FOR HOUSING JULY 24, 1995 - 7:00 P.M. PLEASE SIGN IN NAME ADDRESS 12. `% /L `77 /a F�� (( &k�� /03 cv /y> PUBLIC HEARING PROPOSED TAX CREDIT APPLICATION FOR HOUSING JULY 24, 1995 - 7:00 P.M. PLEASE SIGN IN NAME ADDRESS 1 1 1 2. 3._ E (ilfo 4. U"` ( -0&V6v 11—Ad C- 97 %iip(- A-) 5. 0 NA � � l a Flo & F, 7 '57 Af 6. 2 P, 7. ;�o-kc I i,:,) _ -�-3f � < 8. 9. . -,p L Z1j,)1 11o711 S> 11 � 12 �w %s d 13 15. 16 17 1 1 1 1. 2. 3. PUBLIC HEARING PROPOSED TAX CREDIT APPLICATION FOR HOUSING JULY 24, 1995 - 7 :00 P.M. PLEASE SIGN IN NAME ADDRESS �ek -fawn !ice, NMy,�._ . !�' �� w 01M, i , • •� L;.• 9. AL- 10. t Q w s a 12. 15. 16. 17. Nr i mwV-A .3� PUBLIC HEARING PROPOSED TAX CREDIT APPLICATION FOR HOUSING JULY 24, 1995 - 7 :00 P.M. PLEASE SIGN IN 0, f- S ADDRESS ommums Q V ►(_U W ( �r lam( l 52-3(o A-/- %Z�, C e atx�J 1 i f ■ e-,� So 56 5'D PUBLIC HEARING PROPOSED TAX CREDIT APPLICATION FOR HOUSING JULY 24, 1995 - 7:00 P.M. PLEASE SIGN IN NAME ADDRESS 2. E- 5. A16/7 16�1 -ST Coll �4,v - o - - 9. - -s All 11. &12-1(-( 15?1Ci lbeAP IV 14. 15. C AV 16. 17. PUBLIC HEARING PROPOSED TAX CREDIT APPLICATION FOR HOUSING JULY 24, 1995 - 7:00 P.M. PLEASE SIGN IN NAME ADDRESS 1. N\ Q tip k, 1j l 2. i c�.v� L c� +� 4, OLWAJWLI-4� � R-E ,:r-f2 ZQz231 A/ (q7 :' Z-5. Oz✓�s� 5. ( o, 4 za Lr m 10. 11. 12. 13. 14. 15. 16. 17. PUBLIC HEARING PROPOSED TAX CREDIT APPLICATION FOR HOUSING JULY 2411995 - 7:00 P.M. PLEASE SIGN IN NAME ADDRESS 2. ; l �D i A/ Ina 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. OWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING THURSDAY, JULY 27, 1995 The Owasso City Council met in special session on Thursday, July 27, 1995 in the Lower Level Conference Room at Owasso City Hall, 207 S Cedar, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 11:00 a.m. on Tuesday, July 25, 1995. ITEM 1: CALL TO ORDER Mayor Burris called the meeting to order at 6:40 p.m. ITEM 2: ROLL CALL PRESENT Charles Burris, Mayor Joe Ramey, Councilor Mary Lou Barnhouse, Councilor Michael Helm, Councilor STAFF Rodney J Ray, City Manager A quorum was declared present. ABSENT Danny Ewing, Vice Mayor ITEM 3: DISCUSSION OF ISSUES OF IMPORTANCE TO THE CITY OF OWASSO. A general discussion of issues of importance to the City of Owasso took place. No action was requested and no vote taken. ITEM 4: ADJOURNMENT Mr Ramey moved, seconded by Ms Barnhouse to adjourn. AYE: Ramey, Barnhouse, Helm, Burris NAY: None Motion carried 4 -0 and the meeting was adjourned at 9:15 p.m. Charles L Burris, Mayor Marcia Boutwell, City Clerk J 1 MANAGERTAL ------------------------------ 960 042 C. F L L T 7 L A IR 9� I I.I..— PIPONE USE-PAY qA. `51 ,I-IF - T ITT CZ-A 9AA?7jO RO!TTTNFSmEPj-j !?TT-J, TFT.P A19° / Pli EYA R' 71 :� i !?TT-J: 1. -.-- -- - �j 9A0254 WT :-.%95 TRIYCOMIJ M! NTCATTO-IR:-.%95 5 LONG DT T.A �4 C. F ------------- - -F PTt-JA-� 4 1 -i3L ------------------------------ PT1 TST:. NF- q , T I J1 r, 7 ?17.00 960080 .1. 1 - . ---------- V P ------------------------- ------------------------- 96011;14 In 17 ------------- MANAGERTAL ------------------------------ 960 042 C. F L L T 7 L A IR 9� I I.I..— PIPONE USE-PAY qA. `51 ,I-IF - T ITT CZ-A 9AA?7jO RO!TTTNFSmEPj-j !?TT-J, TFT.P A19° / Pli EYA R' 71 :� i !?TT-J: 1. -.-- -- - �j 9A0254 WT :-.%95 TRIYCOMIJ M! NTCATTO-IR:-.%95 5 LONG DT T.A �4 C. F ------------- - -F PTt-JA-� 4 1 -i3L ------------------------------ D--.PAPTMFNT TOTATI.. 577 P. , cz 7 COMMUNT TIY DEVELOPMENT ------------------------------ 960001 PT1 TST:. NF- q , T I J1 r, T-TrRNSE FEES ?17.00 960080 .1. 1 - . 96,00,7s nFpl,,,-p T7,Epf?T CARD PT AN 4 I . _99 96011;14 7 960080 SAM' S- rLITF .- -_ :' PTT7Fp pAprp g -72 9A11I-71 D07TVR PPTNTTMr, -,--T"TTNC7 M7'IFF?`�T741T0 T)TTF- A ll?!i 4 n 7:8 TRFASTIFER PP.TTV r -A STR MB PETTY CASH 5,00 94f)254 9 6 0? *13' 8 TPFA'F!TPEP -D" TTV t P- 7i . --)A 7 0 D--.PAPTMFNT TOTATI.. 577 P. , cz 7 COMMUNT TIY DEVELOPMENT ------------------------------ 960001 N� US TELL PAGE, TN- 3;3,g5 960080 .1. 1 - . SAWS Cll.,T.TR I., n�-Trp '-'TTPPT TV,.; � - t - �- . � j-.. - � 4 I . _99 96011;14 TULSA COUNTY ,-jTV qRpj'T CE 4 F) 0. r) 7 6 0 2 ;; C TRFACUFTP P777 C .J 7'77'4�-CODF TFST i 0 9, 0 24 M7'IFF?`�T741T0 T)TTF- A ll?!i 4 960253 SOUTHWESTERN BELL T ET i� F. 6/ ,E Ai 4A,94 94f)254 MCT TFLECOMMUNTCATTO'TS .T ST A NICE 6/95 T:01111C4 D 7i . --)A NPARTMENT TOT AT, 71,144x`4 MTTNTCT?AL COITRT ------------------------------ 9A0041. CHARLES RAMSEY n q 96004? MTrRAPT, D. PTT,qApFf'y 7, fl f) 0 9 A ii -RR TPFATTREP PFT'"; CA-174 PETMY ril A ll?!i 4 "CT Tl-;l.EC0MMTJNTCATTn,(,j- _ a5 YL-ONG lDT:LTANf-,-F DFPLT;7MRN- ------------- f;' , *--�* 7, 7 0 P T 'I j 7 P. �j� T jJ -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - 7 -Or 0 Ll A ---------- ------------------------- ------------------------- ------------- 9AOIRI MEMORY SYSTEMS PLOTTER COVER 45. 710 9AO238 TPEASTIFER PETTY CARY RETMB PETTY CASH 2.66 ------------- DPPzF.'TMPIIT Tf,T_AT ====-% 47,f , G F N F, R'A 71 - G „Tr rl F-TI -Irk IP ------------------------------ 9Af) 0 A 1 TT.:; TVVU/PV-iF T111-- PAGER USE 9 9 A rj tj R fl SAM C.T,T ..Fl. T COPY PAPER 9A 960fir' CT A �;.(=,T r' P. T : V r"r ZT T TIT53TAT TAM-TOjk.f - 17 A- 960154 A J�l MIRES CORP COPTER M, 0, T T-1 T 0 0 0 960037 TPFASUPEP P-TTY r.-ASN RETMIR/DOC MFAT-.r; 144,59 0 =la TPFAR-TjRFP PE777,7 r A S"THT FFTMB P•TTV C-AnF 1. 5 - 0 0 960'24? LiTTITAM M. "FACPNE SEPVTrEc/AFBTT PATTON IR 713 , 9S SpjTTTJkTF,6TPP PVT T, TFT F. , PLEXAP R 7.6 0'7 5 4 M(.T T F! rn F ...._MMT.TNTTCATTnl A �95 LONG DTSTA KI: :39— 4A F, 759 A SOTTTFWvcr F?vj Fr TT. "F'_.'-' c ,4 0 V G n C4 A TT RAI. A S ' A/95 T!F ..p I'l F RA R F p;T "T' f-e'r -� T ------------- ARE, 171 MATNTUNANCE ------------------------------ D rl P, 1. ITS T;F AlGlF T 1-1 95 9A(%,,)79 M,,-vTMIT TAT-. 9 9A00RO q MATIN'T TV' - 17 A- AM'S f-T -pnwFp oppAyEp 0 0 0 D LF P A ? T -rl F IT Tn-r A ------------- CEMETFRY ------------------------------ TRFA TT ?` ter P"T7V CA,_F PFTMP D7TTV rAcIH PSO ------------- POL ------------------------------ np i+l I I I I I I I I 7� T 1-17-. ---------- ------------------------- ------------------------- ------ - - ----- r, 60011 AMEFTf.'K PA(7,T','r-' TIN', PAGER ITSE c: ?...11 96003 HOWARD STAMPER RETATNEF/SERVTCES 150.00 96nnqA DAY TTMFFS TNTC- npFTrE STJPPLTES '24,90 9?-, Cl o; 7 POLTCF PPTT7 CASH FETIM-B PETTY CASH 47,29 9AO037 PnL-TCE P7TTTI,' rV;• PF'mB P--TTY CASH 39,776. 9AOO'.,7 POLTCE PETTV F'Aqg RETMB PFTTV CASH fj�n-21? 9 A O'D R, I-, E T � N, T T F T PT T n N 29R, 00 9An(j!Rl? T XTrl T T:C� T P. T , P. / P A 1: , - PAGFR USE 116-55 96f o6, 1C ^TFR P P T N T T rt RFT-F TNYING STAMP 0 1 0 0 960077 WA T, - MA R 7) MATNT LTTPPI,TES 51—.7 1 M (7T_ '�Tp, JANTTOPTAL SUPPLTES -R,7R -6, 0 113 CT F IF 7, YAI 'A� �,p UNTPORM CLEANTNG 1 yf15, f1) 960117 CENTER FOR C9PTC.TTAN PSY" ASS-ESMENT 3 1. 0 960118 ^ -,FARS SHOP -VAC 99, 99 960 -7 REST BUY ; BUY �;nF-WAFF .. - i. 99. 10 Q 96617, =TAR T F C H 1,! 0 T- 0 C:! IT? C. n FT T F F-F7JB0APD 125. 0 0 I- OAn 194 MARTA ALPYANDFR F'FlMB/LOD5TNG 9- MEALS A7.87 96"0219 1-7NOA' WIFFUFF? c-:,-r,PVT,r';.! T rj W T 1.1 Ci ?'3.`f PRT Lf TPS POL-P-LE P()TTTrg VT3-TT TPMENT i. R.-AnTq REPATR A C!'^; R TPEA-TJPPP T-PTT", (ASF PVTMr, P C .. V., 7 - - VTTY ASH - if). 11 f) c:: SO! TI TT_"? T . .4 Itl V C. T P. P -0 Tj_ iqq p- v V,A F, ? 9An':)-!A ffl�ejIT?-'T r A T T , ". -- , r ��4 MCT Tpjpt7F, --Q- T., r, N T-';T-TANCF - _ i,), Fl? AR 960'255 PSO A %95 UqF A17.79 96025,61 COTTTHWE STEPN RrT T- TET-F - ! .. I -.j A /95 NON-F T -14F YAF 4-,54 9602257 OYI,A NATTTPA T A./9 F IT012 4'2. , 'R I 5FPA?7Tll7NT 77"TAT- ------------- POIJU r.nmMYTNTr.A T ToNs ------------------------------ DFPA PT, MF]IjT T07 L ANUMAT. C.n' qTr7,n T ------------------------------ 9.400'77 MOTET A -'A'Tr TPAT TTNG 191 v A f,, 9L _0. 7 POTJrF P E=. m TY C-AS9 — PFTTV -AST4 4 QAon�7 F=, T -F PrTmv 17A:ZtT PVTTTJ Sw -A 20, I 9AO077 . . TWAT. -MART i T'— T P, 4A 55 DFPA PT, MF]IjT T07 L ANUMAT. C.n' qTr7,n T ------------------------------ 9.400'77 W A T M A C;-TTM0T..TlP�; -4 9AO'7c0 SO!TTqWrCTT7T(M PPT 7 74,47 9 A 11) 4 T T�. T T Mt A T r)TSTANrF ------------- r T 7 7 n P n V F 7� r C;F' MT F T T n M A .4m, WT T ---------- ------------------------- ------------------------- ------------- PTPP RFPTVrr.S ------------------------------ 9.Lnl!�q EVE T-TC, 9A (I 14 71 VnT,MNTTFPR Q zCl 44 L - MA P7 rl .4 V: j7.P01,1 R-.T-PT 1 PA n 1 9 OWAC�qn TT R7 P�rr)-kj- 5 9 6 • 1 6 9 A T T V r-,Tl T (�Mj rZIMUNT, I PA P P 9A P P A SO- !I P P P p F 7 T'�' 17 A 9 A 0 73` TRIFASITREF.' PPTT7 . - - 71 960-45 ITATTONAT IpTpr ppoTV 96 i -4 A 17 T PP. P.AT(7,T 1,;Pp k T - `' %;'4? rEl..' T T T T A 9 A 0 719 T -5 4 !4 C T P ..T.,Ff7DMMlTl, TCATTOtTc 9AO7551 POn 9AO 57 r; �(T . 4 %j;4TTTP _A 7DF?AP7MFT:'T TOTAL CTVTTI DFPENSp ------------------------------ MAT"IT RUPPT TES VC-11 TT !_P-TTFE? RUNS SUPPLUS VA;2TC VPTJT('T F TNS? UTONTR A./C TTINTT PECHARGE FYTTNGUTc:*TT3?F P,L-.T;MB PETTY CASF STTBqrPT.PTTON PENFWAL RI-TRSCPTPTTnN RENEWAL DTJflj_T'P TIRE-ATJ. 6/95 PLEXAP A/95 LONG DTqTAI--TCr A195 . TTC-F. _e I.- i"71'3 m,ApnN SPPVTrP`__ Tl-.M, W7 A T P-P 3:; DATA PFF 9 A 0 �5':, C, 0 1 T Hh-F^T; 7Pl--T 77' ,T, CT . I '. 6 :r 5 9At�1n7, A �JrT TFT -nMMTTNTrA-TONS �/95 jrj7_y4('j T-�T�-,'TAJ.M7 6/9!� USE A R n T! T F NIP'- T 7P. fi ',,T Pt T TET E A/qF NnN_?T nPPAPTMF'TT TOTAT., ===='� ------------------------------ TTR TFT.v Ti A Ci 77 TAT C: IT TT;] T7 1�y C) fl 'rTTT.,=- A t n T \7 V7 7 T T T . 'D R r pCT4 T Pon 19 T !.- �TTPPT Tp,- A/f� PVP T . !A 7 DART,=: /TRACTOR %9 UFP SRR,.! 5 445.50 4A 9 -A 77 5 0 4 5 44.5n -27. 0� 1 2!3 ipl9i cp,7, p ------------- 49 494.94 a I m 94 ------------- a I m r,tTv OF nwAs-n 'T -T . A T M- 1pr F . -j5rcrR TPT TnN ---------- ------------------------- ------------------------- ------------- 'PE,PRF,ATTnW rFNTFP ------------------------------ 9«'4A5 Gnpgvp q 3 9 6 -1 9A0 j 5? LT FIT-L TKF . 601. TFWFSTFPN R A 95 PT,EXAP 4q.94 -7 A (1 2 54 M C. T TF T,F COMMURT T CA T T I)N,; A/95 LONG F)TSTANCF PTESTA POOT.F PFFMTCALS 96,0254 A/99 U 419,94 9,,; ro,� 7 nYT...A NATUPAL, GAS A/95 TTFF 4R .R?. DEPAPTT4F TnTAT., P. -7,3 • ^? �WTMMTNG POOT ------------------------------ 960119 CORA!, POOT'S rjCjjDT SUPPT US 47,70 9601?1 FTPS'P'.A POOLS CFFMTCAI,S ?FTMT.:,' PT7717 (•-ACF 9601.4-1 !lq-iIAF,.'.I,.F S7FFTI 17 A P-D �FPATP Pr)nT. T-Al--T-TR .^(1 n0 qAolAn PTESTA POOT.F PFFMTCALS 96,0254 9 A 0 7jc 7! �;'rITjTTrTWlF!;TEPN PVT T,� lqc; PT.T7yAq '74 47 960 :Mc P 0 TT5;v. 91 4 R, TnTAT. 41.? 5(', COM --TTY -TPP .MTT rP ------------------------------ 9 Ann- -R nFFTCF nunT T+- ?D PTAM I-- ��.TTM,-T t : I- T F F 54 9il 9,- z,07-;'-, 7?7AcMRF? PETTY CAF'Tl ?FTMT.:,' PT7717 (•-ACF 1.1 FT M ('9F�7Y PIE.:; T IPM-I, vMS y 71 0"a -7rTT7?W-F`TFRN PIETT, 9c PT.PYAF) RP-49 14—TjT .?r iy. T n P 96,0254 14"'T TFj.lpr.nMmmTTCATTONS A /95 !-ONG DTSTA•TICE 0 F L ",T; „ - 9h0 ^55 P 0 TT5;v. q?o, , 5t,.; 96,0257 (-jVl T-.,TATTTPAT. i.-iAo.z. A 19F T `7- F 49 I-I)F-PAPT'plP M -N)TAT i n4: PARV MATIHTFNANCF* ------------------------------ 91 o-, F! I M7, TETY/TV7,7- TNTC., Q C, 'An 4TjDRrV PV.V.�r'R -.T 7 e ..T FT M ('9F�7Y PIE.:; T IPM-I, vMS .7 1; C-roTT TTFM!pr.r.tr 14—TjT .?r iy. T n P 0.0 w A ni 1 0 F L ",T; „ - TF: F 4 4 �i A T 1 7, 7 T T T IZ: F,f 1L- ,TTY Or nwAsso 1 7 77W V•NDOP ---------- ------------------------- ------------------------- ------------- 96-0198 ESTES TNC. 1 l4FMTI rAi,q 7 5 9602,01 OWASSO GLASS ?Tj VT/PODFO GROUND 9A ANCFOP STONF CO Sr N T',%,C-,_; 7,'9 1 n 964 TPBAqTTPPT-.- PF.TTV r- A 5; 114 p.. TTY CASH 0 9AI�7,qc� P4;n DFPARTMIE'�17 TOT A T ------------- PUND TnTAJ, _________9 --- 1 1 1 1 7/?8/95 ;18�00 A/p 7 "� �L-�Dnr pO # Vc"RD09 AMD`r�7 ---------- ------------------------- ------------------------- ------------- {ENERALSOVERINIMGYIT ------------------------------ 960l35 BERKl-EY &DMTNTS7RA?OR5 DEPARTMENT TOTAL FUND TOTAL ====} ADMTN FEE 77A,33 _____________ r'781 ?--3 ------------- 778'33 A 71 V 0 P 7 ---------- ------------------------- ------------------------- ------------- 96 021 36, A T T IFFN D T r-Y DLI'P,APTMFNT 710TAI., AMBITTANCE ------------------------------ 960140 R. L TTF PT-orF. MET)TCAL A ID 7, ty - P. �TjTIPT, T IF 5; 91)1.41 !;P?7P)T MFDTCAT L Al,,!C.p qTTPPLTPC 96,01.46 PACE 'PRODUCTS OF TTTL RA. TN T : A Am T NCE T TES CTTPR TS 9601 50 I A DR. AMBROSE I C F l "17 960151 MFTITCAT., COMPTITANCE S7"PECTA B T in! -WASTE -7-PLUS' 960165 ALLTANCE MUTCAL, T, -- A AM KC F T'F S 960166 BTn-S"AFFTY 07SITEM S qT MPT TV-/A?-..f TTT A NC F 9A i0?44 Aq OwRn TTR- BARN F P.A R.' P T F T JTT 'IT 'T L i—A? T.T !T E-A- :n� - :. PUND TOTAL ===='. ------------- 4 D 54 07 ?4T: 7-: -A 4 --------- -1 - -- `q4.1 ------------- CTrY O= &SSO 7 /?8/9c lR:n8 A/P C[ T pr -p.A9n V 3-:,r�� 7, 7 SCqT;D -rni.T 4M-C) FT 7 ---------- ------------------------- ------------------------- ------------- POLICE COMMUNICArTOKS ------------------------------ 960005 SOU?8WE57CPN 9FTL 7SLF. E-911 515.84 ------------- DEPARTMENT ?OrI T 1,515.R4 ------------- P? � ND 7O?� �`==} 1,515.84 T-7 nF nn - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - T TY G A C. TTY PA (, F ------------------------------ 9A,000 I TTj TFT_-e '-- 7, T T 72 7� , 9A011RO C�AMIC r�y ?Tp, _T :T 9 A,-! OR 0 SAWS T 7- 9 A Otl?; f.TNT Ac �:l,r t t — 7 - — ^r -ter _9 �, yC ' ,fit;-. nqR j p A 1717' !% 9 4,04 on C- T 99 -0 c LQT' T.TAJI A 9 A 7 0 R FTT V C� T T ACCUP47 �V FYT T TF.TAA=;TTZVM PLII"�.7 r- Lk ZLT Pr PFTTT.F C.ACY 9 A li P77,7- TPT.- 24 47 A F TTSF Q 9An,7s�l YT �Tlp n, , A 4.� T- TT C-r- ";r F, r-'A P T M 7 Nr Ti: ------------- 4 IiJ ------------- -14 GFINTRAT, GIVEPINIMPNT ------------------------------ 1: T TTM- -"'P PT A L' MI 7) 9AO"'52 G.APY OPP T APOR/R-FINOVATF C.TTV WkT T ---------- ------------------------- ------------------------- ------------- ------------- GFINTRAT, GIVEPINIMPNT ------------------------------ 1: T TTM- -"'P PT A L' MI 7) 9AO"'52 G.APY OPP T APOR/R-FINOVATF C.TTV WkT T 22-2.91) AT ------------- P, A R, V I; ------------------------------ 9AOM5 OVAI190 FFNPF SA7rTv Fr,vr7:! 'Ur"CH) ------------- P, ? 4, t 7 t,!T! NT T 7�� _w40 i )7A . ------------- -7 q ---------- --------- - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - A MI'l UNT T - - - ------------- CDF,G-N-cP ------------------------------ r.nNTRAC*.T A59-? q- I A 0 TIN,-r ADM711 FYPF!,lSlFq,-/Nr-'P 996 , 77 nra' P T M., F ',,TT Tf7L T ------------- ------------------------------ WR 94 A ADMTN FYPrlN9FS/?FFAR 1. ------------- PUN T) T n'T A T, ------------- 124 VENDOR TRANSFERS CITY GARAGE WORKER'S COMP SELF -INS GENERAL FUND GENERAL FUND CITY OF OWASSO A/P TRANSFER REPORT DESCRIPTION TRANSFER FROM GENERAL FUND TRANSFER FROM GENERAL FUND TRANSFER FROM AMBULANCE FUND TRANSFER FROM E -911 FUND AMOUNT 2,333.33 9,012.50 13,166.67 1,375.00 TRANSFERS TOTAL 25,887.50 CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING 07/22/95 APPROVE 08/01/95 Mayor Council Member Council Member 1 OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES :,,,.n::vnv •ii::•.:•w,w,:a,,,:,,:aS a. 2)• aawxaw;.• a:,•..•, awsw:: u::. nn<:';:: r:::,:. woa:•: s;:.•. w•.....:,::.•.:.:;: ax••. r,: w6�GV., k,:.:::::::::;,:t•:...a2�:..... Finance 0.00 5,879.02 Municipal Court 0.00 1,423.30 Building Maintenance 0.00 210.99 ::�41'A�� } }; :•: nv { :::.::::::::::::::::: •:::::::::::::::::: x: x::: ::::::::::::::::::::::::::::: �% 4t': �i:: ii :•i�::i}iiij:::i`I.::�'�I�}ii Central Dispatch 333 30 4,352 91 Fire 2,011.82 30,690.01 ::: n:.;. v..:: vn:•. SY.+J. dEt-0 6: dbW. 4'. w.' v. �k. x,:. UL[: ::yti:y::'r,::u:nni:fiiriiitriv'is iiiw %wii::::ii:::;:: }:y�i�r/ iiL+.GV::Y. {ii;;:riy,0iv� phi i::b::.:::::::: %H:ii::4ik"Jn': x.. Recreation Center 0.00 2,568.28 :'y�' :::{::�::::::::i ?'i +jjyy} iiyi�':: ?:'�i};:;:;:', ::;i {:v::::,r,:i::i:::' : ';:{ iii': i' ii':i: +•i:• ?•ii: ^:i � :::......................• ..:. nv: ^:i4:vti4 ?' }: <v:B:L:L:B:•i:4:L:L:•i:4iY •'•i: ":: ':.:i4i iii iiii:cyi: �• nvvwvvw. v.::::. e: w::;:::.:.::::::.::::::;::•. x.....:::::::.,:::::: <+4:•i;•i:L'•:•i'•'9: •;•':<: ' :" :: ?,: :..:: :...�: : :.: : :.n:..vv..vw.Ok Park Maintenance 90.00 2.424.42 APPROVE 08/01/95 Mayor Council Member Council Member 1 CITY GARAGE PAYROLL PAYMENT REPORT PAY PERIOD ENDING 07/22/95 DEPARTMENT Garage OVERTIME EXPENSES i,1 11 TOTAL EXPENSES $1,967.59 :wT:.:::.:•.•::.:.:.•:.•:.:•.•::::,:, �: :.:;• +.,�..:;n;a;ft.,,,:.;s.++: taw.:• x:::..,.:•: tt. :::•;:a:• »..;.. :.;;;.:��rmro- »:. : >::.}.;..;.::• < ::::::::: ::::.: «:: «: <t :•..•::•:::::::::::::::::.:• .... ... Y.. 10GCA\ Fi /J..4:..:.w+%a:.Y..:Sh.. /J... J.... S.... S.uvt....:. x. F.... .... :... ..... APPROVED: Mayor Council Member Council Member 08/01/95 Move that, pursuant to Owasso Ordinance #502, OHFA Regulations Chapter 36, and Section 42 of the Internal Revenue Code, the Mayor be directed to notify, by letter, the Oklahoma Housing Finance Authority of the City of Owasso's decision to deny the Tax Credit Allocation Application for Golfview Apartments. The letter to include Findings of Fact and Conclusions of Law, including, but not limited to jurisdictional compliances and failure of the developer to prove a market need for a low income tax credit development, or that this development would comply with the regulatory intent. Suggested order of the item: 1. Read FAX - R J Ray 2, Call for staff report 3. Motion & Second 4. Vote MEMORANDUM op TO: t. FROM: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO LONNIE R HARDIN 6 SUBJECT: APPLICATION FOR LOW INCOME TAX CREDIT HOUSING w DATE: July 25,1995 BACKGROUND: ' On April 7, 1995, Governor Keating signed emergency regulations pertaining to the Oklahoma Housing Finance Authority. These rules provide that, if municipalities have enacted an ' ordinance providing for due process and public hearing, when an application for tax credit allocation for low income housing is received, the municipality may deny such allocation. The City of Owasso adopted Ordinance #502 on May 16, 1995, which complied with the OHFA regulation. On June 23, 1995, the City received notice of an application for a tax credit allocation for a proposed low income multifamily housing development to be located adjacent to the Bailey Golf Ranch at 86th St N and Mingo Rd. W The NHPAHP Development Corporation of West Palm Beach, Florida is proposing a 220 unit low income apartment complex to be built at 86th and Mingo. This complex would consist of 14 two -story buildings, each containing 16 apartment units, with a laundry room located in each breezeway. They propose 22 one bedroom, 152 two bedroom and 49 three bedroom apartments with ADA handicap accessible apartments available in each size. There would also be a one story office and recreational building. The proposal includes a picnic area, landscaping, grassed areas and paved parking for 438 vehicles. The proposed site contains 14.18 acres and is zoned PUD, with underlying RM -1 zoning. The density would be 15.7 units per acre. Construction would be of brick with rough cedar trim. The developer is seeking $933,848 dollars in tax credits per year over a ten -year period. In return, all of the apartments in the development would be reserved for persons at or below the 60% median area gross income level. The developer has stated that, if tax credits are denied, 1 LOW INCOME TAX CREDIT HOUSING July 25, 1995 ' Page 2 the project is not economically feasible. Total development cost of the project is estimated at $12,498,785. PUBLIC COMMENTS: A public hearing on the matter was scheduled for July 24, 1995, and notice was given to the developer and published in the Owasso Reporter. The hearing was attended by more than 175 people. At the public hearing, citizens voiced concerns in several areas. The primary concerns appeared to be: 1. Increased crime rate in and around low income housing. 2. Additional demand made on the infrastructure, especially the water and sewer. 3. Traffic patterns around the school and the increased flow on 86th St. 4. The number of students placed in the Owasso School system as a result of the development. 5. Safety and security for children. 6. Demand for added police officers because of the development. 7. Lack of need for this type housing with all the new construction of apartments and proposed apartments. OPTIONS: Under the new regulations and ordinance, the City Council has three options. 1. Deny the tax credit allocation. This is binding upon OHFA and would result in a state denial of the tax credit. Any appeal from this would be in Tulsa County District Court as an action against the City of Owasso. 2. Approve the tax credit. This is not binding upon OHFA and would merely allow OHFA to consider the matter. 3. Do nothing. This would act as a failure, or refusal, to deny and would have the same effect as option 2. Any action or comment by the City Council must be submitted to Oklahoma Housing Finance ' Authority no later than August 18, 1995. 1 1 LOW INCOME TAX CREDIT HOUSING July 25, 1995 Page 3 STAFF COMMENTS: 1. A review of the proposed "rent caps" imposed by federal agency rules clearly indicates that the average apartment rents in Owasso's existing apartments are below the rent that will be charged to residents of Golfview. Construction of a 100% low income complex with rents that are higher than existing available units appears to be questionable and may not comply with the intent of the program. 2. There are seven existing apartment complexes in the community. Six of those offer low income rent programs to persons who qualify. An additional 120 apartment units are being constructed under the income tax credit program (building permit has been applied for, but not issued at this point). 3. According to the applicant's documentation, the "primary source for potential resident demand for the subject property will be derived from new .... growth", thus indicating their realization that the demand for additional apartments in Owasso would not come from existing 6.. citizens, but rather from marketing those units to non - residents. That strategy should be considered in the context of the designation of the proposed complex as a low income property. (Source for quote from page 4 of document entitled "Market Area Housing Demand" submitted by applicant.) ' 4. While the proposed management company has a demonstrated track record of positive achievement, there is no guarantee of continuity of ownership, thus placing into question the issue of a long -term commitment to quality. CONCLUSIONS: Based on a review of the application, several informational meetings with the applicant, site g PP visits to other facilities, information from the public hearing and comments from various city ' departments, the following conclusions are offered: ' 1. Construction of a 220 unit low income apartment at the proposed site will have an adverse impact on the use of the remaining undeveloped land and most likely will result in changes to the lot sizes of proposed developments to offset a perceived loss of revenue from the sale of "upscale" housing, however, such impact will occur in the event of any apartment construction in that location. 2. Construction of a 220 unit low income apartment complex will not reduce the cost of housing to Owasso's low to moderate income families due to the fact that lower rents are currently in place in existing units. W. LOW INCOME TAX CREDIT HOUSING July 25, 1995 Page 4 3. Construction of a 220 unit low income apartment complex will not address an existing need for low income housing because the current number of low income or rent subsidy units exceeds the number of eligible families seeking housing in the City of Owasso. 4. Revenue from the rental of units will, most likely, be derived from "new growth ". Simply put, the construction of 220 low income apartment units will require a marketing strategy specifically designed to attract qualified renters from other areas of the metropolitan area. 5. The demographic projections for Owasso through 1999 do not consider a projected growth in the number of area jobs. City staff estimates the potential of 3000 new jobs within seven minutes (travel time) of Owasso by the year 1998. Should those projections be realized, current low to moderate income housing units will not meet the community's needs. 6. Construction a 220 unit low income apartment complex will have almost no impact on the area infrastructure. Traffic, water, sewer, and refuse services would have minimal impact, and would not affect existing customers' service levels. 7. Construction of a 220 unit low income apartment complex will have a more significant impact on police and fire services, not in terms of a critical breakdown in services, but with additional calls for service associated with population growth. NOTE - an impact statement relative to the school system was not available, but should be available prior to the Council meeting. RECOMMENDATION: The staff is of the opinion that a 100% low income apartment with the rent "caps" and income "caps" as proposed and in the location proposed, does not meet the basic criteria of demonstrating community need. Therefore, the staff recommendation is for denial of the applicant's request for income tax credits. ATTACHMENTS: 1. Memorandum from Public Works Director dated July 25, 1995 2. Memorandum from Chief of Police dated July 27, 1995 3. Memorandum from Fire Chief dated July 27, 1995 4. Application for Low- Income Housing Tax Credits 5. Executive Summary of Project Submitted by Applicant 6. Project Description /Rent Schedules 7. Report on Existing Apartment Complexes 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 LOW INCOME TAX CREDIT HOUSING July 25, 1995 Page 5 8. Excerpt from Applicant's Document - "Identification of Potential Residents for the Subject Tract" 9. Narrative Summary Submitted by Applicant 10. Loan Commitments I MEMoxnrrnunz 1 FROM: f SUBJECT: DATE: RODNEY J. RAY CITY MANAGER F. ROBERT CARR, JR., P.E. PUBLIC WORKS DIRECTOR IMPACT OF 233 APARTMENT UNITS ON PUBLIC WORKS SERVICES (86th Street North at 97th E. Avenue) July 25, 1995 Building a 233 unit apartment complex at the subject location may have some effect on various services provided by the Public Works Department. The effects are listed below: Traffic (Streets) An apartment complex of 233 units has the potential to generate 1 to 2 vehicles per unit. For the purpose of this memorandum, it is assumed that 400 vehicles could be owned by persons in the complex and each vehicle would take one round -trip from the complex each day. If the direction of travel is equally divided east and west on 86th Street, the daily traffic count on 86th Street would increase by approximately 400 vehicles. Based on two day traffic count data for February 1995, a daily count east of the intersection of 86th Street and 97th E. Avenue has the potential to increase volume from 5465 to 5865 vehicles per day. The increase could be prorated over rush hour times; however, the hourly volume should not be expected to have a significant impact on the capacity of the road or the intersection. Based on typical design criteria, a road of this nature can be expected to handle a maximum service volume of 1000 to 1500 vehicles per hour. Water At present, a 12 -inch water line exists about 1000 feet east of the intersection of 86th Street North and 97th E. Avenue. Development at the intersection would require extension of this line. Ultimately, a 12 -inch line would need to be extended north on 97th E. Avenue to 96th Street North. A 233 unit apartment complex could create an average daily demand of approximately 60,000 Page 2 Apartment Complex gallons per day (gpd) at 2.5 persons per unit using 100 gallons of water per person per day. Peak demand could be expected to be approximately 175,000 gpd. Present system capacity from the 12 -inch water line is not expected to be affected by such an apartment complex once both 12 -inch lines are constructed and interconnected. Sewer Presently, a 12 -inch gravity sewer line exists at the intersection of 86th Street North and 97th E. Avenue. This line connects to the Ranch Creek interceptor sewer west of 97th E. Avenue. Wastewater flow from the complex can be expected to average approximately 50,000 gpd. Peak wastewater flow could be approximately 120,000 gpd. A 12 -inch line can be expected to carry approximately 750,000 to 1,000,000 gpd. Therefore, this additional flow is not expected to have any appreciable impacts on the system operation. Refuse Collection 0 Refuse from this type of multi- family complex would be expected to be collected in commercial dumpsters. Presently, the City of Owasso uses contract collection of commercial refuse of this t nature. Therefore, refuse collection using city personnel will not be impacted. .19 0 116TH �7- Z V) W > D 0 05 106TH w Z W > FT LF- ,.14 -1121 A078 9 6 T 478.. 50 1151 Lo 0 /-f 22 7421 (n < 193 � t-7 —47-2J -T� asi 10930 HT ct � 7 67H 9141 11812' 21980 76 H 2 9 .7432 0 TWO DAY TOTAL TRAFFIC COUNTS 0 1 DATA COLLECTED BY: TULSA COUNTY FEB. 1995 Z 7; CITY OF OWASS❑, OKLAHOMA PUBLIC WORKS DEPARTMENT I ENGINEERING DIVISION MEMORANDUM TO: RODNEY J. RAY CITY MANAGER tFROM: M.A. ALEXANDER CHIEF OF POLICE SUBJECT: IMPACT TO POLICE OF MULTI- FAMILY HOUSING COMPLEX DATE: July 27, 1995 The following is in response to your request of the projected impact that a 220 unit multi - family housing complex would have upon the Owasso Police Department. The issues listed are concerns that impact the police department regardless of the type of housing, but rather 220 additional families to serve within the community. *Traffic entering and exiting the complex increases the probability of traffic accidents *Increase to the Emergency 911 system and subsequent response for assistance *Increase to animal control registration and pet care and control *Increased areas to patrol and monitor R Regarding any increase in crime or police presence, the percentage of Owasso's �r population which live in apartment/ duplexes versus single family housing is 13% and 87% respectively. Therefore, the percentage of crimes reported should compare similarly. A study was conducted of crimes reported to the police department during the entire year of 1993, 1994 and from January through June of 1995. This study included all crimes reported which occurred within the City Limits of Owasso and were responded to by the Owasso Police Department. k This study would suggest that high concentrated, high density areas such as apartments or duplexes do have a higher than populous average in some reported crimes yet less than average in others. It is important to note that the location of the reported criminal activity may not necessarily be related to the residence of the suspect(s). More comparisons are currently underway and will be reported upon conclusion. The study is attached for your review. Should you need anything further, please advise. Crimes in and around apartments compared to total within the City Crimes, covering period of 1993, 1994 and January through June 1995. OFFENSE TOTAL APTS % AT APTS 1) Forgery, Embezzlement, Fraud, B & E, Grand & 986 95 10% Petit Larceny, Burglary, Robbery, Auto Theft 2) Assault & Battery, Domestics, Disturbances 635 33 5% 3) Harassment, Threats, Curfew Violations, 591 81 14% Runaways, Violation of Protective Orders, EDO 4) Malicious Mischief, Vandalism 262 26 10% 5) Public Intoxication - Minor with Intoxicants 160 18 11% 6) Warrant Arrests 125 20 16% 7) Drugs - possession of drug paraphernalia, 65 9 14% Possession, Intent to sell, distributing, 8) Sex Crimes, Rape, Sexual Assaults 52 11 21% 9) Weapons Violations 48 11 23% 10) Child Abuse, Neglect Cases 27 7 26% 11) Arson 9 0 0% 12) Homicide 1 0 0% A RODNEY J RAY CITY MANAGER BOB ALLEN FIRE CHIEF IMPACT A 223 UNIT APARTMENT COMPLEX COULD IMPOSE ON FIRE AND AMBULANCE SERVICES July 27, 1995 On July 24, 1995, the City Council conducted a public hearing concerning a request to build an apartment complex. Several Owasso citizens were present and asked what impact a 223 unit government assisted housing apartment complex would impose on fire and ambulance services. The foilowing consists of the major items of impact that the fire and ambulance services are concerned with: 1. Due to the rapid influx of such a large structure, our present manning ' would not be capable of responding to emergencies in an efficient manner. Mr- Our department is presently operating with an inadequate number of fire fighters. 2. There are several areas in Owasso that the water pressure is at minimum requirements to provide proper fire flow. If this apartment complex is allowed to be constructed, I have great concern that proper fire flow pressure and gallons -per- minute needed for fire fighting will be adversely affected. 3. We have just completed our insurance class rating by the Insurance Service Organization (I.S.O.). One major concern by I.S.O. was the growing number of high hazard target areas. Due to the present number of high hazard targets, we are required to purchase a ladder truck in order to improve or maintain our class rating of a six (6). This type of apartment complex could result in I.S.O. requiring a second fire station to be built and an immediate increase in manning. Considering the present growth rate of Owasso and the current availability of funding for fire and ambulance services, it is my professional opinion that the construction of this complex would create an insurmountable task on the City of Owasso. MEMORANDUM TO: FROM: SUBJECT: DATE: A RODNEY J RAY CITY MANAGER BOB ALLEN FIRE CHIEF IMPACT A 223 UNIT APARTMENT COMPLEX COULD IMPOSE ON FIRE AND AMBULANCE SERVICES July 27, 1995 On July 24, 1995, the City Council conducted a public hearing concerning a request to build an apartment complex. Several Owasso citizens were present and asked what impact a 223 unit government assisted housing apartment complex would impose on fire and ambulance services. The foilowing consists of the major items of impact that the fire and ambulance services are concerned with: 1. Due to the rapid influx of such a large structure, our present manning ' would not be capable of responding to emergencies in an efficient manner. Mr- Our department is presently operating with an inadequate number of fire fighters. 2. There are several areas in Owasso that the water pressure is at minimum requirements to provide proper fire flow. If this apartment complex is allowed to be constructed, I have great concern that proper fire flow pressure and gallons -per- minute needed for fire fighting will be adversely affected. 3. We have just completed our insurance class rating by the Insurance Service Organization (I.S.O.). One major concern by I.S.O. was the growing number of high hazard target areas. Due to the present number of high hazard targets, we are required to purchase a ladder truck in order to improve or maintain our class rating of a six (6). This type of apartment complex could result in I.S.O. requiring a second fire station to be built and an immediate increase in manning. Considering the present growth rate of Owasso and the current availability of funding for fire and ambulance services, it is my professional opinion that the construction of this complex would create an insurmountable task on the City of Owasso. 0 00: 57 17 45 7 11 Ivi-713 A` I I— GHILLIE PAGE 06. rn I.• C:) m N) Z, m I CA Cn CD $.-A .0 m :E Z m CL (') __j 1 7--, > rD rD (D 10 cl -C) X X 0.1 C) po rE (A CD W i C, U) r. 0 L) C) r+ 10+ CL um =s GL 5 un LO CD rD In ID D 0 D N N) r+ 0 0 W ro W co co X �b � W 7o CL PAGE 06. rn I.• C:) m N) Z, I CA Cn CD $.-A .0 :E CD CL (') __j 1 7--, > rD rD (D 10 X X 0.1 un po (A CD W t;o 0 --j CL r+ 10+ CL um =s Ln 5 un LO N N) r+ 0 0 W ro W co co X � W 7o I I I r"l -? Ln r%3 t.0 N) rl.5 un tt IA Ln M 0 ro -n N) Z, OKLAHOMA HOUSING FINANCE AGENCY June 20, 1995 1 Owasso Governing Body c/o Marcia Boutwell, City Clerk P.O. Box 180 Owasso, OK 74055 -0180 ' Re: Notice of Filing of Application for Tax Credit Allocation Development: Golfview Apartments Owner: Golfview Apartments, Limited Partnership Dear Commissioners: Oklahoma Housing Finance Agency ( "OHFA ") is a public trust, the beneficiary of which is the State of Oklahoma (the "State "). One of the purposes of OHFA is to develop and administer safe, ' decent, sanitary and affordable housing for Oklahoma. Section 42 of the Internal Revenue Code, as amended (the "Code "), provides a federal tax credit which may be claimed by owners of residential rental property used for affordable housing (the "Tax Credit "). Owners wishing to claim this Tax Credit must apply to OHFA, as the State's housing credit agency, for an allocation of Oklahoma's Tax Credit authority. Pursuant to Section 42(M)(A)(i) of the Code and OHFA 's Chapter 36: Low - Income Housing Tax Credit Program Rules, effective March 27, 1995 (the "Rules," codified as Title 330, Chapter 36 of the Oklahoma Administrative Code), you are hereby notified that OHFA has received an application for an allocation of Oklahoma's 1995 Tax Credit authority from the owner of the above - referenced development (the "Application "). A detailed summary of the Application is set forth on the enclosed Notice and a copy of the Application is enclosed. Written comments must be forwarded to OHFA by certified mail, postmarked not later than the last day of the Comment Period, August 18, 1995. [See Rules at 330:36- 5- 3(d)(e) & (f).] All comments received during the Comment Period will be forwarded to 1140 N.W. 63rd, Suite 200 , Oklahoma City, OK 73116 @ P.O. Box 26720 0 Oklahoma City, OK 7312640720 • (405) 848 -1144 • TDD: (405) 848 -7471 June 21, 1995 Page 2 OHFA's Board of Trustees (the "Trustees ") . If the Application meets all requirements of the Rules, any reservation or allocation of Tax Credits must be approved by the Trustees. You will be notified of the date and time of the Trustees' meeting at which the Application is to be considered. You are invited to attend and comment on the proposed development or its owner. Thank you for your cooperation. Please feel free to contact the undersigned if you have any questions or if we may be of assistance. Sincerely, Teresa Goss Housing Programs Officer TG /pl Enclosures: (1) Notice (2) Application c: Rodney J. Ray, City Manager (w /enc. #1) Ronald D. Cates, Municipal Attorney (w /enc. #1) t OKLAHOMA HOUSING FINANCE AGENCY NOTICE OF FILING OF APPLICATION FOR TAX CREDIT ALLOCATION June 20, 1995 DEVELOPMENT NAME: ADDRESS: ' LEGAL DESCRIPTION: OWNER /APPLICANT NAME. OWNER /APPLICANT ADDRESS: CONTACT PERSON: CONTACT PERSON ADDRESS: CONTACT PERSON TELEPHONE NUMBER: 49 DEVELOPER: DEVELOPER ADDRESS: DEVELOPER TELEPHONE NUMBER: MANAGEMENT COMPANY: i MANAGEMENT COMPANY ADDRESS: MANAGEMENT COMPANY TELEPHONE NUMBER: f NUMBER OF BUILDINGS IN DEVELOPMENT: TOTAL UNITS: TOTAL LOW - INCOME UNITS: Golfview Apartments E. 86th & Mingo Road Owasso, OK 74055 See attached NHPAHP Development Corp. The Forum, Suite 900 1675 Palm Beach Lakes Blvd. W. Palm Beach, FL 33401 Joe Venezia The Forum, Suite 900 1675 Palm Beach Lakes Blvd. W. Palm Beach, FL 33401 407/681 -8212 NHPAHP Development Corp. The Forum, Suite 900 1675 Palm Beach Lakes Blvd. W. Palm Beach, FL 33401 407/681 -8212 NHP Management Co. 1231 Greenway Dr., #400 Irving, TX 75038 214/550 -1435 15 220 220 1140 N.W. 63rd, Suite 200 - Oklahoma City, OK 73116 - P.O. Box 26720 - Oklahoma City, OK 73126070 • (105) &1&11' 1 , TDD: (405) 518 -7171 UNIT DESCRIPTION: 24 148 48 -0- TAX CREDIT SET -ASIDE ELECTION: 100 DEVELOPMENT CHARACTERISTICS: TYPE OF ALLOCATION: FINANCING: TAX CREDIT AMOUNT REQUESTED: DATE OF TRUSTEE CONSIDERATION: OHFA \LIHTCN27.INF /950620.1440. one bedroom two bedroom three bedroom other: percent of total units reserved for tenants at or below 60% median area gross income percent of total units reserved for tenants at or below 0% median area gross income nonprofit elderly rural X general occupancy difficult to develop area or HUD enterprise zone other: new construction acquisition rehabilitation ' Conventional $933,848 , Not earlier than the last day of the Comment Period. You will be ' notified of the date and time of the Trustees' meeting at which the Application is to be considered. � I VO'd 1d101 IF GOLVVMW SALARY AND RENT RESTRICTIONS Maximum income by Size of Household Persons 2 3 4 5 $15,750 518V000 $20,250 S22,500 524,300 $26,100 Z,e Maximum Rent by Size of Housing Unit Bedrooms $595 $653 $720 $394 $422 506 ded Average Salaries of Owasso Municipal Employees- nwing Clerk 11 -S17,056 16cid Work a Enforcement -$18,802 ft b3pector/ 420,737 s erk WW Average Salaries of State Employees: dM, pro - school -$17,779 dm Aides -$10,003 -S10,992 -S17,932 now. revenue agents 1" Technical asst. -$16,129 EXECUTIVE SUMMARY The market study for the Golfview Apartments in Owasso, Tulsa market study. County, Oklahoma addressed the key items of project costs, market need of the project, project and market area rental rates, and Apartment project and market area occupancy levels as required by the rules northwest 1 the city, just north of the intersection of North Mingo Road and of the Oklahoma Housing Finance Agency. In addition, key demographic /economic indicators of the market area were also researched. The following is a summary of the key findings of the market study. fl and other services. d The 223 unit apartment project will consist of one, two, and three- bedroom apartment units. Total rentable square feet will consist of 195,088 square feet. The apartment site contains approximately 14.18 acres of land. MARKET AREA DEMOGRAPHIC /ECONOMIC TRENDS (PART II) - The Tulsa MSA experienced a ..healthy increase in population during the past decade. With an economy dependent on the oil industry during the II PROJECT SUMMARY (PART I) - The Golfview Apartments in Owasso, Tulsa County, Oklahoma is a proposed 223 unit Tax Credit Apartment Project. The property is located in the northwest area of the city, just north of the intersection of North Mingo Road and East 86th Street North. The site has excellent visibility and easy access to shopping, hospitals, schools, employment centers, fl and other services. d The 223 unit apartment project will consist of one, two, and three- bedroom apartment units. Total rentable square feet will consist of 195,088 square feet. The apartment site contains approximately 14.18 acres of land. MARKET AREA DEMOGRAPHIC /ECONOMIC TRENDS (PART II) - The Tulsa MSA experienced a ..healthy increase in population during the past decade. With an economy dependent on the oil industry during the II 0 1980's, the MSA has made a smooth transformation into the employment segments of aerospace, telecommunications, data processing, computer related products, financial services, and ' healthcare. With these changes in the overall employment segments in place, the Tulsa MSA will continue to experience ' positive growth trends in total population as well as in household, income, and employment trends. 1 1 Population indicators for the Tulsa Metropolitan Statistical Area experienced an increase of almost 8 percent between 1980 and 1990. Household, income, and employment indicators exceeded 13, 57, and 9 percent increases respectively, within the same time frame. Demographic /economic indicators, including population between 1990 ' and 1999, project positive growth increases for the Tulsa Metropolitan Statistical Area (MSA). From a demographic standpoint, the market area of the subject ' project is identified as Census Tract Series 58. The site is , located in Census Tract 58.04 of the City -of Owasso. Within Census Tract Series 58 and Census Tract 58.04, population ' increased by 94 percent and 46 percent, respectively, between 1980 and 1990. Future trends for Census Tract Series 58 and Census , Tract 58.04 indicate population will increase by 40 percent and 49 ' percent, respectively, while households will increase by 42 percent and 53 percent, respectively. As previously mentioned, the Tulsa work force has undergone I dramatic change. Oil industry employment has steadily declined through the 1980's and 1990's decades. Despite this decrease, total employment in the Tulsa MSA has increased since 1984. Today's high of over 356,000 jobs is the result of sharp employment increases in the aerospace, telecommunication, data processing, computer related products, financial services and healthcare sectors. MARKET ASSESSMENT OF APARTMENTS (PART III) - A market analysis of ' percent range from 1995 to 1997. Rental rates are estimated to increase in 1995 and 1996. It is estimated that rental rates for ' the Owasso Market Area will increase from $0.52 to $0.55 PSF in 1995 and $0.58 PSF in 1996. 1 ' The Housing Authority of the City of Tulsa,. a city government entity, manages and operates 30+ projects offering federal subsidies. Currently,.all of the projects maintain a 100 percent occupancy level with a waiting list. All of the projects target very low income residents of Tulsa. II 4 apartment projects located in the Owasso Market Area reflected an average occupancy level of 99.5 percent, and an average rental rate of $0.52 per square foot. Monthly rental rates for the ' market area averaged $225 for an efficiency unit, $310 for a one bedroom unit, $421 for a two bedroom unit, and $494 for a three tbedroom unit. The average absorption range per month for the apartment projects was 15 to 20 units per month. Occupancy levels ' for the Owasso Market Area are estimated to remain in the 99 - 100 ' percent range from 1995 to 1997. Rental rates are estimated to increase in 1995 and 1996. It is estimated that rental rates for ' the Owasso Market Area will increase from $0.52 to $0.55 PSF in 1995 and $0.58 PSF in 1996. 1 ' The Housing Authority of the City of Tulsa,. a city government entity, manages and operates 30+ projects offering federal subsidies. Currently,.all of the projects maintain a 100 percent occupancy level with a waiting list. All of the projects target very low income residents of Tulsa. II MARKET AREA HOUSING DEMAND (PART IV) - The Low Income Tax Credit Program was established to assist people with household incomes from 50 percent to 60 percent of the MSA median income. Household income, according to household size, is the basis upon which eligibility to participate in the LITC Program is established. Households are not to exceed 30 percent of their income for rent, including utilities, and maximum rents are established according to the number of bedrooms. The 1995 median household income for the Tulsa MSA is currently $37,500, as established by HUD. All 223 units of the apartment project will be designated low -to- moderate income units, referenced to households with 60 percent of the median level. By using 1990 U.S. Census data figures and 1994 estimated and 1999 projected household and income statistics from National Planning Data Corporation, total household demand is established for the Tulsa Market Area. Between 1990 to 1994, it is estimated there is a total demand of 17,122 household units in the Tulsa MSA; 793 household units in the City of Owasso; and 12,828 household units in Tulsa County. Between 1994 to 1999, it is projected there will be a total demand of 21,417 household units in the Tulsa MSA; 930 household units in the City of Owasso; and 15,906 household units in Tulsa County. In estimating housing demand for the subject project, it is viewed that Census Tract Series 58 is representative of the market area. Based upon the data presented in the _following tables, it is estimated there will be a total demand of 2,130 household units in the Census Tract Series 58 of the City of Owasso, Tulsa County, Oklahoma. Of the 2,130 units, 1,278 units will be owner households and 852 units will be renter households. HOUSING DEMAND FORECAST CENSUS TRACT SERIES 58 (MARKET AREA) OWASSO, TULSA COUNTY, OKLAHOMA G � I II On the Income Banding Matrix below, estimated maximum and minimum income levels for the targeted rental households are highlighted. Income data used for banding was provided by National Planning Data Corporation representing 1994 estimates based upon 1990 U.S. Census Data. Original data from both of these sources are located in Section II of the Market Study. CUMULATIVE BASIS 1990 - 1994 1994 - 1999 Total Housing Demand 985 1,145 (1990 - 1999 Households) Owner Households (60 %) 591 687 Renter Households (40 %) 394 458 ' ANNUAL BASIS 1991 1992 1993 1994 1995 1996 1997 ' Total Housing Demand 246 246 246 247 229 229 229 (1990 - 1997 Households) ' Owner Households (60 %) 148 148 148 148 137 137 137 Renter Households (40 %) 98 98 98 99 92 92 92 G � I II On the Income Banding Matrix below, estimated maximum and minimum income levels for the targeted rental households are highlighted. Income data used for banding was provided by National Planning Data Corporation representing 1994 estimates based upon 1990 U.S. Census Data. Original data from both of these sources are located in Section II of the Market Study. INCOME BANDING CENSUS TRACT SERIES 58 (MARKET AREA) OWASSO, TULSA COUNTY, OKLAHOMA INCOME HOUSEHOLDS PERCENT $15,000 - $24,999 840 14.0 $25,000 - $34,999 900 15.0 TOTAL 1,740 29.0 It can be seen from the above income banding that the project is targeting a sizable portion of the market area population. Approximately 29 percent of the population falls within this band. Based upon the income banding methodology, the 223 LITC units of the apartment project represents 24.8 to 26.5 percent range of all income - appropriate households within the market area, depending on management's criteria for qualifying potential renters. In addition, The Comprehensive Housing Affordability Strategy (CHAS Report) indicates there is a waiting list for subsidized housing. As stated on page 14 of the plan; The Public Housing Authority has over 5,000 individuals on their waiting list for public housing. The Housing Plan was produced by the Indian Nations Council of Governments and The City of Tulsa - Urban Development Department with input by the Housing Authority of the City of Tulsa in December 1993. The primary source for potential resident demand for the subject project will be derived from new household growth. As 1 demonstrated in Section II of The Market Study, strong employment and healthy population increases will continue to impact new household growth through the 1990's. In addition, the continued upward trend in market rents and with vacancy rates in the immediate market area at approximately .5 percent will facilitate demand for the subject project. Other factors that affect demand include (but are not limited to) the following: Urban flight or area mobility patterns, turnover, age, and availability of new product. r DETAILED ABSORPTION ANALYSIS OF THE PROJECT - It is firmly believed that the subject project will satisfy a portion of the b, continued demand for apartment units within the market area. Present absorption trends obtained from a market survey of 4 apartment projects located in the Owasso Market Area range from 15 to 20 units per month. The strength of this immediate market area is further supported by the continued and projected indicators of increasing occupancy levels and rental rates. Based upon current positive multi - family indicators and present absorption levels of 15 to 20 units per month, it is estimated that a 95+ percent occupancy level can be achieved in a 11 to 15 month time frame. The following is a breakdown of the estimated absorption rate of r L the subject development based upon a high and low range of 15 to 20 units per month. P. 4. 1 Project Absorption Rate Based on Average Absorption ' 20 Units Per Month (High Range) Cumulative Cumulative , A 0 Occupancy By Percent 9% 18% 27% 36% 45% 54% 63% 72% 81% 90% 98% 100% Cumulative Occupancy By Percent 7% 13% 20% 27% 34% 40% 47% 54% 61% 67% 74% 81% 87% 94% 100% NEED FOR THE SUBJECT PROJECT - Based upon the findings of the market survey of the 4 apartment projects located in the immediate verage Quarterly ccupancy Month Absorption By Unit 1 20 20 2 20 40 3 20 60 4 20 80 5 20 100 6 20 120 7 20 140 8 20 160 9 20 180 10 20 200 11 20 220 12 3 223 Project Absorption Rate Based on Average Absorption 15 Units Per Month (Low Range) Cumulative Average Quarterly Occupancy Month Absorption By Unit 1 15 15 2 15 30 3 15 45 4 15 60 5 15 75 6 15 90 7 15 105 8 15 120 9 15 135 10 15 150 11 15 165 12 15 180 13 15 195 14 15 _• 210 15 13 223 Occupancy By Percent 9% 18% 27% 36% 45% 54% 63% 72% 81% 90% 98% 100% Cumulative Occupancy By Percent 7% 13% 20% 27% 34% 40% 47% 54% 61% 67% 74% 81% 87% 94% 100% NEED FOR THE SUBJECT PROJECT - Based upon the findings of the market survey of the 4 apartment projects located in the immediate li market area, there is a justified need for the subject project. Again, this is substantiated by the present and continued trends of strong absorption levels that reflect strong market demand. Based upon these findings, the subject project will satisfy the need for affordable housing within the market area. All 223 units of the Golfview Apartments will be designated low -to- moderate income units. IMPACT OF SUBJECT PROJECT ON COMPARABLE UNITS - As demonstrated by the market survey in Part III, key market indicators of the Owasso Market Area are strong. Because of these strong trends, it is viewed that the subject project will not create any adverse effects on the existing comparable units in the market area. At are within the rental range of the comparable projects within the OR market area. REASONABLENESS OF PROJECT COSTS - From an economic viewpoint, a review of the plans and economics of the apartment project has been made, and appears extremely comparable to existing trends and indicators found in the market area. Project reserves are considered adequate to cover operating shortfalls until the project completes the lease -up. Documents reviewed include source and use statements, and project pro forma statements on a typical annual basis and projected 15 year period. Information submitted by the project owner is creditable and reasonably accurate. the same time, the projected rents for the subject project are reasonably affordable by low and very low income residents, and are within the rental range of the comparable projects within the OR market area. REASONABLENESS OF PROJECT COSTS - From an economic viewpoint, a review of the plans and economics of the apartment project has been made, and appears extremely comparable to existing trends and indicators found in the market area. Project reserves are considered adequate to cover operating shortfalls until the project completes the lease -up. Documents reviewed include source and use statements, and project pro forma statements on a typical annual basis and projected 15 year period. Information submitted by the project owner is creditable and reasonably accurate. CONCLUSION - Based upon these key findings of the market study, it is recommended that the Golfview Apartments in Owasso, Tulsa County, Oklahoma be considered as a viable project for the Low - Income Housing Tax Credit Program. In addition, it is viewed that the overall vacancy rate for the proposed project is approximately 5 percent. With a vacancy rate in the Market Area reported to be approximately .5 percent, market rents should continue to rise. It is viewed this continued rent differential between the subject project and the Market Area will benefit the absorption rate of the apartments. C. PROJECT DESCRIPTION - The Golfview Apartments will consist of of 223 one, two, and three - bedroom apartment units. Total rentable square feet will consist of 195,088 square feet. The apartment site contains approximately 14.18 acres of land. Architectural design of the apartment project will consist of fourteen, two -story buildings in a walk -up style. Project amenities will include laundry facilities, swimming pool, and one building that contains the leasing office, a community center, and an exercise facility. Individual units will include carpeting, mini - blinds, individual air /heat, refrigerator, range /oven, dishwasher, and disposal. The number, type, and rent schedule for the apartment project are listed below: RENT SCHEDULE NUMBER /TYPE /RENTAL SCHEDULE OF UNITS �., TOTAL •223 1 *95,098 _.. $97,'937 N All 223 units will be designated low =to= moderate income units. TOTAL NO. OF SQUARE MONTHLY TOTAL MONTHLY TYPE UNITS FEET RENT SF RENT 1BR 22 656 $358 14,432 $ 7,876 2BR 152 861 $431 130,872 $65,512 3BR 49 1,016 $501 49,784 $24,549 �., TOTAL •223 1 *95,098 _.. $97,'937 N All 223 units will be designated low =to= moderate income units. OWASSO APARTMENT MARKET AREA MARKET ASSESSMENT INVENTORY AND GENERAL CHARACTERISTICS OF APARTMENTS OWASSO, TULSA COUNTY, OKLAHOMA Number of Year Apartment Resident Project Opened Units Occupancy 1. Brookwood 1983 100 98 - 100% 2. Cedar Crest 1969 48 100% 3. Townhouse 1985 20 100% 4. Wildwood 1985 132 98 - 100% TOTAL /AVERAGE 300 99.5% OWASSO APARTMENT MARKET AREA MARKET ASSESSMENT INVENTORY AND GENERAL CHARACTERISTICS OF APARTMENTS OWASSO, TULSA COUNTY, OKLAHOMA Average Size Average Average Project (S.F.) Month Rent PSF 1. Brookwood 691 $369 $0.54 2. Cedar Crest 688 $340 $0.49 3. Townhouse 475 $240 $0.51 4. Wildwood 810 $447 $0.55 AVERAGE 666 $349 $0.52 OWASSO APARTMENT MARKET AREA MARKET ASSESSMENT INVENTORY AND GENERAL CHARACTERISTICS OF APARTMENTS OWASSO, TULSA COUNTY, OKLAHOMA One Two Three Project EFF Bedroom Bedroom Bedroom 1. Brookwood N/A $329 $349 $429 2. Cedar Crest N/A $290 $390 N/A 3. Townhouse $225 $255 N/A N/A 4. Wildwood N/A $365 $459 -$485 $559 AVERAGE $225 $310 $421 $494 APARTMENT PROJECT *1 COMPARABLE MARKET INFORMATION OWASSO, TULSA COUNTY, OKLAHOMA PROJECT: Brookwood Apartments ADDRESS: 1311 North Ash Place Owasso, Oklahoma 74055 TELEPHONE NO: (918) 272 -5199 OWNER /DEVELOPER/ MANAGEMENT CO.':'- Skyline-Properties, Inc. PROJECT TYPE: Walk -up style NUMBER OF UNITS: 100 Units AGE: • 1983 (12 Years) OCCUPANCY RATE: 98 - 100 Percent PROJECT AMENITIES: Swimming pool, clubhouse, laundry facilities SERVICE AMENITIES: On -site management, 24 -hour emergency maintenance UNIT AMENITIES: Individual air /heat, kitchen. w /dishwasher, ...disposal; range, refrigerator UNIT MIX: No. Size Monthly Monthly Units Description (S.F.) Rent Rent (PSF) 24 1BR 548 $329 $0.60 52 2BR 670 $349 $0.52 24 3BR 856 429 $0.50 100 691 $369 $0.54 S�CURI.TY...DEPOSI.T.:.. .. $.100. /...$150.... .. . LEASE REQUIRED: Yes MINIMUM LEASE TERM: Six Months /One Year TYPE OF LEASE: Adult /Family UTILITIES PAYMENT: Resident SPECIAL NOTES: Project project. 1 1 is located east of the subject APARTMENT PROJECT #2 COMPARABLE MARKET INFORMATION OWASSO, TULSA COUNTY, OKLAHOMA PROJECT: Cedar Crest Apartments ADDRESS: 401 A South Cedar Owasso, Oklahoma 74055 TELEPHONE NO: (918) 272 -7179 OWNER /DEVELOPER/ MANAGEMENT CO.:- Codder & Sons, Inc. PROJECT TYPE: Walk -up style NUMBER OF UNITS: 48 Units AGE: 1969 (26 Years) OCCUPANCY RATE: 100 Percent PROJECT AMENITIES: Laundry facilities. SERVICE AMENITIES: On -site management, 24 -hour maintenance UNIT AMENITIES:. Individual air /heat, kitchen w /dishwasher, disposal, range, refrigerator UNIT MIX: No. Size Monthly Monthly Units Description S.F. Rent Rent (PSF) 24 1BR 600 $290 $0.48 24 2BR 775 390 $0.50 48 688 $340 $0.49 SECURITY DEPOSIT: $.100/$150. LEASE .REQUZRE.D: Yes ... . MINIMUM.LEASE TERM: Six Months /One Year TYPE OF LEASE: Adult /Family UTILITIES PAYMENT: Resident � SPECIAL Nars=. 1 1 1 1 1 1 1 1 1_ 1 1 1 1 Project is located southeast of the subject pro j ect . APARTMENT PROJECT 43 COMPARABLE MARKET INFORMATION OWASSO, TULSA COUNTY, OKLAHOMA PROJECT: Townhouse Apartments ADDRESS: 128 West First Avenue Owasso, Oklahoma 74055 TELEPHONE NO: (918) 272 -6006 OWNER /DEVELOPER/ Rent (PSF) MANAGEMENT CO.: Clear Creek Properties, Inc. PROJECT TYPE: Walk -up style NUMBER OF UNITS: 20 Units AGE: 1985 (10 Years) OCCUPANCY RATE: 100 Percent PROJECT AMENITIES: Laundry facilities SERVICE AMENITIES: On -site management, 24 -hour emergency maintenance UNIT AMENITIES: Individual air /heat, kitchen w /dishwasher, disposal, range /oven, refrigerator UNIT MIX: No. Units Description 4 EFF 16 1BR 20 Size (S.F.) 400 550 475 SECURITY D.EPOSIT.:. $100/$1.50 LEASE REQUIRED: Yes MINIMUM LEASE TERM: Six Months /One Year TYPE OF LEASE: Adult /Family Monthly Monthly Rent Rent (PSF) $225 $0.56 255 $0.46 $240 $0.51 UTILITIES PAYMENT: Resident SPECIAL NOTES: Project is located southeast of the subject project. I APARTMENT PROJECT #4 COMPARABLE MARKET INFORMATION OWASSO, TULSA COUNTY, OKLAHOMA PROJECT: Wildwood Apartments ADDRESS: 11611 East 80th Street North Monthly Owasso, Oklahoma 74055 TELEPHONE NO: (918) 272 -1056 OWNER /DEVELOPER/ Rent (PSF) MANAGEMENT CO.: Case & Associates Properties, Inc. PROJECT TYPE: Walk -up style NUMBER OF UNITS: 132 Units AGE: 1985 (10 Years) OCCUPANCY RATE: 98 - 100 Percent PROJECT AMENITIES: Swimming pool, clubhouse, laundry facilities SERVICE AMENITIES: On -site management, 24 -hour emergency $0.57 maintenance UNIT AMENITIES: Individual air /heat, kitchen w /dishwasher, $485 disposal, range, refrigerator, w /d•connections UNIT MIX: No. Size Monthly Monthly Units Description (S.F.1 Rent Rent (PSF) 24 1BR 600 $365 $0.61 24 1BR 700 $365 $0.52 20 2BR 800 $459 $0.57 48 2BR 900 $485 $0.54 16 3BR 1,050. 559 0.53 . , .. . 132 810 $447 $0.55 . SECURITY DEPOSIT: $100/$150 LEASE REQUIRED: Yes MINIMUM LEASE TERM: Six Months /One Year TYPE OF LEASE: Adult /Family UTILITIES PAYMENT: Resident SPECIAL NOTES: Project is located southeast of the subject project. 6. 1 i t 1 1 1 1 1 1 1 1 1 1 December 1993. E. IDENTIFICATION OF POTENTIAL RESIDENTS FOR THE SUBJECT PROJECT The primary source for potential resident demand for the subject project will be derived from new household growth. As demonstrated in Section II of The Market Study, strong employment and healthy population increases will continue to impact new household growth through the 1990's. In addition, the continued upward trend in market rents and with vacancy rates in the immediate market area at approximately .5 percent will facilitate demand for the subject project. Other factors that will affect demand include (but are not limited to) the following: Urban flight or area mobility patterns, turnover, age, and availability of new product. NARRATIVE SUMMARY: Golfview Apartments, Owasso, OK The financing plan for the project is simple yet effective. The partnership that will own the project has as its ultimate owner Berkeley Federal Bank & Trust ( "BFB &T "). As a financial ' institution we are uniquely positioned to develop affordable housing under the tax credit program. Our underwriting is competitive with the market however we can structure our transactions to always defer our development fee and as a tax credit end user we can pay more ' for the tax credits than the traditional funds because we charge ourselves no load. Our construction plan is geared toward providing market rate quality of life to our 1 tenants at affordable rental rates. The equity provided by the tax credits not only allows all costs to be paid but also allows the additional dollars to provide the type of amenities and construction that municipalities can residents can be proud of. ' A summary of our sources and uses; First Mortgage $ 4,685,000 or $21,295 per unit Tax Credit Equity $ 6,658,785 or $30,268 per unit Deferred Dev Fee $ 1 155,000 Total $12,498,785 or $56,813 per unit 1P Total Costs $12,498,785 aw As demonstrated above the equity produced from the tax credits is more than half of the PrI total cost to build this project. There is no logical way in which an apartment community can be 6r built under the restricted rents without the tax credit equity. Golfview Apartments is requesting $4,245 per unit in annual tax credits. 1P r 1 1 1 This transaction has a distinct need for the tax credits over the compliance period as the restricted market rents do not support a first mortgage in an amount necessary to fund all development costs. The amount of tax credits requested allows enough costs to be paid from the tax credit equity that the first mortgage can be underwritten at a conservative 1.20 debt service coverage ratio. This ensures the long term viability of the project through adequate cashflow to cover and short falls in rental income that may occur. The goal and spirit of the tax credit program is to help bridge the financing gap to keep rents at levels that are affordable. We believe that this project emulates the goals of the tax credit program. Construction Cost Breakdown ■ i 1 1 1 OKLAHOMA HOUSING FINANCE AGENCY CONSTRUCTION COST BREAKDOWN see • ' :' 1- ••If•l Jpne dj 8Jjj Division # Description Cost 01 General Requirements 214,200 02 Site Work 300,000 03 Concrete 806,100 04 Masonry 372,400 05 Metal 58,400 06 Carpentry 2,274,400 07 Moisture Protection 16,200 08 Doors and Windows 635,000 09 Finishes 619,500 10 Specialties 161,600 11 Equipment 243,800 12 Furnishings 628,000 13 Special Construction 75,000 14 Conveying Systems 40,000 15a Plumbing 418,000 15b Heating, Ventilating & Air Conditioning 398,000 16 Electrical 423,600 Subtotal Divisions 1 through 16 7,684,200 ADDENDUM TO PAGE 13 OF TAX CREDIT APLICATION. Fy,-r 1 2 3 4 5 6 7 8 Potential Gross Income $1,174,224 $1,209,451 $1,245,734 $1,283,106 $1,321,599 $1,361,247 $1,402,085 $1,444,147 Less Vacancy Loss ($70,453) ($72,567) ($74,744) ($76,986) ($79,296) ($81,675) ($84,125) ($86,649) Eff. Gross Income $1,103,771 $1,136,884 $1,170,990 $1,206,120 $1,242,303 $1,279,573 $1,317,960 $1,357,499 Less Op. Expenses ($519,836) ($540,629) ($562,255) ($584,745) ($608,135) ($632,460) ($657,758) ($684,069) Net Op. Income $583,935 $596,254 $608,736 $621,375 $634,169 $647,113 $660,201 $673,430 Less Debt Service ($486,316) ($486,316) ($486,316) ($486,316) ($486,316) ($486,316) ($486,316) ($486,316) Cash Flow $97,619 $109,938 $122,420 $135,059 $147,853 $160,797 $173,885 $187,114 (Year 9 10 11 12 13 14 15 Potential Grass Income 11, 487, 472_• .$•11532,C96.:$1•;57Sr059: $1,.625,401 • $.1 ;674,163. $1,724,3$ &. $x,776,119 ILess Vacancy Loss ($89,248) ($91,926) ($94,684) ($97,524) ($100,450) ($103,463) ($106,567) IEff. Gross Income $1,398,224 $1,440,170 $1,483,375 $1,527,877 $1,573,713 $1,620,924 $1,669,552 ILess Op. Expenses ($711,431) ($739,889) ($769,484) ($800,264) ($832,274) ($865,565) ($900,188) Net Op. Income $686,792 $700,282 $713,891 $727,613 $741,439 $755,359 $769,364 ILess Debt Service ($486,316) ($486,316) ($486,316) ($486,316) ($486,316) ($486,316) ($486,316) !Cash Flow $200,476 $213,966 $227,575 $241,297 $255,123 $269,043 $283,048 r. Berkeley Federal MM COMMITMENT FOR PERMANENT LOAN June 12, 1995 Golfview, L.P. c/o NHPAHP Affordable Housing Corporation The Forum, Suite 900 1675 Palm Beach Lakes Boulevard West Palm Beach, FL 33401 Re: Permanent Loan Commitment to Golfview, L.P., a to be formed Oklahoma limited partnership, for a 220 unit rental apartment complex in Owasso, Oklahoma Gentlemen and Ladies: This letter constitutes a firm and binding commitment (this "Commitment ") of Berkeley Federal Bank & Trust FSB to make a permanent real estate mortgage loan to Golfview, L.P., a to be formed Oklahoma limited partnership ( "Borrower "), on the terms set forth below. By acceptance of this Commitment, Borrower agrees to accept the Loan on the following terms. Loan Amount: Not to exceed $4,685,000 Term: 25 year term, 25 year amortization Interest Rate: 9.375% Points (Due at closing): 1.5% In order for this Permanent Loan Commitment to become effective, a copy of this Permanent Loan Commitment must be executed and returned to Berkeley Federal Bank & Trust FSB, The Forum, Suite 900, 1675 Palm Beach Lakes Boulevard, West Palm Beach, Florida 33401, not later than 10 days from the date of this Permanent Loan Commitment. In making this commitment, we represent and acknowledge that we have reviewed your tax credit application to be submitted to the Oklahoma Housing Finance Agency requesting $933,848 in annual Tax Credits. We expressly acknowledge and understand that you have made the 40 -60 set aside election. This commitment letter will also serve as a statement from our position as first lien holder that we are- aware of the Regulatory Agreement and accept its terms and provisions as a restrictive covenant on the property and agree to subordinate our lien to the interests of the Oklahoma Housing Finance Agency, as required by the Regulatory Agreement. Page 2 June 12, 1995 Golfview, L.P. We look forward to completing this transaction with you. Very Truly Yours, BERKELEY Jo; Te l (407) 681 -8661 FSB The undersigned hereby accepts the terms of the foregoing Commitment as of the date first set forth above. Golfview, L.P., a to be formed Oklahoma limited partnership By: NHPAHP Affordable Housing,Corporation, its general partner By: I'W7 Joseph A. Dlutowski, Vice President of General Partner 1 Berkeley Federal 1 1 FIItM COMMITMENT FOR CONSTRUCTION LOAN June 12, 1995 Golfview, L.P. c/o NHPAHP Affordable Housing Corporation The Forum, Suite 900 1 1675 Palm Beach Lakes Boulevard West Palm Beach, FL 33401 ' Re: Construction Loan Commitment to Golfview, L.P., a to be formed Oklahoma limited partnership, for the construction of a 220 unit rental apartment complex in Owasso, Oklahoma Gentlemen and Ladies: 1 This letter constitutes a firm and binding commitment (this "Commitment ") of Berkeley Federal Bank & Trust FSB to make a real estate mortgage construction loan to Golfview, L.P.,, a to be formed ' Okiahoma limited partnership ( "Borrower "), on the terms set forth below. By acceptance of this Commitment, Borrower agrees to accept the Loan on the following terms. Loan Amount: Term: Interest Rate: Points (Due at closing) Not to exceed $7,260,000 .12 .months with two .12 month -extensions Prime + 2 2.0 In order for this Construction Loan Commitment to become effective, a copy of this Construction Loan Commitment must be executed and returned to Berkeley Federal Bank & Trust FSB, The Forum, Suite 900, 1675 Palm Beach Lakes Boulevard, West Palm Beach, Florida 33401, not later than 10 days from the date of this Construction Loan Commitment. In making, this .commitment, , we -represent -and acknowledge-. that -we • have' reviewed • your' tax credit application to'be subrhitted to the Oklahoma Housing Finance Agency requesting $933,848 in annual Tax Credits. We expressly acknowledge and understand that you have made the 40 -60 set aside. election... � I Page 2 June 12, 1995 Golfview, L.P. We look forward to completing this transaction with you. Very Truly Yours, BERKELEY FEDVRAL BANK & TRUST FSB By: Jos li . Dlutows ice President Te ep one (407) 681 -8661 The undersigned hereby accepts the terms of the foregoing Commitment as of the date first set forth above. Golfview, L.P., a to be formed Oklahoma limited partnership By: NHPAHP Affordable Housing Corporation, its general partner 1 1 1 1 1 I NHP AFFORDABLE HOUSING PARTNERS, L.P. The Forum, Suite 900 1675 Palm Beach Lakes Boulevard West Palm Beach, FL 33401 (407) 681 -8661 June 12, 1995 Golfview, L.P. c/o NHPAHP Affordable Housing Corporation The Forum, Suite 900 1675 Palm Beach Lakes Boulevard West Palm Beach, FL 33401 Re: Firm Commitment for the purchase of low- income housing tax credits from Golfview, L.P., ' a to be formed Oklahoma limited partnership —Gentlemen land Ladies: ,..; ....., ,. 1 0 This letter constitutes a firm commitment (this "Commitment ") of NHP Affordable Housing Partners, L.P., a Pennsylvania limited partnership (the "Investor "), to purchase low- income housing tax credits ( "Tax Credits ") under Section 42 of the Internal Revenue Code of 1986, as amended, from Golfview, L.P., a to be formed Oklahoma limited partnership (the "Partnership "), on the ' general terms set forth below. Anticipated Annual Tax Credit Allocation: $933,848 ' Purchase Price per Tax Credit: $0.7130 per Tax Credit Total Anticipated Purchase Price: $6,658,785 Payment Schedule: Upon admission of the Investor as the sole limited partner . of..the partnership.. (with a 99% . intezest therein), the. Partnership may make capital calls ' against the Purchase Price at such times and in such amounts as it determines in its sole and absolute discretion. In order for this Commitment to become effective, a copy of this Commitment must be executed and returned to NHP Affordable Housing Partners, L.P., The Forum, Suite 900, 1675 Palm Beach Lakes Boulevard; West Palm Beach, .Florida 3340.1; not -later than• 10 days from the date. of this - Commitment. This commitment is made upon the following - contingency::...: .� 1) Receipt of a reservation of Federal.Low Income Housing Tax Credits ( "Tax Credits')roln .tlie�,... Oklahoma Housing Finance Agency ( "OHFA ") in an amount equal to the requested $933,848 in ' annual tax credits. The final purchase price may be subject to an adjustment factor based on the final allocation-'of Federal Low 'Irrcome Housing Tax Credits, the adjd9triienYPactor will be pursuant to -the adjustment clause-.in•the limited- partnership agreement. - Page 2 June 12, 1995 Golfview, L.P. In making this commitment, we represent and acknowledge that we have reviewed your tax credit application to be submitted to the OHFA requesting $933,848 in annual Tax Credits. We expressly acknowledge and understand that you have made the 40 -60 set aside election. We look forward to completing this transaction with you. Please call if you have any questions regarding this Commitment. Very Truly Yours, .......... NHS . AFFORDABLB.HOUSING.•PARTNERS, I.P. By: Berkeley deral Bank & T B, its general partner By X --- o p . Dluto , Vice President o Ber eley Federal Bank & Trust FSB AG ED AND ACCEPTED ON THIS 12TH DAY OF JUNE, 1995: Golfview, L.P., a t be formed Oklahoma limited partnership By: NHPAHP ordable Ho Co oration, ,..• its G6neral er' :. By: iii A. -Dlufo*ski President of General Partner Val 1 I MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER I SUBJECT: THREE LAKES VILLAGE HOMEOWNERS REQUEST FOR ASSISTANCE IDATE: July 28, 1995 IBACKGROUND: ' The Three Lakes Village subdivision was platted in the mid -1970s by developer Terry L Davis. The subdivision was the subject of controversy due to the width of streets, drainage plan, and lack of sidewalks. Eventually the city agreed to approve the final plat on the condition that the ' streets and drainage would not be dedicated to the city. Thus, the subdivision was platted and constructed utilizing private streets and drainage that required maintenance by the Three Lakes Village Homeowners. While no documentation exists, an examination of the existing streets clearly shows that the method and standard of construction was not equal to city standards of that time. 6 Since 1987, the city staff and various council members have conducted several neighborhood meetings with homeowners of the subdivision. In every instance the meetings have focused on the problem of street repairs and maintenance and, in every meeting, the city has been asked to either "take over" the street maintenance or repair the streets. To this point, those requests have had a sympathetic ear but have not resulted in Council action to accept responsibility for the private streets. On June 12, 1995, city staff and Mayor Burris met with homeowners of the subdivision at the IP home of Mr Gary Harris. During that meeting there were discussion of the street conditions w within the subdivision and what could be done to enlist city assistance for the project. ' One result of the meeting was a staff developed estimate of cost for the repair of the curbs and streets within the subdivision (see attached memorandum dated July 14, 1995). Secondly, the city has scheduled some off -site drainage work that should relieve some "ponding" problems on the south end of the subdivision. However, the homeowners were clearly informed that the city could not spend money on private streets. Prior to any expenditure of public funds, the streets would have to be dedicated to, and accepted by, the city, or other legal actions taken that would to THREE LAKES VILLAGE REQUEST July 28, 1995 Page 2 allow the city to fund improvements to private streets (staff is unaware of other options, but there may be some). THE ISSUE: The issue under discussion is clearly that the homeowners of the subdivision have a major street repair problem and they desire the city to assume responsibility for that problem even though there is no legal basis for the city to do so. The question before the Council will be: Shall the City of Owasso agree to accept dedication of the streets and drainage in the Three Lakes subdivision and, in doing so, accept the responsibility for repair and maintenance of the streets? THE COST: According to a staff report, the cost of repair of existing problems is estimated to be $157,000. THE OPTIONS: It is the staffs opinion that the council and homeowners have the following options: OPTION 1. Three Lakes Homeowners Association may dedicate, and the Council could accept the dedication of, street rights -of -way and drainage easements within the subdivision. Action required is rather simple and could be accomplished within sixty days. The result would be for the city to have the responsibility of street repair and maintenance for the subdivision from the time of acceptance. OPTION 2. Assist the Homeowners Association in establishing a "special assessment district" within the subdivision for the purpose of funding the street repair project and amortizing that cost over a long period through property assessments on the lots that would benefit from the street improvements. The result of such action would be to place a property tax of approximately $5000 per lot on property inside the subdivision and assess each lot on an annual basis an equal share of the debt service for bonds issued to repair the streets. This option is much like a General Obligation Bond issue that is paid by property tax. The special assessment is collected by the County Treasurer and remitted for the purpose of debt service. OPTION 3. Take no action. This option will result in nothing being done now and certainly will continue the degradation of the streets and curbs in the subdivision. 1 L 1. The streets in the subdivision are rapidly deteriorating and, if unaddressed by the property owners, the situation will only get worse. 2. The streets in the subdivision were designed and built so as not to meet city standards for ' the specific purpose of lowering lot prices to buyers. Such action was contemplated as a business strategy and shown in the subdivision covenants. ' 3. City funds for a project of this nature are not available without a review of existing priorities. Current street repair projects have an estimated cost of $659,000, with an available fund of only $113,000. ' 4. Mr Harris and the homeowners clearly understand the issues and have shown their willingness to work with the city in resolving their problem. However, there is some ' feeling that the city should take responsibility for the streets as a part of its obligation to the residents as taxpayers. The Council should expect comments to that feeling. RECOMMENDATION• The staff review of this issue indicates that there is no requirement or reason for the city to assume the responsibility for the repair or maintenance of the streets and drainage in the Three Lakes subdivision, and recommends that the Council hear the request but limit any assistance to that of legal counsel and staff time necessary to the creation of a special assessment district. Cost of such assistance could be in the area of $5000 legal fees and $2000 in staff time. ' ATTACHMENTS: ' 1. Request from Three Lakes Homeowners Association 2. Memorandum dated July 14, 1995 - Estimated cost of street repairs 1 1 A THREE LAKES VILLAGE REQUEST July 28, 1995 ' Page 3 - CONUVIENTS: 1. The streets in the subdivision are rapidly deteriorating and, if unaddressed by the property owners, the situation will only get worse. 2. The streets in the subdivision were designed and built so as not to meet city standards for ' the specific purpose of lowering lot prices to buyers. Such action was contemplated as a business strategy and shown in the subdivision covenants. ' 3. City funds for a project of this nature are not available without a review of existing priorities. Current street repair projects have an estimated cost of $659,000, with an available fund of only $113,000. ' 4. Mr Harris and the homeowners clearly understand the issues and have shown their willingness to work with the city in resolving their problem. However, there is some ' feeling that the city should take responsibility for the streets as a part of its obligation to the residents as taxpayers. The Council should expect comments to that feeling. RECOMMENDATION• The staff review of this issue indicates that there is no requirement or reason for the city to assume the responsibility for the repair or maintenance of the streets and drainage in the Three Lakes subdivision, and recommends that the Council hear the request but limit any assistance to that of legal counsel and staff time necessary to the creation of a special assessment district. Cost of such assistance could be in the area of $5000 legal fees and $2000 in staff time. ' ATTACHMENTS: ' 1. Request from Three Lakes Homeowners Association 2. Memorandum dated July 14, 1995 - Estimated cost of street repairs 1 1 SUBMITTED 7 -26 -1995 FROM: THREE LAKES HOMEOWNERS ASSOCIATION RE: STREET REPAIR AND MAINTENANCE OF THE EDITION OF THREE LAKES VILLAGE. MARSHA, THIS IS A REQUEST FROM THE THREE LAKES HOMEOWNERS ASSOC. TO BE PLACED ON THE DOCKET FOR THE CITY COUNCIL MEETING BEING HELD ON AUGUST 1, 1995. 7:00 p.m. AT THIS TIME WE WOULD LIKE TO PRESENT THE BID THAT WAS PREPARED BY DOUG GROVES FOR THE COST TO REPAIR OUR STREETS AND CURBS SAFELY. IF YOU HAVE ANY QUESTIONS FEEL FREE TO CONTACT ME AT HOME - 272 -0452 WORK- 663 -2233 THANK YOU, GARY W. HARRIS II, HOMEOWNER 8ec-e- i ve d 7 /,a /qs g : oo i �, i TO: THREE LAKES VILLAGE HOMEOWNERS FROM: DOUG GROVES ENGINEERING TECHNICIAN SUBJECT: STREET IMPROVEMENTS DATE: JULY 14, 1995 1 ' BACKGROUND: A neighborhood meeting was held in Three Lakes Village on June 12, 1995 at the home of Mr. ' Gary Hams, 8416 N. 116th E. Ave. As a result of this meeting, city staff was asked to provide a detailed cost analysis for street improvements for the homeowners. The improvements plan has been developed to address the issues of deteriorated curbing, drainage, and street conditions. P RECOMMENDATION: A three- phased improvement plan has been evaluated consisting of replacing curbing and ' driveway approaches, repairing broken concrete areas, milling and resurfacing streets with a two (2) inch asphalt overlay, and drainage system cleaning. The detailed plan is attached for your information. 1 ATTACHMENTS: ' 1. Phased cost analysis 2. Project map 1 STREET EVIPROVEMENTS THREE LAKES VILLAGE Phase I - 84th Court 017 E. Ave. to 116th Street) Street Length - 750 LF Street Width - 22 LF Replace Curb 700 LF @ $15/1-17 10,500 Driveway Approach 14 @ $200 each 2,800 Spot Repairs 3,000 Milling & Resurfacing 1,834 SY ® $20 1SY 36.680 Subtotal 52,980 Contingencies (15%) 8.020 Total $61,000 Phase H - 116th Place (84th Court to 116th Street) Street Length - 500 LF Street Width - 22 LF Replace Curb 400 LF @ $15/LF 6,000 Driveway Approach 11 @ $200 each 2,200 Spot Repairs 3,000 Milling & Resurfacing 1,222 SY @ $20 /SY 24.440 Subtotal 35,640 Contingencies (15%) 5.360 Total $41,000 Phase III - 116th Ave. (End to End) Street Length - 560 LF Street Width - 22 LF Replace Curb 840 LF (& $15/LF 12,600 Spot Repair 5,000 Driveway Approach 13 @ $200 each 2,600 Milling & Resurfacing 1,369 SY @ $20 /SY 27.380 Subtotal 47,580 Contingencies (15%) 7.420 Total $55,000 Total Project $157,000 HASE I ❑000000000 ❑❑❑oo❑000❑❑❑000❑ ❑00oao❑13❑ 0000❑ 0000❑0000aC 0000 0 C31 '0130 0000 n 0 130 1313❑❑c• \ qo 0 00 0000u X1000013 0 0000 ❑ 0000❑ 00 00000 0000 00 00000 00 0000 00 000130 ❑01300 013000 000 0000000 ❑00❑ 000000vo0oor ❑ 0000 X000 PHA STREET IMPROVEMENTS PHASE BOUNDARY I THREE LAKES VILLAGE CITY OF OWASSO, OKLAHOMA PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION 0 MEMORANDUM TO: IP IFROM: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO REGENA ROGERS INSURANCE COORDINATOR SUBJECT: NUKE HOLCOMB, FIREFIGHTER WORKERS' COMPENSATION SETTLEMENT 1 DATE: July 27, 1995 1 1 1 6_ r BACKGROUND: On November 14, 1994 while Firefighter Mike Holcomb was engaged in combating a mobile home structure fire when the floor in the burning room collapsed (apparently from heat and water). When the floor collapsed, his right leg went through the floor, his left leg remained above the floor, resulting in his left knee twisting. The Owasso ambulance service immediately transported Mr. Holcomb to St. Francis for evaluation and treatment. Firefighter Holcomb returned to work and full duties on February 7, 1995. During the time he was off work in compliance with the IAFF contract Mr. Holcomb received full pay of approxi- mately $5,200, benefits, and medical care expenses, including a left knee arthroscopic examination (surgery) of nearly $5,000. The surgical procedure was performed as an outpatient on December 20, 1994 at Eastern Oklahoma Surgery Center. Mr. Holcomb was placed on a rehabilitation program after his surgery and was released from his surgeon on January 26, 1995 with a 10% permanent partial physical impairment to the left lower extremity. On July 12, 1995 at the request of the City, St. Anthony Hospital Occupational Health Services, specialists in occupational and environmental medicine, performed- an independent evaluation of Mr. Holcomb's knee. The purpose of this evaluation was to establish a "baseline" of the condition and strength of the knee. Dr. Melissa C. Smith -Horn, M.D., who examined Mr. Holcomb, states in the evaluation that at this time, there is no reason he cannot continue his firefighting duties, as specified in the physical job description furnished to St. Anthony Hospital Occupational Health Services. St. Anthony is the same facility that rates firefighters for the Firefighter Pension Board. The disability rating assigned to Mr. Holcomb is not due to the condition of the knee; but is due to the arthroscopic (surgical) examination that was needed because of the injury he received while fighting a fire. The arthroscopic (surgical) examination was performed to determine if FIREFIGHTER HOLCOMB WORKERS' COMPENSATION SETTLEMENT JULY 27, 1995 PAGE TWO there had been injury to his knee as a result of the performance of his duties as a firefighter. That surgery, (see attached report from Dr. Mauerman) along with the fact that he was injured while working, has given Mr. Holcomb a claim status of 10% permanent partial physical impairment. Even though Mr. Holcomb was given full clearance to return to work with no difficulties and no impairments, he remains eligible for the disability rating of 10% due to the fact the "invasive procedure" (surgery) was required as a result of the injury on November 14, 1994. Berkley Administrators, the City's workers' compensation consultant/administrator has advised us that similar situations of this type have been given ratings of 10 to 15%, or more. The State of Oklahoma uses a matrix system which clearly defines the part of the body impaired, the percentage of impairment and the dollar value each of those percentages represent. In this case, the State of Oklahoma has set the settlement award (when there is a 10% impairment to the leg) at $4,202.50. This is 20.5 weeks (see attached letter from Berkley Administers) of compensation calculated at the State maximum rate of $ 205. per week, or $4,202.50. There are taxes to the Occupational Safety and Health Fund, Special Indemnity Fund (of which 1/2 is held out of the settlement to the claimant), workers' compensation administration fee, workers' compensation court fee and the associated preparation fees for the joint petition document. The total expenses to settle this claim is $4,903.19. Mr. Holcomb would receive a settlement check of $3,992.38, the balance would be made payable to the Oklahoma Tax Commission to be distributed accordingly. The expenses "to- date" associated with this injury are over $10,200, plus overtime costs required to cover Mr. Holcomb's position while on injury leave. Settlement of this claim will insure that there will be no additional liability exposure for future time loss and medical expenses for this injury. COMMENTS: Should you choose not to authorize this settlement, the consensus of our workers' compensation administrator, knowledgeable attorneys and staff, is that the City very likely would be involved in litigation to achieve a settlement. The settlement could be for a larger (15 -20% rating equals $6,765 - $9,327 settlement) disability percentage, could include continuing medical expenses and additional rehabilitation expenses. In the event the disability rating would remain at 10 %, the City would incur legal fees (typically $2,500 +) to prepare and represent the City in court. The City of Owasso self -funds its workers' compensation claims, and as such, the claims for settlement are approved individually. If the City were to purchase workers' compensation insurance from an outside source, the carrier would negotiate all settlements and approve all medical care. A carrier could, of course, adjust premium rates due to experience cost factors and the authorization given by the State of Oklahoma for rate increases. If the City were ' FIREFIGHTER HOLCOMB WORKERS' COMPENSATION SETTLEMENT JULY 27, 1995 PAGE THREE insured by an insurance company, it is very likely that this claim would be settled in the same manner as recommended by the staff. It should be noted that if you approve this offer of settlement to Firefighter Holcomb, the acceptance of this offer must still be approved and granted by a Judge of the Oklahoma Workers' Compensation Court. RECOMMENDATION: The staff and workers' compensation consultant/administrator recommend Council approval of a negotiated settlement with Mr. Holcomb wherein the City would pay $4,903.19 for a 10% disability to the employees knee, such payment in return for complete elimination of future claims against the City for that injury, and further recommends authorization for full payment of the claim upon the City Attorney's approval of the documents necessary to hold the City ' harmless from any future claims relating to this injury. ' ATTACHMENTS: Letter from George Mauerman, M.D. ' Letter from Berkley Administrators, with notation from George Mauerman, M.D. Letter from Berkley Administrators Evaluation from St. Anthony Hospital Occupational Health Services 1 1 Ll IHOLCOMB.CC r t-b b 1_ _ tl> FJC • _51 t-1 :1 bLKKLt- Y K I bK rk�ri i . TO 9%63146P • 2 P. 07 OR'rl 0FWI(; SUAGBRY Ge, mRe S. Mwtraua, M.D. btuce R. SO—W. MA Mark A. Capelt=, M.D. Alan G. Law% X-M 7a:d T. PON", at.D. BrWord L. Beane, M.D. Rodmy L. Plaster, M.D. A. Ver Boone, N.D. Huold D. Littdtey ADMIMS"P=Ik Ba klay Administrat 3610 South 103rd Ea Tulsa, Oklahoma 74 Gentlemen: Michael Holcomb is t left knee, where no same amount of disci been on a rehabilite when he was one wee) His physical GW�Mi: lateral joint line motion and M gross his orthopedic care impairment of 10% tc fighting a house V pathology noted i=-' experiencing inelud Z declare under pane notice, and all Bt knowledge and belie I QSM:tlr —mti Ufar3arna OvAapadit &t&%, a7ne. 6585 Boucr Y&Ic Avcnvc (918)494-9300 vaiiim hitdkxi aulidln= — Sulce Soo Tula, Oklahoim 741 &8377 January 26, 1995 Avenue, Suite 105 SPORTS MEDICINE T. Jdfrtr Ecntl, M.D. Kcith L. $malty, M.D. Donald I.. Dohlman, R.P.T. VulbIn L. Carron. A.P.T. Joan V. JWIn' A.T., C. jame! r, Cirr, A.T., C. Darnli C. Ilurt. Jr., A.M. C. Leics J, atutu, R.P.T. s. RE: I;iOLCOMS, Michael E. HIP: City of Owasso D /S: 11/14/94 ow one month attar arthroeoopio examination to his pathology w82 noted, He is still aKparienoing the imfort he did before his surgery. The patient has tion program by Dr. aauae since Decamber. 29, 1994. post surgery. ation today does reveal that ha hot; medial and ;enderners with no effusion. He has full .range of instability. ue has reached maximum benalit from He has Sustained a permanent partial physical left lower extramity due to the injury he sustained re on November 14, 1994. This is not due to the de the knee: it JS due Lo the impairment he is still. .ng the pain and tenderness and the like. Sty of perjury that 111ttve examined thi p: report and 3temants contained herein, and to the best of my E, they are true, correct and complete. Sincerely, l George S. Mauerman, M.D. Berkley Administrators ' 3810 South 103rd East Avenue, Suite 105 • Tulsa, OK 74146 Phone (918) 663 -7182 • FAX (918) 663 -1462 March 29, 1995 a ' Dr. Mauerman Eastern Oklahoma Orthopedics Center 6585 S. Yale, Suite 500 Tulsa, OK 74136 WE Adjuster RE: Claimant: Michael Holcomb ' Insured: City of Owasso D /A: 11/14/94 ' Dear Dr. Mauerman: ' We note that you have completed some information for the City of Owasso regarding Mr. Holcomb's condition. You have indicated that he has no, absolutely no, limitations and that he can perform all essential job functions and has been released to ' unrestricted duty as of January 26, 1995. Earlier you had given us a permanent partial disability of 10 percent, and I am wondering if this 10 percent disability still holds true. We would appreciate your response to this matter and look forward to hearing from ' you soon. ' Sincerely, Vickie Fisher Adjuster VF:dh 1 1 1 qV,4- Member of the W. R. Berkley Group a-1'70 C/,zau -Cr-- Berkley Administrators 3810 South 103rd East Avenue, Suite 105 • Tulsa, OK 74146 ' Phone (918) 663 -7182 • FAX (918) 663 -1462 April 6, 1995 t Ms. Regena Rogers ' City of Owasso P.O. Box 180 ' Owasso, OK 74055 RE: Claimant: Michael Holcomb ' Insured: City of Owasso D /A: 11/14/94 t Dear Ms. Rogers: Enclosed is the response we have received from Dr. Mauerman regarding Mr. Holcomb's disability. As you can see, Dr. Mauerman indicates Mr. Holcomb has a 10% disability. When talking with the doctor, he indicated this disability does not prevent him from working his full duties. Therefore, we need to arrange to settle this claim with Mr. Holcomb. Mr. Holcomb would be entitled to 10% to the leg which is 20.5 weeks, and assuming he is maximum rate at $205.00 a week, that would entitle him to $4,202.50. Apparently, we do not have Mr. Holcomb's average weekly wage but if you will provide that information when you contact us, we will calculate the exact settlement. We look forward to hearing from you soon. Sincerely, Vickie Fisher Adjuster VF:dh Enclosure 0 St. Anthony Hospital OCCUPATIONAL HEALTH SERVICES ' OCCUPATIONAL AND ENVIRONMENTAL MEDICINE N ET WORK ' July 13, 1995 ' Regina Rogers City of Owasso 207 South Cedar " P.O. Box 180 Owasso, OK 74055 Dear Ms. Rogers:, I evaluated Mike Holcomb. As you know he is a fire fighter for the City of ' Owasso. He fell through a floor in a trailer house on 07114194. He was ini t.ial l y seen in the emergency room. He then went to see Dr. Sefl ed, a pri vate orthopedist, who felt that he should have arthroscopic surgery on his knee. At ' the recommendation of the city physician he went to a Dr. Mauerman who also recommended arthroscopic surgery of the knee. He has had this done. He continues to having popping in the knee and today we have evaluated the exact ' condition and strength of his knee. I have included graphs of testing that was done on the Motivator, which might prove helpful in the future. On examination today he has good flexion and extension. He does have some ' crepi tance with flexion of the left knee. It is very minimal at this time. He has absolutely no swelling or effusion. Circumference of the thigh in full extension is 43 ctn on the left, 43.4 cm on the right. McMurray's test is negative. Internal rotation is negative. Medial collateral ligament is intact. Lateral collateral ligament is intact. Anterior Drawer is negative. Patellar apprehension is negative. VMO in the injured knee on the left is sl.iahtly less than the right. He has a very minimal imbalance when hopping on the left leg. He can squa t for a very bri of peri od of time wi thout di ffi cul t_v. He has no knee pain on rotation with the feet together or with the feet crossed. I see no reason he cannot continue his fire fiahtina duties. If you need any more information please let me know. We will be happv to assist. I declare under penalty of perjury that I have examined this report and all statements continued herein and to the best of my knowledge and belief they are true, correct and complete. Sincerely, A Melissa C. Smith-Horn, M.D. MSH /mr ' Occupational Health Center 4901 W. Reno, Suite 500 Oklahoma City, OK 73127 405/946 -4990 A MEMBER OF THE SSM HEALTH CARE SYSTEM JUL -1kJ -177 ely: �� NAME KNEE EXAMINATION RANGE OF MOTION: 'J 1 d 2' (c 4y':YJ Page 7 Flexion: Extension: ' Crepitus with range of motion testing: Yes: No: DEFORMITIES: Swelling/Effuslon: With leg in full extension, circumference of thigh 7 cm and 20 cm proximal to superior pole of patella: L: _7 5 , R 1 5 __5 TESTS: McMurray's (medical meniscus): Internal Rotation (lateral meniscus) with the foot internally rotated, movement from full flexion to extension): I . Medial collateral ligament: Lateral collateral ligament: C Anterior drawer (anterior cruciate ligament): Patel lar app reher VMO on injured si Hop on each leg: Knee pain on rotation of hips and shoulders with feet together: Yes: No: e Knee pain on rotation of hips and shoulderss with feet crossed: Yes: No: X -rays, 3 views - AP, lateral and sunrise: - 0 1.2c THE MOTIVATOR ISOMETRIC REPORT: 6870 Mike Holcomb "-. Anthony Occ. Medicine knee Flexion Report Date: 12- Jul -95 0 1 2 3 4 5 Time (Sec) 80 Injury Date: 14- Nov -94 Test Date: 12- Jul -95 60 Left (Involved) ' Right Avg Peak Pk -Time Pain (0 -10) Avg Peak Pk -Time Pain (0 -10) Trial 1 0.1 3.7 1.56 0 ► 51.8 54.7 4.11 0 Trial 2 ► 22.8 24.6 4.78 0 ► 44.0 48.4 4.39 0 Trial Trial 3 ► 26.6 4 22.2 28.3 25.3 4.72 0 4.83 0 ► 50.4 54.1 52.8 56.9 4.11 4.78 0 ► 0 Trial 5 ► 23.3 24.3 3.67 0 28.7 35.8 4.94 0 The following statistics are calculated from trials marked with ► Mean Peak CV Mean Peak CV fimmary 23.7 28.3 8.3% Acceptable 50.1 56.9 8.6% Acceptable W Mean Deficit = 52.6% Peak Deficit = 50.3% st Calibration: 21- Sep -94 CV criterion is 15% 0 1 2 3 4 5 Time (Sec) 80 ' Force in Lbs 60 Exerted ' by User 40 Left ' Right 20 0 0 1 2 3 4 5 Time (Sec) V1.2c THE MOTIVATOR ISOMETRIC REPORT: 6870 Mike Holcomb St. Anthony Occ. Medicine Knee Extension Left (Involved) Injury Date: 14- Nov -94 Right Report Date: 12- Jul -95 Test Date: 12- Jul -95 160 Force in Lbs 120 Exerted by User 80 Left Right 40 0 Notes: 0 1 2 3 4 Time (Sec) 61 Avg Peak Pk -Time Pain (0 -10) Avg Peak Pk -Time Pain (0 -10) Trial 1 ► 81.5 86.0 4.72 0 ► 92.8 100.2 4.94 0 Trial 2 69.5 71.4 2.56 0 1-112.6 120.6 3.56 0 Trial 3 ► 86.6 89.1 3.72 0 ►103.4 113.1 1.89 0 Trial 4 . 78.5 88.4 1.78 0 1-110.8 113.8 4.44 0 Trial 5 ► 80.6 88.1 4.00 0 ►103.1 115.7 2.56 0 The following statistics are calculated from trials marked with ► Mean Peak CV Mean Peak CV Summary 79.3 89.1 7.9% Acceptable 104.5 120.6 7.5% Acceptable Mean Deficit = 24.1% Peak Deficit = 26.1% Last Calibration: 21- Sep -94 CV criterion is 15% 160 Force in Lbs 120 Exerted by User 80 Left Right 40 0 Notes: 0 1 2 3 4 Time (Sec) 61 MEMoxnrmuni TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: FINAL PLAT - COUNTRY ESTATES IDATE: July 25, 1995 BACKGROUND The City of Owasso has received a request to review a final plat for A & W Development for their proposed development titled Country Estates. Country Estates is located north and west of the northwest corner of E. 116th Street North and Garnett Road and would contain approximately 100 acres of single- family residential housing upon completion. Phase I of this development reflects that it would consist of 138 lots on 41.93 acres of property. The Owasso Planning Commission reviewed the preliminary plat for Country Estates in May of 1995. The Technical Advisory Committee reviewed the final plat at their June 28, 1995 meeting. At that meeting, the applicants were supplied with the following list of staff corrections to the plat: 1. Please add the provided addresses to the plat. ' 2. Add the title "E. 116th Place North" to the southern most street of Block 7. 3. Provide dimension information to the easement between Lots 2 & 3, of Block 8. 4. Add limits of no access along E. 116th Street North and Garnett Road. r5. Add the city landscaping requirement to the covenants. 6. Add total acreage and total lots below the area map. The utility companies had no additional comments and /or corrections to the plat. The plat contained within your packet includes all of the staff recommended corrections. The construction plans have been reviewed and approved by the Public Works Department and permits have been issued by the state for the water and sewer lines. As a reminder, acceleration /deceleration lanes will also be constructed along E. 116th Street North and Garnett ' Road. The Owasso Planning Commission reviewed the final plat for Country Estates at their July 11, r1995 regular meeting and unanimously recommended approval. RECOMMENDATION Staff recommends City Council approval of the final plat for Country Estates. PR ENCLOSURES r1. Final plat and covenants for Country Estates. MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: FINAL PLATS FOR SOUTHERN LINKS THE VILLAGE AT SOUTHERN LINKS THE ESTATES AT SOUTHERN LINKS DATE: July 27, 1995 BACKGROUND ' The City of Owasso has received a request to review two final plats for Southern Links, an addition to the City of Owasso. The Southern Links development is located south of E. 86th Street North, and is best described as the residential development surrounding the southern ' portion of the golf course. The subject property is zoned PUD (Planned Unit Development) and allows for several different size residential lots. No commercial, office, or multi - family development is included within this portion of the PUD. The preliminary plat for Southern ' Links was approved by the Planning Commission in December and contained a combined area of three final plats. The final plat for Southern Links was reviewed by the Technical Advisory Committee at their March 29, 1995 meeting. At that meeting, the developers and their engineer (CH2M Hill) were provided with a list containing all of the staff corrections regarding the plat. This list is attached for your information and review. In addition to that list, several utility company representatives as well as the Owasso Golf Authority also added easement requests and covenant comments regarding the plats. The following are a list of comments from the Technical Advisory Committee for both final plats: o. The Village at Southern Links 1. PSO requested provisions within the covenants to permit an overhead pole line. ' 2. Fire hydrant locations will need to be verified. The Estates at Southern Links ' 1. PSO requested provisions within the covenants to permit an overhead pole line. 2. A 10' utility easement needs to be added within the front building line from ' Lot 1 through Lot 23. 3. Fire hydrant locations will need to be verified. � I All comments presented by staff and utility companies were addressed by the applicant and included in their final plat submittals to the Owasso Planning Commission. The developers have met with the Owasso Golf Authority and are in agreement over the content of the covenants. The Owasso Planning Commission reviewed the final plats at their April 11, 1995 regular meeting and unanimously recommended approval. Items of note regarding Southern Links include the entrance into this addition off of E. 86th Street North will have to contain a "bubble" area to include acceleration /deceleration lanes as well as a left turn lane for traffic moving west on E. 86th Street North. A fountain entry is included as a portion of the entrance. Construction plans have been approved by the Public Works Department. Permits to construct water and sewer lines have been issued by the State of Oklahoma Department of Environmental Quality as well. Because both final plats were presented and contained within one preliminary plat, staff has approached the staff report on these items in a unified manner. Please be advised, however, that each final plat is listed as a separate item on the Council agenda and will require separate actions. RECOMMENDATION Having had all comments addressed by the developers and their engineers, staff is recommending approval of the final plats for The Village and The Estates at Southern Links. ATTACHMENTS 1. Staff comments for March 29, 1995 TAC meeting. ENCLOSURE 1. Final plats and covenants for The Village and The Estates at Southern Links. 2. Water and Sewer Permits for Southern Links. 1 ' FINAL PLAT - THE VILLAGE AT SOUTHERN LINKS 1. Acceleration /Deceleration lanes will be required along the E. 86th Street North frontage. ' 2. Addresses for the plat will be available on /before Monday, April 3rd. 3. Attached are covenants suggestions from the Golf Authority. 4. Easements provided between Lots 13 & 14 and Lots 15 & 16 of Block 1 are not shown on the construction plans. 5. Easements provided between Lots 52 & 53, 44 & 45, and 39 & 40 of Block 1 are also not shown on construction plans. 6. Water line in construction plans is shown outside of the rear 17.5 utility easement on Lot 36, Block 1. Additional width of the easement will be needed here. ' 7. Add city landscape covenant (see Castle Point Commercial Park item) FINAL PLAT - THE ESTATES AT SOUTHERN LINKS ' 1. An easement is needed along the northeast property line of Lot 8, Block 1, and along the southern property line of the same lot. 2. Easements between Lots 9 and 10 are not reflected on the construction plans. ' 3. Construction plans show an 11' utility easement along the north property line of Lots 15 and 21. 4. A 7.5' utility easement is needed along both sides of the property line shared by Lots 18 and 19. 5. Add landscape covenant. 6. Addresses will be available on /before Monday, April 3rd. 7. Suggested covenants are attached from the Golf Authority. FINAL PLAT - THE SUAEMT AT SOUTHERN LINKS 1. An 11' utility easement is needed along the east boundary of Lot 18. 2. An 11' utility easement is needed along the south boundary of Lot 21. 3. Construction plans do not show the easements on Lots 3, 4, and 5. 4. Add landscape covenant. 5. Suggested covenants are attached from the Golf Authority. yo¢ . • • , o� r i OD - x MARK S. COLEMAN �a '• _ •;,� FRANK KEATING Executive Director 1901 Governor State of Oklahoma DEPARTMENT OF ENVIRONMENTAL QUALITY June 12, 1995 Rodney J. Ray City of Owasso P.O. Box 180 Owasso, OK 74055 Re: Permit No. WL000072950351 Southern Links Addition PWSID No. 3007218 Dear Mr. Ray: rn rrp JUN 2 9 1995 l� �i LL ... �+twwww ■• e• � � uM� w ww.� Enclosed is Permit No. WL000072950351 for the construction of 5,797 I.f. of six (6) inch, 1,400 I.f. of eight (8) inch, 2,421 I.f. of twelve (12) inch water line, and appurtenances to serve the Southern Links Addition, City of Owasso, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this department on June 12, 1995. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Executive Director before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, sending one (1) set to your engineer and retaining one (1) set for our files. Very truly yours, 9(4 4jan Gary Kin r Construction Permit Unit Water Quality Division GK /HJT /GM /vp Enclosure cc: Edwin A. Pruitt, P.E., CH2M HILL Kay Coffey, P.E., PWS District Engineer Mr. John Terrill, Mgr., DEQ Division, Tulsa City /County Health Dept. Bill Warden, R.S., Regional Director, DEQ MARK S. COLEMAN � K ;r FRANK ATING Executive Director 1eO/' Governor State of Oklahoma ' DEPARTMENT OF ENVIRONMENTAL QUALITY ' Permit No. WL000072 950351 WATER LINES PWSID No: 3007218 ' PERMIT TO CONSTRUCT 0 June 12, 1995 Pursuant to O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this permit to construct 5,797 I.f. of six (6) inch, 1,400 I.f. of eight (8) inch, 2,421 I.f. of twelve (12) inch water line, and appurtenances to serve Southern Links Addition, located in the W/2 of Section 30, T -21- N, R -14 -E, I.M., City of Owasso, Tulsa County, Oklahoma, in accordance with the plans approved on June 12, 1995. By acceptance of this permit, the permittee agrees to operate and maintain the facility in ' accordance with the Public Water Supply Operation rules (OAC 252:630) and to comply with the State Certification laws, Title 59, Section 1101 -1 1 16 O.S. and the rules and regulations adopted thereunder regarding the requirements for certified operators. R This permit is issued subject to the following provisions and conditions. 1) That the recipient of the permit is responsible that the project receives supervision and I inspection by competent and qualified personnel. ' 2) That construction of all phases of the project will be started within one year of the date of approval or the phases not under construction will be resubmitted for approval as a new project. ' 3) That no significant information necessary for a proper evaluation of the project has been omitted or no invalid information has been presented in applying for the permit. ' 4) That the State Department of Environmental Quality shall be kept informed on occurrences which may affect the eventual performance of the works or that will ' unduly delay the progress of the project. 5) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary protection will be provided in accordance with Public Water Supply ' Construction Standards (OAC 252: 625- 17 -4). 1 MARK S. COLEMAN FRANK KEATING Executive Director ,Ba,' Governor State of Oklahoma DEPARTMENT OF ENVIRONMENTAL QUALITY Permit No. WL000072950351 WATER LINES PWSID No. 3007218 PERMIT TO CONSTRUCT 6) That before placing this facility into service, at least two samples of the water, taken on different days, shall be tested for bacteria to show that it is safe for drinking purposes. 7) That any deviations from approved plans or specifications affecting capacity, flow or operation of units must be approved by the Executive Director before any such deviations are made in the construction of this project. 8) That the recipient of the permit is responsible for the continued operation and maintenance of these facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and that this department will be notified in writing of any sale or transfer of ownership of these facilities. 9) That any notations or changes recorded on the official set of plans and specifications in the State Department of Environmental Quality files shall be part of the plans as approved. Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute acceptance of the permit and all conditions and provisions. Gem McBryde, P.E., Engineering Chief . , ,WajerRua ity Division Mark S. Coleman, Executive Director Department of Environmental Quality 2 R R— F F MARK S. COLEMAN FRANK KEATING Executive Director tem Governor State of Oklahoma DEPARTMENT OF ENVIRONMENTAL QUALITY June 12, 1995 Rodney L. Ray, City Manager City of Owasso P.O. Box 180 Owasso, OK 74055 Re: Permit No. SL000072950352 Southern Links Addition S21310 Dear Mr. Ray: JUN 2 '7 1995 .................. Enclosed is Permit No. SL000072950352 for the construction of 7,878 I.f. of eight (8) inch, 862 I.f. of ten (10) inch, 1,770 I.f. of twelve (12) inch, 80 I.f. twenty -four (24) inch sewer line and appurtenances to serve the Southern Links Addition, City of Owasso, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this department on June 12, 1995. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Executive Director before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, sending one (1) set to your engineer and retaining one (1) set for our files. Very truly yours, 'Q 94-;- L Gary Kinder Construction Permit Unit Water Quality Division GK /HJT /GM /vp Enclosure cc: Edwin A. Pruitt, P.E., CH2M HILL Carl Parrott, P.E., WPC Unit Supervisor Jerry Cleveland, Tulsa City County Health Department Bill Warden, R.S., Regional Director, DEQ 1000 Northeast Tenth Street, Oklahoma City_ Oklahoma 73117-1212 4M tI .......,. I ,,,, MARK S. COLEMAN �a 9 FRANK KEATING Executive Director h 1e' so Governor State of Oklahoma DEPARTMENT OF ENVIRONMENTAL QUALITY Permit No. SL000072950352 SEWER LINES S21310 PERMIT TO CONSTRUCT June 12, 1995 Pursuant to O.S. 27A 2 -6 -401, the the City of Owasso is hereby granted this permit to construct 7,878 Lf. of eight (8) inch, 862 I.f. of ten (10) inch, 1,770 I.J. of twelve (12) inch, 80 I.f. twenty -four (24) inch sewer line and appurtenances to serve Southern Links Addition, located in W/2 of Section 30, T -21 -N, R -14 -E, I.M., City of Owasso, Tulsa County, Oklahoma, in accordance with the plans and specifications approved on June 12, 1995. By acceptance of this permit, the permittee agrees to operate and maintain the facilities in accordance with Discharge OPDES (NPDES) rules OAC 252:605 and to comply with the state certification laws, Title 59, Section 1 101 -1 1 16 O.S. and the rules and regulations adopted thereunder regarding the requirements for certified operators. This permit is issued subject to the following provisions and conditions. 1) That the recipient of the permit is responsible that the project receive supervision and inspection by competent and qualified personnel. 2) That construction of all phases of the project will be started within one year of the date of approval or the phases not under construction will be resubmitted for approval as a new project. 3) That no significant information necessary for a proper evaluation of the project has been omitted or no invalid information has been presented in applying for the permit. 4) That wherever water and sewer lines are constructed with spacing of 10 feet or less, , sanitary protection will be provided in accordance with OAC 252:655- 9 -1(h) of the Standards for Water Pollution Control Construction Standards. 5) That tests will be conducted as necessary to insure that the construction of the sewer lines will prevent excessive infiltration and that the leakage will not exceed 200 gallons per inch of pipe diameter per mile per day. ' 1 MARK S. COLEMAN Executive Director FRANK KEATING Governor ' State of Oklahoma DEPARTMENT OF ENVIRONMENTAL QUALITY ' Permit No. SL000072950352 ' SEWER LINES S21310 PERMIT TO CONSTRUCT ' 6) That the State Department of Environmental Quality shall be kept informed of occurrences which may affect the eventual performance of the works or that will ' unduly delay the progress of the project. 7) That the permittee will take steps to assure that the connection of house services to ' the sewers is done in such a manner that the functioning of the sewers will not be impaired and that earth and ground water will be excluded from the sewers when the connection is completed. 8) That any deviations from approved plans or specifications affecting capacity, flow or operation of units must be approved by the Executive Director before any such ' deviations are made in the construction of this project. 9) That the recipient of the permit is responsible for the continued operation and ' maintenance of these facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and that this department will be notified in writing of any sale or transfer of ownership of these facilities. ' 10) That any notations or changes recorded on the official set of plans and specifications in the State Department of Environmental Quality files shall be part of the plans as ' approved. Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute acceptance of the permit and all condit) ins or provisions. G urge McBryde, P.E., Chief Engineer ' ater MZL v k4j� Mark S. Coleman, Executive Director Department of Environmental Quality 2 1000 Northeast Tenth Street, Oklahoma City, Oklahoma 73117 -1212 k l4 0 n recycled paper MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: ORDINANCE NO. 510 DATE: July 24, 1995 BACKGROUND: At the July 18, 1995 meeting, the Owasso City Council recommended approval of a rezoning request from RM -1 (Residential Multi- Family Low Density) to CG (Commercial General) on an approximate 1.5 acre parcel of land located directly north of Sequoyah Point Living Center, within the 8500 block of N. 123rd E. Avenue. A subject map is attached for your information and review. Attached is a copy of Ordinance No. 510 which formally adopts the City Council's rezoning action of July 18, 1995. RECOMMENDATION• Staff recommends Council approval of Ordinance No. 510. ATTACHMENTS: 1. Subject map 1. Ordinance No. 510 �� am Ey IT, d �Wim ' CITY OF OWASSO ORDINANCE NO 510 AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ -95 -06 ' CHANGING THE ZONING OF PROPERTY LOCATED IN A PORTION OF THE NORTHEAST QUARTER OF SECTION 29, TOWNSHIP 21 NORTH, RANGE 14 EAST, TULSA COUNTY, OKLAHOMA, FROM RM -1 ' (RESIDENTIAL MULTI- FAMILY LOW DENSITY) TO CG (COMMERCIAL GENERAL), AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. 1 n 1 1 1 WHEREAS, public hearings have been held regarding the request for rezoning of the property herein described, and, WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for and against the requested rezoning of application OZ- 95 -06. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT Section 1. The zoning classification of the following described property, to wit: A tract of land located in the NE14 of Section 29, Township 21 North, Range 14 East, City of Owasso, Tulsa County, Oklahoma, said tract of land being more particularly described as follows, to -wit: Beginning at the NW corner of Lot 1, Block 2, Elm Creek Condominiums Amended, a Subdivision in the City of Owasso, County of Tulsa, State of Oklahoma; thence N 89 °56'16" E along the North line of said Lot 1, a distance of 348.72' to the most Northeasterly corner of said Lot 1; thence S 00 °03'44" E a distance of 148.13'; thence S 89 °56'16" W a distance of 402.63' to a point on the Westerly line of said Lot 1; thence N 20 °00'00" E, a distance of 157.63' to the "POINT OF BEGINNING" be, and the same is hereby rezoned from RM -1 (Residential Multi- Family Low Density) to CG (Commercial General) zoning district. Section 2. That all ordinances or parts of ordinances in conflict herewith be, and the same are hereby expressly repealed. PASSED AND APPROVED this 1st day of August, 1995 ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D. Cates, City Attorney City of Owasso, Oklahoma Charles L Burris, Mayor MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: ORDINANCE NO. 511 DATE: July 24, 1995 BACKGROUND: At the July 18, 1995 meeting, the Owasso City Council recommended approval of a request to close an access easement located within Lot 1, Block 19, Elm Creek Estates. The subject property is located directly south of Wildwood Apartments. A subject map has been attached for your information and review. Attached is a copy of Ordinance No. 511 which formally adopts the City Council's action of July 18, 1995. RECOMMENDATION: Staff recommends Council approval of Ordinance No. 511. ATTACHMENTS: 1. Subject map 2. Ordinance No. 511 r I _ _ I�. C � I � I I I I �1S•S° / � � ar D •� 2 I I �I � [-co ? o I _ 1 'I 20 ' a h 41 UN OL Arreo (or / I G • 1/*l7 s•,[r � o I E, El K FIRST ADDITION I I 134f/NG A Sue D /V /S /ON OFA PORT /ON O/ THE 527uTN WG ST 4u/+A!rER csw v) of swcno" L9 TOWNSN /P ti /vaKTN RANGE /?I EAST OF IQr/1. /N TNC G /Tr 0/ OWAS30 -TC/GSq GOU/YTV, Local /o� Map THE PLAT BOOK- TULSA COUNTY - COPYRIGHT 1976 CITY MAP SERVICE TULSA OKLAHOMA PHONE 743 -9909 FEDERAL LAW PROHIBITS REPRODUCTION FOR ANY PURPOSE WITHOUT PERMISSION OF THE COPYRIGHT OWNER ' EAST f /,(3T srIEET �1S•S° / � � ar D •� I __ _ _ _._ (t• _•.em..t .. ?/f1 _Lcec._. _ [-co ? a ILL =Z a Q +I e I Zor a t--Toy_. I •I Z o \� y - _ _. _ -_ __ _... \ • /70/ LS I /V e9. 54 lL -71 -vv � I I E, El K FIRST ADDITION I I 134f/NG A Sue D /V /S /ON OFA PORT /ON O/ THE 527uTN WG ST 4u/+A!rER csw v) of swcno" L9 TOWNSN /P ti /vaKTN RANGE /?I EAST OF IQr/1. /N TNC G /Tr 0/ OWAS30 -TC/GSq GOU/YTV, Local /o� Map THE PLAT BOOK- TULSA COUNTY - COPYRIGHT 1976 CITY MAP SERVICE TULSA OKLAHOMA PHONE 743 -9909 FEDERAL LAW PROHIBITS REPRODUCTION FOR ANY PURPOSE WITHOUT PERMISSION OF THE COPYRIGHT OWNER 1 i [1, CITY OF OWASSO ORDINANCE NO 511 AN ORDINANCE TO CLOSE TO THE PUBLIC USE A PORTION OF AN ACCESS EASEMENT LOCATED WITHIN LOT ONE (1), BLOCK NINETEEN (19), ELM CREEK ESTATES, AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, BEING A STRIP OF LAND FIFTY (50) FEET IN WIDTH AND THREE HUNDRED AND ONE (301) FEET IN LENGTH, AND RETAINING UNTO SAID CITY OF OWASSO, OKLAHOMA, THE ABSOLUTE RIGHT TO REOPEN SAME WITHOUT EXPENSE TO THE MUNICIPALITY, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WHEREAS, the City of Owasso, Oklahoma, has deemed it necessary and expedient to close to public use a certain access easement, and WHEREAS, said access easement is described as follows: Beginning at a point 318.84 feet North and 176.32 feet West of the Southeast corner of Block 19, thence West a distance of 50.0 feet, thence North a distance of 301.0 feet to the South property line of E. 80th Street North, thence East a distance of 50.0 feet, thence South a distance of 301.0 feet to the Point of Beginning, containing in all .346 acres. WHEREAS, pursuant to Title II, Oklahoma Statutes, Section 42 -110, the only holders of a franchise or purported holders of a franchise that may purport to have a special right or privilege to use said access easement are Public Service Company of Oklahoma, and /or Oklahoma Natural Gas Company, and /or Southwestern Bell Telephone Company, and /or TCI Cable Television Company, and WHEREAS, the above holders of franchise or purported holders of a franchise that may purport to have a special right or privilege to use said access easement have waived their objections to the closure of said easement, if any. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT Section 1. That the following described access easement, be, and the same is hereby closed to the public use, to -wit: Beginning at a point 318.84 feet North and 176.32 feet West of the Southeast corner of Block 19, thence West a distance of 50.0 feet, thence North a distance of 301.0 feet to the South property line of E. 80th Street North, thence East a distance of 50.0 feet, thence South a distance of 301.0 feet to the Point of Beginning, containing in all .346 acres. Section 2. That the municipality shall retain the absolute right to reopen the public way or easement without expense to the municipality. Closing of the public way or easement shall not affect the right to maintain, repair, reconstruct, operate or remove utility, public service corporation, or transmission company facilities of service therein, nor shall a closing affect private ways existing by operation of law unless released in writing by the owners thereof. Section 3. That all ordinances or parts of ordinances in conflict herewith be, and the same are hereby expressly repealed. PASSED AND APPROVED this 1st day of August, 1995. City of Owasso, Oklahoma Charles L Burris, Mayor ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D Cates, City Attorney 1 1 61 a _ w 1 TO: HONORABLE MAYOR AND CITY COUNCIL ' CITY OF OWASSO FROM: DOUG GROVES ENGINEERING TECHNICIAN SUBJECT: ACCEPTANCE OF WATER AND SANITARY SEWER LINES FOR THE VILLAGE & ESTATES PORTION ONLY OF SOUTHERN LINKS DEVELOPMENT DATE: July 28, 1995 BACKGROUND: This portion of Southern Links Development located along the golf course and South of 86th street consists of 4,584 LF of Onsite water line, 910 LF of offsite water line, and 5,175 LF of Onsite sanitary sewer line. The Department of Environmental Quality has reviewed and approved both water and sewer plans on June 12, 1995. Copies of water permit No. WL000072950351 and sewer permit No. ' SL000072950352 were filed June 27, 1995 with the Public Works Department. The utility installation was recently completed and inspected by city staff during construction. ' In a effort to facilitate the developer, the appropriate testing is currently being conducted in compliance with the DEQ Regulations. ' A walk through inspection will be conducted Monday July 31, 1995 by Engineering, Inspections and Public Works representatives. If necessary, a punch list will be developed from this inspection to make adjustments for compliance with the City of Owasso design standards. Any items addressed will be corrected prior to acceptance. Trails End Development will provide a one year maintenance bond for the improvements prior to the issuance of any building permits, and a statement confirming the Offsite sanitary sewer will be completed and accepted prior to any homes occupancy. RECOMMENDATION: The staff will make a recommendation at the Council meeting on the water and sewer lines for the Village and Estates portion of Southern Links Development. MEMORANDUM ' TO: HONORABLE MAYOR AND OWASSO CITY COUNCIL ' FROM: MICHAEL J. KNE BEL , O WASSO COMPUTER SPECIALIST SUBJECT: LASER PRINTER PURCHASE REQUEST DATE: July 27, 1995 BACKGROUND: Four and one -half years ago, the city purchased a Hewlett Packard Laser et III printer to serve the microcomputer printing needs of four employees at city hall. The printer was primarily used to r. create original copies of the City Council agenda packets and the City Manager's written report. When the laser printer's print quality, speed, and cost effectiveness became apparent, all of the items to be printed that did not require continuous or multipart forms were moved to the laser w printer. This change allowed all of the departments in city hall the opportunity to utilize a high quality output device without the necessity of purchasing individual printers for each workstation. There are currently nine users connected to the Laser et III through the use of an eight port printer sharing device and an auxiliary in -line sharing device. The extra (more than eight) individual r workstations are connected to in -line printer sharing devices which are then connected to a single port in the main printer sharing device. This arrangement is not ideal and has caused a few random "glitches" during lengthy printouts. When more than eight workstations were linked to the printer, ' flawed printouts began to appear. Contact with the printer sharing device manufacturer revealed that the workstation's distance from the printer could also be a contributing factor because long runs of wire act as antennae which can pick up electrical interference from other devices. Fortunately, after a brief investigation of the random error problem and subsequent rearrangement of cabling, such occurrences have been nearly eliminated with no cost involved. Please note that if frequent printing errors are generated, all users are forced to carefully search through each printed page for random flaws. A situation such as this severely hampers staff efficiency. b, WORK AREAS UTILIZED AT CITY HALL: The departure of the Owasso Fire Department from the facility at 207 S Cedar opened a substantial downstairs work area for utilization by other city departments. Several work areas and a meeting room were immediately remodeled and put to use. Up to this point, one laser printer connection to a workstation in the downstairs area has been installed. F. The Personnel Department is currently in the process of moving to the downstairs area. This move requires two separate wired connections to the accounting computer system, the telephone system, and a "PC" compatible printer. Connections to the telephone and accounting systems are in place, but connecting the two workstations to the laser printer upstairs would not be an effective solution. Even if the printing error problems could be resolved, the efficiency of such a setup is marginal. With numerous workstations connected to one printer, problems concerning multiple users simultaneously sending data to the printer when specific letterhead or other special paper is installed becomes an issue. The issue becomes even more exaggerated when an employee goes up the stairs, loads special paper, goes down the stairs, sends the print job, and goes back up the stairs only to find that someone else has sent another print job onto the preloaded paper. Both of the employees must then start the process over and also coordinate the timing with most of the other connected users. Therefore, it is my recommendation that the city purchase a new printer to serve seven workstations on the main floor and move the older Laserjet III to serve current and future employees occupying the lower level at city hall. Presently there would be a total of four workstations connected downstairs. TYPE OF PRINTER: Initial cost, daily operational costs, reliability, output speed, and output quality are all key factors in the selection of a printer. The output speed necessary is determined by the number of connected users and the quantity of pages the users will be printing. If one or more of the workstation operators produces large documents (greater than ten pages) and several of the users produce documents many times per day, a printer capable of six pages per minute or greater is of substantial benefit. With a slower printer in this environment, employees will often be forced to wait their turn for the document to be printed. (The wait could amount to five minutes or more). Laser printers are the only printers currently available that are capable of achieving six pages per minute or greater for a reasonable price. The output quality of most laser printers is exceptional. The other key factors are daily operational costs and reliability. Many brands of laser printers are very reliable, but Hewlett Packard's units are the industry standard by which others vendors are measured. The city's current Laserjet III is a good example of this fact. This unit has printed over 118,000 pages for an average of approximately 26,200 pages per year. It was used to print over 34,000 pages last year alone. Only one minor repair has been necessary since it was purchased. Daily operational costs have been extremely low due to the utilization of refilled toner cartridges which are readily available for the popular Hewlett Packard laser printers. The city has averaged more than 5,500 pages for each $45.00 toner cartridge purchased. When the cost of the paper and electricity are added, the expenditure per page calculates to approximately two cents. All of these factors, coupled with the need for compatibility with present documents stored on the user's systems, suggest that if another laser printer is purchased, it should be a Hewlett Packard unit. There are many models presently available, but several are designed as "personal" laser printers. One step above these personal units is the Laserjet IV +. This printer is a business type unit capable of up to twelve pages per minute and has "street price" under $1,600. The following is a list of the unit's specifications. t ' 12 pages per minute print rating 20,000 page per month capability ' Indefinite lifespan 45 Scalable typefaces 2 megabytes of memory 100% compatibility with previous HP products Hewlett Packard plotter emulation Enhanced 600x600 resolution technology Face up or face down paper handling Popular additional optional typefaces PostScript upgrade option Price quotes for a Hewlett Packard Laser et IV+ were requested from several vendors and are listed below. Memory Systems /Connecting Point .... ............................... $1,444 Broken Arrow, OK ' Best Buy .................... ............................... $1,444 Tulsa, OK Computer City ................. ............................... $1,449 Tulsa, OK As you can see, two of the vendors have exactly the same price. Because Memory Systems is owned and operated by a resident of Broken Arrow, has operated in the area for over 15 years, and ' has a very competent repair staff, it would be appropriate to purchase equal priced equipment from that place of business. ' Please note this is a currently budgeted item in the General Government Department as a capital outlay expenditure on page 33. Also note that if this purchase is approved, there will be an expenditure of approximately $300 dollars for miscellaneous items to connect multiple users. These ' items would be purchased from assorted vendors. II RECOMMENDATION: I , I recommend approval of the expenditure of $1,444.00 to Memory Systems /Connecting Point, Broken Arrow, OK, for the purchase of a Hewlett Packard Laser et IV printer. 1 1 1 1 1 1 w MEMORANDUM TO: RODNEY J. RAY CITY MANAGER FROM: M.A.ALEXANDER CHIEF OF POLICE SUBJECT: REQUEST APPROVAL FOR PURCHASE OF AIR CONDITIONING UNIT DATE: July 27, 1995 BACKGROUND: Earlier this year, City Council approved the 1995 -1996 Animal Control Budget. Contained within this budget was money designated for the purchase of an air conditioning unit for the office and work areas of the animal shelter located at 500 South Main street. The appropriation was requested because temperatures during the summer months exceed 90 degrees inside the office, while temperatures in the area used for euthanasia often exceed 95 degrees. Please note that it is not the purpose of this request to air condition the area where the animals are housed. That area is ventilated and will not be air conditioned. On July 6th, specifications were sent to four local vendors for bid. On July 20th, two vendors submitted bids which met the required specifications. They are: Dale and Lee's $3461 Air Condition Service Maximum Control $2800 Air Condition Service Maximum Control Air Conditioning Service submitted the lower bid by $661. FUNDING: Because the budget appropriated only $1850 for this project, funding is recommended from two sources: $2000 from the Capital Outlay of the Animal Control Budget, and $800 from the City Manager's Special Projects Fund. The additional funding is requested because this is a priority capital item for the department and because the bids "came in" higher than anticipated. AIR CONDITIONING UNIT PURCHASE July 27, 1995 Page 2 RECOMMENDATION: Staff recommends Council approval of an expenditure of $2800 to Maximum Control, Owasso, OK, for the purchase of an air conditioning unit for the Animal Control Facility. ATTACHMENTS: 1. Bid Tabulation Sheet 2. Submitted Bids imp CITY OF OWASSO /OWASSO PUBLIC WORKS AUTHORITY 207 South Cedar PO Box 180 Owasso, Oklahoma 74055 (918) 272 -2251 BID DOCUMENTATION Opening Date: July 20, 1995 Council /Trustee Approval: Item: Heating /Air Conditioning Unit Number of Bids: 2 Bids Opened By: Marcia Boutwell Witness: Gina Duncan Witness: Bidders 1 Maximum Control Dale & Lee's ft Certification: I, Marcia Boutwell, City CLerk, do hereby certify that, to the best of my knowledge, this Bid Documentation is true and correct. Signature(: Date: Amount of Bid $2800.00 $3462.00 (SEAL) BID PROPOSAL - SUBMITTAL PAGE HEATING /AIR CONDITIONING UNIT (Equipment & Installation) TOTAL BID PRICE FOR EQUIPMENT & INSTALLATION: $ r� I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. Signature Title Address Telephone BID OPENING: July 20, 1995 @3:00 P.M. COMPLETE AND ATTACH THE NON - COLLUSION BID AFFIDAVIT TO BID. SPECIFICATION FOR HEAT /AIR UNIT 7a 1. 2 -3 ton split ac /heat central unit L s 2. Five (5) vents 3. Duct work - (Metal Pletums or Flex) 4. Thermostat 5. One return air filter grille T s 6. All copper coils 7. Complete installation of unit with lift service .�L s 8. One year warranty on parts and labor �s 9. Five year warranty on compressor This ac /heat unit will service the animal control facility office and work rooms located at 500 South Main, Owasso, OK. Specific contact may be made with Police Chief Maria Alexander ■ for additional details or questions regarding the specifications. NON COLLUSION BID AFFIDAVIT STATE OF ) COUNTY OF ) ss , of lawful age, being first duly sworn, on oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant further states that the bidder has not been a part of any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with State, County, or City officials or employees as to quantity, quality, or price in prospective contract, or any discussions between bidder and any State, County, or City official concerning exchange of money or other thing of value for special consideration in the letting of a contract. Name:_ju)q -X I�uf-CA.`k'50v-,/ 1 Signature Subscribed and sworn before me this Z_ day of 1995. My Commission Expires: a a NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL BID PROPOSAL - SUBMITTAL PAGE HEATING /AIR CONDITIONING UNIT (Equipment & Installation) TOTAL BID PRICE FOR EQUIPMENT & INSTALLATION: $3 4 61.0 0 tax exempt I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. Signature President Title 105 E. Third st. Address Owasso, Okla. 74055 918- 272 -1600 Telephone BID OPENING: July 20, 1995 @3:00 P.M. COMPLETE AND ATTACH THE NON-COLLUSION BID AFFIDAVIT TO BID. r 1r SPECIFICATION FOR HEAT /AIR UNIT One - Lennox 2j Ton 1. 2 -3 ton split ac /heat central unit ' Included 2. Five (5) vents ' Included 3. Duct work - (Metal Pletums or Flex) Included 4. Thermostat Included 5. One return air filter grille , Included 6. All copper coils Included 7, Complete installation of unit with lift service ' Five yr parts , One Lab &One year warranty on parts and labor ' Ten year compressor 9. Five year warranty on compressor This ac /heat unit will service the animal control facility office and work rooms located at 500 South Main, Owasso, OK. Specific contact may be made with Police Chief Maria Alexander , for additional details or questions regarding the specifications. INON COLLUSION BID AFFIDAVIT ' STATE OF Oklahoma ) ' ) ss COUNTY OF Tulsa ) ' Dale W. DeBoer , of lawful age, being first duly sworn, on oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant ' further states that the bidder has not been a part of any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with State, County, or City officials or employees as to quantity, quality, or price in prospective ' contract, or any discussions between bidder and any State, County, or City official concerning exchange of money or other thing of value for special consideration in the letting of a contract. r r Name: Dale W. DeBoer, President Signature Subscribed and sworn before me this ec?U day of 1995. gotary Public My Commission, Expires: // f - 97 NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL 1 I TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO I FROM: M.A.ALEXANDER CHIEF OF POLICE �I SUBJECT: UNIFORM CLEANING CONTRACT IDATE: July 21, 1995 1 BACKGROUND: On July 1, 1995, City Council approved a contract for police uniform dry cleaning services with Three Lakes Laundry and Dry Cleaning. On July 20th, the City became aware of a possible oversight in the mechanics of this contract. It was reported that although the contract covered all eligible employees taking their uniforms to the cleaners five days a week, the contract did not take into consideration those officers who did not use this service as often. Due to vacation, sick time, training, etc. it was determined that the City may be paying for services which were not performed. This lump sum method has been used for the past two years with no mention of a discrepancy in this area. Contact was made with the owner and manager of Three Lakes Laundry and Dry Cleaning to ` seek a clarification of the invoicing and billing. The formula used to determine the lump sum ' figure equaled a cost per uniform item of $2.10. The total amount of $13,613.50 was derived from multiplying this figure by the maximum number of times officers and dispatchers could take their uniforms to the cleaners. The owner of the business agreed to providing invoices to ' the department which reflected a per unit price, rather than a lump sum billing. The owner remarked that invoicing in this manner would provide a more accountable billing to the City. ' In all actuality, a per item unit cost could provide a cost savings to the city. After discussion with the owner, it is obvious that an amendment is necessary to the contract which would allow invoicing on a per item basis rather than a lump sum billing. The owner and manager of this business were extremely helpful and willing to provide the amendment to the contract. This action was discussed and approved by the City Attorney. r W UNIFORM CLEANING CONTRACT July 21, 1995 Page 2 COST: This amendment has no cost impact to the City. In fact, may result in an annual cost savings yet cannot exceed the total contract amount approved by Council. RECOMMENDATION: Staff recommends approval of the amendment to the Three Lakes Laundry and Dry Cleaning contract to require invoices to reflect actual items cleaned, and the billing to reflect a per item charge. ATTACHMENTS: 1. Original contract with Three Lakes Laundry 2. Amendment to contract with Three Lakes Laundry 1 7 L 1 1 CONTRACT FOR SERVICES THIS AGREEMENT, made this 6th day of July, 1995, between the City of Owasso, (CITY), and Three Lakes Laundry & Dry Cleaning (CONTRACTOR). IWITNESSETH: That for and in consideration of the payments and agreements contained herein and incorporated ' by reference: ' 1. The CONTRACTOR will provide uniform laundry and dry cleaning services for CITY. 2. The CONTRACTOR will furnish the laundering and /or dry cleaning for 28 employees of ' the Owasso Police Department. This service shall include labor and other services necessary to provide the cleaning as specified in the Contract Documents. ' 3. The TERM of this CONTRACT FOR SERVICES will be for the period August 1, 1995 through June 30, 1996. During the term of the contract, the CONTRACTOR shall perform all of the scheduled services described in the Contract Documents, and comply with the ' terms and conditions for a total bid price of $13,613.50, payable in monthly installments of $1237.59 for eleven months. qq C 1 1 1 4. The CITY shall pay the CONTRACTOR upon the satisfactory delivery of the services and submission of invoices. 5. The term "Contract Documents" means the Contract Documents and Bid Specifications packet in its entirety. 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 7. This instrument, supplemented by the Contract Documents, contains the entire Agreement between the parties, and no statement, promise or inducement made by either party, or the agent of either party, that is not contained in this written Contract shall be valid or binding. 8. This Agreement shall not be enlarged, modified or altered except in writing, signed by the parties and endorsed hereon. 9. This Contract shall be governed by the laws of the State of Oklahoma both as to interpretation and performance. ATTEST: CITY OF OWASSO, OKLAHOMA By Ch es L Burns, Mayor , City AS TO FORM & CONTENT: Ronald D Cates, City Attorney CONTRACTOR By �/J ■ Title 1 P' 1 u 1 SA AMENDMENT TO CONTRACT FOR SERVICES THIS AGREEMENT, made this day of August, 1995, by and between the City of Owasso, Oklahoma, (City), and Three Lakes Laundry and Dry Cleaning (Contractor), WITNESSETH: Whereas, the City and Contractor heretofore on the 6th day of July, 1995, entered into a contract for services relating to uniform laundry and dry cleaning services for the Owasso Police Department; and, Whereas, the parties desire to amend such contract for services as relates to the payment for services as set forth in paragraph three (3) and four (4) thereof Now, therefore the City and contractor agree that paragraph three (3) and four (4) of the aforesaid Contract for Services shall be modified to provide as follows, to -wit: 3) The term of this Contract for Services will be for the period August 1, 1995, through June 30, 1996. During the term of the contract, the contractor shall perform all the scheduled services described in the contract documents, and comply with the terms and conditions for an annual price not to exceed Thirteen Thousand Six Hundred Thirteen Dollars and 50 /100's ($13,613.50). 4) The City shall pay the Contractor on a monthly basis upon the satisfactory delivery of the services and submission of invoices setting forth a charge of Two Dollars and 10 /100's ($2.10) per uniform or civilian equivalent. The parties agree that all other terms and provisions of the Contract for Services aforesaid shall remain unaffected hereby. ATTEST: Marcia Boutwell, City Clerk 2780- 289.owa \acs CITY OF OWASSO, OKLAHOMA Charles L. Burris, Mayor APPROVED AS TO FORM: Ronald D. Cates, City Attorney CONTRACTOR 2780- 289.owa \acs Vickie Washburn Title - Co -Owner 1 1 i �J MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: CHARTER REVIEW COMMITTEE / CHARTER AMENDMENT DATE: July 27, 1995 BACKGROUND: Mayor Burris has requested that an item be added to the August 1st agenda (tabled from July 18) regarding the creation of a Charter Review Committee. Mayor Burris indicated that the Charter is now more than twenty years old and has not been changed for several years. Thus, ' the staff has placed an item on the agenda to provide for a Council discussion and action on the issue. 16 in Mayor Burris indicated that he thought the most effective method for reviewing the Charter would be through a review committee comprised of five persons. CHARTER AMENDMENT PROCESS: Article 9, Section 9 -1 of the Owasso City Charter provides for the methods of changing the Charter. Essentially, there are only two methods of initiating a Charter change. The first method is for the City Council to submit proposed changes. In order for the City Council to submit changes, a majority vote of the Council must be cast during a meeting of that body. The second method of initiating Charter changes is through the initiative petition process as established by the state constitution. If an initiative petition is submitted and certified as meeting the constitutional requirements, then the changes must be presented to the voters for approval or denial. Regardless of the method used to initiate requested changes in the Charter, any such change must be approved by a vote of the qualified electors of the city. If a Charter election is conducted, only a majority vote of those voting is required for passage. In the event a Charter change is approved by the voters, the final step in the process is for the Governor to "approve" the action (requirement of state constitution). CHARTER REVIEW July 27, 1995 Page 2 COMMENTS: 1. The decision as to whether or not to create a Charter Review Committee is a policy ' question, therefore, there is no staff recommendation accompanying this memorandum. 2. The staff, including Mr Cates, will be prepared to address questions regarding a Charter change prior to, during, or after the meeting. If you have questions, please call Mr Cates or me. 3. Should the Council wish to initiate Charter changes, the creation of a Charter Review Committee is a viable vehicle for initiating a comprehensive review of that document. However, it should be noted that such committees are often placed under strong pressure from special interest groups to react to current problems and use the Charter to achieve success in an area that may be more of an emotional reaction to a current event than a truly needed Charter change. Care should be taken to allow a committee sufficient time to do a thorough job of review, evaluation and recommendation. No less than six months is recommended by most consultants. 4. It should be noted that the Owasso City Charter was reviewed and changed in a vote on April 2, 1985. At that time, five changes to the Charter were proposed to the voters (see attached). The voters approved Proposition #1, 2, 3, & 4, but turned down Proposition #5 (see attached vote certification). Additionally, the Council conducted a Charter review during October and November of 1990 (see attached), however, no changes were submitted to a vote of the people. ATTACHMENT: 1. Article 9, Section 9 -1 of Owasso City Charter 2. Resolution #85 -06 - City of Owasso 3. Memorandum dated November 29, 1990 AMENDMENT AND SEPARABILITY OF CHARTER Section 9 -1 Amendment: Proposal , ratification, approval. This charter may be amended by proposals therefor submitted by the council, or ' by the mayor upon initiative petition of the electors as provided by the state constitution, at a general or special election, ratified by a majority of the qualified ' electors voting thereon, and approved by the governor as provided by the state constitution. If more than one amendment are proposed, all of them except those which are so interrelated that they should be ratified or rejected together, shall be submitted in such manner that the electors may vote on them separately. A proposition to amend this charter may be either in the form of a proposed amendment to a part or parts of the charter or of a proposed new charter. Section 9 -2 Separability. (a) If a court of competent jurisdiction holds any section or part of this t charter invalid, such holding shall not affect the remainder of this charter nor the context in which such section or part so held invalid may appear, e:;cept to the extent that an entire section or part may be inseparably connected in meaning and effect with that section or part. (b) If a court of competent jurisdiction holds a part of this charter invalid, or if a change in the state constitution or law renders a part of this charter invalid or ' inowricable, the council by ordinance may take such appropriate action as will enable the city government to function properly. ARTICLE 10 SUCCESSION IN GOVERNMENT ' Section 10 -1 When charter goes into effect. This charter shall go into effect immediately upon its ratification by a vote of a majority of the qualified electors of the town voting upon the question at an election r and its approval by the Governor as provided by the State Constitution; and the government created by this charter shall supersede the heretofore existing town govemment as of that time. Section 10 -2 Officers and employees to continue. When this charter goes into effect, the trustees under the town government shall become councilmen from their respective wards, and shall continue in office until their terms expire. The chairman of the board of trustees, the town treasurer, the town clerk, and the town marshal shall become respectively mayor, city treasurer, city clerk, r and chief of police under this charter. All other officers and employees under the town government (including members of all boards and commissions) shall continue in their respective offices and positions of employment under this charter. Section 10 -3 Ordinances continued. All ordinances, insofar as they are not inconsistent with this charter, shall continue in effect until they are repealed or until they expire by their own limitations. Section 10-4 Pending actions and proceedings. The adoption of this charter shall not abate or otherwise affect any action or proceeding, civil or criminal, pending when it takes effect, brought by or against the municipality or any office, department, agency or officer thereof. I 1985 CHARTER REVIEW I RESOLUTION X85 -06 ' RESOLUTION NO. 85 -06 A RESOLUTION PROPOSING AMENDMENTS AND REPEALER TO THE CHARTER OF THE CITY OF OWASSO, OKLAHOMA, IN ARTICLE 2, ARTICLE 3, ARTICLE 6, AND ARTICLE 7 THEREOF, AND CALLING FOR AN ELECTION IN THE CITY OF OWASSO, OKLAHOMA, FOR THE PURPOSES OF SUBMITTING TO THE ' REGISTERED, QUALIFIED VOTERS OF SAID CITY OF OWASSO, OKLAHOMA, THE QUESTIONS OF AMENDING AND REPEALING VARIOUS SECTIONS IN THE AFOREMENTIONED ARTICLES OF THE CHARTER OF THE CITY OF OWASSO, OKLAHOMA, SETTING ' BALLOT REQUIREMENTS, PUBLICATION OF PROPOSED CHANGES, ELECTION DATE, AND DECLARING AN EMERGENCY. WHEREAS, under the provisions of Article 9,. Section 9 -1, the Charter of the City of Owasso, Oklahoma, may be amended by proposals therefor submitted by the Council, and at a general or special election therefor, ratified by a majority of the qualified electors voting thereon and approved by the Governor as provided by the State Constitution; and, WHEREAS, it is deemed advisable by the City Council of the City of Owasso, Oklahoma, that the present Charter of said City of Owasso, Oklahoma, be amended in certain particulars and that certain portions therein be repealed; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA: ' Section 1: That the City Council of the City of Owasso, Oklahoma, hereby proposes that the Charter of the City of ' Owasso, Oklahoma, be amended in part and that part of the City Charter of the City of Owasso, Oklahoma, be repealed, both proposed amendments and proposed repealer being those as set forth in Exhibit "A" attached hereto. Section 2: That the City Council of the City of Owasso, Oklahoma, consistent with Article 9 of the Charter of the ' City of Owasso, Oklahoma, as well as state law relating thereto, calls for an election to be held in the City of Owasso, Oklahoma, on the 2nd day of April, 1985, same being a date for general election, or if such general election not be held, such being hereby called as a date for a special election to be held hereon, for the purpose of submitting to the qualified electors of the City of Owasso, Oklahoma, for r L AM their ratification or rejection amendments to and repeal of those portions of the Charter of said City of Owasso, Oklahoma, referred to in Exhibit "A ". Section 3: The amendments and repealers contained in said Exhibit "A" shall be placed on the ballot for ratification or rejection in a manner so that each Section of the Articles containing the proposed changes may be voted upon separately, except that where passage of a proposal contained in one Article is interrelated with that proposed in another, the two may be combined for voting purposes; further, that in addition to provision for voting separately on each Article, the ballot shall be prepared in such a manner as to allow the voters to vote for approval or rejection of the proposals in their entirety by a single mark, provision for same to be placed at the top of said ballot. Section 4: The ballot shall set forth propositions set out in Exhibit "A" attached hereto, in a concise manner, containing the gist of the propositions couched in language that may be readily understood by persons not engaged in the practice of law. The ballot title shall contain language which clearly states that a "yes" vote is a vote in favor of the proposition and meaning to ratify such proposition, and a "no" vote is a vote against the proposition and meaning to reject such proposition. Section 5: This Resolution, in addition to the proposal for amendments to and repealers of portions of the Charter of the City of Owasso, Oklahoma, shall constitute a call for an election ratifying the proposals or rejecting same, in whole or in part. Additionally, consistent with the provisions of Section 6 -10 of Article 6 of the Charter of the City of Owasso, Oklahoma, said election shall be conducted in accordance with the provisions of the State Constitution and laws applicable to city elections. Section 6: The proposed amendments and repealers as well as an announcement of the date for the election on same shall be published as required by law. Section 7: The present Articles of the Charter of the Cizy Of Owasso Oklahoma as well as the proposed Articles as they would appear if the amendments and repealers were ratified 6 and approved, is attached hereto as Exhibit "B" and po incorporated by reference herein to be used for purposes of comparison and understanding of the changes proposed herein. Section 8: That by reason of the fact that the effective date of this Resolution must occur prior to thirty days from the date hereof in order that submission of the proposed N amendments and repealers to the qualified electors may occur on April 2, 1985, and by virtue thereof result in a substantial savings of monies to the City of Owasso, !r Oklahoma, and as a result thereof, the inhabitants of the City of Owasso, Oklahoma, it is necessary that this Resolution take effect immediately upon its passage and publication. As a result of such action being necessary for the purposes of effectuating a substantial savings to the ' inhabitants of the City of Owasso, Oklahoma, an emergency is hereby declared to exist whereby, this Resolution shall take ' effective immediately upon passage and publication thereof. PASSED AND APPROVED this 5th day of February, 1985, with the emergency clause voted upon separately. I im ATTEST: Ann Incjfic;cson, City Cler AS TO FORM: C R `-� onald D. Cates, City Attorney im CITY COUNCIL, CITY OF OWASSO, OKLA HO By: / '"c Boyd M. S ncer, Mayor PROPOSITIONS FOR AMENDMENT TO THE CHARTER OF THE CITY OF OWASSO, OKLAHOMA PROPOSITION I Shall Article 2, Section 2 -1(b) of the Charter of the City of Owasso, Oklahoma, be amended to provide as follows: "Only qualified electors of the City who reside in the respective wards from which they are elected or appointed to fill a vacancy, shall be qualified for the offices of Councilmen. Upon election, or appointment, as the case may be, such Councilman shall continue to reside within the ward from which elected or appointed during the entire term of said Councilman's office, or upon removal of residence therefrom, forfeit such office No Councilman may hold any office in the City government by appointment by the City Manager or by any subordinate of the City Manager. If the Mayor or any other Councilman is convicted of a crime involving moral turpitude, his office shall become vacant immediately when the case is finally determined." PROPOSITION II Shall Article 2, Section 2 -8 of the Charter of the City of Owasso, Oklahoma, be amended to provide as follows: "If the Mayor or any other Councilman is absent from more than one -half of all the regular and special meetings of the Council held within any period of four consecutive calendar months, such ep rson shall thereupon cease to hold office." PROPOSITION III Shall Article 3, Section 3 -1(a) of the Charter of the City of Owasso, Oklahoma, be amended to provide as follows: "There shall be a City Manager. The Council shall appoint him for an indefinite term by a vote of majority of all its members. It shall choose him solely on the basis of his executive and adminis- trative qualifications. At the time of his appointment, he need not be a resident of the City or State; but, during his tenure of office, he shall reside within the limits of said City or the designated fence line thereof. Neither the Mayor nor any other Councilman may be appointed City Manager or Acting City Manager during his term nor within two years after the expiration of his term." PROPOSITION IV Shall Article 6, Section 6 -3, and Section 6 -4 of the Charter of the City of Owasso, Oklahoma, be amended to provide as follows: 1 "Section 6 -3: Any person qualified for the office for which he is filing may have his name placed on the ballot for the primary election as a candidate for councilman from his ward by filing, on the first Monday, Tuesday, or Wednesday of February, unless any such day or days ` be a legal holiday or a day wherein the office of the secretary of the county election board is lawfully ' closed, whereupon such time shall be extended commensur- ate with the legal holiday or lawful closing, with the secretary of the county election board, a sworn statement of his candidacy. ' Section 6 -4: A primary election shall be held on the first Tuesday in March of every year to nominate candidates for Councilmen to succeed those whose terms are expiring in the respective year. If only one person ' is a candidate for an office to be filled, he shall be not only nominated, but also elected ipso facto, and his name shall not appear on the primary or general election ballot. Every qualified elector of the City !� shall be entitled to vote for one candidate for each office to be filled." PROPOSITION V Shall Article 7, Section 7 -1 through Section 7 -5 of the Charter of the City of Owasso, Oklahoma, be repealed and provide in place thereof the following: ARTICLE 7 REMOVAL OF COUNCILMEN "Section 7 -1: In addition to the circumstances hereinbefore mentioned terminating the term of _office of a Councilman, any Councilman may be i removed from office for any cause specified by applicable state law for the removal of officers, and by the method or methods prescribed thereby." 1 Affidavit Of Publica STATE OF OKLAHOMA, TULSA COUNTY, Bill R. Retherford, of lawful age, being and authorized, says that he is publisher of the Owasso Reporter newspaper printed in the City of .Tulsa Tulsa County, Oklahoma, a newspaper q publish legal notices, advertisements and pub] provided in Section 106 of Title 25, Oklahoma St as amended, and thereafter, and complies wil requirements of the laws of Oklahoma with ri legal publications. J 4 c - . - so additiou;o ptovleton wVothng on ! & eat Artic* the ballot the T be f 1aasovthe to for': _ r ';tilt a(�e .I Clelct ]g l entire 1iY a prrovistaa for sairie to r beplaceatthet*p t"id. le; � . �' "8ectlsn { Tire ballekahall,aet iorth propost- ,ttangsetoathrE�dblE. "attachebereto,lna �� ; < t'oreys� roamer, � the :'gist Af; ,the I. / EA *Woswdns lnrlar gate that`tti8y be ` r> Ss,- : ..!daptood bypei�oSispotYbagaged in the bf, t'. wo � y . �,�Se�tka Il•3. and °Sedtoa 6� of � bf the Wl.`Oilahoma,be to pS;ectisa �proglp i i person riaalified for "the name ]soils tling nemee ;uiay have placerl on,tlie �ailot 6..the..lnimary . eleetiou 4. 016d 14 tor''councilman from - j11�TDDE( GAN��C�i`s � k�Eti aw wezn wnnng,..in me Est .Aiooday, reeday, ednesday e< Feb unless ' > I* .4r days be a legal holiday or a s➢ViiFREaSFUnder the •pcovl4[ant Dfi 9, ilay wicreln hire eE<ice of tie secrehry of the ebttoa twl,'tti►e Charter;af,the City# county "e 6c" bard i1' lawfully closed, klahama, ivay` . ameaded by whereapsa'snch time siaIl be' e=tended ietrfor sutaiitted by3he`Colm % 1g "t'a commute vM* -the legal holiday or eliiml or speclal election tber *M ratified,by _ lawful deft, ' with the secretary of the ltytaf. the qualified e1�ti •voting crounty election iwatd, 8 sworn statement Of ►ereoa and ::approved . by i abe" GovPinot. as "- his candidacy, providedbq.theState ( titutiaa; and, ' ? Section H: A primary election shall beheld That said notice, a true copy of which is is deemed advisable by �'� on thrt Tnetiaay March �� Ycer ' Council of the..City'af Owasso, Oklahama,Ahat to nominate candidates ' for Councilmen to the preset4.,a ter of.aaid'City of OdPasso, succeed those wboae'terms are expiring in hereto, was published in the regular editio Oklahoma, be amended in certain particulars the tes�ve year -If only one person is a and that certain porous therein be repealed; vandidate for In'office to be filled, he shall be newspaper durin the Now, THEREFORE, BF rr RESOLVED. BY not only nominated, but also elected ipso g period and time of pub11 :.; THE .CrrY:..0 OUNaL -OF ,THE QTY OF facto, and his name shall - not appear on the OWASSO,OICE"MA: pon=y or general election ballot. Every not in s�tp lerr�elt on he following ates: c qed elector of the Qty shall be entitted F eV L 1 p& L t5 th g Section 1 That the Qty Councff of the City'of to vote for one candidate for each office to be ` Owasso Oklahoma, herbby proposes thif-the ~ filled." .XGkt.7tb ......... 198.5 ........... (inarter, theCity.of9w homk,be rftoP(]sll[oNV:<, amended .if►, part and that part • of the (Sty Shall Article 7, Section 7 -1 through Section 75 .garter of ,tfie City of Owasso; Otiahoma, be of the Charter of the (Sty of Owasso, Oklahoma, r repealed, both proposed amend merts and pro- be repealed sod' kedde In place thereof the 7' posed repealer bcft those As set forth in Exhibit ! following: Subscribed and sworn to before a this .. 7.tla "A��$uadneateto z XRT[ci.E7 ' RE1fOVAL00 00i1NCHAMN - dayof March Tflatti�eLYConncalaFtt� (Sty`of, "Section 7 1 l<n addition _to the .......... Owasso, Oklahoma, conA4eat with Article9of circumstances herelabefece mentioned 'the Charter of the (Sty of Owasso, Oklalwma,!es terminating the taxi of office a (Jobe as .state law relating thereto, calls °a cAman, any Coan�n may. be removed r election to be heM !n 'the • SSty" of 4. from aEgce for aw cause __epecffied by ' Otlah�a,: on the lad day removal of being a date`for general, etficers, and by the. method or methods • p• Se tember 13t p�edti«•eiy» . M commission expires: P . Y s: PUBLISHER'S FEE $.422.2 a?UM5 [Muni f1aeioyQutlop ;o ' - txop anp M .laplm `0ssem0 UT Aja; m ss" F '„ ' T4!}d7 AWTAMj 01-ffBA! lirdlILI83UI - NN62 or on g � 0 0 � o 1 �� EXECUTIVE DEPARTMENT ��-�- WHEREAS, pursuant to Resolution No. 85 -06, the City Council of the City of Owasso, Tulsa County, State of Oklahoma, directed five (5) propositions to be included on the ballot of the General 'Election conducted on the 2nd day of April, 1985, for the purpose of submitting to the qualified electors thereof, an Amendment to the Charter of said City; and WHEREAS, it appears from the Certificate of Votes of said election that the first four of the five propositions were approved by a majority of those electors voting in said election and that such four Amendments to the Charter of said City of Owasso was thereby approved were required by 11 O.S. 1981, § §13 -106, 13 -107 and 13 -111; and WHEREAS, pursuant to the provisions of 11 O.S. 1981, §13 -111, 'the Governor of the State of Oklahoma is required to approve City Charter Amendments if the same are not in conflict with the Constitutin and the Laws of the State of Oklahoma. NOW THEREFORE, I, George Nigh, Governor of the State of 'Oklahoma, by virtue of the Constitution and the Statutes of the State of Oklahoma, do hereby proclaim that the Amendments to the Charter of the City of Owasso, Tulsa County, State of Oklahoma, which were connoted as propositions number one through four on the ballots for the election of April 2, 1985, were approved by the electors of said City; I do further approve said Amendments as submitted to the electors at said election, as not being in conflict with the Constitution and the Laws of the State of Oklahoma; the Amendments to be in full force and effect as provided by Law. 40 ;4ln Ytness 1�ere�f, �l 1�. Aand and cateaed 9� all a, 'ea a <Ka � 10th � a/ October uz Yeczw a��ccw aLQJ CL aize G�Zaudcriu� "I %u anal, eighty -five and Yla& a� OfC(CZ/20I)2lXIa' sevent y- sevent year. CITY OF OWASSC GENERAL ELECTION APRIL 2, 1985 ---__._PRQPQSjTION- - ..*.----PRO.POSI.l.I.QN- PROPOSITION PRO.POSITION NO. 1 NO. 2 NO. 3 NO. 4 YES --- - NO YE.S.. NO Y ES NO YES NU PRECINCT . ABSENTEES - 4 0 * - 4 0 3 1 3 751 -- 8 . 75 15 74 16 752 1 0 1 0 0 1# 1 U 753 105 115 10 103 21 109 18 754 . 35 _21 - 35 - . 2 # .29 8 # 33 4 ..225..... ..... 2-3-7- 20 210 46 # 220 39 TOTAL PERSONS SIGNING THE POLL BOOK FOR THE ABOVE RACES WAS 259 PAGE 10 PROPOSITION NO. YES NO 4 ..0 29 61 1 0 44 83 10 27 88 171 PAGE 11 TULSA COUNTY WE THE UNDERSIGNED-AS.-MEMBERS OF THE COUNTY ELECTION BOARD OF THE COUNTY OF TULSA, STATE OF OKLAHOMA, DO HEREBY CERTIFY THAT THE ABOVE ANU FOREGOING TALLY CONTAINS THE TRUE AND CORRECT NUMBER OF VOTES CAST IN THE CITY OF OWASSO GENERAL ELECTION, HELD APRIL 2,..1985, IN THE COUNTY OF TULSA, STATE OF OKLAHOMA, AND THAT THE RE5,VLTS OF SAID ELECTIUN ARE AS ABOVE SHOWN. DATED AT TULSA, OKLAHOMA, �4t THE 2N0 DAY OF APRIL, 1985. CHAIRMAN VICE CHAIRMAN -------------- SECRETARY --------------------- 71 L 1 � 1990 CHARTER REVIEW 1 1 1 1 1 MEMORANDUM TO: FROM: SUBJECT: DATE: BACKGROUND: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO RODNEY J RAY CHARTER REVIEW REPORT NOVEMBER 29, 1990 A Charter Review Committee was established by the Council on October 3, 1990, for the purpose of reviewing the existing Charter and to propose necessary changes. Each member of the Council has received a report from the Committee as prepared by the City Attorney. The Committee requests that, before any further action is taken or expense incurred, the items in the report be acted upon separately by the Council. This will determine if there is sufficient support to continue consideration of each individual item. The Committee has developed a list of items for Council consideration. Those items that receive the support of the Council will be rewritten into final form by the City Attorney for publication and public hearing. After a public hearing the Council would then vote on the final items to be presented to the voters on the March primary election ballot. Based on my understanding of the process and previous discussions (see memorandum dated September 27), I propose the following schedule of activities for implementing this process. Please note that the only specific deadline is the date for calling an election. We are required to give the election board 45 -days notice prior to any election. If we are to have a March 5th election we must pass a resolution calling for that event no later January 15th. March 5th is the normal election date for the City's primary election and it would be less costly to include the Charter election on that same date if the Council so desires. Dec. 18, 1990 - Council conducts public hearing on the recommended amendments as a part of the regular Council meeting. Jan. 8, 1991 - City Council takes action on the requested amendments by adopting or denying a resolution calling for an election that will place the questions before the people. ' CHARTER REVIEW PROCESS NOVEMBER 29, 1990 PAGE TWO March 5, 1991 - Conduct an election on the Charter amendments at the time of the Primary election. ' A special "work session" of the Council was conducted on Tuesday, November 27th at 9:30 a.m. for the purpose of providing initial background on each of the items contained within the report. 1 ATTACHMENTS: 1. Report form the Charter Review Committee 2. Memorandum from City Manager dated September 27, 1990 jk /council / #6 -12490 CATES & COBB. P.A. AN ASSOCIATION OF INDEPENDENT RONALD D. CATES ATTORNEYS AND COUNSELORS AT LAA JANE ANN COBS SUITE 109 EXECUTIVE CENTER 12620 E. 86- ST N. OWASSO. 01MAHOMA 74055 918/272.9592 November 14, 1990 OFCOUNSEL ELLIOTT H. HOWE Mr. Rodney J. Ray City Manager City of Owasso 207 South Cedar Owasso, Oklahoma 74055 Re: Charter Review, City of Owasso, Oklahoma Dear Mr. Ray: Enclosed you will find a Memorandum to the City Council of the City of Owasso, Oklahoma from the Charter Review Committee regarding proposed changes in the Charter of the City of Owasso, Oklahoma. Should you have questions regarding same, please do not hesitate to contact Mr. Cates. Sincerely` dy . Kidd Secretary to Ronald D. Cates jek Enclosure 11140.001 1 M E MO RAI; DUM TO: The City Council, City of Owasso, Oklahoma FROM: Charter Review Committee DATE: November 12, 1990 RE: Charter Review In accordance with direction given by the City Council, the Charter Review Committee consisting of Mayor Mark Thompson, Vice Mayor John Phillips and City Attorney Ronald D. Cates have reviewed the Charter of the City of Owasso, Oklahoma, as well as met for purposes of discussion of any areas of recommended change to such Charter. After review of the Charter, as well as discussions con- cerning same, it is the collective decision of the Charter Review Committee to submit to the City Council a listing of provisions of the City Charter wherein change is potentially desirable by the Council for recommendation to the qualified electors of such City. For the sake of economy, the Committee has refrained from drafting language to implement such changes pending the City Council's col- lective decision as to such proposed changes as being desirable to submit to the voters of the City. Consequently, what is submitted at present should be considered as concepts for consideration by the Council. It is anticipated if the City Council deems desirable proceeding with any or all of the proposed changes then subsequent to such decision drafting of proposed language to incorporate such concepts for presentment to the voters would be undertaken. Addi- tionally, it should be observed that the following listing is a listing of areas that the Charter Review Committee felt a Charter change should be considered; however, such is not intended to be exhaustive thereof and any comments or ideas regarding other areas of change which the Administration or Council deem desirable are welcomed. AREAS OF PROPOSED CHANGE: 1. Article I - Incorporation; Form of Government; Powers, Section 1 -3 -- Powers of City- -The Charter Review Committee deemed desirable to recommend for Council consideration, amendment to said Charter, in particular Section 1 -3 -- Powers of City to provide for incorporation therein of zoning powers. Presently, the powers of the City of Owasso, Oklahoma, in regards to zoning originate by virtue of enabling legislation from the State. Consequently, based upon decision of the Supreme Court of the State of Oklahoma, all provisions, both substantive as well as procedural, of the laws of the State of Oklahoma relating to zoning are exclusive in terms of powers of the municipality. Accordingly, the effect of such deci- sion has been to place limitations upon the municipality's handling of zoning matters. The implication of such opinion has been to the extent that if and in the event zoning powers originated by virtue Memorandum, The City Council November 12, 1990 Page 2 IJ of grant from the people as contained in a charter of a home rule J city, such statutory limitations would not exist. Accordingly, it is submitted that consideration should be given to inclusion of such powers as a power granted directly from the qualified electors of the City and incorporated within the Charter; 2. Article II - The Council, A. Election.of Members of the City Council from Wards in Lieu of At Large-Elections. Amending the manner in which mem- bers of the City Council are elected to such Council was proposed. Essentially, modification of Section 2 -1 as well as 6.1 and 6.6 of the City Charter was discussed wherein the present system, such being City Council members being elected at large by the citizens of the City, was recommended for deletion and in lieu thereof there be provided that the members of the Council be elected by qualified electors of the Ward such Council member represents. The philoso- phy behind such recommended change is that such would result in the members of the Council truly representing Wards from which they are elected. B. An additional recommendation for Council considera- tion as relates to the City Council is for abolishment of the office of Mayor and Vice Mayor and in lieu thereof the Council govern in a commission format. Essentially, such concept results in little change insofar as powers are concerned due to the fact that under the existing City Charter, the office of Mayor, or in ' the Mayor's absence the Vice Mayor, possesses only ceremonial powers, marshal law powers and acts as the presiding official for the City Council during its meetings. In lieu thereof, the City , Council, or commission as the case may be, would essentially per- form the same function, however, a presiding official would be determined on a rotational basis. Further, any ceremonial repre- sentation of the City would be accomplished via City Council, or commission, en banc direction. Further, it is contemplated in such format that insofar as there exists a need for a contact person for the City of Owasso, Oklahoma, which historically is the Mayor of said City, that such matter would be delegated unto the City Manager of the City of Owasso, Oklahoma. C. It is recommended that Section 2- 7-- Council Meetings be modified to allow for executive sessions to be held as may be authorized by state law. The change is recommended to allow lati- tude to the Council to retire into executive sessions to deal with matters recognized by state law as being properly within the scope of executive sessions without any unintended limitation arising from the Charter. Considering the Oklahoma Open Meeting Law is a matter of statewide concern, and consequently, obligatory upon the City, it is felt that modification of the Charter, which contains t Memorandum, The City Council November 12, 1990 Pacre 3 ' language predating the Oklahoma Open Meeting Law to the extent Oklahoma law allows, would be advisable. ' D. It is recommended that Section 2- 11-- Council Quorum, Rules, Yeas and Nays be modified by deletion of the following phrase, to -wit: "but a smaller number may adjourn from day to day ' or from time to time ", by reason of such being confusing, as well as inconsistent with the Oklahoma Open Meeting Law. 3. Article III - City Manager and Administrative Departments and Article IV - Department of Finance; Fiscal Affairs The Charter Review Committee submits for consideration signi- ficant reorganization of the administrative departments within the City. Essentially, the specific submittals are as follows, to -wit: ' A. Provide that the office of City Treasurer be an office of appointment by the Council; ' B. Expand upon the existing duties of the position of City Clerk to encompass the receipt of revenue and remittance of same to the City Treasurer, the custodian and financial officer of op the City; C. Provide that City shall, at all times the provision of provide for P police, fire and ambulance service within said City; and, D. Provide for modification of Section 4 -4 of the ' Charter to require competitive bidding on public improvements in an amount equal to that as required by the Public Competitive Bidding Law of the State of Oklahoma. ' 4. The Charter Review Committee recommends to the City Council consideration of modification of Article VI relating to elections within the City of Owasso, providing the legislative body with the power to adopt by ordinance provisions for the City running City elections in alternative to such being run by the Tulsa County Election Board. It appears that a significant savings could result from the election being conducted by the City as well as more centralized voting being achieved. 5. The Charter Review Committee recommends to the extent such does not require substantial modification of the Charter, that all reference to gender be removed. 11050.006 MEMORANDUM �1 TO: THE HONORABLE MAYOR AND CITY COUNCIL ' CITY OF OWASSO FROM: RODNEY J RAY SUBJECT: REQUEST TO ESTABLISH A "CHARTER REVIEW COMMITTEE" DATE: SEPTEMBER 27, 1990 BACKGROUND: Pursuant to previous discussions, the purpose of this request is to establish a Charter Review Committee. The Mayor has indicated that a good approach to the entire charter review process would be to form a committee comprised of two Council Members and the City Attorney. Such a committee would then have the responsibility of reviewing the existing charter and drafting any changes to that document considered to be in the best interest of the City. Based on a research of the Charter, State Statutes, and the Code of Ordinances it appears that the following sequence of events would meet the schedule requirements for this endeavor: Oct. 2, 1990 - Establish committee & appoint members Oct. 2 - Nov. 30 - Committee review of existing charter and draft of any amendments Dec. 4 - Committee report made to full City Council and sent to newspaper. Dec. 18 - Council conducts public hearing on the requested amendments as a part of the ' regular Council meeting. Jan. 8, 1991 - City Council takes action on the requested amendments by adopting or ' denying a resolution calling for an election that will place the questions before the people. April 2, 1991 - Conduct an election on the charter amendments at the time of the general election. RECOMMENDATION The staff of the City will refrain from active participation in this process unless specifically requested to research or present information. There will, therefore, be no recommendation on these memorandums relating to this issue. We consider this process basic to the policy makers responsibilities and desire only to be of service if we are so requested. It is my understanding, however, that Mayor Thompson will have a recommendation on this issue. CITATIONS: ' "OWASSO CHARTER" - Section 9 -1 (Article 9, page C -18) "OKLAHOMA STATUTES" - Title 11, Article 13, Section 13 -111 1 � I � I jk /council / #1 -10029 CHARTER AMENDMENTS SEPTEMBER 27, 1990 PAGE TWO NOTE: Should the amendments be approved by the voters, the ' following steps would be then required: 1. The election must be certified by the County Election Board. 2. The Mayor must authenticate the amended charter and transmit the document to the Governor. 3. The Governor must review the amended charter and determi ne i f the amendments are i n conf 1 i ct wi th the Constitution of Oklahoma. 4. Upon the Governor's approval of the amended charter, it shall become the "organic law" of the City. RECOMMENDATION The staff of the City will refrain from active participation in this process unless specifically requested to research or present information. There will, therefore, be no recommendation on these memorandums relating to this issue. We consider this process basic to the policy makers responsibilities and desire only to be of service if we are so requested. It is my understanding, however, that Mayor Thompson will have a recommendation on this issue. CITATIONS: ' "OWASSO CHARTER" - Section 9 -1 (Article 9, page C -18) "OKLAHOMA STATUTES" - Title 11, Article 13, Section 13 -111 1 � I � I jk /council / #1 -10029 4 L MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: CITY MANAGER'S REPORT DATE: July 28, 1995 ENGINEERING: WATER PRESSURE PROBLEM ALONG 96TH STREET NORTH - Staff was given direction at the July 18th Council meeting to develop a plan to increase water pressure to customers residing within one -half mile north and south of 96th Street North between 129th East Avenue and 145th East Avenue. Previous work to identify alternatives included installation of a booster pump system for the area. Design of such a system can be complicated, insuring adequate pressure is provided continuously without having pressure surges that could cause damage to the pipeline, equipment and private property. Therefore, staff has begun discussing this problem with various local engineering firms to define a scope of work and determine design fees. Insufficient time exists for these firms to prepare adequate submittals for consideration at the August lst Council meeting. Staff anticipates a recommendation for engineering design services for this project will be made at the August 15th Council meeting. Questions concerning this project can be directed to Mr Carr. i 6 CITY MANAGER'S REPORT July 28, 1995 Page 2 POLICE SERVICES: PEER BOARD - Thirty applicants have been processed through the peer board. Ten were selected for background investigations for one officer's position, which will be available through the COPS FAST Grant in the fall. The remaining applicants who pass the background phase will be placed on an eligibility list for future consideration. UNIFORM CLEANING CONTRACT - Information was provided to the City recently with regard to an oversight in the upcoming cleaning contract for police employee uniforms. This resulted in looking at the contract and requesting from the successful vendor that a per item price be billed rather than a lump sum. This was agreed to without hesitation from Three Lakes Laundry and will result in less expenditure from the city in this area. POLICE MOTORCYCLE - Specifications and bid documents are being developed for the purchase of a police motorcycle. The purchase is approved by the Council. The motorcycle will be used in traffic enforcement and as a public relations tool. It is anticipated that the item will be placed on the City Council agenda at the first meeting in September for award of a bid. The acquisition of a motorcycle was a department priority and received an appropriation in the 1995 -96 budget. FIRE SERVICES: COPY MACHINE - More than seven years ago, the copier at City Hall was replaced with a new machine the old one was given to the Fire Department. That copier has continued to be used by the Fire Department. The Canon Corp discontinued manufacturing this model in 1984. It is now so outdated that they no longer manufacture parts for it. It has been necessary to make repairs nine times in the last nine months alone, and replacement of this item has become advisable. Funding for this item was allocated in this year's budget. The Fire Department is in the process of obtaining bid proposals concerning lease agreements for copy machines. Those proposals can be expected on the August 15th Council agenda. If you have any questions or comments, please contact Chief Allen or me. CIVIL DEFENSE: SIREN REPAIR - The Hillside Addition siren has been repaired and returned to the City from the factory and it appears to be in working order. Federal Siren Corp has agreed to warranty this repair. The contractor has been notified and it is expected that the siren will be in place prior to August 1. i CITY MANAGER'S REPORT July 28, 1995 Page 3 TULSA AREA EMERGENCY MANAGEMENT ASSOCIATION - The recent elimination of the Tulsa Auxiliary Police Program has created a problem for TEAMA, the Tulsa Area Emergency Management Association. TEAMA has always relied on the auxiliary police officers to act as official weather spotters in all areas of Tulsa County. The new program, the Tulsa Police Reserves, have no jurisdiction outside the city limits and, therefore, will no longer be allowed to act in the capacity of weather spotters. The Tulsa County Sheriffs Reserve Program has been asked to take over this responsibility and a training program is being developed. This training program will be the same program that Mr Stevens has proposed as one of the primary objectives of the Owasso Civil Defense Department. Mr Stevens is also the Tulsa County Sheriffs Office Reserve Coordinator, which will make this an achievable goal. RECREATION CENTER: OR CENTER EVENTS - A new gymnastics class for all ages began July 8 An aerobics class will begin August 3, 1995 and Karate and twirling classes continue. NYSCA: 1st level Football August 7 & 8, 1995 1st level Cheer August 14 & 15, 1995 1st level Soccer August 28 & 29, 1995 2nd level August 22, 1995 3rd level August 24, 1995 Soccer referee clinic August 18, 19, 20, 1995 , 1995. It meets on Saturdays. will meet on Tuesdays & Thursdays. Girls Softball NIT (National Invitational Tournament) August 4,5,6, 1995 PUBLIC WORKS ADMINISTRATION: UNIFORM BIDS - As summarized in a previous report, bids for a new uniform contract were received in May for the Public Works, Parks, Vehicle Maintenance and Maintenance Departments. Our current contract was started in 1990 with a company that was purchased by Cintas. Staff believed it was in the best interest of the City of Owasso /Owasso Public Works to rebid the contract and to evaluate other, more professional looking uniform options. Bid packets were mailed to six companies, but only one bidder (Yale Uniforms) responded to the advertisement. As a result, staff contacted each of the companies to assess reasons for the lack of response. Comments were reviewed to determine if staff needed to make changes in the specifications to allow more bidders to participate. Following meetings with the bidder and r- I i i 0 e G CITY MANAGER'S REPORT July 28, 1995 Page 4 other potential vendors, staff concluded that the type of uniforms specified would not provide the desired appearance or desired sense of identity. Modifications to the specifications were needed. The revised bid specifications have been developed to provide for laundering of uniforms that have been exposed to heavy grease and vehicle dirt (vehicle maintenance). In addition, the employees are provided the ability to wear pants suited to the work environment and provide for individual comfort and preference. It is proposed that each employee, with the exception of vehicle maintenance, receive a once yearly uniform allowance to purchase a specific number of pants meeting specified city criteria. Flexibility in providing each employee with the type of pant they feel most comfortable wearing can be achieved. The employee will be responsible for laundering. The specifications have been revised and have been advertised for bids. Bids should be able to be presented to Council in early September. It is expected that the new uniforms will be available in early October. Questions can be directed to Mr Carr. III 1. Contract Status Report 2. Lawsuit Status Report ATTACHMENTS 11 3. Correspondence to Commissioner Harris re: striping 971, � I I I U, � I c e v CONTRACT STATUS REPORT July 28, 1995 CAW PDATATORMWONTRACL FRM MRB PRE - % OF PROJECTED ADVERTISE BID AWARD NOTICE BONDS CONSTRUCTION NOTICE COMPLETION COMPLETION PROJECT FOR BIDS OPENING BID OF AWARD IN PLACE MEETING TO PROCEED TO DATE DATE 96th & Garnett Signalization Bee -Line Traffic Control 7/14/94 8/26/94 10/18/94 10/19/94 10/27/94 11/22/94 11/22/94 10% on hold Owasso Sports Park Phase II Lighting 1/12/95 2/14/95 2/21/95 2/22/95 3/9/94 N/A 3/16/95 100% 6/20/95 Shawnee Lighting Accepted Manhole & Sewer Line Replacement 2/17/95 3/13/95 4/4/95 4/18/95 5/18/95 5/24/95 5/30/95 25% 5196 T -G Excavating Manhole & Sewer Line Replacement 2/17/95 3/13/95 4/4/95 4/18/95 5/18/95 5/24/95 6/14/95 60% 12/95 Insituform Manhole & Sewer Line Replacement 2/17/95 3/13/95 4/4/95 4/18/95 5/18/95 5/24/95 Manhole Recovery Systems I I I I I I I I i CAW PDATATORMWONTRACL FRM MRB 0 LAWSUIT STATUS REPORT July 28. 1995 C:\WPDATA\LEGAL\LAWSUrrS.FRM M RB DATE DATE DATE OF FILED BY RECEIVED TYPE REFERRED TO REFERRED STATUS DISPOSITION DISPOSITION Doris Bull, Sharon 3/30/94 Negligent maintenance of OMAG 3/30/94 Received by City; Referred to King & John King emergency vehicles & Risk OMAG; OMAG declined in State Dist Ct Management of coverage; Risk Management Oklahoma of Oklahoma accepted coverage & assigned Dunnery, Daniel & Baker to provide defense; In Discovery stage Safety National 7/8/94 Contract action claiming fees City Attorney 7/15/94 Entry of Appearance filed; Casualty Company investigating; in State Dist Ct Answered Petition & Discovery; Scheduling Conference Order entered 3/31/95 Richard Parsley in 10/11/94 Action for recovery of attorney City Attorney 10/12/94 Motion for Summary State Dist Ct fees and costs Judgment in City's favor Filed 10/27/94 Matter taken under advise- ment by Court C:\WPDATA\LEGAL\LAWSUrrS.FRM M RB ' 207 South Cedar PO Box 180 Owasso, OK 74055 July 24, 1995 City of Owasso ' Commissioner Lewis Harris TULSA COUNTY COMMISSIONERS OFFICE 500 South Denver Tulsa, OK 74103 Subj: Pavement Striping Dear Commissioner Harris: The City of Owasso would like to have striping done at two locations: (918) 272 -2251 FAX (918) 272 -4999 ' 1. Owasso Sports Park 2100 foot entrance road (116th Street North to parking lot) White lines on outside ' Double yellow, center line of road. 2. 122nd East Avenue at 78th Street North at entrance to Elm Creek Park Squiggle lines prior to city- installed stop signs (approximately 75 feet north and south of stop signs). We appreciate your assistance on these projects. A major softball tournament is scheduled at the Sports Park for the first weekend in August and we will be making improvements prior to that date. Sincerely, OWASSO PUBLIC WORKS DEPARTMENT �� 4�1j� 9 �" F. Robert Carr, Jr., P.E. Public Works Director cc: Rodney Ray, Owasso City Manager Ray Jordan, Tulsa County Engineer 0 PUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: August 1, 1995 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 28, 1995. Marcik Boutwell, City berk AGENDA 1. Call to Order 2. Invocation 3. Flag Salute 4. Roll Call 5. Request Approval of the Minutes of July 18, 1995 Regular Meeting. Attachment #5 6. Request Approval of Claims Attachment #6 .. Owasso Public Works Authority August 1, 1995 Page 2 7. Report from OPWA Manager 8. Report from OPWA Attorney 9. Unfinished Business 10. New Business 11. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, July 18, 1995 The Owasso Public Works Authority met in regular session on Tuesday, July 18, 1995 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 14, 1995. ITEM 1: CALL TO ORDER Chairman Burris called the meeting to order at 7:40 p.m. ITEM 2: INVOCATION The invocation was given during the City Council meeting preceding this meeting. ITEM 3: FLAG SALUTE The flag salute was held during the City Council meeting preceding this meeting. ITEM 4: ROLL CALL PRESENT Charles Burris, Chairperson Mary Lou Barnhouse, Trustee Joe Ramey, Trustee Michael Helm, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. ABSENT Danny Ewing, Vice Chairperson ITEM 5: REQUEST APPROVAL OF THE MINUTES OF JULY 6, 1995 REGULAR MEETING. Mr Ramey moved to approve the minutes as written, by reference hereto; seconded by Mr Helm. AYE: Ramey, Helm, Barnhouse, Burris NAY: None Motion carried 4 -0. Owasso Public Works Authority July 18, 1995 ITEM 6: REQUEST APPROVAL OF CLAIMS Ms Barnhouse moved, seconded by Mr Ramey, to approve the following claims as submitted: (1) OPWA Fund $163,000.03; (2) OPWA Capital Improvement Fund $33,231.85; (3) OPWA Capital Improvement Fund $261,630.04; (5) Interfund Transfers $36,733.17; (6) Interfund Transfers $386,458.20; (7) Payroll $27,351.07. AYE: Barnhouse, Ramey, Helm, Burris NAY: None Motion carried 4 -0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE SALE OF PROPERTY OWNED BY THE OWASSO PUBLIC WORKS AUTHORITY. During the May 16th meeting of the City Council, the City Manager was authorized to develop a contract for the sale of property to Ray Haynes. That contract has been developed and signed by Mr Haynes and was submitted to the OPWA Trustees for action. Mr Barnhouse moved, seconded by Mr Ramey, to approve a contract for the sale of 11h acres to Ray Haynes for a total price of $7500, to authorize the Chair to execute the contract on behalf of the OPWA Trustees, and to authorize the Chair and City Manager to initiate and execute all actions to "close" the sale as deemed necessary or required. AYE: Barnhouse, Ramey, Helm, Burris NAY: None Motion carried 4 -0. ITEM : CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN AGREEMENT WITH WASHINGTON COUNTY RURAL WATER DISTRICT A one - and - one -half square mile water service area in the area of 96th Street between 129th and ' 145th East Avenues was acquired from Rogers County Rural Water District #3 in March 1993. The City of Owasso constructed two water lines to provide service to those customers. This resulted in a drop in water pressure for those customers. Several solutions have been evaluated, ' including an interconnection with Washington County Rural Water District #3. The District would provide assistance to the City for the area south of 96th Street North. A water line would need to be constructed by the District to provide the service. Costs for the installation of the line would be at the District's expense. In exchange, the 60 water customers presently served by the City of Owasso north of 96th St would be purchased by the District for $25,000. A large 2 Owasso Public Works Authority July 18, 1995 group of residents attended the meeting. Approximately 25 -30 voiced strong objections to this plan and suggested that the city look at other options. They felt that the city was trying to solve the problems of the people on the south side of 96th at the expense of those on the north side. Water rates would increase for that area proposed for purchase by Washington County RWD #3. Following a lengthy discussion, Chairman Burris moved to table the issue to give the city time to again conduct meetings with Washington County RWD #3 and consider other options. The motion did not receive a second and it was withdrawn. Mr Ramey moved, seconded by Chairman Burris to deny approval of the agreement with Washington County RWD #3 and to look at other options to improve the water pressure in the area mentioned. AYE: Ramey, Burris, Barnhouse NAY: Helm Motion carried 3 -1. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR GEOTECHNICAL SERVICES RELATED TO THE WASTEWATER TREATMENT PLANT EXPANSION. Proposals have been solicited for the collection of subsurface geotechnical data needed to accurately design the structural improvements to the wastewater treatment plant. Quotes have been received and reviewed by staff and Councilor Ramey. The lowest quote was received from Professional Service Industries Inc of Tulsa. Staff recommended awarding the contract to the low bidder, with a contingency for rock coring if the need should arise. Mr Ramey moved, seconded by Mr Helm, to approve an agreement for Geotechnical Consultant Services for the Wastewater Treatment Plant improvements with professional Service Industries Inc of Tulsa in an amount not to exceed $4300. AYE: Ramey, Helm, Barnhouse, Burris NAY: None Motion carried 4 -0. ITEM 10: REPORT FROM OPWA MANAGER No report. ITEM 11: REPORT FROM OPWA ATTORNEY No report. Owasso Public Works Authority ITEM 12: UNFINISHED BUSINESS None. ITEM 13: NEW BUSINESS None. ITEM 14: ADJOURNMENT Mr Ramey moved, seconded by Ms Barnhouse, to adjourn. AYE: Ramey, Barnhouse, Helm, Burris NAY: None Motion carried 4 -0 and the meeting was adjourned at 9:33 p.m. Marcia Boutwell, Authority Secretary 4 July 18, 1995 Charles L Burris, Chairperson Fo f r'-rl ?r*y? T (' t,7 FiLlr T40 ? 7 -y 7 lei1330'95 964147 1.1.:IP, on i}4 +L, p n P L'AGr' PO ---- - - - - -- vFr;nOP ------------------- - - - - -- ------------------- DES,-,PTPTTT?H - - - - -- ------- AMOUNT - - - - -- 964147 EDWARD NIC'HOL.S REFUND /OVERPAYMENT 14.34 DEPARTMENT TOTAL =___` 14.34 OPWA APMTNTSTRATION ------------------------------ 960041 US TELEIPA.GE, INC. PAGER USE 25.90 ., 964042 LIBERTY TT.JLSA REVENUE BONDS 54,142.92 960006 CPS BUSINESS, INC. LICEt•IS£ FEES 217.44 ar 960027 AMERICAN MANAGEMENT ASSOC SEMINAR 159.40 964475 OFFICE DEPOT CARP PLAIN SUPPLIES 27.96 960080 SAM`S CLUB FAX MACHINE - 239,00 960454 SAM'S CLUB OFFICE SUPPLIES 94,95 96000.0 SAM'S CL.UP MATNT SUPPLTFS 28.82 964124 U$ POSTMASTER TITTL.TTY BTL.L POSTAGE 1,544.44 964155 MOUNT WAREHOUSE A/C UNIT - RADIO BLDG 149.54 964194 PRYOP RESOURCES SEMINAR /CARP 79,00 964238 TREASURER PETTY CASH REIMB PETTY 'ASH 74,.36 964258 TREASURER PETTY CASH REIMB PETTY CASH 15100 ' 964253 SOUTHWESTERN BELL TELE. -. 6195 PLEXAR � ,3.41 964254 MCI TELECOMMUNTCA.TTONS 6195 LONG DISTANCE 15.35 960255 PSO 6/95 TTSF 153.23 964257 OKLA TIATURAT> OAS 6/95 USE 119.0? 'DEPARTMENT IOTA ?: 52,880.43 ' WATER ------------------------------ 9,,0401. US TELF /PA. ET TNs -:, PAGER USE 511.80 ' 964069 SHARON SPARKMAN METER READER 357,30 960074 OSCAR MCLATTPT`7 METER REAPER 55,4,35 960071 JDTJ �T?Y Rf1G.F,R := METER READER -44,05 960072 TYPONE DTNKTNS METER READER 25 A _115 ' 9642.. =:2 GARY MOSER METER READER 159.4!1 961238 TREACTJRFR PETTY CASH REIMB PETTY CASH 49 ' 964 ?49 964253 SCITITAWEST Svr.TT()N, - ATF7i:'A SOUTF 14FESTFRN DELI_ TL =T:F. CONFERENCE RFGT4TRATTn±a 6,�9` PLEXAFr 11.0,1111 26.55 96t1?55 PSO 6/95 USE 97,15 964256 SOUTHWESTERN DELL TELE. 6195 NON- PLEXAR 63,90, PFPAPTMF *:,T TnTAL: WASTEWATER ------------------------ - - - - -- CTTY OF OWASSO nWA!_gn PT *t? Tr Tarr -c ATTTHOPTTY /95 9 1 rF7 t T T!J� *_LIAT FT74 n PO # VEN ^OR DFSCRTPTI0N AMOUrTT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 960001 US TELE /PAGE, INC. PAGER USE 25.90 960024 ADVANCED CHEMICAL CHLORINE 343.22 960080 RAMS CLUB MATNT SUPPLIES 85.84 960172 WAL -MART ST)PPLIES 81.84 960174 WA.L -MART PUSH MOWER 202.13 960176 GRAINGFR,W W INC VOLTAGE METERS R7.63 960185 ADVANCED CHEMTCAL CHLORINE 343,22 960238 TREAST ?PER PETTY CASH RETMB PETTY CASH 10,65 960253 SOUTHWESTERN BELL TELE. 6/95 PLEXAR 48.94 960254 MCI TFLECOMMTJNTCATTONS 6/95 LONG DISTANCE .90 960255 PSO 6/95 USE <7775.64 960256 SOUTHWESTERN BELL TELE, 6/95 NON- PLEXAR ?17.88 960257 OKLA NATURAL GAS 6/95 USE 58.80 DEPARTMENT TOTAi: 8,382.60 PL'rvC'LE CFNTFR ------------------------ - - - - -- 960253 SOUTHWESTERN BELL TELE. 6/05 PLEXIAE' 24.47 960255 PRO r ' ?5 TT ^E DEPARTMENT TOTAL ___= 11.8.45 FUND TOTAL 68,t.31.r " ff 4PAPVP PAGF: PD # VSlqDnR DSSCPTP7ION AMOUNT ---------- ------------------------- ------------------------- ------------- DEBT SERnTCE ------------------------------ 960003 LIBERTY BANK & TRUST OMRB LOAN 4,875,14 960003 LIBERTY BANK S. ?RIT5? D. J;lB TOAr 19,916,71 DEPARTMENT 7O7A! ====> ------------- 24'791.85 FUND TOTAL, ====} ------------- 24,791.R5 l2 VENDOR TRANSFERS CITY GARAGE WORKERS' COMP SELF -INS GENERAL FUND TRANSFERS TOTAL CITY OF OWASSO OPWA A/P TRANSFER REPORT DESCRIPTION TRANSFER FROM OPWA TRANSFER FROM OPWA TRANSFER FROM OPWA AMOUNT 5,125.00 3,842.50 25, 265.67 34, 233.17 m aw aw OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT .r PAY PERIOD ENDING 07/22/95 OPWA Capital Improvement 0.00 1,158.10 `. ... Y? IX• rb: m,:: wvn::::^?% 6TY „N,G{K ^'xn }'•:• "•:' :OW.•JCi: }:v:::::?•Y. ?. } } }: iii' v�<: n�gni). vgY,} wn ?:ni::': {:i�:.(�.:]�A•`i�C�IX:i <.:i 4h:•i }: n{•:::•:{ vntin ?;::i+Xii + +::<tiiii{iii.•'4i: ii'r: }i�ii::i:•i}:�� :•:;:i:• :•i��ii'rii i:•:ti: iii \ii?'r'i:�::•iiri::i�:t �3::�::<'••? � ^..� <:': �i'? �{?{, Y:};;.<• i.?{.}} isj:? s: L:. �}: r?::•;.;?}?.}:• Y..;}:• i:?:.•} ri;?^ i;.:? ry:^}:??:: L}:• i}:^ h+ i:•}}:{ h}: �} i�T!.} �: H .• }:• }:ti ^ii:•:tir,•: ?• }�:i ?:4::: ;. �::.�.�::.:.:r�::::: v.::.��::!::......?.*,x� ......... .� �G�D �k. OT. ��.r•. �` ��## �C �f�Xi> EEE> E# ?Es >i��'•�'� >�{<'•':tp2:;t:��'? APPROVE 08/01/95 Chairman Trustee ' Trustee OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES A�zu w{a. ",:: ••{.•: •.:•'.....w.w :.: .... w.......: {•::{•}.u{{ < {w::'• .o:<'{{:a:::2'{:::::::::�::::;, 222' t:;:: k::;:::.> .{{t { < ?.: {.}:aw.w:..:.:::.�:•:: • a Water 237.72 4431.50 xx...uuv \ v.•.. vvix.:. YnN. �: h\' v::'' i' Ga}:: ititvkx:: i:}+ Ni{} Orii\•}. v.\\ :L.wx.Jkvv:.:Lii:.::iwi.{: �.�; wT4n. Refuse }i }:: 0.00 � ?,'!i F, :.y 3 757.01 NO.. w.:.,.. ��,,.. w.::.:,.. v. Kmwr..:,. �.:•.: M:. nw�:., �, �,::, w: nw: rv�: } }; } }: { {.;::.::::<{{ {.<..:..... .- �,:.m.:�.... � ... {Ff,.44r,,,,,,, $:•}' ;•rIX{V:: /.«<4.•fi:V.t:. ::µ•,:;: ;• ..>' }'' •: ;:f: ' <.,.....:r r •.: �•::i''%. �::::::::: k•`::<: 5:' r: R::::::::' a;;;:: fSfS;{;:% i ::::::::::•::::::::: <:::: >:::•' :•: is '.:. !:;.v' ?.' ::::::::::; ?'; <::o':$:•'. ':::.•.: '••. ': �:'}�.' �: >' :.. '::::: ,: �..:.� }:..•..•.� }x:.::: >w, . tee ;,:�:::as:.re..n:.i.'.:i•.'i }. ...•.�:.,�,.:,••�.:.„ :: OPWA Capital Improvement 0.00 1,158.10 `. ... Y? IX• rb: m,:: wvn::::^?% 6TY „N,G{K ^'xn }'•:• "•:' :OW.•JCi: }:v:::::?•Y. ?. } } }: iii' v�<: n�gni). vgY,} wn ?:ni::': {:i�:.(�.:]�A•`i�C�IX:i <.:i 4h:•i }: n{•:::•:{ vntin ?;::i+Xii + +::<tiiii{iii.•'4i: ii'r: }i�ii::i:•i}:�� :•:;:i:• :•i��ii'rii i:•:ti: iii \ii?'r'i:�::•iiri::i�:t �3::�::<'••? � ^..� <:': �i'? �{?{, Y:};;.<• i.?{.}} isj:? s: L:. �}: r?::•;.;?}?.}:• Y..;}:• i:?:.•} ri;?^ i;.:? ry:^}:??:: L}:• i}:^ h+ i:•}}:{ h}: �} i�T!.} �: H .• }:• }:ti ^ii:•:tir,•: ?• }�:i ?:4::: ;. �::.�.�::.:.:r�::::: v.::.��::!::......?.*,x� ......... .� �G�D �k. OT. ��.r•. �` ��## �C �f�Xi> EEE> E# ?Es >i��'•�'� >�{<'•':tp2:;t:��'? APPROVE 08/01/95 Chairman Trustee ' Trustee