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Home My WebLink About1995.08.15_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE ' OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: August 15, 1995 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, August 11, 1995. Marci Boutwell, City derk AGENDA 1. Call to Order 2. Invocation 3. Flag Salute 4. Roll Call 5. Request Approval of the Minutes of August 1, 1995 Regular Meeting. Attachment #5 Owasso City Council August 15, 1995 Page 2 6. Request Approval of Claims. Attachment #6 3 7. Consideration and Appropriate Action Relating to the Appointment of an Advisory Committee for the Purpose of Providing a Forum for the Discussion of Multi - Family Housing Zoning on Property Owned by the Larkin Bailey Foundation Adjacent to the Bailey Golf Ranch. Councilor Helm Councilor Helm has suggested the creation of a committee that would work with the Larking Bailey Foundation to address and resolve issues associated with multi - family housing projects. Staff agrees that the concept is good and recommends the appointment of a seven - member committee comprised of 2 councilors, 2 developers, 2 citizens, and 1 staff member. 8. Consideration and Appropriate Action Relating to Resolution #95 -07, a Resolution Establishing Rates for Wastewater Connection Fees, and Approving Action Taken by the Owasso Public Works Authority Wherein Rates for Wastewater Connection Fees were Equalized. Mr Ray Attachment #8 Staff will recommend Council approval of Resolution #95 -07 establishing the rates charged for wastewater connections and approving action taken by the OPWA to equalize those rates. L r 1 Owasso City Council August 15, 1995 Page 3 9. Consideration and Appropriate Action Relating to the Acceptance of Improvements to the Water and Sanitary Sewer Systems Constructed to Serve The Village at Southern Links and the Estates at Southern Links Subdivisions. ' Mr Groves Attachment #9 IStaff will recommend Council acceptance of the infrastructure improvements. ' 10. Consideration and Appropriate Action Relating to the Acceptance of Improvements to the Water and Sanitary Sewer Systems Constructed to Serve The Fairways Subdivision. ' Mr Groves Attachment #10 IStaff will recommend Council acceptance of the infrastructure improvements. ' 11. Consideration and Appropriate Action Relating to a Request for Continuance of Rezoning Request OZ- 95 -05. ' Mr Rooney Attachment #11 ' Staff will recommend continuance of the rezoning request to the second Council meeting in September. Owasso City Council August 15, 1995 Page 4 12. Consideration and Appropriate Action Relating to a Request to Close a 1' Portion of a 17.5' Utility Easement Located Within Lot 1, Block 1, Ram Plaza Addition, Located Immediately West of the Dr Standridge Chiropractic Office on East 86th Street North. Mr Rooney Attachment #12 Staff will recommend Council approval of the easement closing as recommended by the Owasso Planning Commission. 13. Consideration and Appropriate Action Relating to a Grant from the Oklahoma Department of Commerce for Expansion of the Precision Components Company. Mr Hardin Attachment #13 Staff will recommend City Council acceptance of a CDBG -ED grant in the amount of $71,239, approval of the grant terms and conditions, and authorization for the Mayor to execute the documents necessary to notify the state of the Council's decision. 14. Consideration and Appropriate Action Relating to the Lease of a Copy Machine. Chief Allen Attachment #14 Staff has received and reviewed proposals and will recommend Council approval of the lease of a Selex 2580 (Canon 3050) copy machine, from CopiSource, Tulsa, OK, in the amount of $154.00 per month for a three -year lease, with a buy out of $300.00. Owasso City Council August 15, 1995 Page 5 15. Consideration and Appropriate Action Relating to a Request for Council Ratification of an Action by the City Manager Wherein an Emergency Purchase was Made that Exceeded the Purchasing Authority Granted by Ordinance. ' Chief Alexander Attachment #15 The staff will recommend Council approval and ratification of the purchase and installation of one air conditioning unit from Action Appliance, Owasso, OK in the amount of $1350. 16. Consideration and Appropriate Action Relating to a Request for the Purchase of a Van for t the Community Center /Senior Citizens Center. Mr McElrath Attachment #16 The staff has received and reviewed quotes and will recommend the purchase of a 1988 Dodge Maxivan from the Owasso Senior Citizen group (Golden Agers), and an expenditure ' of $5000 for that purchase. W, 17. Consideration and Appropriate Action Relating to a Request for Council Authorization for the City Attorney to File a Disclaimer of Interest in the Matter of the United States of America vs Robert Toska, et al. Mr Cates Attachment #17 Staff will recommend that the City Council authorize the City Attorney to file a Disclaimer of Interest in the legal proceeding between the two parties. 1 Owasso City Council August 15, 1995 Page 6 18. Report from City Manager 19. Report from City Attorney 20. Reports from City Councilors 21. Unfinished Business 22. New Business 23. Adjournment OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, August 1, 1995 The Owasso City Council met in regular session on Tuesday, August 1, 1995 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 28, 1995. ITEM 1: CALL TO ORDER Mayor Burris called the meeting to order at 7:02 p.m. ITEM 2: INVOCATION ' The invocation was given by Officer Kenny Yount of the Owasso Police Department. ITEM 3: FLAG SALUTE Mayor Burris led in the flag salute. ITEM 4: ROLL CALL PRESENT ' Charles Burris, Mayor Danny Ewing, Vice Mayor Joe Ramey, Councilor Mary Lou Barnhouse, Councilor Michael Helm, Councilor 4 L4 i I 1 STAFF Rodney J Ray, City Manager Marcia Boutwell, City Clerk Ronald D Cates, City Attorney A quorum was declared present. ABSENT ITEM 5: READING OF MAYOR'S PROCLAMATION. Mayor Burris invited Ms Pam Holt, co -owner of Countryside Flowers, to join him at the podium, where he read a proclamation naming Countryside Flowers as Business of the Quarter for the 3rd Quarter 1995. The Mayor introduced Mr Ron Melone, President of the Owasso Girls Softball Association, who invited everyone to attend the National Invitational Tournament being held at the Owasso Sports Park on August 4, 5, & 6. He also presented each Councilor with a softball inscribed with their name and the date of the tournament. Owasso City Council August 1, 1995 ITEM 6: REQUEST APPROVAL OF THE MINUTES OF JULY 18 1995 REGULAR MEETING. Mr Ramey moved, seconded by Mr Helm, to approve the minutes as submitted, by reference made a part hereto. AYE: Ramey, Helm, Barnhouse, Ewing, Burris ' NAY: None Motion carried 5 -0. ITEM 7: REQUEST APPROVAL OF THE CLAIMS 94 Mayor Burris moved, seconded by Mr Ramey, that the following claims be approved: (1) General Fund $24,091.16; (2) Workers Comp Self- Insurance $778.3; (3) City Garage $2,212.14; (4) Capital Improvements $2,723.39; (5) CDBG Grant $3,518.07; (6) Interfund Transfers $25,887.50; (7) General Fund Payroll $103,486.94 (8) City Garage Payroll $1,967.59. AYE: Burris, Ramey, Barnhouse, Helm, Ewing NAY: None Motion carried 5 -0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN APPLICATION FOR INCOME TAX CREDITS PURSUANT TO ORDINANCE #502 OF THE OWASSO CODE OF ORDINANCES AND RULES PROMULGATED BY THE OKLAHOMA HOUSING FINANCE AGENCY. Mr Ray read two letters regarding this item that were received from the development company proposing the construction of a low income apartment complex. One of the letters requested that the item be removed from the agenda. Mr Ray said the developers could not remove the item because they had not placed it on the agenda. He said that neither letter was specific enough to satisfy staff that further action would not be taken by the applicant. Mr Lonnie Hardin of the city staff gave a brief overview of the number of existing apartment complexes in Owasso, including those that offer low income rent programs. He also reviewed apartment rents in the Owasso area, and said that the rents in the proposed complex are higher than those in existing Owasso apartments. He further stated that staff review indicated that construction of a low income apartment complex would not reduce the cost of housing to Owasso's low to moderate income families. After presenting the staff conclusions, Mr Hardin said the staff recommendation was for denial of the applicant's request for tax credits. Ms Barnhouse moved that, pursuant to Owasso Ordinance #502, OHFA Regulations Chapter 36, and Section 42 of the Internal Revenue Code, the Mayor be directed to notify by letter, the 4 Owasso City Council August 1, 1995 Oklahoma Housing Finance Authority of the City of Owasso's decision to deny the Tax Credit Allocation Application for Golfview Apartments. The letter to include Findings of Fact and Conclusions of Law, including, but not limited to jurisdictional compliances and failure of the developer to prove a market need for a low income tax credit development, or that this development would comply with the regulatory intent. Motion seconded by Mayor Burris. AYE: Barnhouse, Burris, Helm, Ramey, Ewing NAY: None Motion carried 5 -0. Councilor Helm requested that an item be placed on the next Council agenda that would develop an advisory committee for the purpose of providing a forum for the discussion of multi- family housing zoning on property owned by the Larkin Bailey Foundation adjacent to the Bailey Golf Ranch. . ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A PRESENTATION FROM THE THREE LAKES HOMEOWNERS ASSOCIATION REGARDING CITY MAINTENANCE AND REPAIR OF STREETS IN THE THREE LAKES VILLAGE SUBDIVISION. Mr Gary Harris, representing the Three Lakes Homeowners Association, addressed the Council with a request for the city to help in repairing the privately owned streets in the subdivision. Mr Ray said that when the subdivision was platted the streets were not constructed according to city standards and requirements and were never accepted by the city. The streets were eventually deeded over to the Three Lakes Village Homeowners Association, and remain the private property of those residents. Mr Harris presented a cost estimate for the repairs of $157,000 and said that he felt the city should repair the streets because everyone living in the addition pays taxes. Mr Ray offered several options for consideration. He said the Homeowners Association could dedicate the streets to the city and the city could accept those streets, thus becoming responsible for their repair and maintenance. Another option would be to assist the Homeowners Association in creating a special assessment district for the purpose of funding street repairs. Assistance would be provided through staff time and legal assistance. Finally, the option of doing nothing could be taken. Mr Ramey moved to limit any assistance to the Three Lakes Village Homeowners Association to that of legal counsel and staff time necessary to the creation of a special assessment district, and to accept the responsibility for maintenance of the streets once they have been repaired. Motion seconded by Mr Helm. t AYE: Ramey, Helm, Barnhouse, Ewing, Burris NAY: None Motion carried 5 -0. IN R Owasso City Council August 1, 1995 t ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A WORKERS COMPENSATION CLAIM AGAINST THE CITY OF OWASSO BY MIKE HOLCOMB. Mr Ray presented this item and said that Firefighter Mike Holcomb was injured while fighting a fire on November 14, 1994. Firefighter Holcomb's injury was to his left knee. He had surgery on his knee and was released from his surgeon with a 10% permanent partial physical impairment. He returned to work and full duties on February 7, 1995. Mr Holcomb has been evaluated since that time, and remains eligible for the disability rating of 10 %. The staff and Workers Compensation administrator have negotiated a settlement with Mr Holcomb for the injury. Settlement of the claim will ensure that there will be no additional liability exposure to the city for this injury. Mr Helm moved, seconded by Mr Ewing, to approve a negotiated settlement with Mr Holcomb wherein the city would pay $4309.19 for a 10% disability to the employee's knee, such payment in return for complete elimination of future claims against the city for that injury, and to authorize full payment of the claim upon the City Attorney's approval of the documents necessary to hold the city harmless from any future claims relating to this injury. AYE: Helm, Ewing, Ramey, Barnhouse, Burris NAY: None Motion carried 5 -0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF A FINAL PLAT FOR COUNTRY ESTATES AN ADDITION TO THE CITY OF OWASSO LOCATED NORTH AND WEST OF THE NORTHWEST CORNER OF EAST 116TH STREET NORTH AND GARNETT ROAD CONTAINING 138 LOTS ON 41.38 ACRES MORE OR LESS. A & W Development has requested approval of a final plat for Country Estates. Mr Rooney said that the Owasso Planning Commission reviewed the plat at their July 11, 1995 meeting and unanimously recommended approval. Mayor Burris moved, seconded by Mr Helm, to approve the final plat for Country Estates. AYE: Burris, Helm, Bamhouse, Ramey, Ewing NAY: None Motion carried 5 -0. F i M 1 r Owasso City Council August 1, 1995 ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF A FINAL PLAT FOR THE VILLAGE AT SOUTHERN LINKS, AN ADDITION TO THE CITY OF OWASSO, LOCATED SOUTH OF EAST 86TH STREET NORTH ON THE SOUTHERNMOST PORTION OF BAILEY GOLF RANCH, CONTAINING 61 RESIDENTIAL LOTS ON 17.19 ACRES. The final plats for The Village at Southern Links and The Estates at Southern Links have been reviewed by the Technical Advisory Committee, as well as the Owasso Public Golf Authority. Concerns of those two bodies have been addressed on the final plats. The Owasso Planning Commission unanimously recommended approval of the final plats at their April 11, 1995 meeting. The two plats must be acted upon separately. Mr Ramey moved, seconded by Mayor Burris, to approve the final plat for The Village at Southern Links. AYE: Ramey, Burris, Barnhouse, Helm, Ewing NAY: None Motion carried 5 -0. ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF A FINAL PLAT FOR THE ESTATES AT SOUTHERN LINKS, AN ADDITION TO THE CITY OF OWASSO, LOCATED IMMEDIATELY WEST OF THE VILLAGE AT SOUTHERN LINKS, CONTAINING 23 RESIDENTIAL LOTS ON 11.31 ACRES. Mr Ramey moved, seconded by Mayor Burris, to approve the final plat for The Estates at Southern Links. AYE: Ramey, Burris, Helm, Barnhouse, Helm NAY: None Motion carried 5 -0. ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #510. AN ORDINANCE PROVIDING FOR THE REZONING OF APPROXIMATELY 1.5 ACRES LOCATED DIRECTLY NORTH OF THE SEQUOYAH POINT LIVING CENTER. At the July 18, 1995 meeting, the Owasso City Council recommended approval of a rezoning request from RM -1 to CG on land directly north of Sequoyah Point Living Center. Ordinance #510 formally adopts that action. Mr Ramey moved, seconded by Mr Helm, to approve Ordinance #510. 5 Owasso City Council AYE: Ramey, Helm, Barnhouse, Ewing, Burris NAY: None August 1, 1995 Motion carried 5 -0. ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #511 AN ORDINANCE PROVIDING FOR THE CLOSING OF A ROADWAY EASEMENT LOCATED WITHIN LOT 1 BLOCK 19 ELM CREEK ESTATES IMMEDIATELY SOUTH OF WILDWOOD APARTMENTS. At the July 18, 1995 meeting, the City Council recommended approval of a request to close a portion of a roadway easement on Lot 1, Block 19, Elm Creek Estates. Ordinance #511 formally adopts that action. Mr Ramey moved, seconded by Mayor Burris, to approve Ordinance #511. AYE: Ramey, Burris, Helm, Barnhouse, Ewing 1 NAY: None Motion carried 5 -0. ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ' ACCEPTANCE OF IMPROVEMENTS TO THE WATER AND SANITARY SEWER SYSTEMS CONSTRUCTED TO SERVE THE VILLAGE AT SOUTHERN LINKS AND THE ESTATES AT SOUTHERN LINKS SUBDIVISIONS. This item was removed from the agenda at the request of staff and the developers because testing has not been completed. ITEM 17: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE PURCHASE OF A PRINTER Mr Rooney presented this item in the absence of Mr Knebel. The Laser et printer currently being used at City Hall has nine workstations connected to it. The number of workstations, as well as the length of connecting wire which may sometimes pick up electrical interference from other devices, causes printing errors to occur. Users must carefully check each printed page for flaws, thus hampering efficiency. With the remodeling of areas on the lower level at City Hall, office space has been opened, up and various personnel have been moved to that level. Because of the number of users, staff recommended purchasing a new lasedet printer to serve seven workstations on the main floor at City Hall, and moving the older lasedet printer to the lower level to serve the four current and any future employees on that level. Quotes were received from several vendors for this item, which is included in FY95 -96 budget as a capital outlay 6 1 Owasso City Council August 1, 1995 expenditure in the General Government Department. Mr Helm moved, seconded by Mr Ramey, to approve the expenditure of $1444 to Memory Systems /Connecting Point, Broken Arrow, OK, for the purchase of a Hewlett Packard Laser et IV printer. AYE: Helm, Ramey, Barnhouse, Ewing, Burris NAY: None Motion carried 5 -0. ' ITEM 18: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A BID FOR A HEATING AND AIR CONDITIONING UNIT FOR THE ANIMAL CONTROL FACILITY. ' The 1995 -96 Animal Control Budget contains funds for the purchase of an air conditioning unit for the office and work areas at the animal shelter. Bid documents were mailed to four vendors ' and bids were opened on July 20, 1995, with bids being received from two local vendors. Chief Alexander said that the area where the animals are house is ventilated and will not be air conditioned. Mr Ramey moved, seconded by Mr Helm, to approve an expenditure of $2800 to ' Maximum Control, Owasso, OK, for the purchase and installation of air conditioning at the Animal Control Facility. AYE: Ramey, Helm, Barnhouse, Ewing, Burris NAY: None Motion carried 5 -0. ITEM 19: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A CONTRACT BETWEEN THE CITY OF OWASSO AND THREE LAKES LAUNDRY. On July 6, 1995, the City Council approved a contract for police uniform dry cleaning services with Three Lakes Laundry and Dry Cleaning. After the contract was signed, staff became aware that the contract did not take into consideration those employees who did not use the service as often as anticipated, thus causing the city to pay for services not received. The owner of the dry cleaning service was contacted and asked to figure a cost per item based on the lump sum bid. The vendor agreed to providing invoices at a per unit price rather than a lump sum billing. An amendment to the original contract was drawn up by the City Attorney. This amendment may result in a cost savings to the city, but cannot exceed the amount of the original contract. ' Mr Ramey moved, seconded by Mr Ewing, to approve an amendment to the Three Lakes Laundry and Dry Cleaning contract to require that invoices reflect actual items cleaned, and the billing reflect a per item charge. G 1 7 0 Owasso City Council August 1, 1995 AYE: Ramey, Ewing, Barnhouse, Helm, Burris NAY: None Motion carried 5 -0. ITEM 20: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE CREATION OF A CHARTER REVIEW COMMITTEE This item was tabled from the July 18th agenda. Mayor Burris requested the creation of a Charter Review Committee. The Mayor said that the Charter is more than twenty years old and has not been changed for several years, and he feels there are some things that need to be changed. Ms Barnhouse said she does not feel a review and changes are necessary at this time. Ms Jean Webb questioned the need for Charter changes. She said that it was reviewed several years ago and is working well. Mayor Burris then moved to approve the creation of a Charter Review Committee. Motion seconded by Mr Ramey. AYE: Burris, Ramey, Ewing NAY: Barnhouse, Helm ' Motion carved 3 -2. ITEM 21: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPOINTMENT AND CONFIRMATION OF MEMBERS TO A CHARTER REVIEW COMMITTEE. Mayor Burris offered the following names for consideration as members of the Charter Review Committee and moved for confirmation of the names presented: Mr Don Williams, Mr Ken McCarty, Ms Sue Higbee - Olsen, Mr Willard Mills, and Mr Mark Wilken. Motion seconded by Mr Ramey. AYE: Burris, Ramey, Barnhouse NAY: Helm, Ewing Motion carried 3 -2. ITEM 22: REPORT FROM CITY MANAGER No report. ITEM 23: REPORT FROM CITY ATTORNEY No report. Owasso City Council August 1, 1995 ITEM 24: REPORTS FROM CITY COUNCILORS No report. ITEM 25: UNFINISHED BUSINESS Mr Noble Sokolosky stated that he did not want to see a wholesale change in the form of government, and requested that the scope of the Charter Review Committee be limited to a review of items that might need change. ITEM 26: NEW BUSINESS Mr Bob Randolph asked about the possibility of a motel tax to be used for completion of the Sports Park. Mr Ray responded that staff has been in meetings with the FOR to discuss methods of additional funding for the Sports Park, and a motel tax is one of the methods under consideration. ITEM 27: ADJOURNMENT Mr Ramey moved, seconded by Mr Helm, to adjourn. AYE: Ramey, Helm, Barnhouse, Ewing, Burris NAY: None Motion carried 5 -0 and the meeting was adjourned at 8:50 p.m. Marcia Boutwell, City Clerk 9 Charles L Burris, Mayor CITY OF OWASSO GENERAL FUND 4/10/9` 11:41:53 A/P CLAIMS REPORT �PnF'`r'R F'AGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- MANAGERIAL ------------------------ - - - - -- 960043 CELLULAR ONE -TULSA PHONE USE /RJR 60.39 960081 OFFICE MAX OFFICE SUPPLIES 19.98 960083 TAYLOE PAPER CO MAINT SUPPLIES 194.75 960209 CITY GARAGE 7/95 PARTS /TIRES 260.25 960251 WORLD PUBLISHING CO ANNUAL SUBSCRIPTION 60.00 960288 BROKEN ARROW ELECTRIC SUP ELEC SUPPLIES /SPORTSPARK 198.76 960305 TREASURER PETTY CASH REIMB PFTTY CASH 15.00 960305 TREASURER PETTY CASH PEIMB PETTY CASH 5.00 DEPARTMENT TOTAL = = = => 814.13 FINANCE ------------------------ - - - - -- 960081 OFFICE MAX OFFICE SUPPLIES 42.76 960302 CPS BUSINESS, INC. COMPUTER CABLE 285.00 96-0305 TREASURER PETTY CASH REIMB PFTTY CASH 10.00 DEPARTMENT TOTAL COMMUNITY DEVELOPMENT ------------------------ - - - - -- 960001 US TELE /PAGE, INC. PAGER USE 38.85 960081 OFFICE MAX OFFICE SUPPLIES 13.17 960116 TULSA COUNTY MIS DIAL -UP SERVICE 40.00 960209 CITY GARAGE 71/95 PARTS 15.38 960258 AMERICAN PLANNERS ASSOCIA MEMBERSHIP DIRECTORY 45.94 960275 INCOG 1ST OTR MEMBERSHIP DUES 15989.50 960303 OWASSO TIRE BARN TIRES /INSP TRUCK 303.80 960305 TREASURER PETTY CASH REIMB PETTY CASH 9.36 960305 TREASURER-. PETTY CASH REIMB PFTTY CASH 5.00 960305 TREASURER PETTY CASH REIMB PETTY CASH 3.49 DEPARTMENT TOTAL = = = ='f ,464.49 MUNICIPAL COURT ------------------------ - - - - -- 960021 OFFICE MAX OFFICE '= ??PPLIES 60.33 DEPARTMENT TOTAL =__= 60.33 ENGINEERING ------------------------ - - - - -- 8/10/95 11 :41:53 CITY OF OWASSO GENERAL FUND A/P CLAIMS RFPORT APAPVF PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 960081 OFFICE MAX 960209 CITY GARAGE DEPARTMENT TOTAL =___) GENERAL GOVERNMENT ------------------------ - - - - -- 960001 US TELE /PAGE, INC. 960040 US POSTMASTER 960058 RETHERFORD PUBLICATIONS 960081 OFFICE MAX 960087 CELLULAR ONE -TULSA 960090 WAL -MART 960090 WAL -MART 960207 SAM'S CLUB 960209 CITY GARAGE 960262 PRIDE REPORTING SERVICES 960266 OML 960289 PITNEY BOWES INC 960293 OWASSO REPORTER 960304 RETHERFORD PUBLICATIONS 960305 TREASURER PETTY CASH 960305 TREASURER PETTY CASH 960306 TREASURER PETTY CASH 960307 CELLULAR ONE -TULSA DEPARTMENT TOTAL =___> MAINTENANCE ------------------------ - - - - -- 960001 US TELE /PAGE, INC. 960082 NICK KNOTT TURF SUPPLY 960083 TAYLOE PAPER CO 960084 KIMBALL ACE HARDWARE 960207 SAM'S CLUB 960209 CITY GARAGE 960328 ACTION PLUMBING 960330 DAYCOA INC DEPARTMENT TOTAL =___) CEMETERY ------------------------ - - - - -- OFFICE SUPPLIES 7/95 PARTS PAGER USE METER POSTAGE LEGAL NOTICES OFFICE SUPPLIES PHONE USE /L HARDIN MAINT SUPPLIES MAINT SUPPLIES MAINT SUPPLIES 7/95 PARTS TRANSCRIPT MUNICIPAL CODE BOOK POSTAGE METER RENTAL SUBSCRIPTION LEGAL NOTICES RFIMB PETTY CASH RFIMB PETTY CASH RFIMB DOC MEALS 6/95 USE /MAYOR PAGER, USE CHEMICALS MAINT SUPPLIES MAINT SUPPLIES MAINT SUPPLIES 7/95 PARTS PLUMBING REPAIR /CITY HALL FLUORESCENT LIGHTS 10.58 26.40 36.98 30.90 1,000.00 218.56 267.15 25.88 35.84 3.96 170.44 6.19 95.00 85.00 62.25 17.50 179.98 19.99 20.00 196.38 96.36 2,533.38 12.95 126.00 63.04 171.21 37.14 15.52 529.61 101.80 1,057.27 '7'600.'3 KIMBALL ACE HAPDWAFE SUPPLIES 75,9,5 I in ■ , CITY OF OWASSO GENERAL FUND 8/10/95 11 :41 :5:3 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DE'=C:RIPTIO`I AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 960126 STANDARD AUTO SUPPLY PARTS 13.39 960209 CITY GARAGE 7/95 PARTS 180.90 DEPARTMENT TOTAL =___) 220.25 POLICE SERVICES ------------------------ - - - - -- 960030 CELLULAR ONE -TULSA PHONE USE /ALL 194.52 960032 WAL -MART SUPPLIES 161.94 960032 WAL -MART SUPPLIES 4.60 960034 WESTERN BUSINESS PRODUCTS COPIER MAINT 164.92 960035 REASORS PRICE RITE PRISONER MEALS 120.98 960039 US TELE /PAGE, INC. PAGER USE 116.55 960081 OFFICE MAX OFFICE SUPPLIES 311.56 960209 CITY GARAGE 7/95 PARTS 421.62 960224 A & M SAFE CO SAFE 120.00 960229 KIMBALL ACE HARDWARE SUPPLIES /DOG DIP 109.02 960286 PATROL TECHNOLOGY UNIFORMS /EOUIPMENT 152.65 960294 US POSTMASTER PORTAGE 96.00 960305 TREASURER PETTY CASH REIMB PETTY CASH 40.69 960321 BUILDER'S SQUARE CEILING FAN 144.96 960323 DR LESLIE BARNES PSYCH ASSESSMENT 432.50 960346 BOLAY MOBILECOM INC REPAIR REPEATER 295,50 960347 R.O.C.I.C. ROCK MEMBFRSHIP 200.00 960348 SUBURBAN OFFICE SUPPLY OFFICE SUPPLIES 115.66 DEPARTMENT TOTAL = = = =) 3,203.67 POLICE COMMUNICATIONS ------------------------ - - - - -- 960032 WAL -MART SUPPLIES 76.75 DEPARTMENT TOTAL =___> 76.75 ANIMAL CONTROL ------------------------ - - - - -- 960209 CITY GARAGE 7/95 PARTS 12.59 960229 KIMBALL ACE HARDWARE SUPPLTES /DOG DIP 1.73.12 960261 TPINA LEWIS SERVICES /DOG DIP 30,00 DEPARTMENT TOTAL =___ "? 215,71 FTRE SERIVCES ------------------------ - - - - -- 4 8/10/95 11'41:C.° CITY OF OWASSO GENERAL, FUND, A-'P CLAIMS REPORT APA.PVR PAGE: PO # ---- - - - - -- VENDOR ------------------- - - - - -- DESCRIPTION ------------------- - - - - AMOUNT -- ------- - - - - -- 960143 KIMBALL ACE HARDWARE SUPPLIES 105.39 960247 CELLULAR ONE -TULSA PHONE USE /ALL 41.37 960297 BAILEY EQUIPMENT MOWER BLADES 24.16 960311 OK FIRE CHIEFS ASSO OFCA DUES 95/96 52.00 960126 DEPARTMENT TOTAL =___) PARTS 2212.92 CIVIL DEFENSE ------------------------ - - - - -- 960007 CELLULAR ONE -TULSA PHONE USE /STAMPER 10.60 DEPARTMENT TOTAL =___> 10.60 STREETS ------------------------ - - - - -- 960001 US TELE /PAGE, INC. PAGER USF 2;,90 960022 CINTAS CORP. UNIFORM RENT /CLEAN 210.40 960023 KIMBALL ACE HARDWARE SUPPLIES 140.23 960081 OFFICE MAX OFFICE SUPPLIES 5.58 9600184 KIMBALL ACE HARDWARE MAINT SUPPLIES 5.99 960126 STANDARD AUTO SUPPLY PARTS 54.45 960130 APAC- OKLAHOMA, INC. ASPHALT 892,29 960134 PSO STREET LIGHTING 1,690.34 960173 ACE EPEE CONTROL REMOVE NEST OF BFES 65,00 960179 GELLCO SAFETY SHOES STEEL TOE SAFETY BOOTS 598.00 960186 SCOTT HEMECEK MOWING, /EASEMENT 80.00 960187 SCOTT NEMECEK MOWING /DRAINAGES 40.00 960188 SCOTT NEMECEK MOWING /EL RIO VISTA 160.00 960189 SCOTT NEMECEK MOWING /LAKERIDGE 224.00 960191 SCOTT NEMECEK MOWING /ATOP 24.00 960209 CITY GARAGE 7/95 PARTS 917.47 960239 RAINBOW CONCRETE CO CONCRETE REPAIR /EL RIO 15060.00 960240 GRAINGER,W W INC TRAFFIC CONES 222.20 960241 HUGHES LUMBER CO SUPPLIES 52.50 960278 TULSA COUNTY BOCC SIGNS 168.34 960,279 USUABLE STEEL YARD STEEL 99.00 960202 CROW BURLINGAME PARTS 8.68 960284 OWASSO LUMBER CO SUPPLIES 63.79 960312 ANCHOR PAINT PAINT /122 E AVE 164.55 960369 M -B COMPANY, INC PAINT STRIPER 23.09 DEPARTMENT TOTAL = = = =? 6,9951.80 RECREATTON CENTER ------------------------ - - - - -- CITY OF OWASSO GENERAL FUND 8/10/95 11:41:53 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 960209 CITY GARAGE 7/95 PARTS 1.00 DEPARTMENT TOTAL =___} 1.00 SWIMMING POOL ------------------------ - - - - -- 960358 CORAL POOLS SUPPLIES 132.50 DEPARTMENT TOTAL =___? 132.50 COMMUNITY CENTER ------------------------ - - - - -- 960081 OFFICE MAX OFFICE SUPPLIES 12.55 960087 CELLULAR ONE -TULSA PHONE USE /MCELRATH 10.00 960090 WAL -MART MAINT SUPPLIES 7.66 960090 WAL -MART MAINT SUPPLIES 5.76 960209 CITY GARAGE 7/95 PARTS 60.59 960328 ACTION PLUMBING PLUMBING REPAIRS 38.00 DEPARTMENT TOTAL = = = =) 134.56 PARK MAINTENANCE ------------------------ - - - - -- 960001 US TELE /PAGE, INC. PAGER USE 12.95 960269 HUGHES LUMBER CO MAINT SUPPLIES 224.57 960270 BAILEY EQUIPMENT WEED EATER REPAIR 134.35 960271 LARRY TURNER MOWING 45.00 960272 ARLEY OWENS MOWING 235.00 960273 LARRY TURNER MOWING 165.00 960274 CINTAS CORP. UNIFORM RFNT /CLEAN 54.80 960305 TREASURER PETTY CASH REIMB PETTY CASH 69.28 960305 TREASURER PETTY CASH REIMB PETTY CASH 13.76 960319 HIGHTECH SIGNS BANNERS /NIT TOURN 197.00 960349 OWASSO LUMBER, CO SAW BLADE 25.59 960350 GRAYBAR ELEC SUPPLIES 12.80 960351 AUDREY REEVE ELM CREEK CLEANING 199.00 960359 KIMBALL ACE HARDWARE MAINT SUPPLIES 135.87 960375 WORLEYS GREENHOUSE LANDSCAPE /ENTRANCE 350.98 DEPARTMENT TOTAL = = = =) 1,875.95 ECONOMIC DEVELOPMENT ------------------------ - - - - -- 6 CTTY OF OWASSO GENERAL FUND 8/1095 11:41:53 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 960305 TREASURER PETTY CASH REIMB PETTY CASH 12.50 960305 TREASURER PETTY CASH REIMB PETTY CASH 6.41 DEPARTMENT TOTAL =___) 18.91 FUND TOTAL =___) 20,412.96 CITY OF OWASSO AMBULANCE SERVICE FUND 8/10/95 11:41:`? A/P CLAIMS REPORT APAP:'P PA. PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- AMBULANCE ------------------------ - - - - -- 960151 MEDICAL COMPLIANCE SPECIA BIO -WASTE SUPPLIES 960247 CELLULAR. ONE -TULSA PHONE USE /AMBULANCE DEPARTMENT TOTAL FUND TOTAL =___? 60.00 35.60 95.60 95.60 1 �1 CITY OF OWASSC ' CTT`,' GARAGE 11:41 :5.3 A %P CLAIMS RFPOpT APAP71P PO # - - - -- VENDOR ------------------- - - - - -- DESCRIPTION ------------------- - - AMOUNT - - -- ------- - - - - -- CITY GARAGE ------------------------------ 960001 US TELE /PAGE, INC. PAGER USE 12,95 ' 960092 MAXWELL OIL CORP MAINT SUPPLIES 339.10 960095 MILEAGE MASTERS PARTS %REPAIRS 190.40 960096 PARTS PLUS PARTS 11251.56 ' 960096 PARTS PLUS PARTS 5,_;8 960104 QUALITY FILTER RECYCLES FILTERS 21,00 960203 EXIDE, CORP BATTERIES 7.12, ' 960214 OWASSO TIRE BARN REPAIR /TIRES 729.34 960216 CINTAS CORP. UNIFORM RENT/CLEAN 40.64 960305 TREASURER. PETTY CASH REIMB PETTY CASH 16.00 960305 TREASURER PETTY CASH REIMB PETTY CASH 5.00 ' 960361 ARKANSAS VALLEY STATE BAN POWER KLEEN 189.0r) DEPARTMENT TOTAL = = = =7 2,927.55 , FUND TOTAL =____ - - - -- ^,927,55 ' �1 CITY OF OWASSO CAPITAL IMPROVEMENTS 8/10!95 11:41:53 A/P CLAIMS REPORT APAP` F PA PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- GENERAL GOVERNMENT ------------------------ - - - - -- 960265 BROADWAY CARPET CO DEPARTMENT TOTAL = = = =) PARKS ------------------------ - - - - -- 960371 ELLSWORTH PAVING CO DEPARTMENT TOTAL = = = =) FUND TOTAL = = = =) CARPET %CITY HALL 382.57 382.57 SPORTSPARK PAVING 6,200.00 6,200.00 6,582.57 1 CITY OF OWASSO ' CDPG GRANT 8/10/15 11:41 :53 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- t CDBG -NSP, CONTRACT 6592 ED 87 ------------------------------ 960183 SACK & ASSOCIATES, INC. ENGINEERING SERVICES /NSP 5,157.00 DEPARTMENT TOTAL 5,157.00 ODOC -CDBG, CONTRACT 6612 WS 94 ------------------------ - - - - -- 960158 T.G. EXCAVATING DEPARTMENT TOTAL =___? FUND TOTAL GRAND TOTAL SEWER LINE REHAB PHASE I 66,099.11 66,099.11, 71,256.11 337,857.92 CITY OF OWASSO AT TRANSFER REPORT VENDOR DESCRIPTION TRANSFERS CEMETERY CARE REVENUE TRANSFER FROM GENERAL FUND 185.00 AMBULANCE CAPITAL REVENUE TRANSFER FROM AMBULANCE FU 2,922.16 TRANSFERS TOTAL 3,107.16 1 CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING 08/05/95 TT .... ......... 4,2.455.5.: APPROVE 08/15/95 Mayor Council Member Council Member OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES Finance 0.00 6,217.71 t: � Municipal Court 0.00.. Sim. I .......................1,297.57 : : :::.:: Building Maintenance 0.00 ..............................................:..:.:.. t:.......::::.:::::::::::::::::::.::::::::::::::::.::::::::::: ....... ......................195.92... Central Dispatch ::.::::::::::::::::.:::::::::.. 213.01 4,613.72 !::•,?•,vF�ti':9t \'••;+::i y '. }:•.W:Y,.•:: ti {�'vn}: ?:::::::::�: �$r. ft,'.,r.,:pr:rt vtii ?:ry lf... ..:,'.: ?r+t ..'.'�.. :.:t•:. /..... F�:::i:i;> if: R:: ii::;:>::;:;>?:::;:: i:;>::;:: �j, 4��/.��-..��vv(� •i•'Ftvttiv •$::•:: ?ri {i'l' • ::': i::ti,'i4:iii ? {y;•;.v8;ni; •. 4'; ' .: iii :�:::�::�::iiii+i S''W:i::�.62•fnL'•7ti7�.:. .{'..v..: .....:: rij• ?•::. }; ;::4;?tt?+v' +::. ...+i'. v :::i�10tJ:�Yii ?i:� ?.;. % { ?t:i G:::::..... v}.:::,'i:;E:4�:' :::::............. i:: i:::::: i;; : ?y.;>:r ?q:..:. ?:r? ? ? ? ? ?•:i »:;a }iii:4i;F4ii : ".''. is iiiS ?i:::i ?::Y'ijiii } ?ji:. F�:i::: ..f.:::. {:::: v...... t............ r. .:v..::..tt...........w£x•.x..v : Fire .................:::::::::::... 5.45 28,532.13 '^: fi% : ?x.'ri:.• 54Y, ?p : {..4::?p: 4:H. ?.Y ..t f.•':.•::: r;; r:.?? i}?.?:.:•:•:•?} L:•..:•.•" h:• i:• i:•:••:::: iiii] t::::: ti` j:{i?•::•>:<:::?:? i^.+};. v.:::: ii ii:: i'.`•:::i:::: f y��{� :•: i:: ti:?;:}:::.::::::: i:::•$:: ii$}' riit.• i:• i:::;:, 4,:::::::: vt iiF::• ::::...............::::•: •::::: r.; }.; ....... I�F......� '.:::::::.: v.: v:::•}:::;•.;•: S:•: �:• isisisi;.:•: 4?? r,.:. isi::•:?: f:: ry:•:{?? r} ii: ^'::::::. :.w:::::.v;•:;•:: {•:;4 w ::::::::::::::::.: ........:........ n•: 4}::?":::::?:•;.} �:..}}••; v;•:+:+?•.;•;.;.' iii:••:: }:Si.}:•: °.vt:.i•: i:SS:i:tiSi ?•`'iiv<>�':i::i: v:.v .... .. :::. ••::{:::::4•. }�;•:L;•:?•; ?•}:•: fi:•:•:••:::ti:::tiC<: Recreation Center i.'•$:w:; ::: r:::: ntvw::::::: n:v::::::: 60.68 ..� :tv; :: y,��:Syiiiii:n} 2,661.90 Park Maintenance 960.08 3,346.99 TT .... ......... 4,2.455.5.: APPROVE 08/15/95 Mayor Council Member Council Member 1 CITY GARAGE PAYROLL PAYMENT REPORT PAY PERIOD ENDING 08/05/95 APPROVED: 08/15/95 Mayor Council Member Council Member MEMORANDUM I TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: WASTEWATER CONNECTION FEES DATE: August 9, 1995 BACKGROUND: A research of city records (minutes, resolutions, and ordinances) has failed to produce documentation that gives authority to the manner in which the OPWA assesses wastewater connection fees, and the amounts of those fees. Currently the city charges three different rates for a wastewater connection fee. Those rates are dependent upon the location of the home or business desiring a connection. For instance, if a connection is requested in the Double Oaks subdivision, the fee is set at $405.00; however, if a connection is requested in the Windsor Lake subdivision, the fee is $375.00. Additionally, if a connection is requested in the Bailey Ranch Estates subdivision, a fee of $250.00 is assessed. While there were reasons at one time for the disparity of rates, those reasons no longer exist and, therefore, the staff believes rates should be equalized. The purpose of this request is to provide the Council with a historical perspective and offer a short term solution to the problem of inequity in the city's wastewater connection fee. HISTORY: The history of wastewater connection fees in Owasso is not well documented and, because of development trends over the past ten years, there has obviously been little need for attention to those fees. However, due to new development trends and the expiration of certain legal requirements, there now appears to be a need to quickly review the fees and move to equalize them regardless of the location of the connection. It appears that sometime between 1977 and 1986, the city, without official OPWA action, changed the fees charged for a wastewater connection. Those changes were not documented in either the minutes or by resolution and increased the fees established by a 1977 resolution (the last official action of record). WASTEWATER CONNECTION FEES August 9, 1995 Page 2 Currently, wastewater connection fees west of U.S. 169 are set at $250.00, the same type fee for the subdivisions of Elm Creek, Three Lakes, Lakeridge, Double Oaks, Central Park, and Baptist Retirement Center is $405.00, while all other subdivisions east of U.S. 169 are set at $375.00. The reason for the $405.00 fee in the above mentioned subdivisions is that the additional money was to be used to retire a series of wastewater improvement bonds (Series A -B -C -D & E Bonds). Those bonds were issued by the OPWA as a method of encouraging development in the Elm Creek area. Last year the City Treasurer made the final payment to the bond holders and closed out the accounts used to escrow those payments. Thus, the additional fee of $30.00 per connection is not being used as originally intended. While there is clear documentation relating to how the Series A -E bonds would be paid, there is no record of OPWA action to actually authorize the collection of those fees. Evidently, the OPWA simply began collecting a larger fee based on the bond indenture requirements and ignored the legal requirement for such fees to be set by the Authority. Also not documented is the increase in the 1977 wastewater connection fee from $250.00 to $375.00 in all other subdivisions east of U.S. 169. Apparently, the city's management conferred with the Trustees and determined to increase the fees east of U.S. 169 to $375.00, but didn't take official action to adopt a resolution. It appears that the intent of the Trustees was to increase the connection fee for the developing area (east of 169) and leave the connection fee in the "old" town the same as had previously been charged. These differing levels of fees have been charged for more than ten years. The exact time of implementation of each fee has not been determined because of a lack of proper records and documentation. The current staff has continued to charge the fees previously established and, unfortunately, had not reviewed the authority for such rates until recently. This discussion is the result of that review. WHAT IS A WASTEWATER CONNECTION FEE: A wastewater connection fee is a form of a development impact fee. In other words, the , connection fee bears no relation to the cost of the service to collect and treat sewage. It is, however, a fee eg nerally charged by a city for the cost incurred to construct "excess capacity" in the collection system and treatment plant. For example, when the city constructed the existing plant in 1988, our existing need was for a plant that could treat approximately 800,000 gallons of sewage per day. But to have built an 800,000 gallon per day plant would have been shortsighted and not in the best interest of the city. Therefore, the city constructed a plant that would treat 1.56 million gallons per day. That meant that the city spent funds to provide "excess capacity" to handle future users. WASTEWATER CONNECTION FEES August 9, 1995 Page 3 A wastewater "connection fee" is a recognized method of recapturing some of the cost of constructing excess capacity and has been used by cities for years. There are, however, valid arguments as to whether the fee should be utilized and at what level the fees should be set. Additionally, there are differing methods of collecting the fee. Some cities, like Owasso, collect the connection fee from the builder only when a building permit is issued so that the cost is directly associated with the increased need for wastewater treatment or collection. Other cities often assess the charge when property is annexed into the city or at the time of platting. But whatever the logistics, most cities utilize a wastewater connection fee to offset the past (or future) capital cost of building excess capacity. It should be noted that the wastewater connection fee has absolutely no relationship to the actual cost of building the wastewater connection. Unlike a water connection, the city has no actual ' cash cost when a home or business connects to a main wastewater line. The entire cost of a wastewater connection is born by the builder or homeowner/business owner. (Until recently, some of the cost was paid by the developer due to a requirement to make the connection when ' the main line was installed.) Therefore, the wastewater connection fee is not based on an actual cost, or cost of service, but, as mentioned above, simply an arbitrary amount established by the governing body. THE PROBLEM: The problem that is presented focuses on the inequity of the differing rates. Originally, the bond debt for Elm Creek development and the fact that all new development was occurring east of U.S. 169, justified the higher connection fees for that area. However, now that significant development is beginning to occur west of U.S. 169, the system's excess capacity is going to be used by all portions of the city as new citizens move into new subdivisions on the east, west W and north. There appears to be no rationale for a fee that is $125.00 lower for the same service simply because of where the wastewater line is located. The depletion of excess capacity is no a more significant on one side of the city than from another area. In addition to the "equal protection" concern, the city has agreements with the EPA that require uniform rates and charges throughout the wastewater system. The City Attorney has a concern relating to our non- compliance with that agreement. A LONG TERM APPROACH: The method of resolving the problem should be one that uses an analytical approach in identifying the philosophical and fiscal issues and then developing solutions to the identified problem(s). Since the city is in the process of developing a master plan for future wastewater collection needs, it appears logical that, once the plan is finalized, it should be the basis for determining the real cost of excess collection capacity and how (or if) that cost should be WASTEWATER CONNECTION FEES August 9, 1995 Page 4 recovered. Therefore, the long term solution is one that may take several months to develop and implement, but, when completed, will provide a formula based on solid data that should be fair and equally enforced. It should, however, be noted that while the master planning process will provide significant data for the collection system, the information relating to excess capacity for the treatment plant will not be addressed. That information will largely be derived from the engineering work currently being done for the plant expansion project. A SHORT TERM APPROACH: However, while the master plan is being developed, the city will begin issuing building permits in several subdivisions now in the final phase of construction. Most of those subdivisions are located west of U.S. 169 and, unless action is taken, builders in those subdivisions will pay $125.00 less than builders in the eastern portion of the community. A relatively simple short term solution is to adopt an OPWA resolution equalizing the wastewater connection fees at $375.00 for all areas of the city. Such action would be considered an interim measure and intended to be addressed during and after the wastewater collection system master plan is completed. RECOMMENDATION: .r The staff recommends City Council approval of Resolution #95 -07, approving the wastewater , connection fee as established by the Trustees of the Owasso Public Works Authority, pursuant to OPWA Resolution #95 -05. ATTACHMENTS: 1. Resolution #95 -07 CITY OF OWASSO, OKLAHOMA RESOLUTION NO 95 -07 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA APPROVING THE WASTEWATER CONNECTION FEE AS ESTABLISHED BY THE TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY, OWASSO, OKLAHOMA, PURSUANT TO RESOLUTION 95 -05. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA that the Wastewater Connection Fee established by the Trustees of the Owasso Public Works Authority, Owasso, Oklahoma, pursuant to Resolution No 95 -05 be, and the same hereby is, approved. APPROVED AND ADOPTED this 15th day of August, 1995 by the City Council of the City of Owasso, Oklahoma. Charles L Burris, Mayor ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D Cates, City Attorney IJ u W ' • 1 J I V1 TO: MR. RODNEY J. RAY ICITY MANAGER FROM: DOUG GROVES ENGINEERING TECHNICIAN SUBJECT: ACCEPTANCE OF WATER AND SANITARY SEWER LINES FOR THE VILLAGE & ESTATES PORTION ONLY OF SOUTHERN LINKS ' DEVELOPMENT 4. I" DATE: AUGUST 10, 1995 BACKGROUND: This portion of Southern Links Development located along the golf course and South of 86th street consists of 4,584 LF of Onsite water line, 910 LF of offsite water line, and 5,175 LF of Onsite sanitary sewer line. The Department of Environmental Quality has reviewed and approved both water and sewer plans on June 12, 1995. Copies of water permit No. WL000072950351 and sewer permit No. SL000072950352 were filed June 27, 1995 with the Public Works Department. The utility installation was recently completed and inspected by city staff during construction. The water and sewer lines passed all testing procedures. A walk through inspection was conducted on August 9, 1995 by Engineering, Inspections and Public Works representatives. A punch list was developed from this inspection and delivered to the developer to make adjustments for compliance with the City of Owasso design standards. All items addressed will be corrected prior to acceptance. Trails End Development will provide a one year maintenance bond for the improvements prior to the issuance of any building permits, and a statement confirming the offsite sanitary sewer will be completed and accepted prior to any homes occupancy. RECOMMENDATION: The staff will make a recommendation at the Council meeting on the water and sewer lines for the Village and Estates portion of Southern Links Development. ATTACHMENTS: 16 1. Memorandum dated July 29, 1995, from City of Owasso Project Inspector. F� AUG ` 11995 f ' MEMORANDUM TO: Doug Groves FROM: Sheryl Duggan ' SUBJECT: Hydrostatic Test - Southern Links DATE: July 29, 1995 The Hydrostatic test on water lines in Southern Links Village and Estates have been completed and have passed. ' The 12' off -site line from station 18 and 83 west to on -site connection at line B has also been tested and passed. ■�A Tests attached y 1 MEMORANDUM TO: RODNEY J. RAY ' CITY MANAGER FROM: DOUG GROVES ' ENGINEERING TECHNICIAN SUBJECT: ACCEPTANCE OF WATER AND SANITARY SEWER LINES FOR THE ' FAIRWAYS AT BAILEY RANCH DEVELOPMENT DATE: AUGUST 10, 1995 ' BACKGROUND: This development is located adjacent to the club house of Bailey Ranch Golf Course and Ator Park, and consists of 4,304 LF of water line and 4,577 LF of sanitary sewer line. ' The Department of Environmental Quality has reviewed and approved the water plans on July 18, 1995 and the sewer plans on July 11, 1995. Copies of the water permit No. WL 000072950479 and sewer permit No. SL000072950480 were filed July 27, 1995 with the Public Works Department. t The utility installation was recently completed and inspected by city staff during construction. The water and sewer lines passed all testing procedures. A walk through inspection was conducted on August 8, 1995 by Engineering, Inspections, and Public Works representatives. A punch list was developed from this inspection and delivered to the developer to make the adjustments necessary to comply with the City of Owasso design standards. On August 10, 1995, all items addressed have been completed. In compliance with the Owasso Subdivision Regulations, Kourtis Development, LLC has provided a one year maintenance bond for the water and sewer lines. RECOMMENDATION: The staff recommends Council acceptance of the water and sewer lines to serve the Fairways ' at Bailey Ranch. ATTACHMENTS: 1. Memorandum dated August 9, 1995, from City of Owasso Project Inspector. 2. Maintenance bonds. In L '--1 MEMORANDUM TO: Doug Groves, Engineering FROM: Sheryl Duggan, Inspections SUBJECT: Fairways Hydrostatic Test Results DATE: August 9, 1995 On August 9, 1995 the hydrostatic water test were performed at The Fairways at Bailey Ranch subdivision with successful results. The test sheet is attached to this memo. 1 L r 1 Any correspondence in relation to this bond should be directed to: BOND DEPT WAUSAU INSURANCE COMPANIES PO BOX 8017 WAUSAU WI 54402 -8017 1- 800 - 435 -4401 0 Bond No. 0751 -13- 020850 �'SAU-=SM- 70 NATIONWIDE" INSURANCE GROUP Wausau Insurance Companies Maintenance Bond ' KNOW ALL MEN BY THESE PRESENTS: That, ARROW CONCRETE COMPANY, A DIVISION OF TULSA DYNASPAN, INC. 1601 E. HOUSTON, BROKEN ARROW, OK 74012 -4407 , as Principal, and EMPLOYERS INSURANCE OF WAUSAU A Mutual Company, a corporation organized under the laws of the State of Wisconsin and authorized to do a surety business in the State of OKLAHOMA , as Surety, are held and firmly bound unto the CITY OF OWASSO, OKLAHOMA 'in the sum of TWO HUNDRED FORTY FIVE THOUSAND FIVE HLEDRED NI E .SID NO /lOODollars ($ 245,509. 00 ), lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents: ISEALED with our seals and dated this AUGUST 9, 1 WHEREAS, on the 9TH DAY OF AUGUST, 1995 , the said ARROW CONCRETE COMPANY, A DIVISION OF TULSA DYNASPAN, INC. as contractor, entered into a contract for STREET PAVING TO SERVE THE FAIRWAYS ADDITION TO THE CITY OF OWASSO, OKLAHOMA ' for the sum of TWO HUNDRED FORTY FIVE THOUSAND FIVE HUNDRED NINE AND NO 1100 — — ($ 245,509. 00 ); and, WHEREAS, under the terms of the specifications for said work, the said ARROW CONCRETE COMPANY, A DIVISION OF TULSA DYNASPAN, INC. is required to give ' a bond for TWO HUNDRED FORTY FIVE THOUSAND FIVE HUNDRED NINE AND N01100 — — — — — — — - - — — — — — — — — — — — — — — — — — — — — — — CITY OF OWASSO, OKLAHOMA result of faulty materials or workmanship for a period of one year 1 same, namely, until ONE (1) YEAR FROM ACCEPTANCE OF — — — — — — -- ($ 245 , 509.00 ), to protect the against the )m and after the date of the completion and acceptance of SAID PROJECT. I NOW, THEREFORE, if the said ARROW CONCRETE COMPANY, A DIVISION OF TULSA DYNASPAN, INC. shall for a period of one year from and after the date of the completion and acceptance of same by said ARROW CONCRETE COMPANY, A DIVISION OF TULSA DYNASPAN, INC. replace any and all defects arising in said work whether resulting from defective materials or defective workmanship, then the above obligation to be void; otherwise to remain in full force and effect. 1 1 ARROW CONCRETE COMPANY, A DIVISION OF TULSA DYNASPAN, INC. Principal (Seal) By av't—d G. Markle Tice President EMPLOYERS INSURANCE OF WAUSAU A Mutual Company I Surety (SeaD By �'ti/ •i� "�� RIC RD S . HL :EY Atiomey act ' SC0020 11-93 V _Z Z cc Mod `L Z w Z Q W tl Q F- O Z to W O 0 F- Z W w Q F- to C/) T E- LL W Z Ir O Q LL O rr w O tl Q J Q F- 0 Z T F- No. 207 -127- EMMDYERS INSURANCE OF WAUSAU A Mutual Com pan y POWER OF ATTORNEY 00151 KNOW AIL MEN BY THESE PRESENTS: That the EMPLOYERS INSURANCE OF WAUSAU A Mutual Company, a corporation duly organized and existing under the laws of the State of Wisconsin, and having its principal office in the City of Wausau, County of Marathon, State of Wisconsin, has made, constituted and appointed, and does by these presents make, constitute and appoint RICHARD S. MAXEEY its true and lawful attorney -in -fact, with full power and authority hereby conferred in its name, place and stead, to execute, seal, acknowledge and deliver ANY OR ALL BONDS, UNDERTAKINGS, RECOGNIZANCES OR OTHER WRITTEN OBLIGATIONS IN THE NATURE THEREOF INCLUDING CONSENTS OF SURETY AND WAIVERS TO THE CONDITIONS OF CONTRACTS. and to bind the corporation thereby as fully and to the same extent as if such bonds were signed by the President, sealed with the corporate seal of the corporation and duly attested by its secretary hereby ratifying and confirming all that the said attorney -in -fact may do in the premises. This power of attorney is granted pursuant to the following resolution adopted by the Board of Directors of said Company at a meeting duly called and held on the 18th day of May, 197:3, which resolution is still in effect: - RESOLVED, that the President and any Vice President — elective or appointive — of EMPLOYERS INSURANCE OF WAUSAU A Mutual Company be, and that each of them hereby is, authorized to execute powers of attorney qualifying the attorney named in the given power of attorney to execute on behalf of EMPLOYERS INSURANCE. OF WAUSAU A Mutual Company bonds, undertakings and all contracts of-suretyship; and that any secretary or assistant secretary be, and that each or any of them hereby is, authorized to attest the execution of any such power of attorney, and to attach thereto the seal of EMPLOYERS INSURANCE. OF WAUSAU A Mutual Company:' "FURTHER RESOLVED, that the signatures of such officers and the seal of EMPLOYERS INSURANCE OF WAUSAU A Mutual Company may he affixed to any such power of attorney or to any certificate relating thereto by facsimile, and any such power of attorney or certificate bearing such facsimile signatures and facsimile seal shall be valid and binding upon the EMPLOYERS INSURANCE OF WAUSAU A Mutual Company when so affixed and in the future with respect to any bond, undertaking or contract of suretyship to which it is attached:" IN WITNESS WHEREOF, EMPLOYERS INSURANCE OF WAUSAU A Mutual Company has caused these presents to be signed by the vice president and attested by its assistant secretary, and its corporate seal to be hereto affixed this 1ST day of JUNE , 19 95 . EMPLOYERS INSURANCE OF WAUSAU A Mutual Company B J. Stephen Ryan �- Attest: _ R. J. B steman Assistant Secretary STATE OF WISCONSIN ) ) ss. COUNTY OF MARATHON ) Vice President On this 1ST day of JANE 1955, before me personally came J. Stephen Ryan to me known, who being by me duly swom, did depose and say that he is a vice president of the EMPLOYERS INSURANCE OF WAUSAU A MutualCompany, the corporation described in and which executed the above instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal and that it was so affixed by order of the Board of Directors of said corporation and that he signed his name thereto by like order. IN WITNESS WHEREOF. I have hereunto set my hand and affixed my official seal the day and year herein first above written Patricia A. Kleman NOTARY PUBLIC Notary Public STATE ATE OF WISCONSIN E; OF WISCONSIN .o...,. =, CITY OF WAUSAU I ss. MY COMMISSION EXPIRES MAY 24, 1998 COUNTY OF MARATHON t CERTIFICATE, I, the undersigned, assistant secretary of EMPLOYERS INSURANCE OF WAUSAU A Mutual Company, a Wisconsin corporation, do herebv certify that the foregoing and • attached power of attorney, WHICH MUST CONTAIN A VALIDATING STATEMENT PRINTED IN THE MARGIN THEREOF IN RED INK, remains in full force and has not heen revoked: and furthermore that the resolution of the Board of Directors set forth in the power of attorney is still in force. Signed and sealed in the Citv of Wausau, Marathon County, State of Wisconsin, this 9TH I of AUGUST 95 day SEA,;' LLi R- J. Besteman Assistant Secretary 1 1 1 OKLAHOMA SURETY COMPANY Box 1409 TULSA, OKLAHOMA 74101 DEFECT BOND BOND NUMBER OK31267 KNOW ALL MEN BY THESE PRESENTS: 1 THAT WE, Ira M: Green Construction as Pri ncipal, and OKLAHOMA SURETY COMPANY, an Oklahoma corporation, having its principal place of business in the City of Tulsa and State of-oklahoma, ' as Surety, are held and firmly bound unto CitV Of Owasso and Koirtj s IevPI n ; T T I 1 1 as Obligee, -Tao hpndred Eight Thousand Six Hundred Sixty Seven and 47/100 r\' in a pen sum of Doliars (s 208 .667.47 lawful money of the United States of America, for the payment of which, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS the said Principal has constructed certain improvements described as follows: New construction of Sanitary Sewer line, Water line and Stone Sewer at The Fairways at Bailey Ranch, Owasso, OK Which said improvements have been constructed to conform with specifications prepared by William E. Lewis, P. E. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that, if the said Principal shall mai qq id improvements for a period of One (1) year(s) against any failure due to defective workmanship or materials, said One�T� year(s) period to begin with the date of completion and acceptance of such completed improvements described above, then this obligation shall be null and void, otherwise to remain in full force and effect, subject however to the following express provision: The Obligee, by and through its proper representative, shall give the Principal and the Surety written notice of all repairs required to fulfill the terms of this maintenance guarantee; and the said Principal and Surety shall, after receipt of any such notice, be allowed a reasonable period of Mme in which to make any such repairs. SIGNED, sealed and dated this 10th day of August 19 95 Ira M. Green nstruc ion Principal OKLAHOMA SURETY COMPANY By _ Kevin D. Allen Anomey- in -fac OKLAHOMA SURETY COMPANY Tulsa, Oklahoma T %mAn all c1lien bV these presents: That the OKLAHOMA SURETY COMPANY, a corporation of the State of Oklahoma, having its principal office in the city of Tulsa, Oklahoma, pursuant to the following By -Law, which was adopted by the Stockholders of the said Company, to -wit: Section 10, Article IV, "All bonds, policies, undertakings or other obligations of the corporation shall be executed in the corporate name of the Company by the Chairman of the Board, The President, Secretary, any Assistant Secretary, Treasurer, or any Vice President, or by such other officers as the Board of Directors may authorize. The Chairman of the Board, President, any Vice President, Secretary, any Assistant Secretary, or the Treasurer may appoint Attorneys in Fact or Agents who shall have authority to issue bonds, policies, or undertakings in the name of the Company. The corporate seal is not necessary for the validity of any bonds, policies, undertakings, or other obligations of the corporation." The Company does hereby constitute and appoint Vaughn Graham, James R. Richardson, Jack M. Robinson, Stephen M. Poleman and Kevin D. Allen, individually of Tulsa, Oklahoma. its true and lawful attorney(s) -in -fact, to execute, seal and deliver for and on its behalf as Surety, and as its act and deed, Any and all bonds and undertakings of Suretyship And the execution of such instrument(s) in pursuance of these presents, shall be as binding upon the said OKLAHOMA SURETY COMPANY, as fully and amply, to all intents and purposes, as if the same had been duly executed and acknowledged by its regularly elected officers at its principal office in Tulsa, Oklahoma. IN WITNESS WHEREOF, OKLAHOMA SURETY COMPANY has executed and attested these presents this. 8th day of November , 19 93 ATTES ASSISTANT SECRETARY VICE PRESIDENT On this 8th day of November 19 93 before me, a Notary Public of the State of Oklahoma in and for the County of Tulsa, came the individual to me personally known to be the officer described in, and who executed the preceding instrument, and he acknowledged the execution of the same, and being by me duly sworn, said that he is the therein described and authorized officer of the OKLAHOMA SURETY COMPANY aforesaid, and that the seal affixed to the preceding instrument is the corporate of said Company, and the said corporate seal and his signature as such officer were duly affixed to the said instrument by the authority and direction of the said Company, and that Article,IV, Section 10, of the By- o said Compan , ferred to in the preceding instrument, is now in force. IL`T T1vSTIMONY WHEREOF, I ave hereunto set my hand and affix my official seal at the City o Isa, the day and year first ove Vutfeg STATE OF'OktA116MAt' ss' I t q` xpires V C1)i)`iTY I, SARA ANDERSON Assistant Secretary of OKLAHOMA SURE Y COMPANY do hereby VFihe 8y' -1 aws;aild of a Resolution of the Board of Directors of this corporation, nd of a Power of Attorne} and correct;, and that both the By -Laws, the Resolution and the Power of Attor y are still in full forc e IN WITNESS WHEREOF, I have hereunto set my hand and affixed the facsimile seal of said comoratiod �`�a�.t�iSdsSaddrdJ�d! this 10th day of Public that the foregoi extracts pursuant t4ereto. are true ,1995 taw Assistant Secretary Any'correspondence in relation to this bond should be directed to: 'SAL BOND DEPT WAUSAU INSURANCE COMPANIES PO BOX 8017 70WAt WAUSAU WI 54402 -8017 1- 800 - 435 -4401 \.4TIONWIDE 6 INSURANCE GROUP Wausau Insurance Companies Bond No. 0751 -13- 020850 Performance Bond KNOW ALL MEN BY THESE PRESENTS: That ARROW CONCRETE COMPANY, _A DIVISION OF TULSA DYNASPAN. INC. (Here insert full name and address or legal title of Contractor) +� 1601 E. HOUSTON, BROKEN ARROW, OK 74012 -4407 as Principal, hereinafter called Contractor, and EMPLOYERS INSURANCE OF WAUSAU A Mutual Company, as Surety, ' hereinafter called Surety, are held and firmly bound unto KOURTIS PROPERTIES, L.L.C. P.O. BOX 419 OWASSO OK 74055 (Here insert full name aid address or legal title of owner) as Obligee, hereinafter called Owner, in the amount of TWO HUNDRED FORTY FIVE THOUSAND FIVE HUNDRED NINE AND NO /100 — — Dollars ($ 245,509.00 )� for the payment whereof Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, Contractor has by written agreement dated AUGUST 9 , 1995 , entered into a contract with Owner for STREET PAVING TO SERVE THE FAIRWAYS ADDITION TO THE CITY OF OWASSO, OKLAHOMA full name, address and description of project) in accordance with Drawings and Specifications prepared by insert full name, address and description of Architect) which contract is by reference made a part hereof, and is hereinafter referred to as the Contract. 'NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if Contractor shall promptly and faithfully perform said Contract, then this obligation shall be null and void; otherwise it shall remain in full force and effect. The Surety hereby waives notice of any alteration or extension of time made by the Owner. 'Whenever Contractor shall be, and declared by Owner to be in default under the Contract, the Owner having performed Owner's obligations thereunder, the Surety may promptly remedy the default, or shall promptly 1) Complete the Contract in accordance with its terms and conditions, or 21 Obtain a bid or bids for completing the Contract in accordance with its terms and conditions, and upon determination by Surety of the lowest responsible bidder, or, if the Owner elects, upon determination by the Owner and the Surety jointly of the lowest responsible bidder, arrange for a contract between such bidder and Owner, and make available as Work progresses (even though there should be a default or a succession of defaults under the contract or contracts of completion arranged under this paragraph) sufficient funds to pay the cost of completion less the balance of the contract price; but not exceeding, including other costs and damages for which the Surety may be liable hereunder, the amount set forth in the first paragraph hereof. The term "balance of the contract price," as used in this paragraph, shall mean the total amount payable by Owner to Contractor under the Contract and any amendments thereto, less the amount properly paid by Owner to Contractor. Any suit under this bond must be instituted before the expiration of two (2) years from the date on which final payment under the Contract 'falls due or before the expiration of one (1) year from the Date of Substantial Completion of the Project, whichever is later. No right of action shall accrue on this bond to or for the use of any person or corporation other than the Owner named herein or the heirs, executors, administrators or successors of the Owner. Signed and sealed this 9TH day of AUGUST 1 r D( e artan, bet /Witness I reas. MARY L. SANDERS, ` iLn-- { SC0033 08 -93 , 19 95 ARROW CONCRETE COMPANY, A DIVISION OF TULSA DYNASPAN. INC. Pr incipal (Seal) By 0;�&41L David G. Markle. Title President EMPLOYERS INSURANCE OF WAUSAU A Mutual Company Sur -5 By Ir-K RICHARD S. i:t4—XEY Mornc .o , 0 Z Z cc w Z rr O Q LL O tr W O tl D J Q O Z U) No. 207-127- 00150 EMPLOYERS INSURANCE OF WAUSAU A Mutual Co m p a n y POWER OF ATTORNEY KNOW ALI. MEN BY THESE PRESENTS: That the EMPLOYERS INSURANCE OF WAUSAU A Mutual Company, a corporation duly organized and existing under the laws of the State of Wisconsin, and having its principal office in the City of Wausau, County of Marathon, State of Wisconsin, has made, constituted and appointed, and does by these presents make, constitute and appoint RICHARD S. MAXEY its true and lawful attorney -in -fact, with full power and authority hereby conferred in its name, place and stead, to execute, seal, acknowledge and deliver ANY OR ALL BONDS, UNDERTAKINGS, RECOGNIZANCES OR OTHER WRITTEN OBLIGATIONS IN THE NATURE THEREOF INCLUDING CONSENTS OF SURETY AND WAIVERS TO THE CONDITIONS OF CONTRACTS. and to bind the corporation thereby as fully and to the same extent as if such bonds were signed by the President, sealed with the corporate seal of the corporation and duly attested by its secretary hereby ratifying and confirming all that the said attorney -in -fact may do in the premises. This power of attorney is granted pursuant to the following resolution adopted by the Board of Directors of said Company at a meeting duly called and held on the 18th day of May, 1973, which resolution is still in effect: "RESOLVED, that the President and any Vice President — elective or appointive — of EMPLOYERS INSURANCE OF WAUSAU A Mutual Company be, and that each of them hereby is, authorized to execute powers of attorney qualifying the attorney named in the given power of attorney to execute on behalf of EMPLOYERS INSURANCE OF WAUSAU A Mutual Company bonds, undertakings and all contracts of suretyship; and that any secretary or assistant secretary be, and that each or any of them hereby is, authorized to attest the execution of any such power of attorney, and to attach thereto the seal of EMPLOYERS INSURANCE. OF WAUSAU A Mutual Company:' "FURTHER RESOLVED, that the signatures of such officers and the seal of EMPLOYERS INSURANCE, OF WAUSAU A Mutual Company may be affixed to any such power of attorney or to any certificate relating thereto by facsimile, and :inv such power of attorney or certificate bearing such facsimile signatures and facsimile seal shall be valid and binding upon the EMPLOYERS INSURANCE OF WAUSAU A Mutual Company when so affixed and in the future with respect to any bond, undertaking or contract of suretyship to which it is attached:" IN WITNESS WHEREOF, EMPLOYERS INSURANCE. OF WAUSAU A Mutual Company has caused these presents to be signed by the vice president and attested by its assistant secretary, and its corporate seal to be hereto affixed this 1ST day of JUNE 19 95 . EMPLOYERS INSURANCE OF WAUSAU A Mutual Company l: r0aroa. rr� \SEJ° By J. Stephen Ryan Vice President Attest: 1114 _ R. J. B steman Assistant Secretary STATE OF WISCONSIN ) ) ss. COUNTY OF MARATHON ) On this 1ST day of JUNE , 19 95 , before me personally came J. Stephen Ryan , to me known, who being by me duly swom, did depose and say that he is a vice president of the EMPLOYERS INSURANCE OF WAUSAU A MutualCompany, the corporation described in and which executed the above instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal and that it was so affixed by order of the Board of Directors of said corporation and that he signed his name thereto by like order. IN WITNESS WHEREOF. I have hereunto set my hand and affixed my official seal the day and year herein first above written Patricia A. Kleman Notary Public NOTARY PUBLIC STATE OF WISCONSIN ' • `-` STATE OF WAUSAU WISCONSIN CITY OF t MY COMMISSION EXPIRES MAY 24, 1998 1 ss. COUNTY OF MARATHON 1 CERTIFICATE, I, the undersigned, assistant secretary of EMPLOYERS INSURANCE OF WAUSAU A Mutual Company, a Wisconsin corporation. do hereby certify that the foregoing and attached power of attorney. WHICH MUST CONTAIN A VALIDATING STATEMENT PRINTED IN THE MARGIN THEREOF IN RED INK, remains in full force and has not been revoked: and furthermore that the resolution of the Board of Di set forth in the power of attorney is still in force. Signed and sealed in the City of Wausau, Marathon County, State of Wisconsin, this 9TH day of AUGUST lq 95 NOTE , SEAL ; R. J. Besteman THE Assistant Secretary a* ,ny Correspondence in relation to this Mond ;hi d be directed to: ,,3ond Department Wausau insurance Companies 0. Sox EC17 V susau. Wisconsin 54402 -8017 - 800 - 826 -1661 STATUTORY BOND BOND NO. 0751 -13- 020850 ' KNOW ALL MEN BY THESE PRESENTS, that we, ARROW CONCRETE COMPANY, A DIVISION OF TULSA DYNASPAN, INC. , as Principal, and EMPLOYERS INSURANCE OF WAUSAU A MUTUAL COMPANY , a corporation organized under the laws ' of the State of WISCONSIN , and authorized to transact business in the State of Oklahoma, as Surety, are held and firmly bound unto the State of Oklahoma, in the penal sum of TWO HUNDRED FORTY FIVE THOUSAND FIVE HUNDRED NINE AND NO 1100 dollars ($ 245,509.00 1 lawful money of the United States, for the a ent of P ym which sum well and truly ' to be made, we bind ourselves, our successors and assigns, jointly and severally, firmly by these presents. Signed and sealed and delivered this ' 9TH day of AUGUST , 19 95 in triplicate counterparts. THE CONDITION OF THE FOREGOING OBLIGATION IS SUCH THAT WHEREAS, the said ARROW CONCRETE COMPANY, A DIVISION OF TULSA DYNASPAN, INC. has on ' this 9TH day of AUGUST ) 19 95 , entered into a written contract with the KOURTIS PROPERTIES L.L.C. , State of Oklahoma, for STREET PAVING TO SERVE THE FAIRWAYS ADDITION TO THE CITY OF OWASSO, OKLAHOMA according to the plans and specifications attached to said contract, which includes the furnishing of all necessary tools, equipment, material and labor, in accordance with the plans and specifications contained in said contract and made a part thereof, which contract, plans, and specifications, are by reference thereto made a part of this bond. And the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to the work to be performed thereunder or the specifications accompanying the same shall in any wise affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the work or to the specifications. NOW, THEREFORE, if said ARROW CONCRETE COMPANY A DIVISION OF TULSA DYNASPAN, INC. shall pay all indebtedness incurred by the Contractor, or his subcontractors who perform work, in the performance of such contract, for labor and materials and repairs to and parts for equipment used and consumed in the performance of said contract, then this obligation shall become null and void; otherwise to be in full force and effect. ROW NCRETE COMPANY, I ON 0 TULSA DYNASPAN, INC. By. G Markle, Pres. tMPL RS INSURANCE OF WAUSAU A MUTUAL COMPANY Surety Company B,�-- �'. -1� 'C By: RICHARD S. MAXEY, Attorney in act (Accompany this Bond with Attorney -in- Fact's Authority from Company) (One copy to be filed with the Clerk of the District Court)' F-11 No. 207-127- 0 015 2 EMPLOYERS INSURANCE OF WAUS/kU A Mutual Company POWER OF ATTORNEY KNOW AIL MEN BY THESE PRESENTS: That the EMPLOYERS INSURANCE OF WAUSAU A Mutual Company, a corporation duly organized and existing under the laws of the State of Wisconsin, and having its principal office in the City of Wausau, County of Marathon, State of Wisconsin, has made, constituted and appointed, and does by these presents make, constitute and appoint RICHARD S. MAXEY its true and lawful attorney -in -fact, with full power and authority hereby conferred in its name, place and stead, to execute, seal• acknowledge and deliver ANY OR ALL BONDS, UNDERTAKINGS, RECOGNIZANCES OR OTHER WRITTEN OBLIGATIONS IN THE NATURE THEREOF INCLUDING CONSENTS OF SURETY AND WAIVERS TO THE CONDITIONS OF CONTRACTS. and to hind the corporation thereby as fully and to the same extent as if such bonds were signed by the President, sealed with the corporate seal of the corporation and duly attested by its secretary hereby ratifying and confirming all that the said attorney-in -fact may do in the premises. This power of attorney is granted pursuant to the following resolution adopted by the Board of Directors of said Company at a meeting duly called and held on the 18th day of May, 197:3, which resolution is still in effect: -RESOLVED, that the President and any Vice President — elective or appointive — of EMPLOYERS INSURANCE OF WAUSAU A Mutual Company be, and that each of them hereby is, authorized to execute powers of attorney qualifying the attorney named in the given power of attorney to execute on behalf of EMPLOYERS INSURANCE. OF WAUSAU A Mutual Company bonds• undertakings and all contracts of suretyship; and that any secretary or assistant secretary be, and that each or any of them hereby is, authorized to attest the execution of any such power of attorney, and to attach thereto the seal of EMPLOYERS INSURANCE. OF WAUSAU A Mutual Company" -FU RTHER RESOLVED. that the signatures of such officers and the seal of EMPLOYERS INSURANCE, OF WAUSAU A Mutual Company may be affixed to any such power of attorney or to any certificate relating thereto by facsimile, and :inv such power of attorney or certificate bearing such facsimile signatures and facsimile seal shall be valid and binding upon the EMPLOYERS INSURANCE OF WAUSAU A Mutual Company when so affixed and in the future with respect to anv bond• undertaking or contract of suretyship to which it is attached" I WiTNESS WHEREOF. EMPLOYERS INSURANCE. OF WAUSAU A Mutual Company has caused these presents to be signed by the vice president and attested by its assistant secretary, and its corporate seal to be hereto affixed this 1ST day of JUNE 19 95 . �,:• � EMPLOYERS INSURANCE OF WAUSAU A Mutual Company is �Q?� ffr C, SEAL;;+ _ B G J. Stephen Ryan Vice President Attest: _ R. J. El steman Assistant Secretary STATE OF WISCONSIN ) ) ss. COUNTY OF MARATHON ) On this 1ST day of JUNE , 199_, before me personally came J. Stephen Ryan tome known, who being by me duly sworn, did depose and say that he is a vice president of the EMPLOYERS INSURANCE OF WAUSAU A MutualCompany, the corporation described in and which executed the above instrument; that he knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal and that it was so affixed by order of the Board of Directors of said corporation and that he signed his name thereto by like order. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year herein first above written Patricia A. Kleman Notary Public NOTARY PUBLIC STATE; OF WISCONSiN i STATE OF WISCONSIN ('iTY OF WAUSAl1 MY t ss. COMMISSION EXPIRES MAY 24, 1998 COUNTY OF MARATHON t CERTIFICATE I, the undersigned, assistant secretary of EMPLOYERS INSURANCE OF WAUSAU A Mutual Company, a Wisconsin corporation. do herebv certify that the foregoing and attached power of attorney. WHICH MUST CONTAIN A VALIDATING STATEMENT PRINTED iN THE MARGIN THEREOF IN RED INK, remains in full force and has nut heen revoked: and furthermore that the resolution of the Board of Directors set forth in the power ofattornev is still in force. Signed and sealed in the City of Wausau. Marathon County. State of Wisconsin, this 9TH day of AUGUST lq 95 =,SEAL � L r R. J. Besteman NOTE:: IF' )'OU HAVE ANY QUESTiONS REGARDING THE VALIDITY OR WORDING A1-F(1PN11 -'v CAI i 'r`r�i f L'ULL' -1- .,, Assistant Secretary MEMORANDUM TO: FROM: SUBJECT: DATE: BACKGROUND: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO TIMOTHY ROONEY COMMUNITY DEVELOPMENT DIRECTOR REZONING REQUEST OZ -95 -05 KAISER- FRANCIS OIL COMPANY August 8, 1995 At the July 5, 1995 City Council meeting, the applicants requested that action regarding rezoning case OZ -95 -05 be tabled until the August 15, 1995 regular meeting. Staff received notification this week from the applicants requesting this item be postponed until the September 19, 1995 regular meeting in order to allow for additional time to review their proposal. Letters were sent to three citizens who had become active throughout the Kaiser - Francis rezoning request, informing them of the applicants request. A copy of those letters is attached for your information and review. ' Staff has no objections to the request. RECOMMENDATION: Staff recommends the Council to reschedule the Kaiser - Francis rezoning request (OZ- 95 -05) to the September 19, 1995 regular meeting. ATTACHMENTS 1. Letters sent to citizens City of Owasso 207 South Cedar PO Box 180 Owasso, OK 74055 August 9, 1995 Ms. Sue Higbee -Olsen 13140 E. 80th Street North Owasso, OK 74055 RE: Kaiser - Francis Rezoning Dear Ms. Olsen, jI y !I (918) 272 -2251 FAX (918) 272 -4999 The City of Owasso has received notification from the Kaiser - Francis Oil Company that they wish to postpone any action regarding their rezoning request until the second City Council meeting in September - September 19th. The rezoning item is still required to be placed on the August 15, 1995 agenda in order to have the item postponed until the September 19th meeting. Staff's report to the council on this item will be brief, simply stating that the applicants have requested the item be continued until the September 19, 1995 meeting and staff has no objections to their request. If you have any questions, or if I can be of additional assistance to you, please feel free to contact me at 272 -2251. Sincerely, Timothy D. Ro ey Community Development Direct cc: file ■ 1 City of Owasso ' 207 South Cedar """°� (918) 272 -2251 PO Box 180 FAX (918) 272 -4999 Owasso, OK 74055 August 9, 1995 ,�,F,�, ' Ms. Deborah Smith 13152 E. 80th Street North Owasso, OK 74055 ' RE: Kaiser - Francis Rezoning Dear Ms. Smith, The City of Owasso has received notification from the Kaiser - Francis Oil Company that they wish to postpone any action regarding their rezoning request until the second City Council meeting in September - September 19th. ' The rezoning item is still required to be placed on the August 15, 1995 agenda in order to have the item postponed until the September 19th meeting. Staffs report to the council on this item will be brief, ,simply stating that the applicants have requested the item be continued until the September 19, 1995 meeting and staff has no objections to their request. ' If you have any questions, or if I can be of additional assistance to you, please feel free to contact me at 272 -2251. ' Sincerely, ' Timothy D. Ro n y Community Development Director r Icc: file 1 City of Owasso 207 South Cedar PO Box 180 Owasso, OK 74055 August 9, 1995 Mr. Mark Waller 12905 E. 80th Court North Owasso, OK 74055 RE: Kaiser - Francis Rezoning Dear Mr. Waller, -7 L (918) 272 -2251 ' FAX (918) 272 -4999 The City of Owasso has received notification from the Kaiser - Francis Oil Company that they wish to postpone any action regarding their rezoning request until the second City Council meeting in September - September 19th. The rezoning item is still required to be placed on the August 15, 1995 agenda in order to have the item postponed until the September 19th meeting. Staff's report to the council on this item will be brief, simply stating that the applicants have requested the item be continued until the September 19, 1995 meeting and staff has no objections to their request. If you have any questions, or if I can be of additional assistance to you, please feel free to contact me at 272 -2251. Sincerely, Timothy D. Roo y Community Development Director cc: file r-, �J MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: EASEMENT CLOSING REQUEST - LEE ROLLINS DATE: August 9, 1995 BACKGROUND: ' The e C ty of Owasso has received a request for the closing of a portion of a utility easement described as the easterly one foot of the western most 17.5 foot utility easement located on Lot 1, Block 1, Ram Plaza. The subject property is currently within the development process for a mixed use commercial /office structure, however no utilities are located within that portion of the utility easement that the applicant is seeking to be closed. A subject map has been enclosed for your information and review. 1 The site plan originally reviewed by staff showed that the building would be located immediately adjacent but outside of the 17.5' utility easement, thus requiring a stemwall survey. Currently, the City of Owasso requires stemwall surveys whenever a proposed structure will be located within 6 feet of a utility easement. The initial stemwall survey indicated that there was no conflict, however when the applicant received the bank survey it reflected an encroachment of .2 feet. Requests for input from the Technical Advisory Committee were sent via facsimile, and no objections to the closing request were received by staff. A copy of all correspondence received from the TAC members is attached for your information and review. Please be advised that there are no utilities located within this portion of the easement and the structure would still meet the required side yard setback requirements of the PUD. Staff has no objections to the utility easement closing request and the Owasso Planning Commission unanimously approved the request at their August 8, 1995 regular meeting. If the Council approves the easement closing request, an ordinance would be presented to the Council at the September 4, 1995 regular meeting. RECOMMENDATION: Staff recommends approval of the easement closing request, thus closing the eastern most l' of the westerly 17.5' utility easement on Lot 1, Block 1, Ram Plaza. ATTACHMENTS: 1. Copy of the survey showing the encroachment of .2 feet. 2. Copy of Ram Plaza plat. 3. Copy of request letter from Lee Rollins. 4. Copy of TAC correspondence. -- JUL -05 -95 NED 07:39 AM ASSOCIATED +SURVEYORS 910+622+5840 r -dam or no REGISTERED �LAND SURVEYOR' S MORTGAGE INSPTION CERTIFICATE LEUEND VIE - VTILTYY CAIEJIENT of, D/E - IFJt IDING LIME , 0 1!. 89 °55� 26' �. lQ5.C701 �Ec. _ OELEC -1 EASENLNT F CO•IC, - COIIU+E TE yC r=ouuD COJFRID � CETITEIEINE I z � Roo,2 FORM t SURVEY N (a M. ARE TO IMME� FaRM LI"E: ONLY %99 r 1i1 r h T 00 -3 � 0 50A Z �— oULp /AVG ~— — 1-1N4 ' 130AHUTUAL ACC455 ESKr vi 115 U�E 3/a °NUJ 5. 89° 55' 26 °W 125.00'a +P o � Ep.BT _ 8G�n 5T RE: F-7- WORTH FOR: VIHS'T mw OF ONASSO NOTE: IIIE FORM EHCxOACaFS OM THE WEST 17 -5 U/E BY N.O: 6175 0 -2'. IX: 95-139 PG: 17 INVOICE N0. 13737 I OWNER". _ .. •.- --. - -- PROPERTY ADDRESS:------- _ -- -'- '--•• --° DESCRIPTION: LOT ONE (1)N BLOCK ORE (1). BAN PLAZA, AN ADDITION TO THE CITY OF OWASSO. TULSA COUNTY, STATE OF MAMMA. MORTGAGE INSPECTION CERTIFICATE: 1, MOGER i. RAGSDILE. A REGISTERED LAM SUNEYCR IN THE STATE OF OvIA O , NENEBY CERT[FY TI[AT THI■ Nry1TON1E 1N$P[OYION CERTIFICATE IS P(IEPAAEO FDA! 10 rlWS7 RAW OF OWASSO AAO TINT THIS IS NOT A LNO OR DOVNDARY SLNNEY PUT, AIq TNT TE NOT TO Bf MLIE-0 IRON FOR THE ESTABLESMENT Of FENCE, BALDING ON OT1iA FUTIRf MPAOYENEIR 1 IFEi. FENfxE, IF Vic", ARE FOR AFFFAENCE ONLY. ACTUAL LOCAI IDNF IIE°JINE A BCV•E.u— AJw". NO EFFORT HAT OCEN T[ATN° TO SEMIOT THE NECO[tlS OF THE CX.TY � cLo* 00 OrHEA RECORD OFF ICE. ANY Fi1SENENT OA RIQtTS OF MY SHONE OR NOTED IS FEN SOBOIYISIOH PLAT OR AS SPECIFICALLY MOVI[XA BY M LEYDEN TO tHE N[N:R- SIONEP. 1 FUNTHEN OERTIC THAT THE INPAQVEIENTfi ON THE ABOVE OEScRT6TO PARCEL OF LAM, ON THIS GATE, ET T UTILITY CONIIECTIONL AND FENCES, ARE ENTIRELY NI THIN THE PARCEL, U(CEO* AS frA1Nr, THAT 71rERE AAE ND E'ACTW�pYENTS IRON THE DESCRIBED PAENISE5 BY INPROVENENTS ON ANY AWOENING P;.,TELEE, F.CEIT AS KNDtC TED, _O YHAT Ti.EIIE It RIO AKAAENT Ev /0ENL7E oN {ION (E AM FASE•EN1 C11055[M[ OA nIPOCn1MG AxY FART OF SAID IARCEL, E[CFJT �ESSIO A�I%�T •A'' i WITNESS MY HAND AND SEAL THIS 3rd_ DAY OF JULY— T995. tioQO•,..•• •�.i ASSOCIATED SURVEYORS 'w RODGER G. •: �_ =>-• R4GSDAff -� & ENGINEERS LS. 436 ;MCA 2015 SOUTH RAIN EA6T RXE �`•� �� -{�',. --. ol TInSA OR 71T2v / / / /! / {/ v ��•��• a� fRODGER G. RAGSOALE, R.P.L. DATE FILED AUG, 26, 1993 PLAT NO. UNPLATTED RAM PLAZA 4945 PUD NO. 11 r.lwas n AN ADDITION TO 7HE C17Y OF OWASSO, TULSA COUNTY, STATE OF OKLAHOMA A PLANNED UNIT DEVELOPMENT IN THE SOUTHEAST OUARTER 708.34' OF SEC77ON 20, TOWNSHIP 21 NORTH, RANGE 14 EAST M w 5 y VEMOP E?4Wk 0 50 100 150 b' $ 7J6. 19' Sv mm lAf[.[Nr NFAM SU WYM COWPAW BM.RE1[rY LLr 0CA96S L HIM P.& Or- JIM CAST 551H P[ACC 570 J.1[aNS BI% COASCCW L1CAIFLR _ - '_r•y�; J1R.Sl OK 71116 CTAR[3A'wG OrtAIrCYp 74107 C -101. 055 AVRIN I171H (914) w -0976 (9/C) J41 -5737 OWAS= 00r. 740M LIST AH9KC. (9/e� vt -7531 ^ LOCA77ON MAP �APSGEIf/61N6Z_ �-3J99 PC.EI6JJ�_ vt EA,x RE(OC17KMl d \ LIST MIN SJRE17 ACWM LNA- - OWTS Or AO ACCM A= ACCESS u/E N[/Ir E4Sf1/ENr [...11i1a\i3 ® LVIISIL ACC'fTS' F.lSE1r'EM Y 7'o'SSy b rW IL O/gra Ii a. of Me f. W =6. be \� 2 M.L /9 acsmn� b1/Naw.a Fay. +b a rt6nYn M 1 �/ec�u9amryiaA n'fail:ccM�111. 11u Inch t ` M.'accc'u rAc �n�/at/ �7.SD re1,..rt�n`la�b iY87 w k pp11M w 19_(L are m. ACCESS EASEMUff 20 T 2J rs: as 63oK or w k mre 4 a p,. n am 93 m�b/w�wxp..:.11ameoM�n;:a / iN Q ^ I /r�oa 1 E n 0_C aaa oaid a:m waa r 1 /eo. 4 DUE F11ST / ay 2.- 30.00' IlP a or--= 4�� R- 14-E I� J a UNPLATTED OUE E4sr r J4.r 708.34' b' $ 7J6. 19' Sv mm lAf[.[Nr 17.5• CASELENr 772. 11' BK3J99 _ 700.00• MI. PH ^ — — �Calno� �APSGEIf/61N6Z_ �-3J99 PC.EI6JJ�_ RE(OC17KMl d \ BA:JJ99 PG 1611 3_ OO O ACCESS EASEMUff Q ^ I 6X.JJ99 --104 1 n DUE F11ST 30.00' IlP a ~ I 1 h 2 b 0 h 2 3 I h Lo C) xiar urr• 75' "&NG L^f Lo 100.00' Z O 766.19' 777.00' M 6755'76 E r�ru• — — — — — — ..n O h a20.00' n iw EAST 867H PLACE NORTH a DUE WEST .....- ! TIT "`•` e N 675s76" E gun• 6:>— 741Q7�17.5' (//C L BKSIIkW A 77A /6— — 700.00' 2 O 41 In 0 : ��• B[Ix.%'C lati£ .. —iiu• hI �A c 6 oo h O Z 743.00' N 675576E 17500' 170.00' 2 m 8 2 I 4 g 3 8 50' B D&V q L-c \� - - - -- — L - -- aa•9�. ;; 17100, IWAI' -�77J. L17- I.I.JI' o b 609. 11' tz `f I �J EAST 8611H STREET NORTH 717.97' SOU'" ur °` sEcrC x R�r..1r cv rwr ro 6e CF IrD 9Y R S P[AI S 89'5525' W s( cCR,vCA SCC .b, THE PLAT BOOK OF TULSA COUNTY - COPYRIGHT 1997- ROY NIALERMFF_ ciTV I� J a 1 1 July 7, 1995 Timothy Rooney Community Development Director City of Owasso PO Box 180 Owasso, OK 74055 RE: Utility Easement Closing Dear Mr. Rooney, Please place on the agenda of the next Planning Commission meeting the following request for consideration and action: The closing of the eastern most 1 foot of the western 17.5' utility easement contained within Lot 1, Block 1, Ram Plaza, an addition to the City of Owasso, Tulsa County, State of Oklahoma. The structure constructed on this lot is encroaching approximately 2 inches into this easement. No utilities are located within this portion of the utility easement and all property development standards are currently, and would continue to be, in compliance with the City of Owasso. If you have any questions, or if I can be of further assistance to you, please feel free to contact me at 745 -0326. Respectfully Lee Rollins ' Lee Rollins Construction CC: file 1 0 Southwestern Bell Telephone July 26, 1995 Timothy Rooney Community Development Director City of Owasso P.O. Box 180 Owasso, Oklahoma 74055 RE: Utility Easement Closing Ram Plaza Southwestern Bell Telephone Company does not object to the vacation of the eastern most 1 foot of the western 17.5' utility easement contained within Lot 1, Block 1, Ram Plaza, an addition to the City of Owasso, Tulsa County, State of Oklahoma. Questions may be directed to Phil Sewell on (918) 596 -6171. Area Manager Engineering - Des' in Tulsa Customer Services PSS:lb OKLAHOXA NATURAL GAS COMPANY P_O. BOX 871 TULSA, OK 74102 7-e7-05 %„o�hy looney . ,box / ea Owasso , o,C -74055 /'rr`. K000H7 We have objection to G�Srr�ol Thy CASTPr✓J n1DCf/ L' MDT wCS,,,, /7. S y E Gvr rh •• As requested 7,4 ow, Page A/ 4)'lr< 5 WE Sincerely, �a►.aal1 ,� . S-�al ouP 83 ! -8z�g Foe July 28, 1995 Timothy Rooney Community Development Director City of Owasso PO Box 180 Owasso, OK 74055 RE: Utility Easement Closure/ Ram Plaza "I�i9 Public Senice Company of Oklahoma Public Service Company of Oklahoma should have no objections to the proposed closure of that certain portion of easement, described as being the Eastern -most one (1) foot of the western 17.5' wide utility easement contained within Lot One (1), Block One (1) of RAM PLAZA Addition, as contemplated in your memorandum of July 25, 1995. It is understood that this action has been requested by Lee Rollins Construction Company ox 2M and is necessary to clear encumbrances due to encroachment of a commercial building upon oKutomwi the portion of easement set forth. V -2M PSO would stipulate, as part of its concurrence in this matter, that the easement closure be limited, as practically as possible, to the approximate area of encroachment. This would result in closure of only the Easterly one (1) foot of the westerly 17.5 feet of the Southerly 64.5 feet of the Northerly 82 feet of said Lot 1, Block 1. No PSO electrical facilities exist within that portion of easement sought for closure. Should further information be required, or should questions arise concerning this matter, Please contact PSO through Mr. Robert Pierce, whose office telephone number is (918) 599- 2257. Sincerely, Robert B. Wallace Manager, Distribution Engineering Services MEMORANDUM TO: RODNEY J. RAY FROM: LONNIE R. HARDIN SUBJECT: PRECISION COMPONENTS CDBG GRANT 1 DATE: August 9,1995 ' BACKGROUND The City of Owasso applied to the Oklahoma Department of Commerce for Community Development Block Grant funds for the purpose of building an employee parking lot on the land adjacent to Precision Components. Precision Components has rapidly expanded beyond the initial 50 jobs, has added additional shifts and proven to be a true asset to the community. The increase in the number of employees has 'created a parking problem for employee vehicles. This situation has been alleviated for the short term by allowing automobile parking on the grass across the street to the South of the building. However, this solution is temporary only, and has obvious drawbacks as winter weather approaches ' and employee levels increase further. The City was notified by the Oklahoma Department of Commerce on July 26th that the request for 'an infrastructure grant in the amount of $ 71,239 has been approved, and allocated for 90 days. This grant is set forth as $ 55,318 for parking and drainage improvements, $ 7,302 for engineering and professional fees, $ 3,619 for administration of the project and $ 5,000 as a construction contingency. In order to proceed further with the project, the City must formally accept the grant. YOU SHOULD NOTE THAT ACCEPTANCE OF THE GRANT DOES NOT RELEASE FUNDS, AUTHORIZE EXPENDITURE OF FUNDS OR OBLIGATE THE CITY TO FINANCIAL EXPENDITURE. The acceptance of the grant is the next procedural step in procuring funds and proceeding with the project. Funds will be released once contract conditions are certified, environmental review is complete and other procedural requirements are met. The acceptance of the grant does not act to bind the City in any way to complete the project or expend any funds. We anticipate that this project will be completed with the CDBG funds. There is no requirement for any municipal matching funds, and we do not contemplate the expenditure of municipal monies in this project. ti The project as proposed will resolve the long term parking needs for Precision Components, and has adequate drainage and lighting. RECOMMENDATION: Staff recommends that the Mayor be authorized to accept the CDBG grant for the Precision Components parking area. ATTACHMENTS: CDBG Approval letter Grant terms and instructions FRANK KEATING GOVERNOR i i July 26, 1995 Mr. Charles L. Burris, Mayor City of Owasso 207 South Cedar Owasso, Oklahoma 74055 Dear Mr. Burris: € - 1� �; { t AUG 03 1999 CONNIE IRBY INTERIM EXECUTIVE DIRECTOR The Oklahoma Department of Commerce (ODOC) has completed a review and analysis of the city's Community Development Block Grant - Economic Development Infrastructure Financing (CDBG -EDIF) request for an infrastructure grant to assist with the expansion of the Precision Components Company. ODOC is pleased to inform you that the project has been approved for funding. The award provides funding in the total amou 71 239 to provide parking —and -- drai�age imprents in support of the expansion of t e recision Components Company. The specific terms and conditions of the grant are attached. Please indicate your acceptance of the grant offer by returning a signed copy of the grant ' terms and conditions as soon as possible. We look forward to working with you in the coming months. If you have any questions, ' or if we may be of further assistance to you, please contact Donald R. Hackler, Jr., of this office at (405) 841 -9359. ' Sincerely, Connie Irby Interim Executive Director Enclosures cc: Tommy Caudill, President, Precision Components Company John Smaligo, Oklahoma House of Representatives Grover Campbell, Oklahoma State Senate Don Nickles, United States Senate Jim Inhofe, United States Senate Steve Largent, United States House of Representatives Andy Armstrong, Indian Nations Council of Governments 1 OKLAHOMA DEPARTMENT OF COMMERCE 6601 Broadway / P 0 Bo, 26980 - Oklahoma City, Oklahoma 73126 -0980 CITY OF OWASSO/PRECISION COMPONENTS COMPANY GRANT TERMS AND CONDITIONS/INSTRUCTIONS JULY 26, 1995 Grant terms and conditions: An infrastructure grant in the amount of $71,239 to the city has been approved, allocated, and reserved for the project for 90 days, contingent upon the leverage contribution from the Precision Components Company in the amount of $1,224,850. $55,318 of the request will be used for the construction of parking and drainage improvements; $5,000 of the request will be used for construction contingency costs; $7,302 of the request will be used for professional fees for the construction of the listed improvements, to support the , expansion of the work force of the Precision Components Company; and $3,619 of the request will be used for administration of the project. The commitment is also contingent upon the company and the city completing the release of funds requirements for the project. Special provisions of the contract, besides the regular release of funds requirements, will include the following: 1. The city of Owasso shall develop and execute a resolution to track future beneficiaries of the CDBG -EDIF funded infrastructure improvements. Said resolution should include not only the Precision Component Company but any other entity benefiting from the CDBG -EDIF funded infrastructure improvements for a period of time starting with the date the State awards the CDBG -EDIF funds to the city of Owasso and ending one year after the physical completion of the public improvements. A copy of the draft resolution shall be delivered to the Oklahoma Department of Commerce (ODOC) for review and approval, before the resolution is adopted by the city of Owasso. 2. The city of Owasso shall certify to ODOC, that the execution of a construction contract for the CDBG -EDIF financed activities of the project may not take place before the release of funds date. The city shall also certify to ODOC, that it will not start construction of the CDBG -EDIF portion with other funds and then reimburse those funds when the CDBG -EDIF assistance begins. 3. The city of Owasso shall acquire all applicable easements, both temporary and permanent, from all private properties where the infrastructure improvements shall be located. The city shall provide to ODOC information related to those easements necessary to the project and evidence of acquisitions to be completed and/or a statement indicating that there are no easements needed to be acquired as a result of property activity being located within public right of way. 4. A copy of the final executed amendment to lease/purchase agreement between the Owasso Economic Development Authority and Precision Machine and Manufacturing Company and all attachments, exhibits, and addendum's. This amendment shall specifically separate the portion of property which will be used to construct the CDBG -EDIF improvements from the 1 I existing lease property description, thus eliminating the possibility that the company could directly benefit from acquisition of the proposed improvements. 5. The city shall certify that if the facility is vacated by Precision Components and leased or ' subleased to another entity, that entity will provide job tracking information to the city for one year after original project closeout. ' Instructions: Please obtain copies of ODOC Policies on removing contract conditions, procedures for ' procurement, and environmental review requirements from Ron Stewart, Director of Operations at (405) 843 -9770, extension 328. Please carefully review the policies before any project activities are initiated. ' Please understand that acceptance of the grant does not constitute your authority to expend funds or make any commitments of funds relative to the project until removal of the contract ' conditions. A meeting with a representative of the county and company must take place to discuss the requirements of the program, as well as the specific terms and provisions of the contract. Please contact us to schedule a meeting to consider these issues as soon as the grant ' offer is accepted. Before we can proceed further with the development of the contract, we must first receive the enclosed "Community Development Block Grant Performance and Expenditures Projections" (PEP) form. The PEP for has instructions printed on the back of each form. Please review the instructions carefully and submit the completed form along with the return of this acceptance/declination letter. [ ] Accept [ ] Decline ' Mayor, City of Owasso 1 Date: Attachment: Release of Funds Checklist Performance and Expenditures Projections (PEP) Form PLANNING UNIT RELEASE OF FUNDS CHECKLIST FOR INFRASTRUCTURE PROJECTS Grantee: City of Owasso Company: Precision Components Company Type of Project: [X] Infrastructure Grant [ ] Infrastructure Grant/Loan Notice to Program Operations: Approval Date: Notice of Release of Pre - Disbursement Requirements: Approver's Initials: The following agenda outlines the documentation necessary before funds may be released on a CDBG -EDIF project. Where "ODOC Form Required" is indicated, no substitutions will be allowed Following each description, the varty responsible for nrovidina the item of documentation is indicated in [brackets]. Date REQUIREMENT Date Received by Approved ODOC b ODOC A. Authority-to-Act Disclosures 1. State Certificate of Incorporation. If the Company is incorporated in another state, 1. 2/17/95 the Certificate of Incorporation from that state AND the Certificate of Authority 2/17/95 from the State of Oklahoma, authorizing the Company to do business in Oklahoma, will be required. recision Components Company] 2. Copy of the Company's Articles of Incorporation or By -Laws. Photocopies of the 2. 2/17/95 instrument filed with the Secretary of State on the incorporation of the business. 2/17/95 recision Components Company] 3. Certificate of Good Standing from the State of Oklahoma, showing payment of 3. franchise taxes. If the Company is incorporated in another state, the Certificate from that state AND the Certificate from the State of Oklahoma, will be required. recision Components Company] 4. a. Certificate of Approval and Minutes of the Meeting from City of Owasso. This is 4. a two -part document. The first part is a certified copy of the resolution(s) of approval and acceptance of the CDBG -EDIF grant by the City of Owasso, bearing Resolution Resolution the signature of the Mayor and attested to by the City Clerk. [City of Owasso] b. The second part is a certified copy of the minutes of the meeting showing the vote of approval of the CDBG -EDIF grant by the City of Owasso, bearing the Minutes Minutes signature of the Mayor and attested to by the City Clerk. [City of Owasso 5. a. Contract between ODOC and the City of Owasso (Grantee). This is the master 5. document that outlines the terms and conditions of the CDBG award. This Contract document, prepared by ODOC, incorporates all administrative responsibilities of the local unit of government. Upon receipt of the blank contract, the City of Owasso should review the document for consistency, seek approval and resolution by the governing body to execute the contract, and return the executed document to ODOC. [City of Owasso] PEP Form b. A performance and expenditures projections (PEP) form is required for contract preparation. [City of Owasso 6. Letter of Acceptance from the sponsoring unit of government, signed by the senior 6. elected official. This requirement consists of the acceptance and return of a photocopy of the CDBG award letter after approval and resolution by the governing body of the local unit of government. [City of Owasso B. Program Requirement Disclosures 7. List of all registrations, licenses, consents, filings, and zoning approvals required of 7. the Company to legally operate the business. recision Components Com an Page 1 Ji F1 ft M W l 8. Federal Procurement Procedures Certification. The City of Owasso shall submit a 8. certification that it will comply with all state and federal procurement requirements for professional service contracts for administration services, architectural/engineering and public construction contracts (if applicable). If these costs were expended prior to compliance with Federal procurement procedures, CDBG -EDIF funds may not be used to reimburse those costs. [City of Owasso 9. Certification Environmental Review. The City of Owasso completes an 9. environmental review for each contract activity (see Environmental Policy #403 in the Contractors Implementation Manual). [City of Owasso 10. Certification of Job Creation. The business principal(s) certify their intent to create 10. the specified number of new jobs as a result of the CDBG grant; 51% of and all jobs created (if specified number of jobs is exceeded) going to low /moderate income persons. This is in addition to the grant agreement covenants and programmatic requirements relating to jobs, i.e., Job Placement Plan, Income Certifications, Quarterly Job Status Reports, referred to under the Program Requirements section of this agenda. recision Components Company] 11. Adverse Change Certificate (ODOC Form Required). The company is to provide 11. written certification that there have been no unresolved litigation(s) or unremedied adverse change(s) in the financial, operational, or other condition of the company since the date of the application. recision Components Company] If the CDBG grant/loan is to be used for construction or rehabilitation, the following are also required: 12. Preliminary Cost Estimate. A photocopy of the preliminary architect or engineering 12. 2/17/95 cost estimate on the construction or rehabilitation proposed with the project. The 2/17/95 cost estimates must take into consideration the payment of Davis -Bacon Prevailing Wage rates on the labor used in the construction process. The cost estimate should be dated no more than six 6 months from submittal. [City of Owasso 13. Certification of Davis -Bacon Compliance. If activities involve construction contracts 13. in excess of $2,000 or supply and installation contracts for equipment which exceeds 13% of the cost of the equipment, City of Owasso must include a statement certification that the U.S. Department of Labor current wage determination will be included in the contract and that all federal labor standards shall be complied with. [City of Owasso 14. 14. Placement Plan (Form 4:10) required. [City of Owasso] 15. Evidence of Liability Insurance and Bonding. The City of Owasso must submit 15. evidence of liability insurance and bonding for individuals responsible for direct contact with State and Federal funds prior to release of funds. [City of Owasso 16. Anti - Displacement Plan. The City of Owasso must adopt and submit an Anti- 16. Displacement Plan. [City of Owasso 17. Verification of the other sources of funds (leverage). Evidence that the other sources 17. of funds claimed as leverage are completed and in -place must be provided. This may require any or all of the following: (1) copies of promissory notes and loan histories; (2) copies of security agreements; (3) copies of loan agreements; (4) copies of guaranty agreements; (5) copies of loan histories; (6) copies of bank statements; (7) copies of canceled checks; or (8) other documentation that the circumstances may require. other sources for the project are: 1. Precision Components Company $1,224,850 Page 2 P3gc 3 Special Conditions. The City of Owasso shall submit to ODOC/DCAD evidence of 18. satisfying any special conditions that are specified in Section III of the ODOC/DCAD contract: [City of Owasso] 1. The city of Owasso shall develop and execute a resolution to track future beneficiaries of the CDBG -EDIF funded infrastructure improvements. Said resolution should include not only the Precision Component Company but any other entity benefiting from the CDBG -EDIF funded infrastructure improvements for a period of time starting with the date the State awards the CDBG -EDIF funds to the city of Owasso and ending one year after the physical completion of the public improvements. A copy of the draft resolution shall be delivered to the Oklahoma Department of Commerce (ODOC) for review and approval, before the resolution is adopted by the city of Owasso. 2. The city of Owasso shall certify to ODOC, that the execution of a construction contract for the CDBG -EDIF financed activities of the project may not take place before the release of funds date. The city shall also certify to ODOC, that it will not start construction of the CDBG -EDIF portion with other funds and then reimburse those funds when the CDBG -EDIF assistance begins. 3. The city of Owasso shall acquire all applicable easements, both temporary and permanent, from all private properties where the infrastructure improvements shall be located. The city shall provide to ODOC information related to those easements necessary to the project and evidence of acquisitions to be completed and/or a statement indicating that there are no easements needed to be acquired as a result of property activity being located within public right of way. 4. A copy of the final executed amendment to lease/purchase agreement between the Owasso Economic Development Authority and Precision Machine and Manufacturing Company and all attachments, exhibits, and addendum's. This amendment shall specifically separate the portion of property which will be used to construct the CDBG -EDIF improvements from the existing lease property description, thus eliminating the possibility that the company could directly benefit from acquisition of the proposed improvements. 5. The city shall certify that if the facility is vacated by Precision Components and leased or subleased to another entity, that entity will provide job tracking information to the city for one year after original project closeout. 19. Contract Implementation Meeting. The City of Owasso/Precision Components 19. Company must have an individual attend an ODOC/DCAD Contract Implementation Meeting. recision Components Company and City of Owasso 20. Citizen Participation Plan. The City of Owasso shall execute a Citizen Participation 20. 2/17/95 1 Plan and submit such to ODOC/DCAD. [City of Owasso] 2/17/95 Additional Comments and Requirements: Depending upon the numerous federal requirements which are effected by factors unique to each project, the Operations Department of ODOC has a separate checklist. The content of that checklist will depend upon which federal procedures are invoked by your project. These are explained in your Contract Implementation Manual. Please contact ODOC's Operations Department for the requirements for your project. A list of contact personnel is included in the Contract Implementation Materials given to you. P3gc 3 ski" it A Oklahoma Department of Commerce, Division of Community Affairs and Developmenf Community Development Block Grant Performance and Expenditures Projections Contractor Pre - Construction Phase (Attach additional pages as needed) Contract # I[ I� Project Phase Planned Activity (Enter N/A for items not applicable) Start Date Completion Date Budget Item Funds Required Release of Funds Estimate the time to complete the Finding of Exemption for Administration and Engineering. Public Facilities Admin Direct Grantee Admin. Professional Services Procurement Estimate time to procure: 1) Professional Administrative Services 2) Engineering Services Public Facilities Admin Direct Grantee Admin. Release of Funds Estimate the time to complete the following: Environmental Categorically Excluded /Exempt for ROF Environmental Categorically Excluded /Full Assessment Leverage established and available Remaining ROF and Special ROF requirements complete Public Facilities Admin Direct Grantee Admin. Engineering Engineering and Specification Approval Estimate the time to complete the following: Engineering Report approved by ODEQ Prepare final drawings Final Plans and Spec.'s submitted to ODEQ Final Plans and Spec.'s approved /Permit to construct issued by ODEQ Public Facilities Admin Direct Grantee Admin. Engineering Acquisition Describe the activities that must be accomplished to purchase property or obtain easements. Direct Grantee Admin. Public Facilities Admin Acquisition Request for Bids Estimate the time to complete the following: Advertisement for construction bids Bid opening, tabulation and analysis. Award construction contract Hold pre- construction conference Date construction is scheduled to begin Public Facilities Admin Direct Grantee Admin. Engineering Page 1 OKLAHOMA DEPARTMENT OF COMMERCE Division of Community Affairs and Development Community Development Block Grant Performance and Expenditure Projections Instructions Contractor: Enter the name of the city, town, or county who was awarded funds. Contact #: Enter the complete contract number if known. If this is a new award, leave blank. Project Phase: All CDBG projects consist of multiple phases, which may begin and end consecutively, overlap, or run concurrently. These Phases are listed on the left side of the form. Planned Activity is described to the right of each Project Phase. The activities by phase are separated by budget item; please note that all 1,rolect budget categories other than those specifically listed (such as Water System, Sewer System, Fire Protection, etc.) are to be listed ,is Construction on this form. In this phase, you will need to describe the construction or project activity taking place. Start Date /Completion Date: For each Project Phase, List the date the activity is planned to start and planned to be complete. You must Cil(Cr (Lites; entering a number of days is not acceptable and will delay your contract, Budget Item: Each Budget Item impacted in a phase is listed. You will find the total amounts for each Budget Item in your application if this is a new award, or on your latest approved budget modification. Note that the form may have budget items listed that may not apply to your project. List your funded project (water, sewer, fire protection, etc.) in the line marked Construction. Funds Required: List 9mly the amount of funds required to complete the activity described. The total amount of Funds Required for each Budget Item should equal the total shown in the current budget. If necessary; attach a separate sheet if more room is needed. The Performance and Expenditures Projections form must be signed and dated by the preparer. Note that no contract will be issued until a completed PEP has been received. For assistance on completing this form, please call 405- 841 -9332. The completed forms should be mailed to ODOC /DCAD, P.O. Box 26980, Oklahoma City, Ok 73126. The form may also be faxed 405- 841 -9344. lllllllllllllM 11111111011111111111 k el 0111111A. rds l Performance and Expenditures Projections Construction Phase (Attach additional aaaes as needed) Project Phase Planned Activity Start Date Completion Date Budget Item Funds Required Construction or Funded Activity For each stage of completion as listed below, describe the criteria used to measure each portion. Construction or Project 112 Complete Construction Activity (Materials installed and /or work performed) Administrative /Engineering Activity ( i.e., Inspection, reporting, change orders) Public Facilities Admin Direct Grantee Admin. Engineering Construction Complete Balance of Construction Construction Activity (Materials installed and /or work performed) Administrative /Engineering Activity ( i.e., Inspections, reporting, interviews) Public Facilities Admin Direct Grantee Admin. Engineering Construction Close -out When will the Close out report be submitted Preparers Date: Page 2 Phone #: OKLAHOMA DEPARTMENT OF COMMERCE Division of Community Affairs and Development Community Development Block Grant Performance and Expenditure Projections Instructions Contractor: Enter the name of the city, town, or county who was awarded funds. Contract #: Enter the complete contract number if known. If this is a new award, leave blank. Project Phase: All CDBG projects consist of multiple phases, which may begin and end consecutively, overlap, or run concurrently. These Phases are listed on the left side of the form. Planned Activity is described to the right of each Project Phase. The activities by phase are separated by budget item; please note that all project budget categories other than those specifically listed (such as Water System, Sewer System, Fire Protection, etc.) are to be listed as Construction on this form. In this-phase, you will need to describe the construction or project activity taking place. Start llate /Completion Date: For each Project Phase, List the date the activity is planned to start and planned to be complete. You musl enter dates; entering a number of days is not acceptable and will delay your contract. Budget Item: Each Budget Item impacted in a phase is listed. You will find the total amounts for each Budget Item in your application if this is a new award, or on your latest approved budget modification. Note that the form may have budget items listed that may not apply to your project. List your funded project (water, sewer, fire protection, etc.) in the line marked Construction. Funds Required: List no Xl the amount of funds required to complete the activity described. The total amount of Funds Required for each Budget Item should equal the total shown in the current budget. If necessary, attach a separate sheet if more room is needed. The Performance and Expenditures Projections form must be signed and dated by the preparer. Note that no contract will be issued until a completed PEP has been received. For assistance on completing this form, please call 405 -841 -9332. The completed forms should be mailed to ODOC /DCAD, P.O. Box 26980, Oklahoma City, Ok 73126. The form may also be faxed 405- 841 -9344. 1 �w 1 1 1 MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: BOB ALLEN FIRE CHIEF SUBJECT: COPIER REPLACEMENT DATE: August 8, 1995 BACKGROUND: Over seven (7) years ago, the Owasso Fire Department received from City Hall the Canon NP- 270 F copier that we are presently using. At the time we received the machine, it had already accumulated a large volume of usage due to the copier needs of City Hall. Since our volume of business has steadily increased during recent years, the copier has also become sorely inadequate for our department as well. To compound the problem, the Canon Corporation discontinued manufacturing this model in 1984, and they no longer make new replacement parts. The machine has been kept in service through the use of a maintenance contract. In the past nine months, this machine has had nine (9) break downs which generated service calls. Additionally, each time the machine is used a problem occurs that necessitates opening up the machine and correcting. Naturally, this impacts the efficiency of the department. At present, this machine is capable of making only single copies. The clarity is substandard because of the need for a new drum. Because the copy quality is often unacceptable, much waste occurs. The first few copies it makes each day have to be manually assisted from the machine to prevent jamming. The machine cannot duplex or collate. It is even incapable of making 50 copies at once without overheating and subsequently jamming. PROPOSAL SUBMITTED: We have acquired proposals from the Mirex Corporation and CopiSource. They are as follows: Mirex - Canon NP 6025 (new) $6,650.00 25 copies per minute table top, stationary platen, dual /triple paper input trays, reduction / enlargement - zoom, sheet bypass tray, automatic document original feeder. Lease: $183.35 per month to include all maintenance and toner covering up to 1,500 copies. Lease agreement for 3 years with a non - appropriation of funds clause. $650.00 buy out at the end of the lease. COPIER REPLACEMENT August 8, 1995 Page 2 Mirex - Selex Model ( ?) reconditioned, age ( ?), possibly 7 years old, 30 copies per minute, recirculating document feeder, automatic document feeder, single sheet bypass, auto reduction. Lease: $126.00 per month approx., varies with model availability, to include all maintenance and toner covering up to 1,500 copies. Lease agreement for 3 years with a non - appropriation of funds clause. Approx. $300.00 buy out at the end of the lease. CopiSource - Selex 2580 (Canon 3050) reconditioned. 2 years old (or less) with parts guaranteed available for a minimum of 10 years. Maintenance includes _all parts, labor, service calls, preventive maintenance, copier drums, and tone for 2,000 copies. Copier has a 90 day unconditional warranty. Copier features 30 copies per minute, duplexing, 20 bin document sorter, bypass, auto reduction /enlargement. Lease: $154.00 per month including maintenance for a 36 month with a non - appropriation of funds clause. Buy out price of $300.00. REVIEW OF PROPOSALS: Staff does not recommend the new Canon NP 6025 copier proposal submitted by Mirex. This was the high bid and at present our budget will not allow for it. We feel the other proposal submitted by Mirex is unacceptable, even though it was the lowest bid, due to the fact the machine could be up to seven (7) years old. Also, Mirex was unable to give us a definite model number which left us with many unanswered questions. The Selex 2580 recommended by CopiSource was guaranteed to be no older than two (2) years, fully reconditioned with available replacement parts for ten (10) years. It has the same warranty as their new machines. The Selex 2580 from CopiSource has all the features, along with an affordable price, to meet this department's needs. FUNDING: Funding for this proposed item was included in this years budget. COPIER REPLACEMENT August 8, 1995 Page 3 RECOMMENDATION: Staff recommends the City Council authorize the Fire Department to enter into a Lease Agreement with CopiSource for leasing a Selex 2580 copy machine, at a cost of $154.00 per month, including maintenance. ATTACHMENTS: 1. Bid proposals 2. Contraa Documents 1 1 1 1 1 1 1 1 1 1 Alco Capital Resource, Inc An Alco Standard Company P.O. Box 9115, Macon, GA 31208-9115 (912) 471 -2300 (Referred to as Lessor or Alco Capital) (Known in California as Alco Credit Resource, Inc.) Customer (Location) Full Legal Name (Please print) City of Owasso Fire Department Address Owasso Tulsa. OK 74055 Lease Agreement Lease Number ' 150338 Customer (Billing address, if different) Full Legal Name (Please print) ' City Of Owasso Address 207 S. Cedar Owasso Tulsa _ city County State rp city County State zip Customer Contact (Must be Billing Contact) Phone Dealer: Mirex Quantity Description: Make, Model & Serial Number Quantity Description: Make, Model & Serial Number Sales Tax Exempt Yes (Attach Exemption Certificate) Customer Purchase Order Number (Attach Copy of Purchase Order) Guaranty: I guarantee that the Customer will make all Lease payments and pay all other charges required under the Lease when they are due, and that the Customer will perform all Authorized Signer: THE PERSON SIGNING THIS AGREEMENT other obligations under the Lease fully and promptly. I also agree that Alco Capital need ON BEHALF OF THE CUSTOMER (as indicated above) not notify me of any default under the Lease and, in the eventof default, I will pay all amounts SPECIFICALLY REPRESENTS THEY HAVE THE AUTHORITY TO due under the terms of the Lease. In addition, I will reimburse Alco Capital for any costs or attorney fees incurred in enforcing their rights. DO SO. X skinature By X An Individual (No Title) Authorized Signer Date Printed Name of Guarantor Home Address ' Authorized Signers Printed Name Title City /State Home Phone ' Witness Date Social Security Number Lease Agreement: The Customer agrees to lease from Alco Capital the Equipment listed above. THIS LEASE IS NON - CANCELABLE. The Customer agrees to all of the terms and conditions contained in this Lease Agreement.* The Customer agrees this Lease is for the minimum lease term indicated above. The Customer also agrees that the Equipment will be used for business only, and not for personal, family or household purposes. Alco Capital's acceptance of this lease is indicated by an Alco Capital leasing manager's signature below. Delivery and Acceptance Approved by Dealer Customer certifies that all the Equipment described above has been delivered to and is accepted by Customer. Customer acknowledges that such Equipment By is in good condition and is performing satisfactorily. Dealer Leasing Manager Date Customer Accepted in Macon, Georgia Alco Capital Resource, Inc. By X By Alco Capital Leasing Manager Date Title natP Ra1ax 3020 1 Document Feeder 1 Cabinet Minimum Lease Term: 36 Month Parent Due: Monthly Quarterly Annually Other: Amount of Monthly Payment Without Sales, Use, and Property Tax: $126.00 Advanced Payment of - 0 (Tax Included) by Ck# First Months Rent First and Last Security Deposit (Without Tax) Other Documentation Fee —0— $ Sales Tax Exempt Yes (Attach Exemption Certificate) Customer Purchase Order Number (Attach Copy of Purchase Order) Guaranty: I guarantee that the Customer will make all Lease payments and pay all other charges required under the Lease when they are due, and that the Customer will perform all Authorized Signer: THE PERSON SIGNING THIS AGREEMENT other obligations under the Lease fully and promptly. I also agree that Alco Capital need ON BEHALF OF THE CUSTOMER (as indicated above) not notify me of any default under the Lease and, in the eventof default, I will pay all amounts SPECIFICALLY REPRESENTS THEY HAVE THE AUTHORITY TO due under the terms of the Lease. In addition, I will reimburse Alco Capital for any costs or attorney fees incurred in enforcing their rights. DO SO. X skinature By X An Individual (No Title) Authorized Signer Date Printed Name of Guarantor Home Address ' Authorized Signers Printed Name Title City /State Home Phone ' Witness Date Social Security Number Lease Agreement: The Customer agrees to lease from Alco Capital the Equipment listed above. THIS LEASE IS NON - CANCELABLE. The Customer agrees to all of the terms and conditions contained in this Lease Agreement.* The Customer agrees this Lease is for the minimum lease term indicated above. The Customer also agrees that the Equipment will be used for business only, and not for personal, family or household purposes. Alco Capital's acceptance of this lease is indicated by an Alco Capital leasing manager's signature below. Delivery and Acceptance Approved by Dealer Customer certifies that all the Equipment described above has been delivered to and is accepted by Customer. Customer acknowledges that such Equipment By is in good condition and is performing satisfactorily. Dealer Leasing Manager Date Customer Accepted in Macon, Georgia Alco Capital Resource, Inc. By X By Alco Capital Leasing Manager Date Title natP Alco Capital Resource, Inc. n Alco Standard Company O. Box 9115, Macon, GA 31208 -9115 (912) 471 -2300 TReferred to as Lessor or Alco Capital) (Known in California as Alco Credit Resource, Inc.) kustomer (Location) Full Legal Name (Please print) The City Of Owasso Fire Department 8901 N Garnett Rd. Lease Agreement Lease Number 150332 Customer (Billing address, if different) Full Legal Name (Please print) The City of Owasso Address 207 S Cedar Owasso Tulsa Ok 74055 Owasso Tulsa Ok 74055 " City County State Zi p city County State Zip Customer Contact 918- 272 -2251 (I.lust be Billing Contact) Phone Dealer: Quantity Description: Make, Model & Serial Number Quantity Description: Make, Model & Serial Number 1 Canon NP -6025 1 RDF Document Feeder tlmum Lease Term: 36 Month Payment Due: % Monthly Quarterly Annually Other: Amount of Monthly Payment Without Sales, Use, and Property Tax: 183.35 Advanced Payment of (Tax Included) by Ck# First Months Rent First and Last Security Deposit (Without Tax) Other Documentation Fee $ —0— Fles Tax Exempt ® Yes (Attach Exemption Certificate) Customer Purchase Order Number (Attach Copy of Purchase Order) Guaranty: I guarantee that the Customer will make all Lease payments and pay all other charges required under the Lease when they are due, and that the Customer will perform all thorized Signer: THE PERSON SIGNING THIS AGREEMENT other obligations under the Lease fully and promptly. I also agree that Alco Capital need 1 d BEHALF OF THE CUSTOMER (as indicated above) not notify me of any default underthe Lease and, in the event of default, I will pay all amounts due under the terms of the Lease. In addition, I will reimburse Alco Capital for any costs SYECINICALLY REPRESENTS THEY HAVE THE AUTHORITY TO or attorney fees incurred in enforcing their rights. DO SO. La Autfarized Signer Date - uthorized Signers Printed Name tness Title Date nature An Individual (No Title) Printed Name of Guarantor Home Address City/State _ Home Phone Social Security Number &,ease Agreement: The Customer agrees to lease from Alco Capital the Equipment listed above. THIS LEASE IS NON - CANCELABLE. The Customer agrees to all of the terms and conditions contained in this Lease Agreement.* The Customer trees this Lease is for the minimum lease term indicated above. The Customer also agrees that the Equipment will be used "r business only, and not for personal, family or household purposes. Alco Capital's acceptance of this lease is indicated by an Alco Capital leasing manager's signature below. Delivery and Acceptance roved by Dealer Customer certifies that all the Equipment described above has been delivered to and is accepted by Customer. Customer acknowledges that such Equipment Dealer Leasing Manager Date is in good condition and is performing satisfactorily. Customer � ;epted in Macon, Georgia Alco Capital Resource, Inc. By X Alco Capital Leasing Manager Date Title Date i Cy better source... A /7 / 40I0f / / NAB 314 East Third Street Tulsa, Oklahoma 74120 V V'V / `r t./ &W / V V Phone: 918- 585 -8686 Fax: 918- 584 -6769 ' copier sc7ies, serkfce & supplies Owasso Fire'Department Owasso., Ok 74055 Chief Allen, City Council Members August 1, 1995 Thank you for the. -opportunity to present the following proposal. The Selex 25,80 ( Canon 3050 ) system . we have recommended is fully reconditioned and is two (2) years old or less. Canon is required by. law to manufacture parts on this model fora minimum of ten (10 ) years. Your pricing is as follows: $124.00 per month 36 month contract with thirty (30) day notice of non- appropriation of funds at the end of each fiscal year. Initial payments or security deposits are not required. (please see attached .copy of agreement) Maintenance pricing is as follows: $ 30.00 per month Includes all parts, labor, service calls, preventive maintenance, copier drums, and toner. Contract includes 2000 copies per month and may be billed quarterly or annually. Overage will be billed at $ .015 per copy. Total cost per month: $ 154.00 per month CopiSource offers a ninety (90) day unconditional, money back warranty on the Selex 2580 copier system. Thank you for your time and we look forward to continuing our relationship with. the Owasso Fire Department. Respec full Submitted . , To d Heinrichs Account Executive CopiSource, Inc. nashua:t� Z" a be o c tter sure... C.ns , AV "A" e it V'V / V V && N V i.r copier sales, service & supplies � I � I � I � I I I w I I n " PROPOSED EQUIPMENT: 314 East Third Street Tulsa, Oklahoma 74120 Phone: 918- 585 -8686 Fax: 918- 584 -6769 Owasso Fire Department Owasso, Oklahoma 74015 Selex 2580 Copier (Canon NP -3050) FEATURES: 25 Copies Per Minute Dual 250 Sheet Cassettes w /By -Pass .Enlargement /Reduction /Zoom 50 -200% Automatic Exposure Control Automatic Duplexing -20 Sheets- Automatic Paper Selection .Recirculating Document Feeder :Book Copy Mode, Border Erase, Image `Shift, Memory 20 -Bin Stapler Sorter -,Al 'EQUIPMENT WARRANTY: As an expression of confidence in our quality assurance measures, CopiSource will offer full warranty coverage for all reconditioned equipment for 90 days. At the end of the warranty period a maintenance agreement covering all parts and labor may be put in effect, just as on new equipment. Should the reconditioned unit be unsatisfactory or have recurring irreconcilable problems, CopiSource will promptly replace the unit with a like model at NO COST to the customer, or offer a full refund. REFERENCES Owasso Chamber of Commerce Faith Lutheran Church- Owasso Holy Cross Episcopal- Owasso Firefighters Local 176 Firefighters Local 176 Fundraiser Oklahoma Professional Firefighters Association liashna�� canon I .i rtflLa #�{syF #i."bi{�`jn� §y f �`:"Y4f in if- i ey�fiYf4,r }' f •, P !•q {., • 'ie fi'�'J f�� j7��:1 r3 S `it t r � ,4 �''l � S' 1 ai iC j1's.� � 1y1 2' 2 l:� _ ,i• ; ' :�, t � �•. , Y� �'�, "8� '(L ( �5 i ti�� S tt i � �'_``Y�•r '�; � \'{� y �rl� �ti, S'i � f � ,� Yf� , , > y ° �. .f Wo n �• s i Y � • t • c 1 , 1 tt{l • i{ £ Fi iD A i i . I low, :t ' Ste;' �,LLK $�S � •t�� ',� [ .,,.�s �. ,s.. # ,:u ✓ 5�.3vd � � § 1 xt`i: � � �^ ` `�':'�, '�a-� '��fl .rat ,(ya *� A �d.�� °':� _..�..,..a;� �,;.�:;k ,e � 4 4�. ■ VENDOR LEASE NUMBER: This lease agreement as of the day of _, 19 BETWEEN: - -__ LESSOR /VENDOR: AND LESSEE: Equipment Located: Contact Person: Phone Number: for the lease and Maintenance of the following items: [Description] 1, The Lessor shall supply the following equipment to the Lessee: [Description] 2. A. This .lease agreement shall c:ummence on the day of , 199 • or. the- date on which the equ pment is , delivered and installed in good working order, whichever is later and shall terminate on the last day of 199 or years from the commencement date, whichever is later. B. The Lessee shall have the right to terminate this lease at the end of any fiscal year of the Lessee if the Legislature fails to allocate sufficient funds to the Lessee. for the rental payments required under the lease. C. Should the Lessee fail to receive sufficient funds, it Will notify the Lessor at least 30 days prior to the end of the then current fiscal year of its termination of the lease. 3. The Lessee shall pay the Lessor for the lease of this equipment as follows: per month. Maintenance will be billed according to the following schedule: per copy per month. 4. A Purchase Order has previously been issued by the Lessee, the number of which is set forth below and a copy of which is attached. s. It is expressly understood that the lease agreement is subject to the procedures and limitations provided under Oklahoma law. Approved this day of 19l. LESSEE: BY: NAME TITLE Purchase Order No. Accepted this day of 19_. LESSOR: BY: Name Title CAVEAT: Vendors who do not elect to use this lease agreement will be prohibited from negotiating lease arrangements with state agencies until an acceptable agreement has been approved by the central Purchasing Division. . 2 w W MEMORANDUM TO: RODNEY J. RAY CITY MANAGER FROM: M.A.ALEXANDER CHIEF OF POLICE SUBJECT: PURCHASE OF AIR CONDITIONER FOR POLICE DEPARTMENT DATE: August 8, 1995 BACKGROUND: On Wednesday, July 26th, the air conditioning unit which handles the north side of the police department ceased to operate. On Thursday, July 27th, two local air conditioner repair companies were contacted separately, yet concurred that the twelve year old unit compressor and fan motor had to be replaced. The estimated cost to replace both of these major parts would equal or surpass the cost of entire unit replacement. The north portion of the building houses the Office of the Chief of Police, the Operations Commander, all administrative support and the Criminal Investigations Unit. The temperature in these offices exceeded 95 degrees by mid - afternoon. Working conditions were unbearable for those affected and productivity impossible. Employees were allowed to utilize compensatory time to escape the conditions. Upon initial contact with the City Manager, instructions were given to provide three quotes: Dale and Lee's Air Conditioning Service Maximum Control Air Conditioning Service Action Appliance Repair $1,970.00 $1,450.00 $1,350.00 After these quotes were obtained, contact was again made with the City Manager. Part 7, Chapter 1, Section 7 -105 of the Owasso "Code of Ordinances" limits the City Manager's spending authority up to $1,000, yet the quotes were over that amount. At this point it was apparent that this purchase could not be postponed until formal bids could be made and authorization received from council. The City Manager authorized the emergency purchase and installation of the equipment after notifying the Mayor of his decision. ' All vendors stated that they would be able to immediately install their respective units, however, Action Appliance Repair submitted the lowest bid and provided a six year parts and labor warranty on the new unit. (All other vendors had a five year parts, one year labor warranty). FP AIR CONDITIONER PURCHASE August 8, 1995 ' Page 2 SUMMARY: With the extreme heat during the week of July 27, 1995, it was imperative that the air conditioner that serviced the north side of the police station be repaired immediately as working conditions became unbearable. It became evident that this emergency needed immediate resolution and that the limitation on spending was not as important as resolving the situation. FUNDING: This was an unexpected expenditure and not contained on the 95 -96 budget. The Police Department is expected to reestablish priorities in the Capital Expenditure area to make up the cost of this necessary purchase. RECOMMENDATION: Staff recommends Council Approval and authorization of expenditure in excess of authority for the purchase of one air conditioning unit from Action Appliance for the cost of $1,350.00. ATTACHMENTS: 1. Written Quote from Dale and Lee's 2. Written Quote from Maximum Control 3. Written Quote from Action Appliance 4. City Code Section 7 -105 I Refrigeration Ice Machines 105 E. 3rd St. Owasso, OK 74055 STATEMENT DALE & LEE'S SERVICE, INC. 836 -3089 or 272 -1600 Sales & Service Air Conditioning - Heating Laundry Equipment NA�PHONE WORK PHONE DATE / C- � _o tDDRES /^ J fe C// PROBLEM OISP. # Uj �S S 1 / O� JOB ADDRESS CUST. PO # MAKE SYSTEM TYPE AGE MODEL SERIAL V v v 0 •Ainov nnAi - Al�- !-D kJ �- V d IDC- J N F C C 0, r ARTS DES PTION PART # PO # QUANTITY UNIT PRICEY. AMOUNT Misc. Items 3.00 ,� SYSTEM DE METHOD OF PAYMENT CLERICAL ERRORS nOE REFRIG. QTY. SUBJECT TO CORRECTION TOTAL CHARGES 1) � RECOVERED) S NO QTY VISA /MC MATERIALS CHECK # TAX RETURNED To GTy THIS SYSTEM) YES a CASH RECOVERY. MACH. n O SHOP n NO CHARGE SERVICE CALL U DES j Please Pay From LABOR o NON USEABLE a QTY - YES Invoice FREIGHT 5 DISPOSAL TOTAL INVOICE g \ \ J �l customer hnician ]� q N No.) D`l Signature n— r---l-,-.4 / \ \ J �l customer hnician ]� q N No.) D`l Signature n— r---l-,-.4 / MAHI UM EDi FOL, ME 9 � 7636 N. 75 E. AVE. OWASSO, OK 74055 PH. 272-2738 r Bill To c _zEs- L m 7 e MAKE MODEL SERIAL NUMBER WORK REQUESTED: WORK PERFORMED- Date Service Rendered 1 _ i Sales & Service Residential Commercial Refrigeration Contract Service P.O. NO.: BY: — DATE: TITLE: BILL SERVICE CONTRACT CONST. CONTRACT GUARANTEE REG. .T. D.T. HOURS RATE COST, SELLING PRICE CHARGE ❑ C. O.-D. ❑ INCOMPLETE CI - COMPLETE ❑ LABOR TOTALS QUANTITY NAME AND NUMBER OF PARTS SELLING PRICE I hereby certify that the work indicated herein was done and the materials listed were furnished. MATERIAL TOTAL NVC;CE TOTAL SALES TAX I TOT,4-/ /%/ 5L) i sm - t F r ' Central Heat &Air �' W4xbw Air Condtia ACTION APPLIANCE REPAIR Wart Dr) 8516 North 163rd East Avenue Refrigeral Owasso, O 54 lahom 4055 :.�. 6� Ran Dishwast 6 Day week Dispo "Praise The Lord" , A NAME HOMEPHONE ADDRESS kWhirlpool - Tappan APPLIANCE _- Corning MODEL NUMBER Kitchen -Aid SERIAL NUMBER Uttan s P� a 1 Thermador Magic Chef • _ Modem Maid ►ARTS AND SExVICE RECEIVED - t F r ' Central Heat &Air �' W4xbw Air Condtia ACTION APPLIANCE REPAIR Wart Dr) 8516 North 163rd East Avenue Refrigeral Owasso, O 54 lahom 4055 :.�. 6� Ran Dishwast 6 Day week Dispo "Praise The Lord" , A NAME HOMEPHONE ADDRESS WORK PHONE 'CITY DATE CALL REC. APPLIANCE _- CALLED IN BY MODEL NUMBER DATE INSTALLED SERIAL NUMBER DATE COMPLETED QTY. ►ART NO. ►tl AMOUNT Rr- E� I 1 1 1 ►ARTS AND SExVICE RECEIVED TAX 1:,CUST0MER SIG. LAd ! G r SERVICE ' =TECHNH:IAN SIG. CALL TOTAL All Invoices Due and ParabN U Rai I Finance and Taxation Sec. 7 -105 Sec. 7 -107 SECTION 7 -105 WHEN PRIOR APPROVAL BY THE COUNCIL IS REQUIRED. Every contract for, or purchase of, supplies, materials, equipment or contractual services for more than One Thousand Doi iars ($1,000.00) shall require the prior approval of the city council; provided, however, the foregoing provision shall not be applicable to payments for medical services and supplies arising from claims against the Workers Compensation Self Insurance Fund. (Prior Code, Sec. 7 -31; Ord. No. 435, 8/6/91) SECTION 7 -106 COMPETITIVE BIDDING. Before any purchase of, or contract for, supplies, materials, equipment or contractual services are made, as otherwise provided below, including lease contracts with options to purchase, the city purchasing authority shall give written notice for sealed bids to at least three (3) persons, firms or corporations dealing in and able to supply the same, a request for quotation, or invitation to bid, and specifications, to give them opportunity to bid; or publish notice of the proposed purchase in a newspaper of general circulation within the city. He shall favor a person, firm or corporation in the city when this can be done without additional cost to the city; but he shall submit requests for quotation to those outside the city when this may be necessary to secure bids or to create competitive conditions, or when he thinks that by so doing he can make a saving for the city; and shall purchase from them when he can make a saving for the city. All bids shall be sealed and shall be opened in public at a designated time and place. He may repeatedly reject all bids, and again may submit to the same or other persons, firms or corporations the request for quotation, or invitation to bid, or again publish notice of the proposed purchase. He may purchase only from the bidder whose bid is most advantageous to the city, considering price, quality, date of delivery and so on, and in case of a tie, may purchase from one of those tying, or may divide the purchase among those tying, always accepting the bid or bids most advantageous to the city. (Prior Code, Sec. 7 -32) State Law Reference: Bidding required on public construction or improvement contracts of $7,500 or more, 61 O.S. Section 103. SECTION 7 -107 WHEN COMPETITIVE BIDDING IS NOT REQUIRED. The following may be purchased without giving an opportunity for competitive bidding: I. Supplies, materials, equipment or contractual services whose cost does not exceed Two Thousand Dollars ($2,000.00) in a single transaction; 2. Supplies, materials, equipment or contractual services which can be furnished only by a single dealer, or which have a uniform price wherever bought; 3. Supplies, materials, equipment or contractual services purchased from another unit of government at a price deemed below that obtainable from private dealers, including war surplus; 4. Equipment to replace existing equipment which has become inoperable when the council declares the purchase an emergency; PnnP 7--L i i nn i r ho 7 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: JIM McELRATH DIRECTOR, COMMUNITY CENTER AND SENIOR PROGRAM SUBJECT: REQUEST TO AUTHORIZE PURCHASE OF VAN FROM OWASSO GOLDEN AGERS DATE: August 9, 1995 BACKGROUND: The Owasso Golden Agers have purchased a newer van for use in the Senior Program and are selling their 1988 Dodge 350 Maxivan Ram Van. The latter is the van that the City of Owasso has been using for transportation of our DOC workers each day. Because of this development, we are faced with the necessity of providing for transportation for our DOC workers. One option would be to return to utilization of the twenty -seven passenger school bus that the city owns. Based on previous experience, we spend a minimum of $3,000 per year more than we do now when forced to utilize this mode of transportation, due both to higher maintenance costs and to the need to have a driver with a commercial license. (At the present time we are able to utilize the same van driver that the Golden Agers use and avoid having to pay overtime pay to one of the full -time city workers.) A second option would be to purchase a passenger van, such as the one now offered for sale by the Golden Agers. Such a purchase would allow us to continue to maximize our savings on DOC transportation. This would also allow us to transfer use of the present 1978 Ford Van assigned to the Community Center to the maintenance department. That department has been without suitable transportation for almost two years -- since the long- overdue retirement of a 1963 vehicle. The newly - purchased van could then be shared for the use of the DOC program and the Community Center, as well as for other city programs or transportation needs. Faced with these options, and based upon the previous reliable service of the 1988 Maxivan owned by the Golden Agers, staff has checked the "bluebook" value of a 1988 Dodge van. The July, 1995, NADA trade value of such a vehicle, officially listed as a RAM B350, one ton, Maxi -van, is $4475. Retail value is $6450. This would put the purchase of such a van in the neighborhood of the $5,000 amount budgeted for purchase of a vehicle in FY 1995 -96. ri VAN PURCHASE August 9, 1995 Page 2 With these facts in mind, staff has solicited bids from various local vendors, including the Owasso Golden Agers, for such a van. Bid quotes for a 1988 fifteen passenger Dodge Maxivan, with 76,000 or fewer miles and with substantiating preventive maintenance records were sought and received from the following vendors: Classic Chevrolet of Owasso Owasso Golden Agers Quinn Chrysler Plymouth of Tulsa East Tulsa Dodge Mike Quinn Dodge of Tulsa Melton Sales of Claremore Of the six responses received, all vendors except Owasso Golden Agers responded with "No Bid." Owasso Golden Agers was, therefore, automatically the low bidder with a bid of $5,000. COMMENTS: • Staff believes that it would be in the best interests of the City to purchase this van from the Golden Agers: • We know that the van has been well - maintained and is in excellent condition. • The van, at 76,000 miles, is in the low to average mileage range and, with proper upkeep, should serve us well for a number of years. (It might be noted here that the primary reason that the Golden Agers wanted to purchase a newer vehicle is because they feel more secure going on longer, out -of -town trips, not because the present van has proven problematic. The van would be ideal for our purposes.) • The bid quote of the Owasso Golden Agers is a fair and reasonable price for such a vehicle, based upon the "Bluebook" values noted above. SOURCE OF FUNDING: Money has been budgeted in the FY 95 -96 budget for the purchase of this or a similar vehicle. The monies were budgeted through the maintenance department budget due to the fact that this department had been accruing funds toward the purchase of a vehicle for the past two years. While the monies would not actually be spent on a maintenance vehicle, the corresponding transfer of the 1978 Community Center Van, which is in excellent condition, to the maintenance department, would accomplish the purpose for which these monies have been set aside. The necessary funds, totalling $5,000, are in line item 51- 220 -5442 of the maintenance budget. 1 VAN PURCHASE R August 9, 1995 Page 3 RECOMMENDATION: Staff recommends that the City Council accept the bid of $5,000 by the Owasso Golden Agers and authorize the purchase of the 1988 Dodge Maxivan, VIN 2B5WB31W6JK142287, from the Owasso Golden Agers, and that Council approve the expenditure of $5,000 from line item 51- 220 -5442 of the FY 1995 -96 budget appropriations to pay for this purchase. 01 ATTACHMENTS: Bid proposal- submittal pages from area vendors listed above. 1 1 1 1 1 1 1 1 1 BID PROPOSAL - SUBMITTAL PAGE L.'''�` SPECIFICATIONS -------- .____.. 1988 DODGE- IY�ASSENGER MAXIVAN WITH 76,000 OR FEWER MILES AND SUBSTANTIATING PREVENTATIVE MAINTENANCE RECORDS TOTAL BID PRICE ON VEHICLE: IVU I SC1� ��TIA- vim" VA � I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Page. ■+ Signature Title Address D4a� /V- mf overt ��-C) / �> J I K (ul El IL 11 r I BID PROPOSAL - SUBMITTAL PAGE AUG 0 9 1995 SPEC ICATIONS 1988 DODGE W PASSENGER MAXIVAN WITH 76,000 OR FEWER MILES AND SUBSTANTIATING PREVENTATIVE MAINTENANCE RECORDS ' TOTAL BID PRICE ON VEHICLE: D ' I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Page. , /,�� A Signature i ' Title Address 1 1 1 7z 2-/ AUG 08 1995 BID PROPOSAL - SUBMITTAL PAGE i SPECIE CATIONS 1988 DODGE SSENGER MAXIVAN WITH 76,000 OR FEWER MILES AND SUBSTANTIATING PREVENTATIVE MAINTENANCE RECORDS TOTAL BID PRICE ON VEHICLE: I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Page. Signature CCW., -,,; ! Title Address BID PROPOSAL - SUBMITTAL PAGE In i'� t' (t 4,, ; - .-- s --, -: -;y •• SPECIFICATIONS ' L.��`w�'`� -� 1988 DODGE;I-:�PASSENGER MAXIVAN WITH 76,000 OR FEWER MILES AND SUBSTANTIATING PREVENTATIVE MAINTENANCE RECORDS 1 TOTAL BID PRICE ON VEHICLE: I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Paee. iTitle i Ct' • � Address i Lil 1'Y�J 08 1995 AND St BID PROPOSAL - SUBMITTAL PAGE SPECWJCATIONS 1988 DODGE 4,2' ASSENGER MAXIVAN WITH 76,000 OR FEWER MILES JBSTANTIATING PREVENTATIVE MAINTENANCE RECORDS TOTAL BID PRICE ON VEHICLE: �j h �s W I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - SubmittabPaee. Title e Address �r'77 BID PROPOSAL - SUBMITTAL PAGP sE.{ h; 1 `; 5' 09 1995 - - J SPECIMCATIONS 1988 )DODGE 12 PASSENGER M.�..e„ _ __a__-- .,��.►. MAXI VAN WITH 76,000 OR FEWER MILES AND SUBSTANTIATING PREVENTATIVE MAINTENANCE RECORDS 1 1 TOTAL, BID PRICE ON VEHICLE: !l ;`-�'� 11 it { I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid proposal - Submittal Page. •1 ,1 Title 1 _ 1 Address o 1 —33 LO 1 i 1 1 MEMORANDUM TO: FROM: ' SUBJECT: ' DATE: BACKGROUND: r f. THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO RODNEY J RAY CITY MANAGER DISCLAIMER OF INTEREST IN FORECLOSURE MATTER August 7, 1995 This agenda item relates to a legal action taken by the federal government (Department of Housing and Urban Development) against a property owner within the Owasso corporate city limits. The action is to foreclose on a mortgage held by the government and is one of several such actions we have received during the past three years. The City is included in the action as a safety measure by the Justice Department to ensure all parties that may have interest in the property are served. The staff has reviewed the case and determined there are no assessments or other interests in the property on the part of the City. Additionally, the City Attorney has reviewed the filings and has prepared a "Disclaimer of Interest" to be filed on behalf of the City as a recommended course of action. RECOMMENDATION• The staff recommends the Council take action to authorize the City Attorney to file a disclaimer in the matter of the United States of America vs Robert Toska, et al. ATTACHMENT: 1. Disclaimer of Interest ROUGH DRAFT in i v IN THE UNITED STATES DISTRICT COURT FOR THE NORTHERN DISTRICT OF OKLAHOMA UNITED STATES OF AMERICA, Plaintiff, kill Case No. 95 -C -732 -K ROBERT TOSKA, et al., Defendants. DISCLAIMER OF INTEREST COMES NOW the Defendant, the City of Owasso, Oklahoma, by and through its City Attorney, Ronald D. Cates, and hereby disclaims any interest in and to the real property which is the subject matter of this action; excepting herefrom any interest possessed by said City in and to any dedicated public easement or right of way. 2780- 300.doi 1 Respectfully submitted, Ronald D. Cates, OBA #1565 Suite 680, ParkCentre 525 South Main Tulsa, Oklahoma 74103 (918) 582 -7447 City Attorney for Defendant, City of Owasso, Oklahoma r� it CERTIFICATE OF MAILING ' I hereby certify that on the day of August, 1995 I mailed a true and correct co py o f ' the above and foregoing instrument, with first class postage thereon to Loretta F. Radford, Assistant U.S. Attorney, United States Attorney's Office, 3900 U.S. Courthouse, Tulsa, Oklahoma 74103. t 2780- 300.doi I� 2 Ronald D. Cates MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER r SUBJECT: CITY MANAGER'S REPORT iu DATE: August 11, 1995 ■ MANAGERIAL: TRAIL DAYS 1996 - The Chamber of Commerce has requested that they be allowed to utilize the Recreation Center "front" parking lot as the location for the 1996 Trail Days carnival. The event is scheduled for May 16 thru May 19, but would effectively prohibit any other use of the lot between May 13 and May 20. The Recreation Center parking lot is a logical choice for the event and, if strict limitations are enforced to contain the carnival to the one lot in front of the Center, may be the best location for such an event. Citizen parking is available in the south parking lot (pool) and the west lot (behind the center), security is enhanced by isolating the carnival to a defined containment area, and adequate restrooms are available. I assigned Ms Worley to work with the Chamber in establishing parameters for such an event so a final decision could be made based on the Chamber's ability to meet those parameters and on the impact such a decision would have on other city activities and facilities. Ms Worley has met with Chamber officials and presented them with a list of concerns and requirements. The Chamber has agreed to all of the requirements and agreed to address all of the concerns. While I have a philosophical problem with carnivals (they take our local money out of town), I do recognize that the event is a major fund raiser for the Chamber. Therefore, unless there are concerns not considered, Ms Worley will be instructed to finalize plans for the carnival to be located at the Recreation Center. Please call me if you have questions or concerns. (See attached memorandum for further details.) CITY MANAGER'S REPORT August 11, 1995 Page 2 COMMUNITY DEVELOPMENT: BOARD OF ADJUSTMENT - The Owasso Board of Adjustment conducted its regular monthly meeting on Tuesday, July 25, 1995 at 7:00 p.m. in the Owasso Community Center. The Board unanimously approved the following item: w A request for a Variance on the permitted sign height and display area for Quik Trip located at East 76th Street North and Owasso Expressway. The Board had previously approved an identical variance request for Quik Trip in 1993, but the time limit on the Variance had expired. PLANNING COMMISSION - The Owasso Planning Commission held its regular meeting on Tuesday, August 11, 1995 at 7:00 p.m. in the Owasso Community Center. The following item was reviewed at that meeting: Easement Closing -Lee Rollins - A request to close a portion of a utility easement located within Lot 1, Block 1, Ram Plaza was unanimously approved by the Planning Commission. The subject property is located immediately west of Dr Standridge's Chiropractic Clinic on East 86th Street North. This item has been placed on the Council agenda. KAISER - FRANCIS REZONING - Notification was received this week that Kaiser - Francis Oil Company is requesting a continuance of their rezoning request until September 19, 1995. Staff has not received notification as to whether or not the applicant will be amending their application any further at that time. Currently, the request for rezoning includes Commercial, Office - Light, Single -Family Residential High and Medium Densities, Single -Family Residential Estates, and Residential Duplex. No RM zoning (apartment) is being requested by the applicant. BUILDING INSPECTIONS - A copy of the July building permit activity report is attached for your information and review. Our total single -family residential permits through July is 102, r slightly ahead of 1994's total of 101 through July. it should be noted that many area communities have seen substantial reductions in their building permit totals when compared to 1994, however Owasso seems to be remaining constant. Staff still believes building permit totals , will exceed those of 1994, especially when permits are able to be issued within the residential areas around the golf course. QUARTERLY NEWSLETTER - Building Inspector Gary Orr has initiated a quarterly newsletter for builders. The purpose of the newsletter is to improve communications between the city staff ' and builders. The inspector uses the newsletter to inform builders of common code problems, new interpretations of the code, newly approved building materials, and other general information. A copy of the quarterly information newsletter sent to builders and the development community is attached for your information and review. 1 7�i CITY MANAGER'S REPORT August 11, 1995 Page 3 ENGINEERING: WATER MODEL PROGRAM - The city water distribution system has been modeled using a computer program entitled the KYPIPE Model. The city does not own a copy of the software, therefore, updates to the information are performed by INCOG. ■ Data pertaining to water flow and pressure conditions are evaluated for each new subdivision prior to completion of the construction plans and approval of the final plat by Council. INCOG charges the city a rate of $45 per hour for the manhours associated with these evaluations. A tabulation of the hours spent in FY94 -95 indicates that 27 manhours (equating to $1,215) was spent on water model related activities. Public Works staff believes that these funds could be applied to the purchase of the KYPIPE model software, which will enable the city to perform distribution system analyses as needed in our own offices. ' At a minimum, the basic program software for a 1000 pipe network can be purchased directly from the University of Kentucky for $495. An advanced version of the program, called CYBERNET, with graphics and mapping abilities can be purchased from another source for ' $1995. Staff is in the process of evaluating options and will be making a recommendation within the next 2 -3 weeks. Additional information is available from Mr Groves or Mr Carr. HALE ACRES DRAINAGE SURVEY - Council approved a contract with Hammond Engineering Inc on June 6th to conduct surveying of Hale Acres. The scope of work was to survey the drainage ditches and driveway culverts in the development. In addition, the surveyors were requested to provide elevations along both sides of the roads and obtain spot elevations of the road centerline, and locations of mailboxes or other improvements within the ditch areas ' were to be indicated. The survey has been completed and a set of maps showing the above information has been ' provided. Staff will be evaluating the data to determine means to grade the ditches for proper drainage. Once the proper grades can be established, actual reconstruction of the ditches and road crossings can be initiated by city crews or contract labor. It is expected that the design ' grades will be completed in late Fall 1995 and reconstruction can begin during the Winter months. For additional information, contact Mr Groves or Mr Carr. IPOLICE SERVICES: ' COPS FAST - The top five candidates for the police officer position created by award of the COPS FAST grant awarded earlier this year, have been selected for background investigations. Initially the grant award estimate was $63,000, however, the final paperwork has been submitted ' and indicates the amount received will be approximately $75,000. This allows an officer to be M CITY MANAGER'S REPORT August 11, 1995 ' Page 4 hired for the next three years with only 25 % of the total expenditure by the City. It is expected , that this position will be filled by October 1st. JAIL CLOSED CIRCUIT TV - Specifications are being developed for the purchase of Closed Circuit TV for the jail and processing area of the Police Department. This purchase has been included in the budget and is expected to reduce liability within the department in this arena. RESERVE OFFICER ACADEMY - The Police Department is seeking final state agency (CLEFT) approval to conduct a Reserve Officer Academy. Officers from the Police Department have been working diligently for the past several months interviewing possible reserve officer candidates and conducting peer board selections. Additionally, course outlines have been written which will allow the Owasso Police Department to become state approved to regularly conduct this academy. Upon approval from CLEET, the four month academy will begin. I consider this training to be important, not only because it can increase the efficiency of the department through the use of additional reserves, but also because it begins the process of making our department a recognized training center. By taking the lead in training and providing classes for the region, our officers will have low cost, effective training available on a regular basis. There will also be officers from other communities in our city on a regular basis spending money that would be spent elsewhere. STREETS: HIGHWAY 169 NORTHBOUND EXIT RAMP AT 76TH STREET NORTH - Signalization at Highway 169 and 76th Street North has been operational for many months. As a result of the installation, traffic trying to turn left onto 76th Street from the east service road has had a difficult time during peak volume hours. There is very little distance from the service road to the exit ramp. Traffic on the ramp presently is able to turn right on red, which compounds the problem during peak volume periods. City staff has evaluated means to improve the traffic flow during the peak period of 4:00 p.m. to 6:00 p.m. An option of controlling traffic movements from the exit ramp has been selected which will restrict turns on red from the exit ramp. This restriction will provide the opportunity for traffic on the service road to turn left when east -west traffic is moving on 76th Street. Signs indicating "No Turn on Red" between the hours of 4:00 p.m. and 6:00 p.m. will be placed on the exit ramp and in the center median of 76th Street North. These will be large red signs with white lettering. it is expected that the signs will be ready for installation by the end of August. Questions can be directed to Mr Carr. CITY MANAGER'S REPORT August 11, 1995 Page 5 it SWEVIMING POOL: ' The Owasso swimming pool will close for the season on August 18, 1995. The pool was managed by the YMCA for the third year, and no major incidents or repairs were needed during its operation. Initial figures indicate that attendance was higher this year than in past years. PARK MAINTENANCE: ' NIT SOFTBALL TOURNAMENT - The and Under it is Softball Tournament was a huge success. Thirty -four teams from Oklahoma and Texas attended the four day event, and many compliments were received regarding the condition of the Sports Park. The Public Works Department assisted Mr Warren, Mr Dempster, and Mr Kelly in preparation for the tournament, and the end result was well worth it. The winning team was the Oklahoma Dynamite from Broken Arrow. Based on a formula developed by the Tulsa Chamber and used by several cities, it appears that the tournament result in approximately $50,000 in sales to community businesses. That amount would have been higher had the local motel been the "host" center. However, a $50,000 boost is good for our local businesses and should produce about $1500 in sales tax for the city. It should be clearly noted, however, that the city committed substantial resources to this event in order to help ensure its success. Future tournaments must "stand alone" and will not receive the "focus" that was placed on this "first ever" event. Overall, the tournament met the expectations of the staff, brought about 700 visitors to town who left $50,000 when they left, and, I believe they left with a good impression of Owasso. I ELM CREEK PARK - Work will begin next week on repairing several of the washout areas ' along the Elm Creek Park trail, as well as adding a handicapped accessible trail from the Broadmore Heights area into the park. ECONOMIC DEVELOPMENT: Ir CURRENT PROJECTS - The Economic Development staff has begun development of a project tentatively called Owasso Home Cooking, to determine the amount of sales tax revenue generated by the construction industry in the Owasso area. We then will determine how much of that revenue is retained in Owasso, and what percentage is leaked to other municipalities. A survey will query the reasons that materials are purchased outside Owasso, and programs instituted to encourage people of all trades to "Buy Owasso ", or "Don't Tax Tulsa ". Other causes of revenue loss, such as misunderstanding of tax regulations by vendors and purchasers not insisting on Owasso getting its lawful credit, will be addressed. CITY MANAGER'S REPORT August 11, 1995 Page 6 We are also in the beginning stages of developing an Owasso Industrial Park for speculative development. The project would involve approximately 87 acres, and would be divided into tracts of various sizes to position us to meet the needs of all industry, regardless of size. The Economic Development staff has met with persons desiring to build a 15,000 sq ft church, with add on space for a gym and possible school. This project is in the preliminary stages and , is not yet to a point where an accurate assessment of its viability can be made. We have been contacted by two separate entities who are considering restaurants in the Owasso , service area. One restaurant being considered is a breakfast bagel and deli lunch counter. The second restaurant being planned is an up -scale business lunch and dinner establishment. There are still proposals to four companies outstanding. One company has indicated a desire to remain in its current Tulsa location for at least another year, but could be interested in Owasso in the future. We are also working with a Texas day care provider to locate a site and place a 12,000 sq ft learning center here. An inquiry has been received from a major manufacturing prospect concerning possible construction in Owasso. This is exploratory only and the prospect is confidential at this time. The notification of our grant for the OATS program is still pending. The Federal Highway Traffic Safety Administration is now 30 days behind its announced schedule on grant program notices. ONGOING PROJECTS - Participation in the Oklahoma Investment Forum, preparation of a commercial building and lot inventory list, traffic count survey for retail and commercial use, and development of updated demographics for OEDA presentations. WASTEWATER COLLECTION: LIGHTNING DAMAGE - On July 25, 1995, lightning damaged the storm holding basin and the main plant blower building housing an ultraviolet disinfection module (see attached memorandum). Estimated costs to repair the units are approximately $3,000, including labor. Replacement of the units is not deemed an emergency situation, therefore, detailed quotes for the equipment and labor are being solicited by staff. Replacement costs are covered by insurance. It is expected that authorization for replacement will be on the Authority agenda in September. Questions should be directed to Mr Carr. I CITY MANAGER'S REPORT August 11, 1995 Page 7 REFUSE COLLECTIONS: NEW REFUSE COLLECTION VEHICLE BID SPECIFICATIONS - The FY95 -96 Budget contains funds for the purchase of a new refuse collection vehicle. This vehicle was originally intended to be purchased in the previous fiscal year, but purchase was delayed as a result of budget constraints. The existing refuse collection vehicles used for residential collection are a 1981 Loadal, 1988 Loadal and 1992 Loadal. Presently, Public Works uses two full -time collection routes (4 days per week) and one part -time route (1 day per week). In addition, one of the full -time trucks is used in commercial collection one day per week. Continued growth in residential development is expected to increase the part -time route to a minimum of 2 days per week in the near future. The division may require three full -time residential collection routes by FY96 -97. To ensure an adequate amount of backup equipment is available in case of vehicle breakdown or extended down time for repairs, the additional refuse collection vehicle was included in the budget. Replaced vehicles are utilized for emergency backup and at the Recycle Center. The budgeted amount of $110,000 was determined following discussion with the supplier based on the last purchase price to the city (in 1992) and increases in the price of the equipment. Specifications for bidding, which will contain an alternate for a dual rear axle vehicle, are being prepared. This dual axle vehicle could help to distribute the weight of the truck more effectively and reduce impacts on our residential streets. The dual axle vehicle also has a larger carrying capacity, which could reduce landfill hauling costs. It is anticipated that the vehicle will be bid in September 1995. For additional information contact Mr Carr. ATTACHMENTS 1. Monthly Building Permit Reports 2. Community Development Quarterly Newsletter I! 3. Progress Report - Wastewater Treatment Plant Improvements 4. Memorandums re: Lightning Damage to UV Unit 5. Memorandum re: 1996 Chamber Trail Days Carnival RESIDENTIAL Building Permits (New Construction Counts) Month 1984 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 January 12 7 12 14 4 1 7 8 6 6 9 12 February 13 12 10 3 5 3' 4 7 10 11 10 8 It March 15 18 14 16 2 7 14 5 12 12 15 28 April;; 15; ] 7:: 29 22 8 6 9 3 12 17 18 18 May 14 22 17 11 8 6 9 10 9 8 13 8 :: 1:.: 1. ;:::: >:::: >:::: >:. >4 12 5 : 1 :<:<: < >> > .:> July 12 13 .................. 19 21 7 10 _ ......... 4 _ .............. 9 10 10 . .................::.......::::. 13 13 st...<.:`<:. 7..::.::::::::::: <: > ?< ` > >« ::................................. »as7`: >= >72 > > ................................... ..............................- >`. »6' ».. _.-....-] .......... ..................... .. ......- ..................... ................................ - -- -- .............:...,,:::::::.:_:: :. September 6 10 17 13 11 10 10 14 14 12 12 .:.;: .;::.;:.;:.;;:.; :? .....:..:...... ...... 4 :..;:.;::::.:. S .:.::::::: November 15 1 9 5 8 10 .. 1 8 19 13 15 < >< > <2: >........10:...........1 : 5<:<4. ............._...... .. <lo _ ...... .; :......... ...__ fi .... - . ............................... ............ TOTALS 137 145 197 146 72 98 90 99 142 133 162 102 Year to Date 99 106 120 101 38 45 52 52 72 82 101 102 v a b d 0 t� e rr a S w. 8 Z W '". 10 e a ,w S yfq o u 2 c O U 3 Z so July Year to Date Count RESIDENTIAL Building Permits (New Construction Dollars) July Year to Date Dollais New Construction Dollars Totals for Each Year - — — 1-1 — 1989 ,990 199, 1992 190 1994 19% v 0 N �F C O a a u `E E E 8 V a 0 O c c 0 2 c 0 U 3 d Z w 0 c 0 2 co U 3 Z 20 14 11 0 1 7 4 5 7 8 10 Includes Churches, Schools, and Government Facilities July Year to Date Count VAO 0VZO ,VI 3VZ i��jl' 0jV/03 W101 j V/4 10010 3 COMMERCIAL Building Permits (New Construction Dollars) July Year to Date Dollars lava 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 New Construction Dollars Totals for Each Year c yan — — 1-1 — — t Y-JU 1991 1992 1993 t 99a 1995 1 COMMERCIAL Building Permits (New Construction Counts) 26 Year to Date Month 1984 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 January 4 0 3 0 0 0 2 2 0 0 1 1 February 3. 7 2 4 0 0 0 0 -...0 1 0 March 1 p 2 3 0 p 0 0 2 1 0 0._ April 2 4 4 2 0 0 1 1 1 1 0 ..May ...... ............� .............3 1 0..............� 0 1 1 1 2 2 3 ... ........ . July ::::::::::::::::::::....... 3...... .......3....................... 1 0 1 1 0 1 0 0 2 u September 1 1 4 1 0 0 1 0 1 1 0 ........................................ November 3 0 0 0 0 2 2 0 1 0 2 v 0 N �F C O a a u `E E E 8 V a 0 O c c 0 2 c 0 U 3 d Z w 0 c 0 2 co U 3 Z 20 14 11 0 1 7 4 5 7 8 10 Includes Churches, Schools, and Government Facilities July Year to Date Count VAO 0VZO ,VI 3VZ i��jl' 0jV/03 W101 j V/4 10010 3 COMMERCIAL Building Permits (New Construction Dollars) July Year to Date Dollars lava 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 New Construction Dollars Totals for Each Year c yan — — 1-1 — — t Y-JU 1991 1992 1993 t 99a 1995 1 TOTALS 26 Year to Date 16 v 0 N �F C O a a u `E E E 8 V a 0 O c c 0 2 c 0 U 3 d Z w 0 c 0 2 co U 3 Z 20 14 11 0 1 7 4 5 7 8 10 Includes Churches, Schools, and Government Facilities July Year to Date Count VAO 0VZO ,VI 3VZ i��jl' 0jV/03 W101 j V/4 10010 3 COMMERCIAL Building Permits (New Construction Dollars) July Year to Date Dollars lava 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 New Construction Dollars Totals for Each Year c yan — — 1-1 — — t Y-JU 1991 1992 1993 t 99a 1995 1 1 0 CITY OF OWASSO RESIDENTIAL LOT INVENTORY STATUS July 31, 1995 ADDITION NAME # OF LOTS # DEVELOPED # AVAILABLE Bailey Ranch Est (2/95) 118 7 111 Barrington Point (4/94) 41 34 7 Barrington Point 11 (10/94) 49 26 23 Brentwood Estates (5/94) 51 11 40 Broadmore Heights (10/92) 32 21 11 Camden Park (1/94) 38 15 23 Central Park (2/95) 45 3 42 Double Oaks (9/92) 90 77 13 Double Oaks H (8/92) 22 14 8 Double Oaks III (8/93) 63 44 19 Double Oaks IV (11/94) 96 19 77 Nottingham Estates (11/94) 46 10 36 Windsor Lake (8/92) 39 38 1 Windsor Lake II (6/93) 40 31 9 Windsor Lake II Ext (10/93) 4 2 2 TOTALS 774 328 446 BAILEY RANCH EST BARRINGTON PT BARRINGTON PT II BRENTWOOD EST BROADMORE HTS CAMDEN PARK CENTRALPARK DOUBLE OAKS DOUBLE OAKS II DOUBLE OAKS III DOUBLE OAKS IV NOTTINGHAM EST WINDSOR LAKE WINDSOR LAKE II WINDSOR LAKE II EXT CITY OF OWASSO Residential Lot Inventory Status ® Developed 0 Total Lots m �J M W,,. OCCUPANCY PERMITS Tim f f f = M M = M = M " NAME ADDRESS STATUS APPLICATION OPENING COMPLETE DATE DATE JANUARY - 1995 Tropi -Tan 9100 N Garnett Owner Change 01/09/95 02/01/95 Yes TOP- ACT,dba McDonald's 7590 Owasso Exp Owner Change 01/12/95 01/12/95 Yes Classic Chevrolet 8371 N Owasso Exp New 01/26/95 03/15/95 Yes FEBRUARY Klaus's Konnection 7800 Owasso Exp New 02/06/95 02/01/95 Yes Aquatech Pool & Spa 103 E 2nd Ave New 02/06/95 03/01/95 Yes Sally Duncan 125 S Main New 02/13/95 02/15/95 Cancel Lane's Auto Service 12 N Main New 02/20/95 02/27/95 Yes Casual Canines 123 E Broadway New 02/20/95 03/01/95 Yes Hometown Playground 106 E 2nd Ave "C" New 02/21/95 02/21/95 Yes Lenox Wrecker 108 W 3rd Ave Owner Change 02/27/95 02/27/95 Yes MARCH Git -N -Go 12807 E 86th St N New 02/28/95 02/14/95 Yes Papa Joe's 8516 N 129th E Ave New 03/08/95 03/14/95 Yes Fiesta Pools & Spas 8355 Owasso Exp New 03/16/95 03/18/95 Yes Delta Soft 8504 N 128th E Ave New 03/16/95 03/01/95 Yes Star Community Health 12806 E 86th PI N New 03/21/95 03/16/95 Yes Lasting Impressions 11215 N Garnett "E" New 03/28/95 04/01/95 No United Pentecostal 11330 N Garnett "M" New 0/28/95 03/29/95 Yes Taco Bell 8551 Owasso Exp New 03/29/95 05/03/95 Yes Land Title Closing 12806 E 86 PI N Location Chan 03/30/95 04/01/95 Yes APRIL Ruel McDaniel 8506 N 128th E Ave New 04/11/95 04/24/95 Yes Oral & Maxillofacial 12806 E 86th PI N New 04/17/95 04/20/95 Yes OCCUPANCY PERMITS NAME ADDRESS STATUS APPLICATION OPENING COMPLETE DATE DATE MAY Owasso Fixture 102 S Atlanta "B" New 05/02/95 05/02/95 Yes Cameo Stitchery 125 S Main New 05/15/95 05/01/95 Yes Lorrie Gray 10709 E 99th PI N New 05/05/95 05/01/95 Yes Raintree Productions 12707 E 86th St N New 05/26/95 05/27/95 No JUNE Brenda G. Elkins 112 South Main New 06/21/95 07/02/95 No Primarily Kids, Inc. 12406 E 86 St N New 06/23/95 08/01/95 No Speedy Stop, Inc. 11215 N Garnett Road New 06/26/95 06/26/95 Yes Security Pacific Financial 407 E 2nd Ave New 06/26/95 07/07/95 Yes JULY Brenda G. Elkins 112 South Main Owner Change 07/05/95 07/06/95 No Pamela J. Springs 9100 N. Garnett Location Chang 07/14/95 08/01/95 No Lenox Wrecker 108 W. 3rd Owner Change 07/19/95 07/21/95 No 207 South Cedar �. PO Box 180 Owasso, OK 74055 City of Owasso 1995 SUMMER NEWSLETTER CONSTRUCTION ACTIVITY (918) 272 -2251 FAX (918) 272 -4999 The spring rains have finally dissipated, allowing construction work to progress as scheduled. It seems as if everyone spent all of June trying to make up for lost time due to the unseasonable rains. Consequently, permits for residential construction starts were down for the month when compared with last year. With many builders reporting lively sales activity and the low interest rates, we anticipate July permits will be strong. The city's commercial permit counts are up and a record year is expected. Economic Development is continuing to generate a great deal of new interest from the business sector due to the community's rapid growth. The grand opening of Nottingham Estates and the "Parade of Homes" brought a great deal of traffic through all of the Owasso subdivisions. Many builders have reported some very good prospects from these undertakings and Bailey Ranch, Central Park, and Brentwood Estates have recently generated a lot more building activity. Our outlook for the summer is busy, busy, busy! FOR YOUR MORMATION Enclosed are historical statistics on residential and commercial permits along with a current lot inventory and availability list. Public Service Company of Oklahoma has furnished a procedure data sheet to be distributed among the general contractors and electrical contractors in this area. We have included a copy of this information to answer questions pertaining to obtaining electrical service for new residential construction. This should assist you in getting an underground service "dig -in" by PSO. Infrastructure work on the three new subdivisions is going well. Southern Links water and sewer lines are more than 50% complete and the streets have been rough graded. The Fairways first plat has been completed and approved, individual residential permits will soon follow. Country Estates has started their rough grading and approximately one fourth of the i sanitary sewer is in. If weather conditions permit, all of these subdivisions should be ready for residential construction by late summer or possibly earlier. a TO CONTRACTORS We would like to thank all of the builders for their help in correcting certain deficiencies that were giving us the most trouble at the final inspection stage. Your acknowledgement and actions on these items has really improved the process. Once again, the items are worth repeating and are included as before. The Community Development Department appreciates your help on these items and we look forward to a great summer for all! Item #1 Water heater closets in areas where flammable vapors could be present (includes garages) must be 18" off of the main floor. If a water heater closet is upstairs, the tank must have a catch pan (with drain) underneath. Item #2 Smoke detectors are required to be installed outside of sleeping areas in the immediate vicinity of the bedrooms. If the residence is multi -story, with habitable areas on. more than one floor, a detector is required on each additional story. All detectors shall be hardwired and contain a battery backup. All detectors shall be interconnected such that the actuation of one will actuate all other detectors in the residence. Item #3 Electrical receptacles must be installed to serve each kitchen wall counter space longer than 12 ". No point along the wall shall be more than 24" measured horizontally from an outlet to that space. Kitchen islands or peninsular counters with a long dimension of 24" or greater and a short dimension of 12" or greater shall have an electrical receptacle (no point along the centerline of the long dimension can be more than 24 ", measured horizontally from a receptacle outlet in that space). Item #4 On -site refuse containers are required on all construction sites in Owasso. These containers are to be used to contain all construction debris. Wind scattered trash will not be tolerated. Item #5 Bonus rooms or unfinished rooms which have been decked and framed as a habitable living area shall have all electrical circuits and outlets, HVAC equipment, and plumbing (less fixtures) installed. Item #6 Legible site address shall be posted in a visible manner along with the permit. Item #7 A tracer (locate) wire shall be installed with all gas lines from the meter to the , residence. NEW Item #8 Please inform your plumbing contractors that there has been a change in the City's sanitary sewer connection policy. All service line connections that , involve a street crossing shall have a "cleanout" installed just inside the street curb area. City of Owasso Community Development Department , P- ■ MONTHLY PROGRESS REPORT WASTEWATER TREATMENT PLANT PHASE I IMPROVEMENTS AUGUST 4, 1995 Contractor Deadlines (Phase I Design Phase) Notice- to-Proceed May 22, 1995 Preliminary Design September 22, 1995 Final Design 90 days after approval of Preliminary Design Project Tasks Status Preliminary Design The project is on schedule. Overall,. the preliminary design phase is approximately 45% complete. The 30% design review meeting was held on July 19 with City staff. Preliminary construction cost estimate submitted for City's comments July 25. Geotechnical work is underway and is scheduled to be completed by August 11. Phase I improvements include: modifications to the oxidation ditch, supplemental aeration, two external final clarifiers, new sludge pump station and building, modification to the ultra- violet disinfection unit, additional sludge drying beds, and addition of variable frequency drives at the main influent pump station. Facility Plan Amendment OWRB issued the "Finding of No Significant Impact" (FNSI) for public comment on July 14. 208 Water Quality This task is not FHC's responsibility; however, the Management Plan Facility Plan approval cannot be obtained without the 208 approval. Currently, it is with EPA/ODEQ for issuance of public notice and approval. We request that the City verify its status with INCOG. 1 a CONSULTING ENGINEERS / CONSTRUCTION MANAGERS 4000 CLaSSEN BOULEVARD, SUITE 101 -SOUTH OKLAHOMA CITY, OKLAHo,,tA 73118 -2674 (405) 528 -8848 / FAx (405) 521 -0943 071 ►,i M, ►11 1►� I TO: RODNEY J. RAY CITY MANAGER FROM: F. ROBERT CARR, JR., P.E. PUBLIC WORKS DIRECTOR SUBJECT: LIGHTNING DAMAGE TO UV UNIT AND STORM HOLDING BASIN TRANSDUCER - JULY 25, 1995 DATE: August 8, 1995 Attached is a memorandum from Charles Nicholson indicating lightning damage that occurred on July 25, 1995. The damage was not of an emergency nature that would require an immediate repair. We have talked with Regena Rogers about this damage. In order to provide the appropriate information for insurance needs and to obtain authorization for the expenditure from the Authority, a detailed price quote has been requested from the vendors. Once the quotes have been assembled, we will prepare the memorandum to the Authority. It is expected the item will be on the Authority agenda for action in September. MEMORANDUM TO: F_ ROBERT CARR, PUBLIC WORKS DIRECTOR FROM: CHARLES A. NICHOLSON JR., WASTEWATER SUPT. SUBJECT: LIGHTENING DAMAGE TO U.V. UNIT AND STORM HOLDING BASIN TRANSDUCER DATE: August 1, 1995 I would like to take this time to inform you of lightening damage that occurred on July 25th 1995, at STORM HOLDING BASIN AND MAIN PLANT BLOWER BUILDING. The damage sustained was to U.V. Unit number (1), module number (3) and to the Storm Holding Basin Transduce. The estimated cost to replace and /or repair these units is $2,387.00. Parts and labor to repair U.V. Module number (3), and $600.00 to replace and install transducer at the Storm Holding Basin facility. These damages should be covered with insurance so we need to inform the proper Department. If you should have any questions regarding these matters please feel free to contact me. cc: Cris King W.W.T.P. File 1 i i MEMORANDUM: ' TO: CITY MANAGER RODNEY RAY FROM: RECREATION DIRECTOR JANIS WORLEY SUBJECT: CHAMBER MEETING TRAIL DAYS 1996 DATE: July 19, 1995 BACKGROUND: Chamber approached you on the use of the Recreation parking lots for the carnival rides for Trail Days 1996. You ask me to handle the negotiations concerning this matter. Our first meeting was held on July 19, 1995. At this meeting I had a list of concerns and a list of requirements (see attachment Trail Days 1996). Each of these items were reviewed and agreed upon with the exception of item number 10. Chamber stated they would like to contact their insurance carrier as their usual coverage is for $1,000,000, however they did state that the carnival would also have to have a policy that would be to the City of Owasso for use of the property. I ask the Chamber if the use of the tennis courts was an option for the small rides instead of the parking lot at the pool. Mr. Akin liked the idea and will come by to measure the tennis courts and contact the carnival people to see if that would be feasible. I will send out my first letters to let the users of the ball fields know that the dates of May 13, 1996 to May 20, 1996 will not be available for their use. Chamber suggested a walk through with City on the property that Trail Days will be using_ llq e tand after the event to determine any damage done to the property. 1 TRAIL DAYS 1996 CONCERNS: 1. Parking 2. Traffic 3. Security 4. Cancel of ball games 5. Neighborhood noise and lighting disturbance 6. Use of Recreation Center 7. Hours of operation REQUIREMENTS: 1. No rides in lot behind (west) of the Recreation Center. 2. No large or loud rides at the Pool lot, these rides will be determined before hand. 3. No use of the Recreation Center (showers or living quarters) for people with the carnival. Or 4. Coordinate with the police for additional patrol in residential areas around Recreation Center, would like to see a written plan for the security that will be provided. 1 1 on ' S. Notice given to the neighborhood around this area on the activities taking place and the hours the carnival will be going, this will include a 4 square block area guide, deliver notice to each house in the neighborhood advising residents of the activities taking place and the Yrr hours of carnival operation. 1 1 r 6. Provide parking lot attendants for west parking lot on Thursday, Friday evening and all day on Saturday and Sunday til close. 7. Provide shuttle to relieve parking problems. Shuttle from(address) to , to relieve parking problems during each day of operation from (time of day) to 8. No use of property before 9:00 am on May 13, 1996 and property shall be vacated by 9:00 pm on May 20, 1996. ( or whatever the actual dates and times are) 9. Sign the standard user agreement which states all repairs will be made by the user in case of damage to any portion of the property. 10. Lability insurance: $5,000,000 aggregate for products /completed operations losses, $2,000,000 per occurrence, $5,000,000 aggregate other liability, deductible for property damage and bodily injury to not exceed $250.00. Include a description of operations and the inclusion of the City of Owasso, its officers, agents, servants and employees are to listed as an additional insured 11. Fee ( can be waived if all the above provisions are met. Usual fee charged is $200.00) PUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: August 15, 1995 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, August 11, 1995. Marcia kut well, City Cle AGENDA 1. Call to Order 2. Invocation Lonnie Hardin Economic Development Department 3. Flag Salute 4. Roll Call E Request Approval of the Minutes of August 1, 1995 Regular Meeting. Attachment #5 Request Approval of Claims Attachment #6 Owasso Public Works Authority August 15, 1995 Page 2 7. Consideration and Appropriate Action Relating to a Contract for Engineering Services for the Purpose of Designing Improvements to the Water Distribution System. Mr Groves Attachment #7 Staff will recommend Trustee approval of a contract with Cantrell & Associates Inc, Owasso, OK in the amount of $6900 for the design of a pump station for the purpose of improving the delivery of water to areas east of 129th East Avenue. 8. Consideration and Appropriate Action Relating to an Amendment to the FY 1995 -96 Budget. Mr Ray See Attachment #7 Staff will recommend Council approval of a supplemental appropriation to the OPWA Water Department Capital Outlay Fund in the amount of $6900. 9. Consideration and Appropriate Action Relating to OPWA Resolution #95 -05, a Resolution Establishing the Rates for Wastewater Connection Fees, and an Effective Date for Such Changes. Mr Ray Attachment #9 Staff will recommend Council approval of OPWA Resolution #95 -05 equalizing the fee charged for individual sewer (wastewater) connections at $375, such action resulting in a reduction of fees in certain areas and an increase in fees in other areas. Owasso Public Works Authority August 15, 1995 Page 3 10. Report from OPWA Manager 11. Report from OPWA Attorney 12. Unfinished Business 13. New Business 14. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, August 1, 1995 The Owasso Public Works Authority met in regular session on Tuesday, August 1, 1995 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 28, 1995. ITEM 1: CALL TO ORDER ' Chairman Burris called the meeting to order at 8:50 p.m. ' ITEM 2: INVOCATION The invocation was given during the City Council meeting preceding this meeting. ITEM 3: FLAG SALUTE The flag salute was held during the City Council meeting preceding this meeting. M ITEM 4: ROLL CALL PRESENT Charles Burris, Chairperson Danny Ewing, Vice Chairperson Mary Lou Barnhouse, Trustee Joe Ramey, Trustee Michael Helm, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. • : ` NH ITEM 5: REQUEST APPROVAL OF THE MINUTES OF JULY 18, 1995 REGULAR MEETING. Mr Ramey moved to approve the minutes as written, by reference hereto; seconded by Ms Barnhouse. AYE: Ramey, Barnhouse, Helm, Ewing, Burris NAY: None Motion carried 5 -0. Owasso Public Works Authority August 1, 1995 ITEM 6: REQUEST APPROVAL OF CLAIMS Ms Barnhouse moved, seconded by Chairman Burris, to approve the following claims as submitted: (1) OPWA Fund $63,181.72; (2) OPWA Capital Improvement Fund $24,791.85; (3) Interfund Transfers $34,233.17; (4) Payroll $26,774.55. AYE: Barnhouse, Burris, Ramey, Helm, Ewing NAY: None Motion carried 5 -0. ITEM 7: REPORT FROM OPWA MANAGER No report. ITEM 8: REPORT FROM OPWA ATTORNEY No report. ITEM 9: UNFINISHED BUSINESS None. ITEM 10: NEW BUSINESS None. ITEM 11: ADJOURNMENT Mr Helm moved, seconded by Chairman Burris, to adjourn. AYE: Helm, Burris, Ramey, Bamhouse, Ewing NAY: None Motion carried 5 -0 and the meeting was adjourned at 8:53 p.m. Marcia Boutwell, Authority Secretary 0 Charles L Burris, Chairperson CITY OF OWASSO OWASSO PUBLIC_. WORKS AUTHORITY 8/10/5 11:41:53 A/P CLAIMS REPORT APAPVR PAGE: PO ---- - # VENDOR - - - -- ------------------- DESCRIPTION - - - - -- ------------------- - AMOUNT - - - -- ------- - - - - -- 960014 DEPT OF ENVIRONMENTAL QUA SOLID WASTE MANAGE FEE 586.76 DEPARTMENT TOTAL =___> 586.76 OPWA ADMINISTRATION ------------------------ - - - - -- 960001 US TELE /PAGE, INC, PAGER USE 25.90 960081 OFFICE MAX OFFICE SUPPLIES 48.59 960127 WESTERN BUSINESS PRODUCTS COPIER MAINT 76.61 960129 CELLULAR ONE -TULSA PHONE USE /CARR 19.53 960136 CSC CREDIT SERVICES, INC COLLECTIONS 25.00 960305 TREASURER PETTY CASH REIMB PETTY CASH 8.02 DEPARTMENT TOTAL = = = =i 203.65 8 WATER ------------------------------ 960001 US TELE /PAGE, INC. PAGER USE 51.80 960020 WATER PRODUCTS INC METERS BID 10/18/94 1,500.00 960022 CINTAS CORP. UNIFORM PENT /CLEAN 124.60 960023 KIMBALL ACE HARDWARE SUPPLIES 91.47 960209 CITY GARAGE 7/95 PARTS 76.52 ' 960231 JOHNNY ROGERS METER READER 186.90 960233 TYRONE DINKINS METER RFADFR 289.35 960234 OSCAR MCLAURIN METER READER 213.60 960235 SHARON SPARKMAN METER READER 153.90 960241 HUGHES LUMBER CO SUPPLIES 16,52 960264 NORTHEASTERN IRRIGATION SPRINKLER SYSTEM RFPAIR 135.50 960280 WATER PRODUCTS INC METER MATERIALS 680.15 960282 CROW BURLINGAME PARTS 10.62 960318 EQUIPMENT ONE RENTAL & SA SAW BLADES 54.00 tDEPARTMENT TOTAL =___> 3,584.93 WASTEWATER ------------------------------ 960001 US TELE /PAGE, INC, PAGER, USE 25,90 960018 SAND SPRINGS SAND & GRAVE SAND /DRYING BED 287.00 960019 SHERRY LABORATORIES, INC. SLUDGE ANALYSI`= 160.00 96002? CINTAS CORP. UNIFORM RENT /CLEAN ^26.40 8 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 8/10/95 11:45:53 A/P CLAIMS REPORT APAPVR PAGE: 9 PO # VENDOR DESCRIPTION AMOUNT --- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 960023 KIMBALL ACE HARDWARE SUPPLIES 69.35 960081 OFFICE MAX OFFICE SUPPLIES 22.35 960209 CITY GARAGE 7/95 PARTS 606.19 960241 HUGHES LUMBER CO SUPPLIES 6.36 960277 CURTIN MATHESON SCIENTIFI LAB SUPPLIES 468.03 960282 CROW BURLINGAME PARTS 30.46 960327 INDUSTRIAL MOTOR SERVICE, AERATOR REPAIR 561.40 DEPARTMENT TOTAL = = = =) 27465.44 REFUSE COLLECTIONS ------------------------ - - - - -- 960022 CINTAS CORP. UNIFORM RENT /CLEAN 85.20 960023 KIMBALL ACE HARDWARE SUPPLIES L5.22 960137 BFI 7/95 COMM RFFUSE 12,317.69 960179 GELLCO SAFETY SHOES STEEL TOE SAFETY BOOTS 289.10 960209 CITY GARAGE 7/95 PARTS 449.54 960276 WILLIAMS REFUSE EQUIPMENT PARTS 162.54 DEPARTMENT TOTAL = = = => 13,329.29 RECYCLE CENTER ------------------------ - - - - -- 960022 CINTAS CORP. UNIFORM RENT /CLEAN 28.40 960137 BFI 7/95 COMM REFUSE 1,776.00 960137 BFI GLASS 90.00 DEPARTMENT TOTAL =___? 1,894.40 FUND TOTAL =___` 22,064.47 CITY OF OWASSO OPWA CAPITAL IMPROVEMENT FUND 8/10!95 11 :41:53 A/P CLAIMS PT'PORT APAPVR PAGE: PO # VENDOR DESCRTPTTON AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- WASTEWATER ------------------------ - - - - -- 960157 T.G. EXCAVATING SEWER LINE REHAB PHASE II 194,521.66 960243 FHC INC. WWTP DESIGN - 5:16195 191412.00 960243 FHC INC. WWTP DESIGH- 5%16%95 585.00 DEPARTMENT TOTAL =___> 214,518.66 FUND TOTAL = = = =) 2149518.66 10 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 08/05/95 APPROVE 08/15/95 Chairman Trustee Trustee a 00 or OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES :;: ;• ,: ��' jj}'}}. �, i.•:•:...• ...........:.....):.....:. 4:::?:::: i:::>.::: i:::• i:::??} {::::::ti:ti:::i::::r:::v::ii:::: nv }:i::y '. }: .'.. •i::::::::::::::::n :::•i }:•�: •: tip'.: :.: 33:: * :�.F ?�y ±.: *��.t•. :'��'.}} .: ••��..: jjti :::::::::::::::{:::;: j::}}:: i:: ii: �i:: ii:::•:•:: isti> i::: ::::::L:::'.•'.:::i }.:i.��.jJj�.. :: ::: :: ::itii::::::i::::::i::ii:::::' .:.:.: :n :. .::�: . • }:: i •:: ' >�'/y�: ::i:<� Water 23&68 "44139 -Refuse4 0.00 3,803.94 imam OPWA Capital Improvement 0.00 1,143.98 APPROVE 08/15/95 Chairman Trustee Trustee a 00 or I MEMoxnrmuM ITO: r RODNEY J. RAY CITY MANAGER FROM: F. ROBERT CARR, JR., P.E. PUBLIC WORKS DIRECTOR SUBJECT: ENGINEERING SERVICES - WATER BOOSTER PUMP DESIGN DATE: August 4, 1995 BACKGROUND: In March 1993, the Trustees of the Owasso Public Works Authority executed a contract that provided for the acquisition of one and one -half square miles of water service area from the Rural Water District #3 in Rogers County (RWD #3). The area was approximately one -half mile north of 96th Street North to 86th Street North between 129th E. Avenue and 145th E. Avenue. Two water lines were constructed by the city to remove customers from the Rural Water District system and provide service from the system operated by the City of Owasso. The customers from the Rogers County system were transferred to the system operated by the City of Owasso on September 2, 1994. Prior to the transfer, Rogers County had been pumping water to its customers at pressures in the range of 70 -80 psi. Following the change to our system, these same customers have had pressures in the range of 40-45 psi. ' Although the present water pressures to these customers is well above the minimum required by the Oklahoma Department of Environmental Quality, the level of service expected by these customers has decreased and we have received numerous complaints. Most of the complaints ' are a result of low pressure during high water use periods, especially in the warm weather months. ' SOLUTIONS EVALUATED: Potential solutions to increase pressures in the service area have been evaluated. These solutions include extending a 12 -inch water line along 96th Street North from 129th E. Avenue, providing ' a pump station to increase pressure in the higher elevation area, modification of operational procedures to provide additional pressure from the City of Tulsa system, and interconnections with Washington and /or Rogers County Rural Water Districts. Page 2 Water Booster Pump Design Staff met with the Rogers County Rural Water District #3 manager in October 1994 to discuss the possibility of temporarily restoring service to our system while we assessed long -term options to increase pressure. It was suggested that we needed to discuss options with Washington RWD #3. Discussions with Washington RWD #3 were initiated in October 1994. Meetings were held with the District to discuss details of our problem and provisions for interconnections with their system. A contract for connection to serve the low pressure area was presented to the Authority on July 18, 1995. Due to a disparity of water rates between the Washington RWD #3 and the rate presently charged the customers north of 96th Street North, the Authority voted not to execute the agreement. BOOSTER PUMP STATION: As a result of the above action by the Authority, staff has held conversations with three consulting engineering firms for design services for a booster pump station to serve the area. The booster pump station is to be designed using the following considerations: - Pressure is to be increased to approximately 60-65 psi at the highest elevation; - When pressure is increased, there would not be an surges or pressure spikes in the distribution system that could create operation problems; - The designed system will need to supply approximately 150 existing customers and be expanded to approximately 300 future customers as development occurs; and - Data pertaining to the existing and future system flows and pressures are based on the results of the KYPipe water distribution system model maintained by INCOG. Consideration of electric service needs and site location or siting constraints is to be included in the design of the station. Therefore, some surveying may be necessary. ENGINEERING PROPOSALS: The three engineering firms contacted were selected by staff as being representative of small, medium and large organizations. The firms were: small - Cantrell & Associates (Owasso), medium - FHC, Inc. (Tulsa) and large - The Benham Group (Tulsa). It was expected that fees could vary in relation to the size of company. To be in conformance with city and state regulations pertaining to professional services procurement, potential fees would need to be below $7,500. Otherwise, staff would need to advertise the project and follow a qualifications -based selection process for the services. The qualifications -based selection would be expected to take an additional 30 -45 days. Each of the three firms contacted were asked to provide an estimate of fees associated with the work required to design the station. Estimated fees ranged from $6,900 to $20,000 for the project. The lower estimate was provided by Cantrell & Associates. 1 Page 3 Water Booster Pump Design SCOPE OF WORK: ' The following work items are to be included in the engineering services: 1. Obtain information on the existing water distribution system 2. Evaluate the use of booster pumps and hydropneumatic tanks ' 3. Evaluate use of variable speed pumps 4. Determine location of pump station ' 5. Survey site 6. Prepare site plan 7. Design pump station ' 8. Evaluate pumping system in water distribution model 9. Prepare plans and specifications ' COURSE OF ACTION: In order to proceed with the design of this system, staff believes that Cantrell & Associates should be awarded the project. Although Cantrell & Associates may not have the same level of experience in designing this type of system as other, larger firms may have, staff feels that the firm is capable of performing the work. The project is not extremely complex, but the staff is involved in other priority projects and cannot devote the level of attention needed to design the booster pump and solve the pressure problem. Cantrell & Associates is a local Owasso engineering firm. They have been in business in this ' community for approximately 2 years. Staff is of the opinion the firm is capable and should be given an opportunity to help solve the water pressure problem presently existing east of 129th E. Avenue. ' FUNDING SOURCE: Funding for this design project was not anticipated in the FY95 -96 Budget. Staff had anticipated Authority approval of a contract for interconnection with the Washington County Rural Water District #3. Therefore, if this contract is approved, funds should be appropriated from the OPWA Operating Account reserves (projected ending balance on 6/30/96 is $296,832). Note that an additional $50- 75,000 expenditure can be expected to construct the booster pump station. The engineering fee quoted by Cantrell & Associates is $6,900. RECOMMENDATION: Staff recommends Trustees approval of a contract for the design of a water booster pump station with Cantrell & Associates, Owasso, Oklahoma in the amount of $6,900.00. In addition, staff recommends Trustees approval of a supplemental budget appropriation to the OPWA Water Capital Outlay account in the amount of $6,900. ATTACHMENTS: 1. Letter proposal and manhour estimate from Cantrell & Associates dated July 24, 1995. 11 1� `a r CANTRELL & ASSOCIATES Engineering & Surve.i'ing 202 E. Second, Suite 110 Owasso, Oklahoma 74055 7 -24 -95 Robert Carr P.E. City of Owasso 207 South Cedar Owasso, Oklahoma 74055 Dear Sir: As per our discusion last week I would like to submitt a proposal for the engineering we discussed for the booster pumps to increase the pressure in the 96th Street North area. To prepare plans specificat ions ,and an engineers estimate for this project the engineering fee would be $6,900.00. The fee does not include any modeling, design of elevated tanks or reports on the existing system. It is assumed the city will furnish a KYPIPE model from INCOG that will incorporate the proposed pumps in the model to determine the pressures that will exist after the pumps are installed. I would be able to start the engineering work on this project within 10 days of notice to proceede. If you have any questions or need any more information please call me at 274 -8009. Yours T , David Cantrell P.E. CANTRELL & ASSOCIATES Engineering & Surveying 202 E. Second, Suite 110 Owasso, Oklahoma 74055 MANHOUR ESTIMATE OWASSO BOOSTER PUMP ITEM NO. DESCRIPTION 1. OBTAIN INFORMATION ON EXISTING SYSTEM (6 HOURS PE). 2. EVALUATE POSSIBILITY OF PUMP AND BLADDER TANKS (4 HOURS PE) 3. EVALUATE POSSIBILITY OF VARIABLE SPEED BOOSTER PUMP 12 HOURS PE). 4. COORDINATE WITH CITY OF OWASSO ON LOCATION OF BOOSTER PUMP LOCATION (4 HOURS PE.) 5. SURVEY SITE (8 HOURS SURVEY CREW). 6. PREPARE SITE PLAN (12 HOURS TECHNICIAN). 7. DESIGN PUMPS (24 HOURS PE). 8. PROVIDE DESIGN DATA TO CITY TO INPUT INTO KYPIPE MODEL (6 HOURS PE). 9. EVALUATE RESULTS OF KYPIPE MODEL (8 HOURS PE). 10. PREPARE PLAN DRAWINGS (16 HOURS TECHNICIAN). 11. PREPARE SPECIFICATIONS (8 HOURS PE). 12. MEETINGS AND COORDINATION WITH THE CITY OF OWASSO (8 HOURS PE). TOTAL MANHOURS RATE COST PE 80 $65 $5200 TECHNICIAN 28 40 1120 SURVEY CREW 8 65 520 CLERICAL 4 15 60 TOTAL $6900 MEMORANDUM TO: THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: RODNEY J RAY CITY MANAGER SUBJECT: WASTEWATER CONNECTION FEES I IDATE: August 9, 1995 IBACKGROUND: A research of city records (minutes, resolutions, and ordinances) has failed to produce documentation that gives authority to the manner in which the OPWA assesses wastewater connection fees, and the amounts of those fees. Currently the city charges three different rates for a wastewater connection fee. Those rates are dependent upon the location of the home or business desiring a connection. For instance, if a connection is requested in the Double Oaks subdivision, the fee is set at $405.00; however, if a connection is requested in the Windsor Lake subdivision, the fee is $375.00. Additionally, if a connection is requested in the Bailey Ranch Estates subdivision, a fee of $250.00 is assessed. While there were reasons at one time for the disparity of rates, those reasons no longer exist and, therefore, the staff believes rates should be equalized. The purpose of this request is to provide the Council with a historical perspective and offer a short term solution to the problem of inequity in the city's wastewater connection fee. HISTORY: The history of wastewater connection fees in Owasso is not well documented and, because of development trends over the past ten years, there has obviously been little need for attention to those fees. However, due to new development trends and the expiration of certain legal requirements, there now appears to be a need to quickly review the fees and move to equalize them regardless of the location of the connection. It appears that sometime between 1977 and 1986, the city, without official OPWA action, changed the fees charged for a wastewater connection. Those changes were not documented in either the minutes or by resolution and increased the fees established by a 1977 resolution (the last official action of record). — i\ WASTEWATER CONNECTION FEES August 9, 1995 Page 2 Currently, wastewater connection fees west of U.S. 169 are set at $250.00, the same type fee for the subdivisions of Elm Creek, Three Lakes, Lakeridge, Double Oaks, Central Park, and Baptist Retirement Center is $405.00, while all other subdivisions east of U.S. 169 are set at $375.00. The reason for the $405.00 fee in the above mentioned subdivisions is that the additional money was to be used to retire a series of wastewater improvement bonds (Series A -B -C -D & E Bonds). Those bonds were issued by the OPWA as a method of encouraging development in the Elm Creek area. Last year the City Treasurer made the final payment to the bond holders and closed out the accounts used to escrow those payments. Thus, the additional fee of $30.00 per connection is not being used as originally intended. While there is clear documentation relating to how the Series A -E bonds would be paid, there is no record of OPWA action to actually authorize the collection of those fees. Evidently, the OPWA simply began collecting a larger fee based on the bond indenture requirements and ignored the legal requirement for such fees to be set by the Authority. Also not documented is the increase in the 1977 wastewater connection fee from $250.00 to $375.00 in all other subdivisions east of U.S. 169. Apparently, the city's management conferred with the Trustees and determined to increase the fees east of U.S. 169 to $375.00, but didn't ' take official action to adopt a resolution. It appears that the intent of the Trustees was to increase the connection fee for the developing area (east of 169) and leave the connection fee in the "old" town the same as had previously been charged. , These differing levels of fees have been charged for more than ten years. The exact time of implementation of each fee has not been determined because of a lack of proper records and ' documentation. The current staff has continued to charge the fees previously established and, unfortunately, had not reviewed the authority for such rates until recently. This discussion is the result of that review. WHAT IS A WASTEWATER CONNECTION FEE: A wastewater connection fee is a form of a development impact fee. In other words, the connection fee bears no relation to the cost of the service to collect and treat sewage. It is, however, a fee generally charged by a city for the cost incurred to construct "excess capacity" in the collection system and treatment plant. For example, when the city constructed the existing plant in 1988, our existing need was for a plant that could treat approximately 800,000 gallons of sewage per day. But to have built an 800,000 gallon per day plant would have been shortsighted and not in the best interest of the city. Therefore, the city constructed a plant that would treat 1.56 million gallons per day. That meant that the city spent funds to provide "excess capacity" to handle future users. WASTEWATER CONNECTION FEES August 9, 1995 Page 3 A wastewater "connection fee" is a recognized method of recapturing some of the cost of constructing excess capacity and has been used by cities for years. There are, however, valid arguments as to whether the fee should be utilized and at what level the fees should be set. Additionally, there are differing methods of collecting the fee. Some cities, like Owasso, collect rthe connection fee from the builder only when a building permit is issued so that the cost is directly associated with the increased need for wastewater treatment or collection. Other cities ' often assess the charge when property is annexed into the city or at the time of platting. But whatever the logistics, most cities utilize a wastewater connection fee to offset the past (or future) capital cost of building excess capacity. It should be noted that the wastewater connection fee has absolutely no relationship to the actual cost of building the wastewater connection. Unlike a water connection, the city has no actual cash cost when a home or business connects to a main wastewater line. The entire cost of a wastewater connection is born by the builder or homeowner/business owner. (Until recently, some of the cost was paid by the developer due to a requirement to make the connection when the main line was installed.) Therefore, the wastewater connection fee is not based on an actual cost, or cost of service, but, as mentioned above, simply an arbitrary amount established by the governing body. THE PROBLEM: The problem that is presented focuses on the inequity of the differing rates. Originally, the bond debt for Elm Creek development and the fact that all new development was occurring east of U.S. 169, justified the higher connection fees for that area. However, now that significant development is beginning to occur west of U.S. 169, the system's excess capacity is going to r,. be used by all portions of the city as new citizens move into new subdivisions on the east, west and north. There appears to be no rationale for a fee that is $125.00 lower for the same service simply because of where the wastewater line is located. The depletion of excess capacity is no more significant on one side of the city than from another area. In addition to the "equal protection" concern, the city has agreements with the EPA that require uniform rates and charges throughout the wastewater system. The City Attorney has a concern relating to our non - w compliance with that agreement. tA LONG TERM APPROACH: The method of resolving the problem should be one that uses an analytical approach in identifying the philosophical and fiscal issues and then developing solutions to the identified problem(s). Since the city is in the process of developing a master plan for future wastewater collection needs, it appears logical that, once the plan is finalized, it should be the basis for determining the real cost of excess collection capacity and how (or if) that cost should be im 01 WASTEWATER CONNECTION FEES August 9, 1995 Page 4 recovered. Therefore, the long term solution is one that may take several months to develop and ' implement, but, when completed, will provide a formula based on solid data that should be fair and equally enforced. It should, however, be noted that while the master planning process will provide significant data for the collection system, the information relating to excess capacity for the treatment plant will not be addressed. That information will largely be derived from the engineering work currently being done for the plant expansion project. A SHORT TERM APPROACH: However, while the master plan is being developed, the city will begin issuing building permits in several subdivisions now in the final phase of construction. Most of those subdivisions are located west of U.S. 169 and, unless action is taken, builders in those subdivisions will pay $125.00 less than builders in the eastern portion of the community. A relatively simple short term solution is to adopt an OPWA resolution equalizing the wastewater connection fees at $375.00 for all areas of the city. Such action would be considered an interim measure and intended to be addressed during and after the wastewater collection system master plan is completed. , RECOMMENDATION: The staff recommends Trustee approval of OPWA Resolution #95 -05, wherein all wastewater ' connection fees are set at an interim rate of $375.00 and establishing August 30, 1996 for the expiration of the resolution, thus requiring Trustee action to either continue the rates or adopt new connection fees based on a more comprehensive review of the issues relating to wastewater connection fees. ATTACHMENTS: 1. OPWA Resolution #95 -05 OWASSO PUBLIC WORKS AUTHORITY OPWA RESOLUTION NO 95 -05 A RESOLUTION OF THE TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY ESTABLISHING A WASTEWATER CONNECTION FEE AND PLACING AN EXPIRATION UPON THE APPLICABILITY OF SUCH WASTEWATER CONNECTION FEE. BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY THAT: SECTION ONE: There is hereby established a Wastewater Connection Fee in the amount of Three Hundred Seventy Five and N01100 Dollars ($375.00) for every connection to the Wastewater Collection System of the Owasso Public Works Authority. SECTION TWO: The Wastewater Connection Fee above set forth shall expire on the 31st day of August, 1996. APPROVED AND ADOPTED this 15th day of August, 1995 by the Trustees of the Owasso Public Works Authority. ATTEST: Charles L Burris, Chairperson Marcia Boutwell, Trust Secretary APPROVED AS TO FORM: L Ronald D Cates, Trust Attorney 1