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Home My WebLink About2008.08.19_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: August 19, 2008 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, August 15, 2008. gau'li'annM. Stevens, Deputy City Clerk AGENDA 1. Call to Order Chairman Stephen Cataudella 2. Flag Salute 3. Roll Call 4. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the August 5, 2008 Regular Meeting. Attachment #4-A B. Approval of Claims. Attachment #4-B C. Acknowledgement of receiving the monthly FY 2008-2009 budget status report. Attachment # 4-C S: Agendas\OPGA\2008\0819.doc Owasso Public Golf Authority August 19, 2008 Page 2 5. Report from OPGA Manager. 6. Report from OPGA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjournment. S : \Agendas\O PGA\2008\0819. doc OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, August 5, 2008 The Owasso Public Golf Authority met in regular session on Tuesday, August 5, 2008 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, August 1, 2008. ITEM 1. CALL TO ORDER Chairman Cataudella called the meeting to order at 6:45 p.m. ITEM 2. ROLL CALL PRESENT Steve Cataudella, Chairman Doug Bonebrake, Trustee Wayne, Guevara, Trustee Jon Sinex, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT D.J. Gall, Vice Chair ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the July 15, 2008 Regular Meeting. B. Approval of Claims. Mr. Bonebrake moved, seconded by Mr. Guevara, to approve the OPGA Consent Agenda with claims totaling $77,279.59. The payroll payment report for pay period ending 7/19/08 was included for review. YEA: Bonebrake, Cataudella, Guevara, Sinex NAY: None Motion carried 4-0. Owasso Public Golf Authority August S, 2008 ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE DECLARATION OF A SOLE SOURCE PROVIDER, APPROVAL TO PURCHASE A CENTRAL IRRIGATION CONTROL SYSTEM, AND AUTHORIZATION FOR PAYMENT IN THE AMOUNT OF $32,098. Mr. Rooney presented the item and recommended Trustees declare Rain Bird of San Antonio, Texas as the sole source provider of an irrigation control system compatible to the existing irrigation system at Bailey Ranch Golf Course; approval of the purchase of a used irrigation control system from Rain Bird; and authorization for payment to Rain Bird in the amount of $32,098.00. ITEM 5. REPORT FROM OPGA MANAGER Mr. Lehr stated the condition of the greens during these weeks of severely hot and dry weather was very good. ITEM 6. REPORT FROM OPGA ATTORNEY No report ITEM 7. NEW BUSINESS None ITEM 8. ADJOURNMENT Mr. Bonebrake moved, seconded by Mr. Guevara, to adjourn. YEA: Bonebrake, Cataudella, Guevara, Sinex NAY: None Motion carried 4-0 and the meeting was adjourned at 6:55 p.m. Pat Fry, Minute Clerk Stephen Cataudella, Chairman 2 Claims List 08/19/08 Budget Unit Title Vendor Name OPGA JPMORGAN CHASE BANK JPMORGAN CHASE BANK BOTTLING GROUP, LLC PEPSI-COLA JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK BGR DAILY ACCT. JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK AL OPGA CART OPERATIONS TOTAL CART OPERATIONS COURSE MAINT V-ON PRINTING & SIGNS LLC JPMORGAN CHASE BANK JESCO PRODUCTS, INC ESTES, INCORPORATED YALE CLEANERS, INC. YALE UNIFORM YALE CLEANERS, INC. YALE UNIFORM TIMMONS OIL COMPANY AGRI NUTRIENTS, INC. JPMORGAN CHASE BANK JPMORGAN CHASE BANK AEP/PSO ESTES, INCORPORATED LUBER BROS INC W.W. GRAINGER, INC. DBA GRAINGER LESCO CREDIT SERVICES LESCO CREDIT SERVICES COLBURN ELECTRIC YALE CLEANERS, INC. YALE UNIFORM YALE CLEANERS, INC. YALE UNIFORM JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK Page 1 Payable Descriptioi WALMART-FOOD WALMART-FOOD PEPSI PRODUCTS GEAR FOR SPORTS-MERCHAND GEAR FOR SPORTS-MERCHAND REASORS-FOOD REASORS-FOOD ACUSHNET-MERCHANDISE ACUSHNET-MERCHANDISE ACUSHNET-MERCHANDISE GEAR FOR SPORT-MERCHANDIS REIMB PETTY CASH OAKLEY-MERCHANDISE OAKLEY-MERCHANDISE OAKLEY-MERCHANDISE OAKLEY-MERCHANDISE OAKLEY-MERCHANDISE NIKE-SHIRTS FOOD SIGNS BAILEY EQUIP -MOWER PARTS SIGNAGE FUNGICIDE UNIFORM/TOWEL SERVICE UNIFORM/TOWEL SERVICE MOTOR OIL FERTILIZER OREILLY-FILTERS OREILLY-HOSES ELECTRIC USE FOR JULY FERTILIZER/FAIRWAY BEARINGS/SEALS WIRE LOCATOR HERB ICIDES/TOOLS HERBICIDES/TOOLS PUMP HOUSE REPAIRS UNIFORM SERVICE TOWEL SERVICE HOME DEPOT -CONCRETE HOME DEPOT-BLDG SUPPLIES LOWES-PAPER CUPS ent Amounl 14.58 287.69 1,027.50 363.00 351.00 37.43 32.73 147.17 485.40 280.30 450.00 308.75 480.00 108.15 75.50 83.00 65.50 767.09 408.57 9.02 7.00 473.21 2,412.45 10.50 16.82 1,020.37 945.00 83.00 833.15 155.2� 456.1 c 7.00 9.02 21.32 111A2 23.22 Claims List 08/19/08 Budget Unit Title Vendor Name Payable Description Payment Amounl COURSE MAINT... JPMORGAN CHASE BANK JUSTICE GOLF CART -PARTS 96.90 JPMORGAN CHASE BANK AMC INDUSTRIES-IRR HEADS 522.72 JPMORGAN CHASE BANK QUALITY TIRE -MOUNTING 8.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 46.04 JPMORGAN CHASE BANK ATWOODS-HOSES 173.97 JPMORGAN CHASE BANK WALMART-PHONE CORD 5.96 JPMORGAN CHASE BANK LOWES-PVC FITTING 9.01 JPMORGAN CHASE BANK LOWES-PVC FITTING 5.44 TOTAL COURSE MAINT 8,147.71 FOOD & BEV JPMORGAN CHASE BANK HOBBY LOBBY -CARD 27.06 PLATINUM VENTURES, INC DISHWASHER REPAIR 1,065.00 FADLER SUPPLIES 267.11 SADDORIS TEXTILE MAINTENANCE, INC D LINENS/RUGS 132.90 JPMORGAN CHASE BANK PARTY DEPOT -PLATES 38.98 PLATINUM VENTURES, INC DUNNAGE RACKS 382.16 BROOKS GREASE SERVICE, INC TRAP CLEANING 100.00 JPMORGAN CHASE BANK WALMART-VASE 2.48 SADDORIS TEXTILE MAINTENANCE, INC D LINEN SERVICE 278.14 TOTAL FOOD & BEV 2,293.83 GOLF ADMIN SADDORIS TEXTILE MAINTENANCE, INC D LINEN SERVICE 59.25 SBC YELLOW PAGES, INC YELLOW PAGE 11.70 TULSA MAINTENANCE SUPPLY CLEANING SUPPLIES 493.40 COURSE TRENDS, INC WEB HOSTING 345.00 SADDORIS TEXTILE MAINTENANCE, INC D LINENS/RUGS 38.28 AEP/PSO ELECTRIC USE FOR JULY 2,712.98 GOLFSWITCH, INC ONLINE TEE TIMES 150.00 SAV-ON PRINTING & SIGNS LLC GIFT CERTIFICATES/ RAINCK 307.00 JPMORGAN CHASE BANK NIKE-UNIFORM 27.47 JPMORGAN CHASE BANK LOWES-LIGHT FIXTURE 16.98 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 411.81 WASTE MANAGEMENT QUARRY LANDFILL REFUSE SERVICE 226.27 TOTAL GOLF ADMIN 4,800.14 FUND GRAND TOTAL 21,115.0 OPGA GRAND TOTAL $217115.04 Page 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 08/02/08 Department Payroll Expenses Total Expenses Golf Shop Operations 3,813.83 5,561.90 Cart Operations 3,305.86 3,717.44 Golf Course Operations 10,636.65 14,546.78 Food & Beverage 3,492.12 4,462.55 General & Administration 4,653.83 6,448.36 FUND TOTAL 25,902.29 34,737.03 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2008-2009 Statement of Revenues & Expenses As of July 2008 and 2007 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other Transfer from General Fund TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES NET INCOME (LOSS) July 31, 2008 1 July 31, 2007 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget 60,266 60,266 914,000 6.59% 78,228 78,228 835,374 9.36% 22,612 22,612 210,000 10.77% 24,552 24,552 205,450 11.95% (17,145) (17,145) (150,000) 11.43% (18,294) (18,294) (153,505) 11.92% 23,663 23,663 250,000 9.47% 24,074 24,074 222,950 10.80% (9,256) (9,256) (68,000) 13.61 % (9,299) (9,299) (69,786) 13.32% 2,531 2,531 33,697 7.51 % 3,095 3,095 30,000 10.32% - - - - - - - 0.00% 1,189,697 6.95% 102,356 102,356 1,070,483 9.56% 82,671 82,671 78,933 78,933 804,064 9.82% 70,488 70,488 660,818 10.67% 23,396 23,396 100,558 23.27% 6,306 6,306 89,430 7.05% 11,201 11,201 168,065 6.66% 15,554 15,554 218,425 7.12% 46,990 46,990 62,100 75.67% - - 49,900 0.00% 4,514 4,514 54,910 8.22% 4,263 4,263 51,910 8.21% 165,034 165,034 1,189,697 13.87% 96,611 96,611 1,070,483 9.02% (82,363) (82,363) - 5,745 5,745 -