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Home My WebLink About2008.09.16_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: DATE: TIME: PLACE: Regular September 16, 2008 6:30 p.m. Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, September 12, 2008. CIA!"), 'U A iann M. Stevens, Deputy City Clerk 1. 2 3 0 5. AGENDA Call to Order Chairman Stephen Cataudella Invocation Rev. Leonard Pirtle, Rejoice Freewill Baptist Church Flag Salute Roll Call Presentation and announcement of upcoming events at the Bailey Ranch Golf Course. Mr. Lehr Mr. Burd S: \Agendas\OPGA\2008\0916. doc Owasso Public Golf Authority September 16, 2008 Page 2 6. Recognition of the Employee of the Quarter for 2008. Mr. Ray 7. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of September 2, 2008 Regular Meeting. Attachment #7-A B. Approval of Claims. Attachment #7-B C. Acknowledgement of receiving the monthly FY 2008-2009 budget status report. Attachment # 7-C 8. Report from OPGA Manager. 9. Report from OPGA Attorney. 10. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 11. Adjournment. S:\Agendas\OPGA\2008\0916.doc OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, September 2, 2008 The Owasso Public Golf Authority met in regular session on Tuesday, September 2, 2008 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Thursday, August 28, 2008. ITEM 1. CALL TO ORDER Chairman Cataudella called the meeting to order at 7:04 p.m. ITEM 2. ROLL CALL PRESENT ABSENT Steve Cataudella, Chairman D.J. Gall, Vice Chair Doug Bonebrake, Trustee Wayne, Guevara, Trustee Jon Sinex, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the August 19, 2008 Regular Meeting. B. Approval of Claims. Mr. Bonebrake moved, seconded by Mr. Sinex, to approve the OPGA Consent Agenda with claims totaling $20,339.64. The payroll payment report for pay period ending 8/16/08 was included for review. YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex NAY: None Motion carried 5-0. Owasso Public Golf Authority September 2, 2008 ITEM 4. REPORT FROM OPGA MANAGER Mr. Ray stated Mr. Lehr and Mr. Burd would be making a presentation introducing an overall plan for marketing and promoting the golf course at the next meeting. ITEM 5. REPORT FROM OPGA ATTORNEY No report ITEM 6. NEW BUSINESS None ITEM 7. ADJOURNMENT Mr. Bonebrake moved, seconded by Mr. Guevara, to adjourn. YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex NAY: None Motion carried 5-0 and the meeting was adjourned at 7:05 p.m. Pat Fry, Minute Clerk Stephen Cataudella, Chairman 2 Claims List 09/16/08 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA JPMORGAN CHASE BANK REASORS-FOOD 75.11 JPMORGAN CHASE BANK FOREFRONT -MERCHANDISE 100.96 JPMORGAN CHASE BANK ALOE UP SUNCARE-MERCHAND 371.60 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 595.54 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 99.15 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 1,322.46 JPMORGAN CHASE BANK GEAR FOR SPORT-MERCHAND 433.75 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 159.19 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 35.55 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 75.55 JPMORGAN CHASE BANK GEAR FOR SPORT-MERCHAND 378.00 BOTTLING GROUP, LLC PEPSI-COLA PEPSI 1,050.00 JASON GULLEY APPAREL 392.87 JPMORGAN CHASE BANK REASORS-FOOD 33.77 JPMORGAN CHASE BANK REASORS-FOOD 31.22 JPMORGAN CHASE BANK REASORS-FOOD 26.90 JPMORGAN CHASE BANK WALMART-FOOD 98.63 JPMORGAN CHASE BANK NIKE-MERCHANDISE 132.75 JPMORGAN CHASE BANK NIKE-MERCHANDISE 163.11 JPMORGAN CHASE BANK NIKE-MERCHANDISE 218.98 BGR DAILY ACCT. REIMB PETTY CASH 1,885.40 FADLER FOOD / SUPPLIES 282.55 TULSA COFFEE SERVICE INC DBA JAVA D COFFEE SERVICE 74.84 BOTTLING GROUP, LLC PEPSI-COLA PEPSI PRODUCTS 1,137.25 TOTAL OPGA 9,175.13 GOLF SHOP JJPMORGAN CHASE BANK 1OFFICE DEPOT -SUPPLIES 26.48 TOTAL GOLF SHOP 26.48 CART OPERATIONS IJUSTICE GOLF CAR CO INC CART PARTS 21.52 TOTAL CART OPERATIONS 21.52 COURSE MAINT EAGLE ONE GOLF PRODUCTS, INC COURSE SIGNAGE 186.70 WATERBORNE ENTERPRISES, LLC PUMP HOUSE CONTROL PANEL 8,606.25 JPMORGAN CHASE BANK OREILLY-RETURN PARTS -7.75 JPMORGAN CHASE BANK ADVANCE AUTO -SPARK PLUG 9.40 JPMORGAN CHASE BANK AMERICAN HOSE -PUMP HOSE 58.44 JPMORGAN CHASE BANK ATWOODS-LIGHT/GREASE 21.98 JPMORGAN CHASE BANK ATWOODS-OXYGEN GAS 16.99 JPMORGAN CHASE BANK OFFICE DEPOT -PAPER CUPS 9.18 JPMORGAN CHASE BANK OFFICE DEPOT -PAPER CUPS 22.95 JPMORGAN CHASE BANK HOME DEPOT -BOLTS 4.20 JPMORGAN CHASE BANK OREILLY-BELT 8.05 LESCO CREDIT SERVICES WIRE FLAGS 24.00 Page 1 Claims List 09/16/08 Budget Unit Title Vendor Name Payable Description Payment Amouni COURSE MAINT... ESTES, INCORPORATED BENTGRASS SEED 202.88 YALE CLEANERS, INC. YALE UNIFORM TOWEL / UNIFORM SERVICE 9.02 YALE CLEANERS, INC. YALE UNIFORM TOWEL / UNIFORM SERVICE 7.00 JPMORGAN CHASE BANK P & K EQUIP-BARS/CHAINS 92.24 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 46.32 SAV-ON PRINTING & SIGNS LLC SIGNS 100.00 SAV-ON PRINTING & SIGNS LLC SIGNS 24.00 JPMORGAN CHASE BANK WALMART-PAPER CUPS 39.68 JPMORGAN CHASE BANK OREILLY-PARTS 15.20 JPMORGAN CHASE BANK OREILLY-PARTS 8.77 DAVID B. NOWLAND GREENS FERTILIZER 135.00 ESTES, INCORPORATED CHEMICALS / INSECTICIDE 149.20 STAND-BY PERSONNEL, INC TEMP LABOR 192.00 YALE CLEANERS, INC. YALE UNIFORM TOWEL/UNIFORMS 9.02 YALE CLEANERS, INC. YALE UNIFORM TOWEL/UNIFORMS 7.00 HERITAGE -CRYSTAL CLEAN PARTS WASHER SERVICE 221.76 TIMMONS OIL COMPANY FUEL 1,569.65 TOTAL COURSE MAINT 11,789.13 FOOD & BEV JPMORGAN CHASE BANK REASORS-SUPPLIES 31.15 SADDORIS TEXTILE MAINTENANCE, INC D LINEN SERVICE / RUGS 126.84 FADLER FOOD / SUPPLIES 190.87 JPMORGAN CHASE BANK WALMART-SUPPLIES 17.30 TOTAL FOOD & BEV 366.16 GOLF ADMIN COURSE TRENDS, INC WEB HOSTING 345.00 SBC YELLOW PAGES, INC YELLOW PAGES 39.00 SOUTH CENTRAL GOLF INC ADVERTISING 475.00 JPMORGAN CHASE BANK BEST BUY -FLASH DRIVE 37.97 GOLFSWITCH, INC ONLINE TEE TIMES 150.00 SADDORIS TEXTILE MAINTENANCE, INC D LINEN SERVICE / RUGS 39.50 COX COMMUNICATIONS CABLE 38.95 ORKIN EXTERMINATING CO, INC PEST CONTROL 53.00 WASTE MANAGEMENT QUARRY LANDFILL REFUSE SERVICE 221.42 TOTAL GOLF ADMIN 1,399.84 FUND GRAND TOTAL 22,778.2 OPGA GRAND TOTAL $22,778.26 Page 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 08/30/08 Department Payroll Expenses Total Expenses Golf Shop Operations 3,234.16 4,910.06 Cart Operations 2,548.30 2,865.58 Golf Course Operations 7,263.99 10,738.93 Food & Beverage 2,358.97 3,188.28 General & Administration 4,774.98 6,592.21 FUND TOTAL 20,180.40 28,295.06 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2008-2009 Statement of Revenues & Expenses As of August 2008 and 2007 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other Transfer from General Fund TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES NET INCOME (LOSS) August 31, 2008 August 31, 2007 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget 57,154 117,421 914,000 12.85% 72,948 151,176 835,374 18.10% 15,265 37,878 210,000 18.04% 16,373 40,925 205,450 19.92% (12,020) (29,117) (150,000) 19.41% (12,511) (28,418) (153,505) 18.51% 15,553 39,215 250,000 15.69% 18,472 42,546 222,950 19.08% (6,681) (15,937) (68,000) 23.44% (8,194) (17,493) (69,786) 25.07% 2,531 5,255 33,697 15.60% 2,610 5,682 30,000 18.94% - - - - - - - 0.00% 71,802 1 54,71 5 1,189,697 13.00% 89,698 194,417 1,070,483 18.16% 64,814 143,747 804,064 17.88% 76,001 146,597 660,818 22.18% 15,511 39,336 100,558 39.12% 12,134 23,025 89,430 25.75% 10,013 22,997 168,065 13.68% 10,086 27,500 218,425 12.59% 974 47,963 62,100 77.24% 3,655 3,655 49,900 7.32% 4,515 9,028 54,910 16.44% 4,263 8,525 51,910 16.42% 95,826 263,071 1,189,697 22.11% 106,138 209,302 1,070,483 19.55% (16,440) - (24,023) (108,356) - (14,884)