HomeMy WebLinkAbout2008.10.07_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING:
DATE:
TIME:
PLACE:
Regular
October 7, 2008
6:30 p.m.
Council Chambers, Old Central Building
109 N. Birch
Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on
Friday, October 3, 2008.
Ju nn M. Stevens, Deputy City Clerk
AGENDA
1. Call to Order
Mayor Stephen Cataudella
2. Invocation
Reverend Dave Phillipe, New Life Assembly of God
3. Flag Salute
4. Roll Call
5. Presentation of the Character Trait of Obedience, followed by a Public Service
Announcement.
Warren Lehr, Owasso Character Council
5: Agendas \Council\2008\ 1007. doc
Owasso City Council
October 7, 2008
Page 2
6. Reading of the Mayor's Proclamation.
Mayor Cataudella
Attachment # 6
The Mayor will declare October 5 -11, 2008 as "Fire Prevention Week" in the City of Owasso
and encourage all residents to heed the important safety messages of Fire Prevention Week
2008, and support the many public safety education activities of Owasso's Fire and
Emergency services.
7. Consideration and appropriate action relating to a request for Council approval of the Consent
Agenda. All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.
A. Approval of Minutes of the September 16, 2008 Regular Meeting.
Attachment # 7 -A
B. Approval of Claims.
Attachment # 7 -B
C. Approval of Ordinance No. 930, an ordinance approving the partial closure of a utility
easement located on property recognized as Lot 18, Block 9 in Lake Valley III.
Attachment # 7 -C
Staff recommends Council approval of Ordinance No. 930 and has listed this item in the
consent section of the agenda based on Council actions taken September 16, 2008 to
approve the easement closure request.
D. Acceptance of a donation from the David Vines Family for the purchase of a Timmy and
Cindy bronze casting and approval of a budget amendment to the General Fund increasing
estimated revenues by $1,995 and increasing the appropriation for expenditures by $1,995.
Attachment # 7 -D
E. Approval and authorization for payment of a workers' compensation settlement in the
amount of $62,500 payable to Jimmy Langford and his attorney, Robert Flynn.
Owasso City Council
October 7, 2008
Page 3
8. Consideration and appropriate action relating to a request for Council acceptance of the 2009
Oklahoma Highway Safety Grant, authorization for the City Manager to execute the Grant
Management Contract, and approval of a budget amendment to the Police Services Budget
increasing anticipated revenues and the appropriation for expenditures by $59,000.
Mr. Chambless
Attachment # 8
Staff will recommend Council acceptance of the Oklahoma Highway Safety Grant,
authorization for the City Manager to execute a contract with the Oklahoma Highway Safety
Office for management of the grant, and approval of an amendment to the FY 2008 -2009
Police Services Budget increasing anticipated revenues and the appropriation for expenditures
by $59,000.
9. Consideration and appropriate action relating to a request for Council approval of an
Agreement for Engineering Services related to the FY 2008 -2009 Traffic Signalization Study
and authorization for the Mayor to execute the Agreement.
Mr. Stevens
Attachment # 9
Staff will recommend Council approve the Agreement for Engineering Services between the
City of Owasso and Traffic Engineer Consultants, Incorporated of Tulsa, Oklahoma in the
amount of $37,000 for services related to the FY 2008 -2009 Traffic Signalization Study and
authorization for the Mayor to execute the Agreement.
10. Consideration and appropriate action relating to a request for Council approval of an
amendment to Workers' Compensation Self- Insurance Fund Budget increasing the
appropriation for expenditures by $62,500.
Ms. Dempster
Attachment # 10
Staff will recommend Council approval of an amendment to Workers' Compensation Self -
Insurance Fund Budget increasing the appropriation for expenditures by $62,500.
Owasso City Council
October 7, 2008
Page 4
11. Consideration and appropriate action relating to a request for Council approval of an
Emergency Mutual Aid Agreement between the City of Owasso and the City of Tulsa and
authorization to execute such agreement.
Mr. Rooney
Attachment # 11
Staff will recommend Council approval of an Emergency Mutual Aid Agreement between the
City of Owasso and the City of Tulsa and authorization to execute the agreement.
12. Report from City Manager.
13. Report from City Attorney.
14. Report from City Councilors.
15. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda.)
16. Adjournment.
PROCLAMA710N
CITY OF OWASSO, OKLAHOMA
WHEREAS, The city of Owasso is committed to ensuring the safety and security of all those
living in and visiting our city; and
WHEREAS, Fire is a serious public safety concern both locally and nationally, and homes are
the locations where people are at greatest risk from fire; and,
WHEREAS, The nonprofit National Fire Protection Association (NFPA) has documented
through its research that home fires killed 2,500 people in the U.S. in 2006 —
roughly seven people every day; and
WHEREAS, Owasso's first responders are dedicated to reducing the occurrence of home fires
and home fire injuries through prevention and protection education; and,
WHEREAS, Owasso residents are responsive to public education measures and are able to
take personal steps to increase their safety from fire; and,
WHEREAS, residents who have planned and practiced a home fire escape plan are more
prepared and will therefore be more likely to survive afire; and
WHEREAS, The 2008 Fire Prevention Week theme, "It's Fire Prevention Week — Prevent
Home Fires!" effectively serves to remind us all of the simple actions we can take
to stay safer from fire during Fire Prevention Week and year - round.
NOW, THEREFORE, I, Stephen Cataudella, by virtue of the authority vested in me as Mayor
of the City of Owasso, do hereby proclaim October 5- 11, 2008 as
Fire Prevention Week
in the City of Owasso and urge all Citizens to heed the important safety messages of Fire
Prevention Week 2008, and support the many public safety activities and efforts of Owasso's fire
and emergency services.
IN WITNESS THEREOF, I have hereunto
set my hand and caused the seal of the City of
Owasso to be affixed this 7th day of October, 2008.
Stephen Cataudella, Mayor
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, September 16, 2008
The Owasso City Council met in regular session on Tuesday, September 16, 2008 in the Council
Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall
bulletin board at 5:00 p.m. on Friday, September 12, 2008.
ITEM 1. CALL TO ORDER
Mayor Cataudella called the meeting to order at 7:29 p.m.
ITEM 2. ROLL CALL
PRESENT
Steve Cataudella, Mayor
D.J. Gall, Vice Mayor
Doug Bonebrake, Councilor
Wayne Guevara, Councilor
A quorum was declared present.
STAFF
Rodney Ray, City Manager
ABSENT
Jon Sinex, Councilor
ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA
A. Approval of Minutes of the September 2, 2008 Regular Meeting and September
9, 2008 Special Meeting.
B. Approval of Claims.
C. Acknowledgement of receiving the monthly FY 2008 -2009 budget status report.
D. Approval of a mutual aid agreement between the City of Owasso and the State
of Oklahoma Air National Guard Fire Department for fire services and
authorization of the Mayor to execute the agreement.
E. Approval of an employee request from Trudy Meyer for disability retirement.
Owasso City Council
September 16, 2008
Mr. Guevara moved, seconded by Mr. Bonebrake, to approve the Consent Agenda with claims
totaling $590,514.86. Also included for review were the healthcare self - insurance claims report
and payroll payment report for pay period 8/30/08.
YEA: Bonebrake, Cataudella, Gall, Guevara
NAY: None
Motion carried 4 -0.
ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR COUNCIL APPROVAL OF AN AMENDMENT TO THE EL RIO VISTA
FINAL PLAT, PROPOSING TO DIVIDE LOT 1, BLOCK 5 INTO TWO LOTS,
LOCATED ON THE NORTHWEST CORNER OF EAST 96TH STREET NORTH
AND NORTH GARNETT ROAD
Mr. Wiles presented the item recommending Council approval of an amendment to the El Rio
Vista Final Plat.
Mr. Bonebrake moved, seconded by Mr. Guevara, for Council approval of an amendment to the
El Rio Vista Final Plat, as recommended.
YEA: Bonebrake, Cataudella, Gall, Guevara
NAY: None
Motion carried 4 -0.
ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR COUNCIL APPROVAL OF A FINAL PLAT FOR LAKE VALLEY IV,
PROPOSING ONE HUNDRED AND FOURTEEN RESIDENTIAL LOTS ON
APPROXIMATELY 23 ACRES, LOCATED ABOUT 1/4 MILE NORTH OF EAST
106TH STREET NORTH AND ABOUT 1/4 MILE EAST OF NORTH 145TH EAST
AVENUE
Mr. Wiles presented the item recommending Council approval of the final plat for Lake Valley
IV.
Mr. Bonebrake moved, seconded by Mr. Gall, for Council approval of the Final Plat for Lake
Valley IV, as recommended.
YEA: Bonebrake, Cataudella, Gall, Guevara
NAY: None
Motion carried 4 -0.
14
Owasso City Council
September 16, 2008
ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR COUNCIL APPROVAL OF THE PARTIAL CLOSURE OF A UTILITY
EASEMENT LOCATED ON PROPERTY RECOGNIZED AS LOT 18, BLOCK 9
IN LAKE VALLEY III
Mr. Wiles presented the item recommending Council approval of the partial closure of a utility
easement located at Lot 18, Block 9 in Lake Valley III.
Mr. Gall moved, seconded by Mr. Guevara, for Council approval of the partial closure of a utility
easement, as recommended.
YEA: Bonebrake, Cataudella, Gall, Guevara
NAY: None
Motion carried 4 -0.
ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR COUNCIL ACCEPTANCE OF A CHEROKEE NATION GRANT AND
APPROVAL OF A SUPPLEMENTAL APPROPRIATION IN THE POLICE
SERVICES BUDGET INCREASING ANTICIPATED REVENUES AND
EXPENDITURES IN THE AMOUNT OF $3,969.69
Chief Yancey presented the item recommending Council acceptance of the Cherokee Nation
Grant totaling $3,969.69 and approval of a supplemental appropriation in the Police Services
Budget increasing anticipated revenues and expenditures by $3,969.69.
Mr. Bonebrake moved, seconded by Mr. Gall, for Council acceptance of the Cherokee Nation
Grant, as recommended.
YEA: Bonebrake, Cataudella, Gall, Guevara
NAY: None
Motion carried 4 -0.
ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR COUNCIL ACCEPTANCE OF THE ASSISTANCE TO FIREFIGHTERS
GRANT AND APPROVAL OF A SUPPLEMENTAL APPROPRIATION IN THE
FIRE SERVICES BUDGET INCREASING ANTICIPATED REVENUES AND
EXPENDITURES IN THE AMOUNT OF $105,327
Chief Clark presented the item recommending Council acceptance of the Assistance to
Firefighters Grant and approval of a supplemental appropriation in the Fire Services Budget
increasing anticipated revenues and expenditures in the amount of $105,327.00.
0?
Owasso City Council September 16, 2008
Mr. Bonebrake moved, seconded by Mr. Guevara, for Council acceptance of the Firefighters
Grant, as recommended.
YEA: Bonebrake, Cataudella, Gall, Guevara
NAY: None
Motion carried 4 -0.
ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR COUNCIL APPROVAL OF ORDINANCE NO. 928, AN ORDINANCE
AMENDING PART 10, OFFENSE AND CRIMES, CHAPTER 3 OF THE CODE
OF ORDINANCES OF THE CITY OF OWASSO BY PERMITTING THE USE OF
INDOOR AIR RIFLE AND ARCHERY RANGES
Chief Yancey presented the item recommending Council approval of Ordinance No. 928.
Mr. Bonebrake moved, seconded by Mr. Guevara, for Council approval of Ordinance No. 928, as
recommended.
YEA: Bonebrake, Cataudella, Gall, Guevara
NAY: None
Motion carried 4 -0.
ITEM 10. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR COUNCIL APPROVAL OF THE FY 2008 -2009 STREET
REHABILITATION AND TRAFFIC SIGNAL ENHANCEMENT PROGRAM
Mr. Stevens presented the item recommending Council approval of the proposed FY 2008 -2009
Street Rehabilitation and Traffic Signal Enhancement Program project priorities.
Mr. Bonebrake moved, seconded by Mr. Guevara, for Council approval of the proposed FY
2008 -2009 Street Rehabilitation and Traffic Signal Enhancement Program project priorities, as
recommended.
YEA: Bonebrake, Cataudella, Gall, Guevara
NAY: None
Motion carried 4 -0.
ITEM 11. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR COUNCIL APPROVAL OF ORDINANCE NO. 929, AN ORDINANCE
AMENDING PART 17, UTILITIES, CHAPTER 1 OF THE CODE OF
ORDINANCES OF THE CITY OF OWASSO AMENDING UTILITY RATES FOR
4
Owasso City Council September 16, 2008
RURAL WATER DISTRICT CUSTOMERS AS ESTABLISHED BY OWASSO
PUBLIC WORKS AUTHORITY RESOLUTION NO. 2008 -03
Ms. Bishop presented the item recommending Council approval of Ordinance No. 929.
Mr. Bonebrake moved, seconded by Mr. Guevara, for Council approval of Ordinance No. 929, as
recommended.
YEA: Bonebrake, Cataudella, Gall, Guevara
NAY: None
Motion carried 4 -0.
ITEM 12. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR COUNCIL APPROVAL OF A BUDGET AMENDMENT AND
SUPPLEMENTAL APPROPRIATION TO CARRYOVER UNEXPENDED FUNDS
FROM THE FY 2007 -2008 BUDGET TO THE FY 2008 -2009 BUDGET
Ms. Bishop presented the item recommending Council approval of a budget amendment
increasing the estimated beginning fund balance and increasing the appropriation for
expenditures in the following funds:
General Fund
$409,108
Hotel Tax Fund
$164,700
Stormwater Management Fund
$1,864,992
Fire Capital Fund
$2,100
CDBG Grant Fund
$16,616
Capital Improvements Fund
$6,764,449
City Garage Fund
$4,030
Mr. Gall moved, seconded by Mr. Guevara, for Council approval of a budget amendment and
supplemental appropriation, as recommended.
YEA: Bonebrake, Cataudella, Gall, Guevara
NAY: None
Motion carried 4 -0.
ITEM 13. REPORT FROM CITY MANAGER
No report
ITEM 14. REPORT FROM CITY ATTORNEY
No report
5
Owasso City Council September 16, 2008
ITEM 15. REPORT FROM CITY COUNCILORS
Councilor Bonebrake asked how the Block Parties planned for the previous weekend fared
considering the amount of rain we received on Saturday. Mr. Wiles stated that most of the
parties did cancel but will reschedule for another weekend. The City will do it's best to provide
street barricades and visits from Police and Fire.
ITEM 16. NEW BUSINESS
None
ITEM 17. ADJOURNMENT
Mr. Gall moved, seconded by Mr. Bonebrake, to adjourn.
YEA: Bonebrake, Cataudella, Gall, Guevara
NAY: None
Motion carried 4 -0 and the meeting was adjourned at 7:59 p.m.
Pat Fry, Minute Clerk
6
Stephen Cataudella, Mayor
Claims List
10/07/08
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
GENERAL
TREASURER PETTY CASH
CC REFUND - LEONARD
50.00
TREASURER PETTY CASH
CC REFUND - ALEXANDER
50.00
TREASURER PETTY CASH
CC REFUND -WEYE
50.00
TOTAL GENERAL 150.00
MUNICIPAL COURT
TREASURER PETTY CASH
MEETING EXPENSE
25.00
TREASURER PETTY CASH
MEETING EXPENSE
25.00
JPMORGAN CHASE BANK
MEETING EXPENSE
19.50
OFFICE DEPOT INC
OFFICE SUPPLIES
1.20
JPMORGAN CHASE BANK
DELL -TONER CARTRIDGE
75.99
JPMORGAN CHASE BANK
MEETING EXPENSE
17.98
JPMORGAN CHASE BANK
WALMART -DPS CONFERENCE
52.39
AMERICAN MUNICIPAL SERVICES LTD
COLLECTION FEES
635.75
FRANK W AMBRUS
BAILIFF SERVICES
350.00
SADDORIS TEXTILE MAINTENANCE, INC
LINEN SVC FOR COURT CLERK
48.58
TREASURER PETTY CASH
MEETING EXPENSE
23.66
JPMORGAN CHASE BANK
MEETING EXPENSE
19.50
TOTAL MUNICIPAL COURT 1,294.55
MANAGERIAL
JPMORGAN CHASE BANK
MEETING EXPENSE
52.92
JPMORGAN CHASE BANK
MEETING EXPENSE
140.76
JPMORGAN CHASE BANK
MEETING EXPENSE
17.83
JPMORGAN CHASE BANK
MEETING EXPENSE
116.88
JPMORGAN CHASE BANK
LODGING
226.62
JPMORGAN CHASE BANK
LODGING
373.52
JPMORGAN CHASE BANK
MEETING EXPENSE
103.97
JPMORGAN CHASE BANK
MEETING EXPENSE
13.00
JPMORGAN CHASE BANK
MEETING EXPENSE
23.79
JPMORGAN CHASE BANK
MEETING EXPENSE
24.23
JPMORGAN CHASE BANK
MEETING EXPENSE
25.70
OFFICE DEPOT INC
OFFICE SUPPLIES
82.85
CITY MANGEMENT ASSOCIATION OF OKLAH
ANNUAL DUES
100.00
CITY MANGEMENT ASSOCIATION OF OKLAH
ANNUAL DUES
417.00
JPMORGAN CHASE BANK
LODGING
236.37
JPMORGAN CHASE BANK
AMAZON - LEADERSHIP DEVELOP
121.40
JPMORGAN CHASE BANK
TRAVEL EXPENSE
40.64
TREASURER PETTY CASH
COUNCIL MEETING EXPENSE
105.24
TREASURER PETTY CASH
PER DIEM
334.00
JPMORGAN CHASE BANK
MEETING EXPENSE
53.43
BELINDA K SEARS
PAINTING SERVICES - COMM
297.50
JPMORGAN CHASE BANK
MEETING EXPENSE
8.33
ARCHITECTURAL SIGN & GRAPHICS, INC.
NEW NAMEPLATE & HOLDER
97.00
JPMORGAN CHASE BANK
MEETING EXPENSE
4.32
CITY GARAGE
CITY GARAGE MONTHLY LABOR
83.33
JPMORGAN CHASE BANK
TRAVEL EXPENSE
15.27
Page 1
Claims List
10/07/08
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
MANAGERIAL...
JPMORGAN CHASE BANK
AMERICAN - LUGGAGE FEE
15.00
CITY GARAGE
CITY GARAGE MONTHLY PARTS
21.09
USA MOBILITY WIRELESS, INC
PAGER USE
7.70
TOTAL MANAGERIAL 3,159.69
FINANCE
OFFICE DEPOT INC
OFFICE SUPPLIES
3.05
COLE &REED, P.C.
PROFESSIONAL FEES -AUDIT
2,075.00
TOTAL FINANCE 2,078.05
HUMAN RESOURCES
AMERICANCHECKED, INC ATTN: BILLING
PRE - ENROLLMENT BACKGROUND
266.60
BAILEY EDUCATION FOUNDATION
CHARACTER INITIATIVE
300.00
GREENWOOD PERFORMANCE SYSTEMS INC
CM EVALUATION
1,250.00
CUSTOM CRAFT AWARDS, INC.
CHARACTER INITIATIVE
30.00
MUNICIPAL ELECTRIC SYSTEMS OF OKLAH
PAYMENT FOR FIRST 1/2 OF
1,384.50
OFFICE DEPOT INC
OFFICE SUPPLIES
184.80
TREASURER PETTY CASH
CHARACTER LUNCH
14.00
JPMORGAN CHASE BANK
MEETING EXPENSE
13.93
URGENT CARE OF GREEN COUNTRY, P.L.L
PRE -EMPL DRUG SCREENS
185.00
JPMORGAN CHASE BANK
HOBBY LOBBY - CHARACTER
28.14
JPMORGAN CHASE BANK
BARN ES & HOBLE - TRAINING
102.36
JPMORGAN CHASE BANK
OFFICE DEPOT - CHARACTER
25.28
JPMORGAN CHASE BANK
ARK DEMOCRAT - ADVERTISING
416.16
JPMORGAN CHASE BANK
BARNES &NOBLE - TRAINING
27.92
JPMORGAN CHASE BANK
MEETING EXPENSE
46.37
JPMORGAN CHASE BANK
WALMART- CHARACTER INIT
15.24
TREASURER PETTY CASH
MEETING EXPENSE
18.00
TOTAL HUMAN RESOURCES 4,308.30
GENERAL GOVERNMENT
AT &T
CONSOLIDATED PHONE BILL
643.78
JPMORGAN CHASE BANK
D & SONS -CITY HALL LAWN
615.00
XEROX CORPORATION
COPIER SERVICE & SUPPLIES
937.00
COMMUNITY PUBLISHERS INC
MEDIA PUBLICATION /PUBLIC
130.20
MAILROOM FINANCE INC
POSTAGE
2,000.00
AEP /PSO
ELECTRIC USE
5,941.21
TULSA COFFEE SERVICE INC
COFFEE SUPPLIES
64.29
CINTAS CORPORATION
CARPET -MAT CLEANING
25.90
COMMUNITY PUBLISHERS INC
MEDIA PUBLICATION /PUBLIC
56.70
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
402.09
AMERICAN WASTE CONTROL INC
FRONT LOAD SERVICE
144.67
OFFICE DEPOT INC
OFFICE SUPPLIES
234.64
OWASSO IMAGING SOLUTIONS INC
QTRLY CONTRACT COPIER SVC
360.00
AT &T LONG DISTANCE
LONG DISTANCE SERVICE
38.59
TREASURER PETTY CASH
CLERK FEES
50.00
JPMORGAN CHASE BANK
HOUSE OF VACUUMS - VACUUM
599.99
Page 2
Claims List
10/07/08
Budget Unit Title
Vendor Name
Payable Description
jPayment Amouni
GENERAL GOVERNMENT...
JJPMORGAN CHASE BANK
EBAY-AUCTION FEES
216.98
TOTAL GENERAL GOVERNMENT 12,461.04
COMMUNITY DEVELOPMENT
JPMORGAN CHASE BANK
MEETING EXPENSE
20.49
SPRINT
SPRINT CARDS
100.98
OFFICE DEPOT INC
OFFICE SUPPLIES
82.68
TURN -KEY MOBILE, INC
LAPTOP FOR CODE ENFORCEME
1,680.00
TURN -KEY MOBILE, INC
LAPTOP VEHICLE MOUNT FOR
262.65
TURN -KEY MOBILE, INC
LAPTOP DOCKING STATION FO
299.00
TURN -KEY MOBILE, INC
LAPTOP VEHICLE POWER SUPP
115.00
JUETT WEBSTER
NUISANCE ABATEMENT - MOW
150.00
CITY GARAGE
CITY GARAGE MONTHLY LABOR
166.66
JERRY L FIDLER JR DBA BJ GRAPHICS
BLOCK PARTY T- SHIRTS
591.25
JEFFREY GUS DUGAN
MOWING FOR NUISANCE ABATE
200.00
USA MOBILITY WIRELESS, INC
PAGER USE
15.40
CITY GARAGE
CITY GARAGE MONTHLY PARTS
463.82
JPMORGAN CHASE BANK
RELIANCE BUSINESS -CARDS
114.20
JPMORGAN CHASE BANK
CUTTER & BUCK - UNIFORMS
153.63
TOTAL COMMUNITY DEVELOPMENT 4,415.76
ENGINEERING
JPMORGAN CHASE BANK
DRY CLEANING ST- UNIFORMS
5.60
CITY GARAGE
CITY GARAGE MONTHLY PARTS
424.72
JPMORGAN CHASE BANK
DRY CLEANING ST- UNIFORMS
5.60
JPMORGAN CHASE BANK
DRY CLEANING ST- UNIFORMS
7.00
JPMORGAN CHASE BANK
DRY CLEANING ST- UNIFORMS
5.60
CITY GARAGE
CITY GARAGE MONTHLY LABOR
166.66
OFFICE DEPOT INC
OFFICE SUPPLIES
65.99
SPRINT
SPRINT CARDS
100.98
JPMORGAN CHASE BANK
DRY CLEAN STATION - UNIFORM
5.70
TOTAL ENGINEERING 787.85
INFORMATION TECHNOLOGY
SPRINT
SPRINT CARDS
60.49
AMERICAN ELECTRIC POWER
ADVANCE RENTAL FEE
835.23
CITY GARAGE
CITY GARAGE MONTHLY LABOR
66.66
JPMORGAN CHASE BANK
NWA AIR - SUNGARD TRAINING
322.50
JPMORGAN CHASE BANK
BARNES &NOBLE - TRAINING
82.36
CITY GARAGE
CITY GARAGE MONTHLY PARTS
11.20
JPMORGAN CHASE BANK
GLOBAL KNOWLEDGE- TRAINING
1,655.00
JPMORGAN CHASE BANK
BARNES &NOBLE - TRAINING
27.92
JPMORGAN CHASE BANK
TRAVELOCITY- TRAINING EXP
7.00
TOTAL INFORMATION TECHNOLOGY 3,068.36
SUPPORT SERVICES
JPMORGAN CHASE BANK
MEETING EXPENSE
123.95
JPMORGAN CHASE BANK
LOWES- FILTER
32.00
Page 3
Claims Dist
10/07/08
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
SUPPORT SERVICES...
AT &T
CONSOLIDATED PHONE BILL
134.70
CITY GARAGE
CITY GARAGE MONTHLY PARTS
114.50
CITY GARAGE
CITY GARAGE MONTHLY LABOR
233.33
JPMORGAN CHASE BANK
HOME DEPOT -CORDS
24.92
USA MOBILITY WIRELESS, INC
PAGER USE
7.70
OKLAHOMA DEPT OF CORRECTIONS TULSA
DOC WORKERS
157.81
DIRT BUSTER'S INC.
CITY HALL PKG LOT CLEANIN
135.00
JPMORGAN CHASE BANK
JOHNSTON SUPPLY - CAPACITOR
14.31
CHEROKEE BUILDING MATERIALS
CEILING TILES - CITY HALL
362.24
AT &T LONG DISTANCE
LONG DISTANCE SERVICE
1.40
JERRY AMUNDSEN INC
SINK, COUNTER, DISPOSER
3,571.00
PUBLIC SAFETY CONFERENCE
ANNUAL CONF - NENA/APCO
65.00
JPMORGAN CHASE BANK
RADIOSHACK -RADIO REPAIR
2.99
JPMORGAN CHASE BANK
DOC LUNCHES
57.60
JPMORGAN CHASE BANK
LOWES -FLOOR REPAIR
35.86
JPMORGAN CHASE BANK
LOWES -PARTS
124.30
TERRA TELECOM LLC
PHONE PROGRAMMING CITY HA
220.50
PYRAMID COMMUNICATIONS SERVICES, IN
PHONE REPROGRAMMING FIRE
240.00
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
20.04
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
2199
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
23.99
MURPHY SANITARY SUPPLY
JANITORIAL SUPPLIES
174.15
MURPHY SANITARY SUPPLY
JANITORIAL SUPPLIES
139.90
MURPHY SANITARY SUPPLY
JANITORIAL SUPPLIES
300.00
OFFICE DEPOT INC
OFFICE SUPPLIES
68.56
WAL -MART CORP SAMS CLUB 77150903608
MEMBERSHIP FEES
70.00
IKON OFFICE SOLUTIONS, INC
QTRLY CONTRACT SVC FOR CO
209.76
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
78.20
TOTAL SUPPORT SERVICES 6,767.70
CEMETERY
W.W. GRAINGER, INC. DBA GRAINGER
SAFETY CABINET,HAND PALLE
597.01
IAEP/PSO
ELECTRIC USE
3306
TOTAL CEMETERY 630.07
POLICE SERVICES
AEP /PSO
ELECTRIC USE
3,919.32
TREASURER PETTY CASH
EQUIPMENT
129.40
TREASURER PETTY CASH
HOTEL, CAB, BAGGAGE, PARKING
533.32
JPMORGAN CHASE BANK
WALMART- PACKING TAPE
19.72
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
243.72
OWASSO IMAGING SOLUTIONS INC
QTRLY CONTRACT COPIER SVC
360.00
JPMORGAN CHASE BANK
HOME DEPOT -BOX TRAILER
2,272.00
JPMORGAN CHASE BANK
MEETING EXPENSE
4.37
USA MOBILITY WIRELESS, INC
PAGER USE
157.08
JPMORGAN CHASE BANK
SAV -ON PRINTING -BUS CARDS
30.00
JPMORGAN CHASE BANK
MEETING EXPENSE
8.50
Page 4
Claims List
10/07/O8
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
POLICE SERVICES...
JPMORGAN CHASE BANK
TARGET -TAPES
42.29
JPMORGAN CHASE BANK
NTIS- TESTING
70.00
JPMORGAN CHASE BANK
ULTRA MAX- TRAINING
2,384.00
CITY GARAGE
CITY GARAGE MONTHLY LABOR
4,583.33
CITY GARAGE
CITY GARAGE MONTHLY PARTS
4,933.50
AT &T
CONSOLIDATED PHONE BILL
483.60
JPMORGAN CHASE BANK
MEETING EXPENSE
6.50
JPMORGAN CHASE BANK
WALMART -SURGE PROTECTOR
15.21
JPMORGAN CHASE BANK
MEETING EXPENSE
66.72
JPMORGAN CHASE BANK
QUARTER MASTER- MERCHAND
210.79
JPMORGAN CHASE BANK
LOWES -DRANO
9.56
JPMORGAN CHASE BANK
IPMA- HR/TESTS
280.00
JPMORGAN CHASE BANK
TRAVEL EXPENSE - YANCEY
5.41
JPMORGAN CHASE BANK
LODGING EXPENSE
162.82
JPMORGAN CHASE BANK
LODGING EXPENSE
81.41
JPMORGAN CHASE BANK
LODGING EXPENSE
81.41
OWASSO FOP LODGE #149 POLICE DEPT
LEGAL DEFENSE FY09
136.50
OFFICE DEPOT INC
OFFICE SUPPLIES
115.29
HOWARD E STAMPER
RADIO REPAIR SERVICES
150.00
JPMORGAN CHASE BANK
LODGING
235.74
JPMORGAN CHASE BANK
LODGING
235.74
JPMORGAN CHASE BANK
LOCKS & DOORS - HARDWARE
201.12
JPMORGAN CHASE BANK
MEETING EXPENSE
52.00
JPMORGAN CHASE BANK
CIT CONFERENCE
200.00
JPMORGAN CHASE BANK
MEETING EXPENSE
4416
ARAMARK UNIFORM & CAREER APPAREL
UNIFORM & PROTECTIVE CLOT
660.04
JPMORGAN CHASE BANK
OFFICE DEPOT - PRINTER INK
16.99
JPMORGAN CHASE BANK
NTIS- TESTING
78.40
JPMORGAN CHASE BANK
MEETING EXPENSE
121.39
JPMORGAN CHASE BANK
JUMP USA - MEASURING DEVICE
32.60
ARAMARK UNIFORM & CAREER APPAREL
PATROL EQUIPMENT
68.99
OKLAHOMA POLICE SUPPLY
UNIFORM & EQUIPMENT
5.95
OKLAHOMA POLICE SUPPLY
UNIFORM & EQUIPMENT
253.80
DAVID B. ASHBY
PATROL EQUIPMENT
12.00
OKLAHOMA POLICE SUPPLY
UNIFORM EQUIPMENT
10.30
SPRINT
SPRINT CARDS
615.88
AT &T LONG DISTANCE
LONG DISTANCE SERVICE
36.98
TREASURER PETTY CASH
GUN PARTS
39.20
TREASURER PETTY CASH
TAXI, LUNCH, & PER DIEM
638.72
TOTAL POLICE SERVICES 25,055.77
POLICE COMMUNICATIONS
LANGUAGE LINE SERVICES
OVER THE PHONE INTERPRETA
23.16
RADIO SHACK
MONITOR MOUNTS
11.48
JPMORGAN CHASE BANK
DELL - PRINTER CARTRIDGE
159.98
JPMORGAN CHASE BANK
BOB BARKER - TOWELS /SOAP
89.86
Page 5
Claims List
10/07/08
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
POLICE COMMUNICATIONS...
JPMORGAN CHASE BANK
CENTRAL TECH - JAILER SCH
90.00
JPMORGAN CHASE BANK
WALMART- PRISONER MEALS
54.24
JPMORGAN CHASE BANK
OFFICE DEPOT - BINDERS
61.96
JPMORGAN CHASE BANK
WALMART -TV MOUNT
59.96
USA MOBILITY WIRELESS, INC
PAGER USE
30.80
TOTAL POLICE COMMUNICATIONS 581.44
ANIMAL CONTROL
USA MOBILITY WIRELESS, INC
PAGER USE
7.70
JPMORGAN CHASE BANK
WALMART- SUPPLIES
60.35
JPMORGAN CHASE BANK
MED- VET - SURGICAL EQUIP
81.45
JPMORGAN CHASE BANK
TRAVEL EXPENSE
934
JPMORGAN CHASE BANK
LOWES- RETURNS
-15.84
JPMORGAN CHASE BANK
MED VET - EQUIPMENT
80.07
HILL'S PET NUTRITION SALES, INC
SHELTER SUPPLIES
17.50
JPMORGAN CHASE BANK
WALMART- SUPPLIES
97.71
AEP /PSO
ELECTRIC USE
195.51
AEP /PSO
ELECTRIC USE
390.29
CITY GARAGE
CITY GARAGE MONTHLY LABOR
166.66
AT &T
CONSOLIDATED PHONE BILL
40.98
HILL'S PET NUTRITION SALES, INC
SHELTER SUPPLIES
17.50
FULLERTON HYDRO -TEST INC.
ANIMAL SHELTER SUPPLIES
33.50
SMALL ANIMAL HOSPITAL OF OWASSO,LLC
VET SERVICES
245.10
JPMORGAN CHASE BANK
CAMPBELL PET - LEASHES
312.67
HILL'S PET NUTRITION SALES, INC
SHELTER SUPPLIES
17.50
AT &T LONG DISTANCE
LONG DISTANCE SERVICE
2.04
TOTAL ANIMAL CONTROL 1,760.03
FIRE SERVICES
AT &T LONG DISTANCE
LONG DISTANCE SERVICE
18.54
SPRINT
SPRINT CARDS
201.96
P & K EQUIPMENT, INC
WORK ON ENGINE 1- SAW
18.13
WAYEST SAFETY INC
REPAIR ON SELF CONTAINED
1,926.40
THOMAS A. GAINES
PERFORMANCE TESTS ON FOUR
700.00
BMI SYSTEMS
RENTAL OF COPIER
251.50
NORTH AMERICA FIRE EQUIPMENT CO.
BUNKER GEAR PURCHASE
276.00
AIR CLEANING TECHNOLOGIES
REPAIRS
587.00
NORTH AMERICA FIRE EQUIPMENT CO.
BUNKER GEAR PURCHASE
3,349.25
NORTH AMERICA FIRE EQUIPMENT CO.
BUNKER GEAR PURCHASE
168.00
NORTH AMERICA FIRE EQUIPMENT CO.
UNIFORM PANTS
165.72
FIRE MARSHALS ASSOCIATION OF OKLAHO
REGISTRATION FEE FOR DAN
85.00
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
118.59
JPMORGAN CHASE BANK
MEETING EXPENSE
7.32
OFFICE DEPOT INC
OFFICE SUPPLIES
130.87
OWASSO FITNESS ZONE, INC
USE OF GYM & EQUIPMENT FO
315.00
NORTH AMERICA FIRE EQUIPMENT CO.
NOMEX TROUSERS AND FLASHL
3,307.50
NORTH AMERICA FIRE EQUIPMENT CO.
NOMEX TROUSERS AND FLASHL
143.90
Page 6
Claims List
10/07/08
Budget Unit Title
Vendor Name
Payable Description
Payment Amounl
FIRE SERVICES...
NORTH AMERICA FIRE EQUIPMENT CO.
NOMEX TROUSERS AND FLASHL
380.00
TREASURER PETTY CASH
PER DIEM
624.50
AT &T
CONSOLIDATED PHONE BILL
282.76
JPMORGAN CHASE BANK
WATEROUS- TRAINING MAN
52.86
JPMORGAN CHASE BANK
ADVANCE AUTO - BATTERY
87.46
JPMORGAN CHASE BANK
BUMPER TO BUMPER - LADDER
45.00
JPMORGAN CHASE BANK
OK POLICE SUPPLY - UNIFORMS
524.15
JPMORGAN CHASE BANK
BURSAR - TRAINING CLASS
350.00
JPMORGAN CHASE BANK
HOBBY LOBBY - FRAMES
52.00
JPMORGAN CHASE BANK
LOWES- SUPPLIES
35.07
JPMORGAN CHASE BANK
BASS PRO SHOPS - UNIFORM
239.99
JPMORGAN CHASE BANK
THE IMAGE GRP- UNIFORMS
2,348.48
JPMORGAN CHASE BANK
NFPA- SUBSCRIPTION
715.50
JPMORGAN CHASE BANK
NFPA- MEMBERSHIP
150.00
JPMORGAN CHASE BANK
MEETING EXPENSE
27.33
JPMORGAN CHASE BANK
OFFICE DEPOT -KEY TAGS
16.58
CITY GARAGE
CITY GARAGE MONTHLY LABOR
1,166.66
NORTH AMERICA FIRE EQUIPMENT CO.
BUNKER GEAR PURCHASE
6,037.00
JPMORGAN CHASE BANK
P & K EQUIP -PARTS
23.88
JPMORGAN CHASE BANK
LODGING EXPENSE - GOSVENER
78.93
JPMORGAN CHASE BANK
LODGING EXPENSE - GOSVENER
112.74
CITY GARAGE
CITY GARAGE MONTHLY PARTS
6.98
JPMORGAN CHASE BANK
PAYPAL- UNIFORMS
220.00
JPMORGAN CHASE BANK
PAYPAL- UNIFORMS
230.00
JPMORGAN CHASE BANK
FOX VALLEY TECH -CLASS
616.50
JPMORGAN CHASE BANK
LODGING EXPENSE - GARRETT
79.63
AT &T MOBILITY
WIRELESS SERVICE
23.51
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
212.38
JPMORGAN CHASE BANK
LOCKE SUPPLY -TAPE
22.89
TURN -KEY MOBILE, INC
FD CF -19 TOUGHBOOK FOR BC
3,295.00
TURN -KEY MOBILE, INC
FD CF -52 SEMI - RUGGED TOUG
1,680.00
TURN -KEY MOBILE, INC
VEHICLE POWER ADAPTER FOR
90.00
JPMORGAN CHASE BANK
ANN & BARBARAS- BLINDS
1,529.00
AQUARIUS ENTERPRISES, INC
RENTAL -WATER COOLER & WAT
24.90
JPMORGAN CHASE BANK
OK POLICE SUPPLY - APPAREL
151.90
JPMORGAN CHASE BANK
LODGING
91.37
TREASURER PETTY CASH
PER DIEM
1,053.00
TREASURER PETTY CASH
PER DIEM
253.00
JPMORGAN CHASE BANK
MEETING EXPENSE
55.12
AEP /PSO
ELECTRIC USE
5,340.74
JPMORGAN CHASE BANK
WAYEST -PARTS
422.40
1USA MOBILITY WIRELESS, INC
PAGER USE
297.90
TOTAL FIRE SERVICES 40,817.79
EMERGENCY PREPAREDNES
JPMORGAN CHASE BANK
VVEC -STORM SIRENS
36.79
Page 7
Claims List
10/07/08
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
EMERGENCY PREPAREDNES
AEP /PSO
ELECTRIC USE
85.41
AT &T
CONSOLIDATED PHONE BILL
21.76
SPRINT
SPRINT CARDS
50.49
AT &T LONG DISTANCE
LONG DISTANCE SERVICE
1.68
TOTAL EMERGENCY PREPAREDNESS 196.13
STREETS
JOHN D. SHORE
OVERHEAD DOORS FOR PW
2,800.00
MILL CREEK LUMBER & SUPPLY
LUMBER
6.66
TRAFFIC ENGINEERING CONSULTANTS,INC
SIGNAL REPAIRS FOR 96 ST
4,311.04
MILL CREEK LUMBER & SUPPLY
BOARD
5.35
MILL CREEK LUMBER & SUPPLY
HARDWARE FOR SETTING FORM
15.99
ATWOODS DISTRIBUTING, LP ATTN: ACCT
SUPPLIES
35.95
SHERWOOD CONSTRUCTION CO, INC
CONCRETE FOR PW POLE BARN
823.50
OWASSO FENCE CO
WHITE FENCE REPAIR
175.00
BOXCER CONSTRUCTION EQUIPMENT, INC
HAMMER MOUNTING KIT FOR C
585.00
CITY GARAGE
CITY GARAGE MONTHLY PARTS
753.72
SIGNALTEK INC
86 ST N & 129 E AVE - REW
10,944.00
SIGNALTEK INC
86 ST N & 117 E AVE - REP
2,562.50
CITY GARAGE
CITY GARAGE MONTHLY LABOR
1,166.66
UNIFIRST HOLDINGS LP
EMPLOYEE UNIFORMS
42.34
AEP /PSO
ELECTRIC USE
1,684.43
UNIFIRST HOLDINGS LP
EMPLOYEE UNIFORMS
40.79
JPMORGAN CHASE BANK
LOWES -LAG BOLTS
127.92
JPMORGAN CHASE BANK
LOWES- LUMBER
610.84
JPMORGAN CHASE BANK
LOWES- LUMBER
100.88
GEORGE & GEORGE SAFETY & GLOVE
SAFETY SUPPLIES
30.45
USA MOBILITY WIRELESS, INC
PAGER USE
46.20
UNIFIRST HOLDINGS LP
EMPLOYEE UNIFORMS
35.47
SIGNALTEK INC
AUGUST MAINTENANCE - SEPT
1,076.25
JPMORGAN CHASE BANK
LOWES -DOOR AND PARTS
96.99
JPMORGAN CHASE BANK
LOWES- INSULATION
232.40
JPMORGAN CHASE BANK
HOME DEPOT -NAIL GUN
140.80
TOTAL STREETS 28,451.13
STORMWATER
JPMORGAN CHASE BANK
LOWES -PARTS
52.93
JPMORGAN CHASE BANK
ATWOODS- SPRINKLER PARTS
50.83
JPMORGAN CHASE BANK
ATWOODS- SPRINKLER PARTS
4.29
JPMORGAN CHASE BANK
LOWES- SPRINKLER PARTS
64.00
JPMORGAN CHASE BANK
LOWES- SPRINKLER PARTS
8.86
UNIFIRST HOLDINGS LP
EMPLOYEE UNIFORMS
43.47
W.W. GRAINGER, INC. DBA GRAINGER
SAFETY CABINET,HAND PALLE
431.55
USA MOBILITY WIRELESS, INC
PAGER USE
55.44
JPMORGAN CHASE BANK
ENLOW -PARTS
58.88
JPMORGAN CHASE BANK
O'REILLYS -PARTS
5.97
GEORGE & GEORGE SAFETY & GLOVE
SAFETY SUPPLIES
30.42
Page 8
Claims List
10/07/08
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
STORMWATER...
EQUIPMENT ONE RENTAL & SALES, INC.
TRAC -HOE RENTAL FOR SAWGR
195.00
EQUIPMENT ONE RENTAL & SALES, INC.
AIR COMPRESSOR RENTAL - S
145.20
JPMORGAN CHASE BANK
LOWES- CREDIT
-4.15
UNIFIRST HOLDINGS LP
EMPLOYEE UNIFORMS
49.54
CITY GARAGE
CITY GARAGE MONTHLY LABOR
1,166.66
STANDARD SUPPLY LAWN & GARDEN
KAWASAKI COMMERCIAL 21" H
1,738.00
CITY GARAGE
CITY GARAGE MONTHLY PARTS
1,094.47
JPMORGAN CHASE BANK
ATWOODS- SHOVELS
15.98
JPMORGAN CHASE BANK
ATWOODS -LAWN FUNNELS
5198
JPMORGAN CHASE BANK
BLOSS -MOWER ARM
71.06
JPMORGAN CHASE BANK
ESTES- CHEMICALS
870.00
JPMORGAN CHASE BANK
ATWOODS- GREASE
13.90
W.W. GRAINGER, INC. DBA GRAINGER
LOCKERS
708.99
UNIFIRST HOLDINGS LP
EMPLOYEE UNIFORMS
49.54
EQUIPMENT ONE RENTAL & SALES, INC.
TRAC -HOE RENTAL FOR SAWGR
135.00
ATWOODS DISTRIBUTING, LP ATTN: ACCT
SPRINKLER PARTS FOR SAWGR
9.77
JPMORGAN CHASE BANK
MAXWELL -SAND BAGS
281.64
TOTAL STORMWATER 7,401.22
PARKS
AT &T LONG DISTANCE
LONG DISTANCE SERVICE
2.22
WASHINGTON CO RURAL WATER DISTRICT
MCCARTY PARK WATER USE
37.90
KATHY HUGHES DBA CLOWN N 4U
HARVEST FESTIVAL TRAIN
700.00
A -1 TENT RENTALS, INC
TENT RENTAL
680.66
CATHERINE MARY ROSE
HARVEST FESTIVAL -FACE PAI
250.00
JEFFREY D. BAIN
HARVEST FESTIVAL SUPPLIES
120.00
JPMORGAN CHASE BANK
LOWES -BOARD
21.97
JPMORGAN CHASE BANK
LOWES- CONCRETE
6.50
JPMORGAN CHASE BANK
D & SONS -PARK MOWINGS
1,139.00
JPMORGAN CHASE BANK
EQUIP ONE -BOB CAT
195.00
JPMORGAN CHASE BANK
LOWES- CONCRETE
9.75
JPMORGAN CHASE BANK
LOWES -PLUG
13.59
JPMORGAN CHASE BANK
ATWOODS- RUBBER BOOTS
12.99
JPMORGAN CHASE BANK
ATWOODS -LIGHT BULBS
0.99
JPMORGAN CHASE BANK
REASORS- MEETING EXPENSE
24.07
JPMORGAN CHASE BANK
ATWOODS -BAR OIL
2.29
AT &T
CONSOLIDATED PHONE BILL
163.15
CITY GARAGE
CITY GARAGE MONTHLY PARTS
15.94
JPMORGAN CHASE BANK
OFFICE DEPOT -PAPER
204.42
JPMORGAN CHASE BANK
P &K EQUIPMENT -PARTS
49.98
MARSHA ANN SMITH
RESTROOM CLEANING
1,125.00
UNIFIRST HOLDINGS LP
UNIFORM RENTAL /CLEANING
13.59
UNIFIRST HOLDINGS LP
UNIFORM RENTAL /CLEANING
13.59
UNIFIRST HOLDINGS LP
UNIFORM RENTAL /CLEANING
13.59
ACCURATE FIRE EQUIPMENT INC
FIRE EXTINGUISHER SERVICE
27.00
UNIFIRST HOLDINGS LP
UNIFORM RENTAL /CLEANING
13.59
Page 9
Claims List
10/07/08
Budget Unit Title
Vendor Name
Payable Description
Payment Amounl
PARKS...
CITY GARAGE
CITY GARAGE MONTHLY LABOR
250.00
AEP /PSO
ELECTRIC USE
1,806.83
AEP /PSO
ELECTRIC USE
43.64
JPMORGAN CHASE BANK
D & SONS - MOWING
1,139.00
JPMORGAN CHASE BANK
FOUNTAIN PEOPLE -PARTS
75.00
COY EVERETT BROWN
POWER TO FOUNTAIN - CENTENN
850.00
ADT SECURITY SERVICES INC
SECURITY SERVICES
48.26
UNIFIRST HOLDINGS LP
UNIFORM RENTAL /CLEANING
1159
TOTAL PARKS 9,083.10
COMMUNITY CENTER
AEP /PSO
ELECTRIC USE
1,791.81
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
94.33
US POSTMASTER
BULK POSTAGE FOR MAILING
700.00
CITY GARAGE
CITY GARAGE MONTHLY LABOR
33.33
JPMORGAN CHASE BANK
LOWES -LIGHT REPAIR
6.98
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
10.97
JPMORGAN CHASE BANK
WALMART- C LEAN ING SUPPLIES
14.26
CITY GARAGE
CITY GARAGE MONTHLY PARTS
43.94
AT &T
CONSOLIDATED PHONE BILL
122.72
OFFICE DEPOT INC
OFFICE SUPPLIES
80.00
AT &T LONG DISTANCE
LONG DISTANCE SERVICE
1.96
TOTAL COMMUNITY CENTER 2,900.30
HISTORICAL MUSEUM
AT &T LONG DISTANCE
LONG DISTANCE SERVICE
1.95
AT &T
CONSOLIDATED PHONE BILL
71.75
AEP /PSO
ELECTRIC USE
211.29
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
32.26
TOTAL HISTORICAL MUSEUM 317.25
ECONOMIC DEV
JPMORGAN CHASE BANK
IEDC ONLINE - ANNUAL DUES
345.00
JPMORGAN CHASE BANK
MEETING EXPENSE
12.99
CITY GARAGE
CITY GARAGE MONTHLY LABOR
83.33
SPRINT
SPRINT CARDS
50.49
JPMORGAN CHASE BANK
AMER ICAN - AIRFARE /HARKINS
574.50
WORDCOM,INC
OFFICE SUPPLIES
389.90
TOTAL ECONOMIC DEV 1,456.21
FUND GRAND TOTAL 157,141.7
AMBULANCE SERVICE
WILLIAM OLESEN
AMBULANCE REFUND
64.00
ROBERT A. CASTILLO
AMBULANCE REFUND
20.00
UHC REFUNDS
D CRUM, ID# 823203748
524.74
EILEEN HACKMAN
AMBULANCE REFUND
50.00
Page 10
Claims List
10/07/08
Budget Unit Title
I Vendor Name
Payable Description
IPayment Amouni
TOTAL AMBULANCE SERVICE 658.74
AMBULANCE
AT &T MOBILITY
WIRELESS SERVICE
81.82
FULLERTON HYDRO -TEST INC.
RENTAL OF OXYGEN CYLINDER
104.20
JPMORGAN CHASE BANK
ALLMED- SUPPLIES
1,264.09
JPMORGAN CHASE BANK
ALLMED - SUPPLIES
114.00
CITY GARAGE
CITY GARAGE MONTHLY LABOR
1,250.00
MEDICLAIMS INC
BILLING SERVICES
5,148.47
CITY GARAGE
CITY GARAGE MONTHLY PARTS
1,767.14
JPMORGAN CHASE BANK
TRI -ANIM- SUPPLIES
587.10
JPMORGAN CHASE BANK
TRI -ANIM- SUPPLIES
285.00
JPMORGAN CHASE BANK
PSI - SUPPLIES
647.40
JPMORGAN CHASE BANK
MEDTRONIC - SUPPLIES
215.71
JPMORGAN CHASE BANK
MEDTRONIC - SUPPLIES
721.17
TREASURER PETTY CASH
COMPUTER MOUSE
29.99
JPMORGAN CHASE BANK
ALLIANCE MED- SUPPLIES
323.52
JPMORGAN CHASE BANK
ALLIANCE MED- SUPPLIES
63934
JPMORGAN CHASE BANK
ALLIANCE MED- SUPPLIES
122.50
JPMORGAN CHASE BANK
ALLIANCE MED- SUPPLIES
235.02
JPMORGAN CHASE BANK
TULSA TECH -ACLS BOOK
37.00
FULLERTON HYDRO -TEST INC.
RENTAL OF OXYGEN CYLINDER
55.85
EXCELLANCE, INC
PURCHASE OF SHORELINE 30
255.24
TOTAL AMBULANCE 13,884.96
FUND GRAND TOTAL 14,543.7
HOTEL TAX - ECON DEV IJPMORGAN CHASE BANK DISPLAY SALES - HOLIDAY BNR 3,880.00
TOTAL HOTEL TAX - ECON DEV 3,880.00
FUND GRAND TOTAL 3,880.0
FIRE CAPITAL FD JPMORGAN CHASE BANK CONRAD FIRE EQUIP -HOSE 1,168.12
JPMORGAN CHASE BANK CONRAD- WILDLAND VEHICLE 1,687.32
TOTAL FIRE CAPITAL FD 2,855.44
FUND GRAND TOTAL 2,855.4
CI -FIRE SERVICES BKL INCORPORATED FINAL ARCHITECTURAL BILL 2,660.00
CROSSLAND HEAVY CONTRACTORS FINAL PAY: CRACKED FLOOR 3,876.00
TOTAL CI -FIRE SERVICES 6,536.00
CI-STREETS
SHERWOOD CONSTRUCTION CO, INC
CONCRETE FOR STREET REPAI
823.50
Page 11
Claims List
10/07/08
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
CI-STREETS...
CRAFTON, TULL AND ASSOCIATES, INC
N 140 E AVE EXTENSION
6,210.54
JPMORGAN CHASE BANK
WATER PROD - MANHOLE RISER
86.70
TOTAL CI -STREETS
7,120.74
CI - PARKS RIDGELAND ENTERPRISES BALLFIELD RETAINAGE 15,315.30
TOTAL CI -PARKS 15,315.30
FUND GRAND TOTAL 28,972.0
CITY GARAGE
O'REILLY AUTOMOTIVE INC
PARTS FOR RESALE
129.99
O'REILLY AUTOMOTIVE INC
PARTS FOR RESALE
1,457.52
AEP /PSO
ELECTRIC USE
578.03
AT &T MOBILITY
WIRELESS SERVICE
58.44
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
69.67
CLASSIC CHEVROLET, INC.
PARTS FOR RESALE
216.62
FASTENAL
SHOP SUPPLIES - CITY GARA
229.68
AMERIFLEX HOSE & ACCESSORIES, LLC
PARTS FOR RESALE
68.55
FRONTIER INTERNATIONAL TRUCKS, INC
REPAIR SERVICES RESALE
569.69
FOX VALLEY TECHNICAL COLLEGE
TRAINING CLASS - JEFF MOO
600.00
SAFETY -KLEEN CORP.
CLEANING FEE DRAIN PIT
1,926.43
USA MOBILITY WIRELESS, INC
PAGER USE
7.70
AT &T
CONSOLIDATED PHONE BILL
40.97
TULSA NEW HOLLAND INC
PARTS 95 BACKHOE
824.25
TULSA NEW HOLLAND INC
PARTS 95 BACKHOE
13.90
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
30.01
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
34.49
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
34.49
JIM NORTON FORD LLC
REPAIR SERVICES RESALE
100.00
QUALITY TIRE AND AUTO SERVICE
WHEEL ALIGNMENT PD 99 -3
59.95
T & W TIRE, LP
TIRES - 98 & 99 KUBOTA TR
75.00
T & W TIRE, LP
TIRES - 98 & 99 KUBOTA TR
1,146.90
AT &T LONG DISTANCE
LONG DISTANCE SERVICE
3.59
TOTAL CITY GARAGE
8,275 87
FUND GRAND TOTAL 8,275.8
WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
2,311.20
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
933.99
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
528.00
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
441.40
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
577.00
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
264.00
UNITED SAFETY & CLAIMS INC
MONTHLY TPA ADMIN FEES
1,450.00
Page 12
Claims List
10/07/08
Budget Unit Title
Vendor Name
Payable Description
Payment Amounl
WORKERS' COMP SELF - INS..
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
3,265.92
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
1,154.00
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
264.00
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
7,412.41
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
50,173.23
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
950.00
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
577.00
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
264.00
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
62,500.00
OK TAX COMMISSION SPECIAL TAX UNIT
3RD QUARTER 2008 TAX PAYM
6,978.90
TOTAL WORKERS' COMP SELF -INS 140,045.05
FUND GRAND TOTAL 140,045.0
GEN LIAB -PROP SELF INS
WOOD, PUHL & WOOD, P.L.L.0
ATTORNEY FEES - SEAMAN
1,606.70
WOOD, PUHL & WOOD, P.L.L.0
ATTORNEY FEES - MULLINS
139.34
ATKINSON, HASKINS, NELLIS, BRITTING
LEGAL SERVICES SPARKS VS
59.84
RLCP, LLC
REPAIR OF '06 DDG DKTA -
668.17
TOTAL GEN LIAB -PROP SELF INS 2,474.05
FUND GRAND TOTAL 2,474.0
CITY GRAND TOTAL $358,187.89
Page 13
CITY OF OWASO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 10/07/08
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
ADMIN FEES
STOP LOSS FEES
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
ADMIN FEES
DENTAL DEPT TOTAL
VSP VISION MEDICAL SERVICES
ADMIN FEES
VISION DEPT TOTAL
AMOUNT
22,439.06
31,074.63
25,288.59
10,216.06
15,980.80
16,489.00
121,488.14
3,433.60
1,833.80
0.00
5,267.40
320.00
1,185.57
1,505.57
HEALTHCARE SELF INSURANCE FUND TOTAL 128,261.11
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 09/13108
Department Payroll Expenses Total Expenses
Municipal Court
4,412.51
5,734.65
Managerial
18,749.30
24,330.82
Finance
12,490.52
17,460.12
Human Resources
5,874.90
8,472.80
Community Development
12,011.03
15,943.29
Engineering
10,889.27
15,097.59
Information Systems
8,445.97
12,570.74
Support Services
7,603.41
10,384.91
Police
94,969.49
137,203.65
Central Dispatch
7,937.72
12,624.52
Animal Control
2,203.20
3,216.47
Fire
90,250.10
125,452.57
Emergency Preparedness
3,448.03
4,680.33
Streets
6,731.02
10,504.57
Stormwater /ROW Maint.
6,650.30
9,602.63
Park Maintenance
7,877.47
11,756.80
Community- Senior Center
3,177.71
4,626.44
Historical Museum
2,054.82
2,697.30
Economic Development
3,008.31
3,815.49
General Fund Total
308,785.08
436,175.69
Garage Fund Total 3,849.05 5,528.06
Ambulance Fund Total 17,286.32 23,899.37
Emergency 911 Fund Total 3,023.36 4,285.46
Worker's Compensation Total 5,061.96 6,196.15
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 09127/08
Department Payroll Expenses Total Expenses
Municipal Court
4,412.51
5,734.65
Managerial
18,690.50
24,207.93
Finance
12,489.83
17,453.69
Human Resources
6,074.50
8,704.22
Community Development
11,996.03
15,927.16
Engineering
10,923.27
15,118.92
Information Systems
8,405.97
12,527.69
Support Services
7,343.93
10,277.11
Police
102,769.24
144,990.71
Central Dispatch
7,614.59
12,245.26
Animal Control
2,163.20
3,173.40
Fire
88,801.63
123,772.15
Emergency Preparedness
2,732.83
3,852.79
Streets
6,576.61
10,327.86
Stormwater /ROW Maint.
7,255.25
10,282.28
Park Maintenance
9,245.62
13,589.25
Community- Senior Center
3,210.46
4,663.30
Historical Museum
2,054.82
2,697.30
Economic Development
2,986.31
3,793.14
General Fund Total
315,747.10
443,338.81
Garage Fund Total 3,868.80 5,550.00
Ambulance Fund Total 16,969.02 23,528.98
Emergency 911 Fund Total 2,891.03 4,129.95
Worker's Compensation Total 5,061.96 6,197.28
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: LARISSA DARNABY
CITY PLANNER
SUBJECT: ORDINANCE NO. 930
DATE: SEPTEMBER 30, 2008
BACKGROUND:
At the September 16, 2008 meeting, the Owasso City Council approved a request to close a portion
of a utility easement on property located at Lot 18, Block 9, Lake Valley III. Attached is a copy of
Ordinance No. 930 that formally adopts the City Council's action of September 16, 2008. The
Council took action on this drainage easement closure following the Planning Commission's
approval on September 8, 2008.
Attached is a copy of Ordinance No. 930 that formally adopts the City Council's action of
September 16, 2008.
RECOMMENDATION:
The staff recommends Council approval of Ordinance No. 930.
ATTACHMENT:
1. Ordinance No. 930
CITY OF OWASSO
ORDINANCE NO. 930
ORDINANCE CLOSING TO THE PUBLIC USE A UTILITY EASEMENT
LOCATED IN THE SOUTHWEST QUARTER OF SECTION 10,
TOWNSHIP 21 NORTH, RANGE 14 EAST, ROGERS COUNTY,
OKLAHOMA, AND REPEALING ALL ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT HEREWITH.
WHEREAS, the City of Owasso, Oklahoma, has deemed it necessary and expedient to close to
the public use a portion of a certain utility easement;
WHEREAS, said utility easement is described as follows:
An easement in the SW /4, of Section 10, Township 21 North, Range 14 East, Rogers
County, Oklahoma, being more particularly described as follows:
The south 5.00 feet of the 10 -foot side yard easement adjacent to the north line of Lot 18,
Block 9, "Lake Valley III ", a subdivision in the City of Owasso, Rogers County, State of
Oklahoma, according to the official recorded plat thereof, as filed in Book 1945, Page
685 in the records of the Rogers County Clerk's office; the side lines of said south 5.00
feet to be shortened or lengthened to terminate on the 20 -foot front yard building line and
utility easement and the rear yard 17.5 -foot building line and utility easement in said lot
18; said 5.00 feet being measured perpendicularly from the north line of said Lot 18.
Said tract contains 388 square feet or 0.0089 acres.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
OWASSO, OKLAHOMA, THAT,
Section 1. The following described utility easement, be, and the same is hereby closed to the
public use, to -wit:
The south 5.00 feet of the 10 -foot side yard easement adjacent to the north line of Lot 18,
Block 9, "Lake Valley III ", a subdivision in the City of Owasso, Rogers County, State of
Oklahoma, according to the official recorded plat thereof, as filed in Book 1945, Page
685 in the records of the Rogers County Clerk's office; the side lines of said south 5.00
feet to be shortened or lengthened to terminate on the 20 -foot front yard building line and
utility easement and the rear yard 17.5 -foot building line and utility easement in said lot
18; said 5.00 feet being measured perpendicularly from the north line of said Lot 18.
Said tract contains 388 square feet or 0.0089 acres.
Section 2. All ordinances, or parts of ordinances, in conflict with this ordinance are
hereby repealed to the extent of the conflict only.
Section 3. If any part or parts of this ordinance are deemed unconstitutional, invalid
or ineffective, the remaining portion shall not be affected but shall remain in full force and effect.
Section 4. The provisions of this ordinance shall become effective thirty (30) days
from the date of final passage as provided by state law.
Section 5. That there be filed in the office of the County Clerk of Tulsa County,
Oklahoma, a true and correct copy of this Ordinance.
PASSED AND APPROVED this 7th day of October, 2008.
Stephen Cataudella, Mayor
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
MEMORANDUM
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: RODNEY J. RAY
CITY MANAGER
SUBJECT: SUPPLEMENTAL APPROPRIATION
TIMMY AND CINDY ART INITIATIVE
DATE: October 7, 2008
BACKGROUND:
The Timmy and Cindy Project is a public art initiative that began in 2003. Through a partnership
with the Owasso Arts and Humanities Council, this initiative consists of bronze castings of active
children placed in strategic locations throughout the community. Each casting also includes a plaque
noting the name(s) of the statue donors. Residential and corporate citizens are encouraged to
participate in the program in order to promote the arts and further define Owasso as a progressive,
family friendly community. Since inception, the arts initiative has gained momentum and 34 bronze
castings have been purchased and donated to the City of Owasso.
REQUEST:
The David Vines family has submitted payment in the amount of $1995 to the City of Owasso for
the purchase of a new statue to be placed at Fire Station No. 3. Funds for the new statue were not
included in the FY 2008 -2009 budget, therefore a budget amendment and supplemental
appropriation is needed in order to utilize those funds.
RECOMMENDATION:
Staff recommends City Council acceptance of the donation from the Vines Family and approval of a
budget amendment to the General Fund increasing the estimated revenues by $1,995 and increasing
the appropriation for expenditures by $1,995.
I►/ 3 1 _-11XV 1
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: SCOTT CHAMBLESS
DEPUTY CHIEF OF POLICE
SUBJECT: 2009 HIGHWAY SAFETY GRANT
GRANT ACCEPTANCE & SUPPLEMENTAL APPROPRIATION
DATE: September 19, 2008
BACKGROUND:
In February of 2008, the Owasso Police Department applied for grant funding through the
"2009 Highway Safety Grant ". This grant was made available by the Oklahoma
Highway Safety Office. The purpose of the grant is to provide Oklahoma law
enforcement agencies with resources to reduce the number of injury/fatality accidents in
the State.
In July of 2008 the Oklahoma Highway Safety Office notified the Owasso Police
Department that $59,000 had been awarded, with $45,000 being dedicated to overtime
expenditures for traffic enforcement and $14,000 dedicated towards the purchase of
traffic enforcement equipment. Equipment to be purchased includes three in -car video
cameras and related operating equipment. The purchase of in -car video systems is
consistent with objectives set forth in the department's FY 2009 -2013 Strategic Plan.
There is no match requirement for the grant award, however; as part of the grant
application the Owasso Police Department will be responsible for fuel and maintenance
of police patrol vehicles for overtime traffic patrols. In addition, the department will
provide human resources to manage the grant.
The grant and incentive awards are funded on a cost reimbursement concept. The Police
Department will expend monies through its existing budget and subsequently claim
reimbursement from the Oklahoma Highway Safety Office. In order to receive grant
funding, the City of Owasso /Owasso Police Department must enter into a contract with
the Oklahoma Highway Safety Office for management of the grant.
REQUEST:
The request is for the City Council to approve acceptance of the grant, including
authorization for the City Manager to execute the contract with the Oklahoma Highway
Safety Office for management of the grant, and action to approve a supplemental
appropriation for FY 2008 -2009 Police Department budget in the amount of $59,000.
FUNDING:
Funding for this request is derived from a $59,000 grant from the Oklahoma Highway
Safety Office.
RECOMMENDATION:
Staff recommends the City Council acceptance of the grant and incentive award,
authorization for the City Manager to execute the contract with the Oklahoma Highway
Safety Office for management of the grant, and action to approve a supplemental
appropriation for FY 2008 -2009 increasing estimated revenues and increasing the
appropriation for expenditures in the Police Department by $59,000.
ATTACHMENTS:
1. Official Notification from the Oklahoma Highway Safety Office
2. Contract as prepared by the Oklahoma Highway Safety Office
July 1, 2008
OKLAHOMA HIGHWAY SAFETY OFFICE
Deputy Chief Scott Chambless
Owasso Police Department
111 North Main Street
Owasso OK 74055
Dear Deputy Chief Scott Chambless,
3223 North Lincoln
Oklahoma City. OK 73105 -5403
(405) 523 -1570
(405) 523 -1586 Fax
This letter is written to inform you that your agency's project has been selected for the 2009 Oklahoma
Highway Safety Plan. A program manager from the Oklahoma Highway Safety office will contact your
agency in the near future to schedule a visit concerning your 2009 project. Any questions or concerns
regarding this year's project may be addressed with your program manager.
Congratulations on your selection to the 2009 Highway Safety Plan. We look forward to working you
and your agency in the future.
Sincerely,
,,—, �-- � �a: /Z —I -
Scott E. Watkins
Director
Oklahoma Highway Safety Office
Sept. 17, 2008
OKLAHOMA HIGHWAY SAFETY OFFICE
Deputy Chief Scott Chambless
Owasso Police Department
111 N. Main St.
Owasso, OK 74055
Dear Project Director:
3223 North Lincoln
Oklahoma City, OK 73105 -5403
(405) 523 -1570
(405) 523 -1586 Fax
Enclosed is a copy of your pending 2009 contract with the Oklahoma Highway Safety Office.
In order to complete the contract process, signatures and notarization are required. Please sign,
notarize and return both signature pages, along with all contract pages, to this address:
Oklahoma Highway Safety Office
3223 N. Lincoln Blvd.
Oklahoma City, OK 73105
Attn: Administrative Staff
Do not retain any of the pages from this packet; however, you may make photocopies if you
wish.
Your contract is not effective until signed copies are returned to our office and signed by the
OHSO Director. You will receive a letter notifying you of the effective date of the contract and
an original copy of all documents. If you have any questions, please contact your Program
Manager at (405) 523 -1570.
Sincerely,
Scott E. Watkins
Director
OKLAHOMA HIGHWAY SAFETY OFFICE CONTRACT — PART 18
TITLE OF CONTRACT
CONTRACT EFFECTIVE DATE
CONTRACT PERIOD
FROM
October 1. 2008
TO
Septpmhpr 10, 2009
PROJECT PERIOD
FROM
October 1, 2005
TO
September 30 2009
Owasso Traffic Enforcement
CONTRACT NUMBER
• 1
Page 1 of 8 _ Pages
$
HIGHWAY SAFETY
FUNDS OBLIGATED
• 111
• Rl
AFFIDAVIT
State of Oklahoma, County of Tulsa . I, , of lawful age, being first
duly sworn, on oath say, that I am the duly authorized agent of the City of Owasso of Owasso Oklahoma,
for executing this contract with the Oklahoma Highway Safety Office (OHSO). I further state and agree to comply, to the best of my knowledge,
information and belief, with all municipal, state and federal laws, regulations and directives governing grants including, but not limited to, those listed
in this contract. Referenced documents are on file at the OHSO. I further state that any and all claims for reimbursement under this contract will be
true and correct, that the work, services, or materials as shown by any claim will have been completed or supplied in accordance with the plans,
specifications, orders, requests and all other terms of the contract prior to the filing of claims. I further state that I am the duly authorized agent of the
contractor for the purpose of certifying the facts pertaining to the giving of things of value to governmental personnel in order to procure the contract
or obtain payment, I am fully aware of the facts and circumstances surrounding the making of the contract and have been personally and directly
involved in the proceedings leading to the procurement of the contract; and neither the contractor nor anyone subject to the contractor's direction or
control has been paid, given or donated or agreed to pay, give or donate (to any officer or employee of the State of Oklahoma) any money or other
.things of value, either directly or indirectly, in procuring the contract or obtaining payment.
In reviewing this contract and the circumstances involved with its implementation, an opinion was derived by the undersigned that any negative
environmental impact will be substantially outweighed by the projected benefits of this contract.
Date
Subscribed and Sworn to, before me, this
My Commission expires
20 Signature
Commission Number
Title
day of
AFFIDAVIT
Notary Public
20
State of Oklahoma, County of Oklahoma.
1, Scott E Watkins . of lawful age, being first duly sworn on oath say, that I am the duly authorized representative of the Governor
of the State of Oklahoma and am duly authorized to carry out the statutory provisions of 47 O.S. 1971, Section 40 -107, and all other laws, regulations
and directives, pertinent to highway safety in the State of Oklahoma to the best of my knowledge, information, and belief.
Date
Subscribed and Sworn to, before me, this
My Commission expires
OHSO -P -2 (07/07)
20 Signature
Commission Number
day of
Director
Notary Public
20
TABLE OF CONTENTS
Contract No. PT- 09- 03 -23 -04 Page 2 of 8 Pages
OKLAHOMA HIGHWAY SAFETY OFFICE CONTRACT - PART I
Page Number
Contractual Authorization ....................
......................... 1
Table of Contents ..........................
......................... 2
Contract Summary ...................................................
3
Budget Summary .................... ...............................
5
Budget Details ............................
......................... 6
Activity / Milestones .................... ...............................
7 -8
GENERAL CONTRACTUAL PROVISIONS - PART II
Glossary of Definitions ................. ............................... 1
Regulations and Directives ............. ..... ........................... 2 -3
Regulations /Directives Highlights ........ ............................... 4 -8
SPECIFIC CONTRACTUAL AGREEMENTS - PART III
Specific Contractual Agreements ......... ............................... 1 -2
ATTACHMENT
Project Director's Report
uH6u -P -2a (ww)
CONTRACT SUMMARY
Page 3 of 8 Pages
Title of Contract:
Owasso Traffic Enforcement
Contract Number: PT- 09- 03 -23 -04
Responsible Agency: Owasso Police Department Reimbursement Information (where check is to be
Project Director: Deputy Chief Scott Chambless mailed):
Phone Number: 918- 376 -1564 Payee: City of Owasso
Address: 111 North Main Street Address: 111 North Main Street
Owasso, OK 74055 P.O. Box 180
Fax: 918 - 376 -1589 Owasso, OK 74055
Email: schambless @citvofowasso.com
OHSO Funds Obligated: $ 59,000 Other Funds Obligated: $
Source of Other Funds:
Total of OHSO and Other Funds: $ 59,000
CONTRACT SUMMARY NARRATIVE SECTION
The following pages of this CONTRACT SUMMARY NARRATIVE SECTION will contain:
The Problem Identification, Project Goal, Project Description, Equipment and Equipment Justification, Evaluation, and Cost Assumption. The
contract objectives must be time- framed and measurable. The narrative also needs to include personnel utilization.
PROJECT GOAL
The goal of the Owasso Traffic Safety Initiative is to reduce the number of KAB crashes within the city's jurisdiction from 41 in 2006 to
37 in 2009 (5% reduction per year); and to increase the safety belt use rate to 85% in 2008. (Current unofficial rate for Owasso is
82.0 %). The current KAB rate per 100 Million VMT is 52.32 (11`h in state); and to decrease the number of drug and alcohol related
KAB collisions in Owasso from 4 in 2006 to 2 in 2009.
PROBLEM IDENTIFICATION
The City of Owasso experienced a population growth of 110.7% from 1994 through 2007 (estimated at 28,000). Growth in
retail /restaurant business, schools and hospitals will likely result in additional traffic congestion and motor vehicle collisions. There is
great potential for additional crimes related to alcohol consumption, as well. Between 2006 and 2007, Owasso experienced a 14.9%
increase in the number of reported motor vehicle collisions. These growth events have placed additional strain on the OPD's
resources. According to the Oklahoma Highway Safety Office, Owasso ranks #11 among cities for the number of KAB crashes per 100
Million Vehicle Miles Traveled (VMT) and 419 in the number of fatal collisions per 100 Million Vehicle Miles Traveled. Owasso ranks
#5 in speed related crashes per 100 Million VMT. In order to address the current motor vehicle collision situation and reduce the
future frequency of injury and fatal crashes, Owasso intends to utilize OHSO funds for overtime enforcement and public informational
programs. The Owasso PD will also participate in the Teen Seat Belt Demo Project in 2009.
OHSO -P -2b (09/02)
CONTRACT SUMMARY Contract No. PT- 09- 03 -23 -04
CONTRACT SUMMARY NARRATIVE SECTION (continued)
PROJECT DESCRIPTION
Page 4 of 8 Pages
The project will implement activities in support of national highway safety goals to reduce motor vehicle related fatalities.
The Owasso Traffic Safety Initiative will be managed to support the stated goals by Owasso police officers working shifts outside
their normal work schedules on an overtime basis. Shifts will be scheduled to coincide with peak traffic hours; focusing on safety
belt use and traffic violations that are most likely to result in motor vehicle collisions. i.e, speeding, stop sign /light running,
aggressive driving and DUI /DWI violations. The Owasso Police Department will also participate in the NHTSA's Teen Belt Driving
demo project. Officers will concentrate their activities on locations identified as high risk intersections and high risk traffic corridors.
Officers will periodically conduct seat belt/ vehicle safety checks, in order to stress occupant protection issues.
EQUIPMENT
Owasso P.D. will purchase three (3) digital video cameras.
EQUIPMENT JUSTIFICATION
To assist in the detection, apprehension and prosecution of impaired drivers.
EVALUATION
The Project Director will furnish monthly reports detailing the number of overtime hours worked and the number of written traffic
contacts issued, including the number of speeding contacts, occupant protections contacts and DUI arrests. The report will include
the number and description of PI &E events conducted. At the end of the contract period, the Project Director will submit a report
detailing the results of the project goal to decrease the number of fatal crashes and will conduct a seat belt survey to determine if
the goal of increasing seat belt use has been met. Near the end of the project year, Project Director will submit a report on the
digital video system's effectiveness in enhancing impaired driving arrests and prosecutions.
COST ASSUMPTION
The Owasso Police Department will continue to seek financial commitment from the city to continue the traffic safety project
provided in this grant should federal funding cease. This can be accomplished by budgeting commitments for equipment and
overtime costs, as well as through the solicitation of support and funding from the police and city administration and the city
council. Grantee is confident the income generated through fines and bonds generated by this project, in addition to the
effectiveness of the grant project by furthering our crash reduction efforts, will be sufficient evidence to solicit financial support for
future self- funding of this program.
BUDGET SUMMARY
Page 5 of 8 Pages
CONTRACT TITLE: Owasso Traffic Enforcement
Federal Fiscal Year: 2009
PROGRAM AREA
Police Traffic Services
Project Number: PT- 09- 03 -23 -04
COST CATEGORY
ITEMS
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
Annual Total
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
I AUG
SEP
YTD
1. PERSONNEL
A. Salaries
P
3,645.00
3,645.00
3,645.00
3,645.00
3,645.00
3,645.00
3,645.00
3,645.00
3,645.00
3,645.00
3,645.00
3,645.00
43,740.00
B. Benefits
A
P
105.00
105.00
105.00
105.00
105.00
105.00
105.00
105.00
105.00
105.001
105.001
105.001
1,260.00
A
11. TRAVEL
A. In -State Travel
P
A
B. Out -of -State Travel
P
A
III. OPERATING COSTS
P
A
IV. CONTRACTUAL
COSTS
P
A
V. EQUIPMENT
P
14,000.00
14,000.00
A
MONTHLY TOTAL
D = D...�., �t..A C.......,,J:... _.._
P
17,750.00
3,750.00
3,750.00
3,750.00
3,750.00
3,750.00
3,750.00
3,750.00
3,750.00
3,750.00
3,750.00
3,750.00
59,000.00
A
- '"' "" `""enUILU es OHSO- P- 2c(07/07)
A = Actual Expenditures (To be completed by Project Director each month.)
BUDGET DETAILS
Page 6 of 8 Paees
CONTRACT TITLE:
Owasso Traffic Enforcement
Federal Fiscal Year: 2009
PROGRAM AREA
Police Traffic Services
Project Number: PT- 09- 03 -23 -04
COST
CATEGORY
ITEMS
DESCRIPTION OF EXPENDITURE ITEMS
MONTH
TOTALS
OCT
NOV
DEC
JAN
FEB
MAR
SEMI- ANNUAL
APR
MAY
JUN
JUL
AUG
SEP
ANNUAL
I.A.
1
Salary for overtime traffic enforcement, 2M2L
enforcement and PI &E activities (rate is not to exceed 1
1/2 times regular rate unless contractually required and
approved by OHSO).
P
3,645.00
3,645.00
3,645.00
3,645.00
3,645.00
3,645.00
21,870.00
A
p
3,645.00
3,645.00
3,645.00
3,645.00
3,645.00
3,645.00
43,740.00
A
1. B.
1
Benfits for overtime enforcement computed at 2.45%
(agency does not contribute to social security).
P
105.00
105.00
105.00
105.00
105.00
105.00
630.00
A
P
105.00
105.00
105.00
105.00
105.00
105.00
1,260.00
A
V.
1
Purchase of a digital in -car video system (digital computer
hub) and approximately three (3) cameras.
P
14,000.00
14,000.00
A
P
14,000.00
A
P
A
P
A
P
A
P
A
P = Manned Budget OHSO- P- 2d(07/07)
A = Actual Expenditures (To be completed by Project Director each month.)
ACTIVITY/ MILESTONES
Paee 7 of R Papa-
CONTRACT TITLE:
Owasso Traffic Enforcement
Federal Fiscal Year: 2009
PROGRAM AREA
Police Traffic Services
Project Number: PT- 09- 03 -23 -04
No.
Activities
MILESTONES
1st Quarter
2nd Quarter
3rd Quarter
4th
Quart er
Total
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
YTD
1
Number of hours of overtime traffic
enforcement.
P
120
120
120
120
120
120
120
120
120
120
120
120
1440
A
2
Number of traffic citations and written
warnings issued (target is two per hour or
one DUI arrest for four hours).
P
240
240
240
240
240
240
240
240
240
240
240
240
2880
A
3
Number of hours of overtime 2M2L
enforcement /activities worked.
P
12.5
12.5
12.5
12.S
50
A
4
Number of 2M2L activities achieved (goal is
one per every 3 hours worked).
P
4
4
4
4
16
A
5
P = Pr
Conduct a seat belt survey near the end of
the contract period.
atoll A,ti.,;+; -,
P
x
A
OHSO -P -2e (07/07)
A = Actual Activities Accomplished (To be completed by Project Director each month.)
ACTIVITY / MILESTONES
Page 8 of 8 Pages
CONTRACT TITLE:
Owasso Traffic Enforcement
Federal Fiscal Year: 2009
PROGRAM AREA
Police Traffic Services
Project Number: PT- 09- 03 -23 -04
No.
Activities
MILESTONES
1st Quarter
2nd Quarter
3rd Quarter
4th
Quarter
Total
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
YTD
6
Support NHTSA's national goals and law
enforcement mobilizations; Click It or Ticket
and Drunk Driving. Over the Limit. Under
Arrest and Teen Seat Belt Demo Project.
P
1
1
2
A
7
Provide list of officers trained in in use of
OHSO funded equipment (if federally
funded equipment is included in contract).
P
x
A
8
Submit a copy of Single Audit Report or
Letter of Exemption (see General
Contractual Provisions, Page 7, no. 22).
P
x
A
9
Submit monthly claims to OHSO, including
a breakdown of enforcement activity.
P
1
1
1
1
1
1
1
1
1
1
1
1
12
A
10
Submit project evaluation summary to
OHSO by November 1, 2009.
P
X
(2009)
A
F = Nrojected Activities OHSO -P -2e (07/07)
A = Actual Activities Accomplished (To be completed by Project Director each month.)
OKLAHOMA HIGHWAY SAFETY OFFICE
PROJECT DIRECTOR'S REPORT
TITLE OF CONTRACT
Owasso Traffic Enforcement
CONTRACT NUMBER
PT- 09- 03 -23 -04
REIMBURSEMENT
Claimed $
REPORTING PERIOD
From To
OHSO
USE
ONLY
Amount Disallowed $
Total Allowed $
SUMMARY OF ACCOMPLISHMENTS FOR REPORTING PERIOD
AFFIDAVIT
the undersigned, of lawful age, being first duly sworn, on oath, say that lam the duly authorized Project Director of
the above mentioned contract with the Oklahoma Highway Safety Office; do depose and say that Ihave full knowledge of this "Project Director's Report"; that said report
is, in accordance with the aforementioned contract, true and correct and that the claim for reimbursement is correct, just and due; that the amount claimed, after allowing
all just credits, is now due and wholly unpaid; and that I am duly authorized to file this request for reimbursement of the aforementioned expenditure of funds. Affiant
further states that he /she has fully complied with all Municipal, State and Federal Laws, Regulations and directives governing grants including, but not limited to, those
listed in Parts II and III of the aforementioned contract, to the best of his /her knowledge, information and belief.
PROJECT DIRECTOR'S SIGNATURE
City of Owasso
Contractor Signature
Police Department
Department or Division Date
OHSO
USE
ONLY
The Oklahoma Highway Safety Office hereby acknowledges receipt and /or satisfactory performance of all necessary goods and /or services required under the
above mentioned contract. Documentation of the receipt and /or performance is on file and available at OHSO.
By Date P.O. q
UHSU -P -6 (07107)
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: ROGER STEVENS
PUBLIC WORKS DIRECTOR
SUBJECT: AWARD OF ENGINEERING SERVICES AGREEMENT — TRAFFIC
SIGNAL SYSTEM STUDY
DATE: October 3, 2008
BACKGROUND:
Included in FY 2008 -2009 Budget, the Capital Improvements Fund allows for the expenditure of
$250,000 for the traffic signal study, purchase of recommended hardware and installation
services. On September 16 2008, the City Council approved the FY 2008 -2009 Traffic Signal
Enhancement Program priority sites.
Over the past five years, a population increase of 27% (9,900 citizens) has occurred within the
City fence line. As a result of such growth, the coordination and timing of the identified signal
intersections is no longer efficient and results in congested traffic delays. In order to correct these
timing and/or coordination deficiencies, it is imperative for the nineteen signalized intersections
to be analyzed by a professional traffic engineering firm.
ENGINEERING REQUEST FOR PROPOSALS:
Proposals were requested from three (3) firms that were considered by staff to be the most
qualified to perform the needed services in the time frame established for this study. The process
to select a firm is in conformance with established procedures of the Oklahoma State Board of
Registration for Professional Engineers for soliciting engineering services. The firms were
Traffic Engineering Consultants, Craft Tull Sparks, and Myers Engineering.
Each proposal was reviewed for Experience and Qualifications, Availability of Design Team to
Complete Work, Verifiable References for Traffic Signal Studies in Oklahoma and scope of
work. In addition, a fee proposal was requested. Each submitted work task was compared to
ensure consistency in the defined scope of work. A summary of submitted fee proposals is
shown as follows:
Traffic Engineering Consultants $37,000
Craft Tull Sparks $58,900
Myers Engineering Submittal not received
Based on an analysis of the proposals provided and an understanding of the
capabilities /experience of each firm, the staff is proposing that Traffic Engineering Consultants
should be awarded the contract for engineering services.
SCOPE OF SERVICES:
This project and/or study consists of nineteen signalized intersections (see attachment A, B) and
will determine which signals should be part of a coordinated signal system and which should
operate in an isolated or stand -alone manner. Traffic counts at each intersection will be collected
and introduced into the latest Synchro software. In addition, this analysis will consist of
developing specific optimized timing and/or coordination timing for each intersection.
Recommendations for signal improvements will be developed based on a full analysis of each
intersection. The study is scheduled to be completed by February 2009.
FUNDING SOURCE:
Funds for this project are included in the FY 08 -09 Capital Improvements Fund.
RECOMMENDATION:
Staff recommends Council award an engineering services agreement with Traffic Engineering
Consultants of Tulsa, Oklahoma for the Traffic Signal System Study in the amount of $37,000
and authorization for the Mayor to execute the agreement.
ATTACHMENTS:
A. Signal Enhancement Sites Location Map
B. Priority Site List
C. Proposed Agreement from Traffic Engineering Consultants
Attachment B
Intersections included in the traffic signal system stud
Street Name and
Street Name
1.
E 96th Street
Garnett Road
2.
N 129th E Ave
Mid -High School
3.
E 86th Street
N 145th E Ave
4.
E 86th Street
8TH Grade Center
5.
E 86th Street
N 129th E Ave
6.
E 86th Street
N 123rd E Ave (east intersection)
7.
E 86th Street
N 123rd E Ave (west intersection)
8.
E 86th Street
N 117th E Ave
9.
E 86th Street
Owasso Expressway (east side)
10.
E 86th Street
169 Hwy South Bound Off Ramp
11.
E 86th Street
Garnett Road
12.
E 86th Street
Main Street
13.
E 86th Street
Mingo Road
14.
E 76th Street
N 129' E Ave
15.
E 76th Street
Owasso Expressway (east side)
16.
E 76th Street
169 Hwy Ramps (east side)
17.
E 76th Street
169 Hwy Ramps (west side)
18.
E 76th Street
Owasso Expressway (west side)
19.
E 76th Street
Main Street
AllRAFFIC
NGINEERING
ONSULTANTS
October 1, 2008
Roger Stevens
Public Works Director
City of Owasso
301 W. 2nd Ave.
Owasso, OK 74055
SUBJECT: Request for Proposal for Consulting Services
Traffic Signal System Study
19 Intersections
Owasso, Oklahoma
Please accept this letter as a proposal for Traffic Engineering Consultants, Inc. (TEC) to
provide professional traffic engineering services for a traffic signal system study
involving nineteen signalized intersections in Owasso. This proposal is provided in
response to your Request for Proposal dated September 26th, 2008.
Firm Experience and Qualifications
Traffic Engineering Consultants, Inc. (TEC) is a multi- faceted transportation engineering
firm comprised of skilled professionals, highly qualified to perform traffic and
transportation design work.
The firm was originally formed in May 1984 as a one person firm. Since then the firm
has greatly expanded its area of expertise. Projects completed include both private and
public sector traffic planning and design work. The private sector work involves reviews
of site development plans, traffic impact analyses, and assistance with internal and
external circulation for both large and small developments. This work also leads to design
services for off -site improvements to the adjacent roadway to improve access for a
particular development. The public sector projects typically include providing design
work for municipalities that requires the expertise to provide construction plans for street
lighting, traffic signals, computerized interconnected traffic signals and traffic signal
timing. TEC has the ability and equipment to collect traffic data utilizing the latest
equipment available. Since its inception, TEC has acquired the skill and knowledge
Traffic Engineering Consultants, Inc.
6000 S. Western, Suite 300 • Oklahoma City, OK 73139 • 405.720.7721 • 405.720.9848 Fax
6931 S. 66th E. Ave., Suite 100 • Tulsa, OK 74133 • 918.481.8484 • 918.481.3163 Fax
website: tecokc.com
required to solve complex transportation planning and design issues. TEC has extensive
regional transportation planning and design experience in Oklahoma, Arkansas, Texas,
Kansas, Missouri, Louisiana, New Mexico, Nebraska, Colorado, California, Arizona,
England and the U.S. Virgin Islands.
TEC employs five (5) full time registered professional engineers and two (2) full time
engineer interns. It is the only firm in the state of Oklahoma in which the majority of the
engineers have obtained the nationally recognized ITE Professional Traffic Operations
Engineer (PTOE) certification. The corporate office in Oklahoma City and a branch
office in Tulsa offer a vast knowledge of the ever changing field of traffic /transportation
planning and design. The key employee's backgrounds are varied and provide a better
understanding of the process of project development, design and completion than most
firms are able to offer.
The Tulsa office has completed signal timing projects in Tahlequah and Broken Arrow
recently and is currently doing projects in Downtown Tulsa and on US -75 in Bartlesville
in addition to the timing projects being finalized in Owasso on 96th Street North east and
west of US -169. Steve Hofener, the founder and a principal of the firm, recently
completed a particularly complicated signal design and timing project on Elm Street at
the Creek Turnpike in Jenks.
Both Wayne Russell and Steve Hofener in the Oklahoma City office have extensive
experience and knowledge of signal timing and are available to assist in any unusual or
difficult signal phasing or timing issues that might arise during the Owasso study.
Resumes of Engineers Assigned to this Project
The lead engineer and project manager will be Jon Eshelman, PE, PTOE who serves as
the Tulsa Manager for TEC. He will be assisted by B.J. Hawkins, EI also of the Tulsa
office. Steve Hofener, PE, PTOE and Wayne Russell, PE, PTOE from TEC's Oklahoma
City office will be used for additional expertise as needed.
The resumes of all four engineers are attached for your consideration.
Project Understanding, Scope of Services and Schedule
Project Understanding
TEC's understanding of the project is that nineteen signalized intersections (see list
attached) are to be analyzed using the latest Synchro software and that based on that
analysis recommendations are to be developed as to which signals should be part of a
coordinated signal system and which should operate in an isolated or stand -alone manner.
The project further consists of developing specific optimized timing and/or coordination
timing for each intersection based on the new traffic count information that will have
been collected for the Synchro analysis. Specific coordinated timing plans, where
appropriate, are to be developed for the a.m. peak period, the midday period, and the p.m.
peak period on weekdays and as needed for Saturdays and Sundays. The final part of the
project would be assisting the City's signal maintenance contractor in implementing the
recommended timings and timing plans at all of the intersections.
Proposed Scope of Services
Part 1— Traffic Data Collection and Synchro Modeling
TEC will collect morning, midday, and evening peak hour turning movement counts at
the nineteen intersections listed by the City. Also 24 -hour directional traffic counts will
be taken at key locations on various arterial roadway segments in the study areas.
Synchro models will be developed for the two corridors and the nineteen signals included
in the study area that can be used for the timing optimization and coordination tasks.
Part 2 — Optimized Timing and Coordination Recommendations
Capacity analyses will then be prepared using Synchro for the current roadway conditions
and traffic demand. The analyses will result in recommendations concerning which
intersections should be in a coordinated system and which intersections should operate as
stand -alone intersections. Proposed signal timing for coordinated operation or stand-
alone operation would be produced in this step. A traffic simulation model will be
prepared for the corridor using SimTraffic that can be used to demonstrate the proposed
traffic flow in a visual manner.
A report will be prepared to present the findings and recommendations from the Part 1
and Part 2 tasks.
Part 3 —Field Implementation of Timing Plans
lans
TEC would participate with the City's signal maintenance contractor to implement the
timings for the timing plans that were developed during Part 2 of the study. The City
would be invited to send signal technicians /electricians to observe the timing
implementation tasks and to ask questions. If changes that require rewiring in the cabinet
or rewiring between the signal cabinets are necessary, it will be responsibility of the City
or the City's signal contractor to make those changes. Installation of any signal system
hardware will be the responsibility of the City or the City's signal contractor.
Time -of -Day coordination plans can be implemented without system master controllers
and communication links between cabinets based on the individual clocks in the
individual controllers. However, the clocks can drift over time due to a number of factors
and they should be checked systematically to keep everything "in step ". A system master
controller and communication links will automate this task.
The final timing and timing plans that are implemented will be documented in printouts
and furnished to the City for their records.
Estimated Schedule of Completion
Given TEC's current workload and committed projects, we estimate the time required for
completion of the first two parts of this project to be 120 to 150 calendar days. The time
required for Part 3, the field implementation of the timing plans, will depend upon the
City's review time, any hardware modifications or controller replacements that might be
required, and the availability of the signal contractor's technician.
Proposed Fee
In the interest of avoiding any appearance of bidding for professional engineering
services TEC has chosen to submit our proposed fee in a separate sealed envelope that is
attached to this letter. The timing and manner in which this information is evaluated by
the City of Owasso is left to the City's discretion.
Conclusion
TEC is very interested in doing this work for the City of Owasso and we feel like there
will be a good benefit to the driving public. We understand the value in coordinating
closely spaced traffic signals and believe that the City is being wise in undertaking this
type of study.
If TEC is selected for this work and you are in agreement with the terms as stated, please
indicate your acceptance by signing this letter and returning a copy to our office. The
returned letter will be considered as notice to proceed. The fees presented with this
proposal will be considered valid for one year.
We appreciate the opportunity to provide this proposal to the City of Owasso and look
forward to working with you on this important project. Should you have any questions or
need additional information, please call.
Sincerely,
� • I �l
Jon Eshelman, PE, PTOE
Tulsa Manager
Approved:
City of Owasso
Date
Request for Proposal for Consulting Services
Traffic Signal System Study
19 Intersections
Owasso, Oklahoma
October 1, 2008
1.
96th
Street North & Garnett
2.
1291h East Avenue at Mid -High School
3.
86th
Street North & 145th East Avenue
4.
86th
Street North at 8th Grade Center
5.
86th
Street North & 129th East Avenue
6.
86th
Street North & 123rd East Avenue (east intersection)
7.
86th
Street North & 123rd East Avenue (west intersection)
8.
86th
Street North & 117th East Avenue
9.
86th
Street North & Owasso Expressway (east side)
10.
86th
Street North & US -169 SB Off Ramp
11.
86th
Street North & Garnett
12.
86th
Street North & Main
13.
86th
Street North & Mingo
14.
76th
Street North & 129t East Avenue
15.
76th
Street North & Owasso Expressway (east side)
16.
76th
Street North & US -169 NB Ramps
17.
76th
Street North & US -169 SB Ramps
18.
76th
Street North & Owasso Expressway (west side)
19.
76th
Street North & Main
Request for Proposal for Consulting Services
Traffic Signal System Study
19 Intersections
Owasso, Oklahoma
Traffic Engineering Consultants, Inc.
October 1, 2008
Proposed Fee
The proposed lump sum fixed fee for Parts 1 and 2 of the Signal System Study as
described is $32,000.00. This includes two meetings with the City. Additional services
including attendance at extra meetings and/or changes to the study scope will be provided
on an hourly basis according to the attached rate schedule. Invoices will be submitted
monthly based on percent complete.
The proposed lump sum fixed fee for Part 3 (field implementation of timing plans) is
$5,000.00.
If all three tasks are approved the lump sum fixed fee would be $37,000.00.
.M •� •�
Jon Eshelman, PE, PTOE
Tulsa Manager
TRAFFIC ENGINEERING CONSULTANTS,
INC.
Rate Schedule
Classification
Hourly Rate
Senior Engineer
$105.00
Engineer
$95.00
Engineer Intern
$75.00
Technician
$65.00
CAD Operator
$55.00
Data Collector
$40.00
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: MICHELE DEMPSTER _ ,►
HUMAN RESOURCES DIRECTOR
SUBJECT: SUPPLEMENTAL APPROPRIATION FOR WORKERS'
COMPENSATION FUND
DATE: October 1, 2008
BACKGROUND:
The City is self - insured for workers' compensation. This means that all costs associated with an
employee's on-the-job injury are paid by the City through the Workers' Comp fund, up to
$750,000 per injury. The City purchases Excess insurance that would cover an injury exceeding
$750,000. The Workers' Comp fund accounts for revenues and expenses associated with self -
insuring workers' compensation. The sole revenue source for the workers' compensation fund is
the percentage of payroll charged to each department. Expenditures include expenses relating to
medical treatment, compensation, settlements, and plan administration.
The workers' compensation beginning fund balance for fiscal year 2008 -09 was $730,000.
Expenditures in the amount of $425,000 were budgeted for the current fiscal year with $60,000
of the total expenditures allocated for settlements. The October 7, 2008 consent agenda includes
a request for authorization and approval of a settlement resulting from an on the job injury for
Jimmy Langford in the amount of $62,500. As a result of this settlement staff is requesting a
supplemental appropriation of $62,500.
RECOMMENDATION:
Staff recommends Council approval of a supplemental appropriation in the Workers'
Compensation Self- Insurance Fund budget increasing expenditures in the amount of $62,500.
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: TIMOTHY ROONEY
ASSISTANT CITY MANAGER
SUBJECT: MUTUAL ASSISTANCE AGREEMENT
CITY OF TULSA
DATE: October 2, 2008
BACKGROUND:
The City of Owasso has received a request to enter into a mutual assistance agreement
with the City of Tulsa. The attached Emergency Mutual Assistance Agreement is a
standard form being offered to Tulsa area municipal and county governments, federal,
state, and local emergency response agencies, and other support providers.
The Federal Emergency Management Agency (FEMA) "encourages parties to have
written mutual aid agreements in place prior to a declared fire, emergency, or major
disaster." When mutual aid agreements are entered into post- event, FEMA will not
provide reimbursement for the initial hours of assistance performed at the incident site.
The provisions of the Emergency Mutual Assistance Agreement include:
• Automatic renewal on a year -to -year basis
• Covers various disciplines including police, fire, public works, communications,
and equipment management
• Provides for reimbursements under FEMA policy in the event a federal disaster is
declared
• Requires the management of any incident covered by this agreement to utilize the
NIMS Incident Command System (ICS).
This Mutual Assistance Agreement, along with the City of Owasso's membership in
SoonerWARN, upcoming Debris Management Plan, and Pre -Event Contract for Debris
Removal will aid to further enhance the City of Owasso's ability to respond following a
major disaster.
RECOMMENDATION:
Staff recommends Council authorization for the Mayor and appropriate staff to sign the
Emergency Mutual Assistance Agreement between the City of Owasso and the City of
Tulsa.
ATTACHMENT:
1. Emergency Mutual Assistance Agreement
EMERGENCY MUTUAL ASSISTANCE AGREEMENT
BETWEEN
CITY OF TULSA, OKLAHOMA
AND
CITY OF OWASSO, OKLAHOMA
This Mutual Assistance Agreement (the "Agreement ") is entered into by and
between the City of Tulsa, Oklahoma, a municipal corporation organized and existing
under the laws of the State of Oklahoma (hereinafter referred to as "City of Tulsa "), and
City of Owasso, Oklahoma, a corporation organized and existing under the
laws of the State of Oklahoma (hereinafter referred to as "City of Owasso ").
WHEREAS, 63 Oklahoma Statutes Section 683 et seq., the "Emergency
Management Act of 2003 ", and Section 695 et seq., the "Oklahoma Intrastate Mutual
Aid Compact ", authorize this Agreement and each party in securing the benefits of
mutual aid in the protection of life, public safety, and property from an emergency, major
disaster, or other crisis.
NOW, THEREFORE, for and in consideration of the terms, covenants and
conditions hereinafter set forth, the parties hereto agree as follows:
The term of this Agreement shall be effective commencing on the 1 st day of
, 20 , and continue in force on a year to year basis for an
indefinite term, until terminated by the parties.
2. On request to an Authorized Representative of City of Owasso by an Authorized
Representative of the City of Tulsa, equipment and personnel of City of Owasso
will, if available, be dispatched to any location as designated by the Authorized
Representative of the City of Tulsa, within the area for which the City of Tulsa
normally provides public safety and emergency services.
3. On request to an Authorized Representative of the City of Tulsa by an Authorized
Representative of City of Owasso, equipment and personnel of the City of Tulsa
will; if available, be dispatched to any location as designated by the Authorized
Representative of City of Owasso, within the area for which City of Owasso
normally provides public safety and emergency services.
4. Any dispatch of equipment and personnel pursuant to this Agreement is subject
to the following conditions:
A. Any request for aid hereunder shall include a statement of the amount and
type of equipment and personnel needed, and shall specify the location to
which the equipment and personnel are to be dispatched, but a
representative of the Providing Entity shall determine the amount and type of
equipment and number of personnel to be furnished.
B. The Providing Entity shall report to the incident commander of the Requesting
Entity at the location to which the equipment and personnel was dispatched,
and shall be subject to the orders of that official. In the event a request is
made to respond to a location and the Requesting Entity is not present when
Last Revised: 9/22/2008
the Providing Entity arrives at the scene, then the Providing Entity shall be in
charge and shall take any necessary steps to handle the emergency or
incident.
C. It is understood and agreed that the Providing Entity and Requesting Entity
shall manage any emergency, major disaster, or other crisis utilizing the
National Incident Management System (NIMS) Incident Command System
(ICS).
D. The Providing Entity shall be released by the Requesting Entity when the
services of the Providing Entity are no longer needed at the emergency,
major disaster or other crisis for which the Providing Entity's services were
requested, as determined by the authorized representative of the Requesting
Entity, with the exception that, the Authorized Representative of the Providing
Entity may, without notice to the Authorized Representative of the Requesting
Entity, recall his equipment and personnel as necessary to respond to an
emergency, major disaster or other crisis within the area for which the
Providing Entity normally provides public safety and emergency services.
E. Each party waives all claims against the other party for compensation for any
loss, damage, personal injury, or death occurring as a consequence of the
performance of this Agreement.
F. All equipment used by the City of Tulsa and City of Owasso in carrying out
this Agreement will, at the time of action hereunder, be owned by or under the
jurisdiction of the City of Tulsa and City of Owasso, respectively; and all
personnel acting for the City of Tulsa and City of Owasso under this
Agreement will, at the time of such action, be an employee or volunteer
member of their respective entity.
G. It is mutually agreed that each party hereto will provide to its employee's
workers compensation coverage and retirement benefits (if provided) while
their employees are providing mutual aid assistance to the other party to this
Agreement.
H.
It is further agreed that nothing in this Agreement shall be construed to
impose civil liability on the Requesting Entity, who acts in good faith and
without malice, for or on account of injury and /or damages resulting to
personnel or equipment of the Providing Entity.
I. It is understood and agreed that neither the Providing Entity nor any of its
employees providing mutual aid assistance under this Agreement, while
acting in good faith and without malice, shall render themselves liable for and
they are hereby relieved of all liability for or on account of injury and /or
damages resulting to personnel or equipment of the Requesting Entity.
5. Both parties recognize the costs incurred in responding to and providing
assistance to each other in the event of disasters or other crisis. Any
reimbursement of costs shall be subject to the following conditions:
A. Pursuant to the Oklahoma Statutes Section 695.9 of Title 63, "Any jurisdiction
rendering aid in another jurisdiction pursuant to the Oklahoma Intrastate
Mutual Aid Compact shall be reimbursed by the jurisdiction receiving such aid
for any loss or damage to or expense incurred in the operation of any
2 Last Revised: 9/22/2008
equipment and the provision of any service in answering a request for aid and
for the costs incurred in the connection with such requests; provided, that any
aiding jurisdiction may assume in whole or in part such loss, damage,
expense, or other costs, or may loan such equipment or donate such services
to the receiving jurisdiction without charge or cost; and provided further, that
any two or more jurisdictions may enter into supplementary agreements
establishing a different allocation of costs among those jurisdictions.
Compensation expenses shall not be reimbursable under this section."
B. If the Requesting Entity receives state and /or federal aid or resources, the
Providing Entity may be reimbursed through the Requesting Entity. The
Requesting Entity must claim the eligible costs of the Providing Entity,
pursuant to the terms and conditions of this Agreement and the requirements
of Federal Emergency Management Agency (FEMA) Recovery Division
Policy 9523.6, Mutual Aid Agreements for Public Assistance, on its subgrant
application, and agree to disburse the Federal share of funds to the Providing
Entity.
6. This Agreement may be terminated at any time by either party, with or without
cause, upon tendering written notice of such termination to the Authorized
Representative of the other party ninety (90) days prior to the effective date of
such termination.
7. It is not the intent of the parties hereto to create any rights in any third parties.
8. The chief elected official of each party shall be an Authorized Representative of
said party and may designate such subordinates as he determines necessary to
act as Authorized Representatives in his absence. Each party shall provide to the
other party a list of Authorized Representatives and phone numbers for contact
purposes.
9. This Agreement is not assignable except upon the prior written consent of all
parties hereto.
10. This Agreement shall be executed in quadruplicate, each copy of which shall be
deemed an original, but which together shall constitute one and the same
instrument.
11. This Agreement may not be amended except by express written agreement of all
parties hereto.
12. When any word in this Agreement is used in the singular, it shall include the
plural, and the plural, the singular, except where a contrary intention plainly
appears. When any word in this Agreement is used in the masculine, it shall
include the feminine, and the feminine, the masculine, except where a contrary
intention plainly appears.
13. Neither party hereto waives any defenses or
Governmental Tort Claims Act, 51 Oklahoma
common law, statutes, or constitutions of th e
Oklahoma by entering into this Agreement.
rights available pursuant to the
Statutes, Sections 151 et. seq.,
United States or the State of
3 Last Revised: 9/22/2008
14. It is mutually understood and agreed by the parties hereto that this Agreement
contains all of the covenants, stipulations and provisions agreed upon by said
parties and no agent or other party to this Agreement has authority to alter or
change the terms hereof, except as provided herein, and no party is or shall be
bound by any statement or representation not in conformity herewith.
4 Last Revised: 9/22/2008
IN WITNESS WHEREOF, the parties have executed this Agreement, effective on the
date approved by the City of Tulsa.
CITY OF TULSA,
a municipal corporation
ATTEST:
By:
City Clerk Mayor
Date
Recommend for Approval:
City Attorney
Police
Public Works
ATTEST:
Clerk/Secretary
Recommend for Approval:
Attorney
Police
Director, Tulsa Area Emergency
Management Agency (TAEMA)
Fire
Emergency Medical Services Authority
(EMSA)
CITY OF OWASSO, OKLAHOMA
Bv:
Mayor /Chair
Date
Fire
Emergency
Management Director
5 Last Revised: 9/22/2008
Public Works Emergency
Medical Services
Last Revised: 9/22/2008