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Home My WebLink About2008.10.21_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: October 21, 2008 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, October 17, 2008. \ n n Juliann M. Stevens, `Deputy City Clerk AGENDA 1. Call to Order Chairman Stephen Cataudella 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the October 7, 2008 Regular Meeting. Attachment #3-A B. Approval of Claims. Attachment #3-13 C. Acknowledgement of receiving the monthly FY 2008-2009 budget status report. Attachment # 3-C 4. Report from OPGA Manager. S:Agendw\0PGA\2008\ 102 Ldoc Owasso Public Golf Authority October 21, 2008 Page 2 5. Report from OPGA Attorney. 6. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 7. Adjournment. S:\Agendas\OPGA\2008\ 1021 Am OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, October 7, 2008 The Owasso Public Golf Authority met in regular session on Tuesday, October 7, 2008 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, October 3, 2008. ITEM 1. CALL TO ORDER Chairman Cataudella called the meeting to order at 7:26 p.m. ITEM 2. ROLL CALL PRESENT ABSENT Steve Cataudella, Chairman D.J. Gall, Vice Chair Doug Bonebrake, Trustee Wayne, Guevara, Trustee Jon Sinex, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the September 16, 2008 Regular Meeting. B. Approval of Claims. Mr. Gall moved, seconded by Mr. Bonebrake, to approve the OPGA Consent Agenda with claims totaling $24,077.44. The payroll payment reports for pay period ending 9/13/08 and 9/27/08 were included for review. YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex NAY: None Motion carried 5-0. Owasso Public Golf Authority October 7, 2008 ITEM 4. REPORT FROM OPGA MANAGER Warren Lehr, Manager of Golf and Parks, gave an update on the upcoming "Your Course Day" to be held at the Bailey Ranch Golf Course on October 19, 2008. ITEM 5. REPORT FROM OPGA ATTORNEY No report ITEM 6. NEW BUSINESS None ITEM 7. ADJOURNMENT Mr. Guevara moved, seconded by Mr. Bonebrake, to adjourn. YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex NAY: None Motion carried 5-0 and the meeting was adjourned at 7:28 p.m. Pat Fry, Minute Clerk Stephen Cataudella, Chairman 2 Claims List 10/21 /08 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 440.43 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 142.50 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 529.96 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 2,359.32 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 346.54 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 732.00 JPMORGAN CHASE BANK WALMART-FOOD 70.19 JPMORGAN CHASE BANK GEAR FOR SPORT-MERCHAND 858.50 JPMORGAN CHASE BANK GEAR FOR SPORT-MERCHAND 435.90 JPMORGAN CHASE BANK GEAR FOR SPORT-MERCHAND 2,435.87 JPMORGAN CHASE BANK CALLAWAY-MERCHANDISE 613.52 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 674.26 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 223.56 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 1,808.24 JPMORGAN CHASE BANK WALMART-FOOD 135.97 JPMORGAN CHASE BANK WALMART-BEER 104.85 JPMORGAN CHASE BANK REASORS-FOOD 56.17 JPMORGAN CHASE BANK REASORS-FOOD 40.45 JPMORGAN CHASE BANK REASORS-FOOD 27.90 JPMORGAN CHASE BANK MODERNE-MERCHANDISE 264.70 JPMORGAN CHASE BANK DIVIX-MERCHANDISE 228.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 114.33 JPMORGAN CHASE BANK WALMART-FOOD 21.12 BGR DAILY ACCT. REIMB PETTY CASH 1,826.45 EXECUTIVE COFFEE SERVICES COFFEE SERVICE 50.89 FADLER FOOD 304.68 BOTTLING GROUP, LLC PEPSI-COLA PEPSI PRODUCTS 1,009.25 TOTAL OPGA 15,855.55 CART OPERATIONS JUSTICE GOLF CAR CO INC CART PARTS 106.80 TOTAL CART OPERATIONS 106.80 COURSE MAINT YALE CLEANERS, INC. UNIFORM / TOWEL SERVICE 9.02 YALE CLEANERS, INC. UNIFORM / TOWEL SERVICE 7.00 NCH CORPORATION MANTEK DIVISION SUPPLIES 107.37 NCH CORPORATION MANTEK DIVISION SUPPLIES 149.95 STAND-BY PERSONNEL, INC TEMP LABOR 864.00 JPMORGAN CHASE BANK P & K EQUIPMENT -IGNITION 34.35 JPMORGAN CHASE BANK BEST BUY-USB 52.99 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 45.93 EAGLE ONE GOLF PRODUCTS, INC CUP DISPENSER 37.36 LESCO CREDIT SERVICES RYEGRASS SEED 180.00 ESTES, INCORPORATED SPRAYING PARTS 7.20 REGAL CHEMICAL COMPANY FUNGICIDE 970.00 STAND-BY PERSONNEL, INC TEMP LABOR 384.00 Page 1 Claims List 10/21 /08 Budget Unit Title Vendor Name Payable Description Payment Amounl COURSE MAINT... YALE CLEANERS, INC. TOWELS/UNIFORMS 9.02 YALE CLEANERS, INC. TOWELS/UNIFORMS 7.00 JPMORGAN CHASE BANK RADIOSHACK-FUSES 2.99 JPMORGAN CHASE BANK OREILLY-BATTERY 51.83 JPMORGAN CHASE BANK OREILLY-SWITCHES 11.96 JPMORGAN CHASE BANK HORTICULTURE -REGISTRATION 30.00 JPMORGAN CHASE BANK BEST BUY -ROUTER 59.99 JPMORGAN CHASE BANK ATWOODS-WIRE 8.95 AEP/PSO ELECTRIC USE 1,814.89 JPMORGAN CHASE BANK OREILLYS-BELTS 7.46 JPMORGAN CHASE BANK OREILLYS-LIGHT BULBS 17.99 TOTAL COURSE MAINT 4,871.25 FOOD & BEV JPMORGAN CHASE BANK WALMART-SUPPLIES 2.91 SADDORIS TEXTILE MAINTENANCE, INC LINENS 71.81 BOTTLING GROUP, LLC PEPSI-COLA PEPSI PRODUCTS 60.00 SADDORIS TEXTILE MAINTENANCE, INC LINEN SERVICE 56.26 CROWL MECHANICAL INC EQUIPMENT MAINTENANCE 263.00 CROWL MECHANICAL INC EQUIPMENT MAINTENANCE 179.55 TOTAL FOOD & BEV 633.53 GOLF ADMIN ANNA HOLTON DEAN MAGAZINE AD 525.00 SBC YELLOW PAGES, INC YELLOW PAGE 39.00 SUPERIOR FIRE PROTECTION, INC FIRE SPRINKLER INSPECTION 284.00 JPMORGAN CHASE BANK DELL-POS SYSTEMS 1,743.30 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 446.62 JPMORGAN CHASE BANK DELL-PRINTER/MONITOR 2,008.74 GREENWAY GOLF, INC CONSULTING FEE 2,500.00 COURSE TRENDS, INC WEB HOSTING 345.00 TULSA MAINTENANCE SUPPLY PAPER SUPPLIES 332.60 WASTE MANAGEMENT QUARRY LANDFILL REFUSE SERVICE 219.14 GOLFSWITCH, INC ONLINE TEE TIMES 150.00 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES 175.97 JPMORGAN CHASE BANK LOWES-BATTERIES 31.82 AEP/PSO ELECTRIC USE 2,289.33 JPMORGAN CHASE BANK LOWES-SUPPLIES 86.77 JPMORGAN CHASE BANK COMM MATTERS -MAP 695.70 JPMORGAN CHASE BANK TEXOMA-MERCHANDISE BAGS 253.10 TOTAL GOLF ADMIN 12,126.09 33,593.2 FUND GRAND TOTAL Page 2 Claims List 10/21 /08 Budget Unit Title I Vendor Name Payable Description IPayment Amount OPGA GRAND TOTAL $33,593.22 Page 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 10/11/08 Department Payroll Expenses Total Expenses Golf Shop Operations 4,187.53 6,004.48 Cart Operations 2,465.82 2,772.80 Golf Course Operations 7,540.80 11,030.30 Food & Beverage 3,025.24 3,961.03 General & Administration 4,890.39 6,664.01 FUND TOTAL 22,109.78 30,432.62 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2008-2009 Statement of Revenues & Expenses As of September, 2008 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other Transfer from General Fund TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES NET INCOME (LOSS) Month Year Percent To -Date To -Date Budget of Budget 48,745 166,191 914,000 18.18% 12,605 50,483 210,000 24.04% (8,859) (37,524) (150,000) 25.02% 16,258 55,473 250,000 22.19% (6,482) (22,420) (68,000) 32.97% 2,676 8,110 33,697 24.07% 220,313 1,189,697 64,942 18.52% 63,630 207,376 804,064 25.79% 7,843 47,366 100,558 47.10% 13,518 38,634 168,065 22.99% - 56,569 62,100 91.09% 4,514 13,542 54,910 24.66% 89,505 363,489 1,189,697 30.55% (24,563) (143,176) -