HomeMy WebLinkAbout2008.10.21_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Regular
DATE: October 21, 2008
TIME: 6:30 p.m.
PLACE: Council Chambers, Old Central Building
109 N. Birch
Notice and agenda filed in the office of the City Clerk and posted at City Hall 5:00 p.m. on Friday,
Friday, October 17, 2008. - VIA.
uliann M. Stevens, Deput City Clerk
AGENDA
I. Call to Order
Mayor Stephen Cataudella
2. Invocation
Reverend Nathan Burns, Silver Creek Church of the Nazarene
3. Flag Salute
4. Roll Call
5. Consideration and appropriate action relating to a request for Council approval of the Consent
Agenda. All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.
A. Approval of Minutes of the October 7, 2008 Regular meeting and October 14, 2008
Special meeting.
Attachment # 5 -A
S \Agendas \Counci 1\2008\ 1021. doc
Owasso City Council
October 21, 2008
Page 2
B. Approval of Claims.
Attachment # 5 -B
C. Acknowledgement of receiving the monthly FY 2008 -2009 budget status report.
Attachment # 5 -C
D. Authorization for the City Manager to execute a contract for Property Casualty Insurance
in an amount not to exceed $27,826.
Attachment # 5 -D
E. Authorization for the City Manager to execute a contract for Excess Insurance Coverage
for Workers' Compensation in the amount of $31,409.
Attachment # 5 -E
F. Authorization for the City Manager, Rodney J. Ray, to act as the Senior Administrator of
the Red Flag Identity Theft Prevention Program for the City of Owasso.
Attachment # 5 -F
G. Acceptance of the Sanitary Sewer System, Streets, and Stormwater Drainage System
constructed for the Crescent Ridge residential development located east of N. Garnett
Road between E. 116th Street North and E. 126th Street North.
Attachment # 5 -G
H. Acceptance of the Streets and Stormwater Drainage System constructed for the Lake
Valley II residential development located northeast of the intersection of E. 1001, Street
North and N. 145th East Avenue.
Attachment # 5 -H
I. Acceptance of the Sanitary Sewer System constructed for the Kum & Go located at the
northeast corner of E. 86th Street North and N. 145th East Avenue.
Attachment # 5 -I
J. Acceptance of the Sanitary Sewer and Water Systems constructed for the Center at
Owasso located at E. 96th Street North and N. 121St East Avenue.
Attachment # 54
K. Acknowledgement of receiving Agreements for Urban Engineering Services from Crafton,
Tull, Sparks and Associates; Kellogg Engineering; and, authorization for the Mayor to
execute each agreement.
Attachment # 5 -K
Owasso City Council
October 21, 2008
Page 3
6. Consideration and appropriate action relating to a request for Council approval of annexation
request, OA 08 -03, a request to annex approximately 10 acres, more or less, located north of
E. 96th Street North and east of N. 136th East Avenue.
Ms. Darnaby
Attachment # 6
Staff will recommend Council approval of annexation request OA 08 -03.
7. Consideration and appropriate action relating to a request for Council approval of a final plat
for the Center at Owasso Amended, proposing to amend the dimensions of Lots 2 and 3,
Block 1 of the Center at Owasso, located on the south side of E. 96th Street North,
immediately west of N. 121St East Avenue.
Ms. Darnaby
Attachment # 7
Staff will recommend Council approval of the Center at Owasso Amended Final Plat.
8. Consideration and appropriate action relating to a request for Council approval of amendments
to the Owasso Subdivision Regulations.
Mr. Wiles
Attachment # 8
Staff will recommend Council approval of the revised Owasso Subdivision Regulations.
9. Consideration and appropriate action relating to a request for Council approval of an
agreement between the City of Owasso and the Tulsa Transit Authority for services related to
an express commuter bus service and authorization for the City Manager to execute an
agreement for such service.
Mr. Wiles
Attachment # 9
Staff will recommend Council approval of an agreement between the City of Owasso and the
Tulsa Transit Authority for the purpose of providing an express commuter bus service and
authorization for the City Manager to execute the contract.
Owasso City Council
October 21, 2008
Page 4
10. Consideration and appropriate action relating to a request for Council approval to purchase
five police service vehicles in the amount of $108,946.
Mr. Yancey
Attachment # 10
Staff will recommend Council approval to purchase five (5) 2009 Ford Crown Victoria's from
United Ford of Tulsa and authorization for payment in the amount of $108,946.
11. Consideration and appropriate action relating to a request for Council adoption of the City of
Owasso Debris Management Plan.
Mr. Rooney
Attachment # 11
Staff will recommend Council adoption of the City of Owasso Debris Management Plan for
submittal to the Federal Emergency Management Agency.
12. Consideration and appropriate action relating to a request for Council authorization for final
payment in the amount of $19,873.47 to AT &T for utility relocation associated with the Main
Street Improvement Project.
Mr. Rooney
Attachment # 12
Staff will recommend Council authorization for final payment in the amount of $19,873.47 to
AT &T for the relocation of telephone and data lines in association with the Main Street
Improvement Project.
13. Consideration and appropriate action relating to a request for Council authorization for final
payment in the amount of $59,347.65 to Oklahoma Natural Gas for utility relocation
associated with the N. 1291h East Avenue Widening Project.
Mr. Feary
Attachment # 13
Staff will recommend Council authorization for final payment in the amount of $59,347.65 to
Oklahoma Natural Gas for the relocation of utility distribution pipelines in association with
the N. 129th East Avenue Widening Project.
Owasso City Council
October 21, 2008
Page 5
14. Consideration and appropriate action relating to a request for Council approval of Change
Order No. 1 to the Three Lakes Pond Dam Replacement Project, acceptance of the completed
construction project, and authorization for final payment in the amount of $18,206.84 to FIT
Construction.
Mr. Feary
Attachment # 14
Staff will recommend approval of Change Order No. 1 to the Three Lakes Pond Dam
Replacement Project in the amount of $2,105.43, acceptance of the completed construction
project with a revised total contract amount of $364,136.89, and authorization for final
payment in the amount of $18,206.84 to FIT Construction.
15. Consideration and appropriate action relating to a request for Council approval of an Interlocal
Agreement between the City of Owasso and Tulsa County for services related to the FY
2008 -2009 Street Rehabilitation Program and authorization for the Mayor to execute the
agreement.
Mr. Feary
Attachment # 15
Staff will recommend Council approval of an Interlocal Agreement between the City of
Owasso and Tulsa County for services related to the FY 2008 -2009 Street Rehabilitation
Program and authorization for the Mayor to execute such agreement.
16. Report from City Manager.
17. Report from City Attorney.
18. Report from City Councilors.
Owasso City Council
October 21, 2008
Page 6
19. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda.)
20. Adjournment.
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, October 7, 2008
The Owasso City Council met in regular session on Tuesday, October 7, 2008 in the Council
Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall
bulletin board at 5:00 p.m. on Friday, October 3, 2008.
ITEM 1. CALL TO ORDER
Mayor Cataudella called the meeting to order at 6:30 p.m.
ITEM 2. INVOCATION
Eric Wiles, Community Development Director, offered the invocation.
ITEM 3. FLAG SALUTE
Councilor Guevara led the flag salute.
ITEM 4. ROLL CALL
PRESENT ABSENT
Steve Cataudella, Mayor
D.J. Gall, Vice Mayor — in at 6:34 pm
Doug Bonebrake, Councilor
Wayne Guevara, Councilor
Jon Sinex, Councilor
A quorum was declared present.
STAFF
Rodney Ray, City Manager
ITEM 5. CHARACTER TRAIT OF THE MONTH
Warren Lehr, a member of the Owasso Character Council, presented to the Council
"Obedience," the Character Trait of the Month for October, 2008.
Owasso City Council October 7, 2008
ITEM 6. READING OF THE MAYOR'S PROCLAMATION
Mayor Cataudella invited members of the Owasso Fire Department to the podium, thanked them
for the good works done by the Fire Department, and then read a proclamation declaring the
week of October 5 - 11, 2008 as "Fire Prevention Week" in the City of Owasso.
ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA
A. Approval of Minutes of the September 16, 2008 Regular Meeting.
B. Approval of Claims.
C. Approval of Ordinance No. 930, an ordinance approving the partial closure of a
utility easement located on property recognized as Lot 18, Block 9 in Lake
Valley III.
D. Acceptance of a donation from the David Vines Family for the purchase of a
Timmy and Cindy bronze casting and approval of a budget amendment to the
General Fund increasing estimated revenues by $1,995 and increasing the
appropriation for expenditures by $1,995.
E. Approval and authorization for payment of a workers' compensation settlement
in the amount of $62,500 payable to Jimmy Langford and his attorney, Robert
Flynn.
Mr. Bonebrake moved, seconded by Mr. Guevara, to approve the Consent Agenda with
claims totaling $358,187.89. Also included for review were the healthcare self - insurance claims
report and payroll payment reports for pay period 9/13/08 and 9/27/08.
YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex
NAY: None
Motion carried 5 -0.
ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR COUNCIL ACCEPTANCE OF THE 2009 OKLAHOMA HIGHWAY
SAFETY GRANT, AUTHORIZATION FOR THE CITY MANAGER TO
EXECUTE THE GRANT MANAGEMENT CONTRACT, AND APPROVAL OF A
BUDGET AMENDMENT TO THE POLICE SERVICES BUDGET INCREASING
ANTICIPATED REVENUES AND THE APPROPRIATION FOR
EXPENDITURES BY $59,000
2
Owasso City Council October 7, 2008
Mr. Chambless presented the item, recommending Council acceptance of the grant, authorization
for the City Manager to execute the contract with the Oklahoma Highway Safety Office for
management of the grant, and action to approve a supplemental appropriation for FY 2008 -2009
increasing estimated revenues and increasing the appropriation for expenditures in the Police
Department by $59,000.
Mr. Bonebrake moved, seconded by Mr. Guevara, for Council acceptance of the grant, as
recommended.
YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex
NAY: None
Motion carried 5 -0.
ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR COUNCIL APPROVAL OF AN AGREEMENT FOR ENGINEERING
SERVICES RELATED TO THE FY 2008 -2009 TRAFFIC SIGNALIZATION
STUDY AND AUTHORIZATION FOR THE MAYOR TO EXECUTE THE
AGREEMENT
Mr. Stephens presented the item, recommending Council approval of the Agreement for
Engineering Services between the City of Owasso and Traffic Engineering Consultants,
Incorporated of Tulsa, Oklahoma in the amount of $37,000 for services related to the FY 2008-
2009 Traffic Signalization Study and authorization for the Mayor to execute the Agreement.
Mr. Bonebrake moved, seconded by Mr. Gall, for Council approval of the Agreement for
Engineering Services, as recommended.
YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex
NAY: None
Motion carried 5 -0.
ITEM 10. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR COUNCIL APPROVAL OF AN AMENDMENT TO WORKERS'
COMPENSATION FUND BUDGET INCREASING THE APPROPRIATION FOR
EXPENDITURES BY $62,500
Ms. Dempster presented the item recommending Council approval of an amendment to the
Workers' Compensation Self- Insurance Fund Budget increasing the appropriation for
expenditures by $62,500.
3
Owasso City Council October 7, 2008
Mr. Sinex moved, seconded by Mr. Guevara, for Council approval of an amendment to the
Workers' Compensation Self - Insurance Fund Budget, as recommended.
YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex
NAY: None
Motion carried 5 -0.
ITEM 11. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR COUNCIL APPROVAL OF AN EMERGENCY MUTUAL AID
AGREEMENT BETWEEN THE CITY OF OWASSO AND THE CITY OF TULSA
AND AUTHORIZATION TO EXECUTE SUCH AGREEMENT
Mr. Rooney presented the item recommending Council approval of an Emergency Mutual Aid
Agreement between the City of Owasso and the City of Tulsa and authorization to execute the
agreement.
Mr. Bonebrake moved, seconded by Mr. Sinex, for Council approval of the Emergency Mutual
Aid Agreement, as recommended.
YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex
NAY: None
Motion carried 5 -0.
ITEM 12. REPORT FROM CITY MANAGER
Mr. Ray discussed with the Council how the recent economic fluctuations could affect the City.
Mr. Ray addressed the issue of various restaurants that have closed in Owasso in recent months,
noting statistics regarding average percentages of restaurants closing versus the number of
restaurants opening in cities in the area.
ITEM 13. REPORT FROM CITY ATTORNEY
No report
ITEM 14. REPORT FROM CITY COUNCILORS
Mayor Cataudella remarked that he was glad to see the overlay project going strong. Mr.
Stephens reported that the project was completed.
4
Owasso City Council
ITEM 15. NEW BUSINESS
None
ITEM 16. ADJOURNMENT
Mr. Bonebrake moved, seconded by Mr. Gall, to adjourn.
YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex
NAY: None
Motion carried 5 -0 and the meeting was adjourned at 7:24 p.m.
Pat Fry, Minute Clerk
5
October 7, 2008
Stephen Cataudella, Mayor
OWASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Tuesday, October 14, 2008
The Owasso City Council met in a special meeting on Tuesday, October 14, 2008 in the Council
Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 5:00 PM on Friday, October 10, 2008.
ITEM 1: CALL TO ORDER.
Mayor Cataudella called the meeting to order at 6:10 PM.
PRESENT
Steve Cataudella, Mayor
DJ Gall, Vice Mayor
John Sinex, Councilor
Wayne Guevara, Councilor
A quorum was declared present.
ABSENT
Doug Bonebrake, Councilor
ITEM 2 PRESENTATION PROVIDED BY THE ASSISTANT CITY MANAGER FOR
ADMINISTRATIVE SERVICES FOR THE PURPOSE OF REVIEWING
VARIOUS CITY POLICEIS, PROCEDURES, AND FUNDS.
Ms. Bishop reviewed the City's debt structure.
ITEM 3 DISCUSSION RELATING TO ADMINISTRATIVE ITEMS
A. PROPERTY INSURANCE RENEWAL
B. WORKERS' COMPENSATION EXCESS COVERAGE
C. DEBRIS MANAGEMENT PLAN
Mr. Rooney reviewed the above items. It was explained that both the Property Insurance
Renewal and Workers' Compensation Excess Coverage were up for renewal before the end of
October, and authorization would be sought by staff for the City Manager to execute these
contracts for a "not to exceed" amount. The Debris Management plan was the first of two steps
to be taken in order to better prepare the City to respond to a natural disaster and to increase the
federal reimbursement following a disaster. This item will also be placed on the October 21,
2008 agenda for action.
Owasso City Council October 14, 2008
ITEM 4 DISCUSSION RELATING TO COMMUNITY DEVELOPMENT DEPARTMENT
ITEMS
A. REQUEST FOR ANNEXATION
B. REQUEST FOR FINAL PLAT
Mr. Rooney reviewed the above items. It was explained that both the Annexation Request for 10
acres of property north of E. 96th Street North and east of Highway 169 and the Center at Owasso
Amended were unanimously approved by the Planning Commission without public comment at
that meeting. Both will be forwarded to the City Council for action at the October 21, 2008
meeting.
ITEM 5 DISCUSSION RELATING TO POLICE DEPARTMENT ITEMS
A. PROPOSED VEHICLE PURCHASE
Mr. Rooney reviewed the above item. Funding is included in the FY 2008 -09 budget for the
purchase of seven vehicles. One vehicle has already been purchased and the request is to
purchase five of the remaining six vehicles at this time. The department would receive 5 2009
Crown Victorias at the 2008 price. This item will be forwarded to the City Council for action at
the October 21, 2008 meeting.
ITEM 6 DISCUSSION RELATING TO PUBLIC WORKS DEPARTMENT ITEMS
A. REVIEW OF BIDS RECEIVED FOR THE PURCHASE OF WATER METERS
B. REVIEW OF BIDS RECEIVED FOR THE PURCHASE OF SANITARY
SEWER CAMERA EQUIPMENT
C. FINAL PAYMENT REQUEST FROM AT &T FOR THE RELOCATION OF
UTILITIES ASSOCIATED WITH THE MAIN STREET IMPROVEMENT
PROJECT
D. FINAL PAYMENT REQUEST FROM ONG FOR THE RELOCATION OF
UTILITIES ASSOCIATED WITH THE N. 129TH EAST AVENUE WIDENING
PROJECT
E. FINAL PAYMENT REQUEST FROM FIT CONSTRUCTION FOR THE
THREE LAKES DAM IMPROVEMENT PROJECT
Mr. Rooney reviewed the above items. It was explained that funds were included in the FY
2008 -09 budget for the purchase of the water meters and sewer camera equipment. Bids were
received for both of the items and action to purchase them would be placed on the October 21,
2008 City Council agenda. Final payment requests would also be sought at that meeting for
AT &T, ONG, and FIT Construction for the completion of work relating to the Main Street
Improvement Project, the N. 129th E. Avenue Widening Project, and the Three Lakes Dam
Improvement Project respectively. All three requests would also be placed on the October 21,
2008 agenda for action.
2
Owasso City Council
October 14, 2008
ITEM 7 DISCUSSION RELATING TO CITY MANAGER ITEMS
A. IDENTITY THEFT PREVENTION PROGRAM — "RED FLAG RULES"
B. PROPOSED INTERLOCAL AGREEMENT BETWEEN THE CITY OF
OWASSO AND TULSA COUNTY FOR THE FY 2008 -2009 STREET
REHABILITATION PROGRAM
C. PROPOSED UPDATE TO THE SUBDIVISION REGULATIONS
D. CITY MANAGER'S REPORT
Ms. Hess, Mr. Wiles, and Mr. Ray reviewed the above items. Ms. Hess explained the new
Identity Theft Prevention Program and Eric Wiles reviewed the Subdivision Regulation proposed
changes. Both items will be forwarded to the City Council for action on October 21, 2008, as
will the Interlocal Agreement between the City and Tulsa County for the Street Rehabilitation
Program. Mr. Ray also provided a City Manager's Report.
ITEM 8 LEGISLATIVE REPORT
No report.
ITEM 9 REPORT FROM CITY COUNCILORS
City Councilors had no report.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REOUEST
FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING
PERSONNEL MATTERS RELATING TO THE OFFICE OF THE CITY
MANAGER, SUCH EXECUTIVE SESSION PROVIDED FOR IN O.S. 25,
SECTION 307 (B)(1).
Councilor Guevara motioned, seconded by Councilor Sinex to enter into Executive Session. All
were in favor and the Council entered into Executive Session at 9:55 PM. The Council returned
from Executive Session at 10:20 PM. No action was taken as a result of the Executive Session.
ITEM 11 ADJOURNMENT
Vice Mayor Gall motioned for adjournment, seconded by Councilor Sinex. All were in favor
and the meeting adjourned at 10:21 PM.
Mayor
Claims List
10/21/08
Budget Unit Title
Vendor Name
Payable Description IPayment
Amouni
GENERAL
AEP /PSO ISTREET
LIGHTS
13.71
TOTAL GENERAL 13.71
MUNICIPAL COURT
TREASURER PETTY CASH
MEETING EXPENSE
31.45
OFFICE DEPOT INC
OFFICE SUPPLIES
41.12
TOTAL MUNICIPAL COURT 72.57
MANAGERIAL
CITY GARAGE
LABOR /OVERHEAD CHARGES -
83.33
JPMORGAN CHASE BANK
DELL - LAPTOP
1,687.81
JPMORGAN CHASE BANK
DELL - LAPTOP CASE
23.56
JPMORGAN CHASE BANK
DELL - SPEAKERS
27.99
JPMORGAN CHASE BANK
BEST BUY -UPS
65.99
JPMORGAN CHASE BANK
LODGING
571.48
L & M OFFICE FURNITURE, INC
OFFICE FURNITURE - ADMINI
2,996.54
SAV -ON PRINTING & SIGNS LLC
BUSINESS CARDS - JLOMBARD
30.00
SAV -ON PRINTING & SIGNS LLC
BUSINESS CARDS
30.00
SAV -ON PRINTING & SIGNS LLC
PRINTING - AGENDA TAB DIV
356.06
OKLAHOMA MUNICIPAL LEAGUE OK ASSOC
REGISTRATION FEE - J STEV
75.00
JPMORGAN CHASE BANK
WORLEYS -TREE
464.25
TREASURER PETTY CASH
CHAMBER LUNCH
10.00
TREASURER PETTY CASH
CAB FARE
81.70
JPMORGAN CHASE BANK
BADGE -A- MINT - SUPPLIES
61.72
FLEETCOR TECHNOLOGIES
FUEL FOR VEHICLES & EQUIP
83.08
GREENWOOD PERFORMANCE SYSTEMS INC
TRAINING & DEVELOPMENT
795.00
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
4.74
ANCHOR STONE CO
CRUSHER RUN STONE FOR TEM
100.32
ANCHOR STONE CO
CRUSHER RUN STONE FOR TEM
1,453.08
FENSCO, INC
METAL PIPE FOR TEMPORARY
697.00
MILL CREEK LUMBER & SUPPLY
LUMBER FOR GATE INSTALL -
16.71
TOTAL MANAGERIAL 9,715.36
FINANCE
TREASURER PETTY CASH
GFOA TRAINING
70.00
JPMORGAN CHASE BANK
TRAVEL EXPENSE
31.25
OFFICE DEPOT INC
OFFICE SUPPLIES
93.93
TOTAL FINANCE 195.18
HUMAN RESOURCES
COMMUNITYCARE EAP
EMPLOYEE ASSISTANCE PROGR
220.00
FLEETCOR TECHNOLOGIES
FUEL FOR VEHICLES & EQUIP
16.14
TULSA WORLD
ADVERTISING
1,746.95
COMMUNITY PUBLISHERS INC
ADVERTISING
200.85
BAILEY MEDICAL CENTER
CHARACTER INITIATIVE
2,592.00
OK SAFETY COUNCIL
DEFENSIVE DRIVING TRAININ
20.00
CHARACTER TRAINING INSTITUTE
CHARACTER INTIATIVE
457.24
OKLAHOMA MUNICIPAL LEAGUE
EMPLOYMENT SEMINAR
170.00
Page 1
Claims List
10/21/08
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
HUMAN RESOURCES...
CHARACTER TRAINING INSTITUTE
CHARACTER INITIATIVE
124.66
TREASURER PETTY CASH
CHAMBER LUNCH
10.00
TREASURER PETTY CASH
NOTARY DIVISION
25.00
JPMORGAN CHASE BANK
BAUDVILLE -ID CARDS
32.99
JPMORGAN CHASE BANK
HOBBY LOBBY- CHARACTER
28.42
JPMORGAN CHASE BANK
TRAVEL EXPENSE
18.15
MARIO AVILA
CHARACTER INITIATIVE
500.00
JPMORGAN CHASE BANK
USPS- POSTAGE
6.13
GREENWOOD PERFORMANCE SYSTEMS INC
CITY MANAGER EVALUATION
1,250.00
GREENWOOD PERFORMANCE SYSTEMS INC
TRAINING & DEVELOPMENT
260.00
TOTAL HUMAN RESOURCES 7,678.53
GENERAL GOVERNMENT
OKLAHOMA MUNICIPAL LEAGUE
2008 -09 ANNUAL MEMBERSHIP
26,989.90
CINTAS CORPORATION
CARPET -MAT CLEANING
25.90
COMMUNITY PUBLISHERS INC
MEDIA PUBLICATION /PUBLIC
144.20
COMMUNITY PUBLISHERS INC
MEDIA PUBLICATION /PUBLIC
98.00
TULSA COUNTY CLERK
FILING FEES
30.00
JPMORGAN CHASE BANK
LAWN AMER ICA- FERTILIZATIO
131.85
TREASURER PETTY CASH
POSTAGE
200.00
AMERICAN WASTE CONTROL INC
FRONT LOAD SERVICE
141.77
JPMORGAN CHASE BANK
WALMART- SUPPLIES
26.94
NEOPOST LEASING, INC
POSTAGE MACHINE LEASE
389.00
MCAFEE & TAFT
LEGAL FEES
513.00
MCAFEE & TAFT
LEGAL FEES
39.15
CHARNEY, BUSS, & WILLIAMS, P.C.
LEGAL SERVICES - CITY VS.
284.37
SAV -ON PRINTING & SIGNS LLC
NAME PLATE - PRINTING SER
10.00
INDIAN NATIONS COUNCIL OF GOVERNMEN
LEGISLATIVE CONSORTIUM FY
821.50
IKON OFFICE SOLUTIONS, INC
COPIER SERVICE & SUPPLIES
580.47
HEARTLAND CONSULTING, INC
OCTOBER CONSULTING FEES
10,500.00
AEP /PSO
ELECTRIC USE
5,350.57
OFFICE DEPOT INC
OFFICE SUPPLIES
33.52
JPMORGAN CHASE BANK
WALMART- SUPPLIES
26.32
0 M E CORPORATION
LABELS
35.35
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
449.76
TOTAL GENERAL GOVERNMENT 46,821.57
COMMUNITY DEVELOPMENT
JPMORGAN CHASE BANK
TRAVEL EXPENSE
125.00
CITY GARAGE
CITY GARAGE PARTS - SEPT
307.85
CITY GARAGE
LABOR /OVERHEAD CHARGES -
166.66
FLEETCOR TECHNOLOGIES
FUEL FOR VEHICLES & EQUIP
619.47
INDIAN NATIONS COUNCIL OF GOVERNMEN
2ND QUARTER MEMBERSHIP DU
4,712.00
TULSA COUNTY ADMIN SERVICES
PRINTS OF THE OWASSO MAST
300.00
JEFFREY GUS DUGAN
MOWING ABATEMENT
150.00
OK SAFETY COUNCIL
DEFENSIVE DRIVING TRAININ
20.00
TREASURER PETTY CASH
LAWN CARE
150.00
Page 2
Claims List
10/21/08
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
COMMUNITY DEVELOPMENT.
JPMORGAN CHASE BANK
RELIANCE - COPIES
206.80
TOTAL COMMUNITY DEVELOPMENT 6,757.78
ENGINEERING
JPMORGAN CHASE BANK
DRY CLEANING - UNIFORMS
7.00
JPMORGAN CHASE BANK
DRY CLEANING - UNIFORMS
12.60
JIMMY CODAY
GRIND OUT 2 STUMPS
325.00
OK SAFETY COUNCIL
DEFENSIVE DRIVING TRAININ
40.00
UNITED STATES CELLULAR CORPORATION
CELL PHONE USAGE
112.86
FLEETCOR TECHNOLOGIES
FUEL FOR VEHICLES & EQUIP
468.28
CITY GARAGE
LABOR /OVERHEAD CHARGES -
166.66
CITY GARAGE
CITY GARAGE PARTS - SEPT
30.67
TOTAL ENGINEERING 1,163.07
INFORMATION TECHNOLOGY
CITY GARAGE
LABOR /OVERHEAD CHARGES -
66.66
JPMORGAN CHASE BANK
BEST BUY -GB SWITCH
34.99
OK SAFETY COUNCIL
DEFENSIVE DRIVING TRAININ
10.00
COX COMMUNICATIONS
INTERNET FEES
584.01
JPMORGAN CHASE BANK
DELL - INTERNET FILTER
3,590.00
STRATEGIC CONSULTING INTERNATIONAL
GIS MONTHLY HOSTING FEE -
2,000.00
JPMORGAN CHASE BANK
EXPERTS EXCHANGE - RENEWAL
99.50
JPMORGAN CHASE BANK
OFFICE DEPOT - HEADSET
20.99
JPMORGAN CHASE BANK
HOSTICA.COM- ANNUAL FEE
127.44
FLEETCOR TECHNOLOGIES
FUEL FOR VEHICLES & EQUIP
44.51
TOTAL INFORMATION TECHNOLOGY 6,578.10
SUPPORT SERVICES
FLEETCOR TECHNOLOGIES
FUEL FOR VEHICLES & EQUIP
534.02
FLEETCOR TECHNOLOGIES
FUEL FOR VEHICLES & EQUIP
328.27
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
293.84
COPY WORLD BUSINESS SOLUTIONS, LLC
QTRLY COPIER MAINT FEES
110.00
SAV -ON PRINTING & SIGNS LLC
RE- LETTERING NAMEPLATES
10.00
LIGHTING, INC
PHYSICAL PROPERTY SUPPLIE
69.90
MURPHY SANITARY SUPPLY
PHYSICAL PROPERTY SUPPLIE
60.00
MURPHY SANITARY SUPPLY
PHYSICAL PROPERTY SUPPLIE
104.67
MURPHY SANITARY SUPPLY
PHYSICAL PROPERTY SUPPLIE
33.24
FLYNN'S PEST CONTROL
PEST CONTROL SVCS - OC &
110.00
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
24.26
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
23.99
JPMORGAN CHASE BANK
WALMART- SUPPLIES
9.24
COX COMMUNICATIONS
INTERNET FEES
69.95
OK SAFETY COUNCIL
DEFENSIVE DRIVING TRAININ
10.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
8.48
CITY GARAGE
LABOR /OVERHEAD CHARGES -
233.33
CITY GARAGE
CITY GARAGE PARTS - SEPT
38.87
Page 3
Claims List
10/21/08
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
TOTAL SUPPORT SERVICES 2,072.06
CEMETERY
BROWN FARMS LLC
SOD FOR CEMETERY
30.00
VERDIGRIS VALLEY ELECTRIC COOP
CEMETERY ELECTRIC
25.87
FLEETCOR TECHNOLOGIES
FUEL FOR VEHICLES & EQUIP
121.66
AEP /PSO
ELECTRIC USE
30.84
MILL CREEK LUMBER & SUPPLY
GRAVEL MIX FOR FOOTSTONE
11.37
TOTAL CEMETERY 219.74
POLICE SERVICES
JPMORGAN CHASE BANK
CAMPERLAND- TRAILER BOOT
249.32
OWASSO FITNESS ZONE, INC
PHYSICAL FITNESS PROGRAM
90.00
FEDERAL EXPRESS CORPORATION
EXPRESS SHIPMENT SERVICE
23.81
LISA LONG
TUITION REIMBURSEMENT
394.05
OKLAHOMA POLICE SUPPLY
UNIFORM EQUIPMENT - NEW H
71.60
VCA ANIMAL HOSPITAL, INC
CANINE DOG FOOD
71.69
DAVID B. ASHBY
UNIFORM EQUIPMENT
40.00
JPMORGAN CHASE BANK
DELL - PRINTER CARTRIDGE
170.98
AEP /PSO
ELECTRIC USE
3,905.43
JPMORGAN CHASE BANK
ONYX -TONER CARTRIDGES
119.90
JPMORGAN CHASE BANK
MEETING EXPENSE
18.70
JPMORGAN CHASE BANK
LODGING
313.20
JPMORGAN CHASE BANK
YALE CLEANERS - UNIFORMS
1,310.36
JPMORGAN CHASE BANK
TRAVEL EXPENSE
16.65
JPMORGAN CHASE BANK
LAW ENFORCEMENT - TARGETS
128.53
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
115.24
JPMORGAN CHASE BANK
OFFICE DEPOT -FILE CABINET
180.93
JPMORGAN CHASE BANK
ULINE- CARDBOARD BINS
76.56
JPMORGAN CHASE BANK
MEETING EXPENSE
48.84
TREASURER PETTY CASH
NOTARY DIVISION
25.00
JPMORGAN CHASE BANK
WALMART- AMMUNITION
419.55
JPMORGAN CHASE BANK
SYMBOLARTS -BADGE
66.50
TREASURER PETTY CASH
HONOR GUARD /SWAT ITEMS
99.40
JPMORGAN CHASE BANK
COPS PLUS - HOLSTER
131.93
JPMORGAN CHASE BANK
MEETING EXPENSE
30.56
JPMORGAN CHASE BANK
USI ED GOV- LAMINATING
69.69
JPMORGAN CHASE BANK
AMAZON -BOOKS
33.48
TREASURER PETTY CASH
PADLOCKS
33.47
FLEETCOR TECHNOLOGIES
FUEL FOR VEHICLES & EQUIP
9,689.47
TURN -KEY MOBILE, INC
VEHICLE COMPUTER CONSOLE
5,467.20
JPMORGAN CHASE BANK
LAPEL MICROPHONES - PD
234.24
OK SAFETY COUNCIL
DEFENSIVE DRIVING TRAININ
20.00
CITY GARAGE
CITY GARAGE PARTS - SEPT
2,296.38
OFFICE DEPOT INC
OFFICE SUPPLIES
87.25
CITY GARAGE
LABOR /OVERHEAD CHARGES -
4,583.33
JPMORGAN CHASE BANK
LODGING
313.20
Page 4
Claims List
10/21/08
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
POLICE SERVICES...
JPMORGAN CHASE BANK
BEST BUY -POWER BACKUP
45.99
JPMORGAN CHASE BANK
WATER
5.98
JPMORGAN CHASE BANK
WALMART- SUPPLIES
102.33
JPMORGAN CHASE BANK
ULTRA MAX- AMMUNITION
3,906.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
291.90
TOTAL POLICE SERVICES 35,298.64
POLICE COMMUNICATIONS
JPMORGAN CHASE BANK
COLE INFORMATION -CD
603.75
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
35.03
JPMORGAN CHASE BANK
WALMART- SUPPLIES
17.36
AEP /PSO
ELECTRIC USE
203.64
JPMORGAN CHASE BANK
DELL - PRINTER CARTRIDGE
85.49
TOTAL POLICE COMMUNICATIONS 945.27
ANIMAL CONTROL
DAVID B. ASHBY
UNIFORMS & EQUIPMENT
342.00
SMALL ANIMAL HOSPITAL OF OWASSO,LLC
SPAY & NEUTER PROGRAM
725.35
ARAMARK UNIFORM & CAREER APPAREL
PROTECTIVE UNIFORM EQUIPM
336.80
AEP /PSO
ELECTRIC USE
401.77
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
168.78
FLEETCOR TECHNOLOGIES
FUEL FOR VEHICLES & EQUIP
304.53
JPMORGAN CHASE BANK
ACTION PLUMBING -VALVE
333.60
JPMORGAN CHASE BANK
LOWES- SUPPLIES
10.86
JPMORGAN CHASE BANK
LOWES- SUPPLIES
23.73
JPMORGAN CHASE BANK
LOWES -PARTS
32.12
HILL'S PET NUTRITION SALES, INC
SHELTER SUPPLIES
52.50
JPMORGAN CHASE BANK
BIG LOTS - SUPPLIES
75.50
JPMORGAN CHASE BANK
LOWES- SUPPLIES
185.26
JPMORGAN CHASE BANK
LOWES -PARTS
14.45
JPMORGAN CHASE BANK
LOWES- SUPPLIES
38.09
CITY GARAGE
LABOR /OVERHEAD CHARGES -
166.66
TOTAL ANIMAL CONTROL 3,212.00
FIRE SERVICES
JPMORGAN CHASE BANK
TRAVEL EXPENSE
10.56
JPMORGAN CHASE BANK
TRAVEL EXPENSE
20.00
OFFICE DEPOT INC
OFFICE SUPPLIES
114.00
CITY GARAGE
LABOR /OVERHEAD CHARGES -
1,166.66
CITY GARAGE
CITY GARAGE PARTS - SEPT
127.80
JPMORGAN CHASE BANK
HOBBY LOBBY - FRAMES
80.00
JPMORGAN CHASE BANK
LOWES- SUPPLIES
3.97
A PLUS SERVICE INC
REPAIR OF A/C AT STATION
280.00
COLBURN ELECTRIC
OVERHEAD DOOR REPAIRED
253.97
THOMAS A. GAINES
FIRE PUMP REPAIR ON FIRE
272.75
SAV -ON PRINTING & SIGNS LLC
KINDERGARTEN COLORING BOO
475.00
NORTH AMERICA FIRE EQUIPMENT CO.
BUNKER GEAR FOR NEW FIREF
3,034.00
Page 5
Claims List
10/21/08
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
FIRE SERVICES...
P & K EQUIPMENT, INC
REPAIRS TO CHAIN SAW E -3
199.95
JPMORGAN CHASE BANK
TRAVEL EXPENSE
32.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
548.02
JPMORGAN CHASE BANK
DELL -COLOR LASER PRINTER
861.00
JPMORGAN CHASE BANK
LODGING
162.00
TREASURER PETTY CASH
PER DIEM
73.50
JPMORGAN CHASE BANK
LODGING
368.63
JPMORGAN CHASE BANK
NWA- BAGGAGE FEE
15.00
JPMORGAN CHASE BANK
NWA- BAGGAGE FEE
15.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
11.98
JPMORGAN CHASE BANK
LOWES- TRAILER ADAPTER
5.45
JPMORGAN CHASE BANK
AMAZON -BOOKS
50.58
JPMORGAN CHASE BANK
LODGING
72.80
JPMORGAN CHASE BANK
WALMART -TIRE REPAIR
2.18
JPMORGAN CHASE BANK
LODGING
363.94
JPMORGAN CHASE BANK
TRAVEL EXPENSE
18.30
JPMORGAN CHASE BANK
TRAVEL EXPENSE
15.36
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
24.97
JPMORGAN CHASE BANK
NWA- BAGGAGE FEE
15.00
JPMORGAN CHASE BANK
NWA- BAGGAGE FEE
15.00
JPMORGAN CHASE BANK
LODGING
32412
JPMORGAN CHASE BANK
TRAVEL EXPENSE
9.77
JPMORGAN CHASE BANK
TRAVEL EXPENSE
11.29
JPMORGAN CHASE BANK
TRAVEL EXPENSE
54.70
JPMORGAN CHASE BANK
TRAVEL EXPENSE
10.16
JPMORGAN CHASE BANK
TRAVEL EXPENSE
12.62
JPMORGAN CHASE BANK
TRAVEL EXPENSE
8.79
FLEETCOR TECHNOLOGIES
FUEL FOR VEHICLES & EQUIP
2,525.85
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
219.99
AEP /PSO
ELECTRIC USE
4,825.09
JPMORGAN CHASE BANK
ACADEMY - APPAREL
9999
JPMORGAN CHASE BANK
SALES TAX CREDIT
-9.63
JPMORGAN CHASE BANK
TRAVEL EXPENSE
2099
JPMORGAN CHASE BANK
GALLS - APPAREL
110.49
JPMORGAN CHASE BANK
LODGING
1,164.74
JPMORGAN CHASE BANK
LODGING
78.93
JPMORGAN CHASE BANK
TRAVEL EXPENSE
43.30
JPMORGAN CHASE BANK
TRAVEL EXPENSE
45.00
JPMORGAN CHASE BANK
TRAVEL EXPENSE
50.00
AQUARIUS ENTERPRISES, INC
RENTAL -WATER COOLER & WAT
35.90
COLBURN ELECTRIC
RUN CONDUIT /DOOR SENSORS
650.00
JPMORGAN CHASE BANK
SALES TAX CREDIT
-6.13
JPMORGAN CHASE BANK
BUMPER - LADDER 2 REPAIRS
16.99
JPMORGAN CHASE BANK
LOWES- STORAGE
171.91
JPMORGAN CHASE BANK
P & K EQUIPMENT -OIL
29.70
Page 6
Claims List
10/21/08
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
FIRE SERVICES...
JPMORGAN CHASE BANK
P & K EQUIPMENT -PARTS
156.90
JPMORGAN CHASE BANK
LOWES- TOTES /SHELVES
193.70
JPMORGAN CHASE BANK
LOWES -PARTS
108.00
JPMORGAN CHASE BANK
OFFICE DEPOT - BINDERS
95.92
TOTAL FIRE SERVICES 19,768.45
EMERGENCY PREPAREDNES
AEP /PSO
ELECTRIC USE
8310
MURRAY WOMBLE INC
REPLACEMENT DOOR CLOSER
100.00
JPMORGAN CHASE BANK
WEC -STORM SIREN
25.66
JPMORGAN CHASE BANK
WEC -STORM SIREN
24.48
TOTAL EMERGENCY PREPAREDNESS 233.24
STREETS
UNIFIRST HOLDINGS LP
EMPLOYEE UNIFORMS
42.34
O'REILLY AUTOMOTIVE INC
RING PLIERS
1999
AMERIFLEX HOSE & ACCESSORIES, LLC
ATTACHMENT CONNECTIONS FO
120.10
APAC, INC.- OKLAHOMA STANDARD INDUST
ASPHALT FOR RAILROAD TRAC
134.92
SHERWOOD CONSTRUCTION CO, INC
CONCRETE FOR MANHOLE REPA
166.50
UNIFIRST HOLDINGS LP
EMPLOYEE UNIFORMS
40.79
OK SAFETY COUNCIL
DEFENSIVE DRIVING TRAININ
50.00
CITY GARAGE
CITY GARAGE PARTS - SEPT
944.66
CITY GARAGE
LABOR /OVERHEAD CHARGES -
1,166.66
FLEETCOR TECHNOLOGIES
FUEL FOR VEHICLES & EQUIP
1,884.68
AEP /PSO
ELECTRIC USE
1,714.95
JPMORGAN CHASE BANK
SALES TAX CREDIT
-2.12
JPMORGAN CHASE BANK
RETURN CREDIT
-25.87
JPMORGAN CHASE BANK
LOWES -PAINT
26.97
JPMORGAN CHASE BANK
LOWES -PAINT
25.87
AMERICAN ELECTRIC POWER
ST LIGHTS @ MAIN STREET
1,000.00
AMERICAN ELECTRIC POWER
ST LIGHTS @ SILVER CREEK
513.00
AEP /PSO
STREET LIGHTS
6,245.50
EQUIPMENT ONE RENTAL & SALES, INC.
JACKHAMMER RENTAL FOR MAN
60.00
MILL CREEK LUMBER & SUPPLY
TRAILER SIDE RAILS
35.86
CROW BURLINGAME COMPANY
HARDWARE FOR TRAILER SIDE
14.84
EQUIPMENT ONE RENTAL & SALES, INC.
AUGER BIT RENTAL FOR 140
16.00
TOTAL STREETS 14,195.64
STORMWATER
MILL CREEK LUMBER & SUPPLY
FORMBOARDS - FAIRWAYS 9TH
58.24
BROWN FARMS LLC
SOD - FAIRWAYS 9TH HOLE S
80.00
SHERWOOD CONSTRUCTION CO, INC
CONCRETE FOR 8 ST MANHOLE
416.00
OWASSO TOP SOIL
TOPSOIL FOR DRESS UPS
60.00
P & K EQUIPMENT, INC
TRIMMER REPAIR
22.73
L & S DEDMON TRUCKING, LLC
TOPSOIL FOR SAWGRASS STOR
100.00
EQUIPMENT ONE RENTAL & SALES, INC.
SODCUTTER RENTAL FOR SAWG
40.00
BROWN FARMS LLC
SOD FOR SAWGRASS STORMPIP
80.00
Page 7
Claims List
10/21/08
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
STORMWATER...
BROWN FARMS LLC
SOD FOR SAWGRASS STORMPIP
80.00
MILL CREEK LUMBER & SUPPLY
SCREEDBOARD FOR SAWGRASS
5.35
MILL CREEK LUMBER & SUPPLY
FORMBOARDS FOR SAWGRASS S
113.00
FLEETCOR TECHNOLOGIES
FUEL FOR VEHICLES & EQUIP
1,758.54
CITY GARAGE
LABOR /OVERHEAD CHARGES -
1,166.66
CITY GARAGE
CITY GARAGE PARTS - SEPT
1,099.51
OK SAFETY COUNCIL
DEFENSIVE DRIVING TRAININ
60.00
UNIFIRST HOLDINGS LP
EMPLOYEE UNIFORMS
49.54
SHERWOOD CONSTRUCTION CO, INC
CONCRETE FOR SAWGRASS STO
756.75
UNIFIRST HOLDINGS LP
EMPLOYEE UNIFORMS
49.54
TOTAL STORMWATER 5,995.86
PARKS
UNIFIRST HOLDINGS LP
UNIFORM RENTAL /CLEANING
16.73
UNIFIRST HOLDINGS LP
UNIFORM RENTAL /CLEANING
16.73
UNIFIRST HOLDINGS LP
UNIFORM RENTAL /CLEANING
16.73
ROGERS COUNTY RURAL WATER DISTRICT
WATER SERVICE
108.25
OK SAFETY COUNCIL
DEFENSIVE DRIVING TRAININ
20.00
CITY GARAGE
CITY GARAGE PARTS - SEPT
15.66
CITY GARAGE
LABOR /OVERHEAD CHARGES -
250.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
182.10
FLEETCOR TECHNOLOGIES
FUEL FOR VEHICLES & EQUIP
729.40
AEP /PSO
ELECTRIC USE
2,070.37
JPMORGAN CHASE BANK
UNITED HOLD - MOWING
1,266.00
JPMORGAN CHASE BANK
ATWOODS- SUPPLIES
12.16
JPMORGAN CHASE BANK
D & SONS - MOWINGS
1,139.00
DUSTIN REUDELHUBER
HARVEST FESTIVAL ENTERTAI
300.00
JPMORGAN CHASE BANK
ORIENTAL TRADE - SUPPLIES
86.42
JPMORGAN CHASE BANK
MOORE FISH -GRASS CARP
205.00
JPMORGAN CHASE BANK
LOWES -FENCE POST
17.78
JPMORGAN CHASE BANK
LOWES- SUPPLIES
28.94
JPMORGAN CHASE BANK
LOWES -PARTS
2.84
JPMORGAN CHASE BANK
LOWES- CONCRETE
6.50
LELAND BARTEL
MOWING MCCARTY PARK
429.00
TERRA -PAD, INC
WOOD CHIPS FOR FALL ZONES
1,960.00
ADT SECURITY SERVICES INC
SECURITY SERVICES
48.26
TOTAL PARKS 8,927.87
COMMUNITY CENTER
JPMORGAN CHASE BANK
LOWES -LIGHT BULBS
59.74
AEP /PSO
ELECTRIC USE
1,443.15
FLEETCOR TECHNOLOGIES
FUEL FOR VEHICLES & EQUIP
119.08
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
24222
JPMORGAN CHASE BANK
TMS- VACUUM CLEANER
427.20
JPMORGAN CHASE BANK
SAMS CLUB -TABLE
151.24
CITY GARAGE
LABOR /OVERHEAD CHARGES -
33.33
CHARACTER TRAINING INSTITUTE
CHARACTER INTIATIVE
35.00
Page 8
Claims List
10/21/08
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
COMMUNITY CENTER...
OK SAFETY COUNCIL
DEFENSIVE DRIVING TRAININ
10.00
OFFICE DEPOT INC
OFFICE SUPPLIES
431.42
TOTAL COMMUNITY CENTER 2,952.38
HISTORICAL MUSEUM
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
46.31
AEP /PSO
ELECTRIC USE
144.21
JPMORGAN CHASE BANK
LOWES -HOSE CART
34.98
TREASURER PETTY CASH
MILEAGE
4434
TOTAL HISTORICAL MUSEUM 269.84
ECONOMIC DEV
TREASURER PETTY CASH
MEETING EXPENSE
9.50
JPMORGAN CHASE BANK
GOOGLE- SUBSCRIPTION
400.00
JPMORGAN CHASE BANK
WEB SCRIBBLE - HOSTING FEE
1999
FLEETCOR TECHNOLOGIES
FUEL FOR VEHICLES & EQUIP
50.28
JPMORGAN CHASE BANK
FEDEX- PICTURES
50.66
CITY GARAGE
LABOR /OVERHEAD CHARGES -
83.33
CITY GARAGE
CITY GARAGE PARTS - SEPT
11.82
JPMORGAN CHASE BANK
TRAVEL EXPENSE
35.87
SAV -ON PRINTING & SIGNS LLC
BUSINESS CARDS - CHARKINS
30.00
JPMORGAN CHASE BANK
CITY CAB -CAB FARE
33.45
JPMORGAN CHASE BANK
TRAVEL EXPENSE
11.00
JPMORGAN CHASE BANK
AMERICAN - AIRPORT PARKING
40.00
JPMORGAN CHASE BANK
TRAVEL EXPENSE
30.68
GREENWOOD PERFORMANCE SYSTEMS INC
TRAINING & DEVELOPMENT
795.00
TOTAL ECONOMIC DEV 1,601.58
174,688.4
FUND GRAND TOTAL
AMBULANCE
JPMORGAN CHASE BANK
NTL REGISTRY -TEST FEE
110.00
CITY GARAGE
CITY GARAGE PARTS - SEPT
552.05
CITY GARAGE
LABOR /OVERHEAD CHARGES -
1,250.00
JPMORGAN CHASE BANK
BEST BUY -GB SWITCH
34.99
FLEETCOR TECHNOLOGIES
FUEL FOR VEHICLES & EQUIP
2,371.01
FULLERTON HYDRO -TEST INC.
RENTAL OF OXYGEN CYLINDER
109.85
JPMORGAN CHASE BANK
ALLMED- SUPPLIES
817.39
TREASURER PETTY CASH
PARAMEDIC BOOKS
4999
JPMORGAN CHASE BANK
ALLMED- SUPPLIES
53.93
TOTAL AMBULANCE 5,349.21
5,349.2
FUND GRAND TOTAL
E911 COMMUNICATIONS AT &T
SEPT'08 E911 FEES
1,869.00
TOTAL RADIO INC
MONTHLY RADIO MAINT FEES
675.00''
Page 9
Claims List
10/21/08
Budget Unit Title I
Vendor Name
Payable Description jPayment
Amouni
TOTAL E911 COMMUNICATIONS 2,544.00
2,544.0
FUND GRAND TOTAL
HOTEL TAX- STREETS
COBB ENGINEERING COMPANY, INC MAIN STREET STREETSCAPE E
12,271.75
CROSSLAND HEAVY CONTRACTORS, INC MAIN STREET PROJECT
64,163.48
TOTAL HOTEL TAX - STREETS 76,435.23
76,435.2
FUND GRAND TOTAL
STORMWATER - STORMWATI
FIT CONSTRUCTION, LLC
THREE LAKES POND DAM REPL
18,206.84
FIT CONSTRUCTION, LLC
THREE LAKES POND DAM REPL
6,692.42
MESHEK & ASSOCIATES, P.L.C.
ENGINEERING SERVICES FOR
1,399.52
TOTAL STORMWATER - STORMWATER 26,298.78
26,298.7
FUND GRAND TOTAL
FIRE CAPITAL FD JPMORGAN CHASE BANK CONRAD FIRE -WATER PUMP 6,256.94
TOTAL FIRE CAPITAL FD 6,256.94
6,256.9
FUND GRAND TOTAL
CI-STREETS
SHERWOOD CONSTRUCTION CO, INC
ASPHALT FOR STREET REPAIR
869.25
SHERWOOD CONSTRUCTION CO, INC
ASPHALT FOR STREET REPAIR
1,372.50
SHERWOOD CONSTRUCTION CO, INC
ASPHALT FOR STREET REPAIR
1,647.00
CRAFTON, TULL AND ASSOCIATES, INC
CONSULTING SERVICES FOR N
23,960.07
BECCO CONTRACTORS INC
129 E AVE WIDENING PROJEC
303,997.36
SHERWOOD CONSTRUCTION CO, INC
CONCRETE FOR 8 ST MANHOLE
166.50
TOTAL CI -STREETS 332,012.68
332,012.6
FUND GRAND TOTAL
CITY GARAGE
AEP /PSO
ELECTRIC USE
580.04
T & W TIRE, LP
TIRES FOR CITY VEHICLES &
317.52
T & W TIRE, LP
TIRES FOR CITY VEHICLES &
628.36
AMERIFLEX HOSE & ACCESSORIES, LLC
PARTS FOR 97 INTL TRASH T
42.80
B & M OIL COMPANY INC
OIL & FLUIDS
1,413.78
LENOX WRECKER SERVICE INC
TOWING SERVICES
340.00
CLASSIC CHEVROLET, INC.
PARTS FOR RESALE
668.36
FASTENAL
SHOP SUPPLIES
34.20
LOCKE SUPPLY
OPERATING SUPPLIES
13.48
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
34.49
Page 10
Claims List
10/21/08
Budget Unit Title
Vendor Name
Payable Description
Payment Amounl
CITY GARAGE...
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
34.49
FRN OF TULSA, LLC UNITED FORD
REPAIR SERVICES - POLICE
335.61
JPMORGAN CHASE BANK
LODGING
324.12
TREASURER PETTY CASH
MEALS
97.06
O'REILLY AUTOMOTIVE INC
PARTS FOR RESALE
1,017.72
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
63.37
TOTAL CITY GARAGE
5,945.40
5,945.4
FUND GRAND TOTAL
WORKERS' COMP SELF -INS
SAS, LLC SELECT ACTUARIAL SERVICE
ACTUARIAL SERVICES
3,500.00
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
3,301.50
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
1,154.00
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
264.00
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
7,722.37
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
1,154.00
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
264.00
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
8,717.46
TOTAL WORKERS' COMP SELF -INS
26,077.33
26,077.3
FUND GRAND TOTAL
GEN LIAB -PROP SELF INS RICH & CARTMILL, INC
INCREASE IN PROPERTY INSU
335.00
RANDY STARK BREAK B GONE
REPLACE REAR WINDSHIELD G
255.00
TOTAL GEN LIAB -PROP SELF INS
590.00
590.0
FUND GRAND TOTAL
PLEASANT VIEW DEBT SERV EDWARD D. JONES CO.
ISE WER IMPROVEMENT BONDS
5,510.00
TOTAL PLEASANT VIEW DEBT SERV
5,510.00
5,510.0
FUND GRAND TOTAL
CITY GRAND TOTAL
$661,708.01
Page 11
CITY OF OWASO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 10121108
VENDOR
DESCRIPTION
AMOUNT
AETNA
HEALTHCARE MEDICAL SERVICE
21,022.02
HEALTHCARE MEDICAL SERVICE
34,652.41
HEALTHCARE DEPT TOTAL
55,674.43
DELTA DENTAL
DENTAL MEDICAL SERVICE
3,621.00
DENTAL MEDICAL SERVICE
3,703.00
DENTAL MEDICAL SERVICE
1,834.00
ADMIN FEES
2,106.46
DENTAL DEPT TOTAL
11,264.46
VSP
VISION MEDICAL SERVICES
2,112.57
ADMIN FEES
0.00
VISION DEPT TOTAL
2,112.57
HEALTHCARE SELF INSURANCE FUND TOTAL
69,051.46
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 10/11/08
Department Payroll Expenses Total Expenses
Municipal Court
4,482.66
5,817.08
Managerial
20,293.98
26,132.91
Finance
12,512.13
17,477.21
Human Resources
5,967.70
8,581.87
Community Development
12,011.03
15,943.30
Engineering
10,628.19
14,797.43
Information Systems
8,445.97
12,570.74
Support Services
9,236.21
12,447.22
Police
95,419.41
136,135.64
Central Dispatch
8,205.97
12,578.41
Animal Control
2,203.20
3,216.46
Fire
92,949.73
128,150.27
Emergency Preparedness
2,752.83
3,874.31
Streets
6,858.98
10,646.31
Stormwater /ROW Maint.
7,198.73
10,222.19
Park Maintenance
9,357.60
13,707.16
Community- Senior Center
3,210.46
4,663.29
Historical Museum
2,054.82
2,697.30
Economic Development
3,022.31
3,831.23
General Fund Total
316,811.91
443,490.33
Garage Fund Total 3,788.80 3,788.80
Ambulance Fund Total 17,910.34 24,540.16
Emergency 911 Fund Total 2,749.96 3,843.78
Worker's Compensation Total 2,624.35 3,194.34
CITY OF OWASSO
GENERALFUND
FISCAL YEAR 2008 -2009
Statement of Revenues & Expenditures
As of September 30, 2008
FUND BALANCE (Budgetary Basis)
Beginning Balance 3,332,108 3,332,108
Ending Balance $ 3,607,882 $ 2,290,505
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
REVENUES:
Taxes
$ 1,598,399
$ 4,680,922
$ 18,938,000
24.72%
Licenses & permits
27,224
64,899
334,500
19.40%
Intergovernmental
102,968
199,702
600,997
33.23%
Charges for services
37,316
104,369
492,700
21.18%
Fines & forfeits
52,856
163,416
689,000
23.72%
Other
8,561
38,242
93,800
40.77%
TOTAL REVENUES
1,827,323
5,251,551
21,148,997
24.83%
EXPENDITURES:
Personal services
886,563
2,668,780
11,988,129
22.26%
Materials & supplies
69,515
172,000
750,793
22.91%
Other services
156,640
359,980
1,778,930
20.24%
Capital outlay
58,395
211,396
1,366,748
15.47%
TOTAL EXPENDITURES
1,171,113
3,412,156
15,884,600
21.48%
REVENUES OVER EXPENDITURES
656,210
1,839,395
5,264,397
34.94%
TRANSFERS IN (OUT):
Transfers in
932,733
2,774,069
11,095,000
25.00%
Transfers out
(1,454,077)
(4,337,691)
(17,401,000)
24.93%
TOTAL TRANSFERS
(521,344)
(1,563,622)
(6,306,000)
24.80%
NET CHANGE IN FUND BALANCE
134,866
275,774
(1,041,603)
FUND BALANCE (GAAP Basis)
Beginning Balance
5,149,263
Ending Balance
$ 5,425,037
FUND BALANCE (Budgetary Basis)
Beginning Balance 3,332,108 3,332,108
Ending Balance $ 3,607,882 $ 2,290,505
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: MICHELE DEMPSTER '14
HUMAN RESOURCE DIRECTOR
SUBJECT: PROPERTY INSURANCE RENEWAL
DATE: October 15, 2008
BACKGROUND:
Each year the City's property casualty coverage renews on November I". This policy provides
coverage for City property, including non - building items (i.e. traffic lights and pump stations)
similar to homeowners insurance. Renewal quotes are being obtained by the City's agent of
record based on the current deductible of $25,000.
COMMENTS:
The City's current carrier has provided a renewal quote of $27,826 a 13.6% increase over last
year's premiums of $24,484. Even though the renewal rate is within budget, staff would still like
to review quotes that will be submitted by competing providers. A carrier must be selected and a
contract signed prior to the October 3Is' expiration date. In order to allow staff the opportunity to
review quotes that may be presented later in the month staff is recommending Council
authorization for the City Manager to approve a contract for property casualty insurance for an
amount not to exceed the current renewal rate of $27,826. This authorization will allow the City
Manager to enter into a contract for a lesser amount with either the City's current carrier or a
different carrier, should the opportunity arise prior to October 31 S`.
RECOMMENDATION:
Staff recommends Council authorization for the City Manager to execute a contract for property
casualty insurance in an amount not to exceed $27,826.
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: MICHELE DEMPSTER'�
HUMAN RESOURCE DIRECTOR
SUBJECT: EXCESS WORKERS' COMPENSATION COVERAGE
DATE: October 15, 2008
BACKGROUND:
The City is self - insured for workers' compensation. This means that all costs associated with an
employee's on-the-job injury are paid by the City through the Workers' Comp fund, up to
$750,000 per injury. The City purchases Excess insurance to cover any injury exceeding
$750,000. The Excess insurance coverage renews annually on October 26` . Excess coverage
premiums are calculated as a rate per $100 of payroll. With the increase in employees and
increase in salary and wages there has been a corresponding increase in payroll; as a result there
has been an increase in the cost of Excess Workers' Compensation coverage.
COMMENTS:
The City has been provided a renewal quote of $31,409 a 27% increase over last year's
premiums of $24,756. Excess Insurance for workers' compensation is funded through of the
Self- Insurance Workers' Compensation fund. The renewal premium is within the amount
budgeted of $40,000 for 2008 -2009.
PROPOSAL:
Staff recommends Council authorization for the City Manager to execute a contract for Excess
Insurance coverage for workers' compensation in the amount of $31,409.
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: ANGELA HESS
FINANCE DIRECTOR
SUBJECT: RED FLAG RULES
IDENTITY THEFT PREVENTION
DATE: October 17, 2008
BACKGROUND:
On January 1, 2008 congressional legislation regarding The Red Flag Rule went into effect
requiring all public utilities and all government agencies to have an identity theft plan in place by
November 1, 2008.
Even though the FTC did not fully recognize until mid summer that its rules affected government
entities, the FTC expects full, good faith compliance by the November 1, 2008 deadline. The
Rule applies to any activity of a public entity, including municipal and rural water districts, for
which payment is deferred until after the service is rendered.
ADDITIONAL INFORMATION:
The Rules require that each entity:
• Identify patterns, practices and specific forms of activity that indicate the possible
existence of identity theft.
• Perform a risk assessment of all internal operations where identity theft is
possible.
• Develop a written Identity Theft Prevention Program. The plan must be
customized to be appropriate to the size and complexity of the nature and scope of
activities performed by the municipality.
• Update the program periodically to reflect changes in risks. The program is
considered a living document and must be reviewed and modified to reflect
changes in risk and experience with the workings of the program.
Program administration requires:
• Governing Body to approve the written ITPP.
• Governing Body to designate a senior manager to oversee the implementation,
and administration of the program.
• Staff to receive formal training on the implementation of the program.
Reporting Requirements:
• On or around May 1", a mid -year review of the Program's operations must be
completed.
• Conduct an Incident Review of all Red Flag events that occurred during the last 6
months to include actions taken to limit customer exposure and any preventive
measures put in place.
• Write an Annual Report to the Governing Body to report findings and actions
taken during the year.
FTC Enforcement:
• Compliance checks should be anticipated within the next 24 months by the FTC
or Office of the Attorney General.
• In the event of a knowing violation that constitutes a pattern or practice of
violations, the FTC may commence a civil penalty of up to $2500 per violation.
RECOMMENDATION:
Staff recommends Council authorization for the City Manager, Rodney J. Ray to act as the
Senior Administrator of the Red Flag Identity Theft Prevention Program for the City of Owasso.
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: JOHN W. FEARY
PROJECT ADMINISTRATOR
SUBJECT: ACCEPTANCE OF SANITARY SEWER SYSTEM, STREETS, AND
STORM WATER DRAINAGE SYSTEMS
CRESCENT RIDGE
DATE: October 17, 2008
BACKGROUND:
The subject residential development is located east of Garnett Road between 116th Street North
and 126th Street North.
SANITARY SEWER SYSTEM:
The sanitary sewer system consists of approximately 6,980 linear feet of 8 -inch PVC sanitary
sewer line, 1,383 linear feet of 6 -inch PVC sanitary sewer force main and a 200 gallon per
minute wastewater lift station. Final inspections of the sewer system were conducted on
September 19, 2008 by the Public Works Department. All items identified at the final inspection
requiring correction to meet city standards have been completed. The construction contractor has
provided the As Built drawings and the required two -year maintenance bond for the sanitary
sewer system (see attached).
It should be noted, that the water system for Crescent Ridge lies within Rural Water District
No.3, Washington County. Rural Water District No.3, Washington County submitted a letter
dated February 22, 2008 stating that all requirements have been met for the water line
installation.
STREETS AND STORM WATER DRAINAGE:
A final inspection of the streets and storm drainage systems was conducted on September 18,
2008 by the Public Works Department. All items identified at the final inspection requiring
correction to meet city standards have been completed. As Built drawings for the streets and
storm water drainage system have been supplied to Public Works and have been approved. The
construction contractor has provided the required two -year maintenance bond for the storm
drainage system and a two -year maintenance bond for the streets (see attached).
Crescent Ridge Infrastructure Acceptance
Page 2 of 2
RECOMMENDATION:
Staff recommends Council acceptance of the Crescent Ridge sanitary sewer system, streets and
storm water drainage system.
ATTACHMENTS:
1. City Attorney approval of maintenance bond for sanitary sewer
2. Copy of maintenance bond for sanitary sewer
3. DEQ permit # SL000072060434
4. Copy of acceptance letter from Rural Water District No. 3
5. City Attorney approval of maintenance bonds for street and stormwater drainage
6. Copy of Maintenance Bond for streets and stormwater drainage
Page I of I
From: Lombardi, Julie
Sent: Tuesday, June 03, 2008 8:56 PM
To: Bargas, Miguel
Subject: RE: Crescent Ridge
I have reviewed the maintenance bonds for the Crescent Ridge Sanitary System and Storms
Drainage & Streets, The surety, Employer's Mutual Casualty Company is licensed to do
business in Oklahoma, the attorney-in-fact signatures are authorized, and the amounts of both
bonds are well within the company's $79,109,000 underwriting limitation, Therefore, both
bonds are approved.
I=
Julie Trout Lombardi
City Attorney
City of Owasso
111 N. Main
Owasso, OR 74055
(918) 376-1511
(918) 376-1599 fax
.... ......
From: Bargas, Miguel
Sent: Tuesday, May 27, 2008 11:36 AM
To: Lombardi, Julie
Subject: Crescent Ridge
I am sending you maintenance bonds for review. Will you please reply with your findings.
9.1; 17/210 0 8
AWEMC
Castialty C`
Bond No, S360373
That Horizon Construction of
as Principal, and EMPLOYERS MUTUAL CASUALTY COMPANY of Des Moines, Iowa as Surety,
are firmly bound Unto city0fowasso .(hereinafter called Obligee)
in the Penal Sumof �� SWy�Six !*������ (��� ) Dollars
lawful money of the Un�ed States of America, hzrthepoyrnentofwhiuh.wm!/ondbo�tobe-- made, the
Principal and Surety bind themselves, their and each of their heirs, executors, administrators, successors
and
assigns, jointly and severally, firmly by these presents.
Whereas, the said Principal has completed e certain contract, city mowysso
Crescent Ridg Subdivision 'Sanitary
in conformity with certain specifications; and submits
said contract for acceptance by the Obligee.
Whereas.a furtheoonditiomofsaid contract is that the said principal should furnish abond
of indemnity, guaranteeing to remedy any defects in workmanship or materials that may develop in said
work within o period of nwo years from the date of acceptance uf the work under said
contract; and
Whereas, the said EMPLOYERS MUTUAL CASUALTY COMPANY of Des Moines, Iowa for
a valuable consideration, has agreed to join with said principal in such bond or guarantee, indemnifying
said Obligee, as aforesaid;
Now, therefore, the Condition of This Obligation is such, that if the said Principal does and
ahoU at his own cost and expense, remedy any and all defects that may develop in said work, within, G
period of Two (2) years from the date of acceptance of the work under said contract, b r t of "o
bad workmanship or poor material used in the construction of said work, then this obligation to VZO
void; otherwise to be and remain in full force and virtue in law.
Date of Formal Acceptance of Contract:
Signed and delivered this wtn ip of
20 April 20. o8
Horizon Construction Company, inc,.
__- Principal
By:
For the Obligee
(An executed copy hereof is to be retumed to the Surety)
7231(11K)4)
Surety
U41HOW1
This Power-of-Attorney is made and executed pursuant to and by the authority of the following resolution of the Boards of Directors of each of the Companies at a
46&arly scheduled y duIAl I ad .qrid hold in 1999:
Pregid, and, ChW �56qutiye Officer. ati� Vice President, the Trea ind the Secret f 1:
k6bLVI56: T�'e. Mp oyers: Mutualtas6blt�, 6mpany shall have power
a#duthrtrtty to () point attorney in facf ai }duthorrz diem to execute an..beheif of each Company and attach the sea!zf the Gampany Secretary 0
thereto, bonds and
uildertatsirs, recagnizances; contiactq of indeni7ifiy anri.,other writings obtigatosy in ttie nature thereof, and (2} t+ remove any such atfomeyra -faef at any time and revoke
the po��ec.apd authority grVerl to himr herttiiroeys rn. fact shall have power and authority, subject to the terms and Irt #atronsf:the ey issued to them,
contracts to FRxecEiCe`and deliver onehatf of tfte` Gotiipariy,'artd to attach the seal of the Company thereto, bonds acrd undertafcigs, recQgriizanoes, of indemnity and
other writings oblua#ory in the rture thereof and any siptl instrument;exeeuted by any such : * '., i attorney -in '
. : . :
" .upon the Qompan
y.
Certification as the va I idft any: poser -oT4 k ,attorney orzedhe rLin made by an officer of EmplMu t 66 sua torpany:s be fd ly; 4nd.ia a respects
binding upon this Company The li im He or .a heretofore a Ili raproduced of such officer, whither or or6a �r .w re er:, n a
certified copy of ally power-of- attorney bf the Ce no4 v. shalt : b6 valld and N d ff 46uii� Axed.
inding upon the Company with the same fori% pn� a act at thouo n
be reto
:'h 8_:;rorpc)ra e.s6als W: he A ixed this
causer these pr -aO o
IN WI WHEREOF;ifia. 'o pa': 6cau dth to be signed for each by their officers wn d6d th C.
day of
Seals . ........ .
S,
Bruce G Kelley, Chairma affray s: irdsi ..
0f`Companies2,3,4,5& ;PreE;fdent: A
..of Compah I� Vi
y ,,Vice Chairman and
SEAL 1.863 1953 CEO of company 7
n -P 11 Y "MI
w
4-
/DW
On this 2-'ffU)day AD 2007 before me a
y app ri�,d'—,ftice 6. Jeffrey S.
%
Notary Public in and for. the State: of Iowa,
Birdsley. who, being by. me duty swam. that th tiod are known to me to be the
Chairman, President, Vice Chairman,, an. n i r.. ssistaht decretary, respectively, of
each of The Companies abov
is ins, ument are the seals of said
X.- ......
corporations- that said instrument was slO
a I 61f of each of the Companies
by authority of their respect! 0
Boards at t66 said Bruce G. Kelley and
a kn' a the ""to
AL Jeffrey S. Birdsley, as such c cut" n of said instrument to be the
men.
ve 0,
office
runt: act and deed of each of the Companies.
My Commission Expires N bar 1, 2W8,*
'MTRMAA- WRIGfIT
Al
t,ly C
My Coinm. Up. Hoyj._ZQ�L3
Notaryftblioinand, the. tlteoflowa,
r-:.S.
CERTIFICATE
1, David L. Hixenbaugh, Vice President of the Companies, do herel-)y c11--Irtify Hha I tie foregoing resolution ution of the Boards of Directors by each o . f the
companies; and this ,Power j3f Attoniq issued pursuapt thereto on .,JULY g
........ .... . _32007
-.6n behalf of David Lee-Vau ' h - 'lisa Ann Vaugh�n. Karen Davis, Vanessa Kennedy
g an
re the aW corrw and are stilt: iii.filf khre e .and effect,
,
1610slim' 0 iy s M.iereof I hav, subs �:ub rrty<name and:iffixed the facsimile seal of each Company tf 's,
9
zsl�.
Ms. Ana Stagg, Public Works Director
Owasso, city of
301 West 2nd Avenue
Owasso, Oklahoma 74055
Re: Permit No. SL000072060434
Crescent Ridge Lift Station, Sanitary Sewer and Force Main Extension
S-21310
Dear Ms. Stagg:
BRAD HENRY
Governof
Enclosed is Permit No. SL000072060434 for the construction of one (1) 200-gpm lift station, 6,980 linear
feet of eight (8) inch PVC sanitary sewer line, 1,383 linear feet of six (6) inch force main and all
appurtenances to serve the Crescent Ridge, City of Owasso, Tulsa County, Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans approved by this
Department on May 04, 2006. Any deviations from the approved plans and specifications affecting
capacity, flow or operation of units must be approved, in writing, by the Department before changes are
made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City of
OwassoCity of Owasso, after which it should be made a matter of permanent record.
We are returning one (1) set of the approved plans to you, one set (1) to your engineer and retaining one
(11 ) set for our files.
Very truly yours,
Juslin Hodge'
DWSRF/Construction Permit Section
Water Quality Division
Enclosure
c: Brian Kellogg, P.E., Kellogg Engineering, Inc.
Rick Austin, Regional Manager, DEQ
Regional Office at Tulsa
Nathan Kuhnert, Planning & Management Division, OWRB
737 NORTH ROBINSON, P"), BOX 1677, OKLAHOMA CHY, OKI.AHOMA 73101-1677
PfilyltGd or) rerydewl paper with s,,y !Nh.
02/22/2006 08.19 FAX 918 VI 3864 RWD 3 WASH CD It 001/001
Washington Coun", Oklithome
P,O. Box 70
Collinsville. Oklahoma 74021-0070
Tel. 371-2055 FAX 371-3864
1-800-722-0353 Relay-TOD — -- --, I
February 22, 2008
City of Owasso
Attn: J. B. Alexander, Project Engineer
P 0 Box 180
Owasso, Oklahoma 74055
FAX 272-4996
Dear Sirs:
The requirements by Rural Water District 93, Washington County have been fulfilled and
water lines have been accepted for Crescent Ridge, a subdivision located in the NE/4 of
Section 6, T2 I N, R I 4E, 101 lots, City of Owasso, Tulsa County, State of Oklahoma.
Page 1. of I
sarqas Miq
, "01
From: Lombardi, Julie
Sent: Tuesday, June 03, 2008 8:56 PM
To: Bargas, Miguel
Subject. RE,- Crescent Ridge
I have reviewed the maintenance bonds for the Crescent Ridge Sanitary System and Storms
Drainage & Streets. The surety, Employer's Mutual Casualty Company is licensed to do
business in Oklahoma, the attorney-in-fact signatures are authorized, and the amounts of both
bonds are well within the company's $79,109,000 underwriting limitation, Therefore, both
bonds are approved.
MM
City Attorney
City of Owasso
111 N. Main
Owasso, OR 74055
(918) 376-IS1 1
(918) 376-1599 fax
I am sending you maintenance bonds for review. Will you please reply with your findings,
9/1711/2008
AVEMC
. ntp1q (- -!fps ikfutual Casualty Olnpat�y
# � M
Bond No. 8360374
That Horizon Construction Company, Inc. Ow
of a.;so, Oklahoma
_ _..._..-......... _ __..._......,.. _._.._ _ ._.. _...__. ..... . _ ..............
as Principal, and EMPLOYERS MUTUAL CASUALTY COMPANY of Des Moines, Iowa as Surety,
are firmly bound unto City of owasspi (hereinafter called Obligee)
in the Pedal Sum of Nine Hundred Twelve mousand Five Hundmd ImintpEight and 211100 ( 912,528.37 ) Dollars
— __..._......._..... _._._ ..._— ...__..�.�........_ _
lawful money of the United States of America, for the payment of which, well and truly to be made, the
Principal and Surety bind themselves. their and each of their heirs, executors, administrators, successors and
assigns, jointly and severally, firmly by these presents.
Whereas, the said Principal has completed a certain contract, city of owasso
Crescent Ridge Subdivision - Storm Drainage & Streets
in conformity with certain specifications; and submits
said contract for acceptance by the Obligee.
Whereas, a further condition of said contract is that the said principal should furnish a bond
of indemnity, guaranteeing to remedy any defects in workmanship or materials that may develop in said
work within a period of Two (2) years from the date of acceptance of the work under said
contract; and
Whereas, the said EMPLOYERS MUTUAL CASUALTY COMPANY of Des Moines, Iowa for
a valuable consideration, has agreed to join with said principal in such bond or guarantee, indemnifying
said Obligee, as aforesaid;
Now, therefore, the Condition of This Obligation is such, that if the said Principal does and
shall, at his own cost and expense, remedy any and all defects that may develop in said work, within the
period of Two ill years from the date of acceptance of the work under said contract, by reason of
bad workmanship or poor material used in the construction of said work, then this obligation to be null and
void; otherwise to be and remain in full force and virtue in law.
Date of Formal Acceptance of Contract:
Bond Approved:
M
Signed and delivered this 30th
20 April
20
For the Obligee
(An executed copy hereof is to be returned to the Surety)
7231 (1 1104)
Horizon Construction Company, Inc. ^" ;
W,
0
if 0,
EMPLOY R. MUTUAL CAS LTY COMPANY
_ _... _ ........... _...
Surety°
By:
area axis Attorney -in -fact
This Power -of Attomey is made and executed pursuant to and by the authority of the following resolution of the Boards of directors of each of the Companies at a
toWarly scheduled meetsntd of each ,dtimpany duly tatted =and held in 1999:
1E9QLVED The president and Ctrief Executive Officer' any Vice President, the Treasurer and the Secretary of:Ernployers Mutual <Casuaify Company shall have power
aid thority to (t.) ppoinf attorneys in-
Flu fact and authorise them to execute on behalf of each Company and ha6h the seal of the Company thereto, bonds and
under€aki gs recogrsizanc ,: contfar s' of it den rriiy and . other writings obligatory in the nature thereof, aid (2) tale * ?any such atfomey rn fact at any time and revoke
the power and autnonty givdil to r ar her Atbmeys in -Fact shall have power and authority, subject to the term,: and ttrrtiitations of the ppwerMof- attorney issued to them,
to exeCUta'and deliver on b0Qf of tie Company, and "to' attach the seat of the Company thereto, bonds and :6ndertakirYgs, recognizances, contracts of indemnity and
other writings oblt latory sn thy. 04tpre thereof and any such instrument executed by any such attorney -in -fact shall be ally and :n all respects:i�nding upon the Company.
Certification as to the val�dit of any:potiver of�attorne'' authgriz6d herein'maide by an officer of Employers - Mutu.41 Casualty Company shO befutty and in all. respects
binding upon this .Company : The facsiml €e or mechaaivaily. reproduced signature of such officer, whether made here t 'ore or hereafter, whe. et;. appearing upon a
certified copy of any power of attorney f the Company shaftbe valid:and binding upon the Company with the safrie force.anctaffect as noug manually axed.
IN bVi�° WHEREOF the'Com a ve caused`these to be sign
ned for each b their officers as shown, aYid the Carne rate slats to be hereto affixed this
.._ 23t�day of p p g y
E3 frSeals ruce G Kelle y' Chaima teeY : Bidsle
y
r +`} r' z�
of Companies , 3, , 5 ; P:eslrient SS9 tant` 5 ugot'y?.
t� of Company 1•, .Vice Chairman and
C SEAL 1863 ` a 1951: = CEO of Company 7
.a = : °
tAAt • /tS /I /t1tAtAt Y„„e .. ... ..
L�,, , On this 3apday of It 1. L_Y . _._AD 211QL___....._ before me a
......... '4111, 1 Nota Public in and for the State of Lava efSonall a eared Btyce G. Kelley and Jeffrey S.
Birdsley, who, being by me duly sworn, fitd say that Jiey are, aild are known to me to be the
SEAS ; _ - SEAL t SEAL. Chairman, President, Vice Chairman* and C -E and/or sAssistattt.Secretary, respectively, of
S.
each of The Companies above thatAhe Sea's affixed to #his mstr6ment are the seals of said
*f r ws> y ;�K`K �aK <^ , , 1 4� ' corporations; that said instrument. was signed' and seatedon behalf of each of the Companies
/t.,`= • ;/ °' ° t °:' by authority of their respective Boards of Dreotors ::ar?d that the said Bruce G. Kelley and
Jeffrey S. Birdsley, as such officers, acknbWledo the execution of said instrument to be the
T
e� `s �� % voluntary act and deed of each of the Companies
tt My Commission Expires November 1 2008
Gom€nis�i�n crinb�r1762.5 t Jai c w 1. Nola, i'u. is in and for it�e: State of iosr a
Y
CERTIFICATE
t, David L. HixenbaUgh, Vice President of the Companies, (to hereby corlify that the foregoing resolution of the Boards of Directors by each of the
Companies, and this Powobf A :issued pursuant Viereto on
benasf of Davidbeefughan,isa:Ant Vataghan; Karen Davis; Vanessa Kennedy
re tress aria correct and are stillin fuit force andeffp t, r -
It Te >ernony l `hereo` t 6 av sit . nhed F rfr i and affixed the facsimile seal. of each Company M • day a _
AO„ �� & ......::_. ". _ _. . _ ..._......._ Vice - President
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: JOHN W. FEARY
PROJECT ADMINISTRATOR
SUBJECT: ACCEPTANCE OF STREETS AND STORM DRAINAGE SYSTEM
LAKE VALLEY II
DATE: October 7, 2008
BACKGROUND:
The subject residential development is located northeast of the intersection of East 106th Street
North and North 145th East Avenue. Construction of improvements was inspected by the Public
Works Department.
FINAL INSPECTIONS:
Final inspections for the streets and storm drainage systems were conducted on September 1,
2008. All items identified at the final inspection requiring correction to meet city standards have
been completed.
The construction contractor has provided as builts, the required two -year maintenance bond for
the storm drainage system and a two -year maintenance bond for the streets (see attached).
RECOMMENDATION:
Staff recommends Council acceptance of the Lake Valley H streets and storm water drainage
system.
ATTACHMENTS:
1. City Attorney approval of maintenance bonds
2. Maintenance Bond (copy)
Page 1 of I
Hancock, Brandon
From:
Lombardi, Julie
Sent:
Monday, May 14, 2007 5:47 PM
To:
Hancock, Brandon
Subject: RE: Maintenance Bonds for review.
Brandon,
Information on the bonds is attached below:
,Julie Trout Lombardi
([ ',ity Attorney
City of Owasso
11,I N. Main
Owasso, Oklahoma 74055
(918) 376 -1511
(918) 376 -1599 Fax
From: Hancock, Brandon
Sent: Thursday, May 10, 2007 9:52 AM
To: Lombardi, Julie
Subject: Maintenance Bonds for review.
Julie,
Please review the attached bonds and email me with your findings.
Garrett Creek Commercial Phase 11 Sewer System - The attorney in fact signature is valid, the surety has a
licei)se to dry in OK, and the €, ndeRvriting limit is $4,320.000.
Lake Valley II Paving - The attorney in fact signature is valid, the surety possesses a license to do business in
OK, aria' thec L,aadersritinrg limit is $701,000. This cuts it a little closer on the amount of the bond and the
UndeRvriting limit, but we still have enough room I think. This bond is approved.
E. 1031d Street North - The attorney in fact signature is valid, the sr. €rety possesses a license to do business in
OK, and the Underwriting limit is $23,401,000 for Mid - Continent and $145,5:31,000 for Great American Insurance
Co, The t,ord is approved_
Lake Valley 11 Storm Drainage System - i _ y in lad signature is 'VaIld, the surety is licensed to business.
riti €lC in-,;l i5 fit, rl %. , , -e bond's approved.
I have sent a copy of these inter office mail for your review
Infrastructure Inspector
City of Owasso
Public works Department
Office: 918- 272 -4959
Cell: 918.693 -0373
Fax: 918-272-4996
Mab.acr-,tiLrt(-e Lm-i(I
PRIVXI'Etly FINANCED ICI_ BLIC IMPMIVEMI..=INTS
Bond No. GR 7120
KNOW ALL MEN BYJ'1-.-IESE PRESENTS, That we.. Lake Valley Investment Trust Group, L.LC
as Principal (Developer and Contractor), and. Granite Re, Inc.
Surety, are held and firmly bound unto the City of Owasso, as Obligee, in the penal sum of
Six hundred seven thousand, three hundred twenty-five dollars & 66/100
($ 607,325.66
as
which payment will and truly to be made, we do bind Ourselves, and each of our heirs, executors,
administrators, successors, and assigns jointly and severally, firmly by these presents.
WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of
2 (two) - year(s) after final approval of the
Paving project for Lake Valley 11 Subdivision
a privately financed. public improvement, and acceptance of such by the City Council of the City
of Owasso, against all defects in workmanship and materials which may become apparent in
Such privately financed public, improvement during said. period.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATIONS IS SUCH that the Principal
and/or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of
any defective materials or workmanship in the privately financed public improvement which
may become apparent during the said period.
SIGNED, SEALED, AND D TED: April 10, 2007
Lake Valley Investment Trust Group LLC Principal
Suretv
in-Fact
Attach Power of Attorney
Maintenance Bond
PRIVAITLY FINANCED PUBLIC IMPROVEMENrl'S
Bond No: _ "s -935 -594
KNOW ALL MEN BY THESE PRESENTS, `I"hat we IIZA %114, GREIN
CONS71 RI.,rCTI(.JN CO.. as Principal (Contractor), and THE 01110 CASUALTY
INSURANC17 COMPANY as Surety, are held and firmly bound unto the City of
Owasso, Oklahoma, as Obligee, in the penal sum of J]Vf� IIU INDRED 1"IVE
T110USAND, TWO HUNDRED "TWENTY f"OUR AN.[) 78/1.00 DOLLARS—
($505,224,78) to which payment will and truly to be made, we do bind ourselves, and
each of our heirs, executors, administrators, successors, and assigns jointly and severally,
firmly by these presents.
WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of
TWO YEARS after final approval of the LAKE VAI.,I-.EY 11 STORM DRAINAGE
SYSTEM, a privately financed public improvement, and acceptance of such by the City
Council of the City of Owasso, Oklahoma, against all defects in workmanship and
materials which may become apparent in such privately financed public improvement
during said period.
NOW, THEREFORE-, THE CONDITION OF THIS OBLIGATION I'S SUCIJ that the
Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may
sustain by reason of any defective materials or workmanship in the privately financed
public improvement which may become apparent during the said period.
I
SIGNED, SEALED, AND DATED: MAY 1, 2007
IRA M. (3RE1 N CONS-17RUG]JON CO. Principal
BY:
BRIAN GREEN, ESIDENT
THE Olift) CASUA1,TY INSUIZANCECOMPANY, Surety
BY.. - - - e"
1�4" C--e - Attorney -in -Fact
. ..... ---- --- . ...... . ......
JULIXI CLICK,
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: JOHN W. FEARY
PROJECT ADMINISTRATOR
SUBJECT: ACCEPTANCE OF SANITARY SEWER SYSTEM FOR KUM & GO AT
E. 86TH STREET NORTH AND N. 145TH EAST AVENUE
DATE: October 17, 2008
BACKGROUND:
The subject commercial property is located on the northeast corner of E. 86th Street North and N.
145th East Avenue. The infrastructure improvements include the addition 310 linear feet of eight
(8) inch DIP sanitary sewer line. Construction of the improvements was inspected by the Public
Works Department.
FINAL INSPECTIONS:
A final inspection for the above stated infrastructure improvements was conducted June of 2008.
All items identified at the final inspection requiring correction to meet city standards have been
completed. The construction contractors have provided the as builts and the required two -year
maintenance bonds for the system improvements (attached).
RECOMMENDATION:
Staff recommends Council acceptance of the Kum & Go, E. 86th Street North and N. 145th East
Avenue location, sanitary sewer system.
ATTACHMENTS:
A. City Attorney approval of maintenance bonds (copy)
B. Maintenance Bonds (copy)
C. DEQ Permit # SL000072061540 (copy)
The attorney-in-fact signature is valid, the surety is licensed to do business in Oklahoma, and the
amount of the bond is well within the $4,358,000 underwriting limit. Therefore, the bond is approved.
Julie
Julie Trout Lombardi
City Attorney
City of Owasso
111 N. Main
Owasso, OK 74055
(918) 376-1511
(918) 376-1599 fax
From: Hancock, Brandon
Sent: Monday, March 17, 2008 4:43 PM
To: Lombardi, Julie
Cc: Alexander, IB
Subject: Maintenance Bond for 145th and 86th Kum and Go. Store 876
Julie,
I am forwarding you a bond to review. Upon your review please reply to this email with your findings.
Thanks in advance for your assistance.
Brandon Hancock
City Of Owasso
Maintename Bond
PRIVATELY FINANCED PUBLIC IMPROVEMENTS
Bond No: OKC 46900
KNOW ALL MEN BY THESE PRESENT-S, That we HENNING CONS'T'RUCTION
COMPANY as Principal (Developer and Contractor), and MERCHANTS BONDING
COMPANY (MUTUAL) as Surety, are held and firmly bound unto the City of Owasso,
Oklahoma, as Obligee, in the penal sum of FORTY -SEVEN THOUSAND SIX
HUNDRED FIFTY AND NO/100 DOLLARS ($47,650.00) to which payment well and
truly to be made, we do bind ourselves, and each of our heirs, executors, administrators,
successors, and assigns jointly and severally, firmly by these presents.
vVHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of
TWO YEARS after final approval of the OWASSO #876 KUM & GO CONVENIENT
STORE, a privately financed public improvement, and acceptance ot'such by the City
Council of the City of Owasso, Oklahoma, against all defects in workmanship and
materials which may become apparent in such privately financed public improvement
during said period.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the
Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may
sustain by reason of any defective materials or workmanship in the privately financed
public improvement which may become apparent during the said period.
SIGNED, SEALED, AND DATED: MARCH 10,2008
HENNING CONSTRUCTION COMPANY, Principal
—e/- C,--
MEREILNNTS BONDING COMPANY (MUTUAL,), Surety
.BY: , /
Attorney- in --Fact
Dianne S. Riley L/
SEWER LINES
December 14'2OO8
Pursuant to O.S. 27A 2-6-401, the City ofOwasso is granted ' Tka | Permit to construct 31'0 /inearfeetofeight (8) inch DIP sanitary sewer line and all appurtenances to the Kum & Gm#876`
located in the NV/4o[ the NV/4of the NV/4of Section 22. T-21-N, R-14-E, Tulsa County, Oklahoma, in
' ncoordmncmviththep|ansapprovadonDwnenber14.2OOG.
By acceptance of this permit, the permittee agrees to operate and maintain the faci|�����`�
D�oha�e-OPDES(�P�E8)m|���A�����GO5andbuonm������3�� ''—
`� ' � comply ����neUon |ovm; Title
59, Section 11U1-111G O.S. and the rules and regulations adopted State
regarding the
requ}narnontafor madi�edoperators,
=
This permit hoissued subject to the following provisions and conditions.
1\
2)
3\
4)
5)
6)
That the recipient of the permit ks responsible that the project receives supervision and inspection
by competent and qualified personnel.
That construction of all phases of the project will be started within one year of the date of
approval or the phases not under construction will be resubmitted for approval as a new project.
That nm significant information necessary for a proper evaluation of the project 'hoobemnomni�ed
orno invalid information has been presented in applying for the permit.
That wherever water and sewer lines are constructed with 1Oi���o�U�
pn�eotkonwU|bo provided in accordance with OAC 252:G56-5' kA~)ofthe8bandordo' for -VVob*r
Pollution Control Construction Standards.
That tests will be conducted as necessary to insure that the construction of the sewer lines will
prevent excessive infiltration and that the leakage will not exceed 10 gallons per inch of pipe
diarneterper mile per day.
-
That the Oklahoma Department of Environmental Quality shall be kept informed of occurrences
which may affect the eventual performance nf the works m that will unduly delay the progress of
the project.
im
07NOR��N|N0�Ml BOX |67�OK0HOMAOTY8KNHOMA730l')677
pfir'tld anmryc"1;2d PAP"r soy if lk
~~
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: JOHN W. FEARY
PROJECT ADMINISTRATOR
SUBJECT: ACCEPTANCE OF SANITARY SEWER AND WATER SYSTEMS
THE CENTER AT OWASSO
DATE: October 17, 2008
BACKGROUND:
The subject commercial development is located at the intersection of East 96th Street North and
N. 121" East Avenue (Smith Farm Shopping Center). The development consists of
approximately 1,535 linear feet of eight (8) inch PVC sanitary sewer line and approximately
1,843 linear feet of eight (8) inch PVC water line and 450 linear feet of six (6) inch PVC water
line. Design of the sanitary sewer and water systems were reviewed and approved by the Public
Works Department in September of 2007.
FINAL INSPECTIONS:
A final inspection of the sanitary sewer and water systems was conducted by Public Works
personnel on September 18, 2008. All items identified at the final inspection requiring
correction to meet city standards have been completed. The construction contractor has provided
the as builts and the required two -year maintenance bond for the system.
RECOMMENDATION:
Staff recommends Council acceptance of The Center at Owasso's sanitary sewer and water
systems.
ATTACHMENTS:
A. City Attorney letter accepting Maintenance Bonds
B. Maintenance Bonds for both water and sewer (copies)
C. ODEQ Sanitary Sewer Permit # SL000072070990 and ODEQ
ODEQ Water Permit # WL000072070989 (copies)
ffiancock, Brandon
From: Lombardi, Julie
Sent: Wednesday, July 02, 2008 6:39 PM
To: Hancock, Brandon
Subject: RE.- Center at Owasso Maintenance Bonds
I have reviewed the Maintenance Bonds for the Center at Owasso waterline and sanitary sewer
system. The attorney -in -fact signatures are authorized on both bonds, the surety on both bonds is
licensed to do business within the State of Oklahoma, and the amounts of both bonds are well within
the surety's underwriting limit of $89,622.00. Therefore, both bonds are approved.
Julie
Julie Trout Loxnbardi
City Attorney
City of Owasso
111N.Main '
Owasso, OK 74055
(918) 376-1511
(918) 376-1599 fax
From: Hancock, Brandon
Sent: Thursday, June 26, 2008 4:55 PM
To: Lombardi, Julie; Stevens, Roger
Subject: Center at Owasso Maintenance Bonds
Julie,
I am forwarding you the Sanitary Sewer and Waterline bond for your approval. After you review please respond to this
email with results.
As always I thank you for your assistance.
Brandon Hancock
City Of Owasso
,! 'lain tew,ance and
PRIVAITLY FINANCED PUBLICINNIPROVEMENTS
Bond No: 5342587
KNOW ALL MEN BY THESE PRESENTS, That we Cherokee Builders, Inc.. as
Principal (Developer and Contractor), and Einp!oyers Mutual Casualty Company, as
Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the
penal sum of Two IlLindred. Seventy Nine Thousand Nine Hundred Thirty Three
Thousand and 00/100 Dollars ($279,933.00) to which payment will and truly to be made,
we do bind ourselves, and each of our heirs, executors, administrators, successors, and
assigns jointly and severally, firmly by these presents.
WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of
TWO YEAR after final approval of the T*he Center at Owasso Waterline, a privately
financed public improvement, and acceptance of such by the City Council of the City of
Owasso, Oklahoma, against all defects in workmanship and materials which may become
apparent in such privately financed public improvement during said period.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the
Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may
sustain by reason of any defective materials or workmanship in the privately financed
public improvement which may become apparent during the said period.
SIGNED, SEALED, AND DATED: June 20.,2008
Chero;kee' uilders, Inc., Principal.
BY:
- L
4 z
Employers Mutual CaSL141ty COrripany, Surety
BY Attorney-in-Fact
Cin Smith
celq 11 9
Attach Power of Attorney
AV EMC v C. -tpanlies
OC Box 71 - Deg.; Moines, 1A 50306-0712 a a
..CERMFICATE OFAUTHODITY I I 1 f - III -FACE`
KNOW ALL MEN BY THESE PRESENTS, that:
9 Emplqydill utira! Casualty Cor pan y" an Iowa Corporation 5. Dakota Fire insurance Company; a NortFt;�a trta Corporation
2 1IC00 [rasurance Cempriy, ar€ hiWe.iorpratior, 6. EtC.Eroperty & CaauaOty Cmpany, an iisyra G:orperatlor
t r iori Irasurance;Company of:Providarice. an Iowa Corporation 7: Hamilton Mutual Insurance Company, an tnwaiCorporat'rotF
4 Iliinoia EMCA sCQ lnsurance Crsr"n patty, air i6.wa corporation
hereinafter referred to SGve[uliy.as "Company" ana a Alec tively as "Companies ", each does, by these presents, make, cans#ifute mill ap oinl;
JENNIFER L `DEATH.ERAGE, _PETE FENNELL, KIM KINGERY CROWSON, CINDI,L 'SMITH ,'KELLY R HI 7, D,ELENE LOVITT;
INDIVIDUALLY, ARDDMORE'QKLAHOMA
its true and lawful attorney In fact v;th fi.rll po,#er and authority conferred to sign, seal, and execute its lawful .bonds, :undertakings, grid gtheC obligatory in of a
similar nature as follows: "
IN AN AMOUNT NOT EXCEEDING TEN MILLION DOLLARS .. ............................... .., .,. ($10,0004000,.00)
and to bind each Company thereby as fuNy and to the :same extent as if.such instruments were signed by the doily attNionzed o#ficers of earl, such Company :and.all of
the acts of said attorney pursuant to the a€itf City hereby givers aFe hereby ratified and confirmed.
The authority hereby granted shall expire __.:: - - APII=a., -01.1 unless sooner revoked
AUTHORITY FOR
MINER OF ATTORNEY
This Power of f tiatney is triads and xecutett. pursuant to and by the authority of the following resolufion of. lle Bowds pf f�irectors of :each of the Companies at a
regularly scheduled' meeting of ea h erampenytltily iyal #ed arid field in 1989:
RESOLVED:. The President Chiefi Executive 4 cer; any> ice President, the Treasurer rand the ecretary of Employers Mu
teiai Casualty Company shall have power
and authority to (1} appoif adomeys in fait an authorize' them to execute on behalf of each Company and at�a h the'seal of the.: Gonpany thereto, bonds and
undertakings, recognizances, contracts of indemnity and: other writings obligatory in the nature thereof, and (2j' to remove any such attorney -iii fact at any time and revoke
the power and authonty given to him ar 1,er Aft«meys in -fast: steal! have power and authority, subject to the,terms and limitations of tfie pow.ar of attorney issued to ,them,
to execute and dgliver;on behalf of he Company and to attach the seal of the Company thereto, bonds and uncle kings reciagnrzaripes; contracts oiriridemnrty:and
other writings obligatory in the nature thereof, and any such Instrument executed by any such affomey -jh fact. shat! be fully and in all respects binding upon the Company.
Certification as to the validity of any, power of- atiomey "authorized herein made by an officer of Employers :Mutual Casualty Company sl�ali be fully. and, in all respects
binding upon this Cptnpariy, The facsimile',or mechanically reproduced 'signature of such officer, whether ttiade tiers #ofore or =:hereafter,' Wherever appearirig upbh a
certified copy of any pour- dt~attorney of the :.G smpany; sh Il be 'I' and binding upon the Company with the same force andaffect:as though.manualip `atTixed:
IN WITNESS WHEREOF,_;the iC,ompanias Piave. caused 'these pfesents;to be signed for each by their officers is-shown nR and the C#orate;seals to b ttereld affixed:this
day of
- - ....1 -ai f— ��aUR -- 2008=
Seals
I,a „+ Bruce G: Kedley, hairman J ey 5 Birdsley
<.• f,, ,, w •,s of.Companles 2, 3, 4, 5 & ; President Assistant Secretary
y6yP7 ✓q � oaPOaa�s �p POfiq - of Ctom any 1; Vice .Chairman and
SEAL 18$:'� 1953 a CEO otCompany.7
a` ,
�Qwik ♦ :� 0Nh
;,to) RAN, , s u `,ssu {i On this day of ___ ARy Aft .__ 2008.__ before me a
is fa r AC, s;, ate , :6'yc •' 1 c i,�r
r.+ �.,e oI? o k� t �N -0;i o .�� aor.� ��, Notary voter nl and for the Late ..01-16 ws personally appeal ci Bruce G. Kelley and Jeffrey S.
a Birdsiey, who, being by meuly,sworn dtd,say that they :are and are;known tome :to be the
t: SEAL SEAT s b SEAL Chairman, President, Vice:Chairman .and ;E0,�bfid/gr respectty (y, of
T; �> each of The Companies above that the seals;af;IXed tot: is instrument are theseals of:said
ci rporations; that said instrumentwas signed' sealed on be#�a#f of each-. of the Companies
by authority of their respexilve 4oards of Directors; and that the said Bruce G. KeNBy Arid
UAL
r1�U Jeffrey S. Birdsfey, as such officers, = acknowledge the:eA ;ution `af said rnstrumerit to be the
uTU �i �!� voluntary act and deed of each of the Companies
4 My Commission Expires September 30 2009.::.
�.' RUTA #(RUMIN
r Corm #scion Numbel176255 V�+�wMr�...►
y:� dept. "30 2#19
Omm. Up. Notary Public in;and';for1he State of k wa
CERTIFICATE
I, David L, Hixenbaughr trice President of the Corn,mnies, do hereby certify that the foregoing resolution of the Boardiof Directors by each of the
oirrpanie and this F?o�ve Of z horns.. issued pi rrsaant thereto on >...:JANUAR`l
rsn bete, #f Jehhif6r L ' Deatherage, Pets?
rid Fennell;. Kim. Kingery Growsan, Cindl. L Smith,.ICelly Hitt;;; Delene Lovrtt T
ate true a correct and -are still in j l€ ibrc, and?e�fact.
In Tesfinttzny treieraf i rig i I ed sly. na . e and affix d the facsimile seal of each Comps; $y tt is rr _ 7f
r . -„ Vice-President
INILk M tC 11 .4 11 Ce Bond
PRIVA]'ELY FINANCED PUBLIC IMPROVEMENTS
Bond No: S342587
KNOW ALI. MEN BY THESE PRESENTS, '17hat we Cherokee Builders, Inc.. as
Principal (Developer and Contractor), and Employers Mutual Casualty Company, as
Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the
penal sum of Tvvo Hundred Thirty One `Thousand Seven Hundred Ninety Eight and
00/100 Dollars ($231,798,00) to which payment will and truly to be made, we do bind
ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly
and severally, firmly by these presents.
WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of
TWO YEAR after final approval of the The Center at (.)W&,;so Sanitary Sewer System, a
privately financed public improvement, and acceptance of such by the City Council of the
City of Owasso, Oklahoma, against all defects in workmanship and materials which may
become apparent in such privately financed public improvement during said period.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the
Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may
sustain by reason of any defective materials or workmanship in the privately financed
public improvement which may become apparent during the said period.
SIGNED, SEALED, AND DATED: June 20.2008
Cherokee . uilders, Inc., Principal
BY:
Employers Mutual Casualty Compa4,, Sq1rety
BY, Attorney -in -Fact
cirC inSmith
Attach Power of Attorney
"Iles N
....CERTIFICKfE OF AUTHORITY INDIVIDUAL ICI w AT` RNE Ill -FACT
KNOW ALL MEN BY THESE PRESENTS, that
1 Employers Mutual Casualty Comp' any an Iowa Corporation %elate Fire Ir at3rancs:Compar y; a North: kot Corporation
EMCASCO'Irtsuraoce't,ompany, an IaWa corporation , EI G Property Casualty corn ny, an lo? a`Cor oration
t hiorr tnscrrar ce Company of Providence, ail Iowa corporation 7, Hamilton Witual Insurance ont any, an Irma Corporation
4 IllinpisiACt? insurance Ocapany, air ioa Carporattan
herernafterreferred to s, vpratly as "Company" and cE 'lectiyely as "Companies", each does, by tneso presents,:ma3se, constitute ar:ld appQint>
JENNIFER L DE-ATH.ERAGE, PETE:FENNELL,,.KIM KINGERY CROWSON, CIND# L SMITH, KELLY R, HITT, D;ELt NE LOVITT,
INDIVIDUALLY, I RDMORE; °:OKLAMaMA..! .. .... .:.................. .......... ......... ....... .... .....:..:. ,...... , .... ....
its true and lawful altomey -iii fact, with full power and authority conferred to sign, seal, and execute its lawful bonds, undertakings, and a(her obli tOy instruments bf a
similar nature as folfows:
IN AN AMOUNT NOT:EXCEEDING TEN. MILLION DOLLARS ........
($10,000,000.00)
and to bind each Company thereby as fully :a to #he:same extent as if. such instruments were signed by the e{uly atiionzed:ofifiCers of each such Company; and alt of,
the acts of said attorney pursuant to £tie at thority: :i1ereby given are hereby ratified and confirmed.
The authority hereby granted shall expire nrsR11, 201_1% __.._.._ unless sooner revoked.
Al TNOR#TY FOR DOWER OF ATTORNEY
This Power of AttgCney 3s made and execu #ed:.pufsuant to and by the authority of the following resolution of the Boards of bireo#ors of :each of the Companies at a
r gularfy seheduleel meeting ofea_ company tiuty called acid hald in 1999:
RESOEV>±ta the t?restilent,and Chief Execirfiye Officers any.atice President, the Treasurer'andthe Secretary, of Employers Mutual Gesualty Company shall have power
and autF�ority to (1) appoint, attorneys rn fact and authorize` them to execute on behalf of; each Company and attach the seal:.Qf the Company thereto, bonds and
undertakings, recognlzances; contracts of indemnity and'iither writings obligatory in the nature thereof, and (2) to remove any such attorney -in -fact at any time and revoke
the poorer and aufhionty given to him ors her. Attfteys ,iii -fact shalt have power and authority, subject 6 the >terms and fimitations of the pow3 c of attorney issued 14 #hem,
to execute and da(iver on behalf of 1tie Company and`to attach. the seal of the Company thereto, btirtds and u' dertakirtgs recognizances contracts of indAMnity and
other writings obligator y in the nature thereof, aril any stick "instrument executed by any such attorney-16-fad shalt be fullyand in all respd�t� binding t porF the Company.
Certification as to'the validity of arty, power of- attoniey;authorized herein made by an officer of Employers Mutual Casi)aity.:Company shalt be fuily:ilnd in all respects
binding upon this Gomparay..The facsimile or niechariically reproduced signature of such officer, whether ftiade fiieretofore orbereafter`4herever °appearing upon a
certified copy of any power• of- attorney of the Company; shall be valid, and binding upon the Company with the" saute force and affect:as`though manually xed;:
IN WITNESS WHEREOF,. the Companies have. o6dseflhese presents to be sighed for each by their officers asshown;'and the. Gvrporate:seals:to be Hereto affixed this
day of
Seals _...M�
Bruce G Kelley, hainrian J ey S: Bir#sley.:.
S'1111 Y. 4��, c °,U '�etY` of Companies 2, 3, 4, 5 & ; President. Assistant Secretor.
Z. yJ 4,APRR4j- -P pAP9R4l of Company 1• Vice.Chairman and
is ;. SEAL b 1863 ; l 153 CEO of Company:7
On this
1gTTH day ,af _. t.___ ANAFi.Y AD _ 2008 before me a
`� ��` "" 4s Notary Public in and for the Slate of Iowa personally appeared Bruce G. Kelley and Jeffrey S.
rox F q QHeoR�,b Sirdsle who, being b me du) swom, did say that the are and are known to me to be the
w SEA{ _ SEAL x SEAL : Chairman, President Vice:Chatrman and CEO, andlor. Assistant. Secretary, respectively, of
n F 'oT ° each of The Companies above;.- that the seelsaffixed to this instiment are the seals of said
s c, P �JX corporations; that said fnstrurnent:was;signed and sealed on bohatf of each: of Companies
by authority of their respective Boards of Directors;
and that ttae said Bruca,.G. Kelley and
v� A t,�s Jeffrey S. Birdsley, as such officers*,; a knowW e the;execu#iorf.W said instrument to be the
1JT 1 U9 voluntary act and deed of each of the Companies
v My Commission Expires September 30, 2009.. .
r ,rt Corii iiWon Number 17525&
HR r My Comm, Ex Sent 30 2009
Notary Publto in and.far the State of Iowa
CERTIFICATE
1, David L. Hixenbaugh, dice President of. the Companies, do hereby certlF that the foregoing resolution of the Boards of Directors by'-each, of the
Ctarnpanie , �incl this:Power of Attornayissii.ed pursuant thereto on ...._._.__ -- JAI'�1.LIAAY- ..]:.8,.2Ii08
Oil beh�ilf:if _. _�_� ..................
JenniferL [33aetherage, PeteFenrielf;.Kim Kingery Crowson, Cindl L. Smith; Kelly:R Hift;;Deiene Levitt
are tr3.e a3i4 correct and are still in full force and effect. ,
In estirrif�n r i ;hereof I have sub sfribed � namo and affixed the f . ,simile seal of each Company till , clay of
- -- .�— ,z�... r =. , _.� __ Vice - President
STEVEN A. THOMPSON
Executive Director
October 16, 2007
t
OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY
Mr, Roger Stevens, Interim Public Works Director
City of Owasso
301 West 2nd Avenue
Owasso, Oklahoma 74055
Re: Permit No. SL000072070990
The Center at Owasso
Facility No. S21310
Dear Mr. Stevens:
BRAD HENRY
Governor
Enclosed is Permit No. SL000072070990 for the construction of 1535 linear feet of eight (8) inch PVC
sanitary sewer line to serve the The Center at Owasso, Tulsa County, Oklahoma,
The project authorized by this permit should be constructed in accordance with the plans approved by this
Department on October 16, 2007. Any deviations from the approved plans and specifications affecting
capacity, flow or operation of units must be approved, in writing, by the Department before changes are
made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso,
after which it should be made a matter of permanent record.
We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one
(1) set for our files.
6gard, P.E.
Construction Permit Section
Water Quality Division
SH /RC /ab
Enclosure
Rick Austin, Regional Manager, DEQ
Regional Office at Tulsa
Malek Elkhoury, P.E., Khoury Engineering, Inc.
Gene Doussett, Planning & Management Division, OWRB
7it111i}RfH ROBINSON, P.il, BOOR 1677, OK!AHOPAA fI1Y, OKLAHOMA 73101 -16,7;
n, in[EX` 0111 recycled paper with 'soy hK
0
October 16, 2007
Mr. Roger Stevens, Interim Public Works Director
City of Owasso
301 West 2nd Avenue
Owasso, Oklahoma 74055
Re: Permit No. WL000072070989
The Center at Owasso
Facility No. 3007218
Dear Mr, Stevens:
Enclosed is Permit No. WL000072070989 for the construction of 1843 linear feet of eight (8) inch PVC
water line and 450 linear feet of six (6) inch PVC water line to serve the The Center at Owasso, Tulsa
County, Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans approved by this
Department on October 16, 2007. Any deviations from the approved plans and specifications affecting
capacity, flow or operation of units must be approved, in writing, by the Department before changes are
made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso,
after which it should be made a matter of permanent record.
We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one
(1) set for our files.
Sincere .yr`
Steve ggard, P.E.
Construction Permit Section
Water Quality Division
SH /RCIab
Enclosure
Rick Austin, Regional Manager, DEQ
Regional Office at Tulsa
Malek Elkhoury, P.E., Khoury Engineering, Inc.
Gene Doussett, Planning & Management Division, OWRB
707 NOR! H NBJUY , {'.0. BOX 14,711 ;', ORAHOW CITY, ORANWA 73101-161/
Printed On R-rcyde+d ;wirer with Bey in„
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: JOHN W. FERRY
PROJECT ADMINISTRATOR
SUBJECT: ACCEPTANCE OF ENGINEER AGREEMENT
DATE: October 17, 2008
BACKGROUND:
At the May 17, 2005 City Council meeting, the Engineering Design Criteria, Construction
Standards, and Standard Details were adopted by the City Council. Documents required as a
result of that adoption include two different agreements, one which must be submitted by the
developer and one which must be submitted by the developer's engineer. The agreements are as
follows:
ENGINEER AGREEMENT
The agreement required to be submitted by the developer's engineer is titled "Agreement for
Urban Engineering Services" (Section 0114.1(B)). This agreement requires the engineer to list
all improvements associated with the proposed development, attest that all designs will be in
compliance with City standards (outlined in the design criteria), pay all fees associated with the
plan review, attest that he /she is a Registered Professional Engineer in the State of Oklahoma,
and attest that he /she maintains Professional Liability Insurance in limits directly correlated to
the cost of the project specified in the attached agreement. The liability insurance to project cost
ratio schedule is as follows:
Project Cost
Less than $500,000
$500,000 - $1,000,000
Greater than $1,000,000
Professional Liability Insurance
$250,000
$500,000
$1,000,000
DEVELOPER AGREEMENT
The agreement required to be submitted by the developer is titled "Agreement Guaranteeing
Installation of Improvements" (Section 0114.1(C)). This agreement requires the developer to
submit engineering drawings for the proposed improvements, provide oversight of his /her
construction contractor to assure compliance with the approved plans, and submit "as- built"
drawings upon completion of the construction of improvements.
On December 18, 2007, Council approved an amendment to Section 0114.1 -B of the
Engineering Design Criteria, Construction Standards, and Standard Details thereby allowing for
a stepped schedule of Professional Liability Insurance coverage required by design engineers.
Since the approval of the Engineering Design Criteria, Construction Standards, and Standard
Details, Developers and Engineers alike have complied with the above requirements and
submitted both agreements. The mayor's signature is required on the "Agreement for Urban
Engineering Services" (Engineer Agreement), therefore Council approval is needed.
RECOMMENDATION:
Staff recommends Council acceptance of the following "Agreements for Urban Engineering
Services" (Engineers Agreement) and authorization for the Mayor to execute each agreement:
1. Crafton, Tull, Sparks and Associates, Inc., The Greens at Owasso Phase II, 13600 E.
84th St. North.
2. Kellogg Engineering, Inc. Lakeridge Shopping Center, West of the Intersection of East
86th Street North and North 129th East Avenue. Owasso, OK.
ATTACHMENTS:
A. Executed "Agreements for Urban Engineering Services"
AGREEMENT FOR URBAN ENGINEERING SERVICES
THIS AGREEMENT, entered into by and between the CITY OF OWASSO,
OKLAHOMA, a municipal corporation, hereinafter called "City" and
L/Z,A P70r-J,, hereinafter called "Design
Engineer ".
WITNESSETH:
WHEREAS, the Design Engineer has been employed by the
Owner/Developer /Subdivider of the herein described real property to prepare all project
plans and specifications and to provide certain engineering services during the
construction of the hereinafter sometimes referred to as the "Project ", upon easements
and rights -of -ways to be owned or controlled by the City; and
WHEREAS, the Design Engineer is desirous of obtaining the review (and approval)
of the plans and specifications for said project by the City of Owasso Public Works
Department; and
WHEREAS, the City is willing to review the plans and specifications prepared by
the Design Engineer under the hereinafter described terms and conditions.
NOW, THEREFORE, in consideration of the foregoing and in consideration of the
hereinafter set forth promises and covenants, the parties hereto mutually agree as
follows, to -wit;
1. The Improvements to be designed by the Design Engineer (pursuant to this
Contract) shall generally consist of the following types of improvements
STtIECT.S VT1 L 1 Tt EJ 141,10 17nA� /,- t P17rI-
AeL O l° of C
wAJ3Q
fl rOJ4 eLTr-1 r NT S TH C Gnr&,lj
APPENDIX B, PART II
AGREEMENT FOR URBAN ENGINEERING SERVICES
5.18.05 City of Owasso
which shall be located on the following described tract of land:
A PAai OF -rH5 N5 c oluv6l� SC-L 28
21 t-J . OF 1N1) I q^J 64SC
2. The Design Engineer shall, in conformity with the provisions of the City's
Standard Specifications for Urban Engineering Services, including the City's
current Design Criteria, which are hereby incorporated and made a part of this
Contract by reference, prepare project plans, specifications, and other
engineering documents as may be necessary for the proper construction of the
project improvement, and shall perform all construction layout surveys, and
staking and periodic general construction supervision on the project
improvements as they are constructed by the Owner and his Contractor.
3. The City shall review (and approve) the project plans, specifications, and other
engineering documents for the construction of the project improvements
prepared and submitted to the City by the Design Engineer.
4. The Design Engineer shall compensate the City for reviewing (and approving)
plans and specifications for the project at the rate of One Hundred Dollars
($100.00) for each plan sheet submitted (other than plan sheet Standard
Drawings of the City of Owasso or of the Oklahoma Department of
APPENDIX B, PART II
AGREEMENT FOR URBAN ENGINEERING SERVICES
5.18.05 City of Owasso
It
Transportation), except that the minimum charge for each project shall be One
Hundred -fifty Dollars ($150.00). Payment shall be due and payable upon
presentation of the plans and specifications for the project for review by the
City. PFPI plan review and permit fees are waived for governmental entities.
No fees shall be collected by the City of Owasso on any public work or
improvement performed by or for any city, county, state, or federal
governmental entity; provided however, that this exemption shall not constitute
waiver of any ordinance requiring the issuance of such permits, and it shall
apply only to such permits issued directly to the governmental entity involved.
5. The Design Engineer hereby covenants that he /she is a Registered Professional
Engineer in the State of Oklahoma at the time of execution of this Contract, and
should the Design Engineer cease to be a Registered Professional Engineer
prior to completing performance of the terms and conditions of this Contract,
the Design Engineer shall immediately notify the City and shall engage a
Registered Professional Engineer acceptable to the City to complete
performance of the promises and covenants contained herein.
6. The Design Engineer further covenants and agrees that he /she maintains and is
covered by Professional Liability Insurance in limits of not less than those
indicated in the following schedule:
Project Cost
Less than $500,000
$500,000 - $1,000,000
Greater than $1,000,000
Professional Liability Insurance
$250,000
$500,000
$1,000,000
APPENDIX B, PART II
AGREEMENT FOR URBAN ENGINEERING SERVICES
5.18.05 City of Owasso
(Project Costs to be as defined in Section I of the attached Specifications for
Urban Engineering Services) and that he /she will maintain same in continuous
force and effect for a period of not less than three years from and after final
acceptance of the project herein.
7. The Design Engineer further covenants and agrees to comply with Section I,
Section II and Section III of the attached Standard Specifications for Urban ;
Engineering Services and that these specifications become a part this contract.
IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be
executed by their duly authorized officers or representatives on the dates set for the
below.
APPENDIX B, PART II
AGREEMENT FOR URBAN ENGINEERING SERVICES
5.18.05 City of Owasso
Executed by the City of Owasso, Oklahoma, on the day of 120
Executed by the Design Engineer on the day of
CITY OF OWASSO, OKLAHOMA
a municipal corporation
ATTEST:
Mayor
City Clerk
APPROVED TO FORM:
I!I / i i
City Attorney
PPP r
I; r
DESIGN NGINE /ER
r
Design Engineer
BY I/'
Title
ATTEST:
Secretary
20
APPENDIX B, PART II
AGREEMENT FOR URBAN ENGINEERING SERVICES
5.18.05 City of Owasso
AGREEMENT FOR URBAN ENGINEERING SERVICES
THIS AGREEMENT, entered into by and between the CITY OF OWASSO,
OKLAHOMA, a municipal corporation, hereinafter called "City" and
Kellogg Engineering, Inc. hereinafter called
Engineer ".
WITNESSETH:
"Design
WHEREAS, the Design Engineer has been employed by the
Owner /Developer /Subdivider of the herein described real property to prepare all project
plans and specifications to provide certain engineering services during the construction
of the hereinafter sometimes referred to as the "Project ", upon easements and rights -of-
ways to be owned or controlled by the City; and
WHEREAS, the Design Engineer is desirous of obtaining the review (and approval)
of the plans and specifications for said project by the City of Owasso Public Works
Department; and
WHEREAS, the City is willing to review the plans and specifications prepared by
the Design Engineer under the hereinafter described terms and conditions.
NOW, THEREFORE, in consideration of the foregoing and in consideration of the
hereinafter set forth promises and covenants, the parties hereto mutually agree as
follows, to -wit;
1. The Improvements to be designed by the Design Engineer (pursuant to this
Contract) shall generally consist of the following types of improvements
which shall be located on the following described tract of land:
Lakeridge Shopping Center, Part of the SE /4 of Section 20, T -21 -N, R -14 -E, IB &M, City of
Owasso, Oklahoma, West of the Intersection of E. 86th St. N. and N. 129th E. Ave.
APPENDIX B, PART II
AGREEMENT FOR URBAN ENGINEERING SERVICES
5.18.05 City of Owasso
2. The Design Engineer shall, in conformity with the provisions of the City's
Standard Specifications for Urban Engineering Services, including the City's
current design criteria, which are hereby incorporated and made a part of this
Contract by reference, prepare project plans, specifications, and other
engineering documents as may be necessary for the proper construction of the
project improvement, and shall perform all construction layout surveys, and
staking and periodic general construction supervision on the project
improvements as they are constructed by the Owner and his Contractor.
3. The City shall review (and approve) the project plans, specifications, and other
engineering documents for the construction of the project improvements
prepared and submitted to the City by the Design Engineer.
4. The Design Engineer shall compensate the City for reviewing (and approving)
plans and specifications for the project at the rate of Fifty Dollars ($50.00) for
each plan sheet submitted (other than plan sheet Standards of the City of
Owasso or of the Oklahoma Department of Transportation), except that the
minimum charge for each project shall be One Hundred -fifty Dollars
($150.00). Payment shall be due and payable upon presentation of the plans
and specification for the project for review by the City. PFPI plan review and
permit fees are waived for governmental entities. No fees shall be collected by
the City of Owasso on any public work or improvement performed by or for
any city, county, state, or federal governmental entity; provided however, that
this exemption shall not constitute waiver of any ordinance requiring the
APPENDIX B, PART II
AGREEMENT FOR URBAN ENGINEERING SERVICES
5.18.05 City of Owasso
issuance of such permits, and it shall apply only to such permits issued directly
to the governmental entity involved.
5. The Design Engineer hereby covenants that he is a Registered Professional
Engineer in the State of Oklahoma at the time of execution of this Contract, and
should the Design Engineer cease to be a Registered Professional Engineer
prior to completing performance of the terms and conditions of this Contract,
the Design Engineer shall immediately notify the City and shall engage a
Registered Professional engineer acceptable to the City to complete
performance of the promises and covenants contained herein.
6. The Design Engineer further covenants and agrees that he maintains and is
covered by Professional Liability Insurance in limits of not less than
$1,000,000 and that he will maintain same in continuous force and effect for a
period of not less than three years from and after final acceptance of the project
herein.
7. The Design Engineer further covenants and agrees to comply with Section I
and Section of the attached Standard Specifications for Urban Engineering
Services and that these specifications become a part this contract.
IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be
executed by their duly authorized officers or representatives on the dates set for the
below.
APPENDIX B, PART II
AGREEMENT FOR URBAN ENGINEERING SERVICES
5.18.05 City of Owasso
Executed by the City of Owasso, Oklahoma, on the day of
, 20
Executed by the Design Engineer on the g rrl day of EF Er'nBL R 2002?.
CITY OF OWASSO,
OKLAHOMA
a municipal corporation
BY
Mayor
ATTEST:
City Clerk
APPROVED A • •'
Attorney City
PPRO 'D
.- . .
Engineer
By President
Title
ATTEST:
ecreta
APPENDIX B, PART II
AGREEMENT FOR URBAN ENGINEERING SERVICES
5.18.05 City of Owasso
MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF THE COUNCIL
CITY OF OWASSO
FROM: LARISSA DARNABY
CITY PLANNER
SUBJECT: ANNEXATION — OA -08 -03
DATE: OCTOBER 15, 2008
BACKGROUND:
The City of Owasso has received a request to review and approve the annexation of
approximately ten (10) acres, located about 660' north of East 96th Street North and half of a
mile east of North 129th East Avenue.
EXISTING LAND USE:
Undeveloped
SURROUNDING LAND USE:
North: Large Lot Single - Family Residential
South: Large Lot Single - Family Residential
East: Large Lot Single - Family Residential
West: Large Lot Single - Family Residential
PRESENT ZONING:
RE (Residential Estate) Tulsa County
DEVELOPMENT PROCESS:
The first step in the development of a piece of property in Owasso is annexation. Annexation is
the method whereby land located outside the City limits is made a part of the City. Property
owners and land developers sometimes choose to have their property annexed into Owasso in
order to receive Owasso municipal services, such as police and fire protection, refuse collection,
and sanitary sewer.
The second step in the development of a piece of property in Owasso is rezoning. In order to
develop the property, the land must be zoned for particular kinds of uses, such as residential,
office, commercial, or industrial. Rezoning decisions are made in accordance with the growth
policy displayed in the Owasso Master Plan.
The third step in the development of a piece of property in Owasso is platting. A preliminary
plat is required for any development that proposes to divide land into two or more lots.
Preliminary plats illustrate the development concept for the property, and are often modified
significantly after being reviewed by the Technical Advisory Committee (TAC), and the Owasso
Planning Commission. Sometimes, difficult development issues such as existing utility lines,
wells, or easements are brought to light at the preliminary plat stage and must be remedied prior
to development.
ANNEXATION REVIEW PROCESS:
The annexation process is initiated when a property owner submits a petition to the City of
Owasso requesting that the City bring the property into the City limits.
The annexation request is then presented to the Owasso Annexation Committee for review and
recommendation. The Annexation Committee is made up of staff, elected officials and citizens.
The Committee reviews the petition for compliance with the Annexation Policy and establishes a
recommendation to the Owasso Planning Commission.
The Owasso Planning Commission holds a public hearing to determine if the property is
compliant with the Owasso Annexation Policy and establishes a recommendation to the Owasso
City Council.
The Owasso City Council will make the final determination to annex the property or refuse
annexation. If the property is annexed into the City limits an ordinance officially declaring the
annexation is written and adopted by the City Council. Once adopted the ordinance is circulated
to appropriate regional and national agencies for recording and altering maps.
ANALYSIS:
The applicants are requesting to annex approximately ten acres of land, located about 660'north
of East 96th Street North and half of a mile east of North 129th East Avenue. The subject tract is
currently undeveloped and is bordered by large lot single - family residences. The owners are
requesting annexation in order to receive city services such as police and fire.
The subject tract is abutting city property, thus consistent with the City of Owasso's annexation
policies.
This annexation request is accompanied by an application to the Owasso Board of Adjustment
for a Special Exception to allow for the construction of a church on the property. The Owasso
Board of Adjustment will hear the Special Exception case at their regularly scheduled meeting
on October 28, 2008.
Staff published legal notice of the annexation petition in the Owasso Reporter and letters of
notification were mailed to property owners within a 300' radius.
TECHNICAL ADVISORY COMMITTEE:
The Technical Advisory Committee reviewed the request on September 24, 2008. There were no
comments.
OWASSO ANNEXATION COMMITTEE:
The Owasso Annexation Committee reviewed the request on September 24, 2008. There was
discussion in regards to bringing the property in under the RE (Residential Estate) Zoning
Designation. The Owasso Annexation Committee recommended approval with no concerns.
PLANNING COMMISSION HEARING:
The Owasso Planning Commission considered the request at a public hearing on October 13, 2008.
At that meeting the Owasso Planning Commission unanimously recommended that the City
Council approve the annexation request.
RECOMMENDATION:
Staff recommends approval of the annexation request.
ATTACHMENTS:
1. General Area Map
2. Letter Requesting Annexation
0
s
pt
f
SUBJECT PROPERTY CITY OF OWASSO
9/15/08
Legend I I I N. Main street
0 P.O- Box 180
Owasso, OK 74055
North
TICS NIAP IS FOR INFORMATION PURPOSE. (7)NT-'V AND IS NOT IN'i'ENI-3E13 TO
REFRI3SnNT AN ACCURATE AND TRUE SCALE. USE OF THIS MAP IS WrrHOUT 918.376-1500
WARRANTY OR FMFnESENTArION 13 Y CITY OF OWASSO OF rrS ACCURACY.
Tyann Development Co., Inc.
P_O. Box 397 - Owasso, OK - 74055
PH:91 8-2744517 FAX-919-274-0413
August 19, 2008
Larissa Darnaby, City Planner
City of Owasso
111 North Main
Owasso, OK 74055
Dear Ms. Darnaby,
We are requesting the annexation of the following described tract of land.
The Northwest Quarter of the Southeast Quarter (NW /4 SW /4) of Section Sixteen (16),
Township Twenty -one (21) North, Range Fourteen (14) East of the Indian Base and
Meridian, Tulsa County, State of Oklahoma, according to the United States Government
Survey thereof. Containing Ten (10) Acres More or Less. (See Attachment)
It is our understand that this request would be heard by the TAC & Annexation
Committee on September 24, 2008. It would then be sent to the Planning Commission
with their recommendations and the Planning Commission would heard the request
October 13, 2008. From the Planning Commission it would be sent to the City Council
with all recommendations to be heard on October 21, 2008- If approved by the City
Council it would then become a part of the City of Owasso. If our understanding is
incorrect please contact me at the above number.
For general information we would expect to submit an application to the Owasso Board
of Adjustment prior to October 1, 2008 asking for a Special Exception for a Church Use
on this tract and the five acre tract South of this tract and fronting on East 96th Street
North. It is our understanding that this case would be heard by the Board of Adjustment
on October 22, 2008.
We thank you for your consideration on this matter and if you have questions, please do
not hesitate to contact me.
Sincerely,
V f'L e
Steve Compton
Manager
MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF THE COUNCIL
CITY OF OWASSO
FROM: LARISSA DARNABY
CITY PLANNER
SUBJECT: FINAL PLAT- THE CENTER AT OWASSO AMENDED
DATE: OCTOBER 15, 2008
BACKGROUND:
The City of Owasso has received a request to review and approve the final plat for The Center at
Owasso Amended, located on the south side of East 96th Street North and immediately west of
North 121" East Avenue.
ANALYSIS:
Staff has received a request from the owners of The Center at Owasso located on the south side
of East 96th Street North. The owners request to have a final plat amendment to adjust the lot
boundary on Lots 2 and 3, Block 1 of the Center at Owasso, in anticipation of future
development. The amendment is to adjust the lot lines of Lots 2 and 3 in order to provide more
accessible, and thus, more easily developable lots. Lot 2 is currently 3.134 acres in size, and Lot
3 is currently 0.829 acres. If the amendment is approved, Lot 2 would be 2.985 acres in size, and
Lot 3 will be 0.978 acres. The total area being amended is comprised of 3.963 acres of land. The
tract is zoned CS (Commercial Shopping), and this amendment is in anticipation of future
development. The application, as proposed, does meet all bulk and area requirements. Staff finds
the request consistent with the stated intent of the zoning code and will not be injurious to the
neighborhood or otherwise detrimental to the public welfare.
Any development that occurs on the subject property must adhere to all subdivision, zoning and
engineering requirements including, but not limited to, paved streets and sidewalks. The
proposed development will require no significant expansion of utilities or infrastructure. Sewer
and water service will be provided by the City of Owasso.
PLANNING COMMISSION HEARING:
The Owasso Planning Commission considered the request at a public hearing on October 13, 2008.
At that meeting the Planning Commission unanimously recommended that the City Council
approve The Center at Owasso Amended Final Plat.
RECOMMENDATION:
Staff recommends approval of The Center at Owasso Amended Final Plat.
ATTACHMENTS:
1. General Area Map
2. The Center at Owasso Final Plat Amended
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10/06/08
Legend 0
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MAP IS FOR INFORMATION PURPOSE ONLY AND IS NOT INTENDED TO
ESENT AN ACCURATE AND TRUE SCALE. USE OF THIS MAP IS WITHOUT'
RANTY OR REPRESENTATION BY CITY OF OWASSO OF ITS ACCURACY.
OW*O MAr-
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/ TYANN PLAL
TYANN PLAZA V11
10/: /
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CITY OF OWASSO
111 N. Main Street
P.O. Box 180
Owasso, OK 74055
918.376.1500
Point of commencement
NW Corner NW 14
N014 of Section 20.
F -21 -N, R- 14-1 North V: SectA- 20,
T -21 -N. R -14 -E W
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Final Subdivision Plat
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A Resubdivision of Lot 1, Block 1, OAK TREE BUSINESS PARK
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Un- Platted
p s Lot 3
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Let 1 3J.260A3 5F 7.71111 A—
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Let 3 47.566.50 5F 0.978 A—
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to
271AOI LMA 111' INA ffizill
Let 4 76,176.37 5F 1.749 ARM
96th STREET NORTH 1z
mstfvmenl No.
/ 24129914,
Lot 5 SS,MAG SF 0.024 A-
- -
iw�ivMO gwk S).E
8 e9'67.42. It - IMILee'
Plat No. 5827
0
$
L�
110957'47
5' Off P.eml e
R
-
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r77J
Block I a �
en•/.Nnkp
hsHUmenl Aa
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TO0sP5TPT9
I'CI
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weo I
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769.10'
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FLOOD NOTE
R-M.00,
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h/
O •@09'u'
9- 600.ao'
i v o L -71.M' M41A6'
...
Th4 p,.Wy 4waiMd hefeon le located !n
4 ►y
food cane "It- uNSMA0E0'. ee
Iw Ree Nap. Np No. 40 23ca
and 4014300237", camnunity 1'01191 Ne.
409210 0238H and 0237M, eNeRWe cat.
9opt—be, 22, It".
Final Subdivision Plat
\ 'r NOP60b0'y /
♦ 6l.TI'
The Center at Owasso
\
A Resubdivision of Lot 1, Block 1, OAK TREE BUSINESS PARK
Smith Fnrm
S at Marketplace
2 Plet No. 5827
an addition to the City of Owasso, Tulsa County, State of Oklahoma
p s Lot 3
and
6239 Douglas Aw. Suite 1300
A part of the NE /4 NW /4 of Section 20, T -21 -N, R -14-11, of the I.B. & M,
City of Owasso, Tulsa County, State of Oklahoma
Let 3
lack
Addition has 5 Lots in 1 Block and
INA - LAM a M ACCfb9
contains 14.324 acres, more or less.
I
/
to
271AOI LMA 111' INA ffizill
Ift2I'LNA
96th STREET NORTH 1z
mstfvmenl No.
/ 24129914,
(FLY
•� - -
- -
iw�ivMO gwk S).E
8 e9'67.42. It - IMILee'
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J15.td� T� �j�'� C f .p.t3'
I
110957'47
5' Off P.eml e
F
-
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P0e'741t
1?°D
Block I a �
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SI
Lot L
TO0sP5TPT9
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Lot 4
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LI I
769.10'
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h/
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i v o L -71.M' M41A6'
...
J Lot 2
w26
♦ e
I I�
I I�
Is I" a Is11e•4e• 6
I 66.66
9Af•ud�5�•w /v e�C
410
Lot 5
f9"
�•574'09'14"f1
\ 'r NOP60b0'y /
♦ 6l.TI'
LWWNO
\
\
Smith Fnrm
S at Marketplace
2 Plet No. 5827
\
p s Lot 3
eA UK - ouapeq
UA - Onu17 omw
6239 Douglas Aw. Suite 1300
�76• tit [H10
IIIE - NVIVAL AC0121 LASBe f
Let 3
lack
\
INA - LAM a M ACCfb9
B 1
I
/
®- O°peAric gafAa
Smith Farm
1435 East 41g1Ost Stet
mstfvmenl No.
/ 24129914,
Marketplace
`r6•
cwmm- W bUfodgl4n Nn J>,1
Plat No. 5827
11gYM 41714 70. 2001
I
SURVEYOR
5' Off P.eml e
Harden k Auodat6s
e- 74'00'00"
A'pn Eoparra,l
2004129914.
I I�
I I�
Is I" a Is11e•4e• 6
I 66.66
9Af•ud�5�•w /v e�C
410
Lot 5
f9"
�•574'09'14"f1
R. 14 E.
_�_ r�
nAer x�a xn+rm M 1 m,
NE Caner NE 14 NW 14
-
of Seclian 10,
R -14 -E
R 44.67'14' 6 - 96.98'
Off P 'ses
�nfinenf No.
1 2004129914. o q Is Iq
3 Addltfenol R/W
Pror.
�� e- ae'S6•te'
c R- 87.00'
L-45.4a'
I
�: a 11r6a'1a- �
\
/ F,,�.
Smith Fnrm
S at Marketplace
2 Plet No. 5827
\
v
1 e- 49'52'01'
6239 Douglas Aw. Suite 1300
Block 2 L- 59,9.05
l
R. 14 E.
_�_ r�
nAer x�a xn+rm M 1 m,
NE Caner NE 14 NW 14
-
of Seclian 10,
R -14 -E
R 44.67'14' 6 - 96.98'
Off P 'ses
�nfinenf No.
1 2004129914. o q Is Iq
3 Addltfenol R/W
Pror.
�� e- ae'S6•te'
c R- 87.00'
L-45.4a'
5' Off Premhes
I
�: a 11r6a'1a- �
- ea.t7•
Ado'4/ono/ R/W
OedAoted by Ihts OWNER
I P /of.
1
SF SHOPS MIVESTORS. I.P.
6239 Douglas Aw. Suite 1300
0d1pe. TMm 73225
(214) 360 -9600
l
f 1
F.NOINF.P.R
I
/
Khoury 0 Inc.
s' of Proms es
y / Apn Eosemenl
1435 East 41g1Ost Stet
mstfvmenl No.
/ 24129914,
Tuleq Qd hw. 74105
(918) 712 -6766
cwmm- W bUfodgl4n Nn J>,1
1
11gYM 41714 70. 2001
I
SURVEYOR
Harden k Auodat6s
e- 74'00'00"
Surveying and Mopping, PLLC
R =965.00'
2011 South 114th DO Avenue
L- 456.50'
TWw, 0dahamo 74126
(916) 234 -41159
5' Off P /xe
b d 01,11W.Won Na 455
Eigk. AA- 00, 2051
Stan Eo.1 -0
In,i —f No.
2004129914.
5' Off Premhes
I
57yn Eoeemenl
Insrfumenl ft.
;'004 129914.
I
Smith Farm
Best Buy Addnlon
I/1
Plat No. 6998
l.at I
Hloek 1 I
The Center at Owasso, Tulsa County
Final SubdivWua Plut, August 19, 2W8
SHEET l OF 2
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Final Subdivision Plat
The Center at Owasso
Apart of the NW14 of Section 20, T -21 -N, R -14-E,
of the I.B. & M, City of Owasso, Tulsa County, State of Oklahoma
The Center at Owasso, Tulsa County
Final Subdivision Plat, .August 19, 2008
SHHHT 2 OF 2
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: ERIC WILES
COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: PROPOSED OWASSO SUBDIVISION REGULATIONS UPDATE
DATE: October 15, 2008
BACKGROUND:
Last adopted on October 18, 1994, the Owasso Subdivision Regulations provide for the
arrangement of parcels of land in Owasso for residential, office, commercial, and industrial uses
and for public needs, such as streets, easements, etc. How land is divided for these various uses
impacts the health, safety, economy, and quality of life in the city to a large degree.
In an effort to ensure that Owasso's quality of life regulations are maintained in a fashion that keeps
up with the modern realities of the community, the staff has undertaken an update to the
subdivision regulations. This memorandum attempts to explain what changes are proposed in the
regulations, as well as the reasons behind those proposed changes. In order to focus on substance,
this report highlights the proposed changes that will truly modify the way we do things, and many
minor changes to the text that do not constitute changes in policy or procedure are not mentioned
here.
PROCESS:
The staff has met individually with members of the Planning Commission, developers, and various
municipal departments to explain the proposed changes to the subdivision regulations and to gain
input on those proposals. At a public hearing on October 13, 2008, the Planning Commission
unanimously recommended approval of the subdivision regulations. Based on input from these
sources, the staff has prepared a final revision to the draft of the code, and will present the
regulations to the City Council for consideration.
For ease of use, proposed changes to the text of the regulations have been highlighted in yellow,
with bold lettering used for text proposed to be added and s#r-il used for text
proposed to be deleted.
CHAPTER 1— GENERAL PROVISIONS:
The significant change to this chapter is the provision for how the regulations may be changed, or
promulgated. With this change, it is proposed that the City Manager have the ability to amend the
regulations as it is deemed necessary. Any changes or additions to these subdivision regulations
would, after notification to the City Council, Planning Commission, Board of Adjustment, and the
public, lay open for consideration for 30 days. During this time, the City Council would have the
ability to disapprove the changes in part or in whole. If not disapproved within the 30 days allotted,
the new rules and regulations would have the force and effect of law. Such rules regarding
promulgation have already been made a part of the City's landscaping regulations, sign code, and
outdoor lighting standards.
CHAPTER 2 — SUBDIVISION PLAT PROCEDURES:
The most significant proposed change to Chapter 2 is that subdivisions with only one lot may skip
the preliminary plat stage and begin at the final plat portion of the subdivision process. The City of
Owasso has allowed such an abbreviated process since 2002 in an attempt to help facilitate a more
reasonable turnaround in process time for developments, and the results have benefited both the
community and developers. The proposed change in text would codify this policy.
CHAPTER 3 — SUBDIVISION DESIGN STANDARDS:
The first significant proposed change to Chapter 3 (Sec. 3.2.14.13) is that the City Planner will now
be the person responsible for the coordination of addresses for all new platted lots within Owasso.
A second significant change (Sec. 3.2.15) increases the minimum radius of right -of -way
intersections from 20 to 25 feet. The vast majority of intersections in Owasso have at least a 25 feet
radius already, so that large vehicles such as refuse trucks and ambulances can negotiate the turn
without encroaching into the travel lanes of other vehicles.
A third change (Sec. 3.2.17) proposes to combine primary arterials and secondary arterials into one
classification, with a minimum right -of -way width of 100 feet. In order to allow for turn lanes, an
additional 26 feet of right -of -way will be required in each direction from arterial street intersections.
A fourth change (Sec. 3.4) proposes that subdivisions in RE Residential and AG Agricultural
zoning districts are not required to have sidewalks if the development contains a pedestrian trail
within a common area or reserve area connecting the development with adjacent properties. The
minimum lot size for an RE district is 24,000 square feet, meaning that this allowance would only
be valid for developments where no lot is smaller than .55 acres.
A fifth change (Sec. 3.8.4) proposes that minimum building pad elevations shall be shown on each
lot included in the final plat.
A sixth change (Sec. 3.13 and Sec. 3.14) requires that a homeowners association be created for
every residential subdivision. The homeowners association shall be responsible for the
maintenance of above - ground lot -to -lot stormwater conveyance and detention facilities. Ownership
and control over the subdivision's common areas shall be transferred to the homeowners
association by the time that 85% of the lots within the subdivision have received building permits.
CHAPTER 4 — SUBDIVISION CONSTRUCTION PROCEDURES:
The first proposed change to Chapter 4 (Section 4.2.8) allows borrow ditches instead of curbs and
gutters for subdivisions in RE Residential and AG Agricultural zoning districts. Such ditches
would provide for stormwater drainage conveyance in the place of curbs and gutters that are
required in developments of higher density.
A second proposed change requires that all lots platted within the Owasso city limits shall be
provided with a connection to sanitary sewer.
CHAPTER 5 — FEES:
The first proposed change to Chapter 5 (Section 5.1.3) sets the Parks Development Fee, approved
by the City Council in 2007, at $300.
The second proposed change to Chapter 5 (Section 5.2) sets the Emergency Siren Fee, approved by
the City Council in 2008, at $35 per each subdivided acre.
The third proposed change to Chapter 5 (Section 5.3) includes language about the requirement to
reimburse the City of Owasso the cost of extending sanitary sewer lines within basins for which
sanitary sewer payback agreements have been approved. Such payback fees are required upon
approval of the final plat for the subdivision.
CHAPTER 6 — CHANGE OF LIMITS OF ACCESS:
The only proposed change in Chapter 6 requires that the Technical Advisory Committee review all
requests for changes of limits of access. Upon such review, the Community Development
Department may either approve, approve with conditions, or disapprove the request.
CHAPTER 7 — LOT SPLITS:
There are no significant changes proposed for Chapter 7.
CHAPTER 8 — BUILDING PERMITS•
The only proposed change to Chapter 8 (Section 8.1.13) allows for up to 10% of the lots in a
residential subdivision to be made eligible for building permits upon acceptance of water and
sanitary sewer utilities for that subdivision. The City of Owasso has enforced this allowance since
1996; the proposed change would codify the policy in the Subdivision Regulations.
CHAPTER 9 — DEFINITIONS AND USAGE:
The staff proposes to remove superfluous definition entries from Chapter 9
RECOMMENDATION:
The staff recommends approval of the proposed update of the Owasso Subdivision Regulations.
Should the regulations be approved, the staff will prepare an ordinance with which to adopt the
regulations for consideration at the next City Council meeting.
ATTACHMENT:
Proposed Changes of the Owasso Subdivision Regulations
Proposed Changes of the Owasso Subdivision Regulations
CHAPTER 1. GENERAL PROVISIONS
1.1 TITLE
These Regulations shall hereafter be known, cited and referred to as the Subdivision
Regulations of the City of Owasso, Oklahoma.
1.2 PURPOSE AND INTENTIONS
1.2.1 Purpose: The arrangement of parcels of land in Owasso for residential, office,
commercial and industrial uses and for public needs, such as streets and easements, etc.
will to a large degree determine the health, safety, economy and quality of life in the city.
Such amenities are a public concern. These Regulations and standards for the subdivision
of land are intended to insure the development and maintenance of a safe, healthy,
attractive and efficient community and provide for the conservation of its human and
physical resources.
1.2.2 Intentions: These Regulations are specifically intended to:
A. Establish a subdivision process that is as expeditious and efficient as possible while
providing for public health, safety and general welfare.
B. Harmoniously relate development of the various tracts of land to the existing
community and facilitate the future development of adjoining tracts.
C. Provide that the cost of improvements which primarily benefit the tract of land being
developed be borne by the owners or developers of the tract.
D. Provide the best possible design for the tract.
E. Provide a proper arrangement of streets and assure the adequacy of open spaces for
traffic and access of emergency vehicles commensurate with the intensification of land
use customarily incident to a change of zoning.
F. Reconcile any differences of interest.
G. Ensure proper legal descriptions, monumenting of land and adequate and accurate
platting and records of land subdivision.
H. Ensure that public facilities and utilities are available that will have sufficient capacity
to serve the proposed subdivision and the general community.
I. Promote development that will preserve the natural beauty and physical characteristics
of the land and will intrude upon the environment to the least possible extent.
J. Encourage designs which will require minimal maintenance of public improvements
by the City.
1.3 AUTHORITY
These Regulations and Minimum Standards for land development are adopted under the
authority granted by Oklahoma Statutes.
1.4 JURISDICTION
These Regulations shall apply to all subdivision of land located within the corporate
limits of the City of Owasso, Oklahoma.
1.5 SUBDIVISION PLAT REQUIREMENT AND WAIVER
For any land which has been rezoned upon application of a private party, no building
permit shall be issued until that portion of the tract on which the permit is sought has
been included within a subdivision plan or replat, as the case may be, submitted to and
approved by the Planning Commission and City Council and filed of record in the office
of the County Clerk where the property is situated. The City Council, upon a showing
that the purposes of these regulations have already been achieved by previous platting, or
could not be achieved by a plat or replat, may waive the subdivision plat requirement.
1.6 PLAT VACATION AND ALTERATIONS
No vacation of a plat or any parts thereof, except by action of the District Court, shall be
valid or impart notice until after the required consent of such platted area is presented to
the City Council and the approval of the Council is entered thereon. All vacations or
alterations of a final approved filed plat shall require the approval of the Planning
Commission and City Council and the filing of a corrected plat, approved deed or
accepted easement. Alterations of a plat without approval shall constitute a violation of
these Regulations.
1.7 VARIANCE OF REGULATIONS
Whenever the tract to be subdivided is of such unusual size or shape or is surrounded by
such development or unusual conditions that the strict application of the requirements
contained in these Regulations result in substantial hardship or inequity, the Planning
Commission may vary or modify, except as otherwise indicated, such requirements of
design, but not of procedure or improvements, so that the subdivider may develop his
property in a reasonable manner, but so that at the same time, the public welfare and
interests of the City are protected and the purpose and intentions of these regulations are
preserved. Such modification may be granted upon written request of the subdivider
stating the reason for each modification and may be waived by three- fourths (3/4) vote of
the members of the Planning Commission present, subject to the acceptance of the plat
and the dedications thereon by the City Council. Variance of the Zoning Code must be
granted by the Owasso Board of Adjustment.
1.8 PROMULGATION OF RULES AND REGULATIONS
Upon adoption of this ordinance, the City Manager shall present Rules and
Regulations relating to the implementation of the intent of the Subdivision
Regulations to the City Council for adoption by resolution. Provided, however, that
the City Manager shall from time to time promulgate such additional Rules and
Regulations, or changes to existing Rules and Regulations as considered necessary.
The promulgation of such Rules and Regulations, in whole or in part, shall require
the City Manager to notify the City Council, Planning Commission, and Board of
Adjustment in writing of the proposed Rules and Regulations and shall require the
exact language of the proposal be attached to such notice. Such notice to the City
Council shall be published in the consent agenda of a City Council meeting for
acknowledgement of Council receipt of the change(s). Upon notification to the City
Council and for a period of 30 days, the proposed Rules and Regulations shall lay
open and be subject to City Council action to disapprove either in part or in whole.
Absent action by the City Council to disapprove proposed Rules and Regulations
within the allotted time frame, such Rules and Regulations shall have the force and
effect of law.
1.9 SEPARABILITY OF PROVISIONS
If any section, clause, paragraph, provision or portion of these regulations shall be held
invalid or unconstitutional by any court of competent jurisdiction, such holding shall not
affect any other section, clause, paragraph, provision or portion of these Regulations.
1.10 PENALTY
Any person or persons, firm, or corporation, who shall violate any of the provisions of
these Regulations, or shall fail to comply therewith, or with any of the requirements
thereof, shall be deemed guilty of an offense and, upon conviction thereof, shall be
fined not more than $200.00 and costs and /or 30 days imprisonment. liable for- a fiflo
as preN4ded by law, Each day such violation shall be permitted to exist shall constitute a
separate offense. In addition to the other remedies provided herein, the City may institute
any proper action or proceedings to enforce these Regulations.
I .l 1 TECHNICAL ADVISORY COMMITTEE ON PLATS - MEMBERSHIP
The membership of the Technical Advisory Committee shall consist of one
representative of each of the following agencies and companies and such other public
officials as the City Manager may designate:
A. the City Manager,
B. the City Engineer,
C. the City Attorney,
D. the City Planner,
3
E. the Building Inspector,
F. the Pokee Chief,
G. the Fire Chief,
H. the City Project Manager,
T the Seheol Dist.-:,.t S a
J. the County Engineer of the involved county,
L. an Owasso Public Works Authority representative,
M. a natural gas company representative,
N. an electric company representative,
O. a cable television company representative
P. a telephone company representative, and
Q. a Planning Commission representative
1.12 TECHNICAL ADVISORY COMMITTEE ON PLATS - DUTIES
It shall be the responsibility of the Technical Advisory Committee (TAC) to meet
together on the call of the City Planner, who shall serve as chairperson, to review and
study all preliminary plats, final plats and lot splits and to submit its findings and
recommendations to the Planning Commission.
CHAPTER 2. SUBDIVISION PLAT PROCEDURES
2.1 PROCESS
2. 1.1 Requirement: Whenever any subdivision of land is proposed, before any permit for
the erection of a structure in such proposed subdivision shall be granted, the owner of the
El
ft7.
CHAPTER 2. SUBDIVISION PLAT PROCEDURES
2.1 PROCESS
2. 1.1 Requirement: Whenever any subdivision of land is proposed, before any permit for
the erection of a structure in such proposed subdivision shall be granted, the owner of the
El
land or his agent shall apply for and secure both Planning Commission and City Council
approval of a final plat for such proposed subdivision.
2.1.2 Procedure: The proposed subdivision shall be processed as follows:
A. Pre -plat conference,
B. Application for Preliminary Plat (proposed subdivisions containing only one lot
may begin with step F of this list),
C. Technical Advisory Committee (TAC) review of the Preliminary Plat,
D. Planning Commission review of the Preliminary Plat,
E. Revision of the Preliminary Plat, if required,
F. Application for the Final Plat,
G. Submission of Construction Plans for approval to Public Works and DEQ,
H. TAC review of the Final Plat,
I. Planning Commission review of the Final Plat,
J. Obtain Public Works and DEQ approval of the Construction Plans,
K. City Council review and approval of the Final Plat,
L. Certification of the Final Plat,
M. Record the certified Final Plat with the appropriate County officials, and return file -
stamped original plats to the City Planner,
O. Pre - Construction Conference,
P. Construction of subdivision improvements in accordance with the approved
Construction Plans,
Q. Council acceptance of subdivision improvements.
2.2 PRE -PLAT CONFERENCE
A pre -plat conference shall be held between the Subdivider and the City Planner to
discuss Zoning Code requirements, subdivision design requirements, platting procedures
and improvements construction.
2.3 PRELIMINARY PLAT
2.3.1 Purpose: The purpose of the Preliminary Plat is to provide an interim step in the
procedure when the Subdivider shall submit a proposed preliminary plat containing the
information required in paragraph 2.3.2 hereof. It is at this point that the items discussed
at the Pre -plat conference are shown and the development is examined to see if it
conforms to the Subdivision Regulations.
2.3.2 Preliminary Plat Contents: The Preliminary Plat shall be drawn at a scale of one
hundred (100) feet to one inch or larger. All printing shall be clear and legible. All sheets
shall be of a consistent size of twenty -four (24) inches by thirty six (36) inches or
smaller. Each sheet shall be sealed by a registered professional engineer. The Preliminary
Plat shall contain or be accompanied by the following information:
5
A. The Proposed name of the subdivision shall not duplicate or too closely resemble
names of existing subdivisions in Tulsa or Rogers Counties.
B. The names and addresses of the owner(s) of record, the subdivider(s), and the
registered engineer or land surveyor preparing the plat.
C. An accurate legal description of the property and a complete boundary survey
showing the dimensions, distances to the nearest one - hundredth foot, bearings to the
nearest second and acreage to the nearest one - hundredth acre.
D. The scale, north point and date.
E. The key or location map, at a legible scale, showing the locations of subdivisions
within the mile section.
F. The location of property lines of adjoining unplatted land and the names of adjoining
subdivisions and the location of city limits boundaries if adjoining the subdivision.
G. The topography with contour intervals of not more than two (2) feet based on United
States and Geodetic Survey data.
H. The location and description of all existing structures.
I. The locations of all ponds, lakes and streams and the areas subject to flooding based
upon the regulatory flood.
J. The location, width and name of each existing or proposed street or other public way,
railroad, and utility easement, bridge, park and other public open space within or adjacent
to the proposed subdivision.
K. The locations and widths of easements of all oil, gas and petroleum product pipelines
within or adjacent to the proposed subdivision.
L. The location of every existing or abandoned oil or gas well or dry hole drilled in
search of oil or gas as shown by the records of the Oklahoma Corporation Commission
and by such records as may be on file with the Planning Commission.
M. The location of facilities and land to be considered for dedication to public use, or to
be reserved for use of all property owners in the subdivision and any conditions of such
dedications or reservations.
N. All proposed lots consecutively numbered, their dimensions, and all building setback
lines.
O. All blocks consecutively numbered.
P. Any other information as may be deemed by the Planning Commission as reasonably
necessary for the full and proper consideration of the proposed subdivision.
Q. Draft of Restrictive Covenants.
R. List of abutting property owners.
2.3.3 Application: The Subdivider shall submit twenty -four (24) copies of the
Preliminary Plat to the City Planner no later than thirty efte (3 1) a.. a
the Planning W-et—ing, the first business day of the month of the TAC
meeting at which the plat will be reviewed. The Preliminary Plat shall be accompanied
by an application, the forms for which shall be supplied by the City Planner, and a fee as
established by ordinmee resolution.
Co
2.3.4 Review of Preliminary Plats:
A. The City Planner upon receipt of the preliminary plat and fees shall:
1. Distribute copies of the Preliminary Plat to the Technical Advisory Committee,
2. Set the plat on the TAC and Planning Commission agendas,
3. Review the plat for conformance with the Zoning code and these Regulations,
4. Prepare recommendations for submission to the TAC and Planning Commission.
5. Notify abutting property owners by First Class Mail.
B. The Technical Advisory Committee shall review the Preliminary Plat and make
recommendations to the Planning Commission.
C. The Planning Commission, at a public hearing, shall approve accept, appfeve accept
with modifications, or continue to a date certain the preliminary plat.
YY disapproval of Y Y J Y
the " e ' + Such Planning Commission action will
be conveyed to the subdivider in writing within five (5) days after the meeting at which
such plat was considered. if the pro,:m ..gat is disapproved,- The subdivider shall be
notified of the reasons for such action and what requirements will be necessary for the
final plat to meet the approval of the Commission.
The approval acceptance of the preliminary plat does not constitute an acceptance of the
subdivision, but is deemed to be an authorization to proceed with the preparation of the
final plat.
2.3.6 Preliminary Plat Expiration: The approval of a Preliminary Plat shall be effective
for a period of one (1) year from the date of approval by the Planning Commission, at the
end of which time approval of the final plat must have been obtained from the City
Council. Unless the City Planner grants an extension in writing, any Preliminary Plat
not receiving final plat approval within one (1) year shall be null and void. Every plat
shall conform to existing Subdivision Regulations applicable at the time of approval of
the Preliminary Plat unless modifications have been granted.
2.4 FINAL PLAT
2.4.1 Application: The Subdivider shall submit twenty -nine (29) copies of the Final Plat
an d Restrictive Covenants to the City Planner no later than thirty one (3 > ) ealefidaf days
Planning =_weting the first business day of the month of the
TAC meeting at which the plat will be reviewed. The Final Plat shall be accompanied by
an application, the forms for which shall be supplied by the City Planner, and a fee as
established by ordinance. Requests for Exceptions to these Regulations or requirements
of the Preliminary Plat shall be submitted in accordance with these Regulations.
2.4.2 Contents: The Final Plat shall show:
A. The name of the subdivision, city, county and state. The subdivision name shall not
duplicate or too closely approximate the name of any existing subdivision in Tulsa or
Rogers Counties.
VA
B. The name and address of the owner(s) of record, the subdivider(s) and the registered
engineer or land surveyor preparing the plat. Official seals of the engineer or surveyor
are required.
C. The accurate legal description of the subdivision referenced to section, range and
township, based on an accurate traverse, giving angular and linear dimensions which
must mathematically close, the allowable error of closure on any portion of a final plat
shall be one (1) foot in five thousand (5,000).
D. The location of monuments shown in reference to existing United States Coastal and
Geodetic Survey data or the nearest established street lines, including true angles and
distances to such reference points or monuments.
E. The date of preparation of the plat, north arrow and scale (written and graphic
presentation).
F. The key or location map showing location and name of subdivisions within the mile
section.
G. The total acreage and total number of lots of the subdivision shown near the key or
location map.
H. The names of all adjacent subdivisions and the names, locations and widths of all
existing streets, easements, drainageways, and other public ways adjacent to the property.
I. Location of lots, streets, public highways, alleys, parks, building lines, limits of no
access and other features, with accurate dimensions in feet and decimals of feet and
distances, angles and/or bearings. Where these lines follow a curve, the central angle, the
radius, point of curvature, length of curve and length of intermediate tangents shall be
shown.
I The blocks numbered consecutively throughout the entire subdivision and the lots
numbered consecutively throughout each block, with areas to be excluded from platting
marked "reserved" or "not for public use."
K. Locations and accurate dimensions of all property to be offered for dedication for
public use, and all property reserved for the common use of the property owners within
the subdivision, with purpose indicated. This includes, but is not limited to, dedication of
streets and alleys, parks, drainageways, or other areas dedicated or reserved for public
use.
L. The names of all streets to be dedicated.
M. The dimensions of all lots and lot lines, and the bearings of those lot lines not parallel
or perpendicular to the street right -of -way line.
N. Location and dimensions of all easements to be dedicated. All easements shall be
denoted by fine dashed lines, clearly identified, and if already on record, the recorded
reference of such easements. The width of an easement with sufficient ties to locate it
definitely with respect to the subdivision must be shown.
O. Easements located outside the boundaries of the plat, required for plat approval. Proof
of executed easements shall be provided to the city upon request of a permit to construct.
P. The deeds of dedication for all rights -of -way, easements and other properties and any
deed restrictions applicable to the subdivision shall be shown.
8
Q. The location of every oil or gas well, or abandoned oil or gas well, or dry hole drilled
in search of oil or gas, as certified by the records of the Oklahoma Corporation
Commission submitted to the Planning Commission.
R. All lots located in a one hundred (100) year flood plain area of special flood hazard
shall have the building pad elevation provided on each lot on a copy of the final plat prior
to recording the final plat. That pad elevation shall be a minimum of one (1) foot above
the said one hundred (100) year flood elevation as identified by Federal Emergency
Management Agency (FEMA) or other authority.
S. A copy of any private restrictions affecting the subdivision or any part thereof attached
to each plat.
T. Reference to any separate instruments which directly affect land being subdivided,
including restrictive covenants, filed in the office of the county recorder of deeds.
U. Any other information as may be deemed by the Planning Commission as reasonably
necessary for the full and proper consideration of the proposed subdivision.
2.4.3 Technical Advisory Committee Action: The Technical Advisory Committee shall
review the Final Plat to ensure that all requirements have been satisfied. requested
easemefAs have been idei#ified. Eaeh Utility eempaff shal! sign a eepy 44e-17-1 Dl-+ :
indioating its aeeeptanee of the leeatien of and eavenants language. If any
required items easemepAs are requeste are not shown on the Final Plat, the TAC
utility eempany shall identify the requirements additieft,1 ease ei4s requeste on a
copy of the Final Plat, which shall be retained by the City Planner. The signuffe of th
L LLLLV
release of the plat for- filing -A4thet# the need for my fufther- appFevel by the tifili
2.4.4 Planning Commission Action: The Planning Commission shall act upon the Final
Plat after it has been submitted for final approval unless the stipulation for additional
time is agreed to by the developer. If the final plat is disapproved, grounds for the refusal
shall be stated in writing, a copy of which shall be transmitted to the applicant.
2.4.5 City Council Action: The City Council shall act upon the Final Plat subdivision of
public land and for the acceptance of public ways, service and utility easements and land
dedicated to public use. Approval of the final plat shall in no way be construed as
acceptance of the public works improvements. The disapproval of any plat or plan by the
City Council shall be deemed a refusal of the proposed dedication shown thereon.
2.4.6 Drafting: The Final Plat prepared for recording purposes shall be drawn at a scale
of at least one (1) inch equals one hundred (100) feet or larger scale. The size of sheets
on which such Final Plats are submitted shall be a consistent size of twenty -four (24)
inches by thirty-six (36) inches or smaller. The drawing surface of any such plat shall
have a binding margin of two (2) inches at the left side of the plat and a margin not less
than one (1) inch at the right side. Where the proposed plat is of unusual size, the Final
Plat may be submitted on two or more sheets of the same dimensions. If more than two
sheets are required, an index sheet of the same dimensions shall be filed showing the
entire development.
2.4.7 Certifications: The following certifications shall be required on the Final Plat filed
of record in the office of the County Clerk:
9
A. Certification signed and acknowledged by all parties having any title interest in the
land subdivided, consenting to the preparation and recording of the plat as submitted. All
copies of the plat shall carry the original signatures of the owner or owners and notary
public.
B. Certification by the registered land surveyor or registered engineer as to the accuracy
of the survey and of the plat, and that the monuments and bench marks are accurate as to
location shown.
C. Certification by the Mayor and City Clerk, or Deputy City Clerk, of the approval of
the plat by the City Council.
2.4.8 Prints to be Furnished after Final Approval of the Plat:
A. A minimum of eleven (11) copies of the approved final plat shall be furnished for
endorsement by the appropriate city officials. Each copy shall bear the original signatures
of the owner or owners and be duly acknowledged. Two of these eleven (1 1) eepies shall
filing be on mylar- suitable for- at the offiee of the Gauffty
Gled-
B. After the approved Final Plat is filed of record in the office of the County Clerk, the
subdivider shall return to the City Planner eight (8) certified plats, one (I) fnyiaf
r lueible and seven O , all with the appropriate stamps,
signatures and plat number from the County Clerk's office. Unless instructed otherwise
by the City Planner, the Developer is required to also eneeufaged to submit an
AutoCAD electronic file romp ter- ^ 'ded Design (GAD) D) r't to the City Planner.
C. After the final plat has been executed by all required officials, the City Planner shall
distribute copies to appropriate officials, agencies or departments and utility companies
and retain file copies in the offices of the City Clerk and City Planner.
2.4.9 Approval and Recording of Plats Required: No plat or other land subdivision
instrument shall be filed in the office of the County Clerk until it shall have been
approved by the City Council as required. A Final Plat shall be filed within six (6)
months of the approval of the City Council. Failure to record the plat within six (6)
months of the date of the City Council approval shall void all approvals thereto, unless a
written extension is granted by the City Planner.
2.5 FEES
Preliminary Plat application fee, Final Plat application fee, Lot Split Application fee
inspection fees and other pertinent fees shall be paid in accordance with the fee schedule
as established by resolution erdifianee by the City Council.
2.6 PLANNED UNIT DEVELOPMENT
The platting of Planned Unit Developments shall proceed in accordance with Chapters
one and two of these Regulations upon approval of a PUD by the City Council in
accordance with the applicable sections of the Zoning Ordinance.
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3.1 GENERAL
Subdivision design shall reflect the provisions of the Zoning Code, the - Owasso
Major- Stfeet and Highway Plan-, Owasso Engineering Design Criteria, other city ordinances
and these regulations to the end that each subdivision will relate harmoniously with adjacent
areas and the community in an orderly, safe, efficient and attractive manner.
3.2 STREETS
3.2.1 Access:
A. Each lot of a subdivision shall be provided with access to a public street or
approved private street or highway to assure convenience of the lot owner as
well as to provide for the layout of utilities, waste removal, deliveries and
emergency services.
B. Lots shall not generally derive access from major streets. Provisions
restricting ingress and egress to streets may be required by the Planning
Commission and City Council to assure traffic safety and to relieve
congestion at intersections.
C. Double frontage lots and reversed frontage lots shall be avoided except
where necessary to provide separation of residential development from
traffic arterials or to overcome specific disadvantages of topography or
orientation.
3.2.3 Abutting Arterial Streets: Where a subdivision abuts or contains an existing or
proposed arterial street, the Planning Commission may require service streets,
reverse frontage with screen planting contained in a non - access reservation along the
rear property line, deep lots or such other treatment as may be necessary for
adequate protection of residential properties and to afford separation of through and
local traffic.
3.2.4 Abutting Railroad or Highway Right -of -Way: Where a subdivision abuts or
contains a railroad right -of -way or limited access highway right -of -way, the
Planning Commission and City Council may require a street approximately parallel
to and on each side of such right -of -way at a distance suitable for the appropriate use
of the intervening land. Such distances shall also be determined with regard for the
requirements of approach grades and grade separation.
3.2.5 Through Traffic: Minor streets shall be arranged so that their use by through traffic
will be discouraged. Industrial and commercial streets shall not inject
non - residential traffic into residential areas. The arrangement of streets within a
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subdivision shall, except for cul -de -sacs, connect with streets already dedicated in
adjoining subdivisions or provide for future connections to adjoining unplatted
tracts.
3.2.6 Adjacent Properties: Where adjoining properties are not subdivided, the
arrangement of streets shall be projected to the boundary of the proposed subdivision
with provisions made for a temporary right -of -way for a turn around of a size
acceptable to the City Engineer. Barricades shall be installed at dead -end streets.
Alignments, grades, drainage, and other appropriate design criteria of all streets
within and bordering new subdivisions shall be governed by these regulations,
where applicable, and by the Design Criteria of the City.
3.2.7 Reserve Strips: Reserve strips controlling access to streets shall be prohibited except
where approved by the Planning Commission and City Council.
3.2.8 Future Development: Where a tract to be subdivided includes only a portion of the
tract owned or intended for development by the subdivider, a tentative plan of a
proposed future street system for the unsubdivided remainder of the property shall
be prepared and submitted by the subdivider.
3.2.9 Private Streets: Private streets shall not be approved, except when required by state
law, or in connection with a Planned Unit Development having appropriate controls.
3.2.10 Street Offsets: Street offsets with center -line offsets of less than one hundred fifty
(150) feet shall not be allowed.
3.2.11 Dedication of Right -of Way: Whenever an arterial a major - street is located
adjacent to the outer edge of a subdivision, one -half ( %2) of the right -of -way she
an the Owasso Major- Street and Highway44m necessary to widen the arterial to
five lanes shall be dedicated, if it is determined by the Planning Commission and
City Council that such dedication is equitable and feasible for the other half of the
right -of -way from the adjacent property. Half -street dedications on minor streets are
prohibited.
3.2.12 Cul -de -sac Streets: All dead -end streets having a length of more than one hundred
fifty (150) feet shall terminate in a cul -de -sac which has a circular turn- around
having a minimum right -of -way radius of fifty (50) feet and a pavement radius of
forty (40) feet. No such cul -de -sac street shall be more than six hundred (600) two
thousand five hundred (2,500) feet in length measured from the entrance to the
center of the turn- around.
3.2.13 Collector Streets: Collectors streets shall be so located as to provide for smooth
traffic flow from local streets to arterials. Collector streets should normally be
continuous for distances of not more than one half ( %2) mile, and offsets which are
likely to induce continuing of traffic flow beyond that distance shall be avoided.
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3.2.14 Street Names and Numbers:
A. No street names shall be used which will duplicate or be confused with the
names of existing streets. All north and south thoroughfares shall be
designated "Avenues ", all east and west thoroughfares shall be designated
"Streets ", and numbering of streets shall be according to the Tulsa County
system. Where a street is an extension of an existing street, the existing
name shall be used. Where a new street is not an extension of an existing
street, new names or numbers may be used subject to the approval of the
Planning Commission and City Council.
B. Lot address numbers shall be established and shown on an address plat by
the subdivider. The Building Offieia4 City Planner shall review the address
plat and inform the subdivider of any corrections of the address ranges. The
subdivider shall make the corrections, if any, and shall submit with final plat
three (3) copies of the final address plat. The City Planner shall be
responsible for the coordination of addressing lots and changing the
addresses of lots.
3.2.15 Intersections: Streets shall be designed to intersect at right angles or as near to
right -angles as possible. Within subdivisions, three -way intersections are preferable
to four -way intersections. Right -of -way corners at minor street intersections shall
have a minimum radius of twe fi (2!'; twenty -five (25) feet. Right -of -way corners
involving a major street or highway shall have a minimum radius of forty (40) feet.
3.2.16 Street Layout:
A. Local roads shall be curved whenever possible to avoid uniformity of lot
appearance. All streets shall be arranged so as to obtain as many as possible
of the building sites at, or above, the grades of the streets. Unless by reason
of topographical uniqueness or hardship, a variance is approved by the
Owasso Board of Adjustment, all building sites shall be situated above the
grades of the streets. Grades of streets shall conform as closely as possible
to the original topography. A combination of steep grades and curves shall
be avoided. Specific standards are contained in the des:gn s*, ftda d or
�regu4atien Owasso Engineering Design Criteria.
B. All streets shall be properly integrated with the existing and proposed system
of thoroughfares and dedicated right -of -way as already established. en the
Major- St eft and Highway Dl
C. Minor or local streets shall be laid out to conform as much as possible to the
topography, to discourage use by through traffic, to permit efficient drainage
and utility systems and to require the minimum number of streets necessary
to provide convenient and safe access to property.
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D. The rigid rectangular grid street pattern should be avoided and the use of
curvilinear streets, cul -de -sacs, or U- shaped streets shall be encouraged
where such use will result in a more desirable layout.
E. Unless maintained by a homeowners organization, islands in streets shall be
avoided.
3.2.17 Right -of -Way Widths: Minimum right -of -way of all proposed streets shall be of the
width specified in the Owasso Major Street and Highway Plan, or if no width is
specified therein, the minimum width shall be as follows:
Type of Street Minimum Right -of -way Width
Highway As required by the standards of the Oklahoma
Department of Transportation
,Seconder Arterial 100 feet *
Commercial or Industrial
Collector 80 feet
Residential Collector 60 feet * *
Residential 50 feet
Frontage or Service 40 feet
Commercial Alley 30 feet
Residential Alley 20 feet
Cul -de -sac Radius 50 feet
* Arterial Streets shall show an additional twenty -six (26) feet of right -of-
way width for one hundred (100) feet in each direction from Arterial Street
intersections to allow for right turn lanes.
** Collector Streets shall show an additional thirteen (13) feet of right -of-
way width for one hundred (100) feet in each direction from Arterial Street
intersections to allow for a center turn lane.
3.2.18 Paving Width: The minimum paving width for all streets shall conform to the
Owasso Design Criteria.
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3.2.19 Grades: The grades of streets shall conform to the requirements of the Owasso
Design Criteria.
3.2.20 Street Alignments: The horizontal and vertical alignments of streets shall conform
to the requirements of the Owasso Design Criteria.
3.3 ALLEYS
3.3.1 Commercial and Industrial Districts: Alleys may be required by the Planning
Commission and City Council in commercial and industrial zoned districts to
provide service access, off - street loading and unloading, parking and access for
police and fire fighting services. Such alleys shall be not less than thirty (30) feet in
width of right -of -way.
3.3.2 Residential: Alleys are encouraged not required for residential zoned properties,
and but when provided shall not be less than twenty (20) feet in width of
right -of -way.
3.3.3 Alignment: Horizontal changes in alignment shall be gradual and at intersection
corners shall have a radius of twenty (20) feet to permit safe vehicular turning
movements.
3.3.4 Dead -end Alleys: Dead end alleys shall be avoided where possible, but where
unavoidable, shall be provided with an adequate vehicle turnaround at the terminus
as determined by the City Engineer.
3.3.5 Obstructions: No obstructions shall be permitted in areas reserved for alleys.
3.4 SIDEWALKS
Sidewalks shall be installed along both sides of all streets in all zoning categories
except industrial. The design and location shall be in accordance with the Owasso Design
Criteria. Where posse; - sSubdivisions should shall include sidewalks located in such a
manner that pedestrian access is provided to adjacent land.
anmme cial eepAer-s and the like-. Subdivisions in RE Residential and AG Agricultural
zoning districts are not required to have sidewalks if the development contains a
pedestrian trail in a common area or reserve area connecting the development with
adjacent properties.
3.5 EASEMENTS
3.5.1 General: In the dedication of easements and rights -of -way, the developer shall
stipulate that no building, structure, or other above or below ground obstruction shall
be placed, constructed, installed or permitted on such easement or rights -of -way
shown in such a manner that will interfere with the installation, operation,
maintenance, repairing, removing, or replacing of utilities.
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3.5.2 Width: Easements shall be of a minimum width of twenty -two (22) feet, eleven (11)
feet on each rear lot line and along each side lot line, and seventeen and one -half
(17.5) feet on the subdivision perimeter, or of a width as specified by the Technical
Advisory Committee and City Engineer for poles, wires, conduits, drainage, sanitary
sewer, gas, water, power, cable television and other utility lines.
3.5.3 Continuity: Utility easements shall connect with easements established in adjoining
properties. These easements, when approved, shall not thereafter be changed
without the approval of the City Council, by ordinance, after review and
recommendation by the City Engineer.
3.5.4 Drainage Easements: Drainage easements for storm sewers are required. Open
channels shall not be the primary drainage mechanism. These easements may be
along the side lot lines, but usually the design should be such that the drainage will
be carried in the street right of way. Additional right -of -way width may be required.
All drainage easements shall be of a size to allow equipment access for construction
and maintenance of the facility.
3.6 PUBLIC AREAS AND OPEN SPACES
Public parks, playgrounds, school sites and other public areas and open spaces shall
be provided in accordance with the requirements and standards set forth in the
comprehensive plan and in the ordinances relating thereto.
3.6 LOTS
3.6.1 Access: Every lot shall abut a street dedicated to the public or a private street of an
approved Planned Unit Development or other approved access (See Section 4.2.1
A.).
3.6.2 Double Frontage: Subdivisions should be designed so that lots do not front on two
parallel streets except where a row of lots is designed to separate residential
development from through traffic or overcome specific disadvantages of terrain and
orientation (See Section 4.2.1 Q.
3.6.3 Zoning Code Requirements: Lot dimensions, yard sizes, building setback line
dimensions, and lot areas shall conform to the minimum requirements of the Zoning
Code.
3.6.4 Corner Lots: Lots at the intersections of streets should exceed minimum Zoning
Code area requirements to provide adequate building areas and required building
setbacks from intersecting streets.
3.6.5 Lot Depth: Excessive lot depth in relation to lot width is prohibited. The maximum
lot depth shall not be greater than the quotient of the lot width divided by 0.45
(45 %). In other words, the maximum lot depth = lot width / 0.45.
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3.6.6 Lot Lines: Side lot lines should be approximately at right angles to straight street
lines or radial to curved street lines.
3.6.7 Parking and Loading: Commercial and Industrial lots should be of an appropriate
size and shape to provide for adequate off - street parking and loading facilities.
3.7 BLOCKS
The length, width and shape of blocks shall be suited for the planned use of land,
consistent with Zoning Code requirements and the need for convenient access, control and
safety of street traffic and the limitations of terrain.
3.7.1 Length: Blocks for residential use shall normally not exceed one thousand three
hundred twenty (1320) feet in length. When such a block exceeds eight hundred
(800) feet, the Plan fi ng Ce a C y Coup City of Owasso may require
a dedicated easement not less than fifteen (15) feet in width and a paved crosswalk
according to ANSI standards to provide pedestrian access across the block.
3.7.2 Width: Blocks for residential use shall have sufficient width to provide for two (2)
tiers of lots of appropriate depth, except on the boundaries of a proposed subdivision
or where it is important to separate residential development from other types of
development or through traffic. Blocks intended for commercial, office or industrial
uses should be of a width suitable for the intended use, with due allowance for off -
street parking and loading facilities. Blocks for such uses should normally not
exceed six hundred (600) feet in length.
3.8 BUILDING LINES AND ELEVATIONS
3.8.1 Zoning Code requirements: Building lines shall be provided for all subdivision plats
in accordance with the requirements of the Zoning Code district in which the
subdivision is located unless varied by the Board of Adjustment or superseded as
specified by the Planned United Development text.
3.8.2 Zero Lot Lines: In areas of the subdivision where zero lot lines are permitted,
appropriate provisions in plats and restrictive covenants may be permitted.
3.8.3 Restrictions on Plat: Restrictions requiring buildings to be located within the
building lines shown on the plat shall be set forth on the plat or on a separate
recorded instrument.
3.8.4 Pad Elevations: Minimum building pad elevations shall be shown on each lot
included in the final plat.
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3.9 FLOOD PLAIN AREAS
3.9.1 Prohibitions and Exceptions: Areas identified by the official flood plain maps of the
City of Owasso which are subject to flooding hazards and periodic inundations, shall
not be subdivided into lots, tracts or parcels for any use which would be
incompatible with such flooding hazards unless:
A. Improvements meeting the standards and requirements of the City Engineer
are designed to render such land safe for residential or other uses, or
B. The intended use of the land is permitted by city ordinances or permitted by
Variance or Special Exception as outlined by city ordinance.
3.10 OIL AND GAS WELLS
3. 10.1 Setback from Producing Wells: Where there is found to be a producing oil or gas
well which is within the boundaries of a proposed subdivision, there shall be a
building setback line so placed on the plat to prevent the erection construction of a
building within one hundred fifty (150) feet of such well.
3.10.2 Setback from or Plugging of Abandoned Wells: Where there is found to be an
abandoned oil or gas well which is not adequately plugged according to the
standards established by the state law and the Oklahoma Corporation Commission,
which well is within the boundaries of a proposed subdivision, said well shall be
adequately plugged according to said standards and so certified by the Oklahoma
Corporation Commission before the plat of such addition is given final approval. In
lieu of plugging such wells, a building setback line shall be so placed on the plat to
prevent the construction of a building within one hundred fifty (150) feet of such
well. In any event, a certificate or clearance shall be obtained from the Oklahoma
Corporation Commission as to the existence of any wells reflected in their records.
3.10.3 Access: Access shall be provided and so indicated on the face of the plat for all
unplugged wells for the purpose of maintenance and rework.
3.11 HILLSIDE DEVELOPMENT
The development of hillside areas or any area with a slope of greater than eight
percent (8 %) shall be designed to minimize grading and filling and retain natural ground
cover. Areas with slope in excess of twenty percent (20 %) shall be utilized as open space or
developed in accordance with a Planned Unit Development as defined by the Zoning Code.
3.12 PLANNED UNIT DEVELOPMENT
When a subdivision is developed as a Planned Unit Development in accordance with
applicable provisions of the Zoning Code, the Planning Commission and City Council may
vary the requirements of these regulations in order to allow the subdivider more freedom in
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the arrangement of the subdivision but at the same time protect the convenience, health,
safety, and welfare of the probable future residents of the subdivision as well as the
character of the surrounding property and the general welfare of the entire community.
3.13 STORM WATER DRAINAGE AND DETENTION
Every subdivision shall be provided with a storm water drainage system adequate to
serve the area being platted. Such storm water drainage system shall be designed so that
property located downstream from and upstream from the subdivision shall not be
injuriously affected by the construction, operation, or maintenance of such system. Storm
water detention and drainage systems shall be designed according to the Owasso Design
Criteria. The covenants of each subdivision shall require that the subdivision's
homeowners association be responsible for the maintenance of the stormwater
drainage system and detention facilities.
3.14 HOMEOWNERS ASSOCIATIONS
For every residential subdivision platted and developed in Owasso after the
passage of these regulations, a homeowners association shall be created. Enforcement
of the subdivision's covenants, and ownership and control over the subdivision's
common areas shall be transferred to the homeowners association by the time that
85% of the lots within the subdivision have received building permits.
CHAPTER 4. SUBDIVISION CONSTRUCTION PROCEDURES
4.1 IMPROVEMENTS SHALL MEET ESTABLISHED STANDARDS
All improvements shall be designed and installed in accordance with the Owasso Design
Criteria established by the City Engineer and approved by the City Council. The City
Engineer may establish special standards in excess of the Owasso Design Criteria which
are generally applicable to safely accommodate unusual circumstances or the heavy
commercial and industrial use of streets, utilities, water, sewer and other public
improvements.
IMPROVEMENTS REQUIRED
4.2.1 Street Improvements: The subdivider shall design, grade, oversee, test and
otherwise improve all streets which are designated on the approved plat or which directly
serve the subdivision in accordance with the Owasso Design Criteria as directed by the
City Engineer.
4.2.2 Street Traffic Control Devices, Signs and Names: The subdivider shall provide at
his expense, and install, all traffic control devices and signs required by the City prior to
acceptance of the street by the City Council. Street name signs are to be furnished and
installed by the subdivider at all intersections within or abutting the subdivision, the type
of which shall be in accordance with the specifications of the Owasso Design Criteria
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and locations approved by the Director of Public Works. Street names shall be approved
by the Planning Commission and City Council.
4.2.3 Fire Hydrant Reflector Turtles: The subdivider shall provide at his expense, and
install, blue reflective turtles identifying all fire hydrants. Said reflectors shall be located
in the center of all residential streets wherever a fire hydrant is located.
4.2.4 Street Lights: The subdivider shall provide adequate street lighting in the
subdivision to the specifications of the Owasso Design Criteria.
4.2.5 Monuments and Markers: The location of all permanent markers shall be shown on
the face of the Final Plat. Permanent reference markers shall be placed according to the
specifications of the Owasso Design Criteria.
4.2.6 Public Water Supply: Where an approved public water supply is reasonably
accessible, the subdivider shall install water lines and fire hydrants to connect with such
water supply and make it available for each lot within the subdivided area. The Final Plat
shall not receive City Council approval until it is certified by the Health Department that
there has been compliance with the regulations of the Oklahoma State Department of
Health and where indicated, meets other jurisdictional governing bodies' requirements.
4.2.7 Stormwater Drainage and Detention Facilities:
The subdivider shall provide a stormwater drainage system that is designed and
constructed in accordance with the Owasso Design Criteria.
4.2.8 Rural Roadside Drainage Standards:
A. Definition:
Roadside ditches are engineered channels constructed along the sides of the roadway
and located either wholly or partly within the street right -of -way. The purpose of
these ditches is to collect storm water runoff from the roadway and adjacent
tributary areas and convey the accumulated runoff to acceptable outlet points.
B. Permitted Uses:
Unless provided for by special exemption by the City Engineer, roadside ditches are
permissible only in subdivisions within RE residential and AG agricultural zoning
districts. Maintenance of roadside ditches shall be the responsibility of the
Homeowners Association of the subdivision, and shall be included within the
covenants of the subdivision.
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C. Easements:
Roadside ditches located within the street right -of -way do not require a drainage
easement. Roadside ditches located otherwise shall have a dedicated drainage
easement extending from the street right -of -way to two feet outside of the top of the
outside bank (backslope) of the channel.
D. Design Procedures:
Design of roadside ditches should be based on a clear understanding of the generally
recognized principles of open channel flow. Unless otherwise noted or excepted, the
design of roadside ditches shall conform with the previous requirements of 0509
"Open Channels." The Engineer may require additional analysis or documentation
before approving atypical or non - conforming designs.
E. Design Goals:
Roadside ditches shall:
Accommodate the design runoff in a manner which assures the safety of motorists.
Provide sufficient conveyance to prevent damage to adjacent properties.
Drain subsurface water from the base of the roadway to prevent saturation and loss
of support for the pavement.
Minimize long -term maintenance requirements by including design features that
minimize deterioration from velocity- induced scour, sediment deposition at low
velocity and ponding at runoff.
Mitigate erosion and other adverse environmental or aesthetic effects.
F. Design Storm:
Engineered channels shall be designed to completely contain the 1% return
frequency (100 -year) storm within the boundaries of the drainage easement.
Channels shall be stable, free from erosion damage and shall allow free drainage of
the roadway base material during the 10% return frequency (10 -year) storm.
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G. Design Capacity:
The hydraulic capacity of the ditch should be such as to insure that the high water
elevation at the 10 -year (10% return frequency) design flow will be below the bottom
of the roadway base course.
A pipe conveyance system shall be required when the design discharge exceeds the
ditch capacity.
H. Flow Velocity:
The maximum velocity for the 100 -year flood peak flow shall not exceed 5.0 feet per
second for Type I ditches and 6.0 feet per second for Type II and Type III ditches.
Type I and Type II ditches shall be designed with a maximum Froude Number of
0.8. Type III ditches shall be designed with a maximum Froude Number of 0.9. No
grass lined or composite ditch or channel having a Fronde Number of 1.0 or greater
along any portion of its alignment will be approved.
Minimum velocity in a channel having a Manning's roughness coefficient less than
or equal to 0.015 shall be 2.5 feet per second to avoid excessive sedimentation.
I. Typical Section:
The shape of a roadside channel section should minimize vehicular impact and
provide a traversable section for errant vehicles leaving the traveled way. The ideal
channel section, from a safety standpoint, will have flattened side slopes and a
curved, parabolic transition to the channel bottom.
Ditch foreslopes for grass -lined ditches shall be designed with grades not to exceed 4
horizontal to 1 vertical. Ditch backslopes should be designed with the same grade;
but may be approved up to 3 horizontal to 1 vertical depending on right -of -way or
drainage easement constraints. For maintenance purposes, no grass -lined channel
steeper than 3:1 will be approved.
Channel slopes shall not exceed the angle of repose of the soil and/or lining. Side
slopes for channel linings other than grass will be approved based on the physical
and hydraulic properties of the material. No roadside channel having a sideslope
steeper than 2.5 horizontal to 1 vertical will be approved, regardless of the lining
material
J. Horizontal Alignment/Alignment Changes:
Channel alignment changes shall be achieved by curves having a minimum radius
of:
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R = V2 *W /8D where:
R = Minimum radius on centerline in feet
V = Design velocity (10 -year) of flow in feet per second
W = Width of channel at water surface in feet
D = Depth of flow in feet
or three (3) times the maximum top width at the design flow (10 -year) depth,
whichever is larger.
The Engineer may require additional analysis at bends to determine the possible
need for additional freeboard or protection from velocity induced erosion.
K. Vertical Alignment/Longitudinal Slope:
In many cases, the grade of the side ditch will follow the profile grade of the
roadway. These template ditches are generally constrained not only in profile grade,
but also in alignment and cross section by the geometric and safety standards
applicable to the project. In addition, maximum and minimum allowable velocities
will define the upper and lower bounds of the longitudinal slope.
For special ditches whose slope differs from that of the profile grade, the Engineer
may require a minimum slope of 0.2% to prevent ponding. Drop structures or ditch
checks may be required to limit velocity where slopes exceed 2.5 %. Steeper
longitudinal slopes may be allowed when the ditch is flowing partially full.
Vertical profiles for roadside ditches shall be shown on the roadway drawings.
Grades of special ditches shall be indicated adjacent to their profile. Velocities for
the 10 -year and 100 -year design events shall be included in the design data.
Hydraulic and Energy Gradelines shall be included in the design data.
L. Freeboard:
Freeboard is not required for roadside ditches that conform to the design capacity
and section described in 0509.2 E and shown in the standard drawings. Additional
freeboard may be required at the outside of horizontal bends based on velocity and
superelevation considerations.
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The designer shall exercise care that the 100 -year (1% return frequency) design flow
will be no less than 2.0 feet below the finished floor of any adjacent dwelling or
structure.
M. Roughness Coefficient:
The roughness coefficient, "n ", for use in Manning's equation for open channel flow,
shall be based on the channel characteristics of each particular design. The table
shown in 0509.1 C serves as a reference of possible values. Other values for specific
characteristics may be considered if derived from reliable references. Manning's "n"
for composite channels must reflect the relative surface area of the different
materials.
N. Invert:
Ditch invert protection shall be used when design velocities exceed 5 feet per second.
Ditch invert protection will be used at the upstream and downstream ends of all
culverts.
O. Lining:
Linings for roadside ditches may be classified as either flexible or rigid. The
difference between flexible and rigid channel linings is their response to changing
channel shape. Flexible linings are able to conform to changes in the channel shape
while rigid linings will not. Where flexible linings are capable of withstanding design
velocities, they are preferred over rigid linings. Flexible linings are constructed of the
following materials:
i. Sod or seeded grasses
ii. Erosion control blankets
Turf reinforcement blankets
iv. Machined rip -rap
V. Wire - enclosed rock (gabions or mattresses)
Rigid linings may consist of either cast -in -place concrete or grouted rip -rap. The use
of rigid linings for roadside ditches is discouraged.
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P. Erosion Control:
The designer shall verify that both temporary and permanent vegetative linings are
suited to the hydraulic conditions of the channel for which they are specified and are
capable of resisting erosion until they are permanently established. Sod should be
placed parallel to the direction of flow and should be secured in place with pins or
staples. Seeded grasses should incorporate erosion control blankets to insure soil
stability until permanent vegetation is established. Ditches subject to highly erosive
flows may require the use of permanent turf reinforcement mats.
The temporary erosion control plan during construction shall be sufficient to prevent
sedimentation of drainageways, drainage structures and flood plain areas that could
result in reduced flow capacity, excessive bank erosion, erosion around structures or
damage to adjoining property.
The permanent erosion control plan shall be sufficient to:
• Permanently stabilize all disturbed areas with permanent vegetation, including
slopes and embankments.
• Prevent erosion from exit velocities at outlets of culverts
• Prevent gullying and scouring of roadside ditches and open channels from
excessive shear stress through vegetation, linings, retention blankets, drop
structures, etc. both during and after the vegetation establishment period.
• Protect the integrity of all structural improvements and prevent excessive
continuing sedimentation from unstable right -of -way areas into drainage
structures, channels and roadway ditches.
Reference 0604.7 "Vegetative Best Management Practices" for additional
information and criteria.
Q. DRIVEWAY CROSSINGS
Minimum Size:
Driveway culverts shall be sized to pass the 10 -year (10% return frequency) ditch flow
capacity without overtopping the driveway. The minimum size for driveway culverts
shall be 18 inches in diameter for round pipe or an equivalent cross - sectional area for
arch or elliptical shapes. Culverts shall be designed using inlet control.
Construction Material:
Construction materials listed in 0510.2 A are acceptable for driveway culvert
construction. In addition, corrugated metal pipe (CGMP) conforming to ODOT
Standard Specifications for Highway Construction (1999 or latest edition) Section
726.02 (b) 1 and 2 shall be acceptable. Driveway culverts constructed of High Density
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Polyethylene (HDPE) Pipe are acceptable only if the driveway is constructed of
concrete of no less than 6 inches thickness.
Minimum Cover:
Driveway culverts shall be provided with the minimum cover recommended by the
pipe structural design requirements or 1 foot, whichever is greater.
Minimum Slope:
A minimum slope shall be provided to maintain a minimum velocity of 2.5 feet per
second through the culvert for the design flow.
Culvert End Treatments:
All driveway culverts shall be provided with end treatments on the upstream and
downstream ends of the culvert to protect and maintain the integrity of the culvert
opening. ODOT Standard Sloped Concrete End Treatments conforming to ODOT
Standard Drawing R -80 (AE -DE) are acceptable. Other end sections must be
submitted to the Engineer for approval.
Design and Construction of Driveway Culverts:
Additional information must be included in the drainage report and on the
construction drawings for new subdivisions where the use of roadside ditches and
driveway culverts is proposed. Driveway culverts shall be sized for each lot in the
subdivision based on the tributary area at the downstream lot line. The construction
drawings shall include information regarding sizes, materials, locations, lengths,
grades and end treatments for all driveway culverts. Typical driveway crossing/culvert
details shall be included in the drawings.
Maintenance:
Maintenance responsibilities for driveway culverts shall be included and explained in
the subdivision covenants.
4.2.9 Sanitary Sewer System:
A. Unless an exemption is granted in writing by the City Engineer, all lots platted
within the Owasso city limits shall be provided with a connection to sanitary sewer.
Wher-e-a�liely approved sanitar-y sewer- is reasonably aeeessible, the subdivision an
e'' letwidiin sal be r e • _d '' � a eenneefien `t All connections shall be
subject to the approval of the City Engineer and be in accordance with the regulations of
the Oklahoma State Department of Health.
B. Where a public sanitary sewer system is not reasonably accessible but where plans for
the installation of private sanitary sewers in the vicinity of the subdivision have been
prepared and approved by the Oklahoma State Department of Health, the subdivider
shall install sewers in conformity with such plans. NVhef° kvAnedia4e eenneetion
possible and upAil such eonneefien v4th the sewer- system ean be made, the use of private
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Engineeef ,,,-..7 the Oklahoma State D ft r of Health.
4.2. 10 Utilities: All utilities shall be installed within easements specified on the
subdivision plat.
4.3 CONSTRUCTION PLANS
The Subdivider shall submit six (6) sets (one marked set of which will be returned to the
applicant) each of the Construction Plans for streets, drainage and detention, sanitary
sewer and water systems, including off -site systems and erosion control. The
Construction Plans shall show basic horizontal configurations, connections to existing
utilities, sizes and locations of proposed lines, proposed street widths and horizontal
curves, locations of storm sewers and detention facilities.
Six (6) sets of prints of the proposed plans and specifications for all improvements
required by these regulations shall be prepared by a qualified registered engineer and
filed with the City Engineer.
4.4 CITY ENGINEER REVIEW
Upon completing his review, the City Engineer shall submit his comments to the
Subdivider. All comments suggesting revision shall be accompanied by a reference to
appropriate sections of the Subdivision Regulations or Design Criteria. The City
Engineer's comments shall be delivered to the Subdivider. The return to the Subdivider
of the construction plans by the City Engineer, along with the City Engineer's comments,
if any, shall constitute a permit for the construction of public improvements; provided,
however, that construction prior to approval of the construction plans by the City
Engineer and the Department of Environmental Quality shall be at the Subdivider's sole
risk and the City shall not be liable for damage sustained by reason of the Subdivider's
construction.
4.5 SUBMISSION AND APPROVAL OF CONSTRUCTION PLANS BY CITY
ENGINEER
Submission of construction plans to the City Engineer shall constitute an
acknowledgment by the Subdivider that any construction undertaken prior to approval of
said plans by the Department of Environmental Quality and the City Engineer shall
solely be at the Subdivider's risk and that the City shall not be liable for damages
sustained by reason of construction having taken place before approval of the plans by
the State and the City Engineer.
4.6 SUBMISSION OF CONSTRUCTION PLANS TO DEPARTMENT OF
ENVIRONMENTAL QUALITY
Prior to City Council approval of the final plat, the developer shall furnish four (4) copies
of all water and sewer plans for submittal to the Oklahoma Department of Environmental
27
Quality for approval, along with the Application for Permit to Construct the facilities, the
Engineer's Report and the appropriate application fee for the Health Department review.
4.7 PRECONSTRUCTION CONFERENCE
The subdivider shall be required to participate in a pre - construction meeting with the
appropriate city staff.
4.8 CONSTRUCTION OF PUBLIC UTILITIES AND FACILITIES
Following the approval of the Construction Plans, the subdivider shall complete in a
manner satisfactory with the City Engineer all required improvements and said
improvements shall be free and clear of all liens, claims, and encumbrances.
4.9 INSPECTIONS AND CERTIFICATIONS
The City Engineer shall inspect the construction of the required improvements for
defects. Upon completion of the improvements, the City Engineer shall file with the City
Council a statement either certifying that the improvements have been completed in
accordance with the Owasso Design Criteria or that the improvements are defective,
listing the defects.
4.10 AS -BUILT CONSTRUCTION PLANS
Upon completion of the improvements, the subdivider and his engineer shall file with the
City Engineer one (1) mylar set and four (4) print sets of As -Built Construction Plans
certified and signed by a registered engineer for said improvements. The Developer is
encouraged to submit Computer -Aided Design (CAD) files of the As -Built Plans. These
As -Built plans need to be submitted to the City Engineer within ninety (90) days of
acceptance of all improvements by the City Council.
The As -Built Construction Plans shall certify:
A. That all required improvements are complete,
B. That the subdivision improvements are in compliance with these regulations and the
Owasso Design Criteria,
C. That the subdivider knows of no defects in the improvements, and
D. That the subdivision improvements are free and clear of any encumbrance or lien.
4.11 ACCEPTANCE OF IMPROVEMENTS
The Owasso City Council shall formally accept, by resolution or ordinance, any or all
improvements before such improvements become public property, provided that all
statements and agreements specified above have been received and that As -Built
construction plans have been submitted. The maintenance bond shall begin with the
approval by the City Council and the approval of the As -Built plans shall not be
construed to mean that the maintenance bond is void. No building construction shall be
permitted on any lot to, or on which, improvements have not been completed in
28
accordance with the provisions of these regulations and no municipal utility service will
be furnished to such lot.
4.12 MAINTENANCE BOND
Prior to acceptance of those improvements by the City Council, the subdivider shall
obtain a maintenance Surety for the maintenance of said improvements as provided
herein. The Surety shall be in the form of a maintenance bond from a surety bonding
company authorized to do business in the State of Oklahoma or an irrevocable letter of
credit from a financial institution regulated by the State banking Department or the
united States Treasury Department. The Surety shall be filed with the City Clerk and
shall be payable to the City of Owasso. The amount of the Surety shall be equal to one
hundred percent (100 %) of the entire cost of materials for all water lines, sewer lines,
paving, and storm sewer improvements which the City shall accept for maintenance. The
duration of the maintenance Surety for streets shall be two (2) years from the date of
acceptance of said street improvements by the City Council. The duration of the
maintenance Surety for all other improvements shall be one (1) year from the date of
acceptance of said improvements by the City Council.
CHAPTER 5. FEES
5.1 AREA PARK, RECREATIONAL, AND CULTURAL REQUIREMENTS
All residential subdivision plats having a dwelling unit density of greater than one unit
per acre shall dedicate, according to the requirements hereinafter specified, a fee to be
utilized by the residents of the subdivision and the City of Owasso.
5.1.1 Recreation Development Fee: In order to provide for area parks, cultural, and
recreation needs for newly developing areas of Owasso, a Recreation Development Fee
shall be assessed on each lot or multi - family unit created by subdivision, resubdivision or
lot split. The Recreation Development Fee shall be assessed before the approval of the
final plat by the City Council and shall be considered a condition for plat approval.
5.1.2 Definitions: For the purposes of this section, the following definitions are
established:
A. Residential Dwelling Unit: Any room or group of rooms located within a dwelling
and forming a single habitable unit with facilities that are used or intended to be used for
living, sleeping, and cooking by one or more individuals living together.
B. Bedroom: Any room within a residential dwelling unit which is designed to be used
for sleeping purposes and containing a closet of sufficient size to hold clothing. One
living room with entry closet shall not be considered a Bedroom in each residential
dwelling unit other than a studio or efficiency apartment.
C. Person: Any domestic or foreign corporation, firm, association, syndicate, joint stock
company, partnership of any kind, joint venture club, society or individual.
D. Mobile Home: A vehicle other than a motor vehicle, designed or used for residential
purposes, for carrying persons and property on its own structure, and for being drawn by
a motor vehicle.
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E. Mobile Home Lot: Any area or portion of a Mobile Home Park designated, designed
or used for the occupancy of one mobile home or a temporary, semi - permanent or
permanent basis.
F. Mobile Home Park: Any area or tract of land established under the Mobile Home Park
District of the Owasso Zoning Ordinance.
5.1.3 Fee Structure
A. Fee Imposed: A $300 (or a sum approved by the City of Owasso after the
adoption of these regulations) recreation development fee is hereby imposed on the
privilege of constructing any residential dwelling unit or mobile home lot in the City of
Owasso and every person to whom a permit to construct a residential dwelling unit is
issued, shall pay to the City of Owasso such fee.
($25.00) re b, b, dr-Oom in said dwelling -
expansion, remodeling or- ahefa4ien of an eixisting dwelling unit-.
G Loos „„ Building D +
G. Fees Vll --
No per-son, fffm or- eer-pefation shall r-eeeive or- be enfitled to r-eeeive the building
the pr -eyid r this ee4io is paid on e , .L building
pefmit issued.
2. Ne Tg PFlta ned in "s shall V « olieve be ip er-p ted as relieving
per-son, fifm or- eefperafien4offi eeffip!�4ng with a4l other efdinanees, laws, rWes-,
fegulations of the City or- of any ethef gevefmnenW ageney where they are new in for-ee
}
{s4uetffes in he City,
3. All per-sons, y.,r , who or- wl4eh are subjeet to paymepA of the fee
eefpe ations are a•elieye ' of 41i Y 01 4 of ..,,,.b, fee by the r•+ n 1 , in
u aVl in -.
D. Number- of Bedreems, The numbef of bedr-ooms in each unit of aimepesed
develepfflei4 shall be det----" --d 4ofn the building plans filed, and shall inelude as
bedfoems all 1 labeled en the plans, other- than fiving f
7 dens, kitehefts, , whieh are suitable for- use as or are suitable fef
plans, opAy these afeas so labeled on the
unit, dwelling is deemed divisible so as to efea4e eae er-...or-e additional bedr-eems,
5.1.4 Park and Recreational Capital Fund
A. Creation. There is hereby er-eated and established a park and feer-eation eapital Amd.
All fees collected under this Ordinance shall be placed in the Parks and Recreation
Capital Fund. "s aeeoupt to be a exelusively for- 41 use .
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B. Use of Funds
1. All Parks Development fees collected under this Ordinance shall be used and
expended for the acquisition, purchase, developing, improving and equipping public
parks, playgrounds, cultural and recreational facilities located in the corporate limits of
the City of Owasso and shall never be used for operating public park facilities, or any
other purpose.
2. All Parks Development fees collected under this Ordinance shall also be used for the
development of any of the above described facilities constructed or installed within or
upon public property owned by the City of Owasso or property in which the City has a
leasehold interest or where the City is given a right to use the same for public playground
or recreational purposes. All such funds shall be spent in areas reasonably close to where
they are collected.
C. Purchase of Land: At such time as the Council, based upon the recommendations of
the Planning Commission, determines that there are sufficient funds achieved from a
certain area in the Park and Recreation Capital Fund for the acquisition, purchase,
developing, improving and equipping public parks, playgrounds, cultural and
recreational facilities located in the corporate limits of the City of Owasso, the Council
shall cause negotiations to be undertaken to purchase the site by mutual agreement or by
condemnation proceedings. The principal and interest deposited and kept in the Park
Capital Fund shall be used solely for the purposes of purchasing land for area parks,
recreation and cultural uses.
5.1.5 Place of Payment: The residential development fee shall be paid at the time of
purchase of the building permit in the office of the Building Inspection Department of
the City of Owasso.
5.1.6 Refund of Fees: Any fee paid to the City under this Ordinance for any residential
dwelling unit which is not constructed shall be refunded upon application of the applicant
and a showing to the satisfaction of the Building Inspector that the building or unit has
not been constructed or construction commenced and that the building permit issued for
the building or unit has been canceled or surrendered or otherwise does not authorize the
construction of the building or unit.
5.1.7 Exemptions: The fee imposed under this Article shall not apply to the following:
A. Construction or reconstruction of a residential dwelling unit which was damaged or
destroyed by fire, flood, or other cause over which the owner had no control (provided
that compliance with any building code or other ordinance requirement of the City of
Owasso or of any other applicable law shall not be deemed a cause over which the owner
has no control), but only if the number of bedrooms in the dwelling unit is increased,then
the fee imposed under this ordinance shall apply to such increased number of bedrooms.
B. Enlargement, expansion, remodeling and/or alteration of a residential dwelling unit
but only if the number of bedrooms therein is not increased. If the number of bedrooms
in the dwelling unit is increased, then the fee imposed under this ordinance shall apply to
such increased number of bedrooms.
5.1.8 Provision for the Dedication of Lands in Lieu of Fees: The City Council, at its sole
option, may accept the dedication or reservation of suitable sites for area parks,
playgrounds, cultural facility or other public recreational area providing that the land to
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be dedicated is located within an area designated by the Comprehensive Plan, as having a
significant need for an area park.
A. Land accepted for dedication under the requirements of these regulations shall be
conveyed by either of the following methods:
1. By dedication within the plat to be filed for record in the office of the County Clerk.
2. By Warranty Deed transferring the property in fee simple to the City of Owasso.
In any event, land must be free and clear of any mortgages or liens at the time of such
dedication or conveyance.
B. The value of real estate dedicated for recreation or cultural purposes shall be
determined as the price of the land at the time of purchase by the land owner who is
making application for subdivision. Usability of land for development should be
considered when establishing the price (for example, development of flood prone land is
restricted by ordinance).
C. If agreement cannot be reached as to the credit for the real estate, an arbitration
procedure shall be invoked. The City and the applicant shall each select the name of one
arbitrator and shall immediately thereafter notify each other in writing of the name and
address of the person so selected. The two arbitrators so selected and named shall agree
upon and select a third arbitrator. The decision of the arbitration panel shall be final.
5.1.9 Private Recreation Facilities Credit: When a master plan of development allocates
space for a private recreational facility, with usage not open to the general public, to
serve three or more residential dwelling units such as, but not limited to, the following:
swimming pool, tennis court, recreational building or center, recreational facility area,
developed open space, or combination of any of the above, the Council may waive part
or all of the fee established by this Article. The size, quality and design of such facility
which will entitle such dwelling units to a credit on the fee otherwise required, and the
amount of such credit shall be determined by negotiation between the parties. If
agreement cannot be reached, an arbitration procedure, specified in Section 4.11.8.C,
shall be invoked.
5.1.10 Residential Planned Unit Development Credit: The City Council, in the case of a
Residential Planned Unit Development, may waive part or all of the fee established in
this Article. Such waiver may be granted when, in the opinion of the Council, common
areas, created and developed in a Residential Planned Unit Development pursuant to
Chapter 8 of the zoning Code; Article II, Section 8; and Article V, Section 11 of these
regulations provide recreation opportunity for the residents of said areas sufficient to
impose no measurable increment in the need for neighborhood park acreage.
5.1.11 Public Recreational Facilities Credit: When a master plan of development
allocates space for a public recreational facility, with said facility constructed either
solely at that person's expense or in concert with others, and said facility serves the
general public, to serve three or more residential dwelling units, such as, but not limited
to, the following: swimming pool, tennis court, recreational building or center,
recreational facility area, area park, cultural facility, or combination of any of the above,
the City Council may waive part or all of the fee established in this Article if it is in
conformance with the recreation portion of the Comprehensive Plan.
32
5.1.12 Maintenance of Private Recreation Facilities: Maintenance of private recreation
facilities accepted by the City in lieu of recreation fees will be the responsibility of the
owner(s) or homeowners association(s). The City of Owasso will not maintain lands or
facilities not dedicated to the public.
5.2 EMERGENCY SIREN FEE
In order to provide adequate warning of severe weather for newly developing areas of
Owasso, an emergency siren fee shall be assessed on each acre of a newly created
subdivision. The emergency siren fee shall be assessed before the approval of the final
plat by the City Council and shall be considered a condition for plat approval.
5.2.1 Fees
A. Fee Imposed: An emergency siren fee is hereby imposed on the privilege of
subdividing any land within the City of Owasso and every person subdividing land
within the City of Owasso, shall pay to the City of Owasso such fee at the following rate:
B. Fee Schedule: Thirty -five ($35), unless a different amount is required by the City
of Owasso after the adoption of these regulations, per each
acre subdivided.
C. Use of Funds: All fees collected under this Ordinance shall be used and expended for
the acquisition and/or purchase of emergency sirens only.
5.2.2 Place of Payment: The emergency siren fee shall be paid prior to recording the
subdivision plat. Said fee shall be paid in the Office of the City Planner.
5.2.3 Refund of Fees: Any fee paid to the City under this Ordinance for any subdivision
which is not recorded shall be refunded upon application of the applicant. Application for
refund must be received by the City Planner within two (2) years of the date of City
Council approval.
5.3 SANITARY SEWER PAYBACK FEES
In order to provide reimbursement to the City of Owasso for the cost of extending
sanitary sewer lines to drainage basins in various parts of the community, sanitary sewer
payback fees shall be assessed on a per acre basis to new residential and commercial
subdivisions that connect to municipally- funded sanitary sewer mains. These various
sanitary sewer payback fees shall be payable upon approval of the fmal plat.
CHAPTER 6. CHANGE OF LIMITS OF ACCESS
6.1 INTENTIONS
When land has been platted under this Regulation, or under other applicable law, and the
owner of all land affected proposes to add limits of no access to the plat, or to remove or
otherwise alter limits of no access on the plat, such action shall not require replatting, nor
shall it require vacation of the old plat.
33
6.2 APPLICATION
The owner shall request submi the change of limits of access in writing apples to
the City Planner en forms provided by he Plane, pay the application fee and shall
submit drawings of the proposal. The Technical Advisory Committee shall review the
proposed change of access and evaluate whether the proposed changes would
increase problems with the public traffic flow, utility easements and the
implementation of various plans adopted by the City, or would create problems
with the flow of traffic on private streets owned by persons other than the
applicant. The Community Development Department shall review the proposed
change of access and either approve, approve with conditions or disapprove.
of a sealed dfav,4ng shah aeeempany the request appheation and the maxi
Goy E„
6.2.2 Specifications: The drawing shall include the proposed changes and all existing
curb cuts, buildings, drives, parking areas, easements, and other relevant items with their
distances from lot lines and adjacent streets.
34
e.
WAIN [T r.
MM
r.
34
CHAPTER 7. LOT SPLITS
7.1 INTENTIONS AND DEFINITION
This chapter is intended to provide for a simplified method of regulation of the
subdivision of small numbers of lots while still requiring that such subdivision meets all
the requirements of applicable ordinances and regulations.
A lot split is a minor subdivision of previously subdivided land. The Planning
Commission may approve a lot split that creates not more than three (3) lots fronting on
an existing, dedicated street, not involving any new street or road, or the extension of
municipal facilities, or the creation of any public improvements, and not adversely
affecting the remainder of the parcel or adjoining property, and not in conflict with any
provision or portion of the Comprehensive Plan, , Zoning
Ordinance (unless approved by the Board of Adjustment) or these regulations.
7.2 APPLICATION PROCEDURE
The subdivider shall submit the lot split application to the City Planner on forms
provided by the Planner, pay the application fee in an amount as provided by ordinance,
and shall submit drawings of the proposal in accordance with the following
requirements:
7.2.1 Copies: Unless instructed otherwise by the City Planner, one AutoCAD
electronic copy and three copies of a scaled drawing shall accompany the application.
7.2.2 Specifications: The drawings shall include all existing and proposed lot lines, all
existing easements, all existing buildings and improvements and their distances from lot
lines, adjacent streets and their widths, and a north arrow and scale. At the discretion of
the Planning Commission, a detailed survey prepared by a registered land surveyor may
be required.
7.2.3 Size: The subdivider is encouraged to limit drawing sizes to 8%2" by 14 ". If
drawings are larger than 8'/2" by 14 ", twenty -three (23) copies are required.
7.3 CITY PLANNER REVIEW
7.3.1 Distribute: The City Planner shall distribute copies of the application form and
drawings to the Technical Advisory Committee (TAC) and Planning Commission.
7.3.2 Field Check: The City Planner shall visually inspect the lots proposed to be split.
7.3.3 Review: The City Planner shall review the application for conformance with the
Zoning Code, PUD conditions, Board of Adjustment actions, these Subdivision
Regulations, and other city ordinances.
7.3.4 Schedule Hearings: The City Planner shall schedule the lot split to be heard before
the Technical Advisory Committee (TAC) and the Planning Commission.
7.3.5 Recommendation: The City Planner shall prepare a recommendation to the
Planning Commission which shall include comments of the Technical Advisory
Committee (TAC) members and City departments having an interest in the proposal.
35
7.4 TECHNICAL ADVISORY COMMITTEE REVIEW
The City Planner shall present the application at a regular Technical Advisory
Committee meeting where the lot split may be reviewed by the Committee. The
recommendation of the Technical Advisory Committee shall be compiled with that of the
City Planner's recommendation and the application shall be heard by the Planning
Commission.
7.5 PLANNING COMMISSION REVIEW
The Planning Commission shall review the proposed lot split and either approve,
approve with conditions or disapprove the application. If the lot split is disapproved, the
applicant may appeal the decision of the Planning Commission to the City Council.
7.6 APPROVAL GUIDELINES
The approval or disapproval of lot splits shall be based upon the following guidelines:
7.6.1 Lots:
A. Lot dimensions shall conform to Zoning Code standards. If the proposed tract(s) to be
split do(es) not meet minimum Zoning Code standards, variances of the Zoning Code
must be approved by the Board of Adjustment.
B. Corner lots should have such extra width and area as may be necessary to satisfy
appropriate Zoning Code setback requirements from both streets while ensuring that
adequate buildable space remains.
7.6.2 Access and Streets:
A. Where a property to be split is controlled by non - access provisions, no lot shall be
approved where such provision will preclude access for said lot. An amendment of
"limits of no access" on a recorded plat must be approved by the Planning Commission
and City Council and filed of record if there is a restricted access provision on a street of
the recorded plat on which the property has access. A denial of access change constitutes
a denial of the requested lot split.
B. The splitting of land shall provide each lot with frontage to a public street or highway,
so that the access of the lot owner or user is assured, as well as the layout of utilities,
garbage and waste removal, fire protection and public health and safety thereby
adequately assured.
C. Where land to be split contains within its boundaries areas designated for street right -
of -way on the Owasso Major Street and Highway Plan, the split shall not be approved
where street rights -of -way fail to conform to said plan except upon a finding that existing
structures lie in the right -of -way proposed by the Owasso Major Street and Highway
Plan.
7.6.3 Sewage Disposal: Where a tract to be split abuts a public sanitary sewer, no split
should create a lot which is cut off from said sewer.
€hgineer is ebtaiied
7.6.4 Certificate of Approval: Approval shall be shown by certificate on the instrument
of transfer as required by state statute. The certification shall be signed by the Planning
36
Commission Chairperson or Vice Chairperson. The subdivider will then file the
instrument with the County Clerk, the approval being an official document that will be
contained in the abstract of the property being split.
CHAPTER 8. BUILDING PERMITS
8.1 INTENTIONS
Building permits shall be issuable after completion of the following items:
A. Final Plat Recorded. The final plat shall have been approved by the City Council,
certified, recorded with the appropriate county clerk, and certified originals returned to
the City Planner as provided herein.
B. City Engineer Approval. The City Engineer shall have approved the construction
plans for water, sanitary sewer, storm sewer and streets.
C. Health Department Approval. The Oklahoma Department of Health shall have issued
certification numbers for the water and sanitary sewer plans.
D. Water and Sanitary Sewer. The water and sanitary sewer utilities shall have been
constructed per approval plans, inspected by the City Engineer and accepted for
maintenance by the City Council or another political subdivision having jurisdiction over
said utilities. Further, the Subdivider shall have delivered a one year maintenance bond to
the Public Works Director as required herein. Upon acceptance of water and sanitary
sewer utilities, up to 10% of the lots in a residential subdivision may be made
eligible for building permits.
E. Streets and Storm Sewer. Construction plans shall have been approved by the City
Engineer and either:
(1) the street and storm sewer improvements have been accepted for maintenance by the
City Council and a two year maintenance bond delivered to the Public Works Director;
or (2) the subdivider has delivered to the Public Works Director a two -year performance
bond or other surity for these improvements.
CHAPTER 9. DEFINITIONS AND USAGE
9.1 USAGE
For the purpose of these Regulations, certain terms and words are to be used and
interpreted as defined in this Chapter. Where terms are not defined, they shall have their
ordinarily accepted meanings or such as the context may imply.
9. 1.1 Tense, Plural and Directives: Words used in the present tense shall include the
future tense, words in the singular number shall include the plural and words in the plural
number shall include the singular, except where the natural construction of the writing
indicates otherwise. The word "should" is directory and not mandatory. The word "shall"
is mandatory and directory.
9.1.2 Person, Herein and Regulations: A "person" includes an individual, corporation,
partnership and an incorporated association of persons such as a club. The word "herein"
37
means in these regulations. The word "regulations" means these Subdivision Regulations
for the City of Owasso, Oklahoma.
9.2 WORDS AND TERMS DEFINED
ALLEY: A minor public or private right -of -way which gives a secondary means of
access to the rear or side of a property that has primary access to some other street.
Alleys may be used for public or private utilities, and public service, emergency or
private vehicles.
ARTERIAL STREET: See STREET, ARTERIAL in this section.
AS -BUILT CONSTRUCTION PLANS: Those subdivision construction plans of
completed paving, drainage, water, sewer or other public improvements.
BLOCK: A grouping of subdivided lots intended for urban purposes, bounded by streets
or by a combination of streets and public parks, cemeteries, railroad right -of -way,
shorelines, waterways, or municipal boundaries.
BOARD OF ADJUSTMENT: The Board of Adjustment of the City of Owasso
established in accordance with state law by city ordinance.
BOND: A type of security or collateral posted by the subdivider and approved by the
City Attorney which guarantees that all required improvements shall be maintained
according to the approved plans and requirements of Owasso Design Criteria and these
Subdivision Regulations.
BUILDING: A structure which is permanently affixed to the land, has one or more floors
and a roof, and is bounded by either another building with a common party wall, open
air, or the lot lines of a lot.
BUILDING PERMIT: A Permit required by the City of Owasso before any building
construction is commenced.
BUILDING SETBACK LINE: The horizontal distance from the point of measurement,
such as the centerline of an abutting street or the boundary line of an abutting zoning
district, to the nearest building wall.
CITY: The City of Owasso, Oklahoma.
CITY COUNCIL: The governing and legislative body of the City of Owasso, Oklahoma.
CITY (OFFICER): The word "City" followed by the name of any officer means any
officer or designee to such officer employed by the City of Owasso to fulfill any of the
duties of the office named.
CONSTRUCTION PLAN: The maps or drawings prepared by a registered professional
engineer accompanying a subdivision plat and showing the specific location and design
of improvements to be installed in the subdivision in accordance with the Owasso Design
Criteria and requirements of the City Engineer, Planning Commission and City Council
as a condition of the approval of the plat.
COUNTY: The County of Tulsa or the County of Rogers, Oklahoma.
38
COUNTY CLERK: The office of the clerk for Tulsa County or Rogers County,
Oklahoma.
COVENANTS: Agreements binding the owners of the lots of a subdivision as shown on
the face of v a,� recorded suub division plat.
G r-a- DE STREET ' See ST4;�EE r,-cUL DE SAG G in t is see49fi,
DEDICATE: To set apart a portion of the area of a subdivision to a specific use(s) or to
the public or to a specific group.
DETENTION: The act of detaining stormwater as outlined in the Owasso Design
Criteria.
DEED OF DEDICATION: That portion of a plat that dedicates an area of a subdivision.
DESIGN CRITERIA: Engineering standards used in the design and construction of
subdivision improvements.
DEVELOPER: The owner of land proposed to be subdivided or a designee.
DEVELOPMENT: A tract of land which is subdivided and provided with all necessary
utilities and public improvements.
DISTRICT COURT: The District Court of Tulsa County, Oklahoma or Rogers County,
Oklahoma.
DOUBLE FRONTAGE: A situation in which a lot has access on two streets that do not
intersect.
EASEMENT: Authorization by a property owner for the use by another, and for a
specific purpose, of any designated part of his property.
FINAL PLAT: See PLAT, FINAL in this seetieff,
FLOOD PLAIN: The area of land adjoining the channel of a river, stream or other
similar body of water which may be inundated by a flood that can be reasonably
expected to occur. The flood plain includes all lands within the limits of the 100 -year
flood plain as defined by the Federal Emergency Management Agency.
FRONTAGE: That side of a lot abutting on a street or way to which access is available
for the lot.
HEALTH DEPARTMENT: The Tulsa County Oklahoma or Rogers County, Oklahoma
agency empowered by the Oklahoma State Department of Health to enforce health laws.
IMPROVEMENTS: Grading, streets, sidewalks, crosswalks, culverts, bridges, water
lines, sanitary sewer lines, force mains and lift stations, storm sewer lines, other utilities,
and other features required to support the development.
IMPROVEMENTS, OFF -SITE: A utility, structure, or modification of topography
located outside the property to be subdivided.
IMPROVEMENTS, PUBLIC: Any street, sidewalk, utility line, drainage way or other
facility for which the city may ultimately assume the responsibility for maintenance and
operation.
IMPROVEMENTS, REQUIRED: Any improvement required by the Planning
Commission and City Council as a condition of approval of a subdivision plat.
39
LOCAL STREET: See STREET, MINOR (LOCAL) in this section.
LOT: A tract, plot or portion of a subdivision or other parcel of land intended as a unit
for the purpose, whether immediate or future, of transfer of ownership or for building
development.
LOT AREA: The total area measured on a horizontal plane, included within the lot
boundaries.
LOT DEPTH: The mean horizontal distance between the front and rear lot lines.
LOT SPLIT: A lot split is a minor subdivision of previously subdivided land. The
Planning Commission may approve a lot split that creates not more than three (3) lots
fronting on an existing, dedicated street, not involving any new street or road, or the
extension of municipal facilities, or the creation of any public improvements, and not
adversely affecting the remainder of the parcel or adjoining property, and not in conflict
with any provision or portion of the Comprehensive Plan, Major Street and Highway
Plan, Zoning Ordinance (unless approved by the Board of Adjustment) or these
regulations.
MAJOR STREET; See -S rF NWOR 41 this seetion.
- - -- - -- ---a -- , J .,, .....,......1........, 5 vi- vv ".r cuia
lendmefAs or- additions adapted by the City C=euneih
MAYOR: The Chief elected official of the City of Owasso, Oklahoma.
MINOR STREET! See STREET N41N 1D (LOCAL) n r) tL
OPEN SPACE, PUBLIC: Land which may be dedicated to or reserved for acquisition for
general use by the public, including parks, recreation areas, school sites, community and
public building sites, and other similar lands. This specifically does not include floodway
drainage courses, public lakes and ponds or any area within the fully urbanized flood
plain, but may include other areas in the 100 year full urbanized flood plain.
OFF -SITE IMPROVEMENTS: See IMPROVEMENTS, OFF -SITE in this section.
OWNER: A person or any other legal entity having legal title to or sufficient proprietary
interest in the land sought to be subdivided under these regulations.
PERMIT TO CONSTRUCT: A Permit required by the City of Owasso, Oklahoma
before any subdivision improvement construction is commenced.
PLANNED UNIT DEVELOPMENT (PUD): A discretionary type of development for a
tract of land under single ownership or control, based upon an approved development
plan permitting flexibility of principal land uses, lot sizes and accessory uses not
otherwise available under conventional development standards.
PLANNING COMMISSION: The Owasso Planning Commission as established in
accordance with state law by city ordinance.
PLAT, FINAL: The final map or record of a subdivision and any accompanying
material, as described in these regulations, based on a Preliminary Plat with revisions, if
any, to be submitted to the Planning Commission and City Council for approval, denial,
or approval with conditions.
M
PLAT, PRELIMINARY: The drawing or drawings described in these regulations,
indicating the proposed manner or layout of the subdivision to be submitted to the
Planning Commission for approval.
DDE TT P A Y PLAT: See PLAT, D fN Dh
, DE av �aIrrt�A xcz[J — ar tmrs- actyt
xvt"7
PRE -PLAT CONFERENCE: A meeting between the Subdivider and the City Planner to
discuss the procedure for approval of a subdivision plat, provisions of the Zoning Code,
requirements as to general layout of streets, reservations of land, street improvements,
drainage, sewerage, fire protection, availability of existing services and utilities and
similar matters.
PRE- CONSTRUCTION CONFERENCE: A meeting among the developer, the
subdivider or designee, contractors and the city staff prior to improvements s construction.
PRINCkRY 2kRTEPJAL S D E3 Scec itET-, PPACARi AD TE A r in this
PUBLIC WPROVE1WNTS; See IMPRO ENWNTS, PUBLIC an
!NPROVE-MIENTS in this seefien-.
REGISTERED ENGINEER: An engineer properly registered and licensed in the State of
Oklahoma.
REGISTERED LAND SURVEYOR: A land surveyor properly registered and licensed
in the State of Oklahoma.
P, (EQUH?cED TMDROV- MENTC C EMPR lVEME REQUIRED and
REVERSE FRONTAGE: That side of a lot abutting on a street or way which no access
is available for the lot. See FRONTAGE and DOUBLE FRONTAGE in this section.
RIGHT -OF -WAY: A parcel of land, usually a strip, occupied or intended to be occupied
by a street, crosswalk, railroad, road, electric transmission line, oil or gas pipeline, water
line, sanitary or storm sewer facility, or for any other public use. The use of the term
right -of -way for land platting purposes in connection with these regulations shall mean
that every right -of -way hereafter established and shown on a final plat is to be separate
and distinct from the lots and parcels adjoining such right -of -way and not included
within the dimensions or areas of such lots or parcels. Rights -of -way intended for any
use involving maintenance by a public agency shall be dedicated to public use by the
owner of the land which is being subdivided... � � 7 c
aac TAT STREET; See �7��t -� T71 4 D,AD TED T1kL—in
dos se r�*tir
SEPARATE INSTRUMENT: A document that dedicates land or accomplishes some
other task and is filed of record separately from the original subdivision plat documents.
SERVICE ROAD OR STREET-! See STREET, SERAWE in this seefien.
SETBACK: The distance between a building and the nearest street right -of -way line or
property line. Also see BUILDING SETBACK LINE in this section.
STREET: A public or private right -of -way which affords the primary means of access to
abutting property or serves as a thoroughfare for vehicular traffic, or both, but excluding
alleys.
41
STREET, ARTERIAL: A thoroughfare desigftated on the Major Stfeet and 14i hway
P4.m which carries a significant portion of the interurban vehicle traffic at moderate
speeds with some traffic stops. Also e STREET, DD TNa A D Y A n TEP T A 7 wid
STREET, S this +'
STREET, COLLECTOR: A street intended to move traffic from minor to arterial streets,
including the principal entrance and circulation street or streets of a development.
STREET, CUL -DE -SAC: A minor street with only one outlet and having a terminal for
the safe and convenient reversal of traffic movement including all emergency and service
vehicles.
STREET, MAJOR: Highways, arterial and collector streets. as shey,% on dw-Owas&e
Major- &wFeet an Highway Plan.
GSr
STREET, MINOR (LOCAL): A trafficway of limited length that is not classified as a
Major Street or highway, providing direct access to abutting tracts of land and access to
more heavily traveled streets.
STREET-, PRIMAR iii 1 1
Highway Plan wl4eh eaiT-ies a portion of both k#faufbaft and inter&ban velliele 4affie
a medefate fate of speed v4� some tfaffie stops.
�STREET, SECONDARY ARTERIAL: A thoroughfare designated the Major- c+ +
having
STREET, SERVICE ROAD: A minor street which is parallel and adjacent to major
streets, trafficways, highways or railroad rights -of -way and which provides access to
abutting properties and protection from through traffic.
SUBDIVIDER: A person undertaking the subdivision or resubdivision of a lot, tract or
parcel of land into two or more lots, or other subdivision of land for the purpose of
transfer of ownership or development, whether immediate or future, including all
changes in lot lines.
SUBDIVISION: Any division of land into four (4) more lots, tracts or parcels for the
purpose of transfer of ownership or development, whether immediate or future, or any
resubdivision of land.
TECHNICAL ADVISORY COMMITTEE (T.A.C.): A committee composed of public
officials and utility company representatives to review and study all plats and minor
subdivision proposals and make recommendations concerning those subdivisions to the
Planning Commission.
ZONING CODE: A city ordinance regulating land use in the city.
42
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: ERIC WILES
COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: COMMUTER BUS SERVICE PROPOSED AGREEMENT
DATE: October 15, 2008
BACKGROUND:
In June, the staff presented to the City Council a proposal to study the feasibility of partnering with
Tulsa Transit Authority to provide commuter bus service to Owasso residents who work at the
Cherokee Industrial Park and downtown Tulsa. Such a park and ride program would operate
weekdays from the Owasso Community Center located at 301 South Cedar to locations throughout
Cherokee Industrial Park and then to various points in downtown Tulsa in the mornings; then a
return trip from downtown Tulsa to Cherokee Industrial Park to Owasso in the late afternoon. At
the June work session, Councilors expressed an interest in determining the interest of Owassans of
a transit service. Subsequently, the staff conducted a survey of Owasso customers to gauge local
interest in the program.
SURVEY RESULTS:
The survey prompted a significant amount of participation from Owasso residents. Out of
approximately 9,500 surveys distributed to citizens throughout the fenceline, 887 surveys were
returned, via mail and by the City's website. In total, 665 respondents indicated that they could use
and would be interested in using the transit service, a 74.9% rate of support. To arrive at this total,
the staff counted all of the survey responses that indicated a "yes" answer to questions 2 through 5.
Responses that were left blank were counted as "no" so that the results of the survey would not be
skewed. The five questions asked in the survey were the following:
1. How do you presently commute to your employment? (circle one)
Drive alone — 812 Carpool - 72 Bike — 1 Walk - 2
2. If you work in downtown Tulsa or at Cherokee Industrial Park, would you be interested in riding the bus?
Yes - 732 No - 155 `
3. If you work in downtown Tulsa or at Cherokee Industrial Park, would you be interested in riding the bus if
a one -way ticket cost $1.50 ($3.00 round - trip)?
Yes - 757 No - 130
4. If the bus picked up riders from the Owasso Community Center at 7:05 AM, delivered the riders to the
Cherokee Industrial Park by 7:20 AM, and delivered the riders to downtown Tulsa destinations before
8:00 AM (for example, the delivery at Cheyenne and 5h Street would be 7:49), would you be interested in
riding the bus?
Yes - 680 No - 207
5. If the bus picked up riders at downtown Tulsa destinations starting at 4:47 PM (for example, the pick up at
Cheyenne and 5h Street would be at 5:05 PM), picked up riders at the Cherokee Industrial Park at 5:24
PM, and delivered the riders to the Owasso Community Center by 5:35 PM, would you be interested in
riding the bus?
Yes - 684 No — 203
COST OF SERVICE:
The service would cost the City of Owasso $45 per hour. It is projected that the service would total
667 hours annually, bringing the projected yearly cost to $30,015. The City of Owasso would apply
for CDBG funds to pay for the service, and has included the amount in the FY'09 budget.
DESIRABILITY OF SERVICE:
One of the stated action strategies of the Owasso Land Use Master Plan is to explore the feasibility
of transit between the Cherokee Industrial Park and Owasso. Transit service could be another key
step in moving Owasso towards becoming a contributing partner in the Tulsa regional economy.
As Owasso grows, it continues to attract a demographic group that works in Tulsa, likes the quality
of life that Owasso offers, and wishes to help the environment by cutting down personal commuting
when possible. Studies indicate that the Tulsa metropolitan area is currently on the verge of
reaching a "non- attainment" air quality status, and that such status could be avoided by small
increases of participation in transit services. As the public continues to become more informed
about issues such as this, the demand for services like commuter transit begins to grow. Offering
such service could make Owasso more competitive in our efforts to attract residents.
In 2005, a previous transit survey was conducted, which indicated 88 respondents could utilize and
were willing to utilize the express commuter transit. As previously mentioned, the transit survey
conducted this summer indicated 665 respondents who could utilize and were willing to utilize the
express commuter transit.
DETAILS OF POTENTIAL SERVICE:
If approved, commuter bus service to the industrial park and downtown Tulsa could start in
February or March, 2009. Bus fare would be $1.50 for a one -way trip. If the City opts to
participate in the project, the Community Center would serve as the park and ride location.
It is proposed that riders would be picked up from the Community Center at 7:05 AM, delivered to
the Cherokee Industrial Park by 7:20, and delivered to various downtown Tulsa locations before
8:00. In the afternoon, riders would be picked up from various downtown Tulsa locations starting
at 4:47 PM, picked up at the Cherokee Industrial Park at 5:24, and delivered to the Owasso
Community Center by 5:35.
The City of Collinsville has also been invited to participate in the commuter service. If Collinsville
participates, one proposed location to serve that community is a church at Highway 169 and East
136`h Street North. Riders would be picked up from this location at 6:50 AM, and delivered back to
the same location at 5:50 PM. If Collinsville participates, Tulsa Transit's service hours would
increase to 917 hours annually, increasing the total cost of the service to $41,265. The City of
Owasso would pay $30,015 as previously mentioned, and the City of Collinsville would pay the
remaining $11,250.
RECOMMENDATION:
The staff recommends City Council approval of the express commuter bus service with Tulsa
Transit, and authorization for the City Manager to execute an agreement for such service.
ATTACHMENT:
Proposed Purchase of Service Contract
TLI IT
PURCHASE OF SERVICE CONTRACT
This Contract made and entered into this DATE, by and between the Metropolitan Tulsa
Transit Authority, 510 South Rockford Avenue, Tulsa, Oklahoma 74120, a public trust
organized and existing under the laws of the State of Oklahoma ( "MTTA ") and the City
of Owasso, 1 I 1 North Main, Owasso, Oklahoma 74055, a municipal corporation
( "City ").
WITNESSETH:
WHEREAS, there exists in the City a need to provide public transportation
services to enable the citizens of the City to access employment, health care, educational
services, social services, recreation, and other opportunities and amenities; and,
WHEREAS, the City desires to provide the needed transportation services to the
extent feasible given existing financial constraints; and,
WHEREAS, MTTA, an experienced provider of public transportation services in
the metropolitan Tulsa region, wishes to provide the needed services for the City.
NOW, THEREFORE, in consideration of the mutual agreements herein
contained, MTTA and the City agree as follows:
Description of Service: MTTA hereby agrees to provide and maintain public
transportation express bus service connecting the cities of Owasso and Tulsa
via a route mutually agreed upon by the parties to this agreement. This
system shall operate each weekday during agreed upon hours, exclusive of
holidays, for that period of time during which this agreement shall remain in
effect. The system implemented by MTTA shall be one consisting of the
number of available vehicles requested by City operating in a manner as
presented to and approved by the Owasso City Council and approved by
MTTA. It is expressly understood that the number of requested vehicles
provided is dependent upon the number available for this purpose within the
MTTA fleet, as determined solely by MTTA.
MTTA shall not be obligated to accept a number of riders on any vehicle in
excess of the number which is the sum of the number of passengers which can
be seated on the vehicles plus the number which is up to twenty percent (20 %)
standees based upon the seating capacity of the vehicle.
The City shall advise MTTA of the desired service area, routes and stops
(subject to the joint approval of the City and MTTA for safe and efficient
public transportation operation).
2. Cost of Service: The city shall provide a reimbursement for bus services
provided by MTTA in the amount of $45 per service hour. The projected
service hours covered by this agreement are 667 hours. Hours provided above
this projection will be reimbursed by the city to MTTA at a rate of $45 per
hour. MTTA shall invoice the city each month for the previous month's
service hours provided.
3. Fares: Fares charged and collected by MTTA shall be based on MTTA's
standard rate schedule in effect during the period covered by this agreement.
4. Term of Agreement: This Agreement is effective as of DATE, and shall
continue through DATE.
5. Termination: Either party may terminate this agreement by giving the other
party at least thirty (30) days' written notice of its intention to terminate.
6. Excusable Default: MTTA shall not be held in default of this Agreement if it
is prevented from performing by conditions entirely beyond its control, such
as, but not limited to, acts of God, strikes, war or other emergencies, including
then existing road conditions making performance impossible or illegal.
7. Integration: It is understood and agreed that this Agreement contains all the
covenants, stipulations, and provisions agreed to by the parties and neither
party is nor shall be bound by any statement or representation not in
conformity with this Agreement. This Agreement may not be modified except
in writing, signed by both parties.
8. Law Controlling: It is the understanding of MTTA and the City that this
Agreement shall be governed by the laws of the State of Oklahoma and by the
laws of the United States applicable in whole or in part to public
transportation systems. It is further understood and agreed that any such
applicable law shall be deemed to be part of this Agreement, binding upon the
parties hereto as if such law were set forth fully herein.
MTTA shall hold the City harmless from any liabilities, obligations, losses,
damages, penalties, claims, actions, costs and negligence of whatsoever kind
caused by MTTA.
The City shall hold MTTA and the City of Tulsa harmless from any liabilities,
obligations, losses, damages, penalties, claims, actions, costs and negligence of
whatsoever kind caused by the City.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement
effective as of the day and year first mentioned.
METROPOLITAN TULSA TRANSIT AUTHORITY
I:
ATTEST:
William Cartwright, General Manager
CITY OF OWASSO, OKLAHOMA
.0
ATTEST:
Sherry Bishop, City Clerk
Rodney J. Ray, City Manager
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: DAN YANCEY
CHIEF OF POLICE
SUBJECT: REQUEST TO PURCHASE FIVE POLICE VEHICLES
DATE: October 15, 2008
BACKGROUND:
The FY 2008 -2009 operating budget provides funding for the purchase of seven (7) police 4-
door sedans, of which six are assigned to the patrol division and the remaining vehicle is
assigned to the detective division. To date, one vehicle has been purchased and assigned to the
detective division. It is the staff's intention to purchase five (5) Ford Crown Victorias now while
waiting to purchase the remaining vehicle in the spring of 2009. The majority of the equipment
needed to outfit these units has been ordered.
The department sought pricing from dealerships holding governmental agency contracts with the
State of Oklahoma. One local dealership in Oklahoma is honoring the State contract price on the
2009 Ford Crown Victoria. The department chose United Ford of Tulsa because that vendor
currently holds the state contract and additionally United Ford has five units for immediate
delivery. Four of these vehicles are priced at $22,244.00 and the fifth unit, with a few less
options is priced at $21,970.00. Standard on these vehicles is the three -year, 36,000 mile
bumper -to- bumper warranty.
If approved for purchase by the City Council, five (5) units will be delivered within a week
REQUEST:
This request is for approval to purchase five (5) 2009 Ford Crown Victoria's four priced at
$22,244.00 and one priced at $21,970 for a total cost of $108,946 from United Ford of Tulsa.
While initially United Ford of Tulsa had originally intended to honor the 2008 pricing for the
2009 Crown Victorias through October 7, 2008 only, staff has contacted the vendor and they
have agreed to extend that pricing through October 21, 2008. After that date, the vehicles would
be subject to the 2009 State Contract bid price and would increase $850 per vehicle.
FUNDING:
Adequate funding for this purchase is available within the "Capital Outlay — Vehicles" line item
of the Police Department budget (01 -201- 54500).
RECOMMENDATION:
Staff recommends Council approval to purchase five (5) 2009 Ford Crown Victoria's from
United Ford of Tulsa and authorization for payment in the amount of $108,946.
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: TIMOTHY D. ROONEY
ASSISTANT CITY MANAGER
SUBJECT: DEBRIS MANAGEMENT PLAN
DATE: October 15, 2008
BACKGROUND:
Following the December 2007 Ice Storm event, staff had the opportunity to work closely with
both FEMA and Oklahoma Emergency Management representatives. As a result of that work,
staff is aware of two different actions the City of Owasso can take to not only improve the City's
response to a similar natural disaster, but also increase the amount of federal reimbursement.
Those two actions are the development of a Debris Management Plan and a Pre -Event Contract.
DEBRIS MANAGEMENT PLAN:
Attached, for your information and review, is a copy of the proposed Debris Management Plan
for the City of Owasso. Both cities and counties are encouraged to develop and submit for
FEMA approval, a debris management plan. The objectives of a debris management plan are as
follows:
• Open roads and provide access to facilities that provide essential government and
population support services.
• Remove debris from public property
• Assist citizens in removing debris from private property
• Reduce the volume of debris going to disposal facilities to extend the life of those
facilities and to reduce costs
• Ensure hazardous materials are segregated from other debris and properly disposed of.
It is very easy for one — especially after the December 2007 Ice Storm — to think of debris only in
the terms of fallen branches. However, debris can follow any type of disaster (both natural and
man -made) and can include building materials, household items, personal property, hazardous
household products, batteries, automobiles, boats, chemicals, food, dead animals, etc.
Successful adoption of a Debris Management Plan will allow the City of Owasso to be
reimbursed an additional 5% from FEMA in the event that a federally declared disaster occurs in
Owasso resulting in the need for debris management. If a debris management plan would have
been in place for the December 2007 event, Owasso could be receiving an additional $40,000 in
reimbursement.
RECOMMENDATION:
Staff recommends Council adoption and approval of the proposed Debris Management Plan.
ATTACHMENTS:
1. Debris Management Plan
CITY OF OWASSO
DEBRIS MANAGEMENT PLAN
1. OBJECTIVES:
To facilitate and coordinate the removal, collection, and disposal of debris following a disaster,
against any potential threat to the health, safety, and welfare of the citizens of Owasso, and
expected recovery efforts in the impacted area, and address any threat of significant damage to
improve private property.
The objectives of debris management in the aftermath of an emergency are to:
A. Open roads and provide access to facilities that provide essential government and
population support services.
B. Remove debris from public property.
C. Assist citizens in removing debris from private property.
D. Reduce the volume of debris going to disposal facilities to extend the life of those
facilities and reduce costs.
E. Ensure hazardous materials are segregated from other debris and properly disposed
of.
2. EXPLANATION OF TERMS:
Debris means the remains of materials destroyed or damaged as a result of natural or manmade
disasters. Disaster debris may include yard waste, building/construction materials, household
items, personal property, hazardous chemicals, spoiled food, dead animals, and other materials.
Some types of debris pose a threat to health, safety, and the environment.
CATEGORIZATION OF DEBRIS:
There are a variety of types for categorizing debris. In this "Support Function ", the following
categorization is used:
BURNABLE MATERIALS — which include:
Burnable Natural Debris — Generally trees, shrubs, and vegetation.
Burnable Construction and Demolition (C & D ) Debris — Wooden structural
members and other wood products such as roof decking, siding, and doors.
NON — BURNABLE MATERIALS — Plastic, glass, metal, sheet rock, roofing shingles,
carpet, tires, treated lumber, bricks, concrete, soil, and similar items. Household garbage
is a type on non - burnable debris.
HAZARDOUS DEBRIS — Industrial and household chemicals, paint, materials
containing asbestos, batteries, petroleum products, agricultural chemicals, dead animals,
and similar products.
3. SITUATION AND ASSUMPTIONS:
Natural and manmade disasters precipitate varying types of debris that include, but are not
limited to such things as trees, sand, gravel, building/construction materials, vehicles, personal
property, etc. This debris management plan will be based on the waste management approach of
reduction, refuse, reclamation, resource recovery, incineration, and land filling.
SITUATION:
The type and quantity of debris generated by a disaster situation is a function of this type
of event, the location of the impact, and the magnitude, intensity, and duration.
The type and quantity of debris generated, its location, and the size of the area which is
impacted affects the choice of its removal and disposal, the costs incurred, and the time to
accomplish the task.
ASSUMPTIONS:
• An emergency situation requiring debris removal may occur at any time.
• Local government may have insufficient resources to remove the debris created by a
major emergency or disaster and accomplish other recovery tasks.
• If local debris removal capabilities are insufficient, the chief elected official may
issue a local disaster declaration and request assistance from the State of Oklahoma in
debris removal.
• If the local emergency situation is of such a magnitude that the Governor requests a
Presidential Disaster Declaration and such a declaration is approved, Federal
resources could become available.
• For major emergencies or disasters, private contractors will be needed to collect,
reduce the volume of, and dispose of debris.
• Citizens will assist in removing debris from the immediate area of their homes and
businesses, but will generally need government assistance in hauling it away for
disposal.
• Citizens are often willing to help their neighbors in removing debris; proper public
information can encourage such cooperative action, speeding up the process and
reducing costs.
4. ORGANIZATION:
The City of Owasso Public Works Department is responsible for the debris clearance and
removal function and may work in conjunction with the City of Owasso Parks Department if
necessary for debris removal from Owasso parks. Public Works will work in conjunction with
designated support agencies, private contractors, trucking companies and waste management
firms to facilitate the debris clearance, storage, reduction and disposal following a disaster. Only
when it is deemed in the public interest will Public Works remove debris from private property.
Public Works will stage equipment in strategic locations within the City of Owasso, in order to
preserve flexibility for personnel and equipment assignments, and allow for the clearing crews to
begin work immediately following a disaster.
Public Works will develop and maintain a list of approved private contractors who have the
capability to provide debris clearance, removal and disposal in a cost effective, expeditious, and
environmentally sound manner following a disaster.
PHASE ONE — EMERGENCY ROADWAY CLEARANCE:
During Phase One, Public Works will coordinate debris clearance operations. Debris
clearance may be managed from the City of Owasso Emergency Operations Center in the
event of a larger type of disaster. If debris clearance is localized however, an incident
command site may be established at the incident site to manage debris clearance.
PHASE TWO — DEBRIS REMOVAL AND DISPOSAL:
The normal emergency organization for small scale disaster debris removal and disposal
operations as outlined in the Public Works section of the City of Owasso Emergency
Operations Plan will apply for these types of incidents. Public Works will coordinate all
debris removal and disposal operations.
For major disasters that result in large volumes of debris, debris removal and disposal
that may continue for an extended period, a debris management task force consisting of
personnel from those departments and agencies containing the required expertise may be
formed to manage debris removal and disposal operations. The Task Force should be
comprised of personnel to perform the following functions:
OPERATIONS:
Plan debris removal and processing, manage the use of government resources, and
monitor the use of contract resources committed to the task.
CONTRACTING AND PROCUREMENT:
Develop contracts for services and / or equipment, obtain bids, and award
contracts.
LEGAL:
Contract review, manages authorizations for debris removal, and prepares legal
documents for building condemnation and land acquisition.
ADMINISTRATION:
Provide supply, administrative, and accounting support.
ENGINEERING:
Conduct damage assessments, estimate debris quantities, develop scopes of work
and specifications for contracts, and prepare cost estimates.
PUBLIC INFORMATION:
Provide information and instructions relating to debris removal to the public.
(It may be desirable to organize the debris management task force as in Incident
Command System operation under an Operations Section Chief)
If Public Works utilizes its own resources to remove debris, then the primary role of the
operations staff is to plan and supervise debris removal and disposal. If private
contractors will be removing debris, then the primary role of the operations staff will
normally be to monitor contractor work, ensure that contract provisions are being
complied with, and proper documentation provided.
5. CONCEPT OF OPERATIONS:
PHASE ONE — EMERGENCY ROADWAY CLEARANCE:
Following a disaster, the top priority is to clear major streets providing access to critical support
facilities such as hospitals, to allow for movement of emergency vehicles, resumption of critical
services, and damage assessment. Emergency roadway clearance also facilitates the deployment
of external response elements and delivery of emergency equipment and supplies. In initial
roadway debris clearance, debris is normally pushed to the side of the road and no attempt is
made to remove or dispose of it.
Public Works is responsible for clearing city streets and associated rights of way and for the
disposal of the debris resulting from the clearing process. The Oklahoma Department of
Transportation (ODOT) is responsible for clearing state and federal highways and rights- of-
way, and for the disposal of debris resulting from the clearance process.
In this phase, Public Works crews equipped with chain saws will generally be needed to cut
fallen trees and limbs. Heavy equipment used for moving debris should be equipped with
protective cabs and all personnel should wear protective equipment. Fire hydrants, driveway
cutouts, and utility valves should be left clear and unobstructed.
As electrical systems are often damaged by the same hazards that create substantial debris,
Public Works crews may need to coordinate their efforts to remove debris with utility crews.
PHASE TWO — DEBRIS REMOVAL AND DISPOSAL:
Debris Removal From Public Property:.
In the aftermath of a disaster, debris may have to be removed from various public
properties, including:
• Streets and rights of way.
• Government buildings, grounds, and parking lots.
• Parks and recreation facilities.
• Storm drainage systems, channels, and detention facilities.
If the emergency situation resulted in a Presidential Disaster Declaration, expenses of
debris removal from public property may be partially reimbursed by the federal
government if the debris must be removed to:
• Eliminate immediate threats to life, public health and safety.
• Eliminate immediate threats of significant damage to improved public or private
property.
• Ensure economic recovery of the affected community.
A large scale debris removal and disposal operation can be extremely costly, it is vital to
determine if federal assistance will be provided and the rules that apply to such assistance
before commencing debris removal operations. Rules can be found in the Disaster
Recovery Manual (DEM -62).
Debris Removal From Private Property_
Debris removal from private property, including demolishing condemned structures, is
generally the responsibility of the property owner, and the cost may be wholly or partially
covered by insurance. If there has been a Presidential Disaster Declaration and debris on
private property is so widespread that public health, safety, or the economic recovery is
threatened, local government may be partially reimbursed for the cost of debris removal
from private property. Local government normally has responsibility for picking up and
disposing of debris from private property placed at the curb and bears the cost of that
effort.
When the Governor has issued a disaster declaration for an emergency situation, Section
418.023 of the Government Code law provides that state resources may be used to
remove debris from private property. As a general rule, the property owner must
authorize removal of debris, grant unrestricted access, and indemnify the state against any
claim resulting from the removal. As the Executive Order of the Governor Relating to
Emergency Management provides that county judges and mayors who have issued a local
disaster declaration may exercise the emergency powers of the Governor on an
appropriate local scale, local governments may remove debris from private property
subject to the same conditions cited above. (Attachment "A" provides a sample debris
removal access agreement that should be used to meet statutory requirements).
PHASE THREE - PREPARATION FOR DEBRIS REMOVAL:
Considerable time and labor can be saved in the debris removal process by sorting debris from
public property and encouraging the public to sort debris from private property before it is
picked up. A proactive public outreach program should advise the public of the actions they can
take to facilitate pickup including:
• Sorting debris into categories — burnable, natural debris, burnable construction
and demolition debris, non - burnable debris, and potentially hazardous debris.
• Placing sorted debris piles at curbside.
• Keeping debris out of the roadway and way from fire hydrants and utility valves.
• Disposing of household garbage in normal refuse containers.
PHASE FOUR - ESTIMATING THE AMOUNT OF DEBRIS:
In determining the means to be used to remove and dispose of debris, it is essential that local
officials have a reasonable estimate of the amount of debris that must be removed and eventually
disposed of
PHASE FIVE - DETERMINING DEBRIS REMOVAL STRATEGY:
After an estimate of the amount of debris that needs to be removed is made, options for removing
the debris should be evaluated in terms of their cost and timeliness.
The general strategies for debris removal and processing are:
A. Removal and processing of debris by local government.
ADVANTAGES:
• Direct government control
DISADVANTAGES:
• Normally requires diversion of significant government resources from
regular functions and makes them unavailable for other recovery tasks
• Speed of debris removal may be constrained by the government equipment
and personnel available
• Local government may lack specialized equipment and skills needed to
carry out all aspects of debris removal
B. Removal and processing of debris by contractors
ADVANTAGES:
• Speed of debris removal may be increased by contracting for additional
resources
• If local contractors are used, it may provide local economic benefit
DISADVANTAGES:
• Requires detailed contracts
• Requires extensive oversight and inspection
(Of course, a combination of local government and private contractors can be used for debris
removal)
If contractors will be used, the disaster area should be divided into geographic sectors for control
purposes and bids solicited based on the estimated quantity of debris in each sector. In defining
sectors, it is desirable to group properties of like type, construction, and with similar vegetation
together. This will also facilitate estimating the quantity of debris that needs to be removed.
Debris may be removed by one -time collection of all debris at each property or using multiple
passes to collect different types of material that have been pre -sorted by the property owner.
PHASE SIX - ESTABLISHING TEMPORARY DEBRIS STORAGE AND REDUCTION
(TDSR) FACILITIES:
TDSR facilities sort debris and send it to the most appropriate facility for treatment or disposal.
Sorting is needed to separate burnable from non - burnable materials and segregate hazardous
products for disposal at authorized facilities and identify debris that can be burned, chipped or
ground, recycled, or simply disposed of at a landfill without treatment.
The volume of debris can be greatly reduced by a variety of methods, including:
Incineration: This method includes open burning, use of air curtain pit incineration
(trench burners), or use or portable air curtain incinerators. Incineration of burnable
debris typically reduces its volume by 95 percent.
Chipping and Grinding_ Chipping and grinding is appropriate for clean, woody debris
and typically reduces its volume by 75 percent. However, chipping and grinding usually
costs as much as incineration and unless the resulting mulch can be disposed of without
cost or at a profit, local government may incur additional costs to have the residual
material hauled to a landfill.
Recycling_ Recycling debris may present an opportunity to reduce the overall cost of
disposal. Metals, lumber, and soil are the most likely candidates for recycling. Before
local government attempts to operate a recycling operation, it is essential to determine if
there is, in fact, a market for the materials sorted out in the recycling process; otherwise
the output may simply have to be hauled to a landfill. Specialized contractors may be
willing to undertake recycling particularly if the large amounts of debris are well sorted.
Among the criteria that are pertinent in selecting TDSR facilities, the facilities should be:
• Preferably government owned
• Large enough to accommodate a storage area, a sorting area, and volume reduction areas
• Reasonable proximity to disaster areas and debris disposal sites
• Good road access
• Not in a residential area or in the vicinity of schools, churches, or other facilities with
concentration of population
• Not in an environmentally sensitive area, such as wetlands or a water well field.
Local landfills and possible local sites for TDSR facilities are described in Attachment `B ". The
selection of specific sites to be used for TDSR facilities will normally be made by a team of
local, state, and where appropriate, federal personnel, who are familiar with the local area and
the specific environmental regulations governing such facilities. Primary considerations in
selecting a site are ingress /egress to the site, traffic flow within the site, and segregation of
debris.
PHASE SEVEN - PUBLIC INFORMATION AND INSTRUCTIONS:
In the aftermath of an emergency situation, staff should provide the public detailed information
on debris removal and disposal plans and procedures. Providing appropriate instructions to the
public concerning debris removal can significantly reduce the time and costs involved. Public
information on debris removal must start as soon as possible after the disaster before people start
moving and stacking large amounts of debris.
Public instructions should encourage citizens to:
• Assist their neighbors, particularly the elderly or infirm, in removing debris
• Move debris to curbside for pickup
• Separate debris into the categories determined by local officials
• Keep debris piles away from fire hydrant and utility valves.
Public information should keep citizens advised of:
• Debris pickup schedules and the system of pickup, if various types of debris will be
picked up on different days
• Self help disposal guidelines for citizens and businesses that wish to haul their own debris
to a debris storage area or landfill
• The normal methods of public information dissemination through the media should be
used to provide information to the public. If loss of electric power has occurred, extra
effort must be made to reach those without power using door hangers, flyers, signs, and if
necessary, door to door outreach.
PHASE EIGHT - REGULATORY ISSUES AND TECHNICAL ASSISTANCE:
The Oklahoma Department of Environmental Quality (ODEQ) regulates the disposal of waste,
including hazardous waste. ODEQ also issues emergency permits for debris incineration.
Hence, the advice and assistance of ODEQ should be obtained in developing plans for debris
disposal.
ODEQ is the state agency responsible for ensuring food safety. The assistance of ODEQ should
be sought when there are questions regarding the safety of food supplies in damaged retail stores,
warehouses, and processing facilities. ODEQ has the authority to condemn unsafe foodstuffs so
that they can be disposed of.
The Oklahoma Department of Emergency Management can provide advice and assistance
regarding the disposition of dead animals and can help identify stray live animals that can be
returned to their owners.
PHASE NINE - SITE SELECTION:
Initially, debris will be placed in temporary storage identified prior to an actual event.
Temporary storage sites should be readily accessible. Equipment should not require extensive
preparation for use. The Public Works Director shall direct activation of temporary storage sites
and will be coordinated with other recovery efforts through the emergency operations center.
PHASE TEN - DEBRIS REMOVAL PRIORITIES:
The debris removal process must be initiated promptly and conducted in an orderly, effective
manner to protect public health and safety following. a major catastrophic event.
The first priority is to clear debris from key streets and roadways to provide access for
emergency responders into the impacted areas. The need and demand for critical services will be
increased significantly following a disaster.
The second priority is that debris removal resources will be assigned providing access to critical
facilities pre - identified by local and State government.
The third priority is for the debris removal team to eliminate debris related threats to public
health and safety. This includes the repair, demolition, or barricading of heavily damaged and
structurally unstable buildings, systems, or facilities that pose a danger to the public. Any
actions taken to mitigate or eliminate the threat to the public health and safety must be closely
coordinated with the owner or responsible party. If access to the area can be controlled, the
removal activities may be deferred for a time.
PHASE ELEVEN - DEBRIS CLASSIFICATION:
To facilitate the debris management process, debris will be segregated by type. It is
recommended that the categories of debris established for recovery operations will be
standardized. The State of Oklahoma has adopted the categories established for recovery
operations by the U.S. Army Corps of Engineers following Hurricane Andrew. Debris removed
will consist of two broad categories, Clean Wood debris and Construction and Demolition
debris.
Definitions of Debris Classification:
VEGETATIVE DEBRIS — Vegetative debris includes, but is not limited to, damaged and
disturbed trees; bushes and shrubs; partially broken and severed tree limbs and bushes.
Burnable debris does not include garbage or construction and demolition material debris
(To be chipped and recycled as mulch).
BURNABLE CONSTRUCTION DEBRIS — Burnable construction and demolition debris
consists of non - creosote structural timber, wood products, and other materials designated
by the coordinating agency representative.
NON - BURNABLE DEBRIS — Non - burnable construction and demolition debris
includes, but is not limited to, creosote timber, plastic, glass, rubber and metal products,
sheet rock, roofing shingles, carpet, tires, and other materials as may be designated by the
coordinating agency. Garbage will be considered as non - burnable debris and will be
disposed of at an approved landfill.
STUMPS — Stumps (exceeding 24 inches in diameter; but no taller than 18 inches above
grade, to include the stump ball) will be considered tree remnants. Any questionable
stumps shall be referred to the designated coordinating agency representative for
determination of its disposition (to be burned).
SCRAP METAL (WHITE GOODS) — Scrap metal includes refrigerators, washers,
dryers, air conditioning equipment and other metal products designated by the
coordinating agency representative and are to be recycled.
INELIGIBLE DEBRIS — Ineligible debris to remain in place includes, but is not limited
to, chemicals, petroleum products, paint products, asbestos, and power transformers.
Any material that is found to be classified as hazardous toxic waste (HTW) shall be reported
immediately to the designated coordinating agency representative. At the coordinating agency
representative's direction, this material shall be segregated from the remaining debris in such a
way as to allow the remaining debris to be loaded and transported. Standing broken utility poles,
damaged and downed utility poles and appurtenances, transformers and other electrical material
will be reported to the coordinating agency representative. Emergency workers shall exercise
due caution with existing overhead and underground utilities and above ground appurtenances,
and advise the appropriate authorities of any situation that poses a health or safety risk to
workers on site or to the general population.
PHASE TWELVE - DEBRIS DISPOSAL AND REDUCTION:
Once the debris is removed from the disaster site, it will be transported to temporary storage
sites. The three methods of disposal are burning, recycling, and grinding/chipping.
BURNING - The three primary burning methods are open burning, air curtain pit
burning, and incineration.
• Controlled open burning is a cost effective method for reducing clean woody
debris in rural areas. Burning reduces the volume by 95% leaving only ash
residue to be disposed of
• Air curtain pit burning substantially reduces environmental concerns. The blower
unit must have adequate air velocity to provide a "curtain effect" to hold smoke in
and to feed air to the fire below.
• Portable incinerators use the same methods as air curtains pit systems. The only
difference is that portable incinerators utilize a pre - manufactured pit in lieu of an
onsite constructed earth / limestone pit.
RECYCLING - Metals, wood, and soils are prime candidates for recycling. Most of the
non - ferrous metals are suitable for recycling. Specialized contractors are available to bid
on disposal of debris by recycling if it is well sorted.
GRINDING /CHIPPING - Grinding and chipping of vegetative material will be utilized
as a viable reduction method. Grinding and chipping reduces the volume on a 4 to 1
ratio. For grinding and chipping to be feasible, 25% of volume remaining must have
some benefit of use.
PHASE THIRTEEN - SITE CLOSE -OUT PROCEDURES:
Each temporary debris storage and reduction site will eventually be emptied of all material and
be restored to its previous condition and use.
Before activities begin on the site, ground and aerial photos will be taken. Important features
such as structures, fences, culverts, and landscaping will be noted. Random soil samples will be
taken. The site will be checked for volatile organic compounds.
After activities begin, constant monitoring of air quality and soil and water samples will be
taken. Photos, maps, and sketches of the site will be updated. Any fuel spills will be noted.
At closeout, final testing of soil, water, and air quality will be conducted and compared to
original conditions. All ash will be removed and any remediation actions taken.
6. DEBRIS MANAGEMENT ACTIONS:
The Debris Management Plan is separated into four stages:
NORMAL OPERATIONS:
• Develop local and regional resource list of contractors who can assist local
governments in all phases of debris management
• Develop sample contracts with generic scopes of work to expedite the
implementation of debris management strategies
• Develop mutual aid agreements with other State agencies and local governments,
as appropriate, following guidelines established in agency procurement manuals
• Identify and pre - designate potential debris storage sites for the type and quantity
of debris anticipated following a catastrophic event
• Pre identify local and regional critical routes in cooperation with contiguous and
regional jurisdictions
• Develop site selection criteria checklists to assist in identifying potential
regulatory issues and emergency response needs
• Develop the necessary right of entry and hold harmless agreements indemnifying
all levels of government against any potential claims
• Establish debris assessment process and define scope of problem
• Develop and coordinate pre- scripted announcements regarding the debris removal
process, collection times, temporary storage sites, use of private contractors,
environmental and health issues, etc.
INCREASED READINESS:
(A NATURAL OR MAN MADE DISASTER IS THREATENING THE AREA)
• Review and update plans, standard operating procedures, generic contracts, and
checklists relating to debris removal, storage, reduction, and disposal process
• Alert local departments that have debris removal responsibilities ensuring that
personnel, facilities, and equipment are ready and available for emergency use
• Relocate personnel and resources out of harms way and stage in areas where they
can be effectively mobilized
• Review potential local, regional, and debris staging and reduction sites that may
be used in the response and recovery phases in the context of the impending threat
• Review resource listing of private contractors who may assist in the debris
removal process. Make necessary arraignments to ensure their availability in the
event of the disaster
RESPONSE:
• Activate debris management plan, coordinate with needs assessment teams
• Begin documentation of costs
• Coordinate and track resources (public and private)
• Establish priorities regarding allocation and use of available resources
• Identify and establish debris temporary storage and disposal sites (local/regional)
• Address any legal, environmental, and health issues relating to the debris removal
process
• Continue to keep the public informed through the Public Information Officer.
RECOVERY:
• Continue to collect, store, reduce, and dispose of debris generated from the event
in a cost effective and environmentally responsible manner
• Continue to document costs
• Upon completion of the debris removal mission, close out debris storage and
reduction sites by developing and implementing the necessary site restoration
actions
• Perform necessary audits of operation and submit claim for Federal assistance
REFERENCES:
FEMA DEBRIS MANAGEMENT GUIDE (FEMA -325)
DEPARTMENT OF EMERGENCY MANAGEMENT DISASTER RECOVERY MANUAL
(DEM -62)
ATTACHMENT "A"
CITY OF OWASSO
DEBRIS REMOVAL ACCESS AGREEMENT
I/We , the owner(s) of the property commonly identified
as ,
(street address)
Owasso, OK, do hereby grant and give freely and without coercion, the right of access and entry
to said property to the City of Owasso, Tulsa County, Rogers County, State of Oklahoma, its
agencies, contractors, and sub - contractors thereof, for the purpose of removing and cleaning any
or all storm - generated debris of whatever nature from the above described property.
It is fully understood that this agreement is not an obligation to perform debris clearance. The
undersigned agrees and warrants to hold harmless the City of Owasso and/or the County of
Tulsa, County of Rogers, State of Oklahoma, its agencies, contractors, and sub - contractors, for
damage of any type, whatsoever, either to the above described property or persons situated
thereon and hereby release, discharge, and waiver any action, either legal or equitable that might
arise out of any activities on the above described property. The property owner(s) will mark and
storm damage sewer lines, water lines, and other utility lines located on the property.
I/We (have have not_), (will will not ) received any
compensation for debris removal from any other source, including the Small Business
Administration (SBA), the National Resource Conservation Service (NCRS), private insurance,
individual and family grant program or any other public assistance program. I will report for this
property and insurance settlements to me or my family for debris removal that has been
performed at government expense. For the considerations and purposes set forth herein, I set my
hand this day of ,20
Owner
Owner
Telephone number
Witness
ATTACHMENT "B"
CITY OF OWASSO
RIGHT OF ENTRY
The undersigned, being the Owner(s) of record of the property, described below, do(es) grant to
the City of Owasso, Right of Entry onto the said property for the purposes hereinafter set forth.
LEGAL DESCRIPTION
The employees, agents, or contractors representing the City of Owasso, shall be permitted the
right to enter upon the above described property to all debris,
dirt, rock or other material shall be removed from the area. All equipment and material used in
the performance of this work shall be removed from the premises upon completion.
Dated in Owasso, Oklahoma this day of , 20
Owner
Owner
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: TIMOTHY D. ROONEY
ASSISTANT CITY MANAGER
SUBJECT: MAIN STREET IMPROVEMENTS
AT &T FINAL PAYMENT
DATE: October 15, 2008
BACKGROUND:
In September of 2006, AT &T provided the City of Owasso with an estimate and contract for the
purposes of the relocation of telephone and data lines in association with the Main Street
Improvement Project. The City of Owasso entered into this contract based upon the estimate
provided by AT &T for the amount of $35,300.03 on October 3, 2006. Language was included
within the contract for the City of Owasso to be notified in writing of any change orders
necessary to complete the work outlined within the contract.
In July of 2008, the City of Owasso received a final invoice from AT &T in the amount of
$81,963.71. AT &T cited labor costs at an increased rate of $53,668.68 (as opposed to the
estimated and contract cost of ($13,760) for a majority of the increase, while overhead costs
associated with the project also increased at $11,727.02. There was a cost savings in the amount
of $1,411.77 relating to materials involved in the project. The total contract overage (less
increases and other minor deductions) totaled $46,663.68, more than double the contract amount.
Upon receipt of this bill, staff scheduled and conducted a meeting with representatives of AT &T
to negotiate a resolution. Mr. Stevens and myself represented the City of Owasso while Ms.
Ronda Sellers and Mr. Paul DeSpain represented AT &T.
AT &T's position regarding the contract was that the estimated price for the services outlined
within the contract should only be considered as an estimate. While City staff was not entirely in
agreement with this statement, contract language did indeed state that the contract price was just
an estimate. Staff s response to this position by AT &T was to reiterate that the contract also
contained language that the City of Owasso would receive written notification of any change
order in the contract and it was certainly not the position of the City of Owasso that a final bill in
the amount of $81,963.71 served as written notification of a contract change order.
While staff indicated a commitment to pay the original contact amount of $35,300.03 and were
understanding of the problems encountered AT &T with this project — the relocation of a large
data line in the immediate area — staff did not feel the entire overage ($46,663.68) was the
responsibility of the City and therefore the costs associated with the overage should be shared
between both parties.
After additional negotiations with AT &T, payment of the agreed contract amount of $35,300.03,
and again reiterating the position of the City of Owasso, AT &T personnel reviewed the final
invoice. Total adjustments to that invoice were made totaling $26,790.21 on behalf of AT &T.
This leaves a remaining balance of $19,873.47 to be paid by the City of Owasso.
FUNDING:
Funding for the Main Street Improvement Project was to be split between 2025 Vision funds,
Hotel Tax Funds, and CIP Funds. Adequate funding remains within the Hotel Tax Fund to pay
the remaining balance of $19,873.47.
RECOMMENDATION:
Staff recommends Council approval and payment to AT &T in the amount of $19,873.47.
ATTACHMENTS:
1. AT &T relocation contract
2. Final AT &T Invoice
CWOTS #: 773-D6
aw 5305 E. 711' St
3195� Tulsa, OK 74136
Page I of 4
September 15, 2006 CWOTS Number: 773
Customer Billing Telephone Number
1*1
WORK SITE LOCATION: E 76 N to E V St on Main, Owasso, OK
DESCRIPTION OF CUSTOM WORK, Remove all aerial plant from E 76 N to E 3 St on Main for City of
Owasso beautification project.
ESTIMATED LABOR, $23,141715;ESTIMATED MATERIALS: $6,195,84;
i
ESTIMATED OVERHEAD EXPENSE: $6,067.47,
TARIFFILICENSE AGREEMENT EXPENSE: $0.00
COST OF MONEY EXPENSE: $11419.47
CHARGE FOR CUSTOM WORK: ESTIMATED COST: S 35,300.03
(Actual charges may exceed thi% estimated cost
Should concealed conditions exist, including conditions that may exist below the surface of the ground, or if
conditions exist that could not have been anticipated by Southwestern Bell Telephone, -L.P. at the time of this
agreement, Southwestern Bell Telephone, L,P "I be entitled to additional funds and/or additional time to
complete the work, Southwestern Bell Telephone, L-P. will request such additional funding andlor additional time
th"h a mquest for a change order,
EM
Wl
WQ!
10TUMMINTlyVes, are oeem
signing where indicated ♦ the change order.
MOTS #: 773-06
Page 2 of 4
Under no circumstances will Souttrwestern Bell Telephone, L.P.'s request for a change order be deemed or used
as evidence of delay on the project, Nor will any change order issued in this project be. used to charge
Southwestern Bell Telephone, L.P, with responsibility for any alleged delay on the project
Under no circumstances will Southweitern Bell Telephone, L.P- be held liable to Applicant, Aoolicantil"I=
Wt It ULawi# Iza K#1;4r KA*J I a fitsc gJam, a I ITEM It I;A MEJ,
'A L!
E&YmgqT-
Applicant agrees to make an advance payment of s o.w prior to commencement of the work.
Applicable charges for Custom work will be billed on a special Nit Separate from the bill that Applicant receives
for telephone service,
Applicant, its a; P or em ft "I
ents., servant , UUM '
I I ", 441
the date of signature on the change order. 11 to make payment within the designated thirty (30) day time
Period will operate to cancel the change Southwestern Bell Telephone, L,P,, will cease all work activity
on the project until:payment is made.
When the Parties aaree to IT�
4 V IWW1111
an advanced paymentas indicated above.
'Applicable to orders over $25,000 and work will take 6 or more mortins to complete-
If the Applicant cancels the work prior to completion, Applicant must notify Soulhweslern Bell Telephone, L.P., in
writing of said cancellation,
L.P, for the costs it has Incurred in starting performance und�rlhe co-ntract, If Applicant has made an advan
payment, Southwestern Bell Telephone LP. will deduct ft cestsand expenses incurred as of the date of
Applicant's notice of cancellation from the amount of the advance payment. Any amount remaining will be
refunded to Apphcant, I
CWOTS #: 773-06
AW-0 Page 3 of 4
at &t
k$T1 M1EQ2BJCE-QMOTE
The above estimated price is guaranteed for 60 days from September 15, 2006- It the charges are
not accepted within 60 days the order will be cancelled and a new order will need to be placed, The second
estimate may be higher than the estimated price set out above.
%7F
, *7.
.Xr,V*T-
.Jq
e`er
In the event that Applicant issues a stop work order, or places the project 'on hold", at any point during the
progress of the wot*, said stop work order or request to 'hold* work must be issued in writing and must be
delivered via certified mail, return receipt requested to Karen Satterfield, 11930 Airline, Rm. 219, Houston, TX
77037. If Applicant issues a stop work order, or a request to 'hold' work, the contract price quoted herein will
remain valid until sixty (60) days from the date of the stop work or *hold' work order, At the expiration of the
sixty (60) days, the contract price quoted herein w0I expire and a new contract price wfll be determined and
provided, in writing, to Applicant. The new contract price may be higher than the contract price quoted in this
custom work order,
If, after issuing a stop wok or *hold* work order, Applicant elects to cancel the contract, Applicant must inform
Southwestern Bell Telephone, L.P., In writing of the cancellation. Southwestem Bell Telephone, L.P.. will deduct
any expenses incurred in performing the work from Applicant's advance paymentand refund any remaining
funds to Applicant,
Under no circumstances will Southwestern Bell Telephone, L.P., be responsible to Applicant for any
alleged damages or additional expenses incurred by Applicant as a result of astop work order or an order
to *hold* work on the project,
Li �- �- �1 I
Should any dispute arise between the parties concerning the subject matter of this agreement, or any term
contained therein, the parties agree that the dispute or claim shaft be submitted to binding arbitration before the
American Arbitration Association. The parties further agree that the prevailing party in any such dispute will be
entitled to recover attorney's fees and costs of arbitration.
Oklahoma law governs the application of this agreement and all terms contained therein,
WINALM"
Applicant, its agents, servants, and employees hereby agree to indemnify and hold harmless
Southwestern Bell Telephone, L.P., and its employees, agents and contractors, from and against any
and all claims, costs, expenses, judgments or actions for damage to property or injury or death to
persons, and/or arising from or relating to the work that is the subject of this agreement, to the extent
any such claims are caused by the negligent acts or omissions of the Applicant, its agents, servants, or
employees,
CWOTS #: � 77341,
Page 4 of 4
IM
ND N-1
The parties agree that the terms set forth herein constitute the entire agreement and there are no other
agreements regarding the project that is the subject of this agreement between the parties.
MODIFICATION 4 NQT19E
Atv Undi i fit
Any party to this agreement may provide the other party with notice of any fact or condition by providing such
information in writing and serving said writing via certified mail, return receipt requested.
Authohz Signature," Title or
Relationship to Company or Individual
Company-
Printed Name.,
PURCHASE ORDER NO. Z 7"O'031k Ui 9,k,,f'a
Z
Title: / Area Manager- oistruction/Engin eerie
g
Date- tie beer is, 2oos
at &t
417 07U 7600 Z
CITY OF OWASSO/PUBLIC W
PAGE IOF 1
Bill -At -A- Glance
Previous Bill
Payment
Adjustments
Adjustments
Past Due - Please Pay Immediately
Current Charges
Total Amount Due
Current Charges Due Upon Receipt
FINAL BILL
$81,963.71
$35,300.03 -
$7915.00-
$18,875.21-
$19,873.47
.00
$19,873.47
Please include your account number on your check 417 0 7 U 7600 Z
CITY OF OWASSO/PUBLIC WORKS DE
ATTN: ROGER STEVENS
PO BOX 180
OWASSO OK 74055
Make check payable to:
AT &T
PO BOX 5001
CAROL STREAM IL 60197 -5001
9750 41707076003414 1000000000000 1771100000740487100007404871
W 1-.0 Sponsor of the U.S. Olympic Team
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: JOHN W. FEARY
PROJECT ADMINISTRATOR
SUBJECT: PAYMENT FOR GAS FACILITIES RELOCATION
WITH OKLAHOMA NATURAL GAS COMPANY -
NORTH 129TH EAST AVENUE — PHASE 2 ROADWAY AND DRAINAGE
IMPROVEMENTS
DATE: October 15, 2008
BACKGROUND:
Included in the Capital Improvements Plan, this roadway improvement project consists of new,
five -lane, Portland cement concrete paving between East 76t Street North and East 861h Street
North and between East 86th Street North and East 93rd Street North, drainage improvements
along its full length and permanent signalization at the Owasso High School and Owasso 0h
Grade Center.
UTILITY RELOCATION:
American Electric Power — Public Service Company of Oklahoma (AEP -PSO), Southwestern
Bell (AT &T /SBC), Oklahoma Natural Gas (ONG) and Cox Communications have engineered
the relocation of utilities to allow for the construction of the improvements.
All utilities, except for ONG's, are located within the public ROW and have no dedicated
easements thus relocation will be at no expense to the City.
ONG currently owns and operates approximately 10,680 linear feet of 4" and 410 linear feet of
2" low and medium pressure distribution pipelines within the limits of the project. Of this total
length, 595 linear feet required relocation because of project requirements. Of this relocation
length, 250 linear feet are located outside the public ROW and within a privately owned
easement. This portion had to be relocated at an estimated cost to the City of $33,164.00
including material, labor, and contract administration.
Upon further investigation additional areas of relocation were discovered due to the addition of a
new drainage structure installed on N. 129th East Avenue per the approved construction plans. A
determination was made by ONG that an additional 4" gas line would need to be relocated. The
additional line needing relocation was in an existing ONG easement and the cost to move this
line would be at the City's expense. Approximately 200 linear feet of the 4" gas line had to be
rock bored in order to obtain the depth necessary for the road widening project. The relocation of
this additional line comes at a cost of approximately $25,000.00 above the original estimate
bringing the total of relocation cost due to ONG to $59,347.65. This explanation can be found in
the attached email from ONG (Attachment A).
AGREEMENT FOR GAS FACILITIES RELOCATION:
The original Agreement (see Attachment B) contains language outlining how ONG will be
reimbursed for the work and what the relocation costs will be based on:
• The City will reimburse ONG within thirty (30) days of completion of work.
• Relocation costs will be based on actual relocation costs.
• ONG will award and pay for the work based on competitive bids or continuing contract,
whichever is deemed most practical and economical by ONG.
• If the contract is awarded at a higher amount than the estimate, ONG will send the City a
written notice, and the City will have the right to terminate the agreement within ten (10)
days of receipt of notice.
• ONG easements shall be considered to retain precedence so that any City project in the future
requiring additional relocations of the same facilities shall be paid by the City.
The City Attorney reviewed this agreement and found it acceptable.
FUNDING:
Sufficient funds remain in the Capital Improvements Fund for this project.
RECOMMENDATION:
Staff recommends approval of payment to Oklahoma Natural Gas Company in the amount of
$59,347.65 for gas facilities relocation associated with the N. 129th East Avenue — Phase2
Roadway and Drainage Improvements.
ATTACHMENTS:
A. Email from ONG dated September 2, 2008
B. Copy of ONG Agreement and estimate
C. Claim and supporting documents for payment
FeaU,John
From:
Stalcup, Randy J. [Randy.St@ICUp@oneok,com]
Sent:
Tuesday, September 02, 2008 8:06 AM
To:
Feary, John
Cc:
Huey, Mike
Subject:
RE: 129th St. Relocates
Attachments: Picture (Device Independent Bitmap)
M
When we first looked at this project and decided what our conflicts were, we had an area that was in question
that we did not put in our original relocation proposal to the City of Owasso. This area was the new drainage
box at the existing pond across from the high school (4"P paralleling 129th E. Ave.). In our discussions with
Joe Nurre and J.B. Alexander we told them we would do more investigation on this area when we started the
relocation project, and upon digging out the existing 4'? gas line it was determined that we needed to relocate
the line. This is in an existing ONG easement and would be the responsibility of the City of Owasso for the
cost of relocation. The $25,000 overrun is a result of this relocation (this includes approximately 200ft of a 4"P
rock bore to get the depths needed to get below the proposed drainage ).
During the project, on our bored crossings, we decided to lengthen them to ease the installation because of
the rock encountered. We did this to benefit ONG and it was not charged to the City.
On the original agreement (contract cost) we had some rock prices in it but we encountered rock on the
majority of the project which drove up the cost of the Contract Cost.
See percentages below:
ORIGINAL:
ONG = 54.13%$
OWASSO = 45.87%
Recalculated percentages from changes:
ONG = 63.69%
Owasso = 36.31%
Higher rock costs on the Contract Cost and the addition of the 4"P relocation at the pond was
the major reason for the overrun on this project, even though the City's percentage was
lowered.
If you have any other questions on this please call me.
Randy Stalcup
Government Relocation Coordinator
5848 E. 15th St,
Tulsa, OK 74112
918.831,8259
AGREEMENT
GAS FACILITIES RELOCATION
t2911 F. AVE., 76 T ST. NO. TO 96 T ST. NO.
CITY OF OWASSO
TULSA COUNTY
Oklahoma. Natural Gas Company, a Division of O.NEOK, Inc., hereinafter called "Company," owns various medium -
pressure and low- pressure distribution natural gas pipelines within. the construction limits of the referenced project in the
City of Owasso, Tulsa County, Oklahoma, which Company utilizes in the discharge of its duties as a public service
corporation.
City of Owasso, Oklahoma, a municipal corporation, hereinafter called "City," has requested Company to relocate these
facilities to accommodate the proposed construction of the referenced project as shown on. plans therefore, the latest of
which were received electronically by Company on July 6, 2007. City agrees to reimburse Company in. the extent and
manner hereinafter stated for that portion of the cost of relocating said facilities which is for the benefit of City.
Company proposes to perform the necessary relocation of its facilities in substantial accordance with the five plan sheets
and the one -page cost estimate, all dated September 7, 2007, of which four copies each are attached. Company will bear
the cost of relocating the portions of the .facilities which do not occupy private rights -of -way. The City's share of the
estimated cost of the necessary relocation will be $33,164, all of which is to be reimbursed to Company by City.
City by accepting the proposal agrees that City shall reimburse Company for its share of the total actual relocation costs,
said costs being arrived at in the same manner as used in Company's estimated cost of the project attached hereto.
Such relocation costs will be based upon, but not necessarily limited to, material suppliers', work contractors', and
equipment - rental invoices; and at then - current rates and prices, company's transfer and. stores expense charges for
warehoused materials; payroll tune sheets; indirect labor charges; auto, truck, and equipment use .records; expense
statements; and standard allocated overhead charges. Company's award of and payment for contracted work will be
based upon competitive bids or continuing contract, whichever appears to the Company will be most practical and
economical.
It is further understood, and City by accepting this proposal agrees, that City will reimburse the Company in accordance
with this agreement within. thirty (30) days after the said relocation work has been completed and Company's statement
for City's costs thereof has been submitted. Company agrees that in the event Company should determine prior to
commencement of construction that the revised estimated amount of the reitribursement by the City may exceed the
estimated cost as stated herein, Companv shall notify the City of such determination in. writing. City shall have the right
to terminate this agreement within ten. (10) days of receipt of such said written notice. If City elects to so terminate, City
shall pay Company the City's share of any engineering cost incurred to date of termination..If the City does not terminate
the agreement within the ten (10) days, it shall remain in fitll force and effect.
The Company by agreeing to or by abandoning, .relocating, or modifying any of its facilities pursuant to this agreement
shall not thereby be deemed to have abandoned, modified, released, or otherwise destroyed any of its rights existing at the
time of the execution of this agreement under valid and subsisting private right -of.- -way easements granted to, obtained by
or through condemnation, or otherwise vested in the Company unless the Company shall have released same by written
instrument.
Further, should the Company it, the course of relocating the above- described facilities relocate any of such facilities
Page l of 3
presently located on private right-of-way onto Public right-of-way, the Company sliall be. deemed in respect to such
facilities to have retained sufficient easement and other rights such that if said facilities are encompassed within any
future governmental project requiring relocation, adjustment, or abandonment of such facilities, that the Company shall
be entitled to reimbursement for the cost of such relocation, adjustment, or abandonment from the governmental agency
requiring the sanie; provided, however, this provision shall riot be construed is requiring reimbursement by the City of
Owasso except when such relocation, adjustment, or abandonment is required for a project of the City of Owasso.
/.\i-iy changes made by the City in this proposal as submitted by the Company shall be subject to the written. acceptance
thereof by the Company before there is any binding contract between the parties,
City by accepting this proposal warrants that it now has or will have unencumbered finds available with which to pay the
relocation costs to the extent herein above provided..
If this proposal is 'lot accepted by the City within one (1) year from the date of this letter, this proposal shall
automatically terminate and thereafter shall not be subject to acceptance by the City unless the proposal is reinstated by
Company.
Company respectfully requests that the City of Owasso agree to the ter" of this proposal by signing in the space
provided below and returning one executed copy to us.
AT'FEST: OKLAHOMA NATURAL GAS COMPANY,
OFF (0
A Dl"ISIN NE7i
By:
ecretary
""eve Wood
Dated: 1-14 -07 Vice President - Operations
Nge 2 of 3
APPROVED as to form and legality this _ day of
mey
Cl'f Y OF OWASSO, OKLAHO-AIIA
Mayor Step en Cataudella
ATTEST; (WrICIAL
SEAL
City Clerk er x ry Bisho
*�2
This.---day of '1007.
ONGJO NO. 021.055.2157.010000
P,ige 3 of 3
2007.
OKLAHOMA NATURAL GAS COMPANY
ESTIMATES? GAS FACILITIES RELOCATION COST
NORTH 129TH EAST AVENUE - PHASE 2
INSTALLATION J.0.021.055.2157.010000 CITY OF OWASSO, OKLAHOMA
MATERIAL COST:
4" PIPE, PLASTIC, 2406, 295 Wr, SDR 11.5, YELLOW. 600' COILS
4" Pipe, PLASTIC, 2408, .395 W7`, SDR 11.5, YELLOW, 40' COILS
4 "X4" SADDLE, ELECTROFUSION, MD, PE 2406, LESS SLEEVE
4" ELI., BUTT FUSION, 90 DEGREE. MD PE 2406
4" CAP. BUTT FUSION, IPS, MD PE 2406
#10 rFIHN VMRE, SOLID, COPPER, 1000' ROLL, ANY COLOR
5# ANODE- MAGNESIUM PACKAGED. 10 F'r LEAD
BOLT- SPLIT, CONNECTOR, RANGE 16STR -10STR
TAPE - ELECTRICAL, PUTTY, 1.50" INSULATED
MISC. MATERIAL
ESTIMATED MATERIAL COST
INSTALLATION COST:
Stores Expense
Contract Construction Labor
Contract Engineering Services
Company Labor
Indirect Labor, Payroll, Insurance, and Taxes
Automotive Expense
Right of Way Damages
TOTAL
T_
UNIT COST
AMOUNT
600 ft.
1.74
$1,044
40 ft.
1.77
$71
8 ea.
61.49
$492
16 ea.
7.00
$112
16 ea.
4.84
$78
700 ft.
0.06
$42
11 ea.
17.85
$197
8 ea.
0.59
$5
1 roll
7.89
$8
410
$2,459
Administrative and General Expense
Omissions and Contingencies
ESTIMATED INSTALLATION COST
ESTIMATED MATERIAL COST
ESTIMATED ABANDONMENT COST
TOTAL ESTIMATED RELOCATION COST
Actual Replacement
FINANCIAL RESPONSIBILITY
Total within Private Right of Way = 250 ft.
Total within Public Right of Way = 295 ft .
City Share 250 ft, within additional required RiUV.,_ 45.87 °I° _
545 ft. within total required RIVV $33,164
ONG Share 295 ft. withinpresent public R/W 54 13%
545 ft. within total required R/W $39,135
Eastern Region Engineering (Randy Stalcup)
Utility Design Services Inc. (Jerry Noll)
9/7/2007
AMOUNT
$406
$35,005
$6,887
$5,251
$2,159
$788
12,500
$55,455
$8,668
$6,412
$68,076
$2,459
$1,764
$72,299
august 6, 2008
City of Owasso
Attn: Ana Stagg
Public Works Director
301 W. 2 "d Ave.
Owasso, OK 74055
Dear Ms. Stagg:
5 1
A WVISiON OF ONEOK
RE: PIPELINE RELOCATION FOR ROAD AND DRAINAGE IMPROVEMENTS
CITY OF OWASSO PROJ: 1,29" E. AVE., 76"' STN 'TO 96 STN,
ONG JOB ORDER NO. 021.055.2157,010000
Enclosed are copies of the claim and supporting papers for the Final Billing against the City of
Owasso,, in the amount of $59,347.65 for cost incurred on the referenced project.
Please mail paynient with a separate check (please do' not include with utility bill payment) to
Oklahoma Natural Gas Company, ATTN: Property Accounting, P.O. Box 401, Oklahoma City,
OK 73101-0401
Sincerely,
Priya RanikUlnar, Director
Property Accounting and Reporting
Enclosures
40.i Nodi lkwvev jjvenjje
Oklahoma City, 0K 7 3102 3nO)
P 0, Rox'M
Okhlfiolm Cky, ()K 73 1 W 010I
;4!05 551-6500
fa� (11M) 5S I 6717�
OKLAHOMA NATURAL. GAS
RELOCATE 4" FOR DRAINAGE IMPROVEMENTS
project no. 129TH E AVE, 76TH ST N TO 961 11 ST N
TULSA COUNTY
JOB ORDERS: 021.055.2157.010000
....... _ MATERIAL COS 'LS
QUANTITY UNIT $ /UNIT
AMOUNT
MAGNESIUM, PACKAGED 5 LB. 10 FT LEAD, H1 ALLOY..05 COPPER
COMPANY LABOR
327.41
CONTRACT LABOR - NORTHERN PIPELINE CONSTRUCTION
FANIODE-CAST,
T-SPLIT, CONNECTOR, RANGE 16STR -10STR
11 EA
16.2391
178.63
BUTT FUSION, 4" IPS, MD PE 2400
8 EA
0.5900
4.72
SOCKET" FUSION, .75" [314 "] IPS, MD PE 2406
8 EA
4.2600
34.08
PLING- ELECTROFUSION, 4" IPS, MD PE 2406
7 EA
0.5800
4.06
ELBOW -BUTT FUSION, 4 ", 90 DFG, MD PE 2406
10 EA
16.9100
169.1
PIPE -PE 2406,4" IPS, .395" WALL, SDR 11.5, YELLOW, 40' LENGTHS
16 EA
7.2694
116.31
PIPE -PE 2406,4" IPS, .395" WALL, SDR 11.5, YELLOW, 600' COILS
680 FT
1.7387
1182.29
REDUCER- SOCKET FUSION, 1.25" IPS X.75- [1 1 /4" IPS X 3 /4 "j, MD PE 2406
600 FT
1.9464
1167.83
SADDLE- ELECTROFUSION, 4" X 4 ", MO PE 2406, LESS SLEEVE
3 EA
1.9400
5.82
TAPE- ELECTRICAL, PUTTY, 1.50" 11 1 /2 "] INSULATED
8 EA
61.4350
491.48
TEE - TAPPING, SOCKET FUSION, 4" X.75" IPS [4" X 3/4" IPS]. MD PE 2406,.80" CUTTER
1 EA
7.9400
7.94
TEST - STATION, CATHODIC, 2.50" 12 112 "] ID X 18 ", PLASTIC, MAGNET
6 EA
3.2650
19.59
WIRE- TRACER, FOR BORING, SOLID COPPER. #10 AWG PER ASTM B -1
4 EA
15.3500
61 A
163,447.11_
2000 FT
0.2594
518.74
TOTAL MATERIAL COSTS
-_
..
J104,099A6)
AMOUNT DUE -FINAL BILLING
3.961.99
_ INSTALiATION (' O.gT.q
ADMINISTRATIVE AND GENERAL EXPENSE
AUTOMOTIVE AND EQUIPMENT EXPENSE
48269.47
COMPANY LABOR
327.41
CONTRACT LABOR - NORTHERN PIPELINE CONSTRUCTION
1778.2
CONTRACT LABOR - PARNELL CONSULTAN'T'S INC
69899.16
CONTRACT LABOR - SAND SPRING METER CO
CONTRACT LABOR - UTILITY DESIGN SERVICES INC
18998'67'
9400
INDIRECT LABOR, PAYROLL, INSURANCE. AND TAXES
6072.65
STORES EXPENSE
718.39
CONTRACT LABOR - PARNELL CONSULTANTS
990,53
TOTAL INSTALLATION COSTS
1720
PLUG - MALLEABLE IRON, 1 ", BLACK, THREADED, SQUARE
156,454.48
TOTAL MATERIAL AND INSTALLATION COSTS
204.41
HEAD, CORED
RISER - SERVICE, .75" [314 "], ANODELESS, TRANSITION, 1" NPT STEEL X 3/4" IPS PLASTIC,
160,416.47
ADMINISTRATIVE AND GENERAL EXPENSE
CAP -BUTT FUSION, 4" IPS, MD PE 2406
931.69
CAP - SOCKET FUSION, .75" [3 14'j IPS, MD PE 2406
10 EA
4.26
42.6
CONTRACT LABOR - NORTHERN PIPELINE CONSTRUCTION
6 EA
0.58
3.48
CONTRACT LABOR - PARNELL CONSULTANTS
1720
PLUG - MALLEABLE IRON, 1 ", BLACK, THREADED, SQUARE
204.41
HEAD, CORED
RISER - SERVICE, .75" [314 "], ANODELESS, TRANSITION, 1" NPT STEEL X 3/4" IPS PLASTIC,
COATED
STOP - METER, 1 ", IRON, 100 #, NONINSULATED, NONRELUBE,
4 EA
8.06
32.24
FLATHEAD
STORES EXPENSE
4 EA
9.91
39.64
TEE - TAPPING, SOCKET- FUSION, 4" X75" IPS 14'X 3/4" IPS], MD PE 2406_80- CUTTER, 12" SLEEVE AN
i_
6 EA
1265
19.59
_
TOTAL RETIREMENT
J
3,030.54
TOTAL COST FOR PROJECT
163,447.11_
LESS: ONG COMPANY SHARE (63.69 %)
..
J104,099A6)
AMOUNT DUE -FINAL BILLING
-
ss,saa.ss
"ECEIVED AUG .,
MEMORANDUM
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: JOHN W. FEARY
PROJECT ADMINISTRATOR
SUBJECT: CHANGE ORDER NO. 1, FINAL PAYMENT, AND ACCEPTANCE
THREE LAKES POND DAM IMPROVEMENTS
DATE: October 15, 2008
BACKGROUND:
In accordance with the 2005 Stormwater Master Plan, the improvements related to the enhancement
of an existing %2 -acre impoundment and related earthen embankment structure located in the Northeast
'/4 of the Southwest %4 of Section 20 (T21N, R14EIM) within the city limits of Owasso. Located south
and east of U.S. 169 and north and west of the intersection of East 86th Street North and North 129th
East Avenue, the project is contained within Block 5 of the Three Lakes III subdivision as recorded on
June 21, 1983.
Because of continued deterioration of both the dam and the spillway, the pond and structure were
included in the priority list of Stormwater Master Plan projects. A conceptual geotechnical study —
performed by Terracon in June of 2005 — included recommendations for removing the old dam and
vegetation, excavating and preparing the subgrade as a foundation for the new structure and
suggestions for fill material and placement methods. Such recommendations are consistent with good
engineering design and general earthen dam construction and have served to restore the structural
integrity of the dam and mitigate the upstream erosion and flooding problems.
CHANGE ORDER NO. 1:
The contract for construction was awarded to FIT Construction in September of 2007 in the amount of
$362,031.46 which is inclusive of a $21,000.00 special allowance. Throughout the winter and
exceptionally wet spring many delays and unanticipated obstacles factored into the completion date
and cost associated with this project. The excavation of unusable material or "muck" quantities far
exceeded the engineer's original estimate of 5,800 cubic yards by 3,730 cubic yards for a total of
9,530 CY of excavated material. In the original contract, there was a pay item for unclassified
excavation however the contract was not inclusive of a lump sum price thus resulting in a project
overrun of $2,105.43 above the special allowance. This overrun resulted in a completed project
totaling $364,136.89.
FUNDING SOURCE:
Funding for the project has been allocated under FY 2007 -2008 Stormwater Management Fund
RECOMMENDATIONS:
1. Staff recommends approval of Change Order No. I to the Three Lakes Pond Dam
Replacement Project increasing the original contract amount to $364,136.89 and authorizing
the Mayor to execute the change order.
2. Staff recommends acceptance of the contract work and authorization for final payment in the
amount of $18,206.84 to FIT Construction.
ATTACHMENT:
A. Change Order No. 1 documentation/trucking quantities
B. Final Pay Request from FIT Construction, LLC
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cl"rY OF OWASSO PUBLIC WORKS DEPARTMENT
PROJECT ALLOWANCE REQUEST SUMMARY SHEET
Contractor- PIT Co Pralec} Three Lak
TOTAL AW)UNT OF REOL EST
Date
if the change request requires more that one single part an itemized sheet for each mquesi listed shall b9 attached
RAV. z0b
CL
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2
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Mustang Trucking
Ticket
Loads
Hours Date Hauled
26863
4
3.75 10/23/2007 Mud /Dirt
25804
5
5
10/23/2007 Mud /Dirt
26940
5
4.5
10/23/2007 Mud /Dirt
26446
4
3.75
10/23/2007 Mud /Dirt
26941
11
9
10/24/2007 Mud /Dirt
25806
11
9.75
10/24/2007 Mud /Dirt
26447
11
9
10/24/2007 Mud /Dirt
41836
8
6.25
10/24/2007 Mud /Dirt
27306
10
9.25
10/24/2007 Mud /Dirt
26448
12
9.75
10/25/2007 Mud /Dirt
25807
11
9.25
10/25/2007 Mud /Dirt
26942
11
9.5
10/25/2007 Mud /Dirt
41835
11
9.25
10/25/2007 Mud /Dirt
27307
11
9
10/25/2007 Mud /Dirt
27659
11
9
10/25/2007 Mud /Dirt
26449
7
8.25
10/26/2007 Mud /Dirt
25808
7
8.25
10/26/2007 Mud /Dirt
26943
7
8
10/26/2007 Mud /Dirt
41840
6
7
10/26/2007 Mud /Dirt
27308
7
8
10/26/2007 Mud /Dirt
27660
7
8
10/26/2007 Mud /Dirt
26451
9
8.25
10/29/2007 Mud /Dirt
25809
9
8.75
10/29/2007 Mud /Dirt
26944
9
8
10/29/2007 Mud /Dirt
41837
8
8
10/29/2007 Mud /Dirt
27309
8
7.5
10/29/2007 Mud /Dirt
102907
7
6.25
10/29/2007 Mud /Dirt
26452
9
8.5
10/30/2007 Mud /Dirt
25810
9
8.75
10/30/2007 Mud /Dirt
26945
9
8.25
10/30/2007 Mud /Dirt
41839
8
8
10/30/2007 Mud /Dirt
27310
7
7
10/30/2007 Mud /Dirt
103007
8
8
10/30/2007 Mud /Dirt
27662
8
8.5
10/30/2007 Mud /Dirt
27663
7
6
10/31/2007 Mud /Dirt
26453
12
10.25
10/31/2007 Mud /Dirt
25811
11
10
10/31/2007 Mud /Dirt
26946
12
10.25
10/31/2007 Mud /Dirt
41841
11
9.5
10/31/2007 Mud /Dirt
103107
9
8.5
10/31/2007 Mud /Dirt
27311
11
10.25
10/31/2007 Mud /Dirt
26455
8
8
11/1/2007 Mud /Dirt
26947
9
9
11/1/2007 Mud /Dirt
25812
8
8.5
11/1/2007 Mud /Dirt
41842
8
8.25
11/1/2007 Mud /Dirt
27312
8
8.25
11/1/2007 Mud /Dirt
26458
8
9.25
11/2/2007 Mud /Dirt
25814
8
9.5
11/2/2007 Mud /Dirt
26948
7
7.5
11/2/2007 Mud /Dirt
41843
7
7.5
11/2/2007 Mud /Dirt
27313
7
8.5
11/2/2007 Mud /Dirt
34325
7
7.75
11/2/2007 Mud /Dirt
26461
8
7
11/5/2007 Mud /Dirt
25816
8
7.5
11/5/2007 Mud /Dirt
26950
8
7
11/5/2007 Mud /Dirt
41846
8
7.5
11/5/2007 Mud /Dirt
27314
7
7
11/5/2007 Mud /Dirt
34326
6
5
11/5/2007 Mud /Dirt
Best Trucking
Ticket
Loads
Hours
Date
Hauled
26018
9
8
11/14/2007
Mud /Dirt
27930
8
7.5
11/14/2007
Mud /Dirt
26328
8
8
11/15/2007
Mud /Dirt
26019
9
8.5
11/15/2007
Mud /Dirt
28388
9
8.75
11/15/2007
Mud /Dirt
26329
7
8
11/16/2008
Mud /Dirt
50
48.75
26462
11
8.5
11/6/2007 Mud /Dirt
25817
11
9.25
11/6/2007 Mud /Dirt
26951
11
8.75
11/6/2007 Mud /Dirt
41847
10
8
11/6/2007 Mud /Dirt
27315
9
8.5
11/6/2007 Mud /Dirt
34327
11
8
11/6/2007 Mud /Dirt
26464
10
8
11/7/2007 Mud /Dirt
25819
10
8
11/7/2007 Mud /Dirt
26952
11
8.25
11/7/2007 Mud /Dirt
27316
9
8
11/7/2007 Mud /Dirt
34328
9
7
11/7/2007 Mud /Dirt
26466
11
8.75
11/8/2007 Mud /Dirt
25821
5
4.25
11/8/2007 Mud /Dirt
26954
12
9.25
11/8/2007 Mud /Dirt
41849
7
5.5
11/8/2007 Mud /Dirt
27319
4
3.5
11/8/2007 Mud /Dirt
34330
10
8
11/8/2007 Mud /Dirt
26467
9
8.75
11/9/2007 Mud /Dirt
25823
4
5.5
11/9/2007 Mud /Dirt
26956
9
8
11/9/2007 Mud /Dirt
41851
8
7.5
11/9/2007 Mud /Dirt
27320
7
8.25
11/9/2007 Mud /Dirt
34332
7
6.25
11/9/2007 Mud /Dirt
26469
12
9.5
11/12/2007 Mud /Dirt
25826
12
9.75
11/12/2007 Mud /Dirt
41853
12
9.75
11/12/2007 Mud /Dirt
26957
12
9.5
11/12/2007 Mud /Dirt
26470
12
9.75
11/13/2007= Mud /Dirt
25827
12
10
11/13/2007 Mud /Dirt
41854
11
9.25
11/13/2007 Mud /Dirt
26958
11
9.25
11/13/2007 Mud /Dirt
26471
10
9.5
11/14/2007 Mud /Dirt
25828
7
7
11/14/2007 Mud /Dirt
26959
10
9.25
11/14/2007 Mud /Dirt
41855
9
8.25
11/14/2007 Mud /Dirt
26472
11
9.75
11/15/2007 Mud /Dirt
27324
10
9.5
11/15/2007 Mud /Dirt
26960
9
8.25
11/15/2007 Mud /Dirt
41856
11
9.75
11/15/2007 Mud /Dirt
26473
8
8.5
11/16/2007 Mud /Dirt
27325
7
8.5
11/16/2007 Mud /Dirt
41857
9
7.75
11/16/2007 Mud /Dirt
26961
8
7.75
11/16/2007 Mud /Dirt
26885
7
7
11/16/2007 Mud /Dirt
903
826.25
903
50
953 10
OCT-09-2008 15:09 FIT LLC
9165820075 P.02/04
APPLICA VIOLA AND Cl'!('f ICA I I V, < PA Y;11 _N"I 1'agc One of
'0:
Application Date:.
U--d-
'-!Ljr
PROJE.CT: —, C
CONTRACT FOR:
Period To:
Ir
Distribution To
I CONTRACTOR'S APPLICATION FOR PAYMENT I
Owner
Architect
Contractor
Engineer
Application is made for payment, as shown below, in connection with the Contract.
Continuation sheet is attached.
I. Original Contract Sum 031,�
2. Not Change by Change Orders
3. Contract Sum to Date {Line I & 2)
4. Total Completed & Stored to Date 1.L 4 Sq
(Col mmn G on Continuaition Sheet)
5. Retainage: a.—LVI of Completed Work
(Column D & E on Continuation Sheet) - FINAL
of Stored Material oe
(Column F on Continuation SlIect)
Total Retainage (ririe.ia & 5b)
6. T*Otal Earned Less Retainage
(i,itie 4 less
7. Lcss 111,Cviotis Ccj�jlj-lcates for j,,1V11-1C11t
00300 - I QN5
. F-10
OCT-09-2006 15:09 FIT LLC
Van" AYMI"''l DUE' 9185820075 P.03,'04
P N
Now vinish, Nus Rctainage
Une 6)
CI 1ANGE ORDER ;SUMMARY:
ADDITIONS DEDUCTIONS
Change Orders approved in previous
moriths by OWNER
TOTALS $
Approved this month
Number
Date Approved TOTALS
e Orders
Net Change by Change
The undersigned Contractor certifies that to tb&- best of the Contractor's knowledge, information
ent has * been "completed comp
and belief. the WORK covered by this s-Applicadon for payrn leted in
a000rdan ' cc with the Contract Documents, that all amounts have been paid by the Contractor for
Work for which previous Certi sates for Payment .w'.er-'e:'i;��t�—��d'pa)4iientj received from the -
Owner, and that current 13a
"shown Wein is now due.
OMP�ACTOR:.. TT
By. Date
STATE OF OKLAHOMA
COUNTY Or, IkIM ) SS
Subscribed and sworn to before me this t day cif �j
40'r C,
.111jr . I
#0 14 4 °f N fiery Public
4
MY Commission Expires, 01
flfhn,
hL
00300 - fla-C 9 of 15
�"� i I1i;iIti%?!!li.� "t<i�if�►il�Iiitii . ,[�l�F.1 f
OCT-09-2008 15:09' FIT y, lLLt 7 yy 77 y ( 9185820�7"� P.04/04
!i it t. t.; ( �.�. t) i i.�d {7i �Vf.i ,��� {.1.11 i fl't( �P f I. l�Of� VA T�lti.� ' f
fn aCCOrd"HiCC Wrt1l tilC i.;C7fttriiC;t do Ct1ments, hosed on ori-s' i) ?7.iCtV,' ?ift)f11 Ftn�
comprising t :c tt(),zvc <rIzl7liiran, the nrcilitcct /1:nf:incrr c rtilic�, to the t ?wr;r,•r that 10 the bust
of the /�rrlsilc4tlslf:nt;lrtccr's krioWledbc, inibrtnation aty t faCiic :f, th{: ',Nnrfc i,<as I)ruf;rC s4e� {t ati
indicalcd, tliC q(tailly of the W()[? k t$ iii ae— ()r'dance %vlth the (• Utitrt { {'t f�{5C:1rTiClIIS; .''!tl!I Itf {'
(,'ontractor is entitled to paymcrnt of the atliount certified.
AMOUNT CIERTIFIED $
(Attach explanation if amount eertifieers frr�tn the amount applied f6r.)
nRCI� ITGC' F GINGER:
$y'
f�
Date:
X�s ertttt� ate is not negotiable. The AIv1OU T CERTIFIED is payable only to the contractor
ed herein. Issuance, payment and acceptance of payment without prejudice to any rights of
the Owner or Contractor under this Contract.
00300 - vagc 10 or 1 i
TOTAL P,04
CI -AIM OIZ INVOICE AFFIDAVIT
STATE OF OKLAHOMA )
)SS
COUNTY O �'CC )
The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful
age, being first duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct.
Affiant further states that the (work, services or materials) as shown by this Invoice or Claim
have been (completed or supplied) in accordance with the Plans, Specifications, orders or
requests furnished to the Affiant. Affiant further states that (s)he has made no payment, nor
given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected
official, officer, or employee of the State, County, or City of money or any other thing of value
tp-obtain payment or the award of this contract.
or
Subscribed and sworn to before me this. Iq— day of
jA4
Notary Public A p
Commission # C&M('j((L R�10
(NAND p(.)R
My Commission Expires: l %2C{ ���2, x`08001206
'I EXP:01129IM12
.am
Architect, Engineer or other Supervisory Official
Subscribed and sworn to before me this day of
Notary Public
Commission #
My Commission Expires:
NOTE: Strike out words not appropriate and sign appropriate I;nginecr app signature line. Architect, rova Cd r or uppier
Affidavit.
0807 AGREEMEM[
00300 - Page 12 of 15
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: JOHN W. FEARY
PROJECT ADMINISTRATOR
SUBJECT: TULSA COUNTY INTERLOCAL AGREEMENT —
2008 -2009 CIP STREET REHABILITATION
DATE: October 15, 2008
BACKGROUND:
Included in FY 2008 -2009 Budget, the Capital Improvements Fund allows for the
expenditure of $1 million in the repair and/or resurfacing of residential and non-
residential roadways throughout the City. Rehabilitation sites have been evaluated and
approved by Council on September 16, 2008 (see attachment A) based on a
comprehensive assessment of roadway conditions (both residential and non - residential).
The selection process is aimed at maximizing return on investment by increasing
roadway lifecycle and minimizing future maintenance costs while enhancing overall
roadway driving conditions and public safety.
Seeking to further maximize return, in September 2008, the City of Owasso requested
assistance from Tulsa County in the completion of several roadway projects.
Specifically, the request included the use of County labor and equipment for the paving
and/or resurfacing of the previously approved roadway sections. The use of such
equipment and labor is anticipated to significantly reduce overlay costs.
In order to formalize responsibilities an Agreement has been drafted with Tulsa County
(see Attachment B) that includes the following:
■ The City of Owasso shall provide all required materials;
■ Tulsa County shall provide all necessary labor and equipment to complete
the projects; and
■ Duration of the Agreement shall be for a period equal to the time
necessary to complete the projects.
FUNDING:
Funding for the materials to be used by Tulsa County for the projects is included in the
FY 2008 -2009 Capital Improvements Fund budget.
RECOMMENDATION:
Staff recommends Council approval of the Interlocal Agreement with Tulsa County for
paving assistance associated with the FY 2008 -2009 Street Rehabilitation Program and
authorization for the Mayor to execute the Agreement.
ATTACHMENTS:
1. Approved Overlay Sites
2. Agreement
3
a
CL
ATTACHMENT "A"
2008 -2009
PAVEMENT REPAIR
LOCATIONS
ONLY
2008 -2009
PAVEMENT REPAIR
AND OVERLAY LOCATIONS
C)
2008 -2009
PAVEMENT REPAIR
ALTERNATE
PROJECTS
AGREEMENT
THIS AGREEMENT, made the day of , 2008, by and between the
Board of County Commissioners of Tulsa County, Oklahoma, hereinafter called
"County" and the City of Owasso, Tulsa County, Oklahoma, hereinafter called "City ".
WITNESSETH:
WHEREAS, by virtue of 69 O.S., 1981, Section 1903, the Board of County
Commissioners is authorized to enter into agreements with municipalities to construct,
improve, and repair any of the streets of such municipalities, and;
WHEREAS, the County is desirous of participating in projects and the provision of
services mutually advantageous to the County and other units of government;
THEREFORE, in consideration of the covenants and conditions hereinafter contained,
the parties hereto agree as follows:
1. The duration of this Agreement shall be from the date of execution of this
Agreement until the project is complete.
2. The purpose of this Agreement shall be to provide street resurfacing on various
Streets within the city limits of Owasso per the Owasso street repair map dated
September 2008.
3. The City shall provide traffic control and material costs.
4. The County shall provide necessary equipment and manpower to complete the
proj ect.
5. This Agreement shall be effective from and after the date of execution hereof and
is intended only for the purpose described in section 2 above.
6. The rights, duties and obligations under or arising from this Agreement shall not
be assigned by either party hereto without the express written consent of the other
party.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seal this
day of 72008
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
ATTEST:
COUNTY CLERK
CITY OF OWASSO
Stephen Cataudella, Mayor
BOARD OF COUNTY COMMISSIONERS
TULSA COUNTY, OKLAHOMA