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Home My WebLink About2008.11.18_OPWA AgendaV. PUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: DATE: TIME: PLACE: Regular November 18, 2008 6:30 p.m. Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, November 14, 2008. F 1 'J21mli M. Stevens, Deputy City Clerk AGENDA I. Call to Order Chairman Stephen Cataudella 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the November 4, 2008 Regular Meeting. Attachment #3 -A B. Approval of Claims. Attachment #3 -B C. Acknowledgement of receiving the monthly FY 2008 -2009 budget status report. Attachment #3 -C SAAgendas \OP WA\2008 \1 1 18.doc Owasso Public Works Authority November 18, 2008 Page 2 4. Consideration and appropriate action relating to a request for Trustee approval of Resolution No. 2008 -04 authorizing the reimbursement of certain expenditures, with said expenditures to be reimbursed from the proceeds of tax- exempt obligations to be issued by the Authority; and containing other provisions related thereto. Ms. Bishop Attachment # 4 Staff recommends Trustee approval of Resolution No. 2008 -04. 5. Report from OPWA Manager. 6. Report from OPWA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjournment. SAAgendas \OP WA \2008\ 1 118.doc OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, November 4, 2008 The Owasso Public Works Authority met in regular session on Tuesday, November 4, 2008 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, October 31, 2008. ITEM 1. CALL TO ORDER Vice Chair Gall called the meeting to order at 7:20 p.m. ITEM 2. ROLL CALL PRESENT D.J. Gall, Vice Chair Wayne Guevara, Trustee Jon Sinex, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Steve Cataudella, Chairman Doug Bonebrake, Trustee ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of the Minutes of the October 21, 2008 Regular Meeting. B. Approval of Claims. Mr. Guevara moved, seconded by Mr. Sinex, to approve the OPWA Consent Agenda with claims totaling $738,335.91. The payroll payment report for pay period ending 10/25/08 was included for review. YEA: Gall, Guevara, Sinex NAY: None Motion carried 3 -0. Owasso Public Works Authority ITEM 4. REPORT FROM OPWA MANAGER No report ITEM 5. REPORT FROM OPWA ATTORNEY No report ITEM 6. NEW BUSINESS None ITEM 7. ADJOURNMENT Mr. Sinex moved, seconded by Mr. Guevara, to adjourn. YEA: Gall, Guevara, Sinex NAY: None Motion carried 3 -0 and the meeting was adjourned at 7:21 p.m. Pat Fry, Minute Clerk 14 November 4, 2008 D.J. Gall, Vice Chair Claims List 11/18/08 Budget Unit Title Vendor Name Payable Description Payment Amouni OPWA ADMINISTRATION AEP /PSO ELECTRIC USE 1,156.95 CITY OF OWASSO ADMINISTRATIVE OVERHEAD 12,500.00 JPMORGAN CHASE BANK MEETING EXPENSE 58.82 JPMORGAN CHASE BANK MEETING EXPENSE 96.58 JPMORGAN CHASE BANK LOWES -LIGHT 31.92 OFFICE DEPOT INC OFFICE SUPPLIES 131.90 UNIFIRST HOLDINGS LP EMPLOYEE UNIFORMS 35.95 UNIFIRST HOLDINGS LP EMPLOYEE UNIFORMS 32.25 XEROX CORPORATION COPIER MAINTENANCE AGREEM 1,158.79 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 45.04 TOTAL OPWA ADMINISTRATION 15,248.20 UTILITY BILLING OFFICE DEPOT INC OFFICE SUPPLIES 6.26 MARK MEYER METER READER 474.30 KATHLEEN A BALSIGER METER READER 174.15 DAVID R. OLINGHOUSE METER READER 273.60 TYRONE EUGENE DINKINS METER READER 270.00 NOLAN RAY LANE METER READER 72.00 MARK MEYER METER READER 467.10 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,165.03 AMERICAN MUNICIPAL SERVICES LTD COLLECTION SERVICES 157.97 TOTAL UTILITY BILLING 3,060.41 WATER TREASURER PETTY CASH TOLL & DEQ STUDY GUIDE 7.50 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 15.30 FLEETCOR TECHNOLOGIES FUEL CHARGES FOR OCT 2008 1,342.06 JPMORGAN CHASE BANK WATER PROD -METER RESETS 674.82 AEP /PSO ELECTRIC USE 496.91 JPMORGAN CHASE BANK LOWES -PARTS 9.64 JPMORGAN CHASE BANK LOWES- OUTERWEAR 114.94 JPMORGAN CHASE BANK LOWES -PARTS 7.95 JPMORGAN CHASE BANK LODGING - VAUGHN 416.00 JPMORGAN CHASE BANK ATWOODS- WINTER APPAREL 409.95 JPMORGAN CHASE BANK TRAVEL EXPENSE 75.47 JPMORGAN CHASE BANK BUMP TO BUMP -PARTS 19.43 JPMORGAN CHASE BANK WATER PROD -METER CANS 3,367.75 JPMORGAN CHASE BANK WATER PROD -METER CANS 1,900.25 JPMORGAN CHASE BANK WATER PROD -PARTS 383.40 JPMORGAN CHASE BANK TRAVEL EXPENSE 15.49 OFFICE DEPOT INC OFFICE SUPPLIES 16.14 JPMORGAN CHASE BANK SPPEDTECH- LIGHTS 920.45 JPMORGAN CHASE BANK ATWOODS -TOOL BOX 50.00 JPMORGAN CHASE BANK ATWOODS -TOOL BOX 203.38 UNIFIRST HOLDINGS LP EMPLOYEE UNIFORMS 57.43 UNIFIRST HOLDINGS LP EMPLOYEE UNIFORMS 57.43 Page 1 Claims List 11/18/08 Budget Unit Title Vendor Name TER... SHERWOOD CONSTRUCTION CO, INC APAC, INC.- OKLAHOMA STANDARD INDUST LOBO HOLDINGS DBA LOBO ASPHALT BROWN FARMS LLC MILL CREEK LUMBER & SUPPLY MILL CREEK LUMBER & SUPPLY OWASSO TOP SOIL AL WATER TEWATER TREATMENT THERMO FISHER SCIENTIFIC HACH COMPANY GREEN COUNTRY TESTING, INC GEORGE & GEORGE SAFETY & GLOVE CROW BURLINGAME COMPANY CONTINENTAL RESEARCH CORPORATION UNIFIRST HOLDINGS LP UNIFIRST HOLDINGS LP JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK GREELEY & HANSEN, LLC LBX 619776 AEP /PSO FLEETCOR TECHNOLOGIES TREASURER PETTY CASH JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK AL WASTEWATER TREATMENT .TER COL JPMORGAN CHASE BANK JPMORGAN CHASE BANK VERDIGRIS VALLEY ELECTRIC COOP VERDIGRIS VALLEY ELECTRIC COOP JPMORGAN CHASE BANK FLEETCOR TECHNOLOGIES JPMORGAN CHASE BANK JPMORGAN CHASE BANK AEP /PSO JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK Page 2 Payable Descriptic CONCRETE FOR STREET REPAI ASPHALT FOR STREET REPAIR ASPHALT FOR STREET REPAIR SOD FOR DRESS UPS FORM BOARDS FOR DRIVEWAY HARD BOARD FOR DRIVEWAY R DIRT ELECTRODE ACCUMET PH BNC CHEMICALS FOR WWTP WWTP SAMPLING & ANALYSIS NITRILE GLOVES FILTER WWTP - BACTO DOSE EMPLOYEE UNIFORMS EMPLOYEE UNIFORMS TRAVELEXPENSE TRAVELEXPENSE WHOLESALE TOOL -GEAR PULL TRAVELEXPENSE ENGINEERING SERVICES - WW ELECTRIC USE FUEL CHARGES FOR OCT 2008 TOLL & WW LAB GUIDE ATWOODS - PROTECTANT DOEQ -TEST FEE WATER PROD - NOZZLES WATER PROD - MANHOLE LID ATWOODS- BATTERY CHARGER GARRETT CREEK ELECTRIC DOUBLE OAKS 3 ELECTRIC ATWOODS- CHAINS FUEL CHARGES FOR OCT 2008 TRAVELEXPENSE LOWES- WINTER APPAREL ELECTRIC USE WATER PROD - VALVES TRAVELEXPENSE LODGING -EATON LODGING - MCKNIGHT /CORLEY TRAVELEXPENSE LOWES -PARTS ment Amouni 386.00 137.43 81.86 160.00 63.04 14.99 80.00 11,485.01 164.19 92.14 220.00 7.50 9.17 824.74 94.68 69.91 19.49 10.39 76. 20,721.78 658.57 27.00 3.99 51.00 121.00 57,606.0 98.45 89.98 113.62 7.53 55.98 1,059.97 59.13 114.94 4,795.21 29.97 312.00 312.00 25.86 104.46 Claims List 11/18/08 Budget Unit Title Vendor Name Payable Description Payment Amouni WASTEWATER COLLECTION; JPMORGAN CHASE BANK ATWOODS -TORCH HOSE 43.99 JPMORGAN CHASE BANK AUTOZONE- SOCKET 25.97 JPMORGAN CHASE BANK TRAVEL EXPENSE 78.02 JPMORGAN CHASE BANK ATWOODS- HARDWARE 26.48 JPMORGAN CHASE BANK LOWES- EXTENSION CORD 4.96 JPMORGAN CHASE BANK BUMP TO BUMP -PARTS 30.50 JPMORGAN CHASE BANK LOWES -BOLTS 35.99 JPMORGAN CHASE BANK TRAVEL EXPENSE 39.55 JPMORGAN CHASE BANK TRAVEL EXPENSE 7.54 JPMORGAN CHASE BANK TRAVEL EXPENSE 18.49 JPMORGAN CHASE BANK TRAVEL EXPENSE 11.18 UNIFIRST HOLDINGS LP EMPLOYEE UNIFORMS 53.51 BERRY COMPANIES, INC 16 FT TRAILER 5,100.00 BERRY COMPANIES, INC BOBCAT EXCAVATOR & 16" TR 28,189.47 UNIFIRST HOLDINGS LP EMPLOYEE UNIFORMS 70.01 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 33019 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 167.18 R.A. PHELPS EQUIPMENT CO., INC REPAIRS TO RODDER TRAILER 2,658.30 TOTAL WASTEWATER COLLECTIONS 44,272.51 REFUSE COLLECTIONS FLEETCOR TECHNOLOGIES FUEL CHARGES FOR OCT 2008 6,400.44 NATIONAL POWER WASH, INC POWER WASH REFUSE VEHICLE 120.00 UNITED STATES CELLULAR CORPORATION CELL PHONE USAGE 56.43 UNIFIRST HOLDINGS LP EMPLOYEE UNIFORMS 61.20 UNIFIRST HOLDINGS LP EMPLOYEE UNIFORMS 56.75 ALSUMA TRUCK & EQUIP REPAIR REFUSE TRUCK REPAIRS - UN 765.97 ALSUMA TRUCK & EQUIP REPAIR REFUSE TRUCK REPAIRS - UN 710.08 ALSUMA TRUCK & EQUIP REPAIR REFUSE TRUCK REPAIRS - UN 408.71 ALSUMA TRUCK & EQUIP REPAIR REFUSE TRUCK REPAIRS - UN 191.21 ALSUMA TRUCK & EQUIP REPAIR REFUSE TRUCK REPAIRS - UN 247.16 JPMORGAN CHASE BANK AUTOZONE -SPOT MIRRORS 7.48 JPMORGAN CHASE BANK WASTE MGMT -REF TIP FEES 7,720.21 JPMORGAN CHASE BANK ATWOODS- WINTER APPAREL 106.98 JPMORGAN CHASE BANK WALMART- EXTENSION CORD 72.94 TOTAL REFUSE COLLECTIONS 16,925.56 RECYCLE CENTER JPMORGAN CHASE BANK WASTE MGMT -REC TIP FEES 1,913.41 JPMORGAN CHASE BANK WASTE MGMT -REC ROLLOFFS 3,184.33 AEP /PSO ELECTRIC USE 60.13 GELLCO UNIFORMS & SHOES, INC. SAFETY SHOES 132.29 UNIFIRST HOLDINGS LP EMPLOYEE UNIFORMS 13.26 UNIFIRST HOLDINGS LP EMPLOYEE UNIFORMS 13.26 TOTAL RECYCLE CENTER 5,316.68 Page 3 Claims List 11/18/08 Budget Unit Title Vendor Name Payable Description jPayment Amouni FUND GRAND TOTAL 153,914.4 OPWA STF DEBT SERVICE R TRUST SERVICES RCB TRUST SERVICES '05 NOTE -SEMI ANNUAL FEE '04 NOTE -SEMI ANNUAL FEE 1,000.00 1,000.00 TOTAL OPWA STF DEBT SERVICE 2,000.00 FUND GRAND TOTAL 2,000.0 OPWA GRAND TOTAL $155,914.45 Page 4 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2008 -2009 Statement of Revenues & Expenses As of October 31, 2008 OPERATING REVENUES: Water Wastewater Refuse & recycle Otherfees Interest & other TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES REVENUES OVER EXPENSES TRANSFERS IN (OUT) Transfers out MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET 349,990 1,486,141 3,950,000 37.62% 246,197 958,275 2,808,600 34.12% 137,789 525,039 1,495,200 35.12% 28,150 150,623 367,100 41.03% 23,358 278,258 7,640,795 3.64% 785,485 3,398,337 16,261,695 20.90% 236,443 689,528 2,196,474 31.39% 242,843 967,368 2,554,665 37.87% 77,739 446,727 1,289,450 34.64% 95,327 563,259 8,504,345 6.62% 101,057 780,423 2,206,571 35.37% 753,410 3,447,304 16,751,505 20.58% 32,075 (48,967) (489,810) NET INCOME (LOSS) 32,075 WORKING CAPITAL - Beginning Balance WORKING CAPITAL - Ending Balance (11,678) - (60,645) (489,810) 954,839 954,839 894,194 465,029 MEMORANDUM TO: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: SHERRY BISHOP ASSISTANT CITY MANAGER SUBJECT: RESOLUTION NO. 2008-04 REIMBURSEMENT RESOLUTION DATE: November 14, 2008 BACKGROUND: At the November 18`h meeting, the City Council will consider the acquisition of land for development of the Tulsa Tech Owasso campus. That land purchase would be financed by debt issued by the OPWA to be paid by the third -penny sales tax. In order to proceed and to utilize the proceeds from future tax - exempt debt for this contract, the OPWA must approve a "reimbursement resolution." Debt issued by the OPWA is tax - exempt financing and therefore subject to IRS regulations concerning tax - exempt debt. The tax code restricts the use of the proceeds of tax - exempt debt when paying for past expenditures. In order to be reimbursed for the land purchase (or any other costs) expended for a project before the loan closing, the OPWA must declare its official intent to do so. That declaration must specify the project and estimated amounts of financing. The attached OPWA Resolution No. 2008 -04 meets the requirements of the tax code and declares official intent of the OPWA to expend its own funds for land acquisition and its intent to be reimbursed with the proceeds of tax - exempt debt issued by the OPWA. RECOMMENDATION: Staff recommends Trustee approval of OPWA Resolution No. 2008 -04, a resolution authorizing the reimbursement of certain expenditures, with said expenditures to be reimbursed from the proceeds of tax - exempt obligations to be issued by the Authority, and containing other provisions related thereto. ATTACHMENT: OPWA Resolution No. 2008 -04 t, THE OWASSO PUBLIC WORKS AUTHORITY RESOLUTION NO. 2008 -04 A RESOLUTION OF THE OWASSO PUBLIC WORKS AUTHORITY (THE "AUTHORITY ") AUTHORIZING THE REIMBURSEMENT OF CERTAIN EXPENDITURES, WITH SAID EXPENDITURES TO BE REIMBURSED FROM THE PROCEEDS OF TAX - EXEMPT OBLIGATIONS TO BE ISSUED BY THE AUTHORITY; AND CONTAINING OTHER PROVISIONS RELATED THERETO. WHEREAS, the Authority is considering the acquisition of certain parcels of land to be used for a school district campus (as more specifically set out below, collectively referred to as the 'Project'); and WHEREAS, it is the Authority's intent to eventually fund the cost of the Project through the issuance of debt obligations; and WHEREAS, the Authority desires to initially fund certain costs pertaining to the Project out of the Authority's cash reserves; and WHEREAS, the Authority further desires to declare its official intent to reimburse itself with the proceeds of debt incurred by the Authority, as required by Section 1.150 -2 of the Treasury Regulations promulgated pursuant to Sections 103 and 141 -150 of the Internal Revenue Code of 1986, as amended. NOW, THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY: Section 1. Project Description. The Project generally includes the acquisition of (i) an approximately 10.66 acre parcel of land to be used for a school district campus for the amount of $1,159,785.60, and (ii) an approximately 14.64 acre parcel of land to be used for a school district campus the amount of $1,889,632.80. The foregoing expenditures in connection with the Project total $3,049,418.40 and represent components of larger projects that may also be financed by the Authority but are not the subject of this Resolution of intent. Section 2. Cost of Projects. The Authority intends to initially fund the costs of the Project from the Authority's cash reserves. The Authority reasonably expects to reimburse any amounts expended from proceeds of debt to be incurred by the Authority. The Authority anticipates issuing tax- exempt indebtedness not to exceed $3,200,000 in connection with the specific items described as the Project and set forth above. Section 3. Declaration of Official Intent. This Resolution constitutes a declaration of official intent as is required pursuant to Section 1.150 -2 of the Treasury Regulations promulgated pursuant to Sections 103 and 141 -150 of the Internal Revenue Code of 1986, as amended. PASSED AND APPROVED THIS 18TH DAY OF NOVEMBER, 2008. (SEAL) ATTEST: Name: Sherry Bishop Title: Secretary APPROVED AS TO ORM: (Juf..Ij �av aQ,l Julie ombardi, Authority Attorney THE OWASSO PUBLIC WORKS AUTHORITY Name: Stephen Cataudella Title: Chairman 2