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Home My WebLink About2008.11.18_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: DATE: TIME: PLACE: Regular November 18, 2008 6:30 p.m. Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of t City Clerk and posted at City Hall at 5:00 p.m. on Friday, November 14, 2008. ,; _ \ „ ;q I I M. Stevens, Deputy'City Clerk AGENDA 1. Call to Order Chairman Stephen Cataudella 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the November 4, 2008 Regular Meeting. Attachment #3-A B. Approval of Claims. Attachment 93-B C. Acknowledgement of receiving the monthly FY 2008-2009 budget status report. Attachment #3-C $:\Agendas\0PGA\2008\ l 118. doc Owasso Public Golf Authority November 18, 2008 Page 2 4. Report from OPGA Manager. 5. Report from OPGA Attorney. 6. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 7. Adjournment. SAAgendas\OPGA\ZOOS\I 11 S.doc A OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, November 4, 2008 The Owasso Public Golf Authority met in regular session on Tuesday, November 4, 2008 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, October 31, 2008. ITEM 1. CALL TO ORDER Vice Chair Gall called the meeting to order at 7:21 p.m. ITEM 2. ROLL CALL PRESENT D.J. Gall, Vice Chair Wayne, Guevara, Trustee Jon Sinex, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Steve Cataudella, Chairman Doug Bonebrake, Trustee ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the October 21, 2008 Regular Meeting. B. Approval of Claims. Mr. Guevara moved, seconded by Mr. Sinex, to approve the OPGA Consent Agenda with claims totaling $12,191.01. The payroll payment report for pay period ending 10/25/08 was included for review. YEA: Gall, Guevara, Sinex NAY: None Motion carried 3-0. Owasso Public Golf Authority ITEM 4. REPORT FROM OPGA MANAGER No report ITEM 5. REPORT FROM OPGA ATTORNEY No report ITEM 6. NEW BUSINESS None ITEM 7. ADJOURNMENT Mr. Guevara moved, seconded by Mr. Sinex, to adjourn. YEA: Gall, Guevara, Sinex NAY: None Motion carried 3-0 and the meeting was adjourned at 7:22 p.m. Pat Fry, Minute Clerk November 4, 2008 • D. J. Gall, Vice Chair 2 Claims List 11/18/08 Budget Unit Title Vendor Name Payable Description Payment Amounl OPGA JPMORGAN CHASE BANK WALMART-FOOD 11.28 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 101.91 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 741.70 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 117.60 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 1,040.02 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 171.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 197.46 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 181.30 JPMORGAN CHASE BANK REASORS-FOOD 56.11 JPMORGAN CHASE BANK REASORS-FOOD 37.21 JPMORGAN CHASE BANK FOREFRONT -MERCHANDISE 158.50 JPMORGAN CHASE BANK GOLF CRYSTAL -MERCHANDISE 83.91 JPMORGAN CHASE BANK SYSCO-FOOD 641.49 JPMORGAN CHASE BANK SYSCO-FOOD 476.27 JPMORGAN CHASE BANK SYSCO-FOOD 603.22 JPMORGAN CHASE BANK SYSCO-FOOD 286.87 JPMORGAN CHASE BANK SYSCO-FOOD 177.48 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 2.609.55 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 581.38 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 358.10 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 853.35 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 299.31 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 90.28 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 192.54 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 59.46 JPMORGAN CHASE BANK SYSCO-FOOD 554.50 JPMORGAN CHASE BANK GEAR FOR SPORT-MERCHANDIS 370.42 JPMORGAN CHASE BANK NIKE-MERCHANDISE 260.42 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 432.12 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 196.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 153.73 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 197.46 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 14.34 JPMORGAN CHASE BANK WALMART-FOOD 47.70 JPMORGAN CHASE BANK TMAX GEAR -MERCHANDISE 149.58 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 134.28 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 129.00 JPMORGAN CHASE BANK NIKE-MERCHANDISE 1,974.11 BGR DAILY ACCT. REIMB PETTY CASH 653.93 TRAIL'S END CATERING CATERING 33.85 BGR DAILY ACCT. REIMB PETTY CASH 300.00 EXECUTIVE COFFEE SERVICES COFFEE SERVICE 74.84 TOTAL OPGA 15,803.58 GOLF SHOP JPMORGAN CHASE BANK SCOREBOARD -MERCHANDISE 300.00 Page 1 Claims List 11/18/08 Budget Unit Title Vendor Name Payable Description IPayment Amount TOTAL GOLF SHOP 300.00 CART OPERATIONS JPMORGAN CHASE BANK STEVES WHOLESALE -SUPPLIES 14.94 JUSTICE GOLF CAR CO INC CART PARTS 103.66 JUSTICE GOLF CAR CO INC CART PARTS 19.60 TOTAL CART OPERATIONS 138.20 COURSE MAINT ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 54.63 TIMOTHY BOYCE SAND 300.00 YALE CLEANERS, INC. UNIFORM / TOWEL SERVICE 9.02 YALE CLEANERS, INC. UNIFORM / TOWEL SERVICE 7.00 WATER PRODUCTS OF OKLAHOMA, INC. PVC FITTINGS 21.80 LESCO CREDIT SERVICES PRE EMERGENT AND TURF PAI 540.42 ESTES, INCORPORATED WETTING AGENT 325.30 YALE CLEANERS, INC. TOWEL / UNIFORM SERVICE 18.04 YALE CLEANERS, INC. TOWEL / UNIFORM SERVICE 14.00 TIMMONS OIL COMPANY FUEL 2,459.91 JPMORGAN CHASE BANK NORTHERN TOOL -WELDER 405.38 JPMORGAN CHASE BANK HOME DEPOT -ROPE 5.97 JPMORGAN CHASE BANK LOWES-SPRAY PAINT 39.61 AEP/PSO ELECTRIC USE 1,069.24 JPMORGAN CHASE BANK R & R PROD -SPRINKLER HEAD 40.51 JPMORGAN CHASE BANK R & R PROD -BUNKER TINES 154.62 JPMORGAN CHASE BANK CULLISION HARDWARE -PARTS 11.90 JPMORGAN CHASE BANK LOWES-SUPPLIES 15.72 JPMORGAN CHASE BANK VICTOR WELDING-COMPR GAS 24.46 JPMORGAN CHASE BANK GCSAA-TRAINING 350.00 JPMORGAN CHASE BANK LOWES-SUPPLIES 24.56 JPMORGAN CHASE BANK R & R PRODUCTS -PARTS 103.67 JPMORGAN CHASE BANK CONTINENTAL -AIRFARE FEES 6.99 JPMORGAN CHASE BANK ALLIED BEARINGS -BEARING 32.00 JPMORGAN CHASE BANK WORLEYS-FLOWERS 127.92 JPMORGAN CHASE BANK GRAINGER-SHAFT SEAL 9.54 JPMORGAN CHASE BANK WALMART-PAPER CUPS 35.28 JPMORGAN CHASE BANK LUBER BROS-SEAL KIT 84.41 JPMORGAN CHASE BANK CONTINENTAL -AIRFARE 207.50 JPMORGAN CHASE BANK ALLIED BEARINGS -BEARINGS 17.50 JPMORGAN CHASE BANK WORLEY'S-FLOWERS 127.92 JPMORGAN CHASE BANK OREILLYS-FILTERS 38.33 JPMORGAN CHASE BANK LOWES-SUPPLIES 16.63 JPMORGAN CHASE BANK ACTEVA-REGISTRATION 145.00 TOTAL COURSE MAINT 6,844.78 FOOD & BEV JJPMORGAN CHASE BANK SYSCO-SUPPLIES 246.12 Page 2 Claims List 11 /18/08 Budget Unit Title Vendor Name Payable Description Payment Amouni FOOD & BEV... JPMORGAN CHASE BANK SYSCO-SUPPLIES 245.46 JPMORGAN CHASE BANK SYSCO-SUPPLIES 137.24 JPMORGAN CHASE BANK SYSCO-SUPPLIES 69.98 JPMORGAN CHASE BANK SYSCO-SUPPLIES 37.50 JPMORGAN CHASE BANK WALMART-PANS 42.26 JPMORGAN CHASE BANK SYSCO-SUPPLIES 114.06 SADDORIS TEXTILE MAINTENANCE, INC LINEN SERVICE 111.60 SADDORIS TEXTILE MAINTENANCE, INC LINEN SERVICE 68.33 YOUNGS FIRE SUPPRESSION SERVICES FIRE SUPPRESSION HOOD INS 70.00 TOTAL FOOD & BEV 1,142.55 GOLF ADMIN ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 373.29 TULSA MAINTENANCE SUPPLY JANITORIAL SUPPLIES 15.70 GOLFSWITCH, INC ONLINE TEE TIMES 150.00 COX COMMUNICATIONS CABLE 38.95 SBC YELLOW PAGES, INC YELLOW PAGE AD 89.70 TULSA MAINTENANCE SUPPLY PAPER SUPPLIES 209.70 WASTE MANAGEMENT QUARRY LANDFILL REFUSE SERVICE 214.58 COURSE TRENDS, INC WEB HOSTING 345.00 AEP/PSO ELECTRIC USE 1,467.27 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES 71.27 TOTAL GOLF ADMIN 2,975.46 27,204.5 FUND GRAND TOTAL OPGA GRAND TOTAL $27,204.57 Page 3 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2008-2009 Statement of Revenues & Expenses As of October 2008 and 2007 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other Transfer from General Fund TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES NET INCOME (LOSS) October 31, 2008 October 31, 2007 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget 49,368 215,559 914,000 23.58% 44,527 248,591 835,374 29.76% 19,269 69,752 210,000 33.22% 15,277 71,511 205,450 34.81 % (16,293) (53,931) (150,000) 35.95% (13,524) (57,216) (153,505) 37.27% 14,669 70,142 250,000 28.06% 13,935 69,760 222,950 31.29% (6,190) (28,610) (68,000) 42.07% (6,547) (28,864) (69,786) 41.36% 4,508 12,767 33,697 37.89% 2,615 10,932 30,000 36.44% - - - - - - - 0.00% 65,330 68,547 3,645 13,105 4,705 4,514 94,516 285,680 1,189,697 24.01% 56,282 314,714 1,070,483 29.40% 275,923 804,064 52,130 100,558 52,212 168,065 61,274 62,100 18,057 54,910 459,596 1,189, 697 (29,185) (173,916) - 34.32% 61,979 269,005 660,818 40.71 % 51.84% 5,790 36,561 89,430 40.88% 31.07% 9,493 49,336 218,425 22.59% 98.67% 19,999 23,654 49,900 47.40% 32.88% 4,263 17,050 51,910 32.85% 38.63% 101,523 395,605 1,070,483 36.96% (45,240) (80,891) - 71