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Home My WebLink About2008.12.02_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: DATE: TIME: PLACE: Regular December 2, 2008 6:30 p.m. Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, November 28, 2008. vY1� J iann M. Stevens, Deputy City Clerk AGENDA 1. Call to Order Chairman Stephen Cataudella 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the November 4, 2008 Regular Meeting and November 21, 2008 Special Meeting. Attachment #3-A B. Approval of Claims. Attachment #3-B C. Acknowledgement of receiving the monthly FY 2008-2009 budget status report. Attachment #3-C S: \Agendas\OPGA\2008 \ 1202, doc Owasso Public Golf Authority December 2, 2008 Page 2 4. Report from OPGA Manager. 5. Report from OPGA Attorney. 6. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 7. Adjournment. S: \Agendas\OPGA\2008\ 1202. doc OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, November 4, 2008 The Owasso Public Golf Authority met in regular session on Tuesday, November 4, 2008 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, October 31, 2008. ITEM 1. CALL TO ORDER Vice Chair Gall called the meeting to order at 7:21 p.m. ITEM 2. ROLL CALL PRESENT D.J. Gall, Vice Chair Wayne, Guevara, Trustee Jon Sinex, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Steve Cataudella, Chairman Doug Bonebrake, Trustee ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the October 21, 2008 Regular Meeting. B. Approval of Claims. Mr. Guevara moved, seconded by Mr. Sinex, to approve the OPGA Consent Agenda with claims totaling $12,191.01. The payroll payment report for pay period ending 10/25/08 was included for review. YEA: Gall, Guevara, Sinex NAY: None Motion carried 3-0. Owasso Public Golf Authority November 4, 2008 ITEM 4. REPORT FROM OPGA MANAGER No report ITEM 5. REPORT FROM OPGA ATTORNEY No report ITEM 6. NEW BUSINESS None ITEM 7. ADJOURNMENT Mr. Guevara moved, seconded by Mr. Sinex, to adjourn. YEA: Gall, Guevara, Sinex NAY: None Motion carried 3-0 and the meeting was adjourned at 7:22 p.m. Pat Fry, Minute Clerk D. J. Gall, Vice Chair 2 OWASSO PUBLIC GOLF AUTHORITY MINUTES OF SPECIAL MEETING Friday, November 21, 2008 In accordance with 25 OS 2001, Section 311 a notice of Special Meeting has been called by the Chairman and filed in the office of the City Clerk at 1:55 pm on Wednesday, November 19, 2008. The Owasso Public Golf Authority met in special session on Friday, November 21, 2008 in the Lower Level Conference Room of the Owasso City Hall, 111 N. Main Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 10:00 a.m. on Thursday, November 20, 2008. ITEM 1. CALL TO ORDER Mayor Cataudella called the meeting to order at 4:38 p.m. ITEM 2. ROLL CALL PRESENT Steve Cataudella, Chairman Doug Bonebrake, Trustee Jon Sinex, Trustee A quorum was declared present. STAFF Sherry Bishop, Assistant Authority Manager ABSENT D.J. Gall, Vice Chair Wayne Guevara, Trustee ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE OWASSO PUBLIC GOLF AUTHORITY CLAIMS Mr. Bonebrake moved, seconded by Mr. Sinex, to approve the OPGA Claims totaling $27,204.57. YEA: Bonebrake, Cataudella, Sinex NAY: None Motion carried 3-0. Owasso Public Golf Authority November 21, 2008 ITEM 4. ADJOURNMENT Mr. Bonebrake moved, seconded by Mr. Sinex, to adjourn. YEA: Bonebrake, Cataudella, Sinex NAY: None Motion carried 3-0 and meeting was adjourned at 4:39 p.m. Pat Fry, Minute Clerk Stephen Cataudella, Chairman 2 Claims List 12/02/08 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA JPMORGAN CHASE BANK ROSE IND-MERCHANDISE 156.43 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 278.91 JPMORGAN CHASE BANK WALMART-FOOD 31.96 JPMORGAN CHASE BANK WALMART-FOOD 41.32 JPMORGAN CHASE BANK BRIDGESTONE-MERCHANDISE 146.40 JPMORGAN CHASE BANK REASORS-FOOD 86.88 TOTAL OPGA 741.90 COURSE MAINT JPMORGAN CHASE BANK OFFICE DEPOT -PRINTER INK 43.99 JPMORGAN CHASE BANK LOCKE SUPPLY -PARTS 13.07 JPMORGAN CHASE BANK SHORTY'S AUTO -PARTS 25.00 JPMORGAN CHASE BANK OREILLYS-OIL SEAL 5.56 JPMORGAN CHASE BANK ADVANCE AUTO -FILTERS 35.92 JPMORGAN CHASE BANK P & K EQUIP -SUPPLIES 96.68 AT&T LONG DISTANCE LONG DISTANCE SERVICE 1.51 JPMORGAN CHASE BANK P & K EQUIP -CHAIN 14.30 JPMORGAN CHASE BANK ALLIED BEARINGS -BEARINGS 109.51 JPMORGAN CHASE BANK OFFICE DEPOT -CONTAINER 12.99 LUBER BROS INC OIL FILTER 30A5 ESTES, INCORPORATED FERTILIZER / FUNGICIDE 435.60 ESTES, INCORPORATED FERTILIZER / FUNGICIDE 173.40 YALE CLEANERS, INC. UNIFORM/TOWEL SERVICE 9.02 YALE CLEANERS, INC. UNIFORM/TOWEL SERVICE 7.00 NCH CORPORATION MANTEK DIVISION HYDRAULIC FLUID 185.00 TOTAL COURSE MAINT 1,199.00 FOOD & BEV JPMORGAN CHASE BANK REASORS-SUPPLIES 3.98 TOTAL FOOD & BEV 3.98 GOLF ADMIN JPMORGAN CHASE BANK CDW-CREDIT CARD SWIPER 59.37 JPMORGAN CHASE BANK KCD ENTERPRISE -RADIO ADS 600.00 JPMORGAN CHASE BANK ATHLETIC WORLD -AD POSTER 259.99 SBC YELLOW PAGES, INC YELLOW PAGE AD 164.60 TULSA LITHO POSTERS / YOUR COURSE DAY 186.00 TULSA MAINTENANCE SUPPLY PAPER SUPPLIES 116.30 AT&T LONG DISTANCE LONG DISTANCE SERVICE 22.91 TOTAL GOLF ADMIN 1,409.17 3,354.05 FUND GRAND TOTAL OPGA GRAND TOTAL $3,354.05 Page 1 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 11/08/08 Department Payroll Expenses Total Expenses Golf Shop Operations 3,151.02 4,816.57 Cart Operations 2,193.99 2,467.15 Golf Course Operations 6,259.66 9,279.95 Food & Beverage 2,188.67 2,996.79 General & Administration 4,794.22 6,552.52 FUND TOTAL 18, 587.56 26,112.98 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 11/22/08 Department Payroll Expenses Total Expenses Golf Shop Operations 3,121.54 4,783.42 Cart Operations 1,760.06 1,975.40 Golf Course Operations 5,982.91 8,965.80 Food & Beverage 1,607,35 2,343.11 General & Administration 4,794.22 6,428.51 FUND TOTAL 17,266.08 24,496.24 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2008-2009 Statement of Revenues & Expenses As of October 2008 and 2007 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other Transfer from General Fund TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES NET INCOME (LOSS) October 31, 2008 October 31, 2007 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget 49,368 215,559 914,000 23.58% 44,527 248,591 835,374 29.76% 19,269 69,752 210,000 33.22% 15,277 71,511 205,450 34.81% (16,293) (53,931) (150,000) 35.95% (13,524) (57,216) (153,505) 37.27% 14,669 70,142 250,000 28.06% 13,935 69,760 222,950 31.29% (6,190) (28,610) (68,000) 42.07% (6,547) (28,864) (69,786) 41.36% 4,508 12,767 33,697 37.89% 2,615 10,932 30,000 36.44% - - - - - - - 0.00% 65,330 1,189,697 24.01% 56,282 314,714 1,070,483 29.40% 285,680 68,547 275,923 804,064 34.32% 61,979 269,005 660,818 40.71 % 3,645 52,130 100,558 51.84% 5,790 36,561 89,430 40.88% 13,105 52,212 168,065 31.07% 9,493 49,336 218,425 22.59% 4,705 61,274 62,100 98.67% 19,999 23,654 49,900 47.40% 4,514 18,057 54,910 32.88% 4,263 17,050 51,910 32.85% 94,516 459,596 1,189,697 38.63% 101,523 395,605 1,070,483 36.96% (45,240) (80,891) (29,185) (173,916) - -