HomeMy WebLinkAbout2008.12.09_City Council Agenda_SpecialPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING:
DATE:
TIME:
PLACE:
Special
December 9, 2008
6:00 p.m.
Old Central
109 N. Birch
Owasso, Oklahoma
Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board
at 5:00 PM on Friday, December 5, 2008. e 4
Juliann M. Stevens, Deputy City Clerk
AGENDA
1. Call to Order
Mayor Stephen Cataudella
2. Presentation provided by Cole & Reed, P.C. regarding the FY 07-08 audit report for the
City of Owasso.
Ms. Hess
Attachment # 2
3. Presentation provided by the Assistant City Manager for Administrative Services for the
purpose of reviewing various City policies, procedures, and funds.
Ms. Bishop
4. Discussion relating to Community Development Department Items
Mr. Rooney
Attachment # 4
A. Request for Final Plat (1)
B. Request for Rezoning (1)
Owasso City Council
December 9, 2008
Page 2
5. Discussion relating to Public Works Department Items
Mr. Rooney
Attachment # 5
A. Request for final payment FY 07-08 Street Rehabilitation Program
6. Discussion relating to Police Department Items
Mr. Rooney
Attachment # 6
A. Proposed purchase of fingerprint scanning equipment
7. Discussion relating to City Manager Items
Mr. Ray
Attachment # 7
A. Proposed Resolution calling an election for Council Wards 1 & 2
B. Briefing and update on Tax Partners vs. City of Owasso
C. City Manager's Report
8. Legislative Report
Ms. Lombardi
9. Report from City Councilors
10. Adjournment
MEMORANDUM
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: ANGELA HESS
FINANCE DIRECTOR
SUBJECT: FISCAL YEAR 2007-2008 AUDIT REPORT
DATE: November 26, 2008
BACKGROUND:
The firm of Cole & Reed, P.C. has provided audit services to the city and its trust
authorities for the past three years. Mike Gibson from Cole & Reed, P.C. met with
members of the City of Owasso's Audit Committee on December 2. Members of the
Audit Committee are Doug Bonebrake, John Manning, Kevin Cavanah, Guy Nightingale,
and Dennis Phillips. Mr. Gibson presented the audit report and responded to questions
from the Committee.
Mr. Gibson will attend the worksession on December 9 to present the audit report and
respond to any questions Council may have.
Council will be asked to acknowledge receipt of the audit report at the December 16tH
meeting.
MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF THE COUNCIL
CITY OF OWASSO
FROM: LARISSA DARNABY
CITY PLANNER
SUBJECT: REQUEST FOR ACCEPTANCE OF THE MCDONALD'S ADDITION
FINAL PLAT
DATE: DECEMBER 1, 2008
BACKGROUND:
The City of Owasso has received a request from Morrow Investment Capital, LLC
applicant/owner, for the review and acceptance of the McDonald's Addition Final Plat. The Final
Plat proposes one (1) lot in one (1) block on 1.14 acres of property. The applicant wishes to plat
the property so that they may develop a McDonalds Restaurant.
LOCATION:
The subject property is located on the north side of East 116`" Street North and the west side of
North 135`h East Avenue.
EXISTING LAND USE:
Undeveloped
SURROUNDING ZONING:
North: Agriculture
East: Commercial Shopping
West: Agriculture
South: Commercial Shopping
PRESENT ZONING:
The subject tract is zoned CS (Commercial Shopping)
DEVELOPMENT PROCESS:
The first step in the development of a piece of property in Owasso is annexation. Annexation is
the method whereby land located outside the city limits is made a part of the city. Property owners
and land developers sometimes choose to have their property annexed into Owasso in order to
receive Owasso municipal services, such as police protection, refuse collection, and sanitary sewer.
The second step in the development of a piece of property in Owasso is rezoning. When a property
is annexed into Owasso, by law it must come in classified for AG Agricultural use. In order to
develop the property, the land must be zoned for particular kinds of uses, such as residential,
office, commercial, or industrial. Rezoning decisions are made in accordance with the growth
policy displayed in the Owasso Master Plan.
One type of rezoning that a developer may choose to seek is a Planned Unit Development, or PUD.
When a development proposes to exhibit a mixture of uses with specific regulations and standards
unique to a particular tract of land, a PUD is often the preferred land use control mechanism.
The third step in the development of a piece of property in Owasso is platting. A preliminary plat
is required for any development that proposes to divide land into two or more lots. Preliminary
plats illustrate the development concept for the property, and are often modified significantly after
being reviewed by the Technical Advisory Committee (TAC), and the Owasso Planning
Commission. Sometimes, difficult development issues such as existing utility lines, wells, or
easements are brought to light at the preliminary plat stage and must be remedied prior to
development.
After the preliminary plat has been reviewed by the City and various utility companies,
construction plans for the development's infrastructure are typically submitted. These plans
include specifications and drawings for stormwater drainage, streets and grading and erosion
control, waterlines, stormwater detention, and wastewater lines. Often, approval is required of
other agencies, such as the Department of Environmental Quality for wastewater collection and the
US Army Corps of Engineers for properties that maybe development sensitive.
Once the property development proposal shows a division of lots that is acceptable to both the
developer and the City of Owasso, a final plat application is submitted. A final plat illustrates the
layout and dimension of lots included on the final plat, right-of--way widths, easements, and other
physical characteristics that must be provided for review by the City. After obtaining approval
from the TAC and Planning Commission, the final plat is considered by the City Council. If
approved, the final plat is filed with the office of the County Clerk and governs all future
development on that property.
The fourth step in the development of a piece of property in Owasso is the site plan. Site plans are
reviewed by the TAC and approved by city staff. Issues such as building setbacks, parking, access,
landscaping, and building footprint are presented in the site plan. Once a site plan is approved, the
development is clear to apply for a building permit and to submit construction plans for the
building's foundation, plumbing, electrical system, and HVAC.
ANALYSIS:
The McDonald's Addition Final Plat was brought before the Owasso Planning Commission at their
regularly scheduled meeting on November 10, 2008. At that meeting, the applicant requested the
Final Plat be tabled to the December 8, 2008 meeting. The applicant is now ready to proceed with
the hearing process.
The applicant is requesting the review and approval of the McDonald's Addition final plat so they
may plat and eventually develop the property with a McDonald's restaurant facility. The property
is zoned CS (Commercial Shopping). The designation outlines the development standards for the
property in a commercial manner. The proposed layout for the restaurant is associated with the plat
and is allowed by right according to the zoning designation.
According to the final plat, the developer would like to create one 1.14 acre lot, recognized as Lot
1, Block 1, McDonald's Addition, which would be the proposed site of the McDonalds Restaurant.
The main access points into the McDonald's Addition will be from North 135t" East Avenue. The
applicant has shown a total of 60' to be designated on the final plat for ingress and egress. The 60'
that is designated for ingress and egress would consist of two points of access, which includes the
30' entrance/exit, as proposed, on the south side of the property and an entrance/exit on the north
side of the property being 30' in width as well.
Any development that occurs on the subject property must adhere to all subdivision, zoning and
engineering requirements including but not limited to paved streets and sidewalks. Commercial
sewer service will be provided by the City of Owasso. Water service will be provided by
Washington County Rural Water District No. 3. The property will be subject to all payback fees
including Storm Siren fees of $35 per acre.
PLANNING COMMISSION HEARING:
The Owasso Planning Commission will consider the request at a public hearing on December 8, 2008.
RECOMMENDATION:
Staff intends to recommend approval of the McDonald's Addition Final Plat.
ATTACHMENTS:
1. General Area Map
2. McDonalds Final Plat
McDonalds at 11 bth Street and 135 E Ave CITY OF O~VASSO
i va'ox
Legend 111 N. Main Street
P.O. Box 1 g0
O~~asso, OK 7405$
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MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF THE COUNCIL
CITY OF OWASSO
FROM: LARISSA DARNABY
CITY PLANNER
SUBJECT: OZ-08-06, A REQUEST FOR REZONING OF .24 ACRES LOCATED
AT THE SOUTHEAST CORNER OF 2ND AND ATLANTA
DATE: DECEMBER 1, 2008
BACKGROUND:
In order to further facilitate the development of their property for duplex use, Maven Investments,
LLC requests that their property be rezoned from an RS-3 (Single-Family Residential) Zoning
District to an RD (Residential Duplex) Zoning District. A general area map is attached for review.
The applicant did request a Special Exception from the Board of Adjustment to allow for the
encroachment of the rear yard setback. The Board of Adjustment heard the case at their regularly
scheduled meeting on November 17, 2008. The request was approved unanimously contingent upon
the approval of the rezoning request.
PROPERTY CHARACTERISTICS:
The property is currently developed with a single family dwelling unit, and is zoned RS-3
(Single Family Residential). The subject site is .24 acres in size. The property will be served by
municipal water, wastewater, police, fire, and EMS service.
DESCRIPTION OF RD ZONING DISTRICT:
The RD zoning district is designed to permit a more intense yet compatible use of tracts in or near
single-family residential and other neighborhoods.
LEGAL CONSIDERATIONS OF ZONING REQUESTS:
Section 1500 of the Owasso Zoning Code outlines the city's policy on zoning amendments. The
code states that amendments will be adopted to recognize changes in the Comprehensive Plan, or to
recognize changing conditions in a particular area or in the jurisdictional area. Zoning changes must
be based on two fundamental questions: 1) Does the requested zoning allow a land use that is
appropriate for the subject property, and 2) Is the requested zoning in conformance with the Owasso
Land Use Master Plan?
Development considerations such as traffic, roads, grading, drainage, stormwater detention, utilities,
rights-of--way, etc, are not to be considered until the platting stage of development. At the platting
(and site planning) stage, the Planning Commission, municipal staff, and the Technical Advisory
Committee work with the applicant to solve these types of specific development concerns.
The proposed development for this property is a duplex.
CONFORMANCE TO MASTER PLAN DESIGNATION:
The requested zoning designation, RD (Residential Duplex), is allowed within the master plan's
designation for the property.
ANAi.VSi~:
The subject property lies to the southeast of 2"d and Atlanta, and is adjacent to compatible
residential development. A similar duplex has recently been constructed at the northeast corner
of the intersection. The applicant has requested an RD (Residential Duplex) Zoning Designation
to allow for the construction of a duplex. The requested use is found to be in accordance with the
Owasso Land Use Master Plan.
Any development that occurs on the subject property must adhere to all subdivision, zoning and
engineering requirements including but not limited to paved drives and storm water detention.
Sewer service and Water service will be provided by the City of Owasso.
Letters were mailed to surrounding property owners and the legal advertisement was published
in the Owasso Reporter. Copies of both the letter to property owners and the legal advertisement
are attached for your information and review.
If the Commission approves this application it will then require City Council approval.
PLANNING COMMISSION HEARING:
The Owasso Planning Commission will consider the request at a public hearing on December 8,
2008.
RECOMMENDATION:
Staff intends to recommend approval of OZ-08-06.
ATTACHMENT:
1. Case map
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1.13 N Atlanta CITY OF OWASSO
12'03108
Legend ))) N. Ma~t~ Sheet
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Owasso, OK 74055
North
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MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: ROGER STEVENS
PUBLIC WORKS DIRECTOR
SUBJECT: CHANGE ORDER NO. 1, FINAL PAYMENT, AND ACCEPTANCE
FY 2007-2008 STREET REHABILITATION PROGRAM (PART I)
DATE: December 3, 2008
BACKGROUND:
Included in FY 2007-2008 Budget, the Capital Improvements Fund allowed for the expenditure
of $1 million in the repair and/or resurfacing of residential and non-residential roadways
throughout the City. An additional $165,000 was obtained from remaining funding in the FY 06-
07 program. On November 20, 2007, the City Council awarded a contract to Becco Contractors
of Tulsa, Oklahoma, in the amount of $826,098 to complete Part I of the rehabilitation program.
Part I includes pavement repair, including removal, disposal and replacement of existing
pavement as well as concrete curb and gutter replacement for those proiects identified as needine
complete repair. Projects included in Part I are shown in Attachment A.
CHANGE ORDER NO. 1:
The work was awarded as a unit price contract whereas the quantities presented in the Bid were
estimated based on expected conditions and used solely for the purpose of comparison of bids. It
was therefore anticipated that an adjustment would be made at final payment to reflect actual
quantities provided.
Three quantities required an additive adjustment. The quantity overruns were primarily caused
by an increase of the overall size of many sub-base repairs resulting in additional removal,
disposal and replacement of existing pavement as well as concrete curb and milling. The total
adjustment is in the amount of $39,668.90, resulting in a revised total contract amount of
$865,766.90.
PROJECT FUNDING:
Funds for this project in the amount of $1,165,000 are included in the FY 2007-2008 Capital
Improvements Fund.
RECOMMENDATIONS:
1. Unless concerns are expressed by the Council, staff intends to recommend approval of
Change Order No. 1 to the FY 2007-2008 Street Rehabilitation Program (Part I)
increasing the original contract amount to $865,766.90.
2. Unless concerns are expressed by the Council, staff intends to recommend acceptance of
contract work and authorization for final payment in the amount of $43,935.10.
ATTACHMENT:
A. Part I Project Map
B. Becco Final Pay Request
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~ 2007-2008 REPAIR LOCATIONS
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APPLICATION ~~NC> CI~:RTfFICATE FOR PAYMENT ~ Page One of
T0: (Owner) ~~,-y ~ Orc/,as5t~ Contract Date
Application Date: // - // - a8
FROM: (Contractor) /' Period To: 9 X30 "_~_~-
~EGGQ C-O~1TjCdGTa7~3, .~f~',
Distribution To: Owner
PROJECT: Architect
F `~ X007 - 1008 Contractor
Engineer
CONTRACT FOR: S-r~ ~-T ,GEpq ~,~ _ Va R,,c ~ 5
L [~ 44~r-t o ~- S
CONTRACTOk'S APPLICATION FUR PAYMENT
Application is made for payment, as shown below, in connection with the Contract.
Continuation sheet is attached.
I . Original Contract Sum
2. Net Change by Change Orders
3. Contract Sum to Date (Line 1 & 2)
$ 8.1 ~ o9B.~o
$ ---3~,~?q~ m o
4. Total Completed & Stored to Date $ ~+ 7~G ~~
(Column G on Continuation Sheet)
5. Retainage: a. % of Completed Work $
(Column D & E on Continuation Sheet) -FINAL
b. % of Stored Material $
(Column F on Continuation Sheet)
Total Retainage (Line Sa & Sb) $ -A-.
6. Total Earned Less Retainage $ 8(05. 7~~. 9~___
(Line 4 less Line S Total)
7. Less Previous Certificates for Payment $~~ g3i Ro _
0904 AGREEMENT
00300 -Page 7 of 14
CURRENT PAYMENT DUE
Balance to Finish, Plus Retainage
(Line 3 less Line 6)
CHANGE ORDER SUMMARY:
$ 43,935 i0
ADDITIONS
DEDUCTIONS
Change Orders approved in previous
months by OWNER
TOTALS
Approved this month
Number
Date Approved
TOTALS
Net Change by Change Orders
The undersigned Contractor certifies that to the best of the Contractor's knowledge, information
and belief, the WORK covered by this Application for payment has been completed in
accordance with the Contract Documents, that all amounts have been paid by the Contractor for
Work for which previous Certificates for Payment were issued and payments received from the
Owner, and that current payment shown herein is now due.
CONTRACTOR:
Date:_ ~/- /~ - D 8
S T A l E VF CJIf'LAtiUIV1A
SS
COUNTY OF ~ L £A ~
Subscribed and sworn to before me t ~ -- of o ~
Nwtpry u_. c}G`°-~.
State of Oklahoma
-. VICKI WEST -
(SEAL) ~ TULSA COUNTY
COMMISSION 605008858
~,> _,., -... ~`nmm. Exp. 09...,_28-2009.
"' Notary Public
My Commission Expires:
Commission #:
~~~~
00300 -Page 8 of 14
ARCHITECT'S /ENGINEER'S CERTIFICATE FOR PAYMENT
In accordance with the contract documents, based on on-site observations and the date
comprising the above application, the Architect/Engineer certifies to the Owner that to the best
of the Architect/s/Engineer's knowledge, information and belief, the Work has progressed as
indicated, the quality of the Work is in accordance with the Contract Documents, and the
Contractor is entitled to payment of the amount certiCed.
AMOUNT CERTIFIED $ y~~ , ~3:j ,
(Attach explanation if amount certified d ffers from the amount applied for.)
ARCHITECT /ENGINEER:
.,i
By: "~, ` ~'4-----_ Date: ~~ - ~ °- C.)J
~h~~; certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the contractor
named herein. Issuance, payment and acceptance of payment without prejudice to any rights of
the Owner or Contractor under this Contract.
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--- AGREEMENT
0904 00300 -Page 9 of 14
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CITY OF OWASSO
PERIODICAL ESTIMATE FOR PARTIAL PAYMENT -S~ ~l.t1,4L CONTRACT: 313
FOR PERIOD: 7/1/2008 TO 10/31/2008 INCLUSIVE
DESCRIPTION OF CONTRACT: FY 2007-2008 STREET REPAIR VAR.LOC.
CONTRACT PRICE: $826,098.00
CONTRACTOR: BECCO Contractors, Inc.
P.O. Box 9159
Tulsa, OK 74157-0159
Sheet 1 of 5
DETAILED ESTIMATE
ITEM Unit Est. Units Total
# Description Quant. Unit Cost Cost To Date To Date
_ _
1 - - - -
164AT03-TY.1 PAV.REP. __
135.00
SY
$90.00
$12,150.00
185.00
$16,650.00
137.0%
2 164AT03 - 2" MILLING 60.00 SY $6.00 $360.00 60.00 $360.00 100.0%
3 164AT02 - TY.1 PAV.REP. 98.00 SY $90.00 $8,820.00 100.00 $9,000.00 102.0%
4 164AT02 - 2" MILLING 30.00 SY $6.00 $180.00 156.00 $936.00 520.0%
5 164AT01 - TY.1 PAV.REP. 100.00 SY $90.00 $9,000.00 200.00 $18,000.00 200.0%
6 164AT01 - 2" MILLING 30.00 SY $6.00 $180.00 30.00 $180.00 100.0%
7 161AT03-TY.1 PAV.REP. 419.00 SY $90.00 $37,710.00 464.00 $41,760.00 110.7%
8 161AT03 - 2" MILLING 45.00 SY $6.00 $270.00 45.00 $270.00 100.0%
9 161AT02-TY.1 PAV.REP. 161.00 SY $90.00 $14,490.00 161.00 $14,490.00 100.0%
10 161AT01 -TY.1 PAV.REP. 691.00 SY $90.00 $62,190.00 847.10 $76,239.00 122.6°
11 161AT01 -TY.1 PAV.REP. 30.00 SY $90.00 $2,700.00 60.00 $5,400.00 200.0%
12 293AS08 - TY.1 PAV.REP. 84.80 SY $90.00 $7,632.00 84.80 $7,632.00 100.0%
13 293AS08 - 2" MILLING 700.00 SY $6.00 $4,200.00 700.00 $4,200.00 100.0%
14 293AS09-TY.1 PAV.REP. 9.50 SY $90.00 $855.00 9.50 $855.00 100.0%
15 293AS09 - 2" MILLING 367.00 SY $6.00 $2,202.00 367.00 $2,202.00 100.0°
16 293AS10-TY.1 PAV.REP. 89.40 SY $90.00 $8,046.00 89.40 $8,046.00 100.0°
17 293AS10 - 2" MILLING 1100.00 SY $6.00 $6,600.00 1100.00 $6,600.00 100.0%
18 293AS26 - TY.1 PAV.REP. 525.00 SY $90.00 $47,250.00 532.67 $47,940.30 101.5%
19 293AS26 - 2" MILLING 700.00 SY $6.00 $4,200.00 700.00 $4,200.00 100.0%
20 293AS26 - R/R CONC.C & G 406.00 LF $20.00 $8,120.00 406.00 $8,120.00 100.0%
21 293AS26 - R/R CONC.DRWY 63.00 SY $90.00 $5,670.00 63.00 $5,670.00 100.0%
22 293AS27-TY.1 PAV.REP. 536.00 SY $90.00 $48,240.00 538.00 $48,420.00 100.4%
23 293AS27 - 2" MILLING 720.00 SY $6.00 $4,320.00 720.00 $4,320.00 100.0%
24 293AS27 - R/R CONC.C R G 88.00 LF $20.00 $1,760.00 88.00 $1,760.00 100.0%
25 293AS28-TY.1 PAV.REP. 162.00 SY $90.00 $14,580.00 162.00 $14,580.00 100.0%
26 293AS28 - 2" MILLING 567.00 SY $6.00 $3,402.00 567.00 $3,402.00 100.0
27 293AS28 - R/R CONC.C & G 338.00 LF $20.00 $6,760.00 338.00 $6,760.00 100.0
28 293AS29-TY.1 PAV.REP. 84.40 SY $90.00 $7,596.00 84.40 $7,596.00 100.0%
29 293AS29 - 2" MILLING 307.00 SY $6.00 $1,842.00 307.00 $1,842.00 100.0%
30 293AS29 - R/R CONC.C & G 232.00 LF $20.00 $4,640.00 233.00 $4,660.00 100.4°
31 293AS31 -TY.1 PAV.REP. 16.90 SY $90.00 $1,521.00 255.06 $22,955.40 1509.2%
32 293AS31 - 2" MILLING 747.00 SY $6.00 $4,482.00 747.00 $4,482.00 100.0%
33 293AS31 - R/R CONC.C & G 76.00 LF $20.00 $1,520.00 124.00 $2,480.00 163.2%
34 291ASO4-TY.1 PAV.REP. 170.60 SY $90.00 $15,354.00 187.83 $16,904.70 110.1%
35 291ASO4 - 2" MILLING 1467.00 SY $6.00 $8,802.00 1467.00 $8,802.00 100.0%
36 291ASO4 - R/R CONC.C & G 80.00 LF $20.00 $1,600.00 80.00 $1,600.00 100.0%
37 291AS25-TY.1 PAV.REP. 47.80 SY $90.00 $4,302.00 47.80 $4,302.00 100.0%
38 291AS25-2"MILLING 300.00 SY $6.00 $1,800.00 300.00 $1,800.00 100.0%
39 291AS25 - R/R CONC.C & G 123.00 LF $20.00 $2,460.00 133.00 $2,660.00 108.1%
40 291AS26-TY.1 PAV.REP. 298.60 SY $90.00 $26,874.00 305.27 $27,474.30 102.2%
41 291AS26 - 2" MILLING 400.00 SY $6.00 $2,400.00 400.00 $2,400.00 100.0°
Subtotal for Sheet 1 $407,080.00 $467,950.70
Sheet 2 of 5
DETAILED ESTIMATE
ITEM Unit Est. Units Total
# Description Quant. Unit Cost Cost To Date To Date
42
291AS26 - R/R CONC.C & G -
510.00 _ __ _
LF _ _ _
$20.00
$10,200.00
510.00
$10,200.00
100.0°
43 291AS27 - TY.1 PAV.REP. 53.70 SY $90.00 $4,833.00 57.03 $5,132.70 106.2%
44 291AS27 - 2" MILLING 367.00 SY $6.00 $2,202.00 367.00 $2,202.00 100.0
45 291AS27 - R/R CONC.C & G 165.00 LF $20.00 $3,300.00 165.00 $3,300.00 100.0%
46 291AS28 - TY.1 PAV.REP. 164.90 SY $90.00 $14,841.00 164.90 $14,841.00 100.0°
47 291AS28 - 2" MILLING 333.00 SY $6.00 $1,998.00 333.00 $1,998.00 100.0°
48 291AS35-TY.1 PAV.REP. 287.10 SY $90.00 $25,839.00 287.10 $25,839.00 100.0°
49 291AS35 - 2" MILLING 767.00 SY $6.00 $4,602.00 767.00 $4,602.00 100.0%
50 291AS35 - R/R CONC.C & G 73.00 LF $20.00 $1,460.00 73.00 $1,460.00 100.0%
51 293AS32-TY.1 PAV.REP. 45.60 SY $90.00 $4,104.00 45.60 $4,104.00 100.0%
52 293AS32 - 2" MILLING 300.00 SY $6.00 $1,800.00 300.00 $1,800.00 100.0%
53 122AS02-TY.1 PAV.REP. 11.10 SY $85.00 $943.50 20.60 $1,751.00 185.6%
54 122AS03 - TY.1 PAV.REP. 33.30 SY $85.00 $2,830.50 66.60 $5,661.00 200.0%
55 122AS07-TY.1 PAV.REP. 42.70 SY $85.00 $3,629.50 47.20 $4,012.00 110.5%
56 122AS08-TY.1 PAV.REP. 150.00 SY $85.00 $12,750.00 130.00 $11,050.00 86.7%
57 304AS12 - TY.1 PAV.REP. 226.00 SY $90.00 $20,340.00 226.00 $20,340.00 100.0%
58 304AS12 - 2" MILLING 487.00 SY $6.00 $2,922.00 487.00 $2,922.00 100.0%
59 304AS40-TY.1 PAV.REP. 348.60 SY $90.00 $31,374.00 348.60 $31,374.00 100.0%
60 304AS40 - 2" MILLING 533.00 SY $6.00 $3,198.00 533.00 $3,198.00 100.0%
61 304AS40 - R/R CONC.C & G 160.00 LF $20.00 $3,200.00 228.00 $4,560.00 142.5%
62 302AS03 - TY.1 PAV.REP. 3.60 SY $90.00 $324.00 3.60 $324.00 100.0%
63 302AS03 - 2" MILLING 367.00 SY $6.00 $2,202.00 367.00 $2,202.00 100.0°
64 302ASO4 - TY.1 PAV.REP. 27.50 SY $90.00 $2,475.00 27.50 $2,475.00 100.0%
65 302ASO4 - 2" MILLING 367.00 SY $6.00 $2,202.00 367.00 $2,202.00 100.0°
66 302AS05 - TY.1 PAV.REP. 30.00 SY $90.00 $2,700.00 30.00 $2,700.00 100.0%
67 302AS05 - 2" MILLING 380.00 SY $6.00 $2,280.00 380.00 $2,280.00 100.0%
68 302AS05 - R/R CONC.C & G 116.00 LF $20.00 $2,320.00 116.00 $2,320.00 100.0%
69 302AS05 - R/R CONC.DRWY 21.00 SY $90.00 $1,890.00 21.00 $1,890.00 100.0°
70 302AS06-TY.1 PAV.REP. 176.30 SY $90.00 $15,867.00 176.30 $15,867.00 100.0°
71 302AS06 - 2" MILLING 433.00 SY $6.00 $2,598.00 433.00 $2,598.00 100.0%
72 302AS06 - R/R CONC.C & G 474.00 LF $20.00 $9,480.00 474.00 $9,480.00 100.0%
73 302AS06 - R/R CONC.DRWY 64.40 SY $90.00 $5,796.00 64.40 $5,796.00 100.0%
74 302AS07-TY.1 PAV.REP. 185.90 SY $90.00 $16,731.00 185.90 $16,731.00 100.0%
75 302AS07 - 2" MILLING 700.00 SY $6.00 $4,200.00 700.00 $4,200.00 100.0°
76 302AS08 - TY.1 PAV.REP. 252.70 SY $90.00 $22,743.00 252.70 $22,743.00 100.0%
77 302AS08-2"MILLING 267.00 SY $6.00 $1,602.00 267.00 $1,602.00 100.0%
78 304AS22-TY.1 PAV.REP. 66.70 SY $85.00 $5,669.50 66.70 $5,669.50 100.0%
79 304AS22 - R/R CONC.C & G 300.00 LF $20.00 $6,000.00 300.00 $6,000.00 100.0%
80 304AS23-TY.1 PAV.REP. 63.30 SY $85.00 $5,380.50 63.30 $5,380.50 100.0°
81 304AS23 - R/R CONC.C 8. G 285.00 LF $20.00 $5,700.00 285.00 $5,700.00 100.0°
82 312AS11 -TY.1 PAV.REP. 62.10 SY $90.00 $5,589.00 62.10 $5,589.00 100.0%
83 312AS11 - 2" MILLING 333.00 SY $6.00 $1,998.00 333.00 $1,998.00 100.0°
84 312AS12-TY.1 PAV.REP. 25.30 SY $90.00 $2,277.00 25.30 $2,277.00 100.0°
85 312AS12 - 2" MILLING 533.00 SY $6.00 $3,198.00 533.00 $3,198.00 100.0
86 312AS13 - N.1 PAV.REP. 29.40 SY $90.00 $2,646.00 29.40 $2,646.00 100.0%
87 312AS13 - 2" MILLING 500.00 SY $6.00 $3,000.00 500.00 $3,000.00 100.0%
88 302AS20 - TY.1 PAV.REP. 47.60 SY $90.00 $4,284.00 47.60 $4,284.00 100.0°
89 312AS20-2"MILLING 267.00 SY $6.00 $1,602.00 267.00 $1,602.00 100.0%
90 312AS20 - R/R CONC.C & G 44.00 LF $20.00 $880.00 44.00 $880.00 100.0%
91 312AS20 - R/R CONC.DRWY 33.30 SY $90.00 $2,997.00 33.30 $2,997.00 100.0%
92 302AS21 -TY.1 PAV.REP. 82.70 SY $90.00 $7,443.00 62.70 $7,443.00 100.0%
93 312AS21 - 2" MILLING 433.00 SY $6.00 $2,598.00 433.00 $2,598.00 100.0%
94 312AS21 - RIR CONC.C & G 10.00 LF $20.00 $200.00 10.00 $200.00 100.0%
95 302AS22 - TY.1 PAV.REP. 185.60 SY $90.00 $16,704.00 185.60 $16,704.00 100.0%
96 312AS22 - 2" MILLING 433.00 SY $6.00 $2,598.00 433.00 $2,598.00 100.0%
Subtotal for Sheet 2 $332,540.50 $336,520.70
Sheet 3 of 5
DETAILED ESTIMATE
ITEM Unit Est. Units Total
# Description Quant. Unit Cost Cost To Date To Date
97 312AS22 - R/R CONC.C 8 G 201.00 LF $20.00 $4,020.00 201.00 $4,020.00 100.0%
98 302AS23-TY.1 PAV.REP. 149.40 SY $90.00 $13,446.00 149.40 $13,446.00 100.0°
99 302AS23 - 2" MILLING 420.00 SY $6.00 $2,520.00 420.00 $2,520.00 100.0°
100 302AS23 - R/R CONC.C & G 412.00 LF $20.00 $8,240.00 412.00 $8,240.00 100.0%
101 302AS23 - R/R CONC.DRWY 25.60 SY $90.00 $2,304.00 25.60 $2,304.00 100.0%
102 302AS24-TY.1 PAV.REP. 20.60 SY $90.00 $1,854.00 20.60 $1,854.00 100.0%
103 302AS24 - 2" MILLING 420.00 SY $6.00 $2,520.00 420.00 $2,520.00 100.0%
104 302AS24 - R/R CONC.C & G 50.00 LF $20.00 $1,000.00 50.00 $1,000.00 100.0%
105 302AS25 - TY.1 PAV.REP. 88.40 SY $90.00 $7,956.00 88.40 $7,956.00 100.0%
106 302AS25 - 2" MILLING 420.00 SY $6.00 $2,520.00 420.00 $2,520.00 100.0%
107 302AS25 - RIR CONC.C & G 161.00 LF $20.00 $3,220.00 161.00 $3,220.00 100.0%
108 302AS26-TY.1 PAV.REP. 160.90 SY $90.00 $14,481.00 160.90 $14,481.00 100.0%
109 302AS26 - 2" MILLING 267.00 SY $6.00 $1,602.00 267.00 $1,602.00 100.0%
110 312AS17-TY.1 PAV.REP. 70.90 SY $85.00 $6,026.50 70.90 $6,026.50 100.0%
111 312AS17 - R/R CONC.C 8 G 123.00 LF $20.00 $2,460.00 123.00 $2,460.00 100.0%
112 214AS16-TY.1 PAV.REP. 8.70 SY $90.00 $783.00 8.70 $783.00 100.0%
113 214AS16 - 2" MILLING 133.00 SY $6.00 $798.00 133.00 $798.00 100.0%
114 214AS16 - R/R CONC.C 8 G 39.00 LF $20.00 $780.00 39.00 $780.00 100.0%
115 214AS18 - TY.1 PAV.REP. 7.70 SY $90.00 $693.00 7.70 $693.00 100.0%
116 214AS18-2"MILLING 300.00 SY $6.00 $1,800.00 300.00 $1,800.00 100.0%
117 214AS20 - TY.1 PAV.REP. 8.20 SY $90.00 $738.00 8.20 $738.00 100.0%
118 214AS20 - 2" MILLING 600.00 SY $6.00 $3,600.00 600.00 $3,600.00 100.0%
119 214AS20 - R/R CONC.C 8 G 37.00 LF $20.00 $740.00 37.00 $740.00 100.0%
120 213AS27-TY.1 PAV.REP. 25.60 SY $85.00 $2,176.00 25.60 $2,176.00 100.0%
121 PLOWABLE FILL CONC. 1.00 CY $200.00 $200.00 0.00 $0.00 0.0°/
122 ADJUSTMENT FOR MILLING 0.00 LS $24,982.00 $0.00 -1.00 ($24,982.00) D.0%
OUTSIDE AREA
Subtotal for Sheet 3 $86,477.50 $61,295.50
Sheet 4 of 5
DETAILED ESTIMATE
ITEM Unit Est. Units Total
# Description Quant. Unit Cost Cost To Date To Date
Grand Total: $826,098.00 $865,766.90
Sheet 4 of 5
CERTIFICATION OF CONTRACTOR
To the best of my knowledge and belief, I certify that all items, units, quantities, and prices of work and meterial shown on the face
sheet(s) 1 to 4 of this Periodical Estimate are correct, that all work has been performed and materials supplied in full accordance with the
terms and conditions of the corresponding construction contract documents between The Owner and BECCO Contractors, Inc., and all
authorized changes thereto; that the following is a true and correct statement of the contract account up to and including the last day of
the period covered by this estimate and that no part of the 'Amount Due this Estimate' has been received:
(a) Total Amount Earned to Date ............................. $865,766.90
(b) Retainage Percentage ............................. $0.00
(c) Total Earned less Retainage ............................. $865,766.90
(d) Total Previously Paid ............................. $821,831.80
(e) Amount due this Estimate ............................. $43,935.10
I further certify that all claims outstanding against BECCO Contractors, Inc. for labor, materials, and expendable equipment employed in
performance of said contract have been paid in full in accordance with the requirements of said contract, except such outstanding claims
as are listed below or on an attached sheet which statement contains all claims against the contractor which are not yet paid including all
disputed claims and any claims of which the contractor has or will assert and defense.
7~~
(Contractor) (Date) (By) (Title)
CERTIFICATION OF THE ENGINEERS
We certify that we have verified this Periodical Estimate, and that to the best of our knowledge and belief it is a true and correct statement
of work performed and materials supplied by the contractor, and that the contractor's certified statement of his account and the amount
due him is correct and just, and that all work and materials included in this Periodical Estimate have been performed in full accordance
with the terms and conditions of the corresponding construction contract and authorized changes thereto.
(Engineer) (Date) (By) (Title)
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: DAN YANCEY
CHIEF OF POLICE
SUBJECT: ACQUISITION OF LIVE SCAN FINGERPRINT MACHINE
DATE: December 2, 2008
BACKGROUND:
Fingerprinting is critical to law enforcement for evidentiary value for court purposes, victim
identification, missing persons, child safety prevention, job applicants and suspect identification.
The first system for classifying fingerprints based on grouping the patterns into arches, loops,
and whirls of fingerprints was officially introduced at Scotland Yard in 1901 and continues to be
the most widely used method to date.
Currently the department arrests, incarcerates, and fingerprints approximately 1600 prisoners
annually through the municipal jail. In addition, through an inter-local agreement with the City
of Collinsville, the department receives approximately 100 plus prisoners from the Collinsville
Police Department. Also, the department fingerprints hundreds of children and job applicants for
a variety of reasons. Because of the sensitivity of computer systems designed to process ink
fingerprints, a majority of the ink fingerprinting that is obtained by the department is rejected by
the Oklahoma State Bureau Investigation thus losing its evidentiary value. Many of the larger
law enforcement agencies have moved to the live scan process that provides digital
fingerprinting capable of being submitted electronically.
LIVE SCAN CAPABILITIES AND PROCESS:
Live scan technology replaces the process of recording an individual's fingerprint patterns
through a rolling process using ink and a standard 8" x 8" fingerprint card. Digitizing
characteristics that make fingerprints unique enables the electronic transfer of the fingerprint
image data in combination with personal descriptor information to the Oklahoma State Bureau of
Investigation and then to computers at the Department of Justice (DOJ). Typically the transfer of
data is complete in a matter of seconds, compared to the several days required to send hard copy
fingerprint cards through the U.S. mail. The information and fingerprinting can also be input
manually by the person conducting the scan, if needed. Once at the DOJ, the applicant-related
information is processed electronically, including automated searches by name, date of birth, and
the Automated Fingerprint Identification System (AFIS). If no prior record is found, the
requesting agency will be notified. If the applicant is found to have a prior criminal record, the
information (in automated format) is forwarded to the submitting agency. The live scan system
also immediately detects if the fingerprint image scanned is being correctly obtained and
submitted.
BID REVIEW:
Bids were received from three state certified equipment vendors and opened on November 14,
2008. Bids have been reviewed by the Police Department and IT staff to determine if bid
specifications were met.
Based on the review of the bid proposals, the Cross Match live scan system is considered to be
the best and lowest bid in the amount of $26,483.50. The next bid meeting the specifications
was received from Motorola in the amount of $39,660.00.
('(~MMFNT:
Only the fingerprints of those arrested by the department will be retained. In addition the system
proposed is compatible and will interface with the department's current records management
system. Also included in the successful bid is a one (1) year maintenance agreement. If
approved, the system installation date is expected within 45 days.
REQUEST:
This request is for approval to purchase one (1) Live Scan Fingerprint Machine, printer and
camera priced at $26,483.50 from Cross Match Technologies Inc.
FUNDING:
Adequate funding for this purchase is available within the "Capital Outlay -Computers" line
item of the Communications budget.
RECOMMENDATION:
Unless concerns are expressed by City Council, staff intends to recommend Council approval
and authorization to purchase one (1) Live Scan Fingerprint Machine, printer and camera priced
at $26,483.50 from Cross Match Technologies Inc at the December 16, 2008 regular meeting of
the City Council.
ATTACHMENTS:
1. Bid from Cross Match
BID PROPOSAL -SUBMITTAL PAGE
LIVE SCAN FINGERPRINT MACHINE
FOR THE OWASSO POLICE DEPARTMENT
TOTAL QUOTE PER SPECIFICATIONS (DEVICES CAPABLE OF STORING 2,000
TRANSACTIONS)
$ 26,483.50
OPTIONAL QUOTE (DEVICES CAPABLE OF STORING UP TO 10,000
TRANSACTIONS)
S 26,483.50
I hereby acknowledge that I have read the specifications and that I am legally bound by the
statements on the Bid Proposal -Submittal Page.
Cross Match Technologies, Inc.
Company
J J,,
Signature .' ~"
Martin K. Weinbaum, Chief Financial Officer
Printed Name & Title
3950 RCA Blvd., Suite 5001
Address
Palm Beach Gardens, FL 33410
^
561-622-1650
Phone
Attach Training Plan, Maintenance Plan, Installation Timeline, & Hardware List
" Please note that the proposed standard Cross Match system will include an 80GB hard drive, which is sufficient to
store well over 10,000 EFTS records
BID OPENING: November 14, 2008 @10:00 a.m.
COMPLETE AND ATTACH THE NON-COLLUSION BID AFFIDAVIT TO BID.
NON-COLLUSION BID AFFIDAVIT
STATE OF Florida )
ss
COUNTY OF Palm Beach
Martin K. Weinbaum , of lawful age, being first duly sworn, on oath
says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant further
states that the bidder has not been a part of any collusion among bidders in restraint of freedom
of competition by agreement to bid at a fixed price or to refrain from bidding; or with State,
County, or City officials or employees as to quantity, quality, or price in prospective contract, or
any discussions between bidder and any State, County, or City official concerning exchange of
money or other thing of value for special consideration in the letting of a contract.
Cross Match Technologies, Inc.
Company
Martin K. Weinbaum
Printed Name
~~,
Signature
Subscribed and sworn to before me this /~~~ay of /VC%!~«a~~z.e~ , 2008.
MARY GAY030
NOTARY PUBLIC . STATE 0I /LOIUCA
coMMissior, ~ eoez~a~~
EXPIRES 10/13/201$
aoe~oEO nreu +-~+W4-MPP'~
My Commission Expires:
/l> / ~ ~?c~ !~
F, .
Notary Publi
Commission # ~/~~~ ~'~' :3 ~
NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL
Bid Res~anse Owasso Police Departmen#
Response fior Invita#ion to Bid
Live Scan Fingerprint Machine
Pricing Details
LSCAN SOOP Live Scan Bundled Desktop System $ 13,328.00
• FBI Appendix "F" Certified Optical Scanner
• Pre-configured Desktop PC (with Windows XP Pro)
• Cross Match Live Scan Management Software
• Users Manual and training CD
Ru~~edized Cabinet Shipping Assembly ~ $ 3,762.50
• Ruggedized steel cabinet
• Integrated Dual-footswitch
• Uninterruptible Power Supply (UPS)
• Monitor Mounting Bracket
• 17" Flat Panel Monitor
Integrated Mugshot Capture $ 1,682.00
• System Hardware includes Digital Camera-5 mega pixel
• Camera Cabinet Mounting Kit
On-Site Installation & Training (1 day) $ 2,250.00
Oklahoma Submission Software $ 1,250..00
FBI Approved Duplex Printer $ 1,781.00
• Xerox Phaser 4500N printer includes 3 universal trays
• Duplexer for double-sided printing
• 10 foot printer cable and first year warranty service
LSCAN 500P Enhanced Warranty (12 months) $ 2,430.00
• Includes 24x7 dial up technical support, remote diagnostics
• Next business day cross-shipment of replacement hardware
• Provides for all Oklahoma state-mandated updates
• Please refer to the Warranty & Maintenance section for details
Grand Total $26,483.50
OPTIONS (estimated shipping included if applicable):
Post-Warranty LSCAN SOOP Enhanced Maintenance
• Includes 24x7 dial up technical support, remote diagnostics
• Next business day cross-shipment of replacement hardware
• Provides for all Oklahoma state-mandated updates
• Please refer to the Warranty & Maintenance section for details
12 months (Year 2 of ownership) $ 3,240.00
24 months (Years 2 & 3 of ownership) $ 6,156.00
CROSSMATCH®
TECHNOLOGIES
Bid Responsl°
Owasso Police Department
Response for Invitation to Bid
Live Scan Fingerprint Machine
Xerox Printer Post-Warranty Maintenance
Xerox Next-day cross-ship for period following expiration of warranty
(Vote: Post-Warranty Maintenance must be purchased at the time of initial printer purchase)
12 months (Year 2 of ownership)
24 months (Years 2 & 3 of ownership)
$ 131.40
$ 226.80
LSCAN 500P Small Supply Kit
• 5 silicone pads for each of the palm and tenprint platens
• 10 tape cleaner pads
• 4 microfiber cloths
• 12 alcohol wipes
TERMS
X141.00
1. Prices are quoted in US dollars
2. Sales tax and shipping are estimated and may vary. This quote does not include: other taxes, export fees, duties, or
export charges.
3. Payment terms Net 30 Days with approved credit if applicable.
4. Prices valid for 90 days from date of Bid Open.
CROSSMATCH"
TECHNOLOGIES
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: JULIANN M. STEVENS
ADMINISTRATIVE ASSISTANT
SUBJECT: RESOLUTION NO. 2008-08, CALLING FOR A COUNCIL WARD
ELECTION
DATE: December 1, 2008
BACKGROUND:
Pursuant to the provisions of the Owasso City Charter governing the election of City Council
members, "the Council shall take action by Resolution to call any necessary Ward Elections". In
2009, such election is required for Wards 1 and 2, each for a three year term.
The staff has prepared Resolution No. 2008-08 which, if approved by the City Council, calls for
an election to be conducted for Wards 1 and 2. In addition, the proposed resolution identifies the
process to be followed in order to meet all legal requirements and allows for proper notification
to the Tulsa County and Rogers County Election Boards. Please note, that the purpose of
requesting City Council action at this time is to allow for the required notice to the Tulsa County
Election Board.
The filing period for interested candidates will be February 2, 3, and 4, 2009. All candidates
must file a Declaration of Candidacy with the Tulsa County Election Board between the hours of
8:00 AM and 5:00 PM on either of these dates. Only qualified electors who reside within the
Ward for at least six months prior to filing a declaration of candidacy shall be qualified to hold
the office of Council Member for that Ward.
The primary election is set by the City Charter and will be held on March 3, 2009. All registered
voters residing within the city limits of the City of Owasso may vote in the election. Should one
of the candidates not receive the majority of all votes cast for a particular Ward, a general
election will be called. The general election, if necessary, will be held on April 7, 2009.
The elected Councilors will be sworn into office at the May 5, 2009 regular meeting of the City
Council.
RECOMMENDATION:
Staff intends to recommend Council adoption of Resolution No. 2008-08, calling for an election
to be conducted for the purposes of electing City Council representation for Wards 1 and 2, at the
December 16, 2008 regular meeting of the City Council.
ATTACHMENTS:
1. Proposed Resolution No. 2008-08
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO. 2008-08
NOTICE OF ELECTIONS AND CERTIFICATION
WHEREAS, a Primary Election shall be held on the 3`d day of March, 2009 for the purpose
of electing Council Members to the City of Owasso, for wards and terms as follows:
WARD NO. TERM
3 years
3 years
WHEREAS, a General Election, if necessary, shall thereafter be held on April 7, 2009 to
elect said Council Members.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF OWASSO, OKLAHOMA:
1. That anon-partisan Primary Election for City Council Members, as set out, be
held on March 3, 2009.
2. That the General Election thereafter, if necessary, beheld on April 7, 2009.
3. Only qualified electors of the City of Owasso who reside in the respective wards
shall be qualified to hold the office of Council Member.
BE IT FURTHER RESOLVED that the City Council of the City of Owasso, Tulsa County,
Oklahoma, hereby certifies to the Tulsa County Election Board that all precincts in Tulsa and
Rogers Counties within the city limits of the City of Owasso, Oklahoma are to be opened.
The filing period is from February 2, 2009 through February 4, 2009 for the Primary Election.
PASSED AND APPROVED this 16"' day of December 2008 by the City Council of the City
of Owasso, Oklahoma.
Stephen Cataudella, Mayor
ATTEST:
Sherry Bishop, City Clerk
(SEAL)
APPROVED AS TO FORM:
Julie Lombardi, City Attorney