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Home My WebLink About2008.12.16_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: December 16, 2008 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, December 12, 2008. L. Juliann M. Stevens, Deputy i y Clerk AGENDA 1. Call to Order Vice Chairman DJ Gall 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the December 2, 2008 Regular Meeting. Attachment # 3 -A B. Approval of Claims. Attachment # 3 -B C. Acknowledgement of receiving the monthly FY 2008 -2009 budget status report. Attachment # 3 -C S: Ag endas \OP W A\2008\ 1216. doc Owasso Public Works Authority December 16, 2008 Page 2 4. Report from OPWA Manager. 5. Report from OPWA Attorney. 6. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 7. Adjournment. S: Agendas \OP W A \2008\ 1216. do c OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, December 2, 2008 The Owasso Public Works Authority met in regular session on Tuesday, December 2, 2008 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, November 28, 2008. ITEM 1. CALL TO ORDER Chairman Cataudella called the meeting to order at 9:59 p.m. ITEM 2. ROLL CALL PRESENT ABSENT Steve Cataudella, Chairman D.J. Gall, Vice Chair Doug Bonebrake, Trustee Wayne Guevara, Trustee Jon Sinex, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of the Minutes of the November 4, 2008 Regular Meeting and the November 21, 2008 Special Meeting. B. Approval of Claims. C. Acknowledgement of receiving the monthly FY 2008 -2009 budget status report. Mr. Guevara moved, seconded by Mr. Bonebrake, to approve the OPWA Consent Agenda with claims totaling $684,463.59. The payroll payment reports for pay periods ending 11/08/08 and 11/22/08 were included for review. Owasso Public Works Authority December 2, 2008 YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex NAY: None Motion carried 5 -0. ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE ADOPTION OF RESOLUTION NO. 2008 -04, A RESOLUTION AUTHORIZING THE OWASSO PUBLIC WORKS AUTHORITY (THE "AUTHORITY ") TO ISSUE ITS SALES TAX REVENUE NOTE, SERIES 2008 (THE "NOTE ") IN THE AGGREGATE PRINCIPAL AMOUNT OF $7,680,000; WAIVING COMPETITIVE BIDDING AND AUTHORIZING THE NOTE TO BE SOLD ON A NEGOTIATED BASIS; RATIFYING AND CONFIRMING A SALES TAX AGREEMENT BY AND BETWEEN THE CITY AND THE AUTHORITY PERTAINING TO A YEAR -TO -YEAR PLEDGE OF CERTAIN SALES TAX REVENUE; APPROVING AND AUTHORIZING EXECUTION OF A SUPPLEMENTAL NOTE INDENTURE AUTHORIZING THE ISSUANCE AND SECURING THE PAYMENT OF THE NOTE; PROVIDING THAT THE ORGANIZATIONAL DOCUMENT CREATING THE AUTHORITY IS SUBJECT TO THE PROVISIONS OF THE NOTE INDENTURE; AUTHORIZING AND DIRECTING THE EXECUTION OF THE NOTE AND OTHER DOCUMENTS RELATING TO THE TRANSACTION; ESTABLISHING THE AUTHORITY'S REASONABLE EXPECTATION WITH RESPECT TO THE ISSUANCE OF TAX- EXEMPT OBLIGATIONS BY THE AUTHORITY IN CALENDAR YEAR 2008, AND DESIGNATING THE NOTE AS A QUALIFIED TAX - EXEMPT OBLIGATION; APPROVING PROFESSIONAL SERVICES AGREEMENTS; AND CONTAINING OTHER PROVISIONS RELATING THERETO Ms. Bishop presented the item, recommending Trustee approval of OPWA Resolution No. 2008- 04 authorizing the issuance of a $7,680,000 Sales Tax Revenue Note and containing other related provisions. Mr. Bonebrake moved, seconded by Mr. Sinex, for Trustee approval of OPWA Resolution No. 2008 -04, as recommended. YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex NAY: None Motion carried 5 -0. ITEM 5. REPORT FROM OPWA MANAGER No report 2 Owasso Public Works Authority ITEM 6. REPORT FROM OPWA ATTORNEY No report ITEM 7. NEW BUSINESS None ITEM 8. ADJOURNMENT Mr. Bonebrake moved, seconded by Mr. Guevara, to adjourn. YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex NAY: None Motion carried 5 -0 and the meeting was adjourned at 10:02 p.m. Pat Fry, Minute Clerk December 2, 2008 Stephen Cataudella, Chairman Claims List 12/16/08 Budget Unit Title Vendor Name Payable Description Payment Amouni OPWA ADMINISTRATION AT &T CONSOLIDATED PHONE BILL 320.19 JPMORGAN CHASE BANK PIKEPASS -FEES 13.30 DOERNER, SAUNDERS, DANIEL & ANDERSO RWD #3 VS CITY OF OWASSO 3,725.36 UNIFIRST HOLDINGS LP UNIFORM RENTAL 3.70 UNIFIRST HOLDINGS LP UNIFORM RENTAL 32.25 TREASURER PETTY CASH NOTARY FEE 25.00 JPMORGAN CHASE BANK TULSA BEEF - MEETING EXP 53.28 JPMORGAN CHASE BANK WALMART- MEETING EXPENSE 53.33 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 26535 TOTAL OPWA ADMINISTRATION 4,491.76 UTILITY BILLING JPMORGAN CHASE BANK POSPAPER- RECEIPT PAPER 95.85 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 3,290.17 TYRONE EUGENE DINKINS METER READER 581.25 TODD C. KIMBALL METER READER 184.05 BERNIE SHAINE BURNS METER READER 346.05 DAVID R. OLINGHOUSE METER READER 444.15 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,321.40 KATHLEEN A BALSIGER METER READER 315.00 MARK MEYER METER READER 438.30 DAVID R. OLINGHOUSE METER READER 271.80 TYRONE EUGENE DINKINS METER READER 284.25 KATHLEEN A BALSIGER METER READER 175.05 OFFICE DEPOT INC OFFICE SUPPLIES 40.64 TOTAL UTILITY BILLING 7,787.96 WATER JPMORGAN CHASE BANK ANCHOR PAINT - HYDRANT PNT 215.82 FLEETCOR TECHNOLOGIES FUEL FOR CITY VEHICLES & 842.84 JPMORGAN CHASE BANK CITY OF TULSA -WATER 99,000.00 JPMORGAN CHASE BANK CITY OF TULSA -WATER 68,230.88 JPMORGAN CHASE BANK LOWES- CORDLESS DRIVE 97.00 JPMORGAN CHASE BANK LOWES -TOOLS 49.26 JPMORGAN CHASE BANK WALMART -FLOOR MATS 44.76 JPMORGAN CHASE BANK WATER PROD - TAPPING SADDLE 313.32 JPMORGAN CHASE BANK WATER PROD -VALVE PLATE 425.00 JPMORGAN CHASE BANK WATER PROD -METER CAN LID 236.40 OWASSO TOP SOIL DIRT FOR DRESS UPS 40.00 ANCHOR STONE CO CRUSHER RUN STONE FORTE 3,494.34 UNIFIRST HOLDINGS LP UNIFORM RENTAL 49.65 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 15.30 UNIFIRST HOLDINGS LP UNIFORM RENTAL 49.65 TOTAL WATER 173,104.22 WASTEWATER TREATMENT UNIFIRST HOLDINGS LP UNIFORM RENTAL 75.16 Page 1 Claims List 12/16/08 Budget Unit Title Vendor Name Payable Description Payment Amounl WASTEWATER TREATMENT.. UNIFIRST HOLDINGS LP UNIFORM RENTAL 65.74 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 152.43 ALL AEROBIC SERVICES, LLC PUMP TRUCK SERVICES FOR W 375.00 ATWOODS DISTRIBUTING, LP ATTN: ACCT TRAILER JACK/OUTERWEAR FO 62.99 JPMORGAN CHASE BANK RADIO SHACK - CABLES 39.96 THERMO FISHER SCIENTIFIC 30 ML PIPET 68.77 HACH COMPANY COD DIGESTION VIAL 211.95 MIKE OZBUN ENTERPRISE INC REPAIR PARTS FOR WWTP 336.60 AT &T CONSOLIDATED PHONE BILL 118.50 GREELEY & HANSEN, LLC LBX 619776 ENGINEERING SERVICES - WW 14,707.00 JPMORGAN CHASE BANK OFFICE DEPOT - PRINTER INK 42.99 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 3,752.78 FLEETCOR TECHNOLOGIES FUEL FOR CITY VEHICLES & 281.60 JPMORGAN CHASE BANK OFFICE DEPOT - ROUTER 24.99 JPMORGAN CHASE BANK SHELL -ICE BIO MONITORING 9.54 TOTAL WASTEWATER TREATMENT 20,326.00 WASTEWATER COLLECTION! JPMORGAN CHASE BANK AUTOZONE -GLASS CLEANER 828 JPMORGAN CHASE BANK LOWES -LIGHT SWITCH 5.71 FLEETCOR TECHNOLOGIES FUEL FOR CITY VEHICLES & 46316 GREELEY & HANSEN, LLC LBX 619776 ENG SVCS - E 76 ST N SANI 15,950.33 JPMORGAN CHASE BANK WALMART -BOOK CASE 99.00 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 114.67 AT &T CONSOLIDATED PHONE BILL 52.93 VERDIGRIS VALLEY ELECTRIC COOP DOUBLE OAKS ELECTRIC 7.46 SHERWOOD CONSTRUCTION CO, INC CONCRETE FOR FAIRWAYS STR 386.00 JPMORGAN CHASE BANK LOWES -DOOR KNOB 16.54 JPMORGAN CHASE BANK FAIRBANKS MORSE -SEALS 1,792.08 JPMORGAN CHASE BANK BUMPER TO BUMPER -PARTS 9.19 ATWOODS DISTRIBUTING, LP ATTN: ACCT TRAILER JACK /OUTERWEAR FO 63.37 JPMORGAN CHASE BANK LOWES -CHOP SAW WHEEL 5.97 SHERWOOD CONSTRUCTION CO, INC CONCRETE FOR SIDEWALK REP 363.63 MILL CREEK LUMBER & SUPPLY FORM BOARDS FOR DRIVEWAY 129.68 Al FENCE COMPANY LLC DBA A -1 FENCE FENCE MATERIALS 1,396.00 LOT MAINTENANCE OF OKLAHOMA, INC. CLEAN/TV SEWER LINE 1,068.75 UNIFIRST HOLDINGS LP UNIFORM RENTAL 48.66 TREASURER PETTY CASH MAINT. SUPPLIES 104.60 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 330.60 UNIFIRST HOLDINGS LP UNIFORM RENTAL 48.66 TOTAL WASTEWATER COLLECTIONS 22,465.27 REFUSE COLLECTIONS UNIFIRST HOLDINGS LP UNIFORM RENTAL 51.65 UNIFIRST HOLDINGS LP UNIFORM RENTAL 51.65 ALSUMA TRUCK & EQUIP REPAIR REFUSE TRUCK REPAIRS - U 962.83 UNITED STATES CELLULAR CORPORATION CELL PHONE USAGE 56.43 Page 2 Claims List 12/16/08 Budget Unit Title Vendor Name Payable Description Payment Amouni REFUSE COLLECTIONS... JPMORGAN CHASE BANK STEVES WHLS- WRENCHES 19.47 JPMORGAN CHASE BANK FLEETPRIDE- EXTINGUISHER 45.11 JPMORGAN CHASE BANK GRAINGER- GREASE GUN 226.80 JPMORGAN CHASE BANK TARGET - MEMORY CARD 27.12 JPMORGAN CHASE BANK TARGET - MEMORY CARD 24.99 NATIONAL POWER WASH, INC POWER WASH REFUSE VEHICLE 180.00 L & S DEDMON TRUCKING, LLC PUSHING YARDWASTE AREA 1,040.00 ALSUMA TRUCK & EQUIP REPAIR REFUSE TRUCK REPAIR - UNI 331.55 AT &T CONSOLIDATED PHONE BILL 19.09 JPMORGAN CHASE BANK WASTE MGMT- REFUSE 6,673.57 FLEETCOR TECHNOLOGIES FUEL FOR CITY VEHICLES & 3,802.51 JPMORGAN CHASE BANK TARGET - CREDIT -27.12 TOTAL REFUSE COLLECTIONS 13,485.65 RECYCLE CENTER JPMORGAN CHASE BANK WASTE MGMT - ROLLOFFS 2,570.92 AT &T CONSOLIDATED PHONE BILL 19.08 JPMORGAN CHASE BANK WASTE MGMT- RECYCLE 1,415.16 UNIFIRST HOLDINGS LP UNIFORM RENTAL 13.26 UNIFIRST HOLDINGS LP UNIFORM RENTAL 13.26 TOTAL RECYCLE CENTER 4,031.68 245,692.5 FUND GRAND TOTAL OPWA STF DEBT SERVICE RCB TRUST SERVICES SERIES 2008 NOTE 44,798.22 TOTAL OPWA STF DEBT SERVICE 44,798.22 44,798.2 FUND GRAND TOTAL OPWA GRAND TOTAL $290,490.76 Page 3 Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Refuse Recycle Center OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 12/06/08 Payroll Expenses Total Expenses 13,509.57 4,727.46 9,746.25 12,903.39 5,151.38 11,817.19 867.20 18,402.01 6,932.49 14,958.46 19,428.56 8,488.99 16,726.09 1,513.78 FUND TOTAL 58,722.44 86,450.38 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2008 -2009 Statement of Revenues & Expenses As of November 30, 2008 OPERATING REVENUES: Water Wastewater Refuse & recycle Other fees Interest & other TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES REVENUES OVER EXPENSES TRANSFERS IN (OUT) Transfers out MONTH YEAR TO -DATE TO -DATE BUDGET 317,980 1,804,121 3,950,000 254,402 1,212,677 2,808,600 124,410 649,449 1,495,200 56,196 206,819 367,100 6,056 284,314 7,640,795 759,044 4,157,381 16,261,695 166,115 226,301 58,049 92,615 855,643 1,193,668 528,087 655,874 875,343 4,108,616 2,196,474 2,554,665 1,289,450 8,504,345 (489,810) - (11,678) - NET INCOME (LOSS) 121,043 WORKING CAPITAL - Beginning Balance WORKING CAPITAL - Ending Balance 37,087 (489,810) 1,915,867 954,839 PERCENT 45.67% 43.18% 43.44% 56.34% 25.57% 38.96% 46.73% 40.95% 7.71% 24.53%