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Home My WebLink About2008.12.16_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: December 16, 2008 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, December 12, 2008. OKI - _� /Uk ku _LL� Ju 'ann M. Stevens, Deputy City Clerk AGENDA 1. Call to Order Vice Chairman DJ Gall 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the December 2, 2008 Regular Meeting. Attachment #3-A B. Approval of Claims. Attachment #3-B C. Acknowledgement of receiving the monthly FY 2008-2009 budget status report. Attachment # 3-C 4. Report from OPGA Manager. S: \Agendas\OPGA\2008\ 1216. doe Owasso Public Golf Authority December 16, 2008 Page 2 5. Report from OPGA Attorney. 6. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 7. Adjournment. S: \Agendas\OPGA\2008 \ 1216. doc OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, December 2, 2008 The Owasso Public Golf Authority met in regular session on Tuesday, December 2, 2008 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, November 28, 2008. ITEM 1. CALL TO ORDER Chairman Cataudella called the meeting to order at 10:02 p.m. ITEM 2. ROLL CALL PRESENT ABSENT Steve Cataudella, Chairman D.J. Gall, Vice Chair Doug Bonebrake, Trustee Wayne, Guevara, Trustee Jon Sinex, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the November 4, 2008 Regular Meeting and the November 21, 2008 Special Meeting. B. Approval of Claims. C. Acknowledgement of receiving the monthly FY 2008-2009 budget status report. Mr. Bonebrake moved, seconded by Mr. Sinex, to approve the OPGA Consent Agenda with claims totaling $3,354.05. The payroll payment report for pay periods ending 11/08/08 and 11/22/08 were included for review. YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex NAY: None Motion carried 5-0. Owasso Public Golf Authority December 2, 2008 ITEM 4. REPORT FROM OPGA MANAGER No report ITEM 5. REPORT FROM OPGA ATTORNEY No report ITEM 6. NEW BUSINESS None ITEM 7. ADJOURNMENT Mr. Bonebrake moved, seconded by Mr. Guevara, to adjourn. YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex NAY: None Motion carried 5-0 and the meeting was adjourned at 10:03 p.m. Pat Fry, Minute Clerk Stephen Cataudella, Chairman 2 Claims List 12/16/08 Budget Unit Title Vendor Name Payable Description Payment Amounl OPGA JPMORGAN CHASE BANK SYSCO-FOOD 515.91 JPMORGAN CHASE BANK SYSCO-FOOD 738.23 JPMORGAN CHASE BANK NIKE-MERCHANDISE 305.77 JPMORGAN CHASE BANK SYSCO-FOOD 256.79 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 668.93 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 271.27 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 412.43 JPMORGAN CHASE BANK ACUSHNET 168.67 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 41.05 JPMORGAN CHASE BANK SYSCO FOOD -CREDIT -39.92 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 52.19 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 128.55 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 329.70 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 204.67 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 595.86 EXECUTIVE COFFEE SERVICES COFFEE SERVICE 40.23 BGR DAILY ACCT. REIMB PETTY CASH 509.10 BOTTLING GROUP, LLC PEPSI-COLA PEPSI PRODUCTS 412.50 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 202.02 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 58.73 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 123.57 JPMORGAN CHASE BANK REASORS-FOOD 21.60 JPMORGAN CHASE BANK REASORS-FOOD 41.81 JPMORGAN CHASE BANK REASORS-FOOD 42.30 JPMORGAN CHASE BANK REASORS-FOOD 23.82 JPMORGAN CHASE BANK PROF GOLFBALL-MERCHANDISE 334.42 JPMORGAN CHASE BANK ROSE INDUSTRIES-MERCHAND 158.65 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 1,640.87 TOTAL OPGA 8,259.72 CART OPERATIONS JUSTICE GOLF CAR CO INC CART PARTS 103.66 TOTAL CART OPERATIONS 103.66 COURSE MAINT JPMORGAN CHASE BANK OREILLY AUTO -PARTS 4.32 JPMORGAN CHASE BANK OREILLY AUTO -HOSE CLAMPS 13.00 JPMORGAN CHASE BANK OREILLY AUTO -HOSE 107.05 TREASURER PETTY CASH MILEAGE 103.30 YALE CLEANERS, INC. UNIFORM / TOWEL SERVICE 9.02 YALE CLEANERS, INC. UNIFORM / TOWEL SERVICE 7.00 YALE CLEANERS, INC. TOWEL SERVICE 7.23 TIMOTHY BOYCE SAND 300.00 DAVID B. NOWLAND GREENS FERTILIZER 263.00 YALE CLEANERS, INC. UNIFORM/TOWEL SERVICE 9.02 YALE CLEANERS, INC. UNIFORM/TOWEL SERVICE 7.00 JPMORGAN CHASE BANK C & H BOLT -DIE 30.50 Page 1 Claims List 12/16/08 Budget Unit Title Vendor Name Payable Description Payment Amouni COURSE MAINT... JPMORGAN CHASE BANK LODGING EXPENSE -COOK 81.18 JESCO PRODUCTS, INC POLY ROPE 39.90 EAGLE ONE GOLF PRODUCTS, INC CUP PULLER / SPRAY GUIDE 66.37 TIMMONS OIL COMPANY FUEL 513.24 ESTES, INCORPORATED TURF PAINT 190.00 ESTES, INCORPORATED ACTIVATED CHARCOAL 130.40 YALE CLEANERS, INC. UNIFORM / TOWEL SERVICE 9.02 YALE CLEANERS, INC. UNIFORM / TOWEL SERVICE 7.00 JPMORGAN CHASE BANK TRAINING EXPENSE 5.20 JPMORGAN CHASE BANK ADVANCE AUTO -BEARING PACK 7.24 JPMORGAN CHASE BANK LUBER BROS-OIL FILTER 30.45 JPMORGAN CHASE BANK LUBER BROS-PARTS 286.14 JPMORGAN CHASE BANK NAPA-BEARING RETURN -38.98 JPMORGAN CHASE BANK QUIKSERVICE-MOWER PARTS 11.75 AT&T CONSOLIDATED PHONE BILL 41.08 JPMORGAN CHASE BANK ALLIED BEARINGS -BEARINGS 170.61 JPMORGAN CHASE BANK ALLIED BEARINGS -BEARINGS 17.50 JPMORGAN CHASE BANK ALLIED BEARINGS -BEARINGS 26.34 JPMORGAN CHASE BANK LOWES-SINK PARTS 5.74 JPMORGAN CHASE BANK HOME DEPOT -BOLTS 4.60 JPMORGAN CHASE BANK ATWOODS-ACETYLENE GAS 29.99 JPMORGAN CHASE BANK LOCKE SUPPLY -HEATER REP 3.68 JPMORGAN CHASE BANK TRAVEL EXPENSE 13.72 JPMORGAN CHASE BANK GRAINGER-PUMP SEAL 8.59 JPMORGAN CHASE BANK LOWES-WOOD STAKES 13.76 JPMORGAN CHASE BANK GRAINGER-PUMP SEAL 8.59 JPMORGAN CHASE BANK NAPA-BEARINGS 38.98 JPMORGAN CHASE BANK ATWOODS-FENCE PANELS 53.87 TOTAL COURSE MAINT 2,636.40 FOOD & BEV JPMORGAN CHASE BANK REASORS-SUPPLIES 17.99 JPMORGAN CHASE BANK SYSCO-SUPPLIES 17.90 JPMORGAN CHASE BANK SYSCO-SUPPLIES 141.91 SADDORIS TEXTILE MAINTENANCE, INC LINEN SERVICE 97.01 JPMORGAN CHASE BANK COVER GIRLS -RENTALS 141.60 CROWL MECHANICAL INC EQUIPMENT MAINTENANCE 220.50 SADDORIS TEXTILE MAINTENANCE, INC RENTALS 184.07 JPMORGAN CHASE BANK SYSCO-SUPPLIES 287.96 TULSA MAINTENANCE SUPPLY SUPPLIES 45.20 TOTAL FOOD & BEV 1,154.14 GOLF ADMIN TULSA MAINTENANCE SUPPLY SUPPLIES 108.00 WASTE MANAGEMENT QUARRY LANDFILL REFUSE SERVICE 209.97 OFFICE DEPOT INC OFFICE SUPPLIES 342.96 SBC YELLOW PAGES, INC YELLOW PAGE AD 89.96 Page 2 Claims List 12/16/08 Budget Unit Title Vendor Name Payable Description Payment Amounl GOLF ADMIN... ORKIN EXTERMINATING CO, INC NOV EXTERMINATING 53.00 GOLFSWITCH, INC ONLINE TEE TIME 150.00 SAV-ON PRINTING & SIGNS LLC BUSINESS CARDS 62.00 COX COMMUNICATIONS CABLE 62.16 COURSE TRENDS, INC WEB HOSTING 345.00 JPMORGAN CHASE BANK LOWES-SUPPLIES 68.18 AT&T CONSOLIDATED PHONE BILL 187.64 JPMORGAN CHASE BANK WALMART-DECORATIONS 82.97 JPMORGAN CHASE BANK LOWES-BALLASTS 16.98 JPMORGAN CHASE BANK MONARCH MEDIA -ADVERTISING 506.31 TOTAL GOLF ADMIN 2,285.13 t4,439.0 FUND GRAND TOTAL OPGA GRAND TOTAL $14,439.05 Page 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 12/06/08 Department Payroll Expenses Total Expenses Golf Shop Operations 3,846.79 5,611.52 Cart Operations 2,059.73 2,309.75 Golf Course Operations 6,076.35 9,097.30 Food & Beverage 2,144.46 2,947.09 General & Administration 4,794.22 6,414.18 FUND TOTAL 18,921.55 26,379.84 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2008-2009 Statement of Revenues & Expenses As of November 2008 and 2007 November 30, 2008 November 30, 2007 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget OPERATING REVENUES: Golf shop fees 24,977 240,536 914,000 26.32% 24,508 273,099 835,374 32.69% Merchandise sales 8,005 77,757 210,000 37.03% 5,830 74,590 205,450 36.31% COS --merchandise (6,368) (60,160) (150,000) 40.11% (3,117) (60,411) (153,505) 39.35% Food & beverage 7,404 77,547 250,000 31.02% 4,481 74,241 222,950 33.30% COS -- food & beverage (2,937) (30,317) (68,000) 44.58% (2,160) (31,024) (69,786) 44.46% Interest & other 2 12,928 33,697 38.37% 0 10,933 30,000 36.44% Transfer from General Fund - - - - - - - 0.00% TOTAL OPERATING REVENUES 31,084 1,189,697 26.75% 29,543 341,428 1,070,483 31.89% 318,291 OPERATING EXPENSES Personal services 51,748 327,671 804,064 40.75% 55,810 324,815 660,818 49.15% Materials & supplies 4,040 59,535 100,558 59.20% 3,900 40,460 89,130 45.39% Other services 10,302 62,553 168,065 37.22% 12,344 61,681 218,725 28.20% Capital outlay 59 61,334 62,100 98.77% - 23,654 49,900 47.40% Debt service 4,638 22,694 54,910 41.33% 4,389 21,439 51,910 41.30% TOTAL OPERATING EXPENSES 70,787 533,787 1,189,697 44.87% 76,443 472,048 1,070,483 44.10% NET INCOME (LOSS) (39,704) (215,497) - (46,900) (130,620) -