HomeMy WebLinkAbout1995.01.03_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Regular
DATE: January 3, 1995
TIME: 7:00 p.m.
PLACE: Council Chambers, Owasso Community Center
Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin
board at 4 :00 p.m. on Friday, December 30, 1994.
:•
AGENDA
1. Call to Order
2. Invocation
Officer Kenny Yount
Owasso Police Department
3. Flag Salute
4. Roll Call
5. Request Approval of the Minutes of December 20, 1994 Regular Meeting.
Attachment #5
Owasso City Council
January 3, 1995
Page 2
6. Request Approval of Claims.
Attachment #6
7. Consideration and Appropriate Action Relating to a Request for Budget Transfers from
Various Departments to the Police Services Department for the Purpose of Funding a '
Contract Between the City and the FOP for Fiscal 1994 -95.
Mr Ray
Attachment #7 '
The staff will recommend funding the 1994 -95 FOP contract by reducing budget
appropriations and transfers by $100,000 and amending the FY 1994 -95 budget to increase
Police Department appropriations by $100,000.
8. Consideration and Appropriate Action Relating to a Request to Award a Contract for the
Purpose of Constructing Fencing Improvements to the Owasso Sports -Park Complex and
Funding a Portion of Those Improvements Through Transfers of Appropriations Within the
Capital Improvements Fund.
Mr Ray
Attachment #8
The staff will recommend Council approval of a contract between the City of Owasso and
Builder's Unlimited Inc in the amount of $73,947 for the purpose of installing the fencing
for the four -plex softball complex. The staff will further recommend a supplemental
appropriation to the Sports -Park budget in the amount of $25,000 from the Capital '
Improvements Fund.
Owasso City Council
January 3, 1995
Page 3
9. Consideration and Appropriate Action Relating to a Request for Council Approval of a
' Change Order to a Contract Between the City of Owasso and Builder's Unlimited Inc,
Wherein the Scope of Services Would be Changed With a Resulting Decrease in the Total
Cost of the Contract.
' Mr Ray
Attachment #9
' The staff will recommend Council approval of Change Order Number 1, decreasing the cost
of the contract by a total of $542.00.
10. Consideration and Appropriate Action Relating to a Request for Council Approval of a
Change Order to a Contract Between the City of Owasso and Empire Construction &
Materials Inc Wherein the Contract Time Would be Increased.
Mr Ray
' Attachment #10
The staff will recommend Council approval of Change Order Number 2, increasing the
' contract time by 100 days and changing the project completion date to January 30, 1995.
11. Consideration and Appropriate Action Relating to a Request for Council Approval of the
Expenditure of $4515.00 for the Purchase of Fire Department Work Uniforms, Such
' Request the Result of a Review of the Existing Uniform and Safety Recommendations of
the NFPA.
Mr Ray
Attachment #11
The staff will recommend Council approval of expenditures of $1950.00 to Drysdales,
' Tulsa, OK; and $2565.00 to Initially Yours Inc, Tulsa, OK, for the purpose of purchasing
work uniforms designed to increase job safety for firefighters and medics.
1
Owasso City Council '
January 3, 1995
Page 4 ,
12. Consideration and Appropriate Action Relating to a Request for the Approval of Plans and
Specifications, and for the Solicitation of Bids for the Completion of the Softball Four -Plex '
Lighting at the Owasso Sports Park.
Mr Ray
Attachment #12 '
Staff will present the plans and specifications for the project and recommend Council
approval of such, as well as approval for the staff to solicit bids for the project.
13. Consideration and Appropriate Action Relating to a Lease Agreement Between the City of
Owasso and the Owasso Chamber of Commerce Providing for a Renewal of an Annual
Lease of a Building Located at 315 South Cedar.
Mr Ray
Attachment #13
The staff will recommend Council approval of the lease for the period January 1, 1995
through December 31, 1995.
14. Report from City Manager
15. Report from City Attorney
'
Owasso City Council
January 3, 1995
Page 5
16. Reports from City Councilors
17. Unfinished Business
18 New Business
'
19. Adjournment
IJ�
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
' Tuesday, December 20, 1994
' The Owasso City Council met in regular session on Tuesday, December 20, 1994 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
' posted on the City Hall bulletin board at 4:00 p.m. on Friday, December 16, 1994.
ITEM 1: CALL TO ORDER
' Vice Mayor Burris called the meeting to order at 7:02 p.m.
' ITEM 2: INVOCATION
The invocation was given by Steve Irby, a member of the Owasso Fire Department.
' ITEM 3: FLAG SALUTE
The flag salute was led by Vice Mayor Burris.
ITEM 4: ROLL CALL
PRESENT ABSENT
Charles Burris, Vice Mayor Jerry Duke, Vice Mayor
Mary Lou Barnhouse, Councilor
' Joe Ramey, Councilor
Danny Ewing, Councilor
STAFF
Rodney J Ray, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 17: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF
I DISCUSSING A CONTRACT BETWEEN THE CITY AND THE FOP: SUCH
DISCUSSION ALLOWED PURSUANT TO 25 O S , SECTION 307 -B(21
Mr Burris moved to enter into executive session for the stated purpose. Seconded by Mr Ewing.
AYE: Burris, Ewing, Ramey, Barnhouse
NAY: None
Motion carried 4 -0 and Council entered into executive session at 7:05 p.m. and returned to
regular session at 7:50 p.m., at which time the Vice Mayor reconvened the meeting.
Owasso City Council
December 20, 1994
ITEM 18: CONSIDERATION AND APPROPRIATE ACTION RELATION TO A '
CONTRACT BETWEEN THE CITY OF OWASSO AND FOP LODGE #149
PROVIDING FOR WAGES, COMPENSATION AND OTHER BENEFITS FOR
FY 1994 -95. '
After several months of contract negotiations, an impasse was declared and the matter went to
arbitration. The arbiter's ruling was in favor of FOP Lodge #149. Vice Mayor Burris moved „R
to accept the arbiter's ruling and approve the contract between the City of Owasso and FOP
Lodge #149 providing for wages, compensation and other benefits for FY 1994 -95, contingent
upon supplemental appropriation by the Council, such request for appropriation to be placed on
the January 3, 1995 Council agenda. Motion seconded by Mr Ewing.
AYE: Burris, Ewing, Ramey, Bamhouse
NAY: None
Motion carried 4 -0.
ITEM 5: REQUEST APPROVAL OF THE MINUTES OF DECEMBER 6, 1994
REGULAR MEETING.
Mr Ramey moved, seconded by Ms Bamhouse, to approve the minutes as submitted, by
reference made a part hereto.
AYE: Ramey, Barnhouse, Ewing, Burris
NAY: None
Motion carried 4 -0.
ITEM 6: REQUEST APPROVAL OF THE CLAIMS. ,
Following questions and discussion, Mr Ramey moved, seconded by Mr Ewing, that the
following claims and addendum be approved: (1) General Fund $22,710.14; (2) Workers Comp
Self- Insurance $20,019.93; (3) Ambulance Service Fund $961.19; (4) Community Center
$1,980.00; (5) City Garage $1,534.24; (6) Revenue Bond Project Fund $36,767.03; (7) ,
Interfund Transfers $2373.20; (8) General Fund Payroll $105,780.96; (9) City Garage Payroll
$3,090.84.
AYE: Ramey, Ewing, Barnhouse, Burris
NAY: None
Motion carried 4 -0.
0a
t
Owasso City Council December 20, 1994
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
RESOLUTION #94 -15 A RESOLUTION CALLING A NON - PARTISAN
PRIMARY AND GENERAL ELECTION PURSUANT TO PROVISIONS OF
THE OWASSO CITY CHARTER FOR THE PURPOSE OF ELECTING A
COUNCIL MEMBER FOR WARD 5.
The City Council must call, by Resolution, any necessary Ward elections. The Ward 5 seat
becomes vacant in 1995. Resolution #94 -15 calls for elections to be conducted for Ward 5 and
allows for proper notification to the Tulsa County Election Board. Mr Ramey moved, seconded
by Ms Barnhouse, to approve Resolution #94 -15.
AYE: Ramey, Barnhouse, Ewing, Burris
NAY: None
Motion carried 4 -0.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE #493, AN ORDINANCE GRANTING A PERMIT TO TULSA
CABLE TELEVISION, ADOPTING REGULATION PROVISIONS, AND
' ESTABLISHING AN EFFECTIVE DATE.
TCI Cablevision operates a cable television system within the city limits of Owasso under a
franchise granted by a vote of the people. The franchise expired on November 20, 1994.
Because of the change in federal laws, city staff and TCI are recommending that continued
operations be under a permit system rather than a franchise. A permit system does not require
a vote of the people. Staff proposed increasing the permit fee from the current 3 % to 5 %, based
on TCI revenues. Following discussion on the permit fee, Mr Ewing moved to approve
Ordinance #493, amending Section 17 -410 so that the permit fee remains at 3 %. Motion
' seconded by Mr Burris.
AYE: Ewing, Burris, Barnhouse
1 NAY: Ramey
Motion carried 3 -1.
I
11
3
Owasso City Council December 20 1994 1
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR AN EMERGENCY CLAUSE TO BE ATTACHED TO
ORDINANCE #493. PROVIDING FOR THE ORDINANCE TO BECOME
EFFECTIVE IMMEDIATELY UPON PUBLICATION OF THE ORDINANCE.
Because the TCI franchise expired on November 20, 1994 and there is no protection to either '
the City or TCI, it is appropriate that an emergency clause be attached to the ordinance so that
it become effective immediately upon publication. Mr Ewing moved, seconded by Mr Burris,
to approve the attachment of an emergency clause to Ordinance #493.
AYE: Ewing, Burris, Ramey, Barnhouse
NAY: None
Motion carried 4 -0.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A CONTRACT FOR REPLACEMENT FENCING AT RAYOLA
PARK BALL FIELDS.
Bids were received from five companies for the replacement of fencing at Rayola Park ball
fields. All bids were more than the budget estimate. However, staff recommended awarding
a contract to the lowest bidder, with the remaining funds being taken from the Park
Development Fund Playground Equipment line item. Mr Ramey moved to award a contract to
Aaron Fence Co of Tulsa in the amount of $9,499.00 for replacement fencing at the Rayola Park
Ball Fields. Motion seconded by Mr Burris.
AYE: Ramey, Burris, Ewing, Barnhouse
NAY: None
Motion carried 4 -0.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A LEASE
AGREEMENT BETWEEN THE CITY OF OWASSO AND THE TULSA
CITY /COUNTY HEALTH DEPARTMENT PROVIDING FOR A RENEWAL
OF AN ANNUAL LEASE OF A BUILDING LOCATED AT 315 SOUTH
CEDAR.
For several years the City of Owasso has been leasing the abandoned City- County Health
Department building for $1.00 per year. The last lease expired on June 30, 1994 and was not
renewed because of an oversight on the part of both the City and Health Department. That
oversight is being corrected with this lease agreement. Mr Ramey moved, seconded by Ms
2
Owasso City Council December 20, 1994
Barnhouse to approve the lease agreement with the Tulsa City -County Health Department and
authorize the Mayor to execute the document.
AYE: Ramey, Barnhouse, Ewing, Burris
NAY: None
Motion carried 4 -0.
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN
INTERLOCAL AGREEMENT BETWEEN THE CITY OF OWASSO AND
' TULSA COUNTY FOR THE PURPOSE OF IMPROVING A DRAINAGEWAY
SOUTH OF 76TH STREET AND WEST OF 122ND EAST AVENUE.
' Mr & Mrs Robert Downey, who live outside the city limits, have requested city assistance in
correcting a drainage problem on their property caused by housing developments within the city
limits. Tulsa County has agreed to provide a tracked bulldozer and one operator to straighten
' and clear the existing drainage channel which runs along the eastern edge of Mr & Mrs
Downey's property, from 76th Street North to a point approximately 300 feet south of their
property line. The City will provide two employees, plus chainsaws, fuel, oil, and other tools
necessary to clear the drainage channel. Oklahoma law provides for an interlocal agreement for
work such as this to occur. Mr Ewing moved to approve an agreement with Tulsa County for
the proposed work and that the Mayor be authorized to execute the agreement. Motion seconded
by Mr Ramey.
AYE: Ewing, Ramey, Barnhouse, Burris
NAY: None
Motion carried 4 -0.
P
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN
INTERLOCAL AGREEMENT BETWEEN THE CITY OF OWASSO AND
TULSA COUNTY FOR THE PURPOSE OF CONSTRUCTING A "DRY FIRE
HYDRANT" FOR USE BY THE OWASSO FIRE DEPARTMENT.
Because of the lack of fire fighting resources in most rural areas, INCOG studied the feasibility
of installing dry hydrants in rural areas. A dry hydrant is a pipe system permanently installed
in existing water sources to supply water to a fire vehicle. INCOG has offered to provide the
materials necessary to install one hydrant in each city in the Tulsa area. Tulsa County has
agreed to provide the equipment and labor. There will be no cost to the City of Owasso. A
suitable location has been identified at 8707 E 96th St N and the property owner has given his
consent. Oklahoma law provides for an interlocal agreement for work such as this to occur.
61
Owasso City Council December 20, 1994
Mr Ramey moved, seconded by Mr Burris, to approve the proposed interlocal agreement with
Tulsa County and authorize the Mayor to execute the document.
AYE: Ramey, Burris, Ewing, Barnhouse
NAY: None ,
Motion carried 4 -0.
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
CONTRACT BETWEEN THE CITY OF OWASSO AND SOUTHWESTERN
BELL TELEPHONE FOR THE PURPOSE OF PROVIDING "PLEXAR"
TELEPHONE SERVICE TO THE CITY.
The City entered into a five -year contract in January 1990 with Southwestern Bell to use their
centralized Plexar phone system. This system has provided a substantial savings to the City over
utilizing a separate phone line for each number on a non - Plexar system. The initial contract
with Southwestern Bell will expire in January 1995. A new five -year contract has been proposed
which will increase the cost of each phone station and decrease the "line facility" charge. The
total increase in cost to the City is less than $40 per month. Mr Ewing moved, seconded by Mr
Ramey, to approve the proposed Plexar contract with Southwestern Bell and authorize the Mayor '
to execute the document.
AYE: Ewing, Ramey, Barnhouse, Burris I
NAY: None
Motion carried 4 -0. 4
ITEM 15: REQUEST THAT CITY COUNCIL MINUTES OF THIS MEETING NOTE
CERTAIN INFORMATION RELATING TO THE ENCROACHMENT OF A
RESIDENTIAL STRUCTURE UPON A PLATTED UTILITY EASEMENT
It has recently come to the attention of city officials that a residential dwelling in the final stages
of construction in the Double Oaks III addition (7913 N 128th E Ave) is partially located over
a sanitary sewer. The builder failed to note the easement on the plat submitted for the building
permit, and the city inspector failed to note the easement in reviewing the building permit and,
subsequently, when making the footing inspection. Mr Burris moved that the notation of this
problem be reflected in the minutes of this meeting. Motion seconded by Mr Ewing.
AYE: Burris, Ewing, Ramey, Barnhouse
NAY: None
Motion carried 4 -0.
0
Aft
Owasso City ouncil
y December 20, 1994
1
ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
ACCEPTANCE OF IMPROVEMENTS TO THE WATER DISTRIBUTION
AND WASTEWATER COLLECTION SYSTEMS CONSTRUCTED BY THE
DEVELOPERS OF THE BAILEY RANCH ESTATES SUBDIVISION.
is
1
All testing has been done on the on -site water and sewer systems and a portion of the off -site
sanitary sewer system for Bailey Ranch Estates subdivision. The Department of Environmental
Quality has reviewed and approved both the water and sanitary sewer. All required bonds are
in place. Mr Ramey moved, seconded by Mr Ewing, to accept the on -site water and sewer
systems for Bailey Ranch Estates, and a portion of the off -site sanitary sewer system from Bailey
Ranch Estates to the El Rio Vista lift station.
AYE: Ramey, Ewing, Barnhouse, Burris
NAY: None
Motion carried 4 -0.
ITEM 19: REPORT FROM CITY MANAGER
Mr Ray reported that the city offices will be closed Friday, December 23, 1994; Monday,
December 26, 1994; and Monday, January 2, 1995 for the Christmas and New Year's holidays
per the Policies and Procedures Manual.
ITEM 20: REPORT FROM CITY ATTORNEY
No report.
ITEM 21: REPORTS FROM CITY COUNCILORS
No report.
ITEM 22: UNFINISHED BUSINESS
None
ITEM 23: NEW BUSINESS
None
7
Owasso City Council
ITEM 24: ADJOURNMENT
Mr Ramey moved, seconded by Mr Burris to adjourn.
AYE: Ramey, Burris, Ewing, Barnhouse
NAY: None
Motion carried 4 -0 and the meeting was adjourned at 8:55 p.m.
Marcia Boutweil, City Clerk
Jerry Duke, Mayor
December 20, 1994
CITY OF OWASSO
GENERAL FUND
1 . gin! 9 8:48:02 A!P CLAITIS REPORT APAPVR PAGE;
PO it VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
MANAGERIAL
------------------------ - - - - --
951258 REASOPS PRICE RITE
451270 GO SYSTEMS
951304 TREASURER PETTY CASH
951304 TREASURER PETTY CASH
?51304 TREASURER PETTY CASH
951304 TREASURER PETTY CASH
951309 GOLDEN CORRAL
451330 SOUTHWESTERN BELL TELE
?51334 MCI TELECOMMUNICATIONS
DEPARTMENT TOTAL
FINANCE
------------------------ - - - - --
SUPPL I ES
11/'74 FUEL
REIMB PETTY CASH
REIMB PETTY CASH
EDUCATION FOUNDATION
SUPPLIES /AWARDS
AWARDS BANQUET
11!94 PLEXAR
11/94 LONG DISTANCE
950023 CPS BUSINESS, INC. LICEN'-E FEES
951304 TREASURER PETTY CASH REIMB PETTY CASH
951304 TREASURER PETTY CASH PEIMB PETTY CASH
DEPARTMENT TOTAL
COMMUNITY DEVELOPMENT
------------------------ - - - - --
951259 PEASORS PRICE RITE SUPPLIES /RECEPTION
9512270 GO SYSTEMS 11!94 FUEL
951330 SOUTHWESTERN BELL TELE. 11!94 PLEXAR
DEPARTMENT TOTAL =___?
MUNICIPAL COURT
------------------------ - - - - --
?51330
451'334
ENGINEERIN
---- - - - - --
Gc�1, -,iii
r im
SOUTHWESTERN BELL TELE. li 'P4 PLEXAR
MCI TELECOMMUNICATIONS 11/44 LONG DISTANCE
DEPARTMENT TOTAL
--------------------
X30 SYSTEMS 11 '44 FUEL
31 ,92
23,96
8.50
51.47
358,87
112.92
971.25
51.6FA
1.
1 613
217.00
3.20
48.05
268.25
113.5
109.64
49.*9
272.45
46.92
2.50
49.42
4
1: ?0/94 8:4°:02
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT APAPVP PAGE: 5
PC) # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
DEPARTMENT TOTAL =___:; 5.87
GENERAL GOVERNMENT
------------------------ - - - - --
950010
US POSTMASTER
METER
POSTAGE
11000.00
451062
SAM'S CLUB
OFFICE
SUPPLIES
56..97
951269
OKLAHOMA TURNPIKE AUTHORI
PIKE PASS
80,t)ri
951270
GO 'SYSTEMS
1 i ?94
FUEL
110.98
951286
D07IER PRINTING
LETTERHEAD
PAPER
88.47
951303
TREASURER PETTY CASH
REIMB
DOC MEALS
164.39
951304
TREASURER PETTY CASH
REIMB
PETT`i CASH
12.84
951=,04
TREASURER PETTY CASH
POSTAGE
250.00
951304
TREASURER PETTY CASH
REIMB
PETTY CASH
951374
TREASURER PETTY CASH
REIMB
PETTY CASH
5.00
951330
SOUTHWESTERN BELL TELE.
11'94
PLEXAR
395.36
951331
OKLA NATURAL GAS
11/94
USE
195.54
951332
SOUTHWESTERN BELL TELE.
11/94
NON— PLEXAR
47.5.5
9`1333
PSO
11/94
USE
346.98
951334
MCI TELECOMMUNICATION'S
11.'94
LONG DISTANCE
951334
MCI TELECOMMUNICATIONS'
11:94
LONG DISTANCE
—.04
DEPARTMENT TOTAL =___%
:1s 717,88
MAINTENANCE
------------------------ - - - - --
951062
SAM'S CLUB
CLEANING SUPPLIES
17.49
951181
MOULDER OLDHAM CO
CLEANING SUPPLIES
136.00
951257
KIMBALL .ACE HARDWARE
MAINT SUPPLIES
55,48
951270
GO SYSTEM'S
11/94 FUEL
17.18
951271.
BEWLEY SUPPLIES
SUPPLIES /SWEEPER
16,2i�
951 ?71
BEWLEY SUPPLIES
SUPPLIES;/SWEEPER
88.47
951271
BEWLEY SUPPLIES
SUPPLIES /SWEEPER
2,76
951272
ACTION DISCOUNT DRAINAGE
REPAIR KITCHEN SINKS
04.30
DEPARTMENT TOTAL = == 407,88
CEMETERY
------------------------ - - - - --
SYSTEMS 2 : C1 , .D , ._, L EMS 11 !94 F!IEL - -; 77
951293 HUGHES LUMBER CO CEMENT GRAVEL MI'X
^.5 1..33:3 PS -0 11 !94 USE �
DEPAR.'TMEp;T TOTAL
1 0
CITY OF OWASSO
GENERAL FUND
' 122'30 94 C:4C :0 A%P CLu.IM' REPORT APAPTJR F'AGE:
PO 4 VENDOR DESCRIPTION AMOUNT
POLICE SERVICES
------------------------ - - - - --
950080
HOWARD STAMPER
RETAINER/SERVICES-
9508010
MERIDAN TECHNOLOGY
TRAINING
9510114
GALL'S INC.
UNIFORM SUPPLIES
45106:'
SAM'S CLUB
SUPPLIES
951179
TUXALL UNIFORM & EOUIP
UNIFORM
951180
PATROL TECHNOLOGY
VEST
951190
L Fc ELECTRONICS
RADIO BATTEP.`i
9519-56
TAYLOE PAPER CO
SUPPLIES
951269
OKLAHOMA TURNPIKE At�THORI
PIKE PASS
9512`70
GO SYSTEMS
11/94 FUEL
951'75
YALE CLEANERS
1.95 UNIFORM CLEANING
95122°1
DON J HARR
ARBITRATION
951330
SOUTHWESTERN BELL TELE.
11!94 PLE`:AR
"51331
OKLA NATURAL GAS
11%94 USE
951332
SOUTHWESTERN BELL TELE.
11%94 NON- PLEXAR
9513.33
P S 0
11 !94 USE
X51334
MCI TELECOMMUNICATIONS
11%94 LONG DISTANCE
DEPARTMENT TOTAL =___.
POLICE COMMUNICATIONS
------------------------ - - - - --
951265 GALL'S INC.
DEPARTMENT TOTAL
ANIMAL CONTROL
------------------------ - - - - --
9503913 PHILLIP'S POLICE EQUIP
951'42 PATROL TECHNOLOGY
x5124:3 TUXALL UNIFORM & EQUIP
951261 RONNIE KNIGHT
951270 GO SYSTEMS
951330 SOUTHWESTERN BELL TELE
951333 PSO
951334 MCI TELECOMMUNICATIONS
DEPARTMENT TOTAL
FIRE SERIICES
------------------------ - - - - --
PRISONER BLANKETS
UNIFORM SUPPLIES
LIGHTBAR
UNIFORM SUPPLIES
ANIMAL TRANSPORT UNIT
11.194 FUEL
11%94 PLEXAR
11/94 USE
11/94 LONG DISTANCE
150.00
0 0
34 .8'9
34.98
154,9))
299.00
2210.00
109.01,
40.00
1,;Zox,.46
1,305,1)0
871 77
23*2 40
S ,, 6221
47,56
.� A. LPi
r1 I) ^'7
5122227.71
83.89
4,6.80
103.00
106.95
485,00
9
22?.5?
154.74
'8
9
J;.
CITY OF OWASSO
:_GENERAL FUND
1?/30194 S :4° :02
A:`F
CLAItI' =; F'EFC!PT
APAPti'F' PANE:
PO # VENDOR
---- - - - - -- -------------------
- - - - --
DESCRIPTION
------------------- -
AMOUNT
- - - -- ------- - - - - --
950035 MCCAW COMMUNICATION= USAGE \PAGER
950826 OKLAHOMA STATE UNIVERSITY TUITION /MARLAP,
950937 TREASURER PETTY CASH TRAINING /DEMAURO
951036 CASCO INDUSTRIES INC. OF BOOTS,
95125 WAL -MART MISC SUPPLIES
95127 VOLUNTEER VOLUNTEER FIRE RUNS
951269 OKLAHOMA TURNPIKE AUTHORI PIKE PASS
951270 GO SYSTEMS 11!94 FUEL
95133;0 SOUTHWESTERN BELL TELE. 11/94 PLEXAR
951331 OKLA'NATUPAL GAS 11!94 USE
951333 PSO 11194 USE
951334 MCI TELECOMMUNICATIONS 11/94 LONG DISTANCE
DEPARTMENT TOTAL
CIVIL DEFENSE
------------------------ - - - - --
95,1330
SOUTHWESTERN BELL TELE.
1.1 / 94
PLEXAR
9,5133-22
SOUTHWESTERN BELL TELE.
111194
NON- PLEXAR
4j -,3
F"�O
11/94
USE
951334
MCI TELECOMMUNICATIONS
11/94
LONG DISTANCE
DEPARTMENT TOTAL
STREETS
------------------------ - - - - --
951208 MAXWELL SUPPLY OF TULSA
951212 MICHAEL TODD x CO.
9011231 IPS. LTD
95121313 SIGNALTECK INC.
951245 PINTAS CORP.
951270 GO SYSTEMS
951280 KOCH MATERIALS CO
' =5120 GRAINGER,W W INC
951294 TULSA COUNTY BOCC
951304 TREASURER PETTY CASH
51310 GELLCO SAFETY SHOES
951330 SOUTHWESTERN BELL TELE.
951331 OKLA NATURAL GAS
951333 PSO
DEPAPTMENT TOTAL
RECREATION CENTER
------------------------ - - - - --
REPAIR MATERIAL
REFLECTORS
REPAIR POTHOLES
MAINT /REPAIRS
UNIFORM RENT /CLEAN
11%94 FUEL
EMULSION
TRAILER JACK
STREET SIGNS
REIMS PETTY CASH
PROTECTIVE GEAR
11/94 PLEXAR
11!94 USE
11/94 USE
29.`M
310
18.54
47 %, 00
-4''.21
445.50
40.00
315.69
A4( .`1]
331.7. J2
18.15
24.91
49.99
64.'14
1.49
140.°
,3
79.54
170.46
410,310
365.00
'10.40
342.94
59. •7n
72.00
66.11
"20.35
45.04
31.48
5"2.91
?,556.51
I
1
01
10
e
1
�r�
CITY OF O0&S50
GENERAL FUND
12/3O/94 8:48:02 A/P CL&IMS �SPOB? AP&9VR PASS:
PO # V211DO8 DESCRIPTION AMOUNT
---------- ------------------------- ------------------------- -------------
95127O
SO SYSTEMS
11/94
FUEL
951330
SOUTHWESTERN BGL 7 TELE,
11/94
PLEXAR
951331
OKLA NATURAL GAS
11/94
USE
951 333
9SO
11194
USE
DEPARTMENT TOTAL
SWIMMING POOL
------------------------------
951330 SOUTHWESTERN BELL ?ELS. 11/94 FLEXAR
951331 OBLA NATURAL GAS 11/94 USE
951333 PSO 11/94 11 SE
DEPARTMENT ?O?Al~ ====>
COMMUNITY CENTER
------------------------------
951062 SAM'S CLUB
951181 MOULDER OLDHAM CO
951270 GO SYSTEMS
951282 JANI-KING
951283 PI77-O WATER
951304 TREASURER PETTY CASH
951304 TREASURER PETTY CASH
951314 CLASSIC ELECTRIC
951330 SOUTHWESTERN BELL 7SLE
952331 OBLA NATURAL GAS
951333 PSO
DEPARTMENT TOTAL
PARK MAINTENANCE
------------------------------
CLEA0IGG SUPPLIES
CL E A0I0G S! T P P LIES
11/94 FUEL
CLEANING MAINT
REF�IR WfA7ER F0T
REIMB PETTY CASH
OVEN REPAIR
SUFFLIES\REPAIB
11/94 PLEXAR
11/94 USE
11/94 USE
950204 CIN?AS CORP. UNIFORM PENT/CLEAN
951270 GO SYSTEMS 11/94 FUEL
951331 O8L& NATURAL GAS 11/94 USE
951333 PSO 121/94 USE
DEPARTMENT TOTAL
ECONOMIC DGVElI�PMER?
------------------------------
8.26
43.39
331.61
311.32
694.58
-4O.64
20.10
33,90
------------
13.36
56.97
139.O0
12.46
484.85
56.2O
7.48
92.07
100.00
88.66
350.01
411.53
1,799.2':3
68.5O
44.40
96.36
349.86
559.12
CITY OF OWASSO
GENERAL FUND
12/30/94 8 :43 :02 A/P CLAIMS REPORT APAPVR PAGE: 9
PO # VENDOR DESCRIPTION AMOUNT
---------- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
951334 MCI TELECOMMUNICATIONS 11%94 LONG DISTANCE 6.49
DEPARTMENT TOTAL =___? 6,49
FUND TOTAL =___? 21,444.52
CITY OF OW&SSO
WDKERS' COMP SELF-TBS PLAN
12/30/94 8:48:02 A/P CLATMS REPORT &PAPVR PASS:
9O # VENDOR DESCRIPTION AMOUNT
---------- ------------------------- ------------------------- -------------
GENERAL GOVERNMENT
------------------------------
951238 RADIOLOGY CONSULTANTS OF [1AIM/ROLCOM8
DEPARTMENT TOTAL ====>
49.08
-------------
49.08
-------------
49.08
CITY OF OWASSO
AMBULANCE SERVICE FUND
1 '!?x'!94
S:4g:0'
A/P CLAIM'= REPORT
APAPVR PAGE:
PO 4
---- - - - - --
VENDOR
-------------------
DESCRIPTION
- - - - -- ------------------- -
AMOUNT
- - - -- ------- - - - - --
AMBULANCE
------------------------ - - - - --
9504
MEDICAL COMPLIANCE SPECIA
SUPPLIES
30.00
950554
DR. AMBROSE SOLANO, M.D.
MONTHLY AUDIT
951107
DYNA MED
SUPPLIES
123.50
951,0.-3
ALLIANCE MEDICAL, INC.
SUPPLIES
?8.19
9512104
BIO- SAFETY SYSTEMS
SUPPLIES
1 -39.50
951223
PACE PRODUCTS OF TULSA IN
SUPPLIES
24.00
DEPARTMENT TOTAL =___) 6-45.19
FUND TOTAL �!�45.1'?
CITY OF OWASSO
E - 911
12/30/94 8:48:02 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
POLICE COMMUNICATIONS
------------------------ - - - - --
950006 SOUTHWESTERN BELL TELE. E -911 1,707.71
DEPARTMENT TOTAL =___} 1,707.71
FUND'TOTAL =___} 1,707.71
.3
CITY OF OWASSO
CITY GARAGE
AiP CLAIMS REPORT APAPVP PAGE: 13
PO it VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
CITY GARAGE
------------------------ - - - - --
9512115 CROW BURL.INGAME PARTS
951210 INTERSTATE BATTERY SYSTEM PART;
9512218
MILEAGE MASTERS
PARTS
,519-45
CINTAS CORP.
UNIFORM RENT /CLEAN
951255
UNITED ENGINE IA -IC.
PART'S
951- 70
- SYSTEMS
11,194
FUEL
951304
TREASURER PETTY CASH
REIMS
PETTY CASH
951330
SOUTHWESTERN BELL TELE.
11:94
PLEXAR
9`1331
OKLA NATURAL GAS
11; ' ?4
USE
95133:3
P'=O
11/94
USE
DEPARTMENT TOTAL = = = =)
FUND TOTAL = = = =.
345.09
89.75
544. 04
148.34
?01.5°
14.03
20.00
20.07
?90.49
10 .4
1,R191.�3
rl
CITY OF OWASSO
CAPITAL IMPROVEMENTS
12/30/94 8:48:02 A/P CLAIMS REPORT APAPVR PAGE:
POD # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
NO DEPARTMENT MASTER FOUND
------------------------ - - - - --
951211 HOLMAN SEED FARMS
DEPARTMENT TOTAL
FUND, TOTAL ====)
GRASS SEEDS \96TH ST 104.00
104.0!)
104.00
14
CT7Y OF OWASSO
REVENUE BOND PROJECT FUND
12/30/p4 8:48:02 A./P CLAIMS REPORT APMFIVR P ASE:
9O it 'J2NDOR DESCRIPTION AMOUNT
---------- ------------------------- ------------------------- -------------
S?RE E?S
------------------------------
951206 SARRE?T SIGNS 76T8 ST SIGN 50 .00
-------------
DEPARTN20� 7D��� ====> 50.00
------------
FVBD'7OTAL ====> 50.00
-----------
GRAND TOTAL 292,521.68
15
VENDOR
TRANSFERS
CITY OF OWASSO
A/P TRANSFER REPORT
DESCRIPTION
COLLISION SELF -INS FUND TRANSFER FROM OPWA
COLLISION SELF -INS FUND TRANSFER FROM GENERAL FUND
TRANSFERS TOTAL
AMOUNT
2,500.00
2,500.00
5,000.00
CITY OF OWASSO
A/P TRANSFER REPORT
VENDOR DESCRIPTION
TRANSFERS
CITY GARAGE
WORKER'S COMP SELF -INS
GENERAL FUND
GENERAL FUND
AMOUNT
TRANSFER FROM GENERAL FUND 2,333.33
TRANSFER FROM GENERAL FUND 11,512.50
TRANSFER FROM AMBULANCE FUND 10,000.00
TRANSFER FROM E -911 FUND 1,312.50
TRANSFERS TOTAL 25,158.33
CITY OF OWASSO
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 12/24/94
DEPARTMENT AMOUNT
Finance
5,459.98
Municipal Court
1,210.04
�hvvv::
I•. w. v: n�. v.......:::. nr\+ i�hW$. 6hx.•. xv:. v:. v:. v::. v::.:: vr: nv:. v ::::::::::::: .v:::::::::::::::::::::.:x.::r�
+rrr:::::::.•::::: rlv:: r: .�::::::::::.v:.....
Buildin Maintenance
550.09
Central Dispatch
4,649 47
!��
Fire
29,137.12
.4Jw+n'•.b} •..:........:. r. �x...:..... r...x.. r.......v.......:.... r.:::.:: r... :......v........ r., .. .............:.................
r..:.. «. r.:...... _..,:.. x ..�............................
Recreation Center
2,445.71
.. r............{ ..........:::: {x, rx u: 4:•::: �}:+.: ii} i} iiii:•:{:?} i}:::::}' v::' v' v:• S` v: S' v} Lv:: v::? t:: 2::'t't' v't
.. .. ::.:: ::. :..:::::: nS•:::::: }li::�• ..•} .: i�4}::.:.:.:.:::{.:}:::::: i:}:: i. �:. �:::::::::.::::::.::::::::::::::::::::::::::::.::
�1'�yry��y� '}� : }: N': •: •: ::•' #'. j:• j'} �i ::::i::::i::::i::::i::i::i::i:: iii :2:i::i::i::i::i::i::i::::i:: iiii ii::::
(7:i:l:l:i�t {:A;�:41�.V� � C� i�11. i.•
�:{ d.+ f+. K{.% iw:. iin: v{.; U. v�. ��• �S�AN.. nY3.. niroC. Yy...:........•...[..:::::::::::.::::::::::::::::::::::
�: ii:: i:: iv:: ii:: i:: i% i::'t' v' v::: i:::: }i:4:• } } }:• }:•i::::i:• }:8: ?4:4:4: { {• }: ^: ^:O }:4:4: ^:•i
�:::::: ::. ?.::::ii:.;.;.:• }i.:i {{Ci::. :. }:: +.:. {.y ... :4:
i:::: ii: i:::: i::iii::Tii: :::i:::: }'ri::::::ii::::y: }':i:
:::: :::::::::::::::::::::::::::::.; •: y::::::: }. �w�T�v}
: : : :: ::::.
Park Maintenance
1.716.66
APPROVED: 01/03/95
Mayor
Council Member
1 0
Council Member
CITY GARAGE
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 12/24/94
APPROVED: 01/03/95
Mayor
Council Member
Council Member
MEMoxnivvuM
I
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: RODNEY J RAY
CITY MANAGER
SUBJECT: REQUEST FOR BUDGET TRANSFERS, AMENDMENTS AND
SUPPLEMENTAL APPROPRIATIONS TO 1994 -95 GENERAL FUND
BUDGET FOR PURPOSE OF FUNDING FOP CONTRACT
' DATE: December 29, 1994
BACKGROUND:
IF On December 20, 1994 the City was notified that the arbiter selected to preside over the City -
FOP arbitration hearing had decided in favor of the FOP's last best offer. Subsequently, on the
1 same date, the City Council voted to approve the arbiter's decision contingent upon funding the
contract requirements. A staff review of the contract proposal indicates that this year's Police
Department budget will require an additional $100,000 to fund the contract as approved by the
Council. That analysis considers retroactive pay for all salaries and overtime, cost of all cash
w items, retroactive pay for longevity, uniform purchases, uniform allowance, overtime projections
in accordance with the language that allows for an 81 /z hour work period and pay for working
out of class. The staff believes that a $100,000 additional appropriation, on top of the already -
in -place $53,000 in new money initially appropriated, will adequately fund the contract
requirements. Anything less than that amount may cause the department to run out of money
prior to the end of the fiscal year.
1 FUNDING OPTIONS:
P, In my review of the financial requirements of the contract, it appears that there are three options
available to the Council to fund the $100,000 needed over and above existing appropriations.
Those options are listed for your review.
IOPTION #1
' Use City Rainy Day Reserves - This option would require the Council to make a supplemental
appropriation of $100,000 to the Police Department from the City's reserves. Using this option
would relieve the burden of funding the FOP contract from other departments and would require
no immediate changes in the City's operations. A supplemental appropriation from the Rainy
Budget Amendments /FOP Contract ,
December 29, 1994
Page 2 '
Day Fund, however, would reduce our already marginal reserves from $252,000 to $152,000.
The second year's supplemental appropriation (over and above normal increases) to cover the
cost of the contract, would require a further depletion of the reserves by approximately
$125,000, thus reducing the Rainy Day Fund to $27,000 by the end of FY 1995 -96.
The net affect of this option is to encumber and spend all of the City's reserves in the next two
years. Without stronger growth than we are now experiencing, the third year of the contract
would place the City in a position of reducing other services and programs to fund the contract,
while having no rainy day reserves for emergency purposes.
Additionally, it should be noted that the Rainy Day reserves are set aside to soften the blow of
an unanticipated financial downturn like the City experienced in 1986- 87 -88. Those reserves
are maintained to avoid the need for radical action to protect the City's financial integrity. It
should also be noted that the FOP contract is an ongoing expense that must be covered each year
from this point. Using the City's reserves to fund an ongoing expense, without some means of
replacing the money, would have the bottom line impact of encumbering all of the City's money
for the next several years. No other emergencies could be funded without cutbacks in other
budgets.
Utilizing this option would have a long term negative effect on the financial stability of the City
and would result in using all of the City's reserves by the second month of FY 1996 -97.
Additionally, a worst case scenario would be for the City to fund the FOP contract from the
Rainy Day reserves, then experience a revenue problem or other emergency that would normally
be handled using the reserves. In that case, there would be no funds for the emergency. In
order for you to have an understanding of the need for reserves, please note that the Council
used Rainy Day funds to resolve seven emergency problems just last year (lightning strikes,
citizen concerns, legal actions, and emergency equipment replacement), as well as four non -
emergency citizen requests (drainage, street repair, parks).
OPTION #2 '
Increase Revenue - This option would require some form of increase in fees or taxes to fund the
FOP contract and, if selected, would least impact existing levels of service. Most common
forms of revenue increases come from a) sales tax increase; b) property tax increase; c) water
rate increase; or d) refuse rate increase. Increasing revenues is one of the most responsible
methods of funding the FOP contract. Current revenues are not keeping up with the demand
for services, so it is reasonable to expect that an increase in expense, via the FOP contract,
without a corresponding increase in revenue will simply put the City in a deeper hole in terms
of the demand for services (much like the federal government has managed its business over the
past thirty years by increasing benefits and services without increasing revenues to cover the
expenses).
R
Budget Amendments /FOP Contract
December 29, 1994
Page 3
A one -half penny sales tax will produce approximately $500,000 and would fund the FOP
contract, as well as similar raises for all other employees. Additionally, it would provide for
increases in service levels as the community grows, thus allowing the City to keep pace with the
' demand for services (ie. new personnel and programs). A property tax increase, water rate
increase, or refuse rate increase are all legitimate methods of achieving revenue increases.
However, both sales tax and property tax questions must be approved by the votes, whereas rate
increases in water and refuse services can be enacted by the OPWA without voter approval. A
two dollar per month water rate or refuse rate increase would provide approximately $110,000
per year. That amoi}nt is only sufficient to produce revenue to fund the FOP contract for the
first year, and will be short of the $125,000 needed to fund the second year of the agreement
unless the rates were increased.
The City currently receives no property taxes and has long maintained an unofficial policy of
not seeking such funding. However, the property tax is a reliable source of revenue and provides
' consistent funding for community priorities.
Though tax increases are unpopular with the public, it must be recognized that the only way to
fund extraordinary increases in a growth mode community is to increase the revenues in a
corresponding manner. Even though the voters recently turned down a sales tax questions that
was earmarked for emergency services, the best long term solution for funding the FOP contract
is through an increase in revenues. A sales tax issue is reasonable and should be considered in
the near future as a means to meet citizen and employee needs.
IOPTION #3
Decrease Existing Appropriations /Transfers - Utilizing this option, the Council could determine
to reduce the level of services /expenditures from all other departments or programs and transfer
the funds to the Police Department to fund the FOP contract. Though not the best long term
solution, it will provide a short term solution to funding the contract. Under this option, a
combination of budget reductions in various departments, along with some risk taking by
reducing the budgeted transfers to certain set aside funds, could fund the FOP contract for two
years. It should be noted that such a solution is not a good long, term resolution of this issue
simply because we are in a r opposition. By taking funds away from existing budgets, we
can solve the short term funding problem, but it will certainly have a negative impact on our
ability to make gains in meeting the demand citizens have placed on the existing City services.
R In fact it has only been since last year (FY93 -94) that we were in a position to begin to
accomplish projects that were rated as less than a critical priority. This option, though a viable
short term solution, will place us in a hole that will take five years of careful management to
' overcome just to get back to our present position.
Budget Amendments /FOP Contract
December 29, 1994
Page 4
Please note that in order to decrease existing appropriations and transfers to special funds, the
areas of Capital Outlay, Personnel, and Materials and Supplies will be affected. Such reductions
will require the immediate freeze of job vacancies, elimination of all temporary employees and
the review of existing non - critical positions. Additionally, Capital Outlay in most departments
would have to be reduced and all future purchases examined for need. Almost every department
will face some sort of budget roll -back. Further, all transfers to specific funds from the General
Fund will face review and possible reduction as a means of increasing available General Fund
revenues for appropriation to the Police Department. That means the City would increase the
exposure to risk as a means of offsetting some cost. Properly evaluated, such measures could
reduce the burden placed on the departmental budgets to fund the FOP contract.
SUMMARY OF OPTIONS
The staff believes the three options presented above represent viable solutions to the problem
presented. Each has strengths and weaknesses and each was evaluated based on the positive and
negative impacts the solution would have on the City's financial integrity.
The options are: OPTION #1 - Fund Contract from Rainy Day Reserves
OPTION #2 - Fund Contract from Increased Revenues
OPTION #3 - Fund Contract by Reducing Existing Budget Appropriations
and Reducing Existing Transfers
PROBLEM TO BE SOLVED:
The problem statement the staff developed is as follows:
How can the City best fund a contract for wages and benefits when the cost of the contract
will exceed the revenues available in each of the next three to five years Further, how can
the City ensure a minimum impact of existing services and continue to address the citizen
demand for increased services as the community grows.
The above statement was developed in an attempt to focus our problem solving resources on the
current critical issues. However, it was quickly recognized that the approval of this contract is
certain to produce additional pressures on the City in the form of other requests for salary
increases from employee groups or unions. The staff response to that portion of the problem ,
is to acknowledge its existence and potential but, since it has been brought to the Council's
attention previously, the staff focused on resolving the problem at hand with a strong caution
that the funding of the FOP contract effectively encumbers all of the City's available resources ,
for the next several years. Commitments to increasing other salaries during the next three to
Budget Amendments /FOP Contract
December 29, 1994
' Page 5
five years will require additional revenues over and above already existing projections for new
money in those fiscal years.
COMMENTS:
• An evaluation of the options, when accomplished in light of the problem statement, clearly
indicates that OPTION #2 (Increasing Revenues) is the best long term solution to the
funding problem. However, the recent defeat of a sales tax issue in March 1994 also
indicates citizen dislike of funding raises through a tax increase.
1 It is imperative that this contract be recognized as a multi -year problem. Funding the first
year of the contract from existing revenues, while posing difficulties, is "doable".
However, the second, third, fourth and fifth year cost will effectively reduce the amount
' of money available to fund future growth demands in the various departments (read -no new
personnel, no new programs).
• Should similar pay increases be awarded to other employee groups, it will place the City
in a crisis position. Given the existing revenue sources, the City cannot fund similar pay
increases across the whole of the work force. It is interesting to note that the success of
the FOP in comparing their wages to Oklahoma City area cities may cause us serious
problems. Our evaluation clearly shows that our police officers had the least amount of
difference with like employees in the Oklahoma City Area. Our non - uniform employees
had the greatest difference. Thus, the argument that salary comparisons with the Oklahoma
City metro area may give us problems with all other employees in the coming year.
IRECOMMENDATION:
After an evaluation of the situation, the problem and the options available, I recommend that the
City Council fund the 1994 -95 FOP contract utilizing OPTION #3, REDUCING EXISTING
BUDGET APPROPRIATIONS AND TRANSFERS TO OTHER
DEPARTMENTS /PROGRAMS, and transferring those funds to the Police Services Department.
In general, this recommendation consists of reducing existing appropriations in all departments
by $100,000 and transferring that money to the appropriate Police Department line items.
Specifically, the recommendation includes the following first year reductions:
Personnel Reductions - $ 54,750
Capital Outlay Reductions - $ 25,000
1 Transfer Reductions - $20,000
Total First Year Reductions - $19,750
Budget Amendments /FOP Contract
December 29, 1994
Page 6
and projected second year reductions of:
Personnel Reductions - $ 75,400
Capital Outlay Reductions - $ 10,000
Transfer Reductions - $40,000
Total Second Year Reductions - $125,400
Projected reductions beyond two years are not feasible since the City's priorities may change
and revenue projections vary.
Specifically, the following budget amendments are requested in order to fund the FY94 -95 FOP
contract:
Personnel Cost Reductions:
Decrease General Government Department - $20,000
Decrease Building Maintenance - $ 8,000
Decrease Communications Department - $10,000
Decrease Finance Department - $ 9,000
Decrease Managerial Department - $7.75 0
Total Personnel Reductions - $54,750
Capital Outlay Reductions:
Decrease Managerial Department
Decrease Court Department
Decrease Community Development
Decrease Police Department
Decrease Street Department
Decrease Recreation Center
Decrease Pool
Decrease Animal Control
Decrease Communications
Total Capital Outlay
- $ 1,000
- $ 500
- $ 1,000
- $ 2,000
- $15,000
- $ 2,000
$ 1,000
- $ 500
$ 3,000
Reductions - $26,000
Transfer Reductions:
Decrease Transfer to Workers Comp
Self Insurance Fund - $20, 000
Total Transfer Reductions - $20,000
GRAND TOTAL OF ALL REDUCTIONS - $100,000
It is recommended that all of the funds realized from the above decreases be transferred to the
Police Department budget's Personal Services (100 series) category.
Budget Amendments /FOP Contract
December 29, 1994
Page 7
1 NOTES:
1. Personnel reduction decreases will result in not filling three full-time slots now vacant
(Building Custodian, Dispatch, and City Clerk position). It will also result in one personnel
reduction in a non - critical position. The second year impact would be lessened by filling
' the dispatch slot in FY95 -96, but maintaining the other three vacancies for a second year
savings of $75,400.
' 2. Capital Outlay decreases would result in denying requests for some tools and /or equipment.
Most of the impact will be felt in those departments that started the year with small
amounts of money. Major losses will be in deferring purchase of a closed circuit TV
system for the jail and reallocating resources to pay for a much needed backhoe. The
biggest problem in reducing Capital Outlay is the impact a two -year reduction in available
funds will have. Only in the past three years have the departments been in a position to
meet the demand for better equipment and tools. An increase in Capital Outlay will not
come for three to five years, resulting in less efficient work processes. Additionally, the
staff will "hedge" our exposure to emergency replacement needs by deferring the purchase
of a new refuse vehicle. While that expenditure will not help the General Fund, it will
provide an emergency fall back position if needed.
' 3. A reduction of $20,000 in our transfer to the City's self insurance fund will increase our
risk by reducing the reserves set aside for workers compensation claims. However, the
magnitude of the risk is acceptable. A two year , $60,000 cut back will increase the
' timetable we had set for achieving our goal of having a $600,000 reserve. Consequently,
our plan of sharing with the employees the savings that resulted from our self insurance
fund will have to be deferred to a later date. Reducing the rate of building our reserves in
this fund concerns the staff because major claims against the fund can never be anticipated.
A fully funded reserve for workers compensation claims, backed by reinsurance against
catastrophic loss, is not iust importan t. but critical to our stabilitv and emplovee confidence.
This fund should not be raided for more than two years. It should also be cautioned that
if substantial employee compensation claims are filed during that time, it will be necessary
to renew the full transfer to replenish the fund. The ability of the City to pay for employee
injury is the number one priority of this fund; its integrity must be maintained.
This recommendation will address the immediate problem of funding the FOP contract.
However, an ongoing expense such as employee contracts should be addressed with a long
term financing solution. The recommendation to decrease the existing budget is not a good
long term business decision. It is strongly suggested that attention be given to some method
of increasing revenues to fund this contract, and that such action be taken prior to FY
1996 -97 (only 18 months away).
1P If you have questions or concerns, please call me.
ib
1
I TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
I FROM: RODNEY J RAY
CITY MANAGER
ISUBJECT: REQUEST TO AWARD CONTRACT FOR SOFTBALL FENCING
' DATE: December 30, 1994
BACKGROUND:
' The staff has received bids for construction of fencing improvements at the Sports Park. Mr
Easterling, Engineering Department, has prepared a memorandum (attached) that addresses his
review of the bids received and a recommendation to award a contract for the project. Though
' I concur with the recommendation and support an award of a contract to Builder's Unlimited
Inc, there are funding issues that require action by the Council if such award is to be made.
1h
on
F"
1
I� l
The FY 1994 -95 budget contained an appropriation of $88,000 for capital improvements to the
Sports Park. Anticipated projects for the year were the fencing of a softball four -plex, fencing
along the "berm" on the east side of the park, fencing along the entrance road near the soccer
fields, construction of water lines to the new softball and soccer fields, and a sewer line to the
proposed site of a concession stand at the baseball- softball fields. Though it was an ambitions
program, the staff was optimistic that all of those tasks could be accomplished with the available
funds.
However, an unexpected expense of $17,768 for a two -year -old material bill (road base material)
reduced the available funds to $70,231. Additionally, the fencing bids for the softball complex
"came in" higher than expected. The net result of those two occurrences has been to require
the staff to rethink the funding approach to the Sports Park projects planned for this year.
After meeting with staff members, Councilor Ramey, Mayor Duke and representatives of the
softball association, a plan was developed to fund the Sports Park projects originally planned.
The proposed funding plan reallocates approximately $25,000 from Capital Improvement projects
that have been funded, but are not planned to be initiated this year. The reallocation of funds
from the 1993 -94 (last year) City Hall Renovation project (Council Room /Court Room), and this
year's residential street overlay (left over amount after projects were funded) will provide
adequate funding for the anticipated Sports Park projects without impacting other high priority
projects.
Award of Fencing Contract
December 30, 1994
Page 2
The Sports Park projects that are proposed to be funded are:
1. Softball Four -Plex Fencing
2. Safety Fence Along Road Near Soccer Field
3. Water Line to Softball and Soccer Fields
4. Sewer Line to Concession Site
5. Grass Seed for Fields
6. Dirt for Infield of Softball Fields
7. Ten Sets of Bleacher Frames & Wood
Total Cost of Projects
$73,947
$ 3,000
$ 2,000
$ 2,000
$ 4,000
$ 5,000
$5,600
$95,547
At this point, there is a total of $70,231 remaining in the Sports Park appropriation. In order
to complete the above projects, a budget amendment is necessary. If the City Council were to
reallocate and appropriate $21,500 from funds remaining in the 1993 -94 (Phase I) City Hall
Renovation project, and $3500 remaining in the Street Overlay project, the above projects could
be completed this year.
NOTES:
1. The staff plans to request a lighting project (see item #12 on this agenda) for the softball
complex that proposes funding from FY 1995 -96 anticipated appropriations. That project
and the majority of the above listed projects are critical to the August National Invitational
Softball Tournament to be held in Owasso at the Sports Park. The net effect of all requests
could be a total expenditure of approximately $137,500 this year. Should the Council
decide to replace all of the reallocated funds in next year's Capital Improvements budget,
the Sports Park anticipated appropriation for FY95 -96 could be reduced to $63,000 (from
anticipated $100,000).
SUMMARY;
In summary, the Sports Park improvements requested for the remainder of this year will cost
$95,547. The project's fund balance is $70,231. In order to complete the planned projects, an
additional $25,000 appropriation is requested.
RECOMMENDATION:
The staff recommends Council approval of a contract in the amount of $73,947 with Builder's
Unlimited Inc, Tulsa, Oklahoma, for the purpose of constructing improvements to the Owasso
Award of Fencing Contract
December 30, 1994
tPage 3
' Sports Park as specified by bid documents. The staff further recommends Council approval of
an amendment to the Capital Improvements Fund budget increasing the Sports Park appropriation
by $25,000 and reducing the Residential Street Overlay appropriation by $3500. The remaining
' $21,500 requested appropriation to be derived from the unspent 1993 -94 City Hall Renovation
project funds.
' ATTACHMENTS:
' 1. Memorandum for Mr Easterling
2. Bid Tabulations
' 3. Builder's Unlimited Bid
4. Drawings of Fencing Project
1
1
MEMORANDUM
TO: RODNEY J. RAY
CITY MANAGER
FROM: RON EASTERLING
ENGINEERING TECHNICIAN
SUBJECT: AWARD OF CONTRACT
SPORTS PARK PHASE H - FENCING
DATE: December 28, 1994
BACKGROUND:
Contained within FY 1994 -95 Budget are improvements to the Sports Park in the FY 94 -95 Capital
Improvement Fund. This phase of the sports park improvements includes:
• 6 foot perimeter fencing around four 200 foot radius fields.
• 25 foot high backstops.
• dugouts.
• framing to accommodate netting for three batting cages.
Detail drawings of the project are attached for review.
Council approved the staff to solicit bids on October 18, 1994. Staff advertised for bids on October
27, 1994. The mandatory prebid meeting was conducted November 17, 1994 and bids were opened
December 9, 1994. The following four contractors submitted bids:
• Builders Unlimited Inc. $73,947.00
• Lassiter Richey Inc. $83,720.00
• Ace Fence Co. $85,000.00
• Arrow Fence Co. $87,982.00
The fencing specifications in Phase H are comparable to Phase I which was completed in March
1992, with the following exceptions: the height of the backstops has been reduced from 30 feet to
25 feet, a batting cage area has been added between fields 6 & 7, and a covering over the bleacher
area has been eliminated.
PROTECT SCHEDULE:
The following schedule is proposed for this project:
Award contract January 3, 1995
Begin construction (60 days) January 15, 1995
Complete construction March 15, 1995
The project administration will be accomplished by the staff members.
Page 2 of 2
Sports Park Fencing
FUNDING:
The FY 94 -95 Capital Improvements Fund (line item 81- 610 -5461) contains $88,000.00 for
improvements at the Sports Park.
RECOMMENDATIONS:
The Staff recommends Council award of contract for the Owasso Sports Park Phase II - Fencing
improvements in the amount of $73,947.00 to Builders Unlimited Inc., Tulsa, OK.
ATTACHMENTS:
1. Bid Tabulation.
2. Builders Unlimited, Inc. bid.
3. Drawings of work to be accomplished.
■
CITY OF OWASSO / OWASSO PUBLIC WORKS AUTHORITY
207 South Cedar
PO Box 180
Owasso, Oklahoma 74055
(918) 272 -2251
BID DOCUMENTATION
Opening Date: December 9, 1994
Council /Trustee Approval:
Item: Sports Park Phase H Fencing
Number of Bids: 4
Bids Opened By: Marcia Boutwell
Witness: Ron Easterling
Witness:
BIDDER BID
Builder's Unlimited $73,947
Ace Fence Co $85,000
Lasiter Richey $83,720
Aaron Fence Co $87,982
Certification:
I, Marcia Boutwell, Contract Administrator, do hereby certify that,
to the best of my knowledge, this Bid Documentation is
true and correct.
Signature:
Date:
nr 9 a innL
(SEAL)
J
�l�
(b) BIDDER has examined the site and locality where the Work is to be performed,
the legal requirements (federal, state and local laws, ordinances, rules and
' regulations) and the conditions affecting cost, progress or performance of the
Work and has made such independent investigations as BIDDER deems
necessary.
' This Bid is genuine and not made in the interest of or on behalf of any undisclosed
person, firm or corporation and is not submitted in conformity with any agreement or
' rules of any group, association, organization or corporation; BIDDER has not directly
or indirectly induced or solicited any other Bidder to submit a false or sham Bid;
BIDDER has not solicited or induced any person, firm or a corporation to refrain from
bidding; and BIDDER has not sought by collusion to obtain for himself any advantage
over any other Bidder or over OWNER.
IBID FORM
10 ITEM # DESCRIPTION AND BID UNIT PRICE EXTENSION
,r 001. FENCING as shown on sheets 1 -6 and stated in SPECIAL PROVISIONS,
for a lump sum of -ThreC, fh i 7.
vnd n2d r -Fc - �22�!¢ rl
and r)01166 t (3 r5
Alternate No 1
Furnish and install green slats and all appurtenances to provide a complete system,
for a lump sum of ($ )
' NOTE: BID EACH ITEM INDEPENDENTLY AND DO NOT COMBINE ANY
THAT HAS NOT BEEN STATED SO ABOVE.
4. BIDDER agrees that the Work will be completed and ready for final payment in
accordance with the General Conditions on or before the dates or within the number of
calendar days indicated below.
BIDDER accepts the provisions of the Agreement as to liquidated damages of $500.00 for each
consecutive calendar day in the event of failure to complete the project within 60 (Sixty)
calendar days.
BID
pa
1094'.
v - _ _ =
_ 00200
- 2 of 5
Nk
5. The following documents are attached to and made a condition of this Bid:
A. Required Bid Security in the form of t'► \/P_. p rcP,n ) pI- 6 id B. Statement of Bidder's Qualification, Section 00230; and
C. All forms listed in Instructions to Bidders, and Section 00110. '
6. The terms used in this Bid which are defined in the General Conditions of the
Construction Contract included as part of the Contract Documents have the meanings
assigned to them in General Conditions.
SUB ON m Q , 19 14
BY: ,
COMPANY:__ L�3- L) 1, Ide r-S, d, _.r c .
IF BIDDER IS:
An Individual
By:_
(Individual's Name)
doing business as
Business address:
Phone No.:
(SEAL)
1094 00200 - 3 of 5
A Partnership
By: _
(Firm Name)
(General Partner)
Business address:
Phone No.:
A Comoration
(SEAL,)
By: -&-; Ij E I s �,, I ��n
(Corporation Name)
EC-,rYAz
(State of Incorporation)
41 T \4'-,rd \V(--6�+
(Name of P son Authorized to Sign)
(Title)
(Corporate Seal)
Attest:
Business address:
Phone No.:
(Secretary)
BID
1094 00200 - 4 of 5
OWASSO SPORTS - PARK PHII FENCING
Pield #1
jl
I- - -1 A14 1 f
Pence Line (Typ,)
I
- -� Al2 L - electrical
j Conduit (Typ,)
P;eld #7 1
410' 1 1
E ]— Transf ormer
— — — Pad
B2
Z
r;JE--nI�E-/�)AI I AYnIIT
OPENING TO BE 16' 10'
FOR FUTURE GATE \
m
Fence Line (Typ,)
Field #1
I I
j
Field #6
41
—
CAGE AREA
FUTRE R SLIPPOIRT POST
1'f X 7'0' GATE VERTICAL SU PPORT POST lr iYP
- --}--
�- - —
—
14 FENCE TO RE S' HIGH
B1
d-
FENC
TO ;E 6' HIGH
1Y
OPENING TO BE 16' 10'
1
e
I s'o' X 7'0' GATE
FOR FUTURE GATE T
1
1
2 1
I
L —
—
� Electrical
77/�
Conduit (Typ,)
Feld #12
I I I
1
Field #410'1
I
:1-Trans-Former
--
Pad
OPENING TO BE 16'
10' B 2
FOR FUTURE GATE
GENERAL
LA YDUT
ILTS
CITY OF
11-2.6 I SOFTBALL FENCE
�
O
o
O
0
o
O
tY
Lr
ELEVATMN ALM4 3RD LASE 21DE
ELEVATD3N ALUM 1ST VASE SIDE
TYPICAL FENCE LAYDUT FDR A 200' PLAYING FIELD
WASS
REVISION 1 11- 291SOFTBALL FENCE LAYOUT
O
4
O
O
tY
Lr
c•
ELEVATD3N ALUM 1ST VASE SIDE
TYPICAL FENCE LAYDUT FDR A 200' PLAYING FIELD
WASS
REVISION 1 11- 291SOFTBALL FENCE LAYOUT
r-0' (TYP) Sae Mot■ -t below
Tatty Roo/ RYpJ Nded cap (7yp.)
Ma to M Ir/i
T� opened on Ades
I. Ttt. J aM bad.
F— bM on IY \
Irld .de. ��
VY -r raece Typ. tJ73. na (Typi
LY M& (TypJ
1.773' all Doti— 1
i F►ce (TypJ M I rr T,
j/ I 4• T�
iTal 0/+de ,oncrete Mb 'to,
N
V above praM and
Moped to tM bad oottip w�dr
at Vast P (typJ. (7300 31) (TYpJ
'�'" 3" iUSTEfO
DUGOUT END ELEVATION
(Velded Co—t—c so.)
L Tap o4 dupari ell be fenced in the ■an■
Howe as the sw x
Voided
cap (T
2.173' an
Typ
DUGOUT BACK ELEVATI ❑N
(VNded Const —t.)
Veld.d Cap (Typ.) t ape. t ■p■. t 1C-4• t ■pat 10'-r rr-M Tom.
LY 110. )loris. luau
FW-1 � � � � � r —L yp.
(TypJ
♦• R1L RypJ � Ir�r � �•,�•
t.773' 11A lotion 14vice
I-*
-Y 10'
�--Mckrtop /ootnp 4ra)r (330w= (Type
WINGED BACKSTOP
N■lded Consiruclkk o
tr non r.nc.
no Peace
Ly )till ranw
@govt
DUGOUT POST DETAIL
3E
CHANGE-5 KF;:FLEL 7rb
W C N r-)J (,.F-z C)a Ek
oP7-10�j .--r-1 i
CITY OF OWASSO. OKLA,
REVISION 1 11 -28 ISOFTBALL FENCE LAYOUT
Top Ralf
Career or Vine
FENCE POSTS HEDULE
POST TYPE
Post Typ.
ReA Ed
\
X07714 BRACE
a0.
I.nc.
Mat.rMl 4'ace BOA
Lrac. awl B .--�
La
0.7s•
T
L067'
Rod
Teend
neun j
L7e
_Truss
Typ,
1r /4r
�..
lr /4r
PO.TT LEIgTH
T.nnon Ve-.-7
:j•.I Tom'
c•
FENCE CORNER DETAIL
NOTES
1. Fence naterlal to be 6' high around the outfield arm
2 Corner, end or stretcher posts to be ll' -0' long with
3' of concrete enbednent.
3. Lne post to be 8-0' long with 3' of concrete enbednent.
4. All concrete footings to be a nntrlun of 9' daneter and
extend 6' below the post.
Post Typ.
S'-0• Typ.
Surf".
15' HIGH
FENCE POSTS HEDULE
POST TYPE
STOP
HURIZ. BRACE
X07714 BRACE
a0.
4'
Lr
X.M.
La
0.7s•
ul'
L067'
LB&IrT.
9m
L7e
w
ffM
1r /4r
—
lr /4r
PO.TT LEIgTH
lr -I3'
SEE IETAL
WE D[TAL
POST SCHEDULE
FOR
10' HIGH
DUGOUT
POST TYPE
l7 BACKSTUp
MINIM BRACE
BOTTOM BRACE
t>a
Le77
Lr
X.277'
La
eMr
L I,
tAQ'
LRS./FT.
179
L7e
U3
4r
lr /4r
rrx•
POST POST LENGRI
POST LEMQIH
17 -IV*
SEE DETAIL
S[[ D[TAR
♦ FRONT DIMENSIONS ONLY,
LACK 13 17 -7• TOTAL
POST SCHEDULE
FOR 1 'A
TING CAGE
POST TYPE
W KruH
HUM !RACE
BOTTOM BRACE
as
2873'
Lr
t777
La
L449'
IAI'
E.U7'
LDr
179
We
143
FL�BS./R.
DW
4r
Dom
rrx•
POST POST LENGRI
SEE DETAa
SEE DETAIL
Sm DETAIL
E FOR 6' GH PERIME ER FENCE
■ I= ' ■
9_swI��T� IRIN*
�� �•w!
�iiiY�i
T�� 1'ra
INCHENCLATLARE
'een�
IF Pre
ls7' rLI[
(I&
Lr
r_w
1i7'
L&
u'
LDr
IAN
L7SJTT.
L7e
7,s7
17t
Dom
rrx•
I rrx'
rnr
POST LDIM
3'-r I
E FOR 6' GH PERIME ER FENCE
POST
TYPE
LINE
POST
END, CORNER. OR,
STRETCHER POST
TOP RAE
INCHENCLATLARE
L7' Fm
IF Pre
ls7' rLI[
(I&
Lr
r_w
1i7'
L&
u'
LDr
IAN
L7SJTT.
L7e
7,s7
17t
Dom
rrx•
I rrx'
rnr
POST LDIM
3'-r I
3'-a•
CITY OF OWASS[
OVASSO SPORTS;
ISION 1 11 -28 SQTMI! FOU KTA0.SAM
& M = M M Ir 'ft lP - :-� __ ...... =. ,._..ti
■
r
lu 1 �!u � :: ►I 1 �►i
TO: RODNEY J. RAY
CITY MANAGER
FROM: RON EASTERL• ING
ENGE%4EERING TECHNICIAN
SUBJECT: CHANGE ORDER NUMBER 1
SPORTS PARK PHASE H - FENCING
DATE: December 28, 1994
BACKGROUND:
This project was anticipated as a part of the FY 94 -95 Capital Improvements Fund. Bids ranged
from $73,947.00 to $87,982.00. A review of the bids received in March of 1992 for the Phase I
fencing contract, which included similar specified materials, was conducted. Bids at that time
ranged from $58,200.00 to $75,300.00 and the awarded contract was for $64,400.00. As a result, it
was concluded that the current bids were comparable.
Staff reviewed the amount of money in the Capital Improvements Fund for completing the entire
"Four Plex" and found that reductions to this phase would be helpful. In an effort to evaluate
means to reduce the overall fencing costs, a meeting of The City Manager, Councilman Ramey,
Parks Superintendent David Warren, Softball Association Representative Cris Harmon and myself
was held on December 22nd to discuss options projected by the apparent low bidder (Builders
Unlimited, Inc.) for potential reductions. Options evaluated included:
1- A. Dugouts 10 feet 9 gage fabric.
B. Slope concrete away from playing field 3 inches.
C. Replace welding with malleable steel fittings.
D. Exclude bottom rail replace it with 7 gage tension wire.
E. Replace 3 inch line posts with 2 3/8 inch schedule 40 post.
2- A. Replace 4 inch line post with a 3 inch line post on the 25 foot and 15 foot high
fences.
3- A. Replace 2 1/2 inch bottom rail with a 2 inch bottom rail on the 25 foot and 15
foot high fence.
A request was made for Builders Unlimited to provide prices for each option. Their stated cost
reductions are attached and summarized below:
Item 1-
$542.00
Item 2-
$1,050.00
Item 3-
$235.00
Page 2 of 2
Sports Park Fencing
SUNIlVIARY:
The deductive cost prepared by Builders Unlimited were reviewed by staff. Based on the value of
each item it was determined that only the items included in Option 1 for the dugout changes, in the
amount of $542.00 was considered appropriate.
RECOMMENDATION:
Staff recommends approval of change order number 1 for the Sports Park Phase H Fencing contract
by Builders Unlimited, Inc. for a $542.00 reduction from the original bid of $73,947.00 to
$73,405.00.
ATTACHMENT:
1. Builders Unlimited ' Inc. fence changes. (letter)
2. Change Order.
DEC 27 '94 16:12 OK OPER ENG W/P P.22
BUILDER'S UNLIMITED, INC.
6363 E. 319t 9t., Ste. 109
Tulsa, Oklahoma 74135-5458
(918) 835 -1138
FAX: (918) 832 -7027
December 27, 1994
City of Owasso
Attn: Ron Easterling
Owasso Sports Complex
207 S. Cedar
Owasso, OX 74055
Re: Owasso Sports Complex
Dear Ron:
In reference to our phone conversation this morning,
these are the fence changes that I acknowledge you requested.
a. Dugouts to ft. 9 ga. fabric.
b. Slope concrete away from playing field 3 in.
c. Replace welding with malleable steel fittings.
d. Exclude bottom rail replace it with 7 ga. tension wire.
e. Replace 3 in. line posts with 2 3/8 schedule 40 post.
By electing the above mentioned items on all eight (s)
dugouts, I can offer you a total credit of 5542;00 from the
original bid.
d5
a. Replace 4 in. line post with a 3 in. line post on the
backstop and the 15 ft. high fences.
By electing the above mentioned item, t can offer you a
total credit of S1.050.02 from the original bid.
a• Replace 2 1/2 in, bottom rail with a 2 in. bottom rail
backstop and 15 ft. high fence.
By electing the above mentioned item, I can offer you a
total credit of UILL.0 from the original bid.
If you have any questions or comments, please do not
hesitate to contact me. Thank you.
' Si erel
Y.
e Madalone
PROJECT:
Sports Park Phase II Fencing
TO CONTRACTOR:
Builder's Unlimited, Inc.
6363 E. 31st., Ste. 109
Tulsa, OK 74135 -5458
CHANGE ORDER
CHANGE ORDER NUMBER: 1
DATE: December 29, 1994
CONTRACT DATE:
CONTRACT FOR: Sports Park Phase II Fencing
The Contract is changed as follows:
a. Dugouts 10 ft. 9 ga. fabric.
b. Slope concrete away from playing field 3 in.
c. Replace welding with malleable steel fittings.
d. Exclude bottom rail replace it with 7 ga. tension wire.
e. Replace 3 in. line posts with 2 3/8 schedule 40 post.
Not valid until signed by the Owner and Contractor
The original Contract Sum was $ 73,947.00
Net change by previously authorized Change Orders $
The Contract Sum prior to this Change Order was $
The Contract Sum will be (inemawd ) (decreased) (unehmged) by this
Change Order in the amount of $ 542.00
The new Contract Sum including this Change Order will be $ 73,405.00
The Contract Time will be (inefeesed) ( decreased) (unchanged) by ( ) days.
The date of Substantial Completion as of the date of this Change
Order therefore is
NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction
Change Directive.
Builder's Unlimited, Inc. City of Owasso
CONTRACTOR OWNER
6363 East 31st St., Ste. 109 207 South Cedar
ADDRESS ADDRESS
Tulsa, OK 74135 -5458 Owasso, OK 74055
BY
DATE
- N-\foc \d- 9adr.f=
BY
DATE
1
1
1
1
b
IF
W
WMoRuvnuM
TO: RODNEY J. RAY
CITY MANAGER
FROM: RON EASTERLING
ENGINEERING TECHNICIAN
SUBJECT: 76TH STREET NORTH/MAIN STREET INTERSECTION IMPROVEMENTS
CHANGE ORDER NO. TWO
DATE: December 29, 1994
BACKGROUND:
The 76th Street North /Main Street Intersection Improvements is approximately 80 percent
complete. A revised project schedule has been prepared (see Attachment) that accounts for the
remaining work and coordination of the two contractors (Apac - Oklahoma, Inc. and Empire
Construction and Materials, Inc.). As a result of delays in moving utilities and existing signalization
attached to the pole at the southeast corner of intersection, a revised completion date has been
proposed as January 30, 1995.
The Notice To Proceed was issued for work to begin on August 24,1994. The Contract completion
date was originally intended to be October 22, 1994. The contract days have been increased by 100
calendar days to reflect a January 30, 1995 completion. No additional project costs are to be
included as a result of the time extension.
Attached to this memorandum is the Change Order No. Two requests from both contractors.
RECOMMENDATION:
The Staff recommends Council approval of Change Order No. Two for the 76th Street North and
Main Street Intersection Improvements contract to extend the contract time by 100 calendar days for
both Empire Construction and Materials, Inc. and Apac - Oklahoma, Inc.
ATTACHMENTS:
1. Change Order No. Two
CHANGE ORDER
PROJECT:
76th Street N. /Main Street
Intersection Improvements
TO CONTRACTOR:
Empire Construction & Materials, Inc.
P.O. Box 440
Jenks, OK. 74037
CHANGE ORDER NUMBER: 2
DATE: December 29, 1994
CONTRACT DATE: June 7, 1994
CONTRACT FOR: Intersection Improvements
The Contract is changed as follows:
A contract time extention of 100 extra calendar days.
Not valid until signed by the Owner and Contractor
The original Contract Sum was $
Net change by previously authorized Change Orders $
The Contract Sum prior to this Change Order was $
The Contract Sum will be (increased) (decreased) (unchanged) by this
Change Order in the amount of $
The new Contract Sum including this Change Order will be $
The Contract Time will be (increased) (deereeaed) ( unehaeged) by ( 100 ) days.
The date of Substantial Completion as of the date of this Change
Order therefore is
NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction
Change Directive.
Empire Construction & Materials, Inc.
CONTRACTOR OWNER
P.O. Box 440
ADDRESS ADDRESS
Jenks, Ok 74037
BY
DATE
wp&taVb \chngortk.hm
BY
DATE
01
1
1
1
ti,
I I
PROJECT:
76th Street N. /Main Street
Intersection Improvements
II
TO CONTRACTOR:
a Apac- Oklahoma Inc.
P.O. Box 580680
Tulsa, OK. 74158
CHANGE ORDER
CHANGE ORDER NUMBER: 2
DATE: December 29, 1994
CONTRACT DATE: June 7, 1994
CONTRACT FOR: Intersection Improvements
The Contract is changed as follows:
IA contract time extention of 100 extra calendar days.
I
Not valid until signed by the Owner and Contractor
The original Contract Sum was $
Net change by previously authorized Change Orders $
The Contract Sum prior to this Change Order was $
The Contract Sum will be (increased) (decreased) (unchanged) by this
Change Order in the amount of $
The new Contract Sum including this Change Order will be $
The Contract Time will be (increased) (doer-eased) (tmeheeged) by ( 100 ) days.
The date of Substantial Completion as of the date of this Change
Order therefore is
s NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction
Change Directive.
r
Apac- Oklahoma Inc.
CONTRACTOR OWNER
P.O. Box 580680
ADDRESS ADDRESS
Tulsa, Ok 74158
BY
DATE
wpdata\fo khngordr.frm
BY
DATE
MEMORANDUM
TO: HONORABLE MAYOR & CITY COUNCIL
I
CITY OF OWASSO
FROM: RODNEY J RAY
CITY MANAGER
SUBJECT: REQUEST TO PURCHASE FIRE DEPARTMENT WORK UNIFORMS
IDATE:. December 29, 1994
IBACKGROUND:
r
The Fire Department personnel were issued new work uniforms in 1983. In the ensuring years,
there have been numerous changes in federal and state regulations which have caused the City
to decrease the number of dress uniforms issued and place more reliance on a work uniform.
At present, firefighters are authorized to wear four different combinations of work uniforms,
which do not fully comply with current safety recommendations.
National Fire Protection Association standards recommend that natural fibers be used over
blended fabrics which have poor thermal stability. Failure to comply with this recommendation
could expose the City to increased liability in the event of injury to a firefighter. Also,
firefighters have been required to furnish their own clothing at six OSU -FST classes because our
uniform does not comply with standards (OSU Fire Service Training requires that uniforms worn
to training comply with NFPA standards).
Another consideration is infectious disease control. City policy requires that contaminated
uniforms be washed at a minimum of 180° F. At this temperature polyester blend uniforms tend
to suffer some fabric separation. While this may not be a problem for all firefighters, it is a
major consideration for medic /firefighters, as well as those who may otherwise come into
contact with infectious or contaminated equipment or persons. Natural fiber uniforms do comply
with these policy requirements.
There are man made fibers which greatly exceed the minimum requirements (Nomex, Flamex,
Firewear), but they are much more costly than 100% cotton.
The firefighters, acting in accordance with TQM training and policy, formed a study group to
explore the various uniform possibilities and vendors. Considering the aforementioned
regulatory recommendations, as well as the issues of availability, durability, cost and
appearance, they have recommended that the City purchase the following:
Fire Department Work Uniforms
December 29, 1994
Page 2
3 pair black denim pants $30.60 ea ,
2 long sleeve polo shirts $35.45 ea
2 short sleeve polo shirts $25.45 ea
The recommended vendor for the ants is D sdales and for the shirts is Initially Yours Inc. ,
P rY � Y
The cost per firefighter is $215.00, for a total outlay of $4515.00. The expenditure would
require no additional funding in that the Fire Department is requesting a reprioritization of their
Capital Outlay Budget.
RECONMENDATION•
Staff recommends Council approval of an expenditure of $1950.00 to Drysdales, Tulsa,
Oklahoma; and an expenditure of $2565.00 to Initially Yours Inc, Tulsa, Oklahoma, for the
purchase of work uniforms for the fire department.
ATTACHMENTS
1. Memorandum dated December 28, 1994 from Chief Allen
2. Memorandum dated December 28, 1994 from Uniform Committee
3. Bids
ih
b
N
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
BACKGROUND:
RDDNEY RAY
CITY MANAGER
BOB ALLEN
FIRE CHIEF
WORK UNIFORM COMMITTEE REPORT
December 28, 1994
In 1983, Fire Department personnel were issued a complete new
uniform. The reason for the new uniform was due to the city
deleting the Department of Public Safety concept. Work uniforms
were not included in the initial issue. As we progressed with ever
changing state and federal safety regulations, the number of dress
uniforms was decreased and a work uniform was created.
At present time, we have four (4) different combinations of work
uniforms that fire fighters are authorized to wear. The city is
responsible for maintaining and cleaning three of the work
uniforms.
PRnPnSAI
For the past several months, our uniform committee has been
reviewing and evaluating the effectiveness of our work uniform.
The uniform committee finding was conclusive that our present work
uniform is substandard according to state and federal safety
requirements.
After reviewing the attached report from the uniform committee, I
strongly support their recommendation. The committee report has
addressed several issues that have been a constant problem
regarding purchasing uniforms in general. I am extremely pleased
with the manner in which the committee approached this issue. They
did not allow the old attitude "200 years of tradition,
uninterrupted by progress" influence or mandate their
recommendation.
Further, I feel that if it had
t Management Training, the uniform
somewhat lacking.
not been for the Total Quality
committee's report would have been
Work Uniform Report
December 28, 1994
Page 2
RECOMMENDATIONS
I respectfully request the approval of the recommendation of the
uniform committee.
ATTACHMENTS:
1. Uniform Committee Report letter from local 2789
Iii, I �1►�C�]7: ►i `�1iJu I
TO: BOB ALLEN
FIRE CHIEF
FROM: UNIFORM COMMITTEE
(J. WATSON, J. PARTIN, D. SALTS, L. FISHER)
SUBJECT: STATION /WORK UNIFORMS AND DRESS UNIFORMS
IDATE: • December 28, 1994
BACKGROUND
With the continuous changes in the State and Federal safety regulations, Fire Chief Bob Allen,
' Health and Safety committee members and Union Local 2789 officials met to discuss safety
problems with our current station uniform. In utilizing the TQM process, a Uniform Committee
was created to evaluate our present uniform, research any problems and complaints and report
ir with solutions to Chief Allen and the Union members. The Committee is made up of four
6
1
1
members of the Fire Department and were voted in to the position by majority of the Union.
The Uniform Committee members are Lonny Fisher, John Partin, Jackie Watson and Dan Salts.
At the present time the current uniform is not a practical station /work uniform for today fire
service. We are wearing station uniform shirts that are also worn as dress uniforms.
NFPA 1975 AI -2.1 Dress uniforms are not intended to be worn under fire
fighters' protective clothing. However, if dress uniforms are worn under
protective clothing, they should meet minimum performance criteria
established in this standard.
This also presents problems with the performance criteria of our uniforms. The current uniform
is made up of 65 % polyester and 35 % cotton that does not meet the minimum standard.
SAFETY
The current uniform is not in compliance with National standards set forth by NFPA.
NFPA 1500 A5 -1.7 Clothing that is made from 100% natural fibers or
blends that are principally natural fibers should be selected over other
fabrics that have poor thermal stability or ignite easily.
This in turn could put the city in a risk exposure for a liability suit.
Page 2
OSU -FST mandated that all persons involved in live firefighting must
have a minimum of 100% cotton clothing worn under structural
firefighting protective clothing to participate in live firefighting
evaluations.
At this time firefighters are providing their own clothing for training at OSU FST certified
classes.
Changing the appearance of firefighters and medic from police is a growing concern in
emergency service across the nation.
INFECTIOUS CONTROL
At present, the uniforms do not meet infectious control policy. In order to wash contaminated
uniforms the water temperature must reach 180 degrees. This causes separation of the fabric
in the polyester blend uniforms.
AVAILABILITY
This is one of the greatest problems discovered. It takes up to six months to receive a uniform
from our current vendor. The Uniform Committee wanted uniforms that were available in stock
at numerous stores for easy access.
L110 -MA � 1 a 11
This was important to all members. Color t -shirts fade quickly and are not durable for a work
uniform. The Committee has attempted to organize a work uniform that is acceptable to the
public eye and is durable and practical. The denim pants currently in use are made of light
weight material causing them to wear out quickly.
PROPOSAL
The Uniform Committee requests a change with the work uniforms to three (3) black denim
pants and two (2) long sleeve and two (2) short sleeve polo shirts. All of these changes will put
us at minimum standards. In reviewing all the different styles of station /work uniforms on the
market, there were many uniforms that far outweigh the suggestions by the Uniform Committee,
the minimum protection provided by 100% cotton (i.e. Nomex, Flamex, Fire Wear). The
Uniform Committee would like to see the best uniform on the market issued to the Owasso Fire
Department but realize the expense of implementing a uniform change. Therefore the Uniform
Committee requests that 100% cotton station /work uniforms be implemented leaving the option
to upgrade through a "phase in" process at a later date. This would allow us to consider all new
standards and technology.
Page 3
COST
We request that the City purchase the following:
Three (3) pair black denim pants
30.60 each
Two (2) long sleeve polo shirts
35.45 each
Two (2) short sleeve polo shirts
25.45 each
For each Fire Department member this would be an expense of approximately 215.00 dollars
per man for a total of 4515.00 dollars.
MIR
No additional funding is required for this implementation. We are requesting to re- prioritize
our capital outlay plan.
RECOMMENDATION
The Uniform Committee recommends that a change of the station work uniform be implemented
immediately. This implementation would put Owasso Fire Department in compliance with
minimal standard work uniforms. The current dress uniform would remain the same.
1975 -8
S'1'A"1'ION /WORK UNIFORMS FOR FIRE FIGHTERS
4 -3.4 The fabric specimen shall be suspended by metal clips
at the top and centered in the oven so that the entire spec-
imen is not less than 2 in. (50.8 mm) from any oven surface
or other specimen, and airflow is parallel to the plane of the
material.
4 -3.5 Hardware and accessory material specimens shall be
supported or freely suspended in the center of the ovens so
that they are not less than 2 in. (50.8 mm) from any oven
surface or other specimen and are exposed to circulating air.
4 -3.6 Specimens, mounted as specified, shall be placed in
the circulating air oven for 5 minutes, +0.15/ -0.0 minutes.
Specimen exposure time shall begin when oven has recov-
ered to an air temperature of 500 °F, + 10 */ - 0 °F (260 °C, + 3°/
- 0 °C).
4 -3.7 Results shall-be reported as pass or fail.
4 -4 Thread Heat Resistance Test.
4 -4.1 Samples to be tested shall be preconditioned as spec-
ified in Section 4 -1 of this Chapter.
4 -4.2* Thread shall be tested to a temperature of 500 °F
(260 °C) in accordance with Method 1534, "Melting Point of
Synthetic Fibers," of Federal Test Method Standard 191A,
Textile Test Methods.
4 -5 Label Requirement.
4 -5.1 Samples to be tested shall be preconditioned as spec-
ified in Section 4 -1 of this chapter. Labels not meeting the
specimen size requirements for the AATCC procedure shall
be sewn to support fabric of a required size.
4 -5.2 Labels for station /work uniforms that are to be laun-
dered shall be subjected to 50 cycles of washing and drying
in accordance with Machine Cycle 3, Wash Temperature IV,
Drying Procedure A iii, of AATCC 135, Dimensional Changes
in Automatic Home Laundering of Woven and Knit Fabrics.
4 -5.3 Labels for station/work uniforms that are specified to
be drycleaned shall be subjected to 25 cycles of commercial
drycleaning.
4 -5.4 Labels shall be examined to determine pass /fail.
Chapter 5 Referenced Publications
5 -1 The following documents or portions thereof are ref-
erenced within this standard and shall be considered part of
the requirements of this document. The edition indicated for
each reference is the current edition as of the date of the
NFPA issuance of this document.
5 -1.1* AATCC Publication.
Technical Manual of the American Association of Textile
Chemists and Colorists, Volume 59; AATCC Method 135,
Dimensional Changes in Automatic Home Laundering of Woven
and Knit Fabrics, 1987
1990 Edition
5 -1.2* GSA Publication.
Federal Test Method Standard 191A, Textile Test Methods,
1978.
Appendix A
This .appendix is not a part of the requirements of this NFPA document,
but is included for information purposes only.
A -1 -1.1 Textile fabric experience has shown that purchas-
ers should consider fabrics meeting suggested additional spec-
ifications shown in Table A- 1 -1.1.
Table A -1 -1.1
Material
Woven
Knit
Knit
Property
Trousers, Woven
Tee
Sweat
(Method)
Jackets Shirts
Shirts
Shirts
Fabric Weight
(oz/y6 (min)
(AST) l D 3776)
5.5 4.0
3.0
7.0
Tensile Strength, Grab
(lb), (min) 50 20 - -
(ASTDl D 1682)
Tear Strength
(lb), (min) 5.0 2.0 - - ..
(ASTDI D 1424)
Burst
(lb), (min) - - 35 50
(ASTNI D 3787)
Shrinkage
(% maxi 3.0% 3.0% 12.0% 12.0% .W
*(AATCC 135,
3- IV -Aiii, 5 washes)
Colorfastness
* *Laundering
(AATCC 61, 11, Ai 3
Crocking
(AATCC 8) 3
Light 20 AFU: 20 AFU: 20 AFU: 20 AFU:
(AATCC 16E) Step 3 Step 3 Step 3 Step 3
* For fabrics labeled "dryclean only" use AATCC 158, 5 dryclean -
ings.
** For garments labeled "dryclean only" use AATCC Method 132.
A -1 -2.1 Dress uniforms are not intended to be worn under
fire fighters' protective clothing. However, if dress uniforms
are worn under protective clothing, they should meet min-
imum performance criteria established in this standard.
A -1 -2.3 The purchaser should provide the vendor with a
detailed specification for the specific performance and design
criteria. Also, the purchaser should establish criteria whereby
new uniforms are inspected periodically for compliance.
A -1 -3 Approved. The National Fire Protection Association
does not approve, inspect, or certify any installations, pro-
cedures, equipment. or materials nor does it approve or eval-
uate testing laboratories. In determining the acceptability of
installations or procedures, equipment, or materials, the
authority having jurisdiction may base acceptance on com-
pliance with NFPA or other appropriate standards. In the
absence of such standards, said authority may require evi-
dence of proper installation, procedure, or use. The author-
ity having jurisdiction may also refer to the listings or labeling
1
1
1
APPENDIX A
A -4 -3.4 The minimum requirement for new fire appara-
tus provides seats in fully enclosed areas for all members
who ride on fire apparatus at any time. It is generally
agreed that fully enclosed driver compartments and pas-
senger compartments provide a higher level of safety in
collisions and rollovers, protection from flying objects,
noise reduction, and protection from inclement weather,
and, therefore, fully enclosed cabs are required for new
apparatus purchases and strongly recommended for reno-
vation of existing apparatus where possible. It is extremely
important that all members remain seated and secured by
seat belts, in the seats provided, at all times when the vehi-
cle is in motion.
A -4 -4.1 and A -4 -5.5 The purpose of these paragraphs is
to assure that all vehicles are inspected on a regular basis
and checked for the proper operation of all safety features.
This inspection should include tires, brakes, warning lights
and devices, headlights and clearance lights, windshield
wipers, and mirrors. The apparatus should be started and
the operation of pumps and other equipment should be
verified. Fluid levels should also be checked regularly.
Where apparatus is in regular daily use, these checks
should be performed on a daily basis. Apparatus stored in
unattended stations that might not be used for extended
periods should be checked weekly. Any time such a vehicle
is used, it should be checked before being placed back in
service. The 24 -hour reference provides for situations in
which a vehicle may be used within the period preceding a
scheduled inspection, although any deficiencies noted in
use should be corrected without delay.
The safety equipment carried on fire department vehi-
cles should be inspected in conjunction with the inspection
of the vehicle.
A -4 -4.3 Applicable federal and state regulations, stan-
dards, or guidelines should be used as a basis for creating
the list to evaluate whether or not a vehicle is safe.
A -4 -5.5 See A- 4 -4.1.
A -5 -1.1 The provision and use of protective clothing and
equipment should include safety shoes, gloves, goggles,
safety glasses, and any other items appropriate to the
members' activities. This applies to all activities members
are expected to perform, including nonemergency activi-
ties. The applicable regulations pertaining to industrial
worker safety should be consulted to determine the need
for protective equipment in nonemergency activities.
A -5 -1.4 Inspection of protective coats and protective
trousers should be conducted on a frequent basis by mem-
bers to assure the protective clothing's continued suitabil-
ity for use. The fire department should inspect all protec-
tive clothing at least annually. The inspection should
include the following:
(a) All materials should be free from tears, embrittle-
ment, and fraying.
(b) Seams should be intact and show no signs of exces-
sive wear.
(c) Reflective trim should show no signs of abrasion or
loss of reflectivity due to heat exposure.
1500 -31
(d) All pockets, knee pads, and other accessory items
should be firmly attached to the garment and show no
signs of excessive wear.
(e) Sleeve and pant cuffs should show no signs of fray-
ing.
(f) The entire garment should be free from excessive
dirt and stains.
(g) Where a fabric color change is noted, a condition
that could be caused by high heat exposure or ultraviolet
exposure, the entire area should be checked for loss of tear
strength.
A -5 -1.6 Station /work uniforms are required to meet
NFPA 1975, Standard on Station /Work Uniforms for Fire
Fighters. Because it is impossible to ensure that every
member — whether a volunteer, call, or off -duty career
member —will respond to an incident in a station /work uni-
form or will change into station /work uniform clothing
before donning protective garments, it is very important
that members understand the hazards of some fabrics that
more easily melt, drip, burn, shrink, or transmit heat rap-
idly and cause burns to the wearer. (See also 5 -2.7.)
A -5 -1.7 Clothing that is made from 100 percent natural
fibers or blends that are principally natural fibers should
be selected over other fabrics that have poor thermal sta-
bility or ignite easily.
The very fact that persons are fire fighters indicates that
all clothing that they wear should be flame resistant (as
children's sleepwear is required to be) to give a degree of
safety if unanticipated happenings occur that expose the
clothing to flame, flash, sparks, or hot substances. (See also
5 -2: 7.)
A -5 -2.1.1 Properly fitting protective clothing is important
for the safety of the fire fighter. It is important to under-
stand that all protective clothing should be correctly sized
to allow for freedom of movement. Protective garments
that are too small or too large and protective trouser legs
that are too long or too short are safety hazards and should
be avoided. Protective coat sleeves should be of sufficient
length and design to protect the coat/glove interface area
when reaching overhead or to the side. For proper fitting
of a fire fighter, the protective clothing manufacturer
should be contacted to provide sizing instructions.
A -5 -2.4 To diminish hazards of falls and slips, protective
footwear selection should entail design and product review
to obtain sure footing. Sole grip, sole stability, and ankle
support are essential factors to minimize risks of fall and
slip effects due to environment, ground obstacles, and
operations.
A -5 -2.7 Station /work uniforms are required to meet the
requirements of NFPA 1975, Standard on Station /Work Uni-
forms for Fire Fighters. (See 5 -1.6.)
Because it is impossible to ensure that every member —
whether a volunteer, call, or off-duty career member —will
respond to an incident in a station /work uniform or will
change into station /work uniform clothing before donning
protective garments, it is verN important that members
1992 Edition
LU�,Ujj
Oklahoma State University
FIRE SERVICE TRAINING
DEAR CHIEF:
5TILLWATER. OKLAHOMA 74078.0114
FIRE BUILDING,
(405) 744.5727
We are looking forward to having members of your department attend our
Basic Academy (Fire Fighter I course)_
Included in this package are homework assignments for each individual who
is going to attend Basic Academy. Please distribute these as soon as possible
to allow sufficient time for the assignments to be completed.
Individuals should bring these completed homework assignments to turn in
the first day, Sunday, of Basic Academy.
Please note, we are requesting that you review this completed assignment
with the individual. Your endorsement will verify that the individual has
completed the assignment, and that it is correct.
INDIVIDUALS NEED TO BRING THE FOLLOWING EQUIPMENT:
1 - Self Contained Breathing Apparatus per department, 30 minute minimum duration
and spare cylinder.
** 1 - 50 ft_ section of 2�" hose with National Standard Thread
'* 1 - 50 ft. section of 1�" hose with National Standard Thread
1 - Helmet. equipped with eye protection (goggle or shield), ear protection or
fire resistive hood, and chin strap (NFPA compliant).
I - Pair gloves, leather or fabric material. No coated gloves! (NFPA compliant)
* I - Protective clothing (-coat and pants - NFPA compliant)
1 - Footware (NFPA compliant)
1 - IFSTA Essentials of Fire Fichtino, 2nd Edition (1983) (Available for purchase
upon arrival to the academy if necessary, $20.00.)
- Paper and writing instruments
Copy of CPR card (AHA Level C or 'Red Cross 2 person).
- 100% cotton clothing to be worn under PPE for live firefighting evolutions.
Protective Trousers are required for live firefighting!
** Hose must have been tested within the last year according to NFPA Standards.
Please note that Basic Academy will start at 11:30 a.m. on Sunday.
Attendees should report to the 05U Fire Service Training Grounds 6 miles
west of Stillwater on Highway 51. Directions and a map are attached. There
will be no break for lunch Sunday. Participants should bring a sack lunch
or eat before arriving.
If there are any questions. please contact our staff at (405) 744 -5727.
Your time and consideration are appreciated.
A
1�
l*
CENTENNIAL.
1890-19W
(, e+ev,anno !np ''3s1 —oar ^q v Q - a e
M M = bmi , 6. 4 ■ i'sl = i IF 1 9 m m m m m E
DATE 1\Lk ��A
INITIALLY YOURS, INC.
1539 N. 105 E. AVE.
TULSA, OK. 74116
(g 18) 832- 9889
JOB NUMBER:
IY NUMBER_
WORK ORDER
CUSTOMER: CojLSso ��te
B CONTACT:
PHONE:
L ADDRESS:
CITY:
T STATE:
0 1 ZIP:
i f
(WORDNEW
PAGE OF
OMER:
S
ACT:
H
E:
I
ESS:
FDD
P
T
E:
0
i f
(WORDNEW
y"I -3LLU J- MtMUK1AL, IUL,A rf1VIVG w10-bb4-b4tf1
DATE[ / /may tl CASHIER REFUND JEXCHANGE
D E S C R I P T 1 O N CLASS AMOUNT
I`
LA
�ONOC- e�to I►JCI
Q �L
s
2)0 60
ISOLDTO �w 226219 .
tza t 10
STREET
CITY
CUSTOMER
! SIGNATURE X
. _
I
STATE
PRINTED IN TULSA OK- PRINTED PRODUCTS, INC.
D: \FLEET\CSS \SPOT 05- Feb -93
Crawford's Sport Spot
12406 E 86th Street North, Owasso, Ok 74055
272 -4799
Quote Sheet
Name (Individual or Team):
044-550
Address:
t f
Page of
Hours: Tues. - Fri. 10:00 AM to 7:00 PM,
Sat. 9:00 AM to 6:00 PM.
7
Date: 9l1ell9y Prepared By:
URy: State:
Phone #: Hme:
Additional Comments:
Lq
ate el,
S
y 0
A(PRXN'�
PITEZEL'S SCREEN PRINTING
7201 East 31st. Street
Tulsa, Oklahoma -74145
(918) 663 -2393
owczSS° D�por')' c-n4—
9- /�'_ 9y
Clan .ra/�S - 272. -5 53
p utr- /,a k,) Is 6;o `-f .S
to vi- 4L
4rn bro i cliCry L7 o
S — /CL— AIL
tt,-qo 17 q0
3- 75- Z4.7-5
f
Y►�jra�7�er� 'L.o <J q O
So c1 ,Z 3,59
3.43
e /
`Tr4 L 3.00
�. ss
3 q3
3"o r1 erg' / %.90
, 775
SEE US FIRST FOR SHIRTS / SAVE TIME ON CUSTOM DESIGNS / SCREEN PRINTING WHEN YOU NEED IT
C�
[1
Boo C("Y-1
Q-1,3 - qv
Goy A).�.� ;`4`
Jal-V. Csxe,:, .;(Z f 540
YT
� ~V
DEAR CITY OF OWA SO FIRE DEPT.,
The Management of Anthonys in Owasso would like to establish an
account with the Owasso Fire Department for the purchase of their
uniforms, specifically Wrangler jeans. )he current retail for the
Ohadow Canyon style of :leans in :shadow Black is $24.00. These are iou
cotton, pre- washed, boot cut denim _jeans available in Siim ano kepular
fits. We will sell these _jeans at the discounted price of so /.Sy f.
tax, for the initial 40 pr. and each additional pair at the same price
($27.99 + tax).
Since we do not carry this particular style of .jeans we
will have to special order each time you wish to purchase jeans. Please
allow 3 to 4 weeks for each order to arrive. the cost of the ._jeans is
outlined below:
i L7. 04
x 40 pr
ri 1119.60 Ills. 60
x .08 t x + .* 69.t7 t x
69.b7 t x * 1209.i? tot
We hope that this information will be helpful in your decision.
Sincerely
Tana, Mgr.
Shawn, stMgr.
1
1
1
knthonys, Store 162
Owasso Ok.
(918) 272 -449i
g' 4
11 VO4 off
t
f r . - r
}V1iT.:-1.:.`SO ,, C 7". T_.Msrs.s 1 +_ 7465
1
F1
1
Local No. 2789
TO:
I I ( /
AFFILIATED WITH AFL-CIO •• CLC
0"'t. 3
USA
Mike Sole
PRESIDENT
8901 N. Garnett
ADDRESS
Owasso, OK
CITY STATE
Bob Allen
Fire •Chief
FROM: President Sole
REF: Work Uniform Committee Report
Mark Stuckey
SECRETARY
8901 N. Garnett
ADDRESS
Owasso, OK
CITY STATE
10/26/94
DATE
Local 2789 recognized a problem with the work uniforms in
that there was no uniformity in the current work uniform
and that they were unsafe.
The recommendations from the Uniform Committee were addressed
at a Local Meeting and were approved by the majority. There
f6re, we fully endorse the changes and feel this will put
Owasso Fire Department in a progressive running with today's
changing times.
We request that the recommendations from the Uniform Committee
be approved and work uniforms be purchased.
*155
MEMORANDUM
' TO: HONORABLE MAYOR & CITY COUNCIL
CITY OF OWASSO
FROM: RODNEY J RAY
CITY MANAGER
SUBJECT: REQUEST TO SOLICIT BIDS FOR ADDITIONAL SPORTS PARK
SOFTBALL LIGHTING
DATE: December 29, 1994
BACKGROUND:
The City is constructing a softball four -plex at the Owasso Sports Park. Two of the four fields
are lighted. Funds have been allocated and work is in progress to fence the fields.
1 In August of 1995, Owasso will host a girls softball National Invitational Tournament. This
event will bring 34 girls softball teams to Owasso for four days. Each team consists of 32 girls
and parents, for a total influx of approximately 1088 people during the tournament, exclusive
of other spectators and umpires.
In order to conduct the tournament, there is a requirement that all four fields be lighted. This
project was planned for the 1995 -96 fiscal year. However, the August date makes it impossible
' to wait until July 1st to begin the process and meet the deadline imposed by the Tournament.
Therefore, the staff believes the project to light the remaining fields must be initiated as soon
as possible.
' Policy and publication requirements are such that, should this project be approved, the earliest
date we could expect bids to be returned would be mid - February, and a contract could then be
executed in late February to early March. While this timetable would appear to be necessary
to insure that the project is completed prior to the national invitational tournament, it would
require the Council to appropriate funds from next year's anticipated allocation prior to the start
of the 1995 -96 fiscal year. The estimated cost of the project is $46,000. It is expected that the
Sports Park allocation of funds from the Capital Improvement Fund will be $100,000.
RECOMMENDATION•
Staff recommends Council approval of the bid specifications and that the staff be authorized to
solicit bids.
ATTACHMENTS:
1 1. Bid specifications
r
Page One
December 26,1994
F. Robert Carr Jr., Owasso Public Works Director
P.O.Box 180
Owasso, Oklahoma 74055
RE: Consulting Service
Dear Mr. Carr:
DEC 2 g 1994
�I w�II • II MII II�III�
The following is a summary of the lighting contract, along with
a copy of my invoice. The summary is as follows:
The lighting contract for the Owasso Sports -Park Phase II
(completion of the softball fourplex) is spelled out in the
Project Specifications (Section 0900). The level of lighting
for the remaining softball fields is the same as exists on the
other two fields (that being SC -2 or Standard). There will not
be any enhanced or level 8 as exists on the baseball fields.
The Bid ask that each bidder follow the same figuring
requirements by using the data given on pages 2 & 3 of 5. This
will insure that each bid is equal to the next with respect
to the procedure of figuring the base bid.
There are basically two main parts to the Project Specification
section (One being for the addition of two new poles [one 60'
and one 70'] along the runway or between fields 1 & 12, while
the other covers adding lights, wires, etc. to existing poles
[A2, A4, B2, and B4]).
The contractor is to provide and install two new poles (1/60'
and 1/70'), wires new conduit, lights, etc. in order to provide
a complete system. There are two existing pull boxes that the
contractor will use in order to add new conduit and wires to
the new pole locations. These pull boxes are in the north runway
area between fields 1 & 12. The Contractor is also to provide
new wiring from the controller to these new poles by using the
existing conduit system. Once again, the Contractor shall provide
and install all the necessary parts in order to have a complete
system. The final area will be around the existing poles ( A2,
A4, B2, and B4) where the Contractor will pull additional wires,
etc. in order to provide electricity to fields 1 & 12. There
are all ready arms on these poles to support lights which the
Contractor will install. There are several concerns the City
must be aware of 1) these poles and appurtenances exist and
still are under a warranty and cannot be disturbed; 2) the Page
I
l
Page Two
Contractor must not disturb the aiming of the other lights that
' are on the same poles during the construction of the new lights.
The Contractor must be made aware of his /her responsibility
if they cause a failure with what exists. There is another point
that I need to share with the City when allowing new items added
' to the existing features, and that being, you can not mix
products that are not compatible.
' The construction cost estimate for the final lighting of the
softball fourplex will run around $46,500.00. When you add the
first Phase final costs of materials to the proposed construction
costs, you will be increasing the overall total cost by $800.
Meaning, if the City would have completed the whole complex
at one time instead of using two phases, they would only save
around $800... for materials only. However, labor will cost
more. Anyway, the overall planning costs the City should count
on will be around the $46,500.
' I hope I have not confused the issue. You should try to find
some time to read the Project Specification section if at all
possible.
If you have any questions, please feel free to call or page
me (you have my numbers!!).
Sincerely,
' Rohn Munn
7424 S. Gafford Blvd.
Broken Arrow, Oklahoma 74014
(918)357 -1378
NOTE: Before the system is given a final OKAY from the City,
the ENTIRE lighting system should be turned on and field verified
at the contractor's expense.
L�
%his a +�acvt meet Con +ains +ke Cover page
ctciVeriiSevner�G "For bi <ls) bid pages oLnd s�PCi�iea +ions on��•
S +andard doeurnen* poges hove v6i hec inelualed.
CONTRACT DOCUMENTS
AND
SPECIFICATIONS
FOR OWASSO SPORTS -PARK PHASE II
LIGHTING
(COMPLETION OF THE SOFTBALL FOUR -PLEX)
PROJECT NO. B4.102 -88
FOR
THE CITY OF OWASSO
OWASSO, OKLAHOMA
JANUARY 1995
Set No.
ii
***** SPECIAL NOTICE * * * **
MANDATORY
PRE -BID MEETING
AT
OWASSO COMMUNITY CENTER
301 S CEDAR
OWASSO, OKLAHOMA 74055
TIME: 2:00 P.M.
DATE: WEDNESDAY, FEBRUARY 1, 1995
PROJECT: OWASSO SPORTS -PARK PHASE H LIGHTING
(COMPLETION OF THE SOFTBALL FOUR -PLEX)
1 To alleviate any misunderstanding concerning the contract documents, all contractors
bidding on the above - referenced project are required to attend this Pre -Bid Meeting. Each
contractor shall be represented by an agent or employee familiar with the project and
knowledgeable of the legal requirements, contract specifications, and construction laws.
This is a mandatory meeting. Bids will not be accepted at the Bid Opening from persons
who were not present or represented at the Pre -Bid Meeting. If, for some unforseen
reason, your company cannot have someone present, please call Marcia Boutwell, Contract
Administrator, at 272 -2251.
SECTION 00100
ADVERTISEMENT FOR BIDS
CITY OF OWASSO
207 SOUTH CEDAR
OWASSO, OK 74055
Separate sealed Bids for the construction of OWASSO SPORTS -PARK PHASE H LIGHTING
(COMPLETION OF THE SOFTBALL FOUR- PLEX), including installation of lights, trenching
and backfilling, and all appurtenances thereto, will be received by the City of Owasso, Office
of the Contract Administrator, at 207 South Cedar (PO Box 180), Owasso, Oklahoma 74055,
(918) 272 -2251 until 2:00 p.m. Central Standard Time (2:00 P.M. CST) on Tuesday, February
14, 1995, and then at said City Hall publicly opened and read aloud.
SMALL BUSINESS AND MINORITY -OWNED BUSINESS SOURCES ARE ENCOURAGED
TO BID ON THIS PROJECT.
IMPORTANT- SURETY COMPANIES EXECUTING BONDS MUST APPEAR ON THE
TREASURY DEPARTMENTS MOST CURRENT LIST AND BE AUTHORIZED TO
TRANSACT BUSINESS IN THE STATE WHERE THE PROJECT IS LOCATED.
Said improvements shall include items in the specifications.
Each Bid must be accompanied by a BID BOND payable to the CITY OF OWASSO for Five
Percent (5 %) of the total amount of the BID. As soon as the BID prices have been compared,
the CITY OF OWASSO will return the BONDS of all except the three lowest responsible
BIDDERS. When the Agreement is executed, the bonds of the two remaining unsuccessful
BIDDERS will be returned. The BID BOND of the successful BIDDER will not be returned
until the PERFORMANCE AND MAINTENANCE AND STATUTORY PAYMENT BONDS '
have been executed and approved, after which it will be returned. A certified check may be
used in lieu of a BID BOND.
PERFORMANCE AND MAINTENANCE AND STATUTORY ,
U ORY PAYMENT BONDS m the
amount of 100 percent (100 %) of the Contract Price, with a corporate surety approved by the '
CITY OF OWASSO, will be required for the faithful performance of the contract.
Attorneys -in -Fact who sign BID, PERFORMANCE AND MAINTENANCE AND ,
STATUTORY PAYMENT BONDS must file with each Bond a certified and effective dated
copy of their power of attorney.
IN
ADVERTISEMENT FOR BIDS
195 00100 - Page 1 of 2
' All BIDS must be made on the required BID form. ALL blank spaces for BID prices must be
filled in, in ink or typewritten, and BID form must be fully completed and executed when
submitted. BIDS carrying riders, alterations of construction time or qualifications which modify
the amount of the BID as submitted can be rejected as irregular. BIDDER must fill out the BID
form and other required documents for the bid opening.
The CITY OF OWASSO may waive any informalities or minor defects or reject any and all
BIDS. Any BID may be withdrawn prior to the above scheduled time for the opening of BIDS
or authorized postponement thereof. Any BID received after the time and date specified shall
not be considered. No BIDDER may withdraw a BID within sixty (60) days after the actual date
of the opening thereof. Should there be reasons why the contract cannot be awarded within the
specified period, the time may be extended by mutual agreement between the CITY OF
OWASSO and the BIDDER.
BIDDERS shall submit a completed "Statement of Bidder's Qualification ", Section 00230, at the
time of the BID Submittal. All forms are included. 91b1.D : >��� 1`< u( M?€� rit�r *; .... r
The CONTRACT DOCUMENTS may be examined at the following location:
Owasso City Hall
Office of Contract Administrator
207 South Cedar
Owasso, OK 74055
(918) 272 -2251
Copies of the CONTRACT DOCUMENTS may be purchased at Owasso City Hall upon
payment of Twenty Dollars ($20.00) for each set. There will be no refunds.
CITY OF OWASSO
BY:
' Contract Administrator
(Title)
ADVERTISEMENT FOR BIDS
195 00100 - Page 2 of 2
1
SECTION 00200
:N
PROJECT IDENTIFICATION: OWASSO SPORTS -PARK PHASE H LIGHTING
(COMPLETION OF THE SOFTBALL FOUR -PLEX)
THIS BID IS SUBMITTED TO: CITY OF OWASSO
OFFICE OF THE CONTRACT ADMINISTRATOR
207 SOUTH CEDAR
PO BOX 180
OWASSO,OK 74055
1. The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an
Agreement with OWNER in the form included in the Contract Documents to complete
all Work as specified or indicated in the Contract documents for the Contract Price and
within the Contract time indicated in this Bid and in accordance with the Contract
Documents.
2. BIDDER accepts all of the terms and conditions of the Instructions to Bidders, including
without limitation those dealing with the disposition of Bid Security. This Bid will
remain open for sixty (60) days after the day of Bid opening. BIDDER will sign the
Agreement and submit the Contract Security and other documents required by the
Contract documents within ten (10) days after the date of OWNER'S Notice of Award.
3. In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement,
that:
(a) Bidder has examined copies of all the Contract Documents and of the following
addenda: '
Addendum Number Date
1
(receipt of all of which is hereby acknowledged) and also copies of the Advertisement to Bid and
the Instructions to Bidders; '
195 00200 - 1 of 5
(b) BIDDER has examined the site and locality where the Work is to be performed,
the legal requirements (federal, state and local laws, ordinances, rules and
regulations) and the conditions affecting cost, progress or performance of the
Work and has made such independent investigations as BIDDER deems
necessary.
This Bid is genuine and not made in the interest of or on behalf of any undisclosed
person, firm or corporation and is not submitted in conformity with any agreement or
rules of any group, association, organization or corporation; BIDDER has not directly
or indirectly induced or solicited any other Bidder to submit a false or sham Bid;
BIDDER has not solicited or induced any person, firm or a corporation to refrain from
bidding; and BIDDER has not sought by collusion to obtain for himself any advantage
over any other Bidder or over OWNER.
BID FORM
BASE BID (See Section 00900 for Scope of Work)
The following information is data to be used in figuring the base bid:
A. Light Level: Initial Maintained
infield 37 30
outfield 25 20
B. Lumens per Lamp: 155,000
C. Uniformity Ration: not greater than - 2.0:1 for Infield
not greater than - 3.0:1 for Outfield
D. Distance for Spill and Glare Readings: 150'
E. Spill /Glare Requirements: Base Bid
Standard
Horizontal Footcandles Maximum .47
Horizontal Footcandles Average .24
Brightest Light Bank Maximum 1.89
Brightest Light Bank Average 1.03
F. Beam Definition Table:
Use Standard Table for Base Bid
G. Maximum Kilowatt Consumption: 26 KW per Field
195 00200 - 2 of 5
H. Test Stations: Infield Outfield
Number of Target Points 25 61
Gnd Size 20' x 20' 20' x 20'
I. Lamp Wattage: 1500 Watt
J. Secondary Voltage: 480 v single phase
K. Mounting Height: 60' for all "A" poles
70' for all "B" poles
L. Maximum Single Component Weight: 2400 lbs
ITEM Description and Bid Unit Price Extension
001. Using the BASE BID, construct lighting for fields
1 & 12 (see Scope of Work, Article 3, Project
Specifications) for a lump sum of
(WORDS) (FIGURES) (FIGURES)
4. BIDDER agrees that the Work will be completed and ready for final payment in
accordance with the General Conditions on or before the dates or within the number of
calendar days indicated below.
BIDDER accepts the provisions of the Agreement as to liquidated damages of $500.00 for each
consecutive calendar day in the event of failure to complete the project within 60 (Sixty)
calendar days.
5. The following documents are attached to and made a condition of this Bid:
A. Required Bid Security in the form of ;
B. Statement of Bidder's Qualification, Section 00230; and
C. All forms listed in Instructions to Bidders, and Section 00110.
195 00200 - 3 of 5
6. The terms used in this Bid which are defined in the General Conditions of the
Construction Contract included as part of the Contract Documents have the meanings
assigned to them in General Conditions.
SUBMITTED ON 19
BY:
COMPANY:
IF BIDDER IS:
An Individual
By:
(Individual's Name)
doing business as
Business address:
Phone No.:
A Partnership
By: _
(Firm Name)
(General Partner)
Business address:
Phone No.:
(SEAL)
(SEAL)
195 00200 - 4 of 5
A Corporation
By:
LN
(Corporate Seal)
Attest:
Business address:
Phone No.:
A Joint Venture
By:
LIN
(Corporation Name)
(State of Incorporation)
(Name of Person Authorized to Sign)
(Title)
(Secretary)
(Name)
(Address)
(Name)
(Address)
(Each joint venturer must sign. The manner of signing for each individual, partnership
and corporation that is a party to the joint venture should be in the manner indicated above.)
195
BID
00200 - 5 of 5
SECTION 00900
PROJECT SPECIFICATIONS
INDEX OF CONTENTS
ELECTRICAL
ARTICLE 1. GENERAL
ARTICLE 2. EXAMINATION OF DRAWINGS, SITE, ETC.
ARTICLE 3. SCOPE OF WORK
LIGHTING
ARTICLE 4. PERFORMANCE
ARTICLE 5. PRODUCTS
ARTICLE 6. ,ALTERNATE SUBMITTAL
ELECTRICAL
ARTICLE 1. GENERAL
1.1 The Work required under these specifications includes all labor, materials, equipment and
services necessary to provide a complete and working lighting and power system.
1.2 The Contractor shall secure all permits and certificates of inspection incidental to his /her
work, required by the local and state authorities.
1.3 Install all Work in full accord with codes, rules and regulations of municipal, city,
county, state, national and all other authorities having jurisdiction over the premises.
1.4 All Work shall be installed in a practical and workmanlike manner by a competent
Oklahoma state licensed contractor with Oklahoma state licensed workers, skilled in their
branch of the trade.
1.5 All material and equipment shall meet or exceed standards specified by UL, NEMA,
ANSI, and IEEE wherever such standards have been established.
1.6 Unless otherwise specified or indicated on drawings, all materials shall be new and free
from defects and shall be the best of their several kinds.
1.7 All electrical equipment and material shall bear the Underwriter's Laboratories label
(UL).
1.8 Contractor to coordinate with power company if necessary to provide service to
equipment.
IPROJECT SPECIFICATIONS
195 00900 - Page 1 of 19
1.9 The Owner will be responsible for any additional cost that may occur due to the removal
and or disposal of hazardous materials.
ARTICLE 2. EXANIINATION OF DRAWINGS, SITE, ETC.
2.1 Before submitting a proposal, Bidders shall examine all drawings & specifications and
visit job site. If a problem is found, the Owner must be notified before specified bid
time and date or work will be installed as a complete and working system as per plans
and specifications.
ARTICLE 3. SCOPE OF WORK
3.1 BASE BID
3.1.1 For Fields 1 and 12, install a new complete electrical system and lighting
system, including:
(1)
All trenching and backfilling
(2)
Pier holes
(3)
Concrete backfill for pole bases
(4)
Underground conduits
(5)
Copper wiring
(6)
Panel boards and /or load centers
(7)
Breakers and /or switches
(8)
Lighting contactors
(9)
Keyed switches
(10)
Panel rack
(11)
Controls
(12)
1 -60' (A3) & 1 -70' (B3) steel light poles
(13)
Fixtures
(14)
Lamps
(15)
Junction boxes
(16)
And miscellaneous parts for a complete electrical system per plans and
specifications
'
NOTE: The
existing A2, A4, B2 and B4 structures and bases have been sized and
installed for future lighting of adjoining fields ( #1 & #12) with blank crossarms and hubs.
,
3.1.2 Also
provide and install the following (as part of the base bid):
(1)
Luminaire assemblies
,
(2)
Add luminaire assemblies to the existing A2, A4, B2, and B4 poles
(3)
Add ballast enclosures to the existing A2, A4, B2, and B4 poles
(4)
Add wiring harness to A2, A4, B2, and B4 poles
'
i
PROJECT SPECIFICATIONS
195 00900 - Page 2 of 19
' 3.2 EXCAVATION AND BACKFILL
3.2.1 The Contractor shall make all necessary excavations, cutting of paving,
concrete, etc, and do all backfiling and paving repairs as necessary for proper execution
of his work. Trenches to be a minimum of 24" below grade for voltage below 600 volt,
36" for voltage above 600 volts and Contractor to level and fill any ditches. ALL
EXCAVATION OF TRENCHES IS BASED ON NORMAL SOIL. SEE ARTICLE 5
PRODUCTS, SECTION 5.6 FOUNDATION in Lighting section of these specifications.
' 3.3 DRILLED PIERS
3.3.1 The Contractor will drill pier holes for pole base as per manufacturer
' recommendations. ALL EXCAVATION OF PIER HOLES IS BASED ON NORMAL
SOIL. SEE ARTICLE 5 PRODUCTS, SECTION 5.6 FOUNDATION in Lighting
section of these specifications.
' 3.4 LABELING AND NAMEPLATES
' 3.4.1 Permanently label all panels and on /off switches with plastic labels a minimum
of 1" wide x 3" long.
' 3.5 CONDUIT
' 3.5.1 Below Ground
3.5.1.1 Galvanized rigid steel wrapped with PVC tape at all 90 degree
' bends and from out of ground. Rigid non - metallic type 40 heavy wall conduit
in ground with an equipment ground wire sized per Section 250 NEC.
3.5.2 Above Ground Conduit
3.5.2.1 Galvanized rigid steel.
d 3.6 CONDUIT FITTING
3.6.1 All fitting to be raintight. Rigid metallic conduit to be threaded with locknuts
and bushing.
t3.7 WIRING
3.7.1 All wiring to be copper and installed in a conduit or approved raceway. Wire
' to be THHN or THWN, stranded with a min. #14.
3.8 GROUNDING
3.8.1 All conduit will have an equipment ground wire as P er Section 250 NEC.
' PROJECT SPECIFICATIONS
195 00900 - Page 3 of 19
1
3.9 LIGHTNING PROTECTION
3.9.1 A3 and B3 steel poles will each have one 5/8" x 8' copper clad ground rod
driven in the ground at least 12" from concrete base with a #6 bare wire running to a lug
inside pole.
3.10 DISCONNECT MEANS ON POLE
3. 10.1 Each pole will have a disconnect means located on the pole 10' above grade to
disconnect the power totally from fixtures. A factory installed thermal magnetic breaker
with primary conductor landing lugs and distribution block will be on each pole, located
in the bottom section of the ballast enclosure. The thermal magnetic breaker will
disconnect all power to the remote ballasts.
3.11 FIXTURE BALLAST
3.11.1 Ballast will be mounted remote from luminaire assemblies with individual fuses
mounted in a UL listed ballast enclosure with no more than six (6) ballast in one (1)
ballast enclosure. Ballast enclosure will be mounted so that they can be serviced by
means of a step ladder on the ground.
3.11.2 Add ballast enclosures to the existing A2, A4, B2, and B4 poles for fields #1
and #12 as per manufacturer's recommendations.
3.11.3 The Contractor will furnish all parts necessary for a complete and working
system.
3.12 LUMINAIRE ASSEMBLIES
3.12.1 The Contractor will attach the new luminaire assemblies to the existing
crossarms on the existing poles as per manufacturer's recommendations.
3.12.2 The Contractor will furnish all parts necessary for a complete and working I
system.
3.13 AIMING OF LUMINAIRE
3.13.1 The Contractor to field aim luminaires on poles A2, A4, B2, and B4 as per
manufacturer's recommendations. I
PROJECT SPECIFICATIONS
195 00900 - Page 4 of 19
' 3.14 SERVICE EQUIPMENT
3.14.1 Existing Panel Pi
1 3.14.1.1 Add 4 -40/3 breakers to the existing 480/277 volt panel. The
existing panel is a 400 amp, M.B. 3 PH, 4W, 277/480 volt N3R, 22K, GRD
' Bus, 30 circuit, GE AE series with 4 -40/3, 1 -20/2.
3.15 WIRING FROM FIXTURES TO BALLAST
' 3.15.1 The Contractor will install the manufacturer's supplied wire harness to new and
existing poles, as described in specifications. The manufacturer's supplied wire support
' grip will need to be secured at the top of the pole.
3.15.2 The Contractor will furnish ALL parts necessary for a complete and working
system.
3.16 LIGHTING CONTACTORS
' 3.16.1 Add 4 -50 am 3-pole lighting contactors to the existing PC 1 enclosure.
P P g g g
Lighting contactors will be 3 -pole with 120 volt coils to control feeds to each light pole
mounted in PC 1. Lighting contactors for each field will be controlled by oil tight keyed
cylinder switch mounted in the door of panel PC 1. Lighting contactors and oil tight
keyed cylinder switches to match existing.
3.17 WIRING SYSTEM TO LIGHT POLES
1 3.17.1 Base Bid
3.17.1.1 Panel P1 /PC1 to light poles on field 1
(1)
' (2)
(3)
(4)
3.17.1.2 Pac
A3 Pole Add to existing conduit 344, 1410 GRD
A3 to B3 Pole Add to existing conduit 344, 1410 GRD
A4 Pole Add to existing conduit 344, 1410 GRD
A4 to B4 Pole Add to existing conduit 344, 144 GRD
►el P1 /PC 1 to light poles on field 12
' (1) A3 Pole Add to existing conduit 344, 1410 GRD
(2) A3 to B3 Pole Add to existing conduit 344, 1410 GRD
(3) B2 Pole Add to existing conduit 344, 1410 GRD
(4) B2 to A2 Pole Add to existing conduit 344, 1410 GRD
3.17.1.3 The existing 11 /2" conduit to the new common A3 and B3 poles is
' stubbed up in an in- ground junction box located near each of those pole
IPROJECT SPECIFICATIONS
195 00900 - Page 5 of 19
1
locations. Contractor will extend a new 11 /z" conduit from the in- ground
junction box to the new A3 and B3 pole bases.
3.17.1.4 The Contractor will add new wiring to the existing conduits for the
new fields 1 and 12.
3.17.1.5 The Contractor will make sure not to damage the existing wiring
in the existing conduits that feed fields 6 and 7.
3.18 EXISTING CONDUIT AND WIRING FOR FIELDS 6 AND 7
3.18.1 Panel Pl /PC1 to light poles on field 6
(1) B1 Pole 1" C with 346, 1410 GRD
(2) B1 to Al Pole 1" C with 346, 1410 GRD
(3) , A4 Pole 11h" C with 344, 1410 GRD
(4) A4 to B4 Pole 11/2" C with 344, 1410 GRD
3.18.2 Panel P1 /PC1 to light poles on field 7
(1) B1 Pole 1" C with 346, 1410 Grd
(2) B1 to Al Pole 1" C with 346, 1410 GRD
(3) B2 Pole 1" C with 346, 1410 GRD
(4) B2 to A2 Pole 1" C with 346, 1410 GRD
3.19 JUNCTION BOXES
3.19.1 All junction boxes will be weatherproof hinged.
3.19.2 Door type NEMA 3R or NEMA 12.
3.19.3 Junction boxes in ground will be PVC type equal Carlon type E989N
8" x 8" x 6" box. Junction boxes will be installed in a concrete type enclosure (equal
to Quazite PC 1212BA 12 box) with a steel cover (equal to Quazite PC 1212CA00), flush
with the ground.
3.19.4 Conduit entering a junction box will be done with weatherproof sealing locknuts
or a Myers hubs.
3.20 MISCELLANEOUS ITEMS
3.20.1 Contractor will remove from job site all trash and any items that were apart of
his work, before final payment will be released.
3.20.2 Wire connection will be made in J unction boxes with an approved type '
connector for wire size.
PROJECT SPECIFICATIONS
195 00900 - Page 6 of 19
1
3.20.3 The contractor will furnish all parts necessary for a complete and working
system.
3.20.4 Lighting systems footcandle level must be checked and approved by City of
Owasso before final payment will be released.
3.20.5 Contractor will cut and patch concrete walks as needed to run conduit to light
poles, where applicable.
ILIGHTING
n
ARTICLE 4. PERFORMANCE
4.1 LIGHTING PERFORMANCE FOR FIELDS 1 AND 12
4.1.1. The manufacturer shall supply lighting equipment and computer generated point -
by -point analysis to meet the following:
4.1.1.1 Performance Criteria - Field Lighting
4.1.1.1.1 The performance criteria requires lighting equipment
which will provide initial average light levels as noted in the
contract documents. A maintenance factor of .8 is to be used in
determining the initial light value after adjustment for a tilt factor.
These initial light levels will provide a maintained lighting level as
noted in the contract documents. The light levels are to be stated
in the numeric values to be obtained during the initial hours of the
operation of the lighting system.
' 4.1.1.1.2 Bidders shall supply computer generated point -by-
point light scans based on as per contract documents lumens per
lamp with both initial and designated maintained footcandle levels.
4.1.1.1.3 Uniformity ration - The footcandle level shall have
' a uniformity ration of maximum to minimum as per contract
documents or better.
' 4.1.1.2 Spill /Glare Light - Designated Areas
4.1.1.2.1 Maximum spill light values - light levels shall not
' exceed the designated maximum footcandles or average footcandles
shown below. These levels shall be shown as initial footcandles
and shall be measured as noted in contract documents from the
' boundary of the playing field in any direction.
IPROJECT SPECIFICATIONS
195 00900 - Page 7 of 19
' From
Horizontal
Footcandles with
Field Boundary
Footcandles
meter aimed toward
Nema 3
30,000
brightest light bank
Maximum Footcandles
SEE CONTRACT DOCUMENTS
FOR SPECIFIC VALUES
Average Footcandles
4.1.1.3 Beam Definition
(1) No one fixture shall exceed the candlepower or the
specified degrees above the maximum candlepower in the vertical
plane as specified in the following table:
Nema Type
Reflector
Candlepower
Degrees Above Maximum
Candlepower in Vertical Plane
Nema 2
30,000
19 degrees
Nema 3
30,000
19 degrees
Nema 4
30,000
19 degrees
Nema 5
30,000
28 degrees
Nema 6
30,000
28 degrees
4.2 ENERGY CONSUMPTION PERFORMANCE
4.2.1 The manufacturer shall guarantee that the maximum kilowatt consumption shall
not exceed values as per contract documents.
4.2.2 Penalty for kilowatt consumption exceeding the maximum allowable to achieve
the lighting performance as specified shall be as follows:
4.2.2.1 20 years (life cycle) x 2 (two fields) x ($.10 per kilowatt hour) x
(number of kw exceeding specification) x (hours of use per year) = penalty for
non - compliance.
4.3 POINT BY POINT ANALYSIS
4.3.1 Computer Models - Test Stations
1
(1) Field test stations - Target points and grid size required for horizontal field I
measurements shall be per contract documents.
PROJECT SPECIFICATIONS
195 00900 - Page 8 of 19
i
F�l
(2) Spill /glare test stations shall consist of horizontal footcandles and
maximum footcandles on a line 150 feet from the boundary of the playing field.
Horizontal maximum footcandle readings shall be shown every 30 feet on the
line.
(3) All testing will be done with entire facility illuminated.
(4) Infield test stations for the horizontal field measurements shall consist of
25 pts covering 80' x 80' on an equally spaced 20' x 20' grid (commencing 10'
outside each baseline) per field.
(5) Outfield test stations for the horizontal field measurement illumination
levels should cover the entire outfield area to fence, and should be on a 20' x
20' grid with 61 locations per field.
(6) Horizontal footcandle readings - the test cell shall be positioned horizontal
36" above the playing surface for all field footcandle readings.
4.4 INSPECTION AND VERIFICATION
4.4.1 Test and Measurement Procedures
4.4.1.1 All testing will be done with entire facility illuminated.
4.4.1.2 Horizontal footcandle readings shall be taken with the meter
positioned horizontal 36 inches above grade.
4.4.1.3 Maximum footcandles as specified in Section 4.1.1.2.1 shall be
taken with the test cell positioned 36 inches above grade and aimed at the
brightest light source.
4.4.1.4 Ambient light levels shall be measured at the specified test stations.
Maximum ambient footcandle level explored in all planes for each test station
shall be recorded. Once the maximum spill light readings as defined in Section
4.1.1.2.1 have been recorded, subtract the ambient light readings from the
respective footcandle readings at each test station.
4.4.1.5 Testing equipment for measurement of footcandle levels shall be
a calibrated Gossen Panulux Electronic 2 or an approved equal.
4.4.1.6 For final approval of the project, the manufacturer shall provide
a final report from the test results that shall provide the following items:
(1) Identification of number and location of the test stations.
(2) Identification of acceptable metering devices with documentation
of calibration requirements and most recent date and location from the
meter manufacturer.
(3) Actual horizontal footcandle readings taken at each test station.
(4) Actual spill /glare footcandle readings taken at each test station.
(5) Number of hours of operation.
PROJECT SPECIFICATIONS
195 00900 - Page 9 of 19
ARTICLE 5. PRODUCTS
5.1 GENERAL DESCRIPTION
5.1.1 The Light - Structure System shall consist of:
(1) Pre- stressed centrifically spun concrete base
(2) Hot -dip galvanized steel shafts
(3) Hot -dip galvanized steel crossarms
(4) Fixture consisting of: lamp, lamp socket, reflector, lens, lamp cone,
reinforcing retaining ring
(5) UL listed double fusing for the lamp circuits
(6) Enclosure to consist of: NEMA 3R enclosure with ballasts and capacitors
(7) Thermal magnetic breaker
(8) All wiring from the load side of the breaker to the lamp socket
(9) Plug -in or landing lug connection devices for all electrical circuits on the
pole
(10) Aiming method for alignment of the luminaries
(11) Method for re- alignment of the luminaire after movement for relamping
5.1.2 Additional fixtures for the light- structure system shall consist of the following
for the fixtures being added to existing strusctures A2, A4, B2, and 134:
(1) Fixture consisting of lamp, lamp socket, reflector, lens, lamp cone,
reinforcing retaining ring
(2) UL listed double fusing for the lamp circuits
(3) Enclosure to consist of NEMA 3R enclosure with ballasts and capacitors
(4) Thermal magnetic breaker
(5) All wiring from the load side of the breaker to the lamp socket
(6) Plug -in or landing lug connection devises for all electrical circuits on the
pole
(7) Aiming method for alignment of the luminaires
(8) Method for re- alignment of the luminaire after movement for re- Tamping
5.2 LUMINAIRE STRUCTURE
5.2.1 Factory Construction for New Structures A3 and B3 - The lamp and reflector
mounting device shall be factory assembled to the crossarms and the crossarms shall be
attached to a section of the pole by the manufacturer. For existing structures A2, A4, ,
B2, and B4, lamp and reflector mounting device shall be provided for contractor
installation to existing crossarms.
5.2.2 Single Photometric Unit - Each reflector shall be attached to the crossarm in '
such a way that its aiming position has been determined relative to all other fixtures on
the pole so that in the factory all luminaires on the assembly are oriented to form a single ,
photometric unit.
PROJECT SPECIFICATIONS '
195 00900 - Page 10 of 19
5.2.3 Lamps - As per contract documents - Lamps shall be 1500 watt metal halide and
shall meet ANSI designation M48PC- 1500BU and be Phillips #MH1500BU or an
approved equal. NOTE: High output (HO) metal halide lamps will not be accepted.
' 5.2.4 Reflector and Lamp supports - The reflector shall be fastened to the lamp cone
with a reinforcing retaining ring containing an acrylic compressed fiber ring which
' centers and stabilizes the lamp in the reflector and provides heat shield to protect the
lamp socket from heat.
5.2.7 Field Alignment - Luminaire assembly shall be provided from the factory to the
' job site as a unit which may be universally oriented in a manner that the entire luminaire
assembly can be field aimed as a single unit.
5.2.8 Materials and Coatings - All steel components shall be hot dip galvanized
ASTM A -123. High purity reflector grade aluminum shall be alzak finished. All other
aluminum components shall be heavy anodized to military MIL- A -8625E Type III
(commercial AAC12A41) specification and shall further be coated with an epoxy primer
and heavy top coat of polyurethane enamel. All non - current carrying fasteners, hinges,
' and latches shall be stainless steel and shall be coated with a thermoset epoxy type
organic coating such as Empigard to prevent galvanic interaction.
' 5.2.9 Crossarm Welding - Crossarms for the luminaire assembly shall be welded to
the pole section before galvanizing by certified welders. Any additional fasteners used
for the attachment of accessories to the crossarm shall be stainless steel and coated with
Empigard or equivalent.
5.2. 10 Structural Strength - The crossarm, reflector and its attachment to the pole shall
' be provided by the manufacturer such that it will structurally withstand winds of 125 mph
with 1.3 gust factor without misalignment of any luminaire and without any damage to
the crossarms or its components. Luminaires shall be attached to the crossarm by a
minimum of two bolts, which fasteners shall be stainless steel and Empigard coated.
r There shall be no penetrations of the top of sides of the crossarm.
' 5.3 WIRE HARNESS
5.3.1 Strain Relief - The wiring harness shall be supported at the top of the pole by
' a stainless steel wire mesh grip matched to the size of the harness. There shall be not
more than 13 conductors supported by a single wire mesh grip. If harness is longer than
PROJECT SPECIFICATIONS
195 00900 - Page 11 of 19
1
5.2.5 Lens - A removable lens of impact and thermal resistant glass with silicone
gasket shall be centered in a stainless steel lens rim and attached to the reflector with a
hinged cable or chain.
'
5.2.6 Aiming - The manufacturer shall rovide a memo positioning device for each
P memory P g
luminaire on the assembly. The device shall provide for automatic repositioning of the
aiming after relamping.
5.2.7 Field Alignment - Luminaire assembly shall be provided from the factory to the
' job site as a unit which may be universally oriented in a manner that the entire luminaire
assembly can be field aimed as a single unit.
5.2.8 Materials and Coatings - All steel components shall be hot dip galvanized
ASTM A -123. High purity reflector grade aluminum shall be alzak finished. All other
aluminum components shall be heavy anodized to military MIL- A -8625E Type III
(commercial AAC12A41) specification and shall further be coated with an epoxy primer
and heavy top coat of polyurethane enamel. All non - current carrying fasteners, hinges,
' and latches shall be stainless steel and shall be coated with a thermoset epoxy type
organic coating such as Empigard to prevent galvanic interaction.
' 5.2.9 Crossarm Welding - Crossarms for the luminaire assembly shall be welded to
the pole section before galvanizing by certified welders. Any additional fasteners used
for the attachment of accessories to the crossarm shall be stainless steel and coated with
Empigard or equivalent.
5.2. 10 Structural Strength - The crossarm, reflector and its attachment to the pole shall
' be provided by the manufacturer such that it will structurally withstand winds of 125 mph
with 1.3 gust factor without misalignment of any luminaire and without any damage to
the crossarms or its components. Luminaires shall be attached to the crossarm by a
minimum of two bolts, which fasteners shall be stainless steel and Empigard coated.
r There shall be no penetrations of the top of sides of the crossarm.
' 5.3 WIRE HARNESS
5.3.1 Strain Relief - The wiring harness shall be supported at the top of the pole by
' a stainless steel wire mesh grip matched to the size of the harness. There shall be not
more than 13 conductors supported by a single wire mesh grip. If harness is longer than
PROJECT SPECIFICATIONS
195 00900 - Page 11 of 19
1
65 ", an interim wire mesh grip support shall be located approximately half way down the
pole.
5.3.2 Strain Relief Slippage - There shall be protection around the conductors, in
addition to the insulation to protect from damage from the wire mesh grip and also to
avoid slippage of the grip on the wire harness. The wire mesh grip shall also be clamped
to the harness with a cable tie at the bottom of the grip to avoid loosening.
5.3.3 Pole Attachment - The wire mesh grip shall be mechanically attached to the pole
to an enclosed mounting loop so that it cannot accidentally be removed in any direction.
5.3.4 Spiral Winding - The harness being supported by the wire mesh grip shall
consist of multiple 14 gauge THHN conductors and shall be continuously spiral wound
and bound with mylar wrap to prevent slippage of individual conductors within the
wiring harness. Additionally, a cable tie shall be tightly wrapped around the harness at
not more than 10' increments.
5.3.5 Abrasion Bumper - There shall be provided at 2' below the wire mesh grip and
then at not more than 10 ft intervals along the entire length of the wire harness, an
abrasion protective bumper device of soft, durable abrasive resistant material not less
than 2" in diameter attached around the wiring harness to protect the harness from
striking and being abraided by the interior surface of the pole.
5.3.6 Labeling - All wiring harness conductors shall be color -coded and clearly
labeled.
5.3.7 Plug -Ins - Each end of the wire harness shall be terminated into a plug -in with
conductors sequenced consistent with the pattern of the wiring schematic provided by the
manufacturer.
5.3.8 Testing - All conductors and plug -ins shall be tested for resistance under load,
for continuity, schematic sequence, and for insulation integrity. Manufacturer shall ship
with the wire harness a copy of the test results.
5.3.9 Grounding - There shall be included within the wiring harness one conductor
for use as a grounding conductor. The grounding conductor shall be equal in size to the
load carrying conductors.
5.4 ELECTRICAL COMPONENT ENCLOSURE (ECE)
5.4.1 NEMA 3R - The ECE shall be a NEMA 3R rated gasketed enclosure to house
the ballasts, capacitors, fuses, thermal magnetic circuit breaker, and distribution lugs.
5.4.2 Two Compartments - The ECE shall be divided into two compartments. The
upper compartment shall house the ballasts, capacitors, and fuses. The lower
PROJECT SPECIFICATIONS
195 00900 - Page 12 of 19
' compartment shall provide for the thermal magnetic circuit breaker, distribution lugs, and
connection of all circuits coming into and out of the ECE.
5.4.3 Galvanize - The ECE shall be heavy hot dip galvanized to ASTM A -123
standards after fabrication to a thickness of not less than 3 mils. Continuous galvanized
materials will not be accepted.
' 5.4.4 Stainless Steel - All latches hinges, and non - current carrying fasteners either
g � �' g
outside or inside the enclosure, shall be stainless steel and shall further be coated with
a clear thermoset polymer coating such as Empigard to prevent galvanic interaction.
' 5.4.5 Hinged Door Access - The access door to the ECE shall be attached by a full -
length stainless steel hinge and shall be secured when closed by lockable stainless steel
latches.
5.4.6 Pole Attachment - The ECE shall attach to the pole by means of a device which
is sufficient to align the ECE and support its weight. There shall be a sealed joint with
' a non - threaded connection to provide wiring access from the pole to the ECE for both
the primary and secondary circuits. The connection shall be gasketed for water -tight
protection. All wire passages shall be protected to prevent wire abrasion or damage.
5.4.7 Capacitors - In the ECE, capacitor cases shall be made from zinc coated steel
or aluminum and top coated with enamel. Each capacitor shall have a ground terminal
' welded to its case and such terminal shall be connected to ground via a grounding wire.
The capacitor case shall not make direct contact with surface of the ECE.
'
5.4.8 Disconnecting Device - There shall be provided within the ECE a UL listed
thermal magnetic circuit breaker such that electrical power to all equipment on the pole
served by the feeder circuit shall be disengaged by the operation of one switch. The
breaker shall be located in a compartment separated from any capacitors or ballasts.
5.4.9 Lugs - The breaker shall provide landing lugs for the conductors which provide
'
power to the pole.
5.4. 10 Distribution Terminal Blocks - There shall be provided by the manufacturer a
set of distribution terminal blocks which shall be factory wired from the breaker to the
blocks. These blocks shall provide for termination of all ballast connection wiring.
5.4. 11 Fusing - There shall be provided an individual fuse for each ballast conductor
except neutral conductors which shall not be fused or switched.
' 5.4.12 Plug -In - All lamp supply circuits in the ECE shall be color -coded and labeled
and shall terminated into a UL recognized plug -in device in the lower compartment of
' the ECE in a manner suitable for plug -in to the wiring harness.
1 PROJECT SPECIFICATIONS
195 00900 - Page 13 of 19
1
5.4.13 Wire Harness Connection - The wiring harness circuits from the lamps shall be
attached to the ECE circuits by UL recognized plug -in connectors.
5.4.14 Grounding - There shall be provided in the ECE located in the lower
compartment of the enclosure, one equipment grounding lug rigidly fastened to the
enclosure, sized to accept up to a 1/0 conductor. There shall also be provision in the
upper compartment for a ground terminal of sufficient size to permit connection of the
grounding conductors from the capacitors and the ground wire from the wiring harness.
5.4.15 Ballast Type - There shall be an individual ballast for each luminaire. The
ballast shall be lead peak auto - regulating ballast and be available for use with 480 volt
supply. The ballast shall be located remote from the luminaire crossarm and shall be
placed approximately ten (10) feet above ground level. Ballast box must be a NEMA 3R
enclosure and must be manufactured by the luminaire assembly manufacturer and all
mounting hardware shall be included with the ballast box assembly. The remote ballast
system described above shall be located on the same pole as the luminaire assembly in
the NEMA 3R enclosure with the capacitors and the capacitors shall operate in ambient
air not to exceed 70 degrees C as established by UL Test Standards. The assembly
design shall be adaptable to various standard ballast and must retain UL listing.
5.4.16 Drawings Attached - The manufacturer shall provide an electrical schematic of
the ECE circuits, which schematic shall be of a durable material and affixed to the inside
of the ECE door for use by maintenance personnel.
5.4.17 Location - The ECE shall be attached to the pole with the lower end
approximately 10 feet above grade at the pole foundation.
5.4.18 UL Listing - The ECE shall be listed by UL both for use with 90 degrees C
rated supply conductors and as suitable for use in wet locations.
5.5 POLE STRUCTURE FOR THE NEW STRUCTURES A3 AND B3
5.5.1 Safety Factors - AASHTO structural design criteria shall be used to determine
the pole stress allowance.
5.5.2 Wind Factors - The poles and foundations shall be designed to withstand 80 mph
winds, 1.3 gust factor, based upon AASHTO standards utilizing the 50 year mean
recurrent isotach wind map data.
5.5.3 Height and EPA - The pole shall be designed to provide a mounting height
above the surface at its foundation as stated in contract documents and to be of sufficient
strength to support the effective projected area (EPA) of the pole and all of the attached
devices including, as applicable, light fixtures, crossarms, mounting brackets, ballast
boxes, and any other devices which are to be attached to the pole.
PROJECT SPECIFICATIONS
195 00900 - Page 14 of 19
r
' 5.5.4 Pole Material - The pole shaft shall be high strength low alloy tapered tubular
steel with galvanized coating inside and out. All connections of pole sections shall be
by slip fitting the top section over the lower section by a length of at least 1' /a diameters.
' 5.5.5 Resistance to Corrosion - Steel components of the pole shall be hot din
galvanized ASTM A -123. Steel portions of the pole shall be constructed such that all
segments of the pole can be readily heated to like temperatures in commercially available
galvanizing methods.
5.5.5.1 To avoid problems of galvanize adherence to differing steel alloys,
all steel components used for the pole must be of the same type steel.
5.5.5.2 All exposed steel components of the pole shall be at least 18"
above the surface of the ground to avoid exposure of the steel to the heavily
moisture and oxygen laden air, both above and below the surface. There shall
be a cap to cover the top of the pole so that rain will not enter the interior of
the pole.
5.5.5.3 To avoid stress corrosion of the pole, there shall be no critical
stress points of the steel portion of the pole within 18" of the ground.
5.6 FOUNDATION FOR THE NEW STRUCTURES A3 AND B3
5.6.1 Safety Factor - Broms safety factor of three (or UBC) shall be used in the
foundation design.
5.6.2 Foundation Strength - Any concrete portions of the pole in which steel
components that provide tension strength are contained, shall be allowed to harden for
a minimum of 28 days before stress loads of pole attachment are applied.
5.6.3 Concrete Material - The foundation of the pole shall be constructed of not less
than 9500 psi pre - stressed centrifically cast concrete such that the steel reinforcement
within the concrete shall be protected from slippage and exposure to oxidation through
■ voids in the concrete or exposure of the steel through porous concrete material.
' 5.6.4 Soil Conditions - The design criteria for these specifications are based on soil
conditions with 2000 psf soil at the surface. It shall be the contractor's responsibility to
notify the owner of soil conditions other than the design criteria unless soil boring
information is provided. The owner shall then be responsible and absorb the additional
costs associated with:
(1) Providing engineered foundation /enbedment design by a registered engineer in
the State of Oklahoma for soils other than specified soil conditions.
(2) Additional materials required to achieve alternate foundation.
' (3) Excavation and removal of materials other than normal soils, such as rock,
caliche, etc.
' PROJECT SPECIFICATIONS
195 00900 - Page 15 of 19
r
5.7 SAFETY - SPECIAL CONDITIONS
5.7.1 UL Listing - There shall be provided a UL listing for all electrical components
from its connection to the feeder conductors, to its completion at the lamp socket
including all connections. This listing shall be based upon UL testing and evaluation of
the compatibility of the enclosures and the components for use in combination in this
application, in addition to the individual components being UL listed or recognized.
5.7.2 UL Test Report - Bidder shall supply in advance of bid a copy of the complete
Underwriters Laboratory report covering the entire luminaire assembly being bid for the
owner's and public review and retention. Partial UL files will not be accepted per the
requirements of UL.
5.7.3 Codes - Sports Lighting Structure shall meet National Electrical code and
NEMA publication FA -1.
5.7.4 Warranty
5.7.4.1 Manufacturer shall warrant in writing the entire structure
(excluding fuses and lamps) to be free from defects in materials and
workmanship for a period of seven years starting from the date of delivery.
5.7.4.2 Manufacturer agrees in writing to provide labor and materials for
a period of two years to replace defective parts or repair defects in
workmanship, or, at its election, to pay reasonable costs of labor for such
repairs. For the remainder of the warranty period, replacement materials will
be provided at no charge.
5.7.4.3 Lamps shall be warranted by the manufacturer (in writing) not to
fail for two years from the date of delivery. Lamps which fail during the first
year of the warranty period will be replaced and installed at no cost to the
owner. Lamps which fail during the second 12 months will be replaced by the
manufacturer, but installation will be the owner's responsibility.
5.7.4.4 Manufacturer warrants in writing accurate alignment of the
luminaires on the luminaire assembly for a period of seven years starting from I
the date of delivery.
5.7.4.5 The manufacturer shall provide (and the contractor shall furnish at t
no cost to the owner of the facility) 5 % extra lamps and 6 extra fuses for future
use.
PROJECT SPECIFICATIONS
195 00900 - Page 16 of 19
1
' 5.8 INSTALLATION
5.8.1 Weight and Size - To permit ease of handling of material at the job site and to
' avoid damage to the existing facility, no single component of the pole shall be greater
than 41' in length, nor in excess of weight specified in contract documents.
' 5.8.2 Backfill - The pole base shall be installed in an excavation as prescribed by the
Broms (or UBC) standards for foundation design. Concrete backfill is required.
' 5.8.3 Assembly - The pole base shall be separate from the pole such that the base may
be installed, properly plumbed, and enlarged as to the bearing surface by concrete
backfill allowing for inspection prior to the attachment of the steel pole.
5.8.4 Electrical Wiring The pole and luminaires shall be designed such that all
g P g
' wiring remains underground before entering the base of the pole and that no wiring shall
be exposed to sun -or weather as it transitions through the pole and to the ballast and on
to each lamp.
There shall be provided a non - threaded hot -dig galvanized steel or concrete enclosed
raceway for transition of the pole feeder conductors from the trench to the ECE.
' 5.8.5 Field Connections - All field electrical connections on the pole shall be achieved
by UL listed plug -in or lug method of attachment from the load side of the
breaker /disconnect to the lamp socket. The feeder and grounding conductors from the
service entrance to the pole shall be connected at the pole by landing lugs.
r 5.9 PATENT RIGHTS AND INFRINGEMENT
5.9.1 There are various established performance criteria throughout this request for
products and services. There may exist patent coverage for some means and methods
of achieving those performance criteria. Bidders are responsible for ascertaining that
means and methods of the products and services which they are providing are not being
' provided in violation of any such patent rights. Bidders responsibilities are as follows:
5.9.1.1 To hold harmless the Owner, as to any violation to include dollar
' amounts that could be owing as a result of damages for infringement, including
potential treble damages as provided for under U.S. Patent Law.
5.9.1.2 Any and all costs that the Owner would incur in replacing materials
and services which are determined to infringe patent rights.
' 5.9.1.3 All administrative, legal and other costs that would be incurred as
a result of an infringement.
' 5.9.1.4 If any produce or services proposed to be provided by the bidder
are known by the bidder to be subject to any existing claims of infringement,
IPROJECT SPECIFICATIONS
195 00900 - Page 17 of 19
J
bidder shall notify Owner of such claim and provide evidence of financial
ability to perform on the above hold harmless requirements.
ARTICLE 6. ALTERNATE SUBMITTAL
6.1 DATA TO BE PROVIDED
Failure to provide any of the following information with the alternate submittal will be
grounds for rejection of the alternate. Each item listed below shall be provided in the
form of clear and concise statements and /or plans and drawings which can be easily read
and clearly interpreted. Each item shall also be clearly lettered to correspond with the
following list. All items shall be assembled in the order indicated and secured or bound
in a neat and orderly fashion for easy use and reference. Owner must notify all bidders
of any approved alternate by addendum only. Bidders requesting to use equipment other
than that specified shall submit ten (10) days prior to bid opening the following:
1. Lighting layout design showing luminaire mounting heights, aiming focus points,
reflector types, number of luminaires per pole and kilowatt consumption.
2. A drawing of the Sports Lighting Structure meeting or exceeding specified
criteria.
3. Computer generated point -by -point analysis of field light values as set forth in
accordance with lighting performance specifications.
4. Computer generated spill /glare analysis in accordance with lighting performance
specifications.
5. Written statements of model number and manufacturer for all equipment bid.
6. Written warranty from the manufacturer covering entire structure as outlined in
specifications.
7. Certified engineer, independent of manufacturer, shall verify and stamp wind
load test of luminaire assembly to meet or exceed structural strength as described in
specifications. Please note, EPA test does not constitute misalignment verification.
(Refer to 5.2. 10 "Structural Strength ").
8. Complete UL report covering the entire assembly being bid as described in '
specifications for Owner's and public review and retention.
9. Manufacturer shall submit in writing a minimum of five similar lighting projects '
in the state of Oklahoma where the specifications outlined have been met. Include the
project name, contact person and telephone numbers. '
PROJECT SPECIFICATIONS ,
195 00900 - Page 18 of 19
10. Manufacturer shall submit a letter guaranteeing that footcandle levels and
uniformities as specified will be met. In addition, manufacturer's remedy to deficiencies
will be noted.
11. There shall be provided by the pole supplier sufficient data and calculations to
show that the specified criteria will be met.
12. Manufacturer shall submit a test report confirming that capacitors operate at 70
degrees Celsius. Please refer to 5.4.15, Ballast Type under Section Electrical
Component Enclosure.
13. If total electrical load differs from specified design, an engineered electrical
drawing shall be submitted with submittal information ten (10) days prior to bid.
14. If a base plate mounted steel pole is to be submitted as an alternate, a foundation
drawing sealed by a structural engineer shall be submitted with submittal information that
meets criteria as specified herein and ten (10) days prior to bid.
15. If any product or series proposed to be provided by bidder is known by bidder
to be subject to any existing claims of infringement, bidder shall notify Owner of such
claim and provide with submittal evidence of financial ability to perform on the above
holds harmless requirements as follows:
There are various established performance criteria throughout this request for products
and services. There may exist patent coverage for some means and methods of achieving
those performance criteria. Bidders are responsible for ascertaining that means and
' methods of the products and services which they are providing are not being provided
in violation of any such patent rights. Bidders responsibilities are as follows:
1. To hold harmless the owner as to any violation, to include dollar amounts that
could be owing as a result of damages for infringement, including potential treble
damages as provided for under U S Patent Law.
2. Any and all costs that the owner would incur in replacing materials and services
which are determined to infringe patent rights.
1 3. All administrative, legal and other costs that would be incurred as a result of
an infringement.
If any product or services proposed to be provided by the bidder are known by the bidder
to be subject to any existing claims of infringement, bidder shall notify owner of such
' claim and provide evidence of financial ability to perform on the above hold harmless
requirements.
IPROJECT SPECIFICATIONS
195 00900 - Page 19 of 19
SECTION 00920
SPECIAL PROVISIONS
ARTICLE 1. PURPOSE
1.1 The purpose of these Specifications is to provide for the construction of the
Owasso Sports -Park Phase H Lighting (Completion of the Softball Four - Plex). Construction is
to include all appurtenances as required to complete a system as shown on plans. The
CONTRACTOR is to provide all material and labor for construction and completion in every
detail the work described.
ARTICLE 2. EXTRA WORK
2.1 The CONTRACTOR shall do any work or furnish any materials which cannot
reasonably be classified under any of the items of the contract by which may be found necessary
in order to carry out and complete more fully the work herein agreed to be done and performed,
when and as ordered by the PUBLIC WORKS DIRECTOR, following authorization by the
OWNER in a formal, public meeting for the PUBLIC WORKS DIRECTOR to issue such as
order; and the CONTRACTOR hereby agrees to accept, as full compensation for such work,
lump sum or unit prices agreed upon in writing before said work is commenced.
2.2 If a modification increases the amount of the work, and the added work or any
part thereof is of a type and character which can properly and fairly be classified under one or
more items of the Proposal, then the added work or part thereof shall be paid for according to
the amount actually done and at the applicable unit price. Otherwise, such work shall be paid
for as hereinafter provided.
2.3 Claims for extra work will not be paid unless the work covered by such claims
was authorized in writing by the OWNER. The CONTRACTOR shall not have the right to
prosecute or take action in court to recover for extra work unless the claim is based upon a
written order from the OWNER. Payments for extra work will be based on agreed lump sums
or on agreed unit prices before extra work is started; otherwise, payments for extra work will
be based on actual field cost plus the specified percentage allowance.
2.4 For the purpose of determining whether proposed extra work will be authorized
or for determining the payment method for extra work, the CONTRACTOR shall submit to the
PUBLIC WORKS DIRECTOR, upon request, a detailed cost estimate for proposed extra work.
The estimate shall show itemized quantities and charges for all elements of direct cost. Charges
for the CONTRACTOR's and SUBCONTRACTOR's extra profit, extra general superintendent, •
extra field office expense, and extra overheads shall not be paid except as a percentage addition
to the total estimated net cost. Unless otherwise agreed upon by the CONTRACTOR and the ,
OWNER, such percentage additions shall be fifteen (15 %) percent of the direct costs for the
work performed by the CONTRACTOR's own forces or twenty (20 %) percent of the direct
costs for extra work performed by a SUBCONTRACTOR. FP
SPECIAL PROVISIONS
1953 00920 - Page 1 of 4
2.5 When payment for extra work is based on actual field cost, the Contractor will
be paid for the actual field cost plus an allowance of fifteen (15 %) percent if the extra work is
performed by the CONTRACTOR's own forces or twenty (20 %) percent if the extra work is
performed by a SUBCONTRACTOR. The allowance will be paid as full compensation for the
CONTRACTOR's and SUBCONTRACTOR's extra profit, extra general superintendent, extra
field office expense, extra overheads, and all other elements of extra cost not defined herein as
actual field cost.
The actual field cost shall include those extra costs for labor and materials expended in
direct performance of the extra work and may include:
(a) The actual payroll cost of all workers, such as laborers, mechanics craftsmen,
and foremen.
(b) The CONTRACTOR's or SUBCONTRACTOR's net cost for materials and
supplies.
(c) The actual net rental charge for vehicles and construction equipment not owned
by the CONTRACTOR or SUBCONTRACTOR and not available from the equipment
of CONTRACTOR or SUBCONTRACTOR; rental charges for Contractor -owned
equipment shall be determined by 2.6.
(d) The transportation charges for equipment.
(e) The charges for extra power fuel, lubricants, water and special services.
(f) The charges for extra payroll taxes, bond premiums and insurance premiums.
The form in which actual field cost records are kept, the construction methods and the
' type and quantity of equipment used shall be acceptable to the PUBLIC WORKS DIRECTOR
and shall distinguish extra work and work under protest from all other work.
' 2.6 Construction equipment which the CONTRACTOR has on the job site and which
is of a type and size suitable for use in performing the extra work shall be used. The hourly
rental charges for equipment shall not exceed one -half of one percent (1/2 %) of the latest
applicable Associated Equipment Distributors published monthly rental rates and shall apply to
only the actual time the equipment is used in performing the extra work.
*� 2.7 When extra work requires the use of equipment which the CONTRACTOR does
not have on the job site, the CONTRACTOR shall obtain the concurrence of the PUBLIC
WORKS DIRECTOR before renting or otherwise acquiring additional equipment. The rental
charges for the additional equipment shall not exceed the latest applicable Associated Equipment
r Distributors published rental rates.
' 2.8 The CONTRACTOR shall file with the PUBLIC WORKS DIRECTOR, certified
lists in duplicate, of any equipment and the schedule of pay rates for common and semi - skilled
SPECIAL PROVISIONS
1953 00920 - Page 2 of 4
1
I
labor and operators of various classes which are intended to be used in performing the work
covered by this Contract. These rates shall be subject to the approval of the PUBLIC WORKS
DIRECTOR. This information will be used by the PUBLIC WORKS DIRECTOR for
computation of Extra Work as mentioned above, however, if the CONTRACTOR fails to file
these lists with the PUBLIC WORKS DIRECTOR prior to starting any work covered by
Contract, then the PUBLIC WORKS DIRECTOR'S computation shall be based on average
wages and rates paid on City work.
ARTICLE 3. CONTROL OF EQUIPMENT
3.1 General. All equipment necessary for completion of the work contemplated
under this Contract shall be in first class operating condition and shall have been inspected and
approved by the PUBLIC WORKS DIRECTOR before that portion of the construction on which
the equipment is to be used will be permitted to begin. Thereafter, the equipment shall be
maintained in first class operating condition throughout its use under this Contract.
ARTICLE 4. FIELD OFFICE
4.1 Field Office is not required on this project.
ARTICLE 5. PHOTOGRAPHS
5.1 Photographs are not required on this project.
ARTICLE 6. ORDER OF WORK
6.1 The CONTRACTOR shall submit a schedule of construction as deemed
necessary by OWNER.
ARTICLE 7. SPECIFICATIONS
7.1 OWNER will make final decision as to what standard or procedure to use
throughout the project.
ARTICLE 8. STORAGE AREAS
8.1 At the present time, the OWNER has not set aside a particular area to store all
top soil and heavy equipment. At the preconstruction conference, a specific location will be
determined if needed.
ARTICLE 9. SURVEYING
9.1 The OWNER will provide necessary datum to begin construction, however, it
shall be the responsibility of the CONTRACTOR to provide all grade stakes, etc. along with any
surveying needed to produce a finished product.
SPECIAL PROVISIONS
1953 00920 - Page 3 of 4
9.2 The CONTRACTOR will be responsible for supplying copies of all field notes
gathered in determining grades, etc. during the construction of this project.
ARTICLE 10. MISCELLANEOUS
10.1 The CONTRACTOR will be responsible for providing original tickets to the
OWNER of all types of material used in developing this project, such as concrete, rebar, etc
prior to submittal of each pay estimate.
10.2 The Contractor shall provide all testing of material at CONTRACTOR's expense
and shall have testing laboratories provide at least two copies for OWNER and one copy for
CONTRACTOR for each required test. Concrete cylinders test will be required for every 60
cubic yards laid, or up to. Three cylinders per test - cost to be at contractor expense.
10.3 Incidental items shall be those items that are in conjunction with or made a part
' of that main stream pay item.
10.4 The CONTRACTOR shall provide OWNER with a complete set of "AS-
' BUILT" drawings at the time of acceptance by OWNER.
®10.5 The CONTRACTOR shall be responsible for submitting rain days as a proposed
_ change order on the closest pay estimate deadline. Any rain days asked for outside of pay
estimate deadline will NOT be validated.
0 ARTICLE 11. MAINTENANCE AGREEMENT
11.1 During the maintenance year, there will be prescheduled meetings on the jobsite
to review status of project. These meetings will generally last one hour and will be scheduled
once every three months after project has successfully been completed. A letter will be sent
prior to the beginning of the maintenance year.
ARTICLE 12: SCOPE OF WORK
12.1 Contractor shall review 00900 PROJECT SPECIFICATIONS for scope of work.
' SPECIAL PROVISIONS
1953 00920 - Page 4 of 4
1
MEMORANDUM
TO: HONORABLE MAYOR & CITY COUNCIL
CITY OF OWASSO
FROM: RODNEY J RAY
CITY MANAGER
SUBJECT: REQUEST FOR APPROVAL OF LEASE AGREEMENT WITH
OWASSO CHAMBER OF COMMERCE
DATE: December 29, 1994
BACKGROUND:
In July 1989, the City acquired use of the Tulsa City- County Health Department facility located
at 315 S Cedar, for the sum of $1.00 per annum. The lease agreement with the City- County
Health Department has been renewed annually, the last renewal occurring at the December 20,
1994 City Council meeting.
Since August 1989, the City has sublet the premises to the Owasso Chamber of Commerce and
the Owasso Economic Development Authority for $1.00 per year. The term of the lease is from
' January 1 thru December 31. Because the current lease is expiring, this request is for Council
action to approve a new lease for 1995.
The proposed lease allows the Owasso Chamber of Commerce use of the premises for $1.00 per
year. The Chamber is required to maintain the building, provide all utilities, janitorial service
and insurance. The staff review of the lease indicates no financial requirements on the part of
the City.
The lease is expressly contingent upon Owasso maintaining the primary lease with the Tulsa
City- County Health Department.
RECOMMENDATION:
' The staff recommends Council approval of the lease agreement with the Owasso Chamber of
Commerce and authorization for the Mayor to execute the document.
IATTACHMENTS:
1. Proposed Lease Agreement
AGREEMENT
This Agreement is entered into this day of , 1995, by and
between the City of Owasso, Oklahoma, a Municipal Corporation, having its principal place of
business at 207 South Cedar, Owasso, Oklahoma, hereinafter referred to as "City" and the
Owasso Chamber of Commerce, a non - profit corporation, having its principal place of business
at 315 South Cedar, Owasso, Oklahoma, hereinafter referred to as "Chamber ".
WUNFSSETH:
For and in consideration of the mutual covenants hereinafter provided, City and Chamber
agree as follows, to -wit:
PURPOSE - The City is desirous of the Chamber conducting activities within the corporate
limits of City and environs in close proximity thereto, such activities calculated to foster and
promote commerce and economic development within said City. The Chamber is amenable to
performance of such activities. The parties are desirous of setting forth each party's
understanding in terms of the activities required of Chamber by City and the assistance,
monetary or otherwise, City shall provide Chamber in respect thereto.
TERM - The term of this Agreement shall be for a period of one year beginning the 1st day of
January, 1995, and ending the 30th day of December, 1995. Renewal hereof, under like terms
and conditions, may only occur by virtue of affirmative action taken by the governing bodies
of both respective entities. City shall, during the term hereof; allow Chamber, for conduct of
its activities, non - exclusive use of the facility located at 315 South Cedar, Owasso, Oklahoma,
and popularly known as the former Tulsa City -County Health facility. However, such use is
continually dependent upon the City being Lessee thereof under a lease with the Tulsa City -
County Health Department, as well as Chamber adherence to all reasonable rules and regulations
existing or as may hereinafter be promulgated by City pertaining to the use of said facility.
COMPENSATION - In consideration for the use and possession of these premises, Chamber
agrees to pay City the total sum of $1.00 payable on or- before January 1, 1995.
OTHER - Chamber shall maintain in good condition the exterior of the premises, including all
exterior walls, roof, foundation, downspouts, sewers, and paving and parking areas. Chamber
further agrees to maintain the interior structural and nonstructural portions of the building,
including painting and ordinary repairs and maintenance of plumbing, floor drains, floor
covering, light fixtures, air conditioning and heating. Chamber may, at its own cost and
expense, alter or remodel the interior of the premises in any manner it desires, provided, first,
the structural strength of the building shall not be impaired by such work, and second, that the
plans and specifications for such alteration or remodeling shall be submitted to City, who must
approve the same before any work has commenced. In this connection, it is also agreed that
Chamber shall indemnify and hold the City harmless of, from and against any liens for labor and
material resulting from such alteration and remodeling.
Chamber agrees to provide all janitorial services and utilities for the entire facility,
including the provision of the necessary toilet and janitorial supplies, as well as the labor and
materials for outside yard maintenance of the facility.
Chamber agrees to carry and keep in force during this Agreement, policies of insurance
on Chamber's contents, as well as insurance on the building and its contents.
ENTIRE AGREEMENT - The provisions hereof shall constitute the entire agreement between
the parties hereto. No modification, amendment, or alteration of the terms hereof shall be
effective unless reduced to writing and executed by both the parties to this Agreement.
GOVERNING LAW - The construction, interpretation and enforcement of the terms of this
Agreement shall be governed in accordance with the laws of the State of Oklahoma.
SUCCESSORS, ASSIGNS - The provisions of this Agreement shall inure to the benefit and be
binding upon the successors and assigns of the parties hereto.
ATTEST:
Marcia Boutwell, City Clerk
APPROVED AS TO FORM:
Ronald D Cates, City Attorney
ATTEST:
Susan Bruton, Secretary
'ra
CITY OF OWASSO, OKLAHOMA
By
Jerry Duke, Mayor
OWASSO CHAMBER OF COMMERCE
By
Denise Bode, Chairperson