HomeMy WebLinkAbout1995.01.17_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Regular
' DATE: January 17, 1995
TIME: 7:00 p.m.
PLACE: Council Chambers, Owasso Community Center
' Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin
board at 4:00 p.m. on Friday, January 13, 1995.
Marcia lkoutwell, City Clerk
AGENDA
1. Call to Order
2. Invocation
Brian Early, Associate Pastor
First Christian Church, Owasso
3. Flag Salute
4. Roll Call
5. Reading of Mayor's Proclamations.
Owasso City Council '
January 17, 1995 '
Page 2
6. Request Approval of the Minutes of January 3, 1995 Regular Meeting and January 10, 1995
Special Meeting.
Attachment #6
7. Request Approval of Claims.
Attachment #7
8. Consideration and Appropriate Action Relating to an Appointment to the INCOG Board of
Directors.
Mayor Duke
Attachment #8
The Mayor will submit a name for appointment to the INCOG Board of Directors for a two
year term.
9. Consideration and Appropriate Action Relating to Resolution #95 -01, a Resolution Setting
Rates and Establishing an Ambulance Rate Fee Structure.
Mr Ray
Attachment #9
Staff will recommend Council approval of Resolution #95 -01.
Owasso City Council
January 17, 1995
Page 3
10. Consideration and Appropriate Action Relating to a Request for Council Approval of a
' Carry-Over Budget Request and Supplemental Appropriations to the FY 1994 -95 Budget
Contained Therein.
' Mr Ray
Attachment #10
' Staff will recommend Council approval of a carry-over budget containing supplemental
appropriations to various departments in the General Fund, the total of which is $44,657
and a supplemental appropriation of $63,402 in the Capital Improvements Fund from
' monies carried over from the 1993 -94 budget.
0
11. Consideration and Appropriate Action Relating to a Request for Council Approval to Close
the Debt Service Fund and Transfer the Balance to the General Fund.
Mr Ray
Attachment #11
Staff will recommend that the Council take action to close the Debt Service Fund and
transfer the balance of $3409.77 to the General Fund.
12. Consideration and Appropriate Action Relating to the Award of a Contract for the Purchase
of One Backhoe Loader.
Mr Carr
Attachment #12
w Staff will recommend Council approval of a contract in the amount of $36,808.64 to Enlow
Ford Tractor Inc, Sapulpa, OK for the purchase of one backhoe loader, to be funded as
proposed in the background memorandum.
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Owasso City Council
January 17, 1995
Page 4
13. Report from City Manager
14. Report from City Attorney
15. Reports from City Councilors
16. Unfinished Business '
17 New Business I
L
18. Adjournment
1
NOTICE OF PUBLIC MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Regular
DATE: January 17, 1995
TIME: 7:00 p.m.
PLACE: Owasso Council Chambers, Community Center
Notice of Addendum filed in the office of the City Clerk and posted on the City Hall bulletin
board at 4:00 p.m. on Monday, January 16, 1995.
Marc4 Boutwell, City Clerk
ADDENDUM TO AGENDA
The following is submitted as addendum to the agenda filed on January 13, 1995. Item number
12 is amended as follows, with all other items remaining the same.
12. Consideration and Appropriate Action Relating to the Award of a Contract for the
Purchase of One Backhoe Loader; and Action Relating to a Request for a Supplemental
Appropriation to the Cemetery Care Fund.
Mr Ray
Mr Carr
Attachment #12
Staff will recommend Council approval of a contract in the amount of $36,808.64 to
Enlow Ford Tractor Inc, Sapulpa, OK for the purchase of one backhoe loader, to be
funded as proposed in the background memorandum. Staff will further recommend
Council approval of a supplemental appropriation to the Cemetery Care Fund in the
amount of $20,000 to partially fund the purchase, such appropriation to be derived from
the Cemetery Care Fund's fund balance.
i
PROCLAMATION
' CITY OF OWASSO, OKLAHOMA
IWHEREAS, The City of Owasso is proud of the accomplishments of its young people; and
in the City of Owasso, Oklahoma, and do further encourage all Owasso residents and businesses
to express their thanks and congratulations to Band Director David Gorham and the entire band
® on that day for this achievement.
IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of
r Owasso to be affixed this 17th day of January, 1995.
1
Jerry Duke
Mayor
WHEREAS, On January 2nd of this year, the Pride of Owasso Marching Band made its third
'
appearance in the Tournament of Roses Parade in Pasadena, California; and,
WHEREAS, Much hard work on the part of students, faculty, and parents went into raising the
'
funds necessary to make the trip to Pasadena; and,
WHEREAS, The band spent many hours practicing in preparation for this memorable event;
and,
'
WHEREAS, The band members and directors have brought credit to their school, their
families, their community, and themselves by their achievements,
'
NOW, THEREFORE, I, Jerry Duke, by
virtue of the authority vested in me as Mayor of the
City of Owasso, do hereby proclaim Monday, January 23, 1995 as
PRIDE OF OWASSO
MARCHING BAND DAY
in the City of Owasso, Oklahoma, and do further encourage all Owasso residents and businesses
to express their thanks and congratulations to Band Director David Gorham and the entire band
® on that day for this achievement.
IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of
r Owasso to be affixed this 17th day of January, 1995.
1
Jerry Duke
Mayor
PROCLAMATION
CITY OF OWASSO, OKLAHOMA
WHEREAS, The 1994 -95 Owasso Rams Boys Varsity Basketball Team has reached a
pinnacle reserved for only a few; and,
WHEREAS, Through dedication, commitment and hours of hard work by a total team
effort, these young men took their team to the top as winners of the 1994
Tournament of Champions; and,
WHEREAS, The athletic record of the team is matched by the excellent academic record of
the individuals on that team; and,
WHEREAS, The team and coaching staff have brought credit to their school, their families,
their community, and themselves by their actions on and off the court with
both team and individual effort,
' NOW, THEREFORE, I, Jerry Duke, by virtue of the authority vested in me as Mayor of
the City of Owasso, do hereby proclaim Tuesday, January 24, 1995 as
OWASSO RAMS BOYS
VARSITY BASKETBALL DAY
' in the City of Owasso, Oklahoma, and do further encourage all Owasso residents and businesses
to express their thanks and congratulations to Coach Dees and his coaching staff, and to the
entire team on that day for this memorable achievement.
IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of
r Owasso to be affixed this 17th day of January, 1995.
Jerry Duke
Mayor
Is
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, January 3, 1995
' The Owasso City Council met in regular session on Tuesday, January 3, 1995 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, December 30, 1994.
ITEM 1: CALL TO ORDER
' Mayor Duke called the meeting to order at 7:05 p.m.
' ITEM 2: INVOCATION
The invocation was given by Officer Kenny Yount, of the Owasso Police Department.
ITEM 3: FLAG SALUTE
The flag salute was led by Mayor Duke.
ITEM 4: ROLL CALL
PRESENT ABSENT
Jerry Duke, Mayor
Charles Burris, Vice Mayor
Mary Lou Barnhouse, Councilor
Joe Ramey, Councilor
Danny Ewing, Councilor
i STAFF
Rodney J Ray, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 5: REQUEST APPROVAL OF THE MINUTES OF DECEMBER 20 1994
' REGULAR MEETING.
Mr Burris moved, seconded by Mr Ramey, to approve the minutes as submitted, by reference
made a part hereto.
AYE: Burris, Ramey, Barnhouse, Ewing, Duke
NAY: None
Motion carried 5 -0.
Owasso City Council January 3, 1995
ITEM 6: REQUEST APPROVAL OF THE CLAIMS.
A question was raised concerning the line item used for payment of Mr Harr for his arbitration
services. Council requested that the item be transferred from Police Services to General
Government Professional & Technical Services. A request was made that all overtime be
documented and that report be included as a part of the claims. There was a question about the
amount shown on the payroll payment report under Economic Development. That amount is for
the director's salary. Mr Burris moved, seconded by Mr Ramey, that the following claims be
approved: (1) General Fund $21,444.52; (2) Workers Comp Self- Insurance $49.08;
(3) Ambulance Service Fund $645.19; (4) E -911 Fund $1,707.71; (5) City Garage $1,891.23;
(6) Capital Improvements $104.00; (7) Revenue Bond Project Fund $50.00; (8) Interfund
Transfers $30,158.33; (9) General Fund Payroll $94,373.11; (10) City Garage Payroll
$3,012.91.
AYE: Burris, Ramey, Ewing, Barnhouse, Duke
NAY: None
Motion carried 5 -0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR BUDGET TRANSFERS FROM VARIOUS DEPARTMENTS
TO THE POLICE SERVICES DEPARTMENT FOR THE PURPOSE OF
FUNDING A CONTRACT BETWEEN THE CITY AND THE FOP FOR
FISCAL 1994 -95.
Mr Ray presented to the Council options for funding the FOP contract. The three options
included: 1) Use Rainy Day Reserves, 2) Increase Revenue, and 3) Decrease Existing
Appropriations /Transfers. Utilizing the rainy day reserves would deplete those reserves to
$27,000 by the end of FY 1995 -96. Increasing revenue would require some form of increase
in fees or taxes, such as a sales tax. Decreasing existing appropriations /transfers would reduce
the appropriations to other departments and programs and transfer those funds to the Police
Department. Staff recommend utilizing option #3. The Mayor requested that Mr Ray read the
following comment from the background information provided to the Council: "Should similar
nay increases be awarded to other employee gr`ps, it will place the City in a crisis position.
Given the existing revenue sources, the City cannot fund similar pay increases across the whole
of the work force. It is interesting to note that the success of the FOP in comparing their wages
to Oklahoma City area cities may cause us serious problems. Our evaluation clearly shows that
our police officers had the least amount of difference with like employees in the Oklahoma City
Area. Our non - uniform employees had the greatest difference. Thus, the argument that salary
comparisons with the Oklahoma City metro area may give us problems with all other employees
in the coming year."
2
Owasso City Council January 3, 1995
There were questions and discussion on each option. A suggestion was made to look at
' extending the one -half cent sales tax after the county tax for Whirlpool has been retired. Also
suggested was a combination of options 1 and 3, utilizing a portion of the rainy day fund and
a smaller reduction of appropriations to other departments and programs. After a lengthy
' discussion, Mayor Duke moved to accept option #3 as presented by staff (reduce existing budget
appropriations in all departments and transfer that money to the appropriate police department
line items) to reduce budget appropriations and transfers by $100,000 and amend the FY 1994-
' 95 budget to increase Police Department appropriations by $100,000, and to further approve the
supplemental appropriation to Police Services, for the purpose of funding the FOP contract for
Fiscal 1994 -95. Motion seconded by Mr Burris.
AYE: Duke, Burris, Ramey, Barnhouse, Ewing
NAY: None
' Motion carried 5 -0.
IThe Mayor declared a recess at 8:23 p.m. and reconvened the meeting at 8:35 p.m.
IN
ft
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST TO AWARD A CONTRACT FOR THE PURPOSE OF
CONSTRUCTING FENCING IMPROVEMENTS TO THE OWASSO SPORTS
PARK COMPLEX AND FUNDING A PORTION OF THOSE
IMPROVEMENTS THROUGH TRANSFERS OF APPROPRIATIONS WITHIN
THE CAPITAL IMPROVEMENTS FUND.
Mr Ray said that bids have been received and opened according to law for fencing improvements
at the Sports Park. Those bids have been reviewed and a recommendation made to award the
contract to the lowest bidder, Builder's Unlimited Inc of Tulsa in the amount of $73,947. The
FY94 -95 budget contained an appropriation of $88,000 for capital improvements to the Sports
Park. That amount has been reduced to $70,231 after payment of an old bill for road base
material for the entry road. Anticipated projects in addition to the fencing, are fencing along
the berm on the east side of the park, fencing along the entrance road near the soccer fields, and
construction of some water and sewer lines. A plan has been developed to fund all of the
projects originally planned by reallocating approximately $25,000 from Capital Improvement
projects that have been funded, but are not planned to be initiated this fiscal year. Reallocation
of funds will be from those remaining in the City Hall Renovation Project, which was not
initiated, and funds remaining in the residential street overlay after all the projects have been
funded.
Mr Ramey moved, seconded by Mayor Duke, to approve a contract in the amount of $73,947
with Builder's Unlimited Inc, Tulsa, OK for the purpose of constructing improvements to the
Owasso Sports Park as specified by bid documents. He further moved to approve the
3
1
Owasso City Council January 3 1995 ,
1
supplemental appropriation by amending the Capital Improvements Fund budget increasing the
Sports Park appropriation by $25,000 and reducing the Residential Street Overlay appropriation
by $3500 and the City Hall Renovation project by $21,500.
AYE: Ramey, Duke, Ewing, Barnhouse, Burris '
NAY: None
Motion carried 5 -0.
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REOUEST FOR COUNCIL APPROVAL OF A CHANGE ORDER TO A
CONTRACT BETWEEN THE CITY OF OWASSO AND BUILDER'S
UNLIMITED INC. WHEREIN THE SCOPE OF SERVICES WOULD BE
CHANGED WITH A RESULTING DECREASE IN THE TOTAL COST OF
THE CONTRACT.
A contract with Builder's Unlimited Inc to construct improvements at the Sports Park was
approved by the previous item. The requested change order would reduce the scope of the
project, thus reducing the contract by $542.00. Mr Burris moved to approve Change Order
Number 1. Mr Ramey questioned whether the amount of the reduction would be worthwhile
for such a large contract. Following discussion, Mr Burris withdrew his motion. Mr Ramey
moved, seconded by Mr Ewing, to deny approval of the change order, thus leaving the contract
at the original amount of $73,947.
AYE: Ramey, Ewing, Burris, Barnhouse, Duke
NAY: None
Motion carried 5 -0.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A '
REQUEST FOR COUNCIL APPROVAL OF CHANGE ORDERS TO A
CONTRACT BETWEEN THE CITY OF OWASSO AND EMPIRE '
CONSTRUCTION & MATERIALS INC AND APAC - OKLAHOMA INC
WHEREIN THE CONTRACT TIME WOULD BE INCREASED.
The 76th St N and Main intersection improvements project was scheduled to be completed by '
October 22, 1994. As a result of delays in moving utilities and existing signalization attached
to the pole at the southeast corner of the intersection, a revised completion date of January 30,
1995 is projected, with the project currently at 80% completion. The change orders proposed
would extend the contract time to January 30. There are no additional project costs as a result
of these change orders. Mr Burris moved, seconded by Mr Ramey, to approve the change
4
Owasso City Council January 3, 1995
orders with Empire Construction & Materials Inc and Apac - Oklahoma Inc, increasing the
' contract time by 100 days.
AYE: Burris, Ramey, Ewing, Barnhouse, Duke
' NAY: None
Motion carried 5 -0.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF THE EXPENDITURE OF
' $4515.00 FOR THE PURCHASE OF FIRE DEPARTMENT WORK
UNIFORMS, SUCH REQUEST THE RESULT OF A REVIEW OF THE
EXISTING UNIFORM AND SAFETY RECOMMENDATIONS OF THE
NFPA.
The fire department uniform committee has, for several months, been reviewing and evaluating
' the effectiveness of the work uniforms. Presently there are several combinations of uniforms
in use, and they do not meet state and federal safety requirements. The uniform committee
recommended the purchase of 3 pair of black denim pants, 2 short sleeve polo shirts, and 2 long
sleeve polo shirts for each firefighter. They have solicited quotes from various vendors on these
items. Mr Ramey moved, seconded by Mr Burris, to approve an expenditure of $1950 to
Drysdales, Tulsa, OK; and an expenditure of $2565 to Initially Yours Inc, Tulsa, OK, for the
purchase of work uniforms for the fire department.
AYE: Ramey, Burris, Barnhouse, Ewing, Duke
' NAY: None
Motion carried 5 -0.
9 ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE APPROVAL OF PLANS AND SPECIFICATIONS, AND
FOR THE SOLICITATION OF BIDS FOR THE COMPLETION OF THE
SOFTBALL FOUR -PLEX LIGHTING AT THE OWASSO SPORTS PARK.
Because of the National Invitational Softball Tournament to be held at the Sports Park in August,
it is necessary to have all the fields lighted. At present only two of the fields are lighted. The
lighting of the remaining two fields was planned for the 1995 -96 fiscal year, but waiting until
July 1 to initiate the project would not allow time for the lighting to be completed before the
tournament. If the project is approved, it would require Council to appropriate funds from next
year's anticipated allocation prior to the start of FY 1995 -96. Bib documents have been
' prepared and a timetable established. Mr Burris moved to approve the plans and specifications
5
Owasso City Council January 3, 1995 '
for the Sports Park lighting project and authorize the solicitation of bids. Motion seconded by
Mayor Duke.
AYE: Burris, Duke, Ewing, Ramey, Barnhouse
NAY: None
Motion carried 5 -0.
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A LEASE
AGREEMENT BETWEEN THE CITY OF OWASSO AND THE OWASSO
CHAMBER OF COMMERCE PROVIDING FOR A RENEWAL OF AN
ANNUAL LEASE OF A BUILDING LOCATED AT 315 SOUTH CEDAR.
In July 1989 the City acquired use of the Tulsa City-County Health Department facility located
at 315 S Cedar, for the sum of $1.00 per year. The City has sublet the building to the Owasso
Chamber of Commerce and the Owasso Economic Development Authority for the same amount.
The term of the lease is January 1 thru December 31. The Chamber is required to maintain the
building, provide all utilities, janitorial service and insurance. Mr Ramey moved, seconded by
Mr Burris, to approve the lease agreement with the Owasso Chamber of Commerce and
authorize the Mayor to execute the document.
AYE: Ramey, Burris, Ewing, Barnhouse, Duke
NAY: None
Motion carried 5 -0.
ITEM 14: REPORT FROM CITY MANAGER
Mr Ray reported that there has been a change in the Medicare rate structure and that rate change
will appear on the next Council agenda for action. He also reported that a letter of commitment
has been received from area bankers for the NSP project.
ITEM 15: REPORT FROM CITY ATTORNEY
No report.
6
ITEM 16: REPORTS FROM CITY COUNCILORS
Announcement was made of achievements of the Owasso Rams Boys Basketball team and the '
Pride of Owasso marching band. The Mayor requested that a budget briefing session be held
in mid to late January. ,
6 W
' Owasso City Council January 3, 1995
ITEM 17: UNFINISHED BUSINESS
' Mayor Duke read a prepared statement concerning the FOP contract, which he had originally
intended to present at the December 20 Council meeting. Since he was unable to attend that
' meeting, he read the statement and asked that it be entered into the minutes in its entirety under
authority of Section 2 -419 of the Owasso Code of Ordinances. The Mayor's statement: "When
we are elected, we are given a mandate by the people to conduct business of our city in their
behalf. There are many routine business matters that we conduct during our Council sessions.
The decision before us is anything but routine. The decision to accept the FOP contract is a
decision that will have a dramatic effect on how we conduct city business in the future."
' "All of us have access to the financial records of the city. We also have access to information
from staff that has guided our decisions in the past and will most certainly be critical in future
' decisions. Everything I have been able to gather about the fiscal ramifications of this contract
points to one thing: this has the potential to devastate the financial structure of this city. The
effect will not be immediate. However, the long term effect is frightening. Our actions tonight
' will carry forward into the future. Tonight's actions only affect this contract until June 30.
What happens after June 30? I don't think history will reveal that any bargaining group remains
satisfied with their current contract. What comes next? How much more will be asked for now
M that the 'city treasury has been thrown open'."
"I have stated numerous times in the past ALL our city employees should receive the best
compensation possible. I believe this contract we are being asked to approve goes way beyond
what is possible. The ultimate decision on city employee compensation comes from the
taxpayers. It is the taxpayers who pay the employees. It is the taxpayers who should determine
' if this level of compensation is what they want for all the city employees, not just the FOP."
"The approval of this contract will be fiscally irresponsible and an affront to the citizens. All
our citizens have to live within their means. I expect that the citizens want their city
government to do the same. To vote for this contract, in light of the fiscal ramifications detailed
by city staff, is not living within our means. To vote for this contract, in light of the fiscal
ramifications detailed by city staff, is placing a fiscal burden on subsequent Councils that will
undermine future city government. Any compensation of one group at the expense of all others
is wrong and should not be done."
"To me, our task is very clear. If the citizens want to provide this level of compensation to any
employee group, then so be it. But the citizens need to have access to the financial data that
shows what the outcome will be. The citizens need to weigh the cost versus the product. The
citizens need to have the final say. The citizens need to vote on this contract."
' "Secondary to this contract discussion, but probably more critical, is the precedence that is being
established. This arbiter's decision can prove to be a disaster for our town and every other
Owasso City Council January 3, 1995
small town in this state. Because the function of Council has been changed forever, City
Councils no longer have control over the task that is the greatest responsibility of all Councils
by Charters - establishing budget. When an outsider can usurp the elected officials' authority
over budgetary matters, the message is loud and clear - there's no longer a need for Councilors.
The need will be switched to an interest arbiter who can deal with the unions and lawyer arbiters
they bring with them."
"Don't for one minute believe that this is an isolated incident. This is only the beginning - every
group from now on will challenge your authority to make budget decisions if you don't agree
to their requests." -END-
Vice Mayor Burris made a brief response to the Mayor's remarks and stated that he felt like the
right decision had been made.
ITEM 18: NEW BUSINESS
Vice Mayor Burris presented a proclamation to the City manager from the entire City Council
thanking him for his outstanding contributions to the community of Owasso.
ITEM 19: ADJOURNMENT
Mr Burris moved, seconded by Mr Ramey to adjourn.
AYE: Burris, Ramey, Ewing, Barnhouse, Duke
NAY: None
Motion carried 5 -0 and the meeting was adjourned at 9:35 p.m.
Marcia Boutwell, City Clerk
Jerry Duke, Mayor
r,
' OWASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Tuesday, January 10, 1995
The Owasso City Council met in special session on Tuesday, January 10, 1995 at the Owasso
Chamber of Commerce building per the Notice of Public Meeting and Agenda posted on the City
Hall bulletin board at 5:00 p.m. on Friday, January 6, 1995.
a ITEM 1: CALL TO ORDER
Mayor Duke called the meeting to order at 6:50 p.m.
ITEM 2: ROLL CALL
PRESENT
Jerry Duke, Mayor
Charles Burris, Vice Mayor
Mary Lou Barnhouse, Councilor
Danny Ewing, Councilor
Joe Ramey, Councilor
STAFF
Rodney J Ray, City Manager
M=l
A quorum was declared present.
ITEM 3: DISCUSSION OF ISSUES OF IMPORTANCE TO THE CITY OF OWASSO.
A general discussion of issues of importance to the City of Owasso took place. No action was
requested and no vote taken.
ITEM 4: ADJOURNMENT
ift
Mr Burris moved, seconded by Mr Ramey to adjourn.
AYE: Duke, Burris, Ewing, Barnhouse, Ramey
NAY: None
Motion carried 5 -0 and the meeting was adjourned at 9:23 p.m.
Jerry Duke, Mayor
Marcia Boutwell, City Clerk
CITY OF OWASSO
GENERAL FUND
1/13/95 9:05:49 A/P CLAIMS REPORT APAPVR PAGE:
' PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
1
------------------------------
951355
DAVID
OR
LINDA
VASSEUR
'
951355
DAVID
OR
LINDA
VASSEUR
951355
DAVID
OR
LINDA
VASSEUR
'
951355
951355
DAVID
DAVID
OR
OF
LINDA
LINDA
VASSEUR
VASSEUR
DEPARTMENT TOTAL
MANAGERIAL
----------------
-
- -
- --
b
1 ■
951311 WAL -MART
951312 HIGHTECH SIGNS
951335 CUSTOMCRAFT
951340 DEPOT STEAK HOUSE
951341 LANDCO CONST
951389 BJ GRAPHICS
951390 KIMBALL ACE HARDWARE
951392 TREASURER PETTY CASH
951392 TREASURER PETTY CASH
951392 TREASURER. PETTY CASH
DEPARTMENT TOTAL =___)
FINANCE
------------------------ - - - - --
951213 REGENA ROGERS
951295 PALACE OFFICE SUPPLY
DEPARTMENT TOTAL =___?
COMMUNITY DEVELOPMENT
------------------------ - - - - --
95002 MCCAW COMMUNICATIONS
950028 TULSA COUNTY MIS
9099 CELLULAR ONE -TULSA
95134 TULSA CHAPTER CSI
951392 TREASURER PETTY CASH
951.292 TREASURER PETTY CASH
951401 SAM'S CLUB
REFUND /PERMIT FEES
PEFUHD /PERMIT FEES
REFUND /PERMIT FEES
REFUND /PERMIT FEES
REFUND /PERMIT FEES
SUPPLIES
BANNER
AWARDS BANQUET
LINENS /AWARDS BANQUET
CURB EXTENSION
RECOGNITION AWARDS
WINTER WONDERLAND
EDUCATION FOUNDATION
EXPENSES
AWARDS BANQUET
TUITION REIMBURSMENT
CALENDAR REFILL
USAGE
DIAL UP SERVICE
USAGE
BOCA CODE SEMINAR
REIMB PETTY CASH
REIMB PETTY CASH
SUPPLIES
148.00
149.00
50.00
50.00
50.00
447.00
30.77
64.00
1,679.00
79.30
996.00
70.00
83.67
390.33
134.60
161.03
3,888.70
238.14
1.74
239.88
44.85
40.00
21..31
180.00
79.27
4.74
7.tq J
DEPARTMENT TOTAL 378.0-1
3
1/13/95 9:05:49
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT APAF'VR PAGE: 4
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
MUNICIPAL COURT
------------------------ - - - - --
950105 CHARLES RAMSEY RETAINER 825.00
950107 MICHAEL D. HILSABECH RETAINER 825.00
951192 OML CODE UPDATE 21.00
DEPARTMENT TOTAL = = = =:y 1,671.00
GENERAL GOVERNMENT
------------------------ - - - - --
950020
RONALD D CATES
RETAINER
700.00
950020
RONALD D CATES
SERVICES
1,701.51
950022
MCCAW COMMUNICATIONS
USAGE
14.95
950184
CELLULAR ONE -TULSA
USAGE
17.20
951127
OML
CODE UPDATE
300.00
951295
PALACE OFFICE SUPPLY
MINUTE RECORD BOOK
157.42
951296
J.F. HOGAN INSURANCE
INSURANCE COVERAGE
137.00
951297
J.P. HOGAN INSURANCE
RENEWAL OF BOND
450.00
?51382
MIREX CORP
12/94 COPIER MAINT
140.17
951387
TREASURER PETTY CASH
REIMB DOC MEALS
302.87
951401
SAM'S CLUB
SUPPLIES
19.85
DEPARTMENT TOTAL =___) 3,940.97
MAINTENANCE
------------------------ - - - - --
95082
MCCAW COMMUNICATIONS
USAGE
29.90
950184
CELLULAR ONE -TULSA
CELLULAR PHONE
99.00
950995
GORDON'S WHOLESALE
SUPPLIES
127.97
951385
ACTION DISCOUNT DRAINAGE
REPAIR HEATING UNIT
143.00
951388
TAYLOE PAPER CO
MAINT SUPPLIES
53.40
951401
SAM'S CLUB
SUPPLIES
19.98
DEPARTMENT TOTAL =___> 483.25
CEMETERY
------------------------ - - - - --
951075 HUGHES LUMBER CO SUPPLIES 43.80
DEPARTMENT TOTAL =___) 43.81
POLICE SERVICES
------------------------ - - - - --
lj
II
I]
mo
CITY OF OWASSO
GENERAL FUND
1/13/95 9 :05 :49 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
950078
MCCAW COMMUNICATIONS
PAGER RENTAL
112.05
951244
TUXALL UNIFORM & EQUIP
UNIFORM SUPPLIES
57.80
951266
CELLULAR ONE -TULSA
12/94 USE
168.46
951274
WAL -MART
VACUUM CLEANER
159.00
951324
WAL -MART
FILM /CLEANING SUPPLIES
175.26
951324
WAL -MART
OFFICE SUPPLIES
37.07
951326
US POSTMASTER
STAMPS
96.00
951327
TUXALL UNIFORM & EQUIP
SUPPLIES
25.02
951328
REASORS PRICE RITE
SUPPLIES \CHIEF'S COUNCIL
55.37
951337
CLASSIC CHEVROLET
VEHICLE MAINT
44.26
951338
OEMA, DAVID VAN NOSTRANO
MEMBERSHIP
25.00
951339
WEST PUBLISHING CO
REFERENCE BOOKS
314.31
951356
LAW ENFORCEMENT EQUIP CO
UNIFORMS
498.50
951357
OWASSO GLASS
WINDSHIELD
155.90
951358
KIMBALL ACE HARDWARE
SUPPLIES
10.34
951383
USPCA- REGION 11
MEMBERSHIP
30.01
951384
ALEXANDER HAMILTON
PERFORMANCE APPRAISALS
69.10
951394
?MELODY PARSLEY
ALTERATIONS
88,25
951396
WESTERN BUSINESS PRODUCTS
COPIER MAINT
132.79
951398
WAL -MART
CLEANING SUPPLIES /FILM
95.78
951400
HOWARD STAMPER
SERVICES
50.00
951401
SAM'S CLUB
SUPPLIES
39.98
DEPARTMENT TOTAL = == 2,440.24
POLICE COMMUNICATIONS
------------------------ - - - - --
950082 DEPT OF PUBLIC SAFETY OLETS RENT 350.00
951394 MELODY PARSLEY ALTERATIONS 6.00
951398 WAL -MART CLEANING SUPPLIES /FILM 85.12
- - - - - -- 441.1
DEPARTMENT TOTAL =___? 2
ANIMAL CONTROL
------------------------ - - - - --
951358 KIMBALL ACE HARDWARE SUPPLIES
951399 HOWARD STAMPER.. INSTALLATION
DEPARTMENT TOTAL
FIRE SERIICES
------------------------ - - - - --
950557 CELLULAR ONE -TULSA USAGE
11.94
45.00
56.94
30.80
5
CITY OF OWASSO
GENERAL FUND
1/13/95 9:05:49 A/P CLAIMS REPORT APAPVR. PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
951224
CROW BURLINGAME
AUTO PARTS
107.13
951226
KIMBALL ACE HARDWARE
SUPPLIES
33.81
951273
TREASURER PETTY CASH
PARADE BANNER
30.00
951278
BAILEY EQUIPMENT
EQUIPMENT REPAIR
32.72
951316
FIRE EQUIPMENT REPAIR SER.
EQUIPMENT REPAIR
213.15
951320
SUBURBAN OFFICE SUPPLY
SUPPLIES
81.13
DEPARTMENT TOTAL =___> 528.74
CIVIL DEFENSE
------------------------ - - - - --
950021 CELLULAR ONE -TULSA USAGE 10.00
950445 BARON SERVICES, INC. WEATHER SYSTEM SVC FEE 350.00
DEPARTMENT TOTAL =___> 360.00
STREETS
------------------------ - - - - --
950022
MCCAW COMMUNICATIONS
USAGE
14.95
950627
PSO
STREET LIGHTING
1,401.26
951142
KIMBALL ACE HARDWARE
SUPPLIES
62.97
951291
APAC - OKLAHOMA, INC.
ASPHALT
183.21
951365
PLASTIC ENGINEERING CO.
PLEXIGLASS
43.14
951366
A -1 FENCE
SIGN POSTS /CAPS
27900
951419
TRANSPORTATION RESEARCH
STREET REPAIR.
70.00
DEPARTMENT TOTAL =___) 2,135.33
RECREATION CENTER
------------------------ - - - - --
951401 SAM'S CLUB SUPPLIES 30.99
DEPARTMENT TOTAL 30.99
COMMUNITY CENTER
------------------------ - - - - --
950104 CELLULAR ONE -TULSA USAGE 10.60
DEPARTMENT TOTAL =___: 10.60
PARK MAINTENANCE
------------------------ - - - - --
6
I
1
CITY OF OWASSO
GENERAL FUND
1/13/95 9:05:49 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
950022
MCCAW COMMUNICATIONS
USAGE
14.95
951375
WOODS PORTABLE WELDING
REPAIR SWING
25.00
951392
TREASURER PETTY CASH
REIMB PETTY CASH
22.98
951392
TREASURER PETTY CASH
REIMB PETTY CASH
4.18
DEPARTMENT TOTAL =___) 67.11
FUND TOTAL =___) 17,153.69
7
CITY OF OWASSO
WORYFRS' COMP SELF -INS PLAN
1/13/95 9 :05:49 A/P C_T.ATMS REPORT APAPVR PACE:
PO # VFHDOR DFSCRTPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
GENERAI. GOVERNMENT
------------------------ - - - - --
951237 WARRFN CLINIC
951253 OWASSO DRUG
951284 FMFRGFNCY CAR.F., INC.
951287 WARREN CLINIC
DEPARTMENT TOTAT. ====>
FUND TOTAL ____>
01.A I M /R.ORFRTSON
CLAIMS
SERVICFS /HOI•COMR
SERVICES /HALEY
60.00
151.54
167.20
40.00
418.74
418.74
1
CITY OF OWASSn
AMBUT,AKE SERVIr:F FUND
1/13/95 9:05:49 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
AMBULANCE
------------------------ - - - - --
950549
MEDICAL COMPLIANCE SPECIA
SUPPLIES
30.00
950554
DR. AMBROSE SOLANO, M.D.
MONTHLY AUDIT
250.00
950557
CELLULAR ONE -TULSA
USAGE
46.10
951121
MEDICLAIMS, INC.
BILLING SERVICE
525.71
951205
BLUE RIDGE MEDICAL
SUPPLIES
207.55
951263
ARMSTRONG MEDICAL
EQUIPMENT REPAIR
51,74
DEPARTMENT TOTAL =___? 1,111.10
FUND TOTAL 1,111.10
2
CITY OF OWASSO
CITY GARAGE
1/13/95 9:05:49 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
CITY GARAGE
------------------------ - - - - --
950978 TULSA BRAKE AND CLUTCH PARTS
951221 OWASSO AUTO CARE & MAINT PARTS \SERVICE
951318 TREADCO, INC. TIRES
951319 SAFETY KLEEN CORP. SUPPLIES
951343 ATCO INTERNATIONAL FLOOR CLEANER
951350 HANES SHOE & ARCH SHOP BOOTS
951354 MILEAGE MASTERS TIRES /REPAIRS
951392 TREASURER PETTY CASH REIMB PETTY CASH
951401 SAM'S CLUB SUPPLIES
951403 STAR. LUBE VEHICLE MAINT
DEPARTMENT TOTAL =___)
FUND TOTAL =___)
147.06
70.00
430.60
85.00
191.80
118.80
54.95
11.00
92.97
38.32
1,240.50
1,240.50
1
CITY OF OWASSO
CAPITAL IMPROVEMENTS
1/13/95 9:05:49 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
GENERAL GOVERNMENT
------------------------ - - - - --
951239 HEFLEY PLUMBING
DEPARTMENT TOTAL
STREETS
------------------------ - - - - --
951344 ROBERT TARTER
DEPARTMENT TOTAL
PARKS
------------------------ - - - - --
951363 ROHN MUNN
DEPARTMENT TOTAL
FUND TOTAL =___)
REPAIRS 90.70
90.70
HAY BALES 36.00
36.00
ENGINEERING SERVICES 349.75
349.75
475.45
11
CITY OF OWASSO
PARK DEVELOPMENT
1/13/95 9:05 :49 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
951355 DAVID OR LINDA VASSEUR
DEPARTMENT TOTAL =___}
PARKS
------------------------ - - - - --
951406 IRON MOUNTAIN FORGE
DEPARTMENT TOTAL =___}
FUND TOTAL
GRAND TOTAL
REFUND /PERMIT FEES - - - - - -- -
175.00
ELM CREEK PLAY EQUIPMENT 359.46
359.46
534.46
23,604.43
12
CITY OF OWASSO
A/P TRANSFER REPORT
VENDOR DESCRIPTION
TRANSFERS
CEMETERY CARE
AMBULANCE CAPITAL
TRANSFERS TOTAL
AMOUNT
REVENUE TRANSFER FROM GENERAL FUND 391.25
REVENUE TRANSFER FROM AMBULANCE FU 3,768.72
4,159.97
CITY OF OWASSO
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 01/07/95
APPROVE 01/17/95
Mayor
Council Member
Council Member
OVERTIME
TOTAL
DEPARTMENT
EXPENSES
EXPENSES
:. ............: i:� LL::::LLLv :::L•i:: >.v': i �::::. �: v :i::i::i::i:4:• }:i4:•iiii:•ii'r • iii:•
ii::: •ii:• :B:L:•i:•i:•i:4:4:v:4:4:.. .
Finance
0.00
5,470.32
.................
Municipal Court
:.: :::::::::::::.::::::
.; . i:;>:::>:.:.;:.>:.::.>:. i:.; :.................::.::.::.::.::.::. i;:. i:.
::::. i:. i::.::::.i:.i:.i:.i:. ii:. ii:. ii :......i;:Q*
::::::::::::::::::0.00.:.,...: :::::::::::::::::::1,209.93:::.
i:. i:.;:.;:. i:.;:. i:.;:. i:. i:. i:. i:. i:. i:. i:.;;:.;::..:.::..:... i:. i<:. :. >:.i:.ii:.ii:.i:.i:.;
... :.:.i:.i::.:::.ii:.i:.i::�::�
:.i:.i..:......i:::.::..i:.;
Building Maintenance.:.
...:....::.:::..: ..:...::.:..::
:.:
.......::..::......::.:0.00.::. ::...::::......:...::.602.84::.
Central Dispatch
884.20
4,726 35
Fire
442.17
28,530.24
Recreation Center
0.00
2,429.28
.........................:..........
.......... J:.........................�...
Park Maintenance
0.00
1,760.59
::....:.:::....:..... r........:............................ ...............................
.........
APPROVE 01/17/95
Mayor
Council Member
Council Member
GENERAL GOVERNMENT
PAYROLL PAYMENT REPORT
POLICE RETRO PAY
APPROVED:
Mayor
Council Member
Council Member
01/17/95
TOTAL
DEPARTMENT
EXPENSES
Police
$501992.68
.wpvy„x,?. v,•..,,' 5:.,.,>. Yn�::,:::>:>:<>:::..>: ry:.: 6::.,:.;:,.>::.::.:,::.::..::.:>:.>: ry;;;::.:.;::::.;:;..;:;.;:.;::.>:::.::.>::.:;>:.:,
•`. • CC ::::i `
.,H.; >;::.;::.:::,. >:,,.::.;.:. Y,.M >:..>
APPROVED:
Mayor
Council Member
Council Member
01/17/95
CITY GARAGE
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 01/07/95
OVERTIME TOTAL
DEPARTMENT EXPENSES EXPENSES
Garage $0.00 $3,009.16
.;,.:. y�;; �;>::>:...:.;:::{• >:<:< :<r::::::::...:::::,..:::. �::...:::: :::::::::..:.: .:.<y..w,<:;', {•',,.v,•.,v:Y.�v :" tK{ tcro„ SS':.,v..:;:>:.; �;••: K::;::;{:>;::>:{.;:::.'.:, :, »::.:�:.::: +.<:,:.;.;.;. »:«.:
APPROVED:
Mayor
01/17/95
Council Member I
Council Member I
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: RODNEY J RAY
CITY MANAGER
SUBJECT: INCOG BOARD APPOINTMENT
DATE: January 12, 1995
The City of Owasso joined with other local units of government and on October 5, 1973 and
created a "sub -state planning district" known as INCOG. Since that time, Owasso has been an
active member of the organization. As a member in good standing, the City of Owasso is
entitled to appoint one person to the INCOG Board of Directors. The Board is comprised of
44 members and is the policy making body for INCOG.
According to the INCOG By -Laws "the officers and members of the Board of Directors shall
hold office for a term of two (2) years, said term to commence on the second Wednesday of
' January of each odd - numbered year following their selection."
The City of Owasso makes appointments on an annual basis to several boards, trusts, and
' commissions. On July 5, 1994, in accordance with past practice, the Council confirmed the
appointment of Vice Mayor Charles Burris to the INCOG Board of Directors. INCOG has now
requested that a second action be taken to appoint a representative to the Board in order in
' ensure compliance with their by -laws. Such appointment should be made for a two -year term
beginning in January of 1995.
After discussion with the Mayor, it was determined that our appointment should be consistent
with the INCOG by -laws, thus this request has been placed on the Council agenda for action.
' The Mayor will appoint a representative to the INCOG Board and present that appointment to
the Council for its confirmation. Should the Council confirm the Mayor's appointment, the term
of the appointment will be for a period of two years.
ATTACHMENTS:
1. Correspondence from INCOG
2. List of INCOG Members
3. List of INCOG Board Members
INCOGa voluntary association of local governments serving creek, osage, rogers, tulsa and wagoner counties
201 west 5th street, suite 600•tulsa,oklahoma 74103 - 4236.918/584 -7526
December 22, 1994
The Honorable Jerry Duke
Mayor of Owasso
P.O. Box 180
Owasso, OK 74055
Dear Mayor Duke:
RE: REAPPOINTMENTS TO INCOG BOARD
According to the INCOG Bylaws "the officers and members of the Board of Directors shall hold
office for a term of two (2) years, said term to commence the second (2nd) Wednesday of
January of each odd - numbered year, following their selection."
We are, therefore, requesting that the City of Owasso designate their representative to the
INCOG Board of Directors for a two year term. Mr. Charles Burris is the present
representative.
We would appreciate receiving this information as soon as possible.
Sincerely,
J rr as er
ce utiv Director
J Uve
cc: Mr. Rodney Ray
1
1
JH" 1L 'y5 04 :45FJII INWIV p,
INCOG BOARD MEMBERS
Commissioner Jess Ballard, Osage County Commission, Route 1, Box 200, 1-885-4995
Hominy, OK 74035
'Steve Barlow, Councilman, City of Sand Springs, 805 Woodland, 581 -8564
Sand Springs, OK 74063
Charles Betzler, City Council Member, City of Glenpool, P.O. Box 548, 322 -9298
1 Glenpool, OK 74033
' Mayor Brian Bingman,
City of Sapulpa, P.O. Box 1130, 592 -0305
Sapulpa, OK 74067
Bill Boerstler, City Council Member, City of Bristow, 242 West 6th, 367 -2900
' Bristow, OK 74010
Commissioner Roger Boomer, Creek County Commission, 222 E. Dewey St. - Ste 203 224 -0278
Sapulpa, OK 74067
Gerald Bradley, City Council Member, 605 East Winston Circle,
254 -5310
City of Broken Arrow, Broken Arrow, OK 74011
Commissioner Clarence Brantley, Osage County Commission,
1- 287 -1570
Osage County Courthouse, Pawhuska, OK 74056
City 581 -7447
Charles 12005 East 87th Place Council Member,
Owasso, OK 74055
L.S. "Pete" Clark, City Council Member, City of Pawhuska, P.O. Box 1055 1- 287 -3921
Pawhuska, OK 74056
Vickie Cleveland, City of Tulsa Councilor, City of Tulsa, 200 Civic Center, 492 -5900
Tulsa, OK 74103
Clyde Cole, Tulsa County Appointee, Metropolitan Tulsa Chamber of Commerce, 585 -1201
616 South Boston, Tulsa, OK 74119
' Commissioner Bob Dick,
Tulsa County Commission, Tulsa County Courthouse, 596 -5000
500 South Denver, Tulsa, OK 74103
p
Jim Doherty,
Metropolitan Tulsa Chamber of Commerce, 585 -1201
'
City of Tulsa Appointee, 616 South Boston, Tulsa, OK 74119
Commissioner Alan Farley, Wagoner County Commission, Route 4, Box 307 1 -485 -2141
' Broken Arrow, OK 74014
f
r`
JAN 12 195 04 :45PM INCUR P.=
INCOG Board Members
Page 2
January 119 1995
Commissioner D. B. Hargrove, Wagoner County Commission, Route 2, Box 2,
1-486 -2132
Coweta, OK 74429
Darrell Gilbert, City of Tulsa Councilor, City of Tulsa, 200 Civic Center,
596 -1990
Tulsa, OK 74103
Commissioner Larry Hall, Wagoner County Commission, 908 S.W. 15th,
1- 485 4549
Wagoner, OK 74467
Commissioner Lewis Harris, Tulsa County ommission, Tulsa County Courthouse,
596 -5000
500 South Denver, Tulsa, OK 7410
Joan Hastings, Tulsa County Clerk, Tulsa County Courthouse, 500 South Denver
596 -5000
Tulsa, OK 74103
Mayor Jack Hodges, City of Collinsville, P.O. Box "A ", 106 North 12th Street
371 -1010
Collinsville, OK 74021
Commissioner Dana Hudgins, Creek County Commission, P.O. Box 85,
224 -0278
Kiefer, OK 74041
Melanie Black Kolczun, Tulsa County Appointee, 2759 East 61st Street
742 -3817
Tulsa, OK 74136
Carol McMasters, Creek County Towns Appointee, 706 South Poplar
224 -4665
Sapulpa, OK 74066
Charles Miller, Town Council Member, Town of Skiatook, 1101 South Broadway
396 -3380
Skiatook, OK 74070
George Morris, City Council Member, City of Coweta, P.O. Box 793
258 -7633
Coweta, OK 74429
Commissioner Darrel Newman, Creek County Commission, P.O. Box 129 224 -0278
Sapulpa, OK 74067
Mayor Tom Pool, City of Claremore, P.O. Box 249, Claremore, OK 74017 341 -7527
Mayor Jim Reynolds, Treasurer, INCOG Board of Directors, City of Broken Arrow 251 -8640
P.O. Box 610, Broken Arrow, OK 74013
Melvin C. Rice, Tulsa County Towns Appointee, 9142 East 26th Place South
663 -8198
Tulsa, OK 74129
JHN 1e '95 04:46PN INCOG
P.4
Alternates:
' Robert Gardner, City of Tulsa Councilor, Chandler Frates & Reitz, 747 -8631
4501 East 31 st, Tulsa, OK 74135
Darla Hall, City of Tulsa Councilor, 4224 South 24th West Avenue, 446 -1842
Tulsa, OK 74110
(Vacant), City of Tulsa Councilor
V
INCOG Board Members
]Page 3
January 11, 1995
Mayor M. Susan Savage, City of Tulsa, 200 Civic Center, Tulsa, OK 74103
596 -7140
Commissioner John Selph, Vice Chairman, INCOG Board of Directors,
596 -5000
Tulsa County Commission, Tulsa County Courthouse,
500 South Denver, Tulsa, OK 74103
Sally Howe Smith, Tulsa County Court Clerk, Tulsa County Courthouse,
596 -5426
500 South Denver, Tulsa, OK 74103
Mayor Mike Tinker, City of Jenks, c/o Jenks Restaurant, 215 East Main
299 -9329
'
Jenks, OK 74037
Jerrie Townsend, Vice Mayor, P.O. Box 610, Broken Arrow, OK 74013
252 -6731
Bernie Wagner, Tulsa County Appointee, 1000 West Broken Arrow Place
455 -5742
Broken Arrow, OK 74012
Gary Watts, Chairman, INCOG Board of Directors, City of Tulsa Councilor
587-3161
200 Civic Center, Tulsa, OK 74104
Mayor Joe Williams, City Council Member, City of Bixby, 116 West Needles
366 -4430
Bixby, OK 74008
Joe Williams, City of Tulsa Councilor, 1720 North Santa Fe Avenue,
588 -7000
Tulsa, OK 74127
'Commissioner
Virgil Williamson, Osage County Commission, HC 67 - Box 860
288 -6124
Skiatook, OK 74070
'
Phil Wood, Auditor, City of Tulsa; Secretary, INCOG Board of Directors,
596 -7511
200 Civic Center, Tulsa, OK 74103
Alternates:
' Robert Gardner, City of Tulsa Councilor, Chandler Frates & Reitz, 747 -8631
4501 East 31 st, Tulsa, OK 74135
Darla Hall, City of Tulsa Councilor, 4224 South 24th West Avenue, 446 -1842
Tulsa, OK 74110
(Vacant), City of Tulsa Councilor
V
JHII 1C 7J U4.4bt'I'I lIVLVb
ROAMO .
Catoosa
Claremore
Chelsea
MUM M"
Cowota
Fair Oaks
New Tulsa
Okay
s
porter
Red Bird
Tullahassee
Oneta
Stone Bluff
XNCOG MEMBERS
11 /9Z
51 INCOG MENMER IMSDICTIONS
44 AUTHORIZED BOARD POSITIONS
O G OD
Avant
Barnsdall
Burbank
Fairfax
Grainola
Hominy
U A C DZT :
Bixby
Broken Arrow
Collinsville
Glenpool
Jenks
F.
Osage
Pawhuska
Prue
Shidler
Webb City
Wyrona
OwaBSO
sand Springs
Skiatook
Sperry
Tulsa
inen j 44"
0, an
Bristow
Mounds
Depew
oilton
Drumright
Sapulpa
Kellyville
Shamrock
Kiefer
Slick
Mannf ord
ROAMO .
Catoosa
Claremore
Chelsea
MUM M"
Cowota
Fair Oaks
New Tulsa
Okay
s
porter
Red Bird
Tullahassee
Oneta
Stone Bluff
XNCOG MEMBERS
11 /9Z
51 INCOG MENMER IMSDICTIONS
44 AUTHORIZED BOARD POSITIONS
O G OD
Avant
Barnsdall
Burbank
Fairfax
Grainola
Hominy
U A C DZT :
Bixby
Broken Arrow
Collinsville
Glenpool
Jenks
F.
Osage
Pawhuska
Prue
Shidler
Webb City
Wyrona
OwaBSO
sand Springs
Skiatook
Sperry
Tulsa
inen j 44"
0, an
Is MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
' CITY OF OWASSO
FROM: RODNEY J RAY
' CITY MANAGER
SUBJECT: REQUEST FOR APPROVAL OF RESOLUTION #95 -01, RELATING
' TO AMBULANCE SERVICE
IDATE: January 13, 1995
BACKGROUND:
' The Medicare Claims Administration has promulgated a new policy which allows providers,
including the Owasso ambulance service, to charge only a base rate and mileage for ambulance
' service. Medicare will no longer pay itemized statements with charges for medical supplies and
services.
' The base rate charged by the ambulance service may be different for basic life support and
advanced life support, but it must include all supplies and services. History would dictate that
other insurers, whom we charge through our third party billing, will soon adopt the Medicare
billing practice as industry standard.
Currently, the City of Owasso charges patients a base rate, with additional fees for supplies and
services used.
In addition, because of the quality of equipment, experience, training and credentials of
emergency medical personnel, Owasso has achieved an "advanced life support" rating. This
"ALS" rating includes additional supplies and services beyond that used for a basic life support,
but which might be necessary. Because Owasso has achieved this "ALS" rating, Medicare will
not accept billings for basic life support only. Therefore, all billing must include the possible
supplies and services used for the ALS rate.
' It is not feasible to have separate billing systems for Medicare and non - Medicare patients, nor
is it advisable to require emergency medical personnel to make such determination before
treating a patient. Therefore, a unified rate structure for all patients appears to be the best
solution.
Ambulance Fee Structure
January 13, 1995
Page 2
City Ordinance #369, as amended, authorizes the City Council to adopt a rate structure for
ambulance fees.
Staff has reviewed billings for numerous calls made by the Owasso ambulance service and
developed a proposed rate structure which we believe is fair and indicative of actual costs and
in line with industry standards for the quality service rendered.
The proposed resolution changes the itemized billing currently in use to a base rate, plus mileage
system required by Medicare. The proposed fee schedule is indicative of current billings and
should result in no change in consumer costs or revenue to the city. Under the proposed
resolution, a patient will receive a bill for $400 or $500, plus mileage, instead of a complex
itemized statement. The new bill should be simpler for the patient to understand, and comply
with Medicare requirements. IT SHOULD BE NOTED THAT THE TWO DOLLAR
MONTHLY CHARGE ON WATER BILLS REMAINS IN EFFECT SO THAT ANYONE
WHO HAS A WATER METER, OR WHO PAYS THE MONTHLY SUBSCRIPTION FEE
STILL RECEIVES AMBULANCE SERVICE AT NO ADDITIONAL COST. This schedule
affects only third party billings, non - subscribers, or non - emergency services provided which are
outside the scope of the subscription protection.
RECOMMENDATION•
Staff recommends that the City Council adopt Resolution #95 -01, establishing a new fee schedule
for ambulance services.
ATTACHMENT:
Resolution #95 -01
1
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CITY OF OWASSO, OKLAHOMA
RESOLUTION NO 95 -01
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF OWASSO, OKLAHOMA, ESTABLISHING ACTUAL
COSTS, FEES AND CHARGES FOR SERVICES PROVIDED.
BY THE CITY OF OWASSO AMBULANCE SERVICE.
WHEREAS, the City of Owasso, Oklahoma established by ordinance, and continues to
operate an ambulance service for the benefit of citizens within the Owasso area; and,
WHEREAS, the cost of operating the ambulance service continues to rise with the
increase in the cost of medical supplies, vehicle and fuel, personnel, and training and services;
and,
WHEREAS, the City of Owasso, Oklahoma desires to maintain the highest possible
quality of emergency medical treatment and ambulance services; and,
WHEREAS, City of Owasso Ordinance #369, as amended by Ordinance #373,
Ordinance #406, and Ordinance #469, mandates that the City Council assess and collect fees in
accordance with a fee schedule and actual costs; and,
WHEREAS, the City Council of the City of Owasso has determined that the last
resolved fee schedule is no longer indicative of actual costs; and,
WHEREAS, the City Council of the City of Owasso has determined that an adjustment
in the billing rates and method is desirable to better comply with new federal regulatory
practices;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF OWASSO, OKLAHOMA that the following charges be assessed to those users of the
Owasso Ambulance Service and that these charges are hereby approved:
1. Ambulance Service, advanced life support, non - emergency
transport, no specialized advanced life support services
rendered, supplies included, mileage separately billed $ 400.00
2. Ambulance Service, advanced life support, non - emergency
transport, specialized advanced life support services
rendered, supplies included, mileage separately billed $ 500.00
3. Ambulance Service, advanced life support, emergency
transport, no specialized advanced life support services
rendered, supplies included, mileage separately billed $ 400.00
4. Ambulance Service, advanced life support, emergency
transport, specialized advanced life support service
rendered, supplies included, mileage separately billed $ 500.00
5. Advanced Life Support Mileage (per mile) $ 4.00
6. Ambulance Service, advanced life support, no transport, $ 50.00 plus
services rendered supply costs
PASSED, APPROVED AND ADOPTED this 17th day of January, 1995 by the City
Council of the City of Owasso, Oklahoma, after compliance with the notice requirements of the
Open Meeting Law.
ATTEST:
Marcia Boutwell, City Clerk
APPROVED AS TO FORM:
Ronald D Cates, City Attorney
2
Jerry Duke, Mayor
I
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71
I NMMoRnivnuM
TO: RODNEY J RAY
ICITY MANAGER
I FROM: SHERRY BISHOP
FINANCE DIRECTOR
ISUBJECT: REQUEST FOR CARRY -OVER BUDGET AMENDMENT
DATE: January 13, 1995
IBACKGROUND:
In February of 1993, the City Council adopted a policy to initiate a carry-over budget. A carry-
' over budget is a concept wherein budgeted, unexpended funds from one fiscal year may be re-
budgeted or carried -over to the next fiscal year. The goal of a carry-over budget is to encourage
economy and efficiency in the use of budgeted funds.
' Traditional budgets require the expenditure of all funds during the twelve month f
scat year.
Efforts by a manager to be efficient and save money results in the savings being "given back"
at the end of the fiscal year. Often one manager's savings is re- appropriated to a manager that
was not able to operate within the budget. The old system results in a reduced budget for
managers that save money and an increased budget for managers that overspend. It is not a
formula for effective and efficient operations.
Owasso's first carry-over budget amendment was approved by the Council on November 2,
1993. The carry-over budget promotes a philosophy of "save it and invest it" rather than "spend
it or lose it. " Managers who saved money from last year's budget, are rewarded by a carry-
,P over budget this year.
MEMORANDUM ,
Carry-Over Budget
January 13, 1995
Page 2 ,
REQUEST:
Managers for the capital improvements fund and ten departments within the general fund have
requested that funds remaining in the 1993 -94 fiscal year budget be re- appropriated in the 1994-
95 fiscal year budget. Those carry-over requests are summarized below.
Fund or Department
General Fund:
Finance department
Community development dept
Municipal court department
Engineering department
General government department
Maintenance department
Fire department
Recreation center department
Swimming pool department
Park maintenance department
Capital Improvements Fund
Purpose
Amount
printer & file cabinet
$4,000
computer upgrade
2,000
computer (partial funding)
800
computer design software
2,700
computer (for civil defense)
2,000
computer (partial funding)
811
vehicle maintenance
14,000
equipment for new pumper
4,864
activity room improvements &
8,482
weight training equipment &
locking cabinet
pool water slide
2,400
parking lot (grant funds)
2,600
Total General Fund
$44,657
City Hall renovation $63,402
Memos from the managers or directors explaining each request are attached. A schedule of
unencumbered funds and the requested carry-over for each department is also attached.
MEMORANDUM
Carry-Over Budget
January 13, 1995
Page 3
RECOMMENDATION:
Recommended budget increases for each department and fund are as follows:
General Fund --
Finance
4,000
Community development
2,000
Municipal court
800
Engineering
2,700
General government
2,000
Maintenance
811
Fire
18,864
Recreation center
8,482
Swimming pool
2,400
Park maintenance
2,600
Total General fund 44,657
Capital Improvements Fund $63,402 *
Staff recommends approval of supplemental appropriations in the amount of $44,657 to the
General Fund and $63,402 to the Capital Improvements Fund.
* Note: Appropriations to the Capital Improvements Fund are derived from the third penny
sales tax and may be used for capital improvement projects only. These funds are not available
to use for general government purposes.
ATTACHMENTS:
1. Schedule of Carry-Over Budget Requests
2. Department requests
3. Memorandum dated January 29, 1993
City of Owasso
General Fund
Schedule of Carry-Over Budget Requests
FYE 6/30/94
Managerial
Finance
Community development
Municipal court
Engineering
General government
Maintenance
Cemetery
Police
Communications
Animal control
Fire
Civil defense
Streets
Recreation center
Swimming pool
Community center
Park maintenance
Economic development
Unencumbered Funds 6/30/94
Department 200 -400
Total Only
995.40
4,161.49
5,724.64
1,987.71
5,064.84
4,151.85
811.30
152.12
7,616.42
551.48
242.38
21, 028.06
0.48
10,429.84
8,662.43
2,469.67
2,899.68
4,270.90
3,922.92
972.95
4,029.46
2,752.94
1,986.33
2,714.51
4,151.85
809.28
152.12
4,998.22
191.39
93.31
18, 864.06
0.48
9,618.05
6,523.01
2,469.67
2,755.91
4,150.13
3,922.36
Total General Fund $85,143.61 $71,156.03
Attachment 1
Carry-over
Request
0.00
4,000.00
2,000.00
800.00
2,700.00
2,000.00
811.00
0.00
0.00
0.00
0.00
18, 864.00
0.00
0.00
8,482.00
2,400.00
0.00
2,600.00
0.00
$44,657.00
J
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MEMORANDUM
TO: RODNEY J RAY
CITY MANAGER
FROM: SHERRY BISHOP
FINANCE DIRECTOR
SUBJECT: CARRYOVER BUDGET REQUEST
DATE: September 1, 1994
The finance department requests a carryover budget supplement of $4,000. After the year -end
closing, the finance department FY 94 budget had an unencumbered balance of $4,161. After
deducting $132 in the personal services category, there is $4,029 available for possible
carryover.
The FY 94 budget contained funds for a replacement printer for the accounting computer system
which was not purchased during the fiscal year. Approximate cost for the printer is $2,500 to
$3,000. Purchases contemplated with the additional carryover funds are: a locking storage
cabinet for payroll reports, a lateral file cabinet (for either purchase orders or personnel
records), and bookcases for notebooks and reference manuals (for personnel and risk
management).
MEMORANDUM
TO: SHERRY BISHOP
FINANCE DIRECTOR
FROM: STEVE COMP=FLOPMENT
COMMUNITY DIRECTOR
SUBJECT: FY 93 -94 BUDGET CARRY -OVER
CIVIL DEFENSE
ECONOMIC DEVELOPMENT
COMMUNITY DEVELOPMENT
PARK MAINTENANCE
SWIMMING POOL
DATE: August 20, 1994
BACKGROUND:
CIVIL DEFENSE - There was minimal funds available in this department at the end of the FY
1993 -94 fiscal year, therefore, a request to carryover funds will not be made.
ECONOMIC DEVELOPMENT - There was minimal funds available in this department at the
end of FY 1993 -94 fiscal year, therefore, a request to carryover funds will not be made.
COMMUNITY DEVELOPMENT - A major goal for the Code Compliance Division within this
department has been to automate the building permit and inspection, code enforcement, and
subdivision inspection processes. The FY 1994 -95 budget includes upgrading the department
secretary's computer to be able to have the power and storage capacity for maintaining and
manipulating the data bases for each of these processes. Once these processes are established,
access to the data bases will be restricted until a shared Code Compliance computer is available
to the Building Inspector, Subdivision Inspector and the Code Enforcement Inspector. In order
to provide for a more efficient system and to minimize secretary interruptions I would request
that $2,000 be carried over to Line Item #51- 130 -5441 in the FY 1994 -95 budget.
PARK MAINTENANCE - During the FY 1993 -94 fiscal year the Park Maintenance budget
contained $45,000 for the construction of a picnic shelter and expansion of the west parking lot
at Elm Creek Park. A portion of the funding for this project was through a Land And Water
Conservation Grant. The picnic shelter was completed within the fiscal year; however, the
parking lot expansion was not completed and invoiced until July of 1994. This invoice was paid
out of the current FY 1994 -95 budget and I would request the $2,600 be carried over to Line
Item #51- 631 -5420 to reimburse the budget.
' SWIMMING POOL - During the fiscal year the department was able to save approximately
$2,400. It is anticipated that the YMCA will assume full operation of the pool during the FY
1994 -95, including the purchase of all chemicals. In exchange for this they will be requesting
that a water slide be install before the pool opens next summer. They believe this will increase
use and will assist them in assuming the additional operation costs. I am requesting that the
$2,400 remaining in the FY 1993 -94 budget be carried over to Line Item #51- 612 -5441 in the
FY 1994 -95 budget. It is hoped that these monies along with the funds budget for equipment
and a portion of the funds budgeted for operating supplies in the FY 1994 -95 budget will allow
the department to purchase the pool water slide. If necessary, the YMCA has offered to
contribute an additional supplement, provided it is reimbursed in the future.
1
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MEMORAND
TO: Rodney Ray
City Manager
FROM: Cleo GarbeJM\
Court Clerk
SUBJECT: Year -end 1993 -94 Budget Carry -Over
DATE: September 6, 1994
Per our conversation on Friday, September 2, the Owasso Municipal Court has a surplus of
$1,987.71 for the year end budget 1993 -94. The Court Clerk's office would like to carry-
over $800.00 of that amount to the 1994 -95 budget. The purpose of this carry-over would be
to purchase a new computer in the 1995 -96 budget.
MEMORANDUM
TO: Sherry Bishop
'c c
FROM: F. Robert Carr
Public Works Director
SUBJECT: CARRYOVER BUDGET REQUESTS
DATE: September 1, 1994
Proposed items for carryover from the FY 93 -94 Budget are presented on the attached shhets.
A summary of these items is as follows:
Engineering
Line Item: MACHINERY & EQUIPMENT
Account Number: 51- 170 -5441
Computer Design Software Proposed carryover budget: $2,700.00 ►�
Recycle Center
Line Item: IMPROVEMENTS - NOT BUILDING
Account Number: 61 -542 -5430
Upgrade and composting Proposed carryover budget: $20,000.00
Line Item: MACHINERY & EQUIPMENT
Account Number: 61 -542 -5441
Plastics trailer /chipping area Proposed carryover budget: $8,000.00
Wastewater
Line Item: MACHINERY & EQUIPMENT
Account Number: 61 -530 -5441
Ator lift station repairs
Page 2
Carryover Budget Proposal
Proposed carryover budget: $12,000.00
Water
Line Item: MACHINERY & EQUIPMENT
Account Number: 61 -530 -5441
Backhoe repairs Proposed carryover budget: $11,000.00
' Line Item: MACHINERY & EQUIPMENT
Account Number: 51- 170 -5441
Proposed carryover budget:
$2,700.00
FY 1993 -94 line item budget:
Public Works Department
'
Engineering
Carryover Budget Proposal
FY 1993 -94 unencumbered:
FY 1993 -94
1
' Line Item: MACHINERY & EQUIPMENT
Account Number: 51- 170 -5441
Proposed carryover budget:
$2,700.00
FY 1993 -94 line item budget:
$1,517.00
FY 1993 -94 YTD actual:
$347.00
FY 1993 -94 unencumbered:
$1,170.00
Commentary:
Computer Design Software: A long -term objective in the capital plan is to expand the present
computer system with more software that will enable Engineering to perform additional
engineering design functions. Specific programs pertaining to Digital Terrain Modeling (DTM)
are included in this budget. DTM performs site analysis and terrain modeling operating inside
the AutoCAD software. The program contains a built -in project management system. Tools in
DTM can be used for site, channel and roadway modeling and slope analysis.
MEMORANDUM
TO: RODNEY J. RAY, CITY MANAGER
FROM: JIM McELRATH, MAINTENANCE DIRECTOR
RE: PROPOSAL FOR CARRYOVER BUDGET,
MAINTENANCE DEPARTMENT
DATE: January 11, 1995
BACKGROUND
Due to the cutback in staff for the Maintenance Department, there is a need to increase the
budgeted amount for FY 94 -95 for line item 5320, "physical property services." We will be
faced with having to hire external vendors to do some of the repairs that we are currently doing
ourselves, and the present budget of 600.00 is inadequate. The addition of the FY 93 -94
carryover amount of 871.00 will probably not be enough for this line item, but adding it to the
current budget will at least bring it up to an amount that will give us some ability to keep things
repaired.
RECOMMENDATION
I recommend the supplementation of line item 51- 220 -5320 with the 871.00 carryover amount
from FY 93 -94, which would bring the total for that line item for FY 94 -95 to 1471.00.
I MEMORANDUM
I TO: RODNEY RAY, CITY MANAGER
SHERRY BISHOP, FINANCE
As of August 13, 1994, all purchase orders that were issued in FY
93 -94 have been processed. The fire department has funds that are
unencumbered for FY 93 -94 in the amount of $18,864.00.
The unencumbered funds available are largely due to moving into the
new fire station. A large portion of funds were requested for
capital outlay items for the new station. However, the move took
' longer than anticipated, and there was not enough time to request
expenditures in the FY 93 -94 budget year (approximately)
$14,400.00). Therefore, rather than loose our capital outlay
funds, we are requesting $18,864.00 be allowed to carry -over to the
FY 94 -95 budget.
The following is a proposed use of the funds requested.
RECOMMENDATIONS:
Vehicle Maintenance $14,000.00
The new pumper (engine) donated by McDonnell Douglas is a very
valuable asset to our department. However, there are maintenance
items that need to be completed before the pumper is placed in
service.
' The fire pump is required by I.S.O. to be tested and certified each
year. Also, there are small repairs needed in areas such as belts,
hoses, brake shoes, fluid replacement in the transmission, and
hydraulic fluids and filters need changed.
I�
FROM:
BOB ALLEN
FIRE CHIEF
SUBJECT:
CARRY -OVER BUDGET
'DATE:
January 1 1 , 1995
BACKGROUND:
As of August 13, 1994, all purchase orders that were issued in FY
93 -94 have been processed. The fire department has funds that are
unencumbered for FY 93 -94 in the amount of $18,864.00.
The unencumbered funds available are largely due to moving into the
new fire station. A large portion of funds were requested for
capital outlay items for the new station. However, the move took
' longer than anticipated, and there was not enough time to request
expenditures in the FY 93 -94 budget year (approximately)
$14,400.00). Therefore, rather than loose our capital outlay
funds, we are requesting $18,864.00 be allowed to carry -over to the
FY 94 -95 budget.
The following is a proposed use of the funds requested.
RECOMMENDATIONS:
Vehicle Maintenance $14,000.00
The new pumper (engine) donated by McDonnell Douglas is a very
valuable asset to our department. However, there are maintenance
items that need to be completed before the pumper is placed in
service.
' The fire pump is required by I.S.O. to be tested and certified each
year. Also, there are small repairs needed in areas such as belts,
hoses, brake shoes, fluid replacement in the transmission, and
hydraulic fluids and filters need changed.
I�
Fire Department Carry -over Budget
January 11, 1995
Page 2
F�
Also, as you are aware, Engine 1 and Engine 3 did not pass the pump
test last year. Both engines must be repaired by a certified fire
truck dealer. It is anticipated that Engine 1 and 3 will cost
approximately $10,000.00 for the repairs needed. Due to funds ,
available, the engines have not been tested since 1986. We are
scheduled to be evaluated by I.S.O. in late February. If our
engines are not scheduled for repair, our current I.S.O. rating
could be raised. ,
Capital Outlay
$4,864.00
The new pumper did not include tools and equipment. The funds
requested will be used for self- contained breathing apparatus,
axes, Pike poles, ladders, and basic fire fighting equipment.
IMEMORANDUM
1 TO: Mr. Ray, City Manager
FROM: Janis Worley, Recreation Center Director
SUBJECT: Carry over Budget
DATE: September 1, 1994
IBACKGROUND -
The Recreation Center did several things in the FY 1993 -'94 budget
to better use the monies provided for this facility. The following
is a list of steps that have been taken to save money and the line
item where the money was saved.
5210- Office Supplies- $280.00 - The savings here is because
Mr. McElrath begin ordering office supplies at a better
cost in bulk supplies and passed the savings on to the
department.
5220- Operating Supplies- $331.00 - The savings here is also
because
Mr. McElrath also ordered all paper goods in bulk at
a savings to the department.
'
5250- Repair and Maintenance- $560.00 - The monies here was
budgeted to be used in the weight room to take down a concrete
wall between the two weight rooms. I got volunteers to remove
the wall and dispose the
of blocks that were taken down at no
cost to the city.
5260- Vehicle Maintenance- $688.00 - This money was budgeted
for
any major repairs on the old vehicle the Recreation
Center uses. The vehicle did not need any major repairs.
1
5261- Gasoline & Fuel- $188.00 - This money was budgeted for
use of the city vehicle. This was budged for a trip to state
conference and due to the lack of staff we were not able to go
to
'
state conference in the 1993 -194 budget year.
5280- Small Tools- $49.00 - The tools that were purchased in
this line item
were purchased on sale at a savings. These
tools were: ladder, screw drivers, wrench set, and staple
gun.
"'
5320- Physical Property- $497.00 - This money was budgeted to
help remove the
weight room wall which volunteers did.
�Fl
5321- Utilities- $2,587.00 - Staff put locking boxes on all ,
thermostats, with the temperature set on 67. This saved
considerable on the electric and the gas bill. We also
changed the lighting system in the gym area. We now have more
and better lighting with less electric usage.
5380- Travel & Training - $117.00 - Due to the problem we had
with the part -time help, staff did not go to the state park
conference which was budgeted. Staff did send a park employee
with part of this money.
5441- Machinery & Equipment - $1,067.00 - These monies were
budgeted for a high speed floor buffer. When the new fire
station was completed the station did not need their floor
buffer and they transferred this equipment to the Recreation
Center.
RECOI��II��IENDATION '
Staff recommends that we be allowed to carry over in the budget
year 1994 -195 the total amount of $6,343.00 to be used to air
condition the activities room to allow us to have year around
classes. We have had several requests to present classes in the
summer and to have some afternoon activities for kids. Without an
air conditioner the activities room is to hot to use in the summer.
We would also like to add a few more pieces of weight equipment.
our weight room presently has about 8,650 users per year in it. We
would like to improve on this attendance. We have several pieces of
equipment in 4 that are borrowed, we would like to either buy this
equipment or rgp�ace it with city owned equipment.
IMEMORANDUM
TO: Mr. Ray, City Manager
FROM: Janis Worley, Recreation Center Director
SUBJECT: Carry Over Budget
DATE: September 1, 1994
1
BACKGROUND =
In the 1993-194 budget we had monies for a part -time person to work
on Saturdays and to fill in on vacations. The part -time Saturday
person could only work three Saturdays of the month because of a
second job. The person who has always filled in for us on
vacations had a heart attack and was unable to work. I did not
take vacation time for this reason, however other staff was allowed
to take vacation time.
There is $2,139.00 left in the Recreation Center budget for 1993-
'94, due to the above circumstances. Staff could use these funds
' for a locking cabinet and a VCR for the big screen TV that is in
the 1994 -195 budget.
RE COMMENDAT = ON
Staff recommends that we be allowed to carry over from the 1993 -194
budget, $2,139.00 to the 1994 -195 budget.
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: RODNEY J. RAY, CITY MANAGER
SUBJECT: REQUEST TO ALLOW A CARRY -OVER BUDGET
DATE: JANUARY 29 1993 ,
BACKGROUND '
Historically, one of the methods used in determining departmental appropriations has been to
benchmark new budget appropriations against the previous years expenditures. This
philosophy generally resulted in the departmental attitude of "spend it or lose it ". In an
effort to encourage sound budget management practices, the staff has determined that a
carry-over budget would be consistent with the current management philosophy that
encourages new and innovative ideas.
If department directors knew their savings would be available for use in a subsequent budget
year, I believe it would help to promote not only some increased efficiencies, but also some
long -range planning by departments based on their ability to save money over a multi-year
time period for planned, large expenditures.
Initially, we thought about developing a long, detailed policy relating to this carry-over
budget request. However, after several meetings with staff, it has been determined that the
best approach is to ask the Council to allow the budget process to include carry -over funds
effective with the next budget (FY '93 -'94). Carry-over funding requests could be in the
form of a request for a specific expenditure or could simply be shown as a "savings" for a
future, planned purchase. Regardless of how it is listed, all budget items still require
justification to the City Manager and approval by the City Council.
In seeking ways to promote more responsible and accountable top level management, I
believe this approach will produce substantial results that are immediate in nature. If you
have any questions regarding this proposal, please contact Sherry Bishop or me.
RECOMMENDATION
Staff recommends Council approval of the carry-over budget practice effective with the FY
1993 -94 budget process.
'
TO:
a
FROM:
SUBJECT:
DATE:
BACKGROUND:
ib
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HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
SHERRY BISHOP
FINANCE DIRECTOR
REQUEST TO CLOSE DEBT SERVICE FUND
January 13, 1995
The City of Owasso has no general obligation bonded debt, so there is no longer any need for
a Debt Service Fund. Staff is requesting Council authorization to close the Debt Service Fund
and transfer the remaining fund balance to the General Fund.
The purpose of a Debt Service Fund is to account for the revenues and expenditures associated
with the payment of principal and interest for general obligation (GO) bond debt. The final
payment on Owasso's last GO debt (1973 GO Bonds) was made during fiscal year 1993 -94. All
transactions have been audited and there is no reason to continue to maintain a debt service fund.
When a fund is no longer needed by the City, state statutes allow the City Council to transfer
any remaining balance to the General Fund. "Whenever the necessity for maintaining any fund
of a municipality has ceased to exist and a balance remains in the fund, the governing body may
authorize the transfer of the balance to the general fund..." Title 11, Section 17- 215(A).
A close out of the Debt Service Fund was anticipated and included in the FY 1994 -95 budget.
(See General Fund, Transfers In on page 24 and Debt Service Fund, Transfer Out on page 84.)
The budgeted amount is $3,400.00 The actual balance in the Debt Service Fund is currently
$3,409.77. Therefore, this request, if approved, will not change the general fund revenue
projections.
Even though there is no current tax levy, small payments of delinquent ad valorem taxes may
continue to be received from the County Treasurer. ($4.90 was received in December.) Any
future revenues will be receipted directly to the General Fund. Should a general obligation bond
be voted by the citizens sometime in the future, a new debt service fund will be established.
RECOMMENDATION•
Staff recommends Council authorization to close the Debt Service Fund and transfer the
remaining balance of $3,409.77 to the General Fund.
MEMORANDUM
' TO: RODNEY J. RAY
CITY MANAGER
FROM: F. ROBERT CARR
' PUBLIC WORKS DIRECTOR
' SUBJECT: AUTHORIZATION FOR BACKHOE PURCHASE
' DATE: January 10, 1995
k
OP BACKGROUND:
The FY 94 -95 Budget includes provisions for the purchase of a new backhoe in the Streets
Division of Public Works. Bid specifications were prepared and proposal packets were sent to
five local vendors.
lb
' BIDS RECEIVED:
Bids were received on December 28, 1994 from four vendors. A summary of the tabulated bids
is attached.
Three alternate items were included in the bid proposal. These items included:
i 1 - Factory installed air conditioning;
2 - Extended warranty of 36 months /5000 operating hours; and
3 - Extended warranty of 60 months/7500 operating hours.
The air conditioning alternate has been eliminated from further consideration. This option had
been included as a means to keep the cab enclosed during all weather conditions and potentially
extend the life expectancy of cab equipment. Since very little has ever been replaced in similar
r equipment in the department, the usefulness of having this feature does not justify the
expenditure.
11
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Page 2
Backhoe Bid
A comparison of bids including both extended warranty alternates is tabulated below:
Bidder I Base Bid I Base Bid + I Base Bid +
36 month warranty 60 month warranty
Tulsa Ford New Holland
$37,433.92
$37,433.92
$38,433.92
w Ford Tractor Inc.
... ...........
.
OCT Equipment, Inc.
$44,790.00
$46,124.00
$46,790.00
Keystone Equipment Co.
$42,379.00
$43,669.00
$44,299.00
Shaded block is low bid
The low bidder for each alternate is Enlow Ford Tractor, Inc., Sapulpa, Oklahoma.
The warranty alternates include deductibles according to the following schedule:
13 -24 months: $200 25 -36 months: $300
37-48 months: $400 49 -60 months: $500
Comparison of warranty bids for the extended periods indicates that the 36 month extension will
cost $609 per year beyond the standard 12 month warranty. The 60 month extension will cost
$539 per year. Should repairs be required on the equipment, either alternate is considered to
be a reasonable savings versus potential repair costs. Therefore, the 60 month extended
warranty is most favorable for long -term use of the equipment.
The Ford extended warranty for 60 months includes a maximum of 5000 hours rather than the
specified 7500 hours. This limitation equates to operating the equipment a total of
approximately 4 hours per day over the 60 month period. The limitation appears reasonable
based on our average work schedule and is not considered to be inappropriate.
DEDUCTED ITEMS:
Staff conducted a detailed review of the submitted bid proposal. In addition, a demonstrator unit
was requested from Enlow Ford. The demonstrator that was provided did not include the turbo
engine package that was specified.
It was determined by staff that the turbo unit was not intended for use in low altitudes and
would, if needed, increase repair costs when work would be done on the backhoe. The dual
battery is not required in our type of climatic conditions.
As a result of the staff evaluation, Enlow Ford was requested to provide deduct items for the
turbo unit and dual batteries as originally specified. Enlow Ford revised their base bid and
Page 3
Backhoe Bid
warranty amounts (see attached letter). The total revised bid amount for the base bid and 60
month warranty is $36,808.64 (a total deduct amount of $842.62).
The delivery time stated by Enlow Ford in the bid proposal was originally 90-120 days. The
letter detailing deduct items indicates delivery can be within 3045 days if the turbo unit and dual
battery specifications are waived.
■
FUNDING:
The original FY94 -95 Budget included $42,000 in Capital Outlay for Machinery in the Streets
Division (51- 410 - 5441). The budget amendment subsequently approved by Council on January
3, 1995, reduced this line item to $27,000.
Since use of the backhoe will be at the Cemetery and in the Streets Division in Public Works,
it has been suggested that a portion of the purchase be funded from the Cemetery Care Fund.
■ Additional funds can be provided from the Recycle Center Capital Outlay budget for the
purchase of a "Brown Bear" for composting. This composting machinery can be deferred for
purchase when design and construction of the proposed composting operation is completed.
I
..
0
Therefore, funding for the equipment purchase is pro]
in the following amounts:
Cemetery Care Fund
Recycle Center (61- 542 -5441)
Streets Division (51 -410 -5441)
TOTAL
)used from three FY 94 -95 Budget accounts
$20,000.00
$5,000.00
$11,808.64
$36,808.64
RECOMMENDATION:
Staff recommends Council approve the purchase of a current production model backhoe loader
and a 60 month extended warranty in the amount of $36,808.64 from Enlow Ford Tractor, Inc.,
Sapulpa, OK . Funds for the purchase are to be allocated from the Cemetery Care Fund
($20,000.00), Recycle Center ($5,000.00) and Streets Division ($11,808.64) budgets.
ATTACHMENTS:
1. Bid Documentation
2. Bid received from Enlow Ford Tractor, Inc., Sapulpa, OK
3. Letter concerning deducts from Enlow Ford Tractor, Inc. dated January 11, 1995
CITY OF OWASSO / OWASSO PUBLIC WORKS AUTHORITY
207 South Cedar
PO Box 180
Owasso, Oklahoma 74055
(918) 272 -2251
BID DOCUMENTATION
Opening Date: December 28, 1994
Council/Trustee Approval:
Item: One Backhoe Loader
Number of Bids: 5
Bids Opened By: Marcia Boutwell
Witness: Susie Theriault
Witness:
V 30 1994
L --3 D L t
BIDDER
BASE BID
ALT #1
ALT #2
ALT #4
Tulsa Ford New Holland
$37,433.92
$1,500.00
Included in Base
$1,000.00
Enlow Ford Tractor Inc
$35,496.52
$2,076.00
$1,218.86
$2,154.70
OCT Equipment Inc
$44,790.00
$1,233.00
$1,334.00
$2,000.00
Darr Equipment Co
No Bid
Keystone Equipment Co
$42,379.00
$1,970.00
$1,290.00
$1,920.00
*Alternate #1 - Factory Installed Air Conditioning
*Alternate #2 - Extended Warranty 36 Months /5000 Hours
• Alternate #3 - Extended Warranty 60 Months /7500 Hours
Certification:
I, Marcia Boutwell, Contract Administrator, do hereby certify that,
to the best of my knowledge, this Bid Documentation is
true and correct.
Signature:
Date:���,J
(SEAL)
1-,
t
1
BID PROPOSAL - SUBMITTAL PAGE
BACKHOE LOADER
FOR THE OWASSO PUBLIC WORKS DEPARTMENT
TOTAL BASE BID PER TECHNICAL SPECIFICATIONS $
ALTERNATE #1
FACTORY INSTALLED AIR CONDITIONING
.. ALTERNATE #2
EXTENDED WARRANTY 36 MONTHS/ 4990 -HRS
ALTERNATE #3
EXTENDED WARRANTY 60 MONTHS /7390 HRS
III 1 fry
® TIME OF DELIVERY * X�& calendar days from date of award
' I hereby acknowledge that I have read the specifications and that I am legally bound by
the statements on the Bid Proposal - Submittal Pages.
Signat re
Title
Or_A_?C�rlq�f_ Xxf/r_
Address
BID OPENING: WEDNESDAY, DECEMBER 28, 1994 @2:00 P.M.
ICOMPLETE AND ATTACH THE NON - COLLUSION BID AFFIDAVIT TO BID.
1
NON COLLUSION BID AFFIDAVIT
STATE OF (� )
ss
COUNTY OF
4! zzz"' , o S , of lawful age, being first duly sworn, on
oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant
further states that the bidder has not been a part of any collusion among bidders in restraint of
freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with
State, County, or City officials or employees as to quantity, quality, or price in prospective
contract, or any discussions between bidder and any State, County, or City official concerning
exchange of money or other thing of value for special consideration in the letting of a contract.
7700 New sarurra Clad
Name: Tulsa, oughoM�T41 �,
le�e-
Signat6e
Subscribed and sworn before me this day of �C!�,� /ate �' , 1994.
Notary-,Public
My Commission Expires:
NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL
SPECIFICATIONS
' FOR
ONE BACKHOE LOADER
1 GENERAL DESCRIPTION
' The following is a comprehensive list of specifications for a backhoe loader to be purchased for
the City of Owasso Public Works Department. All components of this equipment shall be new
and of original manufacture.
GENERAL PROVISIONS
' 1. TAX EXEMPTION - Purchaser is exempt from payment of all federal, state, and local taxes
in connection with the purchase. Said taxes must not be included in bid prices. The City
will provide necessary tax exemption certificates upon request.
' 2. PRICING - The price submitted in any proposal shall include all items of labor, materials
tools, equipment, and other costs necessary to fully prepare the equipment for delivery.
Any items of labor omitted from the specifications which are clearly necessary for the
proper delivery of the equipment, shall be considered a portion of such specifications
although not directly specified or called for in these specifications. Price quoted shall
' remain effective for a period of thirty (30) days after opening of bids by the City.
3. WARRANTY - A manufacturer's and /or dealer's warranty shall be supplied to cover
' replacement parts and labor costs. The manufacturer agrees to promptly replace any part
or parts which by reason of defective materials, workmanship, or installation, fail under
normal use. Such replacement must be free of charge to the owner. Warranty will be for
a period of two (2) years or 3000 hours, whichever comes first from the date of delivery.
The City of Owasso shall expect the dealer and /or manufacturer to have adequate stock of
' replacement parts available to service the equipment within a reasonable time.
4. BIDS - The purchaser reserves the right to reject any or all bids and to waive any or all
technicalities, informalities, or other minor deviations from the bid document.
5. INSPECTION - An acceptance inspection shall be conducted between the supplier and the
City before delivery will be accepted. The inspection date shall be at the City's
convenience. All discrepancies noted during the inspection shall be remedied at the
supplier's expense, prior to payment for this vehicle.
6. PAYMENT - As with all municipalities in Oklahoma, payment must be approved and signed
on a claims list by the proper City authority. Payment shall be made only after complete
and acceptable delivery of the equipment, in accordance with these specifications. The
Owasso City Council/Owasso Public Works Authority meets regularly on the first and third
Tuesday of every month. '
7. PRIME CONTRACTOR RESPONSIBILITY - If final delivery of the equipment includes
the use of services of another company, the City of Owasso will hold the bidder responsible I
for those outside services.
8. PROPOSAL EXPENSES - Expenses for developing the proposal are entirely the I
responsibility of the vendor and shall not be chargeable to the City of Owasso.
9. PRIOR INFORMATION - Any information which may have been released either orally or ,
in writing prior to the issuance of this bid request shall be deemed preliminary in nature and
bind neither the City or Owasso nor the vendor.
10. VENDOR CONTRACT -. Any proposal accepted will be incorporated into the contract
which the City of Owasso will enter into with the vendor.
11. PROPOSED COST - It is not the policy of the City of Owasso to negotiate the price after
the vendor is selected. The supplied bid form shall include a base bid for the specified
equipment, and a bid for each of the options listed. All bids delivered to the City shall be
sealed and visibly marked SEALED BID.
12. CONTACT PERSON - Questions and clarification concerning this bid shall be made to
Robert Carr by calling (918)272 -4959 Monday thru Friday 8:00 a.m. to 4:30 p.m.
2
Technical Specifications
Backhoe Loader
1. General
a. Base specifications, establish minimum criteria. The bidder may exceed the noted
specifications.
1 b. Equipment shall be new of current production model backhoe and shall be provided
with all standard equipment as provided by the manufacturer.
c. At the time of delivery, the backhoe shall have no more than ten (10) hours registered
' on the hour meter.
d. Weight shall not be less than 13,500 pounds.
' 2. Engine
a. Diesel Engine -Turbo
b. Four (4) cylinders with wet sleeve liner.
' c. Minimum displacement of 239 cubic inches.
d. Dry type air cleaner
e. Pressurized lubrication
r
3. Rated Power (22200 RPM.
a. Minimum of 75 SAE net H.P.
r b. Minimum of 79 SAE gross H.P. 5�
4. Electrical System
a. 12 volt
b. 95 AMP alternator _i_
c. Dual battery, 850 cold cranking amps at 0 degrees F. PY°
5. Steering
a. Hydrostatic power steering
6. Power
a.
b.
'C.
0
r
f
Train/Transmission
Torque Convertor w /full power shift reverser
Four (4) forward speeds
Four (4) reverse speeds
2 wheel drive
7. Hydraulic System
a. Gear type pump - with 35 GPM minimum flow ,_-'j
Page 2
Technical Specifications - Backhoe Loader
8. Brakes ,
a. Hydraulic
b. Wet disk
c. Park/emergency brake must neutralize reverser when applied and must automatically
apply when engine is stopped. A
9. Cavities ,
a. Fuel tank: 25 gallons'
b. Engine coolant: 17 quarts %4
c. Engine oil with filter: 9 quarts '
10. Tires
a. Front: 11L x 16, 12PR, F3 ���Xx ����
b. Rear: 19.5L x 24, 10PR, R4 /J, IX�� � 'C I
'�
11. Lights
a. 2 front halogen work/driving lights
b. 2 rear halogen work lights
c. 2 front flashing /turning lights (amber)
d. 2 rear flashing /turning lights (amber)
e. 2 rear stop /tail lights (red)
f. 1 top mounted strobe beacon (amber)
12. Mirror
a. One (1) interior, rear view
13. Stabilizers
a. Reversible pads
b. Hydraulic lock outs to be provided in both working and transport positions
14. Backhoe Controls
a. 2 lever
15. Cab
a. Rops cab -entry from either side of machine one entry must open within width of the
machine
b. Fully enclosed with front windshield, rear windshield (opening & closing), and doors
c. Front and rear windshield wipers
d. Heater and defogger
e. Suspension fabric seat
I
Page 3
Technical Specifications - Backhoe Loader
16. Loader Bucket
a. One (1) cubic yard capacity, long lip w/bolt on cutting edge
b. Chain hooks
IN 17. Loader Bucket - Operating
a. Dump clearance at full height, 45 degrees 8'10" minimum
b. Height to bucket, hinge pin - raised: 10'10" minimum
c. Lifting capacity, full height: 5700 lbs. minimum breakout force: 9300 lbs. minimum
18. Backhoe Bucket
a. 24" width bucket
b. 36" width bucket
c. Heavy duty universal trenching
19. Backhoe Bucket/Dipmrstick
a. 90 degree digging from the axis of tractor without coming in contact with any part
of the tractor
b. Digging depth of 14'6"
tc. Minimum bucket cylinder digging force - 11,500 lbs
' 20. Miscellaneous
a. Audible back-up alarm
b. Engine starting aid
c. Tach/hour meter
21. Other
a. Manuals: one copy each of operators, parts and repair manuals
b. Warranty: 24 months or 3000 hours
I
Specifications
Model
455D
555D
575D
655D
675D
ENGINE
Type ... ...............................
Diesel
Diesel
Turbo diesel
Diesel
Turbo diesel
Rated rpm . ..........................2,200
2,200
2,200
2,200
2,100
Max. gross hp (Kw) ..................66
(49)
72 (54)
82 (61)
82 (61)
93 (69.3)
Max. SAE net hp (Kw) ...............60
(45)
65 (48.5)
75 (56)
75 (56)
86 (64.1)
Displacement cu in (L) ..............201
(3.29)
256 (4.19)
256 (4.19)
268 (4.39)
268 (4.39)
Cylinders .............................3
4
4
4
4
TRANSMISSION
Type ................... ..........................Power
reversing, fully
synchronized providing
...................... ..............................4
speeds forward, 4 speeds reverse
BACKHOE (std. dipperstick)
Max. dig depth ft (m) ................14'4"
(4.37)
14-9-(4.5)
14'9" (4.5)
15'6" (4.72)
15'6" (4.72)
Std. lift capacity lb (kg) ..............3,230
(1464)
4,170 (1891.5)
4,170 (1891.5)
4,490 (2037)
4,490 (2037)
Max. crowd force lb (kg) .............7,720
(3502)
7,720 (3502)
7,720 (3502)
7,680 (3484)
7,680 (3484)
Max. bucket dig force
lb (kg) ....... .........................10,320
(4681)
10,320 (4681)
10,320 (4681)
11,170 (5067)
11,170 (5067)
Max. reach ft (m) ....................17'6"
(5.33)
18'5" (5.61)
18'5" (5.61)
19'5" (5.92)
19'5" (5.92)
Loading height ft (m) ................9'11"
(3.02)
11'6" (3.51)
11'6" (3.51)
12'6" (3.81)
12'6" (3.81)
LOADER
I Bucket size cu yd (m3) ..............1.0
(.76)
1.12 (.88)*
1.12 (.88)*
1.3 (1.0)
1.3 (1.0)
1 Max. bucket force
Ib (kg) ...... ..........................9,300
(4218)
12,000 (5443)
12,000 (5443)
12,000 (5443)
12,000 (5443)
Lift capacity, full
height lb (kg) ........................5,000
(2268),
6,000 (2722)
6,000 (2722)
6,500 (2948)
6,500 (2948)
Dump height ft (m) ..................8'11"
(2.72)
9' (2.74)
9' (2.74)
8'10.6" (2.71)
8'10.6" (2.71)
*1.3 (1.0) bucket available
STANDARD SAFETY FEATURES
Front and rear work lights. Front and rear windshield wipers (cab unit). SMV sign. Turn signals. Brake lights.
Hom. Best-in-class visibility.
FACTORY- INSTALLED OPTIONS
Cab with ROPS /FOPS protection. Air
conditioning. XTRA -VATOR dippersticks. Street, dirt and reversible
backhoe pads. Dual battery with ether start
(except 455D). Auxiliary loader and
backhoe hydraulics. Suspension seat. FWD axle, multipurpose loaders, auxiliary hydraulics.
Complete specifications for each D- Series model are available from your Ford New Holland dealer.
119
01/11/95 15:02 $ 918 227 2846 Enlow Ford
ENLOW FORD TRACTOR, INC.
7700 New Sapulpa Rd, Phone (914) 224 -1565
FAX # 1 -918 -227 -2846 800 f 1.600 - 324.1565
Tulsa, OR. 74131
' 11 JANUARY 1995
CITY OF OWASSO
' 207 SOUTH CEDAR
OWASSO, OK. 74055
' ATTENTION: ROBERT CARR
Mr. Carr:
' In regard to the difference in price between the TURD 575D Tractor,
Loader, Bdckhoe with turbo, and the standard FORD 555D Tractor,
Loader, Backhoe without turbo -- Ford gives a larger discount conces-
sion for the 575U than the 555D, and because of this the difference
comes to $499 -84. Also mentioned was the necessity of the Dual
Battery Package. The book refers to it as a "Severe Cold Weather
' Starting Aid ", and recoffmnded for use in temperatures below 20°
Vatlrenl-weit. It is my personal opinion that since the unit already
comes with a Manifold Cold Start Kit, that the dual battery package
would be an unnecessary expense. After discount, we are only talking
about $168.00, but this is a factory option and the computer shows
no available units of any model available in Nortb America-
Availability on the 575D renains at 90 -120 days. On the 5551), the
computer shows many units depending on the options, tire size, etc.,
but rlone are available with the Dual Battery package or with Air
Conditioning. Should these two options be waived, delivery could
' be within 30 to 45 days as we would trade equipment with the stocking
dealer.
' Parts availability canes from the Memphis warehouse on ifust. items.
Although we carry a large parts inventory, should it be an itau
rarely sold or we are simply out of stock and :it's not something
we can remove froln a stock unit, normally w- will it -ccive it within
two days.
We do not have a "Field Repair Truck" because we have learned
that alnxost always upon arrival at the job site you will. need
something not on the truck. However, we still send a man out as
the situation occurs depending on the breakdown. It is the customer's
responsibility to bring in to the Dealership, his unit for rejoir
- 1 -
01
01/11/95 15:03
$ 918 227 2846 Enlow Ford
QW] ENLOW FORD TRACTOR, INC.
7700 New Sapulpa Rd. Phone (916) 224.1365
• - r
FAX # 1- 918- 227 -2846 800 # 1.800.324-1363
Tulsa, Ok. 74131
Page 2
U J JANUARY 1995
CITY OF OWA.SSO
during warranty, but if the item is large, we find it easier on
everyone concerned to send out one of our trucks to bring it in to
be repaired then deliver it back to you. This process usually
reduces downtime.
Price on the 5550 ThB and alternates are:
(555D price is worked up using the same bid guidelines, except
without turbo and dual batteries) $34828.72
Alternate 1 (factory air) $2076.00
* Alternate 2 (36 Mos /3000 Hrs) $1083.96
*Alternate 3 (60 Mos /5000 Hrs) $1979.92
*Pvwertrain only with sane deductible as on 575D bid.
ere]y,
Monty Edwards, sales w
02
t
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO 95 -01
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF OWASSO, OKLAHOMA, ESTABLISHING ACTUAL
COSTS, FEES AND CHARGES FOR SERVICES PROVIDED
BY THE CITY OF OWASSO AMBULANCE SERVICE.
WHEREAS, the City of Owasso, Oklahoma established by ordinance, and continues to
operate an ambulance service for the benefit of citizens within the Owasso area; and,
WHEREAS, the cost of operating the ambulance service continues to rise with the
increase in the cost of medical supplies, vehicle and fuel, personnel, and training and services;
and,
WHEREAS, the City of Owasso, Oklahoma desires to maintain the highest possible
quality of emergency medical treatment and ambulance services; and,
WHEREAS, City of Owasso Ordinance #369, as amended by Ordinance #373,
Ordinance #406, and Ordinance #469, mandates that the City Council assess and collect fees in
accordance with a fee schedule and actual costs; and,
WHEREAS, the City Council of the City of Owasso has determined that the last
resolved fee schedule is no longer indicative of actual costs; and,
WHEREAS, the City Council of the City of Owasso has determined that an adjustment
in the billing rates and method is desirable to better comply with new federal regulatory
practices;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF OWASSO, OKLAHOMA that the following charges be assessed to those users of the
Owasso Ambulance Service and that these charges are hereby approved:
1. Ambulance Service, advanced life support, non - emergency
transport, no specialized advanced life support services
rendered, supplies included, mileage separately billed
$ 400.00
2. Ambulance Service, advanced life support, non - emergency
transport, specialized advanced life support services
rendered, supplies included, mileage separately billed
$ 500.00
3. Ambulance Service, advanced life support, emergency
transport, no specialized advanced life support services
rendered, supplies included, mileage separately billed
$ 400.00
4. Ambulance Service, advanced life support, emergency
transport, specialized advanced life support service
rendered, supplies included, mileage separately billed
$ 500.00
5. Advanced Life Support Mileage (per mile)
$ 4.00
6. Ambulance Service, advanced life support, no transport,
$ 50.00 plus
services rendered
supply costs
7. Non - Emergency Ambulance Transfer Service
$ 200.00
PASSED, APPROVED AND ADOPTED this 17th day of January, 1995 by the City
Council of the City of Owasso, Oklahoma, after compliance with the notice requirements of the
Open Meeting Law.
Jerry Duke, Mayor
ATTEST:
Marcia Boutwell, City Clerk
APPROVED AS TO FORM:
Ronald D Cates, City Attorney