HomeMy WebLinkAbout1995.02.21_City Council Agenda1
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PUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING:
Regular
DATE:
February 21, 1995
TIME:
7:00 p.m.
PLACE:
Council Chambers, Owasso Community Center
Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin
board at 4 :00 p.m. on Friday, February 17, 1995.
C�l
Marcia utwell, City Clerk
AGENDA
1. Call to Order
2. Invocation
Rev Bill Stinson, Associate Pastor
Bethel Baptist Church, Owasso
3. Flag Salute
4. Roll Call
5. Request Approval of the Minutes of February 7, 1995 Regular Meeting and February 16,
1995 Special Meeting.
Attachment #5
Owasso City Council
February 21, 1995
Page 2
6. Request Approval of Claims.
Attachment #6
7. Consideration and Appropriate Action Relating to Mayor's Appointments Requiring
Confirmation by the City Council.
Mayor Duke
Attachment #7
The Mayor will request Council confirmation of an appointment to the position of Director
of Civil Defense for the City of Owasso.
8. Consideration and Appropriate Action Relating to Acceptance of a CDBG Grant Offer from .
the Oklahoma Department of Commerce, Such Grant Directly Related to the Relocation of
National Steak and Poultry Inc.
Mr Ray 44
Attachment #8 14
Staff will recommend Council acceptance of a $200,000 CDBG grant from the ODOC and
authorization for the Mayor to execute the acceptance documents.
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' Owasso City Council
February 21, 1995
Page 3
9. Consideration and Appropriate Action Relating to a Request for the Approval of a Contract
' for Engineering Services for the NSP Roadway and Utility Improvements.
Mr Ray
Attachment #9
Staff will recommend Council approval of a contract for engineering services in the Amount
of $33,915 to Sack & Associates Inc, Tulsa, Ok, Contingent Upon the Receipt of
Authorization to Proceed from the Oklahoma Department of Commerce and Financing for
the NSP Project.
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10. Consideration and Appropriate Action Relating to a Request for the Expenditure of Funds
for the Purchase of Ammunition for Police Department Use.
Mr Ray
Attachment #10
Staff will recommend Council approval of an expenditure of $1494.90 to Wal -Mart for the
purchase of handgun and shotgun ammunition to be issued to officers as required by
contract.
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11. Consideration and Appropriate Action Relating to a Request for Amendments to the General
Fund Budget and Supplemental Appropriations to Various Departments.
Mr Ray
Attachment #11
tStaff will recommend Council approval of amendments to the FY 1994 -95 General Fund
budget containing decreases to the Police, General Government, Parks, and Economic
Development departments and supplemental appropriations to the Managerial and Finance
Department.
Owasso City Council
February 21, 1995
Page 4
12. Consideration and Appropriate Action Relating to an Amendment to the FY 1994 -95
Budget, Wherein a Supplemental Appropriation of $44,000 is Authorized to the Capital
Improvements Fund, Sports Park Project.
Mr Ray
Attachment #12
Staff will recommend approval of a supplemental appropriation of $44,000 to the Capital
Improvements Fund for the purpose of funding additional lighting improvements to the
Sports Park project.
13. Consideration and Appropriate Action Relating to a Request to Award a Contract for the
Purpose of Constructing Additional Lighting Improvements to the Owasso Sports -Park
Complex.
Mr Ray
Attachment #13
The staff will recommend Council approval of a contract between the City of Owasso and
Shawnee Lighting Systems Inc, Shawnee, OK, in the amount of $43,460 for the purpose
of installing lighting on the softball four -plex.
14. Consideration and Appropriate Action Relating to Ordinance #494, an Ordinance Providing
for the Annexation of a Tract of Land Located West of Smith Elementary School, North
of Three Lakes Addition, and Containing Approximately 18.8 Acres (Mr & Mrs Hayward
Smith, Petitioners).
Mr Rooney
Attachment #14
Staff will recommend Council approval of Ordinance #494 and the annexation of the subject I
tract.
' Owasso City Council
February 21, 1995
Page 5
15. Consideration and Appropriate Action Relating to the Annual Renewal of a "Recreational
Facilities Project Agreement" between the City of Owasso and the Owasso Public Golf
Authority.
Mr Ray
Attachment #15
■
Provisions of the 1992 OPGA Revenue Bond Issue included an agreement between the City
and the OPGA. That agreement must be considered annually in order to meet Bond
requirements. Staff will present the agreement and recommend Council action to extend
the agreement for one year.
■
16. Consideration and Appropriate Action Relating to a Request for Council Authorization for
the Solicitation of Bids /Quotes for Repairs to the Community Center Roof.
Mr Ray
Attachment #16
Staff will present information relating to the disrepair of a portion of the Community Center
roof and will recommend Council approval for the solicitation of bids or quotes for the
repair of that portion of the roof.
17. Consideration and Appropriate Action Relating to a Request for a Finding by the City
Council that Administrative Services Relating to the 1995 Sanitary Sewer Main
Rehabilitation Project are Exempted from the Requirements of the National Environmental
Policy Act of 1969 Due to the Nature of These Activities and in Accordance with "24 CFR,
Part 58, Section 58:34 ".
Mr Ray
Attachment #17
Staff will recommend Council approval of an exemption of Administrative Services from
the requirements of an environmental impact study and that the Mayor be authorized to
certify such exemption.
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Owasso City Council
February 21, 1995
Page 6
18. Consideration and Appropriate Action Relating to the Acceptance of Improvements to the
Water, Sanitary Sewer, Storm Sewer, and Street Systems Constructed to serve Central Park
Subdivision.
Mr Ray
Attachment #18
Staff will recommend Council acceptance of the infrastructure improvements.
19. Report from City Manager
20. Report from City Attorney
21. Reports from City Councilors
22. Unfinished Business
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' Owasso City Council
February 21, 1995
tPage 7
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23. New Business
24. Adjournment
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, February 7, 1995
The Owasso City Council met in regular session on Tuesday, February 7, 1995 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4 :00 p.m. on Friday, February 3, 1995.
ITEM 1: CALL TO ORDER
Mayor Duke called the meeting to order at 7:10 p.m.
ITEM 2: INVOCATION
The invocation was given during the OPWA meeting preceding this meeting.
ITEM 3: FLAG SALUTE
The flag salute was held during the OPWA meeting preceding this meeting.
ITEM 4: ROLL CALL
PRESENT
Jerry Duke, Mayor
Charles Burris, Vice Mayor
Mary Lou Barnhouse, Councilor
Joe Ramey, Councilor
Danny Ewing, Councilor
STAFF
' Rodney J Ray, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
' A quorum was declared P resent.
ABSENT
IITEM 5: READING OF MAYOR'S PROCLAMATIONS.
' Mayor Duke read proclamations honoring Classic Chevrolet as 1st Quarter 1995 Business of the
Quarter, and declaring February 5 -11, 1995 as Burn Awareness Week in Owasso.
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Owasso City Council February 7, 1995
ITEM 6: REQUEST APPROVAL OF THE MINUTES OF JANUARY 17, 1995
REGULAR MEETING AND JANUARY 24 1995 SPECIAL MEETING.
Mr Burris moved, seconded by Mayor Duke, to approve the minutes as submitted, by reference
made a part hereto.
AYE: Burris, Duke, Ramey, Bamhouse, Ewing
NAY: None
Motion carried 5 -0.
ITEM 7: REQUEST APPROVAL OF THE CLAIMS
Mr Burris moved, seconded by Ms Barnhouse, that the following claims be approved:
(1) General Fund $29,589.03; (2) Workers Comp Self- Insurance $1,370.18; (3) Ambulance
Service Fund $877.87; (4) E -911 $1,635.93; (5) City Garage $2,104,64;' (6) Capital
Improvements $38,760.93; (7) Revenue Bone Project Fund $8,600.00; (8) Interfund Transfers
$219158.33; (9) General Fund Payroll $98,537.40; (10) City Garage Payroll $2,715.27.
AYE: Burris, Barnhouse, Ramey, Ewing, Duke
NAY: None
Motion carried 5 -0.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST TO WAIVE THE FEE FOR A RURAL FIRE RUN
Mr Jim Shoulders addressed the Council regarding a billing for fire runs made to his property
in 1992 at the request of law enforcement officials for what he reported as a controlled burn.
Mr Shoulders requested that the fee charged for those runs be waived since he had obtained
proper burning permits and had reported to public safety that he would be burning pasture land.
Following a lengthy discussion, Mr Ramey moved to waive the fee for the rural fire runs made
to Mr Shoulders' property. Motion seconded by Mr Ewing.
AYE: Ramey, Ewing, Burris, Duke
NAY: Barnhouse
Motion carried 4 -0.
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Owasso City Council February 7, 1995
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ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF A REQUEST FOR THE
4 EXPENDITURE OF FUNDS FOR THE PURCHASE OF UNIFORMS FOR
THE POLICE DEPARTMENT
The provisions of the 1994 -95 FOP contract required certain purchases of uniforms be made.
This request was made to meet those requirements. Mr Burris moved, seconded by Ms
Barnhouse, to approve the purchase of additional uniforms for police officers in the amount of
$6582.58 to Tuxall Inc.
AYE: Burris, Barnhouse, Ramey, Ewing, Duke
NAY: None
Motion carried 5 -0.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
R REQUEST FOR THE EXPENDITURE OF FUNDS FOR THE PURCHASE OF
EQUIPMENT FOR THE POLICE DEPARTMENT
' The provisions of the 1994 -95 FOP contract required the purchase of additional equipment for
police officers. Mr Ramey moved, seconded by Mr- Burris, to approve an expenditure in the
amount of $2722.60 to Patrol Technology for additional equipment.
AYE: Ramey, Burris, Ewing, Barnhouse, Duke
NAY: None
Motion carried 5 -0.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE EXPENDITURE OF FUNDS FOR REFURBISHING
ENGINE #3.
Engine #3, purchased in 1983, has begun experiencing some mechanical problems and also
failed a recent capacity test. Staff requested funds to take care of these problems. Mr Burris
moved, seconded by Mr Ramey, to approve an expenditure of $9000 to Boardman Company,
Oklahoma City, to include repair of the fire pump on Engine #3 and an engine tune -up.
AYE: Burris, Ramey, Duke, Ewing, Bamhouse
NAY: None
Motion carried 5 -0.
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Owasso City Council
February 7, 1995
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE EXPENDITURE OF FUNDS FOR THE PURCHASE OF
COMPACTION EQUIPMENT.
The street division utilizes a vibrator plate compactor for asphalt street repairs. This compactor
is over nine years old and is requiring some repairs. The vibrator box on the compactor is
failing. This piece of equipment is also used by the Parks Department. Staff solicited quotes
for the purchase of a new plate compactor for use in compaction of asphalt and a rammer for
base compaction. Mr Burris moved, seconded by Mr Ramey, to approve the purchase of a
Vibratory Plate Compactor from Machinery Inc, Tulsa, OK in the amount of $1275, and a
Vibratory Rammer from Equipment One, Owasso, OK in the amount of $2312.75.
AYE: Ramey, Burris, Barnhouse, Duke
NAY: Ewing
Motion carried 4 -1.
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
ACCEPTANCE OF IMPROVEMENTS TO THE SANITARY SEWER SYSTEM
CONSTRUCTED FOR PLEASANT VIEW ESTATES I SUBDIVISION
An eight inch sanitary sewer main has been installed by Pleasant View Estates I homeowners
to serve the lots along the east side of the subdivision. The line was installed in a utility
easement which was dedicated by the City of Owasso. DEQ has reviewed the plans and issued
a permit for construction. Staff has inspected the sewer and performed a mandrel test and a one -
year maintenance bond is on file in the Public Works Department. Mr Burris moved, seconded
by Mayor Duke, to accept the Pleasant View Estates I sewer line.
AYE: Burris, Duke, Ramey, Ewing, Barnhouse
NAY: None
Motion carried 5 -0.
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Owasso City Council February 7, 1995
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A GRANT
' APPLICATION PREVIOUSLY SUBMITTED TO THE OKLAHOMA
DEPARTMENT OF COMMERCE REQUESTING A GRANT FOR THE
PURPOSE OF REPLACING WASTEWATER LINES IN CERTAIN ELIGIBLE
AREAS OF THE CITY.
On July 5, 1994, the City Council authorized the Mayor to execute a grant application for
CDBG funds to repair and replace wastewater lines in eligible areas of the City. The City has
received notification that an award of $198,000 has been made to the City. In order to receive
the grant, the City Council must vote to accept the grant offer and authorize the Mayor to
execute the acceptance letter. Mr Burris moved to accept the CDBG grant award as offered by
the Oklahoma Department of Commerce, and authorize the Mayor to execute the necessary
documents to acknowledge such acceptance. Motion seconded by Mr Ramey.
AYE: Burris, Ramey, Ewing, Barnhouse, Duke
NAY: None
Motion carried 5 -0.
ITEM 15: CONSIDERATION AND APPROPRIATE ACTION ESTABLISHING A CDBG
GRANT FUND AND APPROPRIATING A BUDGET THERETO AND
AMENDING THE GENERAL FUND BUDGET.
The budget approved by the Council in June 1994 appropriated CDBG infrastructure grants in
the General Fund for the NSP project. ODOC policy and city auditors recommend that
infrastructure grants be recorded in a capital project type fund rather than as a part of the
General Fund. Mayor Duke moved to establish a CDBG Grant Fund, appropriate grant
revenues and expenditures for infrastructure improvements of $197,800 in the CDBG Grant
■ Fund, and reduce the appropriation of grant revenues and Economic Development Department
infrastructure expenditures by $450,000 in the General Fund. Motion seconded by Mr Burris.
AYE: Duke, Burris, Ramey, Ewing, Barnhouse
NAY: None
Motion carried 5 -0.
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Owasso City Council
February 7, 1995
ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR APPROVAL OF A FINAL PLAT FOR CAUDLE ESTATES,
AN ADDITION TO THE CITY OF OWASSO, LOCATED 570' WEST OF
THE SOUTHWEST CORNER OF EAST 96TH STREET NORTH AND
GARNETT ROAD. CONTAINING 20 LOTS ZONED RS -2
The final plat for Caudle Estates has gone through all the necessary and required steps leading
up to final approval. Construction plans have been approved by staff, DEQ has issued
construction permits, and the Planning Commission unanimously recommended approval of the
plat. Mr Burris moved, seconded by Mr Ewing, to approve the final plat for Caudle Estates.
AYE: Burris, Ewing, Barnhouse, Ramey, Duke
NAY: None
Motion carried 5 -0.
ITEM 17: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
ACQUISITION OF RIGHT -OF -WAY FOR THE PURPOSE OF
CONSTRUCTING IMPROVEMENTS TO THE 96TH STREET AND
GARNETT INTERSECTION.
As a part of the 96th and Garnett improvement project, the City of Owasso has agreed to acquire
and provide an additional 17.5 feet of right -of -way on each side of 96th street for a distance of
475 east of the intersection. In an effort to facilitate the right -of -way acquisition, staff members
have met with the three property owners involved and negotiated, subject to Council approval,
a right -of -way agreement with each. The agreements include replacing some fencing in return
for the right -of -way. Mayor Duke moved, seconded by Ms Barnhouse, to approve the proposed
right -of -way agreements for the 96th & Garnett project.
AYE: Duke, Barnhouse, Ramey, Ewing, Burris
NAY: None
Motion carried 5 -0.
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Owasso City Council
February 7, 1995
ITEM 18: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN
' APPLICATION FOR GRANT FUNDS FROM THE OKLAHOMA
DEPARTMENT OF COMMERCE (ODOC) FOR ECONOMIC
DEVELOPMENT FUNDS.
Staff members have worked with INCOG staff and Cathy Hutchinson at Precision Components
to develop an application for CDBG funds for the purpose of providing addition parking and
related drainage improvements along the west side of the Precision Components building located
at 209 E Fifth Ave. Resolution #95 -02 requests financing assistance from ODOC. Mr Burris
moved, seconded by Mr Ewing, to approve Resolution #95 -02, and authorize the Mayor to
executed related application documents.
AYE: Burris, Ewing, Ramey, Barnhouse, Duke
NAY: None
Motion carried 5 -0.
ITEM 19: REPORT FROM CITY MANAGER
No report.
ITEM 20: REPORT FROM CITY ATTORNEY
No report.
ITEM 21: REPORTS FROM CITY COUNCILORS
' Councilor Burris talked briefly about the proclamations that the Mayor is sending to new babies
in Owasso.
ITEM 22: UNFINISHED BUSINESS
None.
ITEM 23: NEW BUSINESS
1 John Groth expressed his thanks to the Council for the Certificate of Appreciation presented to
him on his 75th birthday. Jean Webb commented on the work being done in the city parks and
expressed her appreciation.
IF
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Owasso City Council
February 7, 1995
ITEM 24: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF
DISCUSSING MATTERS RELATED TO PERSONNEL, SUCH SESSION
AUTHORIZED BY O.S. TITLE fl. SECTION 307 SUBSECTION B(1)
Mr Burris moved, seconded by Mr Ramey, to enter into executive session.
AYE: Burris, Ramey, Duke, Ewing, Barnhouse
NAY: None
Motion carried 5 -0. The Mayor recessed the meeting at 8:35 p.m., at which time the Councilors
entered into executive sessions. They returned from executive session and the Mayor
reconvened the meeting at 10:30 p.m.
ITEM 25: ADJOURNMENT
Mr Burris moved, seconded by Mr Ramey to adjourn.
AYE: Burris, Ramey, Ewing, Barnhouse, Duke
NAY: None
Motion carried 5 -0 and the meeting was adjourned at 10:31 p.m.
Marcia Boutwell, City Clerk
Jerry Duke, Mayor
OWASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Thursday, February 16, 1995
The Owasso City Council met in a joint special session with the Owasso Economic Development
Authority on Thursday, February 16, 1995 in the lower level training room at Owasso City Hall
per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 1:00 p.m.
on Tuesday, February 14, 1995.
ITEM 1: CALL TO ORDER
Mayor Duke called the meeting to order for the City Council and Frank Enzbrenner for the
OEDA at 6:47 p.m.
ITEM 2: ROLL CALL
CITY COUNCIL PRESENT
Jerry Duke, Mayor
Charles Burris, Vice Mayor
Mary Lou Barnhouse, Councilor
Danny Ewing, Councilor
Joe Ramey, Councilor
STAFF
Rodney J Ray, City Manager
A quorum of both bodies was declared present.
OEDA TRUSTEES PRESENT
Frank Enzbrenner, Chair
Tom Kimball
Alan Anderson
Judy Pruitt
Brenda Lawrence
Bill Retherford
ITEM 3: DISCUSSION OF ISSUES OF IMPORTANCE TO THE CITY OF OWASSO
A general discussion of issues of importance related to economic development took place. No
action was requested and no vote taken.
ITEM 4: ADJOURNMENT
Mr Retherford moved, seconded by Mr Burris to adjourn.
AYE: Retherford, Burris, Ramey, Ewing, Barnhouse, Duke, Kimball, Anderson, Pruitt,
Lawrence, Enzbrenner
NAY: None
Motion carried and the joint meeting was adjourned at 9:10 p.m.
Jerry Duke, Mayor
Marcia Boutwell, City Clerk
CITY OF OWASSO
GENERAL FUND
2/17/95 7:52:54 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
MANAGERIAL
------------------------ - - - - --
951157
PALACE OFFICE SUPPLY
SUPPLIES
84.86
45.88
951594
TREASURER PETTY CASH
REIMB
PETTY
CASH
5.00
951594
TREASURER PETTY CASH
REIMB
PETTY
CASH
45.87
951594
TREASURER PETTY CASH
REIMB
PETTY
CASH
47.79
951804
GO SYSTEMS
1/95
FUEL
50.25
951848
CELLULAR ONE -TULSA
PHONE
USE -NOV- DEC -JAN
222.51
DEPARTMENT TOTAL =___? 417.08
FINANCE
------------------------ - - - - --
911594 TREASURER PETTY CASH REIMB PETTY CASH 48.40
DEPARTMENT TOTAL. ____? 48.40
COMMUNITY DEVELOPMENT
------------------------ - - - - --
950022
MCCAW C_.OMMUNICATIONS
USAGE
84.86
951594
TREASURER PETTY CASH
REIMB PETTY CASH
25.47
951594
TREASURER PETTY CASH
REIMB PETTY CASH
3.20
951594
TREASURER PETTY CASH
REIMB PETTY CASH
23.95
951804
GO SYSTEMS
1/95 FUEL
112.37
DEPARTMENT TOTAL =____ 232.85
MUNICIPAL COURT
------------------------ - - - - --
951570 SUBURBAN OFFICE SUPPLY OFFICE SUPPLIES 52.29
DEPARTMENT TOTAL 52.29
ENGINEERING
------------------------ - - - - --
951604 GO SYSTEMS 1/95 FUEL 42.08
DEPARTMENT TOTAL =___? 42.08
GENERAL GOVERNMENT
------------------------ - - - - --
4
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'17x95 7 :52:54
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT APAPVP PAt--JE: 5
PO #
---- - - - - --
VENDOR
------------------- - - - - --
DESCRIPTION
------------------- - - - - --
AMOUNT
------- - - - - --
950010
US POSTMASTER
METER POSTAGE
1,000.00
95000
RONALD D CATES
RETAINER
700.00
950020
RONALD D CATES
SERVICES
187.50
950022
MCCAW COMMUNICATIONS
USAGE
14.95
951569
MIREX CORP
COPIER MAINT
112.04
951594
TREASURER PETTY CASH
P.EIMB PETTY CASH
2.n2
951594
TREASURER PETTY CASH
REIMB PETTY CASH
9,69
951595
TREASURER PETTY CASH
DOC MEALS
193,39
951604
GO SYSTEMS
1/95 FUEL
138,75
951606
DOZIER PRINTING
PRINTING
92,46
951626
OML MUNICIPAL ASSURANCE
LIABILITY INSURANCE
4 89.50
951537
WORKER'S COMP LAW BULLETI
SUBSCRIPTION
58.00
951638
OKLAHOMA SAFETY COUNCIL.
TRAINING
50.00
951641
OKLAHOMA SAFETY COUNCIL
MEMBERSHIP DUES
150.00
951642
DEPT OF PUBLIC SAFETY
DRIVER RECORDS
BGO.GG
951646
CELLULAR 01IE -TULSA
PHONE USE-NOV-DEC-JAN
8.3,50
DEPARTMENT TOTAL =___:? 41281,80
MAINTENANCE
------------------------ - - - - --
950022
MCCAW COMMUNICATIONS
USAGE
14.95
951604
GO SYSTEMS
1%95 FUEL
7.84
951607
KIMBALL ACE HARDWARE
MAINT SUPPLIES
159.06
951509
WAL -MART
CARPET CLEANER
159.00
951609
DIAL -MART
SUPPLIES
?,67
951618
EQUIPMENT ONE RENTAL
& SA EQUIPMENT RENT
56.48
DEPARTMENT TOTAL = = = => 400.00
CEMETERY
------------------------ - - - - --
951604 GO SYSTEMS 11/95 FUEL 9. 2
DEPARTMENT TOTAL 9,32
POLICE SERVICES
------------------------ - - - - --
950078
MCCAW
COMMUNICATIONS
PAGER RENTAL
112.05
950080
HOWARD
STAMPER
RETAINER /SERVICES
150.00
951472
DOZIEP
PRINTING
PRINTING
a" 55
951483
SOONER
SECURITY TELECOM
TELEPHONE INSTALLATION
46.00
- 51.48 -6
OWASSO
VET HOSPITAL
DOG, FOOD
CITY OF OWASSO
GENERAL FUND
2/17/95 7:52 :54 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
951582
MATTHEW DRISKILL
REPLACE PERSONAL PROPERTY
73.68
951598
WAL -MART
MISC SUPPLIES
161.98
951599
WESTERN BUSINESS
PRODUCTS COPIER MAINT
181.16
951604
GO SYSTEMS
1/95 FUEL
1,330.41
951624
KENNETH YOUNT
TUITION REIMB
103.88
951525
LORI MOLINA
TUITION REIMB
79.38
DEPARTMENT TOTAL =___) 2,311.45
POLICE COMMUNICATIONS
------------------------ - - - - --
950082 DEPT OF PUBLIC SAFETY OLETS PENT 350.00
951488 ALL COPY SUPPLIES REPLACE COPIER DRUM 225.00
951598 WAL -MART MISC SUPPLIES 131.46
DEPARTMENT TOTAL =___) 706.46
ANIMAL CONTROL
------------------------ - - - - --
951593 WAL -MART MISC SUPPLIES 22.17
951604 GO SYSTEMS 1/95 FUEL 15.75
DEPARTMENT TOTAL =___) 38.92
FIRE SERIVCES
------------------------ - - - - --
950035
MCCAW C_.OMMUNICATIONS
USAGE
29.90
950379
CASCO INDUSTRIES INC. OF
SAFETY GEAR
83.00
951037
CASCO INDUSTRIES INC. OF
BOOTS
970.00
951264
RADIO INC
HEAD SETS
599.96
951412
DRYSDALES
UNIFORM PANTS`•..BID
1 \4 \95
1,314.40
951420
EVE INC.
CLEANING SUPPLIES
40.44
951567
TREASURER PETTY CASH
TRAINING
30.00
951568
FIRE PETTY CASH
MISC. /VEHICLE
MAINT
77.15
951568
FIRE PETTY CASH
REIMB PETTY
CASH
3.21
951568
FIRE PETTY CASH
REIMB PETTY
CASH
46.54
951594
TREASURER PETTY CASH
REIMB PETTY
CASH
5.00
951594
TREASURER PETTY CASH
REIMB PETTY
CASH
:35.01
951604
GO SYSTEMS
1/95 FUEL
284.38
DEPARTMENT TOTAL =___. 4,119.99
STREETS
------------------------ - - - - --
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2/17/95 7:52:54
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT APAPVR PACE: 7
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
950022 MCCAW COMMUNICATIONS
95062% PSO
951072 PERFECTION EQUIPMENT
9515121 TULSA COUNTY BOCC
951517 A -1 FENCE
951518 A -1 FENCE
951557 RAINBOW CONCRETE CO
951559 TULSA COUNTY BOCC
951594 TREASURER PETTY CASH
951604 GO SYSTEMS
DEPARTMENT TOTAL =___:>
RECREATION CENTER
------------------------ - - - - --
USAGE
STREET LIGHTING
PARTS
STOP SIGNS
DOME CAPS
REPLACE FENCE /DRAINAGE
CONCRETE
SIGHS
REIMB PETTY CASH
1%95 FUEL
950870 OKLA. RECREATION € PARK S CONFERENCE
951555
GARRETT SIGNS
S,IG11S
951556
GRAINGER,W W INC
LAMP
951583
OWASSO LUMBER CO
FENCE REPAIR
951584
MOULDER OLDHAM CO
DOOR MATS
951585
ROBERTSON PLUMBING SUPPLY
FARTS
951586
DOTER PRINTING
PRINTING
951594
TREASURER PETTY CASH
REIMS PETTY CASH
951604
GO SYSTEMS
1/95 FUEL
DEPARTMENT TOTAL =___?
C_.OMMUNITY CENTER
------------------------------
950148 XERO"
951594 TREASURER PETTY CASH
951604 GO SYSTEMS
DEPARTMENT TOTAL =___?
PARK MAINTENANCE
------------------------ - - - - --
950022 MCCAW COMMUNICATIONS
95 1444 IRON MOUNTAIN FORGE
951604 C_,0 SYSTEMS
DEPARTMENT TOTAL =___.
COPIER MAINT
REIMB PETTY CASH
1/99 FUEL
USAGE
FENCING /RAYOLA BID 1/94
1/95 FUEL
14.95
1,462.14
304.00
537.`"
25.00
321.61
150.00
346.10
6.60
302.08
?,469.75
100.50
54 .92
26.14
L3,79
280.00
44.89
30.00
13.94
10.63
584.81
455.99
3.43
19.66
479.08
14.95
9,499.00
59.14
09
w
ECONOMIC DEVELOPMENT '
------------------------ - - - - --
CTTY OF OWASSO
GENERAL. FUND
2/17/95 7 :52:54 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
951594 TREASURER. PETTY CASH
DEPARTMENT TOTAL =___)
FUND TOTAL =___?
MEETING EXPENSES 107.07
107.07
26,874.44
3
CITY OF OWASSO
COLLISION SELF - INSURANCE
2/17/95 7:52:57 AiP CLAIMS REPORT APAPVR PANE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
GENERAL GOVERNMENT
------------------------ - - - - --
951628 OWASSO GLASS REPLACE GLASS 212.81
DEPARTMENT TOTAL =___> 212.81
FUND TOTAL 212.81
1
CITY OF OWASSO
WORKERS' COMP SELF -INS PLAN
2/17/95 7:52:54 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
GENERAL GOVERNMENT
------------------------ - - - - --
951428
WARREN CLINIC
CLAIM /THOMPSON
40.00
951433
EASTERN OKLA ORTHO CTR IN
CLAIM /THOMPSON
181.25
951479
WARREN CLINIC
CLAIM /TOOMEY
77.00
951481
MIDWEST EMPLOYERS CASUALT
PREMIUM
818.20
951635
BERKLEY RISK MANAGEMENT
ADMIN FEE
778.33
DEPARTMENT TOTAL =___) 1,894.78
FUND TOTAL =___:> 1,894.78
2
CITY OF OWASSO
AMBULANCE SERVICE FUND
2/17/95 7 :52:54 AIP CLAIMS REPORT AP'APVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
AMBULANCE
------------------------ - - - - --
950549
MEDICAL. COMPLIANCE SPECIA
SUPPLIES
80.00
95111
MEDICLAIMS, INC.
AMB BILL CONTRACT 10:94
1,550.00
95131
ALLIANCE MEDICAL, INC.
SUPPLIES
80.36
951521
BLUE RIDGE MEDICAL
SUPPLIES
98.55
DEPARTMENT TOTAL =_= 11758.91
FUND TOTAL =___. 1, 758.91
3
7�
CITY OF OWASSO
CITY GARAGE
?'17l95 7 :52:54 A/P CLAIMS REPORT APAPVP PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
CITY GARAGE
------------------------ - - - - --
951345
WELSCO INC
OXYGEN /ACETYLENE
?51352
CROW BURLINGAME
PARTS
951543
MAXWELL OIL CORP
SUPPLIES
951594
TREASURER PETTY CASH
REIMB PETTY CASH
951604
GO SYSTEMS
1%95 FUEL
951605
PARTS PLUS
PARTS
951605
MILEAGE MASTERS
PARTS
951612
TULSA FARM EQUIPMENT CO
REPAIR
'51614
KEYSTONE EQUIPMENT CO
PARTS
951616
REYNOLDS RADIATOR REPAIR
REPAIR
951617
GRAINGER,W W INC
JACK STANDS
951617
GPAINGER,W W INC
,TACK STANDS
951615
EQUIPMENT ONE RENTAL & SA
EQUIPMENT RELIT
951620
STEVE'S WHOLESALE
PARTS
951621
KRAUSE PLASTICS
VEHICLE CARDS
DEPARTMENT TOTAL
FUND TOTAL = = = =:>
7'5.14
1,453.60
119.40
32.00
35.94
122.06
395.39
22.12
131.60
189.00
42 ^.64
13.73
0 �1
0
2 2 .
24.85
34.00
35049.50
3,049.50
12
CITY OF OWASSO
CAPITAL IMPROVEMENTS
r`1 ? %' =_'� 7:5 9:54 A%P CLAIMS REPORT APAPVR PAGE:
PO it VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
* NO DEPARTMENT MASTER FOUND *
------------------------ - - - - --
951514 CHANDLER MATERIALS
DEPARTMENT TOTAL = = = =>
FUND TOTAL = = = =.
CONCRETE CULVERTS 23E.88
2321 .88
i J ! L OQ
J.L' -
13
CITY OF OWAS'=O
REVENUE BOND PROJECT FUND
2/17/95 7:52:54 A:P CLAIM'= REPORT APAPVR PACE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
STREETS
------------------------ - - - - --
950513 EMPIRE CONSTRUCTION 76TH & MAIH 40,120.00
DEPARTMENT TOTAL 40,120.00
FUND TOTAL = = = =:3 40,120.00
GRAND TOTAL =___> 1515714.61
14
VENDOR
TRANSFERS
CEMETERY CARE
AMBULANCE CAPITAL
CITY OF OWASSO
A/P TRANSFER REPORT
DESCRIPTION
AMOUNT
REVENUE TRANSFER FROM GENERAL FUND 200.63
REVENUE TRANSFER FROM AMBULANCE FU 9,404.83
TRANSFERS TOTAL 9,605.46
CITY OF OWASSO
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 02/04/95
DEPARTMENT
OVERTIME TOTAL
EXPENSES EXPENSES
Finance
0.00
57464.11
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Municipal Court
0.00
1,287.73
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Building Maintenance
0.00
154.48
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Central Dispatch
206.86
3,996 37
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Fire
657.50
28,932.31
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Recreation Center
0.00
2,480.41
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Park Maintenance
0.00
1,796.60
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APPROVE 02/21/95
Mayor
Council Member
Council Member
APPROVED: 02/21/95
Mayor ,
1
Council Member
Council Member I
I�
J
CITY GARAGE
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 02/04/95
'
t
OVERTIME
TOTAL
DEPARTMENT
EXPENSES
EXPENSES
'
Garage
g
$0.00
$2 715.27
,
S:
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APPROVED: 02/21/95
Mayor ,
1
Council Member
Council Member I
I�
J
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
' CITY OF OWASSO
' FROM: RODNEY J RAY
CITY MANAGER
SUBJECT: APPOINTMENT OF CIVIL DEFENSE DIRECTOR
DATE: February 16, 1995
1k BACKGROUND:
Part 13, Chapter 4, of the "Owasso Code of Ordinances" created a civil defense organization
for the City of Owasso and provides for a director for that organization (see attached) . The
office of director is established under the executive branch of the government and reports to the
City Manager. However, the authority to appoint someone to that position is vested in the
Mayor.
' The present director, Mr Tom Schick, has submitted his resignation, pending the appointment
of his successor. Mr Schick and Mr Howard Stamper have been director and assistant director
of Owasso's civil defense since 1965. Neither Mr Schick or Mr Stamper have any interest in
continuing their service in those positions, however, both men have indicated their willingness
to act as advisors during the transition to a new director.
The Mayor has discussed the situation with Mr Schick and Mr Stamper and is prepared to make
an appointment to the position. He has requested that the appointment be listed on the agenda
for Council confirmation.
ATTACHMENT:
1. Part 13, Chapter 4 of "Owasso Code of Ordinances"
■
Public Safety '
Sec. 13-401 Sec. 13-401
CHAPTER 4
CIVIL DEFENSE
Section
13-401
Purpose of civil defense organization, definitions.
Section
13-402
Office of civil defense created.
Section
13-403
Director of civil defense; powers and duties.
Section
13-404
Further powers and duties.
Section
13-405
Director's usual powers.
Section
13-406
Powers in enemy caused emergency.
Section
13-407
Powers in natural emergency.
Section
13-408
Not liable for personal injury or property damage.
Section
13-409
May accept gifts, loans.
Section
13-410
Penalty.
Section
13-411
Office space, equipment and supplies.
Section
13-412
Discrimination prohibited.
SECTION 13 -401
PURPOSE OF CIVIL DEFENSE ORGANIZATION, DEFINITIONS.
A. The purpose of this chapter is to create a civil defense organization for
the city to be prepared for, and to function in the event of, emergencies endangering
the lives and property of the people of such city. The duty of such civil defense
organization shall be the protection of the lives and health of the citizens of the city
and of property rights, both private and public, and to perform all functions necessary
and incident thereto.
B. As used in this chapter, the following terms shall be construed as follows,
unless a contrary intent appears clear from the context:
I. "Civil defense" means the preparations for and the carrying out of all
emergency functions, other than functions for which primary responsibility is assigned
elsewhere by federal, state, or local law or ordinance, to protect public peace, health,
and safety, and to preserve lives and property, in the city during any emergency
resulting from enemy attack, sabotage, or other hostile action, or from any flood,
drought, fire, hurricane, tornado, earthquake, storm, or other catastrophe in or near the
city and involving imminent or actual peril to life and property in the city. These
functions include administration, organization, planning, recruiting, training, education,
information, welfare service, relief service, police service warden service. fire service,
rescue service, medical service, health service, transportation service, communications
service, street and sewer service. utilities service. general engineering service, plant
protection service, supply service, mutual aid, mobile support, evacuation, and all other
functions necessary or incidental to the preparation for and carrying out of the
foregoing functions;
2. "Enemy- caused emergency" means any state of emergency caused by
actual or impending attack, sabotage, or other hostile action, anywhere within the
United States, and involving imminent peril to lives and property in the city. Such
emergency shall be deemed to exist only when the mayor of the city so declares by
public proclamation, or when the governing body so declares. Such emergency shall be
deemed to continue to exist until the mayor declares its termination by public
proclamation, or until the governing body declares its termination by resolution; and
3. "Natural emergency" means any state of emergency caused by any actual
or impending flood, drought, fire, hurricane, earthquake, storm, or other catastrophe in
or near the city. Such emergency shall be deemed to exist and to be terminated under
the some conditions as are prescribed for an enemy- caused emergency.
1989 Supplement Page 13 -27
Sec. 13 40 Public Safety Sec. 13 -405
(Prior Code, Sec. 1 -31)
State Law Reference: Local civil defense organizations, 63 O.S. Sections 683.1 I,
UM
SECTION 13 -402 OFFICE OF CIVIL DEFENSE CREATED.
There is hereby established under the executive branch of the government of the
city an office of civil defense, which shall consist of a director of civil defense who
shall be appointed by the mayor of the city and serve at his pleasure. (Prior Code, Sec.
1 -32)
' SECTION 13 -403 DIRECTOR OF CIVIL DEFENSE; POWERS AND DUTIES.
The director of civil defense shall be the executive head of the office of civil
defense, and shall be responsible to the mayor for carrying out the civil defense
program of the city. He shall serve without compensation but may be reimbursed for
expenses incurred in the performance of his duties. He shall have all necessary power
and authority to form committees or other bodies and to appoint and designate the
chairman or chief officer of such bodies as may be necessary to perfect such an
organization. He shall coordinate the activities of all organizations for civil defense
within the city and shall maintain liaison with and cooperate with civil defense agencies
of other governmental units, both within and without the state, including the state and
federal government. He shall have such additional authority, duties and responsibilities
as may be authorized by this chapter or other law. (Prior Code, Sec. 1 -34)
SECTION 13 -404 FURTHER POWERS AND DUTIES.
The director shall have general direction and control of the office of civil
defense. He is further authorized to formulate written plans and gather information
and keep written records thereof to govern the functions of the civil defense
organization. He is also instructed to carry out plans with the state officials of civil
defense in cooperating with the federal government and to make available to the city
and county program the benefits of Public Law 85 -606, subject to the approval of the
city, the county, and civil defense committee. The director shall be responsible for
carrying out the provisions of this chapter and in doing so he is expressly authorized to
cooperate with federal and state government agencies and political subdivisions, and
with other states and their subdivisions, and with private agencies, in all matters
pertaining to civil defense in the city. (Prior Code, Sec. 1 -35)
SECTION 13 -405 DIRECTOR'S USUAL POWERS.
Prior to any emergency as defined in this chapter, the director shall have the
following powers:
I. To make, amend, and rescind the necessary orders, rules, and regulations
to carry out the provisions of this chapter within the limits of the authority conferred
upon him herein. with due consideration to be given to the plans and powers of the
federal government, the government of the state, and other public and private agencies
and organizations empowered to act in either enemy- caused emergencies or natural
emergencies, or both;
2. To prepare comprehensive plans for the civil defense of the city in both
enemy- caused and natural emergencies, such plans and programs to be integrated and
coordinated with the plans and programs of the federal government, of the government
Page 13 -28 1989 Supplement
Public Safety
Sec. 13 5 Sec. 13 -407
of the state, and of other public and private agencies and organizations empowered to
act in either enemy- caused or natural emergencies or both;
3. To establish, within the limits of funds available, a public warning system,
composed of sirens, horns, or other acceptable warning devices;
4. To establish and carry out recruitment and training programs as may be
necessary to develop an adequate, qualified civil defense volunteer corps;
5. To conduct drills, exercises, and similar programs as may be necessary to
develop a well- trained, alert, fully prepared civil defense organization;
6. To make such studies and surveys of the industries, resources, and
facilities of this city as he deems necessary to ascertain its capabilities for civil
defense, and plan for the efficient emergency use therefor;
7. On behalf of the city, to enter into mutual -aid arrangements with
surrounding communities, both in the states of Oklahoma and Texas, subject to the
approval of the city council; and
1
8. To delegate any administrative authority vested in him under this article,
and to provide for the subdelegation of any such authority to prepare for either any
enemy- caused emergency or a natural emergency.
r
(Prior Code, Sec. 1 -23)
SECTION 13 -406 POWERS IN ENEMY CAUSED EMERGENCY.
In the event of an enemy- caused emergency, as proclaimed by_ the mayor, the
director of civil defense, after approval of the mayor, may exercise during the
'
emergency the power and authority to enforce all rules and regulations relating to civil
defense and, acting under authority of any statutes or under the authority of the mayor
as an agent of the governor of the state, may take control of transportation,
communications, stocks of fuel, food, clothing, medicine, supplies, and all facilities,
including buildings and plants, and exercise all powers necessary to secure the safety
and protection of the civilian population. In exercising such powers, he shall be guided
by regulations and orders issued by the federal government and the governor of the
state relating to civil defense, and shall take no action contrary to orders which may be
issued by the governor under similar emergency powers. He shall cooperate in every
way with the activities of other governmental agencies or civil defense organizations.
(Prior Code, Sec. 1 -36)
SECTION 13 -407 POWERS IN NATURAL EMERGENCY.
In the event of any natural emergency as proclaimed by the mayor, the director of
civil defense, with the approval of the mayor and acting under his instructions, shall
coordinate in every way proper the activities of the civil defense organization. He is
specifically charged in such emergency with the collection, evaluation, and dissemina-
tion of information to all agencies, both public and private, participating in the city's
civil defense organization or cooperating in any such emergency. He shall, as director,
have the power to recommend appropriate action, but he shall not otherwise exercise
control over the participating agencies. He shall also recommend to the mayor the
allocation of any funds received from the federal or state governments or from any
other source to alleviate distress and aid in restoring normal conditions. (Prior Code,
Sec. 1 -37)
Public Safety
Sec. 13 -408 Sec. 13 -412
P
SECTION 13 -408 NOT LIABLE FOR PERSONAL INJURY OR PROPERTY
D M 7 GE.
' Neither the city nor any officer or member of the civil defense organization
provided for in this chapter shall be liable for personal injury or property damage
sustained by any person appointed or acting as a volunteer civil defense worker or
member of any agency engaged in civil defense activity prior to or during either an
enemy- caused or a natural emergency. The city nor any such officer nor a member
shall be liable for the death or injury of any person, or damage to property, resulting
P from such civil defense activity prior to or during either an enemy- caused or a natural
emergency. (Prior Code, Sec. 1 -38)
th SECTION 13 -409 MAY ACCEPT GIFTS, LOANS.
Whenever the federal government or the state or any person shall offer to the city
any services, equipment, supplies, materials, or funds by way of gift, grant, or loan, for
■ purposes of civil defense, the mayor may accept such offer and may authorize the
director of civil defense to receive some subject to the terms of the offer and the rules
and regulations, if any, of the agency making the offer. (Prior Code, Sec. 1 -39)
SECTION 13 -410 PENALTY.
Any person violating any of the provisions of this chapter in the city or who shall
fail to carry out any of the provisions of this chapter or to comply therewith or with
any of the orders, rules, or regulations made under the authority hereof- shall upon
conviction be punished by a fine as provided in Section I -108 of this code.
SECTION 13-411 OFFICE SPACE, EQUIPMENT AND SUPPLIES.
Appropriate office space, furniture, equipment, and supplies as required shall be
provided for the office of civil defense. Expenditures for these purposes, within the
appropriations therefor, shall be made only on authority of the city council of the city.
The director shall also, within the appropriations therefor, establish a primary and one
or more secondary control centers, as he deems necessary to serviced during an enemy -
caused or a natural emergency. (Prior Code. Sec. 1 -33)
SECTION 13 -412
DISCRIMINATION PROHIBITED.
No person shall be deprived of the
discrimination or restricted in the equal
participation, service to be received or to be
of civil defense established by this chapter,
by reason of race, color or national origin. or
Sec. 1 -34)
Page 13 -30
equal benefits of, or be subjected to
enjoyment of any advantage, privilege,
furnished or provided, under the program
or to be classified, segregated or grouped,
religion or the lack thereof. (Prior Code,
1989 Supplement
il MEMORANDUM
TO:
' FROM:
' SUBJECT:
tDATE:
BACKGROUND:
THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
RODNEY J RAY
CITY MANAGER
REQUEST TO ACCEPT GRANT OFFER FOR NSP PROJECTS
February 16, 1995
On October 4, 1994, the City Council by Resolution #94 -14, authorized the Mayor to execute
a grant application to submit to the Oklahoma Department of Commerce for CDBG funds. The
application, for a $200,000 infrastructure grant to assist in the relocation of NSP, was
subsequently submitted with the required supporting documentation.
On February 10, 1995, the City was notified that a $200,000 CDBG grant had been awarded
to Owasso by the ODOC pursuant to the request submitted on October 4, 1994. The award
notification requires the City to respond with an acceptance in order to reserve the funds.
If the Council accepts the grant, the funds will be used to complete the engineering design for
water, wastewater and street improvements, as well as funding construction contracts for the
water and wastewater improvements. The remaining funds would be allocated to the street
construction project to supplement anticipated ODOT grant funds.
Acceptance of this grant does not require any financial commitment from the City and the grant
does not require matching funds. There are, however, several documents that must be approved
within the next few months to comply with grant requirements.
RECOMMENDATION:
The staff recommends Council acceptance of the grant offer of $200,000 for infrastructure
improvements to assist in the NSP relocation project.
ATTACHMENT:
1. Notice of Grant Offer from ODOC
2. Grant Terms & Conditions
3. Financing Letter of Commitment from RCB Bank
FRANK BEATING
GOVERNOR
OR
February 10, 1995
Mr. Jerry Duke, Mayor
City of Owasso
207 South Cedar
Owasso, Oklahoma 74055
Dear Mayor Duke:
CONNIE IRBY
1km1m EXECOTIVE DIRECTOR
The Oklahoma Department of Commerce (ODOC) has completed a review and analysis of
the city's Community Development Block Grant - Economic Development Infrastructure
Financing (CDBG -EDIF) request for an infrastructure grant to assist with the expansion
of National Steak Processors, Inc. ODOC is pleased to inform you that the project has
been approved for funding.
The award provides funding in the total amount of $200,000 for the construction of water,
sewer and street improvements to the new facility being constructed by National Steak
Processors, Inc. The specific terms and conditions of the grant are attached hereto. '
Please indicate your acceptance of the grant offer by returning a signed copy of the grant
terms and conditions as soon as possible.
We look forward to working with you in the coming months. If you have any questions,
or if we may be of further assistance to you please contact Karen J. Adair, of this office, at
(405) 841 -9363.
Sincerely,
Connie Irby
Interim Executive Director
Enclosures
cc: Steven A. Kormondy, National Steak Processors
Grover Campbell, Oklahoma State Senate
Joe Eddins, Oklahoma House of Representatives
Don Nickles, United States Senate
Jim Inhofe, United States Senate
Steve Largent, United States House of Representatives
OKLAHOMA DEPARTMENT OF COMMERCE
6601 Broadway /P 0. Box 26980. Oklahoma City, Oklahoma 73126 -0980
Telephone: (405) 843 -9770 or 1(800) TRY -OKLA • Fax: (405) 841 -5199
CITY OF OWASSO/NATIONAL STEAK PROCESSORS, INC.
GRANT TERMS AND CONDITIONS/INSTRUCTIONS
February 10, 1995
Grant terms and conditions:
An infrastructure grant in the amount of $200,000 to the city has been approved, allocated, and
reserved for the project for 90 days, contingent upon the leverage contribution from the
Oklahoma Department of Transportation in the amount of $600,000 and National Steak
Processors, Inc. in the amount of $5,100,000. $97,431 of the request will be used for water
improvements; $13,848 of the request will be used for sewer improvements; $36,280 of the
request will be used for access road improvements; $43,872 of the request will be used
professional fees for the construction of the listed improvements, to support the expansion of the
work force of National Steak Processors, Inc.; $8,569 of the request will be used for
administration of the project.
The commitment is also contingent upon the company and the city completing the release of funds
requirements for the project. Special provisions of the contract, besides the regular release of
' funds requirements, will include the following:
1. The development and execution of a resolution by the city of Owasso to ' track future
' beneficiaries of the CDBG -EDIF funded infrastructure improvements. Said resolution should
include not only the National Steak Processors, Inc. but any other entity using the CDBG-
EDIF funded infrastructure improvements for a period of time starting with the date the State
awards the CDBG -EDIF funds to the city of Owasso and ending one year after the physical
completion of the public improvements. A copy of the draft resolution shall be delivered to the
Oklahoma Department of Commerce for review and approval, before the resolution is adopted
by the city of Owasso.
' 2. The development and execution of a mandatory hook -up ordinance that provides that any
entity connecting to the CDBG -EDIF funded infrastructure improvements has to agree to
provide job tracking data as a condition of attaching to the improvements for a period of time
tstarting with the date the State awards the CDBG -EDIF funds to the city of Owasso and
ending one year after the physical completion of the public improvements. A copy of the draft
hook -up ordinance shall be delivered to the Oklahoma Department of Commerce for review
and approval, before the ordinance is adopted by the city of Owasso.
' Instructions:
Please obtain copies of ODOC Policies titled Removing Contract Conditions, Procedures For
' Procurement, and Environmental Review Requirements from Ron Stewart, Director of
Operations at (405) 8439770, extension 328. Please carefully review the policies before any
project activities are initiated.
' Please understand that acceptance of the grant does not constitute your authority to expend
funds or make any commitments of funds relative to the project until removal of the contract
conditions. A meeting with a representative of the city and company must take place to discuss
the requirements of the program, as well as the specific terms and provisions of the contract.
Please contact us to schedule a meeting to consider these issues as soon as the grant offer is
accepted.
[ ] Accept [ ] Decline
Date:
Attachment:
Release of Funds Checklist
Mayor, City of Owasso
1
RCB
BANK
OWASSO
11633 E. 86th Street North
Owasso, Oklahoma 74055
(918) 272 -9581
January 20, 1995
Mr. Rodney Ray
City Manager
City of Owasso
207 S. Cedar
Owasso, Ok. 74055
Re: National Steak & Poultry
Dear Rodney:
Per our phone conversation of today, please accept this
letter as RCB Bank's confirmation that we have a Commitment in
place in the amount of $4.6MM signed by RCB Bank and the
principals of National Steak & Poultry (NSP) for the purpose of
construction and a permanent credit facility for NSP's new
facility located at 301 E. 5th St., Owasso, Ok. 74055.
Eventhough this letter does have some contingencies that
have not yet been met, we feel very confident that the process
will be completed and are assured of our customers confidence by
their payment of a non - refundable Commitment Fee of 1/2 of 1% of
aforementioned commitment.
Target date to close on our credit facility is February 1,
1995. It is imperative that we get written commitments for
monies to provide infrastructure and roads to the NSP site as
soon as possible, so there will be no delays in the process.
If you have any questions, or need additional information,
please advise.
tFGE /lp
President
91 u 4 : - ►I11o1►yj
TO:
FROM:
SUBJECT:
DATE:
RODNEY J. RAY
CITY MANAGER
F. ROBERT CARR
PUBLIC WORKS DIRECTOR
PROFESSIONAL ENGINEERING CONTRACT
NSP ROADWAY AND UTILITY IMPROVEMENTS DESIGN
February 15, 1995
r
BACKGROUND:
Qualifications statements and proposals have been solicited for professional engineering services
in the design, bidding and contract administration of roadway and utility improvements for the
NSP Building. The City has received a grant from the Oklahoma Department of Commerce
(ODOC) to fund water and sewer improvements. Street improvements will be funded through
the State of Oklahoma Department of Transportation (ODOT) for construction of the roadway
and box culvert bridge required.
Improvements will consist of the following:
Water Line Portion
op 1,360 LF of 8 -inch and 1,440 LF of 6 -inch PVC lines and appurtenances.
Sewer Line Portion
70 LF of 10 -inch and 55 LF of 8 -inch lines with manholes and appurtenances.
Street Portion
1,200 LF from Cedar Street to the Owasso Expressway (Highway 169) Service Road, including
a box culvert bridge.
REVIEW PROCESS:
Staff received qualifications statements on November 2, 1994. A packet of proposal information
was sent to fourteen area engineering firms. Responses were receive from nine firms.
ii
J
Page 2 '
NSP Engineering Design Contract
All qualifications statements were received by the deadline and in the manner required in the '
announcement. They were evaluated by a Review Committee consisting of Robert Carr and Ron
Easterling. Proposals were ranked according to the total number of evaluation points assigned
by the Review Committee.
Based upon the initial evaluation, the Review Committee identified FHC, Inc., NOVA
Engineering, Inc. and Sack and Associates, Inc. as "Qualified and Highly Responsive Firms ".
These three firms were requested to submit a detailed Scope of Services containing their
proposed fee for services for final evaluation by the Review Committee.
Each firm submitted their detailed scope of services on November 23, 1994 and each submittal
was evaluated by the Review Committee. A final ranking of firms based upon the scope of
services was prepared. The firms were ranked in the following order for negotiation of contract
items and fee:
1 - FHC, Inc.
2 - Sack and Associates, Inc. and
3 - NOVA Engineering, Inc.
CONTRACT NEGOTIATION:
The top ranked firm of FHC, Inc. was contacted and discussion held pertaining to their
understanding of the required scope of work and their submitted fee. FHC had included work
elements that were considered by staff to be beyond the level required to complete the design.
Therefore, their fee proposal included manhours and fee significantly higher than the other
ranked firms. As a result, FHC was requested to reduce the scope of work items and associated
fee to better match the approximately $40,000 budget approved for the project. The firm was
also requested to include fees for providing construction services, which were to have been
included in their initial submittal.
Following a subsequent meeting on the same subjects, a letter was sent dated February 1, 1995
(see attachment), indicating that they were unable to comply with the budget constraints for
engineering services. FHC indicated that they would perform requested services for $42,000,
not including construction or geotechnical services.
As a result of their response, a letter was sent by staff to FHC indicating our inability to reach
agreement on services and fee (see attachment). Staff elected to begin negotiations with the
second ranked firm of Sack and Associates, Inc.
A meeting was held on February 3, 1995 with Sack and Associates to discuss their scope of
work and fee proposal. They indicated that the scope and fee as submitted reflected all required
work elements for the project. The scope submitted included construction services, but some
modification to include geotechnical services was needed. They submitted a contract and fee
1
1
1
1
Page 3
NSP Engineering Design Contract
proposal of $33,915.00 for the entire project (see attached Agreement).
RECOMMENDATION:
Staff recommends Council award of a contract with Sack and Associates, Inc, Tulsa, Oklahoma
for design, bidding and construction administration of roadway and utility improvements for the
NSP Project in the lump sum amount of $33,915.00.
ATTACHMENTS:
1. Letter from FHC, Inc. dated February 1, 1995 indicating their fee requirement.
2. Letter to FHC, Inc. dated February 7, 1995 indicating staff desire to negotiate with
second ranked firm.
3. Agreement for Engineering Services with Sack and Associates, Inc.
CONSULTING ENGINEERS / CONSTRUCTION MANAGERS
5416 SOUTH YALE / SUITE 400 / TULSA, OKLAHOMA 74135 -6242
(918) 491 -9995 / FAX (918) 481 -5305
February 1, 1995
Mr. F. Robert Carr, Jr., P.E.
Public Works Director
City of Owasso
207 South Cedar
Owasso, Oklahoma 74055
� ii r i Pill n 1R v ii n
FEB 3 ' 1995
it
RE: Design, Bidding, and Construction Administration of Roadway and Utility
Improvements in Vicinity of the NSP Building
Dear Mr. Carr:
This letter represents the third evaluation of Project Scope and proposed fee for professional
services submitted by FHC.
Our initial proposal submitted November 23, 1994, included the Project Approach and Scope
of Services in accordance with the Scope of Services detailed in the Request for Proposal. Our
detailed project approach clearly identified FHC's understanding- of this project and the proposed
fee of $52,043 fairly reflected the anticipated manhours to expeditiously complete the project
within the City of Owasso's expectations. This fee proposal was exclusive of geotechnical
investigation costs, which are likely to exceed $6,000.
Upon meeting with you on January 12, 1995, and discussing the City's concern regarding our
fee proposal, the next step in refining FHC's fee proposal was a refinement of the Scope of
Services. Subsequently, FHC submitted to you our proposed agreement for Engineering
Services, which included a revised Scope of Services according to our discussion on January 12,
1995, and a reduced fee proposal of $42,000. This proposal also excluded geotechnical
investigation costs as well as coordination efforts with the Department of Transportation
necessary to gain approval for the service road connection.
Subsequent instructions from you on January 30, 1995, were to decrease our fee proposal to
approximately $40,000 while increasing our Scope of Services to include not only geotechnical
investigation and costs but also portions of Items 3 through 10 as listed in the Additional
Services clause of Attachment A, Agreement for Engineering Services.
LAS1 Printed on Recycled Paper
Ez
t February 1, 1995
Page 2
am Although FHC does not utilize "standard" fee curves to develop our fee proposal, we are
familiar with the fee curve used for guidance by other state agencies and municipalities. It is
interesting to see that the fee curve for this project, based on a percent of estimated construction
costs of $800,000 results in approximately 6.4 %, or a $51,200 fee not including geotechnical
costs.
t
Considering ur effort to resolve the fee and scope differences and in consideration of the inter-
agency coordination efforts that are likely, FHC respectfully declines further refinements to the
proposed contract. We fully understand project budget constraints, and have diligently worked
with you to resolve the constraints of this project. However, it is apparent the Scope of Services
desired by the City of Owasso does not correlate well with the engineering cost budget, and
' FHC prefers not to jeopardize the overall success of your project by providing a standard of
service which is below our own expectations of quality and integrity.
rBecause of these concerns, please consider our submittal of the proposed Agreement and fee of
$42,000 as our final iteration. We will certainly respect your ultimate decision in this matter
' and hope our decision has not been a detriment to FHC's relationship with the City of Owasso.
Sincerely,
FHC, INC.
D. eill Pulliam, Jr., P.E.
Project Manager
NP /kp /ms
cc: Mr. Rodney Ray, City Manager, City of Owasso
Tony Dark, P.E., President, FHC, Inc.
file: owa cy03 \wp \carrO1.ltr
■
I
City of Owasso
207 SOUTH CEDAR
P.O. BOX 180
OWASSO, OKLAHOMA
74055
February 7, 1995
D. Neill Pulliam, Jr., P.E.
FHC, INC.
5416 S. Yale, Suite 400
Tulsa, OK 74135 -6242
Re: Design, Bidding and Construction Administration of
Roadway and Utility Improvements in the vicinity of the
NSP Building
Dear Mr. Pulliam:
(918) 272 -2251 '
FAX. (918) 272 -4999
This letter is in response to your letter dated February 1, 1995 concerning your most recent
evaluation of scope and fee for the referenced project. We respect your opinions as to the scope
and fee differences on this project.
Budget constraints on the project precludes us from continuing. to evaluate further refinements
to your proposed contract. Therefore, staff has elected to hold discussion with the next rated
engineering firm.
The apparent inability to successfully negotiate a contract with FHC, Inc. shall not be deemed
final. The City of Owasso reserves the right to re -open negotiations with any higher ranked
proposers.
Thank you for your time and interest in this project.
Sincerely,
DEPARTMENT OF PUBLIC WORKS
F. Robert Carr, Jr., P.E.
Public Works Director
cc: Rodney J. Ray, City Manager
i
1
AGREEMENT
FOR
ENGINEERING SERVICES
NSP ROADWAY AND UTILITY IMPROVEMENTS
PROJECT NO.
THIS AGREEMENT, made and entered into this day of
, 1995 between the City of Owasso, a Municipal
Corporation of the State of Oklahoma, hereinafter referred to as
CITY, and SACK AND ASSOCIATES, INC. , hereinafter referred to as
ENGINEER;
' WITNESSETH:
WHEREAS, CITY intends to construct roadway and utility
' improvements in the area of 5th Avenue between Cedar Street and the
west service road along Hwy. 169 hereinafter referred to as the
PROJECT; and,
WHEREAS, CITY requires certain professional services in connection
with the PROJECT, hereinafter referred to as the SERVICES; and
WHEREAS, ENGINEER is prepared to provide such SERVICES;
WHEREAS, funding is available for the PROJECT.
' NOW THEREFORE, in consideration of the promises contained herein,
the parties hereto agree as follows:
1.0 SCOPE OF PROJECT: The scope of this PROJECT is described
in Attachment A, SCOPE OF PROJECT, which is attached
hereto and incorporated by reference as part of this
AGREEMENT.
2.0 SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall
' perform the SERVICES described in Attachment B, SCOPE OF
SERVICES, which is attached hereto and incorporated by
reference as part of this AGREEMENT.
' 3.0
1
1
COMPENSATION. CITY shall pay ENGINEER in accordance with
Attachment D, COMPENSATION, which is attached hereto and
incorporated by reference as part of this AGREEMENT.
4.0 STANDARD OF PERFORMANCE. ENGINEER shall perform the
SERVICES undertaken in a manner consistent with the
prevailing accepted standard for similar services with
respect to projects of comparable function and complexity
and with the applicable laws and regulations published
and in effect at the time of performance of the SERVICES.
The PROJECT shall be designed and engineered in a good '
and workmanlike manner and in strict accordance with this
AGREEMENT. All engineering work shall be performed by or
under the supervision of Professional Engineers licensed
in the State of Oklahoma, and properly qualified to
perform such engineering services, which qualification
shall be subject to review by CITY. Other than the
obligation of the ENGINEER to perform in accordance with
the foregoing standard, no warranty, either express or
implied, shall apply to the SERVICES to be performed by
the ENGINEER pursuant to this AGREEMENT or the
suitability of ENGINEER'S work product.
5.0 LIMITATIONS OF RESPONSIBILITY.
5.1 ENGINEER shall not be responsible for construction means,
methods, techniques, sequences, procedures, or safety
precautions and programs in connection with the PROJECT.
6.0 OPINIONS OF COST AND SCHEDULE.
6.1 Since ENGINEER has no control over the cost-of labor,
materials, equipment or services furnished by others, or
over contractors', subcontractors', or vendors' methods
of determining prices, or over competitive bidding or
market conditions, ENGINEER'S cost estimates shall be
made on the basis of qualification and experience as a
Professional Engineer.
6.2 Since ENGINEER has no control over the resources provided
by others to meet construction contract schedules,
ENGINEER'S forecast schedules shall be made on the basis
of qualification and experience as a Professional
Engineer.
7.0 LIABILITY AND INDEMNIFICATION.
7.1 ENGINEER shall .defend and indemnify CITY from and against
legal liability for damages arising out of the
performance of the SERVICES for CITY including but not
limited to any claims, costs, attorney fees, or other
expenses of whatever nature where such liability is
caused by the negligent act, error, or omission of
ENGINEER or any person or organization for whom ENGINEER
is legally liable. Nothing in this paragraph shall make
the ENGINEER liable for any damages caused by the CITY or
any other Contractor of the CITY. I
G
0
1
1
1
1
7.2 ENGINEER shall not be liable to CITY for any special,
indirect or consequential damages, such as, but not
limited to, loss of revenue, or loss of anticipated
profits.
8.0 COMPLIANCE WITH LAWS.
8.1 In performance of the SERVICES, ENGINEER will comply with
applicable regulatory requirements including federal,
state, and local laws, rules, regulations, orders, codes,
criteria and standards. ENGINEER shall procure the
permits, certificates, and licenses necessary to allow
ENGINEER to perform the SERVICES. ENGINEER shall not be
responsible for procuring permits, certificates, and
licenses required for any construction unless such
responsibilities are specifically assigned to ENGINEER in
Attachment B, SCOPE OF SERVICES.
8.2 The ENGINEER shall take the necessary actions to ensure
its facilities are in compliance with the requirements of
the Americans With Disabilities Act. It is understood
that the program of the ENGINEER is not a program or
activity of the City of Owasso. The ENGINEER agrees that
its program or activity will comply with the requirements
of the Americans With Disabilities Act. Any costs of
such compliance will be the responsibility of the
ENGINEER. Under no circumstances will ENGINEER conduct
any activity which it deems to not be in compliance with
the Americans With Disabilities Act.
9.0 INSURANCE.
9.1 During the performance of the SERVICES under this
AGREEMENT, ENGINEER shall maintain the following
insurance:
9.1.1 General Liability Insurance with bodily injury
limits of not less than $1,000,000 for each
occurrence and not less than $1,000,000 in the
aggregate, and with property damage limits of not
less than $100,000 for each occurrence and not less
than $100,000 in the aggregate.
9.1.2 Automobile Liability Insurance with bodily injury
limits of not less than $1,000,000 for each person
and not less than $1,000,000 for each accident and
with property damage limits of not less than
$100,000 for each accident.
3
9.1.3 Worker's Compensation Insurance in accordance with
statutory requirements and Employers' Liability
Insurance with limits of not less than $100,000 for
each occurrence.
9.1.4 Professional Liability Insurance of not less than
$100,000.00 with prior acts endorsement for the
insurance to remain in effect for two years after
CITY acceptance of the PROJECT.
9.2 ENGINEER shall furnish CITY certificates of insurance
which shall include a provision that such insurance shall
not be canceled without at least 30 days written notice
to the CITY.
10.0 CITY'S RESPONSIBILITIES. CITY shall be responsible for
all matters described in Attachment C RESPONSIBILITIES OF
THE CITY, which is attached hereto and incorporated by
reference as part of this AGREEMENT.
11.0 OWNERSHIP AND REUSE OF DOCUMENTS.
11.1 All documents, including original drawings, estimates,
specifications, field notes and data shall become and
remain the property of the CITY.
11.2 CITY'S reuse of such documents without written
verification or adaptation by ENGINEER for the specific
purpose intended will be at CITY'S risk.
12.0 TERMINATION OF AGREEMENT.
12.1 The obligation to continue SERVICES under this AGREEMENT
may be terminated by either party upon fifteen days
written notice in the event of substantial failure by the
other party to perform in accordance with the terms
hereof through no fault of the terminating party.
12.2 CITY shall have the right to terminate this AGREEMENT, or
suspend performance thereof, for CITY'S convenience upon
written notice to ENGINEER; and ENGINEER shall terminate
or suspend performance of SERVICES on a schedule
acceptable to CITY. In the event of termination or
suspension for CITY'S convenience, CITY shall pay
ENGINEER for all SERVICES performed in accordance with
provisions of Attachment D, COMPENSATION. Upon restart
of a suspended project, payment shall be made to ENGINEER
in accordance with Attachment D, COMPENSATION.
4
13.0 NOTICE.
13.1 Any notice, demand, or request required by or made
pursuant to this AGREEMENT shall be deemed properly made
if personally delivered in writing or deposited in the
United States mail, postage prepaid, to the address
' specified below.
13.1.1 To ENGINEER: SACK AND ASSOCIATES, INC.
111 S. Elgin Ave.
' P. 0. Box 50070
Tulsa, Oklahoma 74150
17.0 ASSIGNMENT. ENGINEER shall not assign
undertaken pursuant to this AGREEMENT,
nothing contained in this paragraph
P
its obligations
provided that
shall prevent
13.1.2
To CITY: CITY OF OWASSO
'
207 S. Cedar
Owasso, OK 74055
13.2
Nothing contained in this Article shall be construed to
restrict the transmission of routine communications
between representatives of ENGINEER and CITY.
1
14.0
UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall
be considered to be in default of this AGREEMENT if
delays in or failure of performance shall be due to
forces which are beyond the control of the parties;
including, but not limited to: fire, flood, earthquakes,
'
storms, lightning, epidemic, war, riot, civil
disturbance, sabotage; inability to procure permits,
licenses, or authorizations from any state, local, or
federal agency or person for any of the supplies,
'
materials, accesses, or services required to be provided
by either CITY or ENGINEER under this AGREEMENT; strikes,
work slowdowns or other labor disturbances, and judicial
restraint.
15.0
SEVERABILITY. If any portion of this AGREEMENT shall be
construed by a court of competent jurisdiction as
'
unenforceable, such portion shall be severed herefrom,
and the balance of this AGREEMENT shall remain in full
force and effect.
'
16.0
INTEGRATION AND MODIFICATION. This AGREEMENT includes
Attachments A, B, C, D, and represents the entire and
integrated AGREEMENT between the Parties; and supersedes
all prior negotiations, representations, or agreements
pertaining to the scope of services herein, either
written or oral. This AGREEMENT may be amended only by
a written instrument signed by each of the Parties.
17.0 ASSIGNMENT. ENGINEER shall not assign
undertaken pursuant to this AGREEMENT,
nothing contained in this paragraph
P
its obligations
provided that
shall prevent
(SEAL) THE CITY OF OWASSO, OKLAHOMA
ATTEST: A MUNICIPAL CORPORATION
City Clerk
Date
APPROVED AS TO FORM:
City Attorney
(SEAL)
v "^� ATTEST:
-, R r-, �� Secretary
Date
Mayor
RECOMMENDED:
Director of Public Works
SACK AND ASSOCIATES, INC.
P esident
ENGINEER from employing such independent consultants,
associates, and subcontractors as ENGINEER may deem
appropriate to assist ENGINEER in the performance of the
SERVICES hereunder.
'
It is understood and agreed that all work performed under
this AGREEMENT shall be subject to inspection and
'
approval by the Public Works Department of the City of
Owasso, and any plans or specifications not meeting the
terms set forth in this AGREEMENT will be replaced or
corrected at the sole expense of the ENGINEER. The
'
ENGINEER will meet with the City staff initially and
monthly thereafter and will be available for public
hearings and /or City Council presentations.
'
IN WITNESS WHEREOF, the parties have executed this
AGREEMENT in multiple copies on the respective dates
hereinbelow reflected to be effective on the date
=
executed by the Mayor of the CITY or Contracting
Authority.
(SEAL) THE CITY OF OWASSO, OKLAHOMA
ATTEST: A MUNICIPAL CORPORATION
City Clerk
Date
APPROVED AS TO FORM:
City Attorney
(SEAL)
v "^� ATTEST:
-, R r-, �� Secretary
Date
Mayor
RECOMMENDED:
Director of Public Works
SACK AND ASSOCIATES, INC.
P esident
ATT. "A"
AGREEMENT
FOR
ENGINEERING SERVICES
NSP ROADWAY AND UTILITY IMPROVEMENTS
PROJECT NO. ( )
SCOPE OF PROJECT
ATTACHMENT A
A. SCOPE OF PROJECT. The PROJECT shall consist of the
construction of roadway and utility improvements in the
vicinity of 5th Avenue between Cedar Street and the west
service road of U.S. Hwy. 169 It is expected that there
shall be a number of construction and service contracts which
must be entered into in order to bring this Project into
being. Included may be services and or construction contracts
for engineering, right of way acquisition, utilities
relocations, construction, equipment, etc. A sketch of the
project is attached as Exhibit A -1.
A -1
=-:ffJL —r--`--1F—
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III
NATIONAL STEAK AND POULTRY
Proposed Utility Improvements
August 1994
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- - -- -- -- I Proposed 10' SonMory
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Prepared by: City of Owasso
Public Works Department
Engineering Division
August 11,1994
EXHIBIT A -1
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31 -21 -14
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ATT. "B"
AGREEMENT
FOR
ENGINEERING SERVICES
NSP ROADWAY AND UTILITY IMPROVEMENTS
PROJECT NO. ( )
SCOPE OF SERVICES
ATTACHMENT B
B. SCOPE OF SERVICES. The services to be performed by the
ENGINEER under this AGREEMENT may consist of three (3)
phases, as stated below. Further, it is understood and
agreed that the date of beginning, rate of progress, and
the time of completion of the work to be done hereunder
are essential provisions of this agreement; and it is
further understood and agreed that the work embraced in
this agreement shall commence upon execution of this
contract and after receipt of a notice to proceed.
Documentation of all pertinent meetings with public or
private entities, shall be furnished to the City within
three working days following such meetings.
B.1 Phase No. 1. DESIGN PHASE. Prepare the following items
B.1.1 through B.1.8 inclusive within 70 calendar days
after the date specified in the Notice To Proceed.
B.1.1 Review existing easements for adequacy, define and
prepare any other necessary easements and prepare
documentation to obtain same and obtain required
permissions and approvals from appropriate authorities.
B.1.2 Assist the City of Owasso in obtaining other professional
services as needed, such as property and right -of -way
surveys.
B.1.3 Subcontract Design Phase Geotechnical Services to a
qualified geotechnical engineering firm.
B.1.4 Prepare detailed plans and specifications showing the
character and scope of work to be performed on the
project. Prepare specification documents. Prepare final
construction documents, including all necessary materials
B -1
and equipment specifications, construction methods and '
specifications and all other requirements for successful
completion of the project. '
B.1.5 As required by the appropriate regulatory agency, prepare
a final engineering report for the final project design.
B.1.6 Assist in the preparation of the required documents so 1
that the City of Owasso may secure approval of such
governmental authorities as have jurisdiction over design '
criteria applicable to the project.
B.1.7 Furnish a cost estimate for the project based on the '
final plans and specifications.
B.1.8 Furnish three (3) copies of the drawings and
specifications for review and approval by the City of
Owasso. Provide sufficient copies for review and approval
by other agencies.
B.1.9 Incorporate review comments in Final plans and
specifications.
B.2 Phase No. 2. FINAL DESIGN PHASE.
B.2.1 Assist the City in obtaining and evaluating bids from
contractors to perform the construction, negotiating
proposals and contracts and preparing the final
construction contracts.
B.2.2 Attend the pre -bid conference and bid opening and
tabulate the bid proposals received, make and analysis of
the bids and made recommendations for awarding a contract
for construction.
B.2.3 Disburse plans to perspective bidders at no cost to the
City. The ENGINEER may, however, charge the materials and
reproduction cost of the plans and specifications to the
prospective bidders.
B.3 Phase No. 3. CONSTRUCTION PHASE.
B.3.1 General Administration of Construction Contract: Engineer
shall consult with and advise the City and act as the
City's representative during this phase. All of the
City's instructions to Contractor(s) will be issued
through the Engineer who shall have authority to act on
behalf of the City to the extent provided herein.
I
B.3.2 Preconstruction Conference: The Engineer will be present I
at the preconstruction conference(s) with Contractor(s).
RM
' B.3.3 Visits to Site and Observation of Construction: Provide
periodic (anticipated to be once per week) engineering
inspection of the work of Contractor(s) as work
' progresses. In connection with observations of the work
of the Contractor(s) while it is in progress.
a) Engineer shall be present at the site(s) at
intervals appropriate to the various stages of
construction as Engineer deems necessary in order
to observe as an experienced and qualified
t professional, the progress and quality of the
various aspects of the Contractor(s)' work. Based
on information obtained during such visits and on
' such observations,
determine in genera
accordance with the
' shall keep the City
work.
b) The Engineer shall
Engineer shall endeavor to
1 it such work is proceeding in
Contract Documents and Engineer
informed of the progress of the
coordinate with the designated
' project representative (s) of the City to provide
representation at the project site during
construction.
' c) The purpose of the representation of the Engineer
at the site will be to provide for the City a
greater degree of confidence that the completed
' work of Contractor(s) will conform generally to the
Contract Documents and that the integrity of the
design concept as reflected in the Contract
' Documents has been implemented and - preserved by
Contractor(s). On the other hand, the Engineer
shall not, during such visits or as a result of
' such observations of Contractor(s)' work in
progress, supervise, direct or have control over
Contractor(s)' work nor shall Engineer have
authority over or responsibility for the means,
methods, techniques, sequences or procedures of
construction selected by Contractor(s), for safety
precautions and programs incident to the work of
' Contractor(s) to comply with laws, rules,
regulations, ordinances, codes or orders applicable
to Contractor(s) furnishing and performing their
work. Accordingly, Engineer can neither guarantee
the performance of the construction contracts by
Contractor(s)' nor assume responsibility for
Contractor(s)' failure to furnish and perform their
work in accordance with the Contract Documents.
d) Defective Work: During such visits and on the
basis of such observations, Engineer may disapprove
im or reject Contractor(s)' work while it is in
r, B -3
progress if Engineer believes that such work will
not produce a completed project that conforms
generally to the Contract Documents or that is will
prejudice the integrity of the design concept of
the project as reflected in the Contract Documents.
Any action that the Engineer may take is subject to
review and approval by the City.
e) Interpretations and Clarifications: Engineer shall
issue necessary interpretations and clarifications
of the Contract Documents and, after consultation
with the City, prepare work directive changes and
change orders as required.
f) Shop Drawings: Engineer shall review Shop
Drawings, samples and other data which
Contractor(s) are required to submit for
conformance with the design concept of the project
and compliance with the information given in the
Contract Documents. Such reviews and approvals or
other action shall not extend to means, methods,
techniques, sequences or procedures of construction
or to safety precautions and programs incident
thereto.
g) Substitute: Engineer shall evaluate and determine
the acceptability of substitute materials and
equipment proposed by Contractor(s), but subject to
the approval of the City.
h) Inspection and Tests: Engineer shall have
authority, with the approval of the City, to
require special inspection or testing of the work,
and shall receive and review all certificates of
inspections, testings and approvals required by
laws, rules, regulations, ordinances,.codes, orders
or the Contract Documents (but only to determine
generally that their content complies with the
requirements of, and the results certified
indicates compliance with, the Contract Documents).
i) Disputes between the City and Contractor: Engineer
shall act as initial interpreter of the
requirements of the Contract Documents and judge
the acceptability of the work or the interpretation
of the requirements of the Contract Documents
pertaining to the execution and progress of the
work.
j) Applications for Payment: Based on on -site
observations as an experienced and qualified '
professional, on information provided by the
B -4
1
1
1
Engineer and on review of applications for payment
and the accompanying data and schedules:
i) Engineer shall determine the amounts owing to
Contractor(s) and recommend in writing payments to
Contractor(s) in such amounts. Such recommendations
of payment will constitute a representation to the
City, based on such observation and review, that
the work has progressed to the point indicated, and
that, to the best of knowledge, information and
belief, the quality of such work is generally in
accordance with the Contract Documents (subject to
an evaluation of such work as a functioning whole
prior to or upon substantial completion, to the
results of any subsequent tests in the
recommendation). In the case of unit price work,
recommendations or payment by the Engineer will
include final determinations of quantities and
classifications of such work (subject to any
subsequent adjustments allowed by the Contract
Documents).
ii) Engineer's review of Contractor(s)" work for
the purposes of recommending payments will not
impose on the Engineer the responsibility to
supervise, direct or control such work or for the
means, methods, techniques, sequences, or
procedures of construction or safety precautions or
programs incident thereto or Contractor(s)'
compliance with laws, rules, regulations,
ordinances, codes or orders applicable to their
furnishing and performing the work. It will also
not impose responsibility on the Engineer to make
any examination to ascertain how or for what
purposes any Contractor has used the moneys paid on
account of the contract price, or to determine that
title to any of the work, materials or equipment
has passed to the City free and clear of any lien,
claims, security interest or encumbrances, or that
there may not be other matters at issue between the
City and Contractor that might affect the amount
that should be paid.
k) Contractor(s)' Completion Documents: Engineer
shall receive and review maintenance and operating
instructions, schedules, guarantees, bonds and
certificates of inspection, tests and approvals
which are to be assembled by Contractor(s) in
accordance with the Contract Documents (but such
review will only be to determine that certificates
of inspection, tests and approvals of the results
certified indicate compliance with, the Contract
B -5
Documents); and shall transmit them to the City
with written comments.
1) Inspections: In company with the City, the
Engineer shall conduct an inspection to determine
if the completed work is acceptable so that the
Engineer may recommend, in writing, final payment
to Contractor(s) and may give notice to the City
and the Contractor(s) that the work is acceptable
(subject to any conditions therein expressed), but
any such recommendation and notice will be subject
to the limitations expressed in Section III,
Section C.3.j.ii.
M) Record Drawings: Engineer shall provide the City
with two (2) sets of prints of the record
(as built) drawings and one (1) set of mylar
reproducible prints. These shall be provided at no
additional cost to either.
B.3.4 Provide sufficient number of sets of construction plans
and specifications to the contractor.
B.3.5 Provide horizontal and vertical controls so the
contractor can stake and construct the project. Detailed
horizontal and vertical construction staking shall be the
responsibility of the Contractor.
B -6
Att. "C"
AGREEMENT
FOR
ENGINEERING SERVICES
NSP ROADWAY AND UTILITY IMPROVEMENTS
PROJECT NO. ( )
RESPONSIBILITIES OF THE CITY
ATTACHMENT C
C. RESPONSIBILITIES OF THE CITY. The CITY agrees:
C.1 Reports, Records, etc. To furnish, as required by the
work, and not at expense to the ENGINEER:
C.1.1 Records, reports, studies, plans, drawings, and
other data available in the files of the CITY which
may be useful in the work involved under this
AGREEMENT.
C.1.2 Standard drawings and standard specifications.
C.2 Access. To provide access to public and private property
when required in performance of ENGINEER'S services.
C.3 Staff Assistance. To furnish the services of at least
one of CITY'S employees or staff who has right of entry
to, and who has knowledge of, CITY'S facilities relating
to this Project.
C -1
1
ATT. "D" I
AGREEMENT
FOR
ENGINEERING SERVICES
NSP ROADWAY AND UTILITY IMPROVEMENTS
PROJECT NO.
COMPENSATION
ATTACHMENT D
D. COMPENSATION. The CITY agrees to pay, as compensation
for services set forth in Attachment B, the following
fees, payable monthly as each Phase of the work
progresses; and within 30 calendar days of receipt of
invoice. ENGINEER shall submit monthly invoices based
upon estimate of the proportion of the total services
actually completed at the time of billing. Invoices
shall be accompanied by such documentation as the CITY
may require in substantiation of the amount billed.
D.1 For the work under Phase No. 1.
DESIGN PHASE, Attachment B.1
The Lump Sum of Twenty -Five Thousand Seven Hundred
Eight -Five Dollars.
($ 25,785.00 )
D.2 For the work under Phase No. 2.
FINAL DESIGN PHASE, Attachment B.2..
The Lump Sum of Two Thousand Six Hundred Sixty -Five
Dollars.
($ 2,665.00 )
D.3 For the work under Phase No. 3.
CONSTRUCTION PHASE, Attachment B.3.
The Lump Sum of Five Thousand Four Hundred Sixty -Five
Dollars.
($ 5,465.00 )
D -1
w
PROPOSED FEE CALCULATIONS
DESIGN PHASE
EMPLOYEE TOTAL _HOURS
1.
PRINCIPAL
8
2.
PROJECT MANAGER
60
3.
PROJECT ENGINEER
180
4.
SURVEY SUPR.
7
5.
TECHNICIAN
42
6.
ACAD /DRAFT.
82
7.
CLERICAL
19
8.
3 -MAN SURVEY CREW
24
9.
GEOTECHNICAL SERVICES
SUB- CONTRACT
SUB -TOTAL
EMPLOYEE
1. PRINCIPAL
2. PROJECT MANAGER
3. PROJECT ENGINEER
7. CLERICAL
10.PRINTING
SUB -TOTAL
EMPLOYEE
2. PROJECT MANAGER
3. PROJECT ENGINEER
5. TECHNICIAN
6. ACAD /DRAFT.
7. CLERICAL
SUB -TOTAL
FINAL
DESIGN PHASE
TOTAL HOURS
1
2
32
12
CONSTRUCTION
PHASE
TOTAL HOURS
7
88
2
2
PROPOSED LUMP SUM FEE:
$ 75.00
$ 65.00
$ 55.00
$ 50.00
$ 40.00
$ 40.00
$ 25.00
$100.00
L. S.
I WD
$ 75.00
S 65.00
$ 55.00
S 25.00
L. S.
RATE
$ 65.00
$ 55.00
$ 40.00
$ 40.00
$ 25.00
EXTENSION
S 600.00
$ 3,900.00
S 9,900.00
$ 350.00
$ 1,680.00
$ 3,280.00
$ 475.00
$ 2,400.00
$ 3,200.00
$25,785.00
EXTENSION
$ 75.00
$ 130.00
$ 1,760.00
$ 300.00
$ 400.00
$ 2,665.00
EXTENSION
$ 455.00
$ 4,840.00
S 40.00
$ 80.00
$ 50.00
$ 5,465.00
$33,915.00
NOTE: THE ABOVE PROPOSED FEE IS BASED ON OUR CARRYING A $100,000.00
POLICY FOR ERRORS AND OMISSIONS INSURANCE. ADDITIONAL COVERAGE
COULD BE PROVIDED AT COST.
GTW00(99)
02 /15 /95:GW:SKY
PC:PROPOSAL \CITYOWAS.RFP
MAN -HOUR PROJECTIONS BY TASK AND PERSONNEL
III A. DESIGN PHASE
III B. FINAL DESIGN (BIDDING)
EMPLOYEE
1. PRINCIPAL
2. PROJECT MANAGER
3. PROJECT ENGINEER
7. CLERICAL
10.PRINTING
EMPLOYEE
2. PROJECT MANAGER
3. PROJECT ENGINEER
5. TECHNICIAN
6. ACAD /DRAFT.
7. CLERICAL
TASK NO.
1
2 3
TASK
NO.
1
0 0
2
0 0
EMPLOYEE
1
2
3
4
5
6
7
1
0
4
1.
PRINCIPAL
1
0
7
0
0
0
0
2.
PROJECT MANAGER
1
1
50
4
2
2
0
3.
PROJECT ENGINEER
4
6
150
8
4
6
2
4.
SURVEY SUPR.
6
1
0
0
0
0
0
5.
TECHNICIAN
2
0
40
0
0
0
0
6.
ACAD /DRAFT.
2
0
80
0
0
0
0
7.
CLERICAL
2
0
12
2
0
1
2
8.
3 -MAN SURVEY CREW
0
0
24
0
0
0
0
9.
GEOTECHNICAL SERVICES
(SUBCONTRACT)
III B. FINAL DESIGN (BIDDING)
EMPLOYEE
1. PRINCIPAL
2. PROJECT MANAGER
3. PROJECT ENGINEER
7. CLERICAL
10.PRINTING
EMPLOYEE
2. PROJECT MANAGER
3. PROJECT ENGINEER
5. TECHNICIAN
6. ACAD /DRAFT.
7. CLERICAL
(AT COST)
III C. CONSTRUCTION PHASE
TOTAL HOURS
60
180
7
42
82
19
24
$3,200.00
TOTAL HOURS
1
2
32
12
$ 400.00
0
TASK NO.
1
2 3
1
0 0
2
0 0
16
8 8
8
2 2
(AT COST)
III C. CONSTRUCTION PHASE
TOTAL HOURS
60
180
7
42
82
19
24
$3,200.00
TOTAL HOURS
1
2
32
12
$ 400.00
0
1
GTW00(99)
02 /15 /95:GW:SKY
PC:PROPOSAL \CITYOWAS.RFP
TASK NO.
1
2
3a
3b -3e
3f -3i
3i -31
3m
TOTAL HOURS
1
0
4
0
0
1
1
7
16
4
40
4
6
14
4
88
0
0
0
0
0
0
1
1
0
0
0
0
0
0
2
2 •�
0
0
0
2
0
0
0
2
1
GTW00(99)
02 /15 /95:GW:SKY
PC:PROPOSAL \CITYOWAS.RFP
ALIIis11 7 - DA "Y)
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND
CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE
DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE
POLICIES BELOW.
JOE WEST COMPANY
PDX 52628 COMPANIES AFFORDING COVERAGE
TULSA OK 74152 COMPANY
LETTER A TRAVELERS INSURANCE
_ __. _ - -- _ -. - - - -... _ - - - --- - - - -- -- COMPANY
SURED LETTER B TRAVELERS INSURANCE
COMPANY
SACK AND ASSOC INC LETTER C
BOX 5012+70 - - - - - --
' COMPANY D
TULSA OK 74150 LETTER -
COMPANY E
LETTER
OVERAGES
r THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY
PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT
TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT
TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS
LTR DATE (MM /DD/YY) DATE (MM /DD /YY)
�j GENERAL LIABILITY 660257K998A 9/24/94 9/24/95 GENERAL AGGREGATE 329 000, 000 i!
X COMMERCIAL GENERAL LIABILITY PRODUCTS- COMP /OP AGG. iR, 000, 000 !
rCLAIMS MADE X OCCUR. PERSONAL & ADV. INJURY $1, 000,000 I
OWNER'S &CONTRACTOR'S PROT. EACH OCCURRENCE $l, 000, 000
FIRE DAMAGE (Any one fire) ��! 01,4710
MED. EXPENSE (Any one perm) 5�;' 000
B AUTOMOBILE LIABILITY 810257K998A 9/24/94
9/24/95
I
COMBINED SINGLE
$1,000,000 '
X ANY AUTO
LIMIT
ALL OWNED AUTOS
BODILY INJURY
SCHEDULED AUTOS
(Per person)
$
i
X HIRED AUTOS
BODILY INJURY
X NON -OWNED AUTOS
(Per accident)
S
GARAGE LIABILITY
PROPERTY DAMAGE
$
EXCESS LIABILITY
EACH OCCURRENCE
S
UMBRELLA FORM
AGGREGATE
$
OTHER THAN UMBRELLA FORM
STATUTORY LIMITS
WORKER'S COMPENSATION
EACH ACCIDENT
$
AND
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DISEASE — POLICY LIMIT
$
EMPLOYER'S LIABILITY
'
DISEASE —EACH EMPLOYEE
$
OTHER
i
DESCRIPTION OF OPERATIONS /LOCATIONS /VEHICLES /SPECIAL ITEMS
;ADDITIONAL INSURED PER CONTRACT CITY OF OWASSO
I
TE HOLDER
I
CITY OF OWASSO
07 S CEDAR
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRgZON DATE THEREOF, THE ISSUING COMPANY WILL EM0EX
MAIL ll DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO
THE LEFT, H1} d? FXlffi} Ei1£ R�AIIPCQ{ 3bd�i1��Q3E�67 -0�dXJdS�P2��I}t}61
7�i33 1B8}{. RX® f-? �1P4 ?Z�19{�tlS��fXiyS)�BQ�AT}d"�630 `#�.
OWASSO OK 74055 AUTHORIZED REPRESENTATIVE
Ron Carter A
1CORD 25 -S (7/90) Q ACORD CORPORATION 1990
- ISSUE DATE (MWlDOJYY)
On _ 2/08/
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND
CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE
DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE
POLICIES BELOW.
JOE WEST COMPANY
PDX 52658 COMPANIES AFFORDING COVERAGE
TULSA OK 7415? -
COMPANY J
LETTER A 11}�
- - - -- - - COMPANY B
INSURED LETTER
COMPANY
SACK & ASSOCIATES INC LETTER C
BOX 50070 COMPANY D - - - -- - - - --- - --
TULSA OK 74150 LETTER
COMPANY
LETTER E CNA VICTOR SCH I NNE RE R
COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY
PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT
TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT
_ TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO TYPE OF INSURANCE POLICY NUMBER POLICY EFFE YIVE POLICY (EXPIR YIYON LIMITS
LTR
GENERAL LIABILITY
I -
COMMERCIAL GENERAL LIABILITY
CLAIMS MADE OCCUR.
{ OWNER'S & CONTRACTOR'S PROT.
AUTOMOBILE LIABILITY
ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
NON-OWNED AUTOS
GARAGE LIABILITY
GENERAL AGGREGATE
$
PRODUCTS - COMP /OP A_GG. _
$
PERSONAL & ADV. INJURY
$
EACH OCCURRENCE
$
FIRE DAMAGE (Any one fire)
.. $
MED. EXPENSE (Any one person)
$
COMBINED SINGLE
$
LIMIT
BODILY INJURY
$
(Per person)
BODILY INJURY
$
(Per accident)
PROPERTY DAMAGE
$
EXCESS LIABILITY EACH OCCURRENCE $
I UMBRELLA FORM AGGREGATE $
OTHER THAN UMBRELLA FORM
WORKER'S COMPENSATION
AND
I EMPLOYER'S LIABILITY
E OTHER AAE008233656
PROFESSIONAL
DESCRIPTION OF OPERATIONS /LOCATIONS/VEHICLES /SPECIAL ITEMS
CERTIFICATE HOLDER
CITY OF OWASSO
07 S CEDAR
OWASSO OK 74055
ACORD 25 -S
STATUTORY LIMITS
EACH ACCIDENT
$
DISEASE— POLICY LIMIT
$
DISEASE —EACH EMPLOYEE
$ i
2/17/94 12/17/95 LI 100,000
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO
MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO
THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION
OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE Ron Carter
Oc ACORD CORPORATION 1990
r
MEMORANDUM
TO: RODNEY J. RAY
CITY MANAGER
FROM: M.A.ALEXANDER
CHIEF OF POLICE
SUBJECT: PURCHASES
DATE: February 14, 1995
' BACKGROUND:
On December 20, 1994, City Council approved the 1994 -1995 Police Contract. With the
approval of the contract, procurement of additional equipment must take place during
this fiscal year.
The Police Department contract requires 100 rounds of duty ammunition to be issued to
all commissioned officers twice a year. One half of this allotment was distributed in
December, however another fifty rounds must be issued before the 15th of June.
Additionally, annual firearms qualification must take place in the spring in order to meet
minimum state specifications. Ammunition must be purchased for this training.
' Each officer of this department is allowed to carry the duty handgun of their choice
(as approved by policy) . This requires an assortment of different caliber of ammunition
to be purchased. Further, five rounds of shotgun slug ammunition and five rounds of
buckshot ammunition must be provided to all officers regardless if they have a duty
shotgun or not.
The following quotes are for 1000 rounds each of 9 mm, .40 caliber and .45 caliber
handgun ammunition in additional to 500 rounds of shotgun ammunition.
Written quotes were obtained from three vendors and are as follows:
Phillips $3,059.20
Patrol Technology 1,617.00
Walmart 1,494.90
Walmart provided the lowest cost for the purchase of this ammunition.
In RECOMMENDATION:
Staff recommends Council Approval to purchase ammunition as required by contract
from Walmart for $1,494.90.
400
J
To: Chief Alexander
From: Ptl. J. Edwards
Ref: Duty Ammo
Ma, am:
Below and attached are the price quotes for duty issue ammo.
Wal -Mart has given us the best price. Prices in column A are for
handgun ammunition in quantities of 500 rounds each of 9mm, .40S &W,
and .45ACP, and shotgun shells in quantities of 250 rounds each of
slugs and 00 buck. Prices in column B are for handgun ammunition in
quantities of 1000 rounds each of 9mm, .40S &W, and .45 ACP and
shotgun shells in quantities of 500 rounds each of slugs and 00 buck.
Patrol Technology A. $ 808.50 B. $1617.00
Phillips A. $1529.60 B. $3059.20
Wal -Mart A. $ 747.45 B. $1494.90
All handgun ammunition priced was Hydra -Shok or of a comparable
quality.
P J. Edwards
PATROL TECHNOLOGY
9522 E 47 PLACE 4E Tulsa OK 74145
Phone 918 - 664 -4867
Fax 918 - 664 -4871
P R I C E Q U O T E
01 -23 -95
FOR: Officer Edwards at OWASSO POLICE DEPARTMENT
Phone: 272 -2244
Fax: 2724900
END OF FAX TRANSMISSION
Uni. t Total
Cost C_ o9
15.75 157.50
21.30 213.00
21.30 213.00
2.25 112.50
2.25 112.50
15.75 315.00
21.30 426.00
21.30
426.00
2.25
225.00
FOR AbMUNITION
225.00
PRICE QUOTE
Box
Qty
'
Mfq
Part
Descr-i Size
Qty
Total
Federal.
9BP
9mm 115gr Hi -shok JHP
50
10
500
Federal.
P40HSIG
40
SW 180gr Hydrashok
50
10
500
Federal
P45HSlG
45
ACP 230gr Hydrashok
50
10
500
Winchester
X12RS15
12
Ga Slugs
5
50
250
I,
Winchester
XE1200
12
Ga 00 Buck 9 pellet
5
50
250
T e e
are the figures for d-Qqble quantity
Federal
9BP
9mm 115gr Hi -shok JHP
50
20
1000
VFederal
P40HSIG
40
SW 180gr Hydrashok
50
20
1000
Federal
P45HSIG
45
ACP 230gr Hydrashok
50
20
1000
Winchester
X12RS15
12
Ga Slugs
5
100
500
Winchester
XB1200
12
Ga 00 Buck 9 pellet
5
100
500
END OF FAX TRANSMISSION
Uni. t Total
Cost C_ o9
15.75 157.50
21.30 213.00
21.30 213.00
2.25 112.50
2.25 112.50
15.75 315.00
21.30 426.00
21.30
426.00
2.25
225.00
2.25
225.00
Phillips Police Equipment Co.
6120 E. ADMIRAL PL. • TULSA, OK 7411
(918) 836 -8027 • (800) 627.8027 • FAX(918)836,8035 '
T &cc. 4,=
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'500 S i 98
( Section 4. Since employees are required to carry and use only approved ammunition, the t
Employer shall, during the term hereof, provide each employee fifty (50) rounds of Employer -
approved hand -gun ammunition, same to be utilized only in the course of duty and, flirther, ten
(10) rounds shot -gun shells consisting of five (5) rounds 900 buckshot and five (5) rifled deer
slugs. The Employer- approved duty ammunition shall be issued twice a year to each employee, on
or before December the 15th and on or before June the 15th.
Section 5. The employer shall provide each member of the bargaining unit a bullet - resistant
vest of a design approved by the Chief with input from the Health and Safety Committee. Such
vest shall be maintained by the City at no cost to the employee and shall be replaced in accordance
with manufacturer's recommended replacement schedule. This item of safety shall be the sole
property of the City of Owasso.
In no case shall an employee be denied a replacement vest in the event the one in current
use exceeds the manufacturer's suggested replacement schedule.
An individual employee may choose to purchase a bullet resistant vest of a make or model
different from that selected by the City for issue. In the event sl.16 a selection is made, the City
shall pay a portion of the cost equal to the cost of the vest issued by the City, provided, however,
that such vest shall become the sole property of the City requiring no reimbursement
whatsoever.
Section 6. The City shall provide additional uniform allowance to employees who are
assigned to a position that requires the purchase of clothing other than traditional uniforms. The
City shall pay said employees Five Hundred Dollars ($500.00) when they are initially assigned.
In the event said employees are assigned back to patrol division, they shall receive an
additional Two Hundred Fifty Dollars ($250.00).
Representative for the Lodge:
Representative for the City:
1
1
1UV I 010V CORY, �1`` liil►rl
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: SHERRY BISHOP
FINANCE DIRECTOR
SUBJECT: GENERAL FUND BUDGET AMENDMENT
DATE: February 17, 1995
BACKGROUND:
At the January 3, 1995 City Council meeting, a budget amendment was approved that provided
funding for the FOP Contract. The budget amendment reduced funding in various departments
for personal services, capital outlay and transfers. The approved budget reductions in the
managerial and finance departments required the layoff of one employee. In an effort to avoid
an employee layoff, an alternate budget reduction is presented so that funding can be returned
to the managerial and finance departments.
The amount of the budget reductions in the managerial and finance departments was $16,000.
' This recommendation consists of reducing appropriations in five departments for a total of
$16,000 and reimbursing that amount in the managerial and finance departments.
' Due to reduced costs that were not anticipated when the original budget was adopted, some of
the reductions (General Government utilities; Police tuition reimbursement and vehicle
maintenance) will have no effect on operations. The affected departments and recommended
' reductions are:
Community Development - personal services (Eton Dev) $5,000
General Government - other services (utilities) 2,000
Police - personal services (tuition reimbursement) 3,000
Police - other services (vehicle maintenance) 2,000
' Police - capital outlay 1,000
Parks - personal services 2,000
Economic Development - personal services 1,000
Total $16)000
1
General Fund Budget Amendment
February 17, 1995
Page 2
RECOMMENDATION:
Staff recommends Council approval of an amendment to the General Fund budget increasing
appropriations to:
Managerial - personal services
Finance - personal services
Total increase
and decreasing appropriations to:
Community Development - personal services
General Government - other services
Police - personal services
Police - other services
Police - capital outlay
Parks - personal services
Economic Development - personal services
Total decrease
$7,000
9,000
$16,000
$5,000
2,000
3,000
2,000
1,000
2,000
1,000
$16,000
6
I MEMORANDUM
' TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: RODNEY J RAY
CITY MANAGER
SUBJECT: REQUEST FOR BUDGET TRANSFERS, AMENDMENTS AND
SUPPLEMENTAL APPROPRIATIONS TO 199495 GENERAL FUND
' BUDGET FOR PURPOSE OF FUNDING FOP CONTRACT
DATE: December 29, 1994 '
kBACKGROUND:
On December 20, 1994 the City was notified that the arbiter selected to preside over the City-
FOP arbitration hearing had decided in favor of the FOP's last best offer. Subsequently, on the
same date, the City Council voted to approve the arbiter's decision contingent upon funding the
' contract requirements. A staff review of the contract proposal indicates that this year's Police
Department budget will require an additional $100,000 to fund the contract as approved by the
Council. That analysis considers retroactive pay for all salaries and overtime, cost of all cash
items, retroactive pay for longevity, uniform purchases, uniform allowance, overtime projections
in accordance with the language that allows for an 81h hour work period and pay for working
out of class. The staff believes that a $100,000 additional appropriation, on top of the already-
' in -place $53,000 in new money initially appropriated, will adequately fund the contract
requirements. Anything less than that amount may cause the department to run out of money
prior to the end of the fiscal year.
FUNDING OPTIONS:
In my review of the financial requirements of the contract, it appears that there are three options
available to the Council to fund the $100,000 needed over and above existing appropriations.
Those options are listed for your review.
OPTION #1
Use City Rainy Day Reserves - This option would require the Council to make a supplemental
appropriation of $100,000 to the Police Department from the City's reserves. Using this option
would relieve the burden of funding the FOP contract from other departments and would require
no immediate changes in the City's operations. A supplemental appropriation from the Rainy
M
Budget Amendments /FOP Contract
December 29, 1994
Page 3
A one -half penny sales tax will produce approximately $500,000 and would fund the FOP
contract, as well as similar raises for all other employees. Additionally, it would provide for
increases in service levels as the community grows, thus allowing the City to keep pace with the
demand for services (ie. new personnel and programs). A property tax increase, water rate
increase, or refuse rate increase are all legitimate methods of achieving revenue increases.
However, both sales tax and property tax questions must be approved by the votes, whereas rate
increases in water and refuse services can be enacted by the OPWA without voter approval. A
two dollar per month water rate or refuse rate increase would provide approximately $110,000
per year. That amo4nt is only suffi6ent to produce revenue to fund the FOP contract for the
first year, and will be short of the $125,000 needed to fund the second year of the agreement
unless the rates were increased.
The City currently receives no property taxes and has long maintained an unofficial policy of
not seeking such funding. However, the property tax is a reliable source of revenue and provides
consistent funding for community priorities.
Though tax increases are unpopular with the public, it must be recognized that the only way to
fund extraordinary increases in a growth mode community is to increase the revenues in a
corresponding manner. Even though the voters recently turned down a sales tax questions that
was earmarked for emergency services, the best long term solution for funding the FOP contract
is through an increase in revenues. A sales tax issue is reasonable and should be considered in
the near future as a means to meet citizen and employee needs.
OPTION #3
Decrease Existing Appropriations /Transfers - Utilizing this option, the Council could determine
to reduce the level of services /expenditures from all other departments or programs and transfer
the funds to the Police Department to fund the FOP contract. Though not the best long term
solution, it will provide a short term solution to funding the contract. Under this option, a
combination of budget reductions in various departments, along with some risk taking by
reducing the budgeted transfers to certain set aside funds, could fund the FOP contract for two
years. It should be noted that such a solution is not a ,good long term resolution of this issue
simply because we are in a growth position. By taking funds away from existing budgets, we
can solve the short term funding problem, but it will certainly have a negative impact on our
ability to make gains in meeting the demand citizens have placed on the existing City services.
In fact it has only been since last year (FY93 -94) that we were in a position to begin to
accomplish projects that were rated as less than a critical priority. This option, though a viable
short term solution, will place us in a hole that will take five years of careful management to
overcome just to get back to our present position.
11
hft
Budget Amendments /FOP Contract
December 29, 1994
Page 5
five years will require additional revenues over and above already existing projections for new
money in those fiscal years.
COM1ViFNTS:
• An evaluation of the options, when accomplished in light of the problem statement, clearly
indicates that OPTION #2 (Increasing Revenues) is the best long term solution to the
funding problem. However, the recent defeat of a sales tax issue in March 1994 also
indicates citizen dislike of funding raises through a tax increase.
• It is imperative that this contract be recognized as a multi -year problem. Funding the first
year of the contract from existing revenues, while posing difficulties, _ is "doable".
However, the second, third, fourth and fifth year cost will effectively reduce the amount
of money available to fund future growth demands in the various departments (read -no new
personnel, no new programs).
• Should similar pay increases be awarded to other employee groups, it will place the City
in a crisis position. Given the existing revenue sources, the City cannot fund similar pay
increases across the whole of the work force. It is interesting to note that the success of
the FOP in comparing their wages to Oklahoma City area cities may cause us serious
problems. Our evaluation clearly shows that our police officers had the least amount of
difference with like employees in the Oklahoma City Area. Our non - uniform employees
had the greatest difference. Thus, the argument that salary comparisons with the Oklahoma
City metro area may give us problems with all other employees in the coming year.
RECOMMENDATION:
After an evaluation of the situation, the problem and the options available, I recommend that the
City Council fund the 1994 -95 FOP contract utilizing OPTION #3, REDUCING EXISTING
BUDGET APPROPRIATIONS AND TRANSFERS TO OTHER
DEPARTMENTS /PROGRAMS, and transferring those funds to the Police Services Department.
In general, this recommendation consists of reducing existing appropriations in all departments
by $100,000 and transferring that money to the appropriate Police Department line items.
Specifically, the recommendation includes the following first year reductions:
Personnel Reductions
Capital Outlay Reductions
Transfer Reductions
Total First Year
$ 54,750
- $ 25,000
$20,000
Reductions - $100,750
Budget Amendments /FOP Contract
December 29, 1994
Page 7
NOTES:
1. Personnel reduction decreases will result in not filling three full-time slots now vacant
(Building Custodian, Dispatch, and City Clerk position). It will also result in one personnel
reduction in a non - critical position. The second year impact would be lessened by filling
the dispatch slot in FY95 -96, but maintaining the other three vacancies for a second year
savings of $75,400.
2. Capital Outlay decreases would result in denying requests for some tools and/or equipment.
Most of the impact will be felt in those departments that started the year with small
amounts of money. Major losses will be in deferring purchase of a closed circuit TV
system for the jail and reallocating resources to pay for a much needed backhoe. The
biggest problem in reducing Capital Outlay is the impact a two -year reduction-in available
funds will have. Only in the past three years have the departments been in a position to
meet the demand for better equipment and tools. An increase in Capital Outlay will not
come for three to five years, resulting in less efficient work processes. Additionally, the
staff will "hedge" our exposure to emergency replacement needs by deferring the purchase
of a new refuse vehicle. While that expenditure will not help the General Fund, it will
provide an emergency fall back position if needed.
3. A reduction of $20,000 in our transfer to the City's self insurance fund will increase our
risk by reducing the reserves set aside for workers compensation claims. However, the
magnitude of the risk is acceptable. A two year , $60,000 cut back will increase the
timetable we had set for achieving our goal of having a $600,000 reserve. Consequently,
our plan of sharing with the employees the savings that resulted from our self insurance
fund will have to be deferred to a later date. Reducing the rate of building our reserves in
this fund concerns the staff because major claims against the fund can never be anticipated.
A fully funded reserve for workers compensation claims, backed by reinsurance against
catastrophic loss, is not just important, but critical to our stability and employee confidence.
This fund should not be raided for more than two years. It should also be cautioned that
if substantial employee compensation claims are filed during that time, it will be necessary
to renew the full transfer to replenish the fund. The ability of the City to pay for employee
injury is the number one priority of this fund; its integrity must be maintained.
This recommendation will address the immediate problem of funding the FOP contract. '
However, an ongoing expense such as employee contracts should be addressed with a long
term financing solution. The recommendation to decrease the existing budget is not a good
long term business decision. It is strongly suggested that attention be given to some method '
of increasing revenues to fund this contract, and that such action be taken prior to FY
1996 -97 (only 18 months away).
If you have questions or concerns, please call me. I
r
I nEMoxnrmuM
F]
1
r
I
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: SHERRY BISHOP
FINANCE DIRECTOR
SUBJECT: CAPITAL IMPROVEMENT FUND BUDGET AMENDMENT
DATE: February 17, 1995
BACKGROUND:
At the January 3, 1995 meeting, Council authorized staff to solicit bids for additional sports park
lighting. At that time, Council was advised that funds were not available in the current year
Capital Improvement Fund budget for the lighting project. Funding would have to come from
the expected allocation to the sports park project from the FY 1995 -96 Capital Improvement
Fund.
Funds can be appropriated from next year's budget because the revenue has actually been
received this year. (See OPWA agenda item #9, OPWA Sales Tax Fund Budget memo for
explanation of money available for transfer to Capital Improvement Fund.) In order to fund the
project, an additional $44,000 must be transferred from the OPWA Sales Tax Fund to the
Capital Improvement Fund. Those funds may then be appropriated to the lighting project.
This budget amendment will not affect the fund balance in the Capital Improvement Fund. This
amendment will, however, affect the amount of funds available for appropriation to projects next
year.
RECOMMENDATION:
Staff recommends Council approval of a supplemental appropriation to the Capital Improvement
Fund budget to:
• Increase the Transfer In from the OPWA Sales Tax Fund by $44,000;
• Increase the Expenditure for the Sports Park Improvements by $44,000.
MEMORANDUM
' TO: RODNEY J RAY
CITY MANAGER
' FROM: RON EASTERLING
ENGINEERING TECHNICIAN
I SUBJECT: AWARD OF CONTRACT
SPORTS PARK PHASE H - LIGHTING
IDATE: February 15, 1995
' BACKGROUND:
At the January 3, 1995 meeting, the City Council authorized the staff to solicit bids for lighting
' two additional softball fields at the Sports Park (Phase II). The lighting specifications in Phase
II are comparable to Phase 1, which was completed in March 1992. This project will complete
the lighting for the softball four -plex. The cost estimate for the Phase H lighting was $46,000.
' This phase of the Sports Park improvements includes:
• Adding two new poles - one 60 foot (A3) and one 70 foot (B3).
• Connecting lights and wiring to four existing poles (A2, A4, B2, 114).
A drawing of the project is attached for review.
' Staff advertised for bids on January 12, 1995. The mandatory pre -bid meeting was conducted
on February 1, 1995. The bidders present were Shawnee Lighting Systems Inc and Dan Dill
' Electric Inc. Bids were opened February 14, 1995. The following contractors submitted bids:
• Shawnee Lighting Systems Inc $43,460
• Dan Dill Electric Inc $49,843
1 PROTECT SCHEDULE:
The following schedule is proposed for this project:
Award contract February 21, 1995
' Begin construction (contingent upon bonding) March 61 1995
Complete construction (60 days) May 5, 1995
The project administration will be accomplished by staff members.
in
Sports Park Lighting
February 15, 1995
Page 2 ,
RECOMMENDATION:
The staff recommends Council award of a contract for the Owasso Sports Park Phase II -
Lighting improvements in the amount of $43,460 to Shawnee Lighting Systems Inc, Shawnee,
OK.
ATTACHMENTS:
1. Bid Tabulation
2. Shawnee Lighting Systems Inc Bid
3. Drawing of Work to be Accomplished
CITY OF OWASSO / OWASSO PUBLIC WORKS AUTHORITY
207 South Cedar
PO Box 180
Owasso, Oklahoma 74055
(918) 272 -2251
BID DOCUMENTATION
Opening Date: Feb 14, 1995
Council /Trustee Approval:
Item: Sports Park Liahtina (Softball Four -flex
Number of Bids: 2
Bids Opened By: Marcia Boutwell
Witness: Ron Easterling
Witness:
Bidders
Shawnee Lighting Systems Inc
Dan Dill Electric Inc
Certification:
' I, Marcia Boutwell, Contract Administrator,
do hereby certify that, to the best of
my knowledge, this Bid Documentation is
true and correct.
Signature • ,/ c�
Date • ewI/
FEB 14 1995
Amount of Bid
$43,460.00
$49,843.00
(SEAL)
N
SECTION 00200
BID '
PROJECT IDENTIFICATION: OWASSO SPORTS -PARK PHASE II LIGHTING
(COMPLETION OF THE SOFTBALL FOUR -PLEX)
THIS BID IS SUBMITTED TO: CITY OF OWASSO
OFFICE OF THE CONTRACT ADMINISTRATOR
207 SOUTH CEDAR
PO BOX 180
OWASSO,OK 74055
1. The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an
Agreement with OWNER in the form included in the Contract Documents to complete
all Work as specified or indicated in the Contract documents for the Contract Price and
within the Contract time indicated in this Bid and in accordance with the Contract
Documents.
2. BIDDER accepts, all of the terms and conditions of the Instructions to Bidders, including
without limitation those dealing with the disposition of Bid Security. This Bid will
remain open for sixty (60) days after the day of Bid opening. BIDDER will sign the
Agreement and submit the Contract Security and other documents required by the
Contract documents within ten (10) days after the date of OWNER'S Notice of Award.
3. In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement,
that:
(a) Bidder has examined copies of all the Contract Documents and of the following
addenda:
Addendum Number Date
/ _2 -7 -ii
(receipt of all of which is hereby acknowledged) and also copies of the Advertisement to Bid and
the Instructions to Bidders;
195
00200 - 1 of 5
(b) BIDDER has examined the site and locality where the Work is to be performed,
the legal requirements (federal, state and local laws, ordinances, rules and
regulations) and the conditions affecting cost, progress or performance of the
Work and has made such independent investigations as BIDDER deems
necessary.
This Bid is genuine and not made in the interest of or on behalf of any undisclosed
person, firm or corporation and is not submitted in conformity with any agreement or
rules of any group, association, organization or corporation; BIDDER has not directly
or indirectly induced or solicited any other Bidder to submit a false or sham Bid;
BIDDER has not solicited or induced any person, firm or a corporation to refrain from
bidding; and BIDDER has not sought by collusion to obtain for himself any advantage
over any other Bidder or over OWNER.
IC It : u
BASE BID (See Section 00900 for Scope of Work)
The following information is data to be used in figuring the base bid:
A. Light Level: Initial Maintained
infield 37 30
outfield 25 20
B. Lumens per Lamp: 155,000
C. Uniformity Ration: not greater than - 2.0:1 for Infield
not greater than - 3.0:1 for Outfield
D. Distance for Spill and Glare Readings: 150'
E. SpilUGlare Requirements:
Base Bid
Standard
Horizontal Footcandles Maximum
.47
Horizontal Footcandles Average
.24
Brightest Light Bank Maximum
1.89
Brightest Light Bank Average
1.03
F. Beam Definition Table:
Use Standard Table for Base Bid
G. Maximum Kilowatt Consumption:
26 KW per Field
BID
195 00200 - 2 of 5
ITEM
H. Test Stations: Infield Outfield
Number of Target Points 25 61
Gnd Size 20' x 20' 20' x 20'
I. Lamp Wattage: 1500 Watt
J. Secondary Voltage: 480 v single phase
K. Mounting Height: 60' for all "A" poles
70' for all "B" poles
L. Maximum Single Component Weight: 2400 lbs
Description and Bid
Unit Price Extension
001. Using the BASE BID, construct lighting for fields
1 & 12 (see Scope of Work, Article 3, Project
Specifications) for a lump sum of
'for free Thcu.Sgl? ftvr rY $ ���f �6L7 �Lv
(FIGURES) (WORDS) (F ) (F IGURES
)
4. BIDDER agrees that the Work will be completed and ready for final payment in
accordance with the General Conditions on or before the dates or within the number of
calendar days indicated below.
BIDDER accepts the provisions of the Agreement as to liquidated damages of $500.00 for each
consecutive calendar day in the event of failure to complete the project within 60 (Sixty
calendar days.
5. The following documents are attached to and made a condition of this Bid:
A. Required Bid Security in the form of h? �-/ �: , / ;
B. Statement of Bidder's Qualification, Section 00230; and
C. All forms listed in Instructions to Bidders, and Section 00110.
G �c
e- f- Cv �ll�i 5-t..e / tv Si/GW•)rC � �hii o= /
< /,- 5 f, )e e � � a '� •
el
c /c:c /FS
C, 17 D
BID
195 00200 - 3 of 5
ww
6. The terms used in this Bid which are defined in the General Conditions of the
Construction Contract included as part of the Contract Documents have the meanings
assigned to them in General Conditions.
SUBMTITED ON G 1 . �/ / �1 19 � r
BY :.f
COMPANY: -SA/74-4,4,1 e c
IF BIDDER IS:
An Individual
By:
(Individual's Name)
doing business as
Business address:
Phone No.:
A Partnership
By: _
(Firm Name)
(General Partner)
Business address:
Phone No.:
(SEAL)
(SEAL)
BID
195 00200 - 4 of 5
A Corporation
By:
(Corporation Name)
(State of Incorporation)
By: ✓Gf% ,
(Name of Person Authorized to Sign)
(Title)
(Corporate Seal) .
Attest: ✓ %, M� (i 0�
(Secretary)
Business address:. 2 A/. z::�s
Phone No.: tic S- - ,? 7 "- 33 7,-,l
A Joint Venture
By:
(Name)
(Address)
(Name)
(Address)
(Each joint venturer must sign. The manner of signing for each individual, partnership
and corporation that is a party to the joint venture should be in the manner indicated above.)
195 00200 - 5 of 5
LEGEND (EXISTING)
CONDUIT — — — — — —
POLES
FENCE
LEGEND (PROPOSED)
POLES
LUMINAIRE ASSEMBLY °SZS
I 1 I
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of I I
of I I
Field# 1 Ni i i Field #1
I I I
1 1 Iq 4 I I
1
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GENERAL L A YDUT
N.T.S.
ADDENDUM #1 2 -7 -95
CITY OF OWASSO, 00,
OWASSO SPORTS -PARK
SOFTBALL LIGHTING LAYOUT
MEMORANDUM
TO:
fV FROM:
In
J
00
SUBJECT:
DATE:
BACKGROUND
THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
TIMOTHY ROONEY
COMMUNITY DEVELOPMENT DIRECTOR
ANNEXATION REQUEST BY MR & MRS HAYWARD SMITH
ORDINANCE NO. 494
February 15, 1995
Mr. and Mrs. Hayward Smith have submitted to the City of Owasso a petition for annexation
of their jointly owned property totaling approximately 18.8 acres. The subject property is shown
on the attached map and is currently undeveloped.
The subject property is currently zoned AG (Agricultural) and would remain zoned AG upon
annexation. All property annexed by the City of Owasso is required to be zoned the lowest
zoning classification (AG) until any rezoning request is received and approved by the Planning
Commission and the City Council. A copy of the City 6f Owasso's annexation policy is attached
for your information and review. If annexation is approved, the subject property will have to
go through all platting requirements of the City of Owasso prior- to any development. It should
be noted that upon any development of this property, the east service road would also be
required to be improved through this property frontage.
Notification of the annexation request was published in the Owasso Reporter on January 26,
1995 to notify the public of the annexation request before the Planning Commission. That
notification was followed by notification published two consecutive weeks in the Owasso
Reporter on February 9 and 16, 1995 to notify the public of City Council action regarding the
request. A copy of the procedures for annexation is also attached for your information and
review.
The Owasso Technical Advisory Committee reviewed this request at their February 1, 1995
meeting and no objections to the annexation request were noted. The Owasso Annexation
Committee reviewed the request at their February 2, 1995 meeting and unanimously
recommended approval of the annexation. The Owasso Planning Commission unanimously
recommended approval of the annexation request at their February 14th meeting.
RECOMMENDATION
Staff is recommending Council approval of Ordinance No. 494, which would approve the
Smith's annexation request.
ATTACHMENTS
1. Case map
2. City of Owasso's annexation policy
3. City of Owasso's procedures for annexation
4. Copy of the annexation petition.
5. Ordinance No. 494.
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ANNEXATION POLICY
1. While there is no minimum tract size, properties of larger than
20 acres are preferable.
2. All properties should be contiguous to existing city limits.
3. All properties should be annexed into the city limits as the
lowest zoning classification, that is, AG, agricultural.
Landowners may then petition for rezoning if they desire
further development of their property. All legal uses annexed
into the city will be legal, but non- conforming, which means
that they may continue but cannot be expanded without proper
zoning.
4. All public infrastructures that do not met city standards will
not be improved by the city until brought to the city standard
and accepted by the City Council. such public facilities must
be improved at owners expense by the establishment of a special
assessment district or some other financing method.
5. Where a city limit boundary ends at a dedicated street, the
boundary will not include the street right -of -way. This policy
will establish consistence and allow city employees and
citizens to know where the city boundaries are.
6. Properties that are rejected for annexation should not be
considered for annexation for a six month period after
rejection by the City Council.
Adopted by Council on March 1, 1988.
•
CITY COUNCIL SPONSORED ANNEXATION:
' 1. City Council direction to study the annexation of property.
2. Notice published two consecutive weeks in the Owasso Reporter of a
Planning Commission Hearing which will include a map and text of the
proposed annexation.
I 3. Review by a Standing Annexation Committee and recommendation to the
Planning Commission and City Council_
' 4. Planning Commission Hearing on the proposal and recommendation to
the City Council.
5. Notice published two consecutive weeks in the Owasso Reporter of a
City Council Hearing which will include a map and text of the
proposed annexation.
6. City Council hearing and action on the proposal.
7. If the proposal is approved by the City Council, an Ordinance will
' be prepared, approved, published, and filed of record with the
office of the County Clerk, with a map of the property annexed.
FCITIZEN SPONSORED ANNEXATION:
1.
Submission to the City Planner of an application and petition and an
administrative fee as prescribed by Ordinance.
2.
Review by a Standing Annexation Committee and recommendation to the
'
Planning Commission and City Council.
3.
Notice blished" once in the Owasso Reporter pu po r at the applicant -s
expense of a Planning Commission Hearing which will include a map
and text of the proposed annexation.
4.
Planning Commission Hearing on the proposal and recommendation to
'
the City Council.
5.
Notice published two consecutive weeks in the Owasso Reporter at the
applicant's expense of a City Council Hearing which will include a
'
map and text of the proposed annexation.
6_
City Council Hearing and action on the proposal.
7.
If the proposal is approved by the City Council, an Ordinance will
be prepared, approved, published, and filed of record with the
office of the County Clerk, with a map of the property annexed_
Adopted by
City Council on March 1, 1988_
BEFORE THE HONORABLE CITY COUNCIL ,
OF THE CITY OF OWASSO, OKLAHOMA
PETITION FOR ANNEXATION
The undersigned, constituting not less than three - fourths
ownership of the hereinafter described real estate situated in Tulsa
County, Oklahoma, to -wit;
A Tract of land described as all that part of the Southeast Quarter of
the Northwest Quarter (SE /4 NW /4) of Section 20, TOWNSHIP 21
NORTH, RANGE 14 EAST, of the Indian Base and" Meridian, Tulsa
County, State of Oklahoma, According to the State of Oklahoma,
According to the US Government Survey thereof, lying South and
East of the present US Highway 169 right of way and lying north and
west of Three Lakes III, an addition to the City of Owasso, Tulsa
County, State of Oklahoma, according to the recorded plat number
4418, containing 18.8 acres, more or less.
being territory adjacent and contiguous to the incorporated City of
Owasso, Oklahoma, and not presently embraced within the Limits
thereof, hereby petition the City Council of the City of Owasso,
Oklahoma, to annex the aforementioned real estate into the City
Limits of said City.
Dated this 11th day of January, 1995
Owners:
G. Hayward Smith Betty Jane Smith
CITY OF OWASSO, OKLAHOMA
ORDINANCE NO 494
' AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY
OF OWASSO, OKLAHOMA, ADDITIONAL LANDS AND TERRITORY IN
' SECTION 20, TOWNSHIP 21 NORTH, RANGE 14 EAST, PROVIDING THAT
FROM AND AFTER THE PASSAGE AND PUBLICATION OF THIS
ORDINANCE THAT ALL OF THE REAL PROPERTY WITHIN SAID
TERRITORY HEREIN DESCRIBED SHALL BE A PART OF THE CITY OF
OWASSO, OKLAHOMA, AND FURTHER DECLARING THAT ALL
PERSONS RESIDING THEREIN SHALL BE SUBJECT TO THE
JURISDICTION, CONTROL, LAWS, AND ORDINANCES OF THE CITY OF
OWASSO, OKLAHOMA, ESTABLISHING THE SAME AS PART OF WARD
ONE OF SAID CITY AND DIRECTING THE FILING OF THIS
ORDINANCE.
WHEREAS, pursuant to the provisions of Title 11, Section 21 -103, et seq., of the
Oklahoma Municipal Code, the City of Owasso is permitted to annex additional territory
providing a petition in writing, signed by not less than three - fourths of the legal voters and
owners of not less than three- fourths (in value) of the property hereinafter described, the same
being contiguous to the corporate limits of the City of Owasso, requesting that said property be
annexed and added to the City of Owasso is submitted; and
' WHEREAS, notice of the presentation of said Petition was given by the Petitioner by
publication in the Owasso Reporter, a newspaper of general circulation published in the City of
Owasso, Oklahoma, and notice was given that said Petition would be considered by the City
Council of the City of Owasso, at a meeting to be held on February 21, 1995 at 7:00 PM at the
' Community Center, Owasso, Oklahoma; and
WHEREAS, on the 21st day of February, 1995, said Petition was duly considered by the
City Council and was determined to have complied with the provisions of Title 11, Section 21-
103, et seq., of the Oklahoma Municipal Code, and further, that proper legal notice of
presentation of said petition had been given; and
'
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
OWASSO, OKLAHOMA.
Section 1 That the following described territory lying in Tulsa County, Oklahoma which
is contiguous to the present corporate limits of the City of Owasso and described in the petition
presented to the City Council in accordance with the provisions of Title 11, Section 21 -103, et
seq., of the Oklahoma Municipal Code, and more particularly described as follows, to -wit:
'
A tract of described as all that part of the Southeast Quarter of the Northwest Quarter (SE /4
NW /4) of Section 20, Township 21 North, Range 14 East, of the Indian Base and Meridian,
Tulsa County, State of Oklahoma, according to the State of Oklahoma, according to the US
Government Survey thereof, lying south and east of the present US Highway 169 right -of -way
and lying north and west of Three Lakes 111, an addition to the City of Owasso, Tulsa County,
State of Oklahoma, according to the recorded plat number 4418, containing 18.8 acres, more
or less.
'
be, and the same is hereby annexed to, made a part of, and added to the City of Owasso,
Oklahoma, and the corporate limits thereof be and are hereby extended to include the above
described territory and real estate.
Section 2. That from and after the passage and publication of this Ordinance, the real
estate and territory described in Section 1 hereof shall be a part of the City of Owasso,
Oklahoma, and in Ward One thereof, and all persons residing therein, and all property situated
'
thereon, shall be and are hereby declared to be subject to the jurisdiction, control, laws, and
ordinances of the City of Owasso, Oklahoma, in all respects and particulars.
Section 3. That there be filed in the office of the County Clerk of Tulsa County,
'
Oklahoma, a true and correct copy of this Ordinance, together with an accurate map of the
territory hereby annexed.
1
PASSED AND APPROVED this 21st day of February 1995.
Jerry Duke, Mayor
ATTEST:
Marcia Boutwell, City Clerk
APPROVED AS TO FORM:
Ronald D Cates, City Attorney
MEMORANDUM
BACKGROUND:
The 1992 golf course Revenue Bond issue contains a recreational facility agreement between the
City of Owasso and the Owasso Public Golf Authority. This agreement was included as an
s
enhancement in the process of marketing the revenue bonds. The agreement contains no
' lannune that binds the City in any way to any financial bail out of the project in case of default
The restriction is clearly defined in section three and four of the agreement (see attached
document).
This agreement does allow the City Council to review the financial picture and the status of the
golf course operations and to make decisions based on that information. The attached agreement
has been discussed with and reviewed by Mr Cates. Please note that, if renewed, this agreement
will terminate on June 30, 1995 and under the agreement's current conditions, a request for
renewal will be presented to the Council on an annual basis. If approved, the OPGA will
Iexecute their portion of the agreement at their next regular meeting
' RECOMMENDATION•
The staff recommends that the Mayor be authorized to execute the Recreational Facilities Project
Agreement, which makes no requirement upon the City for the payment of any obligation
incurred by the OPGA.
' ATTACHMENT:
1. Recreational Facilities Project Agreement
2. Letter from Bank of Oklahoma
TO:
THE HONORABLE MAYOR AND CITY COUNCIL
'
CITY OF OWASSO
FROM:
RODNEY J RAY
'
CITY MANAGER
SUBJECT:
REQUEST FOR RECREATIONAL FACILITY PROJECT
AGREEMENT
DATE:
February 15, 1995
BACKGROUND:
The 1992 golf course Revenue Bond issue contains a recreational facility agreement between the
City of Owasso and the Owasso Public Golf Authority. This agreement was included as an
s
enhancement in the process of marketing the revenue bonds. The agreement contains no
' lannune that binds the City in any way to any financial bail out of the project in case of default
The restriction is clearly defined in section three and four of the agreement (see attached
document).
This agreement does allow the City Council to review the financial picture and the status of the
golf course operations and to make decisions based on that information. The attached agreement
has been discussed with and reviewed by Mr Cates. Please note that, if renewed, this agreement
will terminate on June 30, 1995 and under the agreement's current conditions, a request for
renewal will be presented to the Council on an annual basis. If approved, the OPGA will
Iexecute their portion of the agreement at their next regular meeting
' RECOMMENDATION•
The staff recommends that the Mayor be authorized to execute the Recreational Facilities Project
Agreement, which makes no requirement upon the City for the payment of any obligation
incurred by the OPGA.
' ATTACHMENT:
1. Recreational Facilities Project Agreement
2. Letter from Bank of Oklahoma
7
RECREATIONAL FACILITIES PROJECT AGREEMENT I
THIS AGREEMENT is made and entered into and effective as of the 1st day of July, 1994, by '
and between THE OWASSO PUBLIC GOLF AUTHORITY, an Oklahoma public trust (hereinafter
called the "Authority "), created pursuant to the laws of the State of Oklahoma (particularly, but not
exclusively, Title 60, Oklahoma Statutes 1981, Sections 176 to 180.3, inclusive, and the Oklahoma Trust
Act), and the CITY OF OWASSO, OKLAHOMA, a municipal corporation (hereinafter called the
"City ")
WITNESSETH:
WHEREAS, the City authorized the Authority to incur indebtedness providing funds for the
payment of the costs of constructing, acquiring and equipping an eighteen hole golf course in the City
of Owasso (the "Project "); and
WHEREAS, the Trustees of the Authority financed the Project through the issuance of the
Authority's Recreational Facilities Revenue Bonds, Series 1992, in the aggregate principal amount of
$4,905,000 (the "Bonds "); and
WHEREAS, it has been determined that the Project will further the implementation of the public
health and welfare of the City, which purposes are authorized and proper functions of the Authority; and
WHEREAS, the Authority has entered into a Bond Indenture, dated as of January 1, 1992 (the
"Indenture "), with Bank of Oklahoma, National Association, Tulsa, Oklahoma, as Trustee (the
"Trustee "); and
WHEREAS, all things required to be done to make this Agreement a valid and binding
agreement by and between the City and the Authority have been done, happened and performed.
NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS AND
AGREEMENTS HEREIN CONTAINED, THE PARTIES AGREE AS FOLLOWS:
1. Issuance of Bonds by the Authority. The Authority agrees to proceed with the
construction and equipping of the Project and to prosecute such use diligently until completion.
2. Project Payments. If and in the event the Authority is unable to make the payment, or
any portion thereof, into the Bond Fund, when due, pursuant to Section 6.01 (B) of the Indenture, from
Authority revenue, then in such event, the City will give consideration to the funding of such payment,
or any portion thereof, provided, however, there exists available, unappropriated and unencumbered funds
of the City, and further, subject to the discretionary appropriation of same by the City. In addition, such
payments shall be used as set forth in the Indenture and shall be in such amounts as are necessary for the
payment when due (whether upon the schedule due date, upon purchase, or acceleration, or otherwise)
of (a) principal of and interest on the Bonds coming due at such time, and (b) all other amounts due under
the Indenture, provided that, additionally, the City may during such consideration require operational,
policy, and management changes as a condition of any funding or subsidy appropriation.
J
3. City Not Obligated Beyond Its Fiscal Year. It is hereby acknowledged that under
applicable Oklahoma law, the City may not become obligated beyond is fiscal year (July 1 through June
30) and therefore, the covenants made herein by the City shall be on a year -to -year basis. Payment of
the Project Payments as set out herein is subject to availability of funds and the discretionary
appropriation thereof by the City. Any Bonds issued by the Authority shall in no way be or become
an obligation of the City.
4. No Default: Financial Statements. The City is not in default in the performance,
observance or fulfillment of any material obligation, covenant or condition contained in any material
agreement or instrument to which the City is a party of by which the City or any of its property is bound
or in any of the obligations, covenants or conditions contained in this Agreement.
The financial statements of the City as and for the period ended June 30, 1994, supplied to the
Authority fairly present the financial status and operating results of the City as of such date and for the
period covered thereby and there has not been any material adverse change in the financial condition of
the City since such date; and to the best knowledge of the City, the Annual Report of the City dated June
30, 1994, heretofore delivered to the Authority does not contain any untrue statement of a material fact
and does not omit to state a material fact necessary to make the statements therein, in light of the
circumstances under which they are made, not misleading.
The City hereby agrees to supply to the Authority the annual report and other financial statements
prepared by the City no later than December 1 annually, and such other financial information of the City
as the Authority may from time to time reasonably request.
5. Third Party Beneficiary Contract. It is understood and agreed that this Agreement is
■ a third party beneficiary contract for the benefit of the owners of the Bonds and may be pledge and
assigned by the Authority as security for the Bonds to be issued pursuant to the Indenture.
■
6. Term. The primary term of this Agreement was for a term commencing on
August 1, 1992 and terminating on June 30, 1993. The city may, at its option, renew this Agreement
for successive one (1) year terms commencing on July 1, 1993, and on each successive July 1 thereafter,
until payment or provision for payment has been made for all Bonds by taking such official action as may
be required by law to effect such renewal on or before July 22 of such year. Each such renewal term
shall be upon all of the terms, conditions and provisions herein contained. A copy of the official action
effecting each such renewal shall be delivered to the Authority and the Trustee within ten (10) days after
the taking thereof.
7. Notices. Any notice or other communication required or permitted hereunder shall be
sufficiently given if delivered personally or sent by registered or certified mail, postage prepaid, return
receipt requested, and addressed as listed below, or to such other address as the party concerned may
substitute by written notice to the other:
If to the Authority:
The Owasso Public Golf Authority
c/o Chairperson
207 S Cedar
Owasso, Oklahoma 74055
2
If to the City of Owasso: City of Owasso ,
c/o City Clerk
207 S Cedar
Owasso, Oklahoma 74055
8. Applicable Law. It is the intention of the parties that the laws of the State of Oklahoma
shall govern the validity of this Agreement, the construction of its terms and interpretation of the rights
and duties of the parties.
9. Amendment of Agreement. No amendment or modification hereof shall be deemed valid
unless first reduced to writing and signed and dated by both parties hereto and unless written consent
thereto of the Trustee and, under certain circumstances, of the Bondholders has been obtained as more
fully set forth in Section 11.02 of the Indenture. Fully executed copies of this Agreement shall be
deemed for all purposes as duplicate originals.
10. Partial Invalidity of Agreement. Should any section, clause or provision of this
Agreement be invalid or void for any reason, such invalid or void section, clause or provision shall not
affect the whole of this instrument, but the balance of the provisions hereof shall remain in full force and
effect.
it. Section Headings Not Controlling_ The headings of the several sections of this
Agreement have been prepared for convenience of reference only and shall not control, affect the meaning
of, or be taken as an interpretation of any provision of this Agreement.
12. Binding Agreement. This Agreement shall be binding upon and inure to the benefits of
the parties hereto, their respective successors and assigns. The City hereby acknowledges that this
Agreement will be pledged to the Trustee for the holders of the Bonds, and the City consents to such
pledge.
IN WITNESS WHEREOF, this Agreement has been executed and delivered as of the day and
year first above written.
CITY OF OWASSO, OKLAHOMA
a municipal corporation
(SEAL)
LN
ATTEST:
Marcia Boutwell, City Clerk
Jerry Duke, Mayor
I
IApproved by the Owasso Public Golf Authority on the 27th day of February, 1995.
' ATTEST:
Marcia Boutwell, Authority Secretary
' (scnL)
1
1
1
THE OWASSO PUBLIC GOLF AUTHORITY
Bv:
2
Brian Skelton, Chairperson
ry BANK OF OKLAHOMA N A
Bank of Oklahoma Tower
P. O. Box 2300
Tulsa, Oklahoma 74192
November 18, 1994
Owasso Public Golf Authority
Attn: Ms. Sherry Bishop, Finance Director
207 South Cedar
Owasso, OK 74055
RE: Owasso PGA, Series 1992
Dear Ms. Bishop:
5 _
Our records indicate we have not yet received your Project Agreement for the fiscal
year ending June 1, 1994. The report was due by July 31, 1994 per the Bond
Indenture. Please forward a copy to my attention as soon as possible.
Should you have any questions in this matter, please feel free to contact me at (918)
588 -6843.
-Sincerely,
/JVdi� th andborn
/Senior Administrative Assistant
Corporate Trust Group
AMMoRnrmuM
BACKGROUND:
In the process of making repairs to the upper level of the Community Center, roof, it was
discovered that we have more problems than we had previously anticipated. Upon doing the
preparatory work for the repair of the edges of the upper roof, the roofer discovered that there
is a significant amount of deterioration that was not discernible until the actual stripping process
had begun. Instead of damage being limited to the edges, he found need for repair where the
gravel had been scraped back in preparation for sealing the edges. It was his opinion that unless
this roof is repaired or replaced as soon as possible, we are in danger of developing further leaks
' in the very near future. His recommendation is replacement of the roof, except for the edge
repairs, which have already been completed.
' Upon hearing this news, staff made arrangements for Mr Gary Orr of our City inspection
department to examine the upper roof. Mr Orr concurred with the opinion of the roofer. His
opinion was that, considering the length of the roofs life (since 1977), we have been fortunate
not to have developed more damage up to this time and that we are, indeed, living on borrowed
r time. He, too, recommended replacement.
I asked the roofer for an estimate for the roof replacement. He recommends replacement with
a synthetic rubber roofing system (heat - welded seams) instead of hot tar and gravel, as the
quality is better and it will increase the useful life of the roof. The upper roof is approximately
t1600 -1700 square feet. He estimates replacement cost to be in the $3000 range. His guarantee,
should he get a contract, would be five years on leaks and 12 years on materials.
FUNDING:
Monies remain in the Community Center fund 56-614 -5240 that will cover anticipated cost of
the roof replacement. (At the present time there is a balance of $5,361.00 in this fund.)
TO:
RODNEY J RAY
CITY MANAGER
'
FROM:
JIM McELRATH
'
COMMUNITY CENTER DIRECTOR
SUBJECT:
COMMUNITY CENTER ROOF REPAIR
1
DATE:
February 14, 1995
1
BACKGROUND:
In the process of making repairs to the upper level of the Community Center, roof, it was
discovered that we have more problems than we had previously anticipated. Upon doing the
preparatory work for the repair of the edges of the upper roof, the roofer discovered that there
is a significant amount of deterioration that was not discernible until the actual stripping process
had begun. Instead of damage being limited to the edges, he found need for repair where the
gravel had been scraped back in preparation for sealing the edges. It was his opinion that unless
this roof is repaired or replaced as soon as possible, we are in danger of developing further leaks
' in the very near future. His recommendation is replacement of the roof, except for the edge
repairs, which have already been completed.
' Upon hearing this news, staff made arrangements for Mr Gary Orr of our City inspection
department to examine the upper roof. Mr Orr concurred with the opinion of the roofer. His
opinion was that, considering the length of the roofs life (since 1977), we have been fortunate
not to have developed more damage up to this time and that we are, indeed, living on borrowed
r time. He, too, recommended replacement.
I asked the roofer for an estimate for the roof replacement. He recommends replacement with
a synthetic rubber roofing system (heat - welded seams) instead of hot tar and gravel, as the
quality is better and it will increase the useful life of the roof. The upper roof is approximately
t1600 -1700 square feet. He estimates replacement cost to be in the $3000 range. His guarantee,
should he get a contract, would be five years on leaks and 12 years on materials.
FUNDING:
Monies remain in the Community Center fund 56-614 -5240 that will cover anticipated cost of
the roof replacement. (At the present time there is a balance of $5,361.00 in this fund.)
ROOF REPAIR
February 14, 1995
Page 2
RECOMNMNDATION•
Staff recommends that the City Council authorize the solicitation of bids for replacement of the
upper roof of the Community Center, with general specifications as follows:
1. Removal of gravel from existing upper level Community Center Roof
2. Repair and preparation of base for new roof
3. Replacement with synthetic rubber roofing system (Betech or comparable
material)
4. Sealing of all edges as required
5. Reflash and seal skylights
6. Cleanup all areas and haul off any debris
7. Provide guarantees of 5 years against leakage and 12 years on materials
NOTE: Should the Council authorize the requested solicitation of bids, it is expected that
final action to award a contract for the project could be placed on the March 21st
agenda.
INCOGa voluntary association of local governments serving creek, osage, rogers, tulsa and wagoner counties
201 west 5th street, suite 600•tulsa,oklahoma 74103 - 4236.918/584 -7526
IMEMORANDUM
TO: OWASSO CITY COUNCIL
I1) Make a Finding of Exemption for Administrative Services costs.
t
e
FROM: INCOG STAFF
SUBJECT: ENVIRONMENTAL REVIEW RECORD FOR SANITARY
1
SEWER REHABILITATION PROJECT
DATE: JANUARY 31,1995
As a part of the requirements of the CDBG Community Development Project, the
'
Owasso City Council must show that it has met environmental regulations by preparing
an Environmental Review Record. INCOG staff has prepared the initial part of the
'
Environmental Review Record which is a Finding of Exemption for Administrative
Services. The remaining portions of the Environmental Review Record will be
completed after an Administrative Services Contract with INCOG has been reviewed by
your Staff and approved by the City Council. Ordinarily, Engineering Services are also
'
exempted at this time. Due to the fact that Engineering Services have already been
completed and have been paid out of City funds, it is not necessary to have an exemption
in this case. Therefore, it is requested that the Owasso City Council take the following
action:
I1) Make a Finding of Exemption for Administrative Services costs.
t
e
r-,
Li
FY -95 SANITARY SEWER MAIN REHABILITATION
FINDING OF EXEMPTION '
It is the finding of the Owasso City Council, Owasso, Oklahoma, the following activity
proposed in its 1995 Sanitary Sewer Main Rehabilitation Project is exempt from
environmental requirements of NEPA and the environmental requirements of related
federal authorities, because the activities are defined as exempt activities in 24 CFR Part
58, Section 58:34.
- Administrative Costs
Preparer: AM"-?/M7WAA--E)atc: // .V l r
Certifying Official: Date:
I
1
0
TO: RODNEY J. RAY
CITY MANAGER
FROM: RON EASTERLING
ENGINEERING TECHNICIAN
SUBJECT: ACCEPTANCE OF WATER, SANITARY SEWER, STORM SEWER AND
STREETS IN CENTRAL PARK
DATE: February 16, 1995
BACKGROUND:
The Department of Environmental Quality has reviewed and approved both water and sewer plans
on October 5, 1994. Copies of water permit No. WL000072941765 and sewer permit No.
SL000072941766 were filed October 17, 1994 with the Public Works Department.
The water lines were inspected by city staff during construction and appropriate testing has been
conducted. The sanitary sewer lines were inspected along with monitoring the contractor pulling the
mandrel through all the 8 inch lines.
' A walk through inspection was conducted January 31, 1995 by Engineering, Inspections and Public
Works representatives. A punch list was developed from this inspection and delivered to the
developer to make the adjustments necessary to comply with the City of Owasso design standards.
All items have been completed.
' In compliance with the Owasso Subdivision Regulations, section 4.12 pertaining to Maintenance
Bonds, Kane Development, Inc. has provided a one year maintenance surety for water lines, sewer
lines, storm sewer improvements and a two year maintenance surety for streets.
' As -built construction P lans have been submitted.
RECOMMENDATION•
The staff recommends Council acceptance of the water, sewer, storm sewer and streets to serve
Central Park.
ATTACHMENTS:
' 1. Memorandum dated February 16, 1995, from City of Owasso Project Inspector.
2. Maintenance bonds.
1
MEMORANDUM
TO: RON EASTERLING, ENGINEERING '
FROM: SHERYL DUGGAN, PROJECT INSPECTOR ,
SUBJECT: CENTRAL PARK INSPECTION
DATE: FEBRUARY 1, 1995
Walk through inspection done 1-31 -95 by Engineering, Inspections and OPWA representatives.
Streets
Street lights need to be furnished and installed at each intersection and at entrance.
Street signs have been ordered by developer but are not in as of this date. They must be
installed when they come in.
We will monitor street adjustment at N. 128th East Avenue and E. 90th--Street N. during
maintenance period to see if it is adequate. It may still pond.
The crack in the pavement that was repaired at the cul -de -sac at E. 91st Street N. (West end)
is not holding.
There is a crack in the curb on N. 127th East Avenue on the east side between E. 90th Street
N. and E. 91st Street N.
The pavement on the north side of E. 90th Street North from 128th E. Avenue east to drain inlet
was washed down to aggregate and needs to be repaired. The road surface along that area is
damaged from rain on pavement during installation and will be monitored during maintenance
period.
Seal all saw cuts after cleaning them out.
Water System
Valve in berm hasn't been dugout west of Barrington entrance.
Air relieve valve needs to be curb level at E. 91st Street North cul -de -sac.
All valve boxes need to be at curb level or final grade.
Sewer Svstem
Manhole C5
C6
C4
E2
A3
infiltration
infiltration and raise 1 foot
infiltration
re -set
re -set regrout
Lamp holes E5, F1, G1, install castings and lids. Clean out bottoms of the manholes listed
above.
Storm Drain and Erosion
Use mulch, silt fence and or hay bails to control erosion throughout subdivision.
Clean out drop inlets and protect from sediment.
MEMORANDUM
TO: RON EASTERLING, ENGINEERING
FROM: SHERYL DUGGAN, PROJECT INSPECTOR A��e
SUBJECT: CENTRAL PARK INSPECTION
DATE: FEBRUARY 17, 1995
This is to notify you that the list of repairs has been completed at Central Park from the 1 -31 -95
walk through inspection.
The street signs have been ordered and will be installed by February 24, 1995.
PSO will install the street lights for the Developer.
1
N A'1'ICINAL
' Corporate Office: AMERICAN 00-V
0
Oinaha, Nebr"ka INSURA C* �J
COMPANY L„
RIDER
DATE :: FEBRUARY 9,1995
CITY OF OWASSO
P.O. BOX 1S0
OWASSO, OK 54055
I RE: PRINCIPAL
L
1b
CARRIER
BOND NO,:
KANE DEVELOPMENT, INC.
Executive Offices-
Chandler, Oklahoma
NATIONAL AMERICAN INSURANCE COMPANY
CB012Z63
BOND AMOUNT $50,000
Ek'"CTiVE 2 -09 -95 PLEASE ACCEPT THIS AS AN ADMENDMENT TO
THE ABOVE CAPTIONED BONI) IN THE FOLLOWING MANNER:
' THE CONTRACT AMOUNT OF THIS BOND IS AMENDED TO READ:
539,500
ALL O'IUER TERMS AND CONDITIONS ARE TO REMAIN UNCIIANGED
' AND TO REMAIN IN FULL FORCE AND EFFECTIVE UNTIL OTHERWISE
CANCELLED.
' SIGNED AND SEALED BY.
TT -IN -FACT
P1iY ' "I-S MnCHKLL
NATIONAL AMERICAN
t uVSURANCE COMPANY
' 1010 Manvel Avenue ❑ P.O. Drawer 9 D Chandler, Oklahoma 74834
405.258 -0804 U WATS 1- 800. 822.7802 U FAX 405- 258 -0176
'L3 1IU5.1- 07133 FREIBURGER INS:.
NATIONAL
Corporate Office: �ERICAN
Omaha, Nebraska INSURA CE
COMPANY �
RIDER
DATE: FEBRUARY 9,1995:
CITY OF OWASSO
P.O. BOX 180
OWASSO, OK 94055
RE: PRINCIPAL KANE DEVELOPMENT, INC.
YUL �
rs:
Executive Offices:
Chandler, Oklahoma
CARRIER NATIONAL AMERICAN INSURANCE COMPANY
BOND NO.: CB012264
BOND AMOUNT $175,000.00
EFFECTIVE 2.09 -95 PLEASE ACCEPT THIS AS AN ADMENDMENT TO
THE ABOVE CAPTIONED BOND IN THE FOLLOWING MANNER:
THE CONTRACT AMOUNT OF THIS BOND IS AMENDED TO READ:
$138,250.00
ALL OTHER TERMS AND CONDITIONS ARE TO REMAIN UNCHANGED
AND TO REMAIN IN FULL FORCE AND EFFECTIVE UNTIL U'"IERWISE
CANCELLED.
SIG ED AND SEALED BY;
Y -IN -FACT
PH -LIS N11TCHELT.-
NATIONAI: AMERICAN INSURANCE COMPANY
I
I
Fill
(J 1-41.10V4011JJ rAL113L -hVLK 1:N.7,
NATIONAL Corporate office: AM RICAN
Omaha, NebraBka I N S U R A CE
COMPANY �
;_t
DATE: FEBRUARY 9,1995:
CITY OF OWASSO
P.O. BOX ISO
OWASSO, OK 8405:5
RE: PRINCIPAL KANE DEVELOPMENT, zNC.
1 "
Executive Officee;
Chandler, Oklahoma
CARRIER NATIONAL AMERICAN INSURANCE COMPANY
BOND NO.: C8012262
BOND AMOUNT $50,000
EFFECTIVE 2 -09 -95 PLEASE ACCEPT THIS AS AN ADMENDMENT TO
THE ABOVE CAPTIONED BOND IN THE FOLLOWING MANNER:
THE CONTRACT AMOUNT OF THIS BOND IS AMENDED TO READ:
S39,50.0
ALL OTHER TERMS AND CONDITIONS ARE TO REMAIN UNCHANGED
AND TO REMAIN IN FULL FORCE AND EFFECTIVE UNTIL OTHERWISE
CANCELLED.
SLGNED AND SEALED BY:
ATT' -FACT G
Pawlis MITCHELL
NATIONAL AMERICAN INSURANCE COMPANY
1010 Manvel Avenue Cl P.O. Drawer 9 ❑ Chandler, Oklahoma 74834
405- 258 -0864 0 WAT5 1- 500 - 822.7802 0 FAX 445 -255 -0176
NxI' I( -)NAL
Corporate Office: AMERICAN OW
Omaha, Nebraaka 0--j
INSURA CE
COMPANY
- -f
DATE: FEBRUARY 9, 1995:
CM OF OWASSO
P.O. BOX 180
OWASSO, OK 84055
RE: PRINCIPAL KANE DEVELOPMENT, INC.
Executive Offices:
Chandler, Oklahoma
CARRIER NATIONAL AMERICAN INSURANCE COMPANY
BOND NO.: CB012261
BOND AMOUNT $115,000
EFFECTIVE 2 -09 -95 PLEASE ACCEPT THIS AS AN ADMENDMENT TO
THE ABOVE CAPTIONED BOND IN THE FOLLOWING MANNER:
THE CONTRACT AMOUNT OF THIS BOND IS AMENDED TO READ:
590,850.00
ALL OTHER TERMS AND CONDITIONS ARE TO REMAIN UNCHANGED
AND TO REMAIN IN FULL FORCE AND EFFECTIVE UNTIL, OTHERWISE
CANCELLED.
,S . D AND SEALED BY:
A Y, =fN -FACT
POftLIS M'fTCHFLL
NATIONAL AMERICAN INSURANCE COMPANY
1010 Manvel Avenue ❑ P.O. Drawer 9 ❑ Chandler, Oklahoma 74834
405 -258 -0804 O WATS 1.800- 822 -7802 0 FAX 405. 258.0176
I
I
PUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC WORKS AUTHORITY
TYPE OF MEETING: Regular
DATE: February 21, 1995
TIME: 7:00 p.m.
PLACE: Council Chambers, Owasso Community Center
Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin
board at 4 :00 p.m. on Friday, February 17, 1995.
Marcia�Boutwell,
AGENDA
1. Call to Order
2. Invocation
I Flag Salute
4. Roll Call
5. Request Approval of the Minutes of February 7, 1995 Regular Meeting.
Attachment #5
Owasso Public Works Authority ,
February 21, 1995
Page 2 '
6. Request Approval of Claims '
Attachment #6
7. Consideration and Appropriate Action Relating to a Request for the Expenditure of Funds
for the Purchase of Replacement Parts for the Wastewater Treatment Plant.
Mr Ray
Attachment #7
Staff will recommend Council approval of an expenditure for Ultraviolet Disinfection
Module Replacement in the amount of $2057.02 to Infilco Degremont Inc, Richmond, VA
for equipment and parts, and $2,634.58 to Haynes Equipment Co Inc, Oklahoma City, for
labor.
8. Consideration and Appropriate Action Relating to a Request for the Expenditure of Funds
for the Purchase of an Air Monitor for the Confined Space Entry Program.
Mr Ray
Attachment #8
Staff will recommend Council approval of an expenditure of $2170 to Lumidor Safety
Products, Miramar, FL for the purchase of one Micro -Max Monitor and self test kit. '
r
Owasso Public Works Authority
February 21, 1995
Page 3
9. Consideration and Appropriate Action Relating to an Amendment to the FY 1994 -95
Budget.
Mr Ray
Attachment ##9
Staff will recommend Council approval of an increase in transfers from the OPWA Sales
Tax Fund to the Capital Improvements Fund.
10. Report from OPWA Manager
11. Report from OPWA Attorney
12. Unfinished Business
13. New Business
Owasso Public Works Authority
February 21, 1995
Page 4
14. Adjournment
ILI
I I
I I
OWASSO PUBLIC WORKS AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, February 7, 1995
The Owasso Public Works Authority met in regular session on Tuesday, February 7, 1995 in
the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and
Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, February 3, 1995.
ITEM 1: CALL TO ORDER.
Chairman Duke called the meeting to order at 7:04 p.m.
ITEM 2: INVOCATION
The invocation was given by the Rev Bill Caudle, Associate Pastor of the Owasso First Baptist
Church.
ITEM 3: FLAG SALUTE
Chairman Duke led he flag salute.
ITEM 4: ROLL CALL
PRESENT ABSENT
Jerry Duke, Chairperson
Charles Burris, Vice Chairperson
Mary Lou Barnhouse, Trustee
Joe Ramey, Trustee
Danny Ewing, Trustee
STAFF
Rodney J Ray, City Manager
Ronald D Cates, Authority Attorney
Marcia Boutwell, Authority Secretary
A quorum was declared present.
ITEM 5: REQUEST APPROVAL OF THE MINUTES OF JANUARY 17 1995
REGULAR MEETING
Mr Burris moved to approve the minutes as written, by reference hereto; seconded by
Mr Ramey.
AYE: Burris, Ramey, Ewing, Barnhouse, Duke
NAY: None
Motion carried 5 -0.
Owasso Public Works Authority February 7, 1995
ITEM 6: REQUEST APPROVAL OF CLAIMS
Mr Burris moved, seconded by Mr Ramey, to approve the following claims as submitted: (1)
OPWA Fund $148,737.80; (2) OPWA Capital Improvement Fund $28,202.15; (3) Interfund
Transfers $33,030.00; (4) Payroll $24,636.08.
AYE: Burris, Ramey Barnhouse, Ewing, Duke
NAY: None
Motion carried 5 -0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
RE ZUEST TO AWARD A CONTRACT FOR THE PURCHASE OF A
VEHICLE FOR THE WASTEWATER DIVISION.
This item was withdrawn by staff because of a bidding technicality.
ITEM 8: REPORT FROM OPWA MANAGER
No Report.
ITEM 9: REPORT FROM OPWA ATTORNEY
No report.
ITEM 10: UNFINISHED BUSINESS
None
ITEM 11: NEW BUSINESS
None
ITEM 12: ADJOURNMENT
Mr Ramey, seconded by Mr Burris, to adjourn.
AYE: Ramey, Burris, Barnhouse, Ewing, Duke
NAY: None
Motion carried 5 -0 and the meeting was adjourned at 7:10 p.m.
Marcia Boutwell, Authority Secretary
2
Jerry Duke, Chairperson
' CITY OF OWASSO
OWASSO PUBLIC WORKS AUTHORITY
' 2!17195 7:52 :54 A1P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
9502 218 DEPT OF ENVIRONMENTAL !QUA SOLID WASTE MNGE FEE
9515 ?7 DAVID OR JUDY GIBSON REFUND
DEPARTMENT TOTAL =____
OPWA ADMINISTRATION
------------------------ - - - - --
950020 RONALD D CATES RETAINER
9501032 MCCAW COMMUNICATIONS USAGE
950122 CELLULAR ONE -TULSA USAGE
950194 WESTERN BUSINESS PRODUCTS MAINTENANCE
951414 CSC CREDIT SERVICES, INC COLLECTIONS
951511 CAREER TRACK SEMINARS MS2 SEMINAR
951594 TREASURER PETTY CASH REIMS PETTY CASH
951594 TREASURER PETTY CASH REIMB PETTY CASH
951594 TREASURER PETTY CASH REIMB PETT'i CASH
951626 OML MUNICIPAL ASSURANCE LIABILITY INSURANCE
951642 DEPT OF PUBLIC SAFETY DRIVER RECORDS
DEPARTMENT TOTAL =___?
WATER
------------------------ - - - - --
950022 MCCAW COMMUNICATIONS
951409 JOHNNY ROGERS
951474 OSCAR MCLAURIN
9514?", SHARON SPARKMAN
951476 TYRONE DINKINS
951478 CITY OF TULSA
951501 ARKANSAW METER g; SUPPLY
951604 GO SYSTEMS
DEPARTMENT TOTAL =__
WASTEWATER
------------------------ - - - - --
USAGE
METER READER
METER READER
METER READER
METER READER
1195 WATER PURCHASE
REPAIR MATERIALS
1195 FUEL
625.76
23.76
649.5
700.00
29.90
50.4`
66.80
25.00
78.010
5.00
40.00
10.00
489.50
300.00
1,794.65
69.76
184.95
406.95
51.40
38;.45
55,954.6:
1,105.10
194.23
58,016.51
29.90
40.00
160.00
12 8.00
9500; 2
MCCAW COMMUNICATIONS
USAGE
I
951496
WASTE MANAGEMENT OF OKLA
SLUDGE DISPOSAL
951499
-, ERPY LABORATORTES, INC.
SAMPLE 11NALYSIS
9515102
BOREN /ZI11K "k F E T Y INC.
PARTS;
625.76
23.76
649.5
700.00
29.90
50.4`
66.80
25.00
78.010
5.00
40.00
10.00
489.50
300.00
1,794.65
69.76
184.95
406.95
51.40
38;.45
55,954.6:
1,105.10
194.23
58,016.51
29.90
40.00
160.00
12 8.00
CITY OF OWASSO
OWASSO PUBLIC WORKS AUTHORITY
2/17/95 7:52:54 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
951515 GRAINGER,W W INC SUPPLIES 46.79
951576 FRED HAYNIE REPAIR TO LIFT STATION 175.00
951604 GO SYSTEMS 1/95 FUEL 11.13
DEPARTMENT TOTAL =___` 691.82
REFUSE COLLECTIONS
------------------------ - - - - --
951468 BFI 1/95 COMM REFUSE
951516 USUABLE STEEL YARD STEEL
95151 M.E.T. POLLUTANT PROGRAM
951604 GO SYSTEMS 1/95 FUEL
DEPARTMENT TOTAL =___`
RECYCLE CENTER
------------------------ - - - - --
951468 BFI 1/95 COMM REFUSE
951468 BFI GLASS
951515 GRAINGER,W W INC SUPPLIES
DEPARTMENT TOTAL
FUND TOTAL =___)
12,072.00
44.88
900.00
388.07
13,404.95
1,77.00
180.00
41.04
15997.04
77 353.49
10
CIT'r OF OWASSO
OPWA CAPITAL IMPROVEMENT FUND
2!17/95 7:52:54 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
WASTEWATER
------------------------ - - - - --
951511 FHC INC.
DEPARTMENT TOTAL
FUND TOTAL = = = =7
ENGINEERING SERVICES 217.80
217.80
217.80
11
OWASSO PUBLIC WORKS AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 02/04/95
DEPARTMENT
OVERTIME TOTAL
EXPENSES EXPENSES
Water 444.38 4,384.92
£..K,,.,,.•...,,. •ww.�.ox..m...,. :.,.awr,�m„x.,, w...., a: c;:::.;: r:. a. .,.m:saaar�u.�aauuota.:....M,., ova. ak. �.:..•, �, �,,,:.,.,:.::.........::.:..::..: : :,.:.�::.3::N::::::.,:...:n.,.
Refuse 0.00 3,217.05
<.;,:» C, a>.•.;: .c;.;;:;.;.;;..::;;;K:4' {na.a.: x,.;:•:;iFx,.,v,.m� ra:..;;.;rx:. s^: 2: T.? v.'{•: f. 4Y. x::.••:<; c.::„<.•::•:.:`:. r::<;:., y:. is .:...ry;;.; : :. : :..:..;. :.: ::.:: _..: :,.:,.., :,. «.,.;c.,.yy,.•r
OPWA Capital Improvement
[11111�I!0951I11
APPROVE 02/21/95
Chairman
Trustee
Trustee
lM- a . W II 1►�
TO:
RODNEY J. RAY
CITY MANAGER
FROM: F. ROBERT CARR
PUBLIC WORKS DIRECTOR
SUBJECT: DISINFECTION EQUIPMENT REPAIRS
(WASTEWATER TREATMENT PLANT)
DATE: February 14, 1995
BACKGROUND:
Over the past 18 to 24 months, three of the existing eight ultraviolet disinfection modules at the
Wastewater Treatment Plant have failed. These modules were installed initially when the plant
was constructed in 1988. Under normal operating conditions, four of the units operate
continuously with two units working only when flows increase through the plant.
Failure of the units has been largely caused by the cable leads shorting. Instrumentation
including the lamp indicator boards and mother boards have also sustained damage. With
increasing growth in the community and associated increases in wastewater flow to the plant,
the operation of these units is important to ensure the plant discharge continues to meet required
disinfection standards.
PROJECT COSTS:
Costs to replace and /or repair the inoperable units have been assembled. Infilco Degremont,
Inc., Richmond, Virginia, is the sole builder and supplier of parts for these units and has
provided costs for replacement parts and repairs. Infilco supplied the original parts when the
plant was constructed.
Costs for labor to install the required parts and for replacement of the electric cables has been
provided by Haynes Equipment Company, Inc., Oklahoma City. Haynes Equipment is
considered a sole - source repair company for instrumentation at the plant. They installed the
original plant equipment and have been providing maintenance since initial plant start-up and are
familiar with all the components requiring replacement.
Page 2
Wastewater Disinfection Equipment Repairs
The total cost of parts is $2,057.02 from Infilco Degremont (see attached proposal). Costs of
labor /replacement from Haynes Equipment is $2,634.58 (see attached proposal). Based on these
individual proposals, the total project cost is expected to be $4,691.60.
FUNDING:
The Wastewater Treatment FY 94 -95 Budget includes $6,500 in Operating Supplies (61 -530-
5220) for these expenses.
RECOMMENDATION:
Staff recommends Authority approval of a sole -source purchase of repair and replacement parts
and installation labor for the ultraviolet disinfection modules at the Wastewater Treatment Plant
in the amount of $2,057.02 for parts from Infilco Degremont, Inc., Richmond, Virginia and
$2,634.58 for labor and replacement materials from Haynes Equipment Company, Inc.,
Oklahoma City, Oklahoma.
ATTACHMENTS:
1. Proposal from Infilco Degremont, Inc., dated August 8, 1.994.
2. Proposal from Haynes Equipment Company, Inc., September 30, 1994.
3. Background memorandum from Wastewater Treatment Plant Chief Operator, dated
November 3, 1994.
Infilco Degremont Inc
PROPOSAL AND CONTRACT
Proposal No. 0808401 RJK
Date: AUGUST 12 _ 1994
Quantity
Part No.
Product Description
Unit Price
Total Price
84'
696 -8232
WIRE, 18 GA., 10OV, BLACK
00 $ 1.00
$ 84.00
84'
696 -8231
WIRE, 18 GA., 10OV, WHITE
1.00
84.00
28
1480699
SOCKET, AMP, 2 POS
.52
14.56
56
350689 -1
PIN, AMP, FEMAL
.18
10.08
1
2XC13
FLOAT SYIITCH
35.63
35.63
1
6X288
I�NTd LOCK SWITCH
24.18
24.18
1
SS -70-11
ENCLOSURE FOR INTERLOCK SWITCH
14.50
14.50
1
2400
SNAP BUSHING, 2"
.30
.30
4-
10.4225
BASE, 3 PIN (PHOTOCELL)
15.28
30.5&
+
10.4210
INSERT, FEMALE, 3 PIN (PHOTOCELL)
11.68
2 3.3(- .
4-
10.4301
COVER, 3 PIN WITH STRING
12.75
25-56 +&.75-
I?
59606GOI
BACKLIT PANEL, OC -28 WITH
INDICATOR LITES AND RIBBON CABLE
372.00
),I 003- 2-.01"
1
59604GO1
MOTHERBOARD, 30" SHORT
195.00
195.00
_2
59599G01
PCB, LAMP OUT
96.20
218.6 t-
1
59610G01
PCB, W INTENSITY
94.00
94.00
k
59676G01
PHO'T'OCELL, SNAP ON
142.00
284.0
�Z,o57. oZ
Page of
2R 7552 -2
Infilco Degremont Inc
October 31, 1994
Owasso WWTP
600 S. Main St.
Owasso, OK 74055
Dear Charles Nicholson:
I10I (F)
Waterand Wastewater Treatment
2924 Emerywood Parkway
Post Office Box 71390
Richmond, Virginia 23255 -1390 USA
Telephone: (804) 756-7600
Telex: 827 4
Telefax: ( Op,) 6 �7b `' 7777! f–""—
VaV 1 19 4
-------------------- --- ---
A little over two years ago, Infilco Degremont acquired the license for
Katadyn's line of Ultraviolet Disinfection Equipment. Their company had a
long history going back to the 1930's. Previously, it was known as Ultraviolet
Purification Systems (UVPS). IDI is the sole licensee for the Katadyn/UVPS
Ultraviolet Disinfection Equipment in the United States, Canada, and
throughout the world.
Infilco Degremont was established as International Filter Company in
November 1894. This name was later shortened to Infilco and, in 1974,
Degremont S.A. acquired the company and created IDI. Degremont is one of
the largest water and wastewater treatment equipment companies in the world,
so we have access to a great deal of technology, experience and information.
In order to support our UV customers in the field, we have a well established
full -line inventory of lamps, jackets ballasts, circuit boards and gland seal
assemblies in our Richmond, Virginia, warehouse. When you place your UV
parts order with IDI, we can ship from our shelf stock without delay and long -
waiting periods.
To help you avoid those expensive shipping charges, we thought it would be
helpful to review the major components of your UV system(s), discuss the
recommended replacement internals and suggest spare parts inventories for
your treatment plant. please see our enclosed UV Service Bulletin #1, October
1994.
We also thought it would be helpful to review the advantages of low ozone
lamps versus high ozone lamps. Please see our UV Service Bulletin #2,
October 1994. (We suggest you keep the enclosed Service Bulletins with your
UV Operation & Maintenance manuals.)
When you need parts for your UV system, the IDI Parts Sales Department
may be reached by calling (toll free) 1- 800 -446 -1150, extension 1722 or
804/756 -7722, and ask for Dick Keller.
Our office is open from 8:00 a.m. to 5:00 p.m. EST.
' Our telefax number is 804/756 -7643.
' Take advantage of our blanket purchasing agreement for all your UV lamp,
quartz jackets and spare part requirements. IDI will guarantee to hold prices
firm for the length of the agreement so you can budget for your replacement
' parts. This also saves you the trouble of writing a separate purchase order
every time you need to order something for your UV equipment.
' Remember IDI is the only authorized source for ultraviolet lamps, quartz
jackets and parts for IDI, Katadyn, and Ultraviolet Purification Company
' installations. We look forward to your order.
Enclosures
KFS /1
Sincerely,
Kenneth F. Spear, Manager
Spare Parts & Standard Products
PROPOSAL P•pe of _ ,
HAYNES EQUIPMENT COMPANY, INC.
117 N.W. 132nd
Oklahoma City. Oklahoma 73114
PHONE 405. 755 -1357 TELEFAX 405 •755 -6493
PROPOSAL TO' CITY OF OWASSO SUBJECT: GATE: 9 -3.0-94 ___..
ITEM
N0.
OUANTITY
DESCRIPTION
SEALTIGHT, WIRE, AND FITTING TO REMOVE
WEIGHT
PRICE EACH
TOTAL PRICE
1
$1,314.58
'
b UV MODULES
f
h
LABOR TO INSTALL WIRE TO REWIRE MODULES AND
REPLACE CIRCUIT BOARDS IN UV UNIT
$1,320.00
DOES NOT INCLUDE ANY CIRCUIT BOARDS, LAMPS,
,
PHOTOCELL IN UV SYSTEM.
TERMS: Nat Cash 3Q Days from Date of Shipment,
No Sates endlor Use Taxes ere included is this Proposal.
FOB
SEE TERMS &CONDITIONS ATTACHED TO PROPOSAL
TIME OF SHIPMENt
SHIPPING DETAILS:
ACCEPTED BY:
TITLE
Date
HAYINES EQUIPMENT COMPANY, UNC.
By g I' - ..TULLIS
R
THIS PROPOSAL SUBJECT TO ACCEPTANCE Sy PURCHASER WITHIN THIRTY (30) DAYS FROM PATE HEREOF bL
WE AREA N EOUAL EMPLOYMENT OPPORTUNITY EMPLOYER
IMEMORANDUM
TO:
t FROM:
' SUBJECT:
I DATE:
1
BACKGROUND:
ROBERT CARR, PUBLIC WORKS DIRECTOR
CHARLES A_ NICHOLSON JR., WASTEWATER PLANT SUPT.
REPAIRS OF ULTRAVIOLET DISINFECTION MODULES
November 3, 1994
Over the last 18 to 24 months three of the existing U.V. Modules at
the Wastewater Treatment Facility have failed. This failure has
caused cable leads to short out and lamp indicator boards & mother
boards to Sustain damage that requires some of the units be
replaced. It is very important that we protect the operational
integrity of these units. Under normal operating conditions four
(4) of the six (6) units operate on a continuous basis with two (2)
of the units only working when flows increase through the plant.
With the increasing growth to the community, we feel it is very
important to address this problem as soon as possible in order to
assure that the Wastewater Plant effluent will continue to meet
required standard. Therefore, I have asked infilco DegremoLInt Inc.
the sole builder and supplier of Darts to supply a-parts list as
,-Yell as the cost of replacement parts and cost for repairing these
Units. 1 also have ask Haynes Eouipment for a cost for labor and
cost for replacement cables for ail sip( units.
Infilco Degremount Inc.:
Labor for repairs four (4) days ........ -17(:0.04) per day + Expense=_
Total: + Expenses
Retrofit for one ( 1 ) i ', " ?_lti MODULE - PARTS ONLY....... 1,648.00
Total for 6 U nits ....... ............................... 9.eee.00
Total Cost_ for Repairs and Parts ...................... .$ 12,688.00
Haynes Equipment Company, Inc.:
ReDlacement o4 s'?altioht, wire, a -ice fitT_ing.s to retrofit six (6) UV
P,= ,EUILES =--! s, t ............ ............................... $ 1 ,'14.58
=C'C" _o .ns}a I e ano r. p_sce, c,;":- r _ ^;a a Ls rl G DU LE=
�.o s, t . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . #
Tota- } replacement z7iarts ?. :T; lr" �l =C �?�_' °`,ULit. _ Inc.
cst . +D2 cat = _ _ ..t ........... .................. $ 4,691 .60
The following is a list of parts and the quantities and costs of
parts needed to make repairs of the six (6) UV MODULES from Infilco
Degremount Inc.:
QUANTITY:
2 - Part
#
10.4225
BASE, 3 PIN (PHOTOCELL) .............
$
30.56
2 - Part
#
10.4210
INSERT, FEMALE, 3 PIN ( PHOTOCELL ....
$
23.36
2 - PART
#
10.4301
COVER, 3 PIN WITH STRING .............
$
25.50
3 - PART
#
53606GOI BACKLIT PANEL, OC -28 WITH INDICATOR
LITES AND RIBBON
CABLES .............................
$
1,116.00
1 - PART
#
59604G01
MOTHER BOARD, 30" SHORT .............
$
195.00
3 - PART
#
59599GOI
PCB, LAMP OUT ......................
$
288.60
I - PART
#
59610GOI
PCB, UV INTENSITY'' ..................
$
94.00
2 - PART
#
59676G01
PHOTOCELL, SNAP ON .................
$
284.00
TOTAL COST: $ 2,057.02
RECOMMENDATION:
The staff recommends that the needed parts be purchased from
Infilco Degremount Inc. at a cost of $2,057.02, plus freight. And,
that the replacement wire and /or cable and fitting plus labor be
purcha=sed from Haynes Equipment Company, Inc. at a cost of
$2,634.5B. Also, the three units that are currently out of service
be repaired and placed bacte. in service as soon as possible. Also,
the three :nits that are in service at the present time be retrofit
with new cables and fittinqs to insure that these units do not fail
in the future. Funding for the repairs of these Units was budgeted
for in the Public Works Department Wastewater Division Budget under
Repairs Maintenance Service Account Number 61- 530 -5330 and
Operating Supplies Account Number 61 -530 -5220. If you have any
questions pertaining to this matter please feel free to contact
Cris king or Charles Nicholson.
1
MEMoxarmuM
TO: RODNEY J. RAY
' CITY MANAGER
FROM: F. ROBERT CARR, JR., P.E.
' PUBLIC WORKS DIRECTOR
SUBJECT: AIR MONITOR PURCHASE
DATE: February 14, 1995
BACKGROUND:
As part of the City of Owasso confined space entry program, the Public Works Wastewater
Collections Division has been utilizing a Gas -Tek Air Monitor for approximately eight (8)
years. This unit provides for the constant testing of air quality while men are working in a
confined space (i.e., sewage lift station, water valve vault or manhole). The air monitor
tests for the amount of oxygen, hydrogen sulfide, carbon monoxide, and combustible gases in
the atmosphere. Testing is a requirement by the Office of Safety and Health Administration
' (OSHA) for confined space entry.
Over the past ninety (90) days, the air monitor has failed on three occasions. According to
' the manufacturer, the Gas -Tek air monitor already has been used three years past its life
expectancy. These failures prevent the men from working in the confined space. Loaner
units have been borrowed from the City of Tulsa two times during this period so that we
could continue to perform normal duties while repairs were being made. Staff believes
however, that we need to have our own monitor, rather than relying on the graces of our
friends in Tulsa.
REPAIR COSTS:
On October 25, 1994, we sent in the existing monitor for repairs. At that time, sensors were
replaced for $542.00 and the unit was returned to us in 5 weeks. Unfortunately, additional
parts failed the next time we went to use the monitor. It was estimated that it would cost
$135.00 to repair the unit once again. Staff began to evaluate the option of replacing the
unit with a new model at that time.
REPLACEMENT PRICES•
Prices for a replacement air monitor were solicited. Boren Safety Products of Tulsa,
Oklahoma has two different models available. Lumidor Safety Products of Miramar, Florida
' has one model available.
Page 2 ,
Air Monitor Purchase
Both manufacturers use an electro - chemical type of sensor. The sensors are manufactured in ,
a way which provides accurate measurements of gas levels on a consistent level; however,
each time the sensor is exposed to the type of gas it is designed to test, the life of the sensor
is diminished. Repeated exposure to hazardous atmospheres determines the life expectancy
of the sensor. Both Boren Safety Products and Lumidor claim the life expectancy of the
hydrogen sulfide and carbon monoxide sensors to be 12 to 18 months. The oxygen and
combustible gases sensors can last up to 24 months. Sensors on all three models can be
serviced in the field, greatly reducing down time.
A self- diagnostic calibration kit is available with each model. These kits enable field
personnel to introduce a specific amount of air with known quantities of contaminates into
the unit to check the accuracy of sensors. The field personnel can then determine whether
the monitor would achieve the proper calibration and reading.
Calibration is checked prior to determining the condition and safety of the confined space
about to be entered.
COSTS COMPARISON:
To evaluate overall monitor costs, expenses of replacing sensors at regular intervals needs to
be considered. A tabulation of both monitor and sensor costs are shown below:
Monitor Cost
Supplier
Product
Price
Price of
Self Test
Kit
Total
Price
Limited
Warranty
Boren
Omni -4000
$1,870
$395
$2,265
1 year
Boren
Crow -Con Triple Plus
$1,850
$445
$2,295
1 year
Lumidor
Micro -Max
$1,795
$385
$2,180
2 year
Sensor Cost
Hydrogen
Carbon
Total
Prorated
Product
Oxygen
Combustibles
Sulfide
Dioxide
Price
Yearly
Replace-
ment Cost
Omni -4000
$165
$335
$260
$295
$1,055
$805
Crow -Con Triple Plus
$125
$295
$260
$295
$ 975
$765
Lumidor Micro -Max
$133
$210
$295
$295
$ 933
$762
Page 3
Air Monitor Purchase
Additional Information
Product
Dust Proof
Water Resistant
Floats
Omni -4000
No
No
No
Crow -Con Triple Plus
Yes
Yes
Yes
Lumidor Micro -Max
Yes
Yes
No
Monitor costs include the self- diagnostic calibration kit for each unit. These kits are not
interchangeable between suppliers and monitors.
' Sensors are required to be replaced as operating conditions vary (from 12 -24 months). each
type of sensor was evaluated and a prorated yearly cost to replace all the sensors was
calculated.
Both the air monitor cost and sensor replacement costs were lowest from Lumidor Safety
Products. The Lumidor Micro -Max monitor with self- diagnostic calibration kit costs
' $2,170.00 with a 2 -year limited warranty. The sensor yearly replacement cost is $762.00,
but expenditure for replacement is not anticipated for another 12 -18 months. Replacements
will be included in future operating budgets.
FUNDING:
Purchase of this equipment was not anticipated in the FY 94 -95 Budget, but the monitor is
essential to safe entry into confined spaces. Funds for the purchase will be determined based
on re- prioritization of needs within the existing Water and Wastewater Division budgets.
1 RECOMMENDATION:
Staff recommends the Authority approve the purchase of a Micro -Max Monitor and self test
kit from Lumidor Safety Products, Miramar, Florida in the amount of $2,170.
ATTACHMENTS:
1. Gas Monitor brochures with prices.
2. Letter of recommendation from Jason Quinton.
Gases /Ranges
Combustible gases 0 - 1009 LEL
r
Oxygen (02l 0 - 25% Vol.
ORO 17 ,,
Carbon monoxide (CO) 0 - 800 PPM
MAX -4
Hydrogen sulfide (H2S) 0 - 800 PPM
Sulfur dioxide
7
(S02) 0 - 20 PPM
' Accuracy/Repeatability
f5% FSD
Alarm Outputs
Audible 90 db at one foot
Visible Red LED, Flashing display
r,as monitor Temperature Range
-20 °C to 50 °C
Humidity Range
0 - 99% RH (Non - condensing)
Power Source
Rechargeable Ni-Cad battery pack with "quick charge" option
mbustible (gases •
Diffusion: 10 hours operation Internal pump: 9 hours operation
Dimensions
4.751 x 3"H x 1.8 "D
t pump or diffusion Weight
14.6 ounces
*wnloading Warranty
Two year limited warranty, materials and workmanship
IN
MONITORS
Part No. Description
MAX-lAP Combustible gases
MAX -2GP Combustible gases & oxygen
MAX -3DP Combustible gases, Oz, CO
MAX -3EP Combustible gases, Oz, H2S
MAX -3FP Combustible gases, Oz, SO,
MAX -4AP Combustible gases, 02, CO, H2S
MAX -4BP Combustible gases, 02, H2S, S02
MAX -4CP Combustible gases, 02, CO, S02
Above part numbers are for models with internal
sampling pumps. To order any of the above monitors
in a diffusion version, delete the designator "P" from the
end of the part number.
To order any of the above monitors with datologging/
downloading option, add the designator "D" at the
end of the part number.
Monitor prices include rechargeable NiCad battery
pack, overnight NiCad battery charger, alkaline
battery adapter, carrying case with shoulder strap,
and /or calibration/ pump adapter plate (Diffusion
models only), 10' sampling hose with water trap
(Internal sampling pump models only).
ACCESSORIES
Part No. Description
MAX-]
120V AC charger (overnight)
MAX -2
5 unit bank charger
MAX -3
10 unit bank charger
MAX -4
5 position NiCad pack charger
MAX -5
120V AC charger (< 4 hours)
MAX-6
220V AC charger (overnight)
MAX-6T
DC to DC vehicle timed charging
adapter
MAX -7
220V AC charger (< 4 hours)
*MAX -L
Computer software disk & cabling
MAX -MP
In-line pump
MAX -12
Hand aspirated pump
MAX -13
Vehicle charging stand
MPU -16-19
Search probe (29 inches)
MPU- 16-19S
Search probe (Extended length)
CAL -1 A
Cal kit w/ 1 cyl. CH, /02 /CO
CAL -1 B
Col kit w/ 1 cyl. CH4 /02 /CO
(Minimix)
CAL -1 C
Cal kit w/ 1 cyl. CH,/02/CO/'H2S
CAL -2D
Cal kit w/ 1 cyl. CH4/CO, and
1 cyl. SO2
TEST-1A
Alarm check gas
r_�
41
Will
OR
a$
I"
tr
*Note that these items are for use only with
datologging /downloading versions of the
MICRO MAX. 3
Headquarters 1 1221 Interchange Circle South • Miramar, FL 33025 ,
Toll Free (800) 433 -7220 • Fox (305) 433 -7730
IF 70,
NEW PRODUCT RELEASE
Model OMNI -4000
Introducing the OMNI -4000, Absolutely the
Most Versatile, Most Powerful Portable Gas
to Detector on the Market Today.
r
1
1
1
IPERFORMANCE PROGRAMMABLE TO YOUR NEEDS:
' As a simple warning device the instrument may be programmed for
— Combustible gas alarm level
— Plus choice of any three of the following:
' Oxygen deficiency /enrichment
Toxic gases — CO, H2S, NH3, S02, Cl2, HCN, HCI,
NO, NO,
For data collection the instrument may be programmed for:
— TWA & STEL alarms for each toxic gas chosen
— Internal datalogger and printer connection
For downloading and data management:
— Connects to a PC via an interface for maintenance and
downloading of information
Oxygen Deficiency /Enrichment
' 32 Combustible Gas Calibration Levels
Nine Toxic Sensors:
CO, 112S, NH3, 5021 CIZ, HCN, HCI, NO, NO2
FEATURES:
• Monitors up to four gases simultaneously
• Data logging from time it's switched on to time it's
shut off
• Auto calibration capability
• Long -life oxygen sensor (18 months or longer)
• Interchangeable battery pack even in hazardous
locations
• Earphone for noisy environments
• Interchangeable precalibrated "smart sensor" blocks
(all calibration details such as dates, aging, scales,
alarm threshold etc ... are memorized)
• Programmable performances (can be used as a simple
warning device when used by non - qualified
personnel or a specific measuring device with all data
logging, STEL, TWA ... alarm events with dates and
timing. . . when used by qualified personnel)
• Range of 0 -100% LEL and 0 -100% by volume gas
for 16 combustible gases
• Nine toxic gas "smart sensor" options (CO, H2S, NH3,
SO2, CI,, HCN, HCI, NO, NOJ
• Selectable 16 combustible gas memory without
having to recalibrate the instrument
• Radio frequency interference (RFI) resistant
• Highly visual common alarm lamp along with specific
audio and visual alarms
• Can be directly connected to printer to log out data
(alarms, events, bargraph etc ... )
• 14 to 16 hours continuous life with overnight battery
recharge
• Directly connectable electric sampling pump using
internal instrument battery
• EEx is IIC T4 Approval (Class I, Div. 1, Group A, B,
C, and D)
• 1 10 Vac, 220 Vac, 12 Vdc, battery charger options
The OMNI -4000 simultaneously detects up to four gases
and is ideal for use in confined spaces with diverse
atmospheric hazards. The instrument features
interchangeable precalibrated toxic "smart sensor"
blocks. Another unique feature allows the user to select
the combustible gas he /she wishes to monitor from the
instrument's internal memory of 16 preprogrammed
combustible gases in % LEL or % by volume.
The OMNI -4000 can be used as a simple warning device
or as a sophisticated instrument providing TWA alarms,
STEL alarms and datalogging information.
Specifications subject to change without notice.
Gas and Vapor Detection Instruments for Industrial Health and Safety Applications
ENMET Corporation, P.O. Box 979, Ann Arbor, MI 48106 -0979
IyyS
C 0 N F I N FLE D S
FEATURES
• Monitors up to 4 gases simultaneously
• Rugged, virtually unbreakable
• Watertight and dust proof
• Dependable lead acid battery
• Internal data logger
• Optional built -in air pump
• RF shielded
• Fast, simple push button calibration
• Adjustable audio and visual alarms
• Lightweight, less than 2 lbs.
• Tamper proof controls
• UL and CSA approved
...AND IT FLOATS
The TRIPLE PLUS is a multifunctional portable gas detector that can simultaneously monitor
any practical combination of up to 4 gases including combustibles, oxygen, and numerous
toxic gases such as Hydrogen Sulfide, Carbon Monoxide, Hydrogen, Chlorine, Sulfur
Dioxide, Nitrogen Dioxide, Halons, Hydrogen Chloride, Hydrogen Cyanide, or Ammonia
among others. The unit is microprocessor controlled and can be configured to provide
instantaneous alarms, time weighted averages, or peak hold values as required. The
TRIPLE PLUS comes equipped with audio and visual alarms, tamper proof controls, an inter-
nal data logger which via an RS232 port can easily download data directly to a printer or
computer as well as an optional built -in sample air pump. The supplied Battery
Charger /Computer Interface allows the user to change alarm levels, passcodes, and display
wording, as well as other functions. The TRIPLE PLUS is available in single, dual, triple, and
quadruple versions.
'
"EXPERTS IN TOXIC GAS DETECTION"
"EXPERTS IN TOXIC GAS DETECTION"
MEMORANDUM
TO: Cris King
Public Works General Supervisor
FROM: J Quinton '
Wastewater Collection Crew Leader/
SUBJECT: Air Monitor
IDATE: January 17, 1995
Due to the frequent breakdowns of our air monitor, I feel it
necessary to purchase a new unit. I have three prices on three
different air monitors.
The third one is a Triple Plus gas monitor by CEA Instruments, Inc.
at a price of $1,850.00. An additional cost of $445.00 for a
calibration kit will be added on.
I have reviewed all three air monitors and believe that the Micro -
PW Max monitor by Lumidor Safety of Miramar, Florida is the one we
1 16 should purchase. It is least expensive, is more economical to
maintain and carries a longer warranty than the others.
r
f
The first one is a Micro
Max gas monitor by Lumidor
Safety
Products. The price is $1,795.00. An additional cost of
$385.00
for a calibration kit will
be added. The total cost
will be
$2,180.00.
'
The next one is an Omni -4000
by the ENMET Corporation;' at
a price
of $1,870.00. An additional
cost of $395.00 for a calibration kit
.�
will be added on.
The third one is a Triple Plus gas monitor by CEA Instruments, Inc.
at a price of $1,850.00. An additional cost of $445.00 for a
calibration kit will be added on.
I have reviewed all three air monitors and believe that the Micro -
PW Max monitor by Lumidor Safety of Miramar, Florida is the one we
1 16 should purchase. It is least expensive, is more economical to
maintain and carries a longer warranty than the others.
r
f
NMMoxarmuM
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: SHERRY BISHOP
FINANCE DIRECTOR
SUBJECT: OPWA SALES TAX FUND BUDGET AMENDMENT
IAND TRANSFER
1 DATE: February 17, 1995
IBACKGROUND:
All proceeds of the third penny of sale tax are restricted by ordinance to be used only for debt
' service or capital improvements. Throughout the year, the third penny is deposited in the
OPWA Sales Tax Fund and the debt service on the OPWA 1988 Revenue Bonds is paid monthly
from that account. When enough money has accumulated in the Sales Tax Fund to assure the
monthly debt service payments for the rest of the fiscal year, then any additional money in the
Sales Tax Fund is considered "excess." "Excess" money in the Sales Tax Fund may be
transferred to the city's Capital Improvements Fund for appropriation to projects.
With the receipt of the February sales tax check, the balance of the Sales Tax Fund is $290,427.
Debt service payments to be made for the remainder of the fiscal year (March through June)
total $200,412. That leaves an "excess" of $90,015 that may be transferred to the Capital
Improvements Fund.
Normally that transfer would not occur until after the adoption of next year's budget and the
funds would be used to pay for the 1995 -96 Capital Improvements projects approved by the
Council. However, this year the Council authorized the staff to solicit bids for additional
lighting to the softball fields. In order to fund the project, (see items #12 & #13, City Council
agenda) an additional $44,000 must be transferred to the 1994 -95 Capital Improvements Fund
' budget. If approved, the effect of this action is to borrow from next year's Capital
Improvements money, so the lighting project can be completed now.
5
Sales Tax Fund Budget Amendment
February 17, 1995
Page 2
RECOMMENDATION•
Staff recommends Council approval of a supplemental appropriation from the OPWA Sales Tax
Fund to transfer to the Capital Improvements Fund of $44,000; and approval of the payment of
that transfer.
ATTACHMENT:
Memo dated 12 -29 -94 related to lighting bids
I MEMORANDUM
M TO:
FROM:
SUBJECT:
DATE:
t
1
BACKGROUND:
HONORABLE MAYOR & CITY COUNCIL
CITY OF OWASSO
RODNEY J RAY
CITY MANAGER
REQUEST TO SOLICIT BIDS FOR ADDITIONAL SPORTS PARK
SOFTBALL LIGHTING
December 29, 1994
The City is constructing a softball four -plex at the Owasso Sports Park. Two of the four fields
are lighted. Funds have been allocated and work is in progress to fence the fields.
In August of 1995, Owasso will host a girls softball National Invitational Tournament. This
event will bring 34 girls softball teams to Owasso for four days. Each team consists of 32 girls
and parents, for a total influx of approximately 1088 people during the tournament, exclusive
of other spectators and umpires.
In order to conduct the tournament, there is a requirement that all four fields be lighted. This
project was planned for the 1995 -96 fiscal year. However, the August date makes it impossible
to wait until July 1st to begin the process and meet the deadline imposed by the Tournament.
' Therefore, the staff believes the project to light the remaining fields must be initiated as soon
as possible.
Policy and publication requirements are such that, should this project be approved, the earliest
date we could expect bids to be returned would be mid- February, and a contract could then be
executed in late February to early March. While this timetable would appear to be necessary
to insure that the project is completed prior to the national invitational tournament, it would
require the Council to appropriate funds from next year's anticipated allocation prior to the start
of the 1995 -96 fiscal year. The estimated cost of the project is $46,000. It is expected that the
Sports Park allocation of funds from the Capital Improvement Fund will be $100,000.
RECOMMENDATION:
Staff recommends Council approval of the bid specifications and that the staff be authorized to
solicit bids.
ATTACHMENTS:
' 1. Bid specifications
1