HomeMy WebLinkAbout1995.03.07_City Council AgendaI im
PUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING:
Regular
DATE:
March 7, 1995
TIME:
7:00 p.m.
PLACE:
Council Chambers, Owasso Community Center
Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin
board at 4:00 p.m. on Friday, March 3, 1995.
Marcia outwell, City Cl k
AGENDA
1. Call to Order
2. Invocation
Susie Theriault
Public Works Department
3. Flag Salute
4. Roll Call
5. Presentation of Certification of Recognition
Mayor Duke
Owasso City Council ,
March 7, 1995
Page 2
6. Request Approval of the Minutes of February 21, 1995 Regular Meeting.
Attachment #6 ,
1
7. Request Approval of Claims.
Attachment #7
8. Consideration and Appropriate Action Relating to a Request for Approval of a Final Plat ,
for Fleming Center, an Addition to the City of Owasso, Located on the Southeast Corner
of East 76th Street North and Owasso Expressway, Containing 3.1004 Acres.
Mr Rooney
Attachment #8
Staff will recommend approval of the Fleming Center final plat. '
9. Consideration and Appropriate Action Relating to a Request for the Expenditure of Funds
to Repair a Heating and Air Conditioning Unit at the Community Center. '
Mr Ray
Attachment #9
Staff will recommend Council approval of the expenditure of $1500 to Dale & Lee's,
Owasso, for the replacement and installation of an "exchanger" component in one of the
HVAC units on the Community Center.
1 Owasso City Council
March 7, 1995
Page 3
10. Consideration and Appropriate Action Relating to a Request for the Expenditure of Funds
' for Improvements to the Owasso Sports Park.
Mr Ray
Attachment #10
Staff will recommend Council approval of an expenditure of $4018 to Dan Thirion Trucking
of Owasso for the purchase of 492 cubic yards of top soil for softball fields; $6200 to
Miracle Recreation Equipment of Sand Springs for the purchase of eight sets of bleachers;
and $965 to Holman Seed Farms of Collinsville for the purchase of grass seed to be applied
to the softball fields.
n
11. Consideration and Appropriate Action Relating to a Request for Renewal of Mutual Aid
Firefighting Agreements Between the City of Owasso and Surrounding Areas.
' Mr Ray
Attachment #11
Staff will recommend Council approval of renewal of the mutual aid agreements with fire
departments in the surrounding areas, and that the Mayor be authorized to execute the
documents.
' 12. Consideration and Appropriate Action Relating to a Request for Renewal of the E -911
Interlocal Agreement.
Mr Ray
tAttachment #12
Staff will recommend Council approval of the renewal of the current E -911 Interlocal
' Agreement, and that the Mayor be authorized to execute the appropriate documents relating
to notification of such renewal.
1
Owasso City Council
March 7, 1995
Page 4
13. Report to the City Council Relating to the FY 1994 -95 Budget and the Impact of an
Anticipated Revenue Shortfall.
Mr Ray
Attachment #13
The City Manager will update the City Council regarding the status of FY94 -95 revenue and
the actions taken to address a shortfall in revenues.
14. Report from City Manager
15. Report from City Attorney
16. Reports from City Councilors
17. Unfinished Business
1
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Owasso City Council
March 7, 1995
Page 5
18. New Business
19. Adjournment
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
' Tuesday, February 21, 1995
The Owasso City Council met in regular session on Tuesday, February 21, 1995 in the Council
' Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, February 17, 1995.
ITEM 1: CALL TO ORDER
Mayor Duke called the meeting to order at 7:02 p.m.
ITEM 2: INVOCATION
In The invocation was given the Rev Bill Stinson, Associate Pastor at Bethel Baptist Church.
ITEM 3: FLAG SALUTE
The flag salute was led by Mayor Duke.
ITEM 4: ROLL CALL
PRESENT ABSENT
Jerry Duke, Mayor
Charles Burris, Vice Mayor
Mary Lou Barnhouse, Councilor
Joe Ramey, Councilor
Danny Ewing, Councilor
STAFF
Rodney J Ray, City Manager
P Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 5: REQUEST APPROVAL OF THE MINUTES OF FEBRUARY 7, 1995
' REGULAR MEETING.
Mr Burris moved, seconded by Ms Barnhouse, to approve the minutes as submitted, by
' reference made a part hereto.
AYE: Burris, Barnhouse, Ewing, Ramey, Duke
NAY: None
Motion carried 5 -0.
Owasso City Council February 21, 1995
ITEM 6: REQUEST APPROVAL OF THE CLAIMS
Mr Burris had questions concerning Fire Services purchases and Mr Ewing questioned overtime
and police staffing. Following the answering of those questions, Mr Burris moved, seconded
by Mr Ramey, that the following claims be approved: (1) General Fund $26,874.44; (2)
Collision Self- Insurance $212.81; (3) Workers Comp Self- Insurance $1,894.78; (4) Ambulance
Service Fund $1,758.91; (5) City Garage $3,049.50; (6) Capital Improvements $232.88; (7)
Revenue Bone Project Fund $40,120.00; (8) Interfund Transfers $9,605.46; (9) General Fund
Payroll $98,209.24; (10) City Garage Payroll $2,715.27.
AYE: Burris, Ramey, Ewing, Barnhouse, Duke
NAY: None
Motion carried 5 -0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO MAYOR'S
APPOINTMENTS REQUIRING CONFIRMATION BY THE CITY COUNCIL
Mayor Duke requested confirmation of the appointment of Mr Mark Stevens as Civil Defense
Director. Tom Schick and Howard Stamper have served as director and assistant director since
1965, and both have submitted their resignation. Mr Burris moved, seconded by Mr Ramey,
to approve the appointment of Mark Stevens as Owasso Civil Defense Director.
AYE: Burris, Ramey, Barnhouse, Ewing, Duke
NAY: None
Motion carried 5 -0.
Mayor Duke thanked Mr Schick and Mr Stamper for their many years of service to the
community.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ACCEPTANCE OF A CDBG GRANT OFFER FROM THE OKLAHOMA
DEPARTMENT OF COMMERCE, SUCH GRANT DIRECTLY RELATED TO
THE RELOCATION OF NATIONAL STEAK AND POULTRY INC
The City was notified on February 10, 1995 that a $200,000 CDBG grant had been awarded to
Owasso by the ODOC relative to the NSP relocation project. Acceptance of the grant will allow
funding for the engineering design for water, wastewater and street improvements and funding
for construction contracts for the water and wastewater improvements. Any funds remaining
N
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IOwasso City Council February 21, 1995
would be allotted to the street construction project. Mr Burris moved, seconded by Ms
' Barnhouse, to accept the grant offer of $200,000 for infrastructure improvements to assist in the
NSP relocation project.
' AYE: Burris, Barnhouse, Ramey, Ewing, Duke
NAY: None
Motion carried 5 -0.
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE APPROVAL OF A CONTRACT FOR ENGINEERING
SERVICES FOR THE NSP ROADWAY AND UTILITY IMPROVEMENTS.
Qualification statements and proposals were solicited from professional engineering services for
the design, bidding and construction administration of roadway and utility improvements for the
NSP project. The City has received a grant from ODOC to fund water and sewer
improvements, and street improvements will be funded through ODOT. The top ranking firm
was unable to comply with the budget constraints placed on the project; therefore, the second
ranked firm was contacted. They submitted a contract and fee proposal in the amount of
$33,915 for the entire project. Mr Burris moved, seconded by Mr Ramey, to award a contract
to Sack & Associates Inc in the lump sum amount of $33,915 for design, bidding and
construction administration of roadway and utility improvements for the NSP project.
AYE: Burris, Ramey, Ewing, Barnhouse, Duke
NAY: None
Motion carried 5 -0.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE EXPENDITURE OF FUNDS FOR THE PURCHASE OF
' AMMUNITION FOR POLICE DEPARTMENT USE.
The FOP contract requires 100 rounds of duty ammunition to be issued to all commissioned
officers twice a year. Half was distributed in December, with the remainder to be issued before
the 15th of June. Additional ammunition must be purchased for training. Written quotes were
obtained from three vendors, with Wal -Mart providing the lowest quote for the purchase of the
ammunition. A question was raised about the use of reloading equipment. Staff will look into
that possibility. Mr Ramey moved, seconded by Ms Bamhouse, to approve the purchase of
ammunition from Wal -Mart for $1494.90, as required by contract.
3
Owasso City Council February 21, 1995
AYE: Ramey, Barnhouse, Ewing, Burris, Duke
NAY: None
Motion carried 5 -0.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR AMENDMENTS TO THE GENERAL FUND BUDGET AND
SUPPLEMENTAL APPROPRIATIONS TO VARIOUS DEPARTMENTS.
At the January 3, 1995 City Council meeting, a budget amendment was approved that provided
funding for the FOP contract by reducing funding in various departments for personal services,
capital outlay and transfers. The Finance and Managerial department reduction would have
required the layoff of one employee. In order to avoid a layoff, an alternate budget reduction
would reduce appropriations in five departments and return the funds the to Finance and
Managerial Departments. Staff recommended Council approval of an amendment to the General
Fund budget increasing appropriations to the Managerial and Finance departments in the total
amount of $16,000, and decreasing appropriations to Community Development, General
Government, Police, Parks, and Economic Development by $16,000. Mr Burris moved,
seconded by Mr Ewing, to accept the staff recommendation for budget amendments.
AYE: Burris, Ewing, Ramey, Barnhouse, Duke
NAY: Ewing
Motion carried 5 -0.
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN
AMENDMENT TO THE FY 1994 -95 BUDGET WHEREIN A
SUPPLEMENTAL APPROPRIATION OF $44,000 IS AUTHORIZED TO THE
CAPITAL IMPROVEMENTS FUND SPORTS PARK PROJECT.
In order to fund a contract for the Sports Park lighting project which will be requested in the
next item, it will be necessary to transfer $44,000 from the OPWA Sales Tax Fund to the
Capital Improvement Fund, and then appropriate those funds to the lighting project. This
funding would come from the expected allocation to the Sports Park project from the FY 1995-
96 Capital Improvement Fund. This is allowed because the revenue has already been received.
Mr Ramey moved to approve a supplemental appropriation to the Capital Improvement Fund
budget to increase the transfer in from the OPWA Sales Tax Fund by $44,000 and increase the
expenditure for the Sports Park improvements by $44,000. Motion seconded by Mayor Duke.
4
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Owasso City Council February 21, 1995
AYE: Ramey, Duke, Ewing, Barnhouse, Burris
NAY: None
Motion carried 5 -0.
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST TO AWARD A CONTRACT FOR THE PURPOSE OF
CONSTRUCTING ADDITIONAL LIGHTING IMPROVEMENTS TO THE
OWASSO SPORTS PARK COMPLEX.
At the January 3, 1995 meeting, the City Council authorized the staff to solicit bids for lighting
two additional softball fields at the Sports Park. Staff advertised for bids on January 12, held
a pre -bid meeting on February 1, and opened bids on February 14. Two contractors bid on the
project, with the apparent low bidder being Shawnee Lighting Systems Inc. Mr Ramey moved,
seconded by Mr Burris, to award a contract for the Owasso Sports Park Phase II - Lighting
improvements in the amount of $43,460 to Shawnee Lighting Systems Inc, Shawnee, OK.
AYE: Ramey, Burris, Ewing, Barnhouse, Duke
NAY: None
Motion carried 5 -0.
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE #494, AN ORDINANCE PROVIDING FOR THE
ANNEXATION OF A TRACT OF LAND LOCATED WEST OF SMITH
ELEMENTARY SCHOOL, NORTH OF THREE LAKES ADDITION, AND
CONTAINING APPROXIMATELY 18.8 ACRES (MR & MRS HAYWARD
SMITH, PETITIONERSI.
Mr & Mrs Hayward Smith have petitioned the City for annexation of approximately 18.8 acres
of land. The annexation request was approved by the Technical Advisory Committee, the
Annexation Committee, and the Planning Commission. Publication of the request was made as
prescribed by law. Mr Burris moved, seconded by Mr Ramey, to approve ordinance #494
providing for the requested annexation.
AYE: Burris, Ramey, Ewing, Barnhouse, Duke
NAY: None
Motion carried 5 -0.
5
Owasso City Council
February 21, 1995 '
ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
ANNUAL RENEWAL OF A "RECREATIONAL FACILITIES PROJECT
AGREEMENT" BETWEEN THE CITY OF OWASSO AND THE OWASSO
PUBLIC GOLF AUTHORITY.
The 1992 golf course Revenue Bond issue contains a recreational facility agreement between the
City of Owasso and the Owasso Public Golf Authority, which was included as an enhancement
in the process of marketing the revenue bonds. The agreement allows the City Council to
review the financial picture and the status of the golf course operations if the need should arise.
The agreement terminates on June 30 of each year, with a request for renewal being made each
year. Mr Ramey moved, seconded by Mr Burris, to renew the Recreational Facility Project
Agreement and authorize the Mayor to execute the document.
AYE: Ramey, Burris, Ewing, Barnhouse, Duke
NAY: None
Motion carried 5 -0.
ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL AUTHORIZATION FOR THE SOLICITATION OF
BIDS /QUOTES FOR REPAIRS TO THE COMMUNITY CENTER ROOF.
While making repairs to the Community Center roof, it was discovered that there was
deterioration that was not known until the stripping process had begun. The roofer believes that
further leaks will develop if the roof is not repaired or replaced. Staff examined the roof and
concurred. An estimated in the $3000 range was received for a replacement roof. The
anticipated cost of the roof replacement can be covered by monies remaining in the Community
Center Fund. Mayor Duke moved to authorize the solicitation of bids for replacement of the
roof at the Community Center. Motion seconded by Mr Burris.
AYE: Duke, Burris, Barnhouse, Ramey, Ewing
NAY: None
Motion carried 5 -0.
R
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Owasso City Council February 21, 1995
ITEM 17: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR A FINDING BY THE CITY COUNCIL THAT
ADMINISTRATIVE SERVICES RELATING TO THE 1995 SANITARY
SEWER MAIN REHABILITATION PROJECT ARE EXEMPTED FROM THE
REQUIREMENTS OF THE NATIONAL ENVIRONMENTAL POLICY ACT
OF 1969 DUE TO THE NATURE OF THESE ACTIVITIES AND IN
ACCORDANCE WITH "24 CFR, PART 58, SECTION 58:34 ".
' As a part of the requirements of the CDBG Community Development Project, the City Council
must show that it has met environmental regulations by preparing an Environmental Review
' Record. The initial part of that review is a Finding of Exemption for Administrative Services.
Mr Burris moved that the City Council make a Finding of Exemption for Administrative
Services for the 1995 Sanitary Sewer Main Rehabilitation Project. Motion seconded by Mr
Ramey.
AYE: Burris, Ramey, Ewing, Bamhouse, Duke
NAY: None
M Motion carried 5 -0.
ITEM 18: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
ACCEPTANCE OF IMPROVEMENTS TO THE WATER, SANITARY
SEWER, STORM SEWER, AND STREET SYSTEMS CONSTRUCTED TO
SERVE CENTRAL PARK SUBDIVISION.
Water and Sewer plans for the Central Park subdivision have been reviewed by DEQ and
permits have been received by the City. Inspections have been made and testing has been
conducted. A punch list was developed and the developer has made the adjustments necessary
to comply with design standards. The required bonds are filed in the Public Works Department.
Mr Burris moved, seconded by Mr Ramey, to accept the water, sewer, storm sewer, and streets
serving the Central Park subdivision.
AYE: Burris, Ramey, Ewing, Barnhouse, Duke
NAY: None
Motion carried 5 -0.
ITEM 19: REPORT FROM CITY MANAGER
11
Owasso City Council February 21, 1995
Mr Ray reported that the repairs made to Engine #3 authorized at the last Council meeting, were
not as extensive as had been anticipated.
ITEM 20: REPORT FROM CITY ATTORNEY
No report.
ITEM 21: REPORTS FROM CITY COUNCILORS
Mr Burris introduced the members of OEDA who were present and thanked them for the work
they are doing. Mr Burris asked that the City Council minutes reflect a donation of $500.00
made to the Owasso Fire Department at the February 7 Council meeting by Mr Jim Shoulders.
ITEM 22: UNFINISHED BUSINESS
None.
ITEM 23: NEW BUSINESS
None.
ITEM 24: ADJOURNMENT
Mr Ramey moved, seconded by Mr Burris to adjourn.
AYE: Ramey, Burris, Ewing, Barnhouse, Duke
NAY: None
Motion carried 5 -0 and the meeting was adjourned at 8:12 p.m.
Marcia Boutwell, City Clerk
Jerry Duke, Mayor
CITY OF � 1L'. ASSO
GENERAL FUND
^'!?3/95 1`:�6 ;45 A/P CL AIMS REPORT AP e" v PAGE:
PO # VENDO-F DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
MANAGERIAL
------------------------ - - - - --
950184
CELLULAR ONE -TULSA
USAGE
34.30
951443
OML
WORKSHOP
150.00
951643
TO'WNSLEY TRUCKING
TOP SOIL'' \HELI PAD
195.00
95168E
OKLAHOMA MYOP
MEMBERSHIP RENEWAL
100.00
951690
TREASURER PETTY CAST:
REIMB PETTY CASH
5.26
951640
TREASURER PETTY CASH
REIMB /BOOKS
81.26
951690
TREASURER PETTY CASH
REIMS /EXPENSES
131.80
951690
TREASURER PETTY CASH
REIMB PETTY CASH
36.64
951712
MCI TELECOMMUNICATIONS
1/95 LONG DISTANCE
1,54
951"13
SOUTHWESTERN BELL TELE.
1:95 PLEXAR
43.6'3
DEPARTMENT TOTAL ====.1 "84.43
FINANCE.
------------------------ - - - - --
9516 90 TREAS'?FER PETTY CASH REIMS PETTY CASH 13.00
DEPARTMENT TOTAL 13.00
COMMUNITY DEVELOPMENT
------------------------ - - - - --
950029
CELL ?TEAR ONE- TTJLSA
U'- AGE
14, "77
951482
MUNICIPAL ELECTRIC SYSTEM
SEMINAR
45.00
=516 9 0
TREASURER PETTY CASH
RET_MB PETTY CASH
26.58
951690
TREASURER PETTY C=ASH
REIMB PETTY CASH
5.80
95 712
MCI TE ECON °4U It, ATT � yS
!�� _ 1 �T f C E
..Q 4
951 71?
SOUTH14ESTEPN BELL TELE.
1%45 PLEXAR
4,3.13
DEPARTMENT TOTAL.
14 7,72
MUNICIPAL COURT
------------------------ - - - - --
950106 C
CHARLES RAM'_,EY P
PUTAIf ER 3
325.00
-75010" M
MICHAEL D. HILSABECY R
RETAINER 8
825.00
95
? t "TrO 1_ .
T ?
,�
GENEPAL GOVERNMENT
--- ---- ---- ---- --------- - - - ---
4
Cl?Y OF ON&SSO
GENERAL FUND
A/P CLAIMS P. E POF?
V #
------
VENDOR
-------------------------
DESCRIPTION
-------------------------
AMOUNT
-------------
951317
SENATOR DON I ICHL ES
FLAGS
35,O0
951540
58M'5 CLUB
SUPPLIES
133.88
951596
MICRO WAREHOUSE
COMPUTER SUPPLIES
71,9O
951648
RETRSRFORD PUBLICATIONS
LEGAL NOTICES
177,85
951679
J.P. 8OGAN INSURANCE
INSURANCE-PROP/CASUALTY
11,537.50
951679
J.P. ROGAN INSURANCE
BOND RENEWAL./COURT
30,00
951683
THREE LAKES MINI STORAGE
STORAGE RS0?
150.00
951688
TULSA COUNTY ELECTION BOA
ELECTION EXPENSES
443.28
951689
TREASURER PETTY CASH
DOC MEALS
188.93
951690
TREASURER PETTY CASH
REIMB PETTY CASH
4.63
951690
TREA5U8ER PETTY CASH
REIMB PETTY CASH
5.25
951690
TREASURER PETTY CASH
RSIM8 PETTY CASH
5100
951709
SDU?BWG5?SRN BELL 7SLE,
1/95 NON-PLEXAB
47.54
951710
DKLA NATURAL GAS
1/95 USE
288,18
951711
PSO
1/95 USE
376.18
951712
MCI ?SLSCOMMU0ICA?IORS
1/95 LONG DISTANCE
4.19
951723
SOUTHWESTERN BELT TELS.
2/95 PLSX&R
226.78
DEPARTMENT TOTAL 1��,726.09
MAINTENANCE
------------------------------
951540
SAM'S CLUB
SUPPLIES
31,22
952602
J&YLDE PAPER CO
MAlN7 SUPPLIES
125.48
951610
MAXIMUM CONTROL, I0C.
REPAIR HEATING UNITS
23O.100
951690
TREASURER PETTY CASH
R�IMB PETTY CASH
�.62
951724
ALLIED PL TY@8ING
MAIN7 5VP!D�ISS
22.35
DEPARTMENT TOTAL =�==>
-------------
`
312.66
CEMETERY
------------------------------
951317
SENATOR DON NICVI�SS
Fir L&GS
15.0 0
951554
BE7S11 ROSS FLAG GIRLS
FL AS5
6i'91
951591
STANDARD AUTO 5TTPPT Y
P&RTS
56.18
951711
9SO
1/95 USE
16.52
DEPARTMENT TO�t'l- ==> 149.61
POLTCS SF19VTCES
------------------------------
950095 L.C.7.N. 7ELVVlS�D TRAINING 280 .00
rl
ft
CITY OF OWASSO
GENERAL FUND
U 3/V3/95 l5:56:45 &/P C��lMS REPORT
I
PO - w V3�DOR DESCRIPTION ANOUQT
----- ------------------------- ------------------------- -------------
DEPARTMENT TOTAL 2,990.79
POLICE COMMUNICATIONS
------------------------------
951597 POLICE PET?V CASH 9"IMB PETTY CASH 8.0O
-------------
DEPARTMENT TOTAL ====> 8.00
ANIMAL. CONTROL
------------------------------
951317
SENATOR DON NICKL25
FLAGS
17.50
288,19
951469
AMERICAN PAGING, "Hr.
PAGER
72,86
DISTANCE
951485
AWARD COMPANY OF AMERICA
CERTIFICATES"
50.45
1/95 PLGXAR
951489
DOZIER P8IN?I06
PRIR7I0G
65.27
951597
POLICE PETTY CASH
RGINB PETTY CASH
33.36
951597
POLICE PETTY CASH
BGIM8 PETTY CASH
5.25
N�
951597
951597
POLICE PETTY CASH
POLICE PETTY CASH
B2IMB PETTY CASH
RSTM8 PETTY CASH
8.53
5.00
FlMBAL1, ACE RARDWAPE
951597
POLICE PETTY CASH
RSTMB PETTY CASH
11.50
95�579
951673
YALE CLE&NE9S
3/95 UNIFORM CLEANING
1,305.00
.
951674
DOCIER PRINTING
PRINTING
60.00
951640
951677
RE&SORS PRICE RITE
FILM PROCESSING
106.90
��
951698
US POSTMASTER
STAMPS
96.00
20'O0
951699
951709
BOLAY MOBILSCOM INC
SOUTHWESTERN BSTT TPTC,
SNI?C8�S
1/95 0ON-PLSXAR
46.20
47,54
951.710
ODLA N&TUR&T SAS
1/95 US
116.19
951712
P5O
1/95 USS
288.48
0�
951712
MCI TELECOMMUNICATIONS
1/95 LONG DISTANCE
31.01
m ~-
951713
SOUTHWESTERN BGi.L 7SLS,
1/95 PLSXAB
237.75
DEPARTMENT TOTAL 2,990.79
POLICE COMMUNICATIONS
------------------------------
951597 POLICE PET?V CASH 9"IMB PETTY CASH 8.0O
-------------
DEPARTMENT TOTAL ====> 8.00
ANIMAL. CONTROL
------------------------------
951711
95O
1/95 USE
288,19
951712
MCI TELECOMMUNICATIONS
1/95 LONG
DISTANCE
3.41
951713
5OUIBWE57SRR LL 7STE.
1/95 PLGXAR
28,06
DEPARTMENT TOTAL
-------------
319.66
�TRS SERl�CSS
------------------------------
951378
FlMBAL1, ACE RARDWAPE
SVF P LISS
27.94
|�
95�579
���-MA9?
5����IC5
76.70
951580
VOL I IB7SSR
1O11IN?EEF
RUNS
445,50
951640
SQUI9MEN7 014S RP07AI SA
EQUIPMENT
RENT
33,O0
��
951690
7PEA5ITRER PETTY CASH
FSIj--jB PE???
CA5G
20'O0
CITY OF OWAS5O
GENERAL FUND
3/03/95 15:56:45 &/P CLAIMS REPORT APAPVR PAGE:
PO it VENDOR DESCRIPTION AMOUNT
---------- ------------------------- ------------------------- -------------
951693
BAILEY EC0IPMS07
PSP&IR/S0V&D 1
71.37
951710
ORLA NATURAL GAS
1/95
USE
1,015.35
951711
PSO
1/95
USE
351,95
951712
MCI TELECOMMUNICATIONS
1/95
7 O8G DISTANCE
10.44
951.713
SOUTHWESTERN BE T ?EL2.
1/95
PLSXAR
2�4,76
951712
DEPARTMENT TOTAL
M&CBI0ERT, INC.
COMPACTOR/BID 217/95
-------------
CIVIL DEFENSE
------------------------------
950021
CSL U�&R Dlr-T,�5A
USAGE
11.16
950445
BARON SERVICSS, INC.
WEATHER SYS�SM SVC FEE
350.00
951709
SOUTHWESTERN BS�� T�LS,
1/95 NOK-PTSX�R
49,97
951711
PSO
2/95 USE
64.15
95 1712
MCI 7ELECOMMVNICA7IOBS
1/95 T ONG DISTANCE
.77
952713
SOUTHWESTERN BELL 7Si-E,
I/95 PLSXAF?
23.99
DEPARTMENT TOTAL ====-i 5,010.04
STREETS
------------------------------
951464
MSSO
'SEMINAR
45.00
951656
951494
SI8NA�?SCK I�C.
MAI0T/R2PAIFC
302.5O
F.IM8&T L ACE BAR) 14 ARE
95154O
5kM'S CL',-TB
SVPPLIGS
25.32
1/95 U5S
952574
CT0?�5 CORP.
V8IPOFIM RENT /CLEAN
2l0 .4O
596,11
951591
STANDARD AU7O SVFPT Y
PARTS
3.3O
951712
951652
M&CBI0ERT, INC.
COMPACTOR/BID 217/95
1,275.00
SD�?����7��R BS�� ?E�S.
951665
?Ul-nA COUNTY 8OCC
S?P2S? MARFS9S/5IGBB
210.5;
951710
OKLA NATURAL S&S
1/95 US�
312.53
951711
PSO
1/95 USE
663,97
9517l3
SOV7BIJESTSRB BE LL TGLS.
1/95 PLSXAR
43.63
DEPARTMENT TOTAL ====>
-------------
3,092.15
Pry- CPSIkTiTON CEN?E F
------------------------------
951655
MOULDER OLDGAM CO
CLE!i I�� 5��PLISS
122.00
951656
GRAINGER,W W INC
BEATEB
79.52
951657
F.IM8&T L ACE BAR) 14 ARE
STJ P P LTES'
141.52
951710
OBI& 0A?URAnL SAS
1/95 U5S
596,11
9��7�1
PS3
l/95 VSE
396.86
951712
MCI T E I SCDMM U 1-3 ICA 7ION S
1/95 LO�� �IS7A0CE
2,9r!
95�713
SD�?����7��R BS�� ?E�S.
�/95 PT�XA�
38,9�
CITY OF DWASSO
GENERAL FUND
3/03/95 25:56:45 A/9 CLAIMS REPORT &PAPVP PAGE:
PO # VENDOR DESCRIPTION &MOVNT
---------- ------------------------- ------------------------- -------------
_____________
DEPARTMENT TOTAL 1,37-.e,9
SWIMMING POOL
______________________________
951710 OXL& NATURAL G&5 1/95 �5S 20. 82
951711 PSO 1/95 VSS 34.O3
-------------
DEPARTMENT ?DT�� ==�=> 54.85
COMMUNITY CENTER
------------------------------
950184
C2LLULA9 ONE-TULSA
USAGE
11,80
951540
SAM'S CLUB
SUPPLIES
42.60
951619
BOBART CORPORATION
DISHWASHER REPAIR
221.9O
952710
OKLA NATURAL GAS
1/95 us--;
460,03
951.711
PSO
1/95 USE
441.77
q517l2
MCI 7��SCOMM��IC��IO�S
1/95 LOBG DISTANCE
1.57
951713
SOUTHWESTERN BET T ?ELE.
2/95 PL LEY A, P
89.55
DEPARTMENT TOTAL
PAR'!,' MATN7ERANCE
------------------------------
951039
CTN7&S CORP.
URT�O�� SVPFLISS
86.98
9511317
SENATOR DON NIC�LS5
FLAGS
35.00
95�690
7P�&5���� P�T7Y CASH
REIMS PETTY CASH
5.78
951690
?RE&SUPSR PETTY CASH
R�IMB p�?7? CASB
19.37
952710
OKLA NATURAL GAS
1/95 !T-S
99.69
951721
PSO
l/95 �S�
391.99
DEPARTMENT TOTAL 638,71
-------------
FUND TOTAL ====} 29,354,71
CITY OF OWASSO
e0IRBERS' COMP SGL-F-INS PLAN
3/03/95 15:56:45 A../`P CLAIMS REPORT &PAPVB PASS:
PO # VENDOR DESCRIPTION AMOUNT
---------- ------------------------- ------------------------- -------------
GENERAL GOVERNMENT
------------------------------
951627
RUS8 A
GSMMSLl
[1ATM/TOOMEY
951629
TULSA
X-RAY LAB INC
CLAIM/MO2INGO
951 630,
TULSA
ER PRYSICIA0S INC
CLAIM/MO%l8GO
951632
WARRE131
CLINIC
CT AIM/BALS"
951633
WARREN
CLINIC
CLAIM/TOOMEY
951634
WARREN
CLINIC
CLAIM/PROC7DR
9��653
��S7���
DK�& O97RO C�� IN
ClAIM/ROLCOMB
DS9AR7MS0?
?D7&L
FUND TOTAL ====}
210.00
40.90
65.O0
138.00
4O.00
125.00
2,5OO.00
3,118.9O
-------------
3,118.90
=~
CITY OF OWASSO
AMWLABCE SERVICE FUND
3/03/95 15 45 A/P CLAIMS REPORT APAF-TR PAGE:
�O w VSBDOR DESCRIPTION AMOUNT
---------- ------------------------- ------------------------- -------------
AMBULANCE
______________________________
950554 DR, AMBRDSS SOLA0O, M.D. MONTHLY AUDI?
951260 �?ICA PAPK C�I8IC 8£� B IMMUNITY TEST
PACE PRODUCTS OF TULSA IN STIPPLIE-` AMBULANCE
951588 ALLIANCE MEDIC��, I�C, Sl�,PLISS/AMBVLANCE
952647 BLUE RIDGE MEDTCAL SUPPLlES/AMBULANCE
952651 BIO-SAFETY 6'-TEMS 5,PPTIES/AMBULANCE
951676 BIO-SAPETY SYSTE MS SV�PLIES/A M8V�ANCS
951716 VERDIGRIS VALLEY SOD FARM SOD/BSLIPAD
DEPARTMENT TOTAL
FUND TOTAL
25O.00
700.00
60.00
169.99
29O.74
259.3O
220.00
1Z0,00
711070.03
-------------
2,070.03
2
CITY
OF OwASSO
G
- 911
3/03/95 25:56:45 &/P
CLAIMS REPORT
&PAPVI,;,* PASS: 3
PO it VENDOR
---------- -------------------------
DESCRIPTION
-------------------------
AMOUNT
-------------
--
PDT�IC� COMMUNICATIONS
------------------------------
95OOO6 SO U?IHWES7SRIN BELL T3L2.
E-911
1,673.42
DEPARTMENT TOTAL ====>
-------------
1,673.42
-------------
FtT0D TOTAL
1,673.42
CT:TY OF OWASSO
CITY GARAGE
;n. =;'9c 15 :56;45 A/P CLAIMS REPORT APAPVR PAGE:.
Ar 3 ?- i i -3 TOM T 1T
� V i.L7_P ,E:�.= NitT�O�� Ar- IO_�1�
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
CITY GARAGE
------------------------------
ce0o 951540 SAM'S CLUB SUPPLIES 4�.4 '_
9515 �4 CINTAS CORP. [UNIFORM RENT/CLEAN 1
e T95 61 . TULSA BRAKE AYdL� CLiJTCH BRAE£ SHOE PELINED 426.14
16'23 WILLIAMS REFUSE EOUIPMEYiT PARTSIFEFUSE TRUCK 82'.38 1636 �?ILLIAMS PEF'JSE E�a�JIPMEi1T PARTSIREFUtiE TRLTCK 514.60
690 TREASURER PETTY CASH REIMB PETTY CASH 17.04
951690 TREASURER PETTY CASH REIMB PETTY CASH 8.40
951690 TREASURER PETTY CASH REIMB PETTY CASK 50.54
45? 10 OKLA Y ?AT?JRAL. GA° 1195 iiSE b5` . 21
451'11 PSG 1195 USE 122.36
951?1'1 MCI TELECOMMUNICATIONS 1;95 LONG DISTANCE .30
951 ?13 SOUTHWESTEPI BELL TF.LE. 1!95 PLEXAP 2'4.'0
951717 MAXWELL OIL COPP OILiGPEASE 1-154.2'
451718 APAC- OKLAHOMA, INC. CRUSHER ROCK 291.56
951725 STEVE'S WHOLESALE TRANS TACK HOLDEP. 49.88
DEPARTMENT TnTAL 4.896.35
FUND TOTAL
1?
CI?Y
CAP I7AL
3/03/95 15:56:45 p
PO # VENDOR
--------- ------------------------
STREETS
------------------------------
951650 OWASSO LUMBER CD
DEPARTMENT TOTKL ====>
DRAIN�SS
______________________________
951670 P4INBOW CONCRETE CO
DEPARTMENT TOTAL ====>
MARKS
------------------------------
OF OWASSO
TMPROVSMENTS
CLAIMS pCPO�T ������ PAGE: 13
D RIP7IO0 1Oi I �'7 nm
' ------------------------- -------------
SUPPLIES/96TH & GABNE7T 31.O4
-------------
3�.04
CONC8STE/1-&LE ACRES
952490 BUILDER'S UNLIMITED, INC SPORTS PARK FrI0CIRG
DEPARTMENT TOTAL
FUND TOTAL ====>
GRAND ?07'AL
489.25
------------
489.25
25,369.11
-------------
25,369.11
__________
25,889,4O
----------
175,271,83
VENDOR
TRANSFERS
CITY GARAGE
WORKER'S COMP SELF -INS
GENERAL FUND
GENERAL FUND
CITY OF OWASSO
A/P TRANSFER REPORT
DESCRIPTION
TRANSFER FROM GENERAL FUND
TRANSFER FROM GENERAL FUND
TRANSFER FROM AMBULANCE FUND
TRANSFER FROM E -911 FUND
AMOUNT
2,333.33
7,512.50
17, 000.00
1,312.50
TRANSFERS TOTAL 28,158.33
VENDOR
TRANSFERS
CAPITAL IMPROVEMENT FUND
TRANSFERS TOTAL
CITY OF OWASSO
A/P TRANSFER REPORT
DESCRIPTION
AMOUNT
TRANSFER FROM OPWA SALES TAX FUND 44,000.00
44, 000.00
CITY OF OWASSO
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 02/18/95
APPROVE 03/07/95
Mayor
Council Member
Council Member
OVERTIME
TOTAL
DEPARTMENT
EXPENSES
EXPENSES
........:.....::•: �}: ..v ...................:.v...... n.:....... x.....x.....v x....xv,,...
n.v..•.....x. ... •.v?? : :....v:..........v...........::
//?�•
: ? ?I.•: ?•. ..... ........ ..
Finance
0.00
5,463.28
. }:• }:.:i;:4i: ?:w:::::::;:: w::;,� ...:::: .... ............ �i. '.n..:............:::::::.....: ::•..:. �: n..:.:: �::. :..:: •::, Y.: i?? j;; r}
................... . : ' ?px�Y..:� {,y.,�? ::::::.:::: ::::.}•:.}`.. i•}}}}:•;.} :::. } } } }:•i }i } } } } } } } } } } } } } } } } }: �iF.i }:. } } }: ..i'...:i:it.i:•}
�:%::
isv:: ii: Y:: ii:: i:: ii:: isi • }; ?i$ }: } } }:• >:'}i ? { }:': }:i ?J
}} }}:•: �:iv: ?• } }:L:!. .:: :} . 1 :i } }'.
.,�,ini.�....� W. X.�e?�� tiff:::::'•:::•r �} iy;::
i;; i:: ijiy:::::: i$:: L::: ii;::::::: y+ i...... 1^ .....................:.......F.
Y....�f:�vM. :.:
Municipal Court
0.00
1,273.47
Building, Maintenance
0.00
222.29
... :: .•:: ,.,: w . 'fi:1:t •}{.MTti�MS::.• w':: YM,,:: }T..?�t %:KC:i•'.•,w,,.r ?? r•:'•?'.}??} : ? ? ? ? ? ?•Y..:{:;%x?•}:: } } }ii } } }} ti ?v::: � T •T.
C. ?Fii ?:.,.}.. :?'f::}f!(•},:r..'.,.{.r 4L:y•,{•fn •::v..}:.;� '1.If{ }" by : :: v'4Y.': 'v v }::::v:•: ?{4:4:w:::: n: : } }i.:.. :.. .
C:�Z•FA�:.?;�: ::.•.•.• : : ::• :.: wf Y:.• .A'}:v, }:r' 'vrf�,i:� ��': �Sv,::::::} j::::::::::: �:: is:i::::::::�:''��?f.���7:: ?::'
<;;<.. ::.s.. ra}.. . `,`{::X{�;a�le'•@. ?•?Y�?:GNiA >u .: i�... :av Ak .... xe.: .........� y:.
Central Dispatch
272.07
3,65617
................... n.... v.. w.....:::
:............................. .i:.i:«:ii:iL:i::::'�::[:iii
i:•iii:�:f.��::i:::
Fire
765.56
2807.28
x�� . ............::...:..:..........
34...:........
Recreation Center
0.00
2,426.59
Park Maintenance
0.00
1,796.60
...............................
Tv
APPROVE 03/07/95
Mayor
Council Member
Council Member
CITY GARAGE ,
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 02/18/95
DEPARTMENT
OVERTIME TOTAL
EXPENSES EXPENSES
Garage $0.00 $2,715.27
APPROVED: 03/07/95
Mayor
Council Member
Council Member
1
W.
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: TIMOTHY ROONEY, COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: FINAL PLAT - FLEIVIING CENTER
DATE: March 1, 1995
BACKGROUND
The City of Owasso received a request to review a plat for Fleming Center, a one lot, one block
commercial addition in December of 1994. Fleming Center is located at the southeast corner
of E. 76th Street North and the Owasso Expressway, directly southwest of the Countryside
Florist and Owasso Veterinary Hospital property and is the site of the planned Wendy's
restaurant.
The plat for Fleming Center was reviewed at the January 4, 1995 Technical Advisory Committee
Meeting. At that meeting, the only request by utility company representatives and staff were
for the inclusion of a 17.5' utility easement along the west and north property lines. Because
this area would already include a building line, this is not a hardship of any kind to the applicant
and is included on the final plat within your packet. Staffs comments regarding the plat were
limited to several changes within the proposed covenants and the addition of a city signature
block.
Because of its simplicity in nature, staff requested that the Owasso Planning Commission act on
this plat as a final plat, as is common with a one lot, one block proposed addition. The Owasso
Planning Commission unanimously approved the final plat at their January 10, 1995 meeting.
RECOMMENDATION
Staff is recommending approval of the final plat for Fleming Center.
ENCLOSURE
1. Final plat for Fleming Center.
' 2. Covenants for Fleming Center.
w
MEMORANDUM
TO: RODNEY J RAY
CITY MANAGER
' FROM: JIM McELRATH
COMMUNITY CENTER DIRECTOR
In SUBJECT: COMMUNITY CENTER HEAT AND AIR
1 DATE: February 28, 1995
BACKGROUND:
Late last week during the process of making minor repairs to the heat and air unit in the
Community Center "Quilting Room ", it was discovered that the unit had a crack in the heat
exchanger. Maximum Control, the vendor working on the unit, was unable to locate a
replacement for the exchanger so that we could check on the price. He suggested that we
call a Lennox dealer, as they might have better access to what were apparently not easily -
obtainable replacement parts. I contacted Dale and Lee's, who were able to locate one heat
exchanger unit in Dallas. They suggested that it would be wise to secure the unit as quickly
as possible if we wanted to go ahead with the repair. It was their advice that we repair the
unit, as they believe that there is adequate life left in it to warrant repair. The cost of repair
of the unit will be approximately $1500. (Cost of a new unit would be about $6000.) This
in includes parts and labor.
The room cannot be used until the unit is fixed because it will allow carbon monoxide
leakage into the room. Nor, although we are toward the end of what is typically the really
cold weather season, can we put this off until next fiscal year's budget because the heat
exchanger is part of both the heating and cooling system. If we wish to have the room
available for use, the unit must be repaired or replaced.
' Because of the heavy use of this room both by the senior citizens program and for a variety
of regular meetings each week and throughout the month, I believed that quick repair of the
unit would be beneficial. Because of the added critical concern about parts availability, I
' thought it necessary to go ahead and authorize Dale and Lee's to order the heat exchanger
and make the repairs. I have done so, and the unit should be repaired and fully functioning
by Wednesday, March 8, 1995.
FUNDING:
We have adequate funds left in the Community Center Fund, Fund 56, to cover this repair,
although doing so will cause us to reprioritize other projects.
COMMUNITY CENTER HEAT AND AIR
FEBRUARY 28, 1995
PAGE 2
RECOMAlENDATION:
I recommend that the City Council approve the expenditure for repair of the Heat and Air
unit in the Community Center Quilting Room, at a cost of $1500, with funding for this
expenditure to come from the Community Center Fund, 56- 614 -5240
i XI MORANDUM
"J
I
TO: THE HONORABLE MAYOR AND COUNCIL
CITY MANAGER
FROM: TIMOTHY ROONEY
COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: PHASE H OF SPORTS PARK COMPLETION
AWARD OF BIDS FOR BLEACHERS, INFIELD DIRT, AND GRASS
SEED
DATE: March 3, 1995
BACKGROUND:
At the January 3, 1995 meeting, the City Council unanimously approved an amendment to the
Capital Improvements Fund Budget increasing the Sports Park appropriation by $25,000.00 in
order to complete Phase II of the Sports Park. A copy of the memorandum from that meeting
is attached for your information and review.
' In addition to amending the appropriation to the Sports Park, various projects were also
identified as being crucial elements in obtaining the completion of Phase II. The most
substantial of those improvements, the fencing of the Softball Four -Plex, is approximately 40%
■ complete. However, several smaller projects identified by staff have yet to be awarded to
Imo- various bidders. Those projects for the Softball Four -Plex include bleachers, dirt for the
infields, and grass seed.
The Parks Department, with assistance from Mr. Easterling, determined the bid specifications
for each item. Bids for all three items were opened on Friday, March 3, 1995 and the following
is a summary of all bids received:
Company Location Cost
Bleachers - Eight Sets
Children's Specialties Broken Arrow $6,888.00
Modlin Recreation Equipment Denton, TX 7,008.00
Miracle Recreation Equipment Sand Springs 6,200.00
Dirt for Infields
Holman Construction Broken Arrow 3,997.50
Dan Thirion Trucking Owasso 4,018.00
t
Grass Seed
Holman Seed Farms Collinsville 965.00
Farmers Cooperative Broken Arrow Did Not Qualify
Country Store Tulsa 1,169.90
Staff has reviewed all bids and found Farmer's Cooperative of Broken Arrow not meeting bid
specifications as their bid submittal included a bermuda grass seed. Bid Specifications for the
bleachers are also attached for your information and review.
RECOMMENDATION
Staff recommends council acceptance of the following bids in order to complete the Phase II
improvements to the Sports Park:
* Miracle Recreation Equipment of Sand Springs, OK to supply 8 sets of Bleachers in the
amount of $6,200.00.
* Dan Thirion Trucking of Owasso, OK to supply 492 cubic yards of top soil in the
amount of $4018.00
* Holman Seed Farms of Collinsville, OK to supply grass seed in the amount of $965.00.
ATTACHMENTS
1. Copy of December 30, 1994 memorandum including amendment to the CIP Fund Budget
and identified projects necessary for Phase II completion.
2. Bleacher Bid Specifications.
3. Copies of recommended bids to be accepted.
c
NAM
ORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: RODNEY J RAY
Af CITY MANAGER
91. SUBJECT: REQUEST TO AWARD CONTRACT FOR SOFTBALL FENCING
DATE:. December 30, 1994
BACKGROUND:
The staff has received bids for construction of fencing improvements at the Sports Park. Mr
Easterling, Engineering Department, has prepared a memorandum (attached) that addresses his
review of the bids received and a recommendation to award a contract for the project. Though
I concur with the recommendation and support an award of a contract to Builder's Unlimited
Inc, there are funding issues that require action by the Council if such award is to be made.
The FY 1994 -95 budget contained an appropriation of $88,000 for capital improvements to the
Sports Park. Anticipated projects for the year were the fencing of a softball four -plex, fencing
along the "berm" on the east side of the park, fencing along the entrance road near the soccer
fields, construction of water lines to the new softball and soccer fields, and a sewer line to the
proposed site of a concession stand at the baseball- softball fields. Though it was an ambitions
program, the staff was optimistic that all of those tasks could be accomplished with the available
funds.
However, an unexpected expense of $17,768 for a two -year -old material bill (road base material)
reduced the available funds to $70,231. Additionally, the fencing bids for the softball complex
"came in" higher than expected. The net result of those two occurrences has been to require
the staff to rethink the funding approach to the Sports Park projects planned for this year.
After meeting with staff members, Councilor Ramey, Mayor Duke and representatives of the
softball association, a plan was developed to fund the Sports Park projects originally planned.
The proposed funding plan reallocates approximately $25,000 from Capital Improvement projects
that have been funded, but are not planned to be initiated this year. The reallocation of funds
from the 1993 -94 (last year) City Hall Renovation project (Council Room /Court Room), and this
year's residential street overlay (left over amount after projects were funded) will provide
adequate funding for the anticipated Sports Park projects without impacting other high priority
projects.
Award of Fencing Contract
December 30, 1994
Page 2
The Sports Park projects that are proposed to be funded are:
1. Softball Four -Plex Fencing
2. Safety Fence Along Road Near Soccer Field
3. Water Line to Softball and Soccer Fields
4. Sewer Line to Concession Site
5. Grass Seed for Fields
6. Dirt for Infield of Softball Fields
7. Ten Sets of Bleacher Frames & Wood
Total Cost of Projects
$73,947
$ 3,000
$ 2,000
$ 2,000
$ 4,000
$ 5,000
$5,600
$95,547
At this point, there is a total of $70,231 remaining in the Sports Park appropriation. In order
to complete the above projects, a budget amendment is necessary. If the City Council were to
reallocate and appropriate $21,500 from funds remaining in the 1993 -94 (Phase I) City Hall
Renovation project, and $3500 remaining in the Street Overlay project, the above projects could
be completed this year.
NOTES:
1. The staff plans to request a lighting project (see item #12 on this agenda) for the softball
complex that proposes funding from FY 1995 -96 anticipated appropriations. That project
and the majority of the above listed projects are critical to the August National Invitational
Softball Tournament to be held in Owasso at the Sports Park. The net effect of all requests
could be a total expenditure of approximately $137,500 this year. Should the Council
decide to replace all of the reallocated funds in next year's Capital Improvements budget,
the Sports Park anticipated appropriation for FY95 -96 could be reduced to $63,000 (from
anticipated $100,000).
SUMMARY:
In summary, the Sports Park improvements requested for the remainder of this year will cost
$95,547. The project's fund balance is $70,231. In order to complete the planned projects, an
additional $25,000 appropriation is requested.
RECOMMENDATION:
The staff recommends Council approval of a contract in the amount of $73,947 with Builder's
Unlimited Inc, Tulsa, Oklahoma, for the purpose of constructing improvements to the Owasso
Award of Fencing Contract
December 30, 1994
Page 3
Sports Park as specified by bid documents. The staff further recommends Council approval of
an amendment to the Capital Improvements Fund budget increasing the Sports Park appropriation
by $25,000 and reducing the Residential Street Overlay appropriation by $3500. The remaining
$21,500 requested appropriation to be derived from the unspent 1993 -94 City Hall Renovation
project funds.
ATTACHMENTS:
1. Memorandum for Mr Easterling
2. Bid Tabulations
3. Builder's Unlimited Bid
4. Drawings of Fencing Project
it
if
it
it
ii
1!
1
SPECIFICATIONS
GENERAL SPECIFICATIONS
The contractor shall provide galvanized five -row, 15' bleacher frames to accommodate wood, 10
galvanized steel or aluminum seat and footboards.
Each unit must support approximately 120 lbs live load psf, 24 lbs horizontal sway load per
linear foot parallel to the seats and 10 lbs per linear foot perpendicular to the seats.
Quote shall be for eight (8) galvanized bleachers from kits and shall include the cost of shipping
in full and turn- around time.
J
BID PROPOSAL - SUBMITTAL PAGE
BLEACHERS FOR SPORTS
PER UNIT TOTAL FOR 8
TOTAL LUMP SUM BID FOR BLEACHERS $775.00 $ 6 2 0 0.0 0
Miracle Model 1022 -1 5 Row Bleacher, Galv Steel Frame, 16 ga. Galva
guard seats, 16 ga. Galv. Dimpled Steel Footboards 15' long.
SHIPPING Included in bleacher quote
TURN- AROUND TIME If ordered by 15 March 1995 can turn them around
in two weeks from date of order.
I hereby acknowledge that I have read the specifications and that I am legally bound by
the statements on the Bid Proposal - Submittal Pages.
Signature
District Manager
Title
Miracle Recreation Equipment Company
Address
P.O. Box 1370
Sand Springs, Oklahoma 74063
BID OPENING: THURSDAY, MARCH 16, 1995 Qa 1:30 P.M.
To: City of Owasso Parks Superintendent
David Warren
From: Danny Thicion PO Box 548 Owasso, OK 74055 (371-6503)
Re: Softball Infield preperation at the Owasso
Sports Plex
I Red Sawdy loam from infields
A: Field Deminsions
G
®LMAN
Grower - Processor - Dealer
QUALITY SEEDS - FERTILIZERS
Collinsville Phone Tulsa Phone
i 918) 371.2195 ( 918) 272 -5765
P. O. Box 27 Collinsville, Oklahoma 74021
March 1, 1995
City of Owasso
Park Department
Attn: David Warren
Re: Seeding of 167,860 sq ft. park area
500# Supreme Blend Turf Fescue @.98 $490.00
500# Pinnalce Per Turf Ryegrass C.95 475.00
$965.00
Member: Oklahoma Seedsmen's Association
Southern Seedsmen's Association
I'
1 AMMoRANDUM
F�
TO: RODNEY J RAY
ICITY MANAGER
FROM: BOB ALLEN
IFIRE CHIEF
M
SUBJECT: MUTUAL AID AGREEMENT
DATE: March 1, 1995
1 BACKGROUND:
Mutual Aid Agreements play an important role in providing additional resources. All of the
surrounding area fire departments rely on mutual aid to provide fire fighting resources on a
routine or major emergency. The Owasso Fire Department has utilized mutual aid for several
years.
The Mutual Aid Agreement outlines terms and conditions between requesting districts and
assisting districts. Further, conditions and compensations are established, such as officer -in-
charge, liability insurance, workers compensation insurance, and damage of equipment.
PROCEDURES:
If the Owasso Fire Department is requested to assist a neighboring department, it is the sole
judgement of the Fire Chief or officer -in- charge to determine our capabilities. In the event that
it is determined that assisting the requesting district places our city in a dangerous or hazardous
situation, the Owasso Fire Department is not obligated to provide assistance.
RECOMMENDATION:
We request the Council approve authorization to allow the Owasso Fire Department to update
Mutual Aid Agreements with Tulsa, Sperry, Turley, Skiatook, Collinsville City, Collinsville
Rural, Limestone, Northwest Fire Protection District, and Verdigris.
ATTACHMENTS:
1. Mutual Aid Agreements
LIST OF THE MUTUAL AID AGREEMENTS BEING UPDATED
Tulsa
Sperry
Turley
Skiatook
Collinsville City
Collinsville Rural
Limestone
Northwest Fire Protection
Verdigris
I
s
MUTUAL AID AGREEMENT
THIS AGREEMENT, made and entered into on the date last set forth hereinafter by and
between the City of Owasso, Oklahoma, a municipal corporation, on behalf of the Owasso Fire
Department, a legal entity created pursuant to the provisions of 11 0. S. Section et seq., Party
of the First Part, and the TULSA FIRE DEPARTMENT ,
a legal entity created pursuant to (11 O.S. Section 1 -101 et seq., or alternatively, 19 O.S.
Section 901.9 et seq.), Party of the Second Part.
WHEREAS, both the Party of the First Part and the Party of the Second Part are
engaged in the business of providing protection to public property and citizens within their
respective districts from fire, flood, tornado and other disasters; and,
WHEREAS, it is to the mutual advantage of both the parties to assist the other in those
times of peril where the facilities of one party are unable to cope with the situation and
adequately protect the public, and,
WHEREAS, it is mutually beneficial and advantageous to both parties to pool their
resources, manpower and expertise in those times of peril and danger.
NOW, THEREFORE, in consideration of the mutual covenants, promises and
agreements, the parties hereto agree as follows:
1. Definitions:
A. Requesting District - As used hereinafter, the term "Requesting District"
will imply that District, either Party of the First Part of Party of the Second Part, which initiates
a request for assistance contemplated for herein from the other party.
B. Assisting District - As used hereinafter, the term "Assisting District" will
imply that District, either Party of the First Part or Party of the Second Part, called upon to
provide assistance contemplated within the terms hereof to the requesting district.
2. Duration of Agreement:
This Agreement shall remain in full force and effect on a year -to -year basis for
an indefinite term until terminated by either party. It is understood and agreed that either party
may terminate this Agreement by written notification to the other of said party's intent to
terminate this agreement, said written notification being provided ninety (90) days before the
date upon which the party declares this Agreement to end. Said notice, given in writing, shall
be addressed to the last known address of the other party and upon expiration of the termination
date, this Agreement shall expire and become null and void.
3. Mode of Procedure:
It is understood and agreed that Requesting District shall be entitled to request
assistance from Assisting District and Assisting District shall be obligated to respond thereto
provided however, that if in the opinion of the Assisting District Fire Chief or ranking officer,
it is impossible to respond to the request of Requesting District on the basis of other possible
fires or conditions or peril within Assisting District's own limits, improper working equipment,
lack of manpower, or any other condition, determined to be so in the sole judgement and
discretion of the Fire Chief or ranking officer of the Assisting District, which might be
dangerous or hazardous to the inhabitants of its respective district, said Assisting District shall
not be obligated to provide assistance contemplated herein.
4. Procedure:
It is further understood and agreed by all parties that upon response to such
request, the Requesting District shall remain in full command of the management of the peril
with the exception that the ranking officer from the Assisting District shall remain in charge over
said district's manpower and equipment. Otherwise, said ranking officer of Assisting District
shall follow the orders of Requesting District.
5. Conditions and Compensation:
It is further understood and agreed that each party hereto shall pay their own
expenses and assume the risk of damage to their own equipment, including injury to their own
workers and including damages or injury to third party persons and /or property. Neither party
hereto shall demand or receive compensation from the other for assistance provided hereunder.
Further, each district agrees to hold the other free and harmless from liability that may incur by
reason of the conduct of each respective district's equipment and manpower. Further, it is
understood and agreed that each of the parties hereto shall provide their own liability insurance
and workers compensation insurance and coverage and retirement benefits and any other
accidental insurance coverage deemed appropriate to protect their respective personnel,
equipment and members of the public.
It is expressly understood and agreed between the parties hereto that each district
shall be and remain independent and that no agency relationship exists as between the parties and '
that each party shall be solely responsible for the conduct of its own personnel and equipment
with respect to injuries and damages to third parties and, further, neither party shall be liable
to the other for claims of injury or damage resulting to their respective personnel or equipment. '
Further, both parties agree that the provisions hereof are entered into pursuant to
the provisions set forth in 11 O.S. Section 29 -105 through 29 -108, and that the conditions and
protections afforded thereby shall be deemed a part hereof.
2
IN WITNESS WHEREOF, the parties have affixed their signatures hereto on their
respective dates.
ATTEST:
City Clerk
Approved as to form:
City Attorney
ATTEST:
Approved as to form:
THE CITY OF OWASSO, OKLAHOMA
"Party of the First Part"
By:
Mayor
TULSA FIRE DEPARTMENT
"Party of the Second Part"
3
Imo,
L�I
TO:
FROM:
' SUBJECT:
DATE:
BACKGROUND:
THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
RODNEY J RAY
CITY MANAGER
REQUEST TO RENEW ANNUAL E-911 INTERLOCAL AGREEMENT
March 1, 1995
On January 17, 1989, the City of Owasso executed an Interlocal Governmental Agreement for
the purpose of joining 26 other governmental entities to initiate an enhanced emergency phone
system (E -911). Since its inception, the Enhanced -911 system has proven to be a vital link to
both the police and fire departments for area residents in an around Owasso, including portions
of Rogers County.
The interlocal agreement provides that all communities and counties involved will jointly fund
the system by collecting a surcharge on local telephone bills. Though the City of Owasso
collects only 3 %, the statutes allow up to 5 % of the base phone bill. The fee is used exclusively
for costs incurred to maintain the E -911 system. In order to maintain compliance with an
Attorney General's ruling, the interlocal agreement must be renewed annually prior to May 1.
If the interlocal agreement is not renewed, the City would lose its ability to impose the surcharge
and would no longer be able to continue this valuable service.
INCOG is facilitating the renewal process and has provided a "Notice of Renewal" form which
is attached for your review.
RECOMMENDATION•
Staff recommends Council approval of the "Notice of Renewal of Interlocal Agreement ".
In ATTACHMENTS:
1. Notice of Renewal of Interlocal Agreement
NOTICE OF RENEWAL OF INTERLOCAL AGREEMENT
WHEREAS, an Interlocal Agreement to share costs of the regional Enhanced 911 system
was entered into by the City of Owasso and approved by the Oklahoma Attorney General on
March 14, 1989; and
WHEREAS, the Agreement will automatically terminate July 1, 1995 unless renewed
prior to May 1, 1995; and
WHEREAS, the governing bodies of the parties to the Agreement deem it appropriate
to continue to participate in the regional Enhanced 911 system and to equitably share the costs
of the system according to the terms of the Agreement;
THEREFORE, the City of Owasso does hereby renew the Interlocal Agreement for
Fiscal Year 1996.
APPROVED BY the City Council of the City of Owasso, Oklahoma this 7th day of
March, 1995.
Un
ATTEST:
Marcia Boutwell, City Clerk
APPROVED:
Ronald D Cates, City Attorney
Jerry Duke, Mayor
I MEMORANDUM
F1
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: RODNEY J RAY
CITY MANAGER
ISUBJECT: REPORT RELATING TO SHORTFALL IN FY 199495 REVENUES
10 DATE: March 3, 1995
BACKGROUND:
do
Since October the staff has reported that actual sales tax receipts were not meeting the
projections used for determining how much money would be available for the FY 1994 -95
budget. Even though such reports had been made since the beginning of the second quarter, the
staff believed that other revenues could offset the sales tax shortfall or that budget amendments
' could be enacted by the midpoint of the year. However, by November it became apparent that
a second major shortfall was occurring in projected court fine receipts. In fact, by December
it was determined that police activity resulting in court fines had been reduced by one -half and
that a potential shortfall of $90,000 was probable.
On January 10, 1995, in a special City Council meeting, the city finance director briefed the
Council on the mid -year budget picture and projected a total revenue shortfall between $125,000
and $180,000. Later, by the end of February, the staff refined its projections based on receipts
through eight months of the fiscal year, and now project a revenue shortfall totaling $178,000.
' In other words, it is the staff's position that our current budget figures projected a greater
amount of money than the city will actually receive and that additional funds must be raised,
expenses cut or a combination of the two must be implemented to avoid depleting the rainy day
reserves set aside for emergencies. It is further the staff's position that action must be taken
-- now in order to avoid a crisis in the final days of the fiscal year. If there is an appropriate
response, the remaining one -third of the year can be used to soften the immediate impact of the
' shortfall. However, the long term effects will be felt for the next several years.
The staff analysis indicates shortfalls and overages in the following categories:
' COURT FINES - Projected $90,000 shortfall. January receipts indicated a movement toward
' increased activity and that there may be a return to normal five year
averages. However, February receipts (and tickets scheduled for court in
March) were the lowest for any month in recent history. Evidently police
Iactivity has once again been curtailed. The result is that court fine revenues
BUDGET SHORTFALL
March 3, 1995
Page 2
will be short by $90,000 for this year and the expected revenue for next year
will be reduced by about $100,000.
SALES TAX - Projected shortfall of $53.000 to the General Fund Receipts continue to be
about 2% lower than the projected increase. Note that the total sales tax
shortfall will be $80,000, however, only two cents goes to the General Fund
for operations. The FY95 -96 Capital Improvements Fund will bear the
remaining $27,000 loss. The sales tax shortfall for the General Fund
($53,000) is at the same level as predicted in January.
USE TAX - Projected $4000 shortfall This revenue source is so unstable that
projections are always a "best guess."
FRANCHISE TAXES - Projected $6000 shortfall A mild winter and summer have impacted
these fees. These fees are beyond our control and, to a great degree depend
upon weather conditions.
ALL BUILDING PERMITS AND LICENSES - Projected shortfall of $15,000 is worst case
scenario. This is one area that, given a continued strong early spring
building level, could end up meeting budget. History indicates that it will
not.
DARE GRANT - Projected $17.000 shortfall Shortfall is due to having budgeted all funds
available rather than just the amount we would use during the fiscal year.
Grant money not received will be carried over to next fiscal year, but since ,
it was budgeted and will not be reimbursed (because we did not need it), it
does cause a revenue shortfall. We will not budget all remaining funds next
year unless we plan to spend all monies and submit for reimbursement. ,
STATE USE TAXES - Projected $2000 overage The three taxes shared by the state are
projected to produce about $2000 more than expected. Those taxes are '
Alcoholic Beverage Tax, State Gasoline Tax and Motor Vehicle Licenses
Tax.
ANIMAL IMPOUND FEES - Projected $1000 overage. These fees are exceeding projections
for the first time in over ten years and reflect a commitment to excellence
and professionalism by the animal control officer.
MISCELLANEOUS REVENUE - Projected $3200 overage This category is the catchall for
unexpected revenues and collections.
TOTAL SHORTFALL - $178,800.
BUDGET SHORTFALL
March 3, 1995
Page 3
MANAGEMENT'S RESPONSE AND ANTICIPATED ACTIONS:
Based on the finance department's analysis of the current financial situation, I have developed
a short term response that will get us through this fiscal year with a minimum reduction in
service levels. This response was developed in conjunction with the management team's input,
0 however, as with any discussion of serious issues there are differing opinions of how this matter
should be addressed. As stated above, our immediate reaction is focused on a short term
solution; as the Council addresses the FY 1995 -96 budget you will certainly be made aware of
the various options available and the various staff opinions relating to an acceptable long term
solution. One important point to note is that the immediate response will not fix the problem;
the combination of recent fiscal events and decisions will have a major impact on the next three
budgets.
The staff proposes to address the revenue shortfall for FY 1994 -95 in the following manner:
1. Use $50,000 of the City's General Fund rainy day fund. The current rainy day fund
balance is $208,000. Using $50,000 of that fund will reduce the balance to $158,000
(about $250,000 to $3000,000 short of the recommended amount). The use of the rainy
day fund is appropriate in the event of a revenue shortfall, however, it would not be
appropriate to fund all of the shortfall from the reserves. Sufficient money should
remain in the fund to address unanticipated emergencies. (The Council has used the
rainy day fund for five emergencies in the past three years.)
2. Transfer an additional $50,000 from OPWA Fund rainy day reserves to General Fund.,
to partially offset the shortfall. The current OPWA rainy day fund balance is $.
A $50,000 transfer will reduce the balance to $1@ (about $ short of
recommended levels). Please note that the $50,000 trans er, if approved, is in addition
' to the $288,000 transfer already in the budget to cover direct costs incurred by the
General Fund on behalf of the OPWA Fund.
' 3. Reduce spending levels in all departments to save $78,000 during the next four months.
This action will have the effect of reducing the budget by $78,000. It is anticipated that
cuts will affect all departments and will have some effect on operations. However, I do
' not expect service reductions to be noticeable to most citizens. The reductions will be
in areas that are not highly visible, but will have a long term impact on those services
the public uses frequently. By the end of next week, all departments will be informed
' of the cuts in their budgets, as well as temporary spending policies that will be
implemented to execute the budget reductions.
tSUMMARY:
1 In summary, the staff has projected a $178,000 shortfall in revenues. To cover the shortfall in
BUDGET SHORTFALL
March 3, 1995
Page 4
a manner that will have the least short term impact on service levels, the staff proposes that
$100,000 of the anticipated shortfall be offset by the use of fund reserves and the remaining
$78,000 be offset through reduced spending of appropriated funds.
ACTION REQUIRED:
This report does not request any action from the City Council at this point. The use of the
General Fund rainy day money will automatically occur when revenues don't exceed
expenditures. Additionally, the budget cuts will be made by executive /administrative order that
will not require formal action to amend the budget. However, the Trustees of the OPWA Fund
will be requested to approve the transfer of $50,000 to the General Fund from the OPWA rainy
day fund. Such request is listed for action on the OPWA agenda (item #7).
RECOM MNDATION:
I recommend that the Council take no action at this time, thus in effect providing for the use of
$50,000 from the rainy day fund and recognizing that the City Manager will cut $78,000 from
spending from the current appropriations to the General Fund. I further recommend that the
OPWA Trustees approve the transfer of an additional $50,000 to the General Fund and amend
the OPWA budget to reflect such action.