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Home My WebLink About1995.04.04_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: April 4, 1995 TIME: 7:00 p. m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, March 31, 1995. Marci Boutwell, City Jerk AGENDA 1. Call to Order 2. Invocation Rev William Diekelman, Pastor Faith Lutheran Church, Owasso 3. Flag Salute 4. Roll Call 1 5. Reading of Mayor's Proclamation. Mayor Duke Attachment #5 The Mayor will present a Proclamation to Yale Cleaners denoting them as Business of the Quarter for the Second Quarter 1995. Owasso City Council April 4, 1995 Page 3 10. Consideration and Appropriate Action Relating to Ordinance #496, an Ordinance Providing for the Rezoning of an 8.86 Acre Tract of Land Located west of Three Lakes III and north r of Wal-Mart. Mr Rooney ^ Attachment #10 Staff will recommend approval of Ordinance #496 based on previous Council action of March 21, 1995 approving such zoning. s 11. Consideration and Appropriate Action Relating to a Request to Award a Contract for the Purpose of Constructing a Safety Fence at the Owasso Sports-Park Complex. Mr Ray Attachment #11 ^ The staff will recommend Council approval of a contract between the. City of Owasso and Owasso Fence, in the amount of $2440 for the purpose of constructing fencing along the _ west side of soccer Field #I. 12. Consideration and Appropriate Action Relating to the Award of a Contract for Repair of the Community Center Roof. ^ Mr Ray Attachment #12 ^ Staff has solicited and reviewed quotes and will recommend the award of a contract in the amount of $2550 to All Star Roofing, Owasso, OK for repair of the Community Center roof as per specifications. i~ ii Owasso City Council April 4, 1995 Page 5 15. Consideration and Appropriate Action Relating to a Request by the IAFF to Reopen Contract Negotiations with the City for Fiscal Year 1994-95. Mr Ray Attachment #15 The IAFF has requested an opportunity to address the City Council for the purpose of seeking a reopening of negotiations for the current contract year. This item was tabled from the March 21, 1995 City Council meeting. i~ i~ i~ 16. Consideration and Appropriate Action Relating to a Request for an Executive Session for the Purpose of Discussing Pending Negotiations Between the City of Owasso and the FOP and IAFF, Such Session Provided for in 25 O.S. Section 307, Subsection B(2). Mr Ray Staff will recommend that Council enter into executive session to discuss employee negotiations for FY 1994-95 and Fy 1995-96. 17. Report from City Manager ' 18. Report from City Attorney PROCLAMATION CITY OF OWASSO, OKLAHOMA ' WHEREAS, The OEDA, the Owasso Chamber of Commerce, the Owasso Reporter, and the City of Owasso have developed a special business recognition program as a means of honoring the valuable contributions of local, community-minded ' businesses; and, WHEREAS, The quality of life in Owasso is a reflection of the level of involvement exhibited ~ by its business owners and employees and their active support of community events; and WHEREAS, The involvement of businesses through their support of local projects and promotions by the sharing of their resources, provides for the economic well- being of the community and demonstrates a commitment that goes beyond the standard measure of business success; and, WHEREAS, Yale Cleaners and their employees have demonstrated concern for the Owasso community through involvement in various community-wide projects; and, WHEREAS, A consistent quality in business operations, together with a focus on the betterment of Owasso through civic activity, merits appreciation and recognition by the entire community, NOW, THEREFORE, I, Jerry Duke, by virtue of the authority vested in me as Mayor of the City of Owasso, do hereby proclaim Yale Cleaners 2nd Quarter 1995 Business of the Quarter IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of Owasso to be affixed this 4th day of March, 1995. Jerry Duke Mayor i~ ii OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, March 21, 1995 The Owasso City Council met in regular session on Tuesday, March 21, 1995 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, March 17, 1995. ITEM l: CALL TO ORDER Mayor Duke called the meeting to order at 7:02 p. m. ITEM 2: INVOCATION The invocation was given by Rev Michael Asher, Pastor of the First United Methodist Church in Owasso. ITEM 3: FLAG SALUTE The flag salute was led by Mayor Duke. ITEM 4: ROLL CALL PRESENT ABSENT Jerry Duke, Mayor Charles Burns, Vice Mayor Mary Lou Barnhouse, Councilor Danny Ewing, Councilor Toe Ramey, Councilor STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ITEM 5: PRESENTATION OF CERTIFICATE OF RECOGNITION. Mayor Duke read a statement about Mr Tom Wheeler, who recently retired after 41 years at Oklahoma Natural Gas. Councilor Barnhouse presented Mr Wheeler with a Certificate of Appreciation for his service to the citizens of Owasso. Owasso City Council March 21, 1995 statement made by the City Manager that he would support reopening negotiations with the IAFF if any other group received more money than they did. The FOP did receive more money and the IAFF requested reopening negotiations. There was no reopening clause in the contract approved by the City Council, therefore the only avenue for negotiations to be reopened is for the City Council to approve such an action. Local IAFF President Mike Sole was asked by Mr Bums if a pay raise was the only consideration for the request to reopen negotiations. Mr Sole said that it was. The Council discussed postponing a decision until the next regular meeting so that some legal questions could be checked out. Mr Burns asked Mr Sole if such action would cause a problem. Mr Sole said that it would not. Mr Burris also requested that the IAFF submit in writing the issues they want reopened. Mr Burns moved, seconded by Ms Barnhouse, that action on this item be postponed until the April 4 meeting and that the IAFF submit their issues in writing prior to that meeting. AYE: Bums, Barnhouse, Ewing, Ramey, Duke NAY: None Motion carried 5-0. ' ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO OZ-95-O1 A REQUEST TO REZONE AN 8.86 ACRE TRACT OF LAND FROM AG ,(AGRICULTUREI TO CG (COMMERCIAL GENERAL) AND OM (OFFICE ' MEDIUM) SUCH PROPERTY LOCATED WEST OF THREE LAKES III ADDITION AND NORTH OF OWASSO WAL-MART. Tyann Development has requested rezoning approximately 8.86 acres of land located directly north of Owasso Wal-Mart. The applicants requested a rezoning to CG (commercial general) and OM (office medium) to allow for commercial and office development with a landscaped buffer zoned OM. The zoning request was reviewed by the Planning Commission on March 14th. Several area property owners attended that meeting and voiced concern regarding the proximity of commercial zoning to their property. Concerns were also voiced about the types of structures and business that would locate on the property. The Planning Commission unanimously recommended approval of the zoning request. Several area residents also attended the City Council meeting. The Council was addressed by Randy Glassner and Chris Kuckler, who expressed the same concerns as those addressed at the Planning Commission meeting. Mr Steve Compton, representing the applicant, responded to the concerns. Following discussion, Mr Burns moved to approve the rezoning request as presented. Motion seconded by Mr Ramey. 3 Owasso City Council March 21, 1995 of start up, (3) Letter of commitment for construction financing or confirmation that construction capital is in place prior to closing, and (4) Buyer pays for survey, abstract, lot split and zoning charges. Motion seconded by Mr Ewing. AYE: Burris, Ewing, Barnhouse, Ramey, Duke NAY: None Motion carried 5-0. ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL AUTHORIZATION FOR THE CITY ATTORNEY TO FILE A DISCLAIMER OF INTEREST IN THE MATTER OF THE UNITED STATES OF AMERICA VS R L "PETE" PERRY, ET AL. The City has been served as a co-defendant in a legal action wherein the U.S. Department of Housing and Urban Development is seeking foreclosure on property owned by R L "Pete" Perry and others. At one time the City held a cleaning and mowing assessment lien on the property, however, that lien has been satisfied. The disclaimer is a document that states that the City has no claim against the property and no interest in the property in any form. This removes the City from legal action. Mayor Duke moved, seconded by Mr Burns, to authorize the City Attorney to file a Disclaimer of Interest in the above-referenced matter. AYE: Duke, Burns, Ewing, Barnhouse, Ramey NAY: None Motion carried 5-0. ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN AGREEMENT FOR SERVICES BETWEEN THE CITY OF OWASSO AND INCOG. The City of Owasso has received a grant award in the amount of $200,000 for the purpose of assisting in the development of infrastructure needs for National Steak and Poultry Inc. INCOG has agreed to administer this grant for the City at a cost of $8569. That cost is paid from the grant proceeds and does not require any matching funds from the City. Mr Bums moved, seconded by Mr Ewing, to approve the Agreement for Administrative Services between the City of Owasso and INCOG providing for payment of $8569, and that the Mayor be authorized to execute the document. 5 Owasso City Council March 21, 1995 discussion Mr Bums moved, seconded by Mr Ramey, to accept the 76th and Main project and authorize final payment to Empire Construction Inc; with authorization of final payment to Apac- Oklahoma upon completion of additional travelway arrows and lane striping. The motion further stated that liquidated damages would not be assessed to either contractor. AYE: Bums, Ramey, Ewing, Barnhouse, Duke NAY: None Motion carried 5-0. ITEM 17: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO DESIGNATE THE MAYOR AS THE CITY'S CERTIFYING OFFICER AS PROVIDED FOR BY THE NATIONAL ENVIRONMENTAL POLICY ACT OF 1969 FOR THE PURPOSE OF SIGNING CERTAIN DOCUMENTS TO COMPLETE THE REQUIREMENTS OF THE NSP CDBG ED PROJECT. ~ This item was placed on the agenda to designate the Mayor as the certifying officer to sign the required documents in regard to the infrastructure improvements connected with the NSP ' project. Mr Bums moved, seconded by Mr Ewing, to so designate the Mayor as the certifying officer for the NSP infrastructure project. AYE: Burns, Ewing, Ramey, Barnhouse, Duke NAY: None Motion carried 5-0. ITEM 18: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST THAT A FINDING OF "NO SIGNIFICANT IMPACT ON THE ENVIRONMENT" WILL OCCUR AS A RESULT OF THE NSP CDBG ED PROJECT. This item is one of a series of steps that have to be taken in order for the Oklahoma Department of Commerce to release the CDBG funds for the infrastructure improvements connected with the NSP project. It is a house cleaning type item. Mayor Duke moved, seconded by Mr Bums, to approve the recommendation of staff as set forth in the agenda. 7 Owasso City Council March 21, 1995 ITEM 21: CONSIDERATION AN REQUEST FOR CITY ~ RELEASE OF FUNDS" EXECUTE SUCH DOCj ~ FUNDS FOR NSP CDBi D APPROPRIATE ACTION RELATING TO A 'OUNCIL APPROVAL OF A "REOUEST FOR THE AND THAT THE MAYOR BE AUTHORIZED TO JMENTS AS REQUIRED TO GAIN A RELEASE OF 3 ED PROJECT. This item is one of a series of steps that have to be taken in order for the Oklahoma Department of Commerce to release the CDBG funds for the infrastructure improvements connected with the NSP project. It is a house cleaning type item. Mayor Duke moved, seconded by Ms Barnhouse, to approve the recommendation of staff as set forth in the agenda. AYE: Duke, Barnhouse, Ewing, Ramey, Bums NAY: None Motion carried 5-0. ITEM 22: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF AN "ADTIDISPLACEMENT PLAN" FOR NSP CDBG ED PROJECT. This item is one of a series of steps that have to be taken in order for the Oklahoma Department of Commerce to release the CDBG funds for the infrastructure improvements connected with the NSP project. It is a house cleaning type item. Mr Burns moved, seconded by Mr Ewing, to approve the recommendation of staff as set forth in the agenda. AYE: Burns, Ewing, Barnhouse, Ramey, Duke NAY: None Motion carried 5-0. ITEM 23: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF A "MANAGEMENT PLAN" FOR NSP CDBG ED PROJECT. This item is one of a series of steps that have to be taken in order for the Oklahoma Department of Commerce to release the CDBG funds for the infrastructure improvements connected with the NSP project. It is a house cleaning type item. Ms Barnhouse moved, seconded by Mr Ramey, to approve the recommendation of staff as set forth in the agenda. 9 Owasso City Council ITEM 29: NEW BUSINESS None. ITEM 30: ADJOURNMENT Mr Ramey moved, seconded by Mr Burns to adjourn. AYE: Ramey, Bums, Barnhouse, Ewing, Duke NAY: None Motion carried 5-0 and the meeting was adjourned at 9:14 p.m. March 21, 1995 Jerry Duke, Mayor Marcia Boutwell, City Clerk 11 i~ i~ OWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Monday, March 27, 1995 The Owasso City Council met in special session on Monday, March 27, 1995 at the Executive Center, 12620E 86th St N, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 10:00 a.m. on Friday, March 24, 1995. ITEM l: CALL TO ORDER Mayor Duke called the meeting to order at 3:05 p. m. ITEM 2: ROLL CALL PRESENT ABSENT Jerry Duke, Mayor Danny Ewing, Councilor Charles Burns, Vice Mayor Joe Ramey, Councilor Mary Lou Barnhouse, Councilor STAFF Rodney J Ray, City Manager A quorum was declared present. ITEM 3: DISCUSSION OF ISSUES OF IMPORTANCE TO THE CITY OF OWASSO. A general discussion of issues of importance to the City of Owasso took place. No action was requested and no vote taken. ITEM 4: ADJOURNMENT Mr Burns moved, seconded by Ms Barnhouse to adjourn. AYE: Bums, Barnhouse, Duke NAY: None Motion carried 3-0 and the meeting was adjourned at 5:33 p.m. Jerry Duke, Mayor Marcia Boutwell, City Clerk i~ CITY OF f1WASSf1 GFNBRAI, FUNi} 3/30!95 1b:14:24 A/P C:I.AIMS RRPC-RT APAPVR PAGE: Pr? # VgNnt}R T?i:SGRIPTItlN AMCIUNT ---------- ------------------------- ------------------------- ------------- MANAGERIAL ------------------------------ 951.732 OWASS(1 C'HAMRRR CiF GtTMMRRC ANNUAL. MRFTTNG 625.00 951849 TREASURER PETTY GASH RfiIMR PETTY GASH 4.31 951849 TRfiA5URER PETTY CASH RFIMR PETTY CASH 4.00 951$49 TREASURER PETT4' GASH P,F,IM>3/FXpF,NSES 1b8.00 95188b S(1UTHWRSTFRTI RFI.I• TRI.B. 2/95 P1.RXAR 50.66 951888 MGI TFT,T;Gr]MMUNIr,ATIGNS 2/95 T,t7NG i}ISTANGE 8.38 i)F,pARTMENT Tt}TAT, ____} 860,35 FINANCE ------------------------------ 951539 OFFI('F i7FP{1T CARD PLAN SUPPI.IFS 3.?8 951827 D+7ZIF,R PRITiTING t~FFIGF, SUPPT,IES 120.00 951847 DFFICR DRP{1T CARP PLAN [1FFICR fiUPP1.IFS 46.b1 951859 GT7V. FINANCE ~IFFIr.,ERS ASS GAAFR REVIEW SUBSGRIPTIGN 50.00 nEPARTMF,NT T~7TAT. ____} 220.39 CCIMMUNITY DFVEt•OPMFNT ------------------------------ 950029 CEI.LUI.AR t}NR-TUI.fiA 951539 OFFICE T)F,pGT GAP.n PT,AN 951820 REASCIRS PRIDE RITE 951844 WAT.-MART 951886 SDUTHWFfiTFRN RFJ.I• TFT.R. 951888 MCI TET,T;r,T1MMUNIGATIGNS i}EpARTMEHT T~TAT. _ _ _ _ } MUIstICIPAL CC-URT ------------------------------ 950106 GHARI•FS RAMSFY 950107 MICHAEL D. HIT,SA.RF,GK 951539 OFFICE DRPf1T GART~ PLAN 951847 OFFICE n>:pt1T DART} Pr,AN 951849 TREASURER PETTY GASH 95188b SGUTHWF,STERN RF,T,L TT;T,E . 951888 MCI TFI.EC:C1MMt1NIGATI{1N i)F,FARTMi;NT T~TAT, _ _ _ _ } UfiAGR 60.98 StiPPLI ES 3.70 FILM 150.00 AUTt~ SAFETY RGUIP/FIRE EX 159.44 2/95 P1.FXAP. 51.96 2195 r,t)NG nISTANGE i . b8 427.7b RETAINER 825,00 RETAINER 825.00 (1FFICF SttPP1.IFS 55.98 GFFIGF, SUPPtIF,g 9.48 RRIMR PETTY CARH 11.37 2!95 pT,EXAR 51.20 2!95 I.f1NG DISTAtt~'E 3.08 1,781.11 3 CITY OF OWASRO GENERAT. FUND 3/30/95 16:14:24 A/P CI•AIMS REPORT APAPVR PAGE: PD # VENnOR r~T;Sr,RIPTIQN AMOUNT ---------- ------------------------- ------------------------- ------------- 950085 i,.E.T.N. 951539 OFFIGF TIFPOT C:ARJ7 PLAN 951654 PATRni, TErHN~T.oGY 951b78 GAL.L'S INC. 951700 AMERICAN PAGING, ING. 951748 WAJ.-MART 951777 DEPT nF PUT3i,Ir, SAFETY 951810 CAVEMAN PRINTING 951811 Dt7aIER PRINTING 951812 WAI.-MART 951847 ~FFICT; DEPOT CARD Pt,AN 9518b3 QUINI.AH PURI.ISHING 951864 GWASSCI VET HiISPITAt, 951865 YAJ.E CI.RANFR:+ 9518b6 r,ET,LUT.AP, ~}NE-TUT SA 951885 OKI.A NATURAL. GA, 9518$b SOUTHWF,STERN T3F,T,T, TF,T,F, , 951887 SOUTHWRSTERN RFI.I. TRI.F. 951888 MCI TFr,T;CgMMUNIrATIT7NS 951889 PSO TF.i,EVIS>:D TRAINING 2$8.00 OFFICR SUPPI.IFS 120.29 UNIFORM SUPPi,IFS 105.00 BATTERIES 96.90 3/95 USE 25.11 SUPPI.IRfi 44.99 LAW PUBLICATI~}N 125.00 UNIFORM S[TPPI.IFfi 182.35 PRINTING 40.00 SUPPLIES/FILM PROCESSING 37.25 r1FFIr,E SUPPLIES 117.71 5UR5C'RIPTION 58.75 DnG F~}OT} 21.84 UNIFORM CT-FAKING 1,305.00 3195 USE 284.13 2195 U5R 148.55 2/95 pi,EXAR 255.34 2/95 HON-PI.FXAR 47.54 2/95 1,cING DISTANCE 12.90 2/95 U5R 251.51 DEPARTMENT VITAL =___} POI.IGE COMMUNICATIONS ------------------------------ 3,5b8.16 95174$ WAI.-MA.RT SUPPI.IFR 11.2b 951812 WAT,-MART SUFPLIFS/FIT,M pR~tr,ESSING 117.22 951847 OFFICE IIRPOT CARD PLAN OFFICE SUPPI.IRS 14.8b DEPARTMENT TOTAL =___) 143,34 ANiMAT, G~~?NTROL ------------------------------ 951715 HIMRAI.I. AGF HARDWARE GUPPI.IES/POG PIP 94.48 95188b S~lUTHWESTF,RH 13F,T,[, TELE . 2!95 PT.F_XAR 25 , 63 951889 P5O 2/95 [1SR 238.71 DEPARTMENT TOTAL =___} 358,82 ' FIRE SEP.IVEES ------------------------------ 950557 CRI.I.UI.AP. ONE.-TUI.fi.A URAGR 3;~,2p 951743 WAL-MART MIST, SUPPLIES 62.74 5 CITY (iF OWABB(1 GF,NgRAi, FUND 3/30/95 16:14:24 A/P CI.AIMB RRPCIRT AFAPVR PAGE: Ph # VF.NDt}R OFSCRIPTIOH AMGUNT ---------- ------------------------- ------------------------- ------------- 951539 OFFICE DEPOT CAP.D Pi,AN 951758 KIMRAI.L AGE HAP,DWARR 951759 HUGHES LUMBER Ct? 9517b0 OWABBf1 I-UMRRR C:C1 951849 TREASURER Pi:TTY CASH 951885 C1KL.A HATURAI. GAS 951886 StJLiTHWESTFRH TiFt,L, TF,i,E . 951889 PRO 17FFICE SUPPLIES BLiPPT.I FS/GI .ABBR(1(1M SUPFi. I F, S! Ci.ASSRtI~IM MAIKT SUPPI.IRB R8IM13 PETTY CASH 2195 UBR 2/95 Pi.F.XAR 2/95 UBF 178.34 124,0? 405,.73 65.37 8.24 593.46 53.14 337.62 i}EPARTMEHT TOTAL =___} SWIMMING POOi, ------------------------------ 951801 AMERICAN PC-C1I. SCiPPI.Y CHRMICAI.B 951885 ~JKLA HATURAis GAG 2/95 USE 951889 PSf1 2%95 UBR DEPARTMENT TOTAi. ____} G(1MMUNITY CENTER ------------------------------ 1,7b5.9R 825.50 19.9b 33.99 879.45 950184 CELLULAR ONE-TULSA UBAGR 13.6@ 951539 [?FFICE DEPOT CART) PLAN OFFiGF StiPFi.IFS 17.07 951847 CIFFICE DEPCIT CARP PLAN CIFFICF BUPPI-IRB 54.44 951885 OKi.A NATUP.Ai. GAS 2/95 USE 524.Ob 951886 SCIUTHWFBTERN RFI.L TRJ.R . 2/95 PI.EXAR 91.55 951888 MCI Ti;i.BCOMMUPIICATIONS 2/95 i,~ING DISTANrE 1.20 951889 PRCi 2!95 URF 403.08 DEPARTMENT T~}TAi, ____> 1,105.0? PARK MAIHTRHANCR ------------------------------ 950204 GItITAB GC1RP. UNIFORM RENT/CI.FAN 54.80 951$49 TREASURER PETTY CASH Ri;IMR PETTY CABH 27.28 951849 TREASURER PETTY CASH RRIMR PETTY CABH 29.$2 951862 CRAW RURLIPIGAt4E PART., 49.34 951876 EHI.C-W FC-RI1 TRACTfiR, ING PARTB 64.23 951885 ~Ki.A NATURAi. GAS 2/95 USE 91.88 951889 PSt~ 2%95 UBF 143.10 DEPARTMENT TOTAi. ____} 460.45 7 FC(1NtiMIC PEVEI.(1PMRNT ------------------------------ r.I TY ~F ~WAS~~l W{1RKFR8' Ct1MP RF.I.F-IN8 PLAN 3/34/95 1b:14:24 A/P f;i,AIMS REP~lRT APAPVR PAGE; PD # VRN17C1R 17R~CRIPTIt~N AMt1UNT ---------- ------------------------- ------------------------- ------------- GEHERAI. G(1VERHMRNT ------------------------------ 951825 RRRKI.EY RIPK MANAGFMRNT AT~MIN FFF 778.33 nFpARTMENT T~}TAT. _ _ _ = 3 778.3' 1. FUND TGTAT =__=> 778.33 CITY QF GWASSCI CITY GARAGE 3f 30/95 16:14:24 A%P CLAIMS RFP(1RT APAPVR PAGE: PQ # VEN>)GR i)RSr..RIPTIGN AM~?UNT ---------- ------------------------- ------------------------- ------------- rITY GARAGE ------------------------------ 951013 (1WASSD TIRE BARN 95153? MIt,F,AGE MASTERS 951539 t~FFICE DEPt1T CAR)} PI-AH 951b96 CINTAS GGRP. 951839 INDUSTRIAI• SAFETY CC- 951840 TULSA BRAKE AND Ci,UT~H 951841 MAC'S HYI7RAUI.ICS 951885 ~Ki,A NATURAi., GAS 9518$6 S{tUTHWFSTERN REI.I- TRI•F. 951888 Mr,I T8t Er,GMMUNIGATI+INS 951889 PS(1 17EpARTMENT Tt7TA1, _ _ _ _ FUHn TGTAL =___: TIRES 102.4? TIRE REPAIRS!SVr 318.40 FII.F CARINRT 89.99 t1NIF~JRM RF,NTf('T,F,AN If~3.34 SAFETY SUPPI.IRS 85.48 RET,INF BRAKE SHGES 198.5? RFRUII.n CYI•fTRASH TRUCK 58b.00 2f95 USF 5b7.58 2f 95 PI-RXAR 25.33 2/95 T,t}NG 17ISTAN~E .49 2f95 USR 115.86 2,253.51 2,253.51 12 VENDOR TRANSFERS CITY GARAGE WORKER'S COMP SELF-INS GENERAL FUND GENERAL FUND TRANSFERS TOTAL CITY OF OWASSO A/P TRANSFER REPORT DESCRIPTION TRANSFER FROM GENERAL FUND TRANSFER FROM GENERAL FUND TRANSFER FROM AMBULANCE FUND TRANSFER FROM E-911 FUND AMOUNT 2,333.33 7, 512.50 17, 000.00 1,312.50 28,158.33 CITY GARAGE PAYROLL PAYMENT REPORT PAY PERIOD ENDING 03/18/95 DEPARTMENT OVERTIME TOTAL EXPENSES EXPENSES Garage $0.00 $1,887.19 LvxKi.:ri{:FIXf F?:+!:p'R :.: A}'•}}k^M:!i:};:+. ...: ~iF.C;?::Ctii::,+.:: ',S,S,Cv',:;!Jifi:Ca::•:•:'r',/.+ki:isti::•Tiny::::::n:i4:i•:4:4:4:4:4'4:•i::n;::•i'^:4:;iii:4:v:4:G:b:^:ii:.: i:i• ..... .,~ {}.}:•~i.}}v~^C!:?•:{.ir ..i:~ i•J:~•~.~•v:•:•i:i::•::ti•:::•:::•:>.~i:Y.•: i:~i:~i::iiiiiri::;...; ••:;: .:. •.: ~:::::::•:::::i•::•i:i .. . ;., .•.vy{ix~.::.~..::::::::::.•.•.•.•.v •: x:. ~::::::::::: '~ is J4:•i~'::,.x•:~:~:~::iyi'.ti::: ,'p}{}~.~~i•iiiiii'^+ii::4i:~?iii.~~1j.~: 8~~t~.~.:~ . dtt. W.+0.\\+?Cd0.+0(N.LA}MXAV2< ' .v:•:+..?..::::.•. •. • . ..: ...:............. ............ ...............: +0~6C•:.~:::::::::.::::. :~i:W ................ Y~ k::::::::::::::::::.v. APPROVED: 04/04/95 Mayor Council Member Council Member ~MO~vDUM TO: THE HONORABLE MAYOR AND CITY COUNCII, CITY OF OWA5S0 FROM: RODNEY J RAY CITY MANAGER SUBJECT: MAYOR'S APPOINTMENTS TO BOARDS AND COMNIISSIONS DATE: March 31, 1995 BACKGROUND: A resignation by a member of the Sales Tax Watchdog Committee and a term expiration of a member of the Personnel Board have created two vacancies on boards that have important issues facing them in the near future. According to ordinance and past practices, the Mayor appoints members to such boards and committees, subject to confirmation of those appointments by the City Council. ' Mr John Leach has been an active member of the Sales Tax Watchdog Committee since its inception. At the last meeting, Mr Leach submitted his resignation from the committee, citing personal reasons and indicting he has enjoyed his service to the community. Mr Leach was originally appointed as a representative of the "Senior Citizen" community (one of two slots reserved for seniors). Mayor Duke was informed of the resignation and has indicated he is prepared to submit a name to the Council for consideration at the April 4th meeting. Attached ~ for your review is a copy of a fact sheet relating to the Watchdog Committee. Mr W C Carver has been a member of the City's Personnel Board for ten years. First appointed in 1985, Mr Carver has served for three terms. His term expired on June 30, 1994, however, no action was taken relative to that position (evidently it was overlooked) when other appointments were made. The Mayor has indicated he is prepared to submit a name for that position to the City Council for consideration at the April 4th meeting. Attached for your review is a fact sheet relating to the Personnel Board. The Mayor will present both names for consideration and request confirmation of the nominees from the Council ATTACHMENT• 1. Fact Sheet -Sales Tax Watchdog Committee 2. Fact Sheet -Owasso Personnel Board Citizens-at-Large cont. Richard Sullivan 12703E 77th Circle Owasso, OK 74055 272-6546 Vicki Tapp 12510E 77th St N Owasso, OK 74055 272-6926 SUPPORT STAFF Rodney J Ray City Manager Sherry Bishop City Treasurer Marcia Boutwell, Secretary Executive Asst to City Manager This committee was formed following the 1988 tax extension bond election for the purpose of maintaining a strong citizen participation effort throughout the life of the sales tax extension and to insure the proper use of revenues generated. The committee meets on the second Monday of January, April, July, and October at 7:00 p. m. in the Community Center. Meetings are approximately two hours in length. Duties of the committee consist of reviewing all financial records relating to the 1988 Sales Tax Extension and acting as a public information liaison. Members of the committee are appointed by the Mayor with Council confirmation for the life of the sales tax extension. Legally the term of office is defined as "throughout the life of the Sales Tax Extension (10/1/2007) or until resignation". MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCII, CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: MANAGEMENT CONTRACT WITH YMCA FOR POOL OPERATIONS DATE: March 31, 1995 BACKGROUND• For the past two years the City has contracted with the YMCA of Greater Tulsa for management and operational services of the City's swimming pool. While the first year of the experiment did not produce the hoped for results, the second year (last year) was better than anticipated. Last year the expectations and performance standards were better defined in the agreement. The results were significantly reduced citizen complaints, increased use of the pool and reduced operation cost to the City. The staff and the YMCA has once again discussed an agreement for management services for the pool during the 1995 season. The advantages of "contracting out" such services remain stronger than the disadvantages. While the agreement will not result in a cash savings to the City, it will provide more time for our managers and employees to focus on their primary work tasks. We do not have experienced pool managers to oversee the pool operation; the YMCA manages recreational facilities as a prime focus of their business. Abetter managed and operated pool facility translates into better service to our customers, higher customer satisfaction, and more effective use of our existing resources. The proposed contract for 1995 is not changed from the preceding year. Generally, the City will provide the funds to purchase material and supplies, be responsible for any repair and replacement of equipment and consider capital outlay requests. The YMCA will provide all employees, develop a management plan, provide accounting functions, use its bulk purchasing power to procure supplies, advertise the facility and promote programs, and provide an on-site full time manager. The YMCA must also bond its employees and ensure such employees are aware that they are not employed by the City of Owasso. In return for those services, the YMCA will receive the net cash receipts from the operation of the pool. Please note that in FY 1990-91, when the City provided full management services, the City supplemented the pool operations with $29,468. By FY 1994-95, under the YMCA management MANAGEMENT CONTRACT THIS AGREEMENT, made the 4th day of April, 1995, between the City of Owasso, Oklahoma, of 207 South Cedar, City of Owasso, County of Tulsa, State of Oklahoma, herein referred to as Owner, and The Young Men's Christian Association of Greater Tulsa, anon-profit corporation organized under the laws of the State of Oklahoma, having its principal office at 515 South Denver, City of Tulsa, County of Tulsa, State of Oklahoma, herein referred to as Manager. RECITALS 1. Owner owns the Rayola Park situated on the Owasso Expressway, City of Owasso, County of Tulsa, State of Oklahoma, herein referred to as Park, together with all facilities, furniture, fixtures, machinery, appliances, operating equipment, books, records, and other personal property used in the operation of a Swimming Pool. 2. Owner desires the benefit of the experience and the services of Manager upon the terms set forth is this agreement, and Manager is willing to accept such employment on the terms set forth in this agreement. For the reasons set forth above and in consideration of the promises of the parties herein, the parties agree as follows: SECTION ONE TERMS OF AGREEMENT The term of this agreement shall extend from the lst day of May, 1995, to the 30th day of April, 1996. SECTION TWO TERNIINATION OF AGREEMENT This agreement may be canceled at any time by either party with or without cause upon thirty (30) days written notice to the other. SECTION THREE ACCEPTANCE OF EMPLOYMENT Owner employs Manager to operate the swimming pool facility and other recreational programs as set forth on Exhibit "A" hereto, and render the services herein stated, and Manager accepts such employment and shall discharge such duties all in accordance with the terms herein set forth. SECTION SEVEN LIABII,ITY FOR LOSSES ~ Manager shall be liable only for the loss or damage sustained by reason of the dishonesty or the negligence on the part of its officers. SECTION EIGHT CIVIC DUTIES OF MANAGER ~ It is understood and agreed between Owner and Manager that Manager shall discharge its civic duties to the citizenship of the City of Owasso with reference to those activities which it is generally considered must be carried out for the general benefit of the community. It is considered to be in the best interest of both parties that the swimming pool and recreational program shall constitute an integral part of the civic and commercial activities of the City of Owasso. SECTION NINE MANAGER'S COMPENSATION As compensation for services to be rendered hereunder, Manager shall receive the net cash receipts derived from the operation of the swimming pool and recreational program as set forth in this agreement. SECTION TEN MAINTENANCE OF OPERATING EQUIPMENT The swimming pool and recreational program property and all furniture, fixtures, machinery, appliances, operating equipment, and all personal property used in the operation of the swimming pool and recreational program shall be maintained by Owner in first-class repair, and in such condition that such equipment shall be satisfactory for the operation of a first-class swimming pool and recreational program. Manager shall be responsible for performing light maintenance on the aforesaid, including but not limited to, cleaning, painting, removal of debris and obstructions or articles which endanger the health and safety of invitees. SECTION ELEVEN ASSIGNMENT Neither party may assign this agreement or any of the rights and duties expressed herein. CONTRACT\SWIMPOOL.AGR 3 YOUNG MEN'S CHRISTIAN ASSOCIATION, MANAGER i i ATTEST: By John Swift, CEO Secretary STATE OF OKLAHOMA ) COUNTY OF TULSA ) ACKNOWLEDGEMENT ss Before me, the undersigned, a Notary Public in and for Tulsa County, State of Oklahoma, personally appeared Jerry Duke as Mayor and Marcia Boutwell as City Clerk for the City of Owasso, personally known to me to be such, and acknowledged that they executed the above and foregoing document freely and voluntarily and for the uses and purposes therein stated. My Commission Expires: STATE OF OKLAHOMA ) COUNTY OF TULSA ) Notary Public ACKNOWLEDGEMENT ss ii Before me, the undersigned, a Notary Public in and for Tulsa County, State of Oklahoma, personally appeared John Swift as CEO and as Secretary for the Young Men's Christian Association, personally known to me to be such, and acknowledged that they executed the above and foregoing document freely and voluntarily and for the uses and purposes therein stated. My Commission Expires: CONTRACT\S WIMPOOL. AG R Notary Public 5 a positive impact on the programs provided to our citizens in terms of better service and efficient program management. RECOMMENDATION: The staff recommends approval of the Management Contract with the YMCA and request that the Mayor be authorized to execute the contract. ATTACI~MENTS: (1) Proposed 1994 Contract (2) Management Plan MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: ORDINANCE NO. 496 DATE: March 28, 1995 BACKGRO At the March 21, 1995 meeting, the Owasso City Council recommended approval of a rezoning request from AG (Agriculture) to CG (Commercial General) and OM (Office Medium) on a 8.86 acre parcel of land located north of the Owasso Walmart and east of the Owasso Expressway. Attached is a copy of Ordinance No. 496 which formally adopts the City Council's rezoning action of March 21, 1995. RECONIlVIENDATION: Staff recommends Council approval of Ordinance No. 496. ATTACHMENTS• 1. Ordinance No. 496. i~ Section 2. That all ordinances or parts of ordinances in conflict herewith be, and the same aze hereby expressly repealed. PASSED AND APPROVED this 4th day of April, 1995. City of Owasso, Oklahoma Jerry Duke, Mayor ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D. Cates, City Attorney MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY MANAGER FROM: TIMOTHY ROONEY COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: PHASE II OF SPORTS PARK COMPLETION REQUEST FOR COUNCIL APPROVAL OF EXPENDITURES TO INSTALL FENCING ALONG THE WFST SIDE OF FIELD "I" DATE: BACKGROUND: March 28, 1995 At the January 3, 1995 meeting, the City Council unanimously approved an amendment to the Capital Improvements Fund Budget increasing the Sports Park appropriation by $25,000.00 in order to complete Phase II of the Sports Park. A copy of the memorandum from that meeting is attached for your information and review. ~ In addition to amending the appropriation to the Sports Park, various projects were also identified as being crucial elements in obtaining the completion of Phase II. Expenditures for the installation of the four-plex fencing, grass seed, infield dirt, bleachers, water and wastewater lines have previously received council approval over several different meetings. However, one item identified at the January 3, 1995 has yet to be completed, the safety fence along the west side of Field "I" . Bid packets were prepared and all sealed bids were opened on March 16, 1995. The results of these bids is as follows: ~ Bidders Cost Owasso Fence, Owasso $2,440.00 Sooner Fence, Catoosa 2,542.00 Aaron Fence, Tulsa 2, 830.00 ~ Builder's Unlimited 2,996.00 A-1 Fence, Owasso 3,169.00 All bids submitted were reviewed for compliance with the specifications and all were found to be accurate. The estimated cost of this improvement, established in December of 1994, was $3,000.00. Should the Council decide to award the project to the lowest bidder, there would be a savings to the budget of $560.00. r r s' ~~ MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: REQUEST TO AWARD CONTRACT FOR SOFTBALL FENCING DATE:. December 30, 1994 BACKGROUND: The staff has received bids for construction of fencing improvements at the Sports Park. Mr Easterling, Engineering Department, has prepared a memorandum (attached) that addresses his review of the bids received and a recommendation to award a contract for the project. Though I concur with the recommendation and support an award of a contract to Builder's Unlimited Inc, there are funding issues that require action by the Council if such award is to be made. The FY 1994-95 budget contained an appropriation of $88,000 for capital improvements to the Sports Park. Anticipated projects for the year were the fencing of a softball four-plex, fencing along the "berm" on the east side of the park, fencing along the entrance road near the soccer fields, construction of water lines to the new softball and soccer fields, and a sewer line to the proposed site of a concession stand- at the baseball-softball fields. Though it was an ambitions program, the staff was optimistic that all of those tasks could be accomplished with the available funds. However, an unexpected expense of $17,768 for atwo-year-old material bill (road base material) reduced the available funds to $70,231. Additionally, the fencing bids for the softball complex "came in" higher than expected. The net result of those two occurrences has been to require the staff to rethink the funding approach to the Sports Park projects planned for this year. After meeting with staff members, Councilor Ramey, Mayor Duke and representatives of the softball association, a plan was developed to fund the Sports Park projects originally planned. The proposed funding plan reallocates approximately $25,000 from Capital Improvement projects that have been funded, but are not planned to be initiated this year. The reallocation of funds from the 1993-94 (last year) City Hall Renovation project (Council Room/Court Room), and this year's residential street overlay (left over amount after projects were funded) will provide adequate funding for the anticipated Sports Park projects without impacting other high priority projects. ~~ ^ Award of Fencing Contract December 30, 1994 Page 3 Sports Park as specified by bid documents. The staff further recommends Council approval of an amendment to the Capital Improvements Fund budget increasing the Sports Park appropriation by $25,000 and reducing the Residential Street Overlay appropriation by $3500. The remaining $21,500 requested appropriation to be derived from the unspent 1993-94 City Hall Renovation project funds. ATTACIIMENTS 1. Memorandum for Mr Easterling 2. Bid Tabulations 3. Builder's Unlimited Bid 4. Drawings of Fencing Project ~ CITY OF OWASSO/OWASSO PUBLIC WORKS AUTHORITY 207 South Cedar ~ PO Box 180 Owasso, Oklahoma 74055 (918) 272-2251 BID DOCUMENTATION Opening Date:_ March 16. 1995 Council/Trustee Approval: Item: Sports Park Fencinct alonq_1 side of Field #I Number of Bids: 6 Bids Opened By: Marcia Boutwell Witness: David Warren Witness• Bidders Amount of Bid Owasso Fence, Owasso $2440.00 Sooner Fence, Catoosa $2542.00 Aaron Fence, Tulsa $2830.00 Builder's Unlimited $2835.00 Mitchell Fence, Tulsa $2996.00 A-1 Fence, Owasso $3169.58 Certification I, Marcia Boutwell, Contract Administrator, .,,,~,,,,,, do hereby certify that, to the best of ,.~`;, ~~;, ~.,;,••,,. my knowledge, this Bid Documentation is _~ °~ ~' ~ _ true and correct. L c:~ . ~ • - Signature: - . ~(s~~y ~ ' _~_~ Date : ~ '-~ ~;Y MEMORANDUM TO: RODNEY J RAY CITY MANAGER FROM: JIM McELRATH COMMUNITY CENTER DIRECTOR SUBJECT: REPLACEMENT OF UPPER LEVEL ROOF DATE: March 31, 1995 BACKGROUND• Bids were opened on March 20, 1995 for a contract on materials and labor to repair the upper level of the Community Center roof. Five bids were solicited and all were returned. The proposal of each bidder is attached to this memo. The bids ranged from $2295 to $6837. The two lowest bidders were Danny Becerra Roofing Inc of Tulsa at $2295 and All Star Roofing of Owasso at $2550. The bid specifications required that a base be placed down upon the roof after the gravel was stripped. This requirement was interpreted by every bidder except Becerra Roofing to include a base of fiberboard or some comparable material to be placed down underneath the rolled material and rubber capping. Becerra's bid included a tar base that, in their opinion, is a better base. They did agree that the base board would be another way to go, but that it would require a change order of $100 additional. Upon consultation with one of our city inspectors, Mr. Gary Orr, who also has considerable construction experience and with whom I consulted regarding the specifications for this job, we agreed that we were more comfortable with the board-type base material. The amount, with the addition of a base board, for Becerra to do the job would be raised to $2395, leaving a difference of $155 between them and All Star Roofing. Another factor for consideration in this case is that All Star Roofing did the initial repair work on this portion of the roof in December and that, as long as the roof work is still under warranty, it would be to our advantage to have had all the work on a certain portion of the roof done by the same contractor. FUNDING: There is an adequate balance in the Community Center Fund to cover the cost of the contract for this repair. This funding would be from 56-614-5441. i~ 1 BID PROPOSAL -SUBMITTAL PAGE REPAIR OF COMMUNITY CENTER ROOF TOTAL BID FOR MATERIALS & LABOR ,~, _5~ .S 0 , ~ ~ SQUARE FOOTAGE TO BE COVERED ~ S OO I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal -Submittal Pages. ~/~ sr~r~ ~Q ~~~s Company Name By: Signature ~l Title Address Telephone BID OPENING: MONDAY, MARCH 20, 1995 ~ 2:00 P.M. ~p BID PROPOSAL -SUBMITTAL PAGE REPAIR OF COMMUNITY CENTER ROOF TOTAL BID FOR MATF.RTAT ~ & LABOR $ 5 , 7 4 0.0 0 SQUARE FOOTAGE TO BE COVERED 2050 S/F. I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on 'the Bid Proposal -Submittal Pages. Sectuoyah goofing Co Company Name Signature ~_,.~ Fres; dent Title 101 S. Birch Owasso, Okla 74055 _ .Address ail f3-272-1 722 Telephone BID OPENING: MONDAY, MARCH 20, 1995 ~ 2:00 P.M. BID PROPOSAL -SUBMITTAL PAGE REPAIR OF COMMUNITY CENTER ROOF TOTAL BID FOR MATERIALS & LABOR ~ O~ ,q `~S• 00 SQUARE FOOTAGE TO BE COVERID / (O ~~ I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on thle Bid Proposal -Submittal Pages. ~~ ~ - ~- ~~e ~o~~~C:~drS Company Name `7 y~S~ Address ~~t~) a ~~ ~~~s Telephone BID OPENING: MONDAY, MARCH 20, 1995 ~ 2:00 P.M. ~w~~ ~ Title MEMORANDUM TO: RODNEY J. RAY CITY MANAGER FROM: F. ROBERT CARR, JR., P.E. PUBLIC WORKS DIRECTOR ~, TIM ROONEY C011zMUNITY DEVELOPMENT DIRECTOR SUBJECT: REQUEST FOR APPROVAL OF MOWING CONTRACTS DATE: March 29, 1995 BACKGROUND: For the past five years the City of Owasso has utilized private sector contractors for the purpose of providing mowing services during the summer growing months. The program was developed to privatize this service and provide support so that city crews can continue to carry out their other job assignments. Staff evaluation of the program indicates that it continues to be cost-effective. We have continued to make progress on other projects (i.e. street repair, drainage ditch renovation and ~ small construction projects). The use of these private sector contracts have continued to provide the citizens of Owasso with a more efficient delivery of services. The use of full- ' time employees to perform seasonal mowing is reduced, allowing for more efficient response to the needs of both the Street and Parks Departments. By continuing the privatization of mowing in specified areas, the city full time work force is able to attend to the other street right-of--way mowing and seasonal maintenance needs that must be accomplished during the spring, summer and fall. ^ 'There are four criteria used to evaluate the mowing program: quality, timeliness, cost and citizen reaction. Historically, privatized mowing has met or exceeded our expectations in each of these areas. An annual review of the program is used to make adjustments to the program in order to maintain effectiveness. ADDITIONAL AREAS: In 1994, three areas requiring mowing were added to the program and these areas have been ^ included in the 1995 mowing season. The three additions are: Main Street, 5th Street, 3rd and Main easements (see attached maps). Bids were also taken for mowing of the U.S. Highway 169 right-of--way. This area was ~ returned to the list to determine if privatizing this large area had become cost-effective. Page 3 Mowing Contracts The 1995 mowing bids for the parks and medians increased $38.00 more per mowing than the 1994 mowing bids. The mowing season calls for 18 mowings (total cost of the season $9,450.00). The 1995 mowing bids for the medians and easements increased $363.80 per mowing (not including Highway 169) without weedeating and $809.80 per mowing with weedeating. The total cost for 6 mowings would be $6,772.80 without weedeating and $9,448.80 with weedeating. ' HIGHWAY 169: The privatization to include mowing the Highway 169 right-of--way is shown to be economical for the 1995 mowing season. Therefore, funding requirements have been calculated to include mowing without weedeating for Highway 169. CONCLUSIONS: Due to budget constraints, staff recommends weedeating not be included in the mowing contracts for this season. Total cost of mowing the medians and easements is $2,228.80 per mowing. When compared with the 1994 bids, including overtime and fuel for Highway 169 a price increase of $93.80 is indicated. Total costs for the season are $13,372.80 for 6 mowings. Staff feels that the utilization of private sector contractors permits the city to use its personnel in a more efficient manner. The bidding process has again attracted very competitive bids. FUNDING SOURCE: Funding for the FY 1994-95 Mowing Program (July-October 1994 and April-June 1995) was approved as part of this year's budget. Physical property services (51-410-5320) $2,625 remains from 1994, $1,800 from overtime (51-410-5106) and $2,270 from Machinery and Equipment (51-410-5441) would need to be utilized for the first half of the 1995 mowing season. Funding to continue the mowing July-October 1995 and the start-up of the 1996 season (April-June) will be included in the FY 1995-96 budget proposal. RECOMII~NDATION: Staff recommends council approval of the following mowing contracts: Location 1. Rayola Park 2. Elm Creek Park 3. Ator Heights Park 4. 86th Street Park 5. Ator Utility Easement 6. El Rio Vista Medians and Frontage Contractor Mr. Larry Turner Mr. Arley Owens Mr. Scott Nemecek Mr. Larry Turner Mr. Scott Nemecek Mr. Scott Nemecek Per Mowing Cost $165.00 $235.00 $ 80.00 $ 45.00 $ 24.00 $ 40.00 City of Owasso / Owasso Public Works Authority 207 South Cedar Owasso, Oklahoma 74055 w = with weedeating r _ Item: Mowing City Property Opening Date: March 16. 1995 MAR 2'4'12,95 f Number of Bids: See Below - Bids Opened By: Marcia Boutwell - - Witness:_ David Warren --------------------- - - - - -- Witness: PROPERTY BIDDER 1994 Bid Jungle Jim's Arley Ownes Bob Vinson Akers Lawn Larry Turner Arrow Lawn S Nemecek Earth Entp /t Rayola Park $160.00 $179.50 $190.00 $800.00 $200.00 $165.00 $261.00 6 Elm Creek Park $198.00 $239.50 $235.00 $850.00 $249.00 $434.00 5 Ator Heights Park $80.00 $80.00 $80.00 $350.00 $185.00 $95.00 $140.00 $80.00 7 86th Street Park $49.00 $48.00 $49.00 $250.00 $150.00 $45.00 $98.00 $48.00 7 Ator Heights Utility Easement $50.00 $74.00 w $50.00 $150.00 w $75.00 $240.00 w $200.00 $55.00 w $45.00 $100.00 w $80.00 $40.00 w $24.00 6 E1 Rio Vista Center Medians & Frontage $70.00 $89.00 w $74.00 $110.00 w $75.00 $200.00 w $150.00 $75.00 w $65.00 $90.00 w $65.00 $123.00 w $60.00 w $40.00 7 El Rio Vista Drainage Easement $60.00 $250.00 w $250.00 $125.00 w $100.00 $49.00 w $45.00 $101.80 w $61.80 4 Three Lakes Drainage Easement $350.00 $2000.00 w $1500.00 $675.00 w $455.00 2 Lakeridge Drainage Easement $225.00 $1900.00 w $1500.00 $658.00 w $448.00 2 Owasso Expressway West Side Easement $50.00 $145.00 w $65.00 $85.50 $120.00 w $100.00 $135.00 w $100.00 $170.00 w $70.00 $127.00 w $100.00 $100.00 w $80.00 7 Main, 5th St, & 3rd & Main Easements Not Bid $90.00 w $90.00 $210.00 w $160.00 $154.00 w $100.00 $58.00 w $40.00 4 U.S. Highway 169 Right -of -Way Not Bid $5007.00 w $4132.00 $1200.00 w $1100.00 2 TOTAL BIDS $1292.00 E i I * Note: On March 27, 1995 Akers Lawn Service withdrew their bid of $49.00 for mowing and weedeating and $45.00 for mowing only of the El Rio Vista drainage easement. ADDENDUM NO. 1 MOWING CITY PROPERTIES FEBRUARY 23, 1994 TO: PROSPECTIVE BIDDERS FROM: MARCIA BOUTWELL CONTRACT ADMINISTRATOR DATE: February 23, 1995 It has come to our attention that the bid documents state that a brush hog type mower shall not be used to mow the U.S. Highway 169 right-of-way. That is incorrect. The U.S. Highway 169 right-of--way is the ONLY area that can be mowed with a brush hog. It is to be mowed once a month. ~oRarrDUM TO: HONORABLE MAYOR AND CITY COUNCII. ~ CITY OF OWASSO FROM: SHERRY BISHOP ~ FINANCE DIRECTOR SUBJECT: SUPPLEMENTAL BUDGET APPROPRIATION ~ FOR LIGHTNING DAMAGE INSURANCE CLAIM DATE: March 31, 1995 ' BACKGROUND• The Hartford Insurance Company has paid $9,220.32 for the City's claim resulting from ' lightning on July 14, 1994. A supplemental appropriation to the revenues and expenditures in the General Fund and the OPWA Fund is needed to cover the unanticipated revenues and expenditures. The request for supplemental appropriations will provide an equal amount of ' revenues and expenditures in each fund (General and OPWA). Therefore, this budget change will have no effect on the "bottom line" of either fund. Various radio, computer, and electrical equipment at City Hall and at the Wastewater Treatment Plant (WW'TP) was damaged or destroyed by lightning during a storm on July 14, 1994. A detailed listing is attached. The total cost to repair or replace equipment was $11,006.99 ' ($6,324.99 at City Hall and $4,682.00 at the WWTP). Departments which had expenditures associated with this claim are as follows: Fund Department Amount General Fund Civil Defense $1,498.81 General Fund Finance 2,567.95 ' General Fund General Government 977.61 OPWA Fund Administration 1,280.62 OPWA Fund Wastewater 4,682.00 ' Total Expenditures $11,006.99 ~~ CITY HALL July 14, 1994, Lightning Claim '~ Com~anx Description Ericsson GE Civil Defense Radio MicroWarehouse ~. Rainwise Co. ~, MicroWarehouse R~ ~ Epson Direct r' ~, Bill's Communication r Astron Corp r y CPS Systems, Inc. 'a. CPS Systems, Inc. CPS Systems, Inc. r ~ r, Bailey Eqpt. r ~, Owasso City Hall 1 ~~ * Equipment upgrade i~ 8 frequency w/scanner UO Boards, Modem Weather Station UO Board AT43, Printer Starter Kit (2) Link Printer Transmitters 50' Line Extender Shipping Charges (1) Terminal & Monitor Base Radio Power Supply Finance TI System 1300 TI System 1300 TI System 1300 Charge to ship Overtime Claim Total Expenditure Cost Comments $ 805.81 Replaced Radio & Scanner 146.90 Replaced Boca UO Board & External Modem 693.00 Repaired Weather Station 39.95 Replaced I/O AT43 Board 119.95 Parts to Repair Printer 79.90 Replaced (2) Link Printer Transmitters 419.65 Replaced Damaged Lines 12.00 Charges to ship parts 1,578.95* Replaced Terminal & Monitor 199.55 Replaced Relays & Antenna for Base Station Radio 92.07 Replaced Base Station Power Supply 200.00 Performed Testing of Computer Terminals & Software System 1,141.00 Parts/Labor for Repairs 637.00 Parts/Labor for Repairs 18.51 Shipping Charges for Radio 140.75 Recovery of overtime expense associated with claim $ 6, 324.99 r MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: IAFF (FIREFIGHTERS) REQUEST TO REOPEN CONTRACT NEGOTIATIONS FOR FY 199495 DATE: March 31, 1995 BACKGROUND: During the March 21st City Council meeting, representatives of the IAFF Loca12789 requested Council action to reopen negotiations for fiscal year 1994-95 (the current fiscal year). Information relating to that request is attached for your review. ~ During the discussion relating to that issue, several questions were raised and, finally, a motion to table further consideration until additional information was available was made and passed. Subsequently the City Attorney has rendered an opinion relating to three of the questions (see attached), and a letter received from the IAFF clarifying the issues they want on the table (see attached) . In brief, Mr Cates has opinioned that: ' 1. The Police and Fire Arbitration Act clearly requires that all negotiated agreement by the parties be reduced to written form within the agreement. Non-formalized issues or agreements are not provided for in the law. 2. Oral statements preceding the execution of a written contract do not become a part of the written agreement. 3. Initiating negotiations for the upcoming fiscal year will not constitute a waiver of the ability to reopen negotiations relating to issues contained in the current year contract, should the Council determine to do so. Additionally, a letter from an attorney representing the IAFF has been received that appears to limit the firefighters request to reopen FY94-95 contract negotiations to Article #20, Compensation. That letter is attached for your review. While it does not specifically respond to the question raised by Vice Mayor Burns, I have discussed the response with the IAFF . -~ RONALD D. GATES Attorney at Law Suite 680, PazkCentre 525 South Main Tulsa, Oklahoma 74103 918-582-7447 March 27, 1995 Honorable Jerry Duke Mayor of the City of Owasso, Oklahoma Charles Burris, Vice-Mayor Mary Lou Barnhouse, Councilor Danny Ewing, Councilor Joe Ramey, Councilor FAX 918-582-0166 Re: City Attorney Opinion 95-02--Fire Fighter and Police Arbitration Act--Collective Bargaining Agreement Reopener Dear Mayor Duke and Council Members: I am corresponding in response to your request of the 21st day of March, 1995, for legal guidance on certain issues arising by virtue of consideration of Agenda Item No. 9 wherein the Bargaining Agent for the International Association of Fire Fighters, Local #2789, Owasso, Oklahoma, requested to reopen contract negotiations with the City of Owasso, Oklahoma, for fiscal year 1994-95. The specific questions posed to me during the course of the meeting, as I understood them to be, are the following, to-wit: 1. Whether there exists an implied or expressed obligation to reopen for further negotiations on matters contained within an executed Collective Bargaining Agreement; 2. Do oral statements preceding the execution of a written Collective Bargaining Agreement become a part of such written agreement; and, 3. Does the initiation of negotiations pertaining to a succeeding fiscal year contract constitute a waiver of an issue existing between the parties concerning the obligation to reopen negotiations for the current year Collective Bargaining Agreement. ^ Regarding the first issue presented, under the provisions of the Fire and Police Arbitration Act, 11 O.S. § 51-101 et seq., fire fighters and police officers in any municipality within the State of Oklahoma shall have the right to bargain collectively with their municipality and to be represented by a bargaining agent in such ~ collective bargaining with respect to wages, salaries, hours, rates of pay, grievances, working conditions and all other terms and conditions of employment. 11 O_.S. ~ 51-103. Collective Bargaining shall mean the performance of the mutual obligation of 2780-288.ao2 ' March 27, 1995 Page Three (3) year will not constitute a waiver of an issue of obligation to reopen negotiations for the current year collective bargaining agreement. Although research fails to disclose any Oklahoma statutory or case authority dealing with this issue, I nevertheless feel Oklahoma Attorney General Opinion 73-278, instructive on this point. In No. 73-278 Opinions of the Attorney General, it was the opinion of the Attorney General that initiation of arbitration under the Fire Fighters and Policemans Arbitration Law did not suspend, abrogate, supercede, void or terminate an existing contract between the negotiating parties. It was further stated that an existing contract made prior to the initiation of negotiations under the arbitration law would continue in force until terminated by its own provisions. Based upon the foregoing, I am of the opinion that if the initiation of arbitration under Oklahoma Law would not suspend, abrogate, supercede, void or terminate an existing contract reason would dictate that the initiation of negotiations which statutorily precedes arbitration under the law would not operate to suspend, abrogate, supercede, void or waive any issue existing between the parties pertaining to the current fiscal year contract. In conjunction with the foregoing, I can state from a stand point of experience that I have personally been involved in negotiating succeeding fiscal year collective bargaining agreements under the circumstances of the existing fiscal year contract being unresolved. Although as a consequence of negotiating the succeeding fiscal year contract a resolution of the existing fiscal year unresolved contract occurred, such negotiation, in and of itself, did not, nor does it, have the effect of rendering moot the issues between the parties pertaining to the existing fiscal year agreement. Accordingly, as previously stated, I am of the opinion that the initiation of negotiations for fiscal year 95-96 between the City of Owasso, Oklahoma and the International Association of Fire Fighters, Local #2789 wi_11 not constitute a waiver of any issues existing between the City and the Unio p rtaining to the Collective Bargaining Agreement for fisca yea 94-95. I hope the foregoing meets with yq~~eeds at this time. R'e ectfull sub ted, R ald D. Cates City Attorney xc: Rodney J. Ray, City Manager Marsha Boutwell, City Clerk 2780-288.ao2 March 22, 1995 Page 2 discuss the issue if the City will agree to renegotiate the wage provisions for 1994-1995. This letter is to request that the City of Owasso agree to renegotiate the wage issue for 1994-1995 Collective Bargaining Agreement. If the parties can reach a mutually satisfactory agreement on this issue, Local 2789 will withdraw its Unfair Labor Practice Charge now pending with PERB. If you have any questions or wish to discuss this matter, please do not hesitate to contact me at (918) 587-3161 or Local 2789 President, Mike Sole. Very truly yours, ~~.~~~ -s Mark W. Schilling FOR THE FIRM MWS/lm xc: Rodney Ray, City Manager Mike Sole MR'S\Ltr\OwassoCC. Let ^ REQUEST TO REOPEN IAFF NEGOTIATIONS March 16, 1995 ' Page 2 Then on March 15, 1995, I received a second letter from the IAFF (see attached) requesting that III the March 21, 1995 City Council agenda contain an item providing an opportunity for the firefighters to address the Council and seek action to reopen FY 1994-95 contract negotiations. Pursuant to past practices and in accordance with their request, such an item has been placed on the agenda for consideration. ATTACHMENTS: 1. June 6, 1994 memorandum relating to Rank & Organizational Study 2. March 13, ' 995 .correspondence requesting to appear before the Council 3. December 25, 1994 correspondence requesting to reopen negotiations ~rxtvuxauouae ~Qanciatio~c a~ ~vice '~i~~¢ AFFILIATED WITH AFL•C IO -• CLC as";«o 3 u S R `` MIKE SOLE PRESIDENT 8901 N. Garnett ADDRESS Local No. 2789 Owasso, OK CITY STATE Mr. Rodney Ray, City Planager ^ 207 S. Cedar ~ Owasso, Oklahoma 74055 MARK STUCKEY SECRETARY 8901 N. Garnett ADDRESS Owasso, OK CITY STATE 12/25/94 DATE Certified Mail Re: Notice for Negotiations, Fiscal Year 1994-1995 ' Dear Sir: Local 2789 I.A.F.F., Bargaining Agent for the employees ' of the City Fire Department, is making notice herewith as provided for under O.S.A. 11, (1985) 51-101, et seq., Article ' 5 and the Memorandum dated June 6, 1994, of our intentions to negotiate for items requiring the appropriation of monies and ' other contract terms. Upon receipt of this correspondence, as provided under the Act you have ten (10) days to contact me to schedule a meeting. In good faith and in a positive spirit we will be looking forward to this year's negotiations. Very truly yo/urs, ,./ ~~~ Mike Sole, President Local 2789 I.A.F.F. :f 155