HomeMy WebLinkAbout1995.04.18_City Council Agenda1
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PUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Regular
DATE: April 18, 1995
TIME: 7:00 p.m.
PLACE: Council Chambers, Owasso Community Center
Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin
board at 4:00 p.m. on Friday, April 14, 1995.
Marcia Boutwell, City Cle
AGENDA
1. Call to Order
2. Invocation
Pastor Fred Williams
Freedom Baptist Church, Owasso
3. Flag Salute
4. Roll Call
5. Presentation of Special Thanks Award.
Mayor Duke
Owasso City Council
April 18, 1995
Page 2
6. Recognition of Outstanding Employees.
Mayor Duke
Mr Ray
7. Request Approval of the Minutes of April 4, 1995 Regular Meeting.
Attachment #7
8. Request Approval of Claims.
Attachment #8
9. Consideration and Appropriate Action Relating to an Agreement Between the City of
Owasso and the Oklahoma Department of Commerce for Funding Construction
Improvements Related to the NSP Project.
Mr Ray
Attachment #9
Staff will recommend Council approval of an agreement for grant funds in the amount of
$200,000 to ODOC for the purpose of funding construction improvements associated with
the CDBG National Steak & Poultry grant; and that the Mayor be authorized to execute
such agreement.
Owasso City Council
April 18, 1995
Page 3
10. Consideration and Appropriate Action Relating to an Agreement Between the City of
Owasso and Oklahoma Department of Commerce for Funding Construction Improvements
and Rehabilitation to Wastewater Lines Within a District Approved by the ODOC.
Mr Ray
' Attachment #10
Staff will recommend Council approval of an agreement for grant funds in the amount of
' $5500 with ODOC for the purpose of rehabilitating wastewater lines as a part of a CDBG
grant; and that the Mayor be authorized to execute such agreement.
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11. Consideration and Appropriate Action Relating to the Award of a Contract for Purchase and
Installation of Barrier Free Door Operators at the Owasso Community Center.
Mr Ray
' Attachment #11
Staff has solicited and reviewed quotes and will recommend the award of a contract in the
' amount of $2443 to Murray Womble Co, Owasso, OK for materials and labor to install
barrier free door operators at the Community Center as per specifications.
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12. Consideration and Appropriate Action Relating to the Award of a Contract for Firefighting
' Equipment.
Mr Ray
Attachment #12
' Staff has solicited and reviewed bids and will recommend the expenditure of $3939 to Chief
Fire & Safety, Chickasha, OK; $2963 to Kan-Ok Apparatus Co, Lawrence, KS; and
' $19,716 to Casco Equipment Co, Oklahoma City, OK, for firefighting equipment for the
new fire truck.
Owasso City Council 1
April 18, 1995
Page 4 '
13. Consideration and Appropriate Action Relating to Ordinance #497, an Ordinance Providing
for the Annexation of Approximately 100 Acres Located North and West of the Northwest
Corner of East 116th Street North and Garnett Road (A & W Development, Petitioners).
Mr Rooney
Attachment #13
Staff will recommend Council approval of Ordinance #497 and the annexation of the subject
tract.
14. Consideration and Appropriate Action Relating to OZ- 95 -02, a Request to Rezone an 18.39
Acre Tract of Land from AG (Agriculture) to CG (Commercial General) and OM (Office
Medium), Such Property Located North of Three Lakes Addition and West of Smith
Elementary School.
Mr Rooney
Attachment #14
Staff will recommend Council approval of CG and OM zoning of the 18.39 acre tract,
pursuant to a recommendation from the Owasso Planning Commission.
15. Consideration and Appropriate Action Relating to OPUD -13, a Request to Rezone a
126.805 Acre Tract of Land from AG (Agriculture) to PUD (Planned Unit Development),
Such Property Located South and East of East 96th Street North and Garnett Road.
Mr Rooney
Attachment #15
Staff will recommend Council approval of PUD zoning of the 126.805 acre tract, pursuant
to a recommendation from the Owasso Planning Commission.
Owasso City Council
April 18, 1995
Page 5
16. Consideration and Appropriate Action Relating to a Request to Designate the Mayor as the
City's Certifying Officer as Provided for by the National Environmental Policy Act of 1969
for the Purpose of Signing Certain Documents to Complete the Requirements of the Sewer
Rehab CDBG ED Project.
Mr Ray
Attachment #16
' Staff will recommend that the Council designate the Mayor as the City's certifying official
for documents required by the CDBG grant and authorized by the Council.
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17. Consideration and Appropriate Action Relating to a Request for City Council Approval of
a "Finding of Categorical Exclusion /Exempt from Release of Funds Publication ", and that
the Mayor be Authorized to Execute Such Documents as Required for the Sewer Rehab
' CDBG ED Project.
Mr Ray
See Attachment #16
' Staff will recommend that the Council approve the Finding of Categorical Exclusion
required by the CDBG grant and that the Mayor be authorized to execute such document.
' 18. Consideration and Appropriate Action Relating to a Request for Council Authorization for
the Mayor to Execute an Environmental Certificate for the Sewer Rehab CDBG ED Project.
Mr Ray
tSee Attachment #16
Staff will recommend that the City Council authorize the Mayor to sign the Environmental
' Certificate as required by the grant conditions.
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Owasso City Council
April 18, 1995
Page 6
19. Consideration and Appropriate Action Relating to a Request for City Council Approval of
a "Request for the Release of Funds ", and that the Mayor be Authorized to Execute Such
Documents as Required to Gain a Release of Funds for the Sewer Rehab CDBG ED
Project.
Mr Ray
See Attachment #16
Staff will recommend that the Council authorize the Mayor to execute a "Release of Funds
Request" as required by grant conditions.
20. Consideration and Appropriate Action Relating to a Request for Council Approval of an
" Antidisplacement Plan" for the Sewer Rehab CDBG ED Project.
Mr Ray
See Attachment #16
Staff will recommend Council adoption of an Antidisplacement Plan for the Sewer Rehab
project, and that the Mayor be authorized to execute such plan document.
21. Consideration and Appropriate Action Relating to a Request for Approval of Information '
to be Submitted as a Part of a Grant Application to the Justice Department for Funds to
Employ an Additional Police Officer Under the "Cops Fast" Program, and Authorization
for the Mayor to Execute the Necessary Documents.
Mr Ray
Attachment #21
The staff will present a proposed budget for the grant program and recommend Council
approval of such budget, and that the Mayor be authorized to sign the document for
submittal to the Justice Department.
Owasso City Council
April 18, 1995
Page 7
22. Consideration and Appropriate Action Relating toa Request for Final Acceptance of Work
Performed Under a Contract for Owasso Sports Park Phase II Fencing, Between the City
of Owasso and Builder's Unlimited Inc, and Authorization for Final Payment and Release
of Retainage to the Contractor.
Mr Ray
Attachment #22
Staff will recommend Council acceptance of the ork performed under the contract, and
that final payment be authorized to include any re 'page held by the City.
23.
24.
25.
26. Unfinished Business
Owasso City Council
April 18, 1995
Page 8
27. New Business
28. Consideration and Appropriate Action Relating to a Request for the Council to Enter into
Executive Session for the Purpose of Discussing Negotiations Concerning Employees, and
Discussing the Employment of an Individual Salaried Employee, Such Purposes Authorized
and Provided for by 25 O.S., Section 307 -B(1) and 307 -B(2).
Mr Ray
Attachment #28
Staff will recommend Council action allowing for an executive session to discuss the
employment of a negotiator and to discuss negotiations with the FOP and IAFF for FY
1995 -96. 1
29. Consideration and Appropriate Action Relating to the Employment of a Labor Negotiator
for the City of Owasso. '
Mr Ray
This item is placed on the agenda in an effort to enable the City Council to take action to '
finalize the employment of a chief negotiator for the City should such action be desired.
30. Adjournment
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, April 4, 1995
The Owasso City Council met in regular session on Tuesday, April 4, 1995 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, March 31, 1995.
W ITEM 1: CALL TO ORDER
Mayor Duke called the meeting to order at 7:30 p.m.
' ITEM 2: INVOCATION
The invocation was given during the Owasso Public Works Authority meeting preceding this
' meeting.
ITEM 3: FLAG SALUTE
The flag salute was held during the OPWA meeting.
ITEM 4: ROLL CALL
PRESENT ABSENT
Jerry Duke, Mayor
Charles Burris, Vice Mayor
Mary Lou Barnhouse, Councilor
Danny Ewing, Councilor
Joe Ramey, Councilor
STAFF
Rodney J Ray, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
' ITEM 5: READING OF MAYOR'S PROCLAMATION.
Mayor Duke read a proclamation denoting Yale Cleaners as Business of the Quarter for the
Second Quarter 1995. He invited Bill Rothrock to join him in the front of the room, where the
proclamation was presented. Several of Mr Rothrock's staff were also present.
Owasso City Council April 4, 1995
ITEM 6: REQUEST APPROVAL OF THE MINUTES OF MARCH 21 1995 REGULAR
MEETING AND MARCH 29, 1995 SPECIAL MEETING
Mr Burris moved, seconded by Ms Barnhouse, to approve the minutes as submitted, by
reference made a part hereto.
AYE: Burris, Barnhouse, Ewing, Ramey, Duke
NAY: None
Motion carried 5 -0.
ITEM 7: REQUEST APPROVAL OF THE CLAIMS
Mr Burris moved, seconded by Mr Ramey, that the following claims be approved: (1) General
Fund $29,364.70; (2) Workers Comp Self -Ins Plan $778.33; (3) Ambulance Service Fund
$329.70; (4) City Garage $2,253.51; (5) Capital Improvements $7,165.00 (6) Interfund
Transfers $28,158.33; (7) General Fund Payroll $95,178.01; (8) City Garage Payroll $1,887.19.
AYE: Burris, Ramey, Ewing, Barnhouse, Duke
NAY: None
Motion carried 5 -0.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO MAYOR'S
APPOINTMENTS REQUIRING CONFIRMATION BY THE CITY COUNCIL
A resignation by a member of the Sales Tax Watchdog Committee and a term expiration of a
member of the Personnel Board have created vacancies on those two boards. Mayor Duke
requested confirmation of John Stiger to the Sales Tax Watchdog Committee and Jim Hughes
to the Personnel Board. Mr Ewing moved, seconded by Ms Barnhouse, to confirm both of the
appointments. I
AYE: Ewing, Barnhouse, Ramey, Burris, Duke
NAY: None '
Motion carried 5 -0.
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Owasso City Council
April 4, 1995
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
CONTRACT BETWEEN THE CITY OF OWASSO AND THE YMCA OF
GREATER TULSA PROVIDING FOR THE YMCA'S MANAGEMENT OF
THE MUNICIPAL SWIMMING POOL FOR THE 1995 SEASON.
The City of Owasso has contracted with the YMCA of Greater Tulsa for the past two years for
management and operational services of the municipal swimming pool. The arrangement has
worked well and a contract for services for the 1995 season has been proposed. The contract
has not changed from 1994. Mr John Swift, CEO of the YMCA of Greater Tulsa, was present
to explain some of the summer programs. Mr Burris moved, seconded by Mr Ewing, to
approve a management contract with the YMCA of Greater Tulsa for a continuation of
management services for the municipal swimming pool.
AYE: Burris, Ewing, Ramey, Bamhouse, Duke
NAY: None
Motion carried 5 -0.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE #496, AN ORDINANCE PROVIDING FOR THE REZONING
OF AN 8.86 ACRE TRACT OF LAND LOCATED WEST OF THREE LAKES
III AND NORTH OF WAL -MART.
At the March 21, 1995 meeting, the City Council recommended approval of a rezoning request
from AG (Agriculture) to CG (Commercial General) and OM (Office Medium) on an 8.86 acre
tract of land located north of Wal -Mart. Ordinance #496 formally adopts that action. Mayor
Duke moved, seconded by Mr Ramey, to approve Ordinance #496, rezoning the above -
mentioned tract.
AYE: Duke, Ramey, Ewing, Barnhouse, Burris
NAY: None
Motion carried 5 -0.
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Owasso City Council April 4, 1995 ,
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST TO AWARD A CONTRACT FOR THE PURPOSE OF
CONSTRUCTING A SAFETY FENCE AT THE OWASSO SPORTS PARK
COMPLEX.
As a part of the work being done at the Sports Park, a safety fence needs to be installed along
the west side of an existing field next to the entry road. Bid documents were prepared and
sealed bids opened on March 16. Five bids were submitted, with Owasso Fence being the low
bidder. Mr Ramey moved to approve a contract with Owasso Fence in the amount of $2440 for
the installation of a safety fence along the west side of Field "I ", with the addition of an offset
opening in the fence. Motion seconded by Mr Ewing.
AYE: Ramey, Ewing, Barnhouse, Burris, Duke
NAY: None
Motion carried 5 -0.
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A CONTRACT FOR REPAIR OF THE COMMUNITY CENTER
ROOF.
Bids were opened on March 20, 1995 for a contract on materials and labor to repair the upper
level of the community center roof. Bid documents were mailed to five vendors and all five
submitted bids. Bids ranged from a low of $2295 to a high of $6837. Staff recommended
awarding a contract to the second low bidder, since that firm is local and the difference in the
two low bids is a small amount. Also, the second lowest bidder did the initial repair work on
the roof in December. Mr Ramey moved, seconded by Mr Ewing, to approve a contract with
All Star Roofing of Owasso for the repair of the upper level of the community center roof in the
amount of $2550.
AYE: Ramey, Ewing, Barnhouse, Burris, Duke
NAY: None
Motion carried 5 -0.
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Owasso City Council April 4, 1995
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
' MOWING CONTRACTS FOR CITY PROPERTIES.
Mr Carr gave a short background review of the City's private sector mowing contracts. For
' several years the City of Owasso has utilized private sector contractors to provide mowing
services for city properties. This has proved to be a cost - effective program. Twelve areas were
' advertized for bids, with bids being opened on March 16, 1995. In the bid documents the parks
and medians were designated to be mowed once every ten days, with the contract beginning on
April 17, 1995 and continuing through October 13, 1995 (18 mowings). The easement areas
' were designated to be mowed once a month, with the contract beginning on April 17, 1995 and
continuing through September 30, 1995 (6 mowings). Mr Burris moved, seconded by Mr
Ramey, to award the following mowing contracts for the 1995 mowing season:
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1.
Rayola Park - Mr Larry Turner at $165 per mowing
2.
Elm Creek Park - Mr Arley Owens at $235 per mowing
3.
Ator Heights Park - Mr Scott Nemecek at $80 per mowing
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4.
86th St Park - Mr Larry Turner at $45 per mowing
5.
Ator Utility Easement - Mr Scott Nemecek at $24 per mowing
6.
El Rio Vista Center Medians & Frontage - Mr Scott Nemecek at $40 per mowing
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7.
El Rio Vista Drainage Easement - Arrow Lawn & Landscape at $61.80 per
mowing
8.
Three Lakes Drainage Easement - Arrow Lawn & Landscape at $455 per mowing
9.
Lakeridge Drainage Easement - Arrow Lawn & Landscape at $448 per mowing
10.
Owasso Expressway West Side Easement - Mr Scott Nemecek at $80 per mowing
11.
Main St, Fifth St Drainage, & Third & Main St Esmts - S Nemecek at $40 per
mowing
12.
U.S. Highway 169 Right -of -Way - Earth Enterprises at $1100 per mowing
AYE: Burris, Ramey, Ewing, Barnhouse, Duke
NAY: None
Motion carried 5 -0.
F,
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REOUEST FOR A SUPPLEMENTAL APPROPRIATION TO VARIOUS
DEPARTMENTS OF THE GENERAL FUND.
The City of Owasso's insurance carrier has paid a claim resulting from lightning damage on July
14, 1994. A supplemental appropriation to the revenues and expenditures in the various
departments of the General Fund is needed to cover the unanticipated revenues and expenditures.
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Owasso City Council April 4 1995 '
Mr Duke moved, seconded by Mr Burris, to approve a General Fund budget amendment of
$3758 to revenue and $3758 to expenditures ($1499 Civil Defense; $1781 Finance; $478 General
Government).
AYE: Duke, Burris, Ewing, Barnhouse, Ramey
NAY: None
Motion carried 5 -0.
ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST BY THE IAFF TO REOPEN CONTRACT NEGOTIATIONS WITH
THE CITY FOR FISCAL YEAR 1994 -95
Following discussion on the request to reopen negotiations for FY94 -95, action was tabled until
after the executive session, should one be approved.
Following executive session, Mr Ramey moved to approve reopening negotiations with IAFF
for FY94 -95. The motion died for lack of a second; thus denying the request.
ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF
DISCUSSING PENDING NEGOTIATIONS BETWEEN THE CITY OF
OWASSO AND THE FOP AND IAFF SUCH SESSION PROVIDED FOR IN
25 O.S. SECTION 307 SUBSECTION B(2)
Mayor Duke moved, seconded by Mr Burris, to enter into executive session for the purpose of
discussing employee negotiations for FY 1994 -95 and FY 1995 -95.
AYE: Duke, Burris, Ewing, Ramey, Barnhouse
NAY: None
Motion carried 5 -0.
Into executive session at 8:43 p.m. Out of executive session and meeting reconvened at 9:50 I
p.m.
ITEM 17: REPORT FROM CITY MANAGER
Mr Ray reported that four of the sirens which failed during the siren test have been repaired and
the other three are being repaired. He also reported that March had the second highest number '
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Owasso City Council April 4, 1995
of building permits issued since 1984. He thanked inspectors Gary Orr and Mike Knebel, and
firefighter Dan Salts for the work they have been doing making sure that all new construction
is fully inspected.
ITEM 18: REPORT FROM CITY ATTORNEY
No report.
ITEM 1 • REPORTS FROM CITY COUNCILORS
No report.
ITEM 20: UNFINISHED BUSINESS
Mr Ewing suggested that the $500 donation received at a meeting earlier in the year from Mr
Jim Shoulders be designated to the Fire Prevention Association.
ITEM 21: NEW BUSINESS
None.
ITEM 22: ADJOURNMENT
Mr Burris moved, seconded by Mr Ramey to adjourn.
AYE: Burris, Ramey, Barnhouse, Ewing, Duke
NAY: None
Motion carried 5 -0 and the meeting was adjourned at 10:00 p.m.
Marcia Boutwell, City Clerk
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Jerry Duke, Mayor
CITY OF OWASSO
GENERAL FUND
4/14/95 7:50:43 A/P CLAIMS REPORT APAPVP, PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
MANAGERIAL
------------------------ - - - - --
951772
OFFICE DEPOT CARD PLAN
OFFICE SUPPLIES
106.93
951893
CITY GARAGE
OFFICE
1/95 PARTS
29.89
951932
TREASURER PETTY
CASH
REIMB PETTY CASH
12.92
951932
TREASURER PETTY
CASH
REIMB /EXPENSES
107.65
951932
TREASURER PETTY
CASH
REIMB PETTY CASH
10.00
951932
TREASURER PETTY
CASH
REIMB PETTY CASH
42.93
951932
TREASURER PETTY
CASH
REIMB PETTY CASH
17.96
951972
GO SYSTEMS
3/95 FUEL
55.14
DEPARTMENT TOTAL =___) 363.42
FINANCE
------------------------ - - - - --
950023
CPS BUSINESS, INC.
LICENSE FEES
217.00
951772
OFFICE DEPOT CARD PLAN
OFFICE
SUPPLIES
118.83
951932
TREASURER PETTY CASH
REIMB
PETTY CASH
18.89
951932
TREASURER PETTY CASH
REIMB
PETTY CASH
5.00
951932
TREASURER PETTY CASH
REIMB
PETTY CASH
40.00
951932
TREASURER PETTY CASH
REIMB
PETTY CASH
10.00
DEPARTMENT TOTAL =___) 409.72
COMMUNITY DEVELOPMENT
------------------------ - - - - --
950022
MCCAW COMMUNICATIONS
USAGE
29.90
950022
MCCAW COMMUNICATIONS
USAGE
14.95
950028
TULSA COUNTY MIS
DIAL UP SERVICE
40.00
951803
SAM'S CLUB
SUPPLIES
8.59
951932
TREASURER PETTY CASH
REIMB PETTY CASH
8.92
951932
TREASURER PETTY CASH
REIMB PETTY CASH
25.49
951972
GO SYSTEMS
3/95 FUEL
210.02
DEPARTMENT TOTAL =___) 337.87
ENGINEERING
------------------------ - - - - --
951893 CITY GARAGE 1/95 PARTS 10.57
951894 CITY GARAGE 2/95 PARTS 7.27
951972 GO SYSTEMS 3/95 FUEL 32.81
DEPARTMENT TOTAL =___) 50.65
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4/14/95 7:50 :43
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT APAPVR PAGE: 4
PO # VENDOR DESCRIPTION AMOUNT
- - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
GENERAL GOVERNMENT
------------------------ - - - - --
950020
RONALD D CATES
RETAINER
700.00
950020
RONALD D CATES
SERVICES
336.83
950022
MCCAW COMMUNICATIONS
USAGE
14.95
950215
ST FRANCIS HOSPITAL -EAP
EAP FEES
204.00
950217
MEMBER SERVICE LIFE
PRE TAX ADMIN FEE
200.00
950218
DEPARTMENT OF CORRECTIONS
DOC EMPLOYEES
310.20
951727
TULSA WORLD
ADVERTISEMENT
44.46
951772
OFFICE DEPOT CARD PLAN
OFFICE SUPPLIES
402.60
951803
SAM'S CLUB
SUPPLIES
77.97
951803
SAM'S CLUB
SUPPLIES
9.46
951879
RETHER.FORD PUBLICATIONS
LEGAL NOTICE
129.63
951893
CITY GARAGE
1/95 PARTS
8.38
951894
CITY GARAGE
2/95 PARTS
11.81
951931
TREASURER PETTY CASH
DOC MEALS
153.87
951932
TREASURER PETTY CASH
REIMB PETTY CASH
4.76
951932
TREASURER PETTY CASH
REIMB PETTY CASH
36.30
951932
TREASURER PETTY CASH
REIMB PETTY CASH
5.00
951933
WAL -MART
SUPPLIES
61.15
951972
GO SYSTEMS
3/95 FUEL
157.03
DEPARTMENT TOTAL = = = =? 2,868.40
MAINTENANCE
------------------------ - - - - --
950022
MCCAW COMMUNICATIONS
USAGE
14.95
951720
MAXIMUM CONTROL, INC.
REPAIR HEAT UNITS
89.00
951723
TAYLOE PAPER CO
MAIHT SUPPLIES
30.90
951803
SAM'S CLUB
MAIHT SUPPLIES
129.23
951893
CITY GARAGE
1/95 PARTS
135.00 '
951932
TREASURER PETTY CASH
REIMB PETTY CASH
8.97
951946
KIMBALL ACE HARDWARE
MAIHT SUPPLIES
125.85
951971
BEWLEY SUPPLIES
MAIHT SUPPLIES
12.19
951972
GO SYSTEMS
3/95 FUEL
15.65
DEPARTMENT TOTAL =___>
561.74
CEMETERY
------------------------ - - - - --
951868 BURT & SONS DIRT LOADS 45.00
951972 GO SYSTEMS 3/95 FUEL 25,32
DEPARTMENT TOTAL =___? 70.32
I�
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4/14/95 7:50:43
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT APAPVP. PAGE: 5
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
POLICE SERVICES
------------------------ - - - - --
950080
HOWARD STAMPER
RETAINER /SERVICES
150.00
951470
GALL'S INC.
SQUAD SHIELD
143.94
951548
WARREN CLINIC
PHYSICAL /PALES
380.00
951772
OFFICE DEPOT CARD PLAN
OFFICE SUPPLIES
404.36
951803
SAM'S CLUB
COPY PAPER
185.93
951803
SAM'S CLUB
MAINT SUPPLIES
61.63
951830
POLICE PETTY CASH
REIMB PETTY CASH
28.60
951830
POLICE PETTY CASH
REIMB PETTY CASH
9.02
951830
POLICE PETTY CASH
REIMB PETTY CASH
12.00
951830
POLICE PETTY CASH
REIMB PETTY CASH
12.00
951867
WAL -MART
FILM /SUPPLIES
62.32
951893
CITY GARAGE
1/95 PARTS
383.99
951894
CITY GARAGE
2/95 PARTS
127.55
951907
REASORS PRICE RITE
FILM PROC /SUPPLIES
50.27
951908
BILL'S COMMUNICATIONS, IN
RADIO REPAIRS
90.26
951916
WESTERN BUSINESS PRODUCTS
COPIER MAINT
157.60
951972
GO SYSTEMS
3/95 FUEL
1,687.13
DEPARTMENT TOTAL =_= 3,946.60
POLICE COMMUNICATIONS
------------------------ - - - - --
950082
DEPT OF PUBLIC SAFETY
OLETS RENT
350.00
951867
WAL -MART
FILM /SUPPLIES
18.93
951890
HUGHES LUMBER CO
RADIO BUILDING
188.73
951910
THREE LAKES LAUNDRY
PRISONER LAUNDRY
117.00
DEPARTMENT TOTAL =___> 674.66
ANIMAL CONTROL
------------------------ - - - - --
951831 WAL -MART MAINT SUPPLIES 239.66
951972 GO SYSTEMS 3/95 FUEL 20.36
DEPARTMENT TOTAL =___? 260.02
FIRE SERIICES
------------------------ - - - - --
950035 MCCAW COMMUNICATIONS USAGE 43.80
951891 RED BUD AIR FILTER SVC AIR FILTERS 46.38
4/14/95 7:50:43
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT APAPVR PAGE: 6
PO # VENDOR, DESCRIPTION AMOUNT
- - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
951932 TREASURER, PETTY CASH REIMB PETTY CASH 12.48
951972 GO SYSTEMS 3/95 FUEL 433.21
DEPARTMENT TOTAL =___? 535.87
STREETS
------------------------ - - - - --
950022
MCCAW COMMUNICATIONS
USAGE
14.95
950627
PSO
STREET LIGHTING
1,591.58
951466
ANCHOR PAINT
PAINT
255.00
951772
OFFICE DEPOT CARD PLAN
OFFICE SUPPLIES
4.99
951783
BIXBY FOUR STAR SAND
SAND
122.78
951803
SAM'S CLUB
SUPPLIES
15.98
951869
RAINBOW CONCRETE CO
CONCRETE
800.00
951870
APAC - OKLAHOMA, INC.
ASPHALT
698.16
951874
FENSCO INC.
GUARD PAILS
662.50
951893
CITY GARAGE
1/95 PARTS
72.28
951894
CITY GARAGE
2/95 PARTS
22.28
951919
HUGHES LUMBER CO
SUPPLIES
52.64
951920
GARRETT SIGNS
SIGN /NSP
145.00
951922
TULSA COUNTY BOCC
STREET MARKERS
90.00
951924
SIGNALTECK INC.
MAINT /REPAIRS
215.00
951927
EQUIPMENT ONE RENTAL &
SA EQUIPMENT RENT
29.70
951927
EQUIPMENT ONE RENTAL &
SA EQUIPMENT RENT
9.00
951972
GO SYSTEMS
3/95 FUEL
394.51
DEPARTMENT TOTAL =___} 5,196.35
RECREATION CENTER
------------------------ - - - - --
951950 WAL -MART SUPPLIES 82.53
951953 UTICA PARK CLINIC HEP B CHECK 70.00
951972 GO SYSTEMS 3/95 FUEL 24.52
DEPARTMENT TOTAL =___} 177.05
SWIMMING POOL
------------------------ - - - - --
951895 HEATWAVE SUPPLY GRAB BAPS /POOL 126.76
951918 ANCHOR PAINT PAINT 78.25
DEPARTMENT TOTAL =___> 205.01
COMMUNITY CENTER.
------------------------ - - - - --
CITY OF OWASSO
GENERAL FUND
4/14/95 7:50:43 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
950148
XEROX
COPIER MAINT
222.05
951772
OFFICE DEPOT CARD PLAN
OFFICE SUPPLIES
2.97
951803
SAM'S CLUB
SUPPLIES
32.74
951972
GO SYSTEMS
3/95 FUEL
42.07
DEPARTMENT TOTAL =___) 299.83
PARK MAINTENANCE
------------------------ - - - - --
950022
MCCAW COMMUNICATIONS
USAGE
1.4.95
951878
MOULDER OLDHAM CO
TRASH BAGS
43.00
951881
KIMBALL ACE HARDWARE
SUPPLIES
30.30
951893
CITY GARAGE
1/95 PARTS
14.53
951894
CITY GARAGE
2/95 PARTS
27.47
951897
AARON FENCE CO
SWINGS /HANGERS
691.63
951932
TREASURER PETTY CASH
REIMB PETTY CASH
1.89
951935
TULSA COUNTY BOCC
SIGNS
117.72
951972
GO SYSTEMS
3/95 FUEL
148.73
DEPARTMENT TOTAL =___) 1,090.22
ECONOMIC DEVELOPMENT
------------------------ - - - - --
951932 TREASURER PETTY CASH REIMB PETTY CASH 12.50
DEPARTMENT TOTAL =___> 12.50
FUND TOTAL =___) 17,080.23
7
CITY OF OWASSO '
COLLISION SELF - INSURANCE
4/14/95 7 :50 :43 A/P CLAIMS REPORT APAPVR PAGE: 1 ,
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
GENERAL GOVERNMENT
------------------------ - - - - --
951970 OWASSO GLASS REPLACE GLASS 78.00
DEPARTMENT TOTAL = = =_} 78.00
FUND TOTAL =___> 78.00
CITY OF OWASSO
AMBULANCE SERVICE FUND
4/14/95 7:50 :43 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
AMBULANCE
------------------------ - - - - --
951121 MEDICLAIMS, INC. AMBULANCF BILLING 1,533.35
951962 OFFICE DEPOT CARD PLAN EMS SUPPLIES 275.87
DEPARTMENT TOTAL =___] 1,809.22
FUND TOTAL =___] 1,809.22
4/14/95 7:50 :43
CITY OF OWASSO
CITY GARAGE
A/P CLAIMS REPORT APAPVR, PAGE: 11
PO # VENDOR. DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
CITY GARAGE
------------------------ - - - - --
951542
PARTS PLUS
PARTS
1,063.65
951798
MILEAGE MASTERS
PARTS
509.30
951803
SAM'S CLUB
AIR TANK
42.82
951803
SAM'S CLUB
PHONE
66.36
951803
SAM'S CLUB
SUPPLIES
-59.99
951804
DYNA SYSTEMS
MISC SUPPLIES
47.18
951806
MAXWELL OIL CORP
OIL /GREASE
156.60
951808
WELSCO INC
OXYGEN /ACETYLENE
37.80
951936
BAILEY EQUIPMENT
PARTS /MOWER
33.54
951937
7 E MEDICAL SERVICE
SUPPLIES
40.25
951938
OWASSO AUTO CARE & MAINT
REPAIR /ALIGNMENTS
74.00
951939
DANNY'S AUTO SALVAGE, INC
PARTS /8052
75.00
951940
OWASSO GLASS
REPAIR WINDSHIELD /7435
24.00
951942
REYNOLDS RADIATOR REPAIR
RECORE RADIATOR /7484
133.00
951944
QUICK SERVICE STEEL
PARTS
47.15
951945
EXIDE, CORP
PARTS
68.80
951947
SAFETY KLEEN CORP.
SERVICE
85.00
951948
CLASSIC CHEVROLET
PARTS- 7237/7344
227.90
951972
GO SYSTEMS
3/95 FUEL
21.75
DEPARTMENT TOTAL =___> 2,694.11
FUND TOTAL =___> 2,694.11
CITY OF OWASSO
CAPITAL IMPROVEMENTS
4/14/95 7:50:43 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
PARKS
------------------------ - - - - --
951490
BUILDER'S UNLIMITED, INC
SPORTS PARK FENCE- 2/21/95
9,816.96
951877
PHIL C THIRION TRUCKING C
RED SANDY LOAM -BID 3/7/95
4,018.00
951680
WATER PRODUCTS INC
SEWER LINE- 3/7/95
993.00
951882
WATER PRODUCTS INC
WATER. LINE - 3/7/95
1,433.24
951964
CARL ENIX CONSTRUCTION
MANHOLE - 3/7/95
900.00
951966
ANCHOR STONE CO
CRUSHER RUN /SCREENINGS
93.61
DEPARTMENT TOTAL =_= 17,255.01
FUND TOTAL =___} 17,255.01
12
CITY OF OWASSO
REVENUE BOND PROJECT FUND
4/14/95 7:50:43 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
STREETS
------------------------ - - - - --
950514 APAC- OHLAHOMA, INC. 76TH & MAIN 49,957.35
DEPARTMENT TOTAL =___} 49,957.35
FUND TOTAL =___` 49,957.35
GRAND TOTAL =___} 189,253.81
13
VENDOR
TRANSFERS
CEMETERY CARE
AMBULANCE CAPITAL
CITY OF OWASSO
A/P TRANSFER REPORT
DESCRIPTION
AMOUNT
REVENUE TRANSFER FROM GENERAL FUND 165.00
REVENUE TRANSFER FROM AMBULANCE FU 6,282.48
TRANSFERS TOTAL 6,447.48
CITY OF OWASSO
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 04/01/95
APPROVE 04/18/95
Mayor
Council Member
Council Member
OVERTIME
TOTAL
DEPARTMENT
EXPENSES
EXPENSES
na e
}: ax.:;: xw::,: �} h.. v:.. w::::•......:..,;:::' ov:{ f•:.:::: 2<};:: k:::; k:;::::::..}::}::::'.
�::::::?:;: i# r: i::: Ac':: �i•. 'i'i::5:::::;�•?r:i1r..�'..,�;:
Finance
r,:':•' e�; r:'.W: v:}} i�irf:
7.87
5,462.59
{.}% x{•}}: K•}}}: .•vti?nvr {(a':.;•;.; {.;{n};n;{xnwa ? a4:}}} ya}}}}: r.• vn??????{.:.;.: n;{. } };.+n:a:O:n } }y;.;{x { ? ? ?titi ? ?: {+
ii
;1;' -,. ::::•(�:•�',l:�..t'�:?:. }tiffs j f
.. ^.1?�.� #4#{O:i• }:a.'.? ?'jj?..�'�' ,':iii{ iii: �'}{ 4: 4iiiiiiji} isisi:':<t::•:• i:• iiiiii: i'•• r:, n.,}}; n;? : : : :{., vxx.. x{'}}}}.. •v,.:•xxra:': {uxr,:an:•: { :S:i:
' }n�w:.vx:: � :v.•.•: r: nw:.vwx::.•. vxti4 }F..\ "v }: 4x... }. }.:vm•:.vxai•Fn:.. fwifJFi +}:aa}iMa}T10v:{•rlXix}iii}.:
Municipal Court
0.00
1,199.19
:,... Kwxx.. •.wa}::{K,.
�.....,.: �.:. �::...:.. vx:. �h,. a{ a:{{{ x.}.}}}}}
Building Maintenance
} }: {. }: {, {vN: {aA {.: { {•.�,„,�,}N }xvxF
0.00
173.31
a:::..:. Flt, T. r41, >.,:a }:ra }:aa } } }} } } }:a: {;ia.... •::. ��t •�[L::::::>:•>:•
}:a } } } } } »>:�� '�r.�:�. }r•.
Central Dispatch
396.16
3,855.45
}
».::sw.w.. .vr.:h:v .xF•a}. {{{v
Fire
�
144.47
... f....... ... �....
28,514.70
:.:: .:':T,T,:;::::;:{.'' F,. a}} k+:.}}{}}:•: a:{ O:.};+.•;?•:{{ f.;•;•}: va}}}}}}}} i;? a}:{{:;:
.'M.: . .• .:.:.:::::::::.:::::.v::::::: ::. }::.v::::::::::::.:v.v:
. Ml:• ��II': �:: ii:::: ii:::: j:: i:::::: ii:: i:::: i:::<: ik::: i:::::: i::::::::: <:` }::i::i::i::::::::::i::C::L:
+ ibLaJa•. v. �: s:.}:: :. {::.uar }::.:u:>::::i::;;::::: s::::::?:;:::::::::::::::
i}}}: K{{ • }:•i }}; ^ } } } } } }Y. {::::::::::::x
iiii: :.::: :.......:......... :.:::::::.:.:. i' F? i::?•::::'::;::;: ai:: m:::
Isis :::'r <:::i: }::j::i::i::i:::: ':::j+:.�':':(:':'].::: }.. :::::::: ii:: ::::Y::''::ii::i::i::i::ii::'..
isvS:?:}}}}} } } }i }:{. }: { ? { { ?. }:. } } } }' ? {a } } }:
::::. '' '::::? :: :: :::::i::
Recreation Center
e;;:::::: r;:%:'...:.::{{.:?? r.:::::;; c;:. iw:.::•.::...::...:{?.:?•
0.00
:a{ { ?il.:.x.::.i }w:,:?:. } } };cu
2,453.50
: �i:4R. '••::'4}::: ?:.....:. x:::.:v. • :::::::.:::::::::nom:::
......... . .............. ..... .. ........... �ilF:.....................}....................... �� :W:N.:i::Yiiiii::
�•eNaawMNVxaa::•flN•.:•:
?rijSii::::ii ?iiii': i ♦:i7.: ': ::.i• : ?ti<
�p',vi},����.
xi: x... LxSro:+::: w. wn:.: Fb::
Park Maintenance
ri' 3n' A4nL' 3FlF. wii' i::'• i\ fl.:.: L : ?bi4:a:{:twY::rfi:?.; ?:L.:•'': �4:i::::i::
120.00
};:::v: •q • •.
wi:n..nr...
1,928.38
:::iii ?:.:.
a r: F:: :. � �i00i;:: 'vi::i } }:a
Y�i: ?Li{{a:•::::::xxra iANr: '•:{aa:?iii•:v '
Ma },ay. r „rr
}i }} } } } ?: " ? ? ? ? ?:::! }: }:.i�1:�0•::!:':
':•}}:?{'}}}:•? �}}: 4i::}.{ n}}:?: r,..:./., r..%.••{{.\{ F. Y,. iitwiin }ri};.f{' {':f�,::.L; }:fi ?.;... .•. rii$::$:}•:,::: 5' v +J.i ?i':iY >i }: }YLLtf: }
i . n?;? } }• . v . }'. ' . '.> }:< ?v }:{ {:iii::
i;: .M+:�yk'� :y{.',f : ::i : i:: :: {:} :: :::i�'::`}y::::::v::i::iy�i:} �::::i:::4:::i:::: ?:: }:i:i:: ?v: •f } n: ' .:: .:. �:::.v:
n:1ia.'•i4:'.�.::• :•'+ +M' ?• }:a }:•ia:aii `viiiiiiiiiiiiiiii::! {. tiy��( :.:...:�.J[.j��'•j�:i:. t(��
�;Y:.':i:: $: j::
} }::.:{ry
r.,r• q},Y. : :i;}.?..ii{r.;.,..... { :..i::.2:
nv:. . . .. . � :: Y ..4 : f
.v}•iiw••�• .
' �7'.�'' : ii::
,i}t.
W: n.:•nvx:; nvv: x:: xn..w:::::: m..:::.::::w::::.:.v::: n•.»: xvnvx:{4.a}}.'akL::4};nw::::..:
^Y.., ;T,M.: ii}}:{
.
....�,v{�,.'��...........�: ?a.
APPROVE 04/18/95
Mayor
Council Member
Council Member
CITY GARAGE
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 04/01/95
DEPARTMENT
OVERTIME TOTAL
EXPENSES EXPENSES
Garage $33.60 $1,931.99
APPROVED: 04/18/95
Mayor
Council Member
Council Member
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: RODNEY J RAY
CITY MANAGER
SUBJECT: REQUEST TO APPROVE CONTRACT WITH OKLAHOMA
DEPARTMENT OF COMMERCE FOR $200,000 GRANT FUNDS
(NSP -ED)
' DATE: April 13, 1995
' BACKGROUND:
Previous City Council actions have authorized the staff to submit an application to ODOC for
' grant funds to engineer and construct utility and street improvements for the NSP relocation
project. Additionally, the Council has authorized the Mayor to request a "release of funds" for
the project. All that remains to finalize the grant and obtain access to the funds, is Council
' approval of an official contract between the City and ODOC. That contract has been prepared
by ODOC and is attached for your review. A copy has been sent to Mr Cates for his review
and comment.
The contract is a standard ODOC CDBG agreement that requires the City to comply with certain
federal regulations to be eligible for the grant. The funds may be expended on engineering and
construction of water, wastewater and street improvements only. The City will recover the
funds through reimbursement with proper documentation that the services or materials have been
acquired.
' The total grant is for $200,000. The City may begin drawing on the funds from the grant as
soon as the contract is executed by both parties. An engineering contract with Sack and
Associates has previously been approved by the Council, conditioned upon execution of this
' contract. Work on that engineering contract will officially begin as soon as we are notified by
ODOC that they have executed the attached CDBG contract.
IRECOMMENDATION:
Staff recommends Council approval of a contract between the City of Owasso and the Oklahoma
Department of Commerce providing for $200,000 in grant funds for assistance in relocating NSP
Inc.
IATTACHMENT:
1. Proposed Contract
FRANK BEATING
Gomm
March 21, 1995
Jerry Duke, Mayor
City of Owasso
P. O. Box 180
Owasso, OK 74055
Re: Contract No. 6592 ED 87
Enclosed please find the following:
CONNIE IRBY 3
INTERIM EX CUTIK DIRECTOR
1. Certificate of Authorized Signatures form (Si nq atory form): There are two of these forms
enclosed. Complete one as explained herein and keep the other one for use when your
elected officials change. Please ensure that the Signatory form is completed before the
contract document is signed. The person or persons who are to have the authority to sign
the Oklahoma Department of Commerce contract and contract modifications are to sign
the Signatory form under the "Contract Signatories" section in the blank after their typed
name and title. The persons (there should be at least two) who are to have the authority
to sign Requests for Funds and official reports are to sign the Signatory form under the
"Fiscal Signatories" section in the blank after their typed name and title. The chief
elected /appointed official is to sign the document at the bottom of the form. Please note
that only elected or appointed officials or employees of your Town, City or County may
sign contract or financial documents.
2. Contract Certification Regarding Lobbying: Federal regulations require that a "Contract
Certification Regarding Lobbying" be executed on all federally- funded contracts of
$100,000.00 or more. If your contract is for $100,000.00 or more, this form is also
enclosed and must be completed and returned. Any contractor who certifies that it is not
engaged in lobbying activity and is found to have made prohibited expenditures under
federal civil law will be fined not less than $10,000.00 and not more than $100,000.00 for
each such expenditure.
4
3. Your Community Development Block Grant Contract (with Budget attached): After signing
the Signatory form, please sign and date the contract. The entire contract, which consists
of Part I, Part II and the Budget, should be returned to us. A copy of the fully- executed
contract will be returned to you for your files. '
4. A supply of Monthly Expenditure Report and Request for Funds forms.
We ask that you sign all the documents described in paragraphs 1, 2 and 3 and return them ,
to ou office by ril 17, 1995. If you have any questions, please contact me at 841 -9331.
Nan y Ch dwick '
Contracts Developer
Enclosures OKLAHOMA DEPARTMENT OF COMMERCE '
6601 Broadway/ P 0. Box 26980 . Oklahoma City, Oklahoma 73126 -0980
1
0
6
CERTIFICATEOF AUTHORIZED SIGNATURES
I, Jerry Duke
Name
the chief elected or appointed official of
certify that I am
City of Owasso
Name of Organization (city /county /non - profit, etc.)
(hereinafter Contractor), which contracts with the Oklahoma
Department of Commerce.
I certify that each such contract will be signed for and on
behalf of Contractor pursuant to authority granted by its governing
body and within the scope of its legal powers.
I certify that the persons named below as contract signatories
are authorized to sign all contracts and related documents issued
to Contractor by the Oklahoma Department of Commerce's Division of
Community Affairs and Development and that the persons named as
Fiscal Signatories are authorized to sign all fiscal and record -
keeping documents on behalf of Contractor.
This certification is effective with the date shown below and
shall remain in effect until revised or canceled by Contractor.
CONTRACT SIGNATORIES
(Please Select Three)
Jerry Duke, Mayor
Typed Name and Title of Contract Signatory Signature
Charles L Burris, Vice Mayor
Typed Name and Title of Contract Signatory Signature
Mary Lou Barnhouse, Council Member
Typed Name and Title of Contract Signatory Signature
FISCAL SIGNATORIES
(Please Select Three)
Sherry Bishop, Finance Director
Typed Name and Title of Fiscal Signatory
Rodney J Ray, City Manager
Typed Name and Title of Fiscal Signatory
Michele Christensen, Accounts Payable
Typed Name and Title of Fiscal Signatory
Signature
Signature
Signature
CONTRACTOR RECOGNIZES THAT IT HAS FULL RESPONSIBILITY TO GIVE THE
OKLAHOMA DEPARTMENT OF COMMERCE TIMELY NOTICE OF ANY CHANGE IN THE
INDIVIDUALS DESIGNATED ABOVE, OR OF ANY CHANGE OR LIMIT IN THEIR
AUTHORITY, INCLUDING THE TYPE OF PROGRAM OR AMOUNT CONTRACTED FOR.
STATE OF OKLAHOMA
COUNTY OF
Subscribed and sworn to before me this
day of
19
Notary Public (or Clerk or Judge)
(SEAL)
MY COMMISSION EXPIRES
(Signature - Chief Elected or
Appointed Official)
(Date)
(Typed Name and Title)
OKLAHOMA DEPARTMENT OF COMMERCE
DIVISION OF COMMUNITY AFFAIRS AND DEVELOPMENT
CONTRACT CERTIFICATION REGARDING LOBBYING
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by .or on
behalf of the undersigned, to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the
making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal contract, grant, loan,
or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will
be paid to any person for influencing or attempting to influence an officer
or employee . of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form -
LLL, "Disclosure Form. to Report Lobbying," in accordance with its
instructions.
(3) The undersigned shall require that the language of this -certification be
included in the award documents for all subawards at all tiers (including
subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all subrecipients shall certify and
disclose accordingly.
This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by section 1352, title
31, U.S. Code. Any person who fails to file the required certification shall be subject
to a civil penalty of not Less than $10,000- and not more than $100,000 for each such
failure.
Organization Name
Typed Name and Title of Authorized
Representative
Contract Number
Signature of Authorized
Representative
1
1
1
1
1
1
1
CDBG I - 1 of 2
FEI #73- 6069613
CONTRACT - CDBG
PART I
SUMMARY AND SIGNATURES
Contracting Agency: Oklahoma Department of Commerce
State of Oklahoma
Contractor: City of Owasso
Contract Title: Community Development Block Grant -
Nonentitlement
Contract Number: 6592 ED 87
Amount: $200,000.00
Source: U.S. Department of Housing and Urban
Development (HUD). Catalog of Federal
Domestic Assistance (CFDA) Number 14.228.
Funds from Fiscal Year 1987
Funding Period: March 1, 1995 through February 29, 1996
Submit Requisitions to: Issue Payment to:
Financial Unit City of Owasso
Division of Community Affairs P. O. Box 180
& Development Owasso, OK 74055
Oklahoma Department of Commerce
P. O. Box 26980
Oklahoma City, OK 73126 -0980
Agreement Components: Part I - Summary and Signatures
Part II - General Terms and Conditions
Part III - Specific Terms and Conditions
Project Description: Provide funds to the City of Owasso for
certain infrastructure improvements bene-
fitting National Steak Processors which
shall provide job opportunities for low -
and moderate - income individuals in the
Owasso area.
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: RODNEY J RAY
' CITY MANAGER
SUBJECT: REQUEST TO APPROVE CONTRACT WITH OKLAHOMA
' DEPARTMENT OF COMMERCE FOR $5500 GRANT FUNDS
WASTEWATER REHAB))
DATE: April 13, 1995
BACKGROUND:
Previous City Council actions have authorized the staff to submit an application to ODOC for
grant funds to engineer and construct wastewater improvements to existing lines located in a low
to moderate income target area. Additionally, the Council will be asked to authorize the Mayor
to request a "release of funds" for the project (see item #19 on this agenda). All that remains
' to finalize the grant and obtain access to the funds, is Council approval of an official contract
between the City and ODOC. That contract has been prepared by ODOC and is attached for
your review. A copy has been sent to Mr Cates for his review and comment.
' The contract is a standard ODOC CDBG agreement that requires the City to comply with certain
federal regulations to be eligible for the grant. The funds may be expended on engineering and
construction of wastewater improvements only. The funds are reimbursable with proper
' documentation that the services or materials have been acquired.
The total grant is for $197,800, however, this contract is for only $5500 of that amount. A
' second contract will be sent to the City for the remaining funds during this quarter. The ODOC
wanted to deplete FY94 funds that were turned back in by other cities before they issued a
contract on 1995 funds. Funds from the grant will be available as soon as the contract is
' executed by both parties. A construction contract has been awarded (4/4/95) contingent upon
this contract and a release of funds. That works should begin within the next 60 days.
RECOMMENDATION:
Staff recommends Council approval of a contract between the City of Owasso and the Oklahoma
Department of Commerce providing for $5500 in grant funds for repair of wastewater lines in
the approved target area.
ATTACHMENT:
1. Proposed Contract
FRANK KE477NO
GovERNoR
March 22, 1995
Jerry Duke, Mayor
City of Owasso
P. O. Box 180
Owasso, OK 74055
Re: Contract No. 6612 CDBG -WS 94
Enclosed please find the following:
COMMIE IRBY
INTERIM EXECUTIYE DIRECTOR
1. Certificate of Authorized Signatures form (Signatory form): There are two of these forms
enclosed. Complete one as explained herein and keep the other one for use when your
elected officials change. Please ensure that the Signatory form is completed before the
contract document is signed. The person or persons who are to have the authority to sign
the Oklahoma Department of Commerce contract and contract modifications are to sign
the Signatory form under the "Contract Signatories" section in the blank after their typed
name and title. The persons (there should be at least two) who are to have the authority
to sign Requests for Funds and official reports are to sign the Signatory form under the
"Fiscal Signatories" section in the blank after their typed name and title. The chief
elected /appointed official is to sign the document at the bottom of the form. Please note
that only elected or appointed officials or employees of your Town, City or County may
sign contract or financial documents.
2. Contract Certification Regarding Lobbying: Federal regulations require that a "Contract
Certification Regarding Lobbying" be executed on all federally- funded contracts of
$100,000.00 or more. If your contract is for $100,000.00 or more, this form is also
enclosed and must be completed and returned. Any contractor who certifies that it is not
engaged in lobbying activity and is found to have made prohibited expenditures under
federal civil law will be fined not less than $10,000.00 and not more than $100,000.00 for
each such expenditure.
3. Your Community Development Block Grant Contract (with Budget attache: After signing
the Signatory form, please sign and date the contract. The entire contract, which consists
of Part I, Part II and the Budget, should be returned to us. A copy of the fully- executed
contract will be returned to you for your files.
4. A supply of Monthly Expenditure Report and Request for Funds forms.
We ask that you sign all the documents described in paragraphs 1, 2 and 3 and return them '
to our office by April 21, 1995. If you have any questions, please contact me at 841 -9331.
Nancy ,3 adwick
Contracts Developer
Enclosures OKLAHOMA DEPARTMENT Of COMMERCE '
6601 Broadway / P 0. Box 26980. Oklahoma City Oklahoma 73126 -0980
Telephone 14051 R43 -9770 or i1RM) TRY -OA(l A • 17— renFi AAi_Fioo
1
1
7I
CERTIFICATEOF AUTHORIZED SIGNATURES
I, Jerry Duke certify that I am
Name
the chief elected or appointed official of
City of Owasso
Name of Organization (city /county /non - profit, etc.)
(hereinafter Contractor), which contracts with the Oklahoma
Department of Commerce.
I certify that each such contract will be signed for and on
behalf of Contractor pursuant to authority granted by its governing
body and within the scope of its legal powers.
I certify that the persons named below as contract signatories
are authorized to sign all contracts and related documents issued
to Contractor by the Oklahoma Department of Commerce's Division of
Community Affairs and Development and that the persons named as
Fiscal Signatories are authorized to sign all fiscal and record -
keeping documents on behalf of Contractor.
This certification is effective with the date shown below and
shall remain in effect until revised or canceled by Contractor.
CONTRACT SIGNATORIES
(Please Select Three)
Jerry Duke, Mayor
Typed Name and Title of Contract Signatory
Charles L Burris, Vice Mayor
Typed Name and Title of Contract Signatory
Mary Lou Barnhouse, Council Member
Typed Name and Title of Contract Signatory
FISCAL SIGNATORIES
(Please Select Three)
Sherry Bishop, Finance Director
Typed Name and Title of Fiscal Signatory
Rodney J Ray, City Manager
Typed Name and Title of Fiscal Signatory
Michele Christensen, Accounts Payable
Typed Name and Title of Fiscal Signatory
Signature
Signature
Signature
Signature
Signature
Signature
CONTRACTOR RECOGNIZES THAT IT HAS FULL RESPONSIBILITY TO GIVE THE
OKLAHOMA DEPARTMENT OF COMMERCE TIMELY NOTICE OF ANY CHANGE IN THE
INDIVIDUALS DESIGNATED ABOVE, OR OF ANY CHANGE OR LIMIT IN THEIR
AUTHORITY, INCLUDING THE TYPE OF PROGRAM OR AMOUNT CONTRACTED FOR.
STATE OF OKLAHOMA
COUNTY OF
(Signature - Chief Elected or
Subscribed and sworn to before me this Appointed Official)
day of
19_
Notary Public (or Clerk or Judge) (Date)
(SEAL)
MY COMMISSION EXPIRES
(Typed Name and Title)
OKLAHOMA DEPARTMENT OF COMMERCE
DIVISION OF COMMUNITY AFFAIRS AND DEVELOPMENT
CONTRACT CERTIFICATION REGARDING LOBBYING
The undersigned certifies, to the best of his or. her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on
behalf of the undersigned, to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the
making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal contract, grant, loan,
or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will
be paid to any person for influencing or attempting to influence an officer
or employee . of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form -
LLL, "Disclosure Form to Report Lobbying," in accordance with its
instructions.
(3) The, undersigned shall require that the language of this Dertification be
inclpded in the award documents for all subawards at all tiers (including
subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all subrecipients shall certify and
disclose accordingly.
This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by section 1352, title
31, U.S. Code. Any person who fails to file the required certification shall be subject
to a civil penalty of not less than $10,000- and not more than $100,000 for each such
failure.
Organization Name
Typed Name and Title of Authorized
Representative
Contract Number
Signature of Authorized
Representative
Cl
I
■
1
r]
w
11
CDBG 94 Budget
' Contractor: City of Owasso
Contract #: 6612 CDBG -WS 94
Budget for Planned Expenditures for the Period of:
' Budget Categories Account
Number
I �
i a
I ft
I
12/31/94-3/31-95
Amount
Engineering/Inspection
551030
0.00
Acquisition
551050
0.00
Relocation
551060
0.00
Clearance /Demolition
551070
0.00
Water System
551090
0.00
Sewer System
561091
0.00
Solid Waste
551100
0.00
Code Enforcement
551140
0.00
Ambulance
551161
0.00
Fire Protection
551160
0.00
Handicap Access
551044
0.00
Community Facility
551110
0.00
Senior Citizens Center
551112
0.00
Parks
551 150
0.00
Streets
551180
0.00
Flood and Drainage
551190
0.00
Other:
551210
0.00
Total Project Costs
0.00
Public Facilities Administration
5 500.00
Direct Grantee Administration
0.00
Total Administration
551010
5,500.00
Total CDBG Budget
5.500.00
Page 1
I MEMORANDUM
'
TO:
RODNEY J RAY
CITY MANAGER
FROM:
JIM McELRATH
'
COMMUNITY CENTER DIRECTOR
SUBJECT:
COMMUNITY CENTER DOOR CLOSERS
DATE:
April 11, 1995
1
d
BACKGROUND:
The City Council appropriated $3,000.00 in the FY94 -95 Community Center Fund budget
for installation of automatic door closers on the Community Center's front door. At the
beginning of December 1994, bids were solicited for this work. Bids were received from
two vendors: Door Controls of Oklahoma, Tulsa, for $3223 and Murray Womble of Owasso
for $2443.
During the time of bid solicitation, repair work was done to the Community Center roof. In
the process of this repair, it became evident that replacement, not just maintenance repair, of
the upper level Community Center Roof would be necessary. Until we had bid out this roof
job and had ascertained how much it would cost, we were unable to proceed with the lower
priority door refurbishment.
Now that we have contracted for the roof replacement, we know exactly how much will be
left in the Community Center Fund upon completion of that repair. The balance will be
$1559.33. If we apply this amount against the lower bid amount of $2443, we will be
$883.67 short of being able to cover this expenditure from the remaining fund balance.
FUNDING:
Since we are unable to cover the door expense from the Community Center Fund, and since
there are no regularly- budgeted funds from the Community Center operating budget that can
be spent for this important item, I discussed with the Owasso Golden Agers the possibility of
their assisting with this expenditure. They were very interested, inasmuch as they see this
' particular item as one that will enhance the access of our senior citizens to the facility, and
they have agreed to pay the balance in the amount up to, but not exceeding, $1000.00 (see
attached letter).
COMMUNITY CENTER DOOR CLOSERS
April 11, 1995
Page 2
RECOMMENDATION:
Staff recommends the award of a contract to Murray Womble of Owasso, OK in the amount
of $2443 for the purpose of installation of barrier free door operators on the Community
Center front doors. This contract will be funded in part by payment of $1559.33 from the
Community Center Fund, 56- 614 -5441, with the remaining $883.67 to be paid by the
Owasso Golden Agers, Inc.
ATTACHMENTS:
1. Bid from Door Controls of Oklahoma
2. Bid from Murray Womble
3. Correspondence from Golden Agers
t
1
Id
1 E
0
BID PROPOSAL - SUBMITTAL PAGE
BARRIER FREE DOOR OPERATORS
OWASSO COMMUNITY CENTER
TOTAL LUMP SUM BID
FOR MATERIALS AND LABOR
$3,223.00
I hereby acknowledge that I have read the specifications and that I am legally bou*ad by
the statements on the Bid Proposal - Submittal Pages.
BID OPENING:
Signature
Title
Address
General Manaaer
Door Controls of Oklahoma
118 S. 122nd East Ave
Tulsa,OK 74128
Dec. 21,1994 2:OOPM
BID PROPOSAL - SUBMITTAL PAGE
BARRIER FREE DOOR OPERATORS
OWASSO COMMUNITY CENTER
TOTAL LUMP SUM BID
FOR MATERIALS AND LABOR $2,443.00
I hereby acknowledge that I have read the specifications and that I am legally bound by
the statements on the Bid Proposal - Submittal Pages.
Mutrtcay Wombte, Inc.
Signature Je6{ M.
A/s,si,s;tan,t TnLea/swLetc
Title
8150 Nol'Ltdi 116th. E. Ave.
Address
Ow",5o, Oktahoma 74055
(918) 272 -6977
41
BID OPENING: Dece.mbetc 21, 1994 - 2:00 pm I
L
IApril 14, 1995
City of Owasso
' Mr. Rodney Ray, City Manager
P.O. Box 180
Owasso, Ok. 74055
IRe: Power Doors For The Owasso Community Center - Front Entrance
The Golden Ager's Board at their meeting on April 6, 1995 approved financially
' assisting the City on this project. This assistance will be on a shared cost basis
with a limit of $1000 being paid by the Golden Ager's.
1
I�
Sincerely:
r
'
The Owasso Golden Ager's
Lucille Jarboe, Treasurer
1
I�
I D15 to] ' 1
TO: RODNEY J RAY
CITY MANAGER
FROM: BOB ALLEN
FIRE CHIEF
SUBJECT: FIRE FIGHTING EQUIPMENT FOR ENGINE - 2
DATE: March 24, 1995
BACKGROUND:
In January of this year the engine donated by McDonald Douglas was placed in service. When
we received the engine in 1994, sufficient fire fighting equipment was not available to utilize the
engine on structure fires. Because Engine 1 and 3 pumps were repaired at Boardman Company
this year, equipment was transferred from either Engine 1 or 3 and placed on Engine 2. This
procedure allowed us to place Engine 2 in service before the necessary equipment was
purchased.
At the present time, because of the above mention procedure, Engine 1 and Engine 3 do not
have the fire fighting equipment required by I.S.O.
We have requested and received bids from Chief Fire and Safety, Kan-OK, and CASCO Fire
Equipment Companies. After reviewing the bids submitted, it is recommended that we purchase
the equipment from the company that submitted the lowest bid on each item.
The following is a list of required equipment and the fire fighting equipment company we
recommend the equipment to be purchased from.
VENDOR EQUIPMENT QUANTITY UNIT PRICE TOTAL COST
CASCO Self- contained 7 $1,465.00 $10,255.00
Breathing Apparatus
CASCO Spare S.C.B.A. cylinders 7 460.00 3,220.00
CASCO Power saw 1 695.00 695.00
CASCO Large spray nozzle 1 554.00 554.00
Fire Fighting Equipment
March 24, 1995
Page 2
VENDOR
EQUIPMENT
QUANTITY
UNIT PRICE
TOTAL COST
CASCO
Distributing nozzle
1
212.00
212.00
CASCO
Elevating monitor
1
2,625.00
2,625.00
CASCO
Hose hoist
3
145.00
435.00
CASCO
Combination nozzle
4
430.00
1,720.00
Kan-OK
Smoke ejector
1
1,150.00
1,150.00
Kan-OK
Pike Poles
6' fiberglass
3
40.00
120.00
8' fiberglass
3
51.00
153.00
12' fiberglass
3
80.00
240.00
Kan-OK
Wheel chocks
6
65.00
390.00
Kan-OK
5" Butterfly valve
1
740.00
740.00
Kan -OK
Pick - headed axe
2
26.00
52.00
Kan-OK
Flat - headed axe
2
26.00
52.00
Kan-OK
Pry bar
1
64.00
64.00
C F &S
Gated wye
2
205.00
410.00
C F &S
35' ladder
1
732.00
732.00
C F &S
Attic ladder
1
147.00
147.00
C F &S
Kelly tool
1
129.00
129.00
C F &S
Hooligan tool
1
129.00
129.00
C F &S
3"x 50" fire hose
16
149.50
2.392.00
TOTAL
$26,618.00
Fire Fighting Equipment
March 24, 1995
Page 3
FUNDING:
' We have reconsidered the priorities concerning our ten (10) year capital outlay plan for this
fiscal year. The capital outlay committee feels it is more advantageous for the fire department
' and the city to purchase the items listed above. Funding is available in the Fire Department
Capital Outlay Fund.
RECOMMENDATIONS•
tStaff recommends that Council authorize expenditure for purchasing fire equipment from Chief
Fire & Safety for $3,939.00, Kan-OK Apparatus Company for $2,963.00, and CASCO
Equipment Company for $ 19,716.00.
ATTACHMENTS:
1.
Bid Tabulation
2.
Chief Fire and Safety Bid
3.
Kan-OK Bid
4.
CASCO Bid
I
BID TABULATION
FIRE FIGHTING EQUIPMENT
EQUIPMENT
CASCO
KAN -OK
CHIEF
Breathing athin
g A
Apparatus
: : : :
:.:;;; ::
$11, 312
$11 55
Spare e Cylinder
:
1960
Power Saw
::. >:: >:......
$1250
Large Spray Nozzle e
.....:.:
Distributing to bu
hn
' Nozzle
..............
::::: >:: >::»
:: >:: »:: >:: >:: »::::>
Elevating
Monitor for
Hose eH Hoist
t
>;; <.; >;::;:::::: > <:<::: >:: >:
$453
$448.50
Combination Nozzle
$17.2
$1720
Smoke J ect r
Ejector
3
$95
...... :1�{ �.;:.:.:::<::: »:::<:::
$390
Pike Poles
6' Fiberglass
$168
$120
$159.75
8' Fiberglass
$186
$222.00
12' Fiberglass
$225
$24Q
$239.25
Wheel Chocks
$228
...::.:$39U :::;.`:<.:<:.;<.>
5" Butterfly Valve
$779
$792.50
Pick - Headed Axe
$70
$S2 `..... ' >:;' `<:
? $51.50
Flat- Headed Axe
$64
$S2
$47.50
Pry Bar
$21
$
19.50
Gated Wye
$350
$492
35' Ladder
$725
$770
�.��'7�:< >::
-j:::.
Attic Ladder
$190
$145
}/�
Kelly Tool
$ 132
$137
Hooligan Tool
$131
$137
$12.8.25;
3 "x50' Fire Hose
LEGEND - The shaded areas indicate those items being recommended for purchase.
M
u
ri
1
♦ C6;e`�
gre & 6afe� Co., , 7r2c.
Complete Line of Fire and Safety Equipment
Post Office Bog 1214 • 927 South Fourth
Chickasha, Oklahoma 73018
Phone 1 -405- 224 -2596
Toll Free Out of State .... 1- 800 - 654 -4060
Toll Free In Oklahoma ... 1 -800- 522 -4206
"CON'T"
MARCH 8, 1995
CITY OF
OWASSO
OWASSO
FIRE DEPARTMENT
FIRE CHIEF BOB ALLEN
207 SO.
CEDAR
"FIRE DEPARTMENT EQUIPMENT BID"
OWASSO,
OKLAHOMA
74055
1
EACH
ISI
MAGNUM SCBA - 2216 PSI, 30 MINUTE FULL
COMPOSITE
CYLINDER
$ 1,650.00
1
EACH
ISI
MAGNUM SCBA - 2216 PSI, 30 MINUTE HOOP
WRAPPED COMPOSITE CYLINDER
1,495.00
1
EACH
ISI
MAGNUM SCBA - 2216 PSI, 30 MINUTE
ALUMINUM CYLINDER
1,425.00
1
EACH
ISI
2216 PSI,
30 MINUTE FULL COMPOSITE
CYLINDER
495.00
1
EACH
ISI
2216 PSI,
30 MINUTE HOOP WRAPPED
COMPOSITE
CYLINDER
335.00
'
1
EACH
ISI
2216 PSI,
30 MINUTE ALUMINUM
CYLINDER
275.00
'
1
EACH
CR DANIELS 5 -260
14' g 18' TAN SALVAGE COVER
104.25
1
EACH
POWERGARD PSB25
2500 WATT, MANUAL START
GENERATOR WITH A STANDARD BRIGGS
& STRATTON MOTOR
639.00
NOTE -
FOR A BRIGGS & STRATTON PLUS
P
MOTOR - ADD $200.00
1
EACH
SUPER
VAC P164S
16" ELECTRIC SMOKE EJECTOR
390.00
1
EACH
PARTNER 11412SSK
RESCUE SAW KIT WITH K -1200 SAW
1,375.00
1
EACH
RED HEAD
1101
SPANNER WRENCH
9.60
1
EACH
RED HEAD
#107
HYDRANT WRENCH
21.00
1
EACH
AKRON
588
HOSE CLAMP WITH BRACKET
269.25
"CON'T"
I
PAGE TWO (2) CON'T
CHIEF FIRE & SAFETY CO., INC.
1 EACH
ELKHART X -86
2V BRASS HYDRANT GATE VALVE
$ 211.25
1 EACH
NUPLA
6' FIBERGLASS PIKE POLE
53.25
1 EACH
NUPLA
8' FIBERGLASS PIKE POLE
67.50
1 EACH
NUPLA
12' FIBERGLASS PIKE POLE
79.75
1 EACH
AKRON 12581
GATED WYE 2}" x 2 -1j"
205.00
1 EACH
DUO- SAFETY
35' 3- SECTION ALUMINUM LADDER
732.00
1 EACH
DUO- SAFETY
10' ATTIC LADDER
147.00
1 EACH
3-M AFFF
3% FOAM - 5 GALLON PAIL
67.50
1 EACH
TASK FORCE M -R
MASTER STREAM NOZZLE 150 -1250 GPM
568.00
1 EACH
AKRON 1536
1 #" CELLAR NOZZLE
221.00
1 EACH
AKRON 1535
2j" CELLAR NOZZLE
285.00
1 EACH
ELKHART #8287
3 -INLET MONITOR WITH TUBE & TIPS
2,975.00
1 EACH
STREAMLIGHT SL4DX
4-CELL FLASHLIGHT
23.97
1 EACH
AKRON #583
HOSE HOIST
149.50
1 PAIR
ZICO AC -1
MEDIUM WHEEL CHOC H-6P W`W- L11 -3/4"
89.50
1 PAIR
ZICO AC -2
LARGE WHEEL CHOC H -81 ", W 8 -5/8" L -15"
157.50
1 EACH
SNAP -TITE
5" x 10' SOFT SUCTION RUBBER HOSE
CPL 5" LHF x 5" RIM NST
264.50
1 EACH
TASKFORCE HM -V
1V" NOZZLE 70 -200 GPM
420.00
1 EACH
MANN 6#
PICK HEAD AXE WITH WOOD HANDLE
25.75
1 EACH
MANN 6ff
FLAT HEAD AXE WITH WOOD HANDLE
23.75
1 EACH
PARATECH 1600
30" HOOLIGAN TOOL
128.25
1 EACH
PARATECH 1560
30" KELLY TOOL
128.25
1 EACH
COUNCIL TOOL
36" PRY BAR
19.50
1 EACH
AKRON #7950
5" BUTTERFLY VALVE
792.50
1 EACH
PONN 3" x50'
100% POLYESTER, 800 PSI, DOUBLE JACKET
YELLOW HYPALON FIRE HOSE
149.50
DELIVERY - 30 DAYS ARO
F.O.B. - DESTINATION
TERMS - NET 30 DAYS
PRICING ,FIRM FOR 30 DAYS
Ri6ARD PAYNE, SALE MANAGER
CHIEF FIRE & SAFETY CO., INC.
MARCH 8, 1995
1- 800 - 522 -4206 1-405- 224 -2596
FAX 1 1- 405 - 224 -2653
1
1
1
,KANmOK
APPARATUS, INC. 'Friends oT the Fire Fighter"
TO - CHIFF BOB ALLEN
FROM; ROGER BROWN
KAN-OKAPPARARA INC.
DATE ; 03-06-95
CHIEF ALLEN,
N Tf-%-r Ar 1.10V" r1V
HERE 2*011: THE 11 RllCE-S'H-IAT YOU REQT=-,TED. "AfOUR LIST DID A .e-IANY
EACH, SO -1-111S IS PRICE IS FOR EACH ITEM SEPERATELY. YOU WILL NEED TO
HOW MAN YOF EACH ITEM YOU NEED. ALSO, THFSE PRICES ARE DF'I.JVP'kEI) 4'0 YOUR
DEPARTN4FNT.
11 . ll,,�I-ERSPIRO SCBA'S 30 MINUTE, LIGHTWEIGHT LOW PRESSURE
$1616.00
2. INTERSPIRO SPARE BO'TTI.FS FOR APO\rF S('.BA
S
210.00
3.14'X 18' SALVAGE COVERS iO OZ. Vil,4'1-1,
4 PONVFR GUARD (-TFNFP, ATOP
NO
BIT)
J. i3"'FE;vIPEST
I
I i 50.00
6. PAR'TNT-,R K-12 SAW
liZ
1?5n on
J. ELK HAKITT40'41
R F,,T,T<TTART4,54 HYDRANT WR-F-NCT4
Ss
23.00
9. HEBERT HOSE CLAMP
S
98.00
10. FT,KT4ART X96 GATT VAIXF
00
11. 6' FIBERGLASS PIKE POLiL'
d
40.00
Q'T7BFR.(-,T,Al.Rf, PTKF POT.T
00!
i3. 1G' i iisERC'iLASS PIKE POLL
11 17T,VT-T A PT R I 0()A GATF WYF A; Y 1. 5, N 1, s
e
116,00
L). Lji;o-SAf-Li'i'35'THREE 6i.CTION LADDER
a
0.60
it< nf!r)-SAFFTY 1 0'F0T,nTrTnAM.'T(-' Y. nnpp
�
Ills 00
I-/ 17'vi- 6uA I iv
-2.63
18. FLKHART SM -100 MASTER STRF,AA4 NOZZLE 1000 GPM 593.01
19. ELKHART 193-6 1.5" NOZZLE S 226.00
20. F,T.KHART 193 -9 2.5 "NOZZLE
S
289.00
21. ELKHART 8287 MONITOR WITH 3 -2.5" INLETS, ZirS AND SIiAIIER T L`BE S 2799.00
22. STREAMLIGHT SL3DX HAND LIGHTS NON - RECHARGEABLE
S
22.00
23. AKRON 583 HOSE HOIST
S
151.00
24. AKRON 773 HOSF, JACKET
S
382.00
25. STANDARD SIZE WHEEL CHOCKS AND BRACKET
S
65.00
26. 10' SF,CTTON OF LIGHT WEIGHT 6" HART) SUCTION HOSE
S
410.00
27.1 LK ART SM -20 NOZZLE
S
430.00
28. FTBF.RGLA SS PICK -ITF A T)
29. FIBERGLASS FLAT -HEAD AXE
S
20.00
30. KELI..Y TOOT, 36"
S
137.00
31. 1I00LIGAN TOOL 36"
S
137.00
32.51" PRY BAR WITH BRACKETS
$
63.51
33.5" Bli IiERFLY VALVE
S
740.00
I WOULD LIKE TO THANK YOU VERY MUCH FOR Yr"l JR INTEREST I T OUR COMP: , '.ALL
PRICES ARE F.O.B. YOUR FIRE DI Al 'i'MENT.
YOU,
ROGER BRO 'vVN
8051 North Classen, Suite A • Oklahoma City, OK 73114 • (405) 840 -3552
TO: OWASSO FIRE DEPT
March 8, 1995
ATTN: BOB ALLEN FIRE CHIEF
REGARDING: REGARDING FIRE EQUIPMENT QUOTE
INC.
FAX (405) 843 -1839
1.
MSA ULTRALITE
$
1465.00
2.
SPARE CYLINDER
$
460.00
3.
SALVAGE COVER
$
55.00
4.
POWER GUARD PSB25 GENERATOR
$
562.00
5.
SMOKE EJECTOR
$
395.00
6.
K -12 SAW
$
695.00
7.
SPANNER WRENCH
$
12.00
8.
HYDRANT WRENCH
$
35.00
9.
HOSE CLAMP
$
268.00
10.
HYDRANT GATE VALVE
$
229.00
11.
PIKE POLE 6'
$
56.00
8'
$
62.00
12'
$
75.00
12.
GATED WYE
$
175.00
13.
35' LADDER
$
725.00
14.
ATTIC LADDER
$
190.00
15.
AFFF FOAM 5 GAL
$
70.00
16.
MASTER STREAM NOZZLE
$
554.00
17.
ELKHART 193 -6
$
212.00
ELKHART 193 -9
$
270.00
18.
ELKHART MONITOR 8287
$
2625.00
19.
FLASHLIGHT
$
27.00
20.
HOSE HOIST AKRON
$
145.00
21.
WHEEL CHOCKS EACH
$
48.00
22.
NATIONAL SOFT SUCTION 6" X 10'
$
598.00
23.
COMBINATION NOZZLE
$
430.00
24.
PICK HEAD AXE
$
35.00
25.
FLAT HEAD AXE
$
32.00
26.
KELLY TOOL 36
$
132.00
27.
HOOLAGAN TOOL 36"
$
131.00
28.
PRY BAR 51"
$
21.00
29.
5" BUTTERFLY VALVE
$
779.00
THANKS
BLAINE
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NET 30 DAYS
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Oklahoma Toll Free: 1- 800 - 749 -3552
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
' CITY OF OWASSO
' FROM: TIMOTHY ROONEY
COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: ANNEXATION REQUEST BY A & W DEVELOPMENT
ORDINANCE NO. 497
' DATE: April 12, 1995
BACKGROUND
A & W Development have submitted to the City of Owasso a petition for annexation of their
property totaling approximately 100 acres. The subject property is shown on the attached map
' and is currently undeveloped.
The subject property is currently zoned AG (Agricultural) and would remain zoned AG upon
' annexation. All property annexed by the City of Owasso is required to be zoned the lowest
zoning classification (AG) until any rezoning request is received and approved by the Planning
Commission and the City Council. A copy of the City of Owasso's annexation policy is attached
' for your information and review. If annexation is approved, the subject property will have to
go through all platting requirements of the City of Owasso prior to any development. It should
be noted that upon any development of this property, acceleration /deceleration lanes would need
to be included for all entries along E. 116th Street North and Garnett Road, as well as
sidewalks.
' Notification of the annexation request was published in the Owasso Reporter on March 16, 1995
to notify the public of the annexation request before the Planning Commission. That notification
was followed by notification published two consecutive weeks in the Owasso Reporter on April
' 6 and 14, 1995 to notify the public of City Council action regarding the request. A copy of the
procedures for annexation is also attached for your information and review.
The Technical Advisory Committee reviewed this request at their March 29, 1995 meeting and
the Owasso Annexation Committee reviewed this request at their March 30, 1995 meeting. Both
committees unanimously recommended approval of the request. The Owasso Planning
Commission unanimously recommended approval of the annexation request at their April 11,
1995 meeting.
1
RECOMMENDATION:
Staff recommends approval of the annexation request and Ordinance No. 497, which would
formally approve the request for annexation by A & W Development.
ATTACHMENTS:
1. Case map
2. City of Owasso's annexation policy
3. City of Owasso's procedures for annexation
4. Copy of the annexation petition
5. Copy of Ordinance No. 497
■
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SUBJECT SITE
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ANNEXATION POLICY
1. While there is no minimum tract size, properties of larger than
20 acres are preferable.
2. All properties should be contiguous to existing city limits.
3. All properties should be annexed into the city limits as the
lowest zoning classification, that is,. AG, agricultural.
Landowners may then petition for rezoning if they desire
further development of their property. All legal uses annexed
into the city will be legal, but non - conforming, which means
that they may continue but cannot be expanded without proper
zoning.
4. All public infrastructures that do not met city standards will
not be improved by the city until brought to the city standard
and accepted by the City Council. Such public facilities must
be improved at owners expense by the establishment of a special
assessment district or some other financing method.
5. Where a city limit boundary ends at a dedicated street, the
boundary will not include the street right -of -way. This policy
will establish consistence and allow city employees and
citizens to know where the city boundaries are.
6. Properties that are rejected for annexation should not be
considered for annexation for a six month period after
rejection by the City Council.
Adopted by Council on March 1, 1988.
L
CITIZEN SPONSORED ANNEXATION:
1. Submission to the City Planner of an application and petition and an
administrative fee as prescribed by Ordinance. _
2. Review by a Standing Annexation Committee and recommendation to the
Planning Commission and City Council.
3. Notice published once in the Owasso Reporter at the applicant's
expense of a Planning Commission Hearing which will include a map
and text of the proposed annexation.
4. Planning Commission Hearing on the proposal and recommendation to
' the City Council.
5. Notice published two consecutive weeks in the Owasso Reporter at the
' applicant's expense of a City Council Hearing which will include a
map and text of the proposed annexation.
6. City Council Hearing and action on the proposal.
7. If the proposal is approved by the City Council, an Ordinance will
be prepared, approved, published, and filed of record with the
office of the County Clerk, with a map of the property annexed_
■
Adopted by City Council on March 1, 1988-
PROCEDURES FOR ANNEXATION
CITY COUNCIL SPONSORED ANNEXATION:
'
1.
City Council direction to study the annexation of property.
'
2.
Notice published two consecutive weeks in the Owasso Reporter of a
Planning Commission Hearing which will include a map and text of the
proposed annexation.
'
3.
Review by a Standing Annexation Committee and recommendation to the
Planning Commission and City Council.
4.
Planning Commission Hearing on the proposal and recommendation to
'
the City Council.
5.
Notice published two consecutive weeks in the Owasso Reporter of a
'
City Council Hearing which will include a map and text of the
proposed annexation.
'
6.
City Council hearing and action on the proposal.
7.
If the proposal is approved by the City Council, an Ordinance will
be prepared, approved, published, and filed of record with the
'
office of the County Clerk, with a map of the property annexed.
CITIZEN SPONSORED ANNEXATION:
1. Submission to the City Planner of an application and petition and an
administrative fee as prescribed by Ordinance. _
2. Review by a Standing Annexation Committee and recommendation to the
Planning Commission and City Council.
3. Notice published once in the Owasso Reporter at the applicant's
expense of a Planning Commission Hearing which will include a map
and text of the proposed annexation.
4. Planning Commission Hearing on the proposal and recommendation to
' the City Council.
5. Notice published two consecutive weeks in the Owasso Reporter at the
' applicant's expense of a City Council Hearing which will include a
map and text of the proposed annexation.
6. City Council Hearing and action on the proposal.
7. If the proposal is approved by the City Council, an Ordinance will
be prepared, approved, published, and filed of record with the
office of the County Clerk, with a map of the property annexed_
■
Adopted by City Council on March 1, 1988-
BEFORE THE HONORABLE
CITY COUNCIL OF
THE CITY OF OWASSO, OKLAHOMA
PETITION FOR ANNEXATION
The undersigned, constituting not less than three- fourths of the registered voters and being
owners of not less than three- fourths (in value) of the hereinafter described real estate situated
in Tulsa County, Oklahoma, to -wit:
All that part of Section Six (6), Township Twenty -one (21) North, Range Fourteen (14) East of
the Indian Base and Meridian, Tulsa County, State of Oklahoma, according to the United States
Government Survey thereof, more particularly described as follows, to -wit:
BEGINNING at the Southeast corner of the SW/4 of said Section 6; thence North 89 °50'54"
West along the South line of said SW/4 a distance of 59.58 feet to a point; thence North
00 °09'06" East a distance of 275 feet; thence North 89°50'54" West a distance of 100 feet to
a point, said point being the Southeast corner of Lot 12, Block 3 of AMENDED WEST PORT
ADDITION to Tulsa County, Oklahoma; thence North 00 °09'06" East a distance of 130.52 feet
to a point; thence North 15 °31'11" East a distance of 596.03 feet to a point on the East line of
said SW /4; thence North 00 °03'27" East along the East line of said SW/4 a distance of 296.71
feet; thence North 65 057'25" East a distance of 327.36 feet; thence North 46 °42'49" East for
a distance of 1426.07 feet; thence North 38 000'25" East for a distance of 1045.09 feet; thence
North 37 °55'40" East for a distance of 12.28 feet to a point on the East line of the SW /4 SEA
NE/4 of said Section 6, said point being 65.04 feet South of the Northeast corner of said SW/4
SE /4 NE/4; thence South 00 °05'31" West along the East line of the W/2 E/2 E/2 of said Section
6, for a distance of 857.97 feet; thence South 89 °41'11" East for a distance of 661.90 feet to
a point on the East line of the SE /4 of Said Section 6; thence South 00 °06'26" West along the
East line of Said Section 6 a distance of 1884.68 feet to a point, said point being the Northeast
corner of a tract deeded to the West Port Mennonite Brethren Church, thence North 89 °49'33"
West a distance of 852.60 feet to the Northwest corner of said church tract; thence North
00 006'26" East a distance of 177.77 feet to a point; thence North 89 °50'54" West a distance
of 330 feet; thence South 00 006'26" West a distance of 660 feet to a point on the South line of
said Section 6, said point being 1182.72 feet West of the Southeast corner of said Section 6;
thence North 89 °50'54" West along the South line of said Section 6 a distance of 662.27 feet
to a point, said point being 800.42 feet East of the Southeast corner of the SW /4 of said Section
6; thence North 00 °09'06" East a distance of 660 feet to a point; thence South 00 °09'06" West
a distance of 660 feet to a point on the South line of said Section 6, said point being 470.42 feet
East of the Southeast corner of the SW/4 of said Section 6; thence North 89 °50'54" West along
the South line of said Section 6, a distance of 470.42 feet to the Southeast corner of the SW/4
of said Section 6, the Point and Place of Beginning.
AND
All that part of the Northeast Quarter of the Southeast Quarter of the Southwest Quarter (NE /4
SEA SW /4) of Section Six (6), Township Twenty -one (21) North, Range Fourteen (14) East of
the Indian Base and Meridian, Tulsa County, State of Oklahoma, according to the United States
Government Survey thereof, more particularly described as follows, to -wit:
to
r
BEGINNING at a point on the East line of said NE /4 SE /4 SW /4 a distance of 1296.12 feet
r North of the Southeast corner of said SW /4, said point being the most Northerly corner of Block
3 of the AMENDED PLAT OF WEST PORT ADDITION according to the Recorded Plat
thereof; thence South 65 °57'25" West along the Northwesterly line of said Block 3, a distance
of 526.37 feet; thence South 15 °3V1 I" West a distance of 56.69 feet to a point, said point being
the Northeast corner of Lot 1, Block 1 of said AMENDED PLAT OF THE WEST PORT
ADDITION; thence North 74 °28'49" West along the North line of said Lot 1, Block 1 a
distance of 175.0 feet to a point on the Easterly line of the Atchison, Topeka & Santa Fe
Railroad Right -of -Way, said point also being the Northwest corner of said Lot 1, Block 1;
thence North 15 °31'11" East along the Easterly line of said Right -of -Way a distance of 148.43
feet; thence on a V curve to the right and a chord bearing North 16 °04'21" East along said
Right -of -Way line a distance of 109.62 feet to a point; thence South 89 °45'30" East a distance
' of 594.46 feet to a point; thence South 00 °03'27" West a distance of 23.60 feet to the Point of
Beginning.
' being territory adjacent and contiguous to the incorporated City of Owasso, Oklahoma, and not
presently embraced within the Limits thereof, hereby petition the City Council of the City of
Owasso, Oklahoma, to annex the aforementioned real estate into the City Limits of said City.
Dated this 27th day of February 1995.
Owner(s):
' Helen Williams, President Betty Atwood, Secretary
A & W Development A & W Development
1
CITY OF OWASSO, OKLAHOMA
ORDINANCE NO 497
AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY
OF OWASSO, OKLAHOMA, ADDITIONAL LANDS AND TERRITORY IN
SECTION 6, TOWNSHIP 21 NORTH, RANGE 14 EAST, PROVIDING THAT
FROM AND AFTER THE PASSAGE AND PUBLICATION OF THIS
ORDINANCE THAT ALL OF THE REAL PROPERTY WITHIN SAID
TERRITORY HEREIN DESCRIBED SHALL BE A PART OF THE CITY OF
OWASSO, OKLAHOMA, AND FURTHER DECLARING THAT ALL
PERSONS RESIDING THEREIN SHALL BE SUBJECT TO THE
JURISDICTION, CONTROL, LAWS, AND ORDINANCES OF THE CITY OF
OWASSO, OKLAHOMA, ESTABLISHING THE SAME AS PART OF WARD
ONE OF SAID CITY AND DIRECTING THE FILING OF THIS
ORDINANCE.
WHEREAS, pursuant to the provisions of Title 11, Section 21 -103, et seq., of the
Oklahoma Statutes, the City of Owasso is permitted to annex additional territory providing a
petition in writing, signed by not less than three - fourths of the legal voters and owners of not
less than three- fourths (in value) of the property hereinafter described, the same being
contiguous to the corporate limits of the City of Owasso, 'requesting that said property be
annexed and added to the City of Owasso is submitted; and
WHEREAS, notice of the presentation of said Petition was given by the Petitioner by
publication in the Owasso Reporter, a newspaper of general circulation published in the City of
Owasso, Oklahoma, and notice was given that said Petition would be considered by the City
Council of the City of Owasso, at a meeting to be held on April 18, 1995 at 7:00 PM at the
Community Center, Owasso, Oklahoma; and
WHEREAS, on the 18th day of April, 1995, said Petition was duly considered by the
City Council and was determined to have complied with the provisions of Title 11, Section 21-
103, et seq., of the Oklahoma Municipal Code, and further, that proper legal notice of
presentation of said petition had been given; and
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
OWASSO, OKLAHOMA.
Section 1. That the following described territory lying in Tulsa County, Oklahoma which
is contiguous to the present corporate limits of the City of Owasso and described in the petition
presented to the City Council in accordance with the provisions of Title 11, Section 21 -103, et
seq., of the Oklahoma Statutes, and more particularly described as follows, to -wit:
BEGINNING at the Southeast corner of the SWA of said Section 6; thence North 89 050'54"
West along the South line of said SW/4 a distance of 59.58 feet to a point; thence North
00 °09'06" East a distance of 275 feet; thence North 89 050'54" West a distance of 100 feet to
a point, said point being the Southeast comer of Lot 12, Block 3 of AMENDED WEST PORT
ADDITION to Tulsa County, Oklahoma; thence North 00 °09'06" East a distance of 130.52 feet
to a point; thence North 15 °31'11" East a distance of 596.03 feet to a point on the East line of
said SW /4; thence North 00 °03'27" East along the East line of said SW /4 a distance of 296.71
feet; thence North 65 °57'25" East a distance of 327.36 feet; thence North 46 °42'49" East for
a distance of 1426.07 feet; thence North 38 °00'25" East for a distance of 1045.09 feet; thence
North 37 055'40" East for a distance of 12.28 feet to a point on the East line of the SW/4 SE/4
NEA of said Section 6, said point being 65.04 feet South of the Northeast corner of said SW /4
SE/4 NE /4; thence South 00 °05'31" West along the East line of the W/2 E/2 E/2 of said Section
6, for a distance of 857.97 feet; thence South 89°41'11" East for a distance of 661.90 feet to
a point on the East line of the SEA of Said Section 6; thence South 00 °06'26" West along the
East line of Said Section 6 a distance of 1884.68 feet to a point, said point being the Northeast
corner of a tract deeded to the West Port Mennonite Brethren Church, thence North 89 °49'33"
West a distance of 852.60 feet to the Northwest corner of said church tract; thence North
00 °06'26" East a distance of 177.77 feet to a point; thence North 89 050154" West a distance
of 330 feet; thence South 00 °06'26" West a distance of 660 feet to a point on the South line of
said Section 6, said point being 1182.72 feet West of the Southeast corner of said Section 6;
thence North 89 °50'54" West along the South line of said Section 6 a distance of 662.27 feet
to a point, said point being 800.42 feet East of the Southeast corner of the SWA of said Section
No
17
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1
I
6; thence North 00 °09'06" East a distance of 660 feet to a point; thence South 00 °09'06" West
a distance of 660 feet to a point on the South line of said Section 6, said point being 470.42 feet
East of the Southeast corner of the SWA of said Section 6; thence North 89 °50'54" West along
the South line of said Section 6, a distance of 470.42 feet to the Southeast corner of the SW /4
of said Section 6, the Point and Place of Beginning.
AND
All that part of the Northeast Quarter of the Southeast Quarter of the Southwest Quarter (NE/4
SE/4 SW /4) of Section Six (6), Township Twenty -one (21) North, Range Fourteen (14) East of
the Indian Base and Meridian, Tulsa County, State of Oklahoma, according to the United States
Government Survey thereof, more particularly described as follows, to -wit:
BEGINNING at a point on the East line of said NE /4 SE/4 SW /4 a distance of 1296.12 feet
North of the Southeast corner of said SW /4, said point being the most Northerly corner of Block
3 of the AMENDED PLAT OF WEST PORT ADDITION according to the Recorded Plat
thereof; thence South 65 °57'25" West along the Northwesterly line of said Block 3, a distance
of 526.37 feet; thence South 15'3 1'11" West a distance of 56.69 feet to a point, said point being
the Northeast corner of Lot 1, Block 1 of said AMENDED PLAT OF THE WEST PORT
ADDITION; thence North 74 °28'49" West along the North line of said Lot 1, Block 1 a
distance of 175.0 feet to a point on the Easterly line of the Atchison, Topeka & Santa Fe
Railroad Right -of -Way, said point also being the Northwest corner of said Lot 1, Block 1;
thence North 15 °31'11" East along the Easterly line of said Right -of -Way a distance of 148.43
feet; thence on a 1° curve to the right and a chord bearing North 16 °04'21" East along said
Right -of -Way line a distance of 109.62 feet to a point; thence South 89 °45'30" East a distance
of 594.46 feet to a point; thence South 00 °03'27" West a distance of 23.60 feet to the Point of
Beginning.
be, and the same is hereby annexed to, made a part of, and added to the City of Owasso,
Oklahoma, and the corporate limits thereof be and are hereby extended to include the above
described territory and real estate.
Section 2. That from and after the passage and publication of this Ordinance, the real
estate and territory described in Section 1 hereof shall be a part of the City of Owasso,
Oklahoma, and in Ward One thereof, and all persons residing therein, and all property situated
thereon, shall be and are hereby declared to be subject to the jurisdiction, control, laws, and
ordinances of the City of Owasso, Oklahoma, in all respects and particulars.
Section 3. That there be filed in the office of the County Clerk of Tulsa County,
Oklahoma, a true and correct copy of this Ordinance, together with an accurate map of the
territory hereby annexed.
PASSED AND APPROVED this 18th day of April, 1995.
ATTEST:
Marcia Boutwell, City Clerk
APPROVED AS TO FORM:
Ronald D Cates, City Attorney
Jerry Duke, Mayor
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TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: TIMOTHY ROONEY
COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: REZONING REQUEST OZ -95 -02
DATE: April 12, 1995
BACKGROUND:
The City of Owasso has received a rezoning request from Tyann Development for the rezoning
of an approximate 18.39 acre tract located east of the Owasso Expressway, north of Three Lakes
III Addition and west of Smith Elementary. The subject property was recently annexed by the
City of Owasso and is currently zoned AG (Agriculture). The applicants are requesting a
rezoning to CG (Commercial General) and OM (Office Medium) to allow for commercial and
office development with a landscaped buffer zoned OM.
The rezoning request by Tyann Development is unique in the sense that it is only the second
commercial rezoning request reviewed by staff that has included a zoning and landscape buffer.
The applicants are requesting the most easterly and southerly portions of the subject property
(the portion which abuts the residential area of Three Lakes and Smith Elementary School) to
be zoned OM (Office Medium). By incorporating the OM zoning into the request, the applicant
has limited the type of use to strictly office uses and has limited the proximity of any structure
to a minimum of 40 feet in relationship to the residential and school property. It is also the
applicants intent to incorporate a six foot wooden fence along the shared property lines, along
with the incorporation of extensive landscaping, in order to buffer the commercial uses from the
residential property. A copy of the complete staff report, along with additional application
materials submitted by the Tyann Development, are attached for your information and review.
The Owasso Planning Commission reviewed the rezoning request at their April 11, 1995 regular
meeting. Several area property owners attended that meeting and voiced concern regarding the
proximity of development other than residential to their property and Smith Elementary School.
In addition, concerns were also voiced into exactly what types of structures would be built on
the property if the zoning was approved and the maintenance responsibilities of the screening
wall and landscape buffer. It is important to note that platting of the property would be the stage
in which maintenance responsibility of the "buffer" area is addressed and site plan review by the
Planning Commission would also review the type of structure and the required landscaping.
Both of these steps are public hearings in which the neighboring property owners would have
opportunities for input.
Staff feels that the development concept and rezoning request presented by the applicant is a
solid one that has attempted to address any potential conflict in uses which sometimes occur
when office and /or commercial development abuts residential. The inclusion of the OM zoning
as a buffer area between the two types of development, as well as landscaping and a minimum
setback of 40 feet from the residential property, is above and beyond what exists in any
commercial area abutting residential development along the Owasso Expressway. The Planning
Commission unanimously recommended approval of the rezoning request.
RECOMMENDATION•
Staff recommends approval of the rezoning request from Tyann Development to rezone the
subject property from AG (Agriculture) to CG (Commercial General) and OM (Office Medium).
ATTACHMENTS:
1. OZ -95 -02 Staff Report.
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CITY OF OWASSO
Planning Department
OZ -95 -02
Staff Report
Timothy D. Rooney - Community Development Director
BACKGROUND
APPLICANT AND STATUS OF APPLICANT: Tyann Development, applicant and
owner.
REQUESTED ACTION AND PURPOSE: A request for the rezoning of property from
AG (Agricultural) to CG (Commercial General) and OM (Office Medium) to allow for
commercial and office development, including a landscaped buffer.
LOCATION AND SIZE: The property is located directly north of Three lakes III addition,
east of Highway 169, west of Smith Elementary School. The complete legal description of
the property is attached for your information and review. The subject property contains
18.399 acres, more or less.
EXISTING LAND USE: The subject property is currently undeveloped.
SURROUNDING LAND USE: The subject property is abutted on the north and west by
Highway 169, on the south by the Three Lakes III Addition zoned RS -3 (Residential Single
Family High Density) and on the east by the Smith Elementary School.
COMPREHENSIVE PLAN: The Comprehensive Plan identifies this area as being
appropriate for Low Intensity Residential (Single - Family Housing). However, it is important
to note that the Comprehensive Plan may be outdated in this area. When the comprehensive
plan was created in 1978, and updated in 1985, it was felt that the east service road north of
the Three Lakes III entrance would not be extended. However, staff and city policy has
changed since 1985, and any development in this area r uires the extension of the Highway
169 service road. With a service road extended along this frontage, the property becomes
more in tune with for commercial development and less likely to be a desirable residential
area. Staff would not recommend this area for any residential development if the
Comprehensive Plan update were being performed today.
APPLICABLE REGULATIONS: The Zoning Code for the City of Owasso, Chapter 15
"Amendments ", Chapter 6 "Commercial Land Uses ", and Chapter 5 "Office Land Uses ".
SITE INFORMATION: No unusual development hardships are noted.
Staff Report
OZ -95 -02
Page 2 of 3
ANALYSIS
The proposed rezoning, if approved, would create an 18.399 acre area of commercial /office
zoned property for the applicant. The subject property is located just west of the Smith
Elementary school and north of Three Lakes III Addition, is currently zoned AG
(Agriculture) with a request to rezone to CG (Commercial General) and OM (Office
Medium), and is unlikely to develop if the current zoning pattern was to remain AG. The
subject property was recently annexed into the City of Owasso, but also was previously
zoned AG when under Tulsa County's jurisdiction.
As stated previously, the Owasso Comprehensive Plan, while identifying this area as being
appropriate for Low Intensity Residential (Single - Family Housing) may be considered to be
outdated when applied to the existing physical facts of the area surrounding the subject tract.
Over 60% of all property along the east service road from E. 76th Street North through E.
86th Street North is zoned for CG or IL, a more intense use. Existing zoning patterns, as
well as the commercial corridor along Highway 169, supports the applicants rezoning
request.
The Commercial General zoning requested by the applicant would allow for a myriad of
commercial retail uses. A list of uses permitted under CG zoning is attached for your
review. Sexually- oriented businesses would not be permitted to develop in this area due to its
proximity to a school and residential area.
Within the applicants text submitted with their application, some very important points were
addressed. Once again, as staff pointed out in the applicant's first rezoning request
processed in March, the inclusion of a buffer of OM (Office Medium) is very important
regarding staffs recommendation for approval. While it is indeed true that approximately
60% of the land along the Owasso Expressway corridor has developed with a commercial or
industrial classification, an extremely small portion of that zoning includes a buffer between
their businesses and the abutting residential developments. The applicant's request includes
such a buffer. The buffer area which would occur throughout the OM portion of the
rezoning request, would require the construction of a site obstructing fence, an absolute
minimum setback of 40 feet from any of the abutting residential and school property, and the
requirement for substantial landscaping along the abutting lines with the residential property.
Staff feels the applicant has addressed any potential conflicts of uses in this area by the
inclusion of this buffer. In addition, the Planning Commission will also review any platting
and all site plans that may occur within this property, again to ensure the buffer area serves
its purpose.
■ Staff Report
OZ -95 -02
Page 3 of 3
Letters were sent to surrounding property owners within 300' of the subject property and
notification was published in the Owasso Reporter on March 23, 1995. The subject property
was also posted the week of March 20th. To date, staff has received only one inquiry
regarding the rezoning request and was referred to the applicants for additional information.
RECOMMENDATION
Staff feels a rezoning and use of this property in a commercial and office manner would be
consistent with the existing zoning patterns along the Owasso Expressway service roads and
would be adequately buffered from the residential development and school property. Staff
recommends approval of the rezoning request from AG to CG and OM.
ATTACHMENTS
1. Legal Description.
2. Location Map
3. Uses permitted in a CG zoning district.
4. Copy of Legal Ad published in the Owasso Reporter
5. Copy of letter sent to surrounding property owners.
6. Text submitted by Tyann Development.
ATTACHM ENT -A
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APPENDIX A
SUMMARY
USE UNITS - ZONING DISTRICT
USE UNITS
ZONING DISTRICTS
AG
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RS-
RS-
RS-2
RD
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RMH
RM-
RM -2
OL
OM
CSI
CG
CH
IL
IM
IH
Chapter 10
1. AREA -WIDE USES BY RIGHT
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
2. AREA -WIDE EXCEPTION USES
E
E
E
E
E
E
E
E
E
E
E
E
El
E
E
E
E
E
3. AGRICULTURE
X
X
X
X
4. PROTECTION AND UTILITY
X
E I
E
E
E
E
E
E
E
E
E
E
X
X
X
X
X
X
5. SERVICES CULTURE & RECREATION
E
E I
E
E
E
E
E
E
E
E
E
X
X
X
X
6. SINGLE - FAMILY DWELLING
X
X
X
X
X
X
X
E
X
X
7. DUPLEX DWELLING
E
X
E
X
X
8. MULTIFAMILY DWELLING
X
X
X
E
E
E
E
E
9. MOBILE HOME DWELLING
E
X
10. OFF- STREET PARKING
X
X
X
X
X
X
X
X
11. OFFICES AND STUDIOS
X
X
X1
X
X
X
X
X
12. EATING PLACES
X1
X
X
E
El
E
13. CONVENIENCE GOODS & SERVICES
X1
X
X
E
E
I E
14. SHOPPING GOODS & SERVICES
X
X
X
E
E
E
15. OTHER TRADES & SERVICES
qt
E
X
X
X
X
X
16 GASOLINE SERVICE STATIONS
X
X
X
X
X
X
17 AUTOMOTIVE & ALLIED ACTIVITIE
E
X
X
X
X
X
8. DRIVE -IN RESTAURANTS
WE
X
X
19. HOTEL MOTEL AND RECREATION
X
X
X
20. COMMERCIAL RECREATION: IN-
TENSIVE
E
E
E
E
X
X
21. SIGNS & OUTDOOR ADVERTISING
X
X
X
X
X
X
X
22. WAREHOUSING AND WHOLESALING
E
X
X
X
X
23. MINING AND MINERAL PROCESSING
E
E
E
24. LIGHT MANUFACTURING & RESEARC
AND DEVELOPMENT
E
E
X
X
X
25. MODERATE MANUFACTURING
X
E
X
X
26. HEAVY MANUFACTURING
X = use by right.
E = use by exception.
* = uses permitted are subject to review of a site plan by the Planning Commission.
W
Affidavit Of Publication
STATE OF OKLAHOMA, TULSA COUNTY, ss:
Bill R. Retherford, of lawful age, being duly sworn
and authorized, says that he is the publisher of the
OWASSO REPORTER , a weekly
newwspaper printed in the city of OWASSO
Tulsa County, Oklahoma, a newspaper qualified to
publish legal notices, advertisements and publications
as provided in Section 106 of Title 25, Oklahoma
Statutes 1971 and 1983 as amended, and thereafter,
and complies with all other requirements of the laws
of Oklahoma with reference to legal publications.
That said notice, a true copy of which is attached
hereto, was published in the regular edition of said
newspaper during the period and time of publication
and not in a supplement, on the following dates:
MARCH 23, 11995
Subscribed and sworn to before me this 23rd
day of March X199 5
17"141 g�� � I,
Notary Public
My Commission expires: 3 -20 -97
PUBLISHER'S FEE $ 113.58
Published In the Owasso Reporter, Owasso, Tulsa County, Oklahoma,
March 23, 1995.
NOTICE TO THE PUBLIC DF A HEARING ON A PROPOSED AMEND-
MENT TO THE ZONING ORDINANCE OF THE CITY OF OWASSO,
OKLAHOMA
APPLICATION: OZ -96-02
Notice is hereby given that a public hearing will be held before the Owas-
so Planning Commission, In the Owasso Community Center, Owasso, Okla-
homa. at 7:00 P.M. on the 11th day of April, 1995.
At that time and place, consideration will be given to the proposed
change of the zoning classification of the following described property:
ALL THAT PART OF THE SOUTHEAST QUARTER OF THE NORTH-
WEST QUARTER (SE /4 NW 14) OF SECTION 20, TOWNSHIP 21
NORTH, RANGE 14 EAST OF THE INDIAN BASE AND MERIDIAN,
TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE US
GOVERNMENT SURVEY THEREOF, LYING SOUTH AND EAST OF
THE PRESENT US HIGHWAY 169 RIGHT -OF -WAY AND LYING
NORTH OF THREE LAKES III, AN ADDITION TO THE CITY OF
OWASSO. TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING
TO THE RECORDED PLAT THEREOF, BEING MORE PARTICULAR-
LY DESCRIBED AS FOLLOWS, TO WIT, BEGINNING AT THE POINT
OF INTERSECTION OF THE EASTERLY RIGHT -OF -WAY OF SAID
HIGHWAY 169 AND THE EAST LINE OF SAID SE/4 OF NW /4 A DIS-
TANCE OF 1454.19 FEET SOUTH OF THE NORTHEAST CORNER
OF THE NORTHWEST QUARTER (NW /4) OF SAID SECTION 20,
THENCE S O'0221' E AND ALONG SAID EAST LINE FOR 1181.41
FEET TO THE SOUTHEAST CORNER OF SAID SE/4 OF THE NW 14,
SAID POINT ALSO BEING THE NORTHEAST CORNER OF BLOCK
FOUR (4) OF SAID THREE LAKES III, THENCE S 89 DEGREES 57'
43"W ALONG THE SOUTH LINE OF SAID SEa OF THE NW /4, SAID
LINE ALSO BEING THE NORTHERLY LINE OF BLOCK FOUR (4) OF
SAID THREE LAKES III FOR 1299.33 FEET TO THE EASTERLY
RIGHT OF WAY LINE OF SAID U.S. HIGHWAY 169, THENCE N 40
DEGREES 05'47' E FOR 0.00 FEET, THENCE NORTHEASTERLY
ALONG SAID EASTERLY RIGHT OF WAY LINE ON A CURVE TO
THE RIGHT HAVING A RADIUS OF 4880.51 FEET AND A CENTRAL
ANGLE OF 10 DEGREES 04'41 ' FOR 958.46 FEET, THENCE N 50
DEGREES 10'28' FOR 901,64 FEET TO THE POINT OF BEGIN-
NING, CONTAINING 18.399 ACRES MORE OR LESS
The general location of the property is north of the Three Lakes Addition,
west of Smith Elementary School.
To be considered Is a rezoning from AG (Agriculture General District) to
CG (Commercial General) and OM (Office Medium).
All persons Interested in this matter may be present at the hearing and
present their objections to or arguments for any or all of the above matters.
In the event that such proposed rezoning is approved, in whole or in part,
by the Owasso Planning Commission, said Planning Commission shall sub-
mit its recommendation to the City Council of the City of Owasso for its con-
sideration and action, as provided by law.
The City Council's review of the recommendation of the Planning Com-
mission on the proposed rezoning shall be at a meeting time and place to be
determined by the Council, said information to be available from the Owasso
Community Development Director.
A map showing the proposed rezoning aM:onpanies this notice. For more
information on the proposed rezoning contact the Owasso Community
Development Department, City Hall, 207 S. Cedar, Owasso, Oklahoma
74055, or phone (918) 272.2251.
Dated at Owasso, Oklahoma, this 701h day of March, 1995
Timothy D. Rooney
Community Development Director
207 South Cedar
PO Box 180
Owasso, OK 74055
City of Owasso
NOTICE TO PROPERTY OWNER
OZ -95-02
(918) 272 -2251
FAX (918) 272 -4999
Notice is hereby given that a public hearing will be held before the Owasso Planning
Commission in the Owasso Community Center, 301 South Cedar, Owasso, Oklahoma at 7:00
PM on the 11th day of April, 1995. At that time and place, the Owasso Planning
Commission will consider a request from Tyann Development, applicant and purchaser, for a
proposed change of the zoning classification from an AG (Agriculture) District to CG
(Commercial General) and OM (Office Medium) District, which would allow for the
development of Commercial and Office Uses. The subject property is described as follows:
ALL THAT PART OF THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER
(SE /4 NW /4) OF SECTION 20, TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE
INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA,
ACCORDING TO THE US GOVERNMENT SURVEY THEREOF, LYING SOUTH AND
EAST OF THE PRESENT US HIGHWAY 169 RIGHT -OF -WAY AND LYING NORTH
OF THREE LAKES III, AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY,
STATE OF OKLAHOMA, ACCORDING TO THE RECORDED PLAT THEREOF,
BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS, TO WIT; BEGINNING
AT THE POINT OF INTERSECTION OF THE EASTERLY RIGHT -OF -WAY OF SAID
HIGHWAY 169 AND THE EAST LINE OF SAID SEA OF NW /4 A DISTANCE OF
1454.19 FEET SOUTH OF THE NORTHEAST CORNER OF THE NORTHWEST
QUARTER (NW /4) OF SAID SECTION 20, THENCE S 0 °02'21" E AND ALONG SAID
EAST LINE FOR 1181.41 FEET TO THE SOUTHEAST CORNER OF SAID SEA OF
THE NW /4, SAID POINT ALSO BEING THE NORTHEAST CORNER OF BLOCK
FOUR (4) OF SAID THREE LAKES III, THENCE S 89 DEGREES 57' 43" W ALONG
THE SOUTH LINE OF SAID SEA OF THE NW /4, SAID LINE ALSO BEING THE
NORTHERLY LINE OF BLOCK FOUR (4) OF SAID THREE LAKES III FOR 1299.33
FEET TO THE EASTERLY RIGHT OF WAY LINE OF SAID U.S. HIGHWAY 169,
THENCE N 40 DEGREES 05'47" E FOR 0.00 FEET, THENCE NORTHEASTERLY
ALONG SAID EASTERLY RIGHT OF WAY LINE ON A CURVE TO THE RIGHT
HAVING A RADIUS OF 4880.51 FEET AND A CENTRAL ANGLE OF 10 DEGREES
04'41" FOR 958.46 FEET, THENCE N 50 DEGREES 10'28" FOR 901.64 FEET TO THE
POINT OF BEGINNING, CONTAINING 18.399 ACRES MORE OR LESS
The general location of the property is north of the Three Lakes III Addition, west of Smith
Elementary School.
As an abutting or nearby property owner, you are being notified so that you may be able to
express your views or concerns regarding this request. If you are unable to attend this
meeting, please forward any comments you may have in writing to the Owasso Community
Development Director, 207 S. Cedar Street. These comments will be presented to the
Planning Commission members at the scheduled public hearing by Planning Staff.
Information and maps showing the property location may be inspected in the office of the
Community Development Director, 207 South Cedar, Owasso, Oklahoma, 74055 or by
calling 272 -2251. This is your only personal notification of this request.
Dated at Owasso, Oklahoma, this 21st day of March, 1995.
Sincerely,
Vw�
Timothy D. Roo
Community Development Director
1
Tyann Development Inc.
P.O. Box 397 Telephone: (918) 274 -0517
Owasso, OK 74055 Fax:: (918) 272 -9585 (HAMCO)
TO: Owasso Planning Commission & Owasso City Council
FROM: Steve Compton, Manager
DATE: March 24, 1995
SUBJECT: Rezoning Request Briefing - Case OZ -95 -02
REZONING REQUEST:
Tyann Development, Inc. has applied to the Owasso Planning Commission and the Owasso City
Council requesting the rezoning of a vacant 18.399 acre tract of land generally located north of
the Three Lakes III subdivision and east of U.S. Highway 169 (Owasso Expressway). Abutting
the tract on the east is Smith Elementary School. The tract has approximately 1,760 feet of
frontage on the expressway.
ZONING REQUEST MAP
The rezoning application consists of a request for a
combination of medium intensity commercial
(Commercial General District - CG) and (09 �1
medium intensity office (Office Medium
Intensity District - OM). See Zoning
Request Map. ,
This request has been
carefully researched and is
strictly based on the three most
common points typically
considered when making zoning
decisions. The three points are as
follows; (1) current comprehensive
development policies of the City
ti
�S00
LOOP �
LANDSCAPED
DETENTION
AREA
OM BUFFER
of Owasso for the area in question, THREE LAKES 1II
(2) current physical conditions and use(s) of the tract and surrounding area, and (3) planning
principles and standards accepted by planning authorities at both the local and national levels.
SMITH
SCHOOL
LI-1
ZI
CONFORMANCE TO COMPREHENSIVE PLAN AND EXISTING ZONING PATTERNS:
The
e Owasso Comprehensive Plan 1978 -2000 1985 Update, shows the subject tract to be
' designated as Low Intensity Residential (Single - Family). However, it is the opinion of Tyann
Development that the comprehensive plan is outdated and does not reflect the current city plans
and policies for long -term development of the expressway corridor area. In 1978 when the
' existing plan was developed for this area it was assumed that the service road would not be
extended, making this portion of the corridor questionable for commercial use. However, more
recently the city's position has been that each development within the expressway corridor would
be required to extend the service road through their property until ultimately a service road would
be totally in place between 86th Street North and 96th Street North. Given this change in policy
restricting the use of the subject tract to residential uses would seem unreasonable. At the same
time, undeveloped land along the corridor is now due the same zoning consideration as has been
allowed in the corridor area between 76th Street North and 86th Street North. Our research for
f Zoning Case #OZ -95 -01 indicated that approximately 60% of the frontage land along the east
P1 side of the expressway between 76th Street North and 86th Street North is zoned a combination
of General Commercial and Light Industrial. This existing zoning patterns certainly supports the
General Commercial and Medium Intensity Office zoning classifications being requested.
' It is Tyann Development's contention that the comprehensive plan developed in 1978 is outdated
0
as it pertains to the area in question and is no longer the correct guide to be used for evaluating
zoning requests. It is also our opinion that we have shown the request to be, (1) in conformance
with the city's comprehensive development policies for the area in question (2) and consistent
with existing zoning patterns previously granted by the Owasso Planning Commission and City
Council for undeveloped land adjacent to the expressway.
DEVELOPMENT CONCEPT:
In considering the matter of the proposed zoning request being consistent with prevailing planning
principles and standards, two factors should be addressed. First, the appropriateness of the
request in relation to the subject tract's location within the surrounding area and second, the
appropriateness of the on site development concept in relation to the adjacent existing land use
patterns.
'r Even though the city's long -term goal or policy is to require the extension of the service road, it
will be several years before that goal is completed in its entirety. Therefore, it is necessary for us
to consider the development of this tract based on a concept that is (1) compatible with the
surrounding land uses, (2) still marketable given the current access, and (3) at the same time be
consistent with the City's long -term development policies. It is Tyann's intent to develop a linear
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commercial/trade /office park using the extended service road as a "transportation spine ". Until
the service road is completed it will serve as the primary access into and out of the area. But,
this development concept requires that you visualize the area to be a business park that initially
functions unto itself, then later becoming service road frontage (see Castle Point Commercial Park
map). Because of this dual development strategy it is necessary to consider uses that will utilize
the visibility, minimize the traffic, and still be marketable. Many of the typical commercial
shopping uses require both visibility and accessible because they function entirely off of significant
traffic flows. It is not Tyann's intent to force traffic into this area, that would be inappropriate
and unwise for the city and not marketable for Tyann. We are asking for consideration of a
commercial park that consists of a mixture of commercial, trade, wholesaling, and office uses.
These uses minimize the commercial traffic flows, but can take advantage of the visibility. These
uses are more consistent with those allowed by the Owasso Zoning Code in the General
Commercial (CG) District and it would be our argument that in this case CG zoning is more
appropriate and compatible with the area than Commercial Shopping (CS) District.
To address site lay -out questions we would submit a DEVELOPMENT CONCEPT
Development Concept. This plan should not be considered as a
Site Plan; but rather, it should be considered as an "idea drawing ".
It would be Tyann Development's intention that the subject tract,
when finally completed would appear to be somewhat similar
to the Development Concept. We would hope that
this would be accomplished by using a combination
of, (1) an on -site zoning pattern that restricted use
of areas adjacent to residential properties, but
at the same time still requires the construction
of a screening fence; (2) the use of
reasements on the Plat to reinforce the
zoning pattern and insure that no
commercial construction will
occur closer than 40 feet to
t
the back property lines o�
any residential use; (3)
the use of restrictive
covenants on the
Plat to require
perpetual
landscape
screening
i
Phase III
Castle Point
Commercial
Park
Smith
School
and maintenance of the storm water reserve area by the lot owners; and (4) the individual Site
Plan Review conducted by the Owasso Planning Commission for each lot prior to development.
CONCLUSION:
t
In summary, it has been shown that; (1) over 60% of the land abutting the east service road of the
U.S. Highway 169 expressway between 76th Street North and 86th Street North is zoned either
General Commercial or Light Industrial, (2) General Commercial uses exist along the expressway
between 86th Street North and 96th Street North, (3) as development occurs the service road will '
be put into place to provide adequate traffic support, (4) commercial uses with an office buffer
are the most appropriate uses for the area in question, as confirmed by Owasso Planning
Commission and City Council actions taken on an 8 acre tract of land south of the subject tract,
and (5) Tyann Development will provide all appropriate site development precautions to buffer
adjacent school and residential uses. '
Therefore, it can be concluded that the request before you for General Commercial and Medium
Intensity Office is appropriate and due strong consideration for approval. We would request such
approval.
MEMORANDUM
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THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
TIMOTHY ROONEY
COMMUNITY DEVELOPMENT DIRECTOR
OPUD -13 REZONING REQUEST
April 12, 1995
The Owasso Planning Commission held a public hearing on April 11, 1995 to consider a
rezoning request from Pittman, Poe & Associates for a Planned Unit Development to be located
on a 126.805 acre subject tract recently annexed by the City of Owasso. The subject tract is
located at the southeast corner of E. 96th Street North and Garnett Road.
The proposal submitted by the applicants consists of a total request of 170 residential units
within the subject tract, 100 of which would be initialized for single - family and 70 for multi-
family /retirement villas. The densities being proposed by the applicants are well within the
underlying zoning being requested for both areas (RS -1 and RM -1), which would allow for up
to 192 residential dwellings. Both residential areas are located in close proximity to the E. 96th
and Garnett intersection, while deeper within the subject tract the applicants are proposing high
tech industrial, office, and commercial development with underlying zonings of IL, OL, and CS.
Also included within the request is a 75 foot landscape easement, 25 feet of which would contain
a landscape buffer area including a pedestrian jogging trail. This area is intended to buffer any
residential development from the high tech industrial uses and staff is recommending that this
area be installed prior to any industrial development of the site. This would insure that any
residential areas would be buffered during the construction stages of development, not just at the
completion.
At the public hearing, several nearby property owners voiced concerns regarding the drainage
in the area, as well as the volume of traffic through the 96th Street intersection. Staff is
including the requirement of a detailed drainage report for the subject property at the time of
platting and did identify the city and county efforts for improvements to that intersection.
TO:
FROM:
'
SUBJECT:
DATE:
BACKGROUND:
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THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
TIMOTHY ROONEY
COMMUNITY DEVELOPMENT DIRECTOR
OPUD -13 REZONING REQUEST
April 12, 1995
The Owasso Planning Commission held a public hearing on April 11, 1995 to consider a
rezoning request from Pittman, Poe & Associates for a Planned Unit Development to be located
on a 126.805 acre subject tract recently annexed by the City of Owasso. The subject tract is
located at the southeast corner of E. 96th Street North and Garnett Road.
The proposal submitted by the applicants consists of a total request of 170 residential units
within the subject tract, 100 of which would be initialized for single - family and 70 for multi-
family /retirement villas. The densities being proposed by the applicants are well within the
underlying zoning being requested for both areas (RS -1 and RM -1), which would allow for up
to 192 residential dwellings. Both residential areas are located in close proximity to the E. 96th
and Garnett intersection, while deeper within the subject tract the applicants are proposing high
tech industrial, office, and commercial development with underlying zonings of IL, OL, and CS.
Also included within the request is a 75 foot landscape easement, 25 feet of which would contain
a landscape buffer area including a pedestrian jogging trail. This area is intended to buffer any
residential development from the high tech industrial uses and staff is recommending that this
area be installed prior to any industrial development of the site. This would insure that any
residential areas would be buffered during the construction stages of development, not just at the
completion.
At the public hearing, several nearby property owners voiced concerns regarding the drainage
in the area, as well as the volume of traffic through the 96th Street intersection. Staff is
including the requirement of a detailed drainage report for the subject property at the time of
platting and did identify the city and county efforts for improvements to that intersection.
RECOMMENDATION:
Staff recommended approval of the Planned Unit Development request with several conditions
which are included within the detailed staff report. The Planning Commission also
recommended approval of the PUD request (4 -1). This is the first Planned Unit Development
request to be reviewed by the Council since April of 1994. The PUD process can easily be
confusing and if you have any questions regarding this process or the staff report, please do not
hesitate to contact me.
ATTACHMENT:
1. OPUD -13 staff report.
ENCLOSURE
1. OPUD -13 materials submitted by the applicant.
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CITY OF OWASSO
Planning Department
OPUD -13
Staff Report
CONCEPT OF A PUD
The concept behind a Planned Unit Development is that it provides a creative alternative to a
conventional development where a particular tract is under common ownership or control,
and a detailed plan (Outline Development Plan) for the development of the tract as a unit is
proposed and submitted for public input and review. The PUD allows for greater creativity
and flexibility than could be achieved by traditional zoning in planning and development of
large parcels of land. In short, a PUD allows for forms of conditional zoning that would not
be permitted if it was a typical rezoning request.
The PUD concept allows the developer to "collect or pick -up" all the developable floor area
allowed by the various parcels zoned commercial or office and all the lots allowed by those
parcels zoned single- family, and "place" them back onto the subject tract based upon an
approved master plan and text (including bulk and area standards) that considers the physical
conditions on and around the entire tract. The Smith Farm Community Development PUD,
does indeed contain commercial, single - family, multi - family, office, and light industrial land
uses.
The use of a PUD technique is a way to amend a zoning ordinance in accordance with a
complete, coordinated plan of development for a larger parcel, rather than piecemeal the
changes by using variances of the zoning regulations.
BACKGROUND
Planned Unit Development #13 is 126.805 gross acres in size, all of which is undeveloped
with the exception of the Smith's current residence on Garnett Road. The underlying zoning
on the entire tract is AG (Agricultural) and the conceptual development plan allows for the
Smith home and lot to become a portion of the planned residential area. The Smith Farm
Community Development is located at the S/E corner of E. 96th Street North and Garnett
Road.
The subject tract is bordered by Highway 169 on its eastern boundary, E. 96th Street North
on its northern boundary, Garnett Road on its western boundary and existing residential
property zoned RE (Residential Estates) to the south.
The applicant is requesting approval of PUD supplemental zoning on the subject tract that
would be developed in accordance with a submitted Outline Development Plan and Text.
The plan and text call for the development of a single - family low density residential area as
well a multi - family area which would be intended to develop at RM -1 (Residential multi-
OPUD -13 '
Staff Report
Page 2 of 6 '
family low density). The latter area is intended for villas and townhome development for
retirement housing, allowing for the flexibility of rental units or outright purchase. '
Immediately abutting the 25 foot landscaped buffer area, is the planned office /research /light
industrial area. The rear of these lots (the portions which would be abutting the single -
family residential rear yards) will include a 75 foot landscape easement, 25' of which is a
landscape buffer. This buffer would include a pedestrian trail system and extensive
landscaping including berms. The rear setback requirement on this property is 75 feet ... this
area combined with the required rear yard setback of 30 feet for the single - family dwelling
area would ensure a minimum of 105 feet of area where no principal structure could be
placed.
Three large commercial tracts are also included in the development concept. These tract
(two at the northeast portion of the tract, one at the southwest corner of the tract, would have '
high visibility from E. 96th Street North, Highway 169, and Garnett Road respectively.
Maps for existing utilities, topography, slope, hydrology, soils, and surrounding zoning are
all included within the applicants text for your information and review.
STAFF ANALYSIS
The Zoning Code identifies that the Planning Commission shall conduct a public hearing and
shall determine:
(1) Whether the PUD is consistent with the Comprehensive Plan.
(2) Whether the PUD is in harmony with the existing and expected development
of surrounding areas.
(3) Whether the PUD is a unified treatment of the development possibilities of the
project site.
(4) Whether the PUD is consistent with the stated purposes and standards of the
PUD Ordinance.
(a) Permit innovative land development while maintaining
appropriate limitation on the character and intensity of use
assuring compatibility with adjoining and proximate properties;
(b) Permit flexibility within the development to best utilize the
unique physical features of the particular site;
(c) Provide and preserve meaningful open space;
OPUD -13
Staff Report
' Page 3 of 6
(d) Achieve a continuity of function and design within the
development.
CONSISTENCY WITH COMPREHENSIVE PLAN
The Comprehensive Plan is implemented through the use of the zoning process. This means
that when zoning or PUD requests are presented to the Planning Commission and City
Council, they should be consistent with the Comprehensive Plan or logical reasons should be
presented to show that the plan needs to be amended.
The Comprehensive Plan designates the subject tract to be developed at a Low Density
Residential Density, with a Commercial node at the intersection of E. 96th Street North and
' Garnett Road to be developed at both medium and high densities. Once again, it is important
to note that the Comprehensive Plan, last updated in 1985, is likely to be outdated and
' inaccurate in 1995 as it is applied to this area. While a substantial portion of the applicants
proposal would call for residential development at the residential designation that the
Comprehensive Plan called for in 1985, an equally substantial portion is being requested to
' be developed for residential multi - family, commercial and high tech industrial uses.
Considering the portions that would be abutting Highway 169, Garnett, and E. 96th Street
North, the applicants request is following existing development trends. Certainly, one can
reach the conclusion that the Owasso area has grown leaps and bounds above what anyone
would have anticipated. Therefore, the previous Comprehensive Plan has proven to be
outdated in certain areas within its study boundary.
Two forms of residential lots are proposed by the applicant. The majority of the residential
area being requested in the PUD contains residential lots to be developed with RS -1
' (Residential Single - Family Low Density) as its underlying zoning classification with slight
variation on lot sizes. Currently, the minimum lot area for an RS -1 zoned development
would be 13,500 square feet, while the applicant is requesting the minimum lot size at
12,000 square feet, however many lots would be substantially larger than the minimum size.
The density permitted by RS -1 zoning would allow for up to 106 single family dwelling units
on 39 acres - the applicants are currently proposing 75 single - family lots with their submittal,
with the flexibility to expand that number to 100.
A small portion of the PUD contains multi- family and single - family attached residential lots.
This area would abut the southeast corner of E. 96th Street North and Garnett Road and
contains 8.6 acres. The applicant has requested either of these forms of uses in the event
that at the time of development completion, individual units can be sold or rented or a
' mixture of both. An RM -1 zoning district, the underlying zoning designation being
requested by the applicant, would permit up to 86 dwelling units, while the applicants are
requesting the amount to exceed 70 units.
OPUD -13
Staff Report
Page 4 of 6
The applicants are also requesting seven large lots for office or office /research /light
industrial uses. One of the seven lots is reserved strictly for office uses and far exceeds the
minimum development standards for the underlying OL designation. The other six lots,
identified for office /research /light industrial, also exceed the minimum property development
standards for IL, the requested underlying zoning designation. '
Three lots strictly reserved for commercial development are being requested by the
applicants. The underlying zoning designation for these lots is CS (Commercial Shopping) '
and the proposal would also meet all property development standards in this area as well,
allowing up to 718,087 square feet of commercial retail area.
Harmony With Existing and Expected Development
Any large development such as the proposed PUD is going to create rapid changes within a
community and new demands will be placed upon our existing infrastructure. It is important
to note, however, that in a community like Owasso, this growth would be likely to occur
regardless of this development. The PUD simply increases the demand for services more
quickly and thereby shortens the schedule for determining solutions.
In reviewing existing development, it appears that the proposed PUD and subsequent
subdivision would be a logical expansion of both residential and commercial development
found to the south along the Highway 169 corridor. The City of Owasso is likely to see
expanded residential development in this area has already occurred with the addition of
Bailey Ranch Estates within a half -mile of this site and additional residential development is
likely due to the proximity of the golf course.
Legal, Planning and Site Engineering
Concerns were noted regarding the ability of the developers to service this property with
sanitary sewer when the property was reviewed for annexation, as well as what effect their
would be on water pressure. Review of existing sanitary sewer loads as well as a K -pipe
study will be performed on this area to ascertain the impact.
As a reminder, staff will also be requiring acceleration and deceleration lanes along any
entrances from E. 96th Street North and Garnett Road, as well as sidewalks along these
frontages.
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OPUD -13
Staff Report
Page 5 of 6
Unified Treatment of the PUD Subject Area
A review of the applicant's Development Plan for "Smith's Farm" finds a wide - ranging
utilization of the project site. A large area of the tract will be utilized for residential
purposes, while the remaining areas are designated for office /research /industrial and
commercial development.
Existing farm ponds within the subject site are intended to be utilized as attractive areas to
enhance development and act as a buffer between single - family and multi- family areas, as
well as being a focal point at one end of the pedestrian trail through the landscaped buffer
area.
Neighboring Property Owner's Concerns
As of April 5, 1995, no comments opposing the Planned Unit Development request have
been received by this office.
STAFF RECOMMENDATION
Staff has reviewed the proposal by the applicant and feels it is a solid one. Because the
subject property is bounded on three of its four sides by existing roadways and /or streets,
objection from surrounding property owners is not likely. While industrial areas are
identified within the PUD, these areas are fully contained within their boundaries and do not
abut existing residential areas. The areas identified as light industrial are not likely to
develop as an auto body shop and metal shop, however, and are likely to be in the form of
high tech, computer type businesses. Nevertheless, safeguards have been taken by the
applicants to lessen any possible negative impact.
The applicants density requests are well within the requested underlying zoning, and it would
be staff's request that the Planning Commission and /or Council not permit this application to
be amended to increase these densities in the future. At the very minimum, requests in
densities in this area should be delayed until substantial improvements are made at the E.
96th Street North and Garnett intersection.
The use of the pedestrian trail within the buffer area, possibly to be utilized by both residents
and office workers, is also a well- thought addition to a mixed use development. Staff would,
however, request a detailed landscaping plan be reviewed and approved by the Planning
Commission prior to final plat approval and require its installation prior to any construction
in areas abutting residential designated areas.
OPUD -13
Staff Report
Page 6 of 6
Staff is recommending Owasso Planning Commission approval of OPUD -13 with the
following conditions:
(1) That the applicant's Development Text and Conceptual Development Plan be
considered to be the Outline Development Plan as required by the PUD Chapter of
the Owasso Zoning Code.
(2) That unless specifically set out in the standards and conditions of this PUD, single -
family detached lots shall meet all the necessary requirements of a typical RS -1
district.
(3) That a subdivision plat be approved by the Owasso City Council and filed with the
County Clerk's Office prior to the issuance of a building permit. Said covenants shall
incorporate all PUD standards and conditions of approval and make the City of
Owasso beneficiary.
(4) All conditions imposed by the Owasso Technical Advisory Committee for subdivision
plat approval be met as conditions of the PUD.
(5) A detailed drainage report be submitted by the applicant.
(6) That within the PUD, the maximum number of dwelling units shall not exceed 170
units.
(7) Sidewalks shall be provided along all streets within the PUD subject site, as well as
E. 96th Street North and Garnett Road.
(8) That all landscaping plans for the buffer areas shall be reviewed and approved by the
Owasso Planning Commission and installed prior to the construction of any area
abutting the residential portion of the PUD.
ATTACHMENTS/ENCLOSURES
1. Copy of letter sent to property owners within 300 feet of the request.
2. Copy of legal ad from the Owasso Reporter.
3. PUD text and maps.
1
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fl
207 South Cedar
PO Box 180
Owasso, OK 74055
City of Owasso
NOTICE TO PROPERTY OWNER
OPUD -13
(918) 272 -2251
FAX (918) 272 -4999
Notice is hereby given that a public hearing will be held before the Owasso Planning
Commission in the Owasso Community Center, 301 South Cedar, Owasso, Oklahoma at 7:00
PM on the 11th day of April, 1995. At that time and place, the Owasso Planning
Commission will consider a request from Pittman, Poe & Associates, applicants, for a
proposed change of the zoning classification from an AG (Agriculture) District to PUD
(Planned Unit Development), which would allow for the development of residential,
commercial shopping, office, research and light industrial land uses. The subject property is
described as follows:
ALL THAT PART OF THE NORTHWEST QUARTER (NW /4) OF SECTION 20,
TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE INDIAN BASE AND MERIDIAN,
TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE US
GOVERNMENT SURVEY THEREOF LYING NORTH AND WEST OF THE
WESTERLY RIGHT -OF -WAY OF US HIGHWAY 169 MORE PARTICULARLY
DESCRIBED AS FOLLOWS, TO -WIT: BEGINNING AT THE SOUTHWEST CORNER
OF SAID NW /4, THENCE N 01 ° 12'26 "W ALONG THE WEST LINE OF SAID NW /4
FOR 2638.46 FEET TO THE NORTHWEST CORNER THEREOF, THENCE N
88 044'59 "E ALONG THE NORTH LINE OF SAID NW /4 FOR 2651.53 FEET TO THE
NORTHEAST CORNER THEREOF, THENCE S 01-14'06"E ALONG THE EAST LINE
OF SAID NW /4 FOR 998.20 FEET TO THE POINT OF INTERSECTION OF THE EAST
LINE OF SAID NW /4 AND THE WESTERLY RIGHT -OF -WAY OF SAID US
HIGHWAY 169, THENCE S 48 054'01 "W ALONG SAID RIGHT -OF -WAY LINE FOR
1193.92 FEET, THENCE ON A CURVE TO THE LEFT ALONG SAID RIGHT -OF -WAY
LINE HAVING A RADIUS OF 5230.51 FEET AND A CENTRAL ANGLE OF 13014'19"
FOR 1208.46 FEET TO A POINT ON THE SOUTH LINE OF SAID NW /4, THENCE S
88 041'16 "W ALONG SAID SOUTH LINE FOR 906.08 FEET TO THE POINT OF
BEGINNING,
AND
ALL THAT PART OF THE NORTHEAST QUARTER OF THE NORTHWEST
QUARTER OF THE SOUTHWEST QUARTER (NE /4 NW /4 SW /4) OF SECTION 20,
TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE INDIAN BASE AND MERIDIAN,
TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE US
GOVERNMENT SURVEY THEREOF LYING NORTH AND WEST OF THE
WESTERLY RIGHT -OF -WAY OF HIGHWAY 169 AND MORE PARTICULARLY
DESCRIBED AS FOLLOWS, TO -WIT: BEGINNING AT THE POINT OF
INTERSECTION OF SAID WESTERLY RIGHT -OF -WAY OF HIGHWAY 169 AND THE
NORTH LINE OF SAID NE/4 OF THE NW /4 OF THE SW /4, THENCE
SOUTHWESTERLY ALONG THE SAID WESTERLY RIGHT -OF -WAY OF HIGHWAY
169 ON A CURVE TO THE LEFT HAVING A RADIUS OF 5230.51 FEET AND A
CENTRAL ANGLE OF 04 041'43" FOR 428.63 FEET TO A POINT ON THE WEST
LINE OF SAID NE /4 OF THE NW /4 OF THE SW /4, THENCE N 01 ° 12'51 "W ALONG
SAID WEST LINE OF SAID NE /4 OF THE NW /4 OF THE SW /4 FOR 352.60 FEET TO
THE NORTHWEST CORNER THEREOF, THENCE N 88 °41'16 "E ALONG THE
NORTH LINE THEREOF FOR 242.88 FEET TO THE POINT OF BEGINNING
CONTAINING 126.805 ACRES MORE OR LESS.
The general location of the property is SOUTH AND EAST OF E. 96TH STREET
NORTH AND GARNETT ROAD.
As an abutting or nearby property owner, you are being notified so that you may be able to
express your views or concerns regarding this request. If you are unable to attend this
meeting, please forward any comments you may have in writing to the Owasso Community
Development Director, 207 S. Cedar Street. These comments will be presented to the
Planning Commission members at the scheduled public hearing by Planning Staff.
Information and maps showing the property location may be inspected in the office of the
Community Development Director, 207 South Cedar, Owasso, Oklahoma, 74055 or by
calling 272 -2251. This is your only personal notification of this request.
Dated at Owasso, Oklahoma, this 21st day of March, 1995.
Sincerely,
Timothy D. Rooney
Community Development Director
24111Q.i"VIL "l A LJLJiJ-1k;1tL1kri$
STATE OF OKLAHOMA., TULSA COUNTY, ss:
Bill R. Retherford, of lawful age, being duly sworn
and authorized, says that he is the publisher of the
OWASSO REPORTER , a weekly
newspaper printed in the city of OWASSO _
Tulsa County, Oklahoma, a newspaper qualified to
publish legal notices, advertisements and publications
as provided in Section 106 of Title 25, Oklahoma
Statutes 1971 and 1983 as amended, and thereafter,
and complies with all other requirements of the laws
of Oklahoma t,vith reference to legal publications.
That said notice, a true copy of which is attached
hereto, was published in the regular edition of said
newspaper during the period and time of publication
and not in n supplement., on the following dates:
MARCH 23, 11995
—)d.e,fe7 wl
Subscribed and sworn to before me this 23rd
day of MARCH ,199 5
. ("AJA it
Notary Public
My Commission expires: 3 -20 -97
PUBLISHER'S FEE $ 129.63
Published In the Owasso Reporter, Owasso, Tulsa County, Oklahoma,
March 23, 1995.
EXHIBIT "A"
NOTICE TO THE PUBLIC OF A HEARING ON A PROPOSED AMEND-
MENT TO THE ZONING ORDINANCE OF THE CITY OF OWASSO,
OKLAHOMA
APPLICATION: OWAGSO PLANNED UNIT DEVELOPMENT THIRTEEN
(OPUD -13)
Notice is hereby given that a public hearing will be held before the Owas-
so Planning Commission, in the Owasso Community Center, Owasso, Okla -
horna, at 7U0 P.M. on the 11th day of April, 1995.
At that time and place, consideration will be given to the proposed
change of the zoning classification of the following described property:
All that part of the northwest quarter (NW 14) of Section 20, Township
21 North. Range 14 East of the Indian Base and Meridian, Tulsa Coun-
ty, State of Oklahoma, according to the US Government Survey thereof
lying north and west of the westerly right -of -way of US Highway 169
more particularly described as follows, to-wit: Beginning at the south-
west corner of said NW /4, thence N 01 *12'26'W along the west line of
said NW/4 for 2638.46 feet to the northwest corner thereof, thence N
88 °44'55E along the north line of said NW /4 for 2651.53 feet to the
northeast corner thereof, thence S 01 °14'06'E along the east line of
said NW /4 for 998.20 feet to the point of intersection of the east line of
said NW /4 and the westerly right -of -way of said US Highway 169,
thence S 48 °54'01'W along said right -of -way line for 1193.92 feet,
thence on a curve to the left along said right -of -way line having a
radius of 5230.51 feet and a central angle of 13114'15 for 1208.46 feet
to a point on the south line of said NW /4, thence S 88 °41'16'W along
said south line for 906.08 feet to the point of beginning,
AND
All that part of the northeast quarter of the northwest quarter of the
southwest quarter (NE /4 NW14 SW /4) of Section 20, Township 21
North, Range 14 East of the Indian Base and Meridian, Tulsa County,
State of Oklahoma, according to the US Government Survey thereof
lying north and west of the westerly right -of -way of Highway 169 and
more particularly described as follows, to-wit: Beginning at the point of
intersection of said westerly right -of -way of Highway 169 and the north
line of said NE/4 of the NW/4 of the SW /4, thence southwesterly along
the said westerly right -of -way of Highway 169 on a curve to the left
having a radius of 5230.51 feet and a central angle of 04 141'43' for
428.63 feet to a point on the west line of sald NE14 of the NW /4 of the
SW/4, thence N 01.12'51'W along said west line of said NE/4 of the
NW /4 of the SW/4 for 352.60 feet to the northwest corner thereof,
thence N 88.41'16-E along the north line thereof for 242.88 feet to the
point of beginning containing 126.805 acres more or less.
The general location of the property Is SOUTH AND EAST OF E. 96TH
STREET NORTH AND GARNETT ROAD.
To be considered is a rezoning from an AG (Agriculture) District to OPUD-
13. The Planned Unit Development, If approved, would allow for the devel-
opment of a 126.805 acre mixed -use tract, including residential, commercial
shopping, office, research and light industrial land uses.
All persons interested in this matter may be present al the hearing and
present their objections to or arguments for any or all of the above matters.
In the event that such proposed rezoning is approved, in whole or in part,
by the Owasso Planning Commission, said Planning Commission shall sub-
mit its recommendation to the City Council of the City of Owasso for its con-
sideration and action, as provided by law.
The City Council's review of the recommendation of the Planning Com-
mission on the proposed rezoning shall be at a meeting time and place to be
determined by the Council, said information to be available from the Owasso
City Planner.
A map showing the proposed rezoning accompanies this notice. For more
information on the proposed rezoning contact the Community Development
Director, City Hat:, 207 S. Cedar, Owasso, Oklahoma 74055, or phone (918)
272 -2251.
Dated at Owasso, Oklahoma, this n. h day of March, 1995.
Timothy D. Rooney
Community Development Director
milli I"
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SUBJECT SITE
OPUD -13
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TO:
IFROM:
ISUBJECT:
IDATE:
THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
RODNEY J RAY
CITY MANAGER
RELEASE OF CDBG GRANT FUNDS FOR WASTEWATER
INFRASTRUCTURE GRANT (REHAB)
April 14, 1995
INTRODUCTION:
A series of steps must be taken in order for the Oklahoma Department of Commerce (ODOC)
to release the Community Development Block Grant (CDBG) funds for the infrastructure
improvements connected with the Sewer Rehab project. The same series of steps was completed
when the staff finalized the NSP - CDBG infrastructure grant in March. Each step requires
formal action by the Council, however these steps are generally considered to be "house
cleaning" type actions.
First, an Environmental Review Record must be prepared. This record consists of a request for
review being sent to various state and federal agencies and a documentation of their responses
' in the form of a statutory checklist and an environmental assessment. The INCOG staff has
prepared the record as a part of their administration services contract with the City. They have
determined that this project will have no significant effect on the environment. As a result of
this determination, the Council is in a position to designate the Mayor as the certifying officer
to execute the Environmental Certification and Release of Funds Request and to make finding
of Categorical Exclusion /Exempt from Release of Funds Report.
In addition the Council must approve an Anti-Displacement Plan, even though no displacement
PP P
will occur as a part of this project. INCOG staff has prepared this document as a part of their
contract with the City.
' It is anticipated that future actions will have to be taken by the Council to complete other
requirements for "Release of Funds" that are not directly related to environmental concerns.
However, at this point the following is a specific explanation of each current request by agenda
' item.
i
I
RELEASE OF GRANT FUNDS (SEWER REHAB)
April 14, 1995
Page 2
AGENDA ITEM #16
DESIGNATION OF MAYOR AS CERTIFYING OFFICER
BACKGROUND:
Federal and state regulations require that each grant recipient designate a certifying official.
This official is typically the mayor when the recipient of a grant is a city. The certifying official
(through use of the staff and contractually with INCOG) assumes responsibility for the
environmental review process, making findings, and signing certifications.
RECOMMENDATION:
The staff recommends that the Council designate the Mayor as the City's certifying official for
documents required by the CDBG Rehab Grant and authorized by the Council.
AGENDA ITEM #17
FINDING OF CATEGORICAL EXCLUSION /EXEMPT FROM
RELEASE OF FUNDS PUBLICATION
BACKGROUND:
This is a finding that the project is not a major federal action which will have a significant effect
on the human environment and that the activities of the project are categorically excluded from
environmental review requirements. In order to make this finding, it is necessary to review
these requirements and maintain documentation of the Environmental Review Record
information. All of these have been completed by INCOG, reviewed by the staff, and the
documentation has been placed in the project's permanent file.
RECOMMENDATION•
The staff recommends that the Council approve the Finding of Categorical Exclusion /Exempt
from Release of Funds Publication (see attached), and that the Mayor be authorized to execute
such document.
UN
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RELEASE OF GRANT FUNDS (SEWER REHAB)
April 14, 1995
Page 3
AGENDA ITEM #18
EXECUTE AN ENVIRONMENTAL CERTIFICATE
BACKGROUND:
The Environmental Certification is a document which identifies that the City has carried out its
responsibilities for environmental review in accordance with all state and federal regulations and
that it has been determined that a full Environmental Impact Statement is not required. In
simple terms, it states that we have completed the preceding two items (see attached
Environmental Certification).
RECOMMENDATION:
The staff recommends the City Council authorize the Mayor to execute the Environmental
Certificate as required by grant conditions.
AGENDA ITEM #19
REQUEST FOR RELEASE OF FUNDS
BACKGROUND:
The Request for Release of Funds is a document that identifies that the City has completed all
the requirements of the grant, whether they are state, federal or local grant conditions. This
document has been completed by INCOG and is included as an attachment.
RECOMMENDATION:
The staff recommends that the council authorize the Mayor to execute a "Request for Release
of Funds" as required by grant conditions for the CDBG -Rehab Project.
AGENDA ITEM #20
ANTI- DISPLACEMENT PLAN
BACKGROUND:
The Anti- Displacement Plan addresses the actual or unexpected demolition of low /moderate
income dwelling units. There will be no demolition of dwelling units because of the construction
of this project. However, it is required that a plan be approved which states that demolition is
not planned and, if unexpected demolition should occur, all federal regulations will be followed
RELEASE OF GRANT FUNDS (SEWER REHAB)
April 14, 1995
Page 4
to mitigate any adverse impact (see attached Residential Anti - Displacement and Relocation
Assistance Plan).
RECOMMENDATION:
The staff recommends Council adoption of an Anti- Displacement Plan for the CDBG -Rehab
project and that the Mayor be authorized to execute such plan document.
ATTACHMENTS:
1. Memorandum from Andy Armstrong dated April 18, 1995
2. Finding of Categorical Exclusion /Exempt from Release of Funds Report
3. Request for Release of Funds
5. Residential Anti - Displacement and Relocation Assistance Plan
4) Approve the Antidisplacement Plan for the above referenced CDBG project.
t
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TO: OWASSO CITY COUNCIL
FROM: INCOG STAFF
SUBJECT: ENVIRONMENTAL REVIEW RECORD FOR #6612 CDBG-WS-94
r
SEWERLINE REPLACEMENT PROJECT
'
DATE: APRIL 18, 1995
As a part of the requirements of the CDBG Project the City of Owasso must show that it
has met environmental regulations by preparing an Environmental Review Record.
INCOG staff has prepared the Environmental Review Record for the above referenced
1
project and has determined that the administrative and engineering project activities are
exempt activities and that the sewerline replacement activity is categorically
'
excluded/exempt. Therefore, it is requested that the Owasso City Council take the
following actions:
'
I) Designate the City's Chief Executive Officer, the Mayor, as the certifying officer
under the National Environmental Policy Act of 1969 to assume overall
responsibility for the environmental review process.
2) Make a Finding of Categorical Exclusion/Exemption for the Sewerline
Replacement Project.
3 Authorize rise the Mayor to sign the Request for Release of Funds.
'
An additional action that the Owasso City Council must take to request a Release of
Funds is the approval of an Antidisplacement Plan for the project even though no
displacement will occur. The INCOG staff recommends that the Owasso City Council
take the following action:
4) Approve the Antidisplacement Plan for the above referenced CDBG project.
t
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FINDING OF CATEGORICAL EXCLUSIONIEXEMPT
FROM RELEASE OF FUNDS PUBLICATION
f Owasso Oklaho that the sewerline replacement activity
It is the finding of the City o �,
proposed in its 1994 CDBG application consist solely of activities categorically excluded
from the Environmental Review Requirements of NEPA and that these activities are in '
compliance with the environmental requirement of related federal authorities. The
activities and the related authority for exclusion are listed below: ,
58.35 (a) (ii) The facilities and improvements replace and upgrade the existing
sewerlines with only a minimal change in use, size capacity, or location.. �
The sewerline replacement activity meets the 24 CFR 58.35 (a) (ii) and 58.5
requirements for the project to be categorically excluded from the NEPA requirements.
Therefore, the City of Owasso finds that this project activity of exempt from any ROP
Requirements under this part, in accordance with 58.34 (a) (10) and (b) published in 24
CFR Part 58.
Preparer: Date:
Certifying Official: Date:
REQUEST FOR RELEASE OF FUNDS AND REQUIREMENTS
.rector Name: � , °11S 94
City of Owasso
Date of Request:
P.O. Box 180 Owasso. OK 74055 4/18/95
)ject Description: (Brief)
Rehabilitation of sewer lines in a low and moderate income target area.
: NA - Not Applicable to this program.
4/18/94
axes
2. Leverage /Commitment
Use Only
3. Labor Standards
4. Insurance a Bonding
I hereby hate the project activity is exempt and a
5. Anit - Displacement Plan
'
6. Other
S. Categorically Excluded {Nat subject to 24 CFR Part 68.6)
and TITLE of
Authorized official
iaA
Jerry Duke
to 24 CFA Part 58.6 and the Flndin ISampla 403.21 is attached.
Mayor
'
Items included - Cod
: NA - Not Applicable to this program.
4/18/94
axes
Included
Use Only
A. Exempt Activity
I hereby hate the project activity is exempt and a
X
Finding of Exemptlon Me 403.11 is attached.
S. Categorically Excluded {Nat subject to 24 CFR Part 68.6)
I hereby state the prOct is Categorically Excluded not s ubjaat
iaA
to 24 CFA Part 58.6 and the Flndin ISampla 403.21 is attached.
C. Categorically Excluded From ROF Activity
I hereby state CDOG Form 403 -A has bean contpleteq JIL the
X
activity has been determined to be exempt. A fang of
Categorical Exclusion /ExomMion ISarnple 403.41, Historical
Clearance, & Archeological Clearance are attached.
D. Categorically Excluded Activity
I hereby owe CDBG Form 403 -A has been completed.
NA
Environmental Cenif9cstion (Form 403.8), proof of Notice of
intent Publication {Sample 403 -61, Historical Clearance,
Archeological Clearance and Finding of Categorical
Exclusion (Sample 403.6) are attached.
E. Assessment Activity
hereby state Forms 403 -A S 403 -C have been completed and
NA
ho EIS is required, the Finding In lForm 403 -C) is attached.
Environmental Certification (Form 403.8), Proof of Concurrent
Publication l6emple 403 -3), Historic Clearance i Archeological
are attained.
A. C084 Projects
hereby certify that a resolution and/or an escrow account has
NA
been established commit" the leveraged funds toward the
completion of the pro'eat. (Fmm 401.0) is attached.
A. I hereby #fete the U.S. Departnant of Labor Current wee
determination wile be incuded in ag constnuetien costs over
X
$2,000. A statement of Cemplisnca if attached.
Submh evidence of lieba ty insurance and city1courity bonding.
X
A. I hereby certify an anti- displacement plan has been adopted.
Attach Plan.
X
A. Cosa training session attended by local official - subRA nrme
X
and title of officialls) that attended session.
9. Any spacial conditions uectfied in Section II of the contract
between ODOC and City /County.
C. Audit Accepted t OOOC.
5ionature of Authorized Official
Date:
: NA - Not Applicable to this program.
4/18/94
axes
3 IF
The City of Owasso will undertake community development activities funded through the
Community Development Block Grant program. No demolition or conversion of
low /moderate- income dwelling units is anticipated by the City in conjunction with the
activities assisted with these funds. Under Section 104 (d) of the Housing and
Community Development act of 1974, as Amended, if such demolition or conversion
unexpectedly occurs, before obligating or expending funds that will directly result in such
demolition or conversion, the City will make public and submit to the Oklahoma
Department of Commerce the following information in writing:
1. A description of proposed assisted activity;
2. The location on a map and number of dwelling units by size (number of
bedrooms) that will be demolished or converted to a use other than as
low /moderate- income dwelling units as a direct result of the assisted activity;
3. A time schedule for commencement and completion of the demolition or
conversion;
4. The location on a map and number of dwelling units by size (number of
bedrooms) that will be provided as replacement dwelling units;
5. The source of fending and a time schedule for the provision of replacement
dwelling units;
6. The basis for concluding that each replacement dwelling unit will remain a
low /moderate- income dwelling unit for at least 10 years from the date of initial
occupancy, and;
7. Information demonstrating that any proposed replacement of dwelling units with
smaller dwelling units is consistent with the housing needs of low /moderate-
income households in the jurisdiction.
If displacement of low /moderate- income households occurs in conjunction with the
community development activities funded with CDBG funds, the City will provide
relocation assistance, as described in 570.496(b)(2) to each low /moderate - income
household displaced by the demolition of housing or by the conversion of a
low /moderate- income dwelling to another use as a direct result of assisted activities.
For: City of Owasso Attest:
By: By:
Mayor
City Clerk
MJE MCO12. -AL NID�TJM
I TO:
RODNEY J. RAY
CITY MANAGER
I FROM: M.A. ALEXANDER '111
CHIEF OF POLICE
W,
SUBJECT: COPS FAST
DATE: April 12, 1995
1 BACKGROUND:
In January of 1995, City Council approved application to the COPS FAST grant which
was available through the new Crime Bill. The request was for an additional three
officers, however, on February 9, 1995, this department was notified that federal
' monies had been awarded to the City of Owasso which can be used to supplement one
new police officer's salary and benefits.
The amount awarded to the City and available for use over the next three years is
$61,343. This amount is designed to supplement one additional officer's salary and
benefits by 75%.
Before any funds or hiring can take place, specific budget information and agreements
must be submitted, approved and signed. Attached are the specifics which estimate
what commitment will be required from the City over the next three year period.
The budget summary requests information regarding a new officer's salary. The
finance department has provided specific salary and fringe benefit estimates based on
current information. These figures have been calculated for a three year period with a
1 reasonable cost of living increase each year. One officer's salary and benefit cost to
the City for the next three years is estimated at approximately $96,787.71.
The grant which was awarded to the city for this position was to be for approximately
75% of the cost of hiring a new officer for a three year period. The initial estimated
figure is $61,343. However, that figure may be adjusted (more or less) upon completion
of the required paperwork. Depending upon the amount of money received from this
program and based on the figures provided, the total cost to the City by utilizing this
grant is estimated at $24,196.93 to be paid over a three year period. Under this grant
the federal share must decrease each year while the local share increases. This is
designed to lead to full and total local funding at the conclusion of the three year
period. Though the amounts to be paid each year may not be exact, it is anticipated
that approximately $6,000 will be budgeted in 1995 -1996, $8,000 in 1996 -1997 and the
remaining of the grant to be paid in 1997 -1998 at approximately $10,000.
The following is a synopsis:
Total cost for one officer's salary for three years
Federal portion requested to be paid by COPS FAST
Local portion to be paid by City of Owasso over 3 years
ANTICIPATED PAY SCHEDULE
1995 -1996 budget $ 6,000.00
1996 -1997 budget $ 8,000.00
1997 -1998 budget $10,196.93
$96,787.71
$72,590.78
$24,196.93
All figures provided are estimates, final figures will be provided by Department of
Justice.
The need to increase the number of officers available to the community is necessary
however finances being tight, this option affords the City with an opportunity to
increase the amount of officers without having to incur the entire cost totally.
Detailed information is attached for your review.
RECOMMENDATION:
Staff recommends approval of attached agreement by Council and for the Mayor to
execute said request.
ATTACHMENTS:
US Department of Justice Fact Sheet
COPS FAST Community Policing Information
COPS FAST Budget Information
I�l
�
n
U.S. Department of Justice
Community Oriented Policing Services (COPS)
' Office of the Director
1100 Vermont Avenue, N. W.
Washington, D.C- 20530
February 27, 1995
Dear COPS Grant Recipient:
' Many of you have contacted us concerning reports in the media about attempts to change the COPS
police hiring grants from their current structure, made directly to your agency, into a formula block grant
program administered by the Bureau of Justice Assistance. This has led to a great deal of confusion and
r concern about how such a change might affect this Office and COPS grants that have already been awarded. I
am writing to reassure you that we do not expect the block grant proposal in Congress will have any effect on
any grant that has been awarded thus far by the COPS Office. Although we cannot predict the ultimate impact
of the proposals, we are committed to continuing the direction taken so far, and to providing the level of
customer service that you have come to expect. We also will advise you if ultimately there are any substantive
changes to the COPS program.
' COPS grants awarded this year are to be paid completely out of funds which were appropriated
to the COPS Office this fiscal year. This includes the upcoming programs which the COPS Office will
announce this fiscal year. Thus, unless Congress were to rescind funds appropriated this year, Congressional
changes to the COPS program — like the adoption of a block grant approach — would only affect the ability of
the COPS Office to award and pay for grants in future fiscal years. There is currently no evidence of any
intent on the part of the Congress to rescind COPS funds appropriated for this fiscal year.
It is also important to note that many agencies receiving awards under one of the COPS hiring grant
programs for this year received fewer than the total number of officers they requested. In the next fiscal year
we expect to fund all reasonable requests for additional officers, and at this point we do not expect any
additional application will be required. If the House or Senate Block Grant proposals were adopted, we would
be unable to proceed using these existing applications, because under these proposals there are no assurances
' that any money would be specifically available for police hiring.
The COPS Office has enjoyed great success in helping law enforcement agencies across the country
increase the size of their force and expand community policing in the cities, towns and counties they serve. To
date, we have announced three -year grants to nearly 11,000 local law enforcement agencies, making it possible for
them to hire nearly 17,000 new officers. This represents significant progress toward fulfilling President Clinton's
promise to put 100,000 new community police officers on America's streets.
I hope this helps ease any concerns you may have had about your grant award and how the debate in
Congress may affect the COPS Office. Please contact us if you have any other questions.
Sincerely,
oseph E. Brann
Director, COPS Office
� I
U.S. Department of Justice
Office of Community Oriented Policing Services (COPS)
Office of the Director
1100 Vermont Avenue, NW
Washington, D.C. 10530
February 28, 1995
Chief Maria A. Alexander '
RE: Grant For Owasso OK Police Department
101 N. Main Street '
Owasso, OK 74055
Dear Chief Alexander
I am pleased to enclose your COPS FAST Grantee Packet. The COPS Office looks forward to working
with you on this very important initiative to help make COPS FAST a success for your community. For many of
you, this may be your first federal grant and we will strive to make the process as understandable and uncomplicated
as we can. Please do not hesitate to contact the COPS Office with any questions about the materials in this Packet
or any other matter relating to your grant.
The first items in this packet are the Community Policing and Budget Summaries. You should complete
and return these forms to the COPS Office as soon as possible because we will process them on a first -in, first -out
basis. Once your Summaries have been received and approved, we will send you your Grant Award and
instructions for receiving your first installment of grant funds.
The second set of materials relates to an Equal Employment Opportunity Program ( "EEOP "). Federal law
requires that you certify whether you have an EEOP in place or whether you are exempt from that requirement.
You are exempt under these regulations from maintaining an EEOP if your department has fewer than 50
employees. For those departments with 50 or more employees, you need only certify that you have an EEOP on file
at your agency and need not submit the EEOP for approval. I also wish to emphasize that an EEOP is intended only
to make job opportunities equally available to all, and does not impose any hiring requirements under this grant.
Please return the EEOP Certification Form by July 1, 1995; it need not be submitted with the other materials.
We also have enclosed two sets of labels. Please use these labels when writing to our office to make sure
that your documents arrive at the proper location . The labels showing the name of your department and grant
number should be placed in the comer of all correspondence that you send to our office. The other labels should be
used as mailing labels to send materials to our office.
If you have any questions or comments, please call 1- 800 -421 -6770 for assistance. We're here to serve
you.
ly,
;in
h E. Brann
tor
Enclosures
U.& Department of Justice
Office of Justice Programs
' Wwh ngwn, IBC 20531
February 27, 1995
Dear COPS FAST Grant Recipient:
Congratulations on your recent COPS FAST award. Because you
have submitted signed Assurances that your agency will comply
with applicable civil rights laws, I have found that you have met
this requirement in the Department's regulations governing
recipients of Federal financial assistance (See 28 CFR 42.204,
Applicants' Obligations). As Director of the Office for Civil
Rights, Office of Justice Programs, I would like to offer you my
assistance in completing the conditions of Assurance No. 8 as the
grant goes forward.
The full participation of women and minority individuals in
employment and services funded under Department of Justice grants
is required by law. Therefore, if, during the course of the
grant period, there is a court or administrative agency finding
of discrimination against your agency, please forward a copy of
any order or consent decree to the Office for Civil Rights as
required by Assurance No. 8.
■ In addition, under Department of Justice regulations, each
COPS FAST grantee which has 50 or more employees is required to
maintain an Equal Employment Opportunity Program (ESOP) on file
for review by OJP upon request. Please complete part A or B of
the attached Certification and return it to the COPS Control Desk
by July 1, 1995. The required content of an EEOP is set forth in
regulations located at 28 CFR 42.304. However, to assist you in
1 preparing or updating your ESOP, if you are required to do so, we
are including a Seven Step Guide to the De icm and Development- of
an Ecaual Emr)loyment Oppert ni tx plan.
If you have any other questions or need more assistance,
please call the Office for Civil Rights at (202) 307 -0690.
Sincerely,
� 1
Inez lfo o -L so
Dir tor, Office for Civil Rights
Ste, CIK0721 OF
U.S. Owasso GK Police Department
Office of Comm—,
COPS FAST: Budget Information
' As described in the COPS FAST Fact Sheet, prior to receiving your COPS FAST hiring grant funds, you need to
provide information about your budgetary plans. The worksheet below and on the back will assist you in properly
_ organizing and estimating your costs and providing the necessary details for financial review. In addition, you will
' need to complete the attached Community Policing Information.
Complete one worksheet for each of that you plan to hire. These figures will be used to calculate the final
grant amount, which may be more or less than the estimated grant amount. Assistance in completing this informa-
1 lion is available from the Department of Justice Response Center at 1- 800 -421 -6770, or by writing the COPS
Office, P.O. Box 14440, Washington, DC 20044.
II 1. OFFICER(S) TO BE HIRED I 3. TOTAL COSTS FOR THREE YEARS:
This worksheet describes the cost for 31 114.17
i1r
(check one of the following) First Year's Salary +Fringe (a +b) S (line c)
(Z One new entry level full time officer Second Year's Increase— $ 1,148.60 (line d)
O One rehired former officer
O One lateral transfer Second Year's Salary + Fringe (c+d) $ 3 2, 2 6 2. 7 7 (line e)
O One part tune officer. The average number of hours per
' week the part time officer will work is Third Year's Increase" $ 1,148.00 (line 0
Third Year's Salary + Fringe (e+f) $ 33,410.77 (fine g)
2 COST PER OFFICER
Total Costs for Three Years (c+e+g) $ 96,787.71 (line h)
Current Annual Base Salary: S 22,851.40 (line a) —Yew 2 and Yew 3 irwaasea may irckide step rams and c= of I np
saµsmWM You may deso I how Crew wwe cak%Aa ed n the Budget
Sunmwy an C» tMrrer side d trtis watkaMet.
Annual Fringe Benefits:
FICA (medicare 1.45 %) $ 331.35
' 4. LOCAL AND FEDERAL SHARES:
Social Security S —0—
Total Costs for Three Years (line h): $ 96,787. 71
Health Insurance S 112 ng
Percentage of Total Costs to be paid 25
Life Insurance $ by you: % (line i)
Vacation S (This is the percentage of your local match. It must be
at least 25% of the total costs for three years.)
Sick Leave S
Percentage of Total Costs to be paid
Retirement S 2,856. 43
by the COPS Office: 7r, % (line j)
' Wo*men's Compensation $ 1' 7T3 - ;,
(This is the percentage of the federal share. It may be
Unemployment Insurance $ 107.00 no more than 75% of the total costs for three years.1
I� P.av S 997 _ F4 Line j multiplied by Line h: S 72,590.78 (line k)
Other' i cfa��
Bdu at' Pa 1, 20.88
ni orm lea W. Amount on Line k or "575,000," whichever
Prange cenefrts oCw trvn imed must t» epearied n 24,196.93
the coats of eau" m "t. a.,niny, nnrrotma, veAiO— ano o.ertime is the lesser amount: S (line I)
an not pwwLl ed.
Total Annual Fringe Benefits: S 8,262.77 (line b)
pepe s
COPS FAST: Budget Information, cont...
After completing one worksheet for each officer that you plan to hire, complete the questions below.
1. Name of the Federal Agency to which audits of your federal grants are sent (your "federal cognizant
agency "):
2. Starting date of your fiscal year 1 July, 1995 Ending date: 30 June 1996
3. Your Employer Identification Number, as assigned by the Internal Revenue Service for tax purposes, is:
4. Under this COPS FAST grant, your department plans to (enter number of officers for each that is
applicable) :
Hire
1 new entry level officer(s).
Rehire
former officers.
Hire
lateral entry officers.
Hire
part time officers.
5. Are you including increases in salary and fringe benefits for the second and third years of the grant?
O Yes. If so, explain how the costs of living and/or step increases were calculated for
the second and third years:
:n No. Due to Collective Bargaining, it-is unknown what increase will
occur.
6. The total cost for salaries and benefits for the officer(s) to be hired over the next three
years is $ (include the sum of salary and benefits for all three years found in line h).
7. The total amount of federal grant funds being requested for the officer(s) is $ 74,936.00
(include the sum of grant funds being requested for the officer(s) found in line k, this may be more or less than
the original grant amount estimate).
8. Under your COPS FAST grant, the federal grant share must decrease each year leading to full local
funding of officers' salaries and benefits at the end of the grant period. List the total amount to be
paid by the federal government, and the total amount to be paid by your jurisdiction, in each of the
years listed below:
0
Year $ 26, 156. 49 Year1 $ 6,000.00 $ 1 ?, 1 5Fi_ 49
Year2 $ 24, 805.09 Year2 $ 8,500-00 $ 33, 305.09
Year3 $ 23, 974.42 Year3 $10,478.67 $ 34, 453.09
The undersigned attests to the accuracy of the Budget Information submitted above.
Name (typed) of Authorized Official:
Signature:
Title:
Date:
PW @6
■
b) Problem - Solving Activities:
Currently
Planned Under
Perform
COPS FAST Grant
®
O
O
O
o
a
I1 o 0
h
r
t
■
I I
L�
a. Working with citizens to solve community crime problems
b. Using computer systems to collect and analyze information
c. Working with other public agencies to solve disorder problems (e.g.,
trash collection, public works agencies to solve lighting problems).
d. Other (specify)
6. Your COPS FAST grant award creates one or more new officer posifion(s) in your law enforcement agency.
You are required to either dedicate these new officers, or an equal number of current officers, to community
policing. Briefly describe how you will use your new officer positions that are resulting from your COPS
FAST grant award to advance community policing. (Please type your answer) :
This commissioned officer position will add to the current force of
22 officers. Special attention in establishing a liasion between law
enforcement and the community will be targeted. Additionally, increased
exposure to providing free crime prevention and community policing
programs. A portion of the courses which will be offered is attached.
Complete your Community Policing Information by signing and dating below. Both the law enforcement
executive and the government executive must sign.
We, the undersigned, attest to the accuracy of the Community Policing Information submitted above.
Law Enforcement Executive: Title: Chief of Police Name (typed): Maria A. Alexander
Govemment Executive:
Mayor
Person Completing Form:
Date:3,L� qr, Signature:
Title: Name (typed): Jerry Duke
Date: Signature:
Title: dip f Name (typed):
Date: Signature:
UNW41VF-
Owasso OK Police Department
Communities:
3. Please indicate which of the following groups you have worked with or consulted with to develop
partnerships to combat crime In your community:
Consulted
Plan to Consult
a..
Foot patrol, bike patrol or mounted patrol
❑
❑
a.
Other government agencies (eg., probation office, sanitation)
®
❑
b.
Civic groups
®
❑
c.
Neighborhood associations
O
❑
d.
Tenants' associations
❑
O
e.
Organizations of your employees, including collective bargaining groups
Q
❑
f.
Business groups
®
❑
g.
Religious groups
®
❑
h.
Schools
❑
❑
i.
Other (specify)
Citizens:
4. Please indicate which of the following partnership activities are currently performed by citizens in your
jurisdiction, or are planned under your COPS FAST grant:
Currently
Planned Under
a..
Foot patrol, bike patrol or mounted patrol
Perform
COPS FAST Grant
b.
Making door -to -door contacts with citizens and businesses
1
❑
a.
Neighborhood watch
❑
❑
b.
Volunteering with your law enforcement agency
®
❑
c.
Citizen advisory groups to your law enforcement agency
❑
❑
d.
Citizen patrols within your community
❑
❑
e.
Participate in anti -drug or anti - violence programs
❑
❑
f.
Other activities (specify)
Patrol Officers:
5. Please indicate which of the following activities are currently performed by patrol officers, or which are
planned under your COPS FAST grant:
a) Crime Prevention Activities:
Currently Planned Under
Perform COPS FAST Grant
❑
❑
a..
Foot patrol, bike patrol or mounted patrol
❑
g7
b.
Making door -to -door contacts with citizens and businesses
C�
c.
Meeting with community leaders and groups to explain crime prevention
techniques
❑
❑
d.
Using business cards, cellular phones or beepers to maintain contact
with, and be contacted by, citizens regarding public safety concerns
Q
❑
e.
Working in schools or other public agencies to teach crime prevention
O
❑
f.
Other (specify)
paq� 1
1
TO: RODNEY J. RAY
CITY MANAGER CP
FROM: M.A.AL XANDER
CHIEF OF POLICE
SUBJECT: COPS FAST
DATE: April 18, 1995
BACKGROUND:
In November of 1994, City Council approved application to the COPS FAST grant which
was available through the new Crime Bill. The request was for an additional three
officers, however, on February 9, 1995, this department was notified that federal
monies had been awarded to the City of Owasso which can be used to supplement one
new police officer's salary and benefits.
The amount awarded to the City and available for use over the next three years is
$61,343. This amount is designed to supplement one additional officer's salary and
benefits by 75%.
Before any funds or hiring can take place, specific budget information and agreements
must be submitted, approved and signed. Attached are the specifics which estimate
what commitment will b� required from the City over the next three year period.
The budget summary requests information regarding a new officer's salary. The
finance department has provided specific salary and fringe benefit estimates based on
current information. These figures have been calculated for a three year period with a
reasonable cost of living increase each year. One officer's salary and benefit cost to
the City for the next three years is estimated at $105,121.27.
The grant which was awarded to the City for this position was to be for approximately
75% of the cost of hiring a new officer for a three year period. The initial estimated
figure is $61,343. This figure may be adjusted (more or less) upon completion of the
required pa-perwork. Depending upon the amount of money received from this program
and based on the figures provided, the total cost to the City by utilizing this grant is
estimated at $26,280.32 to be paid over a three year period. Under this grant the
federal share must decrease each year while the local share increases. This is designed
to lead to full and total local funding at the conclusion of the three year period.
GRANT; COPS FAST, continued
The following is a synopsis:
Total cost for one officer's salary for three years $105,121.27
Federal portion requested to be paid by COPS FAST $ 78,84C.95*
Local portion to be paid by City of Owasso over 3 years $ 26, 280.32
* Possible maximum of $75,000.
Based on approval of the above figures. Listed below is the expected annual cost to the
City for commitment to this grant.
1995 -1996 budget - $ 5,876.49
1996 -1997 budget - $ 9,025.69
1997 -1998 budget - $11,378.14
TOTAL - $26,280.32
All figures provided are estimates, final figures will be provided by Department of
Justice.
The need to increase the number of officers available to the community is necessary
however finances being tight, this option affords the City with an opportunity to
increase the amount of officers without having to incur the entire cost totally.
Detailed information is attached for your review.
RECOMMENDATION:
Staff recommends approval of attached agreement by Council and for the Mayor to
execute said request.
ATTACHMENTS:
US Department of Justice Fact Sheet
COPS FAST Community Policing Information
COPS FAST Budget Information
C
i OK07ZIOF
U.S.r Owasso OK Police Department
Office of Comma_
COPS FAST: Budget Information
As described in the COPS FAST Fact Sheet, prior to receiving your COPS FAST hiring grant funds, you need to
provide information about your budgetary plans. The worksheet below and on the back will assist you in properly
organizing and estimating your costs and providing the necessary details for financial review. In addition, you will
need to complete the attached Community Policing Information.
Complete one worksheet for each officer that you plan to hire. These figures will be used to calculate the final
grant amount, which may be more or less than the estimated grant amount. Assistance in completing this informa-
tion is available from the Department of Justice Response Center at I- 800 - 421 -6770, or by writing the COPS
Office, P.O. Box 14440, Washington, DC 20044.
1. OFFICER(S) TO BE HIRED I 3. TOTAL COSTS FOR THREE YEARS:
This worksheet describes the cost for
[check one of the following.: First Year's Salary + Fringe (a +b) S 33,876.49 (lime c)
12 One new entry level full time officer
O One rehired former officer
O One lateral transfer
O One part time officer. The average number of hours per
week the part time officer will work is
2. COST PER OFFICER
Current Annual Base Salary: S 22,851.40 (fine a)
Annual Fringe Benefits:
FICA (medicare 1.45 %) $ 331.35
Social Security $ —0—
Health Insurance $ 3,112.32
Life Insurance
Vacation
Sick Leave
Retirement
Workmen's Compensanon
Unemployment Insurance
a
S
S
S 2,856.43
S � �-
S 107.00
Other' zro1 id � Dav $ 001 F4
ggdu atio Pay�r� 1,
Un Fnnq. f lco:�tl+: 1f+9,. : VU
adlp nfumt Dm arOmCdasd n
rain Como of mowomawmt =MAM undbm" Male ks mnd ov.r me
aA ems ww.O.a
Total Annual Fringe Benefits: 5 11,025-09 (line b)
Second Year's Increase—
Second Years Salary + Fringe (e+d)
Third Years Increase"
Thud Years Salary + Fringe (e+f)
S 1,149.20 (fine d)
5
35,025.69
'_(line e)
$ 1,193.40 (line f)
$ 36,219.09 (ne g)
Total Casts for Three Years (c+e+g) $ 105,121.27
(line h
—Yew 2 and Yew 3' mM octet. 5" anti and mn d w4wn
amuwnw= You may dmasaba Now VN 1.aea CM=AMM n ro &x3go
Sunray On e w cow so@ of ma waeveamL
1 4. LOCAL AND FEDERAL SHARES:
Total Costs for Three Years (line h): S 10 5. 121 _ 2 7
Percentage of Total Casts to be paid 25
by you: % (line i)
(This is the percentage of your local march. It must be
at least 25% of the total costs for three years.)
Percentage of Total Costs to be paid
by the COPS Office: '74 % (line j)
(This is the percentage of the fecerai share. It may be
no more than 75% of the total costs for three years.l
Line j mutbolied by Line h: 5 78,840.95 (line k)
Amount an Line k or "S75,000," whichever
is the lesser amount S 75,000.00 (line 1)
poem 6
COPS FAST: Budget Information, cont... •�
After completing one worksheet for each officer that you plan to hire, complete the questions below.
1. Name of the Federal Agency to which audits of your federal grants are sent (your "federal cognizant
agency'):
2. Starting date of your fiscal year 1 July, 1995 Ending date: 30 June 1996
3. Your Employer Identification Number, as assigned by the Internal Revenue Service for tax purposes, is:
736069613
4. Under this COPS FAST grant, your department plans to (enter number of officers for each that is
applicable) :
Hire 1 new entry level officer(s).
Rehire
former officers.
Hire
lateral entry officers.
Hire
part time officers.
5. Are you including increases in salary and fringe benefits for the second and third years of the grant?
EX Yes. If so, explain how the costs of living and/or step increases were calculated for
the second and third years:
A 5% increase was calculated for the second and third year, reflective
upon the FOP contract remaining the same.
D No. _
6. The total cost for salaries and benefits for the officer(s) to be hired over the next three
years is $ 105,121.27 (include the sum of salary and benefits for ail three years found in line h).
T. The total amount of federal grant funds being requested for the officer(s) is $ 7A -Ran a l
( nciude the sum of grant funds being requested for the officer(s) found in line k, this may be more or less than
the original grant amount estimate).
8. Under your COPS FAST grant, the federal grant share must decrease each year leading to full local
funding of officers' salaries and benefits at the end of the grant period. List the total amount to be
paid by the federal government, and the total amount to be paid by your jurisdiction, in each of the
years listed below:
Ei
Years S 28,000.00 Year l $ —5,876-49 $ VI-R 7 ti .dQ --
Year 2 $ ? r, p 0.(L nn Year 2 S 2 ., n 25 li9 $ J-.5, 0 2 96 4-
Year3 S 24,840.95 Year3 S. 11, 378.14 S 36. 219. 09_
The undersigned attests to the accuracy of the Budget Information submitted above.
Name (typed) of Authorized Official: Title:
Signature: Date:
9 • pe"`
U.S. Department of Justice
6�
tl
Community Oriented Policing Services (COPS)
Office of the Director
1100 Vermont Avenue. N. W.
Washington. D. C. 10530
February 27, 1995
Dear COPS Grant Recipient:
Many of you have contacted us concerning reports in the media about attempts to change the COPS
police hiring grants from their current structure, made directly to your agency, into a formula block grant
program administered by the Bureau of Justice Assistance. This has led to a great deal of confusion and
concern about how such a change might affect this Office and COPS grants that have already been awarded. I
am writing to reassure you that we do not expect the block grant proposal in Congress will have any effect on
any grant that has been awarded thus far by the COPS Office. Although we cannot predict the ultimate impact
of the proposals, we are committed to continuing the direction taken so far, and to providing the level of
customer service that you have come to expect. We also will advise you if ultimately there are any substantive
changes to the COPS program.
COPS grants awarded this year are to be paid completely out of funds which were appropriated
to the COPS Office this fiscal year. This includes the upcoming programs which the COPS Office will
announce this fiscal year. Thus, unless Congress were to rescind funds appropriated this year, Congressional
changes to the COPS program — like the adoption of a block grant approach — would only affect the ability of
the COPS Office to award and pay for grants in future fiscal years. There is currently no evidence of any
intent on the part of the Congress to rescind COPS funds appropriated for this fiscal year.
It is also important to note that many agencies receiving awards under one of the COPS hiring grant
programs for this year received fewer than the total number of officers they requested. In the next fiscal year
we expect to fund all reasonable requests for additional officers, and at this point we do not expect any
additional application will be required. If the House or Senate Block Grant proposals were adopted, we would
be unable to proceed using these existing applications, because under these proposals there are no assurances
that any money would be specifically available for police hiring.
The COPS Office has enjoyed great success in helping law enforcement agencies across the country
increase the size of their force and expand community policing in the cities, towns and counties they serve. To
date, we have announced three -year grants to neariv 11,000 local law enforcement agencies, making it possible for
them to hire nearly 17,000 new officers. This represents significant progress toward fulfilling President Clinton's
promise to put 100,000 new community police officers on America's streets.
I hope this helps ease any concerns you may have had about your grant award and how the debate in
Congress may affect the COPS Office. Please contact us if you have any other questions.
Sincereiv,
oseph E. Brann
Director, COPS Office
Chief Maria A. Alexander
RE: Grant For Owasso OK Police Department
101 N. Main Street
Owasso, OK 74055
Dear Chief Alexander:
U.S. Department of Justice
Office of Community Oriented Policing Services (COPS)
Office of the Director
1100 Vermont Avenue, NW
Washington, D.C. 20530
February 28, 1995
I am pleased to enclose your COPS FAST Grantee Packet. The COPS Office looks forward to working
with you on this very important initiative to help make COPS FAST a success for your community. For many of
you, this may be your first federal grant and we will strive to make the process as understandable and uncomplicated
as we can. Please do not hesitate to contact the COPS Office with any questions about the materials in this Packet
or any other matter relating to your grant.
The first items in this packet are the Community Policing and Budget Summaries. You should complete
and return these forms to the COPS Office as soon as possible because we will process them on a first -in, first -out
basis. Once your Summaries have been received and approved, we will send you your Grant Award and
instructions for receiving your first installment of grant funds.
The second set of materials relates to an Equal Employment Opportunity Program ( "EEOP "). Federal law
requires that you certify whether you have an EEOP in place or whether you are exempt from that requirement.
You are exempt under these regulations from maintaining an EEOP if your department has fewer than 50
employees. For those departments with 50 or more employees, you need only certify that you have an EEOP on file
at your agency and need not submit the EEOP for approval. I also wish to emphasize that an EEOP is intended only
to make job opportunities equally available to all, and does not impose any hiring requirements under this grant.
Please return the EEOP Certification Form by July 1, 1995; it need not be submitted with the other materials.
We also have enclosed two sets of labels. Please use these labels when writing to our office to make sure
that your documents arrive at the proper location . The labels showing the name of your department and ° ant
number should be placed in the comer of all correspondence that you send to our office. The other labels should be
used as mailing labels to send materials to our office.
If you have any questions or comments, please call 1- 800 -421 -6770 for assistance. We're here to serve
you.
Sin ely, XM4�
Je h E. Brann
tor
Enclosures
I
w =_
Dear COPS FAST Grant Recipient:
U.& Department of Justice
Office of Justice Programs
iiFishingron, AC 20531
February 27, 1995
Congratulations on your recent COPS FAST award. Because you
have submitted signed Assurances that your agency will comply
with applicable civil rights laws, I have found that you have met
this requirement in the Department's regulations governing
recipients of Federal financial assistance (See 28 CFR 42.204,
Applicants' Obligations). As Director of the Office for Civil
h ff' f
Rig ts, 0 ice o Justice Programs, I would like to offer you my
assistance in completing the conditions of Assurance No. 8 as the
grant goes forward.
The full participation of
employment and services funded
is required by law. Therefore,
grant period, there is a court
of discrimination against your
any order or consent decree to
required by Assurance No. S.
women and minority individuals in
under Department of Justice grants
if, during the course of the
or administrative agency finding
agency, please forward a copy of
the Office for Civil Rights as
In addition, under Department of Justice regulations, each
COPS FAST grantee which has 50 or more employees is required to
maintain an Equal Employment Opportunity Program (ESOP) on file
for review by OJP upon request. Please complete part A or B of
the attached Certification and return it to the COPS Control Desk
by July 1, 1995. The required content of an EEOP is set forth in
regulations located at 28 CFR 42.304. However, to assist you in
preparing or updating your ESOP, if you are required to do so, we
are including a Seven Stem Guide to the Design and Development of
an Equal Employment Opportiini ty Plan.
If you have any other questions or need more assistance,
please call the Office for Civil Rights at (202) 307 -0690.
Sincerely,
Inez lfoAzo -L agso
Dir tor, VOffice for Civil Rights
MEMORANDUM
TO: RODNEY RAY
CITY MANAGER
FROM: RON EASTERLING
ENGINEERING TECHNICIAN
SUBJECT: ACCEPTANCE OF THE OWASSO SPORTS -PARK PHASE H FENCING
DATE: April 12,1995
BACKGROUND:
On January 3,1995, council awarded Builder's Unlimited, Inc. the contract to fence a four -plex at
the Owasso Sports Park for the amount of $73,947.00. The notice to proceed was January 23,1995
with a projected completion date of March 23,1995, however there were 18 days considered
unworkable due to rain or snow.
A walk through inspection was conducted April 10, 1995, by Engineering and Parks. A punch list
' was developed from this inspection and delivered to the contractor to make adjustments necessary to
comply with the drawings and plans provided in the contract documents. The punch list items have
been corrected and project is complete.
a
t�
1
1
n
1
A change order to extend the fence fabric to the batting cage post was added to both sides of
breezeway in the amount of $150.00. See attached drawing.
RECOMMENDATION•
The staff recommends Council acceptance of the Sports Park Phase H Fencing project, release
retainage and authorization of change order #1 in the amount of $150.00 to Builder's Unlimited,
Inc.
ATTACHMENTS:
1. Change order number 3.
2. Drawing explaining change order.
CIIANGE ORDER I
PROJECT: CHANGE ORDER NUMBER: Three
Owasso Sports Park Phase II - Fencing
DATE: April 4, 1995
CONTRACT DATE: January 3, 1995
TO CONTRACTOR: CONTRACT FOR: Fence
Builder's Unlimited Inc
The Contract is changed as follows: connect fence fabric, top bar and bottom tie wire going south
to batting cage pole on both sides of breezeway
increase contract time by two days
Not valid until signed by the Owner and Contractor
The original Contract Sum was $73,947.00
Net change by previously authorized Change Orders $ -0-
The Contract Sum prior to this Change Order was $73,947.00
The Contract Sum will be (increased) (diSi) (urXrigel) by this
............. ....:...:..:
Change Order in the amount of $app $150.00
The new Contract Sum including this Change Order will be $74,097.00
The Contract Time will be (increased) Crease) (uchaie3) by (_ 2 1 days.
The date of Substantial Completion as of the date of this Change
Order therefore is April 11, 1995
NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction
Change Directive.
Builder's Unlimited
CONTRACTOR
6363 E 31st St, Suite 109
ADDRESS
Tulsa, OK 74135 -5458
BY 4it
DATE
wpdat&Vbrmekhngotdr. fm
I
City of Owasso
OWNER
PO Box 180
ADDRESS
Owasso, OK 74055 '
BY ,
DATE
r
Rio
r l m m a" l
- ence
NCING ADDED BY
ANGE ORDER
L�ne (Typ,)
ENCE TO BE 6' HIGH
?IZ SUPPORT POST
RTICAL SUPPORT POST 12' TYP
4'0' X 7'0' GATE
MII140RANI)UM
F
TO: THE HONORABLE MAYOR AND CITY COUNCIL
' CITY OF OWASSO
FROM: RODNEY J RAY
CITY MANAGER
SUBJECT: REQUEST FOR EXECUTIVE SESSION
1
DATE: April 14, 1995
' BACKGROUND:
' During the last executive session, a portion of the discussion centered on a suggestion that the
Council consider the use of an outside negotiator for FY95 -96 contract negotiations with the
FOP and IAFF. As promised, I have made contact with several people who contract with
municipalities to act in the capacity of labor negotiator. I have asked two individuals to attend
the next regularly scheduled Council meeting in order that you may interview them and ask
relevant questions. My discussions with Mr Cates indicate that an executive session is
' appropriate for such interviews. Therefore, I have placed on the agenda a request for an
executive session so you can discuss various issues with each of the candidates.
' The persons are:
1. Ed Koepsel - Tulsa
2. Kathy Bottroff - Oklahoma City /Tulsa
I have also requested that each person be prepared to discuss the cost of their services in terms
of a two hour session in Owasso (with the understanding that the figure would be used to
determine an hourly rate). My belief is that a negotiator will spend approximately five hours
per week on negotiations for approximately five more weeks.
I have not had an opportunity to collect and distribute resum6s from each person, but I have met
personally with each candidate to brief them on the Council's interest and provide background.
If you have questions, please call me.
NOTE: A third person has been asked to attend, however, as of Friday a response had not been
received. The possibility exists he is out of town and will attend the meeting.