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Home My WebLink About1995.01.03_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: January 3, 1995 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, December 30, 1994. ' Marci Boutwell, City tlerk AGENDA 1. Call to Order 2. Invocation 3. Flag Salute 4. Roll Call 5. Request Approval of the Minutes of December 20, 1994 Regular Meeting. Attachment #5 Owasso Public Works Authority January 3, 1995 Page 2 6. Request Approval of Claims Attachment #6 7. Consideration and Appropriate Action Relating to a Proposal for Additional Engineering Services for the Manhole and Sewer Line Replacement Project. Mr Carr Attachment #7 Staff will recommend Trustee approval of a proposal from NOVA Engineering Inc for additional engineering services to revise the contract documents to provide for specialty contractors for the Manhole and Sewer Line Replacement Project, in the lump sum amount of $3500.00. 8. Report from OPWA Manager 9. Report from OPWA Attorney 10. Unfinished Business Owasso Public Works Authority January 3, 1995 Page 3 11. New Business 12. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, December 20, 1994 The Owasso Public Works Authority met in regular session on Tuesday, December 20, 1994 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, December 16, 1994. ITEM 1: CALL TO ORDER. Chairman Duke called the meeting to order at 8:56 p.m. ITEM 2: INVOCATION The invocation was given during the City Council meeting preceding this meeting. ITEM 3: FLAG SALUTE The flag salute was held during the City Council meeting preceding this meeting. ITEM 4: ROLL CALL PRESENT Charles Burris, Vice Chairperson Mary Lou Barnhouse, Trustee Joe Ramey, Trustee Danny Ewing, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. ABSENT Jerry Duke, Chairperson ITEM 5: REQUEST APPROVAL OF THE MINUTES OF DECEMBER 6, 1994 REGULAR MEETING Mr Ramey moved to approve the minutes as written, by reference hereto; seconded by Ms Barnhouse. AYE: Ramey, Barnhouse, Ewing, Burris NAY: None Motion carried 4 -0. Owasso Public Works Authority December 20, 1994 ITEM 6: REOUEST APPROVAL OF CLAIMS Mr Ramey moved, seconded by Mr Ewing, to approve the following claims as submitted: (1) OPWA Fund $83,924.88; (2) Payroll $22,529.40. AYE: Ramey, Ewing, Barnhouse, Burris NAY: None Motion carried 4 -0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR MANHOLE AND SEWER LINE REPLACEMENT. Mr Ray said that bids were opened on November 3, 1994 for manhole and sewer line replacement in older sections of Owasso. Staff recommendation was to rejected all bids and that the staff be directed to rebid the project in segments to allow specialty contractors to bid each of the segments. Staff believes there will be a savings to the city by utilizing this concept. Mr Ramey moved to reject all bids and direct the staff to rebid the project in segments. Seconded by Mr Burris. AYE: Ramey, Burris, Ewing, Barnhouse NAY: None Motion carried 4 -0. ITEM 8: REPORT FROM OPWA MANAGER No Report. ITEM 9: REPORT FROM OPWA ATTORNEY No report. ITEM 10: UNFINISHED BUSINESS None ITEM 11: NEW BUSINESS None Owasso Public Works Authority ITEM 12: ADJOURNMENT IMr Burris moved, seconded by Ms Barnhouse, to adjourn. AYE: Burris, Barnhouse, Ramey, Ewing NAY: None Motion carried 4 -0 and the meeting was adjourned at 9:05 p.m. Marcia Boutwell, Authority Secretary December 20, 1994 Jerry Duke, Chairperson 950023 CPS BUSINESS, INC. CITY OF OWASSO 950025 LIBERTY TULSA ONA5SO PUBLIC WORKS AUTHORITY WESTERN BUSINESS PRODUCTS MAINTENANCE 1 2/30/94 8:48;O2 A/P CLAIMS REPORT APAPVR PAGE: 951314 PO # VENDOR DESCRIPTION AMOUNT SOUTHWESTERN BELL TEL£. 11/94 USE 951333 PSO 11/94 USE -- 952268 'ITM COX REFUND 22.44 DEPARTMENT TOTAL DEPARTMENT TOTAL 22.44 OPWA ADMINISTRAT ION 950023 CPS BUSINESS, INC. LICENSE FEES 950025 LIBERTY TULSA REVENUE BONDS 950194 WESTERN BUSINESS PRODUCTS MAINTENANCE 951304 TREASURER PETTY CASH RSIMB PETTY CASH 951314 CLASSIC ELECTRIC SVPPLISS\REPAIR 951330 SOUTHWESTERN BELL TEL£. 11/94 PLSXAR 951331 OBLA NATURAL GAS 11/94 USE 951333 PSO 11/94 USE 951334 MCI TELECOMMUNICATIONS 11/94 LONG DISTANCE DEPARTMENT TOTAL WATER 951118 OSCAR MCLAVRIN 951119 GARY MOSER 951147 TYRONE DI0BI0S 951149 SHARON SPARBMA0 951230 CITY OF TULSA 951235 WATER PRODUCTS INC 951245 CI0T&3 CORP, 951270 SD SYSTEMS 951277 SELLCO SAFETY SHOES 951304 TREASURER PETTY CASH 951304 TREASURER PE7?'l CASH 9513O5 IRCOG 951330 SOUTHWESTERN BELL TELE. 951332 5OU78NSS7SB0 BELL IELE. 951333 PSO DEPARTMENT TOTAL WASTEWATER METER READER METER READER METER READER METER READER 12/94 USE WATER METERS/BID 10/18/94 UNIFORM RENT/CLEAN 11/94 FUEL U0IFOBM/LEN8ART REIMB PE?T? CASH RSIM8 PETTY CASH BYPIPE AQALYSIS-10/18/94 11/94 PLEX&R 11/94 NON-PLEXAR 11/94 USE 951150 GPATITGER,W N INC CIG87IllG BALLASTS 227.00 50,102.92 65.79 7.48 85.00 82.46 85'34 79.67 14.8O --------- 5O,740.46 350.1O 200.25 135.45 32.40 52,O27.42 750,O0 127.30 169.65 co 3'78 66.11 1,62O.0O 25.82 63.96 93,60 55,993'34 10 CITY OF OWItSSO OWASSO PUBLIC WORKS AUTHORITY CLAIMS REPORT APAPVP PAGE: 11 PO VENDOR DESCRIPTION AMOUNT 951181 MOULDER OLDHAM CO 951207 GRAINGEP,W W INC 951245 CINTA'S CORP. 951270 GO SYSTEMS 95128-8- AUTOMATIC ENGINEERING 951292 ADVANCED CHEMICAL 951330 SOUTHWESTERN BELL TELE. 951331 OKLA NATURAL GAS 951:3:32 SOUTHWESTERN BELL TELE. 9513 ?3 PSO ' 9512334 MCI TELECOMMUNICATION DEPARTMENT TOTAL REFUSE COLLECTIONS SUPPLIES PART= UNIFORM RENT /CLEAN 11/94 FUEL PAPTS /CHLORINATOR CHLORINE 11/94 PLEXAP 11/94 USE 11194 NON- PLEXAP 11/94 USE 11/94 LONG DISTANCE 951209 GELLCO SAFETY SHOES UNIFORM SUPPLIES 951245 CINTAS COPP. UNIFORM RENT /CLEAN 951270 r_,O SYSTEMS: 11 /"-74 FUEL 951308 WASTE MANAGEMENT OF OKLA TIPPING FEES/NOV DEPARTMENT TOTAL RECYCLE CENTER 951245 CINTAS CORP. UNIFORM RENT /CLEAN 951270 GO SYSTEMS 11/94 FUEL G51.08 WASTE MANAGEMENT OF OKLA TIPPING FEES /NOV 951380 SOUTHWESTERN BELL TELE. 11/94 PLEXAR 951 ?33 PSO 11/94 USE DEPARTMENT TOTAL FUND TOTAL 1.00 2.P0 2-.40 8.3.09 94.00 406.22 41.0-3 J()o. L9 0117.90 1.09 4.4(in,9'a 334 223.4ti 1•i5.2_ 20.07 94.57 119,94.94 CITY OF OWASSO OPWA CAPITAL IMPROVEMENT FUND 8:45:02 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT DEBT SERVICE ------------------------ - - - - -- 950024 LIBERTY BANK & TRUST OWRB LOAN 950024 LIBERTY BANK & TRUST OWRB LOAN DEPARTMENT TOTAL WATER 951128 JEPCO, INC. DEPARTMENT TOTAL WASTEWATER 951307 NOVA ENGINEERING DEPARTMENT TOTAL WATER LINE REPLACEMENT SERVICES /REHAB PROJECT 3,655.28 24,401.67 28,056.95 117,630.06 117,630.0A 1,00±x.00 1,000.00 FUND TOTAL 146,687.01 12 CITY OF OWASSO OPWA A/P TRANSFER REPORT VENDOR DESCRIPTION AMOUNT TRANSFERS CITY GARAGE TRANSFER FROM OPWA WORKERS' COMP SELF -INS TRANSFER FROM OPWA GENERAL FUND TRANSFER FROM OPWA TRANSFERS TOTAL 5,125.00 3,842.50 24, 062.50 33, 030.00 r OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 12/24/94 DEPARTMENT AMOUNT Water 4,035.20 Refuse 3,434.88 1452 OPWA Capital Improvement 991.72 APPROVED: 01/03/95 Chairman P 10 Trustee Trustee TO: RODNEY J. RAY CITY MANAGER FROM: F. ROBERT CARR PUBLIC WORKS DIREC T O3 _. SUBJECT: ADDITIONAL ENGINEERING SERVICES - MANHOLE AND SEWER LINE REPLACEMENT PROJECT ' (PROJECT NUMBER G2.100 -94) DATE: December 29, 1994 BACKGROUND: The Owasso Public Works Authority took action at the meeting on December 20, 1994 to reject all bids submitted for construction of the referenced project and to rebid the project with separate materials and specialized items of construction. Each of the major components of the rehabilitation project are to be prepared for bid in a separate bid document. The specialty construction components are: manhole rehabilitation; direct pipeline replacement; sliplining; and the options of formed -in -place pipe, cured -in -place pipe and pipe bursting. w It is believed that cost economies can be obtained by bidding each separate component and eliminate price mark -up by a general contractor. Each segment will need to have an engineering estimate prepared, contract documents prepared, a pre -bid meeting held, bids tabulated and reviewed, and the contractor(s) and subcontractor(s) evaluated. NOVA Engineering, Inc. was the designed engineer for this project. Their firm prepared the original contract documents and will have ready access to the text required to make the needed modifications indicated above. A letter proposal has been received from NOVA indicating the cost to prepare the documents. They are prepared to provide the necessary services for a lump sum fee of $3,500.00. RECOMMENDATION: Staff recommends that the Authority approve the letter proposal from NOVA Engineering, Inc. for additional engineering services to revise the contract documents to provide for specialty contractors for the Manhole and Sewer Line Replacement Project (G2.100 -94) in the lump sum amount of $3,500.00. ATTACHMENTS: 1. NOVA Engineering, Inc. letter proposal dated December 28, 1994 12/29/94 09:25 NOVA ENG INC 1Q 001 A&A7YA December 28, 1994 City of Owasso 207 South Cedar Owasso, Oklahoma 74055 Attention: Mr. Robert Carr, P.E. Public Works Director Reference: Proposal for Additiona. Engineering Services NOVA Project No. 19 L4D Dear heir. Carr: TULSA OFFICE. 5727 So. Lewis. Suite 300 DEC 2 9 199 / TUSA. Oklahoma 74105 JJ7 91 &745-6682 [NOVA) I : 1-800- 727 -8005 FAX 918- 743 -1333 Post -It", brand fax transmittal memo 76^71 Phone N NOVA Engineering, Inc. would be pl , ased to provide additional engineering services to the City of Owasso on the subject sewer line project for the lump -sum amount of $3,500. This work would involve revising the bid propo al to provide for specialty contractors. Thank you for this opportunity to be q service to the City of Owasso. Please contact us at your convenience if we can be of further 4ssistance. Very truly yours, G, oert L. DE President kh 94-197 TULSA / HOUSTON A Planet Paafic Company