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Home My WebLink About1995.01.17_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: January 17, 1995 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 13, 1995. AGENDA 1. Call to Order 2. Invocation 3. Flag Salute 4. Roll Call 5. Request Approval of the Minutes of January 3, 1995 Regular Meeting. Attachment #5 Owasso Public Works Authority January 17, 1995 Page 2 6. Request Approval of Claims Attachment #6 7. Consideration and Appropriate Action Relating to a Proposal for Additional Engineering Services for the Manhole and Sewer Line Replacement Project. Mr Carr Attachment #7 Staff will recommend Trustee approval of a proposal from NOVA Engineering Inc for additional engineering services to revise the contract documents to provide for specialty contractors for the Manhole and Sewer Line Replacement Project, in the lump sum amount of $5500. 8. Consideration and Appropriate Action Relating to the Award of a Contract for the Purchase of One Backhoe Loader. Mr Carr Attachment #8 Staff will recommend Council approval of a contract in the amount of $36,808.64 to Enlow Ford Tractor Inc, Sapulpa, OK for the purchase of one backhoe loader, to be funded as proposed in the background memorandum. 9. Report from OPWA Manager 1 Owasso Public Works Authority January 17, 1995 Page 3 10. Report from OPWA Attorney 11. Unfinished Business 12. New Business 13. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, January 3, 1995 The Owasso Public Works Authority met in regular session on Tuesday, January 3, 1995 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, December 30, 1994. ITEM 1: CALL TO ORDER. IChairman Duke called the meeting to order at 9:35 p.m. ITEM 2: INVOCATION IThe invocation was given during the City Council meeting preceding this meeting. IITEM 3: FLAG SALUTE The flag salute was held during the City Council meeting preceding this meeting. ITEM 4: ROLL CALL PRESENT Jerry Duke, Chairperson Charles Burris, Vice Chairperson Mary Lou Barnhouse, Trustee Joe Ramey, Trustee Danny Ewing, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. ABSENT ITEM 5: REQUEST APPROVAL OF THE MINUTES OF DECEMBER 20 1994 REGULAR MEETING Chairman Duke requested that the minutes be amended to reflect that he was not present to call the meeting to order. Mr Duke then moved to approve the minutes as amended, by reference hereto; seconded by Mr Ewing. AYE: Duke, Ewing, Ramey, Barnhouse, Burris NAY: None Motion carried 5 -0. Owasso Public Works Authority December 20, 1994 ITEM 6: REQUEST APPROVAL OF CLAIMS Mr Burris moved, seconded by Mr Ramey, to approve the following claims as submitted: (1) OPWA Fund $119,942.94; (2) OPWA Capital Improvement Fund $146,687.01; (3) Interfund Transfers $ 33,030.00; (4) Payroll $24,206.04. AYE: Burris, Ramey, Ewing, Barnhouse, Duke NAY: None Motion carried 5 -0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A PROPOSAL FOR ADDITIONAL ENGINEERING SERVICES FOR THE MANHOLE AND SEWER LINE REPLACEMENT PROJECT. This item was stricken from the agenda at the request of staff. ITEM 8: REPORT FROM OPWA MANAGER No Report. ITEM 9: REPORT FROM OPWA ATTORNEY No report. ITEM 10: UNFINISHED BUSINESS None ITEM 11: NEW BUSINESS None ITEM 12: ADJOURNMENT Mr Burris moved, seconded by Mr Ramey, to adjourn. AYE: Burris, Ramey, Barnhouse, Ewing, Duke NAY: None Motion carried 5 -0 and the meeting was adjourned at 9:40 p.m. Marcia Boutwell, Authority Secretary Jerry Duke, Chairperson 1/13/95 9:05:49 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY A/P CLAIMS REPORT APAPVR PAGE: 8 - - -PO -# --- - - - - -- VENDOR - - - - -- DESCRIPTION-- - - - - -- - -- AMOUNT - - -- 950227 OPWA RECYCLE CENTER REIMB CASH DRAWER 950228 DEPT OF ENVIRONMENTAL OUA SOLID WASTE MNGE FEE 950229 OKLAHOMA TAX COMMISSION SALES TAX /GRASS BAGS 951355 DAVID OR LINDA VASSEUR REFUND /PERMIT FEES 951404 DIAMOND HOMES REFUND /OVERPAYMENT DEPARTMENT TOTAL = OPWA ADMINISTRATION I WATER 950020 RONALD D CATES RETAINER 951142 950022 MCCAW COMMUNICATIONS USAGE KIMBALL ACE HARDWARE 950122 CELLULAR ONE -TULSA USAGE 950194 WESTERN BUSINESS PRODUCTS MAINTENANCE 951300 951202 LISA MELCHIOR TUITION REIMBURSEMENT SHARON SPARKMAN 951229 CSC CREDIT SERVICES, INC 1/94 COLLECTIONS 951313 SUTHERLAND FOUNDATION VENTS 951370 951329 US POSTMASTER PRESORT \MAILING FEE DEPARTMENT TOTAL = I WATER 950022 951120 MCCAW COMMUNICATIONS JOHNNY ROGERS 951142 KIMBALL ACE HARDWARE 951142 KIMBALL ACE HARDWARE 951232 WORLEYS GREENHOUSE 951299 TYRONE DINKINS 951300 OSCAR MCLAURIN 951302 SHARON SPARKMAN 951368 ARMY NAVY SURPLUS 951369 WATER PRODUCTS INC 951370 WATER PRODUCTS INC 951392 TREASURER PETTY CASH DEPARTMENT TOTAL = WASTEWATER 950022 MCCAW COMMUNICATIONS USAGE METER READER MISC /OPERATING SUPPLIES MISC /OPERATING SUPPLIES SODDING REPAIRS METER READER METER READER METER READER UNIFORM SUPPLIES REPAIR SUPPLIES METERS /BID 10/18/94 REIMB PETTY CASH USAGE 1,000.00 564.63 211.90 375.00 29.88 2,181.41 700.00 29.90 35.96 63.95 79.38 25.00 68.09 75.00 1,077.28 29.90 182.40 91.46 37.99 70.00 268.20 151.05 152.10 44.99 1,114.98 750.00 30.20 2,923.27 29.90 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 1/13/95 9:05:49 A/P CLAIMS REPORT APAPVR PAGE: 9 PO # VENDOR DESCRIPTION AMOUNT 951076 HUGHES LUMBER CO SUPPLIES 4.35 951139 ERICSSON GE MOBILE COMMUN RADIO 388.41 951142 KIMBALL ACE HARDWARE MISC /OPERATING SUPPLIES 315.32 951289 SHERRY LABORATORIES, INC. SAMPLES /MO BILLING 160.00 951347 FARMER'S COOP ASSOC DIESEL FOR LIFT STATIONS 197.56 951372 ACCURATE FIRE EQUIPMENT REFILL EXTINGUISHERS 55.50 951373 GRAINGER,W W INC PARTS 156.61 951374 EVANS ELECTRIC PARTS 111.80 951401 SAM'S CLUB SUPPLIES 54.00 DEPARTMENT TOTAL = 1,475.55 RECYCLE CENTER ' 951142 KIMBALL ACE HARDWARE SUPPLIES 2.98 DEPARTMENT TOTAL = 2.98 FUND TOTAL = 7,560.49 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 01/07/95 DEPARTMENT Water OVERTIME TOTAL EXPENSES EXPENSES 336.65 4.266.63 Refuse 260.79 3,503.43 OPWA Capital Improvement 56.28 994.58 APPROVE 01/17/95 Chairman Trustee Trustee MEMORANDUM TO: RODNEY J. RAY CITY MANAGER FROM: F. ROBERT CARR PUBLIC WORKS DIRECTOR SUBJECT: ADDITIONAL ENGINEERING SERVICES - MANHOLE AND SEWER LINE REPLACEMENT PROJECT (PROJECT NUMBER G2.100 -94) DATE: January 12, 1995 BACKGROUND: The Owasso Public Works Authority took action at the meeting on December 20, 1994 to reject all bids submitted for construction of the referenced project and to rebid the project with separate materials and specialized items of construction. Each of the major components of the rehabilitation project are to be prepared for bid in a separate bid document. The specialty construction components are: manhole rehabilitation; direct pipeline replacement; sliplining; and the options of formed -in -place pipe, cured -in -place pipe and pipe bursting. It is believed that cost economies can be obtained by bidding each separate component and eliminate price mark -up by a general contractor. Each segment will need to have an engineering estimate prepared, contract documents prepared, a pre -bid meeting held, bids tabulated and reviewed, and the contractor(s) and subcontractor(s) evaluated. NOVA Engineering, Inc. was the designed engineer for this project. Their firm prepared the original contract documents and will have ready access to the text required to make the needed modifications indicated above. A letter proposal has been received from NOVA indicating the cost to prepare the documents. Negotiation of scope and fee has taken place since their original proposal sub,itted in December 1994. They are prepared to provide the necessary services for a lump sum fee of $5,500.00. RECOMMENDATION: Staff recommends that the Authority approve the letter proposal from NOVA Engineering, Inc. for additional engineering services to revise the contract documents to provide for specialty contractors for the Manhole and Sewer Line Replacement Project (G2.100 -94) in the lump sum amount of $5,500.00. ATTACHMENTS: 1. NOVA Engineering, Inc. letter proposal dated January 12, 1995. Engineering, /nc. January 12, 1995 City of Owasso Public Works Department 207 South Cedar Owasso, Oklahoma 74055 Attention: Mr. Robert Carr, P.E. Subject: Proposal for Engineering Service: Sewer Line Replacement Project NOVA Project No. 1914D NOVA 1914 -L -33 Dear Robert: TULSA OFFICE: 5727 So- Lewis. Suite 300 Tulm, Oklahoma 74105 918- 745 -6682 (NOVA) 1 X00- 727 -8005 FAX 918 - 743 -1333 Mou"ON OFFICE: 900 W. Sam Houston Pkwy. So. Suite 201 Hosoton, Texas 77042 1 -600 -898 -1029 Post -It" brand fax transmittal memo 7671 w of pages Co. Dept. h Phone Fan x z -7 2 Fail NOVA Engineering, Inc. is pleased to submit the following proposal for the above referenced project for your review and acceptance. 1.0 S PL DF RK 1.1 NOVA shall provide engineering services for the revision of the bid proposal and contract documents to fit smaller contracts that can be bid by specialty contractors capable of performing a substantial portion of the work described for each contract. Language shall be added to the contract documents to cover the following: A. Schedules depicting the estimated time required to execute the proposed work shall be required to be submitted by each successful contractor. The purpose of the schedules is to allow the City to plan and coordinate the activities of all contractors over the course of the project construction. Notice to Proceed for each contract will be issued based on the overall project schedule. B. A proposed construction sequencing plan. C. Cleaning and television inspection of the sanitary sewers within the project area shall be a separate line item cost. ' D. The City will review all video footage of the existing sanitary sewer within the project area as they are completed. The City will then evaluate the appropriateness of the ' scheduled repair method and the limits. E. A price adjustment schedule shall be added to the contract documents for guidance in adjusting unit bid prices based on the findings of 1.0 above. ' TULSA / HOUSTON , A Planet Pacific Company City of Owasso Mr. Robert Carr, P.E. NOVA 1914 -L -33 January 12, 1995 Page 2 1.2 NOVA shall amend the project to include Pipe Bursting as a method of pipe replacement. 1.3 The bid proposal shall be broken into the following contracts: A. Contract No. 1- All sections of pipe scheduled for direct replacement. The pipe bursting method of replacement will be included as an alternate method. B. Contract No. 2 - All sections of pipe scheduled for replacement by means of an in -situ formed pipe lining. Cured -in -Place Pipe Material and Formed -in- Placed Pipe Material will be bid as alternate methods. C. Contract No. 3 - All sections of pipe scheduled for slip lining by HDPE pipe. D. Contract No. 4 - Manhole Rehabilitation. The above is for the purpose of identifying the number of contracts required. The exact contents of each contract shall be established at a latter date. 1.4 Where applicable, the contract documents shall reflect the possible CDBG area south of 76th St. 1.5 Documents shall reflect the SRF requirements including labor rates. 1.6 NOVA shall prepare an estimated construction cost estimate for each contract. 1.7 NOVA shall be responsible for the distribution of plans and specifications during the advertising period. 1.8 NOVA shall attend a mandatory pre -bid meeting for the project. One meeting shall include all contracts. 1.9 NOVA shall prepare a bid tabulation for each contract. on 1.10 NOVA shall attend one City Council meeting for the purposes of awarding the projects. 2.0 DELIVERABLES 2.1 One contract book containing the following: • Contract documents and bid proposals for each contract. • Technical specifications • Construction plans U1/12/85 11:44 FAX 918 743 1333 NOVA ENGINEERING City of Owasso Mr. Robert Carr, P.E. NOVA 1914 -L -33 January 12, 1995 Page 3 2.2 Estimated construction cost. 3.0 SCHEDULE 3.1 The plans, specifications, and contract documents shall be prepared to allow the City of Owasso to advertise the project by January 30, 1995. 4.0 REQUIRED_ INFORMATION FROM THE CITY OF OWASSO 4.1 The City of Owasso shall review the contract documents within one week from the time they are submitted to the City for review. 4.2 The City of Owasso shall initiate a conference call with City of Oklahoma City personnel who are familiar with the proposed construction methods being used in this project. The purpose of the conference call is to obtain additional information on the proposed line replacement processes. 5.0 COMMERCIAL TERMS 5.1 NOVA proposes to provide the services described in the Scope of Work for a lump sum fee of $ 5,500.00. Invoices shall be prepared bi- weekly and shall be based on mutually agreed upon progress of the project. Terms are 30 days. We appreciate this opportunity and look forward to working with you on this project. Very truly yours, NOVA ENGINEERING, INC. J. Allen Bates, Jr., P.E. Section Manager Civil /Structural Engineering cc: R. Day L. Woods G. Ashby NOVA Project File 1914D MEMORANDUM TO: RODNEY J. RAY CITY MANAGER FROM: F. ROBERT CARR PUBLIC WORKS DIRECTOR SUBJECT: AUTHORIZATION FOR BACKHOE PURCHASE DATE: January 10, 1995 BACKGROUND: The FY 94 -95 Budget includes provisions for the purchase of a new backhoe in the Streets Division of Public Works. Bid specifications were prepared and proposal packets were sent to five local vendors. BIDS RECEIVED: tBids were received on December 28, 1994 from four vendors. A summary of the tabulated bids is attached. Three alternate items were included in the bid proposal. These items included: 1 - Factory installed air conditioning; 2 - Extended warranty of 36 months /5000 operating hours; and 3 - Extended warranty of 60 months /7500 operating hours. The air conditioning alternate has been eliminated from further consideration. This option had been included as a means to keep the cab enclosed during all weather conditions and potentially extend the life expectancy of cab equipment. Since very little has ever been replaced in similar equipment in the department, the usefulness of having this feature does not justify the expenditure. Page 2 Backhoe Bid A comparison of bids including both extended warranty alternates is tabulated below: Bidder I Base Bid I Base Bid + I Base Bid + 36 month warranty 60 month warranty Tulsa Ford New Holland $37,433.92 $37,433.92 $38,433.92 Enlow Ford Tractor In c. OCT Equipment, Inc. $44,790.00 $46,124.00 $46,790.00 Keystone Equipment Co. $42,379.00 $43,669.00 $44,299.00 Shaded block is low bid The low bidder for each alternate is Enlow Ford Tractor, Inc., Sapulpa, Oklahoma. The warranty alternates include deductibles according to the following schedule: 13 -24 months: $200 25 -36 months: $300 37 -48 months: $400 49 -60 months: $500 Comparison of warranty bids for the extended periods indicates that the 36 month extension will cost $609 per year beyond the standard 12 month warranty. The 60 month extension will cost $539 per year. Should repairs be required on the equipment, either alternate is considered to be a reasonable savings versus potential repair costs. Therefore, the 60 month extended warranty is most favorable for long -term use of the equipment. The Ford extended warranty for 60 months includes a maximum of 5000 hours rather than the specified 7500 hours. This limitation equates to operating the equipment a total of approximately 4 hours per day over the 60 month period. The limitation appears reasonable based on our average work schedule and is not considered to be inappropriate. DEDUCTED ITEMS: Staff conducted a detailed review of the submitted bid proposal. In addition, a demonstrator unit was requested from Enlow Ford. The demonstrator that was provided did not include the turbo engine package that was specified. It was determined by staff that the turbo unit was not intended for use in low altitudes and would, if needed, increase repair costs when work would be done on the backhoe. The dual battery is not required in our type of climatic conditions. As a result of the staff evaluation, Enlow Ford was requested to provide deduct items for the turbo unit and dual batteries as originally specified. Enlow Ford revised their base bid and Page 3 Backhoe Bid warranty amounts (see attached letter). The total revised bid amount for the base bid and 60 month warranty is $36,808.64 (a total deduct amount of $842.62). The delivery time stated by Enlow Ford in the bid proposal was originally 90-120 days. The letter detailing deduct items indicates delivery can be within 30 -45 days if the turbo unit and dual battery specifications are waived. FUNDING: The original FY94 -95 Budget included $42,000 in Capital Outlay for Machinery in the Streets Division (51- 410 - 5441). The budget amendment subsequently approved by Council on January 3, 1995, reduced this line item to $27,000. Since use of the backhoe will be at the Cemetery and in the Streets Division in Public Works, it has been suggested that a portion of the purchase be funded from the Cemetery Care Fund. Additional funds can be provided from the Recycle Center Capital Outlay budget for the purchase of a "Brown Bear" for composting. This composting machinery can be deferred for purchase when design and construction of the proposed composting operation is completed. Therefore, funding for the equipment purchase is proposed from three FY 94 -95 Budget accounts in the following amounts: Cemetery Care Fund $20,000.00 Recycle Center (61 -542 -5441) $5,000.00 Streets Division (51- 410 -5441) $11,808. TOTAL $36,808.64 RECOMMENDATION: Staff recommends Council approve the purchase of a current production model backhoe loader and a 60 month extended warranty in the amount of $36,808.64 from Enlow Ford Tractor, Inc., Sapulpa, OK . Funds for the purchase are to be allocated from the Cemetery Care Fund ($20,000.00), Recycle Center ($5,000.00) and Streets Division ($11,808.64) budgets. ATTACHMENTS: 1. Bid Documentation 2. Bid received from Enlow Ford Tractor, Inc., Sapulpa, OK 3. Letter concerning deducts from Enlow Ford Tractor, Inc. dated January 11, 1995 CITY OF OWASSO / OWASSO PUBLIC WORKS AUTHORITY 207 South Cedar PO Box 180 Owasso, Oklahoma 74055 (918) 272 -2251 BID DOCUMENTATION Opening Date: December 28, 1994 Council/Trustee Approval: Item: One Backhoe Loader Number of Bids: 5 Bids Opened By: Marcia Boutwell Witness: Susie Theriault Witness: DEC 3 0 1994 BIDDER BASE BID ALT #1 ALT #2 ALT #4 Tulsa Ford New Holland $37,433.92 $1,500.00 Included in Base $1,000.00 Enlow Ford Tractor Inc $35,496.52 $2,076.00 $1,218.86 $2,154.70 OCT Equipment Inc $44,790.00 $1,233.00 $1,334.00 $2,000.00 Darr Equipment Co No Bid Keystone Equipment Co $42,379.00 $1,970.00 $1,290.00 $1,920.00 *Alternate #1 - Factory Installed Air Conditioning *Alternate #2 - Extended Warranty 36 Months /5000 Hours • Alternate #3 - Extended Warranty 60 Months /7500 Hours Certification: I, Marcia Boutwell, Contract Administrator, do hereby certify that, to the best of my knowledge, this Bid Documentation is true and correct. Signature: Date: (SEAL) BID PROPOSAL - SUBMITTAL PAGE BACKHOE LOADER FOR THE OWASSO PUBLIC WORKS DEPARTMENT TOTAL BASE BID PER TECHNICAL SPECIFICATIONS $ �S�9G -•.SG 1 ALTERNATE #1 FACTORY INSTALLED AIR CONDITIONING ALTERNATE #2 EXTENDED WARRANTY 36 MONTHS/3900-HRS ALTERNATE #3 EXTENDED WARRANTY 60 MONTHS /7-300 HRS $ TIME OF DELIVERY calendar days from date of award I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. Title Address IBID OPENING: WEDNESDAY, DECEMBER 28, 1994 (832:00 P.M. COMPLETE AND ATTACH THE NON - COLLUSION BID AFFIDAVIT TO BID. NON COLLUSION BID AFFIDAVIT I STATE OF ss COUNTY OF , of lawful age, being first duly sworn, on oath says dat (s)he is the agent authorized by the bidder to submit the attached bid. Affiant further states that the bidder has not been a part of any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with State, County, or City officials or employees as to quantity, quality, or price in prospective contract, or any discussions between bidder and any State, County, or City official concerning exchange of money or other thing of value for special consideration in the letting of a contract. Name: Tulsa, Signa Subscribed and sworn before me this day of , 1994. W Notary-Public My Commission Expires: NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL SPECIFICATIONS FOR ONE BACKHOE LOADER GENERAL DESCRIPTION The following is a comprehensive list of specifications for a backhoe loader to be purchased for the City of Owasso Public Works Department. All components of this equipment shall be new and of original manufacture. GENERAL PROVISIONS 1. TAX EXEMPTION - Purchaser is exempt from payment of all federal, state, and local taxes in connection with the purchase. Said taxes must not be included in bid prices. The City will provide necessary tax exemption certificates upon request. 2. PRICING - The price submitted in any proposal shall include all items of labor, materials, tools, equipment, and other costs necessary to fully prepare the equipment for delivery. Any items of labor omitted from the specifications which are clearly necessary for the proper delivery of the equipment, shall be considered a portion of such specifications although not directly specified or called for in these specifications. Price quoted shall remain effective for a period of thirty (30) days after opening of bids by the City. 3. WARRANTY - A manufacturer's and /or dealer's warranty shall be supplied to cover 1 1 replacement parts and labor costs. The manufacturer agrees to promptly replace any part or parts which by reason of defective materials, workmanship, or installation, fail under normal use. Such replacement must be free of charge to the owner. Warranty will be for a period of two (2) years or 3000 hours, whichever comes first from the date of delivery. The City of Owasso shall expect the dealer and /or manufacturer to have adequate stock of replacement parts available to service the equipment within a reasonable time. 4. BIDS - The purchaser reserves the right to reject any or all bids and to waive any or all technicalities, informalities, or other minor deviations from the bid document. 5. INSPECTION - An acceptance inspection shall be conducted between the supplier and the City before delivery will be accepted. The inspection date shall be at the City's convenience. All discrepancies noted during the inspection shall be remedied at the supplier's expense, prior to payment for this vehicle. 6. PAYMENT - As with all municipalities in Oklahoma, payment must be approved and signed on a claims list by the proper City authority. Payment shall be made only after complete and acceptable delivery of the equipment, in accordance with these specifications. The Owasso City Council/Owasso Public Works Authority meets regularly on the first and third , Tuesday of every month. 7. PRIME CONTRACTOR RESPONSIBILITY - If final delive ry equipment of the ui ment includes , the use of services of another company, the City of Owasso will hold the bidder responsible for those outside services. ' 8. PROPOSAL EXPENSES - Expenses for developing the proposal are entirely the responsibility of the vendor and shall not be chargeable to the City of Owasso. 9. PRIOR INFORMATION - Any information which may have been released either orally or in writing prior to the issuance of this bid request shall be deemed preliminary in nature and bind neither the City or Owasso nor the vendor. 10. VENDOR CONri'RACT -. Any proposal accepted will be incorporated into the contract which the City of Owasso will enter into with the vendor. 11. PROPOSED COST - It is not the policy of the City of Owasso to negotiate the price after the vendor is selected. The supplied bid form shall include a base bid for the specified equipment, and a bid for each of the options listed. All bids delivered to the City shall be sealed and visibly marked SEALED BID. 12. CONTACT PERSON - Questions and clarification concerning this bid shall be made to Robert Carr by calling (918)272 -4959 Monday thru Friday 8:00 a.m. to 4:30 p.m. 2 Technical Specifications Backhoe Loader 1. General a. Base specifications, establish minimum criteria. The bidder may exceed the noted specifications. 'b. Equipment shall be new of current production model backhoe and shall be provided with all standard equipment as provided by the manufacturer. c. At the time of delivery, the backhoe shall have no more than ten (10) hours registered on the hour meter. d. Weight shall not be less than 13,500 pounds. 2. EnLyine a. Diesel Engine -Turbo b. Four (4) cylinders with wet sleeve liner. c. Minimum displacement of 239 cubic inches. d. Dry type air cleaner e. Pressurized lubrication 3. Rated Power Q2200 RPM. a. Minimum of 75 SAE net H.P. ' b. Minimum of 79 SAE gross H.P. 4. Electrical System a. 12 volt b. 95 AMP alternator c. Dual battery, 850 cold cranIdng amps at 0 degrees F. 5. Steerina a. Hydrostatic power steering r 6. Power Train/Transmission a. Torque Convertor w /full power shift reverser b. Four (4) forward speeds c. Four (4) reverse speeds ' d. 2 wheel drive 7. Hydraulic System a. Gear type pump - with 35 GPM minimum flow Page 2 Technical Specifications - Backhoe Loader 8. Brakes a. Hydraulic b. Wet disk c. Park/emergency brake must neutralize reverser when applied and must automatically apply when engine is stopped. Xr 9. Cacities a. Fuel tank: 25 gallons.}' b. Engine coolant: 17 quarts c. Engine oil with filter: 9 quarts 10. Tires a. Front: 11L x 16, 12PR, F3 114411 b. Rear: 19.5L x 24, 10PR, R4 11. Lights a. 2 front halogen work/driving lights b. 2 rear halogen work lights c. 2 front flashing /turning lights (amber) d. 2 rear flashing /turning lights (amber) e. 2 rear stop /tail lights (red) f. 1 top mounted strobe beacon (amber) 12. Mirror a. One (1) interior, rear view 13. Stabilizers a. Reversible pads b. Hydraulic lock outs to be provided in both working and transport positions 14. Backhoe Controls a. 2 lever 15. Cab a. Rops cab -entry from either side of machine one entry must open within width of the machine b. Fully enclosed with front windshield, rear windshield (opening & closing), and doors c. Front and rear windshield wipers d. Heater and defogger e. Suspension fabric seat Page 3 Technical Specifications - Backhoe Loader 16. Loader Bucket a. One (1) cubic yard capacity, long lip w/bolt on cutting edge b. Chain hooks 17. Loader Bucket - Operating a. Dump clearance at full height, 45 degrees 8'10" minimum b. Height to bucket, hinge pin - raised: 10'10" minimum c. Lifting capacity, full height: 5700 lbs. minimum breakout force: 9300 lbs. minimum 18. Backhoe Bucket a. 24" width bucket b. 36" width bucket c. Heavy duty universal trenching 19. Backhoe Bucket/Dinverstick a. 90 degree digging from the axis of tractor without coming in contact with any part of the tractor b. Digging depth of 14'6" c. Minimum bucket cylinder digging force - 11,500 lbs 20. Miscellaneous a. Audible back-up alarm b. Engine starting aid c. Tach/hour meter 21. Other a. Manuals: one copy each of operators, parts and repair manuals b. Warranty: 24 months or 3000 hours P Specifications Model 455D 555D 575D 655D 675D ENGINE Type Diesel Diesel Turbo diesel Diesel Turbo diesel Rated rpm 2,200 2,200 2,200 2,200 2,100 Max. gross hp (Kw) ..................66 (49) 72 (54) 82 (61) 82 (61) 93 (69.3) Max. SAE net hp (Kw) ...............60 (45) 65 (48.5) 75 (56) 75 (56) 86 (64.1) Displacement cu in (L) 201 (3.29) 256 (4.19) 256 (4.19) 268 (4.39) 268 (4.39) 3 4 4 4 4 TRANSMISSION Type ................... ..........................Power reversing, fully synchronized providing ...................... ..............................4 speeds forward, 4 speeds reverse BACKHOE (std. dipperstick) Max. dig depth ft (m) ................14'4" (4.37) 14'9" (4.5) 14'9" (4.5) 15'6" (4.72) 15'6" (4.72) Std. lift capacity I (kg) ..............3,230 (1464) 4,170 (1891.5) 4,170 (1891.5) 4,490 (2037) 4,490 (2037) Max. crowd force lb (kg) .............7,720 (3502) 7,720 (3502) 7,720 (3502) 7,680 (3484) 7,680 (3484) Max. bucket dig force lb (kg) ....... .........................10,320 (4681) 10,320 (4681) 10,320 (4681) 11,170 (5067) 11,170 (5067) Max. reach ft (m) ....................17'6" (5.33) 18'5" (5.61) 18'5" (5.61) 19'5" (5.92) 19'5" (5.92) Loading height ft (m) ................9'11" (3.02) 11'6" (3.51) 11'6" (3.51) 12'6" (3.81) 12'6" (3.81) LOADER Bucket size cu yd (m3) ..............1.0 (.76) 1.12 (.88)* 1.12 (.88)* 1.3 (1.0) 1.3 (1.0) Max. bucket force lb (kg) ...... ..........................9,300 (4218) 12,000 (5443) 12,000 (5443) 12,000 (5443) 12,000 (5443) Lift capacity, full height lb (kg) ........................ 5,000 (2268) 6,000 (2722) 6,000 (2722) 6,500 (2948) 6,500 (2948) Dump height ft (m) ..................8'11" (2.72) 9' (2.74) 9'(2.74) 8'10.6" (2.71) 8'10.6" (2.71) *1.3 (1.0) bucket available STANDARD SAFETY FEATURES Front and rear work lights. Front and rear windshield wipers (cab unit). SMV sign. Turn signals. Brake lights. Horn. Best -in -class visibility. FACTORY-INSTALLED OPTIONS Cab with ROPS /FOPS protection. Air conditioning. XTRA -VATOR dippersticks. Street, dirt and reversible backhoe pads. Dual battery with ether start (except 455D). Auxiliary loader and backhoe hydraulics. Suspension seat. FWD axle, multipurpose loaders, auxiliary hydraulics. Complete specifications for each D- Series model are available from your Ford New Holland dealer. 19 01/11/95 15:02 $ 918 227 2846 Enlow Ford ENLOW FORD TRACTOR, INC. 7700 Now Sopulpo Rd. Phone (910) 224 -1565 FAX # 1 -918- 227.2846 800 # 1.800 - 324.1365 Tuna, Ok. 74131 11 JANUARY 1995 CITY OF OWASSO 207 SOU'lli CEDAR CJWASSO, OK. 74055 ATTENTION: ROBERT CARR Mr. cars: In regard to the difference in price between the 1-URD 575D Tractor, Loader, Bdekiu-)e with turbo, and the standard FORD 555D Tractor, iooader, Backhoe without turbo -- Ford gives a larger discount conces- sion for the 575U than the 555D, and because of this the difference cares to $499.84. Also mentioned was the necessity of the Dual Battery Packagc. The book refers to it as a "Severe Cold weather Starting Aid ", and recommended for use in temperatures below 20° ahxenheit. It is my personal opinion that since the unit already canes with a Manifold Cold Start Kit, that the dual battery package would be an unnecessary expense. After discount, we are only talking about $168.00, but this is a factory option and the computer shows ' no available units of any model available in North America. Availability on the 575D remains at 90 -120 days. on the 5551), the computer shows many units depending on the options, tire size, etc., but none are available with the Dual Battery package or with Air Conditioning. Should these two options be waived, delivery could be within 30 to 45 days as we would trade equipment with the stocking dealer. Parts availability canes from the Memphis warehouse on host. items. Although we carry a large parts inventory, should it be an itch rarely sold or we are simply out of stock and it's not something we can remove fruit a stock unit, normally we will re -ccive it within two days. "Field we do not have a Repair Truck" because we have learned that aUlx)st always upon arrival at the job site you will need something not on the truck. However, we still send a man out as tl-ie situation occurs depending on the breakdown. It is the customer's responsibility to tiring in to the Dealership, his unit for repair FORD 1i VV H0LLAPC 01/11/95 15:03 S 91b3 227 2846 Enlow Ford ENLOW FORD TRACTOR, INC. 7700 New Sapulpa Rd. Phone (918) 224.1363 FAX # 1- 918 -227 -2846 800#1-800-324-1363 Tulsa, Ok. 74131 Page 2 11 JANUARY 1995 CITY OF OWASSO during warranty, but if the item is large, we find it easier on everyone concerned to send out one of our trucks to bring it in to be repaired then deliver it back to you. 'Phis process usually reduces down t i me . Price on the 5550 TLB and alternates are: (555D price is worked up using the same bid guidelines, except without turbo and dual batteries) $34828.72 Alternate 1 (factory air) $2076.00 * Alternate 2 (36 Mos /3000 Hrs) $1083.96 *Alternate 3 (60 Mos /5000 Hrs) $1979.92 *Powertrain only with same deductible as on 575D bid. ----Sincerely, Mcm y Edwarfis , Sales w 02