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HomeMy WebLinkAbout1995.04.18_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: April 18, 1995 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, April 14, 1995. Marc, Boutwell, City Clerk AGENDA 1. Call to Order 2. Invocation 3. Flag Salute 4. Roll Call 5. Request Approval of the Minutes of April 4, 1995 Regular Meeting. Attachment #5 Owasso Public Works Authority April 18, 1995 Page 2 6. Request Approval of Claims Attachment #6 7. Consideration and Appropriate Action Relating to the Purchase of Water Line Location Equipment. Mr Carr Attachment #7 Staff has solicited and reviewed quotes and will recommend the expenditure of $2300 to Water Products, Owasso, OK for the purchase of water line location equipment. 8. Consideration and Appropriate Action Relating to the Purchase of Water Leak Detection Equipment. Mr Carr Attachment #8 Staff has solicited and reviewed quotes and will recommend the expenditure of $1400 to Water Products, Owasso, OK for the purchase of water leak detection equipment. Owasso Public Works Authority April 18, 1995 Page 3 9. Consideration and Appropriate Action Relating to the Renewal of a Contract Between the OPWA and Browning - Ferris Industries (BFI) Providing for the Collection and Disposal of Refuse Generated by Commercial Establishments. Mr Ray Attachment #9 Staff will recommend Trustee approval of a renewal of a commercial refuse collection and disposal contract with a three percent increase in all rate categories. 10. Report from OPWA Manager 11. Report from OPWA Attorney 12. Unfinished Business 13. New Business Owasso Public Works Authority April 18, 1995 Page 4 14. Adjournment tOWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, April 4, 1995 The Owasso Public Works Authority met in regular session on Tuesday, April 4, 1995 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, March 31, 1995. ITEM 1: CALL TO ORDER. Chairman Duke called the meeting to order at 7:00 p.m. ITEM 2: INVOCATION The invocation was given by Rev William Diekelman, pastor of Faith Lutheran Church, Owasso. ITEM 3: FLAG SALUTE The flag salute was led by Chairman Duke. STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. ABSENT ITEM 5: REQUEST APPROVAL OF THE MINUTES OF MARCH 21. 1995 REGULAR MEETING Mr Burris moved to approve the minutes as written, by reference hereto; seconded by Ms Barnhouse. AYE: Burris, Barnhouse, Ewing, Duke NAY: None Motion carried 4 -0. ITEM 4: ROLL CALL PRESENT Jerry Duke, Chairperson Charles Burris, Vice Chairperson Mary Lou Barnhouse, Trustee Danny Ewing, Trustee tJoe Ramey, Trustee (in at 7:10) STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. ABSENT ITEM 5: REQUEST APPROVAL OF THE MINUTES OF MARCH 21. 1995 REGULAR MEETING Mr Burris moved to approve the minutes as written, by reference hereto; seconded by Ms Barnhouse. AYE: Burris, Barnhouse, Ewing, Duke NAY: None Motion carried 4 -0. Owasso Public Works Authority April 4, 1995 ITEM 6: REQUEST APPROVAL OF CLAIMS Mr Burris moved, seconded by Ms Bamhouse, to approve the following claims as submitted: (1) OPWA Fund $44,706.17; (2) OPWA Capital Improvement Fund $71,436.74; (3) Interfund Transfers $33,030.00; (4) Payroll $25,626.62. AYE: Burris, Barnhouse, Ewing, Duke NAY: None Motion carried 4 -0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE SALE OF PROPERTY OWNED BY THE OWASSO PUBLIC WORKS AUTHORITY. During the March 21st meeting of the Council, the City Manager was authorized to develop a contract for the sale of property to Roy and Robbie Fickle. That contract was developed, containing all of the conditions established by the Council. Mr Fickle has signed the contract, indicating his agreement with the purchase price and conditions. Ms Barnhouse moved to approve a contract for the sale of 11 /2 acres of land to Roy E & Robbie D Fickle for a total price of $7500, to authorize the Chairman to execute the contract on behalf of the OPWA Trustees, and to authorize the Chairman and City Manager to initiate and execute all actions to close the sale as deemed necessary or required. Motion seconded by Mr Ewing. AYE: Barnhouse, Ewing, Ramey, Burris, Duke NAY: None Motion carried 5 -0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO AWARD A CONTRACT FOR THE PURCHASE OF YARDWASTE BAGS. The City of Owasso utilizes 33 gallon plastic trash bags in a mandatory yardwaste separation program. The bag is clear linear low density polyethylene and has "CITY OF OWASSO - YARDWASTE ONLY" imprinted on it. Bags were last purchased in September 1993. The 20,000 bag supply has been exhausted, and sealed bids have been received for a new supply of bags. Vendors bid on supplies of 20,000, 40,000, and 60,000. Lack of adequate storage space, as well as budget limitations, preclude the purchase of more than 20,000 bags. Mr Burris moved, seconded by Mr Ramey, to approve the purchase of 20,000 yardwaste bags from Eve Inc, Tulsa, OK, in the amount of $3340, as per specifications contained in the bid documents. Owasso Public Works Authority April 4, 1995 AYE: Burris, Ramey, Barnhouse, Duke NAY: Ewing Motion carried 4 -1. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF CONTRACTS FOR MANHOLE AND SEWER LINE REPLACEMENT. The Owasso Public Works Authority has secured a low interest loan from the Oklahoma Water Resources Board that includes improvements to the wastewater collection system in older sections of town. Bids were solicited for the project; however, all bids were rejected and staff instructed to rebid the project, bidding each separate component. The project was divided in two phases to take advantage of some CDBG funding from the Department of Commerce. Bids were received from five firms and were opened on March 13, 1995 and have been evaluated. Staff recommended awarding Contract 1, Phase I to T -G Excavating, Catoosa, OK in the amount of $41,385, and Phase II to T -G Excavating in the amount of $885,092; Contract 2, Phase II to Insituform Plains, Chesterfield, MO in the amount of $323,015.80; Contract 3, Phase I to T- G Excavating in the amount of $83,335.20, and Phase II to T -G Excavating in the amount of $894,178.80; and Contract 4, Phase I to Manhole Recovery Systems, Midwest City, OK in the amount of $12,235.00, and Phase II to Manhole Recovery Systems in the amount of $119,989. Phase I funding is provided by the CDBG in the amount of $172,000 and Phase II funding is from loan funds from the Oklahoma Water Resources Board in the amount of $2,617,000. Mr Ramey moved to award the contracts per staff recommendation. Motion seconded by Chairman Duke. AYE: Ramey, Duke, Bamhouse, Ewing, Burris NAY: None Motion carried 5 -0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR A SUPPLEMENTAL APPROPRIATION TO VARIOUS OPWA DEPARTMENTS. The City of Owasso's insurance carrier has paid a claim resulting from lightning damage on July 14, 1994. A supplemental appropriation to the revenues and expenditures in the OPWA Fund is needed to cover the unanticipated revenues and expenditures. Mr Burris moved, seconded by Mr Ramey, to approve an OPWA Fund budget amendment of $5462 to revenue and $5462 to expenditures ($780 Administration; $4682 Wastewater). Owasso Public Works Authority AYE: Burris, Ramey, Barnhouse, Ewing, Duke NAY: None Motion carried 5 -0. ITEM 11: REPORT FROM OPWA MANAGER No report. ITEM 12: REPORT FROM OPWA ATTORNEY No report. ITEM 13: UNFINISHED BUSINESS None ITEM 14: NEW BUSINESS None ITEM 15: ADJOURNMENT Mr Burris moved, seconded by Ms Barnhouse, to adjourn. AYE: Burris, Barnhouse, Ewing, Ramey, Duke NAY: None Motion carried 5 -0 and the meeting was adjourned at 7:30 p.m. Marcia Boutwell, Authority Secretary Jerry Duke, Chairperson April 4, 1995 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 4/14/95 7 :50:43 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT 950227 OPWA RECYCLE CENTER REIMB CASH DRAWER 950228 DEPT OF ENVIRONMENTAL QUA SOLID WASTE MNGE FEE DEPARTMENT TOTAL = OPWA ADMINISTRATION 950010 US POSTMASTER METER POSTAGE 950020 RONALD D CATES RETAINER r 950022 MCCAW COMMUNICATIONS USAGE 950023 CPS BUSINESS, INC. LICENSE FEES 950194 WESTERN BUSINESS PRODUCTS MAINTENANCE 950215 ST FRANCIS HOSPITAL -EAP EAP FEES 950217 MEMBER SERVICE LIFE PRE TAX ADMIN FEE 951548 WARREN CLINIC PRE EMPL DRUG SCREEN 951731 CSC CREDIT SERVICES, INC 3/95 COLLECTIONS 951772 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 951803 SAM'S CLUB SUPPLIES 951932 TREASURER PETTY CASH REIMB PETTY CASH 951975 PITNEY BOWES INC ANNUAL MAINT AGREE DEPARTMENT TOTAL = WATER WASTEWATER USAGE METER READER 3/95 WATER PURCHASE METER READER METER READER. METER READER METER READER EASEMENT PAYMENT 1/95 PARTS 2/95 PARTS SUPPLIES 3/95 FUEL 1,000.00 624.11 1,624.11 1,000.00 700.00 29.90 217.00 86.12 68.00 100.00 60.00 21.20 168.19 33.97 20.56 215.00 2,719.94 59.80 200.70 54,030.88 395.05 186.90 552.75 522.45 563.00 1,066.45 339.23 10.95 294.53 58,222.69 950022 MCCAW COMMUNICATIONS 951704 GARY MOSER 951813 CITY OF TULSA 951821 SHARON SPARKMAN 951822 JOHNNY ROGERS 951823 OSCAR MCLAURIN 951824 TYRONE DINKINS 951892 SOUTH KANSAS & OKLA RLRD 951893 CITY GARAGE 951894 CITY GARAGE 951919 HUGHES LUMBER CO 951972 GO SYSTEMS DEPARTMENT TOTAL WASTEWATER USAGE METER READER 3/95 WATER PURCHASE METER READER METER READER. METER READER METER READER EASEMENT PAYMENT 1/95 PARTS 2/95 PARTS SUPPLIES 3/95 FUEL 1,000.00 624.11 1,624.11 1,000.00 700.00 29.90 217.00 86.12 68.00 100.00 60.00 21.20 168.19 33.97 20.56 215.00 2,719.94 59.80 200.70 54,030.88 395.05 186.90 552.75 522.45 563.00 1,066.45 339.23 10.95 294.53 58,222.69 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 4/14/95 7:50:43 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT 950022 MCCAW COMMUNICATIONS USAGE 29,9 951772 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 28.75 951779 ADVANCED CHEMICAL CHLORINE 343.22 951852 SHERRY LABORATORIES, INC. SAMPLE ANALYSIS 160.00 951855 WASTE MANAGEMENT OF OKLA SLUDGE DISPOSAL 160.00 951856 MOHAWK SAND & GRAVEL CO SAND 309.75 951892 SOUTH KANSAS & OKLA RLRD EASEMENT PAYMENT 1,275.00 951894 CITY GARAGE 2/95 PARTS 567.45 951932 TREASURER PETTY CASH REIMB PETTY CASH 11.49 951932 TREASURER PETTY CASH REIMB PETTY CASH 5.33 951971 BEWLEY SUPPLIES MAINT SUPPLIES 43.80 951972 GO SYSTEMS 3/95 FUEL 141.31 DEPARTMENT TOTAL =___> 3,076.00 REFUSE COLLECTIONS 951790 BFI 2/95 COMM REFUSE 2/95 COMM REFUSE 12,079.00 951893 CITY GARAGE 1/95 PARTS 54.27 951893 CITY GARAGE 1/95 PARTS 17.58 951894 CITY GARAGE 2/95 PARTS 23.7$ 951929 EVE INC. YARDWASTE BAGS 184.68 951972 GO SYSTEMS 3/95 FUEL 420.47 DEPARTMENT TOTAL =3 12,779.78 RECYCLE CENTER 951790 BFI 2/95 COMM REFUSE 1,94.00 951790 BFI GLASS 90.00 951932 TREASURER PETTY CASH REIMB PETTY CASH 7.00 951972 GO SYSTEMS 3/95 FUEL 19.66 DEPARTMENT TOTAL =___> 2,040.66 FUND TOTAL =___> 80,463.18 CITY OF OWASSO OPWA CAPITAL IMPROVEMENT FUND 4/14/95 7:50:43 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT DEBT SERVICE 951778 LIBERTY BANK & TRUST OWRB LOAN 19,916.71 DEPARTMENT TOTAL =___> 19,916.71 FUND TOTAL =___) 19,916.71 OWASSO PUBLIC WORKS AUTHORITY , PAYROLL PAYMENT REPORT ' PAY PERIOD ENDING 04/01/95 OVERTIME TOTAL ' DEPARTMENT EXPENSES EXPENSES Water 355.42 4,270.58 Refuse 0.00 3.217.05 APPROVE 04/18/95 Chairman Trustee Trustee MEMORANDUM TO: RODNEY J. RAY CITY MANAGER FROM: F. ROBERT CARR, JR., P.E. PUBLIC WORKS DIRECTOR SUBJECT: PURCHASE OF WATER LINE LOCATOR DATE: April 13, 1995 BACKGROUND: Locating underground utilities, is an important work element in the Public Works Department. It is essential to be able to accurately locate sanitary sewer, storm sewer and water facilities under various situations. Locations are usually needed for repairs and construction of new lines by Public Works personnel or other utilities companies. With the amount of growth in our existing service area, the ability to quickly and accurately respond to requests for locations is an important aspect of our service to customers. The Public Works Department currently does not have adequate locating equipment in the Water Distribution Division. The Division currently uses a magnetic locator that will only locate metal objects to a depth of approximately 24 inches. This piece of equipment is useful at locating buried manholes, water valves and metal water meters, but does not have the capability to locate buried plastic meters, fiberglass valve boxes or polyvinyl chloride (PVC) pipe, all of which have been widely used over the past 5 to 10 years. Where the plastic -type materials have been utilized, our crews must dig test holes, probe the ground or use other time- consuming locating methods. Our present techniques of conducting locations needs to be updated with current technologies to enable personnel to locate all types of pipe and materials. AVAILABLE TECHNOLOGY: A technology is available in location equipment which uses a low frequency, non - destructive pressure wave carried by the water in the pipe. This pressure wave can be located by the a receiver over distances of up to 500 feet or more. The pressure wave "signal" can be applied at any fire hydrant, meter base or clean out. The receiver locates plastic or steel pipe with both an audible and visual indication. Page 2 Purchase of Water Line Locator A product is being currently manufactured by Radiodetection to solve water line location problems using pressure wave locating principles. The unit easily enables locations of water mains and service lines. PRICE QUOTES: Staff solicited written quotes for a Radiodetection RD 500 Series Plastic Water Pipe Locator. Two quotes were received from local vendors as stated below: Supplier Cost Water Products, Owasso, OK $2,300.00 Oklahoma Meter and Supply, Tulsa, OK $2,351.25 The low bidder for the equipment is Water Products, Owasso, Oklahoma in the amount of $2,300.00. FUNDING: Funds for the purchase of the unit are included in the FY 1994 -95 Budget ( line item 61 -520- 5441). 1 RECOMMENDATION: Staff recommends Trustee authorization for the purchase of a Radiodetection 500 (RD 500) water line locator from Water Products, Owasso, OK, in the amount of $2,300.00. ATTACHMENTS: 1. Bids Water Products IROJECT City of Owasso Attention? Terry PID DATE P.O. Box 349 Owasso, Oklahoma 74055 -0349 1- 800 - 225 -2968 FAX: 918 -371 -4978 P.O. Box 100 Tontitown, Arkansas 72770 -0100 1- 800 - 435 -9099 FAX: 501 - 361 -9058 QUOTATION NUMBER DATE February 16. 1995 Quantity Size Description Unit Wgt. Unit Price Extension P 1 RD 500 Water Line Locator 2300,00 with attachments Terms Net 30 Tha you fo he opportunity of submitting this quote, Rodney tevens, sales Representative rCIS— lYJ -177J rlt5• Jl'J 5182 S. 24th W. Avenue Tulsa, Oklahoma 74107 (800) 880 -0763 (918) 446 -0044 Fax (918) 446 -1101 ghway 89 South Highway 412 West 14420 Frontier Or abot, AR 72023 Tontitown. AR 72770 No Little Rock. AR 72113 851.6776 Q U OTAT I O N K (501)843 -6514 FAX(601) 3616930 -5907 (501) TO DATE- NAME OF JOB FEB 10 1995. Thank you for giving us the opportunity to quote (800) 880 -0763 (918) 446 -0044 Fax (9 18) 446 -1101 BY: TOTAL P. ©1 PRICE Oklahoma Meter & Supply 5162 S. 24th W. Avenue Ti den Oklahoma 74107 Thank you for giving us the opportunity to quote (800) 880 -0763 (918) 446 -0044 Fax (9 18) 446 -1101 BY: TOTAL P. ©1 MEMORANDUM TO: RODNEY J. RAY CITY MANAGER FROM: F. ROBERT CARR, JR., P.E. PUBLIC WORKS DIRECTOR SUBJECT: PURCHASE OF WATER LEAK DETECTOR DATE: April 14, 1995 BACKGROUND: Water and revenues are lost whenever the amount of water into the distribution system is greater than the quantity billed. The most obvious cause of unaccounted -for water is leakage in the distribution system. Conditions which affect the amount of unaccounted -for water are pressure and variation of pressure in the system; the length, condition and age of the pipe system and service lines; efficiency of meter maintenance; soil conditions; and the attention given to leakage reduction and unauthorized uses of water. Identification of leaks in the water distribution system are needed to keep unaccounted -for water at a minimum. Sources of unaccounted -for water essentially reduce revenues. Water that passes through the Tulsa master meters is paid for even if it never gets billed to customers. The purpose of reducing and minimizing leaks is to reduce or minimize water lost that is not billed to a customer. In the last 12 months, the average daily water purchased from the City of Tulsa has been 1.48 million gallons per day (45 million gallons per month). Utility Billing has reported a difference between water purchased and water billed to be approximately 3 -4 million gallons per month (approximately 7 to 9 percent unaccounted -for water). The American Water Works Association states that The point at which the cost of lost water becomes high enough to make it profitable to control is different for each community. It depends on the availability of water, the cost of treatment, and other factors. A 15- percent loss has generally been considered acceptable for large water utilities. Greater percentage losses often occur in smaller utilities. Most authorities recommend implementing a water- loss control program where losses exceed 20- percent or more. (Principles and Practices of Water Supply Operation, Introduction to Water Distribution, Volume 3, American Water Works Association (1986)) Page 2 Leak Detection Equipment Although the City of Owasso losses do not appear excessive, staff believes that water losses can be reduced significantly with the use of appropriate leak detection equipment. The Public Works Department Water Distribution Division never has had equipment to identify leak locations. Division personnel have had to excavate probable leak locations, which is typically inaccurate, wastes time and requires additional work to regrade, seed or sod properties. LEAK DETECTION EQUIPMENT: Determination of leaks in the system can be accomplished using listening equipment. Listening involves the systematic use of sound - intensifying equipment to locate leaks. In all leaks, the water escaping through a pipe wall looses energy to the wall and the surrounding area. The energy released appears, in part, as sound waves. These sound waves can be picked up by sensitive instruments and amplified so that an operator can hear them. The most commonly used sound- intensifying or amplifying equipment is either mechanical or electronic. Electronic instruments are capable of filtering out unwanted background noise. USE OF THE EQUIPMENT: Small leaks - The major advantages of listening are that no excavations are needed, distribution crews are not required to operate valves and hydrants, and the work can be performed easily by utility personnel. Listening can be effectively used where a small section of system is suspected of having leakage. Major leaks - When water is flowing up out of the ground, time and money can be wasted by digging in the wrong spot. The leak is often not directly below where the water surfaces and sometime the surface flow may be a long way from the actual source of the leak. The leak can be pinpointed using sound - intensifying equipment. QUOTES RECEIVED: Quotes from local vendors were solicited for listening equipment. An acoustic leak and pipe detector (Fisher M -Scope Model XLT -20 Leak Detector) manufactured by Fisher Research Laboratory was the specified equipment. The unit provides two operating modes: 1 - using a shielded probe without direct pipe contact and 2 - enabling direct pipe contact detection with a hydrophonic cylinder probe and a set of sound rods. The XLT -20 may be used for detecting leaks in all types of pipe and in all types of soil conditions. It was the only equipment identified that could be used for PVC pipe. Page 3 Leak Detection Equipment Written quotes were solicited from three (3) local vendors. Quotes are tabulated below: Supplier Cost Utility Supply Co., Tulsa, OK $1,905.00 Oklahoma Meter & Supply Company, Tulsa, OK $1,469.33 Water Products, Owasso, OK $1,400.00 The unit is provided with a training cassette tape which provides a verbal narrative instruction along with actual leak sounds. The manufacturer provides a 5 -year limited warranty. Complete field and factory service facilities support the warranty. The low quote on the equipment was provided from Water Products, Owasso, Oklahoma in the amount of $1,400.00. EVALUATION OF QUOTES: Staff has inquired about availability of rentals of this type of equipment with several equipment rental facilities. No rental companies could provide this type of equipment. The leak detector should be able to pay for itself in the location of sources of lost water revenue. Located leaks will result in savings of water billed by the City of Tulsa. The current water rate charged by Tulsa is $1.49/1000 gallons. The equipment price equates to a savings of approximately 940,000 gallons (0.2% of the total water purchased in the last 12 months). FUNDING SOURCE: Funds for this purchase are included in the FY94 -95 Budget (line item 61- 520 - 5441). The amount budgeted was $1,875.00. RECOMMENDATION: Staff recommends Trustees approval of the purchase of a Fisher Leak Detector Model XLT -20 from Water Products, Owasso, Oklahoma in the amount of $1,400.00. ATTACHMENTS: 1. Quotes received FEB -10 -1995 0850 OK.METER & SUPPLY 51 ;2.S.24th W. Avenue ghwr 89 South Highway 412 Wass 14420 Fr9nlsar Of abot, AR 72023 Tomtkown. AR 72770 No Livia Rock. AR 72113 Tulsa, Oklahoma 74107 501) 843 -8511 (501)361 -6830 (501)651.&664 1((501)843 -6514 FAX(601)361•S907 FAX(501)951.6776 tow) 880 -0763 (918) 446 -0044 Fax (918) 446 -1101 918 446 1101 P.01 QUOTATION DATE D--9-95 11 NAME OF JOB FEB 10 1995 1, Oklahoma Meter & Supply 5162 S. 241h W. Avenue T111cn Mlahnma 74107 Thank you for giving us the opportunity to quote (800) 880 -0763 (918) 446 -0044 Fax (918) 446 -1101 BY: TOTAL P.01 FEB 9 195 14:16 FROM UTILITY SUPPLY CO- GOMVtN1EM A WA1 ER WORKS SUPPLIES 5929 E 15th Street Tulsa, Okla. 74112 FAX (918) 835 -3805 COVER SHEET PHONE (9i8) 836 -4645 DESCRIPTION: TOTAL NUMBER OF PAGES SENT: j (irr=luding this page) If you do not receiva all the pages, Plaa90 call 318 - 836 -4645. ** TOTAL PAGE.001 ** CEASE DELIVER THE FOLLOWING PAGES TO: NAME FAX NUMBER: FROM: DATE: DESCRIPTION: TOTAL NUMBER OF PAGES SENT: j (irr=luding this page) If you do not receiva all the pages, Plaa90 call 318 - 836 -4645. ** TOTAL PAGE.001 ** Water Prtducls PROJECT City of Owasso Attention: Terr BID DATE P.O. Box 349 Owasso, Oklahoma 74055 -0349 ' 1- 800 - 225 -2968 FAX: 918 -371 -4978 P.O. Box 100 Tontitown, Arkansas 72770 -0100 1- 800 - 435 -9099 FAX: 501 - 361 -9058 QUOTATION NUMBER DATE February 17, 1995 Quantity Size Description Unit Wgt. Unit Price Extension 1 Fisher XLT,20 Leak Detector 1400,00 Terms: Net 30 Thank you for the opportunity of suhmitting this quot . Rodn y Stevens, Sales Representative' MEMORANDUM TO: CHAIRMAN AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: Lonnie R. Hardin SUBJECT: EXTENSION OF COMMERCIAL REFUSE CONTRACT hDATE: APRIL 13, 1995 IBACKGROUND: In July, 1993, the Trustees of the Owasso Public Works Authority approved a contract with Browning - Ferris Industries for commercial refuse collection and disposal. The contract began on July 1, 1993 an expired June 30,1994. The contract states that: "The contract may be extended for successive one (1) year terms if agreed to by both parties in writing not less than ninety (90) days prior to the expiration of the initial one (1) year term or any successive one (1) year term." Based upon the extension provision, and the fact that no increase in cost was proposed, the contract was renewed for an additional one year term on May 24,1994 which is set to expire July 31,1995. Browning - Ferris Industries has indicated a desire to extend the contract for an additional one year term beginning August 1, 1995. Negotiations between the City and BFI have resulted in a proposal for a three per cent across the board rate increase for the contract term. (See Exhibit A). A three percent increase over the life of a three year contract is an exceptional accomplishment considering that the inflation rate over the past two years has been 4.3 %. The three percent increase, while minimal, results in an additional cost which the City of Owasso can ill afford. Because of the increased cost of this agreement to the City, staff will recommend at a future meeting, a rate increase to begin commensurate with the contract renewal The proposed contract does appear to be the best overall bargain for the commercial users. It should be noted that this agreement does not affect residential refuse pickup or y disposal in any manner. opm RECOMMENDATION: Due to the time constraints placed in the contract, staff recommends that the contract be approved,and that a rate increase be considered at a future meeting before the new fiscal I year. ATTACHMENTS: 1. Rate Impact Analysis 2. Contract EXHIBIT A CURRENT AND PROPOSED MONTHLY REFUSE COST CONTAINER SIZE NUMBER OF PICK -UPS OLD CONTRACT AMOUNT PROPOSED AMOUNT MONTHLY INCREASE 2 YARD 1 PER WEEK $ 27 $ 27.81 $0.81 2 YARD 2 PER WEEK $ 48 $ 49.44 $1.44 2 YARD 3 PER WEEK $ 69 $ 71.07 $2.07 3 YARD 1 PER WEEK $ 31 $ 31.93 $0.93 3 YARD 2 PER WEEK $ 55 $ 56.65 $1.65 3 YARD 3 PER WEEK $ 80 $ 82.40 $2.40 4 YARD 1 PER WEEK $ 35 $ 36.05 $1.05 4 YARD 2 PER WEEK $ 63 $ 64.89 $1.89 4 YARD 3 PER WEEK $ 91 $ 93.73 $2.73 6 YARD 1 PER WEEK $ 45 $ 46.35 $1.35 6 YARD 2 PER WEEK $ 79 $ 81.37 $2.37 6 YARD 3 PER WEEK $ 113 $ 116.39 $3.39 8 YARD 1 PER WEEK $ 53 $ 54.59 $1.59 8 YARD 2 PER WEEK $ 93 $ 95.79 $2.79 8 YARD 3 PER WEEK $ 133 $ 136.99 $3.99 COMMERCIAL REFUSE COLLECTION CONTRACT THIS AGREEMENT by and between the Owasso Public Works Authority, Owasso, Oklahoma, first party, hereinafter called "Authority" and Browning - Ferris Industries, second party, hereinafter called the "Supplier ". VaTNESSETH: That for and in consideration of the terms, covenants, and conditions hereinafter set forth said parties have agreed and hereby agree as follows: 1. SUPPLYING OF SERVICE: The Supplier shall provide commercial refuse collection and disposal for all customers within the area of jurisdiction of the Authority who require commercial refuse containers (dumpsters, roll -off units, or compactor containers), within the terms prescribed by this contract. Service shall be at the discretion of individual customers within the days Supplier services said area. 2. PLACE OF SERVICE: Service shall be made available to all areas within the corporate limits of the City of Owasso, Oklahoma. 3. DISPOSAL OF REFUSE: The Supplier shall dispose of refuse at a Type I landfill facility, located at the S/2 of the E/2 of the NW /4 of Section 32, T19N, R15E, Indian Meridian in Wagoner County, Oklahoma, also known as the BFI /Broken Arrow Landfill, which is an approved and permitted disposal site (landfill, incinerator, etc.) which maintains all necessary licenses and permits from all federal, state, and local government agencies that have jurisdiction over the operation of a disposal site. The Supplier agrees not to change disposal sites without prior approval of the Authority, such approval to be in written form and the result of an action by the Trustees taken either in special, emergency or regular meeting. 4. TERM: This contract shall begin on the 1st day of July, 1993, and unless sooner terminated as herein provided, shall expire at midnight on June 30, 1994. This contract may be extended for successive one (1) year terms if agreed to by both parties in writing, not less than ninety (90) days prior to the expiration of the initial one (1) year term or of any successive one (1) year term. 5. PAYMENT FOR SERVICES: On or before the 25th day of each month beginning July 1, 1993, Authority shall pay Supplier for all services delivered during preceding calendar month at the rates outlined on Exhibit "A". Nothing herein contained shall be deemed or construed to entitle Supplier to any other price that may now or hereinafter be fixed by Authority or City by Ordinance, or otherwise, for service to be furnished to Authority customers now or hereafter served, whether within or without the corporate limits. It is understood and agreed that the service rates will be applicable under the terms of this Agreement and will remain unchanged throughout the term of the contract. 6. MODIFICATION OF RATES: The service rates charged by the Supplier may be adjusted once per year at the anniversary date of the original contract. These rates shall be agreed upon between the Supplier and the Authority at least ninety (90) days prior to the anniversary date of the contract. 7. INDEMNIFICATION: The Supplier shall protect, indemnify, hold harmless, and defend Authority from and against any and all liability to, or claims of, third parties, including costs of defense and reasonable attorney's fees resulting from Supplier's negligence or wilful misconduct. 8. INSURANCE: The Supplier shall maintain in full force and effect, at its own cost and expense, during the term of the Agreement, Comprehensive Liability Insurance in the amount of $5,000,000 combined single limit for bodily injury and property damage. Said insurance shall designate the City of Owasso and Owasso Public Works Authority as an additional insured. Such insurance shall be noncancellable except upon sixty (60) days prior written notice to the City of Owasso and Owasso Public Works Authority. The Supplier shall provide indemnification to protect the City of Owasso and Owasso Public Works Authority from claims arising under the Comprehensive Environmental Response, Compensations and Liability Act, 49 U.S.C. Section 9601, et. seq., or any amendments thereto, relating to the disposal of refuse, as per Exhibit "B" attached hereto. The Supplier shall provide and maintain, during the period of this Agreement, Workers Compensation Insurance which shall meet the requirements of the State of Oklahoma. 9. DEFAULT: Except as otherwise provided herein, if either party breaches this Agreement or defaults • in the performance of any of the covenants or conditions contained herein for thirty (30) days after the other party has given the party breaching or defaulting written notice of such breach or default and the party breaching or defaulting has given notice of its intent to cure or shall have commenced to cure such breach or default within said period and pursues diligently to the completion thereof, the other party may: (i) terminate this Agreement as of any date which the said other party may select provided said date is at least thirty (30) days after the elapse of the thirty (30) days in which to cure or commence curing; and (ii) have recourse to any other right or remedy to which it may be entitled by law, including, but not limited to, the right of all damage or loss suffered as a result of such breach or default. In the event either party waives default by the other party, such waiver shall not be construed or determined to be a continuing waiver of the same or any subsequent breach or default. 10. ENFORCEMENT: In the event that there is a dispute between the parties, and either party brings an action to interpret this Agreement or to enforce any right which such party may have hereunder, or in the event an appeal is taken from any judgement or decree of a trial court, the party ultimately prevailing in such action will be entitled to receive from the other party its costs and reasonable attorney's fees to be determined by the court in which such action is brought. 11. LAW TO GOVERN: This Agreement will be governed by the laws of the State of Oklahoma, both as to interpretation and performance. 12. SEVERABILITY: If any provision of this Agreement is declared illegal, void or unenforceable, the remaining provisions will not be affected but will remain in full force and effect. 13. RESTRICTIONS ON SALE: Without the Authority's prior written consent, Supplier shall not provide any other types of refuse service within the City. , 14. RECORDS OF SERVICES: Supplier shall be required to maintain records indicating customers served hereunder and ' the service provided. Such records shall be open to periodic inspection by officers of the City during reasonable hours at Suppliers place of business. I 1b 3 15. NON - ASSIGNABILITY: Neither this contract in its entirety nor any of the rights herein granted shall be assignable or subcontracted by Supplier without the express written consent of Authority. Such consent not to be unreasonably withheld. 16. TERIVIINATION PRIOR TO EXPIRATION: tAuthority may, at its option, terminate this contract in the event: ® (1) Breach by Supplier of any of the terms, covenants and conditions herein required to be performed by (2) Authority expressly states that this contract may be abrogated at any time the Authority shall declare by resolution that the services being furnished herein are not longer required by the Authority for its own use and the use of its customers. 17. RIGHTS OR PRIVILEGES (FRANCHISE): Supplier acknowledges and understands that the provisions hereof shall in no way be construed to constitute the granting of any exclusive franchise rights or privileges unto Supplier by Authority, or its beneficiary, and further, that the Authority is under no obligation unto Supplier to defend, in Supplier's behalf, any rights created hereby. IN WITNESS WHEREOF, said parties have executed this contract at Owasso, Oklahoma this 217A day of 1993. OWASSO PUBLIC WORKS AUTHORITY �RDr�N�NG'fE�tR/S. a Public Trust Supplier Bob Randolph, Chairper on ATTEST: Sherry Bis , Secretary . Secretary AS TO FORM: Ronald D Cates, Trust Attorney EXHIBIT "A" COMMERCIAL REFUSE RATES TO THE CITY OF OWASSO CONTAINER SIZE NUMBER OF PICK -UPS AMOUNT PER MONTH 2 yard 1 per week $27 2 yard 2 per week $48 2 yard 3 per week $69 3 yard 1 per week $31 3 yard 2 per week $55 3 yard 3 per week $80 4 yard 1 per week $35 4 yard 2 per week $63 4 yard 3 per week $91 6 yard 1 per week $45 6 yard 2 per week $79 6 yard 3 per week $113 8 yard 1 per week $53 8 yard 2 per week $93 8 yard 3 per week $133 EXHIBIT "B" SUPERFUND INDEMNIFICATION This indemnification is being provided to Customer in consideration of Customer's concurrently entering into a Service Agreement with BFI dated, 1993. BFI agrees to indemnify, defend and hold harmless Customer from all liability (including reasonable attorney's fees) for removal or remedial actions under the Comprehensive Environmental Response, Compensation and Liability Act of 1980 (also known as "Superfund ") and comparable state law, incurred as the result of the disposal under the Service Agreement after the date hereof of Customer's Waste Materials at the Facility (defined below). It is understood and agreed that this indemnity shall be null and void in the event Customer delivers any Excluded Waste. The Waste Material to be collected and disposed by the Supplier pursuant to this Agreement is all solid waste. Waste Material specifically excludes any radioactive, volatile, corrosive, highly flammable, explosive, biomedical, infectious, biohazardous, toxic or hazardous material as defined by applicable federal, state, provincial or local laws or regulations ( "Excluded Waste "). For purposes of this indemnification, "Facility" shall mean BFI /Broken Arrow Landfill, located at the S/2 of the E/2 of the NW /4 of Section 32, T19N, R15E, Indian Meridian in Wagoner County, Oklahoma, which is legally operated by BFI or an affiliate of BFI. All capitalized terms herein shall have the meanings ascribed to them in the Service Agreement. All other terms and conditions of the Service Agreement shall remain in full force and effect. THE OWASSO PUBLIC WORKS AUTHORITY By: Bob Randolph Title: Chairperson Date: CERTIFICATE OF ASSISTANT SECRETARY The undersigned, Assistant Secretary of Browning- Ferris, Inc., a Delaware corporation (the "Company "), hereby certifies that the following is a true and correct copy of a resolution which was duly adopted by written consent of the sole Director of the Company on August 4, 1993, that such resolution has not been rescinded, amended or modified in any respect, and is in full force and effect on the date hereof: RESOLVED, that the execution by Barry McCord, as an Authorized Agent of the Company, of that certain Commercial Refuse Collection Contract, dated July 29, 1993, by and between the Company and Owasso Public Works Authority, is hereby in all respects approved and ratified. WITNESS MY HAND, this 4th day of August, 1993. EileW B. Schuler, Assistant Secretary SB /csg /1 -82a 07/21/93 10:20 a 1 y1a 004 071J or1 uKi. OKLAHOMA STATE DEPARTMENT OF HEALTH WASTE MANAGEMENT SERVICE 1000 NORTHEAST TENTH STREET ENVIRONMENTAL HEALTH SERVICES POST OFFICE BOX 53551 OKLAHOMA CITY, OKLAHOMA 73152 PERMIT TYPE I- LANDFILL FACILITY CITY OF BROKEN ARROW PERMIT NUMBER: 3573016 EFFECTIVE DATE: March 12, 1986 EXPIRATION DATE: March 12, 1989 having complied with the requirement c` *he law is hereby granted permission to construct, 'operate, and maintain a Type I —B landfiAl facility, Iocated at the S12 of the E12 .of the NW 14 of Section 32, T19N,'R15E, Indian Meridian in Wagoner County, Oklahoma. This site shall be subject to the following provisions: See Attachment B ste Management Services ,eputy Commissioner for mmental Health Services Commissioner of Health OOH Form No. 052 Revised 2.03 ATTACHMENT "C" SOLID WASTE PERMIT AME RENT The Oklahoma State Department of Health hereby approves the amendment (s) to: pp e followi�' Permit No. 35 -73 -016 Permittee: Originally City of Broken Arrow Facility: Broken Arrow Type I -B Sanitary Landfill Location: In the S12 or the E/2 of-the NW 14 of Section 32, Township 19 North, Range 15 East of�the Indian Meridian, Wagoner County, Oklahoma, more - particularly described in Attachment "All AMNDMENT-#1:~^ Transfer of Permit TNo. 35 -73 -016 and acceptance of cl os ur es' plan and financial assurances. (a) Transferee: City of Broken Arrow Transferdr: Browning- Ferris Industries ' 10830 East 45th Tulsa, Oklahoma 74145 (b) Update ok closure plan and financial assurance. Upon application for modification or amendment of this Permit, the Department may require the submission of an updated closure and /or' post- closure plan and, if an increase in- cost is found to exist, the submission of increased financial assurances upon the issuance of such modification or amendment. (c) Financial assurance monitoring. The Permittee has the duty to monitor the financial condition of the financial, institution issuing Letter of Credit No. LC968- 000268 and notifying the Department in writing not more than seven (7) days after the Permittee knew or should -have known of such fact. Permittee shall,- within thirty days of such knowledge, submit substitute L inancial assurances of approved form - and type. AMENDMENT #2: The solid waste disposalarea shall be amended to include one acre (more or less) in the northeast corner of the original disposal area. This amendment does not change the originally permitted boundaries of the site. The contours of the northeast corner of the site shall be adjusted upon. closure to accommodate this inclusp.on. AMENDMENT #3: Change Expiration Date of Permit from "March' 12, 1989" to "Upon approved,termination of post - closure period ", pursuant to 63 O.S. 1991 Supp. § 1- 2414 (D) . In Witness Whereof we have set out hands -this 1 i � day of Chief, of a e anagement Service _p G--. ut for Environmental He 1th.Services eas issioner of Health The foregoing instrument ack nowledged before me this y % day of b Joan K. Leavitt, M.D., Commissioner of Health; Mark S. Rocd, an, Deputy Commissioner for Environmental Health Services; and R. Fenton Recd, Chief of Solid Waste Management Service. MY Commission expires 8, ADDITIONAL INSURED ENDORSEMENT Attaching to and forming a part of the certificate of insurance dated: June 21, 1993 Issued to: City of Owasso and Owasso Public Works Authority The above named Certificate Holder is added as an Additional Insured to: General Liability 9 RMGLA .175 -9099 - TX ® RMGL 175 -9098 - All Other and Self- Insured Automobile Liability to the extent of the liability assumed by the Named Insured under the Contract between the Certificate Holder and the Named Insured pursuant to which this Certificate is issued; however the Certificate Holder shall not be included as an Additional Insured to the extent of their willful misconduct, negligence or umission. MICHAEL G CRANDALL Authorized Representative National Union Fire of Pittsburgh, PA PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE SEDGWICK JAMES of GEORGIA INC. CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 3333 Peachtree Rd., N.E. #500 COMPANIES AFFORDING COVERAGE Atlanta, Ga. 30326 COMPANY LETTER A National Union Fire of Pittsburgh, Pa. INSURED Browning- Ferris, Inc. ETTERNY B American Home Assurance Company 1616 North Pittsburg COMPANY �.+ Tulsa, OK 74115 COMPANY D LETTER COMPANY E LETTER This is to certify that policies of insurance listed below have been issued to the insured named above and are in force at this lime. Notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the insurance afforded by the policies described herein is subject to all the terms, exclusions and conditions of such policies. Limits of Liability in Thousands (000's) COMPANY POLICY EACH LETTER TYPE OF INSURANCE POLICY NUMBER EXPIRATION DATE OCCURRENCE AGGREGATE GENERAL LIABILITY ® COMMERCIAL FORM ® PREMISES - OPERATIONS ® EXPLOSION AND COLLAPSE HAZARD ® UNDERGROUND HAZARD BODILY INJURY AND A ® PRODUCTS /COMPLETED OPERATIONS HAZARD RMGL 175- 9099 -TX 5/1/94 PROPERTY DAMAGE $2,500 ® CONTRACTUAL INSURANCE ® BROAD FORM PROPERTY COMBINED DAMAGE ® INDEPENDENT CONTRACTORS RMGL 175 - 9098 -ALL OTHER PERSONAL INJURY AUTOMOBILE LIABILITY ® COMPREHENSIVE FORM N/A ® HIRED STATE APPROVED SELF - INSURER 5/1/94 BODILY INJURY AND $5,000 ® NON -OWNED PROPERTY DAMAGE COMBINED EXCESS LIABILITY INCLUDING AUTO & BODILY INJURY AND B GENERAL CLM 308 -59 -24 5/1/94 PROPERTY DAMAGE $7,500 $7,500 ® OTHER THAN UMBRELLA FORM COMBINED STATUTORY 32500 (EACH ACCIDENT) NIA STATE APPROVED 5/1/94 WORKER'S COMPENSATION and SELF INSURER 52500 (DISEASE - POLICY LIMIT) 52500 (DISEASE - EACH EMPLOYEE) EMPLOYER'S LIABILITY DESCRIPTION OF OPERATIONS Solid Waste Removal and Disposal See attached Additional Insured Endorsement DATEISSUED: June 21, 1993 CANCELLATION: NAME AND ADDRESS OF CERTIFICATE HOLDER SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY City of Owasso WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE 207 Cedar CERTIFICATE HOLDER, BUT FAILURE TO MAIL SUCH NOTICE SHALL South IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE Owasso, OK 74055 COMPANY, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE Certificate Holder (White) District File (Yellow) Houston Risk Mgm't. (Pink & Gold) C94 Waste Systems- BROWNING-FERRIS INDUSTRIES Tulsa District July 21, 1993 do Rodney Ray City of Owasso P.O. Box 180 Owasso, OK. 74055 Dear Mr. Ray During our meeting on July 15, you indicated that you wanted some written quotes for service for three of your commercial customers in the City of Owasso. These customers are currently renting equipment from Waste Management. We can match the rates that they are currently paying. CUSTOMER /ADDRESS DESCRIPTION OF SERVICE RATE McDonald's 8 yd. Frontloader $285/MO. 222 S Forrest Dr. Compactor Serviced 2 times a week Drug Warehouse 8 yd. Frontloader $285/MO. a 11650 E. 86th N. Compactor Serviced 2 times a week Baptist Retirement Ctnr. 30 yd. Self Contained $253 /MO.Rent 12600 E. 73rd N. Roll -Off Compactor $175 /Per Haul I will wait to hear from you regarding service to these customers. Thank you for the opportunity to serve the City of Owasso. Very Truly Yours, Barr McCord BFI Waste Systems 1616 NORTH PITTSBURG (74115) • P.O. DRAWER 580160 • TULSA OKLAHOMA 74158 • (918) 834 -2244