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Home My WebLink About1995.05.16_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: May 16, 1995 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, May 12, 1995. AGENDA 1. Call to Order 2. Invocation 3. Flag Salute 4. Roll Call 5. Request Approval of the Minutes of April 18, 1995 Regular Meeting and May 2, 1995 Regular Meeting. Attachment #5 6. Request Approval of Claims Attachment #6 Owasso Public Works Authority May 16, 1995 Page 2 7. Consideration and Appropriate Action Relating to a Request to Award a Contract for the Purchase of One Three- Quarter Ton Pickup for the Wastewater Division. Mr Carr Attachment #7 Staff has completed the bidding process, reviewed the bids received, and will recommend a contract be awarded to Don Thornton Ford, Tulsa, OK for the purchase of one 1995 Ford F -2501 3/4 ton full size pick -up at a purchase price of $15,068.81. 8. Consideration and Appropriate Action Relating to a Proposal for Engineering Design Services for the Wastewater Treatment Plant Improvements. Mr Carr Attachment #8 Staff will recommend Trustee approval of an agreement with FHC Inc for the preliminary final design and bidding phases for the wastewater treatment plant, in the amount of $157,800. 9. Report from OPWA Manager 10. Report from OPWA Attorney Owasso Public Works Authority May 16, 1995 Page 3 11. Unfinished Business 12. New Business 13. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, April 18, 1995 The Owasso Public Works Authority met in regular session on Tuesday, April 18, 1995 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, April 14, 1995. ITEM 1: CALL TO ORDER. Chairman Duke called the meeting to order at 10:15 p.m. ITEM 2: INVOCATION The invocation was given during the City Council meeting preceeding this meeting. ITEM 3: FLAG SALUTE The flag salute was held during the City Council meeting. ITEM 4: ROLL CALL PRESENT ABSENT Jerry Duke, Chairperson Charles Burris, Vice Chairperson Mary Lou Barnhouse, Trustee Danny Ewing, Trustee Joe Ramey, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. ITEM 5: REQUEST APPROVAL OF THE MINUTES OF APRIL 4, 1995 REGULAR MEETING Mr Burris moved to approve the minutes as written, by reference hereto; seconded by Chairman Duke. AYE: Burris, Duke, Barnhouse, Ewing, Ramey NAY: None Motion carried 5 -0. Owasso Public Works Authority April 18, 1995 ITEM 6: REQUEST APPROVAL OF CLAIMS Mr Ramey moved, seconded by Chairman Duke, to approve the following claims as submitted: (1) OPWA Fund $80,463.18; (2) OPWA Capital Improvement Fund $19,916.71; (3) Payroll $25,236.89. AYE: Ramey, Duke, Barnhouse, Ewing, Burris NAY: None Motion carried 5 -0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE PURCHASE OF WATER LINE RELOCATION EQUIPMENT The public works department currently utilizes a magnetic locator to locate buried manholes, water valves and metal water meters to a depth of 24 inches, however, it will not locate plastic meters 7fiberglass valve boxes or PVC pipe. Technology is now available to locate objects using a pressure wave carried by the water in the pipe. Quotes were solicited for a water line locator having the capability to locate all types of equipment. Mr Burris moved, seconded by Mr Ramey to approve the purchase of a Radiodetection 500 water line locator from Water Products of Owasso in the amount of $2300. AYE: Burris, Ramey, Barnhouse, Ewing, Duke NAY: None Motion carried 5 -0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE PURCHASE OF WATER LEAK DETECTION EQUIPMENT Revenues are being lost because of water leaking into the distribution system. The water division does not have equipment to identify the location of leaks, and must excavate probable leak locations. This results in loss of time, and additional work to regrade, seed or sod properties that are excavated. Rather than excavating, determination of leaks in the system can be acomplished by using listening equipment. The Public Works Department solicited quotes from local vendors for listening equipment that can be used for PVC pipe. After reviewing the quotes, staff recommend Trustee approval of the purchase of a Fisher Leak Detector Model XLT -20 from Water Products of Owasso, in the amount of $1400. Following discussion centered on the advisability of borrowing such equipment, Mr Burris moved to approve the staff recommendation for purchase of the water leak detection equipment. Motion seconded by Mr Ewing. 1 Owasso Public Works Authority April 18, 1995 AYE: Burris, Ewing, Ramey, Barnhouse, Duke NAY: None Motion carried 5 -0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE RENEWAL OF A CONTRACT BETWEEN THE OPWA AND BROWNING - FERRIS INDUSTRIES (BFI) PROIDING FOR THE COLLECTION AND DISPOSAL OF REFUSE GENERATED BY COMMERCIAL ESTABLISHMENTS. In July 1993, the Trustees approved a contract with BFI for commercial refuse collection and disposal. The contract contains language allowing for the extension of the contract for successive one -year terms if agreed to in writing by both parties not less than ninety days prior to the expiration date. The contract was renewed in May 1994, with an expiration date of July 31, 1995. BFI has indicated a desire to renew the contract for another year, with a three percent rate increase. This rate increase must be passed on to customers and will be placed on a Trustee agenda prior to the beginning of the new contract. Mr Burris moved, seconded by Ms Barnhouse, to approve the extension of a refuse contract with BFI. AYE: Burris, Barnhouse, Ramey, Ewing, Duke NAY: None Motion carried 5 -0. ITEM 10: REPORT FROM OPWA MANAGER No report. ITEM 11: REPORT FROM OPWA ATTORNEY No report. ITEM 12: UNFINISHED BUSINESS I None IITEM 13: NEW BUSINESS None �r 3 Owasso Public Works Authority April 18, 1995 ITEM 14: ADJOURNMENT Chairman Duke moved, seconded by Mr Burris, to adjourn. AYE: Duke, Burris, Barnhouse, Ewing, Ramey NAY: None Motion carried 5 -0 and the meeting was adjourned at 10:35 p.m. Charles L Burris, Chairperson Marcia Boutwell, Authority Secretary OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, May 2, 1995 The Owasso Public Works Authority met in regular session on Tuesday, May 2, 1995 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 3:00 p.m. on Monday, May 1, 1995. ITEM 1: CALL TO ORDER. Vice Chairperson Burris called the meeting to order at 7:05 p.m. ITEM 2: ROLL CALL PRESENT Charles Burris, Vice Chairperson Danny Ewing, Trustee Joe Ramey, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. ABSENT Jerry Duke, Chairperson Mary Lou Barnhouse, Trustee ITEM 3: REQUEST APPROVAL OF CLAIMS Mr Ramey moved, seconded by Mr Ewing, to approve the following claims as submitted: (1) OPWA Fund $70,813.08; (2) OPWA Capital Improvement Fund $27,573.73; (3) Interfund Transfers $33,030.00 (4) Payroll $24,656.40. AYE: Ramey, Ewing, Burris NAY: None Motion carved 3 -0. ITEM 4: ELECTION OF CHAIRPERSON. Mr Ewing nominated Mr Burris as Chairperson. Seconded by Mr Ramey. AYE: Ewing, Ramey, Burris NAY: None Motion carried 3 -0. Owasso Public Works Authority May 2, 1995 ' ITEM 4: ELECTION OF VICE CHAIRPERSON. Mr Burris nominated Mr Ewing as Vice Chairperson. Seconded by Mr Ramey. ' AYE: Burris, Ramey, Ewing NAY: NONE ' Motion carried 3 -0. ITEM 5: ADJOURNMENT Mr Ramey moved, seconded by Mr Ewing, to adjourn. AYE: Ramey, Ewing, Burris NAY: None Motion carried 3 -0 and the meeting was adjourned at 7:10 p.m. Marcia Boutwell, Authority Secretary Charles L Burris, Chairperson CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 5/12/95 10:07:43 A/P CLAIMS R.FPOPT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- - - - - -- ------- - - - - -- 950228 DEPT OF ENVIRONMENTAL QUA SOLID WASTE MNGE FEE 952104 WAYNE OR LISA WOOD REFUND /OVERPAYMENT 9521106 HOMES BY BETTY REFUND /OVERPAYMENT DEPARTMENT TOTAL OPWA ADMINISTRATION ------------------------ - - - - -- 950020 RONALD D CATES RETAINER 950022 AT &T WIRELESS SERVICES USAGE /PAGER 95003 CPS BUSINESS, INC. LICENSE FEES 9501221 CELLULAR ONE -TULSA USAGE 950194 WESTERN BUSINESS PRODUCTS MAINTENANCE 951949 OFFICE DEPOT CARD PLAN OFFICE SUPPLIES 951973 CSC CREDIT SERVICES, INC 4/95 COIZECTIONS DEPARTMENT TOTAL = = = =) WATER ------------------------ - - - - -- 950022 AT &T WIRELESS SERVICES 951417 WOP,LEYS GREENHOUSE 951921 KIMBALL ACE HARDWARE 951930 CINTAS CORP. 951974 CITY OF TULSA 951995 SHARON SPARKMAN 951996 TYRONE DINKINS 951997 OSCAR MCLAURIN 951999 JOHNNY ROGERS 952121 GO SYSTEMS 952122 CITY GARAGE 952133 WATER PRODUCTS INC 952134 WATER PRODUCTS INC 952141 WATER PRODUCTS INC 952145 TREASURER PETTY CASH DEPARTMENT TOTAL = = = =) WASTEWATER ------------------------ - - - - -- USAGE /PAGER SODDING REPAIRS SUPPLIES UNIFORM RENT /CLEAN 3/95 WATER USF METER READER METER READER METER READER METER READER 4/95 FUEL 4/95 PARTS SUPPLIES /REPAIRS METERS BID 10/16/94 SUPPLIES /REPAIRS REIMB PFTTY CASH 950022 AT&T WIRELESS 'SERVICES USAGE 534.53 14.24 30.00 578.77 700.00 29.90 '17.00 35.74 92.78 51.01 25.00 1,151.43 59.80 135.00 209.23 124.60 59, 501.9 145.35 276.30 203.70 186.45 282.48 84.84 975.54 1,500.00 831.45 21.90 64,537.93 219.90 11 REFUSE COLLECTIONS ------------------------ - - - - -- 951921 CITY OF OWASSO 14.98 EVE INC. OWASSO PUBLIC WORKS AUTHORITY 951930 5/12/95 10:07:42 A/P CLAIMS REPORT APAPVR PAGE: 12 4/95 COMM REFUSE PO # ---- - - - - -- VENDOR ------------------- - - - - -- DESCRIPTION ------------------- - AMOUNT - - - -- ------- - - - - -- 951575 SHERRY LABORATORIES, INC. ANNUAL ANALYSIS 995.00 952122 951921 KIMBALL ACE HARDWARE SUPPLIES 41.38 951926 CURTIN MATHFSON SCIENTIFI PARTS /AUTOCLAVE 176.12 951930 CINTAS CORP. UNIFORM RENT /CLEAN 226.40 951980 WASTE MANAGEMENT OF OKLA SLUDGE DISPOSAL 120.00 951951 SHERRY LABORATORIES, INC. SLUDGE ANALYSIS 160.00 952056 GRAINGER,W W INC REPLACE PUMP 262.91 952121 GO SYSTEMS 4/95 FUEL 155.20 952122 CITY GARAGE 4/95 PARTS 81.14 952138 DALE & LEE SERVICE A/C REPAIR 78.20 952140 CURTIN MATHESON SCIENTIFI LAB SUPPLIES 79.50 952145 TREASURER PETTY CASH REIMB PETTY CASH 40.00 DEPARTMENT TOTAL =___> 2,445.75 REFUSE COLLECTIONS ------------------------ - - - - -- 951921 KIMBALL ACE HARDWARE SUPPLIES 14.98 951925 EVE INC. YARDWASTE BAGS -BID 4/4/95 3,340.00 951930 CINTAS CORP. UNIFORM RENT /CLEAN 85.20 951954 BFI 4/95 COMM REFUSE 12,067.53 952010 WILLIAMS REFUSE EQUIPMENT PARTS 535.90 952121 GO SYSTEMS 4/95 FUEL 363.12 952122 CITY GARAGE 4/95 PARTS 166.06 DEPARTMENT TOTAL = 16,572.79 RECYCLE CENTER ------------------------ - - - - -- 951930 CINTAS CORP. UNIFORM RENT /CLEAN 28.40 951984 BFI 4/95 COMM REFUSE 2,194.00 952121 GO SYSTEMS 4/95 FUEL 46.53 DEPARTMENT TOTAL = = = =3 2,268.93 FUND TOTAL 877555.60 CITY OF OWASSO OPWA CAPITAL IMPROVEMENT FUND 5/12/95 10:07:42 A/P CLAIMS REPORT APAPVP PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- --------- - -- ------- - - - - -- WASTEWATER ------------------------ - - - - -- 952130 FHC INC. DEPARTMENT TOTAL FUND TOTAL = = = =7 ENGINEERING SERVICES 585.00 585.00 585.00 13 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 04/29/95 OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES Water 160.47 4,094.27 Refuse 0.00 3,599.84 OPWA Capital Improvement 0.00 975.98 APPROVE 05/16/95 Chairman Trustee Trustee MEMORANDUM TO: RODNEY J. RAY CITY MANAGER FROM: F. ROBERT CARR, JR., P.E. PUBLIC WORKS DIRECTOR / J SUBJECT: WASTEWATER COLLECTIONS VEHICLE PURCHASE DATE: May 5, 1995 BACKGROUND The FY 1994 -95 budget for the Public Works Department Wastewater Division includes funds for the purchase of a new truck for collection systems maintenance. The existing Wastewater Collection service vehicle is a 1985 Chevrolet S -10 pick -up truck. Repairs to this small and inadequate vehicle continue to increase and the truck has approximately 167,500 miles of use. The existing vehicle is a small body truck with a limited hauling capacity. It is proposed that the vehicle be replaced with a full size 3/4 ton, 2 wheel drive pick -up truck to enable hauling of larger loads and be utilized as the primary transportation unit of the Wastewater Collections Division. In addition, in order to rform the required operations and maintenance functions, the vehicle will need to have a towing capacity for the 10,000 pound sewer jetter. The ability to store and transport equipment required to accomplish major lift station maintenance on pumps, generators, and associated electrical instrumentation is also necessary. BIDS On April 12, 1995, contract documents and bid specifications were sent to fifteen (15) vendors. Bids were received from four (4) vendors and were opened May 4, 1995 at 2:00 p.m. at City Hall. Four vendors submitted a bid price which exceeded the budgeted price. Bids were received from the following vendors: Supplier Bid Jim Nelson Ford $15,119.60 Swinson Chevrolet $19,031.00 Turnpike Ford $17,500.00 Don Thornton $15,068.81 Difference from Amount Budgeted $119.60 $4,031.00 $2,500.00 $68.61 The average price for a new vehicle has risen at a rate of 8% in 1994 and again by 6% in 1995. This 14% increase, when totaled with the Public Works budgeted amount of $15,000, was unforeseen in the budgeting process. On November 1, 1994 the State Contract Bids were published and received from the Oklahoma Department of Central services, Central Purchasing Division. The 1995 minimum bid for the type of pick -up truck intended for use in the Wastewater Collections Division was $15,911. FUNDING The FY 1994 -95 budget for the Wastewater Division in includes $15,000 in capital outlay for the new vehicle (item 61- 530 - 5442). RECOMMENDATION Staff recommends approval of the purchase of the 1995 Ford F -250, 3/4 ton full size pick -up from Don Thornton Ford in the amount of $15,068.81. ATTACHMENTS 1. List of potential vendors provided specifications. 2. Vehicle Bid Proposals, April 1995 BID PROPOSAL - SUBMITTAL PAGE 1995 TWO WHEEL DRIVE THREE- QUARTER TON PICKUP TRUCK FOR THE OWASSO PUBLIC WORKS DEPARTMENT (WASTEWATER COLLECTION DIVISION) VEHICLE SUMMARY IF MAKE MODEL: 50 ENGINE TYPE: :R51 V 9 TIRE TYPE & SIZE: EPA ESTIMATED MPG (HIGHWAY) ESTIMATED MPG (CITY): 4 NOTE: PLEASE ATTACH A LISTING OF ALL OTHER EQUIPMENT & OPTIONS ON A SEPARATE PAGE. TOTAL BID PRICE ON VEHICLE: I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages_ Signature Title Address BID OPENING: MAY 4, 1995 (&2 :00 P.M. COMPLETE AND ATTACH THE NON - COLLUSION BID AFFIDAVIT TO BID. BID PROPOSAL - SUBMITTAL PAGE WHEEL DRIVE THREE- QUARTER TON PICKUP TRUCK FOR THE OWASSO PUBLIC WORKS DEPARTMENT (WASTEWATER COLLECTION DIVISION) VEHICLE SUMMARY MAKE: MODEL: ENGINE TYPE: TIRE TYPE & SIZE: EPA ESTIMATED MPG (HIGHWAY): CCU EPA ESTIMATED MPG (CITY): NOTE: PLEASE ATTACH A LISTING OF ALL OTHER EQUIPMENT & OPTIONS ON A SEPARATE PAGE. TOTAL BID PRICE ON VEHICLE: I hereby acknowledge that I have read the specifications and at I am legally bound by the statements on the Bid Proposal - Submittal Pages. Title Address TURNPIKE FORD 745 W. 51 st Street Tulsa, Oklahoma 74107, BID OPENING: MAY 4, 1995 Q2 :00 P.M. COMPLETE AND ATTACH THE NON - COLLUSION BID AFFmA V T Tn urn BID PROPOSAL - SUBMITTAL PAGE MAY 4 1995 1995 TWO WHEEL DRIVE THREE- QUARTER TON PICKUP TR FOR THE OWASSO PUBLIC WORKS DEPARTMENT --- - - - - -� (WASTEWATER COLLECTION DIVISION) == y= = - - - -- VEHICLE SUMMARY MAKE: MODEL: ENGINE TYPE: TIRE TYPE & SIZE. EPA ESTIMATED MPG (HIGHWAY): EPA ESTIMATED MPG (CITY): NOTE: PLEASE ATTACH A LISTING OF ALL OTHER EQUIPMENT & OPTIONS ON A SEPARATE PAGE. TOTAL BID PRICE ON VEHICLE: 7� I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. Si ure v Tide Address BID OPENING: MAY 4, 1995 02:00 P.M. COMPLETE AND ATTACH THE NON - COLLUSION BID AFFIDAVIT TO BID. BID PROPOSAL - SUBMITTAL PA E" 1995 TWO WHEEL DRIVE THREE- QUARTER TON PICKUP' UVkY 4 195 FOR THE OWASSO PUBLIC WORKS DEPARTMENT (WASTEWATER COLLECTION DIVISION) VEHICLE SUMMARY MODEL: ENGINE TYPE: (.0 r7 V e4_,WSoo &v vi TIRE TYPE & SIZE: EPA ESTIMATED MPG (HIGHWAY): EPA ESTIMATED MPG (CITY): NOTE: PLEASE ATTACH A LISTING OF ALL OTHER EQUIPMENT & OPTIONS ON A SEPARATE PAGE. l Q / O TOTAL BID PRICE ON VEHICLE: I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Sukmittal Pages. Address BID OPENING: MAY 4, 1995 @2:00 P.M. COMPLETE AND ATTACH THE NON - COLLUSION BID AFFIDAVIT TO BID. MEMORANDUM TO: FROM: SUBJECT: DATE: RODNEY J. RAY CITY MANAGER F. ROBERT CARR, JR., P.E. PUBLIC WORKS DIRECTOR AWARD OF ENGINEERING DESIGN SERVICES CONTRACT - WASTEWATER TREATMENT PLANT IMPROVEMENTS May 10, 1995 BACKGROUND: The existing City of Owasso wastewater treatment facility was constructed in 1986. The plant consists primarily of an oxidation ditch with interchannel boat clarifier, effluent ultraviolet light disinfection and reaeration, and sludge drying beds. The plant was originally designed to treat an average daily flow of 1.56 million gallons per day (MGD). With the current average daily flow approaching the original design capacity and new effluent limitations that require increasing the treatment capabilities of the existing plant, we completed an amendment to the Facilities Plan in order to obtain funding through the State Revolving Fund (SRF) loan program to include the needed modifications. The document has been submitted to the Oklahoma Water Resources Board for technical review. The approved Facilities Plan serves as the mechanism for selection of the most cost- effective treatment system for the 20 -year planning period. The document is the basis for detailed engineering design and ultimate construction of the needed improvements. The selected alternative in the Facilities Plan recommended a two- phased approach to increasing the plant capacity and improving the performance to meet long -term discharge criteria. Phase I includes removal of the interchannel boat clarifier from the oxidation ditch, accompanied by the construction of two new external clarifiers. The hydraulic capacity of the oxidation ditch will be increased to 2.15 MGD. Modifications to the existing pumping station and ultraviolet disinfection system to accommodate the increased hydraulic capacity are included. Additional sludge drying beds, necessitated by increased sludge production, also is required. The Phase improvements to construct additional capacity will be deferred until the year 2001. Page 2 Agreement for Engineering Services PROTECT SCOPE: The Owasso Public Works Authority secured a low interest loan from the Oklahoma Water Resources Board for improvements to the wastewater treatment plant. (Companion projects for the water distribution system and wastewater collection system have already been initiated.) Approval of the loan required selection of an engineering firm for the design of the improvements. ENGINEERING PROPOSALS: Staff requested qualification statements on December 15, 1994 from engineering firms capable of providing design services for the wastewater treatment plant improvements design, bidding and construction administration. A packet of information was sent to fourteen (14) area engineering firms. Responses were received from five (5) firms. Statements were ranked according to the total number of evaluation points assigned by the Review Committee and, based upon the initial evaluation, the Review Committee identified Dudley and Associates, Inc., FHC, Inc., and Mansur - Daubert- Strella, Inc. as "Qualified and Highly Responsive Firms ". These three firms were requested to submit a detailed Scope of Services and their proposed fee for final evaluation by the Review Committee. Each firm submitted their detailed scope of services on February 15, 1995. Each submittal was evaluated by the Review Committee and FHC, Inc. was selected as the top ranked firm for fee negotiations. ENGINEERING DESIGN AGREEMENT: Staff met with representatives from FHC on April 4, 1995 to discuss the scope of work and the fee proposal. As a result of the meeting, an Agreement was drafted and reviewed by the City Attorney. The attached Agreement for Engineering Design Services has been prepared as a result of the review comments. The Agreement is divided into three (3) work phases as follows: Preliminary Design $84,400 Final Design 64,400 Bidding 9,000 Total Lump Sum $157,800 The scope and compensation for bidding and resident project representative services will be negotiated at a later date. It was the option of staff that these services could be more accurately defined once the actual facility design nears completion. Page 3 Agreement for Engineering Services P1 PROJECT SCHEDULE: Attachment E to the Agreement contains the following project schedule: Preliminary Design 120 calendar days Final Design 105 Bidding 90 Total calendar days 315 FUNDING: Funding for this project has been included in the loan from the Oklahoma Water Resources Board. RECOMMENDATION: Staff recommends Trustees approval of the Agreement for Engineering Services for the Wastewater Treatment Plant Improvements with FHC, Inc., Tulsa, Oklahoma in the lump sum amount of $157,800 for preliminary design, final design and bidding phases. ATTACHMENTS: 1. Agreement AGREEMENT 2401 ENGINEERING SERVICES WASTEWATER TREATMENT PLANT IMPROVEMENTS THIS AGREEMENT, including Attachments between Owasso Public Works Authority (Owner) and FHC, Inc. (Engineer); WITNESSETH: WHEREAS, Owner intends to construct certain improvements -on the existing wastewater treatment plant herein termed Wastewater Treatment Plant Improvements (the Project); and, WHEREAS, Owner requires certain engineering services (the Services) in connection with the project; and, WHEREAS, Engineer is prepared to provide the Services; NOW THEREFORE, in consideration of the promises contained in this Agreement, Owner and Engineer agree as follows: ARTICLE 1 - EFFECTIVE DATE I The effective date of this Agreement shall be the day of , 1995. ARTICLE 2 - GOVERNING LAW ' This agreement shall be governed by the laws of the State of Oklahoma. ARTICLE 3 - SERVICES TO BE PERFORMED BY ENGINEER Engineer shall perform the Services described in Attachment A, Scope of Services. If construction phase services are included, the Engineer shall be the Owner's agent and representative with respect to all services of the Engineer that are required or authorized by the construction documents. ARTICLE 4 - COMPENSATION ' Owner shall pay Engineer in accordance with Attachment B, Compensation. ARTICLE 5 - OWNER'S RESPONSIBILITIES ' Owner shall be responsible for all matters described in Attachment C, Owner's Responsibilities and Special Conditions. ARTICLE 6 - STANDARD OF CARE Engineer shall perform the Services undertaken in a manner consistent with the prevailing accepted standard for similar services with respect to projects of comparable function and complexity and with the applicable laws and regulations published and in effect at the time of performance of the Services. Other than the obligation of the Engineer to perform in accordance with the foregoing standard, no warranty, either express or implied, shall apply to the Services to be performed by the Engineer pursuant to this Agreement or the suitability of Engineer's work product. ARTICLE 7 - LIABILITY AND INDEMNIFICATION 7.1 General. Having considered the potential liabilities that may exist during the performance of the Services, the benefits of the Project, and the Engineer's fee for the Services; and in consideration of the promises contained in this Agreement, Owner and Engineer agree to allocate and limit such liabilities in accordance with this Article. 7.2 Indemnification. Engineer and Owner each agrees to defend, indemnify, and ' hold harmless each other, its agents and employees, from and against legal liability for all claims, losses, damages, and expenses to the extent such claims, losses, damages, or expenses are caused solely by its negligent acts, errors, or omissions. In the event claims, losses, damages, or expenses are caused by the joint or concurrent negligence of Engineer and Owner, they shall be borne by each party in proportion to its own negligence. 7.3 Survival. Upon completion of all Services, obligations, and duties provided for in this Agreement, or if this Agreement is terminated for any reason, the terms and conditions of this Article shall survive. ARTICLE 8 - INSURANCE During the performance of the Services under this Agreement, Engineer shall maintain the following insurance: (1) General Liability Insurance, with a combined single limit of $1,000,000 for each occurrence and $1,000,000 in the aggregate. (2) Automobile Liability Insurance, with a combined single limit of $1,000,000 for each person and $ 1,000,000 for each accident. ' (3) Workers' Compensation Insurance in accordance with statutory requirements and Employer's liability Insurance, with a limit of $500,000 for each occurrence. (4) Professional Liability Insurance, with a limit of $1,000,000 annual ' aggregate. 2 Engineer shall, upon written request, furnish Owner certificates of insurance which shall include a provision that such insurance shall not be canceled without at least thirty days' written notice to Owner. All Project contractors shall be required to include Owner and Engineer as additional insureds on their General Liability insurance policies, and shall be required to indemnify Owner and Engineer to the same extent. If the Services result in a construction phase of the project, a similar provision shall be incorporated into all construction phase contracts entered into by Owner and shall protect Owner and Engineer to the same extent. ARTICLE 9 - LIMITATIONS OF RESPONSIBILITY Engineer shall not be responsible for: (1) construction means, methods, techniques, sequences, procedures, or safety precautions and programs in connection with the Projector (2) procuring permits, certificates, and licenses required for any construction unless such responsibilities are specifically assigned to Engineer in Attachment A, Scope of Services. ARTICLE 10 - LIMITATIONS OF RESPONSIBILITIES FOR ACTS OF OTHERS Provided that the Engineer has acted in good faith, Engineer shall not be liable to owner for breach of contract or for negligent error or omission in failing to detect, prevent or report the failure of any contractor, subcontractor, vendor, or other project participant to fulfill contractual or other responsibilities to the Owner, failure to furnish or construct the project in accordance with the plans and specifications, or failure to comply with federal, state, or local laws, ordinances, regulations, rules, codes, orders, criteria, or standards. ARTICLE 11 - OPINIONS OF COST AND SCHEDULE Since Engineer has no control over the cost of labor, materials, or equipment furnished by others, or over the resources provided by others to meet Project schedules, Engineer's opinion of probable costs and of Project schedules shall be made on the basis of experience and qualifications as a professional engineer. Engineer does not guarantee that proposals, bids, or actual Project costs will not vary from Engineer's cost estimates or that actual schedules will not vary -from Engineer's projected schedules. Engineer shall complete the services within the time frame outlined on Attachment E, Schedule, subject to conditions which are beyond the control of the Engineer. ARTICLE 12 - REUSE OF DOCUMENTS i All documents, including, but not limited to, drawings, specifications, and computer software prepared by Engineer pursuant to this Agreement are instruments of service in respect to the Project. They are not intended or represented to be suitable for reuse by Owner or others on extensions of the Project or on any other project. Any reuse without prior written verification or adaptation by Engineer for the specific ' purpose intended will be at Owner's sole risk and without liability or legal exposure to Engineer. Owner shall defend, indemnify, and hold harmless Engineer against all 3 1 , claims, losses, damages, injuries, and expenses, including attorneys fees, arising out of or resulting from such reuse. Any verification or adaptation of documents will entitle Engineer to additional compensation at rates to be agreed upon by Owner and Engineer. ARTICLE 13 - OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY Except as otherwise provided herein, engineering documents, drawings, and specifications prepared by Engineer as part of the Services shall become the property of Owner provided, however, that Engineer shall have the unrestricted right to their use. Engineer shall retain its rights in its standard drawing details, specifications, data bases, computer software, and other proprietary property. Rights to intellectual property developed, utilized, or modified in the performance of the Services shall remain the property of Engineer. ' ARTICLE 14 - TERMINATION This Agreement may be terminated by either party upon written notice in the event ' of substantial failure by the other party to perform in accordance with the terms of this Agreement. The nonperforming party shall have fifteen calendar days from the date of the termination notice to cure or to submit a plan for cure acceptable to the other party. Owner may terminate or suspend performance of this Agreement for Owner's pp convenience upon written 30 days notice to Engineer. Engineer shall terminate or suspend performance of the Services on a schedule acceptable to Owner. If termination or suspension is for Owner's convenience, Owner shall pay Engineer for all the Services performed and termination or suspension expenses. Said expenses shall be calculated as described in Attachment B for Additional Services and shall include all costs to close this project (project summary and archive) and copy and transfer project information to the Owner. Upon restart, an equitable adjustment shall be made to Engineer's compensation. ARTICLE 15 - DELAY IN PERFORMANCE Neither Owner nor Engineer shall be considered in-default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include, but are not limited to, abnormal weather conditions; floods, earthquakes, fire; epidemics; war, riots, and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage; judicial restraint; and inability to procure permits, licenses, or authorizations from any local, state, or federal agency for any of the supplies, materials, accesses, or services required to be provided by either Owner or Engineer under this Agreement. Should such circumstances occur, the nonperforming party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. ARTICLE 16 - COMMUNICATIONS Any communication required by this Agreement shall be made in writing to the address specified below: Engineer: FHC, Inc. 5416 South Yale, Suite 400 Tulsa, Oklahoma 74135 -6242 Attention: Tony Dark, P.E., President Owners: Owasso Public Works Authority P.O. Box 180 Owasso, Oklahoma 74055 -0180 Attention: Mr. Robert Carr, P.E., Public Works Director Nothing contained in this Article shall be construed to restrict the transmission of routine communications between representatives of Engineer and Owner. ARTICLE 17 - WAIVER A waiver by either Owner or Engineer of any breach of this Agreement shall be in writing. Such a waiver shall not affect the waiving party's rights with respect to any other or further breach. ARTICLE 18 - SEVERABILITY The invalidity, illegality, or unenforceability of any provision of this Agreement or the occurrence of any event rendering any portion or provision of this Agreement void shall in no way affect the validity or enforceability of any other portion or provision of this Agreement. Any void provision shall be deemed severed from this Agreement, and the balance of this Agreement shall be construed and enforced as if this Agreement did not contain the particular portion or provision held to be void. The parties further agree to amend this Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. The provisions of this Article shall not prevent this entire Agreement from being void should a provision which is of the essence of this Agreement be determined void. ARTICLE 19 - INTEGRATION This Agreement represents the entire and integrated Agreement between Owner and Engineer. It supersedes all prior and contemporaneous communications, representations, and agreements, whether oral or written, relating to the subject matter of this Agreement. 5 I - ARTICLE 20 - SUCCESSORS AND ASSIGNS Owner and Engineer each binds itself and its directors, officers, partners, successors, executors, administrators, assigns, and legal representatives to the other party to this Agreement and to the directors, officers, partners, successors, executors, ' administrators, assigns, and legal representatives of such other party in respect to all provisions of this Agreement. 10 61 N YO ARTICLE 21 - ASSIGNMENT Neither Owner nor Engineer shall assign its duties under this Agreement without the prior written consent of the other party. Unless otherwise stated in the written consent to an assignment, no assignment will release or discharge the assignor from any obligation under this Agreement. Nothing contained in this Article shall prevent Engineer from employing independent consultants, associates, and subcontractors to assist in the performance of the Service. ARTICLE 22 - THIRD PARTY RIGHTS Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than Owner and Engineer. IN WITNESS WHEREOF, Owner and Engineer have executed this Agreement. Owasso Public Works Authority Owner M Title: Chairman Date R FHC, Inc. Engineer By Title Date 5 -8- 9_S ATTACHMENT A TO AGREEMENT FOR ENGINEERING SERVICES BETWEEN OWASSO PUBLIC WORKS AUTHORITY, OWNER AND FHC, INC., ENGINEER FOR WASTEWATER TREATMENT PLANT IMPROVEMENTS SCOPE OF SERVICES The following scope of services shall be made a part of the Agreement dated the day of , 1995. The project scope consists of Phase I improvements to the Wastewater Treatment Plant, as identified in the Amendment to the Facility Plan for Wastewater Treatment System, Owasso Public Works Authority, September 1993. I. SCOPE OF IMPROVEMENTS Items of work covered under this contract and identified as Phase I improvements to the Wastewater Treatment Plant in the Amendment to the Facility Plan include the following. A. Influent Lift Station. 1. Pumps. Increase the capacities of two of the three pumps in the existing influent pump station to 3.0 MGD each by changing the pump impellers and installing new motors (and associated electrical equipment). 2. Controls. Add variable frequency drives and associated controls for each of the two new pumps. B. Oxidation Ditch. 1. Intrachannel Clarifier. Remove the existing intrachannel "Boat" ' clarifier from the oxidation ditch (function to be replaced with new external final clarifiers and return sludge pump station). 2. Aeration. Supplement the aeration capacity in the oxidation ' ditch by installing a diffused aeration system. A -1 , 3. Outlet Structure. Add a new outlet control structure to provide for the discharge of the oxidation ditch and allow for control of the liquid level in the ditch. C. External Clarification System. 1. Clarifiers. Add two external circular clarifiers with diameters of 60 feet. 2. Return Sludge Pump Station. Add a new return /waste sludge pumping station. D. Disinfection System. Modify the existing UV disinfection system to increase its capacity to 2.95 MGD. E. Sludge Dewatering 'System. Add two new sludge drying beds. F. General. 1. Phase II Interface. All Phase I improvements shall be designed to accommodate, as much as practicable, the associated improvements planned for Phase II as defined in the Amendment. I1. DETAILED SCOPE OF SERVICES The scope of engineering services for the project is divided into five categories: Preliminary Design Phase, Final Design Phase, Bidding Phase, Construction Phase and Resident Project Representative (Resident Inspection). The detailed scope of services for each category are outlined below: A. Preliminary Design Phase. The preliminary design shall consist of the following tasks. 1. Project Management. a. Administration. This task includes the following tasks: 1) Project initialization and setup. 2) Coordination of the project team. 3) Preparation of monthly progress reports to Owner. In addition, Engineer shall also conduct a monthly progress review meeting with the Owner at the Engineer's office. This meeting will be scheduled during the first week of the month to allow reports and associated Engineer's invoicing to be considered , at the Owner's second monthly meeting. 4) Project communications with Owner, regulatory ' agency and funding agency. b. Initial Project Meeting. Engineer shall conduct an initial ' meeting with the Owner (and with agency representatives if desired by Owner) to discuss the preliminary design schedule, objectives, available project data, communications, etc. C. Quality Control Reviews. Engineer's senior design and construction staff shall review the results of certain design activities and the deliverables prior to submission. 2. Surveying. Engineer shall provide all surveying required to produce the necessary preliminary design documents and legal descriptions. The fee includes all surveying required to complete the design of the improvements anticipated above. Additional surveying required by changes in scope requested by the Owner will be considered additional services. 3. Geotechnical Investigation. Engineer shall coordinate the procurement of a geotechnical firm and the preparation of a geotechnical report for documentation of subsurface conditions at the sites of the improvements as follows: a. Prepare a scope of geotechnical services for the project. The scope shall be established with the input of the Owner based on budget constraints, access limitations, etc. b. Procure proposals in accordance with Owner procedures from at least two geotechnical firms as directed by the Owner. C. Review all proposals and prepare a written recommendation with justification for the selection of one geotechnical firm. d. Coordinate contractual arrangements between the Owner and the geotechnical firm. The cost of the geotechnical services shall be the responsibility of the Owner. e. Review the geotechnical report and provide comments to A -3 C. Drawings. -and Sketches. Prepare preliminary drawings and /or sketches of the planned improvements which will exhibit the concept for the proposed improvements including: 1) Schematic of the existing process and the proposed improvements. The schematic shall include a representation of the existing and proposed instrumentation and controls. 2) Hydraulic profile of the complete liquid and sludge process trains. the geotechnical firm. f. Review invoice(s) submitted by the geotechnical firm and make recommendation for payment(s). 4. Design Memorandum. The preliminary design shall result in a Design Memorandum (DM) which shall summarize the design concept for review and approval before initiation of the final design phase. Engineer shall prepare and submit five copies of a draft DM including the following information: a. General Project Requirements. Summarize the general requirements of the Project as follows: 1) Design Criteria. List the design criteria, standards and codes which are applicable to the design. 2) Permits. List the permits required to complete the Project and their estimated costs. 3) Funding Agency Requirements. Summarize the requirements of the Oklahoma Water Resources Board SRF Loan Program for completion of the Project. b. Process Design and Evaluations. Complete the process design and summarize the results. Summarize critical evaluations and calculations made to determine types of equipment or processes recommended for use in the Project. C. Drawings. -and Sketches. Prepare preliminary drawings and /or sketches of the planned improvements which will exhibit the concept for the proposed improvements including: 1) Schematic of the existing process and the proposed improvements. The schematic shall include a representation of the existing and proposed instrumentation and controls. 2) Hydraulic profile of the complete liquid and sludge process trains. 3) Proposed plan view layout of the improvements both at the lift station area and at the process area which will exhibit both the proposed layout of the unit processes but also the general site improvements planned. Base sheets for this work shall be digitized from the record drawings of the original plant construction project. 4) Proposed plan view layout of the improvements which will exhibit the yard piping planned for the project. Base sheets for this work shall be digitized from the record drawings of the original plant construction project. 5) Plan views, sections and elevations of all new unit processes as appropriate. d. Equipmentand Materials. Prepare preliminary specifications and /or summaries of the equipment and materials recommended for use in the final design. e. Electrical, Instrumentation and Controls. Prepare a preliminary design of the electrical, instrumentation and controls proposed for the project and summarize. f. Property Requirements. Summarize the ownership information in the area of the Project and summarize the real property, easement and /or right -of -way requirements. It is assumed that no additional property or easements shall be required for the Project. g. Project Schedule. Prepare a composite schedule of activities required to complete the Project as required by the SRF Loan Program. h. Opinion of Probable Cost. Prepare an opinion of probable cost based on the design concept established and the cost information obtained during this phase of the Project. Geotechnical. Include the results of the geotechnical investigation. 5. Deliverables. Engineer shall submit five copies of the DM for review by the Owner. A -5 6. Design Memorandum Workshop. Engineer shall conduct two design memorandum workshops with the Owner during preliminary design phase as follows: a. 30 Percent Workshop. The first workshop shall occur when the design memorandum is approximately 30- percent complete. b. 100 Percent Workshop. The final workshop shall occur after submission of the DM for the Owner's review. Engineer shall finalize the DM based on the results of the workshop. 7. Presentation. Engineer shall make a presentation of the DM (design concept) to the Owner's governing body. 8. Agency Workshop. The finalized DM resulting from the DM Workshop shall be submitted to the regulatory agency, the Oklahoma Department of Environmental Quality (ODEQ), and the Oklahoma Water Resources Board (OWRB), for review. Upon their review, Owner and /or Engineer shall conduct a workshop with representatives of both agencies over the document. Engineer shall finalize the DM based on the results of the workshop. B. Final Design Phase. The final design shall consist of the following tasks. The final design phase will commence with the submission of the DM to the agencies. 1. Project Management. a. Administration. This task includes the following tasks: 1) Coordination of the project team. 2) Preparation of monthly progress reports to Owner. In addition, Engineer shall also conduct a monthly progress review meeting with the Owner at the Engineer's office. This meeting will be scheduled during the first week of the month to allow reports and associated Engineer's invoicing to be considered at the Owner's second monthly meeting. 3) Project communications and activities for Owner, regulatory agency and funding agency. b. Quality Control Reviews. Engineer's senior design and construction staff shall review the results of certain design activities and the deliverables prior to submission. 2. Final Surveying. Engineer shall provide all surveying to supplement the preliminary design surveying as required to complete the final design. 3. Plans and Specifications. Complete the design of all Project elements as follows and finalize all plans and specifications. a. Unit Process Design. Finalize the design of improvements to all unit processes presented in the preliminary design memorandum. This shall include the processes listed in the scope of improvements. b. Structural Design. Prepare the design of all structures. C. Site Improvements Design. Prepare the design of all site related improvements including but not limited to roadways, drainage facilities, grade structures, fencing, and miscellaneous earthwork. d. Yard Piping. Prepare the final design of all associated yard piping. e. Electrical Design. Provide and coordinate the final electrical design of the required improvements. This shall include coordination with PSO to confirm or improve the electrical service to the lift station and process areas. f. Contract and Bidding Documents. Prepare the contract and bidding documents as required by the SRF Loan Program. 4. Design Reviews. Engineer shall conduct two design review sessions with the Owner during the final design as follows: a. 50 Percent Review. One session shall occur when the plans and specifications are 50 percent complete. Two copies of the 50- percent plans shall be provided to the Owner for review one week in advance of the review session. A -7 OWRB SRF Forms. Prepare the necessary SRF forms for b. 90 Percent Review. The final review shall occur when the plans and specifications are 90 percent complete. Two copies of the 90- percent plans shall be provided to the Owner for review one week in advance of the review session. contract documents, bidding documents, etc. 5. Property Requirements. Prepare the necessary site certificate information for the OWRB SRF Loan Program. Deliverables. Submit five copies of the final plans and 6. Opinion of Cost. Finalize the opinion of cost based on the final plans and specifications. This estimate shall serve as the Engineer's estimate for the bidding phase. 7. Permit Applications. Prepare the necessary applications for construction permits and provide the associated sketches, plans, specifications- and other information for Owner's submission. Assist the Owner in the submission of each application. The only 10. permit specifically included in this Project is the ODEQ Permit to Construct. All permit fees which may be required shall be the the Owner to discuss details associated with the final deliverables. responsibility of the Owner. OWRB SRF Forms. Prepare the necessary SRF forms for submission with the plans and specifications. Such forms shall include ORF -3, Design Summary, and the various check sheets for contract documents, bidding documents, etc. 9. Deliverables. Submit five copies of the final plans and specifications, and two copies each of the ODEQ Application for Permit to Construct, opinion of costs, and SRF forms to the Owner. 10. Final Review and Revision. Engineer will conduct a meeting with the Owner to discuss details associated with the final deliverables. Any changes agreed upon by all parties from this meeting will be incorporated into the final plans and specifications. 11. Presentation. Engineer shall make a presentation of the final plans and specifications to the Owner's governing body. 12. Submission. Engineer shall assist the Owner with the submission of the final design documents to the ODEQ and the OWRB. C. Bidding Phase. The bidding phase will commence upon Owner's authorization to advertise for bids for the construction. These services shall include the following. 1. . Advertisement. Coordinate the bid advertisement. 2. Pre -Bid Conference. Conduct the pre -bid conference. 3. Addenda. Prepare and issue all addenda. 4. Bid Opening. Attend and assist the Owner at the bid opening. 5. Bid Tabulations. Review all bids and prepare a bid tabulation. 6. Contract Award. Prepare a recommendation for award of the construction contract. 7. SRF Bid Package. Coordinate completion of the contractor's bidding forms including MBE /SBE/WBE documentation, and prepare and submit the information package to the OWRB. 8. Contract Preparation. Coordinate the preparation and execution of construction contract documents, and prepare and submit the package to the OWRB. D. Construction Phase. The construction phase will commence with the preconstruction conference and will terminate upon written approval of final payment and acceptance by the Owner. Engineer shall provide the construction phase services if requested by the Owner. The scope and compensation for these services shall be negotiated later. E. Resident Project Representative. Resident project representative services (resident inspection) will commence with the preconstruction conference and will terminate upon final completion of the construction. Engineer shall provide resident project representative services if requested by the Owner. The scope and compensation for these services shall be negotiated later. F. Other SRF Services. Engineer shall provide these services if requested by the Owner. The scope and compensation for these services shall be negotiated later. The services are categorized below as those currently required and those not required. 1. Services Currently Required by SRF. a. Startup and Project Performance. 2. Services Funded But Not Required by SRF. a. O &M Manual Update. Gfflii[e] ATTACHMENT B TO AGREEMENT FOR ENGINEERING SERVICES BETWEEN OWASSO PUBLIC WORKS AUTHORITY, OWNER AND FHC, INC., ENGINEER FOR WASTEWATER TREATMENT PLANT IMPROVEMENTS COMPENSATION The following compensation provisions shall be made a part of the Agreement dated the day of , 1995. I. PAYMENTS FOR SERVICES AND EXPENSES OF THE ENGINEER: A. Basic Engineering Services. For basic engineering services performed under Article 3, the Owner will pay the Engineer a lump sum as follows: 1. Preliminary Design Phase $ 84,400 2. Final Design Phase 64,400 3. Bidding Phase 9.000 Items 1,2 and 3, Total Lump Sum $15 4. Construction Phase The scope and compensation for these services shall be negotiated later if requested by the Owner. 5. Resident Project Representative The scope and compensation for these services shall be negotiated later if requested by the Owner. Attachments B -1, B -2 and B -3 summarize the manhour estimates associated with the above listed lump sum fees. These are for information purposes only. B. Additional Engineering Services. For authorized services performed by the Engineer which are outside the Scope of Services outlined in R 1 Attachment A of this Agreement, the Owner will pay the Engineer an amount equal to actual hourly salary rates paid by the Engineer to personnel assigned to the Project times 2.99 (1.84 for field representation services), plus subcontract work, if any, and direct expenses at cost plus 15 %. Billing rates will not exceed those set forth in FHC's Rate Schedule (Attachment D). II. TIMES OF PAYMENT: Invoices are due and payable within 30 days of date of invoice. Invoices past due are subject to interest at the rate of 1 %Z % per month. A. Basic Engineering Services. For the basic engineering services performed under Article 3, monthly payments shall be made in proportion to services performed. B. Additional Engineering Services. For additional engineering services, monthly payments by the Owner shall be based on detailed invoices from Engineer for work completed. ATTACHMENT B -1 AGREEMENT FOR ENGINEERING SERVICES BETWEEN OWASSO PUBLIC WORKS AUTHORITY, OWNER AND FHC, INC., ENGINEER FOR WASTEWATER TREATMENT PLANT IMPROVEMENTS MANHOUR ESTIMATE WORKSHEET PRELIMINARY DESIGN PHASE FILE: ATTCHB -A.WK3 PREPARED BY: JDN SCOPE OF SERVICES LABOR Ph / Tsk DESCRIPTION NOTES MANHOURS PER CATEGORY TOTAL MH's CAT. 1 PR CAT. 2 PM CAT. 3 PE CAT. 4 SE CAT. 5 DR CAT. B CL CAT. 7 IN 01 / — PROJECT MANAGEMENT / 01 Administration 1 84 16 100 / 02 Project Kickoff Meet 4 4 4 12 / 03 Quality Control Reviews 8 8 le 02 / — SURVEYING / 01 Scope (2 4 1 5 / 02 Review 2 2 03 / — GEOTECHNICAL INVESTIGATION / 01 Scope 1 4 1 8 / 02 Quotes 4 1 5 / 03 Recommendation 2 2 / 04 Contractual 2 1 3 / 05 Review 2 4 1 7 / 06 Invoices 1 1 G4 / — DESIGN MEMORANDUM / 01 General Project Re ukements 24 8 32 / 02 Process Design and Evaluations / Influent Lift Station 4 8 24 38 / Oxidation Ditch / Clarifier /Aerator Baffle 1 3 2 6 / Supplemental Aeration 2 24 26 / Outlet Control Stricture 2 12 14 / External Clarifiers 2 16 18 / Return/Waste Sludge PS 4 12 24 40 / Sludge D in Beds 4 12 16 / 03 Drawings and Sketches / P & I Diagram 4 16 16 12 48 / Plant Layout 2 16 16 12 46 / Hydraulic Profile 2 8 8 24 8 50 / Yard Piping 1 2 8 16 8 35 / Influent Lift Station 4 12 16 / Oxidation Ditch 16 16 / Clarifier /Aerator Baffle 1 2 6 9 / Supplemental Aeration 1 8 24 33 / Outlet Control Structure 1 6 12 19 / External Clarifiers 1 8 18 12 35 / Return/Waste Sludge PS 1 8 8 24 18 55 / Sludge Drying Beds 1 16 12 29 / 04 Equipment and Materials s (3). 3 11 40 12 16 82 / 05 Electrical, Instr. and Controls 8 24 8 40 / 06 Property Requirements (4 4 4 8 / 07 Project Schedule 1 4 4 9 / 08 Opinion of Probable Costs 4 16 24 24 68 05 / — DELIVERABLES / 01 All Activities 4 4 16 24 06 / -- DESIGN MEMORANDUM WORKSHOP / 01 Workshop 8 8 8 24 / 02 DM Revisions 8 8 8 8 32 07 / — PRESENTATION / 01 All Activities 4 4 8 16 08 / AGENCY WORKSHOP / 01 Workshop 8 81 8 24 / 02 DM Revisions 81 81 4 20 TOTAL MANHOURS FOR EACH CATEGORY: 701 3171 3531 176 118 5 31 01 1,085 PERCENT UTILIZATION: 6 % 2911, 3301, 16% 11% 5% 0% ATTACHMENT B -2 AGREEMENT FOR ENGINEERING SERVICES LABOR BETWEEN DESCRIPTION OWASSO PUBLIC WORKS AUTHORITY, OWNER MANHOURS PER CATEGORY AND CAT. 1 PR FHC, INC., ENGINEER FOR CAT. 6 DR WASTEWATER TREATMENT PLANT IMPROVEMENTS CAT. 7 IN MANHOUR ESTIMATE WORKSHEET 6 Is FINAL DESIGN PHASE FILE: ATTCHB -B.WK3 PREPARE D BY: JON SCOPE OF SERVICES LABOR Ph / Tsk DESCRIPTION NOTES MANHOURS PER CATEGORY TOTAL MH's CAT. 1 PR CAT. 2 PM CAT. 3 PE CAT. 4 SE CAT. 6 DR CAT. B CL CAT. 7 IN O1 / — PROJECT MANAGEMENT / 01 / 02 Administration Quality Control Reviews 1 16 84 12 18 100 28 02 / — FINAL SURVEYING / 01 scope I6 T2 1 3 / 02 Review 1 1 03 / — PLANS AND SPECIFICATIONS / 01 Unit Process Design / Influent Lift Station 1 41 16 8 2 31 / Oxidation Ditch / Clarifier /Aerator Baffle 4 4 8 / Supplemental Aeration 1 161 40 18 4 77 / Outlet Control Structure 1 81 16 8 1 34 / External Clarifiers 1 81 18 12 4 41 / Return/Waste Sludge PS 1 81 24 18 4 53 / Sludge Drying Beds 1 8 8 / 02 Structural Design / Influent Lift Station 1 4 2 7 / Oxidation Ditch / Clarifier /Aerator Baffle / Supplemental Aeration 1 2 8 8 19 / Outlet Control Structure 1 12 8 21 / External Clarifiers 2 2 32 8 44 / Retum/Waste Sludge PS 2 2 32 8 44 / Sludge Drying Beds 1 B g 17 / 03 Site Improvements 4 24 12 40 / 04 Yard Piping 4 24 28 / 05 Electrical /Mechanical Design 4 8 8 20 / 06 Contract and Bidding Documents 4 18 18 24 60 04 / — DESIGN REVIEWS / 01 50 % Review 8 8 8 8 32 / 02 90 % Review 8 8 8 8 32 05 / — PROPERTY REQUIREMENTS / 01 SRF Site Certificate 2 2 1 5 06 / — OPINION OF COST / 01 All Activities 4 8 16 16 1 45 07 / — PERMIT APPLICATIONS / 01 All Activities 2 2 2 8 08 / — OWRB SRF FORMS / 01 All Activities 2 4 4 2 12 09 / — DELIVERABLES / 01 All Activities 4 4 8 16 10 / — FINAL REVIEW AND REVISION / 01 All Activities 8 le 16 8 8 4 60 11 / — PRESENTATION / 01 All Activities 4 4 8 16 12 / — SUBMISSION / 01 All Activities 4 4 4 12 TOTAL MANHOURS FOR EACH CATEGORY: 631 231 222 184 142 78 O 920 % UTILIZATION: 7% 25% 24% 20% 15% 8% 0% ATTACHMENT B-3 AGREEMENT FOR ENGINEERING SERVICES BETWEEN OWASSO PUBLIC WORKS AUTHORITY, OWNER AND FHC, INC., ENGINEER FOR WASTEWATER TREATMENT PLANT IMPROVEMENTS MANHOUR ESTIMATE WORKSHEET BIDDING PHASE FILE: ATTCHB -C.WK3 PREPARED Y: JDWKHC SCOPE OF SERVICES LABOR Ph / Tsk DESCRIPTION NOTES MANHOURS PER CATEGORY TOTAL MH's CAT. 1 PR CAT. 2 1 PM CAT. 3 PE CAT. 4 BE CAT. 5 DR CAT. B CL CAT. 7 IN 07 — BIDDING 01 AdvertfsenwM 2 4 6 / 02 Pro-BW Conference 4 12 4 4 24 / 03 Addenda 18 8 8 32 / 04 Bid Openky 8 8 / 05 Bid Tabulations 4 8 10 / 08 Contract Award 8 2 10 / 07 SRF Bid Package 2 8 8 18 / 08 Contract Coordination 4 12 18 TOTAL MANHOURS FOR EACH CATEGORY: 8 82 12 O O 44 O 124 % UTILIZATION: 5% 50% 10% 0% 0% 35% 0% ATTACHMENT B-4 AGREEMENT FOR ENGINEERING SERVICES BETWEEN OWASSO PUBLIC WORKS AUTHORITY, OWNER AND HC, INC., ENGINEER FOR WASTEWATER TREATMENT PLANT IMPROVEMENTS LEGENDS AND NOTES ATTACHMENT C TO AGREEMENT FOR ENGINEERING SERVICES BETWEEN OWASSO PUBLIC WORKS AUTHORITY, OWNER AND FHC, INC., ENGINEER , FOR WASTEWATER TREATMENT PLANT IMPROVEMENTS OWNER'S RESPONSIBILITIES AND SPECIAL CONDITIONS LI The following list of special Owner responsibilities and contract conditions shall be made a part of the Agreement dated the day of , 1995. 1. Owner's Responsibilities. a. Owner shall make available to the Engineer any necessary record drawings, O &M manuals and other available documents on the existing plant. The Engineer shall promptly return these to the Owner. b. Owner shall provide all requested operation data for the existing plant for the Engineer's use. C -1 ATTACHMENT D TO AGREEMENT FOR ENGINEERING SERVICES BETWEEN OWASSO PUBLIC WORKS AUTHORITY, OWNER AND FHC, INC., ENGINEER FOR WASTEWATER TREATMENT PLANT IMPROVEMENTS RATE SCHEDULE The following hourly rates shall apply as described in Attachment B and shall be made a part of the Agreement dated the day of 1995. (List effective January 1, 1995) PROFESSIONAL FEES BASED ON TIME The hourly rates set forth below include all salaries, benefits, overhead and other indirect costs including federal, state and local taxes, plus profit. Principal Project Manager Project Engineer Staff Engineer/Technician Senior Draftsman Junior Draftsman Clerical /Administrative Assistant Field Representative REPRODUCTION $ 80.00 - 90.00 $ 63.00 - 81.00 $ 51.00 - 60.00 $ 41.00 - 56.00 $ 37.00 - 44.00 $ 29.00 - 36.00 $ 23.00 - 40.00 $ 22.00 - 29.00 Charges for reproduction will be billed at cost plus 15% markup. Volume In printing (bid documents and special drawing packages) will be billed at equivalent commercial rates. Blue line prints required for client or internal company use are chargeable as stated above. Xerox or equivalent copies will be charged at cost plus 15% markup not to exceed $.15 per copy. III. DIRECT COSTS A. Travel. Travel from the office on project related business will be billed at the hourly rates specified in "A" above. Charges for transportation, taxis, meals, lodging, gratuities, etc., will be billed at cost plus 15% markup with automobile travel not to exceed $.35 per mile. , B. Other. All other direct costs not covered herein shall be invoiced to the client at direct cost plus 15% for handling. All such charges shall be , mutually agreed upon prior to submission to the client. IV. ADJUSTMENT CLAUSE These rates are subject to review on an annual basis and, therefore, may be I revised. ATTACHMENT E TO AGREEMENT FOR ENGINEERING SERVICES BETWEEN OWASSO PUBLIC WORK AUTHORITY, OWNER AND FHC, INC., ENGINEER FOR WASTEWATER TREATMENT PLANT IMPROVEMENTS SCHEDULE The following schedule shall be made a part of the Agreement dated the day of 11995 The work shall be completed within the number of calendar days shown below for each activity following authorization to proceed or completion of the previous task as designated. 1. Preliminary Design Phase. a. Design Memorandum. Engineer shall complete the design memorandum and submit the finalized design memorandum to the Owner, the regulatory agency (ODEQ) and the funding agency (OWRB) within 120 calendar days following written authorization to proceed. b. Agency Review. Engineer shall finalize the design memorandum based on the agency review comments within 14 calendar days after receipt of agency review comments. 2. Final Design Phase. a. Plans, Specifications and Other Deliverables. Engineershall complete the final design and submit final plans and specifications, ODEQ Application for Permit to Construct, Opinion of Costs, and SRF forms for Owner's review within 90 calendar days after the finalization and submission of the design memorandum to the agencies. It is noted that subject to Owner's approval, the final design phase may start immediately following the preliminary design phase and concurrent with the agency review of the preliminary design phase submittal. E -1 b. Final Revision. Engineer shall finalize the plans and specifications and submit to the Owner within 15 calendar days after receipt of Owner and agency review comments. 3. Bidding Phase. L The bidding phase will commence upon Owner's authorization to advertise for bids for the construction. The schedule for this phase will be established later ' in consultation with the Owner. Assuming 30 days for advertisement, 30 days for bid and contract preparation and 30 days for OWRB approval, this phase can be expected take 90 days from Owner's authorization to bid. ' E -2