HomeMy WebLinkAbout1995.05.16_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Regular
DATE: May 16, 1995
TIME: 7:00 p.m.
PLACE: Council Chambers, Owasso Community Center
Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin
board at 4:00 p.m. on Friday, May 12, 1995.
Marcia outwell, City Clerk
AGENDA
1. Oath of Office Administered to Ward 5 Council Member.
2. Call to Order
3. Invocation
Pastor Kevin Robbins
Owasso Disciples Christian Church
4. Flag Salute
5. Roll Call
Owasso City Council
May 16, 1995
Page 2 ,
6. Recognition of Outstanding Employees.
Mayor Burris ,
Mr Ray
Certificates of Appreciation will be presented to city employees who served as the planning '
committee for the memorial service held for the Oklahoma City tragedy, and to police
officers who provided security at the bomb site.
7. Request Approval of the Minutes of April 18, 1995 Regular Meeting and May 2, 1995 ,
Regular Meeting.
Attachment #7
8. Request Approval of Claims.
Attachment #8
9. Consideration and Appropriate Action Relating to a Request for Council Authorization for
the City Attorney to File a Disclaimer of Interest in the Matter of the United States of
America vs Rodger Gilleland, et al.
Mr Cates
Attachment #9
Staff will recommend that the City Council authorize the City Attorney to file a Disclaimer
of Interest in the legal proceeding between the two parties.
Owasso City Council
May 16, 1995
Page 3
10. Consideration and Appropriate Action Relating to a Contract Between the City of Owasso
' and the Fraternal Order of Police Lodge #149.
Mr Ray
Attachment #10
' Staff will recommend Council approval of a contract for FY95 -96 containing agreements
relating to wages, benefits, and other working conditions as negotiated by representatives
' of the two parties.
11. Consideration and Appropriate Action Relating to an Application for Grant Funds from the
Oklahoma Department of Commerce (ODOC) for Economic Development Funds.
' Mr Ray
Attachment #11
Staff will recommend Council approval of Resolution #95 -03, requesting financial assistance
from the Oklahoma Department of Commerce, and that the Mayor be authorized to execute
an application for $181,750 for the purpose of extending water and sewer service
improvements to the proposed Council Oaks Learning Center site.
' 12. Consideration and Appropriate Action Relating to a Request for Council Approval of a
"Citizen Participation Plan" for the Council Oaks Learning Center Project.
Mr Ray
See Attachment #11
Staff will recommend Council approval of the required Citizen Participation Plan and that
' the Mayor be authorized to execute documents relating to that plan.
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Owasso City Council ,
May 16, 1995
Page 4
13. Consideration and Appropriate Action Relating to Ordinance #502, an Ordinance Providing
for the Exercise of Original Jurisdiction to Conduct Public Hearings Relating to Request and ,
Recommendations for the Allocation of Low Income Tax Credits to Proposed
Developments, Such Ordinance to be Known as the "Low Income Tax Credit Tax
Ordinance.
Mr Ray
Attachment #13
Staff has developed an ordinance that allows the City Council to deny requests for low '
income tax credits as provided for by emergency rules adopted by the Oklahoma Home
Finance Agency. The staff will recommend Council approval of Ordinance #502.
14. Consideration and Appropriate Action Relating to the Election of Two Trustees to the
Oklahoma Municipal Assurance Group, and Authorizing the Mayor to Execute an Official
Ballot.
Mr Ray
Attachment #14
The City may cast a ballot in the annual election for trustees to the OMAG. The OMAG
is our liability insurance carrier and is comprised of a pool of Oklahoma cities joined
together to ensure municipal insurance coverage. The staff recommends the Council cast
votes for Mr John Vinson (City of Broken Arrow) and Ms Mary Sue Overbey (City of Sand
Springs).
15. Consideration and Appropriate Action Relating to an Offer to Purchase Property from the
City /OPWA.
Mr Ray
Attachment #15
Staff will present a report to the Council that includes an offer to purchase 1' /z acres of
property on Fifth Avenue for location of a manufacturing facility /warehouse. Additionally,
the staff will recommend Council action to authorize the City Manager to offer a counter
proposal and contract to the potential buyer.
Owasso City Council
May 16, 1995
Page 5
16. Consideration and Appropriate Action Relating to a Request for the Purchase of Restroom
Partitions for Installation in the Recreation Center.
Mr Ray
Attachment #16
' Staff will recommend Council approval of the expenditure of $1701 to American Builders,
Tulsa, Oklahoma, for the purchase of restroom partitions to be installed in the womens
' restroom in the Recreation Center.
w 17. Consideration and Appropriate Action Relating to the Award of a Contract for Auditing
Services for FY 1994 -95 and Authorization for the Mayor to Execute Such Agreement.
Ms Bishop
Attachment #17
Staff has received and reviewed proposals from firms interested in becoming the City's
independent auditor. The staff will recommend that Council award a contract to the firm
of Carlson & Cottrell, Shawnee, OK, for $13,275 to perform auditing services specified in
the request for proposals.
18. Consideration and Appropriate Action Relating to the Acceptance of Improvements to the
' Streets and Storm Sewer System Constructed for Nottingham Estates Subdivision.
Mr Ray
Attachment #18
' Staff will recommend Council acceptance of the street and storm sewer improvements.
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Owasso City Council
May 16, 1995
Page 6 '
19. Consideration and Appropriate Action Relating to Ordinance #498, an Ordinance Providing
for the Rezoning of an 18.39 Acre Tract of Land Located North of Three Lakes Addition
and West of Smith Elementary School.
Mr Rooney
Attachment #19
Staff will recommend approval of Ordinance #498 based on previous Council action of
April 18, 1995 approving such zoning. ,
20. Consideration and Appropriate Action Relatin g to OZ -95 -03 a R eq uest to Rezone e a 100
Acre Tract of Land from AG (Agriculture) to RS -3 (Single Family Residential High
Density), Such Property Located North and West of the Northwest Corner of East 116th ,
Street North and Garnett Road.
Mr Rooney
Attachment #20 41
Staff will recommend Council approval of RS -3 zoning of the 100 acre tract, pursuant to
a recommendation from the Owasso Planning Commission.
21. Consideration and Appropriate Action Relating to OZ- 95 -04, a Request to Rezone a 3 Acre
Tract of Land from AG (Agriculture) to IL (Light Industrial), Such Property Located South
of the Owasso Recycle Center.
Mr Rooney
Attachment #21
Staff will recommend Council approval of IL zoning of the 3 acre tract, pursuant to a
recommendation from the Owasso Planning Commission.
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Owasso City Council
May 16, 1995
Page 7
22. Consideration and Appropriate Action Relating to OPUD -13, a Request to Rezone a
126.805 Acre Tract of Land from AG (Agriculture) to PUD (Planned Unit Development),
Such Property Located South and East of East 96th Street North and Garnett Road.
Mr Rooney
Attachment #22
Staff will recommend Council approval of PUD zoning of the 126.805 acre tract, pursuant
to a recommendation from the Owasso Planning Commission. This item was postponed
from the April 18, 1995 Council agenda.
23. Consideration and Appropriate Action Relating to a Request to Vacate a Portion of a Utility
Easement Located on Lot 1, Block 4, Barrington Point II Addition.
Mr Rooney
Attachment #23
' Staff will recommend Council approval of the easement vacation request pursuant to a
recommendation from the Owasso Planning Commission.
' 24. Consideration and Appropriate Action Relating to a Request for Approval of a Final Plat
for Castle Point Commercial Park, an Addition to the City of Owasso, Located Directly
North of Owasso Wal -Mart, Containing 8.86 Acres, More or Less, Comprised of Six
Commercial Lots.
Mr Rooney
Attachment #24
Staff will recommend approval of the Castle Point Commercial Park final plat.
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Owasso City Council ,
May 16, 1995
Page 8
25. Consideration and Appropriate Action Relating to a Request for Approval of a Final Plat
for The Village at Southern Links, an Addition to the City of Owasso, Located South of '
East 86th Street North on the Southernmost Portion of Bailey Golf Ranch, Containing 61
Residential Lots on 17.19 Acres.
Mr Rooney
Attachment #25
Staff will recommend approval of the final plat for The Village at Southern Links.
26. Consideration and Appropriate Action Relating to a Request for Approval of a Final Plat
for The Estates at Southern Links, an Addition to the City of Owasso, Located Immediately
West of The Village at Southern Links, Containing 23 Residential Lots on 11.31 Acres.
Mr Rooney
See Attachment #25
Staff will recommend approval of the final plat for The Estates at Southern Links.
27. Consideration and Appropriate Action Relating to a Request for Approval of a Final Plat
for The Summit at Southern Links, an Addition to the City of Owasso, Located Immediately
South of The Estates at Southern Links, Containing 29 Residential Lots on 15.30 Acres.
Mr Rooney
See Attachment #25
Staff will recommend approval of the final plat for The Summit at Southern Links.
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Owasso City Council
May 16, 1995
Page 9
28. Consideration and Appropriate Action Relating to Ordinance #499, an Ordinance Providing
for the Annexation of Approximately 356.5 Acres Located South of East 86th Street North
and East of 129th East Ave (Kaiser- Francis Oil Company, Petitioners).
Mr Rooney
Attachment #28
Staff will recommend Council approval of Ordinance #499 and the annexation of the subject
tract.
29. Consideration and Appropriate Action Relating to Ordinance #500, an Ordinance Providing
for the Annexation of Approximately 2.5 Acres Located East of Bailey Ranch Estates
Addition (Michael & Nancy Criswell, Petitioners).
Mr Rooney
Attachment #29
Staff will recommend Council approval of Ordinance #500 and the annexation of the subject
tract.
30. Consideration and Appropriate Action Relating to Ordinance #501, an Ordinance Providing
for the Annexation of Approximately 2.5 Acres Located East of Bailey Ranch Estates
' Addition (Joe & Vicky Ramey, Petitioners).
Mr Rooney
See Attachment #29
Staff will recommend Council approval of Ordinance #501 and the annexation of the subject
tract.
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Owasso City Council
May 16, 1995
Page 10
31. Report from City Manager
32. Report from City Attorney
33. Reports from City Councilors
34. Unfinished Business
35. New Business
36. Adjournment
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OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, April 18, 1995
The Owasso City Council met in regular session on Tuesday, April 18, 1995 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, April 14, 1995.
ITEM l: CALL TO ORDER
tMayor Duke called the meeting to order at 7:02 p.m.
ITEM 2: INVOCATION
The invocation was Y
iven b Pastor Fred Williams of Freedom Baptist Church, Owasso.
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' ITEM 3: FLAG SALUTE
The flag salute was led by Mayor Duke.
ITEM 4: ROLL CALL
PRESENT ABSENT
Jerry Duke, Mayor
' Charles Burris, Vice Mayor
Mary Lou Barnhouse, Councilor
Danny Ewing, Councilor
Joe Ramey, Councilor
STAFF
Rodney J Ray, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 5: PRESENTATION OF SPECIAL THANKS AWARD.
Mayor Duke made a presentation to John Leach for his seven years of service to the community
as a member of the Sales Tax Watchdog Committee. Mr Leach recently asked to be removed
from the committee.
ITEM 6: RECOGNITION OF OUTSTANDING EMPLOYEES.
Thirty -eight city employees participated in Corporate Challenge during March and April. Mayor
Duke and Vice Mayor Burris presented certificates of recognition to the following employees:
Owasso City Council April 18, 1995 '
Gary Orr, Randy Brock, Jim McElrath, Brian Dempster, Michele Dempster, Jessie Brown, Cleo
Garbee, Jeff Moody, Dean Parker, Jon Coshatt, Lisa Melchior, Mike Sole, Doug Driver,
William Mozingo, Wade Lenhart, Barbara Kennedy, Lori Molina, Michele Christensen, Tim
Rooney, Ron Easterling, Randy Cunningham, Doug Casares, Mike Knebel, Ted McCord,
Charlotte White, Sherry Bishop, Ann Harris, Tracy Tremain, Marcia Boutwell, Cris King,
Darryl McCormack, Robert Carr, Susie Theriault, Lisa Treme, Pat Nicholson, Jan Worley,
Maria Alexander, and Rodney Ray.
ITEM 7: REQUEST APPROVAL OF THE MINUTES OF APRIL 4, 1995 REGULAR
MEETING.
Mr Burris moved, seconded by Ms Barnhouse, to approve the minutes as submitted, by
reference made a part hereto.
AYE: Burris, Barnhouse, Ewing, Ramey, Duke
NAY: None
Motion carried 5 -0.
ITEM 8: REQUEST APPROVAL OF THE CLAIMS
Mr Burris moved, seconded by Mr Ramey, that the following claims be approved: (1) General
Fund $17,080.23; (2) Collision Self- Insurance $78.00; (3) Ambulance Service Fund $1,809.22;
(4) City Garage $2,694.11; (5) Capital Improvements $17,255.01 (6) Revenue Bond Project
Fund $49,957.35; (7) Interfund Transfers $6,447.48; (8) General Fund Payroll $95,047.05;
(9) City Garage Payroll $1,931.99.
AYE: Burris, Ramey, Ewing, Barnhouse, Duke
NAY: None
Motion carried 5 -0.
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN
AGREEMENT BETWEEN THE CITY OF OWASSO AND THE OKLAHOMA
DEPARTMENT OF COMMERCE FOR FUNDING CONSTRUCTION
IMPROVEMENTS RELATED TO THE NSP PROJECT
In order to finalize the grant and obtain access to the funds for the NSP project, an official
contract between the City and ODOC must be approved. The total grant is for $200,000 and
the City may begin drawing on the funds from the grant as soon as the contract is executed by
both parties. Mayor Duke moved, seconded by Mr Ewing, to approve a contract between the
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Owasso City Council April 18, 1995
City of Owasso and ODOC providing for $200,000 in grant funds for assistance in relocating
NSP Inc.
AYE: Duke, Ewing, Barnhouse, Ramey, Burris
NAY: None
Motion carried 5 -0.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN
AGREEMENT BETWEEN THE CITY OF OWASSO AND OKLAHOMA
DEPARTMENT OF COMMERCE FOR FUNDING CONSTRUCTION
IMPROVEMENTS AND REHABILITATION TO WASTEWATER LINES
WITHIN A DISTRICT APPROVED BY THE ODOC.
In order to finalize the grant and obtain access to the funds for the wastewater rehab project, an
official contract between City and ODOC must be approved. The total grant is for $197,800,
' however, the amount of this contract is $5500. ODOC wanted to deplete FY94 funds before
issuing a contract of 1995 funds. Therefore, another contract for the remaining funds must be
approved at a later date. Mr Burris moved, seconded by Mr Ramey, to approve a contract
between the City of Owasso and ODOC providing for $5500 in grant funds for repair of
wastewater lines in the approved target area.
AYE: Burris, Ramey, Ewing, Barnhouse, Duke
NAY: None
Motion carried 5 -0.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A CONTRACT FOR PURCHASE AND INSTALLATION OF
BARRIER FREE DOOR OPERATORS AT THE OWASSO COMMUNITY
' CENTER.
$3000 was appropriated in the FY94 -95 Community Center Fund budget for installation of
' automatic door closers on the Community Center's front door. Bids were solicited in December
1994, and bids were received from two vendors. During the time of the bids solicitation it was
necessary to make repairs to the community center roof. The award of a bid for the door
operators was postponed until it became known what funds would be needed for the roof repair.
The funds remaining fall $883.67 short of covering the expenditure for the door closers. Mr
McElrath visited with the Owasso Golden Agers and they agreed to pay an amount up to, but
not exceeding, $1000 on this project. Staff recommended the award of a contract to Murray
Womble of Owasso in the amount of $2443 for the purpose of installation of barrier free door
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Owasso City Council April 18, 1995
operators on the Community Center front doors, with funding in part by payment of $1559.33
from the Community Center Fund and the remaining $883.67 to be paid by the Owasso Golden
Agers. Mr Burris moved, seconded by Mr Ramey, that the entire amount of the contract be
paid by the City and that the Golden Agers not be asked to contribute to the cost of the project.
Following further discussion, Mr Burris withdrew his motion and Mr Ramey withdrew his
second. Mr Ewing moved to accept the staff recommendation for the purchase and funding of
the Community Center door operators and that staff prepare a letter of thanks to the Golden
Agers for Councilors' signature.
AYE: Ewing, Duke, Ramey, Barnhouse, Burris
NAY: None
Motion carried 5 -0.
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A CONTRACT FOR FIREFIGHTING EQUIPMENT
In January of this year equipment was transferred from Engines 1 & 3 to the engine donated by
McDonald Douglas so that it could be placed in service. At that time Engines 1 & 3 were out
of service and being repaired. Those repairs have been completed, however, the engines no
longer have the equipment required by ISO. Bids for equipment were solicited and received
from three vendors. Staff recommended that Council authorize the expenditure of $3939 to
Chief Fire & Safety, $2963 to Kan-OK Apparatus Company, and $19,716 to Casco Equipment
Company for the purchase of necessary fire equipment as shown in the background memo. Mr
Burris moved, seconded by Mr Ramey, to approve the staff recommendation.
AYE: Burris, Ramey, Ewing, Barnhouse, Duke
NAY: None
Motion carried 5 -0.
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE #497, AN ORDINANCE PROVIDING FOR THE
ANNEXATION OF APPROXIMATELY 100 ACRES LOCATED NORTH AND
WEST OF THE NORTHWEST CORNER OF EAST 116TH STREET NORTH
AND GARNETT ROAD (A & W DEVELOPMENT, PETITIONERS).
A & W Development has submitted to the City of Owasso a petition for annexation of ,
approximately 100 acres located at 116th St N and Garnett Rd. Proper annexation procedures
have been followed, with annexation being recommended by the Annexation Committee, '
Technical Advisory Committee, and Planning Commission. Staff recommended approval of
Owasso City Council April 18, 1995
Ordinance #497, which formally approves the request for annexation by A & W Development.
' Mr Burris moved, seconded by Ms Barnhouse, to approved Ordinance #497.
AYE: Burris, Barnhouse, Ramey, Ewing, Duke
' NAY: None
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Motion carried 5 -0.
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO OZ -95 -02
A REQUEST TO REZONE AN 18.39 ACRE TRACT OF LAND FROM AG
,(AGRICULTURE) TO CG (COMMERCIAL GENERAL) AND OM (OFFICE
MEDIUM), SUCH PROPERTY LOCATED NORTH OF THREE LAKES
ADDITION AND WEST OF SMITH ELEMENTARY SCHOOL.
Tyann Development has requested the rezoning of an 18.39 acre tract located north of Three
Lakes III addition and west of Smith Elementary School. The tract is currently zone Ag and the
request is for rezoning to CG and OM to allow for commercial and office development with a
landscaped buffer zoned OM. The Planning Commission reviewed the request at their April 11,
1995 meeting. Several area property owners were in attendance at that meeting and voiced
concern regarding the proximity of development other than residential to their property and the
school. They were also concerned about the type and size of structures that would be built. The
Planning Commission recommended approval of the request. Mr Burris moved, seconded by
Mr Ramey, to approve the rezoning request from Tyann Development to rezone the subject
property from AG to CG and OM.
AYE: Burris, Ramey, Ewing, Barnhouse, Duke
NAY: None
r Motion carried 5 -0.
' ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO OPUD -13,
A REQUEST TO REZONE A 126.805 ACRE TRACT OF LAND FROM AG
(AGRICULTURE) TO PUD (PLANNED UNIT DEVELOPMENT). SUCH
PROPERTY LOCATED SOUTH AND EAST OF EAST 96TH STREET
NORTH AND GARNETT ROAD.
IThis item was removed from the agenda at the request of the applicant and staff.
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Owasso City Council
April 18, 1995
ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST TO DESIGNATE THE MAYOR AS THE CITY'S CERTIFYING
OFFICER AS PROVIDED BY THE NATIONAL ENVIRONMENTAL POLICY
ACT OF 1969 FOR THE PURPOSE OF SIGNING CERTAIN DOCUMENTS
TO COMPLETE THE REQUIREMENTS OF THE SEWER REHAB CDBG ED
PROJECT.
This item and the following four items were discussed as one, however, they were voted upon
separately. These are the steps that must be taken in order for ODOC to release the CDBG
funds form the infrastructure improvements connected with the Sewer Rehab project. Mr Burris
moved, seconded by Mayor Duke, to designate the Mayor as the City's certifying official for
documents required by the CDBG Rehab Grant authorized by the Council.
AYE: Burris, Duke, Ewing, Ramey, Barnhouse
NAY: None
Motion carried 5 -0.
ITEM 17: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR CITY COUNCIL APPROVAL OF A "FINDING OF
CATEGORICAL EXCLUSION /EXEMPT FROM RELEASE OF FUNDS
PUBLICATION ". AND THAT THE MAYOR BE AUTHORIZED TO
EXECUTE SUCH DOCUMENTS AS REQUIRED FOR THE SEWER REHAB
CDBG ED PROJECT.
Mr Burris moved, seconded by Ms Barnhouse, to approve the Finding of Categorical
Exclusion /Exempt from Release of Funds Publication, and authorize the Mayor to execute the
document.
r.
AYE: Burris, Barnhouse, Ewing, Ramey, Duke
NAY: None '
Motion carried 5 -0.
ITEM 18: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL AUTHORIZATION FOR THE MAYOR TO
EXECUTE AN ENVIRONMENTAL CERTIFICATE FOR THE SEWER
REHAB CDBG ED PROJECT.
Mayor Duke moved, seconded by Mr Burris, to authorize the Mayor to execute the I
Environmental Certificate as required by grant conditions.
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Owasso City Council April 18, 1995
AYE: Duke, Burris, Barnhouse, Ewing, Ramey
NAY: None
Motion carried 5 -0.
ITEM 19: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR CITY COUNCIL APPROVAL OF A "REQUEST FOR THE
RELEASE OF FUNDS ". AND THAT THE MAYOR BE AUTHORIZED TO
EXECUTE SUCH DOCUMENTS AS REQUIRED TO GAIN A RELEASE OF
FUNDS FOR THE SEWER REHAB CDBG ED PROJECT.
' Mr Ramey moved, seconded by Ms Barnhouse, to authorize the Mayor to execute a Request for
Release of Funds as required by grant conditions for the CDBG -Rehab Project.
AYE: Ramey, Barnhouse, Ewing, Burris, Duke
NAY: None
Motion carried 5 -0.
ITEM 20: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF AN "ANTIDISPLACEMENT
PLAN" FOR THE SEWER REHAB CDBG ED PROJECT.
Mr Burris moved, seconded by Mr Ewing, to adopt an Anti - Displacement Plan for the CDBG-
Rehab project and authorize the Mayor to execute the plan document.
AYE: Burris, Ewing, Ramey, Barnhouse, Duke
NAY: None
Motion carried 5 -0.
' ITEM 21: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR APPROVAL OF INFORMATION TO BE SUBMITTED AS A
' PART OF A GRANT APPLICATION TO THE JUSTICE DEPARTMENT FOR
FUNDS TO EMPLOY AN ADDITIONAL POLICE OFFICER UNDER THE
"COPS FAST" PROGRAM, AND AUTHORIZATION FOR THE MAYOR TO
' EXECUTE THE NECESSARY DOCUMENTS.
In November 1994 the City Council approved application to the COPS FAST grant, which was
available through the new crime bill. On February 9, 1996 the Police Department was notified
that federal monies had been awarded to the City of Owasso which can be used to supplement
Owasso City Council April 18, 1995
one new police officer's salary and benefits. The amount awarded for use over the next three
years is $61,343 and will supplement one additional officer's salary and benefits by 75%. Mr
Ramey moved, seconded by Mr Burris, to approve the necessary document for the COPS FAST
grant and authorize the Mayor to execute such document.
AYE: Ramey, Burris, Ewing, Barnhouse, Duke
NAY: None
Motion carried 5 -0.
ITEM 22: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR FINAL ACCEPTANCE OF WORK PERFORMED UNDER A
CONTRACT FOR OWASSO SPORTS PARK PHASE II FENCING BETWEEN
THE CITY OF OWASSO AND BUILDER'S UNLIMITED INC AND
AUTHORIZATION FOR FINAL PAYMENT AND RELEASE OF
RETAINAGE TO THE CONTRACTOR.
On January 3, 1995, the City Council awarded a contract to Builder's Unlimited to fence a four -
plex at the Owasso Sports Park. The amount of the contract was $73,947.00. That project has
been completed and a walk through done. A punch list was developed and those items have
been corrected. Staff is requesting a change order in the amount of $150 to extend the fence
fabric to the batting cage post on both sides of the breezeway. Mr Ramey moved, seconded by
Mr Burris, to accept the Sports Park Phase II fencing project, release the retainage and final
payment, and authorize Change Order #t3 in the amount of $150 to Builder's Unlimited Inc.
AYE: Ramey, Burris, Ewing, Barnhouse, Duke
NAY: None
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Motion carried 5 -0.
ITEM 23: REPORT FROM CITY MANAGER '
No report.
ITEM 24: REPORT FROM CITY ATTORNEY '
No report.
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Owasso City Council April 18, 1995
ITEM 25: REPORTS FROM CITY COUNCILORS
Mr Burris reported that he had attended the swearing in ceremony for the mayor of Catoosa and
had also attended a City Commission meeting in Collinsville.
ITEM 26: UNFINISHED BUSINESS
Mr Ramey asked about the remaining fencing at the cemetery, and the 96th & Garnett
intersection. He commented that the timing of the traffic signals at 76th & 169 seems to be off.
ITEM 27: NEW BUSINESS
None.
ITEM 28: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE COUNCIL TO ENTER INTO EXECUTIVE SESSION
FOR THE PURPOSE OF DISCUSSING NEGOTIATIONS CONCERNING
EMPLOYEES, AND DISCUSSING THE EMPLOYMENT OF AN
INDIVIDUAL SALARIED EMPLOYEE, SUCH PURPOSES AUTHORIZED
AND PROVIDED FOR BY 25 O.S., SECTION 307 -B(1) AND 307- B(,22).
Mr Burris moved, seconded by Ms Barnhouse, to enter into executive session for the purpose
of discussing negotiations with the IAFF & FOP for FY95 -96, and for the purpose of discussing
the employment of an outside negotiator, and to interview two persons for that position.
AYE: Burris, Barnhouse, Ewing, Ramey, Duke
NAY: None
Motion carried 5 -0, and the Council entered into executive session at 8:10 p.m. The Council
returned from executive session as 10:12 p.m., at which time the Mayor reconvened the
meeting.
ITEM 29: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
EMPLOYMENT OF A LABOR NEGOTIATOR FOR THE CITY OF OWASSO.
Following a short discussion, no action was taken.
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Owasso City Council April 18, 1995 1
ITEM 30: ADJOURNMENT
Mr Burris moved, seconded by Mr Ramey to adjourn.
AYE: Burris, Ramey, Barnhouse, Ewing, Duke
NAY: None
Motion carried 5 -0 and the meeting was adjourned at 10:15 p.m.
Marcia Boutwell, City Clerk
Charles L Burris, Mayor
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OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, May 2, 1995
The Owasso City Council met in regular session on Tuesday, May 2, 1995 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 3:00 p.m. on Monday, May 1, 1995.
ITEM l: OATH OF OFFICE ADMINISTERED TO CITY COUNCILORS.
District Court Judge Clifford Hopper administered the oath of office to Councilors Burris,
Ewing, and Ramey. Councilor -elect Knudson was not present and will need to be sworn in at
a later date.
ITEM 2: CALL TO ORDER
Vice Mayor Burris called the meeting to order at 7:02 p.m.
ITEM 3: FLAG SALUTE
Mr Ramey gave the invocation, followed by the flag salute, led by Vice Mayor Burris.
ITEM 4: ROLL CALL
' PRESENT ABSENT
Charles Burris, Vice Mayor Jerry Duke, Mayor
Danny Ewing, Councilor Mary Lou Barnhouse, Councilor
Joe Ramey, Councilor
STAFF
' Rodney J Ray, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
' A quorum was declared present.
ITEM 5: REQUEST APPROVAL OF THE CLAIMS.
Mr Ramey moved, seconded by Mr Ewing, that the following claims be approved: (1) General
' Fund $24,909.60; (2) Workers Comp Self - Insurance $1,748.77; (3) Ambulance Service Fund
$1,095,66; (4) E -911 $1,944.53; (5) City Garage $572.32; (6) Capital Improvements $862.05;
(7) Interfund Transfers $28,158.33; (8) General Fund Payroll $100,745.18; (9) City Garage
' Payroll $1,987.43.
Owasso City Council
AYE: Ramey, Ewing, Burris
NAY: None
Motion carried 3 -0.
ITEM 6: ELECTION OF MAYOR.
Mr Ewing nominated Mr Burris for Mayor. Seconded by Mr Ramey.
AYE: Ewing, Ramey, Burris
NAY: None
Motion carried 3 -0.
ITEM 7: ELECTION OF VICE MAYOR.
Mr Ramey nominated Mr Ewing for Vice Mayor. Seconded by Mayor Burris.
AYE: Ramey, Burris, Ewing
NAY: None
Motion carried 3 -0.
May 2, 1995
Mayor Burris recessed the meeting at 7 :05 p.m. for the OPWA meeting, reconvening at 7:10
p.m.
ITEM 8: RECESS TO AREA NORTH OF CITY HALL FOR MEMORIAL SERVICE.
Mr Ramey moved, seconded by Mr Ewing, to recess to the memorial service being held for
victims of the Oklahoma City tragedy.
AYE: Ramey, Ewing, Burris
NAY: None
Motion carried 3 -0, and the meeting was recessed at 7:11 p. m.
The meeting was reconvened at 7 :15 p.m. at the memorial service site. Ms Barnhouse in at
7:15 p.m.
2
Owasso City Council
ITEM 9: ADJOURNMENT
Mr Ewing moved, seconded by Mr Ramey to adjourn.
AYE: Ewing, Ramey, Barnhouse, Burris
NAY: None
Motion carried 4 -0 and the meeting was adjourned at 7:55 p.m.
Marcia Boutwell, City Clerk
K
Charles L Burris, Mayor
May 2, 1995
CITY OF OWASSO
GENERAL FUND
5/12/95 10:07:42 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
MANAGERIAL
------------------------ - - - - --
950184
CELLULAR ONE -TULSA
USAGE
48.40
951949
OFFICE DEPOT CARD PLAN
OFFICE SUPPLIES
11.95
952098
REASORS PRICE RITE
SUPPLIES /PARADE
44.45
952121
GO SYSTEMS
4/95 FUEL
65.68
952122
CITY GARAGE
4/95 PARTS
10.48
952129
HIGHTECH SIGNS
BANNER /MEMQRIAL SERVICE
120.00
952132
HOBBY LOBBY
FRAMING
22.65
952145
TREASURER PETTY CASH
REIMB PETTY CASH
5.00
952145
TREASURER PFTTY CASH
REIMB /EXPENSES
130.34
952145
TREASURER PETTY CASH
REIMB PETTY CASH
21.87
DEPARTMENT TOTAL = = = =) 480.82
FINANCE
------------------------ - - - - --
950023
CPS BUSINESS, INC.
LICENSE FEES
217.00
952118
REGENA ROGERS
TUITInN REIMB
317.52
952145
TREASURER PETTY CASH
REIMB PETTY CASH
15.00
952145
TREASURER PETTY CASH
REIMB PETTY CASH
47.52
DEPARTMENT TOTAL = = = =) 597.04
COMMUNITY DEVELOPMENT
------------------------ - - - - --
950022
AT &T WIRELESS SERVICES
USAGE /PAGER
29.90
950022
AT &T WIRELESS SERVICES
USAGE /PAGER
14.95
950028
TULSA COUNTY MIS
DIAL UP SERVICE
40.00
950029
CELLULAR ONE -TULSA
USAGE
19.42
952041
TULSA COUNTY C_.ONSERVATION
SEMINAR
30.00
952080
INCOG
MEMBERSHIP DUES
1,895.50
952103
BOCA INTERNATIONAL
INSPECTION STICKERS
45.00
952121
GO SYSTEMS
4/95 FUEL
180.25
952122
CITY GARAGE
4/95 PARTS
263.61
952145
TREASURER PETTY CASH
REIMB PETTY CASH
54.10
952145
TREASURER PETTY CASH
REIMB PETTY CASH
4.49
DEPARTMENT TOTAL = = = =) 2,577.22
MUNICIPAL COURT
------------------------ - - - - --
950106 CHARLES RAMSEY RETAINER 825.00
4
5/12/95 10:07 :42
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT APAPVR PAGE: 5
PO #
VENDOR
----------- - - - - --
DESCRIPTION
------------------- - - - -
AMOUNT
-- ------- - - - - --
950107
MICHAEL D. HILSABECK
RETAINER
825.00
951739
OKLA MUNICIPAL LEAGUE
SPRING CONFERENCE
65.00
951949
OFFICE DEPOT CARD PLAN
OFFICE SUPPLIES
39.98
952115
JURY DUTY
JURORS
285.10
952116
WAL -MART
SUPPLIES
25.88
952145
TREASURER PETTY CASH
REIMB PETTY CASH
10.71
DEPARTMENT TOTAL = = = =; 2,076.67
ENGINEERING
------------------------ - - - - --
952121 GO SYSTEMS 4/95 FUEL 9.37
952122 CITY GARAGE 4/95 PARTS 11.33
DEPARTMENT TOTAL =__ =3 20.70
GENERAL GOVERNMENT
------------------------ - - - - --
950020
RONALD D CATES
RETAINER
700.00
950020
RONALD D CATES
SERVICES
375.00
950022
AT &T WIRELESS SERVICES
USAGE /PAGED
14.95
951848
RETHERFORD PUBLICATIONS
LEGAL NOTICES
262,07
951949
OFFICE DEPOT CARD PLAN
CERT FRAMES
17.97
951949
OFFICE DEPOT CARD PLAN
FAX MACHINE
215.99
951949
OFFICE DEPOT CARD PLAN
OFFICE SUPPLIES
189.39
951987
MICRO WAREHOUSE
COMPUTER SUPPLIES
125.95
952029
ALL COPY SUPPLIES
PRINTER TONER
45.00
952030
DOZIER PRINTING
PRINTING
80.00
952099
INCOG
4TH QTR LEGIS CONSORTIUM
312.00
952101
MIREX CORP
COPIER TONER
387.50
952119
MIREX CORP
COPIER MAINT
207.28
952121
GO SYSTEMS
4/95 FUEL
158.44
952122
CITY GARAGE
4/95 PARTS
8.20
952126
RETHERFORD PUBLICATIONS
LEGAL NOTICES
160.93
952127
GARY OFF
SERVICES /RADIO BLDG
120.00
952144
TREASURER PETTY CASH
DOC MEALS
216.98
952145
TREASURER PETTY CASH
REIMB PETTY CASH
8.80
952145
TREASURER PETTY CASH
REIMB PETTY CASH
70.50
952145
TREASURER PETTY CASH
PARADE
95.00
952145
TREASURER PETTY CASH
REIMB PETTY CASH
5.00
952145
TREASURER PETTY CASH
NEGOTIATIONS
80,89
952147
CELLULAR ONE -TULSA
5/95 USE
110.90
959-151
PITNEY BOWES INC
METER RENT 6/1 -8/31
59.25
952178
OWASSO FIRE PREVENTION AS
EDUCATION SERVICES
500.00
DEPARTMENT TOTAL =___% 41477,99
p
5/12/95 10:07:42
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT APAPVR PAGE: 6
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
MAINTENANCE
------------------------ - - - - --
950022
AT &T WIRELESS SERVICES
USAGE /PAGER
14.95
951949
OFFICE DEPOT CARD PLAN
FIRST AID HIT
19.99
952120
ACCURATE FIRE EQUIPMENT
INSPECTION
47.50
952121
GO SYSTEMS
4/95 FUEL
21.43
952122
CITY GARAGE
4/95 PARTS
9.97
952124
CLASSIC ELECTRIC
REWIRING /DOOR CLOSERS
369.40
DEPARTMENT TOTAL = = = =) 483.24
CEMETERY
------------------------ - - - - --
952121 GO SYSTEMS 4/95 FUEL 21.45
DEPARTMENT TOTAL =___) 21.45
POLICE SERVICES
------------------------ - - - - --
951917
WAL -MART
FILE CABINET
49.96
951949
OFFICE DEPOT CARD PLAN
OFFICE SUPPLIES
148.13
952021
DOZIER PRINTING
FLYERS
139.20
952060
CELLULAR ONE -TULSA
5/95 USE
211.70
952061
YALE CLEANERS
5/95 CLEANING
1,305.00
952062
WAL -MART
FILM /SUPPLIES
64.57
952062
WAL -MART
SUPPLIES
6.50
952063
WESTERN BUSINESS PRODUCTS
COPIER MAINT
308.00
952064
PATROL TECHNOLOGY
SUPPLIES
66.00
952066
GALL'S INC.
UNIFORM SUPPLIES
78.92
952068
MULTIPLIER CORP
HANDPAH BATTERY
84.25
952081
TUXALL UNIFORM & EQUIP
UNIFORM SUPPLIES
506.89
952082
ONYX CORPORATION
PRINTER RIBBON
178.90
952095
GALL'S INC.
FLASHLIGHT BATTERIES
96.90
952114
LELA DAVIS CATERING SERVI
LUNCHEON /WORKSHOP
104.00
952121
GO SYSTEMS
4/95 FUEL
1,514.29
952122
CITY GARAGE
4/95 PARTS
1,708.22
952145
TREASURER PETTY CASH
REIMB PETTY CASH
15.00
DEPARTMENT TOTAL = = = =) 6,586.43
POLICE COMMUNICATIONS
------------------------ - - - - --
952062 WAL -MART SUPPLIES 51.90
49
5/12/95 10:07 :42
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT APAPVP PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
952067 REASORS PRICE RITE PRISONER FOOD 119.09
DEPARTMENT TOTAL = = =_) 170.99
ANIMAL CONTROL
------------------------ - - - - --
952092 RICHARD HENDERSON SERVICES 45.00
952093 KAREN OLIVA SERVICES 40.00
952121 GO SYSTEMS 4/95 FUEL 23.06
DEPARTMENT TOTAL =___? 108.06
FIRE SERVICES
------------------------ - - - - --
950035
AT &T WIRELESS SERVICES
USAGE /PAGER
36.85
950557
CELLULAR ONE -TULSA
USAGE
35.68
951377
CROW BURLINGAME
PARTS
346.93
951902
KIMBALL ACE HARDWARE
SUPPLIES
135,88
952000
RELIABLE TIRE AND AUTO
REPAIR /E3
250.00
952027
STOREY WRECKER SERVIC_.E
SERVICES
75.00
952085
OWASSO LUMBER CO
SUPPLIES
87.61
952107
SUPERIOR FLEET
ALTERNATOR /E -3
535.50
952121
GO SYSTEMS
4/95 FUEL
379.13
952125
BILL'S COMMUNICATIONS,
IN RADIO REPAIR
50.00
952145
TREASURER. PETTY CASH
REIMB PETTY CASH
20.26
DEPARTMENT TOTAL = = = =3 1,953.84
CIVIL DEFENSE
------------------------ - - - - --
950021 CELLULAR ONE -TULSA USAGE 10.47
950445 BARON SERVICES, INC. WEATHER SYSTEM SVC FEE 350.00
DEPARTMENT TOTAL =___> 360.47
STREETS
------------------------ - - - - --
950022
AT &T WIRELESS SERVICES
USAGE /PAGER
14.95
950627
PSO
STREET LIGHTING
1,723.28
951572
GREEN COUNTRY OUTDOOR EOU
WEEDEATER MOTOR
324.99
951921
KIMBALL ACE HARDWARE
SUPPLIES
113.90
CITY OF OWASSO
GENERAL FUND
5/12/95 10 :07 :42 A/P CLAIMS RFPOFT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
951930
CINTAS CORP.
UNIFORM RENT /CLEAN
210.40
951949
OFFICE DEPOT CARD PLAN
OFFICE SUPPLIES
29.21
951977
RAINBOW CONCRETE CO
STREET REPAIRS
425.00
952012
MAXWELL SUPPLY OF TULSA
SUPPLIES
71.28
952013
TULSA COUNTY BOCC
STREET SIGNS
43.60
952053
L &S INSTRUMENTS
TRANSIT RFNTAL
50.00
952057
WORLEYS GREENHOUSE
SOD
75.00
952121
GO SYSTEMS
4/95 FUEL
389.72
952122
CITY GARAGE
4/95 PARTS
805.17
952136
TULSA COUNTY BOCC
STOP SIGNS
187.10
952137
GRAINGER,W W INC
SUPPLIES
13.34
DEPARTMENT TOTAL = = = =? 4,595.94
RECREATION CENTER,
------------------------ - - - - --
951949 OFFICE DEPOT CARD PLAN TABLES /CHAIRS 293.91
DEPARTMENT TOTAL =____} 293.91
SWIMMING POOL
------------------------ - - - - --
952090 KIMBALL ACE HARDWARE SUPPLIES 22.57
DEPARTMENT TOTAL =___) 22.57
COMMUNITY CENTER
950148
XEROX
COPIER, MAINT
121.53
950184
CELLULAR ONE -TULSA
USAGE
10.60
951949
OFFICE DEPOT CARD PLAN
FIRST AID KIT
19.99
951949
OFFICE DEPOT CARD PLAN
FIRST AID KIT
19.99
952121
GO SYSTEMS
4/95 FUEL
26.85
DEPARTMENT TOTAL = = = =? 198.96
PARK MAINTENANCE
------------------------ - - - - --
950022 AT &T WIRELESS SERVICES USAGE /PAGER 14.95
950204 CINTAS CORP. UNIFORM RENT/CLEAN 54.80
952032 LARRY TURNER MOWING /46TH ST 45.00
4
5/12/95 10:07:42
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT APAPVR PAGE: 9
PO #
VENDOR
------------ - - - - --
DESCRIPTION
------------------- - - - -
AMOUNT
-- ------- - - - - --
952050
HUGHES LUMBER CO
WOOD /BLEACHERS
406.60
952076
CLIFFORD POWER SYSTEMS
GENERATOR RENT
295.00
952078
LARRY TURNER
MOWING /RAYOLA
330.00
952079
ARLEY OWENS
MOWING /ELM CREEK
235.00
952089
HUGHES LUMBER CO
MAINT SUPPLIES
55.97
952091
KIMBALL ACE HARDWARE
SUPPLIES
34.34
952121
GO SYSTEMS
4/95 FUEL
86.40
952122
CITY GARAGE
4/95 PARTS
176.31
952148
BAILEY EQUIPMENT
PARTS
68.91
DEPARTMENT TOTAL =___? 1,803.28
ECONOMIC DEVELOPMENT
------------------------ - - - - --
952128 CUSTOMCRAFT NSP PRESENTATION 96.00
952145 TREASURER PETTY CASH REIMB PETTY CASH 47.92
DEPARTMENT TOTAL =___? 143.92
FUND TOTAL =___? 26,973.50
in
a
CITY OF OWASSO
WORKERS' CAMP SELF -INS PLAN
5;13!95 10:07:43 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DFSCPIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
GENERAL GOVERNMENT
------------------------ - - - - --
951883 WARREN CLINIC
952043 BERKLEY ADMINISTRATORS
952045 WARREN CLINIC
952047 WARREN CLINIC
952153 BERKLEY ADMINISTRATORS
DEPARTMENT TOTAL =___>
FUND TOTAL =___>
CLAIM!WEBSTER
ADMIN FEE
CLAIM /WEBSTER
CLAIM; HEATH
ADMIN FEE
32.00
778.33
82.00
32.00
778.33
1,702.66
1,702.66
1
CITY OF OWASSO
AMBULANCE SERVICE FUND
5!12!95 10:07:42 A%P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTInN AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
AMBULANCE
------------------------ - - - - --
950549
MEDICAL COMPLIANCE SPECIA
SUPPLIES
30.00
950554
DR. AMBR,OSE SOLANO, M.D.
MONTHLY AUDIT
250.00
950557
CELLULAR ONE -TULSA
USAGE
38.30
951121
MEDICLAIMS, INC.
AMBULANCE BILLING
977.80
952152
SUBURBAN OFFICE SUPPI..Y
SUPPLIES
35.60
DEPARTMENT TOTAL =___) 1,331.70
FUND TOTAL =___) 1,331.70
2
1
1
1
CITY OF OWASSO
E - 911
5/12/95 10:07:42 A/P CLAIMS RFPOR.T APAPVP PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
POLICE COMMUNICATIONS
------------------------ - - - - --
952065 DICTAPHONE
DEPARTMENT TOTAL
FUND TOTAL =___)
EQUIPMENT REPAIR 810.65
810.65
810.65
3
CITY OF OWASSO
COMMUNITY CENTER
5/12/95 10 :07 :42 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
COMMUNITY CENTER
------------------------ - - - - --
952097 MURRAY WOMBLE CO OF TULSA BARRIER FREE DOOR OPER 1,559,33
- - - - --
DEPARTMENT TOTAL =___> 1,559.33
FUND TOTAL =___) 15559.33
10
CITY OF OWASSO
CITY GARAGE
5x'12/95 10:07:42 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
CITY GARAGE
------------------------ - - - - --
951994
EDDIE'S TRANSMISSION
REBUILD TRANS /7955
580.00
952034
PARTS PLUS
PARTS
15738.28
952121
GO SYSTEMS
4/95 FUEL
12.27
952122
CITY GARAGE
4/95 PARTS
8.54
DEPARTMENT TOTAL =___? 2,339.09
FUND TOTAL =___` 2,339.09
14
5/12/95 10:07:42
CITY OF OWASSO
CAPITAL IMPROVEMENTS
A. /P CLAIM; REPORT
APAPVR PAGE: 15
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
STREETS
------------------------ - - - - --
951490 BUILDER'S UNLIMITED, INC SPORTS PARK FENCING
DEPARTMENT TOTAL = = = =i
PARKS
------------------------ - - - - --
952100 SHAWNEE LIGHTING SYSTEMS SPORTS PARK LIGHT-2/21/95
DEPARTMENT TOTAL =___]
FUND TOTAL =___?
150.00
150.00
33,849.00
33,049.00
33,999.00
CITY OF OWASSO
PARK DEVELOPMENT
5/12/95 10:07:42 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
PARKS
------------------------ - - - - --
952146 AARON FENCE CO SWINGS 701.03
DEPARTMENT TOTAL =___` 701.03
FUND TOTAL = = = =3 701.03
IA
CITY OF OWASSO
CDBG GRANT
5/12/95 10 :07:42 A/P CLAIMS REPOPT APAPVR PAGE:
PO # VENDOR DESCRIPTInN AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
CDBG -NSP, CONTRACT 6592 ED 87
------------------------ - - - - --
952033 SACK I ASSOCIATES, INC. ENGINEERING SERVICES 2,578.50
DEPARTMENT TOTAL =___} 2,578.50
FUND TOTAL =___? 2,578.50
GRAND TOTAL =___> 160,136.0E
17
id
1
VENDOR
TRANSFERS
CITY OF OWASSO
A/P TRANSFER REPORT
DESCRIPTION
AMOUNT
CEMETERY CARE REVENUE TRANSFER FROM GENERAL FUND 475.63
AMBULANCE CAPITAL REVENUE TRANSFER FROM AMBULANC FUN 4,553.68
TRANSFERS TOTAL
5,029.31
CITY OF OWASSO
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 04/29/95
Municipal Court 0.00 1.264.16
B in Maintenance 0.00 278.81
o.:
Central Dispatch 231.99 3 097 26
Fire 886.25 29,204.33
is ' 4 � : ?: .}�4: {. \4 .,.; :: k •.': +i •:: F.:•:::::::}:ik }i. : }Y. +•:i:ii+•:•:: {: rr: }::'r,:ij'ri :::. iii: }'.. i " +f.:i: } }:•
•..: }} :���•:• %• .::t::•1ti.. '{�•'••}:• }:`r; {. }::ti:.; . WV,.:::•}:: 6 },v,•i:• } } }:•Fti::. }iijSi: }i >::: }:•} .. ::: rj.:�:: ' i:M1 }....x
Recreation Center 0.00 2.364.69
Park Maintenance 0.00 2.086.72
APPROVE 05/16/95
Mayor
Council Member
Council Member
it
1
CITY GARAGE
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 04/29/95
OVERTIME TOTAL
DEPARTMENT EXPENSES EXPENSES
Garage $0.00 $1,936.39
::8 r•,•.. :�::.r;.ec•..Y.:c;:•••: +� .r:;:: +?`:�:'�. xx•�.'C'� • h'�##�� + :`•�'• :���`•.''�'•Y+:•x f;:c: :::+ £�..: {..:{;+ ��::::• ::•::::.:::::: +t.; +.•....:�; :.:
APPROVED: 05/16/95
' Mayor
[I
Council Member
Council Member
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
' CITY OF OWASSO
FROM: RODNEY J RAY
' CITY MANAGER
SUBJECT: DISCLAIMER OF INTEREST IN FORECLOSURE MATTER
DATE: May 10, 1995
'BACKGROUND:
This agenda item relates to a legal action taken by the federal government (Department of
Housing and Urban Development) against a property owner within the Owasso corporate city
limits. The action is to foreclose on a mortgage held by the government and is one of several
' such actions we have received during the past two years. The City is included in the action as
a safety measure by the Justice Department to ensure all parties that may have interest in the
property are served.
' The staff has reviewed the case and determined there are no assessments or other interests in the
property on the part of the City. Additionally, the City Attorney has reviewed the filings and
' has prepared a "Disclaimer of Interest" to be filed on behalf of the City as a recommended
course of action.
RECOMMENDATION:
I The staff recommends the Council take action to authorize the City Attorney to file a disclaimer
in the matter of the United States of America vs Rodger Gilleland, et al.
ATTACHMENT:
' 1. Disclaimer of Interest
1
IN THE UNITED STATES DISTRICT COURT
FOR THE NORTHERN DISTRICT OF OKLAHOMA
UNITED STATES OF AMERICA,
Plaintiff,
V.
Case No. 95 -C -338 -K
RODGER GILLELAND, et al.,
Defendants.
DISCLAIMER OF INTEREST
COMES NOW the Defendant, the City of Owasso, Oklahoma, by and
through its City Attorney, Ronald D. Cates, and hereby disclaims
any interest in and to the real property which is the subject
matter of this action; excepting herefrom any interest possessed
by said City in and to any dedicated public easement or right of
way.
Respectfully submitted,
Ronald D. Cates, OBA #1565
Suite 680, ParkCentre
525 South Main
Tulsa, Oklahoma 74103
(918) 582 -7447
City Attorney for Defendant,
City of Owasso, Oklahoma
2780- 297.doi 1
1
CERTIFICATE OF FAILING
I hereby certify that on the day of
1995, T mailed a true and correct copy of the above and foregoing
instrument, with first class postage thereon to Stephen C- Lewis,
United States Attorney, United states Attorney's Office, 3460 U.S.
Courthouse, Tulsa, Oklahoma 74103.
1
1
1
1 2780- 297.doi 2
Ronald D. Cates
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: RODNEY J RAY
CITY MANAGER
SUBJECT: CONTRACT BETWEEN CITY AND FOP FOR FY 1995 -96
DATE: May 9, 1995
IBACKGROUND:
Pursuant to a request from the Fraternal Order of Police Lodge #149, and state statutes, the City
and FOP representatives initiated labor negotiations on March 16, 1995. Those negotiations
have been productive and have resulted in a tentative agreement between the parties. That
' agreement is now being submitted to the membership of the FOP and the City Council for
ratification.
If approved, the proposed contract would not be significantly different from the agreement
currently in place. Generally, the contract requires the City to pay a five percent salary increase
to those officers who have not reached the last step of the pay plan (eleven of the twenty -one
officers covered by the bargaining unit will receive raises). All other provisions remain the
same as in this year's contract.
While I still have concerns relating to issues such as overtime calculation, vacation, and uniform
pay, I believe it to be in the best interest of the City and citizens to "settle" this contract. To
effectively address those issues of concern would require a strong commitment from the Council
to extend negotiations through the arbitration process. Such commitment would result in a
lengthy battle, strained relationships and posturing on both sides. Therefore, it was my decision
to recommend an agreement between the parties that, if ratified, would simply extend the current
tyear's contract (with minor housekeeping changes) through June 30, 1996.
COST:
The total cost of the proposed document is $794,601.62. Of that amount, $77,794.24 is the
added cost for increases over the current year (total cost is 10.8% more than 94 -95 contract
cost).
1
FOP CONTRACT
May 9, 1995
Page 2
FUNDING:
Funding of the contract will be accomplished from the general fund revenues. Those funds will
be requested in the FY 1995 -96 budget document.
RECOM ENDATION:
The staff recommends Council approval of a contract between the City of Owasso and Lodge
#149 of the FOP, and that the mayor be authorized to execute such agreement on behalf of the
City Council.
ATTACHMIENT•
1. Spreadsheet showing cost of 94 -95 contract
2. Spreadsheet showing cost of 95 -96 contract
3. Contract
NOTE: Contract was previously transmitted to the Council.
J
I MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
' CITY OF OWASSO
FROM: RODNEY J RAY
' CITY MANAGER
SUBJECT: COUNCIL OAKS LEARNING CENTER CDBG -EDG
' RESOLUTION /APPLICATION /APPROVAL OF CITIZEN
PARTICIPATION PLAN
r
DATE: May 10, 1995
BACKGROUND:
The OEDA, City staff and INCOG staff have worked with Mr Jim Seawright at Council Oaks
Learning Center to develop an application for Community Development Block Grant Economic
Development Funds. This application will be submitted to the Oklahoma Department of
Commerce. The proposed use of funds will be to extend water and sewer service improvements
to the proposed development site on the west service road adjacent to U S Highway 169. It is
projected that 57 positions will be filled when the new learning center facility achieves full
occupancy. This should occur within the first 12 months of the opening date of the new learning
center. At this time, Council Oaks anticipates that $2,200,000 will be spent to develop and
furnish the new center. The Center will be a state -of -the -art day care facility for children up
to four years of age, and incorporates a comprehensive learning program as a part of its day care
offering. The Company has operated a similar Center in Broken Arrow for the past eight years.
A cost estimate has been prepared for the proposed improvements and is attached, along with
a site map illustrating the location of the learning center site and the extension of water and
sewer improvements.
RECOMMENDATION:
The City and INCOG staff recommend that the Owasso City Council take the following actions:
1. Approve a resolution requesting assistance from the Oklahoma Department of Commerce.
Council Oaks CDBG
May 10, 1995
Page 2
2. Approve the submittal of a CDBG -EDF application to the Oklahoma Department of
Commerce, and authorize the Mayor to execute related application documents.
3. Approve a Citizen Participation Plan for the project.
ATTACHMENTS:
1. Resolution #95 -03
2. Cost estimates for extension of water /wastewater improvements
3. Citizen Participation Plan
I
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CITY OF OWASSO, OKLAHOMA
RESOLUTION NO 95 -03
A RESOLUTION EXPRESSING SUPPORT FOR A $181,750 CDBG GRANT
FOR INFRASTRUCTURE IMPROVEMENTS FOR COUNCIL OAKS
LEARNING CENTER INC.
WHEREAS, Title I of the Housing and Community Development Act of 1974, Public
Law 93 -383, as amended, authorized the Secretary of Housing and Urban Development, as
representative of the United States of America, to grant to the State of Oklahoma funds and
administrative responsibility for the "Small Cities Community Development Block Grant"
program; and
WHEREAS, the Oklahoma Department of Commerce, pursuant to designation by the
Governor as the administering agency of the Community Development Block Grant Program for
Small Cities in Oklahoma, is directed to further the purposes of community development in the
' State, and is authorized and empowered to accept funds from the Federal Government or its
agencies and to enter into such contracts and agreements as are necessary to carry out the
functions of the Department; and
1
t
WHEREAS, the City of Owasso is a local unit of general purpose government and has
provided opportunity for input by residents in determining and prioritizing community
development needs.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF OWASSO, OKLAHOMA, that the City of Owasso desires to obtain assistance in
community development and hereby requests the Oklahoma Department of Commerce to provide
assistance under the policies, regulations and procedures applicable to local communities in
Oklahoma.
BE IT FURTHER RESOLVED, that the City of Owasso affirms its commitment to take
all action within its power to facilitate the receipt of the assistance of community development
funds if the City of Owasso is awarded a Community Development Block Grant and, upon
receipt, to administer said grant by the rules and regulations established by the United States of
America, the State of Oklahoma, and all empowered agencies thereof.
APPROVED AND ADOPTED this 16th day of May, 1995 by the City Council of the
City of Owasso, Oklahoma at a regularly scheduled meeting, in compliance with the Open
Meeting Act, 25 O.S. et seq.
ATTEST:
Marcia Boutwell, City Clerk
APPROVED AS TO FORM:
Ronald D Cates, City Attorney
Charles L Burris, Mayor
Water
Right of way cleaning and restoring
Excavation of backfilling, unclassified
8 -inch PVC, C900, in -place
6 -inch PVC, C900, in -place
8x6x6 tee, in -place
8" Gate valve
6" plug
3 -way fire hydrant assembly,
4.5' bury, in -place
6" fire hydrant extension, in -place
Valve box, in -place
Street wash down
Type II barricades w /flashing light
Warning sign, under 16 sq. ft.
Safety fence
Sanitary Sewe
R/W cleaning /restoring
Excavation
8" PVC SDR 35
4' ID manhole
Additional depth
Connect to existing main
Supported crossing
OQ, lj �
F. ROB,
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15803 Z-0
0 LAHO�`P
F. Robert Carr, Jr., P.E.
Public Works Director
May 4, 1995
i
Council Oaks Learning Center - Water /Sewer
Preliminary Cost Estimate
Unit Price
$2.00 /LF
$5.00 /CY
$22.00/LF
$18.00 /LF
$250.00 /EA
$700.00 /EA
$350.00 /EA
$1, 800.00/EA
$300.00 /EA
$400.00 /EA
$1.00 /LF
$1.00 /SD
$1.00 /SD
$3.00 /LF
$2.00 /LF
$5.00 /CY
$35.00 /LF
$1500.00 /EA
$200.00 /VF
$1000.00 /EA
$40.00 /LF
Quantity
2700 LF
980 CY
600 LF
2100 LF
1
1
1
5
5
1
2700 LF
600 SD
200 SD
300 LF
1500 LF
700 CY
1500 LF
6
10 VF
1
50 LF
Engineering
Administration
Total Price
$5,400
4,750
13,200
37,800
250
700
350
9,000
1,500
400
2,700
600
200
900
Subtotal
3,000
8,500
52,500
9,000
2,000
1,000
2.000
Subtotal
Subtotal
Total
$77,750
$78,000
$155,750
$18,500
$7,500
$181,750
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CITY OF OWASSO, OKLAHOMA
CITIZEN PARTICIPATION PLAN
The City of Owasso intends to implement a citizen participation program for its CDBG
application process to accomplish the following objectives.
Provide for and encourage citizen participation, particularly by low and moderate income
persons who reside in areas where CDBG funds are proposed to be use.
This will be accomplished by:
1. Providing frequent and timely public notice of CDBG program activities by
posting at City Hall;
2. Conducting a public hearing to inform citizens of the proposed CDBG project
activities and to obtain additional citizen input; and
3. Discussing the final CDBG project and authorizing the Mayor to execute a CDBG
application, if necessary, in a regularly scheduled City Council meeting.
Ensure that citizens will be given reasonable and timely access to local meetings,
information and records relating to the City's proposed and actual use of funds, including
but not limited to:
1. The amount of CDBG funds to be made available for the current fiscal year if the
proposed project is approved;
2. The range of activities that may be undertaken with those funds;
3. The estimated amount of those funds proposed to be used for activities that will
benefit low and moderate income persons;
4. The proposed CDBG activities likely to result in displacement, and any
antidisplacement and relocation plans developed by the City in accordance with
Section 104(d)(1) and (2) of the Act;
5. The basis on which the City may provide technical assistance to groups
representative of persons of low and moderate income that may request assistance
to be provided is at the discretion of the City and does not necessarily include I
providing funds to such groups.
This requirement will be accomplished by discussing the CDBG proposal during regular City
Council meetings and in one formal public hearing prior to the submittal of the City's CDBG
application. During the hearing, the five items listed above will be explained to the public.
Records of the CDBG process will be maintained by the City by the City Clerk (or designee) '
Citizen Participation Plan
City of Owasso
Page 2
' and will be available upon request for review by the public. A brief summary of the proposed
CDBG project will be available for public review after the City Council has made its final
' selection.
Provide for a minimum of two public hearings, one prior to submission of the application
for funding of the project for the purpose of obtaining citizen views and formulating or
responding to proposal and questions and the other at the end of the grant period (if the
City receives funding) that discusses the City's accomplishments in relation to initial plans.
The application stage hearing will include discussion of community development needs and
the development of activities being proposed for CDBG funding. There will be reasonable
notice of all hearings, which will be scheduled for times and locations convenient to the
V potential and actual beneficiaries and which will accommodate the physically challenged.
This requirement will be met through the scheduling of a public hearing to discuss the City's
CDBG proposal. At this hearing, the proposed project will be reviewed for the public and
further citizen input will be solicited. Notice will be given 7 to 14 days in advance of this
hearing in a local newspaper and by posting at City Hall. The hearing will be held prior to or
' during the City Council meeting when citizens are accustomed to being heard in front of the City
Council. A second hearing will be held at the end of the grant period if the City is funded in
the CDBG process.
Meet the needs of non - English speaking residents in those instances where a significant
number of non - English speaking residents can reasonably be expected to participate.
The City does not currently have a significant population of non - English speaking citizens.
However, every effort will be made to accommodate the needs of any non - English speaking
citizens who wish to participate.
Provide citizens with reasonable advance notice of, and opportunity to comment on,
proposed activities not previously described in the City's funding request and on activities
which are proposed to be deleted or substantially changed in terms of purpose, scope,
location or beneficiaries.
The proposed 7 to 14 days notice for all public meetings and hearing in connection with the
City's CDBG application process is believed by the City to afford reasonable notice and will
afford citizens with reasonable advance notice. In addition, 'if any change is proposed to the
purpose, scope, location or beneficiaries of the proposed project, or if the CDBG project budget
changes by more than 25 %, the public will be notified and afforded an opportunity for additional
input.
Citizen Participation Plan
City of Owasso
Page 3
Provide the place, telephone number and times when citizens are able to submit written
complaints or grievances and the process the City uses to provide a timely, written response
to such complaints or grievances.
Citizens with comments or grievances on the CDBG process may submit them in writing to the
Owasso City Council or in person at a regularly scheduled meeting of the City Council. The
City will respond to such comments or grievances within 15 working days, where practicable.
By formally adopting this Citizen Participation Plan, the Owasso City Council accepts the
responsibility for implementing its provisions. The City further charges all employees,
contractors and agents with the responsibility of implementing this plan and living up to the
spirit of the citizen participation requirements of the CDBG program.
Adopted this 16th day of May, 1995, by the City Council of the City of Owasso, Oklahoma.
ATTEST:
Charles L Burris, Mayor
Marcia Boutwell, City Clerk
V
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M
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: LONNIE R. HARDI (
SUBJECT: OKLAHOMA HOUSING FINANCE AUTHORITY
TAX CREDIT PROGRAM RULES
DATE: May 5, 1995
BACKGROUND:
On March 27, 1995, the Oklahoma Housing Finance Agency promulgated new regulations
concerning it's Low Income Housing Tax Credit Program rules. The new regulations
became effective with the Governor's signature on April 7, 1995.
The OHFA provides tax credits to the owner of residential rental property used for low
income housing. The credits are available for new developments or the rehabilitation of
existing structures into low income housing.
Many communities have indicated a desire to have local control over the location of tax
credit low income housing, and are better situated to determine the housing needs of the local
community. Municipalities are also uniquely situated to ascertain the effect of proposed
housing developments on the schools, utilities, and services of the local area and the
conformance with the community housing plan.
The new regulations provide that when OHFA receives an application for a low income tax
credit development either inside or within two miles of a city limit, the Mayor of that city
must be notified.
' Once a Mayor is notified, there is a limited time in which comments may be submitted to the
OHFA Board of Trustees. The Board will consider the Mayor's comments, along with all
' others. No tax credit allocation can be denied solely upon the Mayoral comment.
However, under emergency rules recently promulgated, a municipality may enact an
ordinance which develops and adopts a formal decision making process for such tax credit
developments. If such an ordinance is adopted, then a denial of the application by the
municipality shall require a denial by the OHFA Board of Trustees. The OHFA Board of
1
Trustees is giving the cities the right of denial, but not the right of final acceptance. Appeal
from a denial is directly to District Court, with no administrative boards or procedures '
necessary in between. The staff, after reviewing the new rules, developed such an ordinance
for your consideration. If adopted, the ordinance will allow the City Council to conduct
hearings on all proposed low income developments and deny such requests.
NOTE: The City of Owasso, ex rel Mayor Duke, received a notice of filing for tax credit
allocation for a 223 unit apartment complex proposed for 86th and Mingo. The owner is an
out of state corporation with its principal place of business in Quincy, Illinois.
Comments for this application must be received by the OHFA on or before May 22, 1995.
The period is too short to allow the enactment of an ordinance, notice and hearing in this
action, even if there were no due process problems in so doing. However, staff recommends
the enactment of an ordinance for future applications. This application will be considered by
OHFA under the old rules, even if this ordinance is enacted by the Council.
RECOMMENDATION:
In order to preserve the City of Owasso's right to deny low income tax credit housing
applications without reference to, or dependance upon, the Oklahoma Housing Finance
Agency staff recommends that the attached proposed ordinance be adopted.
ATTACHMENTS
1. Ordinance # 502
2. Correspondence from Senator Campbell
3. OHFA Rules
1
2780- 288.or2 1
CITY OF OWASSO, OKLAHOMA
'
ORDINANCE NO. 50_
AN ORDINANCE RELATING TO PART FIVE BUILDING REGULATIONS
'
AND CODES OF THE CODE OF ORDINANCES OF THE CITY OF
OWASSO, OKLAHOMA, DENOTED LOW INCOME HOUSING TAX CREDIT
PROCEDURE, PROVIDING DEFINITIONS, JURISDICTION OF THE
CITY COUNCIL, MAYORS RESPONSIBILITY, NOTICE OF HEARING,
HEARING PROCEDURE, DETERMINATION OF THE CITY COUNCIL,
'
SEVERABILITY, CODIFICATION, AND DECLARING AN EMERGENCY.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT, TO -WIT:
'
Section 1. That Part 5 - Building Regulation and Codes of the
Code of Ordinances of the City of Owasso, Oklahoma, shall be
amended by providing as new law a Chapter 12 denoted as Low Income
�.
Housing Tax Credit Hearing and providing as follows,
r
5 -1201. DEFINITIONS
For the purposes of this ordinance, the following terms,
phrases, words and their derivations shall have the meaning herein
given. When not inconsistent with the context, words used in the
present tense include the future tense, words in the plural include
the singular and words in the singular include the plural. The
word shall is always mandatory and not directory.
A. Applicant. The person or persons applying for Low Income
Tax Credit allocation.
'
B. CITY, the City of Owasso, Oklahoma, a municipal
corporation in its present incorporated form or in any other
reorganized or changed form.
t
'
C. CITY COUNCIL. The City council of the City or any body
in
constituting the future the legislative body of the City.
'
D. CITY CLERK. The City Clerk of the City of Owasso,
Oklahoma, including any deputy, assistant, or member of the office
staff of the City Clerk while performing duties of the clerks
office.
E. COMMENT PERIOD. The fifty -five (55) day period following
t
the mailing of OHFA's notice to the Mayor.
F. CONTACT PERSON. The person or persons delineated in the
OHFA notice to the Mayor as the designated recipient of official
'
notification and process for the proposed development.
G. DEVELOPER. The person or persons developing Low Income
Tax Credit Housing, whether new construction or refurbishment of
'
existing housing.
H. MAYOR. The Mayor of the City of Owasso, the Vice - Mayor,
or any person defined int he future as the Chief Executive Officer
'
of the City.
I. OHFA. The Oklahoma Housing Finance Authority.
J. OHFA NOTICE. The notice given to the Mayor of a proposed
Low Income Housing Tax Credit Development inside or within two (2)
miles of the City Limit as required by OHFA Chapter 36 Rules as
currently promulgated or modified in the future.
'
K. TRUSTEES. The Board of trustees of the Oklahoma Housing
Finance Authority.
2780- 288.or2 1
5 -1202. JURISDICTION OF THE CITY COUNCIL
The City Council shall exercise original jurisdiction to
conduct public hearings to proposed Developments, and to comment
to the OHFA Trustees recommending allocation of Low Income Tax
Credits to the proposed Development, or to deny the allocation.
5 -1203. MAYORS RESPONSIBILITY
The Mayor shall immediately upon receipt of an OHFA notice
cause a public hearing upon such notice and application to be
placed upon the agenda of a regularly scheduled or special City
Council meeting.
5 -1204. NOTICE OF HEARING
The City Clerk shall deposit Notice of Hearing addressed to
the Contact Person by certified mail, return receipt requested,
within seven (7) business days of the receipt of the OHFA notice
by the Mayor. The Notice of Hearing shall contain no less than the
following information:
A. The date, time, and place of the public hearing.
B. A statement of the legal authorities and
jurisdiction under which the public hearing is held.
C. A statement of any rules or statutes involved,
including a copy of this ordinance and its adopting resolution.
D. A concise and plain statement of any and all issues
to be asserted or considered at the public hearing.
The Notice of Hearing shall be received by the Contact Person no
less than ten (10 ) days prior to the date of the hearing in a
newspaper of general circulation in the county in which the
Development is to be located a notice of the time, date and place
of the public hearing, and a statement that the purpose of the
proceeding is for consideration of approval or disapproval of the
proposed Development as authorized by the relevant provision of the
Oklahoma Tax Code.
5 -1205. HEARING PROCEDURE
The Mayor may prescribe rules, consistent with the laws of the
State and with the Ordinances of this municipality for proper
conduct of the business of the hearing.
The Applicant and the Developer may appear before the hearing and
be represented by counsel. They shall be afforded the opportunity
to present evidence, testimony of witnesses, oral argument and to
respond to any opposing evidence and cross examine witnesses. '
The hearing shall be recorded by electronic means, provided however
that at the request of any party, a licensed court reporter may
transcribe the proceedings at the cost of the party requesting the '
reporter. If a licensed court reporter is requested by any party,
transcripts shall be provided to all parties at the cost of the
party requesting such reporter.
Copies of all documentary evidence received or to be considered by '
the City Council shall be made available to the Applicant at least
two (2) full working days prior to the hearing.
The City Council shall comply with all State and Federal law '
regarding discrimination.
The Applicant and Developer shall have the right of appeal to the
District Court of competent jurisdiction. ,
2780- 288.or2 2
1
5 -1206. DETERMINATION OF THE CITY COUNCIL
The City Council shall fairly consider all evidence, testimony, and
argument presented at the hearing. The City Council shall adopt
findings of fact, conclusions of law and determinations concerning
the proposed development by a majority opinion.
A written, certified copy of the City Council finding of fact,
conclusions of law, and determinations shall be transmitted to the
Applicant and OHFA by certified mail, return receipt requested not
later than the last of the comment period. A copy of this
ordinance and its adopting resolution shall accompany the City
Council decision.
Section 2. Severability Language.
If any section, sentence, clause or phrase of this ordinance or any
' part thereof is for any reason found to be invalid by a court of
competent jurisdiction, such decision shall not affect the validity
of the remainder of this Ordinance or any part thereof.
a
Section 3. This Ordinance shall be codified as Section 5 -1201
through 5 -1206.
Section 4. It being immediately necessary for the
preservation of the peace, health and safety of the City of Owasso,
Oklahoma, and the inhabitants thereof, an emergency is hereby
declared to exist by reason whereof this Ordinance shall be in full
force and effect from and after its passage and approval as
provided by law.
PASSED AND APPROVED, and the emergency clause ruled upon separately
and approved by the Commission, this day of ,
1995.
(SEAL)
ATTEST:
Marcia Boutwell, City Clerk
APPROVED:
Ronald D. Cates, City Attorney
3
Charles L. Burris, Mayor
GROVER R. CAMPBELL
DISTRICT 34
STATE CAPITOL
2300 N. LINCOLN BLVD.
OKLAHOMA CITY, OK 73105 -4808
Mr. Rodney Ray,
Owasso City Hall
207 S. Cedar
MkIn4xYma "S&tatjE "'&matt
April 11, 1995
Owasso City Manager
Owasso, OK 74055
Dear Mr. Ray:
OFFICE: (405) 521 -5723
HOME: (405) 272 -7580
Enclosed is a copy of the proposed emergency rules of OHFA dealing with local Chief
Executive Officer Notice.
These rules mandate a notice to the City Mayor upon receipt of application for low
income housing tax credits. The City Council can submit written comments to OHFA in
support or in opposition to the application. OL the Council cm mandate tho denial Qf
Yh.,agplicationif a city ordinance is in place that allows due process to the applicant by
following the guidelines in OHFA rules.
The applicant has right of appeal to District Court.
If these emergency rules are adopted, I would strongly recommend that the Owasso City
Council adopt a City Ordinance that would give the City the authority to approve or
deny these applications.
Sincerely,
X
Grover R. Campbell
State Senator '
GRC /lt
CC: Owasso City Councilors '
k
MEMORANDUM
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TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: RODNEY J RAY
CITY MANAGER
SUBJECT: ANNUAL ELECTION OF TRUSTEES TO OKLAHOMA MUNICIPAL
ASSURANCE GROUP
DATE: May 10, 1995
BACKGROUND:
The Oklahoma Municipal Assurance Group_ (OMAG) is an Oklahoma " Interlocal Cooperation
Agency" formed in 1977 by the Oklahoma Municipal League and approximately 35 individual
cities. The group was created in response to a crisis created by the withdrawal of municipal
insurance coverage by most Oklahoma insurance companies. Finding themselves without
liability coverage prompted the cities to join together to form what is best termed as a "modified
self insurance program" for its members.
Since its formation, the agency /trust has evolved to a full service insurance provider for its
members and currently offers liability, property, workers compensation, auto and specialty
insurance coverage to its members. The City of Owasso purchases only liability insurance from
OMAG. The city's workers compensation and auto insurance are funded through self insurance
programs and property coverage is with a local agent. However, the city is a full member of
the OMAG, with the voting rights accorded such membership.
As an Interlocal Cooperative Agency, the OMAG is governed by a Board of Trustees elected
by the membership. Elections are held annually for a prescribed number of trustees. There are
seven trustees serving terms of three years. Trustees must be elected from the officers and staff
of member cities through a nomination and election process detailed in the organization's by-
laws.
This year there are two trustees "up" for election for terms ending on June 30, 1998. The
nominating process has produced nine candidates for those two positions (see attachment). As
a member of OMAG, Owasso may cast votes for two of the nine candidates. Members of
OMAG must have their ballots returned by May 31, 1995 in order for their vote to be included
in the final count. Upon completion of the count, the two nominees with the highest vote totals
will be declared the winners and will be seated effective July 1, 1995.
Annual OMAG Ballot
May 10, 1995
Page 2
The staff has reviewed the biographical sketches of the nine nominees, consulted with the
OMAG staff and one of the remaining trustees not "up" for election, reviewed the attendance
record of incumbents and discussed insurance "settlement" philosophy with seven of the
nominees (two nominees did not return phone calls). As a result of those inquiries and reviews,
the staff feels comfortable in making a recommendation to the Council relating to the election.
RECOMAWNDATION:
The staff recommends Council approval of an OMAG ballot that casts Owasso's two votes for
Mr John Vinson (Broken Arrow) and Ms Mary Sue Overbey (Sand Springs), and that the mayor
be authorized to execute the official ballot on behalf of the city.
ATTACHMENTS:
1. Memorandum from OMAG relating to election
2. Ballot
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: RODNEY J RAY
CITY MANAGER
SUBJECT: OFFER TO PURCHASE PROPERTY FOR MANUFACTURING
FACILITY
DATE: May 10, 1995
BACKGROUND:
The staff has discussed with Mr Ray Haynes the possibility of a company he is associated with
relocating to Owasso. Mr Haynes, a long -time Owasso resident, leases space to a company that
manufactures cabinets for residential and commercial use. The company is currently located in
Collinsville, Oklahoma and employs four people year- round.
Mr Haynes has indicated an interest in purchasing property from the City of Owasso (OPWA)
and constructing a small manufacturing warehouse facility on the property. He has also
indicated that the employee base may increase to eight people within one year. The property
he is interested in is located on Fifth Ave immediately south of the Recycle Center and consists
of 11h acres (see attached sketch drawing). The property is part of a tract that we have recently
marketed to Mr Roy Fickle and, if sold, would complete the sale of all frontage property of
Fifth Avenue. However, there remains an approximate seven -acre tract of "fill" property
immediately south of the subject tract.
I recently received the attached official offer from Mr Haynes to purchase the property at a total
price of $7500 ($5000 per acre).
The sale of the property has been discussed with members of the OEDA to ensure they are
aware of the potential economic development impact and to seek their input.
At this point, there appears to be consensus that the sale of the property will be positive for the
city and community. It will produce jobs, create economic growth, add to the school's tax base
and increase the benefit of the investment we have made in the infrastructure of that area.
OFFER TO PURCHASE PROPERTY
May 10, 1995
Page 2
PROPOSED COUNTER OFFER:
The staff has reviewed the offer to purchase submitted by Mr Haynes, the proposed use of the
property and the impact of the sale on other potential prospects. Based on that review, it is the
staff position that, while the per acre price offered is slightly lower than the price paid for NSP
property, the absence of other offers over the past three years indicates the property does not
have good appeal to potential buyers. Additionally, the sale of adjoining property to Mr Fickle
was for $5000 per acre.
The staff believes, however, there are costs associated with the sale that should be assumed by
the buyer in order for the City to "net" the $7500 offer. Therefore, the staff recommendation
is that a "counter offer" be made that would require the "buyer" to pay for the cost of title
transfer and opinion, abstracting, lot split and zoning for the property. If such counter offer is
accepted, the City would net $7500 on the sale.
CONTRACT CONDITIONS:
In order to ensure that the property is used for economic development purposes, the following
conditions should be included in a final contract for sale:
1. Requirement that construction of facility begin within six months from date of closing.
2. Requirement that firm employ at least four employees within one year of start up.
3. Letter of commitment for construction financing or confirmation that construction capital
is in place prior to closing.
4. Buyer pays for costs associated with title transfer, title opinion, abstract, lot split and
zoning charges.
RECOMMENDATION:
The staff recommends the Council authorize the City Manager to offer a counter proposal to Mr
Haynes, based on the conditions listed in this memorandum, and that such proposal be contained
in a contract for sale of property. The staff further recommends the City Manager be authorized '
to cause an abstract to be developed for review and title opinion.
1
OFFER TO PURCHASE PROPERTY
May 10, 1995
Page 3
ATTACHMENT:
1. Correspondence from Mr Haynes
2. Sketch plan of area
3. Legal description of property
NOTE: Should the Council accept the staff recommendation, it is anticipated that formal action
to authorize the sale will be requested at the June 6, 1995 City Council meeting.
April 20, 1995
Mr. Rodney Ray
City Manager ,
PO Box 180
Owasso OK 74055
Dear Mr. Ray,
Please accept this letter as my proposal to purchase the
1 1/2 acre lot from Owasso Public Works Authority for the price
of $7,500.00.
The construciton of the warehouse - manufacturing facility
will start within a reasonable time span.
This warehouse- manufacturing facility will employ at least
four (4) people initually. That number is expected to increase,
and probably double, within the following year.
Thank you for your consideration.
Respectfully submitted,
Ra Haynes
110 East 24th Ct.
Owasso OK 74055
272 -9884
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TEL:918 592 4111 P. 003
0
LEGAL DESCRIPTION OF EAST TRACT
A TRACT OF LAND THAT IS PART OF THE W/2 OF THE NE /4 OF SECTION -31, '
T -21 -N, R -14 -E, CITY OF OWASSO, TULSA COUNTY, OKLAHOMA, SAID TRACT
OF LAND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS, TO -WIT: MR
STARTING AT THE SOUTHEAST CORNER OF THE W/2 OF THE NE /4 OF SAID
SECTION -31; THENCE DUE NORTH ALONG THE EASTERLY LINE OF SAID W/2 OF
THE NE /4 FOR 894.32'; THENCE N 89 °41'55" W FOR 50.00' TO THE "POINT
OF BEGINNING" OF SAID TRACT OF LAND; THENCE CONTINUING
N 89 041'55" W FOR 196.75'; THENCE DUE SOUTH FOR 332.10'; THENCE
S 89 041'55" E FOR 196.75'; THENCE DUE NORTH AND PARALLEL WITH THE
EASTERLY LINE OF SAID W/2 OF THE NE /4 FOR 332.10' TO THE "POINT OF
BEGINNING" OF SAID TRACT OF LAND.
THE ABOVE DESCRIBED TRACT OF LAND CONTAINS 1.5000 ACRES.
B854A(57) 2114.31
03 /23 /95:RM:SKY
PC:LEGALS \CTY- OWAS.2LG
TO: CITY MANAGER
RODNEY RAY
FROM: RECREATION DIRECTOR
JANIS WORLEY
SUBJECT: RESTROOM PARTITIONS
DATE: April 18, 1995
BACKGROUND:
In 1981 the Recreation Center replaced the restroom partitions in
the men's restroom. The women's restroom have the original
partitions in them. The partitions have been painted several times
but really do not look good. The partitions are in need of repair
at this time, doors are loose and hardware is worn out.
FUNDING:
The funding for this project was included in our 1994 -195 budget.
This project is a necessity in order to help keep the restrooms
clean and in good working condition.
SPECIFICATIONS:
Specifications for the restroom partitions and as follows:
standard height (82 "), anti -grip headrail, custom aluminum
extrusion, and powder baked enamel with heavy duty hardware and
fittings to be included.
See attachments for additional information on specifications.
a
QUOTES:
Quotes were received from the following vendors on restroom
partitions, and all the hardware to install:
American Builders, Tulsa $ 1,701.00
Murry Wombel, Owasso $ 1,979.00
Heat Wave, Tulsa $ 2,040.00
Scovac & Sides, Tulsa $ 2,479.00
The partitions can be installed with no additional cost added for
labor. Volunteers have agreed to help install them. Labor consist
of a license plumber supervising and local contractor ( Ted
Larkin),to install them.
.RECOMMENDATION:
I recommend we purchase the restroom partitions from American
Builders for the total cost of $1,701.00. This total cost will
include partitions for the men's and the women's restrooms and all
the hardware on the doors and the hardware to install them.
The difference between the local distributor and the lowest quote '
from Tulsa is $278.00.
1
►/ 1 ►I � ' 1 lU I
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: SHERRY BISHOP
FINANCE DIRECTOR
SUBJECT: FY 1994 -95 AUDITOR SELECTION
DATE: May 12, 1995
BACKGROUND:
In April, notices that the City of Owasso was seeking proposals for audit services were sent to
various accounting firms. The Request for Proposals (RFP) specified the services required by
the City and included a Proposal Specifications Evaluation Check List. The check list was
included so that every proposing firm would know the exact criteria by which the proposals were
to be evaluated. The RFP also included instructions that fee proposals must be sealed separately
from the technical proposal for services. (See Attachment for RFP and Check List.)
Seven accounting firms submitted proposals. The technical proposals were reviewed and scored
using the Proposal Specifications Evaluation Check List. Four were rated as "qualified and
highly responsive firms."
The RFP specified that the sealed fee proposal include a total price for the audit for the 1994 -95
fiscal year and each of the two succeeding fiscal years. (The City has the option to renew the
contract each year for the given fee.) After the technical proposal evaluation was completed,
the fee proposals were opened. Fee proposals of the four "qualified and highly responsive
firms" are listed below.
177Proposing Firm
FY 95 Fee
FY 96 Fee
FY 97 Fee
Total Fee
Baird, Kurtz & Dobson
$13,500
$14,000
$14,500
$42,000
Enid, OK
Carlson & Cottrell, CPAs
$13,275
$13,625
$13,700
$40,600
Shawnee, OK
Michael A Crawford, Inc.
$19,250
$19,250
$19,250
$57,570
Oklahoma City, OK
Deloitte & Touche LLP
$16,500
$17,275
$18,150
$51,925
Tulsa, OK
FY 1994 -95 AUDITOR SELECTION
May 12, 1995
Page 2
The two lowest fee proposals were from the firms of Baird, Kurtz & Dobson of Enid and
Carlson & Cottrell in Shawnee. References were called for each of those firms. References
from current and former clients of both firms were very positive.
The firm of Carlson & Cottrell of Shawnee is the lower of the two by only $225 for the FY 95
audit. If the firm is retained for three years, their proposal is lower by $1,400.
RECONEMENDATION:
Staff recommends Council approve a contract for auditing services for the 1995 fiscal year with
the firm of Carlson & Cottrell for a fee of $13,275.
ATTACHMENTS:
List of all proposing firms with evaluation score and fee proposal. I
Proposal from Carlson & Cottrell
Request for Proposals with Proposal Specifications Evaluation Check List (Exhibit 1 of RFP)
1
1
1
1
0
I
1
List of Proposing Accounting Firms with Evaluation Checklist Score and Fee Proposals
Proposing Firm
Score
FY 1995
FY 1996
FY 1997
Total
Fee
Fee
Fee
Fee
Baird, Kurtz & Dobson
90
$13,500
$14,000
$14,500
$42,000
Enid, OK
Carlson & Cottrell, CPAs
93
$13,275
$13,625
$13,700
$40,600
Shawnee, OK
Michael A Crawford, Inc.
93
$19,250
$19,250
$19,250
$57,570
Oklahoma City, OK
Deloitte & Touche LLP
96
$16,500
$17,275
$18,150
$51,925
Tulsa, OK
Havern, Behrens, Heim & Byford
70
$11,500
$12,200
$12,800
$36,500
Oklahoma City, OK
Stanfield & O'Dell
68
$16,000
$16,500
$17,000
$49,500
Tulsa, OK
David O. Tate, CPA
50
$15,000
$13,800
$13,800
$42,600
Mangum, OK
APRIL, 28, 1995
WHY SELECT CARLSON & COTTRELL, CPAs
♦ EXPERIENCE
• City of Altus
• City of Shawnee
• City of Frederick
• City of Miami
• City of Poteau
• City of Cleveland
• City of Harrah
• City of Wetumka
• City of Prague
• City of Chandler
• Town of Asher
• Town of Paden
• Town of Luther
• Town of Colbert
• Oklahoma Municipal League
• Municipal Electric Systems of Oklahoma
♦ PARTNER INVOLVEMENT
• Partner hours equal 25.28 percent of total hours
• Partner available during all audit phases
• Partner contact throughout the year
MANAGEMENT SERVICES
• Financial advisory
* Debt Structure and Funding Options
* Requests for Proposal and Evaluation of Proposals
• Evaluations
* Revenue Requirements
* Compensation and Benefits
* Pension Plans and Funding
• Compliance
* Grants and Contracts
* Accounting Pronouncements
• Data processing
♦ OTHER
• Management letter directed to City Manager
CITY OF OWASSO
PROFESSIONAL SERVICES PROPOSAL
Table of Contents
Introduction
Scope of Audit -
Understanding of Objectives
Required Reports
Contract Period
Personnel
Audit Approach
Audit Plan Forms - Summary, City of Owasso, Owasso Public Works Authority,
Owasso Economic Development Authority, Single Audit
Profile of the Firm
Governmental Experience -
Audit Experience
Continuing Education
Certification
Additional Information -
Finn Accessibility
Firm Involvement
Implementing New Pronouncements
Management Advisory Services
Management Letter Examples
Quality Review Report
References
Under Separate Cover -
Afftdavit
Summary of Proposed Fees
Pages
1 -3
4
5
5
5 -7
8 -9
10-14
15-16
16
17
18
19
19
19
20
20-22
23
24
IApril 28 1995
Ms. Sherry Bishop; Finance Director
City of Owasso
207 South Cedar
Owasso, Oklahoma 74055
SUBJECT: Proposal for Auditing Services
Dear Ms: Bishop:
We appreciate the opportunity to submit this professional services proposal concerning our firm
providing the City of Owasso (the City), the Owasso Public Works Authority (OPWA), and the City's
other component unit, the Owasso Economic Development Authority (OEDA), with professional
■ auditing, accountin and management advisory services. Our firm is dedicated to providingg clients
I the highest quality of professional level auditing and management advisory services at the most
reasonable cost.
' The following proposal clearly establishes that our firm should be selected as the City of Owasso's
independent auditor because:
We are experienced.
Our current audit clients include the following:
o City of Shawnee o City of Altus
r o City of Poteau- o City of Miami
o City of Cleveland o City of Frederick
o City of Wetumka o City of Harrah
' o City of Prague o Town of Paden
o City of Chandler o City of Hominy
o Town of Luther o Town of Asher
' o Town of Ochelata o Town of Colbert
as well as:
• Oklahoma.Department of Education
• Oklahoma Municipal League
o Municipal Electric Systems of Oklahoma
During the past five years, ,our firm has performed Single Audit Act of 1984 audits. for_ entities ranging
in size from the Oklahoma Department of Commerce with $ 100 million in revenues, -$ 65 million in
grants and $ 27 million in assets to the Town of Ochelata with $ 315,000 in revenue, $ 5,000 in grants
and $ 826,000 in assets.
' Partner involvement high and year around.
Partners are functioning components of the audit team. Not just sales people, but working members
of the team. Note below that partner hours equal approximately 25.28% of the total hours estimated
for the audit. Our audit approach is based on using experienced staff who know what a
"management assertion" actually is.
Post Office Box 1 104 Post Office Box 331
' Monument, Colorado 80132-1104 Shawnee, Oklahoma 74802 -0331
(719) 444 -0202 1 -800- 300 -6288 (405) 275 -1159
Firm partners are available throughout the year. We pride ourselves in being able to provide
management advisory services to our clients when those services are needed, not just during the audit.
We maintain close contact with our clients throughout the year.
We will deliver on time.
Our firm has the resources to guarantee to the City of Owasso that we will meet all the requirements
for audit completion and report submission. Our audit opinion on the financial statements and a
comprehensive management letter will be issued not later than the times prescribed by the City's
Request for Proposal (RFP). We take pride in providing a quality product on time.
Our approach is thorough, complete, efficient, and e&ctive.
We believe that the audit report,-the report on internal controls, the management letter, and the other
reports that accompany an audit should do more than just fulfill legal requirements. Our main goal
is to provide the City with a quality audit and management letter which contains pertinent
management recommendations that can be used to increase the effectiveness and efficiency of
operations.
Our approach is a "business persons" approach based on a clear understanding of what is expected
of us. We emphasize key factors and interrelationships rather than just "pound the numbers ".
Our firm has.eonsiderable computer experience.
Our firm's computer experience ranges from detail knowledge about the accounting and management
information system software that municipal governments use; such as the CPS and INCODE software
packages; to custom software packages designed around relational databases. As art of our full
service concept, we look forward to providing the City with any of the management advisory services
it needs in implementing any new, software or hardware or improving on its current system.
We have the technical expertise to assist the City in its ongoing development and utilization of its
computer resources and related software to include the use of "personal" size computers., We have
developed, installed and currently maintain for clients a variety of accounting systems to include
utility billing and general government systems. Additionally,. we have the "in= house" capability to
provide instruction on the use of "software to include Lotus and dBase N, and 'of application
packages such as accounting and desktop publishing systems.
We offer a -wide range of management services.
We can provide the City of Owasso with a wide range of management services ranging from financial
analyses to cost benefit evaluations of employee benefit and pension plans. For example, we are
currently performing compliance reviews of two Cable TV franchise agreements and a hotel/motel
tax reporting system.
2
Audit
Classification
Hours
Percent
Partner
91
25.28
Manager
60
16.67
Senior Accountant
110
30.56
Staff Accountants
99
27.49
Total
3 60
100.00
Firm partners are available throughout the year. We pride ourselves in being able to provide
management advisory services to our clients when those services are needed, not just during the audit.
We maintain close contact with our clients throughout the year.
We will deliver on time.
Our firm has the resources to guarantee to the City of Owasso that we will meet all the requirements
for audit completion and report submission. Our audit opinion on the financial statements and a
comprehensive management letter will be issued not later than the times prescribed by the City's
Request for Proposal (RFP). We take pride in providing a quality product on time.
Our approach is thorough, complete, efficient, and e&ctive.
We believe that the audit report,-the report on internal controls, the management letter, and the other
reports that accompany an audit should do more than just fulfill legal requirements. Our main goal
is to provide the City with a quality audit and management letter which contains pertinent
management recommendations that can be used to increase the effectiveness and efficiency of
operations.
Our approach is a "business persons" approach based on a clear understanding of what is expected
of us. We emphasize key factors and interrelationships rather than just "pound the numbers ".
Our firm has.eonsiderable computer experience.
Our firm's computer experience ranges from detail knowledge about the accounting and management
information system software that municipal governments use; such as the CPS and INCODE software
packages; to custom software packages designed around relational databases. As art of our full
service concept, we look forward to providing the City with any of the management advisory services
it needs in implementing any new, software or hardware or improving on its current system.
We have the technical expertise to assist the City in its ongoing development and utilization of its
computer resources and related software to include the use of "personal" size computers., We have
developed, installed and currently maintain for clients a variety of accounting systems to include
utility billing and general government systems. Additionally,. we have the "in= house" capability to
provide instruction on the use of "software to include Lotus and dBase N, and 'of application
packages such as accounting and desktop publishing systems.
We offer a -wide range of management services.
We can provide the City of Owasso with a wide range of management services ranging from financial
analyses to cost benefit evaluations of employee benefit and pension plans. For example, we are
currently performing compliance reviews of two Cable TV franchise agreements and a hotel/motel
tax reporting system.
2
Additionally, our interaction with the AICPA, the Government Accounting and Auditing Committee
of the OSCPA, the Government Finance Officers Association, the Government Accounting Standards
Board, and the Oklahoma Municipal League keeps us in the position to keep our clients abreast of
current developments in governmental accounting and reporting requirements.
We can help management.
We will provide more than a financial and compliance audit of the City's records. Through our audit
process and internal control evaluations, we identify potential problems areas, matters of concern and
areas in which improvements in efficiency or effectiveness can be accomplished. We convey our
observations and recommendations to the City Manger in a comprehensive management letter. On
pages 20 through 22 of this proposal we have provided some examples of the content of our
management. observations and recommendations letter. I think you will find that our observations
are of substance and directed to' improving operations and/or saving resources.
We are committed to quality service.
Our firm is totally committed to a quality product that meets the City's needs and the needs of any
applicable regulatory or oversight agency. Our professional staff and their audit, financial, computer
science, tax and management consulting experience assure you of the completion of the audit and
delivery of the final audit report, management letter, and all other reporting requirements no later than
October 13.
We can assist the City of Owasso in staving current with issues that are important to City
Governments.
As part of our firm's total service concept, we provide our clients with the latest` information on topics
that impact city governments. For example, at the current time we are assisting two cities in
implementing Governmental Accounting Standards Board (GASB) Statement #10, Accounting and
Financial Reporting for Risk Financing and Related Insurance Issues, and one city in implementing
GASB Statement #14, The Financial Reporting Entity, as it relates to component units.
If there are any questions concerning this proposal, the overall audit approach or any other matter
about which we can be of assistance and/or provide an answer please give either Joe Carlson or me
a call at (405) 275 -1159. We look forward to providing the City of Owasso with quality service.
Cordially,
CARLSONr & COTTRELL, CPAs
Ronald C. Cottrell
RCC /src
1
SCOPE OF AUDIT
UNDERSTANDING OF OBJECTIVES
The annual audit will be a Single Audit Act of 1984 full scope audit which will encompass all of the
City of Owasso's operations to include the Owasso Public Works Authority, and the Owasso
Economic Development Authority and all federal grant funds. The general purpose financial
statements will include the financial statements of the City of Owasso and its component units. In
addition to the annual audit, we will be prepared to provide management advisory services, as
requested; in the areas of finance, accounting and data processing, as well as complete the following:
1. Annual Survey of City & Town Finances (State Auditor and Inspector Form 2643)
2. Letter of Compliance as to the Owasso Public Works Authority Revenue Bond
Indenture.
The audit will cover the combined financial statements of the City of Owasso for the fiscal year July
1, 1994 through June 30, ,1995, with the annual report includ n�-combining and account group
financial statements for purposes of additional analysis. Our opinion will be expressed concerning
whether the combining and account group financial statements are fairly stated in all material respects
in relation to the combined financial statements taken as a whole. Since the audit is a Single Audit
Act of 1984 audit, the audit specifications and requirements of the below listed publications will be
followed:
o OMB Circular A -128, Audits of State and Local Governments
o AICPA Audit and Accounting Guide, Audits of State and Local Governmental
Units
• U.S. General Accounting Office (GAO), Government Auditing Standards
• OMB, Compliance Supplement for Single Audits of State and Local Governments
o OMB Circular A -102, Uniform Requirements for Assistance to State and Local
Governments
The funds to be audited will include all of the City of Owasso's operations defined as a part of the
City of Owasso in accordance with the guidelines of the Governmental Accounting Standards Board
(GASB) Statement #14, The Reporting Entity, and, as such, will include the following funds and
activities:
o General Fund - 1
• Special Revenue Funds - 7
• Debt Service Fund - 1
• Fiduciary Funds - 1
• Proprietary Funds -
Enterprise 2
Internal Service - 3
• Capital Projects Funds - 3.
o Account Groups - Long Term Debt and General Fixed Assets
It is understood that additional audit fees may be incurred for a change in scope as discussed above.
Any requests for additional fees over our proposed amount will be presented to the Audit Committee
and the City Council for their approval before any additional work is performed.
0
REQUIRED REPORTS
The reports to be issued will include a report on the General Purpose Financial Statements (GPFS),
and a management letter relating to the City of Owasso's operations. Additionally, since the audit
is a Single Audit Act of 1984 audit, all the reports applicable to such an audit will be included in the
GPFS to include a Schedule of Federal Financial Assistance, a Report of Compliance with Laws and
Regulations and a Report on Internal Controls. Additionally we will prepare a letter of compliance
as to the bond indenture related to the bonds of the Owasso Public Works Authority.
In addition to issuing the above noted reports on the financial statements, we will review, sign and
file the Annual Survey of City and Town Finances (Form SA &I 2643) with the State Auditor,and
Inspector not later than December 31, 1995. Since this is a City audit, we will also review the
minutes of the City, OPWA, and OEDA to insure that they are complying with all the State of
Oklahoma rules applicable to Charter Cities and Public Trusts.
We understand that the City's Department of Finance will have_ end of year adjusting entries: to
included applicable accrual and modified accrual entries: and will prepare the trial balances which are
scheduled to be completed by the end of August each year. We will provide the Director of Finance
with a listing of schedules and any other requirements at least three weeks prior to the start of both
the interim and final phases of the audit. We would expect that the City staff would participate in the
audit process the same as in prior years, i.e., prepare confirmations and a limited number of schedules.
We are responsible for typing, publishing and binding the GPFS. At all times we will coordinate with
the City of Owasso's staff any changes that have to be made due to any unforeseen circumstances.
CONTRACT PERIOD
We realize that the audit is for the fiscal year ending June 30, 1995, and that the audit contract will
be awarded by the governing body for a one -year period. However, we also acknowledge that it is
the City's informal policy to retain the selected auditor for at least three years, with annual evaluations
made of the firm's services by the City's Audit Committee.
PERSONNEL
The audit team will accomplish the following:
o Conduct a highly efficient audit in accordance with the requirements
rreferenced earlier in this proposal.
o Provide usable recommendations on how to increase the efficiency and
I MI effectiveness of operations.
I
o, Be in the position to offer any needed assistance in the implementation of any
needed improvements in procedures and /or policies.
Each member of the team is fully experienced in all phases of the financial and compliance auditing
process and has experience auditin g governmental entities in accordance with the earlier cited
references. The personnel who will ge assigned to this audit engagement are:
go
Engagement Partner
Joseph E. Carlson, - Partner, M.B.A. and C.P.A. - Mr. Carlson has more than fifteen years audit,
finance and computer experience. He will be the Engagement Partner responsible for the overall
conduct of the audit and management of the audit process. Mr. Carlson will sign the audit report and
all the additional reports mandated by Government Auditing Standards, the Single Audit Act of 1984,
and Generally Accepted Auditing Standards.
Mr. Carlson's current audit experience includes:
o City of Shawnee
• City of Miami
• City of Wilburton
• City of Harrah
• Oklahoma Department of Education
• Oklahoma Municipal League
o City of Altus
o.City of Prague
• City of Wetumka
• City of Frederick
o Pioneer Library System
• Municipal Electric Systems of Oklahoma
In addition to auditing, Mr. Carlson has instructed a wide variety of courses for the Oklahoma Society
of Certified Public Accountants (OSCPA) to include courses on Compliance Auditing of
Governmental Entities, dBase III +, dBase IV, and Lotus 1 -2 -3. As a member ,of the OSCPA's
Management Advisory Services Committee, Mr. Carlson participated in the latest developments in
providing management advisory services to clients.
Mr. Carlson is significantly involved in governmental organizations to include the GFOA and GASB,
as well as being the Partner in Charge of the annual audit of the Oklahoma Municipal League. During
the past year, Mr. Carlson has attended numerous courses specifically related to governmental audit-
ing. Courses included such topics as the new "Yellow Book ", U.S. General Accounting Office
(GAO), Government Auditing Standards Standards for Audit of Governmental Organizations,
Programs, Activities and Functions.
Engagement Manager
Ronald Cottrell, - Partner, B.A. and C.P.A. - Mr. Cottrell has a total of fourteen years of audit and
finance experience. He willf be the Engagement Manager responsible for carefully rnonitorin� the
status of the engagement on a continuous basis; working closely with the City's staff to coordinate
the audit; reviewing the report draft and ensuring that the engagement is completed to the City's full
and complete satisfaction.
Mr. Cottrell has extensive current experience with all phases of governmental finance and operations,
auditing computerized financial management systems and management assistance. As each phase of
the audit process is completed, Mr. Cottrell will review the work performed and insure that a high
quality of work is maintained. Additionally, he will determine the impact the audit work performed
has on the overall audit plan.
Mr. Cottrell's current audit experience includes the following assignments:
• City of Shawnee
o City of Altus
• City of Miami
o City of Poteau
• City of Wetumka
o City of Cleveland r
• Town of Luther
o Town of Colbert
• Town of Asher
o Town of Paden
• Shawnee Industrial Authority
o Cleveland Industrial Authority
• Municipal Electric Systems of Oklahoma
r
N
During this past year Mr. Cottrell has attended several courses and seminars on the application of
auditing techniques to governmental entities. In January of last year, he attended a two day seminar
on Compliance Auditing of Federal Programs and in March of last year instructed a workshop titled,
Compliance Audits, for the Oklahoma State Employment and Training Association.
As a member of the Oklahoma Society of Certified Public Accountants Governmental Accounting
and Auditing Committee, Mr. Cottrell took a leadership role in developing and improving
governmental accounting and auditing practices and procedures. For example, Mr. Cottrell was a
reviewer for the Financial Reporting Achievement Program of the Oklahoma Society of Certified
Public Accountants and reviewed the City of Oklahoma City's Comprehensive Annual Financial
Report (CAFR). Additionally, during this past year, Mr. Cottrell has developed and presented several
seminars concerning the application of accounting principles to governmental organizations.
Senior Accountants
Rhonda Cook - Ms. Cook has, six years of auditing, computer, accounting, and management advisory
experience to include the "audits of the City -of Altus, the City of Shawnee, and the City of Miami.
As a Senior Accountant for this engagement, she will supervise the accomplishment of detail audit
testing by the staff accountants.
Her current audit experience includes:
o City of Altus
o City of Shawnee
o City of Wetumka
o City of Frederick
o Town of Colbert
• City of Miami
• City of Poteau
• City of Wilburton
• City of Cleveland
• Town of Luther
As part of her educational process to obtain her CPA credentials, she has taken numerous courses
on auditing techniques applicable to governmental entities to include a three day American Institute
of Certified Public Accountants (AICPA) course this past year on auditing in accordance with
Government Auditing Standards.
Virginia Rahme - Ms. Rahme has three years of auditing and management advisory experience to
include the audits of the City of Shawnee, the City of Altus, and the City of Miami. As a Senior
Accountant for this assignment, she will supervise the accomplishment of detail audit testing by the
staff accountants.
Her current auditing experience includes:
o City of Shawnee
• City of Cleveland
• City of Wetumka
• City of Altus
• Town of Paden
• Pioneer Library System
Staff Accountants
• City of Miami
• City of Poteau
• City of Harrah
• Town of Colbert
o Town of Asher
o Shawnee Industrial Authority
We will assign two staff accountants to this audit. Currently, we plan on assigning Billy Little and
Shery Rogers to the audit. Both are accounting graduates of 4 -year colleges and have a year of
auditing experience.
7
AUDIT APPROACH
Using the audit procedures and financial accounting standards as a proved by the Governmental
Accounting Standards Board (GASB), SAS No. 69, The Meaning of Present Fairly in Conformity
with Generally Accepted Accounting Principles in the Independent Auditor's Report, and the
Comptroller General of the United States publication, Government Auditing Standards, as reference
points, our firm has developed customized audit plans for City governments and component units
which are both effective and cost efficient. A significant element of the audit plan's methodology
centers on the use of statistical sampling techniques and auditing "through the computer ". Of
particular importance in our base audit plan is the use of statistical sampling evaluation procedures
and techniques -in the evaluation of the internal control structure and the assessment of control risk.
The use of statistical sampling techniques allows for an efficient and effective audit program designed
to accomplish the audit with a minimum of disruption to any on going accounting processes.
Additionally; using computerized statistical sampling procedures allows the actual detail testing of
transactions to commence promptly after financial records 'are made available. Prior to the detail
accounting records becoming available, the audit process begins with a comprehensive and detailed
review and analysis of the internal control s-tructure and the assessment of control risk.
Of particular importance during the internal control structure review and accomplishment of the
detailed testing of the internal controls, as necessary, and the assessment of control risk, is the
performance of a review of the controls surrounding the use of the computer and related accounting
software in the accounting process. This internal control review and the related detailed testing of
the controls includes, at a nunimum, the following areas.
• Organization and General Controls
o System Development Controls
• Input, Output and Processing Controls
o Documentation Controls
• Physical and Environmental Controls
o Application Controls
The actual audit process begins with our conducting an audit planning survey which includes an
entrance conference with appropriate personnel. The output of this first phase is a detailed written
audit p co
lan vering the - financial statements and specific compliance requirements as specified in the
references; such as the Compliance Supplement for Single Audits of State and Local Governments;
trust authority and bond indentures and applicable city, state and federal regulations. At this stage
we will make a preliminary assessment of control risk and determine those elements of the internal
control structure where we assess control risk to be less than the maximum, e.g. we plan to rely on
the control structure element if detail testing indicates that the control structure element is operating
effectively. Also, at this time we will provide the City with a list of items "to be pulled" for us to
perform our interim work which would start no earlier than two weeks from the time the list is given
to the City.
The next step in the audit process will be the detailed review, study and evaluation of the internal
control. structure, .control environment, accounting system and control 'procedures; and the City's
compliance with the terms and conditions of the various funds and programs being operated by the
City and its component units. During this phase we will use the statistical sampling procedures
mentioned earlier to test and then evaluate the results of our testing of applicable internal controls.
After the test results are evaluated and reviewed by the manager and the engagement partner,
changes, if necessary, are made to the audit program and a final audit risk assessment is made.
The audit work,,to this point, allows us to identify the internal controls that were evaluated, the
controls which weren't evaluated, and why, and any material weaknesses identified as a result of our
study, testing and evaluation. We will issue a report on compliance with laws and regulations and
the general and specific compliance requirements as they apply to Federal Financial Assistance. ,
8 0
Following the detailed compliance testing of internal controls, and after any necessary revisions of
the audit plan are made, we will formulate a comprehensive list of schedule requirements, etc. that
we would like the City to prepare before we begin the year -end phase of the audit process. This list
will be provided to the City a minimum of four weeks before we start the year -end phase (substantive
phase) of the audit. We realize that the City has previously prepared some schedules and
confirmations and we will make a concerted effort not to change what has been done in the past.
During the year -end substantive phase of the audit, we will test account balances and perform other
auditing procedures as necessary to validate account balances. The substantive phase will include the
testing of utility revenues, permit and license fees, government grants, fines, forfeitures, municipal
court fees, inspection fees and tax receipts. We will verify cash balances on hand by independent
information secured from banks and from actual cash counts. Additionally, we will verify securities
held as investments as well as the collateral pledged to secure same. We will directly confirm with
the bond trustee amounts of outstanding indebtedness as well as test compliance with applicable bond
covenants.
After the, phase is completed, a review of the work performed is conducted by both the
manager and the engagement partner to insure that the audit plan is meeting its objectives and that
the conclusions reached are in accordance wit the audit work performed. Any additional work
considered necessary is performed prior to proceeding to the final phase of the audit process.
The final phase. of the audit process consists of the auditor's report preparation. This phase
culminates the audit process since it is in the report where the results of the internal control analysis
and detail testing and the results of substantive testing are stated. At this time, a final review is
performed by all members of the audit team to insure that the proper conclusions have been reached
based on supporting work papers and tests. Here is where a close level of coordination is required
with the client to insure that all the - conclusions reached are factual and reasonable under the
circumstances.
Our firm follows a "business persons" approach in all of its reports, in particular the management
letter: The recommendations we make are always reasonable and cost effective. The final of the
management letter will include the City's staff responses to our comments.
If our firm is selected as the City's auditor, we would plan on doing interim field work in early to mid
June and performing year -end field work as soon after the year -end balances are available, as is
practical. This technique will insure that the audit process will be smooth and efficient. Also, starting
the audit process prior to the actual fiscal year -end will increase the efficiency of the auditing process
and decrease the possible disruption to current operations experienced by the City's staff.
To avoid any time delays and misunderstandings, a series of conferences will be held with
management officials of the City. In this manner, they will be kept fully informed of the progress of
the audit. Prior to the issuance of any report, a conference will be held with the appropriate officials
to discuss the report drafts and/or management letter recommendations. - As with all reports, our
approach to reports is a "business persons" approach with a keen awareness given to client input
and coordination. The goal of the management letter, for example, is to provide meaningful and
pertinent recommendations for improving - efficiency and effectiveness. A priority objective of ours
is to provide positive and supporting input to the management team of the City.
E
AUDIT PLAN FORM
SUMIVIARY
Classification
City
OPWA
OEDA
Partner
57
31
1
Manager
24
31
1
Senior (in charge)
46
49
1
Staff
37
45
2
Total
164
156
5
Name of firm
submitting: Carlson & Cottrell CPAs
Date: April 28 1995
10
Single
Audit
Total
2
91
4
60
14
110
15
.99
35
360
AUDIT PLAN FORM
ENTITY: City of Owasso
Interim Field Year -End
Work Field Work
Beginning Date June 5 Sept. 4
Ending Date June 16 Sept. 15
Number of Staff Assigned 3 4
Date of delivery of final -product: October 13, 1995
Hourly Breakdown
Partner
Manager
Senior (in- charge)
Staff
Name of firm
submitting: Carlson & Cottrell; CPAs
Date: April 28, 1995
11
Estimated
Hours
57
24
46
37
AUDIT PLAN FORM
ENTITY: Owasso Public Works Authority
Date of delivery of final product: October .13, 1995
Hourly Breakdown
Partner
Manager
Senior (in- charge)
Staff
Name of firm
submitting: Carlson & Cottrell CPAs
Date: April 28 1995
12
Interim Field
Year -End
Work
Field Work
Beginning Date
June 5
Sept. 4
Ending Date
June 16
Sept. 15
Number of Staff Assigned
2
3'
Date of delivery of final product: October .13, 1995
Hourly Breakdown
Partner
Manager
Senior (in- charge)
Staff
Name of firm
submitting: Carlson & Cottrell CPAs
Date: April 28 1995
12
45
Estimated
Hours
31
31
49
45
AUDIT PLAN FORM
ENTITY: Owasso Economic Development Authority
Interim Field Year -End
Work Field Work
Beginning Date June 12 Sept. 13
Ending Date June 12 Sept. 13
Number of Staff Assigned 1 1
Date of delivery of final product: October .13, 1995
Hourly Breakdown
Partner
w
Manager
Senior (in- charge)
Staff
Name of firm
submitting: Carlson .& Cottrell. CPAs
Date: April 28, 1995
13
Estimated
Hours
1
1
1
2
AUDIT PLAN FORM
ENTITY: Single Audit
Interim Field Year -End
Work Field Work
Beginning Date June 8 Sept. 11
Ending Date June 13 Sept. 13
Number of Staff Assigned 2 1
Date of delivery of final product: October 13 1995
Hourly Breakdown
Estimated
Hours
Partner 2
Manager 4
Senior (in- charge) 14
Staff 15
Name of firm
submitting: Carlson & Cottrell CPAs
Date: Apri128 1995
14
' PROFILE OF THE FIRM
' Carlson & Cottrell, CPAs is a Certified Public Accounting firm providing auditing, management
advisory, tax, computer, and accounting services to Federal, State, County, institutional, non- profit,
and commercial business clients in Oklahoma and Colorado. From our Shawnee office, we currently
provide auditing and management advisory services to the following partial list of clients:
o City of Altus o City of Shawnee
o City of Poteau o City of Wetumka
' o City of Cleveland o City of Miami
o City of Frederick o City of Harrah
' . o City of Wilburton o City of Hominy.
o City of Chandler o Town of Luther
o Town of Asher o Town of Ochelata
o Town of Paden o Town of Colbert
' o Pioneer Library System o Oklahoma Municipal League
o Shawnee Industrial Authority o Cleveland Industrial Authority
o Oklahoma Department of Education
' o Municipal Electric Systems of Oklahoma
with services ranging from Single Audit Act audits to accounting software development. The names
and phone numbers for the above listed audits are contained in the final portion of this proposal titled
REFERENCES. All principal officers are independent certified public accountants. Our firm is a
regional firm and has the following personnel resources at its Shawnee office:
' Partners 2
Managers 2
Senior Accountants 3
Staff Accountants 6
Other professional staff 4
17
We are registered with the Oklahoma State Board of Accountancy in accordance with 74 O. S. Supp.
' 1994, §212 A., and have had a quality review performed of our practice.
Our firm's activities in the governmental area range from doing Single Audit Act of 1984 audits to
providing instructions on the preparation of cost allocation plans by State and Local governmental
units. We provide consulting services to a range of governmental entities -on such topics as fringe
benefit plans, revenue general options and financing. Currently, we are assisting the City of Shawnee
in its preparation of a Comprehensive Annual Financial Report. Also, our firm has participated in the
Certificate of Achievement Program by being a reviewing firm for reports submitted for review.
Additionally, our firm annually conducts desk reviews of over 75 organizational -wide audit reports
submitted to the Oklahoma Department of Education to meet their requirements for subrecipient
monitoring:
15
As detailed earlier in this statement of qualifications, our audit experience with entities such as the
City of Owasso is extensive. For example, we have performed grant audits for the following
programs:
HOME
Library Services and Construction Act
Rental Rehabilitation
Housing Preservation and Weatherization
Job Training Partnership Act
,Minority Business
Emergency Shelter Grant Program
Soil Conservation
Airport Rehabilitation
Weatherization
Rural Fire
DARE
Community Services Block Grant
Oil Overcharge
Emergency Homeless
Self -Help Housing
Senior Nutrition
Water Resources
Farmers Home Administration
Urban Development Action, Grant
Emergency Management Assistance
EDA Technical Assistance
State Appropriated Funds Eldercare
Community Development Block Grant (to include economic development)
As the independent auditor for the Oklahoma Department of Commerce, for example, we performed
a Single Audit Act of 1984 audit for more than $ 68,000,000 in Federal Financial Assistance, and
$ 8,000,000 in State grant funds on an annual basis. Overall, our firm has completed over fifty
Single Audit Act of 1984 audits during the past five years.
GOVERNMENTAL EXPERIENCE
AUDIT EXPERIENCE
During the past three years, our firm has performed Single Audit Act audits for the following cities
and towns:
• City of Altus
• City of Miami
• City of Wetumka
• City of Frederick
• City of Wilburton
• Town of Colbert
o Town of Paden
and related entities:
o Oklahoma Department of Education
• City of Shawnee
• City of Poteau
• City of Harrah
• City of Prague
• Town of Ochelata
• Town of Luther
• Town of Asher
o Shawnee Conservation District
• Pioneer Library System o Southern Oklahoma Technical Center
• Shawnee Industrial Authority o Cleveland Industrial Authority
• South Western Oklahoma Development Authority
Phone numbers and contact persons are indicated in the REFERENCES section of this proposal.
16
' CONTINUING EDUCATION
All personnel proposed for this engagement meet the continuing education requirements of
Government Auditing Standards. Each staff member is required to have a minimum of eighty hours
of continuing education every two years with a minimum of twenty -four hours in governmental
auditing. Since our firm specializes in governmental auditing, we go beyond the requirements.
During the past several years, our personnel, to include partners and staff, have averaged sixty hours
per year with forty -eight hours per year in topics which meet the requirements of Government
Auditing Standards governmental auditing related.
Courses that firm personnel have participated in during the past three years have included the
following topics:
1
• Yellow Book
• Audit & SAS 53 -63
• School Law. and Accounting Systems
o Planning the Audit and Risk Assessment
• Governmental Accounting and Auditing
Conference
• Governmental Accounting and Auditing
Update
• Compliance Auditing Under the Single
Audit Act
• Compliance Audit Requirements
• Audit Testing and Reports
• OMB Circular A -133- Government Accounting
and Auditing
• Satisfying Compliance Auditing Requirements
• Student Financial Audit Training Seminar
17
CERTIFICATION
Continuing Education and Certification Registration
State of Oklahoma
ss.
County of Pottawatomie
I/We hereby certify that audit staff assigned to the City of Owasso /Owasso Public
Works Authority audit have met the continuing education requirements for
governmental audits as set forth in the Government Auditing Standards.
Furthermore, I/We also certify that the firm named below is registered with the
Oklahoma State Auditor under the provisions of Senate Bill 178 and is registered with
the Oklahoma State Board of Accountancy, as required by 74 O.S., Supp. 1994,
§212A.
L-aC - C.
Signature of Bidder
Carlson & Cottrell, CPAs
Firm Name
Subscribed and sworn to before me this 28th day of April , 19 95 .
Notary Public
My Commission Expires: 4tez
IV
on
ADDITIONAL INFORMATION
FIRM ACCESSIBILITY
Our firm prides itself on its ability to respond to client needs promptly and with the correct mixture
of personnel, skills and equipment. Currently, we serve clients throughout Oklahoma including clients
located from Poteau to the East, Miami to the North, Altus to the West and Colbert to the South.
We can assure you that our firm will respond to your needs in a timely manner with the appropriate
resources. With our experience in all areas of computerized accounting systems, personnel
administration, operations and finance, we can provide you with the level and quality of services you
require. Work papers will be retained and be available for inspection for a minimum of five years
subsequent to the completion of the audit.
FIRM INVOLVEMENT
Our firm is a member of the AICPA, the GFOA, the GASB, and the Oklahoma Society of Certified
Public Accountants. Also, we are directly involved in several government related programs. For
example, in March of last year, we presented two workshops to the Oklahoma State Employment and
Training Association. These workshops were titled, How to Prepare for a Single Audit Act of 1984
Audit and The Development of Cost Allocation Plans, respectively. Also, as the auditor for the
Oklahoma Municipal League, we are kept in tune with the latest developments concerning cities and
towns within Oklahoma.
Of particular interest to our firm is having our client's annual audit reports meet the requirements to
obtain the Certificate of Achievement for Excellence in Financial Reporting. As stated earlier, Mr.
Cottrell has been a reviewer for the Financial Reporting Achievement Program of the Oklahoma
' Society of Certified Public Accountants. Additionally, we are currently assisting two cities in
developing a CAFR to submit for a Certificate of Achievement.
As stated earlier in this proposal, Mr. Carlson and Mr. Cottrell are actively engaged in the activities
' of the American Institute of Certified Public Accountants and the Oklahoma Society of Certified
Public Accountants. Mr. Carlson is an active member of the AICPA while Mr. Cottrell is a
contributing member of the OSCPA Governmental Accounting and Auditing Committee. An
example of their contributions to these committees is their active participation in the presentation of
seminars concerning management information systems and governmental accounting issues such as
cost allocation plans.
IMPLEMENTING NEW PRONOUNCEMENTS
As stated earlier in this proposal, our firm is currently working with two cities concerningg the
implementation of GASB Statement #14, The Financial Reportin Entity, and one city, with the
implementation of GASB Statement # 10, "Accounting and Re Risk Financing and Related
Insurance Issues. Our firm; via one on one contact; routinely provides clients with the latest
information concerning new accounting pronouncements and how the pronouncements affect the
' client. A partner of the firm visits with each of our clients a minimum of once each quarter to discuss
current and pending issues as well as to identify any client needs that we can assist in meeting.
t Our staff either currently have the requisite skills needed to assist the clients in the implementation
of new pronouncements or we send the staff to school to learn the necessary skills. During the past
three years, we have completed client assistance pro ects including the valuation of general fixed
assets, the determination of the reasonable provision for expected future catastrophe losses, and an
' investigative audit concerning the misappropriations of funds by a City Treasurer.
19
MANAGEMENT ADVISORY SERVICES
In addition to audit services, our firm can provide the City and its component units with management
advisory services on such topics as:
• Computers and Software o Personnel Administration
• Accounting Systems o Rate Studies
• Database Management Systems o System Analysis
As stated earlier in this proposal, Mr. Carlson is very familiar with a. wide range of computer software
to include most of the software City governments use within the State of Oklahoma. We are
particularly knowledgeable about the CPS accounting software since it is used by the City of Shawnee
and the City of Altus. As a member of the Oklahoma Society of Certified Public Accountants
Management Advisory Services committee, Mr. Carlson instructed classes in dBase III +, dBase IV,.
and Lotus 123. Our firm has designed, installed and trained personnel on the operation of a wide
variety of computerized accounting systems in entities ranging from a Town to a chain of nursing
homes. During this past year alone, we have advised eight separate clients in the acquisition and
implementation process to include the evaluation of computerized accounting and management
information systems.
Our staff complement includes personnel trained in the design and development of computerized sys-
tems to handle such things as inventories, activity reports, and the scheduling of work. We are
currently in the software testing phase for an audit system for the Department of Education's Child
Nutrition Program. We pride ourselves at maintaining our skills concerning our knowledge about
the latest developments in computer software and hardware.
As part of our personnel and tax consulting practice, we are able to provide clients with the latest
information concerning fringe benefits, such as flex benefit plans, deferred compensation plans, and
the rules, etc. surrounding defined benefit and defined contribution pension plans. Additionally, we
can provide assistance in meeting the requirements of GASB Statement No. 10, Accounting and
Financial Reporting for Risk Financing and Related Insurance Issues, as it pertains to the City's
self - insurance programs.
MANAGEMENT LETTER EXAMPLES
Our approach to management advisory services is a "business persons" approach with a keen
awareness given to client input and coordination. The goal of the management letter, for example,
is to provide meaningful and pertinent recommendations for improving efficiency and effectiveness.
Our goal is to provide positive and supportive input to the City of Owasso's management team so
that the City can realize actual benefits from any recommendations made.
We are a full service firm dedicated to client service and welcome the opportunity to provide any
management advisory services needed by the City of Owasso for which we are qualified.
The following are extracts from several of our recent management letters. They indicate the depth
and quality of the management services we provide.
I. X)= Municipal Authority Water Revenues and Capital Requirements
Observation - Our analysis of XXXX Municipal Authority water revenues, bonded indebtedness, and
water treatment plant expansion construction commitments relative to the xXXX Project indicates
that during the next three years approximately $ 2,353,000 in additional water revenues will be
realized as the result of water rate increases implemented in conjunction with the indebtedness, as
follows:
20 1
Annual
Additional
Cumulative
$ 427,000
784,000
1,142,000
Total
Additional
Revenue
$ 427,000
1,211,000
2,353,000
with no requirements for debt service payments on the Revenue Note until July, 1995. Additionally,
water treatment plant expansion requirements relative to the XXXX Project are projected to cost ap-
proximately $ 3,872,000.
Recommendation - We recommend that consideration be given to specifically reserving the additional
water revenue generated during the ensuing three years by the increase in water rates to partially fund
the $ 3,872;000 water treatment plant expansion, Le. instead of borrowing the entire $ 3,872,000 as
projected in X�� Municipal Authority Project Study (the Study) only $ 1,500,000 would need to
be borrowed. Using the additional water revenue to fund.a portion'-of the water treatment plant
expansion rather than borrowing-the entire amount would save approximately $ 70,000 in debt
issuance costs and $ 3,200,000.in interest costs over the term of the indebtedness.
II. Self Insured' Health Care and Post Employment Retirement Benefits'
Observation - We noted that during the year ended June 30, 199X, the City of XXXX incurred more
than $5,700 in health care expenses, exclusive of stop -loss insurance protection and administrative
charges; via its self insured health care plan; for retired personnel over the rates paid by retired
personnel ($ 180 per month per retired person). Additionally, we noted that the health care plan's
administrator estimates that single and family coverage effective premium costs are $ 152 and $ 381,
respectively.
Recommendation - We recommend that an analysis be performed of the actual heath care costs bein g
incurred versus the applicable amounts charged to participants for coverage.
' III. Self Insured Health Care and Employee Fringe Benefit Costs
Observation - Our detailed analysis of the revenues and expenses of the City of XXXXX's self insured
' health care fund indicated that while operating departments are charged $ 120 per month per
employee for single coverage and employees are charged $ 60.00 per month for dependent care
coverage, the self insured health care plan administrator has estimated that the respective actual
' monthly costs are $ 180 and $ 381, respectively, exclusive of the plan administrative monthly charges
of $ 11.00 per plan participant and the cost of aggregate stop loss coverage. Additionally, we noted
that the average,overall actual monthly cost per employee for health care coverage was $ 216.00.
Recommendation - We recommend that consideration be given to changing the amount charged to
' individual departments for single coverage and that an analysis be performed as to the amount paid
by individual employees for dependent care coverage, versus the actual costs being incurred.
' IV.. Cable Franchise Agreement and Collections
Observation - During our review and analysis of cable franchise tax revenue collections for the year
ended June 30, 199X, we noted that the City of XXXX has not exercised the provisions of Section
10 of Ordinance 884 NS; the XXXX Cable Television Ordinance; which provides in part that ".. the
City shall have the right to inspect the records of the Grantee at any reasonable time for the
purposes of ascertaining accurately what the actual gross receipts of Grantee may have been for
' cable television service for past years and/or for the present year, or any portion thereof" for more
than ten years.
21
Additional
Fiscal Year
Water Revenue
92-93
$ 427,000
93-94
357,000
94-95
358,000
Annual
Additional
Cumulative
$ 427,000
784,000
1,142,000
Total
Additional
Revenue
$ 427,000
1,211,000
2,353,000
with no requirements for debt service payments on the Revenue Note until July, 1995. Additionally,
water treatment plant expansion requirements relative to the XXXX Project are projected to cost ap-
proximately $ 3,872,000.
Recommendation - We recommend that consideration be given to specifically reserving the additional
water revenue generated during the ensuing three years by the increase in water rates to partially fund
the $ 3,872;000 water treatment plant expansion, Le. instead of borrowing the entire $ 3,872,000 as
projected in X�� Municipal Authority Project Study (the Study) only $ 1,500,000 would need to
be borrowed. Using the additional water revenue to fund.a portion'-of the water treatment plant
expansion rather than borrowing-the entire amount would save approximately $ 70,000 in debt
issuance costs and $ 3,200,000.in interest costs over the term of the indebtedness.
II. Self Insured' Health Care and Post Employment Retirement Benefits'
Observation - We noted that during the year ended June 30, 199X, the City of XXXX incurred more
than $5,700 in health care expenses, exclusive of stop -loss insurance protection and administrative
charges; via its self insured health care plan; for retired personnel over the rates paid by retired
personnel ($ 180 per month per retired person). Additionally, we noted that the health care plan's
administrator estimates that single and family coverage effective premium costs are $ 152 and $ 381,
respectively.
Recommendation - We recommend that an analysis be performed of the actual heath care costs bein g
incurred versus the applicable amounts charged to participants for coverage.
' III. Self Insured Health Care and Employee Fringe Benefit Costs
Observation - Our detailed analysis of the revenues and expenses of the City of XXXXX's self insured
' health care fund indicated that while operating departments are charged $ 120 per month per
employee for single coverage and employees are charged $ 60.00 per month for dependent care
coverage, the self insured health care plan administrator has estimated that the respective actual
' monthly costs are $ 180 and $ 381, respectively, exclusive of the plan administrative monthly charges
of $ 11.00 per plan participant and the cost of aggregate stop loss coverage. Additionally, we noted
that the average,overall actual monthly cost per employee for health care coverage was $ 216.00.
Recommendation - We recommend that consideration be given to changing the amount charged to
' individual departments for single coverage and that an analysis be performed as to the amount paid
by individual employees for dependent care coverage, versus the actual costs being incurred.
' IV.. Cable Franchise Agreement and Collections
Observation - During our review and analysis of cable franchise tax revenue collections for the year
ended June 30, 199X, we noted that the City of XXXX has not exercised the provisions of Section
10 of Ordinance 884 NS; the XXXX Cable Television Ordinance; which provides in part that ".. the
City shall have the right to inspect the records of the Grantee at any reasonable time for the
purposes of ascertaining accurately what the actual gross receipts of Grantee may have been for
' cable television service for past years and/or for the present year, or any portion thereof" for more
than ten years.
21
Since the amount of franchise tax paid to the City of XDM is 3 percent of the gross revenues
received by the "Grantee" for cable television service provided to customers within the corporate
limits of the City of XXXY,, the City of XXXX needs to unsure that the amount of gross cable service
revenues has been accurately determined.
Recommendation - We recommend that consideration be given to exercising the provisions of Section
10 of Ordinance 884 NS so that the gross amount of cable service revenues and, accordingly, the
amount of franchise tax remitted to the City of XXXX, is verified.
V. Utility Deposits and Uncollected Accounts
Observation - During our analysis and detail testing of utility billings and collections for the year
ended June 30,199Y.., we noted that 268 accounts aggregating approximately $ 55,000 were turned
over to ,a collection agency for collection. We also noted that the average utility billing turned over
for collection was $,172 more than the $ 50 deposit required of residential customers.
Recommendation - We recommend that consideration be given to increasing the residential utility
deposit amount to an amount approximating the City of Y=s uncollectible billing experience of
approximately $ 175. This deposit amount is comparable to what other electric utilities require (aver-
age of last two month's electric billings is a customary practice) plus an increment for water.
Additionally, consideration could be given to having a two tier deposit structure with one deposit
level for renters and one deposit level for home owners.
We estimate that increasing the residential deposit amount to an amount approximating the actual
uncollectible experience would result in annual savings of $ 40,000.
22
JOE T. EWALT
CERTIFIED PUBLIC ACCOUNTANT
2525 N.W. EXPRESSWAY • SUITE 200 • OKLAHOMA CITY, OK 73112 • (405) 848 -7735
December 19, 1994
To the Partners
Carlson and Cottrell, CPAs
I have.reviewed the system of quality control for the accounting
and auditing practice of Carlson and Cottrell, CPAs (the firm)
for the year:ended June 30, 1994. My review was conducted in
r conformity with standards for on -site quality reviews
established by the American Institute of Certified Public
Accountants. I tested compliance with the firm's quality
control policies and procedures to the extent I considered
appropriate. These tests included a review of selected
accounting and auditing engagements.
In performing my review., I have given consideration to the
quality control standards issued by the AICPA. Those standards
indicate that a firm's system of quality control should be
appropriately comprehensive and suitably designed in relation to
the firm's size, organizational structure, operating policies,
and the nature of its practice. They state that variance in
individual performance can affect the degree of compliance with
a firm's quality control system and, therefore, recognize that
there may not be adherence to all policies and procedures in
every case.
In my opinion, the system of quality control for the accounting
and auditing practice of Carlson and Cottrell, CPAs in effect
for ,the year ended June 30, 1994, met the objectives of quality
control standards established by the AICPA and was being
complied with during the year then ended to provide the firm
with reasonable assurance of conforming with professional
standards in the conduct of that practice.
11
REFERENCES
•
City of Shawnee, Shawnee - OMB Circular A -128 Audit - Single Audit, Director of Budget and
Financial Services, Jim Wilsie (405) 273 -1250
•
City of Altus, Altus - OMB Circular A -128 Audit - Single Audit, Finance Director, Charles
Reagan (405) 477 -1950
•
City of Miami, Miami - OMB Circular A -128 Audit - Single Audit, Finance Officer, Charles
Tomlin (918) 542 -6685
•
City of Poteau, Poteau - OMB Circular A -128 Audit - Single Audit, City Clerk, Sammie Pate
(918) 647 -4191
•
City of Frederick, Frederick - OMB Circular A-128 Audit - Single Audit, City Treasurer, Joe Don
Dunham (405) 335 -7551
•
City of Cleveland, Cleveland - OMB Circular A -128 Audit - Single Audit, City Clerk, Virginia
Grantham (918) 358 -3600
•
City of Harrah, Harrah - OMB Circular A-128 Audit - Single Audit, City Manager, Robert Wherry
(405) 454 -2951
•
City of Prague, Prague - OMB Circular A -128 Audit - Single Audit, City Manager, Dan Gibson
(405) 567 -2279
•
City of Wetumka, Wetumka - OMB Circular A -128 Audit - Single Audit, City Clerk, Joey Beth
Smith (405).452-3153
•
Town of Paden, Paden - OMB Circular A -128 Audit - Single Audit, Town Clerk, Laura Raines
(405) 932 -4441
•
Town of Luther, Luther - OMB Circular A -128 Audit - Single Audit, Town Clerk, Lela Carter
(405) 277 -3833
•
Town of Colbert, Colbert - OMB Circular A -128 Audit - Single Audit, Clerk/Treasurer, Pam
Comeaux (405) 296 -2560
•
Town of Asher, Asher - OMB Circular A -128 Audit - Single Audit, Town Clerk, Shelly Everett
(405) 784 -2242
•
Town of Ochelata, Ochelata - OMB Circular A -128 Audit - Single Audit, Town Clerk, Betty
Barnes (918) 535 -2213
•
Oklahoma Municipal League, Oklahoma City, Oklahoma - Financial Audit, Office Manager, Diana
Arnold (405) 528 -7515
'
•
Municipal Electric Systems of Oklahoma, Oklahoma City - OMB Circular A -13 3 Audit, Executive
Director, Shane Woolbright (405) 528 -7515
•
Oklahoma Department of Education, Oklahoma City - Programmatic Audit, Coordinator I, Cathy
'
Thompson (405) 521 -3327
24
CITY OF OWASSO
SUMMARY OF PROPOSED FEES
1995
City of Owasso
Owasso Public Works Authority
Owasso Economic Dev. Authority
Single Audit
1996
City of Owasso
Owasso Public Works Authority
Owasso Economic Dev. Authority
Single Audit
1997
City of Owasso
Owasso Public Works Authority
Owasso Economic Dev. Authority
Single Audit
Three Year Cost
Out -of- Pocket
Fees
Expenses
Total
$ 5,740
$ 325
$ 6,065
5,460
325
5,785,
175
.10
185 -,
1,225
15
1,240
12 600
$ 675
13,275
$ 5,740
$ 375
$ 6,115
5,460
375
5,835
175
15
190
1,225
260
1,485
12,600
1 025
13 625
$ 5;740
$ 400
$ 6,140
5,460
400
5;860
175
20
195
1,225
280
1,505
12,600
l 100
13' 700
40 600
AFFIDAVIT OF NON - COLLUSION
STATE OF OKLAHOMA
COUNTY OF POTTAWATOMIE SS
Ronald C. Cottrell of lawful age, being first duly sworn, on oath
says, that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant further
states that the bidder has not been a parry to any collusion among bidders in restraint to freedom
of competition by agreement to bid at a fixed price or to refrain from bidding; or with any official
of the City of Owasso or employee as to quantity, quality or price in the prospective contract, or
any other terms of prospective contract; or in any discussion between bidders and any official
concerning exchange - of money or other thing of value for special consideration in the letting of
a contract; that the bidder /contractor has not paid, given or donated or agreed to pay, give or
donate to any officer or employee of the City of Owasso, Owasso, Oklahoma, .any money or other
thing of value, either directly'or indirectly, in the procuring of the award of a contract pursuant
to this bid.
Carlson & Cottrell CPAs
Bidder
By; LL&LL C. CotuLt.Q
Subscribed and sworn to before me this 28th day of April , 1995 .
My Commission Expires 9
Notary Public (or Judge)
CITY OF OWASSO, OKLAHOMA
REQUEST FOR PROPOSAL FOR AUDIT SERVICES
1 I. Introduction
1 The City of Owasso (the "City") operates under the Council - Manager form of government and
serves 14,500 citizens. The City's fiscal year begins July 1 and ends June 30. The City
provides a full range of municipal services including police and fire protection, ambulance
1 services, streets, parks, public facilities, planning and zoning, and general administrative
services. The City provides water, wastewater, and refuse services in cooperation with the
Owasso Public Works Authority ( "OPWA "), a public trust, for which a fee from the user is
collected.
The modified accrual basis of accounting is used by all the funds of the City except the
enterprise funds and the internal service funds which are accounted for on the accrual basis.
1 The accounts of the City are organized on the basis of funds and account groups, each of which
is considered to be a separate accounting entity. The operations of each fund are accounted for
by providing a separate set of self - balancing accounts which comprise its assets, liabilities, fund
1 balance /retained earnings, revenues and expenditures /expenses.
The City's accounting system incorporates the ability to pool all unrestricted cash and temporary
1 investments while maintaining separate accountability for each fund's equity in the pool.
The City's accounting system is automated, utilizing the CPS System, a municipal financial
software package.
1
An annual audit of the City is required under the City Charter. An annual audit of the OPWA
1 is required by a bond indenture issued in 1988.
H. Services Required
A. General
The City is soliciting the services of qualified firms of certified public accountants to audit its
financial statements for the fiscal year ending June 30, 1995. The Owasso City Council cannot
bind future governing bodies; however, it is anticipated that the firm selected to serve as the
City's independent auditor will be retained for at least three years, with annual evaluations made
of the firm's services. These audits are to be performed in accordance with generally accepted
auditing standards, as set forth by the American Institute of Certified Public Accountants, the
standards for financial audits in the General Accounting Office's Government Auditing Standards
(1988), the provisions of the federal Single Audit Act of 1984 and U.S. Office of Management
11B and Budget (OMB) Circular A -128, Audits of State and Local Governments as well as the
provisions set forth in this RFP.
B. Scope of Work to be Performed
The City desires the auditor to express an opinion on the fair presentation of its general purpose
financial statements in conformity with generally accepted accounting principles.
The combining and individual fund and account group financial statements and supporting
schedules will be presented for purposes of additional analysis. The auditor is to provide an "in-
relation-to" report on the combining and individual fund financial statements and supporting
schedules based on the auditing procedures applied during the audit of the general purpose
financial statements.
The funds and public trusts encompassed in the audit scope of services include all of those
activities defined as a part of the entity of the City of Owasso in accordance with the guidelines
of GASB Pronouncement #14, The Financial Reporting Entity. This entity will be the same as
reported in the June 30, 1994 financial reports.
The City will receive over $100,000 of federal financial assistance for the fiscal year ending
June 30, 1995; therefore, a single audit must be performed.
The independent accounting firm should be familiar with the State of Oklahoma statutes dealing
with financial matters of Charter Cities and Public Trusts and should be familiar with the
financial related sections of the Charter and Code of Ordinances of the City of Owasso. The
firm will be asked to review the minutes of the City and its Public Trusts for the fiscal year
being audited.
C. Funds to be Audited
The City uses the following fund types and account groups in its financial reporting:
Fund
# of
Individual Funds
1993 -94
Revenue
Governmental Funds --
'
General
1
$4,467,917
Special Revenue
7
196,109
Debt Service
1
246
'
Capital Projects
3
17,663
Proprietary Funds --
Enterprise
2
2,831,920
'
Internal Service
3
281,656
Fiduciary Funds --
'
Agency Funds
1
N/A
Account Groups- -
General Long -term Debt
1
N/A
General Fixed Assets
1
N/A
D. Other Considerations
' A separate management letter shall be prepared by the firm setting forth findings and
recommendations relative to internal controls, fiscal affairs and other significant observations
of the accounting firm during the course of the audit. All reports required by the Single Audit
Act must be provided.
' The accounting firm will be required to prepare and file the Annual Survey of City and Town
Finances (form SA & I 2643) described in Section 17 -105.1 of the Oklahoma Statutes.
' A letter of compliance as to the OPWA 1988 Revenue Bond Indenture is to be supplied by the
accounting firm.
IE. Working Paper Retention and Access to Working Papers
' All working papers and reports must be retained, at the auditor's expense, for a minimum of
three (3) years, unless the firm is notified in writing by the City of the need to extend the
retention period. The auditor will be required to make working papers available, upon request,
to the following parties:
• The City of Owasso,
t• Parties designated by the federal or state governments or by the City as part of an audit
quality review process,
• Auditors of entities of which the City is a subrecipient of grant funds.
In addition, the firm shall respond to the reasonable inquires of successor auditors and allow
' successor auditors to review working papers relating to matters of continuing accounting
significance.
IIII Report Requirements and Responsibilities
The finance department staff will prepare end of year adjusting entries and will prepare trial
balances. City staff will prepare confirmations and certain schedules at year end which assist
the external audit firm. Finance department staff and responsible management personnel will
be available during the audit to assist the firm by providing information, documentation and
explanations.
The City will provide the auditor with reasonable work space, desks and chairs. The auditor
will also be provided with access to all telephone lines and photocopying facilities.
IThe report preparation, editing and printing shall be the responsibility of the auditor.
The firm will present the final report for approval at a regular meeting of the Owasso City
Council (first and third Tuesdays of the month). The firm will file the report with the Office
of the State Auditor & Inspector before December 31.
7
L
IV. The Selection Process
A. The finance director will review all proposals and score each firm's proposal using the
Proposal Specifications Evaluation Check List (see Exhibit 1). City staff will contact selected
references provided by the audit firm.
After the proposals have been scored, the sealed cost information will be opened and the firms
will be ranked based upon their total all- inclusive maximum price. The two rankings will them
be compared and an audit firm will be recommended to the City Council.
The City Council will be responsible for awarding a contract. It is anticipated that the City
Council will approve the selection on May 16, 1995.
B. Proposals should be structured in substantially the same format and order listed below:
1. Table of Contents - Include a clear identification of the material by section and page number.
2. Scope - Clearly define your understanding of the scope of services required.
3. Personnel - Identify the supervisors, including audit in- charge or senior accountants, who
will work on the audit. Identify staff from other than the proposing office and list their home
office(s). Resumes for each supervisory person assigned to the audit should be included and
specific expertise indicated. Resumes may be included as an appendix. Include name and phone
number of the person authorized to answer questions about the proposal.
4. Audit Approach - Clearly define the firm's approach to conducting the examinations
Document your audit plan by using the Audit Plan Form (Exhibit 2).
5. Profile of the Firm - State whether your firm is local, national, or international. Give the
location of the office from which the work is to be done and the number of partners, managers,
seniors and other professional staff employed at that office. Describe the range of activities
performed by the local office in the governmental area.
6. Governmental Experience - Describe local office auditing experience for the last three (3)
years similar to the type of audit requested and give names of current clients. Provide names
and telephone numbers of client officials responsible for those audits listed.
Include a subsection discussing your local office experience in conducting a single audit.
7. Before the acceptance of the firm's engagement letter, the successful audit firm must certify
to the City that the audit staff assigned to this audit has met the Government Auditing Standards
requirements for continuing education and that the firm is registered with the Oklahoma State
Auditor.
8. Additional Data - Give any additional information considered essential to this proposal.
Firms are requested to include results of their most recent external quality control review.
Firms are encouraged to explain how they are able to assist the City in implementing new
accounting pronouncements.
1P
C. Fee Proposals
' Fee Proposals submitted in response to this RFP should be a maximum all- inclusive price to
perform the audit. The sealed cost information should include a total price for the audit for the
P1994 -95 fiscal year and each of the two succeeding fiscal years.
Fee Proposals should be sealed in a separate envelope labeled "Cost Information." The envelope
should bear the firm's name and a return address.
D. Other
' All statements made in the audit proposal may be incorporated by reference in the audit
contracts.
' All proposing firms may make an on -site visit before their proposal is submitted. To schedule
a site visit, contact Sherry Bishop, Finance Director, at (918) 272 -2251. Contact with City of
Owasso personnel other than the finance director or contact with members of the City Council
regarding this RFP may be grounds for elimination from the selection process.
1W
Progress payments will be made on the basis of hours worked and interim billings shall cover
a period of not less than a calendar month.
V. Instructions for Proposal Submittal
Two (2) copies of your proposal, including sealed cost information, must be submitted to the
Finance Director on or before Thursday, May 4, 1995 at 5:00 p.m. Proposals will be opened
in the Finance Department on this date.
The attached "Bidder's Affidavit" must be accompany proposal. It may be included as an
P YY our P P Y
appendix.
' The ro osal should be submitted to:
P P
Finance Director
P.O. Box 180
' City Hall
207 South Cedar
Owasso, Oklahoma 74055
PP
The City of Owasso reserves the right to reject any and /or all proposals.
W
1
EXHIBIT 1
Proposal Specifications Evaluation Check List '
Name of Firm ,
Criteria Points Score
1. Understanding of scope of services (0 -15)
a. Does the proposal exhibit a clear understanding of the extent of work and
coordination involved in the audit engagement? 0 -10
b. Is the hourly breakdown on the Audit Plan Form sufficient to provide for
adequate supervision in accordance with Statement of Auditing Standards No. 22? 0 -5
2. Qualifications of staff to be assigned to the audit engagement (0 -27)
a. Do the audit supervisors, i.e. seniors, managers and partners have prior City or
other local government audit experience within the last three years? 0 -8
b. Do the audit supervisors have CPA certificates? 0 -2
c. Is the firm registered with the Oklahoma Accountancy Board? 0 -2
d. Does the firm provide its staff with continuing education in the government
sector that meets the requirements of Government Auditing Standards? 0 -6
e. Are the key staff to be assigned to the audit engagement located so that they will
be available for consultation throughout the year? 0 -3
f. Has the firm submitted an external quality control system review program? 0 -3
g. Are there any deficiencies in the external quality control system review program? 0 -3
3. Commitment to government accounting and auditing (0 -20)
a. Is the proposing office involved in governmental organizations such as GFOA,
GFOA of Oklahoma, and Oklahoma Municipal? 0 -2
b. Does the proposing office exhibit a clear understanding of GAAP for
government? 0 -3
c. Does the proposing office have City and other local governments in Oklahoma as
favorable references for their audit services? 0 -10
d. Has the firm assisted a City that has been successful in obtaining the GFOA
Certificate of Achievement award? 0 -5
FP
4. Audit approach and plan (0 -13)
a. Is the audit plan specific and tailored to the City? 0 -4
b. Does the proposal exhibit an appreciation for the City's needs? 0 -3
c. Is the firm able to meet the time deadlines? 0 -3
d. Does the firm have a clear understanding of the extent of participation in the
audit work by City staff? 0 -3
5. Single Audit (0 -10)
a. Has the proposing office performed a single audit in Oklahoma or elsewhere? 0-4
b. If yes to (a) above, is the person who was in charge of that engagement available
regularly to assist in the City's single audit? 0 -3
r
c. Does the firm exhibit a clear understanding of single audit requirements? 0 -3
6. Other services available (0 -5)
a. Has the local office performed project grant audits for other governmental
entities so as to be familiar with the various federal agency compliance and
reporting requirements? 0 -3
' b. Does the proposal address the firm's approach to preparation of a management
letter? 0 -2
7. Other considerations (0 -10)
a. Is the proposing office sufficiently staffed with experienced accountants needed to
conduct the audit engagement? 0 -4
b. Is the proposal neat and well organized? 0 -2
c. Is the proposal in the format and order recommended in the RFP? 0 -2
d. Did the firm follow all instructions in submitting the proposal and sealed "Cost
Information" envelopes? 0 -2
Total points
1
J
EXHIBIT 2
Audit Plan Form
Beginning Date
Ending Date
Number of staff assigned
Date of delivery of final product
Hourly Breakdown by Classification:
Partner
Manager
Senior (in charge)
Staff
Name of submitting firm
Date
Interim Field
Work
Estimated Hours
Year -end
Field Work
1
1
1
m
l
BIDDER'S AFFIDAVIT
State of _
County of
I, of lawful age being duly sworn upon his/her oath, deposes and
says: that he/she executed the accompanying bid on behalf of the bidder therein named, and that
he/she had lawful authority to do so, and said bidder has not directly or indirectly entered into
any agreement expressed or implied with any bidder or bidders having for its object the
controlling of the price or amount of such bid or any bids; the limiting of the bids or bidders,
the parcelling or farming out to any bidder or bidders or other persons, or any part of the
contract or any part of the subject matter of the bid or bids or of the profits thereof, and that
he/she has not and will not divulge the sealed bid to any person whatever, except those having
a partnership or the other financial interest with him /her in said bid or bids until after the bid
or bids are opened.
1
1 Signature of Bidder
Subscribed and sworn to before me this
IMy Commission Expires
1
day of , 1995.
Notary Public
1
1
1
1
1
1
1
1
1
1
MEMORANDUM
TO: RODNEY J. RAY
CITY MANAGER
FROM: RON EASTERLING
ENGINEERING TECHNIC
SUBJECT: ACCEPTANCE OF STORM SEWER AND STREETS IN NOTTINGHAM
ESTATES
DATE: April 26, 1995
BACKGROUND:
On September 20,1995 council acceptance improvements for the water and sewer lines.
A walk through inspection was conducted February 27, 1995 by Engineering, Inspections and Public
Works representatives. A punch list was developed from this inspection and delivered to the
developer to make the adjustments necessary to comply with the City of Owasso design standards.
All items have been completed.
In compliance with the Owasso Subdivision Regulations, section 4.12 pertaining to Maintenance
Bonds, Tyann Development, Inc. has provided a one year maintenance surety for storm sewer
improvements and a three year maintenance surety for streets.
As -built construction plans have been submitted.
RECOMMENDATION:
The staff recommends Council acceptance of the storm sewer and streets to serve Nottingham
Estates.
ATTACHMENTS:
1. Memorandum dated April 21, 1995, from City of Owasso Project Inspector.
2. Maintenance bonds.
I►� 1 ►I 13
TO: TO: RON EASTERLING, ENGINEERING
FROM: SHERYL DUGGAN, INSPECTIONS
SUBJECT: NOTTINGHAM ESTATES
DATE: APRIL 21, 1995
Ron the punch list items have been completed on the streets and storm sewer at Nottingham
Estates and are ready to be considered for acceptance.
Any correspondence in relation to this
bond should be directed to:
BOND DEPT _
WAUSAU INSURANCE COMPANIES
PO BOX 8017 ,WAtSAU
WAUSAU WI 54402 -8017
1- 800 - 435 -4401 NATIONWIDE°INSURANCE GROUP
Wausau Insurance Companies
Bond No. 0750 -98- 020850
KNOW ALL MEN BY THESE PRESENTS:
Maintenance Bond
' That, ARROW CONCRETE COMPANY A DIVISION OF TULSA DYNASPAN INC.
1601 E. HOUSTON, BROKEN ARROW, OK 74012 -4407 , as Principal,
and EMPLOYERS INSURANCE OF WAUSAU A Mutual Company, a corporation organized under the laws of the State of
Wisconsin and authorized to do a surety business in the State of OKLAHOMA , as Surety, are
held and firmly bound unto the CITY OF OWASSO, OKLAHOMA
in the sum of CIE HUNDRED EI= FUM THOUSAND TW HIMRED FOKIY TWO AND 07/100 — Dollars ($ 184, 242.07 ),
40 lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our
heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents:
ISEALED with our seals and dated this NOVEMBER 3, 1994
WHEREAS, on the OCTOBER 20, 1994 , the said
ARROW CONCRETE COMPANY, A DIVISION OF TULSA DYNASPAN, INC.
as contractor, entered into a contract for WITH TYANN DEVELOPMENT FOR THE PROJECT STREET PAVING TO
SERVE NOTTINGHAM ESTATES
for the sum of CM 11jNDRED EIGHTY FOUR THOUSAND TWO HUNDRED FORTY TW AND 07 / 100 — ($ 184, 242.07 ); and,
WHEREAS, under the terms of the specifications for said work, the said ARROW CONCRETE COMPANY, A DIVISION OF
TULSA DYNASPAN, INC. is required to give
a bond for ONE HUNDRED EIGHTY FOUR THOUSAND TWO HUNDRED FORTY TWO AND 07 /100 — — — — — — —
—— — — — — — — — — — — — — — — — — — — — — — — — — — — — — ($ 184,242.07 ), to protect the
CITY OF OWASSO, OKLAHOMA against the
result of faulty materials or workmanship for a period of rom and after the date of the completion and acceptance of
same, namely, until three (3) years from acceptance of said project.
op NOW, THEREFORE, if the said ARROW CONCRETE COMPANY, A DIVISION OF TULSA DYNASPAN, INC.
shall for a period of pgacgmw from and after the
date of the completion and acceptance of same by said years
ARROW CONCRETE COMPANY, A DIVISION OF TULSA DYNASPAN, INC. replace any and
all defects arising in said work whether resulting from defective materials or defective workmanship, then the above obligation
to be void; otherwise to remain in full force and effect.
e
SCO020
11 -93
ARROW CONCRETE COMPANY,
A DIVISION OF TULSA DYNASPAN, INC.
�r)�4 nnciPel (Seal) BY
DaSYd G:' Markle r''` President
EMPLOYERS INSURANCE OF WAUSAU A Mutual Company
Surcry (Scap
By , -
. E. COOLEY, Arm - °y- - °°t
CB 014497
MAINTENANCE BOND
KNOW ALL MXN BY THESE PRESENTS, THAT WE TYANN DEVELOPMENT CoMPANY
as Principal and National American Insurance Company, a
Nebraska Corporation, having its principal place of business in the City of Chandler and State of
Oklahoma as Surety, are held and firmly bound unto CITY OF OWASSO
207 SOUTH CEDAR OWASSO OK 74055 as
Obligee, in the penal sum of*FORW -THREE MWSAND FOu- MINDRRn Frrri'F.RN x Rni,nn****** Dollars
(S *43,415.00**), lawful money of the United States of America, for the payment of which, well and
truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns,
jointly and severally, firmly by these present.
SIGNED, sealed and dated this 17T11 day of APRIL 119-25-
WHEREAS the said Principal has constructed certain improvements described as
follows: HRH WXEER PIPE CONSISTING OF 48^ CONCRETa DRAIN PIPE VALUED AT $26,967 AMID
24° POLYRE THANE DRAINAGE PIPE VALUED AT $16,448
WHICH said improvements have been constructed to conform with specifications
prepared by:
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS
SUCHIthat, if the said Principal shall maintain said improvements for a period of one year against
any failure due to defective workmanship or materials, said year period to begin with the date of
final acceptance of such completed improvements described above, then this obligation shall be null
and void.
The Obligee, by and through its proper representative, shall give the Principal and the
Surety written notice of all repairs required to fulfill the terms of this maintenance guarantee; and
the said Principal and Surety shall, after receipt of any such notice, be allowed a reasonable period
of time in which to make any such repairs.
PRINC
NATIONAL AMERICAN INSURANCE CO.
MIT CHeLi.A ORNEY -IN-FACT
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: TIMOTHY ROONEY
COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: ORDINANCE NO. 498
18.39 ACRE TRACT WEST OF SMITH ELEMENTARY SCHOOL
DATE: May 9, 1995
I: • �llZlii�I�
At the April 18, 1995 meeting, the Owasso City Council unanimously approved a rezoning
request from Tyann Development for an 18.39 acre tract located east of the Owasso Expressway,
north of Three Lakes III Addition, and west of Smith Elementary School. The rezoning request
called for the rezoning of the property from AG (Agriculture) to CG (Commercial General) and
OM (Office Medium) to allow for commercial and office development with a landscaped buffer
zoned OM.
Attached is a copy of Ordinance No. 498, which would formally adopt the Council's actions
from the April 18, 1995 meeting.
RECOMMENDATION:
Staff recommends approval of Ordinance No. 498.
ATTACHMENTS
1. Ordinance No. 498.
CITY OF OWASSO
ORDINANCE NO. 498
AN ORDINANCE APPROVING ZONING APPLICATION NUMBER
OZ -95 -02 CHANGING THE ZONING OF PROPERTY LOCATED IN THE
SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF SECTION
20, TOWNSHIP 21 NORTH, RANGE 14 EAST, TULSA COUNTY,
OKLAHOMA, FROM AG (AGRICULTURAL) TO CG (COMMERCIAL
GENERAL) AND OM (OFFICE MEDIUM INTENSITY), AND
REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT HEREWITH.
WHEREAS, public hearings have been held regarding the request for rezoning of the
property herein described, and,
WHEREAS, the Owasso City Council has considered the recommendation of the
Owasso Planning Commission and all statements for and against the requested rezoning of
application OZ- 95 -02.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
OWASSO, OKLAHOMA, THAT
Section 1. The zoning classification of the following described property, to
wit:
All that part of the Southeast Quarter of the Northwest Quarter (SE/4, NW /4)
of Section 20, Township 21 North, Range 14 East of the Indian Base and
Meridian, Tulsa County, State of Oklahoma, according to the US Government
Survey thereof lying south and east of the present US Highway 169 right -of-
way and lying north of Three Lakes III, an addition of the City of Owasso,
Tulsa County, State of Oklahoma, according to the recorded plat thereof,
being more particularly described as follows, to wit: BEGINNING at the
point of intersection of the easterly right of way of said Highway 169 and the
East line of said SE/4 of NW /4 a distance of 1454.19 Feet South of the
Northeast corner of the Northwest quarter (NW /4) of said Section 20, thence S
0 °02'21" E and along said East line for 340.00 Feet to a point; thence
Southwesterly a distance of 200.00 feet thence southeasterly a distance of 250
feet to a point on said East line 660 feet south of the point of beginning;
thence Southwesterly a distance of 780 feet to a point on the south line of said
Southeast Quarter of the Northwest Quarter (SE/4, NW /4) a distance of 590
feet West of the Southeast corner of NW /4, Section 20; thence Northwesterly
a distance of 250 feet and Southwesterly a distance of 250 feet to a point on
said South line of SE/4 of the NW /4 a distance of 950 feet West of the S/E
corner of NW /4, Section 20; thence Northwesterly a distance of 260 feet to a
point on the Easterly right -of -way line of said US Highway 169; thence
Northeasterly along said Easterly right -of -way line on a curve to the right
having a radius of 4880.51 feet and a central angle of 10 °04'41" for a distance
of 610 feet; thence North 50 °10'28" East for 901.64 feet to the Point of
Beginning, containing 11.67 acres more or less.
be, and the same is hereby rezoned from an AG (Agricultural) to CG
(Commercial General) zoning district.
AND
All that part of the Southeast Quarter of the Northwest Quarter (SE/4, NW /4)
of Section 20, Township 21 North, Range 14 East of the Indian Base and
Meridian, Tulsa County, State of Oklahoma, according to the US Government
survey thereof, being more particularly described as follows, to wit: All of
said tract of land as described in Attachment "A ", less and except that portion
to be zoned General Commercial (CG) as described above, containing 6.73
acres, more or less.
be, and the same is hereby rezoned from AG (Agricultural) to OM (Office
Medium) zoning district.
Section 2. That all ordinances or parts of ordinances in conflict
herewith be, and the same are hereby expressly repealed.
PASSED AND APPROVED this 16th day of May, 1995.
City of Owasso, Oklahoma
Charles Burris, Mayor
ATTEST:
Marcia Boutwell, City Clerk
APPROVED AS TO FORM:
Ronald D. Cates, City Attorney
ATTACHMENT "A"
ALL THAT PART OF THE SOUTHEAST QUARTER OF THE
NORTHWEST QUARTER (SE/4 NW /4) OF SECTION 20, TOWNSHIP 21
NORTH, RANGE 14 EAST OF THE INDIAN BASE AND MERIDIAN,
TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE US
GOVERNMENT SURVEY THEREOF, LYING SOUTH AND EAST OF
THE PRESENT US HIGHWAY 169 RIGHT -OF -WAY AND LYING
NORTH OF THREE LAKES III, AN ADDITION TO THE CITY OF
OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO
THE RECORDED PLAT THEREOF, BEING MORE PARTICULARLY
DESCRIBED AS FOLLOWS, TO WIT; BEGINNING AT THE POINT OF
INTERSECTION OF THE EASTERLY RIGHT -OF -WAY OF SAID
HIGHWAY 169 AND THE EAST LINE OF SAID SE/4 OF NW /4 A
DISTANCE OF 1454.19 FEET SOUTH OF THE NORTHEAST CORNER
OF THE NORTHWEST QUARTER (NW /4) OF SAID SECTION 20,
THENCE S 0 002'21" E AND ALONG SAID EAST LINE FOR 1181.41
FEET TO THE SOUTHEAST CORNER OF SAID SE/4 OF THE NW /4,
SAID POINT ALSO BEING THE NORTHEAST CORNER OF BLOCK
FOUR (4) OF SAID THREE LAKES III, THENCE S 89 DEGREES 57' 43"
W ALONG THE SOUTH LINE OF SAID SEA OF THE NW /4, SAID LINE
ALSO BEING THE NORTHERLY LINE OF BLOCK FOUR (4) OF SAID
THREE LAKES III FOR 1299.33 FEET TO THE EASTERLY RIGHT OF
WAY LINE OF SAID U.S. HIGHWAY 169, THENCE N 40 DEGREES
05'47" E FOR 0.00 FEET, THENCE NORTHEASTERLY ALONG SAID
EASTERLY RIGHT OF WAY LINE ON A CURVE TO THE RIGHT
HAVING A RADIUS OF 4880.51 FEET AND A CENTRAL ANGLE OF 10
DEGREES 04'41" FOR 958.46 FEET, THENCE N 50 DEGREES 10'28"
FOR 901.64 FEET TO THE POINT OF BEGINNING, CONTAINING
18.399 ACRES MORE OR LESS
1
MEMoxarmuM
TO:
IFROM:
ISUBJECT:
10 DATE:
BACKGROUND:
THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
TIMOTHY ROONEY
COMMUNITY DEVELOPMENT DIRECTOR
REZONING REQUEST OZ -95 -03
May 10, 1995
The City of Owasso has received a rezoning request from A & W Development for the rezoning
of an approximate 100 acre tract located north and west of the northwest corner of E. 116th
Street North and Garnett Road, east of the Westport Addition. The subject property was
recently annexed by the City of Owasso and is currently zoned AG (Agriculture). The
applicants are requesting a rezoning to RS -3 (Residential Single - Family High Density) to allow
for single - family residential development.
This is the first residential rezoning request in the German Corner area reviewed by the Planning
Commission and the City Council in over 10 years. The zoning density being requested by the
applicants is similar to that of Elm Creek, El Rio Vista, Double Oaks, Copper Meadows,
r Lakeridge, and Three Lakes and would allow up to 300 single - family dwellings upon
completion. The German Corner area, an area of the community that has not seen growth
recently, could receive a tremendous boost as a result of this residential development.
The Owasso Planning Commission reviewed the rezoning request at their May 9, 1995 regular
IM meeting. Numerous area property owners attended that meeting and shared concerns regarding
a planned stormwater detention facility, the approximate size of the homes to be built, and the
proximity of phase I of the development to the Westport Addition. Although most questions
' were plat related and not zoning related, most residents did not seem to oppose the rezoning
request once their questions were answered.
' Please note that acceleration /deceleration lanes will be required along E. 116th Street North and
Garnett Road, as well as sidewalks in these locations, upon any development of this area. Staff
does not feel a rezoning of the subject property to RS -3 would be detrimental to surrounding
' property owners. The Planning Commission unanimously recommended approval of the
rezoning request.
' If the City Council approves this rezoning request, an Ordinance formally adopting the actions
of the Council will be presented at the first meeting in June.
17
is
RECOMMENDATION•
Staff recommends approval of the rezoning request from A & W Development to rezone the
subject property from AG (Agriculture) to RS -3 (Residential Single- Family High Density).
ATTACEAWNTS:
1. OZ -95 -03 Staff Report.
CITY OF OWASSO
Planning Department
OZ -95 -03
Staff Report
Timothy D. Rooney - City Planner
BACKGROUND
APPLICANT AND STATUS OF APPLICANT: A & W Development, applicants and
owners.
REQUESTED ACTION AND PURPOSE: A request for the rezoning of property from
AG (Agriculture) to RS -3 (Residential Single - Family High Density District) to allow for
residential development.
LOCATION AND SIZE: The property is described as being north and west of the
northwest corner of E. 116th Street North and Garnett Road and contains approximately 100
acres more or less. The complete legal description is attached for your information and
review.
EXISTING LAND USE: The subject property is currently undeveloped.
'
SURROUNDING LAND USE: The subject property is abutted on the west b the Westport
SURROUND J P P Y Y tP
Addition zoned AG (Agriculture). The subject property is abutted on the south by E. 116th
' Street, Hughes Lumber, and the Mennonite Church zoned AG and CG, while further south
lies the Hale Acres addition zoned RS -1. North of the subject property is predominately
' undeveloped land, while east of the subject property is Garnett Road, while further east is
also predominately undeveloped land. Both areas are zoned AG (Agriculture)
' APPLICABLE REGULATIONS: The Zoning Code for the City of Owasso, Chapter 15
"Amendments ", and Chapter 4 "Residential District Provisions."
' SITE INFORMATION: No unusual development hardships are noted, other than drainage
detention will be monitored closely be engineering staff upon development. You may recall
this item was brought to your attention at the annexation hearing for this property.
Staff Report
OZ -95 -03
Page 2 of 3
ANALYSIS
The proposed rezoning, if approved, would create an approximate 100 acre area of
residentially zoned property with access to both Garnett Road and E. 116th Street North.
This is the first residential rezoning request to be reviewed by the Planning Commission in
this area of the community in over 10 years.
Staff has reviewed this request and feels that any RS -3 development would not be detrimental
to surrounding property owners and will only enhance this area of the Owasso community.
Again, the applicant is requesting a 100 acre area of RS -3 zoning. RS -3 zoning exists in
many areas of Owasso, the most recent of which to develop are the Double Oaks and Copper
Meadows areas.
While staff can sympathize with those neighboring property owners who would have
preferred the subject property to remain an open field and not be developed in any manner,
the owners of the subject property do have a right to develop their property providing it is
not detrimental to the surrounding properties. The German Corner area, an area which for
many years has been in a state of decline and decay, would receive a tremendous boost upon
a new residential addition in their area. While the Westport Addition is zoned Agriculture,
the most appropriate zoning category would be RS -2 as the lots contained within that addition
would meet that zoning bulk and area requirements. There is a fine line between RS -2 and
RS -3, and staff does not feel that this will impact that area in a negative manner.
Staff has received many inquiries regarding this zoning request. Approximately 90% of
these inquiries have centered around false information - that the zoning would allow for
homes to be built on septic and /or lagoon. Staff met with several of the property owners
from this area, along with the applicants, to explain the rezoning request. After being
informed of the facts regarding the rezoning case, those individuals who attended the meeting i
did not appear to have objections. Most of the individuals did express concerns regarding
the covenants of any proposed development. One letter was received opposing the rezoning '
request.
The subject property was posted the last week of April and legal ads were published in the '
Owasso Reporter. Letters were also mailed to property owners within 300' of the rezoning
request. Copies of the legal ad and letter are attached for your information and review.
The applicants should note that acceleration /deceleration lanes as well as sidewalks will be '
required along E. 116th Street North and Garnett Road as a part of any platting process and
subdivision development. t
Staff Report
OZ -95 -03
Page 3 of 3
RECOMMENDATION
Staff is recommending approval of the rezoning request from AG (Agriculture) to RS -3
(Residential Single- Family High Density) zoning district.
AT]
1.
2.
3.
4.
1
'ACIIMENTS
Location map
Legal description
Letter sent to surrounding property owners.
Legal ad published in the Owasso Reporter.
AG
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120th NO
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BJECT SITE
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AG
CG
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AG
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AG
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1
ALL THAT PART OF SECTION SIX (6), TOWNSHIP TWENTY -ONE (21) NORTH,
RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, TULSA
COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE UNITED STATES
GOVERNMENT SURVEY THEREOF, MORE PARTICULARLY DESCRIBED AS
FOLLOWS, TO -WIT:
BEGINNING AT THE SOUTHEAST CORNER OF THE SW/4 OF SAID SECTION 6;
THENCE NORTH 89 050'54" WEST ALONG THE SOUTH LINE OF SAID SW/4 A
DISTANCE OF 59.58 FEET TO A POINT; THENCE NORTH 00 009'06" EAST A
DISTANCE OF 275 FEET; THENCE NORTH 89 °50'54" WEST A DISTANCE OF 100
FEET TO A POINT, SAID POINT BEING THE SOUTHEAST CORNER OF LOT 12,
BLOCK 3 OF AMENDED WEST PORT ADDITION TO TULSA COUNTY,
OKLAHOMA; THENCE NORTH 00 °09'06" EAST A DISTANCE OF 130.52 FEET TO A
POINT; THENCE NORTH 15 °31'11" EAST A DISTANCE OF 596.03 FEET TO A
POINT ON THE EAST LINE OF SAID SW /4; THENCE NORTH 00 °03'27" EAST
ALONG THE EAST LINE OF SAID SW/4 A DISTANCE OF 296.71 FEET; THENCE
NORTH 65 057'25" EAST A DISTANCE OF 327.36 FEET; THENCE NORTH 46 °42'49"
EAST FOR A DISTANCE OF 1426.07 FEET; THENCE NORTH 38 000'25" EAST FOR A
DISTANCE OF 1045.09 FEET; THENCE NORTH 37 055'40" EAST FOR A DISTANCE
OF 12.28 FEET TO A POINT ON THE EAST LINE OF THE SW/4 SEA NE/4 OF SAID
SECTION 6, SAID POINT BEING 65.04 FEET SOUTH OF THE NORTHEAST CORNER
OF SAID SW/4 SE /4 NE /4; THENCE SOUTH 00 °05'31" WEST ALONG THE EAST
LINE OF THE W/2 E/2 E/2 OF SAID SECTION 6, FOR A DISTANCE OF 857.97 FEET;
THENCE SOUTH 89 °41'11" EAST FOR A DISTANCE OF 661.90 FEET TO A POINT
' ON THE EAST LINE OF THE SEA OF SAID SECTION 6; THENCE SOUTH 00 006'26"
WEST ALONG THE EAST LINE OF SAID SECTION 6 A DISTANCE OF 1884.68 FEET
TO A POINT, SAID POINT BEING THE NORTHEAST CORNER OF A TRACT
' DEEDED TO THE WEST PORT MENNONITE BRETHREN CHURCH, THENCE
NORTH 89 049'33" WEST A DISTANCE OF 852.60 FEET TO THE NORTHWEST
CORNER OF SAID CHURCH TRACT; THENCE NORTH 00 °06'26" EAST A
' DISTANCE OF 177.77 FEET TO A POINT; THENCE NORTH 89 °50'54" WEST A
DISTANCE OF 330 FEET; THENCE SOUTH 00 006'26" WEST A DISTANCE OF '660
FEET TO A POINT ON THE SOUTH LINE OF SAID SECTION 6, SAID POINT BEING
' 1182.72 FEET WEST OF THE SOUTHEAST CORNER OF SAID SECTION 6; THENCE
NORTH 89 050'54" WEST ALONG THE SOUTH LINE OF SAID SECTION 6 A
DISTANCE OF 662.27 FEET TO A POINT, SAID POINT BEING 800.42 FEET EAST OF
THE SOUTHEAST CORNER OF THE SW/4 OF SAID SECTION 6; THENCE NORTH
' 00 009'06" EAST A DISTANCE OF 660 FEET TO A POINT; THENCE SOUTH 00 009'06"
WEST A DISTANCE OF 660 FEET TO A POINT ON THE SOUTH LINE OF SAID
SECTION 6, SAID POINT BEING 470.42 FEET EAST OF THE SOUTHEAST CORNER
' OF THE SW/4 OF SAID SECTION 6; THENCE NORTH 89 050'54" WEST ALONG THE
SOUTH LINE OF SAID SECTION 6, A DISTANCE OF 470.42 FEET TO THE
SOUTHEAST CORNER OF THE SW/4 OF SAID SECTION 6, THE POINT AND PLACE
' OF BEGINNING.
AND
ALL THAT PART OF THE NORTHEAST QUARTER OF THE SOUTHEAST QUARTER
OF THE SOUTHWEST QUARTER (NE /4 SE /4 SW /4) OF SECTION SIX (6), TOWNSHIP
TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE
AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE
UNITED STATES GOVERNMENT SURVEY THEREOF, MORE PARTICULARLY
DESCRIBED AS FOLLOWS, TO -WIT:
BEGINNING AT A POINT ON THE EAST LINE OF SAID NE/4 SEA SW/4 A
DISTANCE OF 1296.12 FEET NORTH OF THE SOUTHEAST CORNER OF SAID SW /4,
SAID POINT BEING THE MOST NORTHERLY CORNER OF BLOCK 3 OF THE
AMENDED PLAT OF WEST PORT ADDITION ACCORDING TO THE RECORDED
PLAT THEREOF; THENCE SOUTH 65 °57'25" WEST ALONG THE
NORTHWESTERLY LINE OF SAID BLOCK 3, A DISTANCE OF 526.37 FEET;
THENCE SOUTH 15 031'11" WEST A DISTANCE OF 56.69 FEET TO A POINT, SAID
POINT BEING THE NORTHEAST CORNER OF LOT 1, BLOCK 1 OF SAID AMENDED
PLAT OF THE WEST PORT ADDITION; THENCE NORTH 74 °28'49" WEST ALONG
THE NORTH LINE OF SAID LOT 1, BLOCK 1 A DISTANCE OF 175.0 FEET TO A
POINT ON THE EASTERLY LINE OF THE ATCHISON, TOPEKA & SANTA FE
RAILROAD RIGHT -OF -WAY, SAID POINT ALSO BEING THE NORTHWEST CORNER
OF SAID LOT 1, BLOCK 1; THENCE NORTH 15 °31'11" EAST ALONG THE
EASTERLY LINE OF SAID RIGHT -OF -WAY A DISTANCE OF 148.43 FEET; THENCE
ON A 1° CURVE TO THE RIGHT AND A CHORD BEARING NORTH 16 004'21" EAST
ALONG SAID RIGHT -OF -WAY LINE A DISTANCE OF 109.62 FEET TO A POINT;
THENCE SOUTH 89 045'30" EAST A DISTANCE OF 594.46 FEET TO A POINT;
THENCE SOUTH 00 003'27" WEST A DISTANCE OF 23.60 FEET TO THE POINT OF
BEGINNING, TOTALING APPROXIMATELY 100 ACRES MORE OR LESS.
207 South Cedar
' PO Box 180
Owasso, OK 74055
1
P
City of Owasso
NOTICE TO PROPERTY OWNER
OZ -95 -03
(918) 272 -2251
FAX (918) 272 -4999
Notice is hereby given that a public hearing will be held before the Owasso Planning
Commission in the Owasso Community Center, 301 South Cedar, Owasso, Oklahoma at 7:00
PM on the 9th day of May, 1995. At that time and place, the Owasso Planning Commission
will consider a request from A & W Development, applicant, for a proposed change of the
' zoning classification from an AG (Agriculture) District to RS -3 (Residential Single Family
High Density), which would allow for the development of Single - Family Dwellings. The
subject property is described as follows:
I
F�]
R�
Cl
ALL THAT PART OF SECTION SIX (6), TOWNSHIP TWENTY -ONE (21) NORTH,
RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, TULSA
COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE UNITED STATES
GOVERNMENT SURVEY THEREOF, MORE PARTICULARLY DESCRIBED AS
FOLLOWS, TO -WIT:
BEGINNING AT THE SOUTHEAST CORNER OF THE SW /4 OF SAID SECTION 6;
THENCE NORTH 89 050'54" WEST ALONG THE SOUTH LINE OF SAID SW /4 A
DISTANCE OF 59.58 FEET TO A POINT; THENCE NORTH 00 °09'06" EAST A
DISTANCE OF 275 FEET; THENCE NORTH 89 °50'54" WEST A DISTANCE OF 100
FEET TO A POINT, SAID POINT BEING THE SOUTHEAST CORNER OF LOT 121
BLOCK 3 OF AMENDED WEST PORT ADDITION TO TULSA COUNTY,
OKLAHOMA; THENCE NORTH 00 °09'06" EAST A DISTANCE OF 130.52 FEET TO A
POINT; THENCE NORTH 15 °31' 11 " EAST A DISTANCE OF 596.03 FEET TO A
POINT ON THE EAST LINE OF SAID SW /4; THENCE NORTH 00 °03'27" EAST
ALONG THE EAST LINE OF SAID SW/4 A DISTANCE OF 296.71 FEET; THENCE
NORTH 65 057'25" EAST A DISTANCE OF 327.36 FEET; THENCE NORTH 46 042'49"
EAST FOR A DISTANCE OF 1426.07 FEET; THENCE NORTH 38 000'25" EAST FOR A
DISTANCE OF 1045.09 FEET; THENCE NORTH 37 055'40" EAST FOR A DISTANCE
OF 12.28 FEET TO A POINT ON THE EAST LINE OF THE SW /4 SE/4 NE/4 OF SAID
SECTION 6, SAID POINT BEING 65.04 FEET SOUTH OF THE NORTHEAST CORNER
OF SAID SW /4 SE /4 NE /4; THENCE SOUTH 00 005'31" WEST ALONG THE EAST
LINE OF THE W/2 E/2 E/2 OF SAID SECTION 6, FOR A DISTANCE OF 857.97 FEET;
THENCE SOUTH 89 041'11" EAST FOR A DISTANCE OF 661.90 FEET TO A POINT
ON THE EAST LINE OF THE SEA OF SAID SECTION 6; THENCE SOUTH 00 006'26"
WEST ALONG THE EAST LINE OF SAID SECTION 6 A DISTANCE OF 1884.68 FEET
TO A POINT, SAID POINT BEING THE NORTHEAST CORNER OF A TRACT
DEEDED TO THE WEST PORT MENNONITE BRETHREN CHURCH, THENCE
NORTH 89 049'33" WEST A DISTANCE OF 852.60 FEET TO THE NORTHWEST
CORNER OF SAID CHURCH TRACT; THENCE NORTH 00 006'26" EAST A
DISTANCE OF 177.77 FEET TO A POINT; THENCE NORTH 89 050'54" WEST A
DISTANCE OF 330 FEET; THENCE SOUTH 00 °06'26" WEST A DISTANCE OF 660
FEET TO A POINT ON THE SOUTH LINE OF SAID SECTION 6, SAID POINT BEING
1182.72 FEET WEST OF THE SOUTHEAST CORNER OF SAID SECTION 6; THENCE
NORTH 89 050'54" WEST ALONG THE SOUTH LINE OF SAID SECTION 6 A
DISTANCE OF 662.27 FEET TO A POINT, SAID POINT BEING 800.42 FEET EAST OF
THE SOUTHEAST CORNER OF THE SW/4 OF SAID SECTION 6; THENCE NORTH
00 009'06" EAST A DISTANCE OF 660 FEET TO A POINT; THENCE SOUTH 00 °09'06"
WEST A DISTANCE OF 660 FEET TO A POINT ON THE SOUTH LINE OF SAID
SECTION 6, SAID POINT BEING 470.42 FEET EAST OF THE SOUTHEAST CORNER
OF THE SW/4 OF SAID SECTION 6; THENCE NORTH 89 050'54" WEST ALONG THE
SOUTH LINE OF SAID SECTION 6, A DISTANCE OF 470.42 FEET TO THE
SOUTHEAST CORNER OF THE SW/4 OF SAID SECTION 6, THE POINT AND PLACE
OF BEGINNING.
AND
ALL THAT PART OF THE NORTHEAST QUARTER OF THE SOUTHEAST QUARTER
OF THE SOUTHWEST QUARTER (NE /4 SEA SW /4) OF SECTION SIX (6), TOWNSHIP
TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE
AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE
UNITED STATES GOVERNMENT SURVEY THEREOF, MORE PARTICULARLY
DESCRIBED AS FOLLOWS, TO -WIT:
BEGINNING AT A POINT ON THE EAST LINE OF SAID NE/4 SEA SW/4 A
DISTANCE OF 1296.12 FEET NORTH OF THE SOUTHEAST CORNER OF SAID SW /4,
SAID POINT BEING THE MOST NORTHERLY CORNER OF BLOCK 3 OF THE
AMENDED PLAT OF WEST PORT ADDITION ACCORDING TO THE RECORDED
PLAT THEREOF; THENCE SOUTH 65 °57'25" WEST ALONG THE
NORTHWESTERLY LINE OF SAID BLOCK 3, A DISTANCE OF 526.37 FEET;
THENCE SOUTH 15 031'11" WEST A DISTANCE OF 56.69 FEET TO A POINT, SAID
POINT BEING THE NORTHEAST CORNER OF LOT 1, BLOCK 1 OF SAID AMENDED
PLAT OF THE WEST PORT ADDITION; THENCE NORTH 74 028'49" WEST ALONG
THE NORTH LINE OF SAID LOT 1, BLOCK 1 A DISTANCE OF 175.0 FEET TO A
POINT ON THE EASTERLY LINE OF THE ATCHISON, TOPEKA & SANTA FE
RAILROAD RIGHT -OF -WAY, SAID POINT ALSO BEING THE NORTHWEST CORNER
OF SAID LOT 1, BLOCK 1; THENCE NORTH 15 °31'11" EAST ALONG THE
EASTERLY LINE OF SAID RIGHT -OF -WAY A DISTANCE OF 148.43 FEET; THENCE
ON A 1 ° CURVE TO THE RIGHT AND A CHORD BEARING NORTH 16 °04'21" EAST
ALONG SAID RIGHT -OF -WAY LINE A DISTANCE OF 109.62 FEET TO A POINT;
THENCE SOUTH 89 045'30" EAST A DISTANCE OF 594.46 FEET TO A POINT;
THENCE SOUTH 00 003'27" WEST A DISTANCE OF 23.60 FEET TO THE POINT OF
BEGINNING, TOTALING APPROXIMATELY 100 ACRES MORE OR LESS.
The general location of the property is north and west of the northwest corner of E. 116th
Street North and Garnett Road.
' As an abutting or nearby property owner, you are being notified so that you may be able to
express your views or concerns regarding this request. If you are unable to attend this
' meeting, please forward any comments you may have in writing to the Owasso Community
Development Director, 207 S. Cedar Street. These comments will be presented to the
Planning Commission members at the scheduled public hearing by Planning Staff.
' Information and maps showing the property location may be inspected in the office of the
Community Development Director, 207 South Cedar, Owasso, Oklahoma, 74055 or by
' calling 272 -2251. This is your only personal notification of this request.
Dated at Owasso, Oklahoma, this 18th day of April, 1995.
Sincerely,
r----' 1
' Timo;thy D. R ey
Community Development Direct
1
1
l
1
NOTICE TO THE PUBLIC OF A HEARING ON A
PROPOSED AMENDMENT TO THE ZONING ORDINANCE
OF THE CITY OF OWASSO, OKLAHOMA
APPLICATION: OZ -95 -03
Notice is hereby given that a public hearing will be held before the
Owasso Planning Commission, in the Owasso Community Center,
Owasso, Oklahoma, at 7:00 P.M. on the 9th day of May, 1995.
' At that time and place, consideration will be given to the proposed
change of the zoning classification of the following described
property:
10
ALL THAT PART OF SECTION SIX (6), TOWNSHIP
TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST
OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY,
STATE OF OKLAHOMA, ACCORDING TO THE UNITED
STATES GOVERNMENT SURVEY THEREOF, MORE
PARTICULARLY DESCRIBED AS FOLLOWS, TO -WIT:
BEGINNING AT THE SOUTHEAST CORNER OF THE SW /4
OF SAID SECTION 6; THENCE NORTH 89 °50'54" WEST
ALONG THE SOUTH LINE OF SAID SW /4 A DISTANCE OF
59.58 FEET TO A POINT; THENCE NORTH 00 °09'06" EAST
A DISTANCE OF 275 FEET; THENCE NORTH 89 °50'54"
WEST A DISTANCE OF 100 FEET TO A POINT, SAID POINT
BEING THE SOUTHEAST CORNER OF LOT 12, BLOCK 3 OF
AMENDED WEST PORT ADDITION TO TULSA COUNTY,
OKLAHOMA; THENCE NORTH 00 009'06" EAST A
DISTANCE OF 130.52 FEET TO A POINT; THENCE NORTH
15 ° 31' 11 " EAST A DISTANCE OF 596.03 FEET TO A POINT
ON THE EAST LINE OF SAID SW /4; THENCE NORTH
00 003'27" EAST ALONG THE EAST LINE OF SAID SW /4 A
DISTANCE OF 296.71 FEET; THENCE NORTH 65 057'25"
EAST A DISTANCE OF 327.36 FEET; THENCE NORTH
46 042'49" EAST FOR A DISTANCE OF 1426.07 FEET;
THENCE NORTH 38 000'25" EAST FOR A DISTANCE OF
1045.09 FEET; THENCE NORTH 37 °55'40" EAST FOR A
DISTANCE OF 12.28 FEET TO A POINT ON THE EAST LINE
OF THE SW /4 SE /4 NE /4 OF SAID SECTION 6, SAID POINT
BEING 65.04 FEET SOUTH OF THE NORTHEAST CORNER
OF SAID SW /4 SEA NE /4; THENCE SOUTH 00 005'31" WEST
ALONG THE EAST LINE OF THE W/2 E/2 E/2 OF SAID
SECTION 6, FOR A DISTANCE OF 857.97 FEET; THENCE
SOUTH 89041' l I" EAST FOR A DISTANCE OF 661.90 FEET
TO A POINT ON THE EAST LINE OF THE SE/4 OF SAID
SECTION 6; THENCE SOUTH 00 006'26" WEST ALONG THE
EAST LINE OF SAID SECTION 6 A DISTANCE OF 1884.68
'
FEET TO A POINT, SAID POINT BEING THE NORTHEAST
CORNER OF A TRACT DEEDED TO THE WEST PORT
MENNONITE BRETHREN CHURCH, THENCE NORTH
'
89 049'33" WEST A DISTANCE OF 852.60 FEET TO THE
NORTHWEST CORNER OF SAID CHURCH TRACT; THENCE
NORTH 00 006'26" EAST A DISTANCE OF 177.77 FEET TO
,
A POINT; THENCE NORTH 89 050'54" WEST A DISTANCE
OF 330 FEET; THENCE SOUTH 00 006'26" WEST A
DISTANCE OF 660 FEET TO A POINT ON THE SOUTH LINE
OF SAID SECTION 6, SAID POINT BEING 1182.72 FEET
WEST OF THE SOUTHEAST CORNER OF SAID SECTION 6;
THENCE NORTH 89 050'54" WEST ALONG THE SOUTH
LINE OF SAID SECTION 6 A DISTANCE OF 662.27 FEET TO
A POINT, SAID POINT BEING 800.42 FEET EAST OF THE
SOUTHEAST CORNER OF THE SW /4 OF SAID SECTION 6;
THENCE NORTH 00 009'06" EAST A DISTANCE OF 660
FEET TO A POINT; THENCE SOUTH 00 009'06" WEST A
DISTANCE OF 660 FEET TO A POINT ON THE SOUTH LINE
OF SAID SECTION 6, SAID POINT BEING 470.42 FEET EAST
OF THE SOUTHEAST CORNER OF THE SW /4 OF SAID
SECTION 6; THENCE NORTH 89 050'54" WEST ALONG THE
SOUTH LINE OF SAID SECTION 6, A DISTANCE OF 470.42
FEET TO THE SOUTHEAST CORNER OF THE SW /4 OF
SAID SECTION 6, THE POINT AND PLACE OF BEGINNING.
AND
ALL THAT PART OF THE NORTHEAST QUARTER OF THE
SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER
(NE /4 SE /4 SW /4) OF SECTION SIX (6), TOWNSHIP
TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST
OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY,
STATE OF OKLAHOMA, ACCORDING TO THE UNITED
STATES GOVERNMENT SURVEY THEREOF, MORE
PARTICULARLY DESCRIBED AS FOLLOWS, TO -WIT:
BEGINNING AT A POINT ON THE EAST LINE OF SAID
NE/4 SE /4 SW /4 A DISTANCE OF 1296.12 FEET NORTH OF
THE SOUTHEAST CORNER OF SAID SW /4, SAID POINT
BEING THE MOST NORTHERLY CORNER OF BLOCK 3 OF
THE AMENDED PLAT OF WEST PORT ADDITION
' ACCORDING TO THE RECORDED PLAT THEREOF;
THENCE SOUTH 65 057'25" WEST ALONG THE
' NORTHWESTERLY LINE OF SAID BLOCK 3, A DISTANCE
OF 526.37 FEET; THENCE SOUTH 15'31'11" WEST A
DISTANCE OF 56.69 FEET TO A POINT, SAID POINT BEING
' THE NORTHEAST CORNER OF LOT 1, BLOCK 1 OF SAID
AMENDED PLAT OF THE WEST PORT ADDITION; THENCE
NORTH 74 028'49" WEST ALONG THE NORTH LINE OF
' SAID LOT 1, BLOCK 1 A DISTANCE OF 175.0 FEET TO A
POINT ON THE EASTERLY LINE OF THE ATCHISON,
The City Council's review of the recommendation of the Planning
tCommission on the proposed rezoning shall be at a meeting time
and place to be determined by the Council, said information to be
available from the Owasso Community Development Director.
1
TOPEKA & SANTA FE RAILROAD RIGHT -OF -WAY, SAID
'
POINT ALSO BEING THE NORTHWEST CORNER OF SAID
LOT 1, BLOCK 1; THENCE NORTH 15 °31'11 " EAST ALONG
THE EASTERLY LINE OF SAID RIGHT -OF -WAY A
DISTANCE OF 148.43 FEET; THENCE ON A 1* CURVE TO
THE RIGHT AND A CHORD BEARING NORTH 16 004'21"
EAST ALONG SAID RIGHT -OF -WAY LINE A DISTANCE OF
'
109.62 FEET TO A POINT; THENCE SOUTH 89 °45'30" EAST
A DISTANCE OF 594.46 FEET TO A POINT; THENCE
SOUTH 00 003'27" WEST A DISTANCE OF 23.60 FEET TO
'
THE POINT OF BEGINNING, TOTALING APPROXIMATELY
100 ACRES MORE OR LESS.
'
The general location of the property is north and west of the
northwest corner of E. 116th Street North and Garnett Road.
'
To be considered is a rezoning from AG (Agriculture General
District) to RS -3 (Residential Single Family High Density).
All persons interested in this matter may be present at the hearing
and present their objections to or arguments for any or all of the
'
above matters.
In the event that such proposed rezoning is approved, in whole or
'
in part, by the Owasso Planning Commission, said Planning
Commission shall submit its recommendation to the City Council
of the City of Owasso for its consideration and action, as provided
'
by law.
The City Council's review of the recommendation of the Planning
tCommission on the proposed rezoning shall be at a meeting time
and place to be determined by the Council, said information to be
available from the Owasso Community Development Director.
1
17
A map showing the proposed rezoning accompanies this notice.
For more information on the proposed rezoning contact the
Owasso Community Development Department, City Hall, 207 S.
Cedar, Owasso, Oklahoma 74055, or phone (918) 272 -2251.
Dated at Owasso, Oklahoma, this 18th day of April, 1995.
Timothy D. Rooney
Community Development Director
May 1, 1995
`f . Knigge
7306 L. 116th St. N.
Collinsville, OK 74021
To: City of Owasso, Planning Commission
Atten: Timothy D. Rooney
Subject: Public Hearing Zoning Request CZ -95 -03
' In response to your letter regarding zonin hearing for application
OZ -95 -03 by A &W Devel.opmOnt on May 09, 1999, we would like to provide
the following imput for the hearing.
' As adjacent major property owners, we hereby protest the requested
zoning change for high intensity residential single family zoning.
Our objections are as follows:
The proposed high density residential zoftintg would not be in
harmony with the established low density rural housing pattern of the
neighborhood and would depress property values. The area is dotted
+� with 2 and more acre estates and our desire is to make the area around
the German corner a nicer place to live. High density zoning would
' invite a build up of tacky lower cost subdivision which would require
a considerable amount of additional school, sewer facilities, police
protection, etc. Recent studies have shown that high density housing
also invites increased crime, drugs, gangs,and other undesitable activ-
ities.
Fie, therefore, would like to ask the board to modify the zoning
request to allow only low density, single family zoning, which would
direct a more natural growth in tune with the existing neighborhood.
1
Also, a 200 -foot plus wide strip of this property along North
Garnett road should be zoned or set aside for commerical use because
North Garnett road is an expressway feeder road and most properties
along this road are already zoned or established with commercial or
industrial use.
Thanking you for your attention and consideration on this matter.
Sincerely yours,
W. Knigge
Marjorie Knigge
L
1
[ I
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
BACKGROUND:
THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
TIMOTHY ROONEY
COMMUNITY DEVELOPMENT DIRECTOR
REZONING REQUEST OZ -95 -04
May 10, 1995
The City of Owasso is requesting the rezoning of an approximate 3 acre area located directly
south of the Owasso Recycle Center and Precision Components. The subject property was
recently split into two 1.5 acre lots via a lot split processed through the Owasso Planning
Commission. The applicants are requesting a rezoning from AG (Agriculture) to IL (Light
Industrial) to allow for light industrial.
While the area surrounding the subject property is not entirely zoned IL, the subject property
■ is surrounded predominately by IL development. The Owasso Recycle Center, Precision
1� Components, Vehicle Maintenance Facility, Animal Control Facility, Sewer Treatment Facility
and the site of National Steak and Poultry are all adjacent or near this area. Certainly, IL
zoning would not be in conflict with any of these uses, nor would it be likely that the subject
property would develop zoned AG.
a
The Owasso Planning Commission reviewed this request at their May 9, 1995 meeting and
unanimously recommended approval of the rezoning request. A copy of the staff report
presented to the Planning Commission is attached for your information and review. Staff has
received no opposing comments regarding this rezoning request.
If the Owasso City Council approves this rezoning request, an Ordinance will be presented at
the June 6, 1995 Council meeting to formally adopt the change in zoning.
RECOMMENDATION:
Staff recommends approval of the rezoning request to rezone the subject property from AG
(Agriculture) to IL (Light Industrial).
ATTACHMENTS:
1. OZ -95 -04 Staff Report.
CITY OF OWASSO
Planning Department
OZ -95 -04
Staff Report
Timothy D. Rooney - Community Development Director
BACKGROUND
APPLICANT AND STATUS OF APPLICANT: City of Owasso, applicant and owner.
REQUESTED ACTION AND PURPOSE: A request for the rezoning of property from
AG (Agricultural) to IL (Light Industrial) to allow for industrial development.
LOCATION AND SIZE: The property is located directly south of the Owasso Recycle
Center and involves two newly created lots (OLS- 95 -02). The complete legal description of
both lots are attached for your information and review. The subject property contains 3
acres, more or less.
EXISTING LAND USE: The subject property is currently undeveloped.
SURROUNDING LAND USE: The subject property is abutted on the north by Fifth
Avenue, while further north lies the Owasso Recycle Center and Precision Components. The
Owasso Recycle Center is zoned RM -1 and operates via a special exception, while the
Precision Components facility is zoned IL. To the east of the subject property is
undeveloped property zoned IL, the northern most portion of which will contain the National
Steak and Poultry facility. South of the subject property is undeveloped land owned by the
City of Owasso zoned AG (Agriculture), while west of the subject tract is a large drainage
area, while further west is the sewage treatment facility and the animal shelter. This area is
also zoned AG (Agriculture).
APPLICABLE REGULATIONS: The Zoning Code for the City of Owasso, Chapter 15
"Amendments" and Chapter 7 "Industrial Land Uses ".
SITE INFORMATION: No unusual development hardships are noted. I
ANALYSIS
The proposed rezoning, if approved, would create an 3 acre area of industrial zoned ro ert '
P P Y
for the applicant. The subject property, although not surrounded by industrial zoning, is
virtually surrounded by industrial land uses. While currently zoned AG (Agriculture), it is '
unlikely that the subject property would develop if the current zoning pattern was to remain.
The subject property was recently approved as a two -lot lot split.
II
J
f Staff Report
OZ -95 -04
Page 2 of 2
' The light industrial zoning being requested does conform to the surrounding development
trend of this area and staff feels further development of this area will enhance the
marketability of a light industrial base in the City of Owasso. All utilities are available to
' the subject property and the ability to develop this property is not thwarted due to its
proximity to residential areas. The extension of Fifth Avenue to the Owasso Expressway
will provide better access to the site as well.
' Letters were sent to surrounding property owners within 300' of the subject property and
notification was published in the Owasso Reporter on April 20, 1995. The subject property
' was also posted the last week of April. Staff has received no comments opposing the
annexation request.
RECONEWENDATION
Staff feels a rezoning and use of this property in an industrial manner would be consistent
' with the existing development patterns and uses in this area. Staff recommends approval of
the rezoning request from AG to IL.
J ATTACHMENTS
' 1. Legal Description.
2. Location Map.
3. Uses permitted in an IL zoning district.
G
1
MAR. -23' 95(THU) 16:12 SACK & ASSOC., INC. TEL:918 592 4111 P. 002
LEGAL DESCRIPTION OF WEST TRACT
A TRACT OF LAND THAT IS PART OF THE W12 OF THE NE /4 OF SECTION -31,
T -21 -N, R -14 -E, CITY OF OWASSO, TULSA COUNTY, OKLAHOMA, SAID TRACT
OF LAND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS, TO -WIT:
STARTING AT THE SOUTHEAST CORNER OF THE W/2 OF THE NE /4 OF SAID
SECTION -31; THENCE DUE NORTH ALONG THE EASTERLY LINE OF SAID W/2 OF
THE NE /4 FOR 894.32'; THENCE N 89 °41'55" W FOR 246.75' TO THE
"POINT OF BEGINNING" OF SAID TRACT OF LAND; THENCE CONTINUING
N 89 °41'55" W FOR 196.75'; THENCE DUE SOUTH FOR 332.10'; THENCE
S 89 041'55" E FOR 196.751; THENCE DUE NORTH AND PARALLEL WITH THE
EASTERLY LINE OF SAID W/2 OF THE NE /4 FOR 332.10' TO THE "POINT OF
BEGINNING OF SAID TRACT OF LAND.
THE ABOVE DESCRIBED TRACT OF LAND CONTAINS 1.5000 ACRES.
B854A(57) 2114.31
03 /23 /95:RM:SKY
PC:LEGALS \CTY- OWAS.2LG
MAR.- 23'95(THU) 16:13 SACK & ASSOC., INC. TEL:918 592 4111 P. 003
LEGAL DESCRIPTION OF EAST TRACT
A TRACT OF LAND THAT IS PART OF THE W12 OF THE NE 14 OF SECTION -31,
T -21 -N, R -14 -E, CITY OF OWASSO, TULSA COUNTY, OKLAHOMA, SAID TRACT
OF LAND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS, TO -WIT:
STARTING AT THE SOUTHEAST CORNER OF THE W/2 OF THE NE /4 OF SAID
SECTION -31; THENCE DUE NORTH ALONG THE EASTERLY LINE OF SAID W/2 OF
THE NE /4 FOR 894.32'; THENCE N 89 °41'55" W FOR 50.00' TO THE "POINT
' OF BEGINNING" OF SAID TRACT OF LAND; THENCE CONTINUING
N 89 041'55" W FOR 196.75'; THENCE DUE SOUTH FOR 332.10'; THENCE
' S 89 041'55" E FOR 196.75'; THENCE DUE NORTH AND PARALLEL WITH THE
EASTERLY LINE OF SAID W/2 OF THE NE /4 FOR 332.10' TO THE "POINT OF
BEGINNING" OF SAID TRACT OF LAND.
THE ABOVE DESCRIBED TRACT OF LAND CONTAINS 1.5000 ACRES.
1
B854A(57) 2114.31
' 03 /23 /95:RM:SKY
PC:LEGALS \CTY- OWAS.2LG
20'
MPORY
CESS
IVEWAY
ADING
'EA
rl
1
I
CHAPTER 7
INDUSTRIAL DISTRICT PROVISIONS
700 Purposes
710 Principal Uses
Accessory Uses
730 Bulk and Area Requirements
40 Special Exception Uses, Requirements
SECTION 700 PURPOSES OF INDUSTRIAL DISTRICTS
700.1 General Purposes
The Industrial Districts are designed to:
a. Achieve the industrial objectives of the Comprehensive Plan.
b. Meet the needs for industrial services and goods of the City
of Owasso trade area.
c. Preserve and promote the development of efficient industrial
areas and to minimize the adverse effects of industrial uses
on other land uses and thoroughfares by:
1. Differentiating the types and purposes of industrial
activities.
2. Establishing bulk and area controls.
3. Requiring off - street loading and parking facilities.
4. Controlling the number, area, location, and types of
signs.
5. Protecting the character of industrial districts and
their peculiar suitability for industrial uses.
700.2 Purposes of the IL Industrial Light Manufacturing and Research and
Development District.
The IL District is designed to provide an environment conducive to the de-
velopment and conservation of modern industrial and scientific research
facilities and to provide areas suitable for manufacturing, wholesaling,
warehousing, and other industrial activities which have no objectionable
environmental influences.
700.3 Purposes of the IM Industrial Moderate District
The IM District is designed to group together a wide range of industrial
uses which may produce moderately objectionable environmental influences
in their operation and appearance.
42
700.4 Purposes of the IH Industrial Heavy District
The IH District is designed to provide areas for manufacturing and other
industrial activities which may constitute substantial objectionable
environmental influences or hazards.
SECTION 710 PRINCIPAL USES PERMITTED IN INDUSTRIAL DISTRICTS
The principal uses permitted in the Industrial Districts are designated by
use units. The use units are groupings of individual uses and are fully
described, including their respective off - street parking, loading, and
screening requirements and other use conditions in Chapter 10. The use
units permitted in the Industrial Districts are set forth in Table 1.
No.
Table 1
Use Units Permitted in Industrial Districts*
Use Units
Districts
IL IM IH
1.
Areawide Uses
X X
2.
Areawide Special Exception Uses
E E
3.
Agriculture
X X
4.
Public Protection and Utility Facilities
X X
10.
Off- Street Parking Areas
X X
11.
Offices and Studios
X X
12.
Eating Places Other than Drive -Ins
E E
13.
Convenience Goods and Services
E E
14.
Shopping Goods and Services
E E
15.
Other Trades and Services
X X
16.
Gasoline Service Stations
X X
17.
Automotive and Allied Activities
X X
20.
Commercial Recreation: Intensive
E X
21.
Business Signs, Outdoor Advertising
X X
22.
Warehousing and Wholesaling
X X
23.
Mining and Mineral Processing
E
24.
Light Manufacturing and Research and
Development
X X
25.
Moderate Manufacturing and Industry
X
26.
Heavy Manufacturing and Industry
E
X = use by right.
E = special exception.
43
X
E
X
X
X
E
E
E
X
X
X
X
X
X
E
X
X
X
SECTION 720 ACCESSORY USES PERMITTED IN INDUSTRIAL DISTRICTS
720.1 Accessory Uses Permitted
Accessory uses customarily incident to a principal use permitted in an
industrial district are permitted in such district.
720.2 Accessory Use Conditions
a. Accessory buildings shall meet the minimum building setback lines of
the applicable district.
b. An accessory building erected as an integral part of the principal
building shall be structurally a part thereof, shall have a common
wall therewith, and shall comply with the requirements applicable
to the principal building.
c. Accessory storage of materials, equipment, or products within 200 feet
of an abutting R or AG district shall be screened by the erection of a
screening wall or fence along the lot line or lines in common with the
abutting R district.
d. Business signs for scientific research facilities and institutions not
exceeding in the aggregate .5 square feet of display surface area per
one (1) lineal foot of street frontage may be erected on each street
frontage of a lot. Ground signs shall not exceed 30 feet in height.
No business sign shall be located within 50 feet of an R or AG dis-
trict if visible from such distrct. Illumination, if any, shall be by
constant light and be hooded so as to not have any upward glare.
e. Except as provided in (d) above, accessory signs in the IL, IM, and
IH districts are subject to the use conditions in Use Unit 21.
SECTION 730 BULK AND AREA REQUIREMENTS IN THE INDUSTRIAL DISTRICTS
(except as provided in Table 3 for scientific research facilities and
institutions).
44
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: TIMOTHY ROONEY
COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: OPUD -13 REZONING REQUEST
DATE: May 9, 1995
BACKGROUND:
The Owasso Planning Commission held a public hearing on April 11, 1995 to consider a
rezoning request from Pittman, Poe & Associates for a Planned Unit Development to be located
on a 126.805 acre subject tract recently annexed by the City of Owasso. The subject tract is
located at the southeast corner of E. 96th Street North and Garnett Road.
The proposal submitted by the applicants consists of a total request of 170 residential units
within the subject tract, 100 of which would be initialized for single - family and 70 for multi-
family /retirement villas. The densities being proposed by the applicants are well within the
underlying zoning being requested for both areas (RS -1 and RM -1), which would allow for up
to 192 residential dwellings. Both residential areas are located in close proximity to the E. 96th
and Garnett intersection, while deeper within the subject tract the applicants are proposing high
tech industrial, office, and commercial development with underlying zonings of IL, OL, and CS.
Also included within the request is a 75 foot landscape easement, 25 feet of which would contain
a landscape buffer area including a pedestrian jogging trail. This area is intended to buffer any
residential development from the high tech industrial uses and staff is recommending that this
area be installed prior to any industrial development of the site. This would insure that any
residential areas would be buffered during the construction stages of development, not just at the
completion.
At the public hearing, several nearby property owners voiced concerns regarding the drainage
in the area, as well as the volume of traffic through the 96th Street intersection. Staff is
including the requirement of a detailed drainage report for the subject property at the time of
platting and did identify the city and county efforts for improvements to that intersection.
I
Due to a scheduling conflict, the applicant requested that this item be pulled from the April 18,
1995 council agenda. Due to the memorial service, this item was not placed on the May 2,
1995 council agenda. All materials regarding this item were enclosed within the April 18, 1995
council agenda packet. If you have misplaced these items, please don't hesitate to contact me
so that I may get you an additional copy.
RECOMMENDATION:
Staff recommended approval of the Planned Unit Development request with several conditions
which are included within the detailed staff report. The Planning Commission also
recommended approval of the PUD request (4 -1). This is the first Planned Unit Development
request to be reviewed by the Council since April of 1994. The PUD process can easily be
confusing and if you have any questions regarding this process or the staff report, please contact
me.
ATTACHMENT:
1. OPUD -13 staff report.
ICONCEPT OF A PUD
CITY OF OWASSO
Planning Department
OPUD -13
Staff Report
The concept behind a Planned Unit Development is that it provides a creative alternative to a
conventional development where a particular tract is under common ownership or control,
and a detailed plan (Outline Development Plan) for the development of the tract as a unit is
proposed and submitted for public input and review. The PUD allows for greater creativity
and flexibility than could be achieved by traditional zoning in planning and development of
large parcels of land. In short, a PUD allows for forms of conditional zoning that would not
be permitted if it was a typical rezoning request.
The PUD concept allows the developer to "collect or pick -up" all the developable floor area
allowed by the various parcels zoned commercial or office and all the lots allowed by those
parcels zoned single - family, and "place" them back onto the subject tract based upon an
approved master plan and text (including bulk and area standards) that considers the physical
' conditions on and around the entire tract. The Smith Farm Community Development PUD,
does indeed contain commercial, single - family, multi- family, office, and light industrial land
' uses.
The use of a PUD technique is a way to amend a zoning ordinance in accordance with a
' complete, coordinated plan of development for a larger parcel, rather than piecemeal the
changes by using variances of the zoning regulations.
' BACKGROUND
Planned Unit Development #13 is 126.805 gross acres in size, all of which is undeveloped
with the exception of the Smith's current residence on Garnett Road. The underlying zoning
on the entire tract is AG (Agricultural) and the conceptual development plan allows for the
Smith home and lot to become a portion of the planned residential area. The Smith Farm
Community Development is located at the S/E corner of E. 96th Street North and Garnett
Road.
' The subject tract is bordered by Highway 169 on its eastern boundary, E. 96th Street North
on its northern boundary, Garnett Road on its western boundary and existing residential
property zoned RE (Residential Estates) to the south.
' The applicant is requesting approval of PUD supplemental zoning on the subject tract that
would be developed in accordance with a submitted Outline Development Plan and Text.
The plan and text call for the development of a single - family low density residential area as
well a multi- family area which would be intended to develop at RM -1 (Residential multi-
,
1
OPUD -13
Staff Report
Page 2 of 6
family low density). The latter area is intended for villas and townhome development for
retirement housing, allowing for the flexibility of rental units or outright purchase.
Immediately abutting the 25 foot landscaped buffer area, is the planned office /research /light
industrial area. The rear of these lots (the portions which would be abutting the single -
family residential rear yards) will include a 75 foot landscape easement, 25' of which is a
landscape buffer. This buffer would include a pedestrian trail system and extensive
landscaping including berms. The rear setback requirement on this property is 75 feet ... this
area combined with the required rear yard setback of 30 feet for the single- family dwelling
area would ensure a minimum of 105 feet of area where no principal structure could be
placed.
Three large commercial tracts are also included in the development concept. These tract
(two at the northeast portion of the tract, one at the southwest corner of the tract, would have
high visibility from E. 96th Street North, Highway 169, and Garnett Road respectively.
Maps for existing utilities, topography, slope, hydrology, soils, and surrounding zoning are
all included within the applicants text for your information and review.
STAFF ANALYSIS
The Zoning Code identifies that the Planning Commission shall conduct a public hearing and
shall determine:
(1) Whether the PUD is consistent with the Comprehensive Plan.
(2) Whether the PUD is in harmony with the existing and expected development
of surrounding areas.
(3) Whether the PUD is a unified treatment of the development possibilities of the
project site.
(4) Whether the PUD is consistent with the stated purposes and standards of the
PUD Ordinance.
(a) Permit innovative land development while maintaining
appropriate limitation on the character and intensity of use
assuring compatibility with adjoining and proximate properties;
(b) Permit flexibility within the development to best utilize the
unique physical features of the particular site;
(c) Provide and preserve meaningful open space;
' OPUD -13
Staff Report
' Page 3 of 6
(d) Achieve a continuity of function and design within the
development.
CONSISTENCY WITH COMPREHENSIVE PLAN
The Comprehensive Plan is implemented through the use of the zoning process. This means
that when zoning or PUD requests are presented to the Planning Commission and City
Council, they should be consistent with the Comprehensive Plan or logical reasons should be
presented to show that the plan needs to be amended.
The Comprehensive Plan designates the subject tract to be developed at a Low Density
Residential Density, with a Commercial node at the intersection of E. 96th Street North and
Garnett Road to be developed at both medium and high densities. Once again, it is important
to note that the Comprehensive Plan, last updated in 1985, is likely to be outdated and
inaccurate in 1995 as it is applied to this area. While a substantial portion of the applicants
proposal would call for residential development at the residential designation that the
Comprehensive Plan called for in 1985, an equally substantial portion is being requested to
be developed for residential multi - family, commercial and high tech industrial uses.
Considering the portions that would be abutting Highway 169, Garnett, and E. 96th Street
North, the applicants request is following existing development trends. Certainly, one can
reach the conclusion that the Owasso area has grown leaps and bounds above what anyone
would have anticipated. Therefore, the previous Comprehensive Plan has proven to be
outdated in certain areas within its study boundary.
Two forms of residential lots are proposed by the applicant. The majority of the residential
area being requested in the PUD contains residential lots to be developed with RS -1
(Residential Single - Family Low Density) as its underlying zoning classification with slight
variation on lot sizes. Currently, the minimum lot area for an RS -1 zoned development
would be 13,500 square feet, while the applicant is requesting the minimum lot size at
12,000 square feet, however many lots would be substantially larger than the minimum size.
The density permitted by RS -1 zoning would allow for up to 106 single family dwelling units
on 39 acres - the applicants are currently proposing 75 single- family lots with their submittal,
with the flexibility to expand that number to 100.
A small portion of the PUD contains multi - family and single - family attached residential lots.
' This area would abut the southeast corner of E. 96th Street North and Garnett Road and
contains 8.6 acres. The applicant has requested either of these forms of uses in the event
that at the time of development completion, individual units can be sold or rented or a
' mixture of both. An RM -1 zoning district, the underlying zoning designation being
requested by the applicant, would permit up to 86 dwelling units, while the applicants are
requesting the amount to exceed 70 units.
OPUD -13
Staff Report
Page 4 of 6
The applicants are also requesting seven large lots for office or office /research /light
industrial uses. One of the seven lots is reserved strictly for office uses and far exceeds the
minimum development standards for the underlying OL designation. The other six lots,
identified for office /research /light industrial, also exceed the minimum property development
standards for IL, the requested underlying zoning designation.
Three lots strictly reserved for commercial development are being requested by the
applicants. The underlying zoning designation for these lots is CS (Commercial Shopping)
and the proposal would also meet all property development standards in this area as well,
allowing up to 718,087 square feet of commercial retail area.
Harmony With Existing and Expected Development
Any large development such as the proposed PUD is going to create rapid changes within a
community and new demands will be placed upon our existing infrastructure. It is important
to note, however, that in a community like Owasso, this growth would be likely to occur '
regardless of this development. The PUD simply increases the demand for services more
quickly and thereby shortens the schedule for determining solutions.
In reviewing existing development, it appears that the proposed PUD and subsequent '
subdivision would be a logical expansion of both residential and commercial development
found to the south along the Highway 169 corridor. The City of Owasso is likely to see
expanded residential development in this area has already occurred with the addition of
Bailey Ranch Estates within a half -mile of this site and additional residential development is
likely due to the proximity of the golf course.
Legal. Planning and Site Engineering
Concerns were noted regarding the ability of the developers to service this property with
sanitary sewer when the property was reviewed for annexation, as well as what effect their
would be on water pressure. Review of existing sanitary sewer loads as well as a K -pipe
study will be performed on this area to ascertain the impact.
As a reminder, staff will also be requiring acceleration and deceleration lanes along any
entrances from E. 96th Street North and Garnett Road, as well as sidewalks along these
frontages.
I
OPUD -13
Staff Report
Page 5 of 6
Unified Treatment of the PUD Subject Area
A review of the applicant's Development Plan for "Smith's Farm" finds a wide - ranging
utilization of the project site. A large area of the tract will be utilized for residential
purposes, while the remaining areas are designated for office /research /industrial and
commercial development.
Existing farm ponds within the subject site are intended to be utilized as attractive areas to
enhance development and act as a buffer between single - family and multi- family areas, as
well as being a focal point at one end of the pedestrian trail through the landscaped buffer
area.
Neighboring Property Owner's Concerns
As of April 5, 1995, no comments opposing the Planned Unit Development request have
been received by this office.
STAFF RECOMMENDATION
Staff has reviewed the proposal by the applicant and feels it is a solid one. Because the
subject property is bounded on three of its four sides by existing roadways and /or streets,
objection from surrounding property owners is not likely. While industrial areas are
identified within the PUD, these areas are fully contained within their boundaries and do not
abut existing residential areas. The areas identified as light industrial are not likely to
develop as an auto body shop and metal shop, however, and are likely to be in the form of
high tech, computer type businesses. Nevertheless, safeguards have been taken by the
applicants to lessen any possible negative impact.
The applicants density requests are well within the requested underlying zoning, and it would
be staff's request that the Planning Commission and /or Council not permit this application to
' be amended to increase these densities in the future. At the very minimum, requests in
densities in this area should be delayed until substantial improvements are made at the E.
96th Street North and Garnett intersection.
The use of the pedestrian trail within the buffer area, possibly to be utilized by both residents
and office workers, is also a well- thought addition to a mixed use development. Staff would,
' however, request a detailed landscaping plan be reviewed and approved by the Planning
Commission prior to final plat approval and require its installation prior to any construction
in areas abutting residential designated areas.
1
OPUD -13
Staff Report
Page 6 of 6
Staff is recommending Owasso Planning Commission approval of OPUD -13 with the
following conditions:
(1) That the applicant's Development Text and Conceptual Development Plan be
considered to be the Outline Development Plan as required by the PUD Chapter of
the Owasso Zoning Code.
(2) That unless specifically set out in the standards and conditions of this PUD, single -
family detached lots shall meet all the necessary requirements of a typical RS -1
district.
(3) That a subdivision plat be approved by the Owasso City Council and filed with the
County Clerk's Office prior to the issuance of a building permit. Said covenants shall
incorporate all PUD standards and conditions of approval and make the City of
Owasso beneficiary.
(4) All conditions imposed by the Owasso Technical Advisory Committee for subdivision
plat approval be met as conditions of the PUD.
(5) A detailed drainage report be submitted by the applicant.
(6) That within the PUD, the maximum number of dwelling units shall not exceed 170
units.
(7) Sidewalks shall be provided along all streets within the PUD subject site, as well as
E. 96th Street North and Garnett Road.
(8) That all landscaping plans for the buffer areas shall be reviewed and approved by the
Owasso Planning Commission and installed prior to the construction of any area
abutting the residential portion of the PUD.
ATTACHMENTS /ENCLOSURES
1. Copy of letter sent to property owners within 300 feet of the request.
2. Copy of legal ad from the Owasso Reporter.
3. PUD text and maps. .,i
1
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207 South Cedar
PO Box 180
Owasso, OK 74055
City of Owasso
(918) 272 -2251
FAX (918) 272 -4999
twoa��
NOTICE TO PROPERTY OWNER
OPUD -13
Notice is hereby given that a public hearing will be held before the Owasso Planning
Commission in the Owasso Community Center, 301 South Cedar, Owasso, Oklahoma at 7:00
PM on the 11th day of April, 1995. At that time and place, the Owasso Planning
Commission will consider a request from Pittman, Poe & Associates, applicants, for a
proposed change of the zoning classification from an AG (Agriculture) District to PUD
(Planned Unit Development), which would allow for the development of residential,
commercial shopping, office, research and light industrial land uses. The subject property is
described as follows:
ALL THAT PART OF THE NORTHWEST QUARTER (NW /4) OF SECTION 20,
TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE INDIAN BASE AND MERIDIAN,
TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE US
GOVERNMENT SURVEY THEREOF LYING NORTH AND WEST OF THE
WESTERLY RIGHT -OF -WAY OF US HIGHWAY 169 MORE PARTICULARLY
DESCRIBED AS FOLLOWS, TO -WIT:. BEGINNING AT THE SOUTHWEST CORNER
OF SAID NW /4, THENCE N 01-12'26"W ALONG THE WEST LINE OF SAID NW /4
FOR 2638.46 FEET TO THE NORTHWEST CORNER THEREOF, THENCE N
88 044'59 "E ALONG THE NORTH LINE OF SAID NW /4 FOR 2651.53 FEET TO THE
NORTHEAST CORNER THEREOF, THENCE S 01 ° 14'06 "E ALONG THE EAST LINE
OF SAID NW /4 FOR 998.20 FEET TO THE POINT OF INTERSECTION OF THE EAST
LINE OF SAID NW /4 AND THE WESTERLY RIGHT -OF -WAY OF SAID US
HIGHWAY 169, THENCE S 48 °54'01 "W ALONG SAID RIGHT -OF -WAY LINE FOR
1193.92 FEET, THENCE ON A CURVE TO THE LEFT ALONG SAID RIGHT -OF -WAY
LINE HAVING A RADIUS OF 5230.51 FEET AND A CENTRAL ANGLE OF 13014'19"
FOR 1208.46 FEET TO A POINT ON THE SOUTH LINE OF SAID NW /4, THENCE S
88 041'16 "W ALONG SAID SOUTH LINE FOR 906.08 FEET TO THE POINT OF
BEGINNING,
AND
' ALL THAT PART OF THE NORTHEAST QUARTER OF THE NORTHWEST
QUARTER OF THE SOUTHWEST QUARTER (NE /4 NW /4 SW /4) OF SECTION 20,
TOWNSHIP 21 NORTH, RANGE 14 EAST OF THE INDIAN BASE AND MERIDIAN,
TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE US
GOVERNMENT SURVEY THEREOF LYING NORTH AND WEST OF THE
WESTERLY RIGHT -OF -WAY OF HIGHWAY 169 AND MORE PARTICULARLY
DESCRIBED AS FOLLOWS, TO -WIT: BEGINNING AT THE POINT OF
INTERSECTION OF SAID WESTERLY RIGHT -OF -WAY OF HIGHWAY 169 AND THE
r NORTH LINE OF SAID NE /4 OF THE NW /4 OF THE SW /4, THENCE
SOUTHWESTERLY ALONG THE SAID WESTERLY RIGHT -OF -WAY OF HIGHWAY
i
169 ON A CURVE TO THE LEFT HAVING A RADIUS OF 5230.51 FEET AND A
CENTRAL ANGLE OF 04 041'43" FOR 428.63 FEET TO A POINT ON THE WEST
LINE OF SAID NE /4 OF THE NW /4 OF THE SW /4, THENCE N 01 ° 12'51 "W ALONG
SAID WEST LINE OF SAID NE /4 OF THE NW /4 OF THE SW /4 FOR 352.60 FEET TO
THE NORTHWEST CORNER THEREOF, THENCE N 88'41'16"E ALONG THE
NORTH LINE THEREOF FOR 242.88 FEET TO THE POINT OF BEGINNING
CONTAINING 126.805 ACRES MORE OR LESS.
The general location of the property is SOUTH AND EAST OF E. 96TH STREET
NORTH AND GARNETT ROAD.
As an abutting or nearby property owner, you are being notified so that you may be able to
express your views or concerns regarding this request. If you are unable to attend this
meeting, please forward any comments you may have in writing to the Owasso Community
Development Director, 207 S. Cedar Street. These comments will be presented to the
Planning Commission members at the scheduled public hearing by Planning Staff.
Information and maps showing the property location may be inspected in the office of the
Community Development Director, 207 South Cedar, Owasso, Oklahoma, 74055 or by
calling 272 -2251. This is your only personal notification of this request.
Dated at Owasso, Oklahoma, this 21st day of March, 1995.
Sincerely, 1.
�... A V CCZ 1- . Oo
Timothy D. Roon
Community Development Director
A
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IN
INVA PAM
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ON
rraY�axt�cv�i. �l r ►aL+�tLa���c�i�
STATE OF OKLAHOMA, TULSA COUNTY, ss:
Bill R. Retherford, of lawful age, being duly sworn
and authorized, says that he is the publisher of the
OWASSO REPORTER , a weekly
newspaper printed in the city of OWASSO
Tulsa County, Oklahoma, a newspaper qualified to
publish legal notices, advertisements and publications
as provided in Section 106 of Title 25, Oklahoma
Statutes 1971 and 1983 as amended, and thereafter,
and complies with all other requirements of the laws
of Oklahoma with reference to legal publications.
That said notice, a true copy of which is attached
hereto, was published in the regular edition of said
newspaper during the period and time of publication
and not in a supplement, on the following dates:
_MARCH 23, 1995
Subscribed and sworn to before me this 23rd
day of MARCH ,lgg 5
,G1/�ifiit
Notary Public
My Commission expires: 3 -20 -97
PUBLISHER'S FEE $ 129.63
Published In the Owasso Reporter, Owasso, Tulsa County, Oklahoma,
March 23, 1995.
EXHIBIT "A"
NOTICE TO THE PUBLIC OF A HEAPING ON A PROPOSED AMEND-
MENT TO THE ZONING ORDINANCE OF THE CITY OF OWASSO,
OKLAHOMA
APPLICATION: OWASSO PLANNED UNIT DEVELOPMENT THIRTEEN
(OPUD -13)
Notice is hereby given that a public hearing will be held before the Owas-
so Planning Commission, in the Owasso Community Center, Owasso, Okla-
homa, al 7b0 P.M. on the 11th day of April, 1995.
At that lime and place, consideration will be given to the proposed
change of the zoning classification of the following described property:
All that part of the northwest quarter (NW /4) of Section 20, Township
21 North, Range 14 East of the Indian Base and Meridian, Tulsa Coun-
ty, State of Oklahoma, according to the US Government Survey thereof
lying north and west of the westerly right -of -way of US Highway 169
more particularly described as follows, to-wit: Beginning at the south-
west corner of said NW /4, thence N Ot°1T26"W along the west line of
said NW /4 for 2638.46 feet to the northwest corner thereof, thence N
88'44'59'E along the north line of said NW 14 for 2651.53 feet to the
northeast corner thereof, thence S 01'14'06'E along the east line of
said NW /4 for 998.20 feet to the point of Intersection of the east line of
said NW /4 and the westerly right -of -way of said US Highway 169,
thence S 48'54'01'W along said right -of -way line for 1193.92 feet,
thence on a curve to the left along said right -of -way line having a
radius of 5230.51 feet and a central angle of 13'14'19' for 1208.461set
to a point on the south line of said NW /4, thence S 88141'16 -W along
said south line for 906.08 feet to the point of beginning,
AND
All that pan of the northeast quarter of the northwest quarter of the
southwest quarter (NE /4 NW /4 SW /4) of Section 20, Township 21
North, Range 14 East of the Indian Base and Meridian, Tulsa County,
State of Oklahoma, according to the US Government Survey thereof
lying north and west of the westerly right -of -way of Highway 169 and
more particularly described as follows, to-wit: Beginning at the point of
intersection of said westerly right -of -way of Highway 169 and the north
line of said NE/4 of the NW /4 of the SW /4, thence southwesterly along
the said westerly right -of -way of Highway 169 on a curve to the left
having a radius of 5230.51 feet and a central angle of 04 °41'43' for
428.63 feet to a point on the west line of said NE/4 of the NW /4 of the
SW /4, thence N 01112'51-W along said west line of said NE/4 of the
NW /4 of the SW /4 for 352.60 feet to the northwest corner thereof,
thence N 88141'16'E along the north line thereof for 242.88 feet to the
point of beginning containing 126.605 acres more or less.
The general location of the property is SOUTH AND EAST OF E. 96TH
STREET NORTH AND GARNETT ROAD.
To be considered is a rezoning from an AG (Agriculture) District to OPUD-
13. The Planned Unit Development, it approved, would allow for the devel-
opment of a 126.805 acre mixed -use tract, including residential, commercial
shopping, office, research and light industrial land uses.
All persons interested in this matter may be present at the hearing and
present their objections to or arguments for any or all of the above matters.
In the event that such proposed rezoning is approved, in whole or in part,
by the Owasso Planning Commission, said Planning Commission shall sub-
mit its recommendation to the City Council of the City of Owasso for its oorr
sideration and action, as provided by law.
The City Council's review of the recommendation of the Planning Com-
mission on the proposed rezoning shall be at a meeting time and place to be
determined by the Council, said information to be available from the Owasso
City Planner.
A map showing the proposed rezoning accompanies this notice. For more
information on the proposed rezoning contact the Community Development
Director, City Hall, 207 S. Cedar, Owasso, Oklahoma 74055, or phone (918)
272 -2251.
Dated a7 Owasso, Oklahoma, this 20th day o' March, 1995.
Timothy D. Rooney
Community Development Director
MEMORANDUM
t TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
' FROM: TIMOTHY ROONEY
COMMUNITY DEVELOPMENT DIRECTOR
' SUBJECT: EASEMENT VACATION REQUEST - SIMMONS HOMES
DATE: May 10, 1995
' BACKGROUND:
' The City of Owasso has recei,, ed a request for the vacation of a portion of a utility easement
located on the northerly one foot of the southern most 11 foot utility easement located on Lot
' 16, Block 4, Barrington Point II. The subject property is currently developed with a single -
family residence, however no utilities are located within that portion of the utility easement that
the applicant is seeking to be vacated. A site plan for the dwelling on the lot is enclosed for
' your information and review.
The site plan originally reviewed by staff showed that the building would be located outside of
' the 11' utility easement but would require a stemwall survey. Currently, the City of Owasso
requires stemwall surveys whenever a proposed structure will be located within 6 feet of a utility
easement. The initial stemwall survey indicated that there was no conflict, however when the
' applicant was to receive the land surveyor's inspection plat and certificate for loan purposes, the
structure was shown encroaching into the easement approximately 1 foot.
The Technical Advisory Committee reviewed the easement request at their April 26, 1995
meeting and had no objections to the request. Please be advised that there are no utilities located
within this portion of the easement and the structure would still meet the required side yard
setback requirements of an RS -2 district if the vacation request is approved. The Owasso
Planning Commission unanimously recommended approval of the vacation request at their May
9, 1995 meeting.
RECOMMENDATION:
Staff recommends approval of the easement vacation request, vacating the northern most 1' of
the southerly 11' utility easement on Lot 16, Block 4, Barrington Point II.
ATTACHMENTS:
1. Copy of Inspection plat and certificate for mortgage loan purposes.
2. Copy of Barrington Point II plat.
3. Copy of request letter from Greg Simmons, Simmons Homes.
40
March 28, 1995
Timothy Rooney '
Community Development Director
City of Owasso
PO Box 1641
Owasso, OK 74055
RE: Utility Easement Vacation
Dear Mr. Rooney,
Please place on the agenda of the next Planning Commission meeting the following request for
consideration and action:
The vacation of the northern most 1 foot of the southern 11' utility easement contained
within Lot 16, Block 4, Barrington Point H, an addition to the City of Owasso,
Oklahoma.
The home constructed on this lot is encroaching approximately 5 to 6 inches into this easement.
No utilities are located within this portion of the easement and all property development setbacks
are currently, and would continue to be, in compliance with the City of Owasso.
If you have any questions, or if I can be of additional assistance, please do not hesitate to
contact me at 274- 0406.
Respectfully,
Greg immons
Simmons Homes
re: file
MEMORANDUM
' TO:
tFROM:
SUBJECT:
' DATE:
BACKGROUND
THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
TIMOTHY ROONEY
COMMUNITY DEVELOPMENT DIRECTOR
FINAL PLAT - CASTLE POINT COMMERCIAL PARK
May 10, 1995
A request for a review of the final plat for Castle Point Commercial Park has been submitted
to the City of Owasso by Tyann Development. Castle Point Commercial Park is an 8.86 acre
tract located immediately north of Walmart, east of Highway 169 and was recently annexed and
zoned CG and OM. The preliminary plat for Castle Point Commercial Park was approved by
the Owasso Planning Commission in April.
The Technical Advisory Committee reviewed the final plat on April 26, 1995. Comments from
that meeting included (1) the clarification of an easement measurement at the rear of Lot 3 on
the plat, (2) fire hydrant locations will be verified at the time of site plan review and (3)
clarification of the street name (Owasso Expressway). Staff s only comment was to ensure that
the applicants were aware that acceleration /deceleration lanes will be required.
All comments have been addressed at this time. Please be advised that when the rezoning of
this property was presented to the City Council for action on zoning, several agreements were
made between Tyann Development and the Council regarding the content of the covenants. The
Council specifically requested to have the ability to enforce the covenants of the addition, should
the developer and /or its successor not enforce them. This has been added to the covenants.
The Owasso Planning Commission reviewed the final plat request at their May 9, 1995 meeting
and unanimously recommended approval of the final plat. The construction plans have been
reviewed and approved by the Public Works Department and permits have been issued by the
Department of Environmental Quality for the construction of water and wastewater lines
(WL#000072950249 and SL #000072950250). A copy of these permits have been attached for
your information and review.
RECOMMENDATION
Staff recommends approval of the final plat for Castle Point Commercial Park.
ENCLOSURES
1. Final plat and covenants for Castle Point Commercial Park.
2. Copies of the water and sewer line permits.
F
MARK S. COLEMAN FRANK KEATING ` P
Executive Director Governor
State of Oklahoma
DEPARTMENT OF ENVIRONMENTAL QUALITY
April 21, 1995
F. Robert Carr, Jr.
City of Owasso
207 South Cedar
Owasso, OK 74055
Re: Permit No. WL000072950249
Castle Point Commercial Development
PWSID No. 3007218
Dear Mr. Carr:
?9. r '
P MAY 10 1995
L.: L- ' L--3 u G L-5
Enclosed is Permit No. WL000072950249 for the construction of 1,475 I.f. of water line and
appurtenances to serve the Castle Point Commercial Development, Tulsa County, Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans
approved by this department on April 21, 1995. Any deviations from the approved plans and
specifications affecting capacity, flow or operation of units must be approved, in writing, by
the Executive Director before changes are made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City
of Owasso, after which it should be made a matter of permanent record.
We are returning one (1) set of the approved plans to you, and retaining one (1) set for our
files.
Very truly yours,
Gary Kind17
Construction Permit Unit
Water Quality Division
GK /HJT /GM /vp
Enclosure
cc: Dennis L. Hodo, P.E., Dennis L. Hodo, P.E., Inc.,
Kay Coffey, P.E., PWS District Engineer
Jack Walling, R.S., Tulsa County DEQ Environmental Specialist
Bill Warden, R.S., Regional Director, DEQ
1000 Northeast Tenth Su eeL Oklahoma l'itN, Oklahoma 73117 - 121'? Co -c-I'd paper
1
1
1
1
1
m
F
MARK S. COLEAN o FRANK KEATING
M
Executive Director teO�' Governor
State of Oklahoma
DEPARTMENT OF ENVIRONMENTAL QUALITY
Permit No. WL000072950249
WATER LINES
PWSID No. 3007218
PERMIT TO CONSTRUCT
April 21, 1995
Pursuant to O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this permit to construct
1,475 Lf. of water line and appurtenances to serve Castle Point Commercial Development,
located in SW /4 of Section 20, T -21 -N, R -14 -E, I.M., Tulsa County, Oklahoma, in accordance
with the plans approved on April 21, 1995.
By acceptance of this permit, the permittee agrees to operate and maintain the facility in
accordance with the Public Water Supply Operation rules (OAC 252:630) and to comply with
the State Certification laws, Title 59, Section 1 101 -1 1 16 O.S. and the rules and regulations
adopted thereunder regarding the requirements for certified operators.
This permit is issued subject to the following provisions and conditions.
I 1) That the recipient of the permit is responsible that the project receives supervision and
inspection by competent and qualified personnel.
' 2) That construction of all phases of the project will be started within one year of the date
of approval or the phases not under construction will be resubmitted for approval as
a new project.
3) That no significant information necessary for a proper evaluation of the project has
been omitted or no invalid information has been presented in applying for the permit.
' 4) That the State Department of Environmental Quality shall be kept informed on
occurrences which may affect the eventual performance of the works or that will
' unduly delay the progress of the project.
5) That wherever water and sewer lines are constructed with spacing of 10 feet or less,
' sanitary protection will be provided in accordance with Public Water Supply
Construction Standards (OAC 252: 625- 17 -4).
1
1000 Northeast Tenth Street, Oklahoma City, Oklahoma 73117 -1212
MARK S. COLEMAN Fed : ; FRANK KEATING
Executive Director )go 7' Governor
State of Oklahoma
DEPARTMENT OF ENVIRONMENTAL QUALITY
Permit No. WL000072950249
WATER LINES
PWSID No. 3007218
PERMIT TO CONSTRUCT
6) That before placing this facility into service, at least two samples of the water, taken
on different days, shall be tested for bacteria to show that it is safe for drinking
purposes.
7) That any deviations from approved plans or specifications affecting capacity, flow or
operation of units must be approved by the Executive Director before any such
deviations are made in the construction of this project.
8) That the recipient of the permit is responsible for the continued operation and
maintenance of these facilities in accordance with rules and regulations adopted by the
Environmental Quality Board, and that this department will be notified in writing of any
sale or transfer of ownership of these facilities.
9) That any notations or changes recorded on the official set of plans and specifications
in the State Department of Environmental Quality files shall be part of the plans as
approved.
Failure to appeal the conditions of this permit in writing within 30 days from the date of issue
will constitute acceptance of the permit and all conditions and provisions.
Geor cBryde, PI., Engineering Chie
Wa r Qu ' y ivision
katV
G---
Mark S. Coleman, Executive Director
Department of Environmental Quality
2
n
1000 Northeast Tenth Street, Oklahoma City, Oklahoma 73117 -1212 %1i recycled paper
d 0 Vg O
F'
MARK S. COLEMAN FRANK KEATING
Executive Director law ad Governor
tState of Oklahoma
DEPARTMENT OF ENVIRONMENTAL QUALITY
w
i
1
April 21, 1995
F. Robert Carr, Jr., Director
City of Owasso
207 South Cedar
Owosso, OK 74055
Re: Permit No. SL000072950250
Castle Point Commercial Development
3007218
Dear Mr. Carr:
Enclosed is Permit No. SL000072950250 for the construction of 841 I.f. of sewer line and
appurtenances to serve the Castle Point Commercial Development, Tulsa County, Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans
approved by this department on April 21, 1995. Any deviations from the approved plans and
specifications affecting capacity, flow or operation of units must be approved, in writing, by
the Executive Director before changes are made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City
of Owasso, after which it should be made a matter of permanent record.
We are returning one (1) set of the approved plans to you, and retaining one (1) set for our
files.
Very truly yours,
vim^
Gary Kinder
Construction Permit Unit
Water Quality Division
GK /HJT /GM /vp
Enclosure
cc: Dennis Hodo, P.E., Dennis L. Hodo, P.E., Inc.,
Patrick Rosch, P.E., WPC District Engineer
Jack Walling, R.S., Tulsa County DEQ Environmental Specialist
Bill Warden, R.S., Regional Director, DEQ
1000 Northeast Tenth Street, Oklahoma City, Oklahoma 73117 -1212
0 recycled paper
MARK S. COLEMAN �o :� FRANK KEATING
Executive Director ,ate,' Governor
State of Oklahoma
DEPARTMENT OF ENVIRONMENTAL QUALITY
Permit No. SL000072950250
SEWER LINES
3007218
PERMIT TO CONSTRUCT
April 21, 1995
Pursuant to O.S. 27A 2 -6 -401, the City of Owasso is hereby granted this permit to construct
841 Lf. of sewer line and appurtenances to serve Castle Point Commercial Development,
located in SWA of Section 20, T -21 -N, R -14 -E, I.M., Tulsa County, Oklahoma, in accordance
with the plans and specifications approved on April 21, 1995.
By acceptance of this permit, the permittee agrees to operate and maintain the facilities in
accordance with Discharge - OPDES (NPDES) rules OAC 252:605 and to comply with the
state certification laws, Title 59, Section 1101 -1116 O.S. and the rules and regulations
adopted thereunder regarding the requirements for certified operators.
This permit is issued subject to the following provisions and conditions.
1) That the recipient of the permit is responsible that the project receive supervision and
inspection by competent and qualified personnel.
2) That construction of all phases of the project will be started within one year of the date
of approval or the phases not under construction will be resubmitted for approval as
a new project.
3) That no significant information necessary for a proper evaluation of the project has
been omitted or no invalid information has been presented in applying for the permit.
4) That wherever water and sewer lines are constructed with spacing of 10 feet or less,
sanitary protection will be provided in accordance with OAC 252:655 -9 -1 (h) of the
Standards for Water Pollution Control Construction Standards.
5) That tests will be conducted as necessary to insure that the construction of the sewer
lines will prevent excessive infiltration and that the leakage will not exceed 200 gallons
per inch of pipe diameter per mile per day.
1
n
1000 Northeast Tenth Street, Oklahoma City, Oklahoma 73117 -1212 ti recycled paper
MARK S. COLEMAN FRANK KEATING
' Executive Director ,HO,' Governor
' State of Oklahoma
DEPARTMENT OF ENVIRONMENTAL QUALITY
Permit No. SL000072950250
' SEWER LINES
PERMIT TO CONSTRUCT
3007218
' 6) That the State Department of Environmental Quality shall be kept informed of
occurrences which may affect the eventual performance of the works or that will
unduly delay the progress of the project.
■
7) That the permittee will take steps to assure that the connection of house services to
the sewers is done in such a manner that the functioning of the sewers will not be
impaired and that earth and ground water will be excluded from the sewers when the
connection is completed.
' 8) That any deviations from approved plans or specifications affecting capacity, flow or
operation of units must be approved by the Executive Director before any such
deviations are made in the construction of this project.
' 9) That the recipient of the permit is responsible for the continued operation and
maintenance of these facilities in accordance with rules and regulations adopted by the
t Environmental Quality Board, and that this department will be notified in writing of any
sale or transfer of ownership of these facilities.
' Failure to appeal the conditions of this permit in writing within 30 days from the date of issue
will constitute acceptance of the permit and all conditions or provisions.
IN
0-
1
Geo a McBryde,fP.E., Chief Err
Wate Quali D' ision
U-4d,C—_
Mark S. Coleman, Executive Director
Department of Environmental Quality
2
1000 Northeast Tenth Street, Oklahoma City, Oklahoma 73117 -1212
vs
0 A
recycled paper
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: TIMOTHY ROONEY
COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: FINAL PLATS FOR SOUTHERN LINKS
THE VILLAGE AT SOUTHERN LINKS
THE ESTATES AT SOUTHERN LINKS
THE SUMMIT AT SOUTHERN LINKS
I, DATE: May 11, 1995
BACKGROUND
r The City of Owasso has received a request to review three final plats for Southern Links, an
addition to the City of Owasso. The Southern Links development is located south of E. 86th
r Street North, and is best described as the residential development surrounding the southern
i portion of the golf course. The subject property is zoned PUD (Planned Unit Development) and
allows for several different size residential lots. No commercial, office, or multi- family
' development is included within this portion of the PUD. The preliminary plat for Southern
Links was approved by the Planning Commission in December and contained a combined area
for all three final plats being reviewed at this time.
The final plat for Southern Links was reviewed by the Technical Advisory Committee at their
March 29, 1995 meeting. At that meeting, the developers and their engineer (CH2M Hill) were
' provided with a list containing all of the staff corrections regarding the plat. This list is attached
for your information and review. In addition to that list, several utility company representatives
as well as the Owasso Golf Authority also added easement requests and covenant comments
regarding the plats. The following are a list of comments from the Technical Advisory
Committee for all three final plats:
'
The Village
at Southern Links
1.
PSO requested provisions within the covenants to permit an overhead pole
line.
'
2.
Fire hydrant locations will need to be verified.
The Estates at Southern Links
1.
PSO requested provisions within the covenants to permit an overhead pole
line.
'
2.
A 10' utility easement needs to be added within the front building line from
Lot 1 through Lot 23.
3.
Fire hydrant locations will need to be verified.
The Summit at Southern Links
1. A 10' utility easement needs to be added within the building line along the
north side of the street and along each cul -de -sac.
2. Remove overhead provisions for East and South boundaries.
3. A 5' utility easement needs to be added along the west lot line of Lot 5,
Block 2.
4. A 5' utility easement needs to be added along the west lot line of Lot 6,
Block 2.
5. Area identified as reserve area where the golf cart path crosses the right -of-
way should be changed to a golf cart right -of -way.
6. Fire hydrant locations will need to be verified.
All comments presented by staff and utility companies were addressed by the applicant and
included in their final plat submittals to the Owasso Planning Commission. The developers have
met with the Owasso Golf Authority and are in agreement over the content of the covenants. The
Owasso Planning Commission reviewed the final plats at their April 11, 1995 regular meeting
and unanimously recommended approval.
Items of note regarding Southern Links include the entrance into this addition off of E. 86th
Street North will have to contain a "bubble" area to include acceleration /deceleration lanes as
well as a left turn lane for traffic moving west on E. 86th Street North. A fountain entry is
included as a portion of the entrance.
Construction plans have been approved by the Public Works Department. Permits to construct
water and sewer lines have been issued by the State of Oklahoma Department of Environmental
Quality as well and will be available Tuesday evening for your information and review.
Because all three final plats were presented and contained within one preliminary plat, staff has
approached the staff report on these items in a unified manner. Please be advised, however, that
each final plat is listed as a separate item on the Council agenda and will require separate
actions.
RECOM IENDATION
Having had all comments addressed by the developers and their engineers, staff is recommending
approval of the final plats for The Village, The Estates, and The Summit at Southern Links.
ATTACHMENTS
1. Staff comments for March 29, 1995 TAC meeting.
ENCLOSURE
1. Final plats and covenants for The Village, The Estates, and The Summit at Southern
Links.
FINAL PLAT - THE SUNMUT AT SOUTHERN LINKS
1. An 11' utility easement is needed along the east boundary of Lot 18.
2. An 11' utility easement is needed along the south boundary of Lot 21.
3. Construction plans do not show the easements on Lots 3, 4, and 5.
' 4. Add landscape covenant.
5. Suggested covenants are attached from the Golf Authority.
FINAL PLAT - THE VILLAGE AT SOUTHERN LINKS
1.
Acceleration /Deceleration lanes will be required along the E. 86th Street North frontage.
'
2.
Addresses for the plat will be available on /before Monday, April 3rd.
3.
Attached are covenants suggestions from the Golf Authority.
4.
Easements provided between Lots 13 & 14 and Lots 15 & 16 of Block 1 are not shown
on the construction plans.
5.
Easements provided between Lots 52 & 53, 44 & 45, and 39 & 40 of Block 1 are also
not shown on construction plans.
'
6.
Water line in construction plans is shown outside of the rear 17.5 utility easement on Lot
36, Block 1. Additional width of the easement will be needed here.
7.
Add city landscape covenant (see Castle Point Commercial Park item)
FINAL PLAT - THE ESTATES AT SOUTHERN LINKS
1.
An easement is needed along the northeast property line of Lot 8, Block 1, and along the
suuthern property line of the same lot.
2.
Easements between Lots 9 and 10 are not reflected on the construction plans.
3.
Construction plans show an 11' utility easement along the north property line of Lots 15
and 21.
4.
A 7.5' utility easement is needed along both sides of the property line shared by Lots 18
5.
and 19.
Add landscape covenant.
6.
Addresses will be available on /before Monday, April 3rd.
7.
Suggested covenants are attached from the Golf Authority.
FINAL PLAT - THE SUNMUT AT SOUTHERN LINKS
1. An 11' utility easement is needed along the east boundary of Lot 18.
2. An 11' utility easement is needed along the south boundary of Lot 21.
3. Construction plans do not show the easements on Lots 3, 4, and 5.
' 4. Add landscape covenant.
5. Suggested covenants are attached from the Golf Authority.
MEMORANDUM
I TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: TIMOTHY ROONEY
COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: ANNEXATION REQUEST BY KAISER- FRANCIS OIL COMPANY
ORDINANCE NO. 499
DATE: May 10, 1995
BACKGROUND
Kaiser- Francis Oil Company has submitted to the City of Owasso a petition for annexation of
their property totaling approximately 356.5 acres. The subject property is shown on the attached
map and is currently undeveloped.
' The subject property is currently zoned AG (Agricultural) and would remain zoned AG upon
annexation. All property annexed by the City of Owasso is required to be zoned the lowest
zoning classification (AG) until any rezoning request is received and approved by the Planning
Commission and the City Council. A copy of the City of Owasso's annexation policy is attached
for your information and review. If annexation is approved, the subject property will have to
go through all platting requirements of the City of Owasso prior to any development. It should
be noted that upon any development of this property, acceleration /deceleration lanes would need
to be included for all entries along N. 129th E. Avenue and E. 86th Street North, as well as
sidewalks.
' Notification of the annexation request was published in the Owasso Reporter on April 27, 1995
to notify the public of the annexation request before the Planning Commission on May 9th. That
' notification will be followed by notification published two consecutive weeks in the Owasso
Reporter on May 4 and 11, 1995 to notify the public of City Council action regarding the
request. A copy of the procedures for annexation is also attached for your information and
' review.
The Technical Advisory Committee reviewed this request at their April 26, 1995 meeting and
recommended approval of the annexation request. The Owasso Annexation Committee reviewed
the annexation request at their April 27, 1995 meeting and unanimously recommended approval.
The Owasso Planning Commission unanimously recommended approval of the annexation
' request at their May 9, 1995 meeting.
RECO MMENDATION:
1. Staff recommends approval of the annexation request and Ordinance No. 499, which
would formally approve the request for annexation by Kaiser- Francis Oil Company.
ATTACEAMNTS:
1. Case map
2. City of Owasso's annexation policy
3. City of Owasso's procedures for annexation
4. Copy of the annexation petition
5. Copy of Ordinance No. 499
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' ANNEXATION POLICY
1. While there is no minimum tract size, properties of larger than
' 20 acres are preferable.
2. All properties should be contiguous to existing city limits.
3. All properties should be annexed into the city limits as the
lowest zoning classification, that is,, AG, agricultural.
_ Landowners may then petition for rezoning if they desire
' further development of their property. All legal uses annexed
into the city will be legal, but non - conforming, which means
that they may continue but cannot be expanded without proper
' zoning.
1
1
4. All public infrastructures that do not met city standards will
not be improved by the city until brought to the city standard
and accepted by the City Council. Such public facilities must
be improved at owners expense by the establishment of a special
assessment district or some other financing method.
5. Where a city limit boundary ends at a dedicated street, the
boundary will not include the street right -of -way. This policy
will establish consistence and allow city employees and
citizens to know where the city boundaries are.
6. Properties that are rejected for annexation should not be
considered for annexation for a six month period after
rejection by the City Council.
Adopted by Council on March 1, 1988.
19,140.61" 1 111 2A)MMUMMAW MIN,
CITY COUNCIL SPONSORED ANNEXATION:
1. City Council direction to study the annexation of property.
2. Notice published two consecutive weeks in the Owasso Reporter of a
Planning Commission Hearing which will include a map and text of the -
proposed annexation.
3. Review by a Standing Annexation Committee and recommendation to the
Planning Commission and City Council.
4. Planning Commission Hearing on the proposal and recommendation to
the City Council.
5. Notice published two consecutive weeks in the Owasso Reporter of a
City Council Hearing which will include a map and text of the
proposed annexation.
6. City Council hearing and action on the proposal.
7. If the proposal is approved by the City Council, an Ordinance will
be prepared, approved, published, and filed of record with the
office of the County Clerk, with a map of the property annexed.
CITIZEN SPONSORED ANNEXATION:
1. Submission to the City Planner of an application and petition and an
administrative fee as prescribed by Ordinance.
2. Review by a Standing Annexation Committee and recommendation to the
Planning Commission and City Council.
3. Notice published once in the Owasso Reporter at the applicant's
expense of a Planning Commission Hearing which will include a map
and text of the proposed annexation.
4. Planning Commission Hearing on the proposal and recommendation to
the City Council.
5. Notice published two consecutive weeks in the Owasso Reporter at the
applicant's expense of a City Council Hearing which will include a
map and text of the proposed annexation.
6. City Council Hearing and action on the proposal.
7. If the proposal is approved by the City Council, an Ordinance will
be prepared, approved, published, and filed of record with the
office of the County Clerk, with a map of the property annexed_
1 KAISER - FRANCIS OIL COMPANY Po. Box 21468
TULSA, OKLAHOMA 74121 -1468
6733 South Yale Ave.
(918) 494 -0000
' BEFORE THE HONORABLE
CITY COUNCIL OF
THE CITY OF OWASSO, OKLAHOMA
' PETITION FOR ANNEXATION
The undersigned, constituting not less than three - fourths of
the registered voters and being owners of not less than three -
fourths (in value) of the hereinafter described real estate
situated in Tulsa County, Oklahoma, to -wit:
0
The Northwest quarter (NW /4) and the Southwest Quarter of the
Northeast Quarter (SW /4 NE /4) and the West half of the Southeast
Quarter of the Northeast Quarter (W /2 Se /4 NE /4) of Section 28,
Township 21 North, Range 14 East, IBM containing 220 acres, more
or less
and
The East half (E /2) of the Southeast Quarter (SE /4) and the East
half (E /2) of the Southeast Quarter (SE /4) of the Northeast
quarter (NE /4) and the Northeast quarter (NE /4) of the Northeast
quarter (NE /4) of Section 28, Township 21 North, Range 14 East,
IBM, containing 136.5 acres, more or less.
being territory adjacent and contiguous to the incorporated City
of Owasso, Oklahoma, and not presently embraced within the Limits
thereof, hereby petition the City Council of the City of Owasso,
Oklahoma, to annex the aforementioned real estate into the City
Limits of said City.
s 10th day of April, 1995.
is r4trancis Oil Company
M s A. Willis
cutive Vice President
CITY OF OWASSO, OKLAHOMA
ORDINANCE NO 499
AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY
OF OWASSO, OKLAHOMA, ADDITIONAL LANDS AND TERRITORY IN
SECTION 28, TOWNSHIP 21 NORTH, RANGE 14 EAST, PROVIDING THAT
FROM AND AFTER THE PASSAGE AND PUBLICATION OF THIS
ORDINANCE THAT ALL OF THE REAL PROPERTY WITHIN SAID
TERRITORY HEREIN DESCRIBED SHALL BE A PART OF THE CITY OF
OWASSO, OKLAHOMA, AND FURTHER DECLARING THAT ALL
PERSONS RESIDING THEREIN SHALL BE SUBJECT TO THE
JURISDICTION, CONTROL, LAWS, AND ORDINANCES OF THE CITY OF
OWASSO, OKLAHOMA, ESTABLISHING THE SAME AS PART OF WARD '
THREE OF SAID CITY AND DIRECTING THE FILING OF THIS
ORDINANCE.
WHEREAS, pursuant to the provisions of Title 11, Section 21 -103, et seq., of the '
Oklahoma Statutes, the City of Owasso is permitted to annex additional territory providing a
petition in writing, signed by not less than three - fourths of the legal voters and owners of not
less than three- fourths (in value) of the property hereinafter described, the same being '
contiguous to the corporate limits of the City of Owasso, requesting that said property be
annexed and added to the City of Owasso is submitted; and
WHEREAS, notice of the presentation of said Petition was given by the Petitioner by
publication in the Owasso Reporter, a newspaper of general circulation published in the City of
Owasso, Oklahoma, and notice was given that said Petition would be considered by the City
Council of the City of Owasso, at a meeting to be held on May 16, 1995 at 7:00 PM at the
Community Center, Owasso, Oklahoma; and
WHEREAS, on the 16th day of May, 1995, said Petition was duly considered by the City
Council and was determined to have complied with the provisions of Title 11, Section 21 -103,
et seq., of the Oklahoma Municipal Code, and further, that proper legal notice of presentation
of said petition had been given; and
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
OWASSO, OKLAHOMA.
Section 1 That the following described territory lying in Tulsa County, Oklahoma which
is contiguous to the present corporate limits of the City of Owasso and described in the petition
presented to the City Council in accordance with the provisions of Title 11, Section 21 -103, et
seq., of the Oklahoma Statutes, and more particularly described as follows, to -wit:
The Northwest Quarter (NW /4) and the Southwest Quarter (SW /4) of the Northeast Quarter
(NF./4) and the West Half (W /2) of the Southeast Quarter (SE/4) of the Northeast Quarter
(NE/4) of Section 28, Township 21 North, Range 14 East, IBM containing 220 acres, more or
less
AND
The East Half (E /2) of the Southeast Quarter (SE/4) and the East Half (E/2) of the Southeast
Quarter (SE/4) of the Northeast Quarter (NE/4) and the Northeast Quarter (NE14) of the
Northeast Quarter (NE /4) of Section 28, Township 21 North, Range 14 East, IBM, containing
136.5 acres, more or less.
be, and the same is hereby annexed to, made a part of, and added to the City of Owasso,
Oklahoma, and the corporate limits thereof be and are hereby extended to include the above
described territory and real estate.
Section 2. That from and after the passage and publication of this Ordinance, the real
estate and territory described in Section 1 hereof shall be a part of the City of Owasso,
Oklahoma, and in Ward Three thereof, and all persons residing therein, and all property situated
thereon, shall be and are hereby declared to be subject to the jurisdiction, control, laws, and
ordinances of the City of Owasso, Oklahoma, in all respects and particulars.
Section I That there be filed in the office of the County Clerk of Tulsa County,
Oklahoma, a true and correct copy of this Ordinance, together with an accurate map of the
territory hereby annexed.
PASSED AND APPROVED this 16th day of May, 1995.
ATTEST:
Marcia Boutwell, City Clerk
APPROVED AS TO FORM:
Ronald D Cates, City Attorney
1
1
Charles Burris, Mayor
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: TIMOTHY ROONEY
COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: ANNEXATION REQUEST BY MICHAEL & NANCY CRISWELL
ANNEXATION REQUEST BY JOE & VICKY RAMEY
DATE: May 10, 1995
BACKGROUND
Mr. and Mrs. Michael & Nancy Criswell and Mr. and Mrs. Joe & Vicky Ramey have submitted
a petition for annexation of their individually owned properties, each totaling approximately 2.5
acres. The subject properties are shown on the attached map. Because the Ramey property does
not currently abut the city limits, annexation of the Criswell property is necessary in order to
consider the Ramey request as the Criswell property abuts both the east boundary of Bailey
Ranch Estates (city) and the Ramey property. The Criswell property is developed with a single -
family residence and the Ramey property is currently under development for a single - family
residence. Due to the proximity of both requests, staff has presented one memorandum for both
items.
' The subject properties are currently zoned RE (Residential Estates) and would become zoned AG
upon annexation. All property annexed by the City of Owasso is required to be zoned the lowest
zoning classification (AG) until any rezoning request is received and approved by the Planning
Commission and the City Council. A copy of the City of Owasso's annexation policy is attached
for your information and review. If annexation is approved, staff would recommend a rezoning
request to RE.
tIt should be noted that both subject properties currently utilize septic, but will have the ability
to tap into the sewer located on the Bailey Ranch Estates property during phase III of its
development. The road is a private roadway requiring no maintenance by the City of Owasso,
therefore no publicly maintained infrastructure would be annexed into the City if annexation was
approved.
Notification of the annexation request was published in the Owasso Reporter on April 27, 1995
to notify the public of the annexation request before the Planning Commission. That notification
will be followed by notification published two consecutive weeks in the Owasso Reporter on
May 4 and 11, 1995 to notify the public of City Council action regarding the request. A copy
of the procedures for annexation are also attached for your information and review.
The Technical Advisory Committee reviewed this request at their April 26, 1995 meeting and '
had no objections to the annexation request. The Owasso Annexation Committee reviewed the
annexation requests at their April 27, 1995 meeting and recommended denial on the Criswell '
request (3 -2) and the Ramey request received a tie vote (2 -2 -1).
The Owasso Planning Commission voted to forward both annexation items to the Owasso City
Council without a recommendation. Copies of Ordinances for both annexation requests have
been attached for your review. Please note that both subject properties are listed as separate
items on the agenda and should be acted upon separately, with action on the Criswell request
first.
ATTACHMENTS:
1. Case map
2. City of Owasso's annexation policy
3. City of Owasso's procedures for annexation
4. Copy of the annexation petition
5. Copy of Ordinance No. 500
6. Copy of Ordinance No. 501
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ANNEXATION POLICY
1. While there is no minimum tract size, properties of larger than
20 acres are preferable.
2. All properties should be contiguous to existing city limits.
3. All properties should be annexed into the city limits as the
lowest zoning classification, that is,. AG, agricultural.
Landowners may then petition for rezoning if they desire
further development of their property. All legal uses annexed
into the city will be legal, but non - conforming, which means
that they may continue but cannot be expanded without proper
zoning.
'
4. All public infrastructures that do not met city standards will
not be improved by the city until brought to the city standard
and accepted by the City Council. Such public facilities must
be improved at owners expense by the establishment of a special
assessment district or some other financing method.
^'
5. Where a'city limit boundary ends at a dedicated street, the
boundary will not include the street right -of -way. This policy
will establish consistence and allow city employees and
citizens to know where the city boundaries are.
6. Properties that are rejected for annexation should not be
considered for annexation .for a six month period after
rejection by the City Council.
Adopted by Council on March 1; 1988.
R
' PROCEDURES FOR A2aZEXATION
CITY COUNCIL SPONSORED ANNEXATION:
1. City Council direction to study the annexation of property.
' 2. Notice published two consecutive weeks in the Owasso Reporter of a
Planning Commission Hearing which will include a map and text of the
proposed annexation.
' 3. Review by a Standing Annexation Committee and recommendation to the
Planning Commission and City Council.
' 4. Planning Commission Hearing on the proposal and recommendation to
the City Council.
5_ Notice published two consecutive weeks in the Owasso Reporter of a
City Council Hearing which will include a map and text of the
proposed annexation.
6_ City Council hearing and action on the proposal.
7. If the proposal is approved by the City Council, an Ordinance will
be prepared, approved, published, and filed of record with the
office of the County Clerk, with a map of the property annexed.
CITIZEN SPONSORED ANNEXATION:
l 1. Submission to the City Planner of an application and petition and an
4- administrative fee as prescribed by Ordinance. _
2. Review by a Standing Annexation Committee and recommendation to the
Planning Commission and City Council.
3. Notice published once in the Owasso Reporter at the applicant's
I expense of a Planning Commission Hearing which will include a map
and text of the proposed annexation.
4. Planning Commission Hearing on the proposal and recommendation to
the City Council.
5_ Notice published two consecutive weeks in the Owasso Reporter at the
applicant's expense of a City Council Hearing which will include a
map and text of the proposed annexation_
6. City Council Hearing and action on the proposal.
7_ If the proposal is approved by the City Council, an Ordinance will
be prepared, approved, published, and filed of record with the
office of the County Clerk, with a map of the property annexed_
44
BEFORE THE HONORABLE
CITY COUNCIL OF
THE CITY OF OWASSO, OKLAHOMA
PETITION FOR ANNEXATION
The undersigned, constituting not less than three- fourths of the registered voters and being
owners of not less than three- fourths (in value) of the hereinafter described real estate situated
in Tulsa County, Oklahoma, to -wit:
All that part of Section Seventeen (17), Township Twenty -one (21) North, Range Fourteen (14)
East of the Indian Base and Meridian, Tulsa County, State of Oklahoma, according to the United
States Government Survey thereof, more particularly described as follows, to-wit:
The Northwest Quarter (NE /4) of the Southwest Quarter (SW /4) of the Southwest Quarter
(SW /4) of the Northeast Quarter (NE/4) totaling 2.31 acres, more or less.
being territory adjacent and contiguous to the incorporated City of Owasso, Oklahoma, and not
presently embraced within the Limits thereof, hereby petition the City Council of the City of
Owasso, Oklahoma, to annex the aforementioned real estate into the City Limits of said City.
Dated this 13th day of April 1995.
Owner(s):
Joe & Vicky Ramey
IF
BEFORE THE HONORABLE
CITY COUNCIL OF
THE CITY OF OWASSO, OKLAHOMA
PETITION FOR ANNEXATION
The undersigned, constituting not less than three- fourths of the registered voters and being
owners of not less than three- fourths (in value) of the hereinafter described real estate situated
r in Tulsa County, Oklahoma, to -wit:
All that part of Section Seventeen (17), Township Twenty -one (21) North, Range Fourteen (14)
East of the Indian Base and Meridian, Tulsa County, State of Oklahoma, according to the United
States Government Survey thereof, more particularly described as follows, to -wit:
The Northwest Quarter (NW /4 ) of the Southwest Quarter ( SW /4 ) of the Southwest Quarter
(SW /4) of the Northeast Quarter (NE /4) totaling 2.5 acres, more or less.
'
Being territo ry adjacent and contiguous to the incorporated City of Owasso, Oklahoma, and not
presently embraced within the Limits thereof, hereby petition the City Council of the City of
Owasso, Oklahoma, to annex the aforementioned real estate into the City Limits of said City.
Dated this 27th day of April 1995.
Owner(s):
IMichael & Nancy Criswell
c
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1
CITY OF OWASSO, OKLAHOMA
ORDINANCE NO 500
AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY
OF OWASSO, OKLAHOMA, ADDITIONAL LANDS AND TERRITORY IN
SECTION 28, TOWNSHIP 21 NORTH, RANGE 14 EAST, PROVIDING THAT
FROM AND AFTER THE PASSAGE AND PUBLICATION OF THIS
ORDINANCE THAT ALL OF THE REAL PROPERTY WITHIN SAID
TERRITORY HEREIN DESCRIBED SHALL BE A PART OF THE CITY OF
OWASSO, OKLAHOMA, AND FURTHER DECLARING THAT ALL
PERSONS RESIDING THEREIN SHALL BE SUBJECT TO THE
JURISDICTION, CONTROL, LAWS, AND ORDINANCES OF THE CITY OF
OWASSO, OKLAHOMA, ESTABLISHING THE SAME AS PART OF WARD
TWO OF SAID CITY AND DIRECTING THE FILING OF THIS
ORDINANCE.
WHEREAS, pursuant to the provisions of Title 11, Section 21 -103, et seq., of the
Oklahoma Statutes, the City of Owasso is permitted to annex additional territory providing a
petition in writing, signed by not less than three - fourths of the legal voters and owners of not
less than three - fourths (in value) of the property hereinafter described, the same being
contiguous to the corporate limits of the City of Owasso, requesting that said property be
annexed and added to the City of Owasso is submitted; and
WHEREAS, notice of the presentation of said Petition was given by the Petitioner by
publication in the Owasso Reporter, a newspaper of general circulation published in the City of
Owasso, Oklahoma, and notice was given that said Petition would be considered by the City
Council of the City of Owasso, at a meeting to be held on May 16, 1995 at 7:00 PM at the
Community Center, Owasso, Oklahoma; and
WHEREAS, on the 16th day of May, 1995, said Petition was duly considered by the City
Council and was determined to have complied with the provisions of Title 11, Section 21 -103,
et seq., of the Oklahoma Municipal Code, and further, that proper legal notice of presentation
of said petition had been given; and
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
OWASSO, OKLAHOMA.
Section 1 That the following described territory lying in Tulsa County, Oklahoma which
is contiguous to the present corporate limits of the City of Owasso and described in the petition
presented to the City Council in accordance with the provisions of Title 11, Section 21 -103, et '
seq., of the Oklahoma Statutes, and more particularly described as follows, to -wit:
The Northwest Quarter (NW /4) of the Southwest Quarter (SW /4) of the Southwest Quarter
(SW /4) of the Northeast Quarter (NE/4) totaling 2.5 acres, more or less.
be, and the same is hereby annexed to, made a part of, and added to the City of Owasso,
Oklahoma, and the corporate limits thereof be and are hereby extended to include the above
described territory and real estate.
Section 2 That from and after the passage and publication of this Ordinance, the real
estate and territory described in Section 1 hereof shall be a part of the City of Owasso,
Oklahoma, and in Ward Two thereof, and all persons residing therein, and all property situated
thereon, shall be and are hereby declared to be subject to the jurisdiction, control, laws, and
ordinances of the City of Owasso, Oklahoma, in all respects and particulars.
Section 3. That there be filed in the office of the County Clerk of Tulsa County,
Oklahoma, a true and correct copy of this Ordinance, together with an accurate map of the
territory hereby annexed.
PASSED AND APPROVED this 16th day of May, 1995.
Charles Burris, Mayor
ATTEST:
Marcia Boutwell, City Clerk
APPROVED AS TO FORM:
Ronald D Cates, City Attorney
CITY OF OWASSO, OKLAHOMA
ORDINANCE NO 501
AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY
OF OWASSO, OKLAHOMA, ADDITIONAL LANDS AND TERRITORY IN
SECTION 28, TOWNSHIP 21 NORTH, RANGE 14 EAST, PROVIDING THAT '
FROM AND AFTER THE PASSAGE AND PUBLICATION OF THIS
ORDINANCE THAT ALL OF THE REAL PROPERTY WITHIN SAID
TERRITORY HEREIN DESCRIBED SHALL BE A PART OF THE CITY OF
OWASSO, OKLAHOMA, AND FURTHER DECLARING THAT ALL t
PERSONS RESIDING THEREIN SHALL BE SUBJECT TO THE
JURISDICTION, CONTROL, LAWS, AND ORDINANCES OF THE CITY OF
OWASSO, OKLAHOMA, ESTABLISHING THE SAME AS PART OF WARD
TWO OF SAID CITY AND DIRECTING THE FILING OF THIS
ORDINANCE.
WHEREAS, pursuant to the provisions of Title 11, Section 21 -103, et seq., of the
Oklahoma Statutes, the City of Owasso is permitted to annex additional territory providing a
petition in writing, signed by not less than three- fourths of the legal voters and owners of not
less than three- fourths (in value) of the property hereinafter described, the same being
contiguous to the corporate limits of the City of Owasso, requesting that said property be
annexed and added to the City of Owasso is submitted; and
WHEREAS, notice of the presentation of said Petition was given by the Petitioner by
publication in the Owasso Reporter, a newspaper of general circulation published in the City of
Owasso, Oklahoma, and notice was given that said Petition would be considered by the City
Council of the City of Owasso, at a meeting to be held on May 16, 1995 at 7:00 PM at the
Community Center, Owasso, Oklahoma; and
WHEREAS, on the 16th day of May, 1995, said Petition was duly considered by the City
Council and was determined to have complied with the provisions of Title 11, Section 21 -103,
et seq., of the Oklahoma Municipal Code, and further, that proper legal notice of presentation
of said petition had been given; and
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
OWASSO, OKLAHOMA.
Section 1. That the following described territory lying in Tulsa County, Oklahoma which
is contiguous to the present corporate limits of the City of Owasso and described in the petition
presented to the City Council in accordance with the provisions of Title 11, Section 21 -103, et
seq., of the Oklahoma Statutes, and more particularly described as follows, to -wit:
The Northeast Quarter (NE/4) of the Southwest Quarter (SW /4) of the Southwest Quarter
(SW /4) of the Northeast Quarter (NE/4) totaling 2.31 acres, more or less.
be, and the same is hereby annexed to, made a part of, and added to the City of Owasso,
Oklahoma, and the corporate limits thereof be and are hereby extended to include the above
described territory and real estate.
Section 2 That from and after the passage and publication of this Ordinance, the real
estate and territory described in Section 1 hereof shall be a part of the City of Owasso,
Oklahoma, and in Ward Two thereof, and all persons residing therein, and all property situated
thereon, shall be and are hereby declared to be subject to the jurisdiction, control, laws, and
ordinances of the City of Owasso, Oklahoma, in all respects and particulars.
Section 3. That there be filed in the office of the County Clerk of Tulsa County,
Oklahoma, a true and correct copy of this Ordinance, together with an accurate map of the
territory hereby annexed.
PASSED AND APPROVED this 16th day of May, 1995.
Charles Burris, Mayor
ATTEST:
Marcia Boutwell, City Clerk
APPROVED AS TO FORM:
Ronald D Cates, City Attorney