HomeMy WebLinkAbout1995.11.21_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Regular
DATE: November 21, 1995
TIME: 7:00 p.m.
PLACE: Council Chambers, Owasso Community Center
Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin
board at 4:00 p.m. on Friday, November 17, 1995.
Marcia outwell, City Clerk
AGENDA
II
I1
1. Call to Order
2. Invocation
Teresa Sorenson
Miss Owasso 1996
3. Flag Salute
4. Roll Call
5. Request Approval of the Minutes of November 7, 1995 Regular Meeting and November 14,
1995 Special Meeting.
Attachment #5
i~
Owasso City Council
November 21, 1995
Page 2
6. Request Approval of Claims.
Attachment #6
7. Consideration and Appropriate Action Relating to the Award of a Contract for Engineering ~
Services Associated With the Construction of a Parking Lot and Drainage Improvements
for Precision Components.
Mr Carr
Attachment #7
The staff will recommend Council award of a contract with The Briesch Company Inc, Sand
Springs, OK for design, bidding and construction administration of parking lot and drainage
improvements at the Precision Components building in the amount of $8,322.50, and
authorization for the Mayor to execute the document. '~,
8. Consideration and Appropriate Action Relating to an Amendment to the Contract with Sack
& Associates for Engineering and Design Services Associated with the NSP Utility and
Roadway System Improvements.
Mr Carr
Attachment #8
The staff will recommend Council approval of an amendment to the engineering design
services contract with Sack & Associates Inc, for the NSP roadway and utility
improvements in the amount of $7, 865.00, and authorization for the Mayor to execute the
document.
1
1
Owasso City Council
' November 21, 1995
Page 3
' 9. Consideration and Appropriate Action Relating to Ordinance #506, Amended, an Ordinance
Correcting the Legal Description in Ordinance #506.
Mr Rooney
' Mr Cates
Attachment #9
Staff will recommend Council approval of Ordinance #506, Amended.
10. Consideration and Appropriate Action Relating to a Request for an Emergency Clause to
~ be Attached to Ordinance #506, Amended, Providing for the Ordinance to Become Effective
Immediately Upon Publication of the Ordinance.
Mr Rooney
Mr Cates
r See Attachment #9
~ Staff will recommend the attachment of an emergency clause to Ordinance #506, Amended.
i
~ 11. Consideration and Appropriate Action Relating a Journal Entry of Judgment Wherein the
City Attorney Would be Authorized to Execute, On Behalf of the City, All Documents
' Relating to the Permanent Closing of a Portion of a Utility Easement on Lot 16, Block 4,
Barrington Park Subdivision.
' Mr Cates
Attachment # 11
' Staff will recommend that the City Attorney be authorized to execute the Journal Entry of
Judgment in Tulsa County Case No CJ 95-4365 Baswell vs City of Owasso, an easement
closing approved by the Council on June 6, 1995.
1
Owasso City Council
November 21, 1995
Page 4
12. Report from City Manager
17. Adjournment
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•
t OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
' TUESDAY, NOVEMBER 7, 1995
The Owasso City Council met in regular session on Tuesday, November 7, 1995 in the Council
' Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, November 3, 1995.
ITEM 1: CALL TO ORDER
' Mayor Burris called the meeting to order at 7:00 p.m.
ITEM 2: INVOCATION
~ The invocation was given Rev Bill Stinson, Associate Pastor of Bethel Baptist Church.
' ITEM 3: FLAG SALUTE
The flag salute was led by Mayor Burris.
ITEM 4: ROLL CALL
PRESENT ABSENT
Charles Burris, Mayor
' Danny Ewing, Vice Mayor
Mary Lou Barnhouse, Councilor
Joe Ramey, Councilor
~ Michael Helm, Councilor
STAFF
Rodney J Ray, City Manager
r Marcia Boutwell, City Clerk
Ronald D Cates, City Attorney
A quorum was declared present.
ITEM 5: RE UEST APPROVAL OF THE MINUTES OF OCTOBER 17, 1995
REGULAR MEETING, OCTOBER 26, 1995 SPECIAL MEETING, AND
OCTOBER 30, 1995 SPECIAL MEETING.
Mr Ramey moved, seconded by Mr Helm, to approve the minutes as submitted, by reference
made a part hereto.
AYE: Ramey, Helm, Barnhouse, Ewing, Burris
NAY: None
Motion carried 5-0.
Owasso City Council November 7, 1995
ITEM 6: REQUEST APPROVAL OF THE CLAIMS
Mr Ramey moved, seconded by Mr Ewing, that the following claims be approved: (1) General
Fund $37,357.79; (2) Workers Comp Self-Ins Fund $15,209.78; (3) Ambulance Service Fund
$1,273.44; (4) E-911 $1,846.55; (5) City Garage $4,664.63; (6) Capital Improvements
$1,973.27; (7) Capital Projects Grant $310.00; (8) Interfund Transfers $3,666.47; (9) Interfund
Transfers $25,887.50; (10) General Fund Payroll #1 $107,597.43; (11) General Fund Payroll
#2 $106,610.84; (12) City Garage Payroll #1 $2,085.46; (13) Garage Payroll #2 $2,064.54.
AYE: Ramey, Ewing, Barnhouse, Helm, Burris
NAY: None
Motion carried 5-0.
ITEM 7: REQUEST TO ADDRESS THE COUNCIL REGARDING VANDALISM
Mr Harry Miller of 305E 19th St addressed the Council concerning vandalism to his property,
and speeding on 19th St. Mr Miller requested that some action be taken to curb the vandalism
and speeding problem. Council directed staff to work with the Police Chief on these problems,
perhaps holding a neighborhood meeting or setting up a neighborhood watch.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ,~
AWARD OF A CONTRACT FOR INFRASTRUCTURE IMPROVEMENTS
ASSOCIATED WITH THE RELOCATION OF THE NATIONAL STEAK AND
POULTRY COMPANY, SUCH IMPROVEMENTS FUNDED THROUGH A
CDBG-ED GRANT FROM THE DEPARTMENT OF COMMERCE AND
DEPARTMENT OF TRANSPORTATION.
Bids were opened on October 26, 1995 for roadway and utility improvements for the NSP
building. The City was awarded a grant from the Oklahoma Department of Commerce to fund
water and sewer improvements, and from the Department of Transportation for construction of
the roadway and box culvert bridge. Six firms submitted bids, however, one firm bid on the r
water line portion only. Bids were evaluated and the recommendation was to award the contract
to the low bidder, Yocham Enterprises of Sapulpa, OK. When questioned by Mayor Burris
about awarding each portion of the contract separately, Mr Carr said the bid documents did not
indicate that portions of the work could be awarded to separate bidders, but rather that the total
project be awarded. City Attorney Ron Cates concurred with that statement. Councilor Ramey ~
said that it would be difficult to coordinate the water, sewer, and roadway portions of the project
if they were awazded to separate bidders. Mr Helm moved, seconded by Mr Ramey, to award
a contract to Yocham Enterprises, Sapulpa, Ok in the lump sum amount of $180,772.74 for the
construction of roadway and utility improvements for the NSP project. ~
Owasso City Council November 7, 1995
AYE: Helm, Ramey, Barnhouse, Ewing, Burris
NAY: None
Motion carried 5-0.
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
GRANTING OF A UTILITY RIGHT-OF-WAY EASEMENT FOR THE
LOCATION OF A WATER LINE FOR THE NATIONAL STEAK AND
POULTRY PROJECT, GENERALLY LOCATED ALONG THE NORTH AND
EAST NSP PROPERTY LINES.
^ National Steak and Poultry has granted an easement to the City of Owasso for construction of
approximately 1350 LF of 8" water line along the north and east property lines. The original
' plat did not include the easement. Mr Ramey moved, seconded by Ms Barnhouse, to accept the
above mentioned water line easement on the NSP property.
AYE: Ramey, Barnhouse, Helm, Ewing, Burris
NAY: None
Motion carried 5-0.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
ACCEPTANCE OF IMPROVEMENTS TO THE OFF-SITE SANITARY
SEWER SYSTEM CONSTRUCTED TO SERVE BAILEY RANCH ESTATES
SUBDIVISION.
Mr Groves reported that the on-site sewer lines serving Bailey Ranch Estates were accepted by
the City Council on December 20, 1994. There was a delay in the completion of the off-site
utilities because of the bankruptcy of the original contractor. The bonding company completed
the improvements under the performance bonds for the project. Upon completion of the utility
installation, the lines were inspected by city staff and passed all testing procedures. Mr Cates
said that a problem occurred because the maintenance bond form used is one taken from the
standard City of Owasso bid documents and makes reference to "Owner", which is not defined
in the bond but is understood throughout the entire bid document. Since this form does not
specify who the Owner is, the bonding company must clarify that the City of Owasso is Owner
and that must be documented in writing. He said that the requirement has been met. A second
issue relates to some items that remain to be completed. Following the walk-through inspection,
a punch list of items needing completion was developed. Because of some misunderstandings
between the bonding company and the developer concerning those things remaining to be done,
the bonding company placed the City on notice of an intent to file a lien on the public
improvements. Mr Cates advised that the acceptance of this public improvement become
effective only upon the release of any lien interest that Mid-Continent Casualty (the bonding
company) might have. Mr Ewing asked about the items to be completed. Mr Groves said that
Owasso City Council November 7, 1995
they are not items that contribute to the workings of the system, but rather are minor items
associated .with ground cover and debris. Mr Ewing moved, seconded by Mayor Burris, to deny
acceptance of the off-site sanitary sewer line serving Bailey Ranch Estates. Discussion on the
motion followed. Jeff Tuttle, Engineer for Bailey Ranch Estates, and also one of the owners,
said that the contractor (bonding company) has threatened to file a lien because they have not
received final payment. The developer does not want to make final payment until the city
accepts the improvements. Mr Tuttle asked that the city not deny acceptance of the project
because of the minor items on the punch list. Mayor Burris asked how long it would take to
complete the items on the punch list and Mr Groves responded that there is approximately one
day's work to be done. Mr Tuttle said that he could have the work completed in one day if the
improvements are accepted. Mayor Burris called for a vote on the motion to deny acceptance.
AYE: Ewing
NAY: Burris, Helm, Barnhouse, Ramey '~
The motion was defeated 4-1.
Mr Ramey moved to accept the off-site sewer line for Bailey Ranch Estates with the condition ~
that the punch list be completed as soon as possible, and conditioned upon the receipt of a
release of lien by Mid-Continent Casualty. Motion seconded by Mr Helm. ,
AYE: Ramey, Helm, Barnhouse, Ewing, Burris
NAY: None
Motion carried 5-0, and the off-site sewer line for Bailey Ranch Estates was accepted with the
stated conditions.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
PURCHASE OF SOFTWARE FOR WATER LINE MODELING
Staff recommended the purchase of a water distribution modeling software package to be placed
on the computer system in the engineering department. This software will allow for water flow
and pressure condition data evaluation for each new subdivision within the city prior to
completion of the construction plans and approval of the final plat. Such an evaluation assists
the city in providing adequate water service to all customers. Also needed will be an expansion
of the CAD hard drive from 250 megabytes to 1000 megabytes at an approximate cost of $250,
and a larger monitor at an approximate cost of $900. Funds have been budgeted for those two
items. Mr Ramey moved, seconded by Mr Helm, to approve the purchase of a 1000 pipe
CYBERNET water distribution system modeling software package from Haestad Methods Inc,
Waterbury, CT, in the amount of $1995, and authorization for payment.
' Owasso City Council November 7, 1995
AYE: Ramey, Helm, Barnhouse, Ewing, Burris
NAY: None
Motion carried 5-0.
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF THE PURCHASE OF A 1996
CHEVROLET CAPRICE FOR USE BY THE POLICE DEPARTMENT.
The FY95-96 operating budget for the Owasso Police Department contains funding in the capital
outlay section for the purchase of one police patrol vehicle. Funds have also been budgeted for
the emergency equipment for the vehicle. The state bid for full size police cars is the Chevrolet
Caprice from Quality Chevrolet in Yukon, OK. The police department sent a letter of intent to
' Quality Chevrolet in June for the purchase of one vehicle, contingent upon approval of the 1995-
96 budget. The request was honored, however, demand for the vehicles exceeded the supply.
Therefore, Chevrolet manufactured additional police units, but they are 1996 models since the
' 1995 model year had closed. Because a 1995 vehicle had been reserved for Owasso and then
sold to another department, the 1996 vehicle is being made available at the 1995 state bid price.
Mr Helm moved, seconded by Mr Ewing, to approve the purchase of a 1996 Chevrolet Caprice
~ police vehicle from Quality Chevrolet, Yukon, OK, at the 1995 state bid price of $16,492, and
authorization for payment.
AYE: Helm, Ewing, Barnhouse, Ramey, Burris
NAY: None
Motion carried 5-0.
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE #516. AN ORDINANCE PROVIDING FOR THE REZONING
OF A TRACT OF LAND FROM AG (AGRICULTURE) TO CS
(COMMERCIAL SHOPPING CENTER) AND OL (OFFICE LIGHT). SUCH
PROPERTY LOCATED EAST OF THE SOUTHEAST CORNER OF EAST
86TH STREET NORTH AND NORTH 129TH EAST AVENUE. CONTAINING
16.9 ACRES. MORE OR LESS.
At the October 17, 1995 meeting, the Owasso City Council recommended approval of a rezoning
request from AG to OL and CS on approximately 16.9 acres of land located east of the southeast
corner of 86th St N and 129th E Ave. Ordinance #516 formally adopts that action. Mr Ramey
moved, seconded by Mr Helm, to approve Ordinance #516.
5
Owasso City Council
November 7, 1995
AYE: Ramey, Helm, Barnhouse, Ewing, Burris
NAY: None
Motion carried 5-0.
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A PARK
SIGNAGE POLICY.
Because of banners or signs being placed on fences surrounding city parks, damage is occurring
to those fences. Staff recommended that City Council adopt a policy for the placement of
banners. The proposed policy allows banners to be placed on the outfield fences for the entire
season of the sport for which they are permitted, providing they meet specific design standards.
Size of banners would be limited to 3' x 5', containing blow-through holes. A permit fee of
$5.00 would be charged for temporary banners not exceeding three days time, and $25.00 for
seasonal banners. Exemptions from the permit requirement would be allowed for community
interest/awareness campaigns or promotional signs placed by the City of Owasso. A request was
made from the audience to also allow school championship teams to be exempted from the fee.
Mr Ramey requested that staff develop a proposal to present to Council for some type of
permanent sign at to be erected at Rayola Field that would depict state or conference
championship teams, and allow for the addition of years in which future championships are won.
Mr Ramey moved to approve the Policy Statement regarding park signs banners, with the
addition of an exemption that would allow for school championship banners at no fee. Motion
seconded by Mr Ewing.
AYE: Ramey, Ewing, Barnhouse, Burris
NAY: Helm
Motion carried 4-1.
ITEM 15: REPORT FROM CITY MANAGER
Chief Alexander reported on the Veteran's Day Service to be held at 11:00 a. m. on Saturday,
November 11, 1995 at Fairview Cemetery.
ITEM 16: REPORT FROM CITY ATTORNEY
No report.
ITEM 17: REPORTS FROM CITY COUNCILORS
No report.
6
II
Owasso City Council
ITEM 18: UNFINISHED BUSINESS
None.
ITEM 19: NEW BUSINESS
None.
ITEM 20: ADJOURNMENT
Mr Ramey moved, seconded by Mr Helm, to adjourn.
AYE: Ramey, Helm, Barnhouse, Ewing, Burris
NAY: None
Motion carried 5-0 and the meeting was adjourned at 8:28 p.m.
November 7, 1995
Charles L Burris, Mayor
Marcia Boutwell, City Clerk
7
OWASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
TUESDAY, NOVEMBER 14, 1995
The Owasso City Council met in special session on Tuesday, November 14, 1995 at the Owasso
Police Station, 101 N Main St, per the Notice of Public Meeting and Agenda posted on the City
Hall bulletin board at 9:00 a.m. on Friday, November 10, 1995.
ITEM 1: CALL TO ORDER
Mayor Burris called the meeting to order at 6:03 p.m.
ITEM 2: ROLL CALL
PRESENT ABSENT
Charles Burris, Mayor Michael Helm, Councilor
Danny Ewing, Vice Mayor
Joe Ramey, Councilor
Mary Lou Barnhouse, Councilor
STAFF
Rodney J Ray, City Manager
A quorum was declared present.
ITEM 3: DISCUSSION OF ISSUES OF IMPORTANCE TO THE CITY OF OWASSO.
A general discussion of issues of importance to the City of Owasso took place. No action was
requested and no vote taken.
ITEM 4: ADJOURNMENT
Mayor Burris moved, seconded by Mr Ramey to adjourn.
AYE: Burris, Ramey, Barnhouse, Ewing
NAY: None
Motion carried 4-0 and the meeting was adjourned at 9:05 p.m.
Charles L Burris, Mayor
Marcia Boutwell, City Clerk
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---------- ------------------------- ------------------------- -------------
P.PITt*1AT, [:t1AITRFiL.
------------------------------
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------------------------------
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------------------------------
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------------------------------
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RECPEATTnPd rEP~ITFR
------------------------------
' 9,~,1C1?~ TITCKER •?APIITt?RIAt. rLEAPIIPdG ^TFnPI,jFc c,tl,?l,`1
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t'rMi~!hiTitllT`t ~:IP~T£R
------------------------------
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------------------------------
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------------------------------
ti
t-TTt1 nF L'~'1K~~:=~
t;FT7rR.AL FiTUn
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PCJ #k VEt~~I?C~R r;F•S~::R7FT7~7t? Ah1t1~1~~T
---------- ------------------------- ------------------------- -------------
'fin] ~?b TREASF?RER PETTY ~'AFH
LIEPARTME?dT T~iTp]~ ____
TRATHT?~rtMILEA~;F hi&`1-ii~T ~P9„~''
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P+? # VF.P,r7!~R PR~CRTPTInPI ~.Mn~TPdT
` rENERAI~ C~OVERPIt~1EPIT
------------------------------
d
d, ~b01.5 BFRKGEY APPdIP~T.'-:TRAT~(RS APMTP; FRR ~~~4 . ? 7
( OFPARTP~tEP~T Tt1TAI.. ____: ~;~4.1
FCTP~~1 TOTAL =___? ti5~_1?
~:: T T ;% f1F Qu ~.cci i
APT?FTTr APd:,E L,ERVT!':F F~rTdn
11•'1?!9` 11:O~:C~$ A:'F I.,i-ATM:= REPORT A.FP.PI7R FA~:E:
PO # VEN]l{?R T)E~t_RTPTI{?Pd At~~:~iTTdT
---------- ------------------------- ------------------------- -------------
?bll?i? ,TiTEL Ft~J AMBi?LAPtCE ~?VERFAYhiETdT
~r l l ?1. FANNiE FTSHFR AS+iFt]T..At3~:E n`,ERPAYMETdT
?~11?? L`tMA AKFR.`= AMPitI.AParE OVERFAYMFTdT
911?? ]-`+TfiA AF`,F,R~ APiBiiLATdC:F t~VERF:".`,'MEPdT
?~11?3 FROTEC:TTVE LIFE I>~I'~I?RAPd~:F pMFtTLAjdrE CiVEF'FaYr1ET?T
9h11?4 TERRY HARFEF. A.MF;ITLATdCE t1VERFAYP4F.1dT
~!~11:'` 14ATTTE 1"?F.A1d AMRi?L.A-Pd~:F OVERFA`r'MEFdT
1?EFAF'Tt~ETdT T(iTAI: ____.
AMB[rLANr_.E
------------------------------
5601`1 MEPL~_.AL COMPI-TATd!'E GFE~::TA FTO-r~lA:~,TE ~?TPFT.TE'~
56045` hiE]?TI=LA?MP,. TT~dC. fiTL.?.Ttd{; tiFRVIOE
5,5056; !]WA:E^O TIRE RARAI VEHIt_LE REFA.IR
9,05$ ~ ALi.,IATd~:E PdF>~TCAL~ ITdC. A.MB??t,ATdrE ~jTPF'T_TF~;
905RR Bt.ITF. RIDGE P4EDT{,Ai, AMRiTT ~,Td!'E ~iTFFI1IR~;
9.iC1934 $TO-SAFFT`r SYGTEM`_: AP~iPIIT.ATt[:E c;iTFFT,IE"-~
96{IS9^ BAII.F`i Et~UTFhiEIdT TTRFG,~`MTidI-MRLrTc=.
461002 rOt~MtTT~IT~-:P.TTnpI :=KTT,i~:=z ?T3i_ F,M~, TRATTdTTd';
561 (l9? 1;LUF RIDC;E MFnjr_.RG AMBtri.A?~~:R ~?Jfipt.TES
r~EFARTP~tFpdT T1~TAr. _ _ _ _
~~~ n~
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1 ~,'~r'
1 {M 4 , i} t F
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=; {t 1 ~ 4 {t
''7:i _ ?
1
E - 911.
1 1 !1"~q.=_, 7. t.: f?3: ~}j A?P ~:I.AI1~t'= REPORT sp~~*~>?~ p~r,F
P~7 # VEATL?t~R r~F...~~[:RTF'TTnj~I ANClTitIT
b ---------- ------------------------- ------------------------- -------------
~'°PQT ICE !'C1MM?iP~ T ~ :R T I t1TIS
------------------------------
n 9,4t1,i$4 FT Eu-TFI{ T-_'+~iTTE I:F r: ~ ~,c•' _~.-~
~~ (~EPARTMEPIT TnTAC, ____? ;~a^ r,.,
'. T T . {ARA~.E
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Pt; # i7ErI'',(1R riEF;CRTFTIarI a,r~nttrtT
---------- ------------------------- ------------------------- -------------
CTT`l GARAGE
------------------------------
~,~rne,] ?1S TEi.E!1='Ac~F`~ Ir~C:.. °AGErr-' tI~-;E
Y~Q'44 (lt?AT IT`i FTLTER RECY!'?:F; L'T?,TFRc
~"nG{,? c1waS`=0 TIRE I~AI?rI T?Rr%FF°ATRG
9,Sp?].4 ,T{'F, ESGC TIRE GOt~iPAN`t T?R1=F~
~,4~; ~? Ac:,Tlni? PL,i?t~tE~IrIC~ REPAIR GA=; LEAD;
9r]n]? RAriIATnR Stit?PPF' Rr?P,~.Tr? RAnIAT~]R
"~{1 naq RELIAIJI E TIRE A?~??~ P.??Tn vEHlii.E REPATR
°Cl{)`{i MYER~ TIRE StTPPLY TIRE 1?EAIi^_•EATER
~,51.f?~? HES^Ei.BEIt? TIRE !']F Gk TTE'EF;~B{~R~:AT I,C?ALiER
°~~1~~5 1*tAXWELL, C?TL., f't?RP f~TL!FI:?JTL}F
gy].0`? RE`frtnt-i?s RAfiTAT!'-R RFPP.TR RALiTATGR REPA?RS
?b]. n`S WELc~t;1 TN?": C:YLIrdLiER RRHTAL.
'~,=.7.0~4? YA.I.F ?TP~IFORM REr~TAI., ?r~TF`CiRhI RE?iT~'GLF.Ar3
~biCi~4 MILEAGE MASTERS F1,AT REp.ATP.S%T1RE8
?~,] i]~5 PARTG PL,tTS C_tPERATTr]t; S?TPPLIEG
95] Cti`~ PARTS PLTrS R~.PATr;' PART
~~1(1h? IrtTERSTATE BATTERY ~~`t'=;Tr?'? F<ATTERIE~;
9f,iCi?L TREAS?TREK PETTY f_.A~N RFP~TR PARTS
riEPARTt~EF~T TLS-T.Q.I., ____';
:~~.{i9
^~fn.c!n
4?. `:0
?~ , TC
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4 ,~ , tl i
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F't~ # VEt~L'~~1R r;E~;t~RTPTT(11~ Ahit]?iLTT
---------- ------------------------- ------------------------- -------------
~E?~E~AL F=~?VFRP~IME1?T
------------------------------
?~,1.!?4? GA.R~ ORu L,A.E?_1F!~F'F'd~'~Vu.TTQN 1~'it,CtC3
' r~FP~,FTP~tENT T!~TAL = _ _
SThFF.Ti:
------------------------------
9:i1 p?^ NAA:tdEt..I, '_t1FPLi' ±iF TtTL.~;P STRRET RF't? 1'?TH!'L?C~~,W~t~P
~ ~.+•~l. Ct?9 Er~t?IFME?~T ~!?~E FEt~TA.L ~. c;A C:CtP~CRETE '=,AG] FL,4PES
~.
~F.EARTMF>T3T TOTAL =___
~~
d
r7~'A T r~ ~t=
------------------------------
a
L~EPARTI~i=PST TOTAL =___'~
~.
Ftt1:D Tt1TAL =___~.
BI.:tTET I?~IE pRTtaTS
'.?~.O[)
g~~ ~_
1SQ1].~
~ Cl
~7,?Ct
7 i. 5 ~ , f, 5
i
13
CAPTTAL, PRA?,?F'~.T~=; PANT
11 /]?- =` ; ].:~~=~;!1,~ A~'F t~T ATM'=; RrPC}RT APAPt7Fr PAGE:
Pn # :'ENC,!?R r;F~%F~IPTIntt AM(1[TNT
---------- ------------------------- ------------------------- -------------
------------------------------
x,5(11°-'.:~ Sti'CK k~ ~i:_i~;Gr_7ATE~~ Tt~C'.. Et~G?!'.FF~'It~1~ ~FF~IIr'.E`,~tinF' •`_~~1.``.',f}fl
Q.51n1~ It€Cn~.- a,nMlt; ~EFd'IGE'~: ~gn.;'
~'~F,PARTh1Et~T T~''TA.L =___ `z4~~
nr_;nr:-!,nor;, C'nttTRAr:T 441? ~!r; 4~
------------------------------
4nt Q1:? It3C:C1G
nEPAkTMEttT TOTAL =___?
~:L:~R1.;-Er; ~ F, PPF+-:?~=~T;G?t PRn,TEr_.T
------------------------------
441.4 5 It~C~G
LaEPAR i ME?~T TOTAL = _ _ _
Ft1ttL; TnTAL. _ _ _ _
,;Pat?~~ TnT~_L. ____-
AI~MItt '=;ER~,ITt_E
AZ~FtItd SfiR.VICEr~
~~~.~^
oo=~~.,
J
_. , $ ~`..
P? , 4r`,
7.4
^
CITY OF OWASSO
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 11/11/95
OVERTIME TOTAL
DEPARTMENT EXPENSES EXPENSES
~~F~~~w~~4~ 3
Finance, 0.00 6 22718
~.~z~~nxty 2
l~r~til~~~~~idiL
7
~~
k~
'FYJ
~
~
~
~
.
.... r
>
y;
.r
.i
a
}
; ... <
.. ....... ....
Municipal Court:::::.:::.::: ::::::::::.:::::::::::::
::::::::: 1,402.93
.....0.00..................
::::::::.........
..
.
....
..
:
...
Building Maintenance 0.00 218.53
Central Dispatch::::::::.:~ ::::::::::::::.:::::::::::::::::::::::::::::::::::::::::68.:1:8::::::;:::::::::::::::::.4,499.41...
•::.::;:t::::.::::.::
.
.
.
:::
: 3
.....
..
...:...:...:......:
:::::
:::
:::::::::::::::::::::.::::::::::.::
Fire :::::.:::::::::::::::::::::::::::::::::.:::::::::::.::.:::.:::
:::::::;.:::.:;.:;.:;.:;.:
1,172.78 31,858.06
Recreation Center 0.00 3 020.98
Park Maintenance 0.00 1982.16
~''I~~T~T~,,. ,,,,,. ........ ..,,.. ;.
.... ~,~I7.~2 1:0~~93,~4'::::
APPROVE 11/21/95
Mayor
Council Member
Council Member
CITY GARAGE '
PAYROLL PAYMENT REPORT '
PAY PERIOD ENDING 11/11/95
OVERTIME TOTAL
DEPARTMENT EXPENSES EXPENSES
Garage $0.00 $2,064.54 '
APPROVE 11/21/95
Mayor
Council Member
Council Member
' MEMORANDUM
TO: Rodney J. Ray
City Manager
FROM: F. Robert Carr, Jr., P.E.
Public Works Director ~ ,
.~--
SUBrTECT: ENGINEERING SERVICES AGREEMENT
PRECISION COMPONENTS PARKING/DRAINAGE IMPROVIIViIIVTS
DESIGN - THE BREISCH COMPANY, INC.
DATE: November 15, 1995
~ BACKGROUND:
„* Precision Components has occupied the building located at 5th Avenue and Cedar Street since
September 1, 1994. Parking on the east side of the building is limited to administrative staff,
due to truck traffic to the facility, and many employees have had to park on the south side of
5th Avenue. Therefore, Precision Components has required 50 additional parking spaces on the
~ west side of the building to accommodate the present and projected work force.
' Qualifications statements and fee proposals have been solicited for professional engineering
services in the design, bidding and contract administration of the parking lot and stonnwater
detention facility on the west side of the Precision Components building. The City has received
~ a grant from the Oklahoma Department of Commerce (ODOC) to fund the improvements.
REVIEW PROCESS:
Staff received qualifications statements on September 26, 1995. A packet of proposal
information was sent to twenty area engineering firms. Responses were received from four
' firms.
All qualifications statements were received by the deadline and in the manner required in the
~ announcement. They were evaluated by a Review Committee consisting of Robert Can and
Doug Groves. Proposals were ranked according to the total number of evaluation points
assigned by the Review Committee. Engineering submittals were evaluated using several
factors, including the ability to expedite the completion of the project in a timely manner.
Based upon the initial evaluation, the Review Committee identified The Breisch Company, Inc.
and Dudley and Associates, Inc. as "Qualified and Highly Responsive Firms". These two firms
were requested to submit a detailed Scope of Services containing their proposed fee for services
~ for final evaluation by the Review Committee.
Page 2
Engineering Services Agreement -Precision Parking/Drainage
Each firm submitted their detailed scope of services on November 3, 1995 and each proposal
was evaluated by the Review Committee. A final ranking of firms based upon the scope of
services was prepared (see attached ranking summary). T'he firms were ranked in the following
order for negotiation of contract items and fee:
1 -The Breisch Company, Inc. and
2 -Dudley and Associates, Inc.
Design services will consist of developing plans and specifications for parking lot and drainage
improvements, bidding assitance and services during construction.
SCOPE OF WORK AND FEE PROPOSAL:
The scope of work and fee as submitted (see attachment) reflects all required work elements for
the project and is consistent with items submitted by Dudley and Associates. The scope
submitted includes bidding and services during construction. ~ ~
Due to the needs of Precision Components, the ability to complete the design in a timely manner
is important for this project. The project schedule indicates design services will be completed
by the end of December 1995.
The fee proposed by The Breisch Company for this project is as follows:
Design Phase $5,890.00
Bidding Phase 697.50
Construction Phase 1.735.00
TOTAL $8, 322.50
Staff has reviewed the fee proposal and believes the manhours and fee to be consistent with a '~
project of this nature. ~
FUNDING SOURCE: '
Funds for the engineering services are included in the grant provided by the Oklahoma
Department of Commerce for this project.
RECONIlVIENDATI
Staff recommends Council award of an agreement for engineering design services with The
Breisch Company, Inc, Sand Springs, Oklahoma for design, bidding and construction
administration of parking lot and drainage improvements at the Precision Components building
in the lump sum amount of $8,322.50 and authorization of the Mayor to execute the agreement. ~
ATTACHMENTS:
1. Evaluation of Proposals -Ranking Summary
2. Scope of Work, Schedule and Fee Proposal submitted November 3, 1995 by The
Breisch Company, Inc.
ENGINEERING DESIGN SERVICES
PRECISION PARKING LOT/DRAINAGE IlVIPROVEMENTS
^
Evaluation of Proposals
~ ~
e
REVIEW ITEM POINTS Breisch Dudley &
AVAILABLE Company Associates
PROJECT UNDERSTANDING 15 14 12
12 10
PROPOSAL PRESENTATION AND S 5 5
COMPLETENESS 4 5
RECENT EXPERIENCE IN
COMPARABLE PROJECTS
Firm 20 18 15
15 12
Project Manager 10 9 9
7 5
PROJECT TEAM ABILITIES
Project Manager 10 10 9
7 6
Other Project Staff 10 10 9
8 7
SCOPE OF WORK DEFINITION
Completeness 10 10 9
7 7
Costs/manhour analysis 10 10 9
8 7
SCHEDULE/TIMELINESS 10 10 8
9 9
POINTS 100 96 85
77 68
TOTAL POINTS 200 173 153
Attachment 1
I. DETAII..ED SCOPE OF WORK
An outline showing the tasks included in the Scope of Work is outlined below. The Scope is
intended to include all work necessary to produce biddable and constructible set of plans and
specifications.
Although not specifically requested, we have included the bidding and construction services in
case they are requested at a later date.
The projected man hours and associated fees follow this outline and are presented in subsequent
sections.
A. Design Phase
1. Attend Pre-design Conference.
2. Contact all utilities to obtain location information. _
3. Perform design surveys and prepare topographic map of project site.
4. Perform hydrologic and hydraulic calculations and size the detention pond.
5. Coordinate the subsurface investigation with an outside geotechnical firm.
6. Design the Improvements.
a. Parking I.ot
b. Detention Pond
c. Drainage Piping and Structures
7. Determine right-of--way and easement requirements. Prepare plats.
8. Perform quantity take offs.
9. Estimate the construction cost.
10. Prepare the technical specifications and contact documents including the bid
proposal form.
11. Submit Plans to City and attend a review conference. Make any final revisions.
B. Bidding Phase
1. Conduct Pre-bid Conference.
2. Distribute Plans and Specifications to prospective bidders.
3. Attend the bid opening.
4. Tabulate the bids.
~. Make recommendation of award.
C. Construction Phase
1. Conduct the Pre-work Conference.
2. Review and approve submittals.
3. Perform periodic inspection of the project site during construction.
4. Review and recommend approval of the periodic and final pay requests.
5. Perform final inspection and follow up on punch list items.
Attachment 2
PRu3EMSMtDffT I ff ■F
i,wm-c r NAME: PRECISION COMPONEN IS PARKING do DRAINAGE
CLIENT: CITY OF OWAS'O
NO.
ACTIVITY/CATEGORY I MONTH: 1: DECEMBER
JANUARY
DATE: NOV 3, 1995
_l,H2 jq2T;'31
0 9
-
DAY 19 10 1— J Ir-hr 91_10`�l 1 90 90
[ij .- [ i L2 2 "�� [21
7
-4 Q 0- 9 Q I 2_3 4.5.
DESIGN PHASE T
I E
T _
_1
(REDESIGN CONFERENCE 1
11- m__T T
T_ IT
EEF
CONTACI UIILIIIES 1
111, 1 T I J. n
n-TETEITTErl
()Esl(;N SuRvupol'o PLAN___ -
1-ITMEM
-1-1-171 T
TE
HYDROLOGY/HYDRALIL
SIZE DETENTION ICS/ -
-T -
-1 -
-1.-- 1
COORDINATE SURSURFACE ]
] "11-1 I
ITE =
=FEE
D[ ',I(;N IMPROVE -MLN IS L
j. .-[— .
.1-1 -:C. o-r-
PARKING Lof t
■ 1- I
.
t] r
rrrrr -
OL 1EN]ION POND 1 ::1.1.1_ 1, 1.
DRAINAGE STRUCTURES
RIW & EASEMENT PLATS_ 'jj'*I1 -_ .N-- B.T ET ELITE TEFFE __,TJTEFE T I I I- _m I I I
QHAN111Y TAKE -OFFS
L-7-111-11,1111-fl-_
-1 j
COST PREPARE ESTIMATE
SPECIfICAHONS
CONIRACT DOCUMENIS
I- H A. -0T —1
';IJAMIT & REVIEW
=EE:1��_ :E=
PLANS W/CITY
FINAL suumirTAL
_LLLE 11 -1-1
TOTALS
TOTALS
V. PEE PROPOSAL
The detailed breakdown of the proposed fee showing hourly rates for each class of employee is
shown on the following pages. The fee is summarized as follows:
Design Phase $5,890.00
Bidding Phase 69750
Construction Phase 1,735.00
TOTAL PEE 58,32250
Please note that this fee schedule includes the bidding and construction phases as well as the
design phase for your information. !~
JOB COST WORK SHEET
-------------------
JOB DESCRIPTION: PRECISION COMPONENTS FILE: 0-5516 CONF
PARKING & DRAINAGE
DATE: 11/03/95
FEE: $5,890.00
------------------------------------- ---------------
MANHOURS ----
WORK TASK DESCRIPTION Pn CE PE De Dr
-------------------------------------
DESIGN PHASE --------------- ----
PREDESIGN CONFERENCE 3
CONTACT UTILITIES 2
DESIGN SURVEY/TOPO PLAN ~ g
HYDROLOGY/HYDRAULICS/SIZE g
DETENTION
COORD SUBSURFACE INVEST. 2
DESIGN OF IMPROVEMENTS
PARKING LOT 4 4
DETENTION POND & OUTLET 4 4
DRAINAGE STRUCTURES 6 4
R/W & EASEMENT PLATS 4 4
QUANTITY TAKE-OFFS 4
PREPARE COST ESTIMATE 4
SPECIFICATIONS & CONTRACT 12
DOCUMENTS
SUBMIT & REVIEW PLANS W/CITY
4
I C S
8
TOTAL MANHOURS 0 0 57 0 24 0 0 8
FEE PER MANHOUR 85.0 80.0 70.0 55.0 45.0 45.0 27.5 90.0
-----------------------------------------------------------------------
LABOR FEE 5,790.00 Pn Principal
REPRODUCTION 100.00 CE Chief Engineer
CTHER DIRECT PE Project Engineer
________________________________ De Designer
TOTAL FEE $5,890.00 Dr Drafter
I Inspector
C Clerical
S Survey Crew
7
JOB COST WORK SHEET
-------------------
JOB DESCRIPTION: PRECISION COMPONENTS FILE: 0-5516 CONF
PARKING & DRAINAGE
DATE: 11/03/95
FEE: $697.50
----~-------~-~~~~~--~-~~~-----------------------~~------~-------~---~-~ r
MI~tV-HOURS
WORK TASK DESCRIPTION Pn CE PE De Dr I C S
------------------------------------------------------------------------
3IDDING PHASE
PREBID CONFERENCE 3
DISTRIBUTE PLANS & SPECIFICATIONS - 4
ATTEND BID OPENING 3
TP_3ULATE BIDS 1 1
RECOMI~ND AWARD 1 ~+
------------------------------------------------------------------------
TOTP_L ?rLz1v:iOL'RS 0 0 8 0 0 0 5 0
F EE PER ?~nN'r_OUR 85.0 80.0 70.0 55.0 45.0 45.0 27.5 90.0
------------------------------------------------------------------------
LA30R FEE 697.50 Pn Principal
P.=.PRODUCTION CE Chief Engineer
OTHER DIRECT PE Project Engineer
-____ =__=_____= De Designer
TOTAL FEE $697.50 Dr Drafter
I Inspector
C Clerical
S Survey Crew
^
JOB COST WORK SHEET
-------------------
JOB DESCRIPTION: PRECISION COMPONENTS
PARKING & DRAINAGE
DATE: 11/03/95
FEE: $1,735.00
~.
WORK TASK DESCRIPTION Pn
CONSTRUCTION PHASE
c
PREWORK CONFERENCE
~~ SUBMITTAL APPROVAL
~ PERIODIC INSPECTION
FINAL PAY REQUEST APPROVAL
" FINAL INSPECTION
FILE: 0-5516 CONF
----------------------------------
MANHOURS
CE PE De Dr I C S
----------------------------------
3
2
12 .-
3
4 2
i~
i~
ii
TOTAL MANHOURS 0 0 24 0 0 0 2 0
V~. FEE PER MANHOUR 85.0 80.0 70.0 55.0 45.0 45.0 27.5 90.0
------------------------------------------------------------------------
~~ LABOR FEE 1,735.00 Pn Principal
REPRODUCTION CE Chief Engineer
OTHER DIRECT PE Project Engineer
~ ________________________________ De Desi ner
TOTAL FEE $1,735.00 Dr Drafter
I Inspector
C Clerical
S Survey Crew
^
ii
I~
MEMORANDUM
TO: Rodney J. Ray
City Manager
FROM: F. Robert Carr, Jr., P.E.
Public Works Director
SUBJECT: AMENDMENT TO ENGINEERING SERVICES AGREEMENT
NSP ROADWAY AND UTILITIES IlVIPROVEMENTS -
SACK AND ASSOCIATES, INC.
' DATE: November 14, 1995
BACKGROUND:
Sack and Associates, Inc. was awarded a contract for professional engineering services in the
design, bidding and contract administration of roadway and utility improvements for the NSP
Building at the Council meeting on February 21, 1995. Construction plans and specifications
were completed and bids received on October 26, 1995.
Originally, the roadway was to extend from the west property line of NSP at Cedar Street to the
Highway 169 Service Road. Due to probable effects of elevating the Service Road with the
closing of 66th Street North by ODOT, the project has been divided into two phases of
construction.
The Phase I contract will provide roadway improvements to the east property line of NSP.
Phase II will extend the roadway to the Service Road. Phase II construction is contingent upon
the timing of construction on the Service Road by ODOT.
ENGINEERING SERVICES SCOPE CHANGE:
Two engineering work items have been affected in the design of this project. The items are
related to 1 -phasing of the project, and 2 -additional sanitary sewer construction. Details are
discussed below:
• Phasing of the project: The project has been divided into two phases, largely due
to the probable elevating the Service Road. The original roadway design included
provisions to join the existing Service Road. Elevating this road requires additional
engineering and drafting to revise the plans.
As a result, the scope of engineering design services has been affected. Phasing the
project construction requires preparation of an additional set of bid documents,
attendance at another pre-bid meeting, and tabulation of a second set of bids.
Page 2
Engineering Services Agreement Amendment
• Additional Sanitary Sewer: In order to eliminate sanitary sewer line presently lying
under unstable fill south of 5th Avenue (across the street from the Recycle Center), a 230
LF sanitary sewer extension was added to the project. This line will interconnect an
existing line on Main Street with a line on 5th Avenue.
Design of this sewer was not included in the original scope; therefore, additional
surveying, engineering and drafting are required to develop the project plans. Some
minor additional services during construction are required to administer pay requests and
construction status.
AGREEMENT AMENDMENT: ,
Sack and Associates have requested an amendment to include the above services. Attached is
their letter and documentation of the modified agreement amount as summarized below: ~
Contract Item Original
Agreement Amount Amended
Agreement Amount
Design 525,785 530,785
Bidding 2,665 5,330
Construction Services 5,465 5,665
Totals 533,915 541,780
An additional $7,865 is requested by Sack to complete the project. The calculation of the
additional fee based on manhours and labor rates is included in their letter. Staff has reviewed r
the calculation and finds no discrepancy with the amount of work required.
FUNDING SOURCE: ,
Unobligated Phase I and II funds are available in the grant for this project from the Oklahoma
Department of Commerce (ODOC). ~
RECOMMENDATION: ,
Staff recommends Council approval of an amendment to the engineering design services
agreement with Sack and Associates, Inc. for the NSP roadway and utility improvements in the
amount of $7, 865.00 and authorization for the Mayor to execute the agreement.
ATTACHIVIENTS:
1. Letter requesting amendment to engineering services agreement from Sack and
Associates, Inc. dated October 25, 1995.
^
~ SACK AND ASSOCIATES INC.
~ Santa Fe Depot
111 South Elgin Avenue
Tulsa, Oklahoma 74120
P.O. Box >0070
Tulsa, Oklahoma 74150
Phone: 918/592-4111 • Fax: 918/592-4229
October 25, 1995
~ Mr. Robert Carr, P.E.
Public Works Director
' CITY OF OWASSO
207 S. Cedar
Owasso, OK 74055
i
i
RE: OWASSO NSP ROADWAY & UTILITIES Il~IPROVEMENTS
ENGINEERING CONTRACT
Dear Mr. Carr:
"°. ,, . -
-.. ~'' ~'
f r'., . ~- -
'~ ~ i i i r ~ -~-
I
We respectfully request that our contract for the above referenced project be amended to
compensate us for the following additional services:
1. PHASING OF PROJECT: The project is being phased due to not having
permission to survey the eastern portion of the project and due to the fact that the
Oklahoma Department of Transportation is planning to re-construct the Service
Road at a higher elevation than it now exists. The City's Phase 2 project acid the
State's service road project are to be constructed concurrently to eliminate the need
to construct a temporary transition.
2. SANITARY SEWER ADD ALTERNATE: The project scope was expanded to
include a proposed 10-inch sanitary sewer line west of NSP to intercept the flow
in the existuig sanitary sewer line south of 5th Avenue.
We propose that our compensation be modified as shown below:
CONTRACT PHASE
PHASE NO. 1, DESIGN
PHASE NO. 2, BIDDING
ORIGINAL
CONTRACT AMOUNT
$25,785.00
$ 2,665.00
' PHASE NO. 3, CONSTRUCTION 5 465.00
TOTAL $33,915.00
PROPOSED
REVISED CONTRACT
AMOUNT
$30,785.00
$ 5,330.OU
5 665.00
$41,780.00
Mr. Robert Can, P.E.
Public Works Director
CITY OF OWASSO
October 25, 1995
Page 2
Please review this matter and contact me with any questions or comments. We have enjoyed
working with you on this project and look forward to its successful completion.
Sincerely,
SACK AND ASSOCIATES, INC.
,~ ~ ~~~/
Gregor .Weisz,
GTW:sky
B814A(75)
2114.31
ii
FEE CALCULATIONS FOR
AMENDMENT TO CONTRACT
CITY OF OWASSO
NSP ROADWAY & UTILITY IMPROVEMENTS
I. DESIGN PHASE
EM
1.
2.
3.
4.
6.
8.
PLOYEE
PRINCIPAL
PROJECT MANAGER
PROJECT ENGINEER
SURVEY SUPERVISOR
ACAD/DRAFTING
3-MAN SURVEY CREW
HOURS RATE EXTENSION
1 $ 75.00 $ 75.00
8 $ 65.00 $ 520.00
25 $ 55.00 $1,375.00
3 $ 50.00 $ 150.00
32 $ 40.00 $1,280.00
16 $100.00 $1,600.00
SUB-TOTAL $5,000.00
II. FINAL DESIGN PHASE (BIDDING)
EMPLOYEE
1. PRINCIPAL
2. PROJECT MANAGER
3. PROJECT ENGINEER
7. CLERICAL
- PRINTING
HOURS RATE EXTENSION
1 $ 75.00 $ 75.00
2 $ 65.00 $ 130.00
32 $ 55.00 $1,760.00
12 $ 25.00 $ 300.00
-- --- $ 400.00
SUB-TOTAL $2,665.00
III. CONSTRUCTION PHASE
8. 3-MAN SURVEY CREW
HOURS RATE EXTENSION
2 $100.00 $ 200.00
SUB-TOTAL $ 200.00
B814B(75) 2114.31
10/25/95:GW:SKY
PC:LISTS\OWAS-NSP.FEE
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
^ FROM: TIMOTHY ROONEY
COMMUNITY DEVELOPMENT DIRECTOR
' SUBJECT: ORDINANCE NO. 506, AMENDED
' DATE: November 21, 1995
' BACKGROUND•
At the May 16, 1995 meeting, the Owasso City Council recommended approval of a request to
' close a portion of a utility easement located on Lot 16, Block 4, Barrington Point II. However,
Ordinance No. 506 which adopted the City Council's actions, contained a scriveners error.
e
Attached is a copy of Ordinance No. 506 Amended, which would correct Ordinance No. 506
and formally adopt the City Council's action of May 16, 1995. An emergency clause is also
included in the ordinance so that legal action currently underway to finalize the closin o
easement is not slowed. (See Item # 9~
RECOMMENDATION:
Staff recommends Council approval of Ordinance No. 506, Amended, and inclusion of an
emergency clause to allow action relating to agenda Item # 11.
ATTACHMENTS
1. Ordinance No. 506, Amended.
CITY OF OWASSO
ORDINANCE NO. 506, AMENDED
AN ORDINANCE PROVIDING AMENDMENT TO ORDINANCE NO. 506
AND CLOSING TO THE PUBLIC USE A PORTION OF A UTILITY
EASEMENT LOCATED IN AND RUNNING THROUGH THE LOT
SIXTEEN (16), BLOCK FOUR (4), OF BARRINGTON POINT II, AN
ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, STATE OF
OKLAHOMA, BEING A STRIP OF LAND ONE (1) FEET IN WIDTH AND
NINETY SEVEN (9'n FEET IN LENGTH, LYING WITHIN THE
SOUTHERN MOST ELEVEN (11) FOOT UTILTI'Y EASEMENT, SAID
STRIP OF LAND BEING THE NORTHERN MOST ONE (1) FOOT OF
SAID ELEVEN (11) FOOT UTILITY EASEMENT AND RETAINING
UNTO SAID CITY OF OWASSO, OKLAHOMA, THE ABSOLUTE RIGHT
TO REOPEN SAME WITHOUT EXPENSE TO THE MUNICIPALITY,
AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT HEREWITH.
WHEREAS, Ordinance No. 506 contained a scriveners error in the described
easement to be closed, such error being Lot 1, Block 4, of Barrington Point II
and Ordinance No. 506 Amended provides the correct legal description, and
WHEREAS, the City of Owasso, Oklahoma, has deemed it necessary and expedient
to close to public use a certain utility easement, and
WHEREAS, said utility easement is correctly described as follows:
The Northernmost One Foot (1') of the Southernmost Eleven Foot (11') utility
easement located on Lot Sixteen (16), Block Four (4), of Bazrington Point II, all of
said real property being within the City of Owasso, Tulsa County, State of Oklahoma,
according to the recorded plat thereof, and
WHEREAS, pursuant to Title II, Oklahoma Statutes, Section 42-110, the only holders
of a franchise or purported holders of a franchise that may purport to have a special
right or privilege to use said utility easement aze Public Service Company of
Oklahoma, and/or Oklahoma Natural Gas Company, and/or Southwestern Bell
Telephone Company, and/or TCI Cable Television Company, and
WHEREAS, the above holders of franchise or purported holders of a franchise that
may purport to have a special right or privilege to use said utility easement have
waived their objections to the closure of said easement, if any.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
OWASSO, OKLAHOMA, THAT
Section 1. That the following described portion of a utility easement, be, and the
same is hereby closed to the public use, to-wit:
The Northernmost One Foot (1') of the Southernmost Eleven Foot (11')
utility easement located on Lot Sixteen (16), Block Four (4), of
Barrington Point II, all of said real property being within the City of
Owasso, Tulsa County, State of Oklahoma, according to the recorded
plat thereof.
Section 2. That the municipality shall retain the absolute right to reopen the public
way or easement without expense to the municipality. Closing of the
public way or easement shall not affect the right to maintain, repair,
reconstruct, operate or remove utility, public service corporation, or
transmission company facilities of service therein, nor shall a closing
affect private ways existing by operation of law unless released in
writing by the owners thereof.
Section 3. That all ordinances or parts of ordinances in conflict herewith be, and
the same are hereby expressly repealed.
Section 4. An emergency clause is hereby declared to exist for the preservation of
the public peace, health and safety, by reason whereof this ordinance
shall be effective immediately from and after its passage, approval and
publication.
PASSED AND APPROVED with the emergency clause ruled upon and approved
separately by the Council, this 21st day of November, 1995.
City of Owasso, Oklahoma
Chazles L. Burris, Mayor
ATTEST:
Mazcia Boutwell, City Clerk
' APPROVED AS TO FORM:
~ Ronald D. Cates, City Attorney
I~
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: TIMOTHY ROONEY
COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: JOURNAL ENTRY OF JUDGEMENT
PERMANENT UTILITY EASEMENT CLOSING
LOT 16, BLOCK 4, BARRINGTON POINT II
DATE: November 17, 1995
BACKGROUND:
On May 16, 1995, the Owasso City Council approved initial action to close a utility easement
^ located on Lot 16, Block 4, Barrington Point II. Following the approval of the ordinance
relating to the utility easement closing, the party requesting the closing must then take legal
action to formally remove any rights the City of Owasso would have on reopening the easement.
Staff has received a request for a journal entry of judgement regarding legal action, wherein the
City Attorney, upon the Council's approval, would be allowed to execute all pertinent documents
relating to the permanent closing of the utility easement.
Staff has no objections to closing the easement on a permanent basis and recommends approval.
RECOMMENDATION:
^ Staff recommends that the City Attorney be authorized to execute the Journal Entry of
Judgement in Tulsa County Case No. CJ 95-4365 Baswell vs City of Owasso, an easement
' closing approved by the Council on June 6, 1995.
ATTACHMENTS:
1. Correspondence from Mr. Cates
2. Journal Entry of Judgement
RONALD D. CATES
Attorney at Law
Suite 680, PazkCentre
525 South Main
Tulsa, Oklahoma 74103
918-582-7447
November 14, 1995
City of Owasso
ATTN. Marcia Boutwell
P.O. Box 180
Owasso, Oklahoma 74055
Re: Baswell vs. City of Owasso; Case No. CJ-95-4365
Dear Ms. Boutwell:
FAX 918-582-0166
I enclose herewith a copy of the Journal Entry of Judgement for the above referenced case.
Please place this item on the agenda for next weeks City Council Meeting.
Thank you for your assistance with this matter.
Sincerely,
~~~~~
Ti Norwood
Secretary to Ronald D. Cates
Enclosure
' ROBERT E. PARKER AND ASSOCIATES
ATTORNEYS AND COUNSELORS AT LAW
SOUTI3ERN IIILLS TO`VER, SUITE 100
' - •° - - ~ ~ ~ • 2431 E. G1sT STREET •' .
TULSA, Oi~LAHOMA 74136
-
ROIIF.IZT b:. PAIZKER ~ -~ ~ ~' - ~ ~
~ - ~ ~ - ~~ ~ ~ ~ ~
'1'ELEPIIONE 745-0792
'
STh.YIIEN S. RANIQN AIZF.A COUE 918
IIOR'ARU A. iViA..I)llUX FLY 742-5143
OEOR(}U: NIA A. 8120\\'N ~
I'. O- 130X 702705
~ November 13, 1995 '1•u,s.., OIC 74170
Ronald L. Cates
Attorney at Law
525 S. Main Street
Tulsa, Oklahoma 74103-4507
Re; Baswell vs. City of Owasso
Tulsa County Case No. CJ 95-4365
I
I
Dear Mr. Cates:
I have enclosed the original Journal Entry of Judgment in the
above-styled case. After you are given authority by the city
council, please execute the Journal Entry and return it to our
office in the enclosed envelope.
Thank you for your assistance in this matter. If you have any
questions, please do not hesitate to contact our office.
ery truly,
~~ C~~~
eorg~ is A. Brown ~
Attorney at Law
GAB/lls
IN THE DISTRICT COURT WITHIN AND FOR TULSA COUNTY
STATE OF OKLAHOMA
WILLIAM PORTER BASWELL, III
and PAMELA SUE BASWELL,
Plaintiffs
vs.
CITY OF OWASSO,
a municipal corporation;
PUBLIC SERVICE COMPANY OF
OKLAHOMA, a corporation;
OKLAHOMA NATURAL GAS COMPANY,
a division of ONEOK, INC.,
a corporation;
SOUTHWESTERN BELL TELEPHONE
COMPANY, a corporation;
TCI CABLEVISION OF TULSA,
a corporation;
Defendants
JOURNAL ENTRY OF JUDGMENT
Case No. CJ 95-4365
This matter comes on to be heard before me, the undersigned
Judge of the District Court, on this day of November, 1995,
on the Petition of WILLIAM PORTER BASWELL, III and PAMELA SUE
BASWELL, Plaintiffs, to foreclose the City of Owasso's absolute
right to reopen an easement described in said Petition.
Petitioners appear by and through their attorney, GEORGENIA A.
BROWN, of ROBERT E. PARKER AND ASSOCIATES; the Defendant, CITY OF
OWASSO, a municipal corporation appearing by its attorney of
record, RON CATES; the Defendant, PUBLIC SERVICE COMPANY OF
UY.LAHOMA, a corporation; the Defendant, OKI,AHOi•^,. NATURAL GAS
COMPANY, a corporation; the Defendant, SOUTHWESTERN BELL TELEPHONE
COMPANY, a corporation; and the Defendant, TCI CABLEVISION OF
OKLAHOMA, a corporation, appears not having previously filed their
Disclaimers herein.
The Court finds that a copy of the Petition, notice of hearing
and copies of summons, as required by statute were properly mailed
1
by first class mail to all owners of land, as shown by the current
year's tax rolls in the office of the County Treasurer, within 300
' feet whose property -abuts said easement sought to be vacated, as
shown by the Affidavit of Mailing on file herein. The Court
further finds that said notice was published, as evidenced by the
Affidavit of the publisher of the Tulsa Daily Commerce & Legal News
on file herein. The Court further finds that a copy of the Notice
of Hearing, with a copy of the Application attached thereto, was
r
duly served in the same manner as is provided for service of
' process in civil actions on the governing body of the municipality,
and any holder of a franchise, or others having any special right
~ or privilege granted by ordinance or legislative enactment to use
the subject easements sought to be vacated, as shown by the Return
of Service on file herein. The Court finds that said mailing and
r publication notice and service of notice is adequate and proper in
all respects, and that Petitioners were in full compliance with all
' requirements of the Oklahoma Statutes.
The Court further finds that Plaintiffs are the owners and in
possession of the following described real property, situated in
the County of Tulsa, State of Oklahoma, to-wit:
~ Lot Sixteen (16), Block Four (4} BARRINGTON POINT II, to
the City of Owasso, Tulsa County, State of Oklahoma,
' according to the recorded Plat thereof.
The Court further finds that on or about the 6th day of June,
' 1995, the City of Owasso passed Ordinance Number 506, a resolution
closing a certain easement of the City of Owasso, Oklahoma,
' affecting a tract of land in the City of Owasso, Oklahoma described
as follows, to-wit:
The Northernmost One Foot (1') of the Southernmost Eleven
Foot (11') utility easement located on Lot Sixteen (16),
Block Four (4), of Barrington Point II, all of said real
property being within the City of Owasso, Tulsa County,
~ State of Oklahoma, according to the recorded plat
thereof.
which ordinance closed said easement.
~ ,
1
The Court further finds that the Plaintiffs are entitled to
foreclose the City of Owasso's absolute right to reopen the closed
easement described above.
The Court further finds that the foreclosure of the City of
Owasso's absolute right to reopen the closed easement shall not
affect the right to maintain, repair, reconstruct, operate or
remove utility, public service corporation or transmission company
facilities existing thereon.
IT IS THEREI'ORE ORDERED, ADJUDGED AND DECREED by the Court
that Plaintiffs are entitled to the relief prayed for in their
Petition on file here iii.
IT IS FURTHER ORDERED, ADJUDGED AND DECREED by the Court finds
that said mailing and publication notice and service of notice is
adequate and proper in all respects, and that Petitioners are in ~
full compliance with all requirements of the Oklahoma Statutes.
IT IS FURTHER ORDERED, ADJUDGED AND DECREED by the Court that
the City of Owasso's absolute right to reopen the following
described easement, to-wit:
b
The Northernmost One Foot (1') of the Southernmost Eleven
Foot (11') utility easement located on Lot Sixteen (16), ~
Block Four (4), of Barrington Point II, all of said real
property being within the City of Owasso, Tulsa County,
State of Oklahoma, according to the recorded plat
thereof.
is hereby foreclosed and forever barred. r
IT IS FURTHER ORDERED, ADJUDGED AND DECREED by the Court that 1
the foreclosure of the City of Owasso's absolute right to reopen
^
the
closed easement shall not affect the right to maintain, repair,
reconstruct, operate or remove utility, public service corporation 1
or transmission company facilities existing thereon.
IT IS FURTHER ORDERED
ADJUDGED AND DECREED b
th
C
h '
,
y
e
oi.irt t
at
the Defendants, and any other person or entity, be, and the same
are hereby forever barred, permanently enjoined and restrained from '
3
asserting any claim, or any right, title or interest in and to the
above-described easement.
JUDGE OF THE DISTRICT COURT
AS TO FORA:
~ORGENI~/1A:-BROWN, OBA #11703
OBERT E.,PARKER AND ASSOCIATES
0. BOX 702705
TULSA, OKLAHOMA 74170
(918) 745-0792
Attorney for Plaintiffs
RONALD D. CATES, Attorney at Law
Suite 680
525 S. Main Street
Tulsa, Oklahoma 74103-4507
Attorney for Defendant, City of Owasso
4