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Home My WebLink About1995.12.19_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: December 19, 1995 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, December 15, 1995. 1. Call to Order 2. . Invocation 3. Flag Salute 4. Roll Call 5 01 Marck Boutwell, City Jerk AGENDA Request Approval of the Minutes of December 5, 1995 Regular Meeting. Attachment #5 Request Approval of Claims Attachment #6 Owasso Public Works Authority December 19, 1995 Page 2 7. Report from OPWA Manager 8. Report from OPWA Attorney 9. Unfinished Business 10. New Business 11. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, December 5, 1995 The Owasso Public Works Authority met in regular session on Tuesday, December 5, 1995 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, December 1, 1995. ITEM 1: CALL TO ORDER Chairman Burris called the meeting to order at 7:42 p.m. ITEM 2: INVOCATION The invocation was given during the City Council meeting preceding this meeting. ITEM 3: FLAG SALUTE The flag salute was held during the City Council meeting. ITEM 4: ROLL CALL PRESENT Charles Burris, Chairperson Danny Ewing, Vice Chairperson Michael Helm, Trustee Joe Ramey, Trustee IF STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary FA quorum was declared present. ABSENT Mary Lou Barnhouse, Trustee ITEM 5: REQUEST APPROVAL OF THE MINUTES OF NOVEMBER 21 1995 REGULAR MEETING. Mr Ramey moved to approve the minutes as written, by reference hereto; seconded by Mr Ewing. AYE: Ramey, Ewing, Helm, Burris NAY: None Motion carried 4 -0. Owasso Public Works Authority December 5, 1995 ITEM 6: REQUEST APPROVAL OF CLAIMS Mr Helm moved, seconded by Mr Ewing, to approve the following claims as submitted: (1) OPWA Fund $75,416.51; (2) OPWA Capital Improvements $43,010.65; (3) Interfund Transfers $34,233.17; (4) Payroll $27,162.00. AYE: Helm, Ewing, Ramey, Burris NAY: None Motion carried 4 -0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO AWARD A CONTRACT FOR THE PURCHASE OF WATER METERS. The OPWA purchases 100 to 250 water meters annually through the bidding process. The bulk purchase of meters affords a cost savings in terms of cash outlay and delivery of the meters is taken in quantities of not less than ten meters per order. Bid specifications were advertised on November 2, 1995, as well as being mailed to five vendors. Only one bid was received, that being from Water Products of Oklahoma. Mr Ramey moved, seconded by Mr Helm, to award a contract to Water Products of Oklahoma Inc, Owasso, OK for the purchase of 250 - 5/8" x 3/4" meters at $76.95 each, and 10 - 1 " meters at $92.55 each in the total amount of $20,163. AYE: Ramey, Helm, Burris NAY: Ewing Motion carried 3 -1. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR PROFESSIONAL ENGINEERING SERVICES FOR THE WASTEWATER SYSTEM MASTER PLANNING A comprehensive master plan for orderly infrastructure development, expansion and upgrading of the wastewater collections system is necessary as development occurs in areas not presently served by sanitary sewers. A task group formulated a scope of work for engineering consultants for the project, and received qualification statements from five firms on August 25th. Each firm was evaluated and ranked by the task group. The top two firms (FHC Inc of Tulsa and Mansur- Daubert- Strella Inc /RJN of Tulsa and Dallas) then submitted a detailed scope of services and proposed fee. The two firms were again ranked for negotiation of contract items and fee. Following some minor manhour modifications, an agreement was reached within the $60,000 budget limit. Chairman Burris moved, seconded by Mr Helm, to award a contract for engineering design services to FHC Inc, Tulsa, OK for wastewater system master planning in the lump sum amount of $60,000, and authorization for the Chair to execute the agreement. 2 Owasso Public Works Authority AYE: Burris, Helm, Ramey, Ewing NAY: None Motion carried 4 -0. ITEM 9: REPORT FROM OPWA MANAGER No report. ITEM 10: REPORT FROM OPWA ATTORNEY No report. ITEM 11: UNFINISHED BUSINESS None. ITEM 12: NEW BUSINESS None. ITEM 13: ADJOURNMENT Mr Ramey moved, seconded by Mr Ewing, to adjourn. AYE: Ramey, Ewing, Helm, Burris NAY: None Motion carried 4 -0 and the meeting was adjourned at 8:01 p.m. Marcia Boutwell, Authority Secretary 3 December 5, 1995 Charles L Burris, Chairperson CITY OF OW.ASSO in OWASSO PURT.TC WORKS AUTHORITY ' 961266 DONAT.D OR JANICE MFRTFT. REFUND OVERPAYMENT -------- - DEPARTMENT TOTAL 700.64 12/15/95 11:31:42 A/P CT.AIMR REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT 960004 RONAT -D D CATES RETAINER METER READING LICENSE FEES p 960127 960014 DEPT OF ENVIRONMENTAL QUA SOLID WASTE MANAGE FEE 570.73 960367 961265 RIMER HOMES REFUND OVERPAYMENT 100.00 ' 961266 DONAT.D OR JANICE MFRTFT. REFUND OVERPAYMENT DEPARTMENT TOTAL 700.64 IDEPARTMENT TOTAT. WATER 961022- OPWA ADMINISTRATION OPERATING RUPPT.IFS 961074 ------------------------------ WATER PURCHASE 1.1/95 961129 YAT.F UNIFORM RENTAL 960004 RONAT -D D CATES RETAINER METER READING 960006 CPS BUSINESS, INC. LICENSE FEES p 960127 WESTERN BUSINESS PRODUCTS COPIER MAINT JOHNNY ROGERS 960367 OFFICE MAX nFFTCF SUPPT.TT=S FUFT, 11/9-5 960413 ST FRANCIS HOSPITAT. -FAP FMP ASSISTANrF PROGRAM 961218 96107? nFFTrF DEPOT CARD PLAN OFFICE SUPPT.IES 961268 n07TFR PRINTING PRINTING WATER METERS 10 /18/94 961292 TREASURER PETTY CASH RF,IMR PETTY CASH 961.28? 961292 TREASURER PETTY CASH RFTMR PETTY CASH WATER PRODUCTS INC 961292 TREASURER PETTY CASH REIMS PETTY CASH REPAIR P.,AryNnF 961296 CSC CREDIT SERVICES, INC 11/95 COJ.T.FrTTnNS IDEPARTMENT TOTAT. WATER ----------------------- - - - - -- 961022- KIMBA1.1. ACE HARDWARE OPERATING RUPPT.IFS 961074 CITY OF TUT,SA WATER PURCHASE 1.1/95 961129 YAT.F UNIFORM RENTAL UNIFORM RENT /rT.RAN 961144 TYRONE DINKINS METER READING 961145 OSCAR MCT.AURTN METER RFADTNG 961146 RRAn SPARKMAN METER RFADTNG 9611.47 JOHNNY ROGERS METER READING 961193 GO SYSTEMS FUFT, 11/9-5 961194 rTTY GARAGE VFHICT.F RFPATRR 11/95 961218 SMAT,T, MACHINE PARTS /WATER TOWER 961219 HART.FY VAT.VF ? INSTRUMENT P.ART/WATFR TOWER 961.220 WATER PRnnUC,TR INC WATER METERS 10 /18/94 961281 RATNROW CONrRF.TF CO STRFFT RPRS- 11TH /FT.M 961.28? WATER PRODUCT, Iris MFTFR SET MATERIAT.S 961.284 WATER PRODUCTS INC METER SET MATFRIAT.S 961.'.92 TREASURER PETTY CASH REPAIR P.,AryNnF nFPARTMFNT TOTAT, ___ 700.00 217.00 80.04 3.56 68.00 ?1.06 60.00 13.77 9.93 1.39 25,00 1,199.75 207.56 76,745.25 101.00 299.25 153.00 170.70 26p2.44 24 0.28 125.00 97.55 1,540,00 318.00 7 ?6.65 924.26 165.00 82,269.09 CITY OF OWASSO OWASSO PURT.TC WORKS AUTHORITY 12/15/95 11:31:42 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DRSG,RIPTION AMOUNT WASTEWATER 960407 OWASSO I.UMRFR CO SUPPLIES 8/95 17.36 960654 SAND SPRINGS SAND & GRAVE, PRA GRAVET, 289.1.0 961022 KIMRAI.I. ACE HARDWARE OPERATING SUPPLIES 92.79 961026 SHERRY LABORATORIES, INC. ST,UT)(7,R ANALYSIS 240.00 961072 OFFICE DEPOT CART) PLAN OFFICE SUPPLIES 5.82 96112.8 W W GRAINGER INC OPERATING, SUPPLIES 86.63 961129 YALE UNIFORM RENTAT. UNIFORM RENT /CI.FAN 129.00 961158 WASTE, MANAGEMENT OF OKT,A SLUDGE, DISPOSAL 83.40 961160 ADVANCED CHFMTCAT. CRT -ORIHF 343.22 961193 GO SYSTEMS FUFT. 11/95 1.78.90 961194 CITY GARAGE VF.HTCT.F REPAIRS 11/95 172.57 961292 TREASURER PETTY CASH OPERATING SUPPLIES 26.77 DEPARTMENT TOTAL ___ 1,665.56 REFUSE COI.LFCTIONS 961119 BFI 10/95 COMMI. REFUSE 14,052.62 961129 YAT.F UNIFORM RENTAL UNTFORM RENT /CT.RA.N 78.00 961159 WASTE MANAGEMENT OF OKJ.A TIPPING FEES 11/95 33752.86 961193 GO SYSTEMS FITF,I, 11/95 425.48 961194 CITY GARAGE VFHICJ.F RFPATRS 11/95 214.24 961194 CITY GARAGE VEHICLE REPAIRS 11/95 t7094.78 DEPARTMENT TOTAT. ____) 19,617.98 RECYC;T,F, CENTER 961119 BFT 10/95 CfTMMJ. RF.FUGF 1,126.00 9611.29 YAT,F UNTFORM RENTAL UNIFORM RENT /CLEAN 23.00 961159 WASTE MANAGEMENT OF OKJ.A TIPPING FF.F.S 11/95 367.08 961193 GO SYSTEMS FUFT, 11/95 41.34 961290 USUART.F STFF.T. YARD GTFFT. /STGNS 76.1 DEPARTMENT TOTAL ____) 1,633.54 FUND TOTAT, 107,OR6.56 CITY nF OWA SO OPWA CAPITAT. IMPROVEMENT FUND 12/15/95 11:31:42 Alp CLAIMS RFPnRT APAPVR PAGF: PO # VENDOR DESCRIPTION AMOUNT WASTEWATER - 960157 T.G. FXCAVATING SFWFR I.INF. RF.HAR PHASF II 249,051.66 960157 T.G. EXCAVATING SEWER LINE REHAB PHASF, II 93,829.18 961312 MANHOLF RFCOVRP.Y SYSTFMR MANHni.F RFHAR PHASF I 87793.00 961313 MANHOT,F REnnVFRY SYSTEMS MANHOT.E REHAB PHASF TI A ?1401.05 DEPARTMENT TOTAT. ____) 414,074.89 FUND TOTAL =__ 414,074.89 10 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 12/09/95 APPROVE 12/19/95 Chairman Trustee Trustee OVERTIME TOTAL DEPARTMENT EXPENSES EXPENSES #y... Water 418.06 4136.15 Refuse 258.30 3,382.48 OPWA Capital Improvement 0.00 928.21 APPROVE 12/19/95 Chairman Trustee Trustee