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Home My WebLink About1994.12.06_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: December 6, 1994 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, December 2, 1994. mm � . - / �s Marcia :• AGENDA 1. Call to Order 2. Invocation Alyson Ramey 3. Flag Salute 4. Roll Call 5. Request Approval of the Minutes of November 15, 1994 Regular Meeting and November 29, 1994 Special Meeting. Attachment #5 Owasso City Council December 6, 1994 Page 2 6. Request Approval of Claims. Attachment #6 , 7. Reading of Mayor's Proclamations. Mayor Duke Attachment #7 The Mayor will present proclamations to members of the Owasso Sertoma Club and the Owasso High School VICA, in recognition of their contributions to the community. 8. Presentation of and Appropriate Action Relating to the 1993 -94 Audit and Report Prepared as a Part of that Audit. Ms Bishop Ms DaVee Attachment #8 The firm of Stanfield & O'Dell has completed an independent audit of the financial activities of the City of Owasso for 1993 -94. Ms DaVee, with Stanfield & O'Dell, will make a brief presentation of the audit and answer questions relating to the report. 9. Consideration and Appropriate Action Relating to a Request to Construct an Emergency Service Heliport at the Owasso Fire Station, Such Facility to be Constructed and Donated to the City by the Owasso Sertoma Club. Mr Ray Attachment #9 Staff will recommend Council approval of the project and acceptance of the donation. Owasso City Council December 6, 1994 Page 3 10. Consideration and Appropriate Action Relating to the Award of a Contract for Repair of ' the Community Center Roof. Mr Ray Attachment #10 ' Staff has solicited and reviewed quotes and will recommend the award of a contract in the amount of $1980 to All Star Roofing, Owasso, OK for repair of the Community Center roof as per specifications. 11. Report from City Manager 12. Report from City Attorney ' 13. Reports from City Councilors 14. Unfinished Business Owasso City Council December 6, 1994 Page 4 15 New Business 16. Adjournment a 1 I w 0 i 1 1 1 OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, November 15, 1994 The Owasso City Council met in regular session on Tuesday, November 15, 1994 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, November 11, 1994. ITEM 1: CALL TO ORDER Mayor Duke called the meeting to order at 7:01 p.m. ITEM 2: INVOCATION The invocation was given by Jim McElrath. ITEM 3: FLAG SALUTE The flag salute was led by Mayor Duke. ITEM 4: ROLL CALL PRESENT ABSENT Jerry Duke, Mayor Charles Burris, Vice Mayor Mary Lou Barnhouse, Councilor Joe Ramey, Councilor Danny Ewing, Councilor STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ITEM 5: REQUEST APPROVAL OF THE MINUTES OF NOVEMBER 1 1994 REGULAR. Mr Burris moved, seconded by Mr Ramey, to approve the minutes as submitted, by reference made a part hereto. AYE: Burris, Ramey, Barnhouse, Ewing, Duke NAY: None Motion carried 5 -0. Owasso City Council November 15, 1994 ITEM 6: REQUEST APPROVAL OF THE CLAIMS. Following questions and discussion, Mr Burris, seconded by Mayor Duke, that the following claims be approved: (1) General Fund $39,969.22; (2) Workers Comp Self - Insurance $393.25; (3) Ambulance Service Fund $2,392.17; (4) City Garage $2,435.34; (5) Capital Improvements $725.50; (6) Interfund Transfers $2,966.74; (7) General Fund Payroll $95,699.83; (8) City Garage Payroll $1,450.53. AYE: Burris, Duke, Ramey, Ewing, Barnhouse NAY: None Motion carried 5 -0. ITEM 13: REQUEST BY A CITIZEN TO ADDRESS THE COUNCIL RELATING TO STORMWATER RUNOFF, SPECIFICALLY THE IMPACT OF SUCH RUNOFF ON PROPERTY OWNED BY THE CITIZEN. Mr Jim Downey addressed the Council regarding stormwater runoff on his property located south of 76th Street North. That property is just south of the Owasso city limits. Mr Downey is concerned that city development has caused more water to flow on his property, which will cause flooding. Staff was directed to meet with Mr Downey and County Commissioner Lew Harris to determine if there is a workable solution to the problem. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE PURCHASE OF A PERSONAL COMPUTER AND SOFTWARE SUPPORT FOR USE BY THE OWASSO POLICE DEPARTMENT. A request was made by the police department for the purchase of an additional computer. Such a purchase would make a computer available to the officers for their use in completing reports and other required documents. Quotes were obtained from three vendors. This purchase is contained in the police department budget. Mr Ramey moved, seconded by Mr Burris, to approve an expenditure of $1578.95 to Epson Direct of Torrance, CA for the purchase of an Epson Endeavor VL system for use in the police department. AYE: Ramey, Burris, Ewing, Barnhouse, Duke NAY: None Motion carried 5 -0. 2 Owasso City Council November 15, 1994 i ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN APPLICATION FOR FEDERAL GRANT FUNDS FOR THE OWASSO POLICE DEPARTMENT. ' The Department of Justice and the newly created Office of Community Oriented Policing Services (COPS) have announced a grant program for the hiring of new police officers in communities of less that 50,000 population. The program is identified as Funding Accelerated ' for Smaller Towns (FAST). The first step in obtaining funding is the submission of a grant application. Once a grant has been approved, budget information and a brief description of the community policing plan must be submitted. Grants will be made for up to 75% of the total salary and benefits of each officer over a three year period, up to a maximum of $75,000 per officer. Mr Ramey moved, seconded by Mr Burris, to approve the submission of a grant ' application for grants funds and authorize the Mayor to execute the request. AYE: Ramey, Burris, Ewing, Barnhouse, Duke ' NAY: None Motion carried 5 -0. ' ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE PURCHASE OF WORK UNIFORMS FOR MEMBERS ' OF THE OWASSO FIRE DEPARTMENT. This item was removed from the agenda at the request of staff. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A CONTRACT FOR PAINTING THE INTERIOR OF THE OWASSO RECREATION CENTER. It has been several years since the Recreation Center gym was painted, and high use has created a need that it be done. Quotes were taken on the painting of the gym and activities room, with the low quote coming from Bill Fisher Painting. The amount needed for this task is contained in the Recreation Center budget. Mr Ewing moved, seconded by Ms Barnhouse, to award a contract to Bill Fisher Painting in the amount of $1200 for the purpose of painting the gym and activities room at the Recreation Center. ' AYE: Ewing, Barnhouse, Ramey, Burris, Duke NAY: None Motion carried 5 -0. t Owasso City Council November 15, 1994 ' 1 ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A PROPOSED CHANGE ORDER TO A CONTRACT BETWEEN THE CITY OF ' OWASSO AND MITCHELL FENCE COMPANY FOR THE CONSTRUCTION OF ORNAMENTAL IRON FENCING AT FAIRVIEW CEMETERY. On October 18, the City Council awarded a contract to Mitchell Fence Company in the amount , of $14,700 for the construction of an ornamental iron fence system at Fairview Cemetery. Some minor modifications have had to be made to the original line of the fence, which have resulted , in the need for slightly more fencing than was originally thought. The total cost for the additional fencing and labor is $712.72. Mr Ewing moved, seconded by Mr Burris, to approve Change Order No 1 to Mitchell Fence Company to increase the contract for construction of the ornamental iron fencing system at Fairview Cemetery in the amount of $712.72. AYE: Ewing, Burris, Barnhouse, Ramey, Duke NAY: None Motion carried 5 -0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A ' PROPOSED CHANGE ORDER TO A CONTRACT BETWEEN THE CITY OF OWASSO AND EMPIRE CONSTRUCTION AND MATERIALS INC AND BETWEEN THE CITY OF OWASSO AND APAC- OKLAHOMA INC FOR ' THE CONSTRUCTION OF 76TH STREET NORTH PHASE II IMPROVEMENTS. On June 7, the City Council awarded two separate contracts for the construction of improvements to the intersection of 76th Street North and Main Street. Only one of the contracts contained provisions for traffic control. However, both contractors have need for traffic control. Therefore, change orders have been submitted to each contractor to decrease the amount of one contract and increase the amount of the other to compensate for the traffic control situation. Mr Ramey moved, seconded by Mayor Duke, to approve a change order to Empire Construction and Materials decreasing their contract by $520, and a change order to Apac- Oklahoma increasing their contract by $520, for the 76th Street North and Main Street intersection improvements. AYE: Ramey, Duke, Ewing, Burris, Barnhouse NAY: None Motion carried 5 -0. 1 1 1 Owasso City Council ITEM 14: REPORT FROM CITY MANAGER No report. ITEM 15: REPORT FROM CITY ATTORNEY No report. ITEM 16: REPORTS FROM CITY COUNCILORS No report. ITEM 17: UNFINISHED BUSINESS None ITEM 18: NEW BUSINESS None ITEM 19: ADJOURNMENT Mr Burris moved, seconded by Mr Ramey to adjourn. AYE: Burris, Ramey, Ewing, Barnhouse, Duke NAY: None Motion carried 5 -0 and the meeting was adjourned at 7:52 p.m. Marcia Boutwell, City Clerk 5 Jerry Duke, Mayor November 15, 1994 M7 1 1 1 1 M r K7 OWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Tuesday, November 29, 1994 The Owasso City Council met in special session on Tuesday, November 29, 1994 at the Ram Cafe per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Tuesday, November 22, 1994. ITEM 1: CALL TO ORDER Vice Mayor Burris called the meeting to order at 6:30 p.m. ITEM 2: ROLL CALL PRESENT ABSENT Jerry Duke, Mayor (in at 6:57 p.m.) Charles Burris, Vice Mayor Mary Lou Barnhouse, Councilor Danny Ewing, Councilor Joe Ramey, Councilor (in at 6:42 p.m.) STAFF Rodney J Ray, City Manager A quorum was declared present. ITEM 3: DISCUSSION OF ISSUES OF IMPORTANCE TO THE CITY OF OWASSO. A general discussion of issues of importance to the City of Owasso took place. No action was requested and no vote taken. ITEM 4: ADJOURNMENT Mayor Duke moved, seconded by Mr Burris to adjourn. AYE: Duke, Burris, Ewing, Barnhouse, Ramey NAY: None Motion carried 5 -0 and the meeting was adjourned at 8:45 p.m. IMarcia Boutwell, City Clerk Jerry Duke, Mayor i I� t I 12/02/94{ ;49;1. -A. CITY OF OWASSO GENERAL FUND A/P CLAIMS REPORT APAPVR PAGE; 4 PO # VENDOR DESCRIPTIO'd AP9i7t3P1T ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- MANAGERIAL ------------------------ - - - - -- 950144 CELLULAR ONE -TULSA 951027 HOBBY LOBBY 951049 CELLULAR ONE-TULSA 951064 TREASURER PETTY CASH 951064 TREASURER PETTY CASH 951064 TREASURER PETTY CASH 951064 TREASURER PETTY CASH 951067 GO SYSTEMS 951067 GO SYSTEMS 951086 SAM'S CLUB 451110 DOZIER PRINTING 951111 DOZIER PRINTING 951112 GRAINGER,W 41 INC 951132 SOUTHWESTERN BELL TELE. 951.134 MCI TELECOMMUNICATIONS DEPARTMENT TOTAL. ===='> FINANCE ------------------------ - - - - -- 950023 CPS BUSINESS, INC. 950126 STANFIELD 2 O'DELL, P.C. 951044 OML 951059 SUBURBAN OFFICE SUPPLY 951064 TREASURER PETTY CASH 951087 OFFICE DEPOT CARD PLAN DEPARTMENT TOTAL =___' COMMUNITY DEVELOPMENT ------------------------ - - - - -- 951041 GRAINGER,W W INC 951046 BOCA INTERNATIONAL 951064 TREASURER PETTY CASH 951064 TREASURER PETTY CASH 951064 TREASURER PETTY CASH 951064 TREASURER PETTY CASH 951064 TREASURER PETTY CASH 951064 TREASURER PETTY CASH 951067 GO SYSTEMS 951087 OFVTCE DEPOT CARD PLAN 951090 i7'?7IER FR14ITIidG USAGE FRAMING USAGE REIMB PETTY CASH REIMB PETTY CASH REIMB PETTY CASH REIMB \EXPENSES 10/94 FUEL 10/94 FUEL SUPPLIES PRINTING PRINTING SUPPLIES 10 \94 PLEXAR 10\94 LONG DISTANCE LICENSE FEES SERVICES - ,,9ud ;T ANNUAL CERTIFICATION BOOKCASES REIMB PETTY CASH SUPPLIES SUPPLIES CODE BOOKS REIMB PETTY CASH REIMB PETTY CASH REIMB PETTY CASH REIMB PETTY :ASH REIMB PETTY CASH REIMB PETTY CASH 10/94 FUEL SUPPLIES PRINTING 13.00 25.90 43.40 41.47 37.64 30.24 225.80 44.25 9.64 53.69 19.60 25.00 2.3.65 49.75 .58 643.61 217.00 'l 517.49 R 30,00 264.56 11.76 60.40 3,101.61 86.06 635.00 7.48 5.24 24.52 5.50 17.14 18,63 98.16 18.07 80.00 CITY OF OWAS'SO GENERAL FUND 12/02 /94 8:49:14 A/P CLAIMS REPORT APAP`P PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 951132 SOUTHWESTERN SELL TELE. 10\94 PLEXAR 71.72 DEPARTMENT TOTAL =___) 1.0 +67.49 MUNICIPAL. COURT ------------------------ - - - - -- 951132 SOUTHWESTERN HELL TELE. 10 \94 PLEXAR 47.45 951134 MCI TELECOMMUNICATIONS 10 \94 LONG DISTANCE 1.33 DEPARTMENT TOTAL =___) 48.78 ENGINEERING ------------------------ - - - - -- 951056 RIDGWAYS SUPPLIES 60.00 951057 TRIANGLE CO SUPPLIES 26.23 951087 OFFICE DEPOT CARD PLAN SUPPLIES 30.94 951049 DEPARTMENT TOTAL =___) USAGE 117.17 GENERAL GOVERNMENT ------------------------ - - - - -- 950714 WARREN CLINIC PRE EMPL DRUG SCREEN 30.00 950217 MEMBER SERVICE LIFE PRE TAX ADMIN FEE 100.00 950964 DAVID G SMITHS EDD MMPI /CR.OSSLIN 37.50 951049 CELLULAR ONE -TULSA USAGE 42.70 951049 CELLULAR ONE - TULSA USAGE 25.00 951064 TREASURER PETTY CASH REIMB PETTY CASH 4.43 951064 TREASURER PETTY CASH REIMB PETTY CASH 5.75 951064 TREASURER PETTY CASH REIMB PETTY CASH 10.20 951065 TREASURER PETTY CASH DOC MEALS 201.16 951067 GO SYSTEMS 10/94 FUEL 131,56 951086 SAM'S CLUB SUPPLIES 5.98 951087 OFFICE DEPOT CARD PLAN SUPPLIES 195.03 751.108 OFFICE FURNITURE SERVICE REPAIR 25.00 951131 PSO 10 \94 USE 845.42 951132 SOUTHWESTERN HELL TELE. 10 \94 PLEXAR 421.11 951133 SOUTHWESTERN BELL TELE. 10 \94 NON - PLEXAR 47.56 951134 MCI TELECOMMUNICATIONS 10 \94 LONG DISTANCE 23.07 951134 MCI TELECOMMUNICATIONS 10\94 LONG; DISTANCE 1.22 951135 OFLA NATURAL, GAS 10 \.94 USE 56,39 DEPARTMENT TOTAL =___. 2,209.08 Mq TNTFNANCE ------------------------ - - - - -- 1 1 u t 1 A?; 02!94 8 :49:14 CT T Y OF ^WASSO GENERAL: FUND Ar'P CLAIMS REPOPT APAPVR PACE: PO 4 VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 950184 CELLULAR ONE -TULSA USAGE 27.40 951.064 TREASURER, PETTY CASH REIMB PETTY CASH 20.89 951067 GO SYSTEMS 10!94 FUEL 16,67 95108-6 SAM'S CLUB SUPPLIES 27.36 DEPARTMENT TOTAL CEMETERY 950933 KIMBALL ACE HARDWARE SUPPLIES 13.46 951067 GO SYSTEMS 10!94 FUEL 25.99 951131 PSO 10 \94 ItSE 17.04 DEPARTMENT TOTAL =___. 56.49 POLICE SERVICES ------------------------ - - - - -- 954073 MCCAW COMMUNICATIONS PAGER RENTAL 112.05 950034 HOWARD STAMPER NOV RETAINER/SERVICES 154.04 950080 HOWARD STAMPER DEC RETAINER /SERVICES 150.00 950031 YALE CLEANERS UNIFORM CLEANING 11304.00 950085 L.E.T,N, TELEVISED TRAINING; 238.00 950577 REASORS PRICE RITE SUPPLIES 39.51 950686 KIMBALL ACE HARDWARE SUPPLIES 30,30 950846 OWASSO VET HOSPITAL SERVICES :2,78 951022 WESTERN BUSINESS PRODUCTS COPIER MAINT 176,41 951023 POLICE PETTY CASH REIMS PETTY CASH 12.00 9510''3 POLICE PETTY CASH REIMS PETTY CASH 26.74 951023 POLICE PETTY CASH REIMB PETTY CASH 23.73 9510?3 POLICE PETTY CASH REIMB PETTY CASH 14.97 951023 POLICE PETTY CASH REIMB PETTY CASH 7.96 951023 POLICE PETTY CASH REIMB PETTY CASH 31.00 951064 TREASURER PETTY CASH REIMB PETTY CASH 5.45 951067 GO SYSTEMS 10/94 FUEL. 1,132.98 951068 WAL -MART SUPPLIES 65,72 951063 WAL -MART SUPPLIES 7.97 951069 HOWARD STAMPER INSTALLATION 40.00 951086 SAM'S CLUB SUPPLIES 17.29 951037 OFFICE DEPOT CARD PLAN SUPPLIES 125.72 951092 ASSOC. ENT OF TULSA, INC. PRE EMPLOY EXAM \DEARMOND 46,44 951095 HUDSON PLUMBING REPAIR, ^- ,r;5,72 951099 nWASSO GLASS REPLACE GLASS 217.71 951100 OF ASSOC, OF CHIEFS: OF PO MEMBERSHIP DUES 30.00 951131 PSO 1 (P 'l 94 USE &A6.51 95113:x- SOUTHWESTERN BELL TELE. 10\94 PLE`!AR ? -x.0 0 `—TTY OF OWAS:SO GENER'AI_ FUND 1.'02 X94 8:49:1.4 A %P t-..AI?i REPORT APAP:'R PAGE: PO # VENDOR DESCRIPTION AM0UiiT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 951133 SOUTHWESTERN BELL TELE. 951134 MCI TELECOMMUNICATIONS 951135 OKLA NATURAL GAS DEPARTMENT TOTAL. = = = =? POLICE COMMUNICATION ------------------------ - - - - -- 95n48s2 DEPT OF PUBLIC SAFETY 990850 THE ALMA GROUP DEPARTMENT TOTAL = = = => ANIMAL CONTROL - ------------------------------ 950569 THREE LAKES VETERINARY 950686 KIMBALL ACE. HARDWARE 9509921 PALMER CHEMICAL Sy EOUIPME 951023 POLICE PETTY CASH 951131 PSO 951132 SOUTHWESTERN BELL TELE. 951134 MCI TELECOMMUNICATIONS DEPARTMENT TOTAL = = = ='? FIRE SERIVCES ------------------------ - - - - -- 950764 TULSA JUNIOR COLLEGE 950915 TREASURER PETTY CASH 950916 BEST WESTERN HOTEL 950917 FIRE SERVICE TRAINING 950929 WAL —MART 950933 ALEXANDER. BATTERY 951064 TREASURER PETTY CASH 951064 TREASURER PETTY CASH 951467 GO SYSTEMS 951467 GO SYSTEMS 951102 VOLUNTEER 951103 KIMBALL. ACE HARDWARE ?51104 NAPA AUTO PARTS 951131 PSO 9 51 1.3'2 SOUTHWESTERN BELL TELE 9911:34 MCI TELECOMMUNICATION: 10':.94 NON —PLE f'AR 10\94 LONG DISTANCE 10 \94 USE OLETS RENT CHAIR REGISTRATION SUPPLIES BART PISTOL R'EIMB PETTY CASH 10\94 USE 10\94 PLEXAR. 110\94 LONG DISTANCE WORK ^HOP FS,IO CONFERENCE FSIO CONFERENCE FE 10 CONFERENCE SUPPLIES BATTERIES RETMB PETTY CASH REIMB PETTY CASH 101/94 FUEL, 10:94 FUEL VOLUNTEER RUNS '=UPPLIES SUPPLIES 10 \.94 USE 10`94 PLEYAR 10:94 LONG DISTANCE 4",151 27.55 35.35 5,4"36.98 700.00 754.00 1,454.00 105.00 9.77 142.62 3.69 141.90 '8.09 2.50 43:'.57 70.00 29,78 63.00 50.00 368.97 71."4 20.00 42.5:5 353.98 16.815 445.50 140.53 253,42 699,34 24.97 1 1 F-1 I t L� r 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 CTTY OF OWAS"=O GE11ERAL U ID i'' � P:49, 14 A/P ;::LA IMS REPORT P.PAE'fR PACE: PO 4 VENDOR. DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 9511 5 OY•,LA 11ATURAL GAS 10 \94 USE ^48.56 DEPARTMENT TOTAL 3,12.E.56 CIVIL DEFENSE ------------------------ - - - - -- 950021 CELT UL AR ONE -TULSA U SMGE 60.00 10.30 951131 PSO 10`.94 USE 64.15 95-1132 SOUTHWESTERN BELL. TELE. i0\94 PLEXAR 26.92 951133 SOUTHWESTERN BELL TELE. 10 \94 NON- PLEXAR 49.99 951104 MCI TELECOMMUNICATIONS 10'.,94 LONG DISTANCE 4.04 DEPARTMENT TOTAL- 154,70 STREETS ------------------------ - - - - -- 9511320 PAUL HERRON MOWING /EL Rio VISTA 60.00 950627 PSO STREET LIGHTING 1,399.47 950909 ACCURATE FIRE EOUIPMENT FIRE EXTINGUISHERS 143.53 950970 SA -SO SAFETY BARRICADES 761.24 950981 HUGHES LUMBER CO SUPPLIES 21.90 950982 KIMBALL. ACE HARDWARE SUPPLIES 78.83 951064 TREASURER PETTY CASH REIMB PETTY CASH 8.74 951064 TREASURER PETTY CASH REIMB PETTY CASH 9.Z0 951067 GO SYSTEMS 10/94 FUEL 370,:8 951070 APAC- OKLAHOMA, INC. ASPHALT 247.02 951075 A -1 FENCE SUPPLIES 279.80 ?511780 NAPA AUTO PARTS SUPPLIES 33.10 951081 WAL -MART SUPPLIES 13.00 951081 WAL -MART SUPPLIES 28.76 951082 MAXWELL SUPPLY OF TULSA PARTS 82,50 951131 PSO 10 \94 USE 690.7 951132 SOUTHWESTFRN BELL TELE. 10\94 PLEXAR 44.75 951135 OKLA NATURAL. GAS 10`.94 USE 45.73 DEPARTMENT TOTAL = = = =. 4,314.62 RECREATION CENTER 950726 PADGETT THOMPSOtI ^£MINAR 139.00 950871 TRAVEL PETTY {_ASH CONFERENCE ;9.79 95087^ WESTERN HILLS STATE LODGE LODGING- /CONFERENCE 120, (if) 9"1047 MOULDER OLDHAM CO REFAIR 1 -el 5. 511 8 C T TY OF OWASSO GENERAL. FUND 1"/0 /94 ;:4x:14 A/P CLAIMS RESORT APAPVR PAGE: F'O # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 951067 GO SYSTEMS=; 951131 PSO 9511,32' SOUTHWESTERN BELL TEL.E . 951134 MCI TELECOMMUNICATIONS `%51 4 °5 OKLA NATURAL. GAS DEPARTMENT TOTAL SWIMMING POOL ------------------------ - - - - -- 10/94 FUEL 10-'94 TTSE 10 \94 PLEXAR 10 \94 LONG DISTANCE 10 \94 USE 9511 ?l PSO 10`:94 USE 951132 SOUTHWESTERN BELL TELE. 10 \94 PLEXAR 951.135 OKLA NATURAL GAS 10 \94 USE DEPARTMENT TOTAL COMMUNITY CENTER ------------------------ - - - - -- 9501 04 CELLULAR ONE —TULSA 951049 CELLULAR ONE — TULSA. 951067 GO SYSTEMS 9510R6 SAM'S CLUB 951087 OFFICE DEPOT CARD PLAN 91;11:1D1 PSC! 951.132 SOUTHWESTERN BELL TELE. 951134 MCI TELECOMMUNICATIONS 9511.35 OKLA NATURAL GAS DEPARTMENT TOTAL = = = =? PARK MATNTFNANCE ------------------------ - - - - -- 950204 CINTAS CORP. 95t? -,10 ANCHOR STONE CO 951038 KIMBALL ACE HARDWARE 951042 AUDREY REEVE 951064 TREASURER PETTY CASH 951164 TREASURER PETTY CASH 951.0A7 GO SYSTEMS 951088 ANCHOR PAINT 13, 1 PSO 9511"5 OKLA NATURAL GAS USAGE 11SAGE 10/94 FUEL SUPPLIES SUPPLIES 10\94 USE 10 \94 PLEXAR 10 \94 LONG DISTANCE 10 \94 USE UtITFORM RENT /CLEAN SCREENINGS SUPPLIES CLEAN ELM CREEK RESTROOMS REIMS! PETTY CASH REIMS PETTY CASH 10/94 FUEL SUPPLIES 10 \94 UIBE 10 \94 USE 22. 16 457.14 41.30 .37 80.1'e 1,025.48 34.10 27.05 29,44 90.59 10.30 1,50 40,66 7,GS 11.9" 89 =_,.21 89.44 1. 52.11 1, 110.8;1 54, R{! 55.24 2�",h, 14 200.00 9,:5 75. x'18 ?4,`:1 373 DEPAPTIMENT TOTAL .y m ur CT?Y OF OW&S5O GENERAL. FUND 12/02/�u 8:49:14 A/P CLAIMS REPORT APAPVR PAGE: pO � VENDOR DESCRIPTION AMOUNT ---------- ------------------------- ------------------------- ------------- FUND TOTAL ====> ------------- 25,514.85 10 �-nar94 PO # GFNERAL. GO 950394 WOR 5 :49:14 VENDOR VERNMENT WARREN CLINIC DEPARTMENT TOTAL CITY OF OWASSO ?ERS' COMP SELF -IN'S PLAN A:P CLAIMS REPORT APAPVR PAGE: DESCRIPTION AMOUNT CLAIM/COSHATT 40,00 = = = =i 40.00 FUND TOTAL =___% 40.00 1 CITY OF ON&S5O AMBULANCE SERVICE FUND 1?/02/94 8:49:14 A/P CLAIMS REPORT AP&PnF PAGE: PO it VENDOR DESCRIPTION AMOUNT ---------- ------------------------- ------------------------- ------------- AMBULANCE ------------------------------ 950549 MEDICAL COMPLIANCE SPECIA SUPPLIES 30.00 951045 TULSA COUNTY nO-TECH SCRO EMT REFRESHER 257.70 951055 8LVS RIDGE MEDICAL SUPPLIES 124.13 951058 DYNA MSD SUPPLIES 212.80 951101 PACE PRODUCTS OF TULSA IN OXYGEN 84.00 951122 MEDICL&IMS, INC. SST UP FEE 500.00 DEPARTMENT TOTAL ===&) 1,207.83 _____________ FUND TOTAL 1,207.83 2 CITY OF OWASSO E - 911 1? /n2jf,4 8 :49 :14 A/P CLAMS REPORT APAPVR. PAGE: PO 4 VENDOR' DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- POLICE COMMUNICATIONS ------------------------ - - - - -- 950005 SOUTHWESTERN BELL TELE. E -411 1,707.76 DEPARTMENT TOTAL =___? 1,707.76 FIND TOTAL =___? 1,707.76 CITY OF OWA5SO COMMUNITY CENTER 12102/94 8:49:14 A/P CLAIMS REPORT AP&PVR PAGE: PO it VENDOR DESCRIPTION AMOUNT ---------- ------------------------- ------------------------- ------------- COMMUNITY CENTER ------------------------------ 951066 MAXIMUM CONTROL, INC. AC SERVICE 795,00 ------------- DEPARTMENT TOTAL 795.00 ------------- FUND TOTAL ====> 795.00 m� IN CITY OF OWASSO CEMETERY CARS 02/9u S:49 4 A/P CLATMS RE9OR? APAPVP PASS: 9O 4 V E N DID R DESCRIPTION AMOUNT ---------- ------------------------- ------------------------- ------------- CEMETERY ------------------------------ 951113 MITCHELL FENCE CO FENCE/CEMETERY 15,412,72 DEPARTMENT TOTAL ====> ------------- 15,412.72 FUND TO7&L ====> ------------- 15,412.72 I I I I I I IA CTTV OF nWASSC CITY GARAGE 1. '71 9 4 A/P CLAIMS REPORT APIAPVP PAGE: PO it ---------- VENDOR ------------------------- D ES C R I P T 10 N AMOUNT CTTY GARAGE ------------------------------ ------------------------- ------------- 950677 STAR LURE VEHICLE MATNT 87.7i 95AO-33 EPSON DIRECT COMPUTER 964.95 950955 WILLIAMS PFP!jc-:"P EQUIPMENT PARTS 517.22 .1 95097"') GREEN COUNTRY OIL CO P'PTS el cl 90.00 950975 MILEAGE MASTERS TIRES 505.22 950976 FRONTIER INTERNATIONAL TR PARTS 474.70 950977 TlYNA SYSTEMS PARTS 225.36 950987 NAPA AUTO PARTS PARTS 665.51 950988 OWASSO AUTO CA%RE � MMAINT 1,11HEEll ALIGNMENT 145.00 9511014 WELSCO INC OXYGEN /ACETYLENE 37.30 951015 INTERSTATE RATTEPY SYSTEM BATTERIES 248.04 951016 EXTDE, CORP BATTERIES 132.72 951029 OWASSO AUTO SUPPLY PARTS 91.70 951030 MILEAGE MASTERS TIRES 413.35 951031 MILEAGE MA-STERS77". TIRES /REPAIR 557.79 951050 GARRETT SIGNS SIGNS 95.00 951064 951067 TREASURER PETTY CASH CO SYSTEMS PETMB PETTY CASH 101/94 FUEL 11.00 69.89 951086 SAM'S CLUB SUPPLIES 32.46 951087 OFFICE DEPOT CARD PLAN SUPPLIES 8.59 951094 MEMORY SYSTEMS COMPUTER MONITOR 299.00 9,51098 USUABLE STEEL YARD PARTS 955,34 951131 PSO 10\94 USE 101.60 9511322 SOUTHWESTERN BELL TELE. 10`•'94 Pi-EXPAR 20.30 DEPARTMENT TOTAL ------------- 5,890.30 ------------- FUND TOTAL 5,890.30 I I I I I IA i CTTY OF OWASSO -- I PARK DEVELOPMENT A/P CLAIMS REPORT APAPVP FACE: DESCRIPTION AMOUNT --------- ------------------------- ------------- 91�10�,,' T Rn,.l f,!OTT!!TATTl 7ript-iE T) E P A F7 Hi EI 1-3, T T 0, T AL FUND T07AL ====) SLIDE 4?,: -3? ------------- A I ------------- 472. 3"3 17 CT?Y OF OWASSO REVENUE BOND PROJECT FUND t?/O2/94 R.49� A/P CLAIMS REPORT APAPVR PAGE: pO # VENDOR DESCRIPTION AMOUNT ---------- ------------------------- ------------------------- ------------- STREETS ------------------------------ 950514 APAC-0KLAROM&, IHC. DEPARTMENT TOTAL ====) FUND TOTAL ====> GRAND TOTAL 76TH & MAIN 9,883.12 ------------- 9,883.12 ------------- 9,883.12 ----------^-- 346,607.38 18 VENDOR TRANSFERS CITY GARAGE WORKER'S COMP SELF -INS GENERAL FUND GENERAL FUND TRANSFERS TOTAL CITY OF OWASSO A/P TRANSFER REPORT DESCRIPTION AMOUNT TRANSFER FROM GENERAL FUND 2,333.33 TRANSFER FROM GENERAL FUND 11,512.50 TRANSFER FROM AMBULANCE FUND 10,000.00 TRANSFER FROM E -911 FUND 1,312.50 25,158.33 t CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11/12/94 I DEPARTMENT AMOUNT Finance 51576.56 Municipal Court 1,274.72 •. xvnx�vVxvnxxwS. 7.?{ Ji{{{ 4hkyfpF} i�{{{{{{{ v{{ vv;{{{ p};{ NWr.{{::• M: nxvJri{•: Jri4:• riri{ 4iri4:+ riw: Li::{i:: ypi?•:{•} ti{ iriiv. .viikOW3'i..'•i::'r'riiiii<i3ri� M:�L.4 Building Maintenance :::: .rive• vK•�vx}rr.••.• •• ••• <.. �v � .vnevnn ..:+Fif:. Central Dispatch .n 4,963 21 ?:nr:.vx.....,,,...,,x iaihvnv}}:{ i<{{ LiGv.•: vi:< vl' �ar'}y? ?4 :•: {u•.'•:{•:•k?J:•:Gh ti • • • }?:?{nii}i:•:•:i {•:ii {{i.... W W<. 'r. "d UGk'in!G%:} :} r} rrr��'• dvrr•.... Firerxv. 29,402.65 { n}: U. �'^" 4w„ n}:, M „} }:;} : { :}}.x }::}}}}}:; }+.}},w, v; vsCxM,..!C,Lti:X, {{xr, /f. ? {6'f.•} },v..vw.}}}}} }4v}}}. ::K• }: { ?{4 v ry}ti• }:4 }:4}:•:+.0 {tw }:v:• }:tLix .x'1..;:{ {: nvr: xn .�j�{I91, ..:,:::.•.• : :::::::::::::::::::::�xvv4v:::: nvvi;.ii:{{ :.{;:• }::? ::::............:...........:: ij: n .....::...;?{. :.:{x{xn•.;{? ? {.; ? i✓ 3F': �:':: k{ �i}: kk�ii 'ridi} ?iviii'riiii:�:�iFk ?:kk:: ii.'•rrn•'�''r'k�kk�:iv ? �ti+ •: ?iiSiii:�ik�iiiii: }:v:k}k; }i: iii: �i: ii::}: Si} iiiii: �` i+'ri::i}}iriiiiiijij;:{:3::: ?k �iiiiii .:Ji %ev:{.;::y ......:{::.:••:. �v::{ '•::• }'. }w. : : :•..•:•.v :......;: .k. ...: vv: .: •. ...•:ww•w;. �}: v:.:.:':.. Y:?• y.}•.}}}; �}}:}}'.}'{• i:{{:: ::::. } }:•y}i: ?�i } } } }:• }•::::::: �7M�:�:}i: .caaeux.:...,,,,n:... }},.......:'xaxawdwao-aw vk...wxa.•}..F wake.... r:. s. ..:::actvw}}.acwn.e,..:.,.�.wro ::.. vaocer.{ v:::::::,,...... v:.+ cii«. i \v:.�sxx.:a+s+e,:,•,:. + :..:.:. Recreation Center 2,424.18 :.:. ":•.eWw•}}.{vx:• : \ nYY.. ••Y'.i. \:.•r.•..'l: \w k' '• '.v:J:4: Park Maintenance 1.716.66 APPROVED: 12/06/94 Mayor Council Member Council Member CITY GARAGE PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11/12/94 t t APPROVED: 12/06/94 , Mayor Council Member Council Member CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11/26/94 DEPARTMENT AMOUNT Finance 5,108.16 Municipal Court 1,059.56 Building Dispatch 4,957.57 "Central Fire 25,884.79 Recreation Center 2,221.54 Park Maintenance 1,584.22 APPROVED: 12/06/94 Mayor Council Member Council Member CITY GARAGE PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11/26/94 APPROVED: 12/06/94 Mayor Council Member Council Member 1 1 1 PROCLAMATION CITY OF OWASSO, OKLAHOMA WHEREAS, The Vocational Industrial Clubs of America (VICA) provide outstanding training for the young people in our nation's schools; and, WHEREAS, The VICA students at Owasso High School spend many hours assisting in community projects; and WHEREAS, Their assistance as servers at the annual Thanksgiving dinner provided to senior citizens by the Owasso Sertoma Club is only one example of the many projects they are involved in; and WHEREAS, The City Council would like to recognize the contributions made by the Owasso High School VICA to the community; NOW, THEREFORE, I, Jerry Duke, by virtue of the authority vested in me as Mayor of the City of Owasso, do hereby proclaim the thanks of the City Council and the citizens of Owasso to the Owasso High School Vocational Industrial Clubs of America for their outstanding contributions to the community of Owasso. IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of Owasso to be affixed this 6th day of December, 1994. Jerry Duke, Mayor Charles Bums, Vice Mayor Mary Lou Barnhouse, Councilor Danny Ewing, Councilor Joe Ramey, Councilor 1 PROCLAMATION CITY OF OWASSO, OKLAHOMA WHEREAS, The Owasso Sertoma Club has an outstanding history of service to the community; and, WHEREAS, One of the projects of the Club is to provide a Thanksgiving dinner each year for Owasso's senior citizens; and WHEREAS, The contributions of time and energy made by Club members involved in the project are important to its success; and, WHEREAS, The City Council would like to recognize the contributions made by the Owasso Sertoma Club to the community; NOW, THEREFORE, I, Jerry Duke, by virtue of the authority vested in me as Mayor of the City of Owasso, do hereby proclaim the thanks of the City Council and the citizens of Owasso to the Owasso Sertoma Club for their outstanding contributions to the community of Owasso. IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of Owasso to be affixed this 6th day of December, 1994. Jerry Duke, Mayor Charles Burris, Vice Mayor Mary Lou Barnhouse, Councilor Danny Ewing, Councilor Joe Ramey, Councilor 1 1 1 1 1 r s I►yj 1 N►y [�)7: ►I 1 lu TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: SHERRY BISHOP . FINANCE DIRECTOR SUBJECT: AUDIT REPORT FOR FISCAL YEAR 1993 -94 DATE: DECEMBER 2, 1994 BACKGROUND: An independent audit, performed by a certified public accountant, is required by city charter and state statutes. This is the third year that the firm of Stanfield & O'Dell has served as auditors for the City of Owasso and the Owasso Public Works Authority. There are three separately bound reports. Financial Statements and Report of Independent Certified Public Accountants Auditors' Single Audit Reports Advisory Comments Memorandum SUMMARY OBSERVATIONS: Overall, the audit process went very well. The audit report contains no surprises. The auditors did not report anything of which we were unaware. The main differences between the audited financial reports and the monthly financial reports prepared by staff are the year -end accounting accruals. AUDIT REPORT DEC 2, 1994 PAGE 2 GENERAL FUND: The original FY 94 budget utilized $20,000 from the general fund reserves. Throughout the fiscal year, the decision to expend additional general fund reserves required several budget amendments. The total budgeted deficit (or expenditure of reserves) was $132,463. The consequence of those amendments is the decision to deplete 43 % of the general fund reserves. Fortunately, not all of those expenditures were actually required. The practice of funding current operating expenses from "savings" can quickly place the city in a risky financial condition. At the end of FY 1984, the city had a cash surplus of $365,685. Two years later, the cash balance was a negative $50,187. After numerous employee layoffs and cutbacks in every department, the city finally regained a positive cash position in FY 1991. The current cash reserve is $252,763. That is adequate to provide a "cushion" for normal operations. It is not adequate to fund an emergency or a major revenue shortfall. (In FY 1984, revenues were $145,532 under budget. OPWA: The OPWA operating fund budgeted for a "profit" this year of $29,726. The actual "profit" was $29,209. The OPWA (on a cash basis) was able to increase its reserves and fund minor capital needs from current operating funds. While the OPWA is operating well financially, it is not in a "strong" financial position. The reverses should continue to increase. FINANCIAL STATEMENTS: For governmental funds, the City uses a "modified accrual basis of accounting" (defined on page 16 of the audit, note #3). Modified accrual means that next month's taxes (because they have been collected by the Oklahoma Tax Commission) are included in the year -end fund balance. (On a modified accrual basis), the "deficiency of revenues and other sources over expenditures and other uses" for the general fund is $124,993. (See page 9, column 1.) The "budget basis" fund balance (funds that could actually be appropriated for expenditure) is $252,763. (See page 11, column 2.) The unreserved fund balance ratio is often used as a measure of a government's financial health. It is the ratio between the resources available for contingencies (unreserved fund balance) and the annual operating expenditures. As a general rule, cities should maintain a ratio between five and ten percent. The June 30, 1994 fund balance of $252,763 provides an unreserved fund balance ratio of 7.0 %. This is down from 9.8% a year ago because of a budgeted expenditure of reserves and an increase in the total operating budget for FY 1994. The unreserved fund balance ratio at the end of FY 1995 is projected to be 6.3 %. AUDIT REPORT DEC 2, 1994 PAGE 3 The unreserved fund balance ratio will continue to decrease every year if the fund balance is maintained at the current dollar amount while the total operating expenditures increase every year. The OPWA, because it is an "enterprise fund," uses an accrual basis of accounting. The most ' significant differences are that depreciation and debt expenses are recorded in the OPWA but not in the General fund. Enterprise fund accounting is intended to be similar to accounting for ■ private sector businesses. All transactions associated with the OPWA 1988 Revenue Bonds ■ (Sales Tax account, Capital Future Fund account, bond principal and interest expense, and interest earned on those accounts) as well as, the 1993 OWRB Promissory Notes (OPWA Capital Improvements fund, and restricted water and wastewater revenue) are reported in the OPWA. These restricted accounts in the OPWA report make it difficult to get a realistic financial statement for the OPWA utility operation alone. The "net loss" in the OPWA enterprise fund is $83,944 (page 67, column 2). Excluding restricted funds, debt related expenses and funding for capital improvements, (but including depreciation) the OPWA had a net loss of $646,799. Without depreciation, the net profit is $67,597. Depreciation on property, equipment, and utility lines totals $714,396. Depreciation is the accounting method of distributing the cost of capital items to the years in which they are used rather than putting all the cost in the year of purchase. Even though depreciation is not a "cash" expense, it is a real cost of operating a business. If revenues were sufficient to fund all operating expenses including depreciation, then all OPWA fixed assets could be replaced, as needed, from operating cash. On an accounting basis similar to the General Fund, the OPWA would have an unrestricted operating fund balance, net of current payables, of $233,395. This is an increase of $29,209 from last year. IOther individual funds are reported on pages 51 -52, 59 -60, 65 -67 and pages 69 -70. SINGLE AUDIT REPORTS: This document contains reports that are required (in addition to the financial statements) of all recipients of state and federal funds. Most of this report contains standard accountant "opinion" letters. The Schedule of Federal Financial Assistance is on page 4 and itemizes the grants active during the fiscal year. Two reports on "internal control structure" are on pages 5 -6 and 7 -9. The auditors report no matters that they consider to be "material weaknesses." Im AUDIT REPORT DEC 2, 1994 PAGE 4 Pages 10, 11 and 13 are reports on "compliance" with laws, regulations, contracts, grant requirements, etc. There were no "material instances of noncompliance" reported by the auditors. Three instances of "immaterial" noncompliance are reported by the auditors on pages 12 -14. All three comments are due to reporting requirements of the Oklahoma Department of Commerce CDBG grant (Max Buchanan project). The project has been completed and the grant closed out by ODOC. ADVISORY COMMENTS MEMORANDUM: This document contains the auditors comments and suggestions for the improvement of procedures and administrative controls. This report is the auditors' opportunity to comment about anything that came to their attention during the course of the audit work. These comments are not considered "material weaknesses" nor are they "material instances of noncompliance." The advisory comments are valuable in helping develop proper fiscal controls to ensure the integrity of the accounting system. We are pleased that the number and magnitude of the , comments lessens each year. Staff response to each of the advisory comments is attached as a separate memorandum for your review. RECOMMENDATION: Staff recommends that the City Council and the Owasso Public Works Authority receive the audit report and direct it to be filed as required by law. Note: Copies of the three reports from the auditors were delivered to council members last week. Additional copies of those reports are not included in this agenda packet. 1 MEMoxnrmuM TO: THE HONORABLE MAYOR AND CITY COUNCIL ' CITY OF OWASSO ' FROM: RODNEY J RAY CITY MANAGER SUBJECT: REQUEST TO DONATE HELIPORT TO CITY IDATE: December 2, 1994 BACKGROUND: 1 The attached memorandum from Chief Allen and correspondence from the President of the Owasso Sertoma Club outline the details of a request by the Club to fund, construct and donate a heliport to the City of Owasso. The proposed heliport would, if approved, be constructed at ' the new fire station and would be primarily used for emergency medical evacuation. The Owasso Sertoma Club requests that the City Council authorize the construction of the ' facility on City property and accept it as a donation to the City upon completion. FUNDING: No funds are requested for construction of the heliport. However, the staff estimates that the ' cost of maintaining the facility will be about seventeen dollars per month for electricity to operate required lights (see letter from Sertoma for details of operational cost). W 1 1 RECOMMENDATION• The staff recommends Council authorization for the construction of a heliport on City property as approved by the FAA. The staff further recommends Council acceptance of the donation of the facility from the Owasso Sertoma Club. ATTACHMENTS: 1. Correspondence from Sertoma Club 2. Memorandum from Chief Allen OWASSO SERTOMA "Service to Mankind" November 30, 1994 The Honorable Jerry Duke Mayor, City of Owasso PO Box 180 Owasso, OK 74055 RE: REOUEST FOR CITY ACCEPTANCE OF DONATED HELIPORT AT FIRE STATION Dear Mayor Duke: Several months ago members of the Owasso Sertoma Club initiated a project to raise funds, design and construct a FAA approved heliport for Owasso's emergency services. The project was initially developed to assist the Fire Department's emergency medical technicians when they utilize one of the helicopter medical evacuation services. Our members have coordinated the project with the Fire Chief, City Manager, the FAA, and one of the helicopter medical services. Recently, we have been notified that the proposed location of the heliport at the Fire Department has been approved by the Federal Aviation Administration (FAA) and construction can proceed immediately after a thirty -day comment period that began on November 3, 1994. The purpose of this correspondence is to request Council action that would formally authorize the Club to initiate the construction of the heliport on City property and accept the facility as a donation from the Owasso Sertoma Club. In making this request, I want you to know that the Club has authorized full funding of the project from existing monies and are not requesting any financial participation from the City. The total cost of the project is estimate to be valued at $4500. However, much of that cost is being reduced through "in- kind" services and material donations solicited by our Club. Based on our review of other similar facilities, it is expected that the only operational cost to the City will be the cost of operating four 69 watt lights (receptacles designed to use 6000 hour traffic signal bulbs) and one area light on the "wind sock". The estimated monthly cost of electricity for the lights is $17.82. There are no other operating costs for this facility_ The heliport consists of an FAA approved 25' x 25' concrete pad (reinforced) constructed of 3500 psi concrete six inches thick, a six foot wide sidewalk from the pad to the parking lot, four safety lights, and lighted wind sock pole. The location of the pad is immediately east of the Honorable Jerry Duke November 30, 1994 Page 2 existing parking lot (see attached). The expected life of the facility is twenty -five years before replacement is required. I Based on the above information, the Club has authorized me as president to request that the City Council take the following actions: I 1. Authorize the Club to begin construction of the facility as approved by the FAA and shown on the attached design. I2. Accept the donation of the heliport from the Sertoma Club and assume ownership by the City. ' Our members are pleased to offer this assistance to the City and believe it will be a benefit to the community and those who serve our citizens. It will provide a safer environment for patients, EMT's and the helicopter crews. It will also increase safety for our citizens by locating ' a central point for helicopter evacuation. However, please note that in life threatening instances, it may still be necessary to land on -site in some cases. ' Our Club has been proud of our support of community service programs like DARE, the Fire Prevention Association and Canine Unit. We hope this project will help you in your service to ' our citizens. If I can be of assistance, please let me know. Sincerely, �I V� Willard Mills President, Owasso Sertoma Club � 11 ID DU Z I� O i� (�*- Af5a)- 16��7-IVR4 -r-1 m z m I F, t 4 ;i f I 1 i A Pa 1 1 1 1 r 1 i 1 1 i 1 1 1 1 1 MEMORANDUM TO: RODNEY RAY CITY MANAGER FROM: BOB ALLEN FIRE CHIEF SUBJECT: INSTALLATION OF HELIPAD DATE: November 29, 1994 BACKGROUND For the past several years, the Fire Department has recognized the need for a helipad. Due to the terrain at our previous fire station, we were unable to construct a helipad that would comply with all safety procedures. At our present location, we have identified an area that complies with all FAA regulations. Susan Herron with Airevac Air Ambulance service has provided and conducted all the communications with FAA officials. At our last inspection conducted by an FAA official from Dallas, TX, the only requirement which remained was to move the helipad 15' to the east. The FAA inspector stated that all requirements had been met, and our final approval would be submitted as soon as he returned to Dallas. Currently, we are utilizing an air ambulance service approximately ten (10) times a year. At the present time, we require at least three (3) police officers, two (2) medics, and one (1) shift officer to safely land the air ambulance. There have been situations that the patient location i s unsuitable for safe landing of the air ambulance. When this situation exists, we move the patient by ambulance to an alternate location. As the attached memo indicates, there are several reasons which would necessitate a need for an air ambulance. If our request to construct a helipad is approved, we would reduce our required manpower by 50% when the helipad is utilized. Installation of Helipad November 29, 1994 Page 2 RECOMMENDATION The use of a helipad would be utilized as a service for our citizens in the event an air ambulance is needed. We are requesting approval of the construction of a helipad. ATTACHMENTS 1. Memo - Max Downing I IhF 11' MEMORANDUM TO: FROM: SUBJECT: DATE: BOB ALLEN FIRE CHIEF MAX DOWNING IN -HOUSE INSTRUCTOR /PARAMEDIC AIR AMBULANCE TRANSPORT November 29, 1994 Why would we request an air ambulance? An air ambulance is requested by the senior Medic on scene for various reasons. Time is of the essence in order to transport the patient to the nearest and appropriate facility. Our ground transport time, with lights and sirens (Code 1) to Tulsa hospitals is fifteen (15) to twenty (20) minutes and is further dependent on the time of day and traffic density. Flight time by air ambulance from Owasso to any Tulsa hospital would be from three (3) to five (5) minutes. With pediatric patients, the facility of choice would be St. Francis, and it is the most distant from Owasso. Burn patients would go to Hillcrest Medical Facility for comprehensive burn treatment. The housing density of our area is such that it is very difficult to land an air ambulance, if at all, and we have had, in the past, to transport the patient to an alternate location for transport by air ambulance. What medical treatment can an air ambulance perform that we cannot? Air ambulance personnel perform under different protocols than we do. They have a Registered Nurse /Paramedic and a Paramedic as the flight crew. The Registered Nurse has a higher level of training and therefore can utilize different procedures /protocols. The Registered Nurse has access to controlled medical drugs that we are not allowed to utilize at our level of licensure. We have to call Medical Control to be able to perform certain procedures as per our Medical Protocols and the air ambulance crew are not under the same procedural restrictions because of their differing protocols. The situation could exist that an intermediate Medic, the Paramedic either not on duty or involved with another EMS run, would have a patient he would not be able to treat. In this case, the air ambulance and the flight crew would be able to ensure definitive treatment would be accomplished. What is required to land an air ambulance; ie. manpower, space, equipment, etc.? In order to land an air ambulance it require a minimum daylight area of sixty by sixty feet (60' x 60') in diameter and nighttime area of one hundred by one hundred feet (100' x 100') in diameter. The areas that we serve do not have these minimums except in some of the outlying portions. The air ambulance also requires a clear overhead, without any power lines or other obstructions for the pilot. Manpower required to land would require a minimum of four persons and their vehicles, to block an intersection, which is usually our police department or other fire department vehicles. A minimum number of three (3) persons on the ground to help load the patient into the air ambulance is required. How and what benefit will our helipad serve for us? The helipad would be of benefit to the citizens of our area in that the air ambulance would have the Loran coordinates for our helipad. These coordinates are stored in the on -board flight computer of the air ambulance and enable the pilot to fly directly to the desired location. In many instances the pilot must fly to the indicated destination by ground directions and then locate a suitable landing site. The helipad would eliminate this. The helipad would only need a minimum of two (2) persons to load the patient into the air ambulance. These would be the ground ambulance crew, and if more would be needed, they would already be at the landing site. No security would be needed for ground traffic control purposes. With the proper lighting, nighttime landings would be more secure for the air ambulance and for the involved ground personnel. The time necessary to transport the patient by ground to the helipad would be offset by the added safety and time saved by having a known and central landing area available to all the medical personnel. MEMORANDUM b SUBJECT: COMMUNITY CENTER ROOF REPAIR DATE: December 1, 1994 W BACKGROUND In May, 1994, repairs of just over $1,000 were made to fix leaks in the Community Center roof by All -Star Roofing of Owasso. At that time the roofer indicated that the roof was badly in need of further preventive maintenance repair, as there were several spots that could start leaking at any time, including many areas around parapet walls, exhaust curbs and vent pipes. In fact we have, as predicted, already developed two new leaks since the May, 1994, repair job. ' At the beginning of November, I submitted specifications to four roofing companies for maintenance /repair of the areas of the roof not repaired in May, 1994. The companies from which we solicited proposals were All -Star Roofing, Regan Roofing, and Sequoyah Roofing, all of Owasso, and Turner Roofing of Broken Arrow. I have talked with each company at least three times, indicating our interest in receiving a quote from them. As of the present date only All -Star and Seqoyah have responded, even after I re- emphasized to all four a proposal deadline of November 29, 1994. The specifications and the two responses are attached to this memo. 10 As you will notice, there is a wide disparity between the estimates of the two companies. I have checked with both companies to make sure that both understood and were responding in kind to the listed specifications. They do seem to be, so I cannot say for sure why the large to difference. I am confident from the quality of the previous work done by All -Star that the proposal is a good and valid one, so I can see no reason not to accept it, even though to ordinarily one would question such a much lower proposal. Also, All -Star has placed their guarantee on the work in writing. 10 FUNDING In the 1994 -95 budget, staff budgeted a total of $3000 to contract to have repair work done to the Community Center roof. This was budgeted from the Community Center Fund, fund 56 -614, line item 5440. L TO: RODNEY RAY, CITY MANAGER ' FROM: JIM McELRATH, COMMUNITY CENTER DIRECTOR /%A— i b SUBJECT: COMMUNITY CENTER ROOF REPAIR DATE: December 1, 1994 W BACKGROUND In May, 1994, repairs of just over $1,000 were made to fix leaks in the Community Center roof by All -Star Roofing of Owasso. At that time the roofer indicated that the roof was badly in need of further preventive maintenance repair, as there were several spots that could start leaking at any time, including many areas around parapet walls, exhaust curbs and vent pipes. In fact we have, as predicted, already developed two new leaks since the May, 1994, repair job. ' At the beginning of November, I submitted specifications to four roofing companies for maintenance /repair of the areas of the roof not repaired in May, 1994. The companies from which we solicited proposals were All -Star Roofing, Regan Roofing, and Sequoyah Roofing, all of Owasso, and Turner Roofing of Broken Arrow. I have talked with each company at least three times, indicating our interest in receiving a quote from them. As of the present date only All -Star and Seqoyah have responded, even after I re- emphasized to all four a proposal deadline of November 29, 1994. The specifications and the two responses are attached to this memo. 10 As you will notice, there is a wide disparity between the estimates of the two companies. I have checked with both companies to make sure that both understood and were responding in kind to the listed specifications. They do seem to be, so I cannot say for sure why the large to difference. I am confident from the quality of the previous work done by All -Star that the proposal is a good and valid one, so I can see no reason not to accept it, even though to ordinarily one would question such a much lower proposal. Also, All -Star has placed their guarantee on the work in writing. 10 FUNDING In the 1994 -95 budget, staff budgeted a total of $3000 to contract to have repair work done to the Community Center roof. This was budgeted from the Community Center Fund, fund 56 -614, line item 5440. L MEMORANDUM COMMUNITY CENTER ROOF REPAIR December 1, 1994 PAGE2 RECOMMENDATION Staff recommends the award of a contract to All -Star Roofing of Owasso, OK in the amount of $1,980.00 for the purpose of roofing maintenance and repair of the Community Center Roof. I ATTACHMENTS 1. Specifications for proposals for repair of Community Center roof 2. Map of Community Center roof 3. Proposal from All -Star Roofing of Owasso 4. Proposal from Sequoyah Roofing of Owasso ATTACHMENT 1 Specifications for proposal for maintenance and repair of Owasso Community Center Roof November 1, 1994 Location of Owasso Community Center is 301 S. Cedar Specifications: 1. Reflash all parapet walls, including inner parapet at the upper level, except portions of walls indicated on the attached map of the roof, as per the footage noted. ' 2. Reflash 13 vent i es with Beteck rubber or its equivalent. PP q ' 3. Reflash exhaust curbs (3), not including the exhaust curb "A ", indicated -on the attached map. ' 4. Maintain all areas where felt is exposed with Beteck rubber or its equivalent. Is I ATTACHMENT 2 1 ATTACHMENT 3 ALL*STAR CONTRACTING ' P.O. BOX 611 OWASSO, OK 74055 (918) 272 -3151 TULSA (918) 74 3-1818 FAX(918)834 -7126 PROPOSAL SPECIFICATIONS AND ESTIMATE No. 08029 PAGE NO. OF PAGES OPOSAL SUBMITTED TO PHONE DATE Owasso Community Center 272 -3903 111-30-94 STREET JOB NAME CITY, STATE AND ZIP CODE JOB LOCATION Behind old Fire Station ARCHITECT DATE OF PLANS JOB PHONE Attn: Jim McElrath We hereby propose to furnish materials and labor necessary for the completion of: Re flash all parapet walls including inner parapet at upper level 414 lin. ft. Re flash 13 vent pipes with Beteck rubber Re flash 3 exhaust curbs VKUVUbt hereby to furnish material and labor — complete in accordance with above specifications, for the sum of: Nineteen hundred eighty dollars and no /100 TO De made as toiiows: Upon completion All material is guaranteed to be as specified. All work to be completed in a substantial workmanlike manner according to specifications submitted, per standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by Workmen's Compensation Insurance. Authorized / Signature Note: This proposal may be withdrawn by us if not accepted within ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are Signature satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Date of Acceptance: Signature dollars ($ 1,980.00 60 days days. PRODUCT 218 RECYCLED PAPER Contents: 40% Pre - Consumer • 10% Post - Consumer ATTACHMENT 4 �ro�o�ttl Page No. of SEQUOYAH ROOFING CO. Rt. 3 Box 1550 OWASSO, OK 74055 (918) 272 -1722 or 272 -2753 PROPOSAL SUBMITTED TO PHONE DATE Owasso C 272 -3903 11 -30 -94 STREET JOB NAME 301 S Cedar Community Center CITY, STATE and ZIP CODE JOB LOCATION Owasso, Okla 74055 ARCHITECT DATE OF PLANS JOB PHONE Hit propose hereby to furnish material and labor — complete in accordance with specifications below, for the sum of: .q i X ThnLlsand Three Fundlreol Fi €ty dollars($ 6 350. ()Q Payment to be made as follows: H Pages All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from specifications be- Authorized low involving extra costs will be executed only upon written orders, and will become an Signature extra charge over and above the estimate. All agreements contingent upon strikes, acci- dents or delays beyond our control. Owner to carry fire, tomado and other necessary Note: This proposal may be insurance. Our workers are fully covered by Workman's Compensation Insurance. withdrawn by us if not accepted within days. We hereby submit specifications and estimates for: Flash all outside edges.___Flash all A/C unit- curbs, pitch -pans. Remove- _._bl_isters__. &._._repa_it.__ Aarptanrc of Proposal— The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized Signature to do the work as specified. Payment will be made as outlined above. Date of Acceptance: Signature MEMoxaivnuM TO: THE HONORABLE MAYOR AND CITY COUNCIL ' CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: CITY MANAGER'S REPORT DATE: [J December 2, 1994 MANAGERIAL: WINTER WONDERLAND - The Rayola Park area and Friendship Park are now completed for the Winter Wonderland "Lights On" ceremony. The ceremony will be held on Monday, ' December 5, 1994 at 5:30 p.m. at the Gazebo in Friendship Park. The Pride of Owasso marching band, as well as the Owasso High School Choir, will participate in this special event. Councilmembers are always needed to "flip the switch" on the decorations; so if you attend, you will be recruited for this task. This year the allocation of resources was reduced for this ■Y program because the City Employees Association sponsored a volunteer day. Over 25 employees, spouse and children, and citizens volunteered a Saturday morning and saved paid man-hours that had been used in past years to put the decorations up for display. CABLE TV PERMIT - Attached for your review is a detailed memorandum relating to a proposed ordinance that, if enacted, would issue a non - exclusive permit to TCI Cable Television to use public rights -of -way and easements to deliver cable television service to residents of Owasso. Previously, the City had a franchise agreement with TCI. However, negotiations with the company have resulted in what our staff considers to be a better position for the City - one that offers more leverage and flexibility. It is the intent of the staff to place this item on the CITY MANAGER'S REPORT December 2, 1994 Page 2 Council agenda for consideration at the December 20th meeting. Please note that the proposed ordinance increases the permit fee (based on gross receipts) from 3 % to 5 %. Based on current projection, a 2% increase in the fee would produce $20,000 annually for the City General Fund. However, it should also be noted that an increase in the permit fee will be passed on to the Owasso customers in exactly the same manner as an increase in sales tax would be added to a purchase. Based on an average billing, a 2 % increase would increase a customer's monthly bill by $0.39. The 5% rate is now charged by three cities in the Tulsa metropolitan area (Sand Springs, Sapulpa, Tulsa). Nine cities currently have a 3% permit fee. It is the intent of the staff to provide you with viable options. The opportunity to increase revenues to the General Fund by increasing the permit fee is a viable option and one that should be considered. However, the decision as to whether to impose additional taxation on our residents is one that lies with the Council. The staff is available to answer any questions or provide any information relating to the permit or the increased fee. If you have questions, please call me. PERSONNEL - The following actions have taken place since the last report: Police - Sonya DeArmond has been employed as a patrol officer, filling an existing vacancy. Ms DeArmond has been employed by the City for approximately four years as a dispatcher. Previous experience as the manager of the District Attorney's Victim /Witness Program will help Sonya bring additional capabilities to our law enforcement team. Starting salary for uncertified officers is set in the contract at $7.60 per hour. Garage - Douglas Casares has been employed as a mechanics helper. Mr Casares is an Owasso resident and has had several years experience in equipment maintenance. This position was previously filled by a mechanic, however, in our efforts to reduce expenditures and privatize many of the garage functions, we have replaced one mechanic with a helper. Starting salary for this position is $7.00. Engineering - Evidently previous issues of this report failed to identify the employment of an engineering technician, replacing Rohn Munn. Approximately four weeks ago Mr Ron Easterling was employed to replace Mr Munn, our engineer technician. Mr Easterling has over twenty years experience in both the public and private section (including municipal experience) and has extensive experience in CAD operations. Additionally, he has extensive experience in subdivision design that will help in our review of plats and subdivision construction plans. Starting salary for this position is $32,000 per year. The City currently has vacancies in the following departments. Police - One Dispatch Vacancy - One Patrol Vacancy (Motto's slot) Maintenance - One Custodian Position Community Center - One Clerical Position CITY MANAGER'S REPORT December 2, 1994 Page 3 ' NOTE: The dispatch vacancy was created by transfer of an employee to patrol officer. The remaining patrol officer vacancy is due to Officer Motto's assignment as Lieutenant and Operations Commander. At this point that assignment is interim. If Lt Motto is permanently ' appointed to that position, his patrol vacancy will be filled by the next person on the eligibility list. The next person on the eligibility list is also a dispatcher, thus it is probable that we will fill the two patrol vacancies, but will create two dispatch vacancies in the process. I will keep ' you informed. on COMMUNITY DEVELOPMENT: BOARD OF ADJUSTMENT - The Owasso Board of Adjustment held its regular monthly meeting on Tuesday, November 22, 1994 at 7:00 p.m. in the Owasso Community Center. The in Board unanimously approved the following requests: OBOA -94 -15 - A request for a Special Exception to allow a beauty shop as a home occupation in the Bailey Ranch Estates addition. OBOA -94 -16 - A request for a Special Exception to allow for mortgage consulting as a home occupation in the Copper Meadows II addition. OBOA -94 -17 - A request for a Variance in sign height and square footage for a Wendy's ' Restaurant pole sign to be located on the southeast corner of Highway 169 and Garnett Road. PLANNING COMMISSION - The Owasso Planning Commission will hold its regular meeting on December 13, 1994 at 7:00 p.m. in the Owasso Community Center. The following items will be reviewed at this meeting: Preliminary Plat - Southern Links - A review of the preliminary plat for Southern Links, the first residential portion of the Bailey Golf Ranch to be developed. This initial portion is located south of East 86th Street North, and contains approximately 174 lots on a 71 acre tract of land. Preliminary Plat - Bailey Ranch Estates H - A review of the preliminary plat for Bailey Ranch Estates II, the second phase of the Bailey Ranch Planned Unit Development. This phase will be located directly east of Bailey Ranch Estates and will be served by the Washington County Rural Water District. All other services (sewer and emergency services) will be provided by the City of Owasso. This second phase will contain 135 lots on 40.75 acres. up Final Plat - Caudle Estates - A review of the final plat for Caudle Estates. Caudle Estates is located west of the southwest corner of East 96th Street North and Garnett Road and will an CITY MANAGER'S REPORT December 2, 1994 Page 4 contain 20 RS -2 zoned lots. The preliminary plat for Caudle Estates was approved at the November Planning Commission meeting. The final plat for Caudle Estates will be forwarded to the Owasso City Council for action at the December 20, 1994 meeting, providing all construction plans have been reviewed and approved by the City Public Works Department and the State Health Department. Lot Split Request - Owasso Properties One Inc - The lot split requested is located on East 86th Street North, immediately east of Robert Long's insurance office, immediately west of the old Food Lion property. This split would create an approximate 30,000 square foot lot ' for office use. ENGINEERING: MANHOLE AND SEWER LINE REPLACEMENT PROJECT - Bids were received on ' November 3rd for the manhole and sewer line replacement project in the old portion of town. Four bidders responded to the advertisement. JEPCO Inc (the contractor currently working on the water line replacement project) is the apparent low bidder at $2,274,450.50. Items pertaining to contractor references, subcontractor qualifications and bonding capacity are being reviewed. Previously, the staff had indicated this item would be on the December 6 agenda. However, the review process for a project of this magnitude needs to be very detailed. Thus, this item has been rescheduled for a December 20 hearing. The contractor has been requested to provide a letter from their bonding company demonstrating the ability to obtain bonding for the project as bid. We requested a response by December 5th in order that appropriate action may be taken by Council within the time frame of award in the contract documents. POLICE SERVICES: GANG AWARENESS - Over 1000 citizens attended the Gang Awareness Program which was sponsored by VICA and the Tulsa County Sheriff's Department. The Police Department appreciates the information which was provided and the foundation that was laid. We are anxious to begin to sponsor workshops or seminars which provide local information to the community about this important topic. PERSONNEL - Applications are being accepted for the position of telecommunicator within the Police Department. Two dispatchers recently were selected as the number two and three choices for the vacant police officer positions. One is now undergoing field training and the other will begin FTO training after completion of the CLEET academy. r ' CITY MANAGER'S REPORT ' December 2, 1994 Page 5 UPDATE OF PREVIOUS ITEMS - Merchants Warning System - Information of this computer aided system was provided to previous Chamber leaders. With the change in administration at the Chamber, this project will again be reviewed for possible implementation. Chief s Assessment Program - Input was provided by department directors, employees and the general public regarding goals for the upcoming year. Chief Alexander is reviewing that input and will ' evaluate the suggestions for possible implementation.. STREETS ' BACKHOE BIDS - FY94 -95 Budget includes r g des p ovisions for the purchase of a new backhoe in the Streets Division of the Public Works Department. Demonstrator units from John -Deere and ' Case have been evaluated and a specification packet has been prepared for advertisement of bids. Bids are due by December 28th. A recommendation for award is expected to be on the Council agenda in January 1995. For additional information, contact Mr Carr. Pursuant to suggestions �! by Council members, it is anticipated that funding for this purchase, if approved, will be split i between the Street Department and the Cemetery Fund. ' 86TH STREET LIGHTING - PSO has begun installation of street lighting along 86th Street from 129th E Ave to Highway 169. The project is expected to be completed by the week of December 12th. RECREATION CENTER: STATE PARK AND RECREATION CONFERENCE - This conference was held November 13 -15, 1994. Two NYSCA awards were received by the Recreation Center staff. �! One was the Chapter Goal Award for completing all the goals that were submitted for 1994 for this chapter. The other award was given to Pat Nicholson for certifying over 100 coaches. FACILITY MAINTENANCE - The gym has been painted and looks great. The gym floor was i stripped and a protective coating applied the day after Thanksgiving. This work was completed just in time for the beginning of the FOR basketball season on November 28. FIFTH QUARTER - The after game fellowship known as Fifth Quarter was a great success. Approximately 150 kids participated, and all seemed to have a good time. The attached letter from the Westport Mennonite Brethren Church is a thank you for this event. COMING ATTRACTIONS - December 3, 1994, 9:00 a.m. -5:00 p.m. - Craft Show; December 10, 1994, 10:00 a.m. -2:00 p.m. - Karate Test; December 23 -26, 1994 - closed for Christmas holiday. W CITY MANAGER'S REPORT December 2, 1994 Page 6 PARK MAINTENANCE: PLAYGROUND EQUIPMENT INSPECTION - An inspection of all City playground equipment was conducted on November 10th by David Warren, Park Superintendent, and David Mays, a representative from Iron Mountain Forge Equipment. All equipment was inspected for compliance with ASTM standards. A complete list of the status of all equipment is attached for your information and review. RAYOLA PARK FENCING - A request to approve the bids received for the fencing of two ball fields at Rayola Park, as well as the funding source for this project, will be presented to the Owasso City Council at the December 20, 1994 meeting. The funding sources would include the budgeted fencing funds and monies budgeted in the Park Development fund. If you have any questions about this project, please contact Mr Rooney or Mr Warren. WASTEWATER COLLECTION: REQUEST FOR QUALIFICATIONS FOR TREATMENT PLANT IMPROVEMENTS ENGINEERING DESIGN - The Owasso Public Works Authority currently owns and operates , the wastewater treatment plant consisting primarily of an oxidation ditch with internal (boat) clarifier, ultraviolet disinfection and sludge drying beds. In accordance with increased requirements for effluent discharge, an amendment to the Facility Plan has been completed by ' FHC Inc, and Owasso has secured a loan from the Oklahoma Water Resources Board for funding of the necessary improvements. Provisions are incorporated in the funding for these improvements to utilize monies available through the State Revolving Fund (SRF). Therefore, , design and construction of the facility improvements are to be in conformance with the SRF, Oklahoma Water Resources Board (OWRB) and Oklahoma Department of Environmental Quality (ODEQ) regulations and guidelines. The amendment to the Facility Plan is currently undergoing technical review by OWRB. The approved Facility Planning documents will serve as the basis for the detailed engineering design and ultimate construction of the needed improvements. Qualification statements from engineering firms will be received by December 16th for the performance of engineering services required to complete the project design outlined in the Facility Plan. Following submittal, each submittal will be reviewed by the Selection Committee. It is expected that a short list of three to five firms will be made by the end of December and price proposals from the firms will be received by mid - January. A recommendation for the award of a contract should be anticipated by Council in early February 1995. CITY MANAGER'S REPORT December 2, 1994 ' Page 7 REFUSE COLLECTIONS: NEW REFUSE COLLECTION VEHICLE BID SPECIFICATIONS - The FY94 -95 Budget contains funds for the purchase of a new refuse collection vehicle. The existing refuse collection vehicles used for residential collection are a 1981 Loadal, 1988 Loadal and 1992 Loadal Presently, Public Works uses two full -time collection routes (4 days per week) and one part-time route (1 day per week). In addition, one of the full -time trucks is used in commercial collection one day per week. Continued growth in residential development is expected to increase the part- time route to a minimum of 2 days per week by the Spring of 1995. It is anticipated that the division will require three full -time residential collection routes by FY95 -96. To ensure an adequate amount of backup equipment is available in case of vehicle breakdown 1b or extended down time for repairs, the additional refuse collection vehicle was included in the budget. Replaced vehicles are utilized for emergency backup and at the Recycle Center. The budgeted amount of $107,000 was determined following discussion with the supplier, based on the last purchase price to the City (in 1992) and increases in the price of the equipment. Specifications for bidding are being prepared. It is anticipated that the vehicle will be bid in early January 1995. For additional information, contact Mr Carr. RECYCLE CENTER: An initial review of financial data relating to the Recycle Center operations (such a review is ' conducted about every eighteen months to determine if changes are needed) indicates that our rates for disposing common trash are not covering our cost of disposal. Our rates have always been lower than landfill rates, but increasing costs for transportation and "tipping fees" have magnified the problem to a point that requires attention. The staff is preparing a detailed analysis of the Center's operations and review of several possible solutions, including improving cost efficiencies and reducing cost of the operation. However, it appears that those improvements will need to be combined with a rate increase if we are to adequately address a long term solution. The Center continues to be one of the most popular City services (see attached customer survey) and is used by about 25 % of the population. But, it also appears that the things that make it attractive to our citizens - clean, convenient, low cost disposal - are also attracting "out of city" users. Our last customer survey indicated about 34% of our customers are not Owasso citizens. The staff report and recommendations should be completed within thirty to forty -five days. I will keep you informed. If you have questions, please call Mr Carr or me. i 6-1 M 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 ATTACHMENTS 1. Contract Status Report 2. Lawsuit Status Report 3. Cable TV Memorandum and Proposed Ordinance 4. Building Permit Reports 5. Memorandum Relating to Recycle Center Survey of 1993 6. Memorandum Relating to Storm Damage to Sewer Plant 7. Correspondence to Sertoma, RE: Senior Citizen Thanksgiving Dinner 8. Police Department Memorandum, RE: Jurisdiction 9. Memorandum Relating to Playground Safety Inspection by Parks Department 10. Golf Course Profit/Loss Statement 11. Letter, RE: After Game Fellowship M M M 6W.4 66-4 6 6 1 W MM 9"1 M M CONTRACT STATUS REPORT December 2, 1994 PROJECT ADVERTISE FOR BIDS BID OPENING AWARD BID NOTICE OF AWARD BONDS IN PLACE PRE- CONSTRUCTION MEETING NOTICE TO PROCEED % OF COMPLETION TO DATE PROJECTED COMPLETION DATE 76th Street North Improvements APAC - Oklahoma Empire Construction 4/28/94 5/26/94 6/7/94 6/8/94 7/26/94 8/22/94 8/22/94 65% 12/94 Water Line Replacement Jepco 6/17/94 7/14/94 8/16/94 8/18/94 9/12/94 9/27/94 10/3/94 400 4/95 96th & Garnett Signalization Bee -Line Traffic Control 7/14/94 8/26/94 10/18/94 10/19/94 10/27/94 11/22/94 11/22/94 2/25/95 Manhole & Sewer Line Replacement 9/29/94 11/2/94 Owasso Sports Park Phase II Fencing 10/27/94 12/6/94 0 C: \WPDATA\FORMS \CONTRACT.FRM MRB LAWSUIT STATUS REPORT December 2, 1994 9" ! C:\WPDATA\LEGAL\LAWSUrrS.FRM MRB a DATE DATE DATE OF FILED BY RECEIVED TYPE REFERRED TO REFERRED STATUS DISPOSITION DISPOSITION Doris Bull, Sharon 3/30/94 Negligent maintenance of OMAG 3/30/94 Received by City; Referred to King & John King emergency vehicles & Risk OMAG; OMAG declined in State Dist Ct Management of coverage; Risk Management Oklahoma of Oklahoma accepted coverage & assigned Dunnery, Daniel & Baker to provide defense; In Discovery stage Safety National 7/8/94 Contract action claiming fees City Attorney 7/15/94 Entry of Appearance filed; Casualty Company investigating; in State Dist Ct Answered Petition & Discovery Richard Parsley in 10/11/94 Action for recovery of attorney City Attorney 10/12/94 Motion for Summary State Dist Ct fees and costs Judgment in City's favor Filed 10/27/94 C:\WPDATA\LEGAL\LAWSUrrS.FRM MRB a MEMORANDUM TO: RODNEY J RAY CITY MANAGER FROM: LONNIE HARDIN SUBJECT: TCI PERMIT ORDINANCE DATE: December 1, 1994 BACKGROUND: TCI Cablevision of Tulsa has operated a cable television system within the city limits of Owasso since 1980 under a franchise granted by a vote of the people. The franchise is for a nonexclusive use, and expired by its own terms on November 20, 1994. During the course of the franchise, there have been several changes in federal law concerning the cable industry, the most notable being the Cable Communications Policy Act of 1984, which "deregulated" cable TV and the subsequent "re- regulation" of the industry by the Cable Act of 1992. The net effect of the changes is to place basic rate regulation in the hands of the FCC, with municipalities retaining a right to regulate rates, within limits, for some secondary services. The federal regulatory plan has not advanced nearly as rapidly as the cable technology. For that reason, it is proposed by staff and TCI that continued operations be under a permit system rather than a franchise. The proposed ordinance for a permit system would serve the same purpose as a franchise, but does not require a vote of the people in a special election, and allows the City more flexibility as technological advances dictate change. The proposed ordinance increases compensation to the City to 5 %, which is the maximum allowed by FCC rule. The existing franchise is set at 3 %. The ordinance further requires a system upgrade to be completed no later than February 2, 1999, at which time a 72- channel capacity is mandated. The permit also requires a free service outlet at each school and governmental building within the service area. The ordinance maintains service standards, a mechanism for handling complaints, and provides for periodic checks for compliance. Further, any increase in compensation rate paid by TCI to 0 TCI PERMIT ORDINANCE ' December 1, 1994 Page 2 ' any city in its Tulsa market area, is automatically paid to Owasso. Service upgrades are I automatic also. The City Council retains authority to act in the event of default by TCI, or to regulate secondary , rates if necessary. This ordinance is substantially similar to those enacted by Tulsa, Sand Springs and Sapulpa. RECOMMENDATION: Staff recommends passage of the proposed ordinance. ATTACHMENTS: Proposed Ordinance #{493 do M as Cable Television Ordinance City of Owasso Ordinance No. 493 AN ORDINANCE GRANTING A PERMIT TO TULSA CABLE TELEVISION, INC., DOING BUSINESS AS TCI CABLEVISION OF TULSA, TO PROVIDE CABLE TELEVISION AND OTHER LAWFUL SERVICES WITHIN THE CITY OF OWASSO USING PUBLIC WAYS; DEFINING CERTAIN TERMS; PROVIDING SERVICE STANDARDS AND RULES OF OPERATION; AUTHORIZING REGULATION BY THE CITY; PERMITTING USE OF THE CABLE TELEVISION SYSTEM BY THE CITY; ESTABLISHING CONDITIONS AND REGULATIONS FOR USE OF STREETS AND RIGHTS -OF -WAY, AND ERECTION AND USE OF POLES; REQUIRING PAYMENT OF A PERMIT FEE; AUTHORIZING REGULATION OF RATES SUBJECT TO FEDERAL AND STATE LAW; REQUIRING GRANTEE TO PROVIDE INSURANCE AND INDEMNIFICATION TO THE CITY; ESTABLISHING STANDARDS AND SCHEDULES FOR THE REBUILD AND UPGRADE OF THE CABLE TELEVISION SYSTEM IN THE CITY; ESTABLISHING OPERATIONAL STANDARDS; REQUIRING CERTAIN MINIMAL SERVICES TO SUBSCRIBERS, THE CITY AND SCHOOLS; PROVIDING FOR COMPLIANCE AND MONITORING OF CABLE SYSTEM OPERATIONS; ESTABLISHING EVENTS OF DEFAULT, PROVISIONS FOR PENALTIES AND REVOCATION OF THE PERMIT; REQUIRING APPROVAL BY THE CITY FOR ASSIGNMENT OF THE PERMIT; PROVIDING FOR MODIFICATION OF THE PERMIT BY THE CITY; PROVIDING A RIGHT FOR THE CITY TO PURCHASE THE SYSTEM UNDER CERTAIN CONDITIONS; PROHIBITING DISCRIMINATION IN OPERATION OF THE CABLE SYSTEM; REQUIRING ACCEPTANCE BY GRANTEE OF TERMS OF THE PERMIT; PROVIDING FOR SEVERABILITY; CODIFYING THE ORDINANCE; DECLARING AN EMERGENCY. BE IT ORDAINED BY THE CITY OF OWASSO: 17-401. SHORT TITLE This Ordinance shall be known and may be cited as the "Tulsa Cable Television Permit Ordinance ". 17-402. DEFINITIONS For the purposes of this Permit, the following terms, phrases, words and their derivations shall have the meaning given herein. When not inconsistent with the context, words used in the present tense include the future tense, words in plural include the singular and words in the singular include the plural. The word "shall" is always mandatory and not directory. A. Affiliate. Any person who owns or controls, is owned or controlled by, or is under common ownership or control with Grantee. B. Basic Cable Service. Any service tier which includes the retransmission of local television broadcast signals and includes educational and government access channels. C. Cable Act. The Communications Act of 1934, as amended by the Cable Television Consumer Protection and Competition Act (Public Law No. 102 -385, 1992) and as the same may hereafter be amended. D. Cable Channel or Channel. A portion of the electromagnetic frequency spectrum which is used in a Cable Television System and which is capable of transmitting a television channel as defined by the FCC. E. Cable Service. The one -way transmission to Subscribers of video and audio programming or other programming services and Subscriber interaction, if any, which is required for the selection of video and audio programming or other programming services provided through electric or electronic signals, or which utilizes any facility or equipment of the Cable System. F. Cable Television System or Cable System or System. Facilities consisting of antennae, coaxial cables, fiber optic cables, wave guides, conductors or other closed transmission paths and associated signal generation, rgception and control equipment, and other equipment designed to provide Cable Service or Other Lawful Service to Subscribers and users. G. City. The City of Owasso, Oklahoma, a municipal corporation in its ' present incorporated form or in any other reorganized or changed form. H. Completion of System Rebuild. The reconstruction and upgrade of the Cable System or part thereof as required by Section 13 hereof, including above and underground trunk and feeder cables, amplifiers, power supplies, connectors, splitters and tap installations, headend and hub rebuild or upgrade and any and all other construction necessary for the Cable System or part thereof to be ready to deliver Cable Service to Subscribers. I. Council. The City Council of the City or any body constituting in the future the legislative body of the City. FCC. The Federal Communications Commission or its successor. K. Fiber Trunk Cable. Any part of the Cable System which utilizes fiber optic cable for the purpose of transmitting video, audio or other lawful signals. L. Grantee. Tulsa Cable Television, Inc. now doing business as TCI Cablevision of Tulsa or its lawful successor, transferee or assignee. M. Gross Operating Revenues. Any and all fees, charges, cash, credits, property of any kind or nature, consideration, compensation or receipts derived directly or indirectly by Grantee, its Affiliates, subsidiaries, parents, or arising from or attributable to the operation of the Cable Television System, except that the term shall not include: 1. The amount of any refunds, corrective billing credits or other re- payments made to Subscribers or users; • 2. Any taxes on service furnished by Grantee, imposed directly or indirectly on any Subscriber or user by any municipal corporation, political subdivision, state or other governmental unit and collected by Grantee for the governmental unit; 3. Receipts for the sale or transfer of tangible property; 4. Receipts for the sale or transfer of the System; 5. Receipts from the installation or reconnection of Cable Service, the transfer of an existing connection, the moving of a cable television outlet, or other non - recurring charges to a Subscriber or user for technical or installation services; and 6. Charges, credits, compensation, or payments on a commercially reasonable basis to an Affiliate, subsidiary or parent for services rendered to Grantee. N. Other Lawful Service. Any service other than Cable Service provided through electric or electronic signals or which utilizes any facility or equipment of the Cable System. O. Person. An individual, corporation, partnership, association, joint stock company, trust corporation or governmental entity. P. Permit. The rights and privileges granted by City to Grantee to construct, operate, maintain and upgrade a Cable Television System utilizing Public Ways within the corporate limits of the City of Owasso, Oklahoma, for the purpose of offering Cable Service or Other Lawful Service to Subscribers. Q. Public Way. The surface of and the space above and below and public street, highway, freeway, bridge, alley, court, boulevard, sidewalk, parkway, way, lane, drive, circle or other public right -of -way, including but not limited to, public utility and communication easements, dedicated utility strips or rights -of -way dedicated for compatible public uses, and any temporary or permanent fixtures or improvements located within or held by City in the Service Area which entitles City or Grantee to its use for the purpose of installing, operating, repairing and maintaining the Cable Television System. R. Service Area. The present corporate limits of the City and any additions caused by annexation or other lawful means. S. State -of -the -art. The most current technology which is economically feasible, has been performance tested and is commonly accepted by industry standards for cable television systems of comparable size. T. Subscriber. Any Person lawfully receiving Cable Service or Other Lawful Service from the Cable Television System. U. System Rebuild. The reconstruction and upgrade as required by Section 12 hereof the Cable Television System existing in the Service Area utilizing fiber optic cable and technology which is the State -of -the -art as of the date of the approval of this Permit. 17-403. GRANT OF PERMIT A. City hereby grants to Grantee a permit to enter upon the Public Ways to install, construct, operate, maintain, rebuild and upgrade in, upon, along, across, above and under the Public Ways a Cable Television System for the purpose of providing Cable Service and Other Lawful Services to Subscribers subject to the terms, conditions and provisions contained in this Permit, the Charter and applicable laws and regulations of Oklahoma and the United States of America. B. This Permit shall be the measure of the rights, privileges and liabilities of City as well as the Grantee. In any court proceeding involving any claim against the City or other governmental entity, or any official, member, employee, or agent of the City or entity, arising from the regulation of Cable Service or from a decision of approval or disapproval with respect to a grant, renewal, transfer, or amendment of this Permit, any relief, to the extent such relief is required by any provision of federal, state, or local law, shall be limited to injunctive relief and declaratory relief. C. This Permit shall not be exclusive and nothing herein shall be construed to divest City of its control and regulation of the Public Ways. 17-404. RULES OF GRANTEE The Grantee shall have the authority to promulgate and enforce such reasonable rules, regulations, terms and conditions governing the conduct of its business as it shall deem necessary to enable Grantee to exercise its rights and perform its obligations under this Permit and to assure uninterrupted Cable Service to each and all of its Subscribers. Such rules, regulations, terms and conditions shall not be in conflict with the provisions of this Permit, the rules and regulations of the FCC or any other body having lawful jurisdiction. The rules of Grantee shall become effective only upon or after, if a later effective date is specified therein, the filing of copies of such rules with the City Clerk. 17-405. SERVICE STANDARDS Grantee shall maintain and operate the Cable System and render efficient Cable Service in accordance with such rules and regulations as shall be promulgated by the FCC. Wherever it is necessary to interrupt Cable Service for the purpose of making repairs, adjustments or installments, Grantee shall do so at such time as will cause the least inconvenience to Subscribers, and unless such interruption is unforeseen and immediately necessary, Grantee shall give reasonable notice to Subscribers. 17-406. REGULATION BY CITY A. Grantee in the installation, maintenance and operation of the Cable Television System shall, at all times, be subject to the terms and provisions of the general ordinances of the City and to the lawful exercise of the police power of the City. B. Grantee shall be subject to the lawful exercise by City of all other powers, functions, rights, privileges and immunities of regulation of the Cable System, Cable Service or Other Lawful Service granted or delegated to City by the Charter, by the Constitution and laws of Oklahoma or the laws and regulations of the United States of America. 4W H 17-407. USE OF SYSTEM BY CITY A. City shall have the right, at no cost, to locate equipment upon and make ' attachments to the Cable Television System owned by Grantee in connection with City systems. Attachments shall be installed and maintained in accordance with the ' requirements of the Electrical Code of City and only after written notice to Grantee. u Upon request by City, Grantee agrees to construct attachments to the System for exclusive use by the City, its departments, boards, authorities, commissions and agencies for governmental purposes, other than the operation of a Cable Television System, at the incremental cost of such attachments at the time of construction. Grantee shall assume no liability or expense in connection with any City attachment to or use of the Cable Television System. City use shall be in such manner as not to interfere with the use and maintenance of the Cable Television System by the Grantee. B. City, in its use and maintenance of such equipment and fixtures, shall at all times comply with the rules and regulations of Grantee in order that there be a minimum danger of contact or conflict between the equipment and fixtures of Grantee and the equipment and fixtures used by City. C. City shall be solely responsible and save Grantee harmless for all claims and demands for damages to Persons or property arising out of the use by the City of the Cable Television System. 17-408. CONDITIONS ON USE OF PUBLIC WAYS A. All transmission and distribution structures, lines and equipment erected by Grantee within the Service Area shall be located so as not to obstruct or interfere with the proper use of the Public Ways and other public places, and to cause minimum interference with the rights of property owners who abut any of the Public Ways and places, and not to interfere with exiting public utility installments. In all areas of the Service Area where all cables, wires or other like facilities of public utilities are placed underground, Grantee shall place its cables, wires, or other like facilities underground to the maximum extent existing technology reasonably permits and shall mark such facilities, indicating their location by a method approved by City's Department of Public Works. Upon request, Grantee shall furnish to and file with City maps, plats and permanent records of the location and character of all facilities constructed, including underground facilities. Such maps, plats, and permanent records shall be updated as required by City. B. In case of any disturbance of pavement, sidewalk, driveway or other surfacing, Grantee shall, at its own expense, replace and restore all paving, sidewalk, driveway or other surface of any Public Way disturbed in accordance with the standards and specifications of the City. C. If at any time during the period of this Permit City shall elect to alter or change the grade or location of any water line, sewer line, street, alley or other Public Way, Grantee shall, upon reasonable notice by City, remove and relocate its poles, wires, cables, conduits, manholes and other fixtures at its own expense, and in each instance comply with the standards and specifications of the City. D. Grantee shall not place poles, conduits, or other fixtures above or below ground where the same will interfere with any gas, electric, telephone fixtures, water hydrant or other utility, and all such poles, conduits or other fixtures placed in any Public Way shall be so placed as to comply with all requirements of the City. km E. Grantee shall, on request of any Person holding a house moving permit issued by City, temporarily move its cables, equipment or fixtures to permit the moving of buildings with the expense of such temporary removal to be paid by the Person requesting the same. Grantee shall be given not less than forty-eight (48) hours advance an notice to arrange for such temporary changes. 0 F. Grantee shall have the authority to trim any trees upon and overhanging the Public Ways of City so as to prevent the branches of trees from coming in contact with the equipment and cables of Grantee, except that at the option City such trimming may be done by City, or under its supervision and direction, to the expense and liability of Grantee and other franchise and permit grantees. G. City shall not be liable to Grantee for any injury to Grantee's Cable Television System caused by any City employee while performing emergency repairs within the Public ways. In all other circumstances when City employees negligently injure Grantee's Cable System, City shall only be liable to Grantee for the Grantee's actual cost of materials, equipment and labor necessary to effect repairs, with no allowance for interruptions to service or loss of revenues, subject to any applicable limits of liability established by the Oklahoma Governmental Tort Liability Act. Grantee, no later than January 1 of each year, shall file with the City Clerk a schedule of the current cost of materials, equipment and labor necessary to make repairs. 17-409. ERECTION, REMOVAL AND JOINT USE OF POLES A. No poles, conduits or other structures shall be erected or installed by Grantee without prior approval of City with regard to location, height, type and other pertinent aspects. Grantee shall not have a vested right to retain the location of any pole, conduit or structure installed by Grantee. Such poles, conduits or structures shall be removed or modified by Grantee at its own expense when necessary for the convenience of City. B. Where poles, conduits or other structures of any public utility company are available for use by Grantee, City may require Grantee to use such poles, conduits and structures if the permission and consent of such public utility company may be obtained by Grantee and if the terms of the use available to Grantee are just and reasonable. C. Where a public utility serving City desires to make use of the poles, conduits or other structures of Grantee but an agreement with Grantee cannot be reached, City may require Grantee to permit such use for such consideration and upon such terms ' as the Council shall determine to be just and reasonable if the use would not unduly interfere with use of the Cable Television System. D. Where City owned utility poles are available for use by Grantee, Grantee , shall pay City the same pole rental per annum as paid by Grantee for the use of pole owned by public utilities. J 17-410. PERMIT FEE A. Grantee shall pay to City as compensation for the rights and privileges ' enjoyed under this Permit an annual fee on a calendar year basis equal to five percent (5 %) of the Gross Operating Revenues from the Cable System in the Service Area. The fee, together with any accumulated interest, shall be payable monthly on or before the 45th day after the end of each month on Gross Operating Revenues received for that month. If the payment is not timely made, interest upon any unpaid portion shall accrue at the rate of one and one -half percent (1.5 %) per month until paid. Grantee shall file a complete and accurate verified statement of all Gross Operating Revenues within the Service Area during the period for which the monthly payment is made and an annual statement of such Gross Operating Revenues, verified by the Grantee's external certified public accountant, within sixty (60) days after the end of each calendar year. Grantee's first annual statement shall include the months of the calendar year that preceded the first II an 40 month in which this Permit is effective. If Grantee fails or refuses to pay such fee, City may maintain an action against Grantee for the amount of such fee and interest and all expenses of collecting same, including reasonable attorneys fees. B. If permitted by federal law, in the event Grantee or an Affiliate accepts a franchise, permit, license, authorization or other agreement of any kind with any municipal corporation or other governmental subdivision wholly or partially within Tulsa County, Oklahoma, for the purpose of constructing or operating a Cable System or providing Cable Services to any part of a city or other governmental subdivision which provides for the payment as compensation for the rights and privileges enjoyed thereunder of an annual fee in excess of five percent (5 %) of the Gross Operating Revenues from the Cable System in that municipal corporation or other governmental subdivision, then this Permit shall be deemed amended as of the effective date of the other franchise, permit, license, authorization or other agreement and Grantee shall thereafter pay to City as compensation for the rights and privileges enjoyed hereunder an annual fee equal to the same percentage of Gross Operating Revenues in the Service Area as is paid by Grantee under such other franchise, permit, license, authorization or other agreement. 17-411. RATES TO SUBSCRIBERS Subject to the provisions of the Constitution and laws of the United States of America, the Cable Act and the Constitution and laws of Oklahoma, the Council may regulate the rates of Grantee for the Basic Cable Service to be furnished by Grantee under this Permit. No rates shall be adopted or changed by the Council except after notice to the public and to Grantee and after a public hearing. 17-412. LIABILITY OF GRANTEE, INSURANCE AND INDEMNIFICATION Grantee shall defend and hold City harmless from all loss sustained by City by reason of any suit, judgment,` execution, claim or demand resulting from the construction, operation or maintenance by Grantee of a Cable Television System in the Service Area. Grantee shall maintain in full force and effect for the term of this Permit, at Grantee's sole expense, a general comprehensive liability insurance policy, in protection of City, the City Commission, and City officers, boards, commissions, agents and employees, issued by a company authorized to do business in the State of Oklahoma, protecting City and all Persons against liability for loss or damage for personal injury, death and property damage occasioned by the operations of Grantee under this Permit in the minimum amount of three million dollars ($3,000,000); provided if the maximum liability of City under the Oklahoma Governmental Tort Liability Act should be increased to more than three million dollars ($3,000,000), the amount of liability insurance required hereunder shall be increased to that amount. Grantee shall file with the City Clerk certificates of the insurance required hereunder in a form satisfactory to the City Attorney. 17-413. SYSTEM REBUILD in The Cable Television System now owned and operated by Grantee within the Service Area provides a maximum of forty (40) video Channels and consists of coaxial cables, amplifiers, conductors and other equipment and facilities which represented the State -of -the -art at the time of construction. Upon acceptance of this Permit, and in 1 reliance thereon, Grantee, in accordance ,with Section 14, shall rebuild and upgrade the Cable Television System utilizing fiber optic cables, coaxial distribution cables and State- PP of-the-art technology. Upon completion of the System Rebuild, the System shall have an available Channel capacity of at least seventy-two (72) video Channels. Grantee shall not charge a Subscriber any direct fee or assessment for the System Rebuild, including the upgrade of drops required for service to a Subscriber. 17-414. SYSTEM REBUILD SCHEDULE AND EXTENSION A. Grantee shall review the System Rebuild's design and schedule with City in order that City may elect to make attachments to the System during construction. Construction of the System rebuild shall be completed by February 2, 1999. B. Construction of the System Rebuild shall provide for upgraded Cable Service to all residences and properties in developed areas within the corporate limits of the City. Thereafter, the System shall be extended and Cable Service provided to any area where there are then existing thirty -five (35) homes within one (1) mile of the existing Cable System or ten (10) homes within one - quarter (1/4) mile of the existing Cable System. In other areas, Grantee may charge for extension of the Cable System based upon the cost of labor and materials. C. The time for Completion of the System Rebuild may be extended or excused by the City Commission for any period during which Grantee experiences delays or interruptions due to circumstances reasonably beyond its control including, but not limited to, necessary utility changes or re- arrangements, governmental or regulatory restrictions or requirements, major strikes, litigation, lock -outs, war (declared or undeclared), national emergency, economic conditions, fire, earthquakes and acts of God. 17-415. OPERATIONAL STANDARDS A. Grantee shall maintain and operate the Cable System so as to provide video, audio and other signals to be delivered with signal strength and quality levels which meet the parameters specified by the FCC and any other normally accepted industry standards. Grantee shall construct the System Rebuild and operate and maintain the System in a manner consistent with all ordinary care and all applicable laws, ordinances, construction standards, and FCC technical standards. Upon request, Grantee shall provide City a report of the results of any FCC required proof of performance test conducted by Grantee. B. Grantee shall maintain equipment capable of providing standby battery power for trunk amplifiers for a minimum period of four (4) hours. C. Grantee shall, as a part of the System Rebuild, provide capacity for interactive services which may be added to the System as such services become technically and economically feasible. D. Grantee may interconnect the Cable Television System within the Service Area with cable television systems owned or operated by Grantee within adjacent cities. E. Upon request, Grantee shall provide Subscribers with a parental control locking device or digital code capable of blocking or otherwise preventing a television set from receiving a Channel or audio signal, for which Grantee imposes a separate charge. F. Under normal operating conditions, each of the following standards shall be met no less than ninety -five percent (95 %) of the time on an annual basis: 1. Standard installations shall be performed within seven (7) business days after an order has been placed; and 2. Except when beyond the control of Grantee, Grantee shall respond to Cable Service interruptions promptly and in no event later than twenty-four (24) hours. G. Grantee shall establish procedures for receiving, acting upon and resolving Subscriber complaints which shall be subject to the approval of the City Manager of the City. H. City shall notify Grantee in writing of any complaint from Subscribers or of any failure of Grantee to comply with the terms and conditions of this Permit. Grantee, upon receipt of such notice, shall promptly investigate the complaint and take such action as is necessary to provide Cable Service to Subscribers and/or to operate the System as required. 17-416. SERVICES TO SUBSCRIBERS A. Grantee shall provide to Subscribers as a part of its Basic Cable Service local television broadcast signals as required by the Cable Act and FCC regulations subject to obtaining the consent of the local broadcast stations as required by law, and educational and public affairs programming including local educational and governmental programs. B. Upon completion of the System Rebuild, Grantee shall offer to Subscribers programming on at least fifty (50) video channels including the video channels offered as a part of Basic Cable Service. C. Grantee shall provide audio services. D. Upon request, and at a reasonable charge, Grantee shall provide to Subscribers an input selector switch to permit broadcast television reception from an antenna. 17-417. GOVERNMENTAL AND EDUCATIONAL USES A. Until the Completion of the System Rebuild, Grantee shall provide to state accredited public, private and parochial schools and institutions of higher learning in the Service Area for educational services at no cost to the school or institution one (1) free service outlet to the Cable Television System for each public, private and parochial school and institutions of higher learning, with additional service outlets to be provided at the cost of labor and materials, and with no monthly service charge for service outlets or for services which are not offered on a premium or pay -per -view basis. Grantee shall provide maintenance, at no cost, of cables, amplifiers and other distribution equipment owned by Grantee and used for educational programming, and shall provide, at no cost, technical assistance required for the use of Channels for educational use. B. Upon Completion of the System Rebuild, Grantee shall provide for governmental and educational use aqd for networking among governmental or educational users, at no cost to such users, the following: 1. One (1) Channel on the System for the exclusive use of Owasso School District; 2. One (1) Channel on the System for the exclusive use of Tulsa Junior College; 3. One (1) Channel on the System for shared use, under the coordination of Independent School District Number One of Tulsa County, Oklahoma, for the exclusive use of Independent School District Number One of Tulsa County, Oklahoma, and Tulsa Junior College, and other state accredited elementary and secondary schools within the Service Area and service areas of other cable television systems owned by the Grantee and interconnected with the Cable System which develop, staff and operate facilities and equipment to provide programming on a continuing basis; and 4. Three (3) Channels on the System for joint and cooperative use by the City, other cities which have granted the Grantee a permit or franchise to provide Cable Service and are interconnected with the Cable Television System, state accredited elementary and secondary schools and institutions of higher learning within the Service Area, and service areas of other cable television systems owned by the Grantee and interconnected with the Cable System, including Independent School District Number One of Tulsa County, Oklahoma, and Tulsa Junior College. If potential users are unable to agree on the allocation of Channels provided in this subsection B.4 and subsection D. of this Section, the City Council and the governing bodies of other cities interconnected with the Cable System shall by agreement promulgate rules, regulations and procedures governing the allocation of governmental and educational use Channels. The City Council and the governing bodies of other cities interconnected with the Cable System shall by agreement resolve any disputes between any user of the channels and shall approve all allocations of educational and governmental channels provided in this Subsection B.4 and Subsection D of this Section and within the permits granted the governing bodies of the other cities interconnected with the Cable System. C. Grantee shall provide one (1) free service outlet to the System with additional service outlets to be provided at the cost of labor and materials, and with no monthly service charge for service outlets or for services which are not offered on a premium or pay -per -view basis for each state accredited school and institution of higher learning. Grantee shall provide, at no cost, connections for video and audio originations from City Hall and, upon Completion of the System Rebuild, from one point at each institution of higher learning. Upon request from a governmental or educational user, Grantee shall provide, at the direct cost to the Grantee of labor and materials, additional connections for video and audio origination from other points. Grantee shall maintain, at no cost, cable television Channels used for governmental and educational use and shall provide, at no cost, technical assistance required for the use of Channels governmental and educational use. D. Grantee shall have the right to temporarily use any unused portion of a Channel allocated under subsection B.4 and subsection D. of this Section for - governmental and educational use which is not being fully utilized, as defined herein, provided such use shall not interfere with any educational or governmental use. If the Channels provided under this Section for governmental and educational use are being ' fully utilized, Grantee shall provide at no cost to the user for additional governmental and educational use the Channel added to the Cable Television system above the seventy-two (72) Channels which shall be available upon Completion of the System Rebuild. Thereafter, Grantee shall provide at no cost to the user for governmental and educational 10 use the first Channel added to the Cable Television System above eighty -four (84) Channels, above ninety -six (96) Channels, above one hundred and eight (108) Channels, and additional Channels in a like progression as Channels are added to the Cable Television System. Use of such additional Channels shall be allocated as provided in subsection B.4 of this Section. Generally, a Channel shall be considered as being fully utilized if more than an average of forty-eight (48) hours per week over a six (6) month period of programming other than character generated programming is offered. School terms, seasonal and special concerns shall be considered in determining whether a Channel is fully utilized. If a Channel allocated for governmental or educational use is being temporarily used by the Grantee, the governmental or educational institution for which the Channel has been allocated shall have the right to require the return of the Channel or portion thereof by a written statement to Grantee that the institution is prepared to fully utilize the Channel or portion thereof in which event the Channel or portion thereof shall be returned to such institution within three (3) months after receipt by Grantee of the statement. E. Grantee shall not make any separate or premium charge to a Subscriber for access to educational or governmental Channels. F. All Channels allocated for governmental and educational use shall be of the same quality as the Channels on the Cable System for Cable Service. All Channels allocated for educational use shall be available to Subscribers in the Service Area and the service areas of other cable television systems interconnected with the Cable System. G. When a Channel allocated for governmental or educational use has been assigned a Channel number or position by the Grantee, such Channel number or position shall not be changed until at least six (6) months written notice has been given to the user of such Channel. 17-418. SERVICES TO CITY Grantee shall provide the following services to City: A. Channel space as provided in Section 17 at no charge for the dissemination of information to the public; B. A service outlet, at no cost to City, to each City facility within the Service Area including, but not limited to, City Hall, the Community Center Building, fire stations, recreation centers, and maintenance facilities. Additional service outlets shall be provided at the cost of labor and materials with no monthly service charge for connections, service outlets or non - premium services; and C. A means of simultaneously interrupting all Channels other than local broadcast Channels on the Cable Television System to present emergency audio and, upon completion of the System Rebuild, moving character generated video messages by local public safety, civil defense and other public officials. Grantee shall install City purchased equipment, at no cost to City, in the City Hall, for the use of the emergency information system. 17-419. COMPLIANCE AND MONITORING A. Grantee will provide written notification to the City prior to offering any Other Lawful Service and Grantee shall, file with the City a copy of its authority to provide such service, if any has been obtained. 11 B. City may perform technical tests of the Cable System during reasonable times and in a manner which does not unreasonably interfere with the normal business operations of Grantee or the Cable System in order to determine whether or not Grantee is in compliance with the terms hereof and applicable state or federal laws. Except in emergency circumstances, such tests may be undertaken only after giving Grantee reasonable notice thereof and providing a representative of Grantee an opportunity to be present during such test. In the event that such testing demonstrates that Grantee has substantially failed to comply with a material requirement hereof, the reasonable costs of such tests shall be borne by Grantee. In the event that such testing demonstrates that Grantee has substantially complied with such material provisions hereof, the cost of such testing shall be borne by City. Except in emergency circumstances, such testing shall be undertaken no more than two (2) times in a calendar year and the results thereof be made available to Grantee. Upon request, Grantee shall furnish to and file with City the results of technical tests that Grantee conducts for itself or others. C. On or after September 1, 1998 and every five (5) years thereafter, Council may commence proceedings, which afford public notice, public participation and open meetings, for the purpose, of identifying future Cable System community needs and interests, including channel capacity and customer service, and reviewing Grantee's performance during the preceding five (5) years. Upon request by the Council, Grantee shall cause to be conducted a survey, as approved by the Council, to determine community needs, desires and ratings of Grantee's performance. The survey shall be made available to the public and shall specifically address, among other items, the demand for new services in relation to the cost of providing such services so as to ascertain the overall need for channel expansion. D. Upon completion of any five (5) year review provided for in this section, Grantee and City shall meet, confer and, if deemed necessary by either, renegotiate in good faith the terms and conditions of this Permit relating to community needs, channel capacity and customer service. 17-420. DEFAULT OF GRANTEE, PENALTIES AND REVOCATION A. The rights and privileges granted by the City to Grantee under this Permit ' shall continue and remain in full force and effect until revoked by the Council. In the event that City or the City Commission believes that Grantee has not complied with the terms of this Permit, City or the City Commission shall notify Grantee in writing of the ' exact nature of the alleged default. B. Grantee shall have thirty (30) days from receipt of a written notice of default to: (a) respond contesting the alleged assertion of a default, or (b) cure such default or, in the event that, by the nature of default, such default cannot be cured within the thirty (30) day period, initiate reasonable steps to remedy such default and notify City or the Council of the steps being taken and the projected date that they will be completed. C. In the event that Grantee contests the assertion of a default or fails to respond to a notice of default or the alleged default is not remedied within thirty (30) days after Grantee is notified thereof, the Council shall schedule a hearing to investigate the I default. The Council shall notify Grantee of the time and place of such hearing and provide Grantee with an opportunity to be heard. D. In the event the Council, after such hearing, determines that Grantee is in ' default of any provision of this Permit, the Council may: 12 1 Assess liquidated damages to City caused by the default by Grantee as follows: a. For default in the Completion of the System Rebuild as required by Sections 13 and 14 hereof, the sum of one thousand dollars ($1,000.00) per day for the first thirty (30) days after the expiration of the time for the Completion of the System Rebuild or part thereof as required by Sections 13 and 14 hereof, two thousand five hundred dollars ($2,500.00) per day for each day more than thirty (30) days past the expiration of the time for the Completion of the System Rebuild or part thereof as required by Sections 13 and 14 hereof and thirty -five hundred dollars ($3,500.00) per day for each day more than sixty (60) days past the expiration of the time for Completion of the System Rebuild or part thereof as required by Sections 13 and 14 hereof, provided that the total amount of liquidated damages assessed under this subsection shall not exceed two hundred thousand dollars ($200,000.00); b. For knowingly failing to provide data, documents or information as required in this Permit, two hundred fifty dollars ($250.00) per day for each day the failure occurs or continues; and C. For knowingly failing to comply with the service and operational standards of this Permit, five hundred ($500.00) per day for each day the failure occurs or continues. Amounts of liquidated damages in this Section are deemed appropriate as of the effective date of this Permit. Such damages, at the time of any Council assessment, will be adjusted to equivalent values. Damages identified in this Section shall be adjusted in Op accordance with changes in the United States Department of Labor, Bureau of Statistics w Consumer Price Index City Average for Urban Wage Earners and Clerical Works ( "C.P.I. ") measured from the effective date of this Permit to the date of assessment by the Council. In the event a substantial change is made in the method of establishing the C.P.I., or the C.P.I. or successor is not available, a reliable governmental or other independently determined publication, evaluating information used in determining the C.P.I., shall be used in lieu of the C.P.I. ' 2. In the case of a default of a provision of this Permit which is not cured by Grantee or the subject of damages assessed as provided herein, the ' Council may revoke this Permit in its entirety; or 3. Seek specific performance of any provision, which reasonably lends itself to such remedy, or injunctive relief as an alternative to damages or ' termination of this permit. Grantee shall not be relieved of any of its obligations to comply promptly ' with any provision of this Permit by reason of any failure of City to enforce prompt compliance. E. Grantee shall not be held in default with the provisions of this Permit, nor ' suffer any enforcement or penalty relating thereto, where such alleged default is caused by labor strikes, acts of God, power outages or other events reasonably beyond the ability of Grantee to control. 17-421. ASSIGNABILITY ' If Grantee shall at any time assign, sell, lease or otherwise transfer in any manner whatsoever its rights and privileges under this Permit to any Person, such action shall be 13 in writing and a duly authenticated copy shall be filed with the City Clerk. Such action shall not become effective until the transferee shall have agreed in writing with City to become responsible for the full performance of all the conditions, liabilities, covenants and obligations contained in this Permit and until such action shall have been approved by the Council, provided such approval shall not be unreasonably withheld. The Council may require evidence that the transferee possesses the financial, technical and legal capability to perform all of the conditions, liabilities, covenants and obligations contained in this Permit. If the Council fails to act upon a proposed transfer within sixty (60) days after the transferee shall have agreed in writing to become responsible for the full performance of all of the conditions, liabilities, covenants and obligations of this Permit, then such action shall be deemed to have been approved. No approval of City shall be required for a transfer in trust, by mortgage, by other hypothecation, or by assignment of any rights, title or interest of Grantee in this Permit or the Cable Television System in order to secure indebtedness of Grantee. 17-422. RIGHT OF CITY TO PURCHASE SYSTEM A. City shall have the right at any time after fifteen (15) years after the effective date of this Permit granted herein to purchase the Cable Television System of Grantee located within the Service Area and to terminate this Permit, if the purchase is approved by a majority of the qualified electors of City voting at a special or general election. At any time after the right to purchase the Cable Television System of Grantee shall have accrued under the terms hereof, the question of the purchase of the Cable Television System may be submitted by the Council to the qualified electors of the City for approval. The question of the purchase of the Cable Television System of Grantee shall be submitted at the next succeeding election of the City upon petition to the Council of twenty-five percent (25 %) of the qualified electors of the City. Grantee shall be compensated for the fair market value of the Cable Television System located within the Service Area with such value to be determined by the majority of three (3) appraisers, one to be appointed by the Mayor of the City, one by Grantee, and the third by the first two appraisers. The appraisers shall be persons of recognized skill, ability and experience with respect to the appraisal and valuation of cable televisions systems. If Grantee shall refuse to select an appraiser for thirty (30) days after approval by the qualified electors of the City of the purchase, the value of the Cable Television System located within the Service Area shall be fixed by the vote of a majority of the Council. If the two (2) appraisers appointed by the Mayor and by Grantee shall fail to agree upon the third appraiser within thirty (30) days after their appointment, the third appraiser, upon the 1 application of either City or Grantee, shall be appointed by the Presiding Judge of the District Court of Tulsa County, Oklahoma. B. The fair market value of the Cable Television System shall be determined , by the majority of the appraisers within ninety (90) days after the appointment of the third appraiser. City shall have ninety (90) days from the receipt of written notice of the decision of the appraisers within which to pay Grantee in cash the appraised value of the Cable Television System. Until such payment, Grantee shall continue to operate the ' Cable Television System pursuant to the terms of this Permit, provided, that if between the date of the appraisal of the Cable Television System and the date of payment therefor, reasonable and necessary additions, betterments and replacements shall have been made , by Grantee to the Cable Television System, City shall pay in addition to the value established by the appraisers the reasonable cost of such additions, betterments and replacements. `J 14 17-423. NON - DISCRIMINATION A. Grantee shall not deny any Person or group of potential cable Subscribers access to Cable Service because of race, color, religion, national origin, age, gender, physical handicap or the income of residents in the local -area in which a Person or group resides. B. Grantee shall not discriminate in the rates or charges for Cable Services or in making available Cable Services or facilities of the System. Grantee shall not extend any preference or advantage to any Subscriber or potential Subscriber to the System or to any user or potential user of the System. Grantee may conduct promotional campaigns to stimulate subscriptions to Cable Services or other lawful uses of the System and Grantee may establish bulk billing rates and rate schedules for different classes of Subscribers and Cable Service which any Subscriber coming within such bulk billing group, rate or service classification shall be entitled. C. Grantee shall not discriminate against any employee or applicant for employment because of race, color, religion, age, gender or national origin. Grantee shall comply with all applicable laws and regulations of the United States and of Oklahoma with respect to employment and personnel practices. 17-424. MODIFICATION The City, after notice and public hearing, may modify this Permit to provide for such standards and exercise such powers, functions, rights or privileges as may now or hereafter be permitted, delegated or mandated by federal or state law, rule or regulation regarding the Cable System, Cable Service or Other Lawful Service. 17-425. MISCELLANEOUS PROVISIONS A. Grantee shall keep books and records for periods of time reasonably established by the City to determine compliance with the terms of this Permit. City, after reasonable notice, shall have the right to review the books and records, including any complaints, of Grantee during normal business hours as is reasonably necessary to monitor compliance with the terms hereof. Such records shall include, but shall not be limited to, any public records required to be kept by Grantee pursuant to the rules and regulations of the FCC. Grantee shall not be required to disclose information which it reasonably deems to be proprietary or confidential in nature; provided this exception shall not be construed to include financial records necessary to enable the City to determine compliance with Grantee's fee payment obligations. Subject to open meeting and record disclosure laws of the State of Oklahoma, City agrees to treat any information disclosed by Grantee to it on a confidential basis and only to disclose it to employees, representatives and agents thereof that have a need to know, or in order to enforce the provisions hereof. The Council may inspect the books and records of Grantee as necessary to determine compliance with the terms of this Permit, compel attendance of witnesses and may be ordinance revoke this permit as provided in Section 20 hereof for failure or refusal of Grantee or any officer, employee or agent thereof to testify or to produce such books or records. B. Copies of all Petitions, applications and communications submitted by Grantee to the FCC, or any other federal or state regulatory commission or agency having jurisdiction in respect to any matters affecting cable television operations authorized pursuant to this Permit, shall be submitted to the City Clerk upon request. C. Grantee shall pay the cost of publication of this Ordinance. 15 D. In the event City enters into a franchise, permit, license, authorization or other agreement of any kind with any Person other than Grantee or City for the purpose of constructing or operating a Cable Television System or providing Cable Service or Other Lawful Service within the same Service Area, which contains terms more commercially or economically favorable with regard to government and educational Channels and service, System operational service standards, fees to the City or rates to Subscribers and users, or in the event City enters into a franchise, permit, license, authorization or other agreement of any kind with any Person other than Grantee for the purpose of constructing or operating a Cable Television System or providing Cable Service or Other Lawful Service within the same Service Area, which contains terms more favorable to City with regard to government and educational Channels and service, System operational service standards, fees to the City or rates to Subscribers and users, then Grantee and City shall meet, confer and, if deemed necessary by either, renegotiate in good faith the terms and conditions of this Permit relating to government and educational Channels and service, System operational service standards, fees to the City or rate to Subscribers and users. E. Notices or responses serviced upon City or Grantee shall be in writing, and shall be deemed to have been duly given to the required party three (3) business days after having been posted in a properly sealed and correctly addressed envelope by certified or registered mail, postage prepaid, at the Post Office or branch thereof regularly maintained by the U.S. Postal Service. All notices or responses between the City and Grantee shall be addressed and delivered by certified or registered mail as follows: if to the City, City Clerk, City of Owasso, Owasso City Hall, P. O. Box 180, Owasso, Oklahoma 74055, with copies to the Mayor and the City Attorney at the same address; if to Grantee, Tulsa Cable Television, Inc., d/b /a TCI Cablevision of Tulsa, 8421 East 61st Street, Suite U, Tulsa, Oklahoma 74133. Any notice given by Grantee to the City Clerk shall be accompanied by instructions to the Clerk referencing this section and directing the Clerk to file and maintain such notice with the original of this Ordinance. City and Grantee my designate other addresses or addresses from time to time by giving notice to the other. 17-426. ACCEPTANCE BY GRANTEE A. Grantee shall file with the City Clerk of the City within twenty (20) days after passage and approval and prior to publication of this Ordinance a written acceptance of this Permit and the terms and conditions thereof as set out herein. B. Grantee by the acceptance of this Permit shall be deemed to have waived and released any claim the Grantee might have against the City by reason of a declaration, ruling or judgment by a court as to the invalidity of this Permit or any part thereof. 17-427. SEVERABILITY If any section, sentence, clause or phrase of this Ordinance or any part thereof is for any reason found to be invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remainder of this Ordinance of any part thereof. 17-428. This act shall be codified as Section 17 - 401 et seq. of the Owasso Municipal Ordinances. 16 17-429. By reason of the fact that the proposed Permit Ordinance would promote the health, safety, morals and general welfare of the inhabitants of the City of Owasso, Oklahoma, an emergency is declared to exist whereby the provisions of this ordinance shall take effect immediately upon passage and first publication, as provided by law. PASSED AND APPROVED, and the emergency clause ruled upon separately and approved by the City Council, this day of , 1994, AD. (SEAL) ATTEST: City Clerk APPROVED: City Attorney 17 Mayor City of Glenpool - 3% City of Kiefer - 3% FRANCHISE FEE RATES - 3% City of Sand Springs - 5% City of Sapulpa City of Broken Arrow - 3% - 5% City of Jenks - 3% , City of Bristow - 3% City of Catoosa - 3% , City of Claremore - 3% City of Drumright - 3 % 0 City of Glenpool - 3% City of Kiefer - 3% City of Owasso - 3% City of Sand Springs - 5% City of Sapulpa - 5% City of Tulsa - 5% C C 1 1 1 I a 4b 6- 0- RESIDENTIAL Building Permits (New Construction Counts) Month 1984 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 January 12 7 12 14 4 1 7 8 6 6 9 ::.......:..:.:: ::..:::::.::.::;.::::::;:: ;k3 ti[j( > >' >< < >>< >< > > >:» 2.... 10 3 5; 3 4 7 10 f 1 10 March 15 18 ......:.... 14 16 2 7 14 5 12 12 15 ..A nE �5: > > > >�7 ' 29 22 ' 8 6 ... 9 .3 .:::::.::.::. I .. .. t7 .:... . <1$... May 14 22 17 11 8 6 9 10 9 8 13 .::..............................:.............................................................................................................................................................................................. 1:8 »...... 19 14 4;i 12 5 [0 <; (8. ............................... 23 July 12 13 19 21 7 10 4 9 10 10 13 1u <;::u :: >:: >:.:::: >:::::: g.. $t ::...:..::.:::...:: .7:.......:.....5:.:.:.:: 1.7 1 . fi.: 9. 1a:....: 1D....' > >:<� ..' [ € >[ €<� September 6 10 17 13 11 10 10 14 14 12 12 Ct oixer. ..: : :.: ... : :::::: ..........:::::(fk .............................................................. ><: .17 10 ...........................::.. 5 .............. 1;4 ...................................................................... 8............. 9.............. 17 .. > .............::.::. ...:::..... ..... # . November 15 1 9 5 8 10 1 8 19 ............................... 13 15 : >< <:#f €I::::: >: ti7. _ : 5 : 4 1<0 > > >` . » >:::: >;:::::10 >..;::??::9 TOTALS 137 45 197 146 72 98 90 99 142 133 159 Year to Date 135 135 180 141 68 88 85 93 132 124 159 B 0 CE e z v E 0 2 c 3 0 Z b s 0 2 z November Year to Date Count RESIDENTIAL Building Permits (New Construction Dollars) November Year to Date Dollars New Construction Dollars Totals for Each Year COMMERCIAL Building Permits (New Construction Counts) Month 1984 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 January 4 0 3 0 0 0 2 2 0 0 1 ...... March 1 0 2 3 0 0 0 0 2 1 0 it . `.:< > >:: > >:<: »: > >.:: >:: 4 .: ... :; .... .... 0 1 1 1 i May 0 3 1 0 0 0 1 1 1 2 ..... 2 July 3 3 2 1 0 1 1 0 1 0 0 uk September 1 ... ..........1..... 4 1 0 0 1 0 1 1 0 .... ............ fl . a....: ::::.....::.:.;:.:.;:.:.;:.;;:........: .::. ......... . : ::. ; : . ; : . .............. ............. .;:.;:..:..: . . November . ................ 3 0 0 0 0 2 2 0 1 ;;;;;;:.: .: 0 ...... 2 TOTALS Year to Date W 0 CE 0 E E 22 25 22 12 0 7 12 7 8 12 12 Includes Churches, Schools, and Government Facilities S S 0 3 l; Z b 8 0 pc VZ b 2 November Year to Date Count COMMERCIAL Building Permits (New Construction Dollars) November Year to Date Dollars New Construction Dollars Totals for Each Year — — 19 1961 19 19 19M 19w row 1993 roW OCCUPANCY PERMITS NAME ADDRESS STATUS APPLICATION OPENING COMPLETED DATE DATE JANUARY - 1994 Collector's Shelf 9100 N Garnett New 01/12/94 02/07/94 Yes Utica Park Clinic 11650 E 86th St N Location Change 12/28/93 open No Leadership Clinical Syst 118 S Main New 01/07/94 01/14/94 Yes Icky's Three Lakes Laundry 11505 E 83rd St N New Owners 01/20/94 01/15/94 Yes My House 112 S Main New 01/31/94 02/04/94 Yes FEBRUARY Central Fire Station 8901 N Garnett Location Change 02/11/94 03/01/94 Yes Thompson's Auto Sales 11226 N Garnett New 02/14/94 02/18/94 Yes MARCH Owasso Pawn, Inc. 106 E 2nd Ave Location Change 03/09/94 04/01/94 Yes Puzzles 11531 N Garnett New 03/14/94 05/01/94 Yes Art In Bloom 12806 E 86th St N New 03/18/94 05/02/94 Yes Environmental Elements 8361 N Mingo Valley Exp New 03/24/94 03/28/94 Yes APRIL Roy D's 300 E 2nd Ave New 04/19/94 05/15/94 Cancelled MAY Cross Stitch 12320 E 86th St N Location Change 05/10/94 06/01/94 Yes Reliable Pest Control 11330 N Garnett New 05/12/94 05/16/95 Yes Collectibles 11440 N Garnett New 05/20/94 06/01/94 Yes Parts Plus Auto Store 11602 E 86th St N Name Change 05/23/94 06/01/94 Yes JUNE Domino's Pizza 8518 N 129th E Ave New 06/03/94 06/15/94 Yes Auto Zone 7951 N Mingo Valley Exp New 06/16/94 07/01/94 Yes Best Wishes 9100 N Garnett Location Change 06/28/94 07/01/94 No Melton Owasso Autoplex 8884 N Garnett New 06/29/94 07/01/94 Yes OCCUPANCY PERMITS NAME ADDRESS STATUS APPLICATION OPENING COMPLETED DATE DATE JULY Don and Eva Gabbert 402 N Dogwood New 07/08/94 07/08/94 Yes A Place For Me 19 S Main New 07/08/94 08/01/94 Yes Stewart Food Corp 11237 E 114th St N New 07/11/94 08/15/94 Yes Best Wishes 9100 N Garnett Rd New 06/28/94 07/01/94 Yes Homes Unlimited 11960 E 86th St N Location Change 07/12/94 07/15/94 Yes Gwendolyn Phillips 7714 N 130th E Ave New 07/15/94 07/15/94 Yes AUGUST M &M Tax Service 101 E 2nd Ave New 08/29/94 09/01/94 Yes HealthWell 8361 N Owasso Exp New 08/17/94 10/01/94 Yes SEPTEMBER White Machine & Perf. 8190 N 116th E Ave New 09/06/94 09/06/94 Yes Melodees Music Place 8524 B 129th E Ave New 09/02/94 09/13/94 Yes Precision Components 209 E 5th Ave New 09/01/94 10/01/94 Yes Ron's Archery, Inc 9100 N Garnett New 09/19/94 09/15/94 Yes Butterfly's Jewelry 12410 E 86th St N New 09/26/94 10/01/94 Yes Tunes By Kauffman 4 S Main Owner Change 09/29/94 10/03/94 Yes OCTOBER Calorie Corner 9202 N Garnett Location Change 10/05/94 10/05/94 No German Acres Video 11330 N Garnett Rd Location Change 10/26/94 10/31/94 Yes NOVEMBER Owasso Alterations 11880 E 86th St N New 11/02/94 11/15/94 No White Flag Racing Collect. 7890 Owasso Exp New 11/17/94 01/01/95 No F1 MEMoxnrmuM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER ISUBJECT: RECYCLE CENTER SURVEY DATA DATE: November 30, 1994 IBACKGROUND: In July of 1993, the city staff developed and conducted a customer survey of Recycle Center ' users. The purpose of the survey was to compile data relating to customer satisfaction with the Center's operations, inventory our customer base, and receive input relating to changes in the Center's operation. The data from the survey was compiled, evaluated by the staff, and subsequently distributed as a part of a packet that contains general information relating to the Center. After our recent (Tuesday night) discussion about the rates for trash disposal at the Center, a question was asked about the customer base in relation to the ratio of local citizen use, as opposed to non - citizen use. Based on the survey, local residents make up 64% of the Center's users (based on 489 survey responses). Details of non - resident use were not requested, therefore the survey does not provide information relating to where non - resident customers actually live. They could have been from Tulsa, just outside the city limits, or from another city. For background, I have attached a memorandum from Mr Knebel and several tables of information relating to the survey. I am also discussing the feasibility of conducting a follow -up survey to confirm the sixteen- month -old data. Our review of financial data concerning the Center will be complete within the next thirty days. I expect to make final recommendations to you immediately after that data has been properly evaluated. If you have questions, please call me. ATTACHME NTs: ' Memorandum from Mr Knebel dated November 10, 1993 Tables relating information from survey Newspaper clippings referring to Recycle Center Mi,! IMA- ► 1 UMV-1 TO: RODNEY J. RAY, OWASSO CITY MANAGER FROM: MICHAEL J. KNEBEL SUBJECT: RECYCLE CENTER CUSTOMER SURVEY DATE: November 10, 1993 BACKGROUND Although the transaction statistics for the Owasso Recycle Center and Convenience Station are probably the most complete in the midwest, there are measures of the quality of service and customer satisfaction that have never been quantified. In June of 1993, a customer survey was developed by a team of city staff members. The questions were designed to examine the feelings and attitudes of the users of the recycling facility. During the final two weeks of July 1993, each citizen/customer at the Owasso Recycle Center and Convenience Station was asked a series of thirteen interview questions. The verbal response to each query was logged on a dated questionnaire form. If a customer came back to the center again during the same two week period, the individual was not surveyed again, but a notation was made for each occurrence. All participating citizen/customers were thanked for their cooperation and given an Owasso Public Works business card. The card contained text designed to (1) assure each individual that their opinions are valued and (2) offer a telephone number to call if there were additional comments and /or questions. A substantial quantity of valuable information was produced from the study. There are still several other compilations and correlations that can be made, but the major points of interest will be presented in this memo and the attached tables. CUSTOMER SATISFACTION RESULTS The first series of questions was designed to determine the level of customer satisfaction with several typical aspects of business operation. Five questions were specific in nature and dealt with the hours of operation, days open for business, the recyclable materials accepted, the helpfulness of the attendant on duty, and the promptness of service. The sixth, and last in this series, queried the level of satisfaction with the overall operation of the Owasso Recycle Center and Convenience Station. Attached to this memo is a tabulation (Table 1) that clearly shows a vast majority of current facility customers are very satisfied with most facets of the operation. Out of 489 citizen /customers surveyed, no one gave a negative response to the question pertaining to the overall c 0 is in conflict with the known usage patterns for the center over the last five years and in many instances conflicts with the actual day the surveyed individual was at the facility (i.e. customers at the center on Saturday that responded without including Saturday as a preference). After discussing this issue with one of the interviewers, it was determined that the problem probably arose out of two separate factors. Because the question was asked towards the end of a lengthy survey and yet required a multi- statement answer, many survey participants tended to answer with little or no forethought. Hence the response, "Monday, Tuesday, Wednesday, Thursday". If the question were properly worded it probably should have requested a single most preferred day. The response to the second question about the hours of operation indicate the opening and closing times for the center are fairly suited to the customer base. The facility is currently open from 9:00 am to 6:00 pm Monday through Friday and 9:00 am to 5:00 pm on Saturday. Over 86% of the individuals surveyed indicated no preference for earlier opening times or later closing times. Of the remaining 13.7 %, ten percent preferred a closing time of 7:00, 8:00, or 9:00 pm. PUBLICITY ., The final survey question queried each individual to determine how they originally found out about the Owasso Recycle and Convenience Station. Seven different categories were offered for each customer to use as a valid response. These categories included (1) word of mouth, (2) at a city facility, (3) newspaper, (4) signs, (5) mailings, (6) don't remember, and (7) other. The tabulation of responses in table 3 demonstrates that nearly 42% of the facility's customers found out about the center by word of mouth and another 35% via newspaper articles. If the operation is to progress in terms of economies of scale and profitability, these numbers indicate an urgent need to move forward with other forms of advertising and education programs. Potential customers must be informed that (1) a center exists in Owasso, (2) it is readily accessible, (3) recycling is clean and easy, (4) recycling is an integral part of maintaining a clean environment, and (5) it helps to stabilize solid waste management costs for all members of the community. RECOMMENDATION Recommendations will be contained in the comprehensive Recycle Center and Convenience Station operations review that is currently in progress. 1 1 1 1 1 1993 RECYCLE CENTER CUSTOMER SURVEY How often do you make use of the facility? SURVEY QUESTIONS ANALYZED ON THIS PAGE: How often do you make use of the Recycle Center / Convienience Station? What is your usual reason for visiting this facility? NOTES: When this data was correlated to customers residing within the Owasso city limits, the survey revealed (a) a larger proportion of non - residents use the facility only once or twice a year and (b) a smaller proportion of non - residents use the facility twice per month. (c) Other than the two items listed above, the usage profile for resident and non - residents was very simular. Of the 56 surveyed citizens using the center primarily for yardwaste disposal, 49 reside in city limits. Table 2 USUAL REASON FOR COMING TO CENTER Recycling Refuse Yardwaste Other TOTAL PERCENT Annually 16 2 3 1 22 4.5% 2 times a year 22 11 2 0 35 7.2% 3 times a year 9 4 3 0 16 3.3% 4 times a year 22 4 1 0 27 5.5% 5 times a year 2 0 0 0 2 0.4% Every 2 months 54 3 1 5 63 12.9% 7 times a year 1 0 0 0 1 0.2% 8 times a year 2 0 2 0 4 0.8% 9 times a year 1 0 1 0 2 0.4% 10 times a year 1 0 0 0 1 0.2% Once a month 131 25 13 6 175 35.8% 18 times a year 8 1 1 0 10 2.0% Twice a month 43 9 6 1 59 12.1% 26 times a year Three times a month 3 8 3 2 3 1 0 0 9 11 1.8% 2.2% ' Every week 17 7 14 0 38 7.8% 84 times a year 1 1 0 0 2 0.4% Twice a week 4 3 4 0 11 2.2% , Four times a week 0 0 1 0 1 0.2% TOTALS 345 (71%) 75 (15 %) 56 (11 %) 13 (3 %) 489 100.0% SURVEY QUESTIONS ANALYZED ON THIS PAGE: How often do you make use of the Recycle Center / Convienience Station? What is your usual reason for visiting this facility? NOTES: When this data was correlated to customers residing within the Owasso city limits, the survey revealed (a) a larger proportion of non - residents use the facility only once or twice a year and (b) a smaller proportion of non - residents use the facility twice per month. (c) Other than the two items listed above, the usage profile for resident and non - residents was very simular. Of the 56 surveyed citizens using the center primarily for yardwaste disposal, 49 reside in city limits. Table 2 � TULSA 1 am r` w �a C_ "0 W W W Z on ..J J Q UW J 1 1 r 1 WOO RLD Final Nome Edition Tulsa, Oklahoma, Tuesday, May 10, 1988 Owasso Opens One -Stop Recycling Center By LINDA MARTIN - of the World Staff OWASSO — Hard. cold cash for trash. That b what residents will gel If thenr take advantage of the state's first municipally owned recycling center, which opened hero Wednesday. The city will brio` In revenue and save mono. while compacting Its trash problems, Bald Rodney Ray, Owasso's city manager. Most area recycling centers lake only one type of material, Ray Bald, but Dwasse's cam. prchCrt Ive, one-stop center a U matertals .nch as glass, aluminum cans, newspapers and or batteries. The center also will lake motor oil, grass clippings, household trash and trash by the truckload for a small lee, Ray said. The tcKponae has already been so great "we can hardly keep ap wllb It. • he Bud. "1 think it'a going In be a loon for the clly." fly last Thursday and Friday the center had 21 customers, he said. The 'response has been Iwlcc as good as ex led.- he said. The Idea for the center war conceived by Itay and Councilwoman Pal Marlar, flay Bald. Itay had wanted to establish a convenience center for people to brin their trash since coming to Owasso, he salt Marlar ruggested II hr a recycling center to allow residents and i! "rot civic groups to make extra nuwey, Ray :aid The center, wbld war cotttt'ac'ted mainly with city labor tad equlpmeal, coal ■tout {15,000 Ray Bald. Its oper■st will be covered by revenne .,M;0" op (or Uon of the plant, sad it probably pay Itaei( the first year, he said Flay anticipates anticippates the center will make 160.000 to year, and R will coal about j8It ° Ua on a r�Wmum profit It i low Operating margin of 6 percept to cover the overhead, be Bald. It will be two to three months before fly known what the cash now is going to be. be said. Once that's determined. ee "we'llw back do the city council and s what they a with We surplus [ands." Ray speculated the Bur plus will either be used to help solve the wlld waste problem In the area nor to Improve city ks. par no city has contracted with Waste Man- ■ggelnenl In Tulsa to haul salvageable trash to Ml7C tlnent Pa r Cnding Inc. of Tulsa. Mld-Continent wit then sell the melerints to the individual vendors. he said tim atble trash will be compacted and lea en to a dump. Ray said. The center will pay residents 2 cents ppetr pound for slasK 25 cents for car h.110de, !v. cents per pound for computer paper, % roods p�v pound for newspape 47 seals per pound for aluminum cam and from 52 cents In 20 ceatx per pound for various aluminum metals, dependlat on quality. it couple of mont of operation will deter. mine It prices for the recycled products will be raised or lowered, he said. Ray sUmates the city can nave "as much as 120,000 In tiepin` fees slope" the first year It residents earl their trash by is to 22 percent by recycling. Tipple`` lea are what the dt) W s to dump Irssh al lbe laadfllb, he Bald. The city normal- ly pays 1100,000 a year In Upping lees for Its two trash trucks. he Bald. ReduMtop to iolume also will save In man. hours is by getling the tracks In and oft the routes yyutckeq he As d. But the biggest savings Is to the citizens, he Bald. "They can dump trash at the center for a third of what It costs at the landfill." RAY Bald. flay expects the one -slop center will draw people from across the metropolitan area. particularly north Tuba. Professional trash haulers and businesses, Valens It Is a aveclaI situation, will not be allowed to use l e center, he said. The center Is open from 10 A.M. to 7 p.m. Wednesday and Thursdays, g a.m. to 7 p.m. on Friday and Saturday& and from noon to 5 p.m. on Sunday. i "L"1000DRIV " 0Alahunta'i Grratt'.a Area- •puper" EUGE \E LOIITON 1869.11}19 Page A -10 Monday, May 18, 1988 DynoN, V. B(x)NF. PuhfaAer Boo I1ARI \G. Erreatfre Editor ALEX ADRAV,_Edim. Edirurfal Paxes ROBERT F. LoRTo \. Pmident GENE CURTIS. 31swins Editor ke.\ NEAL. A[ iate• Editor Owasso's Foresight OWASSO opened the state's first municipally owned trash recycling center last week. That action deserves applause for several reasons. The center pays cash for recyclable refuse such. as glass, aluminum cans, newspapers and car batteries. It charges nominal dumping fees to take such materi- als as motor oil, grass clippings and household trash. Recycling salvageable materials makes sense because it helps conserve precious natural resources. And provid- ing a convenient, cheap place to dump trash that is not reusable reduces Illegal dumping and roadside littering. But perhaps more Important in the short term Is that Owasso's recycling center will help, at least in a small way, to reduce the amount of refuse to be buried in land- fills. Each ton of aluminum or glass that is recycled is a ton of trash that doesn't have to be buried. Even un- salvageable trash collected at the center is compacted, and thus reduced In volume. The day is fast approaching when existing landfills In eastern Oklahoma will be filled or closed. Licensing requirements and neighborhood opposition make new landfills difficult If not impossible to open, as has been repeatedly demonstrated recently in this area. These factors make the management of our solid wastes one of the area's more pressing problems. Officials In Owasso, along with those of other area cities and towns, must continue to press for new land- fills. Meanwhile, anything, like Owasso's new recycling center, that reduces the amount of trash to be buried is worth doing. aau Stashing the trash Give Sapulpa and Owasso officials credit Sapulpa waste and the salvageable trash for dreaming up schemes to provide a place from Owasso. Garbage that can't be recy- olher than the roadside for citizens to dump Bled by Owasso will be compacted and thr•Ir garhngn. flat before surrounding com- taken to a dump In city trucks. munitles get loo excited about copying their Owasso City Manager Rodney tiny pre - sncresses, It should be pointed out: They diets the recycling center will pay far Its still have to find a place to sash the trash the first year and operate on a minimum they are collreling. profit margin after that. fie also estimates After yeaFs of squabbling, regional the city will save money paid to area land - groups hive rejected every proposal for an fills, as residents learn lo. recycle and cut area landfill while existing dumps (111 to down on the quantity of lra. they generate. capacity. A regional public trust has been Sapulpa City Manager Boger Miner sees Le formed to look for solutions, but members Ihnnp as a service, and hopes It will earn are still arguing over ground rules enough to break even. Meanwhile. Owasso opened a recycling The projects should be applauded for center, paying residents for glass, paper, stemming roadside dumping and encourng- 0himlmim carts, and rar flatteries, and ac- Ing recycling. The cash for trash offered by cepLing — for a fee — trash, grass clippings Owasso might even Influence some to clean and riotor oil. Sapulpa opened Le Dump• up the messes others have made. wllcre — for =s — citizens can trash their But the fact remains — both elf lcs hnve unwanlcds at a pleasant- looking site where to dump the Muff they collect somewhere the garhage Ig compacted In an enclosed and the options are dwindling. City officinls hox. In Owasso, Sapulpa, Tulsa and the entire Ro(h cilles have contracted with n Tulsa area must work together to dispose of the compnny, which will be paid to haul off the problem. 1 M OWASSO REPORTER THURSDAY, May 10,1990 Days Trail festi TOl' ' R ~•alo•arxr ae CITY MANAGER Rodney Ray found pretty girls to help him mn the city's recycle booth at the Trail Days business fair. City workers sold bio -bags, for the separation of yard waste from other household trash - for the city's new compost pro- JFSIKIN LLOYD JDNFS. PwWideer JF.NK JONES JR. F,dilor Editorial G D(NK:IA.S FOX. ('hoirman F IIONAIID G RARNF:TT JR., I•reriirwl R'INMI)R RIDFT"111. Atnnnaiwp Fdiwr PEARL N'ITUON'. Ofy fAtl- JOHN A DRUMMOND. f:Airurial f eort FAiler t�i�C IIulj�t>< tbrib>tuYC JIM Sf:1JAM,A— infeFAilae MAY 11. 1988 FLORKWELOYDJONFSaARNE IT. Vfee fMalrmew WEDNESDAY, DAVID JONES Flee f•rr.M"I DONNA J. MTF7LS, Secrefora- Teraii rer IN MFXORIAM: Rkiard IJord Jong (373-I1193); Rkkard Unit Joliet Jr. (1009 INZ Stashing the trash Give Sapulpa and Owasso officials credit Sapulpa waste and the salvageable trash for dreaming up schemes to provide a place from Owasso. Garbage that can't be recy- olher than the roadside for citizens to dump Bled by Owasso will be compacted and thr•Ir garhngn. flat before surrounding com- taken to a dump In city trucks. munitles get loo excited about copying their Owasso City Manager Rodney tiny pre - sncresses, It should be pointed out: They diets the recycling center will pay far Its still have to find a place to sash the trash the first year and operate on a minimum they are collreling. profit margin after that. fie also estimates After yeaFs of squabbling, regional the city will save money paid to area land - groups hive rejected every proposal for an fills, as residents learn lo. recycle and cut area landfill while existing dumps (111 to down on the quantity of lra. they generate. capacity. A regional public trust has been Sapulpa City Manager Boger Miner sees Le formed to look for solutions, but members Ihnnp as a service, and hopes It will earn are still arguing over ground rules enough to break even. Meanwhile. Owasso opened a recycling The projects should be applauded for center, paying residents for glass, paper, stemming roadside dumping and encourng- 0himlmim carts, and rar flatteries, and ac- Ing recycling. The cash for trash offered by cepLing — for a fee — trash, grass clippings Owasso might even Influence some to clean and riotor oil. Sapulpa opened Le Dump• up the messes others have made. wllcre — for =s — citizens can trash their But the fact remains — both elf lcs hnve unwanlcds at a pleasant- looking site where to dump the Muff they collect somewhere the garhage Ig compacted In an enclosed and the options are dwindling. City officinls hox. In Owasso, Sapulpa, Tulsa and the entire Ro(h cilles have contracted with n Tulsa area must work together to dispose of the compnny, which will be paid to haul off the problem. 1 M OWASSO REPORTER THURSDAY, May 10,1990 Days Trail festi TOl' ' R ~•alo•arxr ae CITY MANAGER Rodney Ray found pretty girls to help him mn the city's recycle booth at the Trail Days business fair. City workers sold bio -bags, for the separation of yard waste from other household trash - for the city's new compost pro- i {- SAND SPRINGS Homo Delivery 245 -6634 500 t oP7+i{hl r; , 4 A Yew. No. 7 A Park 1' e"paper , 8aac�8prin�, Oklahoma 74083 - 245 -8834 Wednesday. May off, 1991 ' S8 Pages r Owasso s, recycling center makes local impression By ANDY TLHYLtTON o.�..duo. Owasso's Iruall Iclyr'hlyg center uwy be tialwl 5gkllrlgs llcaslll C. L.oacl recycling cununlltee nlclubcre have fre- qucistly 1wslid snxLcs aIw/rt the city of Owasso's' Kc 11 rig slid Convc nlclncc SW lion." Monday cvcning, linen tad s kook Im lhcuwclvcs. Thar colkcltvc sununalkon: bnpresslve. Now ell lCling Its fuurill year of operatlun. Owasso's center Is on the verge of brcwdn g even It- cnancially, acctxding to Mike Kncbcl. Up to 1,1100 i,,cull"ricre per nwnth drop off their cans, WI tics and jars, gwl,cn, cur Iwllclks and bulky uralcrials. In Ietuln, customers rreeNe Market Prices fur recyc"Ics. Coupled wtUl a s lomulatory lawn waste recyrllrt�gg progrlun. Owsso's recycling efforts reduced lani ll use by 18.3 pcmcnl (appruxluralcly 700 tolls) lu 19W. Owasso's center 1s fully staffed sic days a week. Cusiwners drive Urrough on an elevated concrete pad, put Ulcer recycl+bks on the scales and receive UKIr payukent. Tllc rccyclabks arc I11en separated by glass, newsprint and alundnum. A key to success is the facility'* cleanliness. Kriebel said. 'Most of our custolocre arc citizens — especially housewives — who would pt not ockaw to a fa• 'clllty that wasn't clean.' he Alllruugh orcyclCd ocwa Ill till only I)tings' /. ceut s I—ond, the Illy lus rlowcn In keel, t-llcrflog II. Kriebel explained pcopk who hung their ncwnlnlnl alatl bung their glass and 'till nllnunl Cans. "You dune waill W gel Iltl of suulclhln!{ Just be rouse 11 d oesn t Rieke uaukcy for yull,' Ile Bald. Itcyulad Ilk, rrcyclllkg bliss u,c a 10%1 c lrut•k and lalgc donkpslcr fqr bulky 11,111- appltall/Ya, loaf Ilcsac■ Will'cicall uul the gaoagc' dlw'wlle. Fw a nuolcal ke, rcaldculs calk dlni— u( the heists will oil training them to a [Andflll. Appliances arc recyckd. Itelkwlning lkralertals ale taken to lilt Landfill by the city. "Wc Iwvc a kid of runt ar ws w canal us. TLIs pnog rain has dlanUcally r"iticed like Ukgal dunn,ing of Ulcse Mans akrnngg country nrallakles,' Kncbcl said. Also, people wino bring large dlscamU also bring their recyclable&. The money they earn from recycl- Wes often pays the hulk lraytl fee. -Ilrey gel to du 11 all Ilk Dire stop,' he said. Mandatory yard waste recycWlg began a year ago In the face of higher landfill coats arld Life potcnlLil need W replace asanlW ikon truck. lt,tller than ralso sawtauoll rates. Owasao ufllclala nr:uldaled real- drifts place Ulcer lawn clippings by the curb In city - provided boo- degradable bags. The 40-cent ke per bag coven UK coal of Urc bag and handling. if people bring bags to the recycling center, they receive a 15 -ccnl coupon toward the toss Canter on 9 E831 HVIVP A c c $ J�.��.��^ gg} _ wf 3 AM .44 City recycling committee members visit Owasso facWty. • a a a a u g k 9�StcZryaa'� �g •� may -'�v .� S�� 9 kl,, �w � a r � u m` E3 8 � u e S r a � 1 1 1 1 1 1 i MEMORANDUM TO: RODNEY J. RAY FROM: . REGENA ROGERS SUBJECT: ELECTRICAL STORM CLAIM Wastewater Treatment Facility 7/14/94 DATE: NOVEMBER 30, 1994 During a storm on July 14, 1994, the Wastewater Treatment Facility was hit by lightening and damaged or destroyed the following equipment: LAB EQUIPMENT: Digital wetwell level controller, Digital depth read -out waste activated sludge tank, and digital transducer (depth sending unit) MAIN LIFT STATION: 3 digital transducers (depth sending units) Display controller Mike Knebel assessed the damage at the facility and the Wastewater Department ran the plant "manually" until repairs /replacement could be completed. Haynes Equipment Company, Inc. who manufacturers and repairs this type of equipment completed their initial assessment and "stop -gap" repairs on July 20, 1994. Repairs were fully completed in late September. At this point the adjustor with Hartford has indicated these repairs (approximately $4,700) will be covered by our equipment policy, less our per occurrence $1,000 deductible. This is the third electrical claim for lightening damage we have had this year (Police Department in June, City Hall in July). SUMMARY: Please note that in the near future there will be a request for a supplemental appropriation for dollars that were spent for these repairs. ATTACIEWENTS: 1. Haynes Equipment Co. Letter outlining damage and work to be completed. 2. Haynes Equipment Co. Invoice $4,682. f 1 1 1 ilb 207 SOUTH CEDAR PHONE 272 -2251 November 22, 1994 Willard Mills, President Owasso Sertoma Club P. O. Box 381 Owasso, OK 74055 Dear Willard, City of Owasso OWASSO, OKLAHOMA 74055 The Owasso Sertoma Club has outdone itself once again! What a wonderful display of love and support you showed to our Seniors at the Thanksgiving Dinner this year! Speaking on behalf of more than 230 Seniors who either attended the dinner or received home delivery, we know they are very grateful for the delicious meal and appreciative of Owasso Sertoma's annual effort. We are fortunate to have service organizations like Sertoma, full of members willing to share their time and talents. Thank you again for a splendid meal and your expression of love towards our Senior community. Sincerely, Warren Llewellyn Jim McElrath Owasso Golden Agers, Pros. Director, Owasso Sr. Ctr. 1 1 Rodney Ray Ow so ity Manager i D MEMO�.ANDUM r TO: ALL POLICE EMPLOYEES r FROM: M . A . ALEXANDER �Q1�1a CHIEF OF POLICE SUBJECT: JURISDICTIONAL UPDATE r DATE: NOVEMBER 10, 1994 As reported in the annual departmental meeting, dual commissions were requested in ' Rogers and Tulsa Counties so that jurisdictional issues are not a concern. Unfortunately it appears this dual commissioning may not take place, however, another alternative involving an Inter -Local Cooperative Agreement is currently being investigated. This agreement would provide authority to respond outside the corporate City Limits under specified circumstances. During the course of this research, it was discovered that there still may be some questions as to discretion and responsibility concerning jurisdiction. The philosophy of this department continues to be that we will respond to the needs of the community that we serve, as quickly as possible. If our fire /ambulance department requests our assistance due to hostile individuals or a dangerous environment, we will respond. in If citizens who technically live outside the corporate city limits of Owasso, call 911 and report an emergency that needs immediate assistance, we will respond. This policy has never changed. Simultaneously, when we are responding to a request for assistance in one of the these circumstances, we will contact the agency with jurisdiction and ascertain whether they need or request our assistance in handling the incident. Recognizing that when we respond outside the city, we have the same powers of a citizen in any service situation. Obviously we cannot make arrests (unless it is a citizen's arrest) outside the city and must detain the individuals until the appropriate authorities arrive. rr The bottom line is, that when we receive an emergency call for service, and life is threatened or immediate assistance is needed, we want to respond. The Inter -Local Cooperative Agreement, or alternately the dual commissions and current policy are designed to protect the ability to respond, not inhibit. rI hope this clears up any concern that you may have. It is unknown when the paperwork will be completed, approved and implemented. In the meanwhile, recognize that it is our job to protect and serve and we do not want to send the signal to anyone that we are unwilling or unable to do that. Should you have additional questions, please contact, Lt Motto or me. 1 r lu 1 D1 u M It X11 �►� TO: MR. RODNEY J RAY CITY MANAGER FROM: TIMOTHY ROONEY in COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: SAFETY INSPECTION OF ALL PLAYGROUND EQUIPMENT DATE: November 14, 1994 On November 11 1994 David Warren and David Mays of Iron Mountain Fore conducted a > Y g safety inspection of all city playground equipment. The results of this inspection are listed below for your information and review. RAYOLA PARK Chario - Remove wheels due to entrapment hazards. tSprite Animals - Remove completely due to entrapments and protrusions making them a hazard. Yellow Slide - Should be removed due to possible burn injuries because of its metal slide base. Cost involved in bringing this piece of equipment up to ASTM and CPSC standards would exceed the price of a new slide for this area. Any new slide would then also need the safety fall zone to be installed around it. Climbing Bars - Need to have a six foot fall zone and acceptable surfacing around them to meet ASTM standards. Baby Swings - Remove one set of swings and install acceptable surfacing around them. •• 12 Years and Up Swings - Adjust and replace chains and belts. Acceptable surfacing would also need to be installed. ELM CREEK PARK Large Curly Slide - Should be removed due to possible burn injuries because of its metal slide base. Cost involved in bringing this piece of equipment up to ASTM and CSPC standards would exceed the price of a new slide for this area. Any new slide would then also need the safety fall zone to be installed around it. o 12 Years and Up Swings - Adjust and replace chains and belts. Acceptable surfacing would also need to be installed. Wooden Climber - Both slides would need to be removed due to no run -offs and being made out of steel causing possible burn injuries. Some repairs are needed to existing attachments. Please note that the equipment purchased last year (placed in Rayola and Elm Creek parks) met the required ASTM standards and have the required surfacing beneath them. Should you have any questions regarding the inspection process, or if you would like to set up an appointment with Mr. Warren and myself to visit these sites, please let me know. t OTHER INCOME & FIXED EXPENSES OTHER MISCELLANEOUS INCOME 0.00 BAILEY GOLF RANCH 0.00 --- ------- --- ------- 0.00 --- --- --- 0.00 ---- - - - --- TOTAL OTHER INCOME ------- --- - -- -- 0.00 PROFIT (LOSS) BY OPERATION 0.00 0.00 0.00 FIXED CHARGES 0.00 4 Periods Ended Oct 31 94 0.00 0.00 0.00 INTEREST EXPENSE CURRENT BUDGET PRIOR YR CURRENT BUDGET PRIOR TOTAL FIXED EXPENSES MONTH MONTH MONTH YTD YTD YTD COME----- -- -- - --- -- - - ---- -- ------ - - -- -- ---- -- GOLF CART OPERATIONS 17,955.62 20,835.00 16,136.00 101,362.12 108,661.00 68,150.00 GOLF SHOP OPERATIONS 47,757.02 63,162.00 45,192.76 287,941.35 333,232.00 227,182.57 FOOD & BEVERAGE OPERATIONS 10,694.33 14,526.00 9,345.86 68,976.25 82,530.00 42,553.82 ib GENERAL & ADMINISTRATIVE 178.16 150.00 - - - - - -- 241.78 ----- ---- - - -- - 1,722.00 ----- -- --- -- 600.00 ------ - --- - -- 476.95 ------- - - - --- TOTAL INCOME IST ---- ---- - - - -- 76,585.13 --- --- 98,673.00 70,916.40 460,001.72 525,023.00 338,363.34 OF SALES FO00 & BEVERAGE OPERATIONS 3,939.55 4,991.00 3,252.22 24,033.40 28,234.00 13,885.88 TOTAL COST OF SALES ----- -- - -- --- 3,939.55 - -- --- -- - - - -- 4,991.00 -- ---- -- - - --- - - 3,252.22 - - -- -- ---- - --- -- 24,033.40 - --- --- --- --- ------- --- - -- 28,234.00 --- -- -- --- --- - ----- - - - ---- 13,885.88 --- ---- - - - --- GROSS PROFIT ------ - --- - -- 72,645.58 ----- -- -- - - -- 93,682.00 67,664.18 435,968.32 496,789.00 324,477.46 [PARTMENT EXPENSES GOLF CART OPERATIONS 7,920.90 8,217.00 3,750.57 34,292.10 36,260.00 16,221.79 GOLF SHOP OPERATIONS 8,581.06 8,352.00 7,353.53 38,683.06 39,540.00 34,173.88 GOLF COURSE OPERATIONS 56,223.09 57,137.00 53,563.60 139,290.16 155,344.00 142,145.27 FOOD & BEVERAGE OPERATIONS 2,794.52 3,665.00 3,247.67 15,104.51 16,897.00 14,932.36 CLUBHOUSE OPERATIONS 6,458.52 5,135.00 4,594.87 22,250.25 21,230.00 20,823.09 GENERAL & ADMINISTRATIVE 9,936.28 9,946.00 9,130.58 - - -- 44,117.63 43,651.00 35,254.10 TOTAL EXPENSES 91,914.37 92,452.00 81,640.82 293,737.71 312,922.00 263,550.49 NET PROFIT (LOSS) --- --- --- - - -- (19,268.79) - ---- -- - - ---- 1,230.00 -- --- -- -- - --- (13,976.64) ------- -- - - -- 142,230.61 ------- ------ 183,867.00 ------- --- - -- 60,926.97 OTHER INCOME & FIXED EXPENSES OTHER MISCELLANEOUS INCOME 0.00 0.00 0.00 - ------ ------ 0.00 --- ------- --- ------- 0.00 --- --- --- 0.00 ---- - - - --- TOTAL OTHER INCOME ------- --- - -- -- 0.00 ---- -- - - --- 0.00 0.00 0.00 0.00 0.00 FIXED CHARGES 0.00 0.00 0.00 0.00 0.00 0.00 INTEREST EXPENSE (34,832.74) 0.00 0.00 -- (146,380.96) -- ----- - ----- ----- 0.00 --- ----- 0.00 -- ----- - - - --- TOTAL FIXED EXPENSES ------- -- -- -- ---- (34,832.74) --- - - ---- 0.00 -- ----- - --- 0.00 (146,380.96) 0.00 0.00 TOTAL NET PROFIT (LOSS) ---- ---- - - --- --- (54,101.53) ---- - --- -- 1,230.00 ------ -- - - - -- (13,976.64) ------ ------- -- (4,150.35) ----- -- ---- 183,867.00 ----- -- - --- -- 60,926.97 7 � O J AI t an k t November 12, 1994 Owasso Recreation Center 620 N. Forest Drive Owasso OK 74055 ATTENTION.• Jan Worley Dear Jan, ok&4 David Froese Senior Pastor Jim Parris Pastor of Adult Ministries Todd Colwell Youth Pastor Stephen Krumm Pastor of ftlship & Music I want to express our gratitude on behalf of the Owasso Youth Workers Alliance. Your graciousness in this opportunity is greatly appreciated. Thank you for "staying up late" for the good of our community's youth. If only there were more like you! If you happened to notice how we could improve these kinds of events, please let me know. Your input would be well- received. Also, as you observed, we make a point as 'youth ministers" to express the claims of Jesus Christ. If you have any questions, interest, or concerns about this, just let me know some time. I wouldn't mind at all. Thanks again for all of your cooperation! Sincerely, Todd Colwell Westport's Youth Guy 11 RT. 3, BOX 629 • COLLINSVILLE, OKLAHOMA 74021 • (918) 371 -2505 • FAX # 371 -3524 I t t J CONFIDENTIAL 1 t e it 1 CONFIDENTIAL The following information is considered sensitive and is being distributed to Council members only. Please do not distribute this material. ECONOMIC DEVELOPMENT: ONG SERVICE CENTER - Oklahoma Natural Gas Company officials are reviewing a potential reorganization plan that, if approved by the Company's President, would decentralize its field operations. The proposed plan, developed by Jim Kneale (Vice President for the Tulsa District), would develop satellite service centers that would be used as a base of operations for field service crews. The strategy is to locate resources closer to the work and create cost efficiencies in operations. At this point, Owasso is one of the sites under strong consideration for one of the proposed service centers. While there is nothing official in terms of the reorganizations's approval, it does appear that there is an excellent chance that a 20,000 to 40,000 square foot facility will be utilized in Owasso to serve the northern area of ONG's Tulsa District. Preliminary visits to potential sites in Owasso have been made by ONG evaluators, but no decisions can be made until management approves the reorganization plan. That action is not expected until after the new year. The City has always wanted an ONG presence within the community. ONG is a good corporate citizen and should be an asset to business and the community. Possible options for a facility include leasing existing space, building a new facility or a combination of a temporary lease while design and construction is underway. Mr Kneale has requested that this matter be kept confidential and not publicly discussed. I requested that I be allowed to inform Council members since I knew there had already been some rumors in the community. It should be noted that Mr Kneale expressly stated that 1) none of our existing buildings had already been selected for the facility and 2) no final decision has yet been made regarding the reorganization proposal. Therefore, any discussion of ONG's use of a specific building is based solely on speculation and not based on fact (that means they are not trying to purchase the Food Lyon building). If you have questions, please call me. TACO BELL - Representatives of Taco Bell have met with the staff to discuss remodeling requirements for the existing Ken's Pizza restaurant. They asked that the discussions be confidential and indicated that Ken's employees had not yet been informed of a possible sale to Taco Bell. It appears that discussions between the two companies have been ongoing and are nearing a completion point. Evidently, a final decision regarding the purchase is awaiting only a review of the building by Taco Bell's architect to determine if the desired floor plan can be accomplished.