The URL can be used to link to this page

Home My WebLink About1994.11.15_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: November 15, 1994 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, November 11, 1994. AGENDA 1. Call to Order 2. Invocation Pastor Michael Asher Owasso First United Methodist Church 3. Flag Salute 4. Roll Call 5. Request Approval of the Minutes of November 1, 1994 Regular Meeting. Attachment #5 Owasso City Council November 15, 1994 ' Page 2 6. Request Approval of Claims. , Attachment #6 1 7. Consideration and Appropriate Action Relating to a Request for the Purchase of a Personal Computer and Software Support for Use by the Owasso Police Department. Mr Ray Attachment #7 Staff will recommend Council approval of an expenditure in the amount of $1578.95 to Epson Direct, Torrance, California for the purchase of one personal computer, axillary equipment and software. 0 8. Consideration and Appropriate Action Relating to an A pp lication for Fed eral Gran t Funds , for the Owasso Police Department. Mr Ray , Attachment #8 Staff will recommend that the Council authorize the submission of a grant application under ' the federal "Cops Fast" program, such grant request in the amount of $75,000 for a three year community policing program requiring a $25,000 local match. , t Owasso City Council November 15, 1994 Page 3 9. Consideration and Appropriate Action Relating to a Request for the Purchase of Work Uniforms for Members of the Owasso Fire Department. Mr Ray Attachment #9 Based on a study conducted by the department, the staff will recommend Council approval of an expenditure of $4662 to various vendors for the purpose of purchasing work uniforms for the Fire Department. 10. Consideration and Appropriate Action Relating to a Contract for Painting the Interior of the Owasso Recreation Center. Mr Ray Attachment #10 Staff will recommend Council approval of a contract with Bill Fisher Painting in the amount of $1200 for the purpose of painting the interior walls of the Recreation Center's gym area and activities room. 11. Consideration and Appropriate Action Relating to a Proposed Change Order to a Contract Between the City of Owasso and Mitchell Fence Company for the Construction of Ornamental Iron Fencing at Fairview Cemetery. Mr Ray Attachment #11 Staff will recommend Council approval of the requested Change Order increasing the contract with Mitchell Fence by $712.72, such change for angle fencing at the entrance and a one -panel extension to the north on each end. 1 Owasso City Council November 15, 1994 Page 4 12. Consideration and Appropriate Action Relating to a Proposed Change Order to a Contract Between the City of Owasso and Empire Construction & Materials Inc, and Between the City of Owasso and Apac - Oklahoma Inc, for the construction of 76th Street North Phase H Improvements. Mr Ray Attachment #12 Staff will recommend Council approval of the requested Change Orders wherein the contract with Empire Construction would be reduced in the amount of $520 and the contract with Apac - Oklahoma would be increased by $520, with corresponding changes in the scope of work to be performed by each contractor. 13. Request by a Citizen to Address the Council Relating to Stormwater Runoff, Specifically the Impact of Such Runoff on Property Owned by the Citizen. Billie & Jim Downey Attachment #13 Mr and Mrs Downey have express concern relating to flooding on and around their property located immediately south of 76th St, and wish to address the Council about that concern. 14. Report from City Manager 15. Report from City Attorney L7 Owasso City Council November 15, 1994 Page 5 16. Reports from City Councilors 17. Unfinished Business 18. New Business 19. Adjournment ■ � I OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, November 1, 1994 The Owasso City Council met in regular session on Tuesday, November 1, 1994 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, October 28, 1994. ITEM 1: CALL TO ORDER Mayor Duke called the meeting to order at 7:00 p.m. ITEM 2: INVOCATION The invocation was given by Pastor Glen Liston of the Owasso First Christian Church. ITEM 3: FLAG SALUTE The flag salute was led by Mayor Duke. ITEM 4: ROLL CALL PRESENT Jerry Duke, Mayor Charles Burris, Vice Mayor Joe Ramey, Councilor Danny Ewing, Councilor STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ABSENT Mary Lou Barnhouse, Councilor ITEM 5: REQUEST APPROVAL OF THE MINUTES OF OCTOBER 18 1994 REGULAR MEETING' AND OCTOBER 25 1994 SPECIAL MEETING. Mr Burris moved, seconded by Mayor Duke, to approve the minutes as submitted, by reference made a part hereto. AYE: Burris, Duke, Ramey, Ewing NAY: None Motion carried 4 -0. Owasso City Council November 1, 1994 ITEM 6: REQUEST APPROVAL OF THE CLAIMS. Following questions and discussion, Mr Ramey moved, seconded by Mr Ewing, that the following claims be approved: (1) General Fund $22,528.62; (2) Workers Comp Self- Insurance $778.83; (3) Ambulance Service Fund $618.86; (4) E -911 $1,707.77; (5) City Garage $962.16; (6) Interfund Transfers $25,158.83; (7) General Fund Payroll $93,788.66 (8) City Garage Payroll $991.13. AYE: Ramey, Ewing, Burris, Duke NAY: None Motion carried 4 -0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF AN AGREEMENT BETWEEN TULSA JUNIOR COLLEGE AND THE CITY OF OWASSO PROVIDING FOR SECURITY SERVICES FROM OFF -DUTY OWASSO POLICE OFFICERS. Owasso police officers currently provide some part-time assistance as campus police officers for Tulsa Junior College. TJC has requested that an agreement be signed between that entity and the City of Owasso providing for those services. Officers perform the campus duties during their off -duty hours from the Owasso Police Department, so there will be no impact on the City. Mr Ramey moved, seconded by Mr Ewing, to approve the agreement between the City of Owasso and Tulsa Junior College and authorization for the Mayor to execute the agreement. AYE: Ramey, Ewing, Burris, Duke NAY: None Motion carried 4 -0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #492. AN ORDINANCE PROVIDING FOR THE REZONING OF A 3.13 ACRE TRACT OF LAND LOCATED DIRECTLY NORTH OF THE - OWASSO FIRE STATION. The City Council approved a rezoning request on the above reference tract at the October 18, 1994 meeting. Ordinance #492 formally adopts those actions. Mr Burris moved, seconded by Mayor Duke, to approve Ordinance #492. AYE: Burris, Duke, Ramey, Ewing, NAY: None Motion carried 4 -0. 2 F Owasso City Council November 1, 1994 ' ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A LEASE AGREEMENT BETWEEN SK &O RAILROAD AND THE CITY OF OWASSO PROVIDING FOR THE LEASE OF APPROXIMATELY 5000 SQUARE FEET ' OF OFFICE SPACE TO THE CITY FOR SUBLEASE TO THE WHIRLPOOL CORPORATION AS TEMPORARY OFFICE SPACE. SK &O Railroad has agreed to lease temporary office space to Whirlpool Corporation, with the City of Owasso being an intermediary entity. This lease requires that SK &O Railroad make available to the City of Owasso its offices located at 401 W Second Ave for a one -year term at a total cost of ten dollars. The City will, in turn, lease the property to Whirlpool. Mr Burris moved, seconded by Mr Ramey, to apprcve the lease agreement between SK &O Railroad and the City of Owasso. AYE: Burris, Ramey, Ewing, Duke NAY: None Motion carried 4 -0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A LEASE AGREEMENT BETWEEN THE WHIRLPOOL CORPORATION AND THE CITY OF OWASSO PROVIDING FOR THE LEASE OF APPROXIMATELY 5000 SQUARE FEET OF OFFICE SPACE TO THE WHIRLPOOL CORPORATION FOR USE AS TEMPORARY OFFICE SPACE. This item presents the lease agreement between Whirlpool Corporation and the City of Owasso referenced in Item #9. Mr Ramey moved, seconded by Mr Burris, to approve the lease agreement between the Whirlpool Corporation and the City of Owasso. AYE: Ramey, Burris, Ewing, Duke NAY: None Motion carried 4 -0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF AN "EARLY PAYOFF" OF A COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG -ED) LOAN TO WOODS PRECISION PRODUCTS. 1 On February 19, 1991, the City Council approved a $225,000 loan from the Oklahoma Department of Commerce on behalf of Woods Precision Products. The loan was made to relocate the company and its 27 employees to Owasso. The original loan was for a period of seven years, however the company and bank have requested that ODOC accept an early payoff. ODOC has agreed to the payoff, but the City must approve the action. There is no cost to the City, and tracking and monitoring duties will be reduced. Mr Ramey moved, seconded by P Mr Ewing, to approve the offer of an early payoff of CDBG -ED Loan #4626, including a waiver 3 Owasso City Council November 1, 1994 of any remaining capitalized interest payments, and that the Mayor be authorized to notify the ODOC of the Council action. AYE: Ramey, Ewing, Burris, Duke NAY: None Motion carried 4 -0. ITEM 12: REPORT FROM CITY MANAGER The signal lights at 76th St & Highway 169 have been activated. Some work still needs to be done to get them better regulated. ITEM 13: REPORT FROM CITY ATTORNEY No report. ITEM 14: REPORTS FROM CITY COUNCILORS Mr Burris commended the police and fire departments for their coordination of the evacuation of a young child who became ill on October 31. ITEM 15: UNFIMSHED BUSINESS None ITEM 16: NEW BUSINESS The mayor requested that a letter of condolence to the family of Tulsa City Councilor Robert Nelson be drafted for the signatures of all councilors. ITEM 17: ADJOURNMENT Mr Burris moved, seconded by Mr Ramey to adjourn. AYE: Burris, Ramey, Ewing, Duke NAY: None Motion carried 4 -0 and the meeting was adjourned at 7:45 p.m. Marcia Boutwell, City Clerk 11 Jerry Duke, Mayor CITY OF OWASSO GENERAL FUND 11/11/94 9:20:02 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- MANAGERIAL ------------------------------ 950956 MOTO PHOTO FILM PROCESSING 19.35 950958 950959 OWASSO CHAMBER OF COMMERC HOBBY LOBBY GOALS RETREAT FRAMING 68.51 91.82 950963 GO SYSTEMS 9/94 FUEL 45.17 950985 CITY GARAGE PARTS 34.56 ' 950994 TIERRA VISTA, INC. MULCH 44.90 951007 CELLULAR ONE -TULSA 10/94 USE 85.30 951009 TREASURER PETTY CASH REIMB/MISC EXPENSES 223.34 ' DEPARTMENT TOTAL - --- - - - -> - - - - - -- 612.95 ® FINANCE ------------------------------ 950728 STUDENT UNION HOTEL CONFERENCE 40.50 950914 OKLA PUBLIC PERSONNEL ASS FALL CONFERENCE 125.00 950918 MICRO WAREHOUSE DATA CARTRIDGES 240.75 950997 PALACE OFFICE SUPPLY SUPPLIES 1.40 ' 951001 OFFICE DEPOT CARD PLAN SUPPLIES 11.98 951009 TREASURER PETTY CASH REIMB/MISC EXPENSES 107.12 ' DEPARTMENT TOTAL -- -- - - - -> - - - - - -- 526.75 COMMUNITY DEVELOPMENT ------------------------------ 950022 MCCAW COMMUNICATIONS USAGE 28.90 950028 TULSA COUNTY MIS DIAL UP SERVICE 40.00 950029 CELLULAR ONE -TULSA USAGE 14.41 950961 OWASSO REPORTER LEGAL NOTICE 30.95 950963 GO SYSTEMS 9/94 FUEL 160.53 950985 CITY GARAGE PARTS 11.14 950997 PALACE OFFICE SUPPLY SUPPLIES 6.52 951009 TREASURER PETTY CASH REIMB PETTY CASH DEPARTMENT TOTAL = =__> - - - - - -- -2273 315.18 MUNICIPAL COURT ' ------------------------------ 950106 CHARLES RAMSEY RETAINER 825.00 950107 MICHAEL D. HILSABECK RETAINER 825.00 DEPARTMENT TOTAL ====> 1,650.00 11/11/94 9:20:02 CITY OF OWASSO GENERAL FUND A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- ENGINEERING ------------------------ - - - - -- 950944 RIDGWAYS SUPPLIES 105.66 950963 GO SYSTEMS 9/94 FUEL 6.92 951019 ROHN MUNN SERVICES 320.00 DEPARTMENT TOTAL =___> 432.58 GENERAL GOVERNMENT ------------------------ - - - - -- 950020 RONALD D CATES RETAINER 1,634.54 950022 MCCAW COMMUNICATIONS USAGE 14.45 950214 WARREN CLINIC PRE EMPL DRUG SCREEN 60.00 950849 RETHERFORD PUBLICATIONS LEGAL NOTICES 181.01 950901 SELECT FORM, INC SUPPLIES 22.65 950911 PITNEY BOWES INC METER RENT 12/1 -2/28 59.2E 950919 MICRO WAREHOUSE REPAIRS 146.9CJ 950920 ALL COPY SUPPLIES SUPPLIES 45.00 950957 OML MEMBERSHIP 50.0 950963 GO SYSTEMS 9/94 FUEL 154.7E 951001 OFFICE DEPOT CARD PLAN SUPPLIES 29.56 951002 SAM'S CLUB SUPPLIES 39.96 951007 CELLULAR ONE -TULSA 10/94 USE 58.1C 951008 TREASURER PETTY CASH DOC MEALS 182.92 951009 TREASURER PETTY CASH REIMB PETTY CASH 11.24 951020 OML MUNICIPAL ASSURANCE G LIABILITY INSURANCE 15,995.6' DEPARTMENT TOTAL =___> 18,686.04 MAINTENANCE ------------------------ - - - - -- 950022 MCCAW COMMUNICATIONS USAGE 14.4,,, 950802 CINTAS CORP. UNIFORM RENT /CLEAN 28.40 950963 GO SYSTEMS 9/94 FUEL 9.95, 950995 LOCKE WHOLESALE ELEC SUPPLIES 48.4' 951002 SAM'S CLUB SUPPLIES 57.91 951003 KIMBALL ACE HARDWARE SUPPLIES 18.96 951007 CELLULAR ONE -TULSA 10/94 USE 14.2( 951009 TREASURER PETTY CASH REIMB PETTY CASH 10.5 DEPARTMENT TOTAL =___> 202.8:' CEMETERY � I ' 11/11/94 9:20:02 CITY OF OWASSO GENERAL FUND A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 950740 KIMBALL ACE HARDWARE SUPPLIES ' 950963 GO SYSTEMS 9/94 FUEL 950985 CITY GARAGE PARTS DEPARTMENT TOTAL = = = => DEPARTMENT TOTAL = = = => POLICE COMMUNICATIONS ------------------------ - - - - -- 950574 J.P_ HOGAN INSURANCE DEPARTMENT TOTAL = = = => ANIMAL CONTROL ------------------------ - - - - -- 950839 THREE LAKES VETERINARY 950963 GO SYSTEMS 950966 WAL -MART DEPARTMENT TOTAL NOTARY BOND SERVICES 9/94 FUEL SUPPLIES .99 35.15 142.52 178.66 150.00 83.83 25,25 145.00 60.00 54.60 95.23 23.45 111.46 161.20 103.50 61.88 30.00 1,605.37 34.47 138.35 30.00 720.60 75.03 3,709.22 30.00 30.00 67.00 38.69 27.85 133.54 POLICE SERVICES ------------------------------ 950080 HOWARD STAMPER RETAINER /SERVICES 950684 TUXALL UNIFORM & EQUIP UNIFORM SUPPLIES ' 950834 EMPLOYEE DATA FORMS DATA CALENDAR 950843 CELLULAR ONE -TULSA USAGE 950900 ASSOC. ENT OF TULSA, INC. EXAM- CROSSLIN ' 950907 ACCURATE FIRE EQUIPMENT SERVICE 950908 WAL -MART SUPPLIES 950926 DAY TIMERS INC. SUPPLIES 950950 OWASSO AUTO CARE & MAINT VEHICLE MAINTENANCE ' 950951 WAL -MART SUPPLIES 950952 LOCHRIE BUSINESS MACHINES CLEAN /SERVICE ' 950953 950954 SUBURBAN OFFICE SUPPLY FAMILY SECURITY LOCK & KE SUPPLIES SERVICES 950963 GO SYSTEMS 9/94 FUEL 950966 WAL -MART SUPPLIES 950967 CLASSIC CHEVROLET VEHICLE MAINT 950968 DOZIER PRINTING PRINTING 950985 CITY GARAGE PARTS 951002 SAM'S CLUB SUPPLIES DEPARTMENT TOTAL = = = => POLICE COMMUNICATIONS ------------------------ - - - - -- 950574 J.P_ HOGAN INSURANCE DEPARTMENT TOTAL = = = => ANIMAL CONTROL ------------------------ - - - - -- 950839 THREE LAKES VETERINARY 950963 GO SYSTEMS 950966 WAL -MART DEPARTMENT TOTAL NOTARY BOND SERVICES 9/94 FUEL SUPPLIES .99 35.15 142.52 178.66 150.00 83.83 25,25 145.00 60.00 54.60 95.23 23.45 111.46 161.20 103.50 61.88 30.00 1,605.37 34.47 138.35 30.00 720.60 75.03 3,709.22 30.00 30.00 67.00 38.69 27.85 133.54 11/11/94 10:03.47 CITY OF OWASSO GENERAL FUND A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- FIRE SERIVCES ------------------------ - - - - -- 950035 MCCAW COMMUNICATIONS USAGE 28.90 950311 CASCO INDUSTRIES INC. OF EQUIPMENT 954.00 950489 BUD'S WAREHOUSE OUTLET FURNITURE 552.3E 950557 CELLULAR ONE —TULSA USAGE 41.54 950561 CASCO INDUSTRIES INC. OF BOOTS 954.00 950826 OKLAHOMA STATE UNIVERSITY TUITION/MARLAR 225.00 950827 HOLIDAY INN LODGING/MARLAR 75.47 950854 MACK TRUCK SALES REPAIR BRAKES 449.33 950869 BAILEY EQUIPMENT REPAIR 139.22 950925 SOUTHERN SHEET METAL VEHICLE REPAIR 76.00 950926 KIMBALL ACE HARDWARE SUPPLIES 50.09 950930 NAPA AUTO PARTS PARTS 118.62 950935 OVERHEAD DOOR COMPANY REPAIRS 205.00 950936 VOLUNTEER VOLUNTEER RUNS 445.5C 950963 GO SYSTEMS 9/94 FUEL 342.01 DEPARTMENT TOTAL =___> 4,657.0E CIVIL DEFENSE ------------------------ - - - - -- 950021 CELLULAR ONE —TULSA USAGE 10.00 950445 BARON SERVICES, INC_ WEATHER SYSTEM SVC FEE 350.00 950588 RAINWISE INC. REPLACE WEATHER STATION 700.96 DEPARTMENT TOTAL =___> 1,060.9c STREETS ------------------------ - - - - -- 950022 MCCAW COMMUNICATIONS USAGE 14.4f- 950627 PSO STREET LIGHTING 1,359.241 950740 KIMBALL ACE HARDWARE SUPPLIES 86.72 950802 CINTAS CORP. UNIFORM RENT /CLEAN 170.41 950887 HUGHES LUMBER CO SUPPLIES 42.4, 950923 TULSA COUNTY BOCC SUPPLIES 109.46 950939 APAC — OKLAHOMA, INC. ASPHALT 272.16 950942 GREEN COUNTRY OUTDOOR EQU PARTS 127.9 950946 TRAFFIC ENGINEERING SERVICES 900.00 950963 GO SYSTEMS 9/94 FUEL 424.08 950971 EVANGELINE SPECIALITIES SIGNS 40-7f- 950973 ANI DISTRIBUTION INC. SAFETY VESTS 48.8,' 950974 MULTIPLIER CORP BATTERIES 79.58 950980 GALL'S INC. BARRICADES 419.80 ' 11/11/94 9:20:02 CITY OF OWASSO GENERAL FUND A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- RECREATION ' 950859 950927 950963 ' 950985 950997 951001 ■ 951009 CENTER GRAINGER,W W INC MOULDER OLDHAM CO GO SYSTEMS CITY GARAGE PALACE OFFICE SUPPLY OFFICE DEPOT CARD PLAN TREASURER PETTY CASH DEPARTMENT TOTAL =___> ■ 950983 ARMY NAVY SURPLUS 185.84 950984 SIGNALTECK INC. ' 950985 CITY GARAGE 33.60 951009 TREASURER PETTY CASH REIMB PETTY CASH 951018 WORLEYS GREENHOUSE r 950985 CITY GARAGE 950993 DEPARTMENT TOTAL =___> RECREATION ' 950859 950927 950963 ' 950985 950997 951001 ■ 951009 CENTER GRAINGER,W W INC MOULDER OLDHAM CO GO SYSTEMS CITY GARAGE PALACE OFFICE SUPPLY OFFICE DEPOT CARD PLAN TREASURER PETTY CASH DEPARTMENT TOTAL =___> ■ COMMUNITY CENTER 185.84 ------------------------------ 13.75 PARTS 950070 UNITED ARTISTS CABLE 33.60 950184 CELLULAR ONE -TULSA REIMB PETTY CASH 950963 GO SYSTEMS r 950985 CITY GARAGE 950993 WORLEYS GREENHOUSE 950998 ALL COPY SUPPLIES 951000 ACCURATE FIRE EQUIPMENT 951001 OFFICE DEPOT CARD PLAN 951002 SAM'S CLUB PARK - MAINT 950022 950204 950903 950904 W► 950905 a r DEPARTMENT TOTAL =___> ENANCE MCCAW COMMUNICATIONS CINTAS CORP. HUGHES LUMBER CO NAPA AUTO PARTS OWASSO LUMBER CO 950963 GO SYSTEMS 950985 CITY GARAGE RAIN GEAR 151.82 MAINT /REPAIR 666.25 PARTS 1,454.40 REIMB PETTY CASH 73.80 LANDSCAPE TIES 36.00 SUPPLIES 46.71 SUPPLIES 185.84 9/94 FUEL 13.75 PARTS 52.58 SUPPLIES 33.60 SUPPLIES 115.47 REIMB PETTY CASH 19.23 5rerm CABLE USE 16.81 USAGE 10.60 9/94 FUEL 21.04 PARTS 46.52 FLOWERS 27.00 SUPPLIES 65.00 INSPECTION 47.50 SUPPLIES 1.95 SUPPLIES 12.47 USAGE 14.45 UNIFORM RENT /CLEAN 54.80 SUPPLIES 150.77 SUPPLIES 35.15 SUPPLIES 36.06 9/94 FUEL 150.57 PARTS 66.91 CITY OF OWASSO GENERAL FUND 11/11/94 9:20:02 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 951001 OFFICE DEPOT CARD PLAN SUPPLIES 951003 KIMBALL ACE HARDWARE SUPPLIES DEPARTMENT TOTAL = = = => FUND TOTAL = = = => 19.48 50.97 579.16 39,969.22 CITY OF OWASSO WORKERS' COMP SELF -INS PLAN 11/11/94 9:20:02 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- GENERAL GOVERNMENT ------------------------ - - - - -- 950331 OWASSO 950396 WARREN 950539 DR MAR 950765 WARREN 950807 WARREN 950816 OWASSO 950990 WARREN DRUG CLINIC K ARGO DDS CLINIC CLINIC DRUG CLINIC DEPARTMENT TOTAL = =_ => FUND TOTAL = = = => CLAIMS CLAIM /KENNEDY CLAIM /SMITH SERVICES /PROCTOR CLAIM /KENNEDY CLAIMS CLAIM /THOMPSON 106.81 32.00 30.20 40.00 32.00 73.24 79.00 393.25 393.25 CITY OF OWASSO AMBULANCE SERVICE FUND 11/11/94 9:20:02 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- AMBULANCE 950549 MEDICAL COMPLIANCE SPECIA SUPPLIES 30.00 950554 DR. AMBROSE SOLANO, M.D. MONTHLY AUDIT 250.00 950557 CELLULAR ONE -TULSA USAGE 38-601 950658 AMERICAN HEART ASSOCIATIO INSTRUCTOR MANUALS 69.00 950659 AMERICAN HEART ASSOCIATIO INSTRUCTOR MANUAL 30.00 950690 EMERGENCY MEDICAL PRODUCT SUPPLIES 36.52 950823 FRONTIER INTERNATIONAL TR REPAIR 367.81 950828 BLUE RIDGE MEDICAL SUPPLIES 81.94 950851 BRADY /SIMON & SCHUSTER EMS REFRESHER 887.62 950890 ALEXANDER BATTERY BATTERIES 215.35 950891 ALLIANCE MEDICAL, INC. SUPPLIES 205.37 950931 PACE PRODUCTS OF TULSA IN SUPPLIES 30.96 950943 UTICA PARK CLINIC SERVICES 149.00 DEPARTMENT TOTAL =___> 2,392.17 FUND TOTAL =___> 2,392.17 CITY OF OWASSO CAPITAL IMPROVEMENTS 11/11/94 9:20:02 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- * NO DEPARTMENT MASTER FOUND * ------------------------ - - - - -- 950960 CHANDLER MATERIALS SUPPLIES 725.50 DEPARTMENT TOTAL =___> 725.50 FUND TOTAL =___> 725.50 GRAND TOTAL =___> 159,401.16 CITY OF OWASSO 6 CITY GARAGE 11/11/94 9:20:02 A/P CLAIMS REPORT APAPVR PAGE: ' PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -1 CITY GARAGE ------------------------ - - - - -- 950406 MAXIMUM CONTROL, INC. REPAIR 950519 INTERSTATE BATTERY SYSTEM BATTERIES 950559 NAPA AUTO PARTS PARTS 950732 ENLOW FORD TRACTOR, INC PARTS 950802 CINTAS CORP. UNIFORM RENT /CLEAN 950829 GRAINGER,W W INC' PARTS 950873 EXIDE, CORP BATTERIES 950874 MAXWELL OIL CORP OIL 950875 UZ ENGINEERED PRODUCTS WIRE BUNDLER 950876 SAFETY KLEEN CORP. PARTS, 950877 QUALITY FILTER RECYCLES FILTERS 950885 WELSCO INC OXYGEN /ACETYLENE 950985 CITY GARAGE PARTS 951001 OFFICE DEPOT CARD PLAN SUPPLIES 951002 SAM'S CLUB SUPPLIES 951003 KIMBALL ACE HARDWARE SUPPLIES 951009 TREASURER PETTY CASH REIMB PETTY CASH DEPARTMENT TOTAL =___> FUND TOTAL =___> 1 313.00 227.80 685.3E 143.82 167.84 174.42 71.48 141.10 111.50 100.00 49.00 37.80 117.0E 2.28 79.96 7.92 5.00 2,435.34 2,435.34 CITY OF OWASSO A/P TRANSFER REPORT VENDOR DESCRIPTION AMOUNT TRANSFERS CEMETERY CARE REVENUE TRANSFER FROM GENERAL FUND 225.00 AMBULANCE CAPITAL REVENUE TRANSFER FROM AMBULANCE FU 2,741.74 TRANSFERS TOTAL 2,966.74 CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 10/29/94 DEPARTMENT AMOUNT Finance 5,677.97 {iii:;ii f f. t +/ A W A Q ' F f1Y r/. fl. : !f, . : ' . `f F. . :/. • .' f. . , U, � : � { +• <? U • • : : i .4 f/. f: C 4 f 6 { ? i::i:ii }jiiiiiii; >, } +: } };ii; i'•' i::ii'i;:•; }:• }};•} }i• }:. } }Y•.: :'+; ??• } } }: :'•. Municipal Court > ? %. %�ix^Y?.:. • ?: ... TV' /t:'MQJ�VMMCOP'i??i''4'W�V 1232.82 :S;t• }:! b: {. {:•iY:{ ? ?;i;•;' � i•:y is };:• } }:?•} ??• }:• }:•:• } }: { ?vi } } } } }i: ?.... xvA�7l�hM1��'i:Y:::: �i:iii':ii:::: ?j:}}::::::ti::: _::::ij�:}: �::ii: <iv iii:,>.!: .: f..}?c,4, ?;.. }....+ .4; /. . :: }YG: +•i';;'{'ti'}:�: :•v.:'::•} ? y�::: Building Maintenance 645.91 ?n. {• • %v::::: ry +{+ i'i'ii}• ififiiii : >.:; rii>:•. ':;.,i " }:•:•:• {: ?::'::i:`::'::t iiii ::•:i:::`:::ii >;: #::`:: >:,�;:; :.:��3, >:.,; • {::: }: •'..'.i:.•::'::i:: `..' ?r; {:..... .... ....} x: Fi: ?} + . }4f,+,::::. f •vv?;; ?•:::::: •::: }::::: r: •::.max:: x:n: :? {: •'.: is mssxnve lntixmv+Tkfx}�tii'v.�:t•:r.'d.'.' Central Dispatch ....... ....... { � i4: 5,539.41 .v } .;... ..: ��- �1F':: ::v{+ xu'r2vFvvgx�v�:�•: Ff ..S:{;?;.;.:: x:::: rn.Y.:i::iiii$i }...:: ": + % {v iii:'i:Yi:Ji }1y iiiiiiii:: isv ::i:: {::<i'r':i: ?::ii: }::l':• {' :::: ..4....}y::x.:avxaix:;: . I: y}vsva.nsxa.vatirvW'.ri. ?.:G: .. ......: .....• :::.: .: ........:::::.:li.{:.}k: LiM3v.. MM4v. rYk . %rvkr'HUEeMYmee9ws}'lANn3xb1} ? ?;:? ::iii': ? ?:;.i:t, :i':: •••• ' �•+�ry:w�' �}.i+:•':�::Tl3GQL4hYNd%fnmY.v N4I/. ♦ i Fire 29,307.85 i::i::ii::iii::i::;:;:::iii Recreation Center 2,418.80 :T:F:41at3:L.�i��': .:: fi1:{RI:I` i:oi' ?:i:3po;•o-;.; :aavvcaay.waeeeewow: :'• : i� .........:: `�,+�_ •. •�yx• }:• }:• }:• �•}}::' ��'' �''•'' �'' �'' �'' �' �'•'+•"•'•'•'•"•''• �' �' '�'''�''�''•''•.2:•rae•,edefowe yyyy ��jj��:: i::'::ii.`:'::ii::`::• } } }.. (� Park Maintenance 2,319.50 APPROVED: 11/15/94 Mayor Council Member Council Member I ■ 11 CITY GARAGE PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 10/29/94 APPROVED: 11/15/94 Mayor Council Member FCouncil Member 11 MEMC3 AND UM TO: RODNEY J. RAY CITY MANAGER pO FROM: M.A. ALEXANDER CHIEF OF POLICE SUBJECT: REQUEST FOR PURCHASE OF COMPUTER EQUIPMENT DATE: NOVEMBER 3, 1994 BACKGROUND: In the Fall of 1993, a computer was introduced to the Owasso Police Patrol Division. This equipment was provided to expedite the writing of police narrative reports in addition to providing a higher quality product in completed reports. Currently 100% of commissioned patrol officers use this equipment to aid in the processing of police reports. The need to expand this technology is great. The Police Department 1994 -1995 Budget provided for the purchase of computers through Capital Expenditures, as approved by council. In September of this year, the Computer Specialist, Mike Knebel conducted extensive research toward the purchase of a computer for the Finance Department. Mr Knebel obtained information and quotes on the following equipment: Epson 486DX/33 desktop computer 8 megabytes RAM 240 Megabyte fixed disk Dual floppy disk drives Parallel, serial, mouse ports MSDOS 6.2 and Windows 3.1 14" super VGA monitor VESA local bus graphics One year on -site parts and labor warranty This is the identical unit which is requested for purchase by the police department UTILIZATION: The purchase of an additional computer will update a system utilized by the administrative assistant to the Chief of Police and will make available a Telex 386 for use in the patrol division. This rotation will provide additional equipment to officers so that reports can be completed in a more timely and efficient manner. COST COMPARISON: Quotes were updated recently from the vendors who provided initial prices; Memory Systems/ Connecting Point Broken Arrow $1,640.00 MicroAge Computer Center Tulsa, OK $1,640.00 Epson Direct Torrance, CA $1,578.95 RECOMMENDATION: Staff recommends council approval toward the expenditure of $1,578.95 to Epson Direct for the purchase of an Epson Endeavor VL system as previously described. ATTACHMENTS: Justification Memo (9/13/94) MEMORANDUM TO: RODNEY J RAY OWASSO CITY MANAGER FROM: MICHAEL J. KNEBEL COMPUTER SPECIALIST SUBJECT: MICROCOMPUTER PURCHASE REQUEST DATE: September 13, 1994 BACKGROUND In 1984, the City purchased a Texas Instruments computer system and municipal accounting programs through CPS Business Systems. The system currently includes a central processor (upgraded in 1990), a system terminal, five data terminals, two high speed printers, a modem, and three IBM compatible microcomputers acting as accounting data terminals on an as needed basis. As outlined in the attached memorandum dated April 16, 1992, the City reduced the scope of the accounting system hardware maintenance contract in late 1988. This change decreased the annual maintenance agreement cost buy $2,911 (in 1988 dollars). Since that time, the City has purchased repair services for the terminals and printers on a "per incident basis" at a total cost of less than $2,000. Additionally, one system terminal was totally replaced with an IBM compatible microcomputer in 1992. Through the minor contract modification, the functional cost of the City's computerized accounting system for a six year period has been reduced by well over $14,000. Also discussed in the attached memo is the finance department's budgeting for one microcomputer each year to cover the possibility of a data terminal failure. The budgeted funds should not be expended if (1) the particular terminal could be repaired with "in house" spare parts or (2) the need for another microcomputer is not clearly defined. DATA TERMINAL DAMAGED BY LIGHTNING On July 14 of this year, several pieces of electronic equipment at City Hall incurred severe lightning damage. All of the non - critical electronic devices had been "powered down" prior to the intense local lightning. Because that precautionary measure was taken, the only component damage that occurred originated through the system's communication wiring and intersystem connections. Please note that this type of damage is very unusual and is not readily avoidable, therefore the City's insurance will cover repair costs beyond the deductible amount. One of the five data terminals connected to the accounting system sustained significant damage. ' The service technician from CPS Business Systems is of the opinion that it would cost more to repair the damaged Texas Instruments 931 terminal than to replace it. Replacement cost is ' $790. OFFICE COMPUTER USAGE Currently, the microcomputer system in the accounting and personnel office is shared by three , users. Two of the staff members in this office also utilize accounting data terminals on their desks for access to most of the accounting data an d functions. The "PC" is used as a payroll and accounting data terminal, word processor, data analysis system, post - processor for payroll , warrant lists, and pre/post- processor for several other miscellaneous receivables, payables, and personnel functions. It is apparent from observation and office output that another microcomputer in this office would certainly alleviate work scheduling difficulties and therefore increase efficiency. MICROCOMPUTER AND VENDOR As you are well aware, prices of computer components are still falling rapidly. Vendors do not ' necessarily enjoy this trend because of the low margins that currently exist for computer equipment. It has been my observation that when a system price is reduced to somewhere near , the $1,200 range, that model is discontinued and a more capable new model is introduced at the top end of the price spectrum. This trend effects the City departments both positively and negatively. On the positive side, with each new computer system purchase, the City is acquiring hardware with many more capabilities for the same investment made on the older and less powerful systems. The negative side effect of this is that the older systems (and the programs that run on them) are no longer produced and /or supported by the vendors. This is not a major problem until other new auxiliary equipment such as modems, fax capabilities, printers, etc. are added and the devices are not supported by the older computer programs. With this in mind, it is in the City's best interest to purchase reasonably priced "up to date" equipment from a manufacturer with a responsible attitude toward future service. Several vendors have been contacted for a quote on the following system (the quotations include delivery costs): Epson 486DX/33 desktop computer 8 Megabytes RAM 240 Megabyte fixed disk Dual floppy disk drives Parallel, serial, mouse ports MSDOS 6.2 and Windows 3.1 ' 14" super VGA monitor VESA local bus graphics One year on -site parts and labor warranty Memory Systems /Connecting Point .. ............................... $1,850 Broken Arrow, OK Epson Direct ................ ............................... $1,694 Torrance, CA MicroAge Computer Center ........... ..................... $1,899 Tulsa, OK Please note that the current Finance Department budget contains the previously discussed $2,000 contingency for the purchase of a microcomputer_ and the City's insurance carrier will reimburse $790 of the system cost (replacement cost of a TI 931 data terminal) as part of the claim settlement. RECOMAMNDATION I recommend the expenditure of $1,694 to Epson Direct, Torrance, California, for the purchase of an Epson Endeavor VL system configured as previously described. ATTACEMENT 1. Memorandum dated April 16, 1992 I 6 A EMO1:?.�4141E)_(JM ' TO: RODNEY J. RAY CITY MANAGER � qC0 I FROM: M. A . ALEXANDER M CHIEF OF POLICE 1 r SUBJECT: COPS FAST Grant DATE: NOVEMBER 10, 1994 BACKGROUND: The Violent Crime Control and Law Enforcement Act of 1994, signed by the President on September 13th, created a federal -local law enforcement partnership and the opportunity to hire 10,000 new police officers. With community policing as its base, the program is intended to encourage the development of the police- citizen cooperation to control crime. The Attorney General has established the Office of Community Oriented Policing Services (COPS) to expedite the hiring of new officers and to implement community policing programs. The department of Justice and the new COPS office announced a grant program designed to aid agencies serving populations less than 50, 000. The program is identified as Funding Accelerated for Smaller Towns (FAST). This program is designed to speed the development of new officers devoted to community policing on the streets and in rural areas. Before any funding can begin, jurisdictions approved for funding will be required to submit necessary budget information and a brief description of the community policing plan. Funding will begin once the application is approved and officers are sworn in. Grants will be made for up to 75% of the total salary and benefits of each officer over a three year period, up to a maximum of $75,000 per officer. This plan would greatl enhance the ,proactive roactive ro ams within the community and Y p programs y aid in crime prevention efforts. Officers hired under this proposal, would relieve commissioned officers from daily non -police requests, thus enhancing community oriented police services. This will allow new community programs to be established which will be directly associated with crime reduction and community crime education. Applications for Grant consideration became available on November 1, 1994. It is requested that this application be completed and returned so that consideration for these programs can be made for our community. The completion of the attached application does not obligate the City to any financial commitment. The completion only advises the US Department of Justice that the City of Owasso is interested in being considered for Grant monies. A Fact Sheet and further information is attached for your review. RECOMMENDATION: Staff recommends council approval on completion of attached application to be considered I for grant funds and for the Mayor to execute said request. ATTACHMENTS: US Department of Justice Fact Sheet COPS FAST Application Grant Assurance Information 1 1 U.S. Department of Justice U.S. Department of Justice Fact Sheet Community Oriented Policing Services Funding Accelerated for Smaller Towns (COPS FAST) for Populations under 50,000 Program Information The COPS FAST Application is one of several approaches developed by the Department of Justice under the Violent Crime Control and Law Enforcement Act of 1994 to speed the deployment of new officers devoted to community policing on the streets and rural routes in this nation. As directed by Congress, the FAST Application dramatically simplifies the task of applying for a federal grant. The FAST Application may be used by jurisdic- tions with populations under 50,000, while the COPS AHEAD approach will expedite the hiring by agencies serving larger populations. Funding Provisions ❑ The FAST Application -- a fill -in- the - blank, one page form -- will be available by November 1, 1994. The application will request basic identifying information about the agency, the number of police officers currently on the force and the number of new officers requested, basic financial information, 'and an agreement to abide by standard legal requirements. ❑ Completed applications will be due to the COPS Of- fice by December 31, 1994. The COPS Office will in- form the agency of an authorized hiring level by February 1, 1995. Before funding may begin, jurisdictions desig- nated for funding will be required to submit necessary budget information and a brief, satisfactory description of community policing plans. Technical assistance with the development of policing plans will be provided to juris- dictions in need of such assistance. ❑ Up to $165 million in grants will be made under COPS FAST to state, local and other public law enforce- ment agencies which serve populations under 50,000. If requests exceed the funds available, the amount or start- ing date of grants may be adjusted to accommodate de- mand. ❑ Funding will begirt once the FAST Application has been approved and the -new officers have been sworn. Grants will be made for up to 75 percent of the total sal- ary and benefits of each officer over three years, up to a maximum of $75,000 per officer. ❑ COPS grant funds must not be used to replace funds that eligible agencies otherwise would have devoted to future officer hiring. In other words, any hiring under the COPS program must be in addition to, and not in lieu of, previous hiring plans. ❑ In hiring new officers, agencies may not reduce the scope of their customary screening and training proce- dures, and must include community policing principles in their training curricula. In addition, to the extent practi- cable, COPS grant funds should be used to increase the representation of women and racial and ethnic minorities within the ranks of sworn officers. ❑ An award under COPS FAST will not affect the con- sideration of an agency's application for a grant under any other COPS program. An agency that received funding under COPS Phase I is eligible to receive additional fund- ing under COPS FAST. October 15, 1994 OMB Approval No. 11050081 (F-v. 10197) COPS FAST Application r This FAST Application is for jurisdictions serving populations of under 50,000. This grant pays only for salaries and benefits of new or rehired o police officers. Complete the information below, read the assurances on the back and the enclosed Certifications, and sign below. By signing this U.S. Department of Justice application you also acknowledge that COPS FAST hiring grants provide Office of Community Oriented Policing Services a maximum federal contribution of 75% of the salary and benefits of 633 Indiana Avenue, NW, 3rd Floor (202) 514 -2058 each officer over three years, up to a cap of $75,000 per officer, with the Washington, DC 20531 FAX (202) 514 -9272 federal share decreasing from year to year. Applicant Organization's Legal Name Owasso OK Police Department Law Enforcement Executive's Name Maria A. Alexander Address 101 N. Main Street City Owasso State OK 74055 Zip Code Telephone 918-272-2244 FAX Government Executive's Name Address 207 South Ce ar City Owasso State Telephone 918- 272 -2251 FAX Number of Officers Requested Through FAST 2 _—] Area of Jurisdiction (square miles) 5.5 Number of 1993 UCR Part I Crimes 379 Current Population Served (per most recent U.S. census data) 14, 000 , OK Zip Code 7405 Actual Number of Sworn Officers Performing Law Enforcement Functions as of 10/1194 20 Entry Level Annual Salary Per Officer 17,000 to $19,000 Entry Level Annual Fringe Benefits Cost Per Officer 5,000 to $6,000 Is the applicant organization delinquent on any federal debt? (If answer is yes, please.attach an explanation.) Yes ❑ No 1 certify that the information provided on this form is true and accurate to the best of my knowledge. 1 understand that the applicant must comply with the assurances on the reverse side if the assistance is awarded. On behalf of the applicant, 1 certify compliance with the applicable requirements of the Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug -Free Workplace Requirements; and Non - Supplanting. Law Enforcement Executive's Signature Government Executive's Signature Return this form postmarked by December 31, 1994 to: COPS Office, P.O. Box 14440, Washington, DC 20044. Overnight mail 633 Indiana Avenue, NW, Third Floor, Washington, DC 20531. FAX: (202) 514 -9272. Public reporting burden for this collection of information is estimated at 55 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspects of this collection of information, including suggestions for reducing this burden to the Office of Community Oriented Policing Services, U.S. Dcpartment of Justice, 633 Indiana Ave., NW, Third Floor, Washington, DC 20531; and to the Public Use Reports Project, 1105 -0061, Office of Information and Regulatory Affairs, Office of COPS GRANTS IProzram Information ' • The COPS Program (Community Oriented Policing Services) will provide competitive grants to states and localities to put 100,000 new community police officers on the street. ■ • Grants may be used to help hire and train new officers or rehire officers that have been laid off due to budgetary reductions. In addition, some grants will be available to help procure equipment, technology or support systems, or to pay overtime, so long as the applicant can demonstrate that expenditures for such purposes will result in an increase in the number of officers deployed in community - oriented policing. Funds will also be available for other related community policing grants. Administering Agency ' • Department of Justice Type of Grants • This is a competitive grant program. ' Eli ale Grantees ' • States, units of local government, Indian tribal governments, other public and private entities, and multi jurisdictional or regional consortia may apply for funding. Funding Provisions ' • $1.3 billion has been appropriated for FY 1995. $7.5 billion is authorized for FY 1996 -2000. The length of the hiring and rehiring grants will be 3 years. ' • One half of the funds must be awarded to jurisdictions with populations of less than 150,000; one -half to those jurisdictions with populations above 150,000. In ' addition, each state must receive at least 0.5% of the total amount appropriated for each year, unless all qualified grant applications from the State have been fulfilled. ■ ■ Rmqvwe Curter 143004M-6770 ' 202- 307 -1480 September 26, 1994 3:00 pm. • At least 85% of the total program funds must be used for hiring, ana-rehiring law, enforcement officers, paying overtime, and for the procurement oi'equipment, technology or support systems that has a demonstrable result of increasing the number of officers deployed in community policing. • Federal funds cannot exceed 75% of the total costs of the program or activity funded. In addition, the federal share for hiring or rehiring officers may not exceed $75,000. The Attorney General has the authority to waive these requirements in whole or in part. • The Attorney General may give preferential consideration to applications that include a non - Federal matching contribution exceeding the 25% minimum. • Through the Troops- to-Cops provision, funds may be used to hire former members of the Armed Forces to serve as career law enforcement officers for deployment in community policing, particularly in those communities that are adversely affected by a recent military base closing. e lations , Guldelmes/R �11 • Guidelines and applications for police hiring grants will be ready available in , October. Rmpcmc ccater 1-O00421.67W 202.307-1480 September 26, 1994 3:00 p.m. I 1 U.S. Department of Justice Office of Community Oriented Policing Services CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; DRUG -FREE WORKPLACE REQUIREMENTS; AND NON - SUPPLANTING Although the Department of Justice has made every effort to simplify the application process, other provisions of federal law require us to seek your certification regarding certain matters. Applicants should read the regulations cited below and the instruc- tions for certification included in the regulations to understand the requirements. The signature of the applicant's representative on the application provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 67, "Government -wide Debarment and Suspension (Nonprocurement) and Government -wide Requirements for Drug - Free Workplace (Grants)," and the non - supplanting requirements of the Violent Crime Control and Law Enforcement Act of 1994. The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered grant. I I 1. LOBBYING a 1 1 1 As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influenc- ing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or em- ployee of Congress, or an employee of a Member of Congress in connection with this Federal grant or coop- erative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities," in accordance with its instructions. (Blank copies of Standard Form - LLL can be obtained from the Department of Justice Response Center at: (800) 421- 6770); (c) The undersigned' shall tequire that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcon- tracts) and that all sub - recipients shall certify and disclose accordingly. 2. DEBARMENT, SUSPENSION, AND OTHER RE- SPONSIBILITY MATTERS (DIRECT RECIPIENT) As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR Part 67, for prospective participants in primary covered transactions, as defined at 28 CFR Part 67, Section 67.510 - A. The applicant certifies that it and its principals: (i) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; (ii) Have not within a three -year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing public (Federal, State, or local) transaction or contract under a public transaction; viola- tion of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (iii) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (A)(ii) of this certification; and (nr) Have not within a three -year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. DRUG -FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug -Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620- A. The applicant certifies that it will or will continue to provide a drug -free workplace by: (i) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, posses- sion, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; Assurances Several provisions of federal law and policy apply to all grant programs. We (the Office of Community Oriented Policing Services) need to secure your assurance that you (the applicant) will comply with these provisions. If you would like further information about any of the matters on which we seek your assurance, please contact us. By your authorized representative's signature, you assure us and certify to us that, if the grant is awarded, you will comply with all legal and administrative requirements that govern the acceptance and use of federal grant funds. In particular, you assure us that: 1. You have been legally and officially authorized by the appropriate governing body (for example, mayor or city council) to apply for this grant and that the persons signing the application and these assurances on your behalf are authorized to do so and to act on your behalf with respect to any issues that may arise during processing of this applica- tion. 2. You will comply with the provisions of federal law which limit certain political activities of your employees whose principal employment is in connection with an activity financed in whole or in part with this grant. These restric- tions are set forth in 5 U.S.C. § 1501, et sea. 3. You will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act, if they apply to you. 4. You will establish safeguards, if you have not done so already, to prohibit employees from using their positions for a purpose that is, or gives the appearance of being, moti- vated by a desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. 5. You will give us or the Comptroller General access to and the right to examine records and documents related to the grant. 6. You will comply with all requirements imposed by us as a condition or administrative requirement of the grant, with the requirements of OMB Circulats A -87 (governing cost calculations) and A -128 (governing audits), with the appli- cable provisions of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, with 28 CFR Part 66 (Uniform Administrative Requirements), with the provisions of the current edition of the Office of Justice Programs Financial and Administrative Guide for Grants, and with all other applicable laws, orders, regulations, or circulars. 7. You will, to the extent practicable, seek, recruit, and hire members of racial and ethnic minority groups and women in order to increase their ranks within the sworn positions in your agency. 8. You will not, on the ground of race, color, religion, national origin, gender, disability or age, unlawfully exclude any person from participation in, deny the benefits or employment to any person, or subject any person to discrimination in connection with any programs or activities funded in whole or in part with federal funds. These civil rights requirements are found in the nondis- crimination provisions of the Omnibus Crime Control and Safe Streets Act of 1968, as amended (42 U.S.C. § 3789(d)); Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. § 2000d); the Indian Civil Rights Act (25 U.S.C. §§ 1301 - 1303); Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794); Title II, Subtitle A of the Americans with Disabilities Act (ADA) (42 U.S.C. § 12101, gt M.); the Age Discrimination Act of 1975 (42 U.S.C. § 6101, et sea.); and Department of Justice Non - Discrimination Regulations contained in Title 28, Parts 35 and 42 (subparts C, D, E and G) of the Code of Federal Regulations. A. In the event that any court or administrative agency makes a finding of discrimination on grounds of race, color, religion, national origin or sex against you after a due process hearing, you agree to forward a copy of the finding to the Office of General Counsel, COPS, P.O. Box 14440, Washington, DC 20044. B. If you are applying for a grant of $500,000 or more and Department regulations (28 CFR 42.301 gt =.) require you to submit an Equal Opportunity Employ- ment Plan, you will do so at the time of this application, if you have not done so in the past. 9. You will insure that the facilities under your ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities and that you will notify us if you are advised by the EPA indicating that a facility to be used in this grant is under consideration for listing by EPA. 10. If your state has established a review and comment procedure under Executive Order 12372 and has selected this program for review, you have made this application available for review by the State Single Point of Contact. 1 •' 1 TO: RODNEY J RAY CITY MANAGER FROM: BOB ALLEN FIRE CHIEF SUBJECT: WORK UNIFORMS DATE: November 10, 1994 BACKGROUND: For the past several months, our uniform committee has been reviewing and evaluating the effectiveness of our work uniform. The uniform committee finding was conclusive that our present work uniform is substandard according to state and federal safety requirements. I strongly support the recommendation of the uniform committee. There are several issues that have been a continuing problem with our current work uniform. If the recommendation to purchase work uniforms is approved, the problems we are dealing with today will be corrected. The following is a list of a few benefits directly associated with changing our present work uniform. 1. Compliance with safety requirements which states clothing worn under protective fire fighting gear must be 100% cotton. 2. The new work uniform is far more durable. 3. The material in the work pant can be redyed. I 4. The requirement to purchase dress uniforms, collar brass, and badges will be reduced.:• ' 5. Compliance with cleaning clothing that has been exposed to a bloodborne pathogen will be achieved. 1 t Work Uniforms November 10, 1994 Page 2 FUNDING: Funding for the purchase of the work uniforms is available in the Fire Department capital outlay series. RECOTMENDATION: The uniform committee and I recommend Council approval of an expenditure in the amount of " $4662 to various vendors for the purpose of purchasing work uniforms for the Fire Department. 66 ATTACHMENT: 1. Fire Department Report I 1 Owasso Fire Department Uniform Recommendations September 16, 1994 MMoRANDUN Lz TO: Bob Allen, Fire Chief FROM: Uniform Committee, (J. Watson, J. Partin, D. Salts, L. Fisher) SUBJECT: Station /Work uniforms and Dress Uniforms DATE: September 13, 1994 The Uniform Committee was comprised to evaluate our present uniform and research the options available for new uniforms. The following contains our review process and recommendations. ISSUES OF IMPORTANCE: Safety Infectious Control Availability Durability Practicality in Today's Fire Service Cost INITIAL ISSUE..: COST: 1. 2 Short sleeve uniform shirts S 47.00 2. 2 Long sleeve uniform shirts 53.50 3. 3 T- shirts 21.00 4. 2 Pair denim pants 41.00 5. 1 Pair dress slacks 36.50 6. 1 Tuff.- ,jacket 107.98 i 1 Belt 14,50 $. 1 Tie 11.98 9. 1 Pair boots or shoes 79.98 10. 1 Work coveralls 52,50 ---------------- C PRESENT FIRE DEPARTMENT WORK UNIFORM: 1. Dark blue denim pants (65% Polyester /35% Cotton) 2. Light blue T- shirts (100% Cotton) 3. Light blue polo shirts (100% Cotton) 4. Light blue uniform shirts (65% Polyester /35% Cotton) 5. Black shoes or boots (Leather) 6. Black belts 7. Dark blue coats (100% Nylon) Over the past 90 days the uniform committee has researched the following types of vendors: Uniform stores rental /retail Retail stores (Wal-Mart, Anthonys, etc.) Sporting good stores Western wear stores Shoe stores In review of these vendors, the committee agrees that the minimum quality of uniform, for safety reasons, would be 100% cotton garments. Safety was the most important factor considered. NFPA 1500 A -5 -1.7 "Clothing that is made from 100% natural fibers or blends that are principally natural fibers should be selected over other fabrics that have poor thermal stability or ignite easily." OSU -FST mandated that all persons involved ill live t firefighting must have a minimum of 100% cotton clothing worn under structural f4 ref iyhtina protective clothing to participate in live firefighting evaluations. ' The present Uniforms of 65% polyester and 35% cotton are not acceptable. The Uniform Committee recommends a minimum protection Of 100% cotton for a station /work uniform. All recommendations selected by the committee were presented to the members of the Fire Department and accepted by the majority. t The Uniform Committee suggests that the Fire Department keep the dress uniform now being worn, and recommends that the initial issue change to: RECOMMENDED CHANGES FOR INITIAL ISSUE 1.* 3 Over die black denim pants 2.* 2 Cotton pique long sleeve polo shirts 3.* 2 Cotton pique short sleeve shirts 4. 1 Short sleeve uniform shirts 5. 1 Long sleeve uniform shirts Vii. 1 Pair dress slacks 7. 1 Tuff\• jacket 8. 1 Belt 9. 1 Tie 10. 1 Pair boots or shoes 11. 1 Work coveralls TOTAL COST 90.00 75.00 57.00 11.75 13.38 36.50 107.98 14.50 11.98 79.98 52.50 5550.57 * Denotes recommended changes for station /work uniforms All uniforms must meet Infectious Control Policy. Availability was one of the greatest problems discovered. It takes up to six (6) months to receive a uniform from our current vendor. =The options considered by the Uniform Committee were available in stock at numerous stores. Durability was important to all members. C'olor T- shirts fade quickly and are not durable for a work uniform. The committee has attempted to organize a work unif'orin that is acceptable to the public ere and is durable and practical _. the denim pants currently i_n use are made of liljtlt. weiuht materi_ai cal.lsine, them to wear out quickl y. Uiir current uniform is not a prac �lca,. st,atior! /work uniform for today's fire service. We are wearing station uniform shirts that are also worn as dr'E'ss ,.iniforms. We neeQ <i , t• &1.i.0[1 /work Uniform that. is durable for station actl \'its' that. not be damage(-' when born under bunker.'s:ear and at a i'ire PA 1975 "A -i -2 Dress uniforms are not intended to be wor).l 1.lnder' °i i'( �'1Lt1'ti' pr<;LE'i 1 ;T .(_: '1OL ( \'E'L'T if ]reS. 1.111iforill's are wcrll ulloel protectlyr' Ci_th ii -T they should; meet miniinllnl performance criterla est:ab? i) or r 1W to In reviewing all the different styles of station /work :uniforms on the market, there were many uniforms that far outweigh the recommendations suggested by the Uniform Committee, and the minimum protection provided by 100% cotton (i.e. Nomex, Flamex, Fire Wear). The Uniform Committee would like to see the best uniform on the market issued to the Owasso Fire Department but realize the expense of implementing a uniform change. Therefore the Uniform Committee recommends that the 100% cotton station /work uniforms be implemented leaving the option to upgrade through a phase in process at a later date. This would allow us to consider all new standards and technology. The Uniform Committee recommends that the above items be considered for a change in the use of station /work uniforms. kM1 RF`i In reviewing all the different styles of station /work :uniforms on the market, there were many uniforms that far outweigh the recommendations suggested by the Uniform Committee, and the minimum protection provided by 100% cotton (i.e. Nomex, Flamex, Fire Wear). The Uniform Committee would like to see the best uniform on the market issued to the Owasso Fire Department but realize the expense of implementing a uniform change. Therefore the Uniform Committee recommends that the 100% cotton station /work uniforms be implemented leaving the option to upgrade through a phase in process at a later date. This would allow us to consider all new standards and technology. The Uniform Committee recommends that the above items be considered for a change in the use of station /work uniforms. MEMORANDUM TO: Uniform Committee. FROM: K. DeMauro, Paramedic. SUBJECT: Uniforms. DATE: September 13, 1994 Working as a Paramedic /Firefighter, I feel it is very necessary that we are recognized as non -law enforcement agents. Less than a year ago I was held at gun point, along with three Tulsa Countv Sheriff Officers, inside a residence. The subject holding uz� was not able to tell the difference between myself, a paramedic. and the officers. I feel that the uniform change, including stales: and colors, recommended by the uniform committee will increase our safety in a fire and medical incident. ristofer DeMauro JULY 1994 VOLUME 23; NUMBER 7, $2.50 MERGENCY EDICAL ERVICES THE JOURNAL OF EMERGENCY CARE, RESCUE A N 0 TRANSPORTATION h , - 6o,..., i I t -t r: S x jr ti x 5 An arrow is shot through the door, aimed at paramedics responding to an overdose. ronowmg a ienginy sianuvu, medical and SWAT personnel attempt to provide care. Staying a Step Ahead of the Bad Guys As violence escalates throughout the nation, learn how to protect yourself. By Dennis R. Krebs arly one morning in 1981, my partner and I were dis- patched to a reported "man slumped over the steering wheel." When we arrived at the scene, we walked over to the driver's window. The odor of alcohol perme- ated the air. Reaching through the window, I attempted to awaken what I thought would be a typically intoxicated driver. But the situation quickly deteriorated as the man grabbed a .357 magnum and leveled it at my face. Violent encounters are on the increase for EMS providers. A few examples: • San Diego, CA: An EMT intem is shot and killed in a hospital ED by a gunman who's angry over the death of his father 2 days earlier. JULY 1994,27;;T tr 'r i I 6 ■ No ■ Ii ■ 1W r ON THE SCENE - Los Angeles, CA: Fire fighters are shot during the April 1992 riots. - Essex, MD: A paramedic is held hostage on the lawn outside a mobile home. - San Ysidro, CA: Fire fighters are pinned down by gunfire for 90 minutes during the famous McDonald's mas- sacre. * New Lancaster Valley, PA: Two fire fighters and one state trooper are shot and killed after responding to a structure fire that resulted from a domestic dispute. , Situations like these will continue — and may even escalate —until we, as EMS providers, recognize our unique position. Some of us believe violent encounters are simply part of the job, while others think they're just a big - city problem. When confronted with a violent see- nario, EMTs have traditionally re- sponded in one of two ways: • Request police backup at the most remote possibility of danger. - Walk into a scene, hoping good intentions will carry them through. , Until recently, the latter approach seemed to be the most popular choice. Unfortunately, some EMS adminis- trators are baffled by the violence problem. With no expertise in dealing with an escalating level of danger, they may feel their only options are to arm their personnel with either weapons or body armor. If they find these solutions to be unacceptable, they may turn a blind eye to the problem. But let's deal with reality: Whether you operate in an urban or rural area, it's possible you'll show up at a vol- atile scene before law enforcement arrives. Given the increased demand for services and limited budget many agencies face, this may be more com- mon than you'd like to admit. None- The Travois Ambulance Sled delicately transports rescue victims, equipment and an EMT. Ri.-IL7 . �► Four ski coil over shock independent suspension and automotive -type steering, provides unsurpassed ride and flotation at speeds up to 50 mph. 84"x 29 "x 10" inside dimensions, 10 ft. overall length, insulated floor, aluminum construction, wide 37" ski stance, tail light, 600 -700 lbs. capacity. Options: non -skid rider platform and hand rail assembly, vinyl cover, pro- tective plastic dome, backboard retainers, UHMW plastic ski skins, brack- ets to elevate patient above equipment, adjustable gas shock absorbers. 5-foot 2 -ski equipment model available. PATENT NO. 5,242,176 ORION INDUSTRIES, INC. 612- 398 -6175 34050 732 Ave., Kimball, MN 55353 28 JULY 1994 Circle 2 on Reader Service Card theless, if you're the first - arriving unit at it shooting, stabbing or suicide, You're clearly overextending yourself and, quite frankly, pushing your luck. Even responding to a domestic dispute can produce tense moments for the unprepared rescuer. The police, with their body armor, appropriate survival training and the power to arrest assailants, may arrive too late to pre- vent a catastrophe. For safety's sake, it's best for you to retreat and await mitigation by the proper authorities. Remember: You cannot provide ser- vice if you're injured during a call. Here are some other basic measures you and your coworkers can take. Dress Code The uniforms worn by most EMS providers can sometimes pose dangers. A patient with an altered mental status due to drugs, alcohol or psychological instability is usually incapable of dis- tinguishing whether you're a police ♦ 4 4 t 4 4 A 4� { Graphics Magic! 35 MM slides, overheads, custom art work, stock medical photos and desktop publishing )--Over 3500 Stock medical photographs available. ► Custom AV design and processing. ► Imaging of 35mm slides or overheads from supported software ► Handouts and brochures designed and printed Imaging from $2/slide Custom slides from $4 /slide Complete price list upon request Graphics Magic 3433 Oak Creek Drive West Colorado Springs, CO 80906 Call 1- 719- 576 -2507 fax or voice Circle 28 on Reader Service Card oil leer, fire fighter or EMT. Consider the following scenario: An intoxicated driver is slumped over the steering wheel. I le awakens to lind a unilbrn►ed individual standing beside his vehicle. The uniform sports collar adornments, a badge and a patch over the left sleeve. The driver also notices a bulge on the responder's right side. While trying to take in all of these sights, the driver is also aware of flash- ing lights in his rearview mirror. Ultimately, the man is unable to dis- tinguish whether the uniformed re- sponder is a cop or a medic —and if the presiding judge at his last DUI trial advised hire to bring a toothbrush with him next time he's arrested, what might the driver's response be upon seeing the uniform? To prevent such confusion, many EMS administrators are abandoning their traditional uniforms, opting instead for the softer image conferred by golf -style shirts. A department logo imprinted on the shirt provides the pro- fessional image we strive to maintain. Approaching a Vehicle The proper way to approach a motor vehicle is often overlooked in EMT training courses. It's wise for you to implement some of the techniques police officers use. Begin by properly positioning your ambulance: 15' to the rear, at a 10° angle, with wheels turned to the left. Be aware of the vehicle portions you can use for cover and concealment (generally the motor block and wheels). Be sure to use your lights during a d ''a- 100% Ltfetiti a Guarantee 'CPe're first in medical bags because'Iron Duck designs and makes only exceptional products ... no exceptions. Call for full details. ar i__ bUCK INTERNATIONAL, LTD. 165 Front Street • (: ,icopee, MA 01013 • 800 - 669 -6900 Circle 25 on Reader Service Card night response. Record the vehicle's license number, and leave this information by your radio. Identify which areas of the vehi- cle present the greatest hazard, and determine what you need to do to min- imize your risk. Only one responder should approach the vehicle. Other personnel should remain with the ambulance until the situation is deemed safe. This means only one rescuer must deal with the potential danger, as opposed to the entire crew. Entering a Home While most EMTs know to avoid standing in front of a house's front door, out of the range of fire, many are unable to detect clues to potentially violent situations. Even fewer EMTS seerm to realize they can retreat from a situation if threatened. Many EMTs still insist on arriving with lights flashing and sirens blaring. $$ FA$T CA$H! ! ! $$ LEASE FINANCING AVAILABLE NEW OR USED AMBULANCES NEW /USED ACCESSORIES & EQUIPMENT - $50,000 APPLICATION ONLY - VEHICLES UP TO 10 YRS. OLD - NO MILEAGE LIMIT - COMMERCIAL, MUNICIPAL OR VOLUNTEER - FAST APPROVALS - FLEXIBLE TERMS 12 -60 MOS. CONTACT: I.M.A.G., INC. 800 - 742 -2915 ON THE SCENE They exit their units. retrieve massive quantities of lifesaving equipment and rush up to the front sidewalk and through the door. Simple protective techniques —like shutting down lights and siren some distance from the scene, approaching a residence at an angle and listening for clues to what's going on inside —are second nature to law- enforcement officers, but relative- ly new to EMS and the fire service. By implementing these measures, we gain important information that may con- tribute to an extremely critical deci- sion: Should I enter the house and get involved without police presence? Let's take it a step further. Assume you do silently arrive at a residence and hear a couple having a domestic dispute. Obviously, both airways are patent, both arguers are circulating blood, and neither will exsanguinate from any wounds. Think about it: You've just conducted a primary sur- vey from the front porch! Why commit yourself to managing a potentially vio- lent encounter when you can await police backup? If there are truly no clues to a domestic —or other — dispute and you find yourself in the middle of a feud, pay attention to your posture and com- munication skills. Most of us talk our- selves into the majority of our prob- lems. Avoid appearing threatening. Speak calmly and slowly. Maintain eye contact. If possible, separate the angry parties and take control of the situation. Identify who needs medical • Nomex (Fire Retardant) — Flight Suits or Jumpsuits • CWU —73/P Royal Blue each $195.00 We Have Excellent Stock for Immediate Delivery • Current Military Issue • CWU— 27/P Factory New -Sage Green Milspec 83141 ` each $175.00 • EMS or Paramedic Suits, Poly /Cotton Colors: Blue, Burgundy, Khaki each $120.00 • Nomex Gloves • Sizes 7 -11 FRP 2 Sage Green $29.50pr Black or Blue $34.50pr. • Nomex'Flighl Jackets • Other Flight Jackets Personalized Custom Leather Name Tags. Custom Striping, Embroidery, Pockets Etc., Available! CALL FRIEDA OR KATHY FOR INFORMATION AND FOR YOUR FREE COLOR BROCHURE! USE OUR CONVENIENT TOLL -FREE NUMBER 1/800 -448 -9034 w Shipping and FOB Locations U We accept Visa, Mastercard, R Check or Money Order E 2860 S. Circle Dr., Suite GL -22 V Colorado springs, CO 80906 S L3 7191540 -9077 /re T a R M AT /O N A L FAX Your Order Your NOMEX sourc* for Fast, Accurate Shipment Circle 27 on Reader Service Card 7191540 -9078 care, and remove the patient to the proper facility. Always be on the alert for weapons and other objects that can be used to cause injuries to you or others present: fireplace pokers, scissors, vases and the like. Watch what all parties are doing. Simply allowing a family member to leave the room could prove to be it fatal mistake. Don't Transport a Weapon As crime and violence increase, so does the number of weapons found on patients. In some instances, law - enforcement personnel are on the scene, but not involved in patient care, so the weapons slip by. The conse- quences can be lethal. Use your primary and secondary survey to identify illnesses, injuries and weapons, which may range from the recognizable handgun to. a vast array of homemade knives, pen guns Break Apart Stretcher ALUMINUM BREM-MART STRETCHER Designed to gently maneuver stretcher under patient without rolling or lifting. The immobilization of the patient in the position found, minimizes the risk cf complicating the existing injuries. The center of the stretcher can be opened to allow the patient to be X -rayed while secured on the stretcher. Features include sturdy, lightweight aluminum construction with an adjustable length and three patient restraint straps. Folds for easy storing and separates in half during application and removal. Dimensions: Length 66' /4'; Width 171k "; Depth 214 ": Folded Length 49'k ": Folded Depth 3'k "; Adjustable to 80 "; Load Capacity: 400 lbs.; Shipping 1Veight: 21% lbs. CALL US FOR OUR NEM.CATNA TODAY JUNKIN SAFM A"LIMNCE CO. 77te name in sarfetyrmueandsurtnva 3121 Millers lane Louisville, KY 40216 592 7758303 and even small bombs. Improve Communication EMS and law- enforcement agencies must address the violence problem jointly, and strengthening communica- tion between your agency and the police is an excellent starting point. Each fire department or EMS ser- vice should have a liaison officer who regularly meets with local, state and occasionally federal law- enforcement officials. Through such meetings, you can establish joint training exercises on responses to hostage/barricade situa- tions, clandestine drug labs and civil disturbances. To date, few departments conduct such training, yet the chances for a mass - casualty situation to result from a psychotic gunman or civil disturbance are greater than those associated with a plane or train crash, for which we nor- mally prepare. Liaison officers can also provide intelligence information to your de- partment. Police may advise you to avoid certain areas of your district if raids are going to be conducted or there are rumors of violence for an event like a political rally. Such information can save lives and money. Self- Defense Of course, your best strategy is to identify and avoid potentially danger- ous situations. But what do you do if a nonviolent encounter all of a sudden turns ugly? Most administrators discourage the use of weapons or equipment that can cause injuries. Techniques used by the military, FBI and local law- enforce- ment agencies are often more appro- priate. Many of them are defensive and non - strike in nature. Brief lessons in the use of force, illustrating why an inappropriate response to a threat may lead to legal ITEC REACHES OUT TO EMS PROVIDERS The Graduate Program in EMS Systems Disaster Evaluation Telecommunications Finance Education E.D. Management Research Why would anyone take graduate work in Emergency Medical Services? We have doubled our course offerings and tripled our enrollment in just one year. Our graduate programs (M.S. and M.P.H.) are some- thing different. We offer you a chance to be a leader instead of a manager. We teach you to solve problems grid ask questions. You emerge from our classes with stalls you can apply to daily profes- sional activities. You remember that EMS begins with neonates and ends up with geriatric emergencies. In short, EMS is a crash course in health care itself. We invite you to call us today for a new lease on your EMS life. Contact: C. Gene Cayten, MD, MPH, Program Director Carl J. Post, PhD, EMT —D, Associate Director The Institute for Trauma & Emergency Care New York Medical College Valhalla, NY 10595 -1689 • Phone: (914) 285 -8246 ITEC retribution, may also be in order. Don't assume that an attack on EMTs can't happen in your sleepy lit- tle town. Surely the EMTs in Killeen, TX, never expected the massacre that erupted in their small community Such disasters can happen any- where. It only takes the wrong set of circumstances for you to become a sta- tistic. Federal law- enforcement agencies can share some hair- raising tales that never hit the front page of a newspa- per. Whether you work in an urban or rural area, take the time to safeguard yourself and your crew. Bibliography M 1. Garcia CS. Paramedics dealing with danger. Firehouse 16(9):1991. O 2. Civil unrest: Fire fighters con- front rioting mobs. International Fire Fighter 75(4): 1992. IN continued on pag6 78 Circle 29 on Reader Service Card JULY 1994 31 6 0 Get to the heart of what's happening in EMS Join the International Association of Fire Chiefs' new EMS Section to stay abreast of rapid, up- to -the- minute changes in the EMS arena. Membership benefits include: • Enhanced technical expertise and professional skills • Access to innovative methods of EMS delivery • Networking with peers to expand programs such as RapidZap • Participation in national legisla- tive and regulatory issues that affect yourcommunity • Free semimonthly issues of IAFC's On Scene and discounts on leading national publications • Tips on sharpening your buying power when you attend the Annual Conference and Exposition Guarantee your success by joining IAFC's EMS section. Membership is open to chief fire off icerswith 2 -5 trumpets, company officers, and those working in related fire service fields. ------------ For free information on membership,' complete this coupon and mail it to: EMS Section, c/o IAFC, 4025 Fair Ridge Dr., Ste. 300, Fairfax, VA 22033 -2868. Nam Title Agency /Department Street Address ' City, State, Zip BECOME PART OFAN ORGANIZATION THAT ON THE SCENE continued from page 31 Dennis R. Krebs serves as a captain in the Fire Suppression Division of the Baltimore County Fire Department and is also a certified cardiac rescue technician. In 1982, he and First Sergeant Mark B. Gabriele of the r Enforcement Light shirt Maryland State Police developed a survival- skills program for EAfT.v and firefighters, and wrote When Violence Erupts: A Survival Guide for Emer- gency Responders. Dennis serves as a faculty member in the Counter- Narcot- ics Tactical Operations Medical Sup- port Project, funded by the Depart- ment of Defense, which provides medical training to SWAT medics. Fire & Rescue Same Dark pants Same Collar ornaments' Same Badge Same Name tag ' Same Bulge on side (firearm) Bulge (pager, etc.) LETTERS continued from page 10 ularly evident around the times when promotional opportunities exist. Personally, I would rather be promoted based on my professional and clinical abilities. Some of us who work in EMS have no interest in being part of the fire ser- vice. In fact, it is all of the issues that Dr. Pepe mentions that deter many of us from wanting to be part of it. Darren J. Holm, EMT -P, RRT Coachella, CA Chopper Squandering? Granted the chopper can be an asset, but this was not the case in "Hangin' with the Propeller People" (May is- sue). The crew had been flying for ap- proximately 7 -10 minutes when they weather- aborted the mission. But couldn't they have known the weather pattern before they left? The ambu- lance had been waiting approximately 20 minutes for the chopper when the pilot aborted 10 minutes out. What happened at the crash scene? Douglas Reistad Deforest Fire -EMS Deforest, WI Paramedic Mike Poynter replies: The University of Kentucky Hospital does not have an on -site radar, and it is sometimes necessary for the chopper crew to go up and survey the weather patterns. If the weather is dicey, the chopper crew will not chance it, with safety being of utmost importance. When the crew receives a call, the rescue crew is usually still extricating the patient. If they get the patient out of the car before the helicopter launches, the rescue crew is always told to go toward a hospital. It's not like the crew is ever waiting for the chopper. ■ c A -4-3.4 The minimum requirement for new fire'appara- tus provides [teats in fully enclosed areas for all members who ride on fire apparatus at any time. It is generally agreed that fully enclosed driver compartments and pas- senger compartments provide a higher level of safety in collisions and rollovers, protection from flying objects, noise reduction, and protection front inclement weather, and, therefore, fully enclosed cabs are required for new apparatus purchases and strongly recommended for reno- vation of existing apparatus where possible. It is extremely important that all members remain scaled and secured by seat belts, in the seats provided, at all times when the vehi- cle is in motion. A -4 -4.1 and A -4 -5.5 The purpose of these paragraphs is to assure that all vc•hicic•s arc• inspe•crc•d on a regular basis and checked firr the proper operation of all sale1%. features. This inspection should include tires, brakes, warning lights and devices, headlights and clearance lights, windshield wipers, and mirrors. The apparatus should be started and the operation of pumps and other equipment should be verified. Fluid levels should also be checked regularly. Where apparatus is in regular daily use, the,& checks should be performed on a daily basis. Apparatus stored in unattended stations that might not be used firr extended periods should be checked weekly. Any time such a vehicle is used, it should be checked before being placed back in service. The 24 -hour reference provides for situations in which a vehicle may be used within the period preceding a scheduled inspection, although any deficiencies noted in use should be corrected without delay. ,!The safety equipment carried on fire department vehi- cles should be inspected in conjunction with the inspection of the vehicle. A -4 -4.3 Applicable federal and state regulations, stan- dards, or guidelines should be used as a basis for creating they list to evaluate whether or not a vehicle is safe. A -4 -5.5 See A -4 -4. I. A -5 -1.1 The provision and use• of protective clothing and c•yuipntc•nt should include salc(N shoes, gloves, goggles, salcts gl :ts,c,. :11141 :uiv olbcr dent, appropmoc to the inclubcrs• activities. I Io% ;ipplics to all activities ntentbelS are expected to perform, including nonc illergency a(livi- tic,. The applicable rcgol tion, pertaining to industrial worker safety should he con,11ltcd to (le•tcrnine the need for proiccim— c,luipnu•nt ill oo11c11icrg4•ncv ;u tivitic•s. A -5 -1.4 Io%pc, lion of pt•otc, tier- tools ,unl ,Itiotc, rice• /ousels should be (midu, (Fib tin a hcyuc•11l ba.Nisbs nivill- bcis to assutc the III oiciti\v [ for ling-s,oMIllocdsuiutbil- itv lot use-. I he It,c dcp :ulnl, nt should i11,pct1 ell ptotcl- tict• (louring at least :nuivalls. I he inspcl o,nu should include the folltm111g: la) All ni;iwvi:lls slimild Ill. Irc•c hunt lean,, cnlhrinlc- 111cot. and 11.111.4 (I,) .Sc.4111, ,11,n,1d 11e 1111.0 t .ind dl,.%„ 11,1 ,ign, „I , ,, L�. ,.I ,ell,,,:,;.. ,I!1, i•, h,.,i , ,.I „� ,,,. ,. 750(1 -81 (d) All pockets, knee pads, and other aectssory items should be firmly attached to the garment and show no signs of excessive wear. (e) Sleeve and pant cuffs should show no signs of fray- ing. (f) The enure Rarment should be free from excessive dirt and stains. 7 (g) Where a fabric color change is noted, a condition that could be caused by high heat exposure or ultraviolet exposure, the entire area should be checked firr loss of tear strength. A -5 -1.6 Station /work uniforms are required to ntccl \IPA 1975, Standard on Slalionlivark 1'rrifonns /III For Fi hler :c. Bevan%• it is impossible to ensure• ill;,( rccre member— whether a volunteer, call, or off -duty came, member —will respond to an incident in a stationh.'ork uni- form or will change into station /work unifin-in clothing before donning protective garments, it is very important that members understand the hazards of some fabrics that more easily inch, drip, burn, shrink, or transmit heat rap- idly and cause burns to the wearer. (See also 5 -2.7.) A -5 -1.7 Clothing that is made from 100 percent natural fibers or blends that are principally natural fibers should be selected over other fabrics that have poor thermal sta- bility or ignite easily. The very tact that persons are fire fighters indicates that all clothing that they wear should be flame resistant (as children's sleepwear is required to be) to give a degree of safety if unanticipated happenings occur that expose the clothing to flame, flash, sparks, or hot substances. (See also 5 -2:7.) A -5 -2.1.1 1'roperl' fitting Protectis•e clothing is important firr the safety of the fire fighter. It is important to tinder - ,tand that all protective clothing should be corre•cd% sized to allow for ficedoni of 111mclu •lit. 1'ro(ec6ce g :11 nlclll, that :tie- too small or too large and protective• trouser Ivgs that are toil lung or too short are sak-ty hazards and should be avoided. 1'rotc%tice• coat slc<vcs should be of sttfltrwill length and design to plote•ct the cuat,glo%c ilucrLuc ,uc.i %dwil reaching ovcillcad or to the side- For pi „pci hillog of a lire lighter. the protective clothing nianul:utuici should he contacted to provide sizing instructions. A -5 -2.4 to dinnnish h;v:uds of I.dl, ;,,ill slips- protcc o,c loorwcal scic•etion ,hotild entail design :utd ptndu, 1 ice w%, 10 obuiin still. looting. Sol(- grip. sole sutbilitv..uul ankh. ,uppolt ate• c„cntial I,ietors to 11111111111/• risk, of Ldl ,r1nl slip cllct is duc• to c•ns'irooulvill. ground oh,uirlc,. .uul opci ,u ion,. A -5 -2.7 Si.muoiuw k unilo1111, :tir ucyuircd to nu ct d1e iccluircnit•111s of \I VA 1!17'x• Slimilard ,it .1bNr „rt.lf'nrl I m /unto lui Fit, I ighlei,. (.fir 5- l.<,.) lic,.111,c 11 1, rlitpos,rhlc• 1„ e11,111c 111.11 c„ 1, nu i111,e, „lu tlu 1 .1 ,,,Iuntcci. ,.111. In ,.11 -,1111, ,.1141 1111 n,l„ , ,II a� Oklahoma State �niZ�ersity jTilL�ti ILDI OK(aH()h,q 74078-01 14 FIRE BUILDING 1051 744•57:' FIRE SERVICE TRAINING �r DEAR CHIEF: We are looking forward to having members of your department attend our Basic Academy (Fire Fighter I course). Included in this package are homework assignments for each individual who is going to attend Basic Academy. Please distribute these as soon as possible to allow sufficient time for the assignments to be completed. Individuals should bring these Completed homework assignments to turn in the first day, Sunday, of Basic Academy. Please note, we are requesting that you review this completed assignment with the individual. Your endorsement will verify that the individual has completed the assignment, and that it is correct. INDIVIDUALS NEED TO BRING THE FOLLOWING EQUIPMENT- 1 - Self Contained Breathing Apparatus per department, 30 minute minimum duration and spare cylinder. ** 1 - 50 ft_ section of 2�" hose with National Standard Thread ** I - 50 ft_ section of 1�" hose with National Standard Thread 1 - Helmet. equipped with eye protection (goggle or shield), ear protection or fire resistive hood, and chin strap (NFPA compliant). 1 - Pair gloves. leather or fabric material. No coated gloves! (NFPA compliant) I - Protective clothing (-coat and pants - NFPA compliant) ' 1 - Footware (NFPA compliant) i - IFSTA Essentials of Fire Fivhtino, 2nd Edition (1983) (Available for purchase upon arrival to the academy if necessary, $20.00.) ' - Paper and writing instruments - Copy of CPR card (AHA Level C or Red Cross 2 person). 100% cotton clothing to be worn under PPE for live firefighting evolutions. ' * Protective Trousers are required for live firefighting'. ** Hose must have been tested within the last year according to NFPA Standards. ' Please note that Basic Academy will start at 11:30 a.m. on Sunday. Attendees Should report to the OSU Fire Service Training Grounds 6 miles west of Stillwater on Highway 51. Directions and a map are attached. There will be no break for lunch Sunday. Participants should bring a sack lunch or eat before arriving. If there are any questions. please Contact our Staff at (405) 744 -5127. Your time and consideration are apprec)ated. A 1 CENTENNIAL 1890-1990 Ceiebyai no ine r'3si P"sc)a,r'q f, N ;"j, " 1975 -8 SIATION,lec)RK UNIFORMS FOR FIRE FIGII IERS -3.4 The• f tbric specimen shall he suspeendeed by metal clips at tile top.uul centere•cl in the oven so that the entire spec - imen is not less than 2 in. (50.8 milt) front any oven surface or other spccintc•n, and airflow is parallel to the plane of the material. 4 -3.5 hardware and accessory material specimens shall be supported or freely suspended in the center of the ovens so that they arc not less than 2 in. (50.8 nun) from any oven surface or other specimen and arc exposed to circulating air. 4 -3.6 Specimens, mounted as specified, shall be placed in the circulating ;tit- oven for 5 minutes, +0.15/ -0.0 minutes. Specimen exposure time shall begin when oven has recov- ered to all temperature of'5o(n, + 10 ° / -0 °F (?60 °C, +''V/ - 0 °C ). 4 -3.7 Resolts shall be reported as pass or fail. 4 -4 Thread Heat Resistance Test. 4 -4.1 tramples to be tested shall be preconditioned as spec- ified in Section 4 -1 of this Chapter. 4 -4.20 Thread shall be tested to a temperature of 500 °F (260 °C) in accordance with Method 1534, "Melting Point of Synthetic Fibers," of Federal Test Method Standard 191A, Textile Test Methods. -5 Label Requirement. 4 -5.1 Samples to be tested shall be preconditioned as spec- ified in Section 4 -1 of this chapter. Labels not meeting the specimen size requirements for the AATCC procedure shall be sewn to support fabric of a required size. 4 -5.2 Labels for station/work uniforms that are to be laun- dered shall be subjected to 50 cycles of washing and drying in accordance with Machine Cycle 3, Wash Temperature IV, Drying Procedure A iii, of AATCC 135, Dimensional Changes in Automatic Home Laundering of Woven and Knit Fabrics. 4 -5.3 Labels for statiordwork uniforms that are specified to be drycleaned shall be subjected to 25 cycles of commercial drycicaning. 4 -5.4 Labels shall be examined to determine pass /fail. Chapter 5 Referenced Publications 5 -1 The following documents or portions thereof are ref- erenced within this standard and shall be considered part of the requirements of this document, The edition indicated for each reference is the current edition as of the date of the NFPA issuance of this document. 5 -1.1' AATCC Publication. Technical Manual of the American Association of Textile ,-;hemists and Colorists, Volume 59; AATCC Method 135, Dimensional Changes in Automatic Home Laundering of Woven and Knit Fabrics, 1987 1990 Edition 5 -1.2• GSA Publication. Federal test Method Standard 191:\, %exlile lest Methods, 1978. Appendix A 71tts :I ppendix is not a part of the reyuirrnnents n/ Nos NFA4 doruuu•ul, but h inrluded for in/oruuilion putpme.\ onh. A -1 -1.1 7 exiile fabric experience has shown that ptn-chas- ers should consider fabrics meeting suggested additional spec- ifications shown in Table A- 1 -I.1. • For fabrics labeled " dryclean only" use AATCC 158. 5 dryclean- ings. •• For garments labeled "drvclean only" use AAfCC Methotl 132. A -1 -2.1 Dress uniforms are not intended to be worts under fire fighters protective clothing. However, if dress uniforms are worn under protective clothing, they should meet min- imum performance criteria established in this standard. A -1 -2.3 The purchaser should provide the vendor with a detailed specification for the specific performance and design criteria. Also, the purchaser should establish criteria whereby new uniforms arc inspected periodically for compliance. A -1 -3 Approved. The National Fire Protection Association does not approve, inspect, or certify any installations, pro- cedures, equipment, or materials nor does it approve or eval- uate testing laboratories. In determining the acceptability of installations or procedures, equipment, or materials, the authority having jurisdiction may base acceptance on com- pliance with NFPA or other appropriate standards. In the absence of such standards, said authority may require evi- dence of proper installation, procedure, or use. The author- ity having jurisdiction may also refer to the listings or labeling t Table A -1 -1.1 Material Woven Knit Knit Property Trousers, Woven Tee Sweat (Method) Jackets Shirts Shirts Shirts Fabric Weight (orAd') (null) (ASI-M D3776) 5.5 4.0 3.0 7.0 Tensile Strength, Grab (Ib), (min) 50 20 - - (ASfNI D 1682) "Dear Strength (lb), (min) 5.0 2.0 - - (ASI'NI D 1424) Burst (lb), (min) - - 35 50 (AS['M D 3787) Shrinkage (% max) 3.0% 3.0`7n 12.0% 12.(Yh *(AATCC 135, 3- IV -Aiii, 5 washes) Colorfastness •'Laundering (AATCC 61, 11, A) 3 3 3 3 Crocking (AA'I-CC 8) 3 3 3 3 Light 20 AFU: 20 AFU: 20 AFU: 20 AFU: (AATCC 16E) Step 3 Step 3 Step 3 Step 3 • For fabrics labeled " dryclean only" use AATCC 158. 5 dryclean- ings. •• For garments labeled "drvclean only" use AAfCC Methotl 132. A -1 -2.1 Dress uniforms are not intended to be worts under fire fighters protective clothing. However, if dress uniforms are worn under protective clothing, they should meet min- imum performance criteria established in this standard. A -1 -2.3 The purchaser should provide the vendor with a detailed specification for the specific performance and design criteria. Also, the purchaser should establish criteria whereby new uniforms arc inspected periodically for compliance. A -1 -3 Approved. The National Fire Protection Association does not approve, inspect, or certify any installations, pro- cedures, equipment, or materials nor does it approve or eval- uate testing laboratories. In determining the acceptability of installations or procedures, equipment, or materials, the authority having jurisdiction may base acceptance on com- pliance with NFPA or other appropriate standards. In the absence of such standards, said authority may require evi- dence of proper installation, procedure, or use. The author- ity having jurisdiction may also refer to the listings or labeling t � I QyV�ASSQ FIRE DEPT LT/EMT-P -.0 .4aYA Cfiftv FIRE DEPT FFlEMT -I iWASS�, FIRE DEPT CAPT /EMT -B MEMORANDUM TO: RODNEY J RAY CITY MANAGER FROM: JAN WORLEY RECREATION DIRECTOR SUBJECT: PAINTING QUOTES DATE: November 11, 1994 BACKGROUND: The Recreation Center gym was last painted January 3, 1989. Since that time, touch up painting has been done to the gym, however, the activities room has not been painted since it was built in January of 1989. The high use of the facility has created a need for new paint. Staff has taken quotes on getting both these rooms painted with one heavy finish coat by spraying method, as well as filling the cracks and holes. The following quotes were received: Bill Fisher Painting - 272 -9702 - Gym - $800; Activities Room - $400 TOTAL- $12.00.00 Hutchens Painting - 272 -9218 - Gym - $1300; Activities Room - $550 TOTAL- $1850.00 Jim Rice - 272 -5868 - Gym - $1400; Activities Room - $650 TOTAL- $2050.00 FUNDING: In the 1994 -95 budget, staff budgeted a total of $2000 to contract to have the gym and the activities room painted. This was budgeted in line item 5250 - Maintenance & Repair. RECOMMENDATION: Staff recommends the award of a contract to Bill Fisher Painting in the amount of $1200 for the purpose of painting the gym and the activities room at the Recreation Center. N a 6 F� Ll \/M1 MA TO: RODNEY J. RAY CITY MANAGER FROM: F. ROBERT CARR PUBLIC WORKS DIRECTOP, �kC � SUBJECT: ORNAMENTAL IRON FENCING SYSTEM AT FAIRVIEW CEMETERY DATE: November 10, 1994 BACKGROUND: The City Council on October 18, 1994 awarded a contract to MITCHELL FENCE COMPANY in the amount of $ 14,700.00 for the construction of an ornamental iron fence system at Fairview Cemetery. Prior to the start of construction, it was determined that the 14 -foot wide main gate entrance to the cemetery would be restrictive for turning movements of vehicles off 76th Street North. To provide an adequate turn radius, the fence line was angled in to the cemetery with the construction of two additional standard fence sections. The cost of this addition is $356.36. Once the fence was under construction, it was noticed that the transition at the east and west ends of the project to the old chain link fencing was not adequate. A gap on the east end of the fence would need to be filled in to match the corners. lberefore, it was felt that a standard section of the ornamental fence should be added on both ends extending to the north. The end sections would give the fence a finished appearance and an adequate transition to the chain link fence. Cost of this addition is $356.36 RECOMMUNDATION• The Staff recommends Council approval of Change Order No. 1 to Mitchell Fence Company to increase the contract for construction of the ornamental iron fencing system at Fairview Cemetery in the amount of $712.72. ATTACHMENTS: Change Order No. 1 � I � I � I Im 6 PROJECT: Ornamental Iron Fencing System at Fairview Cemetery TO CONTRACTOR: Mitchell Fence Company 12026 East 35th Street Tulsa, OK 74146 CHANGE ORDER CHANGE ORDER NUMBER: 1 DATE: November 9, 1994 CONTRACT DATE: October 18, 1994 CONTRACT FOR: Cemetery Fencing The Contract is changed as follows: Increasing the current contract by $712.72 to cover the cost of entrance angle fencing and the extension ends to the north. Not valid until signed by the Owner and Contractor The original Contract Sum was $ 14,700.00 Net change by previously authorized Change Orders $ N/a The Contract Sum prior to this Change Order was $ 14,700.00 The Contract Sum will be (increased) (deereased) (urged) by this Change Order in the amount of $ 712.72 The new Contract Sum including this Change Order will be $ 15,412.72 The Contract Time will be (ifte ed) (deereased) (unchanged) by The date of Substantial Completion as of the date of this Change Order therefore is Mitchell Fence Company CONTRACTOR 12026 East 35th Street ADDRESS Tulsa, OK 74146 BY 7 Y7: -.k DATE ZL- wpd2u\fm %ch.ngo City of Owasso OWNER 207 South Cedar ADDRESS BY �� Owasso, OK 74055 ( ) days. 6 My -I a ►I0'.`Lill" TO: RODNEY J. RAY CITY MANAGER FROM: F. ROBERT CARR� PUBLIC WORKS DIRECTOR,.. RON EASTERLING ENGINEERING TECHNICIAN SUBJECT: 76TH STREET NORTH/MAIN STREET INTERSECTION IMPROVEMENTS CHANGE ORDER NO. 1 DATE: November 8, 1994 BACKGROUND: The City Council on June 7, 1994, awarded two separate contracts (one to APAC- OKLAHOMA, INC. in the amount of $97,127.50, and the other to EMPIRE CONSTRUCTION, INC., in the amount of $39,600.00) for the construction of improvements to the intersection of 76th Street North and Main Street. The bids were awarded in each work item to the lowest bidder in order to minimize the cost of the project. In awarding the contracts, the traffic control work item was made part of the Apac contract. It was determined prior to the start of construction, however, that both contractors would have work elements requiring traffic control. Originally, the contract for the improvements of 76th Street North and Main Street was intended to be performed by one general contractor. Therefore, only one line item in the bid proposal was set- up for traffic control. At the preconstruction meeting, each contractor was asked to submit a price to delete and /or add to their contract to cover traffic control for the milling /overlay portion of the work, which is included in the Empire Construction contract. Apac was asked to delete a portion from their contract and i 1 Page 2 Change Order No. 1 Empire was asked to add to theirs. The amount agreed upon was $520.00 for traffic control during the milling /overlay part of the contract. Attached to this memorandum is the Change Order request. The amount deducted from the Apac contract and added to the Empire contract will not change the overall contract amount. RECOMMENDATION: The Staff recommends Council approval of Change Order No. 1 for the 76th Street North and Main Street Intersection Improvements Contracts to Empire Construction and Materials, Inc. to decrease the contract in the amount of $520.00 and Apac - Oklahoma, Inc. to increase the contract in the amount of $520.00 for traffic control. ATTACHMENTS: 1. Change Order No. 1 PROJECT: 76th Street N. /Main Street Intersection Improvements TO CONTRACTOR: Apac - Oklahoma Inc. P.O. Box 580680 Tulsa, OK 74158 CHANGE ORDER CHANGE ORDER NUMBER: 1 DATE: November 1, 1994 CONTRACT DATE: June 7, 1994 CONTRACT FOR: Intersection Improvements The Contract is changed as follows: Reduced the Traffic Control pay item by $520.00 Not valid until signed by the Owner and Contractor The original Contract Sum was $ 97,127.50 Net change by previously authorized Change Orders $ N/A The Contract Sum prior to this Change Order was $ 97,127.50 The Contract Sum will be (inefeesed) (decreased) (ueehmged) by this Change Order in the amount of $ 520.00 The new Contract Sum including this Change Order will be $ 96,607.50 The Contract Time will be (inefeased) ( decreased) (unchanged) by ( ) days. The date of Substantial Completion as of the date of this Change Order therefore is NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction Change Directive. Apac- Oklahoma, Inc. CONTRACTOR OWNER P.O.Box 580680 ADDRESS ADDRESS Tulsa, OK 74158 W4 DATE .paauv�\d�g«ar -f- I�'1 DATE CHANGE ORDER PROJECT: 76th Street N. /Main Street Intersection Improvements TO CONTRACTOR: Empire Construction & Materials, Inc. P.O.Box 440 Jenks, OK 74037 CHANGE ORDER NUMBER: 1 DATE: November 1, 1994 CONTRACT DATE: June 7, 1994 CONTRACT FOR: Intersection Improvements The Contract is changed as follows: Increasing the current contract by $520.00 to cover the cost of Traffic Control for milling /overlaying. Not valid until signed by the Owner and Contractor k The original Contract Sum was $ 39,600.00 ' Net change by previously authorized Change Orders $ N/A The Contract Sum prior to this Change Order was $ 39,600.00 The Contract Sum will be (increased) (deeFWxed) (aged) by this Change Order in the amount of $ 520.00 ' The new Contract Sum including this Change Order will be $ 40,120.00 The Contract Time will be ( insFeased) (doer-eased) (unchanged) by ( ) days. The date of Substantial Completion as of the date of this Change Order therefore is NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction Change Directive. Empire Construction & Materials, Inc. CONTRACTOR OWNER P.O.Box 440 ADDRESS ADDRESS Jenks, Ok 74037 BY BY DATE DATE TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: REQUEST BY CITIZEN TO ADDRESS THE COUNCIL DATE: November 11, 1994 BACKGROUND: Billie and Jim Downey, 12020 E 76th St N, have requested an opportunity to address the City Council in relation to flooding along a creek that flows through their property. The Downeys live immediately south of 76th Street (outside the city's corporate limits) in the area of the Elm Creek addition. They have lived there for more than twenty -five years. Their property includes an old creek that receives all of the stormwater runoff from the Elm Creek addition and other subdivisions located north of Elm Creek addition. Recently, the Baptist Retirement Center began expanding into the vacant area west of their original location. During the platting process, they were required to provide detention in accordance with our subdivision policies. Mr and Mrs Downey are concerned that the additional development will cause more flooding to their property. NOTES: 1. Based on runoff calculations, the detention requirements imposed on the Baptist Retirement Center should ensure that no more water will be added to the creek or at a faster speed than prior to development. The staff's position is that the Baptist Center development will not add to the water level in .the creek. 2. It appears that when the first phases of Elm Creek were platted, the developer was not required to provide detention. Later, when remaining portions of Elm Creek were developed, Elm Creek Park was used to provide detention. Based on that development scenario, it appears that the Downeys biggest impact came from the 1978 development of Elm Creek Estates First Addition and Elm Creek Estates North & South Part, Blocks 12 -15. Request to Address Council 1 November 11, 1994 ' Page 2 3. Later subdivisions were required to meet runoff requirements and, though they may result in water staying in the creek longer, they should not have significantly increased the amount of water in the creek at one time. Though I have visited the site previously and had discussions with Billie and Jim, I am not sure what steps they will request the Council take to address their concerns. If you have questions, please call Mr Rooney or me or, if you want a site visit, please let me know so I can make arrangements with Mr & Mrs Downey. 1 1 1 1 1 1 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: CITY MANAGER'S REPORT DATE: November 11, 1994 MANAGERIAL: FOP ARBITRATION - It appears that we finally have a date set for arbitration of the FOP 1994 -95 contract. Based on discussions with the FOP's state representative, Mr P D Taylor, the hearing has been scheduled for Wednesday, November 23rd. Subsequent to the hearing, the neutral arbiter will review the presentations and, hopefully, issue a ruling within a thirty -day time frame. As a manager, I am pleased that this issue is nearing a final solution. Not only have the prolonged negotiations diverted attention from other critical issues, we are now only four months from the statutory date upon which the FOP must notify the City of their intent to initiate bargaining for FY95 -96. I remain confident in the process as outlined by the statutes, and look forward to accepting the arbiter's recommendation. As soon as that ruling is returned, the staff will prepare a financial impact evaluation and transmit the findings to the City Council for immediate action. CABLE TV RATES - The City has received notification from TCI Cablevision of Tulsa that, beginning in December, they will add a federally approved "user" fee to subscribers' bills. The fee will increase rates and was allowed by Congress to help offset the cost of Federal rate regulation. According to the notification, Owasso subscribers will see rates increased by three cents on their December thru February bills, four cents on bills between March 1955 and September 1995. After September, the monthly increase will be set at a level between three and four cents. The total rate increase per subscriber during any twelve month period cannot exceed CITY MANAGER'S REPORT November 11, 1994 Page 2 thirty-seven cents. The fee does not accrue to the cable company, but is assessed by the FCC and paid to the federal agency for their regulatory activities. WINTER WONDERLAND - Winter Wonderland "Set -Up Day" is scheduled for November 19, 1994 from 8:00 a.m. to 2:00 p.m. at the Rayola/Friendship Park area. The "Lights -On" ceremony is scheduled for Monday, December 5th at 5:30 p.m. The Pride of Owasso Marching Band and the Owasso High School Chorus will be performing. Plan to attend this fun event. Winter Wonderland is being brought to you this year by the Owasso Employees Association, in conjunction with Network Owasso. FIRE HYDRANT REPAIR - During the last Council meeting, a concern was expressed relating to the number of fire hydrants that are out of service. The concern was that several hydrants had been "out of service" for several years and that repair of inoperable hydrants should be a high priority for the city. Since that meeting, I have met with Chief Allen and Public Works Director Robert Carr to determine the status of a project that was begun in January of this year. Additionally, I wanted to determine the magnitude of the fire hydrant problem using hard data that I knew we had on hand. The city currently maintains over 400 fire hydrants of varying makes and sizes. Until January of this year when Chief Allen and Mr Carr began working on updating our hydrant information, there has been no comprehensive approach to mapping, classifying and numbering the hydrants. Certainly, the fire department had maintained a listing and annually tested the system. However, the Chief indicated that in past years his request for assistance from Public Works to repair the hydrants on the list was often ignored. The Chief has also told me that the process and coordination between the two departments improved significantly during the past two years. In fact, the 1993 list of needed repairs was quickly addressed by the Public Works Department (then under the direction of Jo Ellen Krantz), and most of the out of service hydrants were addressed. Chief Allen has told me that the 1993 repair program was the first time in over twelve years that he felt the repair list was properly addressed. In January, I met with Mr Carr and Chief Allen for the purpose of initiating a team to prepare for an anticipated ISO rating inspection later in the year. One of the concerns that came out of that meeting was the lack of good usable data on fire hydrants. The three of us determined that, in order to really know on a regular basis the status of fire hydrants and flow data on each, there needed to be a comprehensive mapping and data gathering program conducted. To initiate that program, the Public Works Department prepared a base map showing water lines, sizes and hydrant locations. The Fire Department began testing and verifying those locations in August and are providing that information to Public Works so that the data can be entered into the map and computer listing of the hydrants. In the meantime, the Public Works Department has regularly addressed those items reported to them by the Fire Department. As stated earlier, my discussions with Chief Allen indicate that, as a team, we have made more progress in the past CITY MANAGER'S REPORT November 11, 1994 Page 3 two years than ever before. Specifically. Chief Allen and Mr Carr believe the current approach to the problem will produce long term results and resolve long standing,_ problems That approach is to invento1y the system, evaluate the maintenance needs prepare a cost analysis of ' the maintenance and then request Council action to appropriate funds in the 95 -96 budget to address the needs. ® However, it should be noted that there are several problems that continue to exist in the hydrant system. It is a fact that there are still several hydrants out of service and, in fact, we believe that a least one hydrant has been out of service for almost eleven years. Some of the problem areas are in the older sections of town and are being addressed in our current water line replacement program. Based on the information from the Fire Department, conversations with the Chief and Mr Carr, and my review of the approach being taken by the two departments, I am satisfied that the problems are being aggressively pursued and that the coordinated approach will address those problems. Additionally, this approach will give the staff and Council a good comprehensive data system that will allow you to quickly review the status of water flow and fire hydrants for fire fighting purposes. Hydrants requiring repairs and /or replacement have been identified throughout the distribution system. The degree of repair varies with each specific hydrant and the associated costs of repair will have a similar variance. With the magnitude of repairs identified, the repair program will need to be a multiple year project due to manpower and budget allocations. The FY94 -95 budget does not adequately fund all anticipated repairs. With further analysis of the specific hydrant maintenance requirements, the budget can be more adequately defined so the allocation of financial resources can be budgeted beginning with next year's budget. Does the Fire Department know those hydrants that are out of service? ......... Yes Does the Fire Department have plans to combat fires that account for out of service hydrants? .... Yes Several months ago I requested that the project to identify hydrants needing repairs and develop a program for maintenance be completed by January 1, 1995. I see no reason to indicate that either the Fire Department or Public Works Department can't meet that schedule. The Fire Department is currently gathering information and will report that information to Public Works for inclusion on the maps and data list. That map and list will then be used by the Fire Are there hydrants now out of service? ............................ Yes Are we moving to repair those hydrants? ........................... Yes Is that repair a priority? ....... ............................... Yes Is the Fire Department currently testing? Yes Do we have a list of out of service hydrants? ......................... Yes Does the Fire Department know those hydrants that are out of service? ......... Yes Does the Fire Department have plans to combat fires that account for out of service hydrants? .... Yes Several months ago I requested that the project to identify hydrants needing repairs and develop a program for maintenance be completed by January 1, 1995. I see no reason to indicate that either the Fire Department or Public Works Department can't meet that schedule. The Fire Department is currently gathering information and will report that information to Public Works for inclusion on the maps and data list. That map and list will then be used by the Fire CITY MANAGER'S REPORT November 11, 1994 Page 4 Departments's planning purposes, by Public Works for maintaining and repairing the hydrants, and by the Council and City Manager to assist in policy making decisions. Number of existing hydrants .... ............................... 425 Number of out of service hydrants reported ........................... 29 Number of hydrants in need of small repairs ......................... 123 COAINIUNITY DEVELOPMENT: BOARD OF ADJUSTMENT - The Owasso Board of Adjustment will hold its regular monthly meeting on Tuesday, November 22, 1994 at 7:00 p.m. in the Owasso Community Center. The Board will consider the following requests: OBOA -94 -15 - A request for a Special Exception to allow a beauty shop as a home occupation in the Bailey Ranch Estates addition. OBOA -94 -16 - A request for a Special Exception to allow for mortgage consulting as a home occupation in the Copper Meadows II addition. OBOA -94 -17 - A request for a Variance in sign height and square footage for a Wendy's Restaurant pole sign to be located on the southeast corner of Highway 169 and Garnett Road. A copy of the Board of Adjustment agenda is attached for your information and review. PLANNING COMMISSION - The Owasso Planning Commission conducted its regular meeting on November 8, 1994 at 7:00 p.m. in the Owasso Community Center. The only items reviewed ' were a site plan for an expansion at Owasso Glass and a preliminary plat for Caudle Estates. Caudle Estates, a proposed 20 lot RS -2 (Residential Single - Family Medium Density) addition, is to be located west of the southwest corner of East 96th Street North and Garnett Road. This was both a recent annexation and zoning item before the City Council. The Planning Commission unanimously approved both items. Items for the December Planning Commission are likely to consist of a preliminary plat for , Southern Links at Bailey Golf Ranch, a preliminary plat for the Wendy's Restaurant property, and a final plat for Caudle Estates. ' BEST WESTERN MOTEL - The Community Development staff and the Fire Department staff have met with Mr Dick Zutendyke regarding the sprinkling system at the Best Western Motel now under construction. Mr Zutendyke informed the staff that their plans as of 11/8/94 are to sprinkle the attic areas which have been questioned. They were scheduled to meet with their CITY MANAGER'S REPORT November 11, 1994 ' Page 5 design engineer regarding the sprinklers on 11/9/94 and will submit the sprinkler plans to the appropriate city personnel within two weeks of that date. ' ENGINEERING: PROFESSIONAL ENGINEERING SERVICES - DESIGN, BIDDING AND CONSTRUCTION ' ADMINISTRATION OF ROADWAY AND UTILITY IMPROVEMENTS FOR NSP PROJECT - Staff received proposals on November 2nd for Professional Engineering Services for the design, bidding and construction administration of roadway, water and sewer improvements to the NSP facility. A packet of proposal information was sent to fourteen area engineering firms, and responses were received from nine of those firms. "^ All proposals were received by the deadline and in the manner required in the RFP. They were evaluated by a review committee comprised of Robert Carr and Ron Easterling. Proposals were ranked according to the total number of evaluation points assigned by the review committee. iY Based upon the initial evaluation (see attached ranking sheet), the review committee identified FHC Inc, NOVA Engineering Inc and Sack and Associates Inc as "Qualified and Highly Responsive Firms ". These three firms will be requested to submit a detailed Scope of Services and a separate envelope containing their proposed fee for said services for final evaluation by the review committee. op The detailed Scope of Services is to be submitted by Wednesday, November 23rd. Each submittal will be evaluated by the review committee and the proposed fee from the top ranked firm will be opened as part of the evaluation. Fee negotiation will be conducted with the top ranked firm. Pending the outcome of fee negotiations, it is anticipated that the award of the engineering contract will be on the Council agenda on December 6th. MANHOLE AND SEWER LINE REPLACEMENT PROJECT - Bids were received on November 3rd for the manhole and sewer line replacement project in the older portion of town. Four bidders responded to the advertisement for bid. Bids for the total project ranged from $2,274,450 to $3,460,053. Budget for the project is $2,617,000. A copy of the tabulation of the bids received is attached. Because of the magnitude of the project, detailed evaluation of the bid documents is being conducted by the design engineers for the project (NOVA Engineering). Items pertaining to contractor references, subcontractor qualifications and bonding capacity are being reviewed. It is anticipated that recommendation for award will be submitted to the Council on December 6th. CITY MANAGER'S REPORT November 11, 1994 Page 6 BUILDING MAINTENANCE: COMMUNITY CENTER ROOF MAINTENANCE - We are currently in the process of getting estimates for work to be done on the Community Center roof. In May 1994, we had leaks repaired at a cost of approximately $1000. At that time, the roofer (All Star Roofing, Owasso) recommended that we consider additional maintenance work to be done that would guard against future leaks and would extend the usable life of the roof at least three years (guaranteed). The City Engineer and Community Center Director examined the roof, and agree that the roof does need such further maintenance. The roofer who did the initial repair work can do the additional maintenance work for $1950. We are getting additional quotes to ensure that this is a fair price. We were satisfied with their initial work and anticipate recommending the same roofer again if no better quotes are received. This work is covered in FY94 -95 Community Center Fund budget. If you have questions or would like further details, please contact Mr McElrath or me. COMMUNITY CENTER FRONT DOORS - Bid specifications have been prepared for the installation of automatic openers on two of the Community Center front doors, as provided for in the FY94 -95 Community Center Fund budget, and are attached for your review. The openers provide the most reasonable ways to comply with the ADA regulations for public facility access. They will also greatly enhance the ease of access for our senior citizens who regularly use the building. If there are no major problems with your review, we anticipate placing this item on the December 6th Council agenda for action. If you have any questions or comments, please call Mr McElrath or me. MAINTENANCE FACILITY - The garage division personnel are working on revising some of the procedures involved in servicing the city fleet. A customer survey is being prepared to be made available to city personnel. Also, Mr Knebel is working on setting up a database program for the garage that will greatly enhance the record - keeping, preventive maintenance and billing procedures. If you have questions or comment, please contact Mr McElrath or me. POLICE SERVICES• LAW ENFORCEMENT SUMMIT - Chief Alexander has been selected as a moderator for the First Annual Northeastern Oklahoma Law Enforcement Summit, which will be held this month in Claremore. The Chief will facilitate questions between legislative participants and police chiefs from across the state. CITIZEN COMPLAINT - The Police Chief has received a letter from District Attorney David Moss that indicates a citizen's complaint relating to an investigation conducted by the department r P L CITY MANAGER'S REPORT November 11, 1994 Page 7 was handled properly and that no error was found in the department's handling of the complaint. The complaint related to an investigation of a domestic incident involving an off -duty police officer. The investigation was completed and found that no criminal charges were warranted. The findings of the investigating officer were turned over to the municipal prosecutor for review. The prosecutor concurred with the department's findings. However, subsequently, the citizen involved in the incident filed a complaint with the DA's office alleging the investigation was not properly pursued. The attached letter from Mr Swab of the DA's office clearly states there was no problem with the investigation. If you have questions or comments, please contact me. PERSONNEL - Selection has been made for the police officer's position and an eligibility list has been established. The number one candidate had undergone hearing and physiological testing when it was discovered that information on his application and background had been falsified. This candidate was disqualified. Both the number two and number three candidates are current members of the police department. Coordination is being made to schedule academy dates and hire their replacements. In conjunction with this matter, Mr Cates is reviewing current city policy regarding nepotism. That issue must be addressed prior to a final decision regarding hiring. FIRE SERVICES: HELIPORT CONSTRUCTION - As previously reported, the Owasso Sertoma Club has agreed to construct an area designed for helicopter landings and takeoff at the new fire department facility. The heliport would be a restricted use facility for emergency medical or police helicopters and is designed to meet all FAA rules. Earlier this week, the City received a notice from the FAA requesting comments relative to the application that had been submitted by the fire department in conjunction with the emergency medical helicopter services. The staff has prepared a response to that notice and attached such for your review. Because of the nature of the preliminary FAA requirements, the staff determined that FAA approval of the location should precede any Council action relating to acceptance of the Sertoma offer to construct the facility. It now appears that the project will receive FAA approval in early December. Therefore, I have informed the Fire Chief and Sertoma Club President Willard Mills that the request to locate the heliport at the fire department will be presented to the Council for consideration at your regularly scheduled meeting on Tuesday, December 6. If you have questions or concerns, please call Chief Allen or me. DRY HYDRANTS - The Fire Chief has worked with INCOG representatives for the past several months in an effort to initiate a system of rural "dry hydrants ". The dry hydrant concept has been successfully implemented in many communities as an effective rural fire fighting tool. Dry hydrants are simply predetermined points for fire trucks to load water during rural fires. Once a location (pond) is found, a pipe is placed in the water and its intake protected against dirt and CITY MANAGER'S REPORT November 11, 1994 Page 8 rocks. Then the line is extended to the pond bank where a fire hydrant is attached. When trucks need to fill their tanks during a fire, they travel to the nearest dry hydrant, attach hoses to the hydrant and pull water through the line to the truck. The use of a preconstructed, ready to use facility saves times, wear on the trucks, and improves our ability to deliver our fire fighting service to the rural areas. While our desire would be to have adequate water lines (hydrants) in the entire rural area, we know that is not realistic at this time. The dry hydrant system, however, is a good step forward. The first Owasso location for such a dry hydrant has been selected. The Fire Chief and INCOG representative have developed an agreement with Mr John Ferguson, 8707 E 96th St N, to locate a hydrant on his property. The funds to construct the facility are provided through a grant administered by INCOG, and actual construction is accomplished by the county. The landowner must also dedicate right -of -way from the nearest road to the hydrant location. By letter, the staff has requested the county's assistance (see ' attached) and an interlocal agreement to provide for such. Grant funds for the project are available from INCOG. If everything goes as expected, this project could be ready for construction within thirty days. Prior to any construction, the City Council and County Commission must consider and act to approve the interlocal agreement we have requested from the county. I expect that document from the county in time for your December 20th meeting. If you have questions, please call Chief Allen or me. PARK MAINTENANCE: The Rayola Park jogging trail repair is still approximately 80% complete. Heavy rain prior to the complete hardening of the materials at the end of last week has slowed the recent efforts in this area. The overlay of the trail should be completed by the end of December, weather permitting. An inspection of all city playground equipment was conducted on November 10th by David Warren, Park Superintendent, and David Mays, a representative from Iron Mountain Forge Equipment. All equipment was inspected for compliance with ASTM standards. A complete list of the status of all equipment will be included within the next council packet. OPWA ADMINISTRATION: OWRB LOAN - On November 3, 1994, the staff received notification that the Oklahoma Water Resources Board had granted an extension of time for closing on the remaining funds set aside for previously approved projects. That action was important because it allows the City to continue its planning process for the renovation and expansion of the wastewater treatment plant without having interest cost on a portion of the money. The project has been delayed due to EPA and Health Department requirements relating to water quality studies and receiving stream CITY MANAGER'S REPORT November 11, 1994 Page 9 classification. Progress, however, will now speed up because the studies indicate that the classification for Owasso Creek (our receiving stream) will not change, and that the treatment levels for the plant will not be higher than originally expected. Based on the information we now have, we should be in a position to begin solicitation for engineering proposals on this two million dollar project within the next three months. The staff is planning a Council briefing on the treatment plant project during December. In the meantime, if you have questions, please call Mr Carr or me. RECYCLE CENTER: PLASTICS RECYCLING - A grant in the amount of $8000 was awarded to Owasso by the Metropolitan Environmental Trust (The M. e. t) in 1993 for the purpose of making improvements to the Recycle Center. The original intent of the grant was to purchase and install a baler for collected plastics. Public Works held a meeting with Roger Miner from the M.e.t. in late 1993 to discuss some issues concerning the logistics for this operation. It was determined at that time that, in order for the Recycle Center to economically handle plastic bales, bale weights from 400 -500 lbs are required. This weight equates to the need for bulk storage the size of a conventional rolloff container for each of the three types of plastics to be collected. As a result, a major problem involving plastics handling was identified. Since that time, options were evaluated, including the means to accommodate a baler, bulk storage, conveyer and possible pre - transport bale storage area. As a result of the evaluation, it was determined that the $8000 grant was insufficient for a complete plastics baler recycling operation. Additionally, we became concerned that the operation as originally developed, would be very labor, space and equipment intensive. Therefore, another option was evaluated that would enable the collection of the plastics in a cage trailer similar to that used at the M.e.t. operated recycling centers. The trailer could then be transported to the central depot receiving materials from the M.e.t. centers. The cage trailer was designed and built through the M.e.t. at a cost of approximately $5500. The remaining funds are available for use to build the wood chipping site included in the Center master plan. Delivery of the trailer is anticipated to be November 14th. The staff of Public Works and the M.e.t. staff are to be commended for- their recognition of the negative long term impact of the original proposal and subsequent change of direction so that the goals of plastics recycling could be met in a more cost effective manner. ATTACHMENTS 1. Bid Documentation - Manhole & Sewer Line Replacement 2. Engineering Design Services Evaluation 3. Memorandum from Chief Alexander - Crime Index Comparison 4. Letter to Douglas Felix re: Heliport 5. Letter to Lewis Harris re: Dry Hydrant 6. Letter from David Moss re: Criminal Complaint 7. Letter from Water Resources Board 8. Letter from TCI Cablevision 9. Bid Documents - Community Center Doors 10. Board of Adjustment Agenda 11. Letters from Mr Taylor & Mr Cates re: Arbitration M Wi a CITY OF OWASSO / OWASSO PUBLIC WORKS AUTHORITY 207 South Cedar PO Box 180 Owasso, Oklahoma 74055 (918) 272 -2251 BID DOCUMENTATION Opening Date: 11/3/94 Council /Trustee Approval: Item: Manhole & Sewer Line Replacement Number of Bids: 4 Bids Opened By: Allen Bates, Nova Eng_ Witness: Marcia Boutwell Witness: Jon Coshatt L -_ j �r�.•� c� .sn i N, i} j DESCRIPTION BIDDERS Documentation is true and correct. McGuire Bros Bowline Const Jepco Const T -G Excavating Engineer Est Phase I Base Bid 129,117.50 209,820.00 136,326.00 176,309.00 177,508.00 Phase II Base Bid (Exc Item 503.C) 2,422,156.50 3,250,233.00 2,152,614.50 2,672,308.00 206,959.00 Phase II Base Bid (Exc Item 503.A) 2,458,381.50 3,250,233.00 2,138,124.50 2,643,328.00 2,613,384.00 Cleaning and Television 2.25 In ft 4.00 In ft 1.75 In ft 4.00 In ft 3.00 In ft CERTIFICATION: I, Marcia Boutwell, Contract Administrator, do hereby certify that, to the best of my knowledge, this Bid Documentation is true and correct. r� Signature: - IV (SEMI, Date: m= r m m == m= m m ENGINEERING DESIGN SERVICES - STREET AND UTILITIES FOR NSP FACILITY Evaluation of Proposals REVIEW ITEM POINTS Breisch Bruton Dudley & FHC HNTB Horizon NOVA Poe & Sack & AVAILABLE Eng. Knowles Assoc. Eng. Eng. Assoc. Assoc. & Love PROJECT REFERENCES 15 11 10 12 10 10 9 11 10 9 12 10 12 12 10 10 9 11 5 PREVIOUS HISTORY WITH THE 10 2 4 3 7 3 4 9 5 9 CITY OF OWASSO 0 2 4 9 2 3 9 5 7 RECENT EXPERIENCE IN COMPARABLE PROJECTS 20 15 10 18 12 12 10 16 12 15 18 10 15 15 4 8 9 10 5 PROJECT TEAM ABILITIES Project Manager 10 8 6 7 8 8 8 8 6 8 7 5 6 8 5 5 4 5 7 Other Project Staff 10 6 6 7 8 8 6 7 7 8 7 5 6 9 3 5 4 5 6 LOCAL KNOWLEDGE Project Manager 20 12 12 15 18 10 15 18 13 18 8 5 5 18 10 5 15 9 12 Firm 10 5 6 8 7 6 6 7 5 6 5 5 5 10 5 5 5 6 8 ADDITIONAL OR SUPPORTING 5 4 4 4 4 4 4 4 4 4 SERVICES AVAILABLE 5 2 2 5 3 2 2 4 4 POINTS 100 63 58 74 74 61 61 80 62 77 62 44 55 86 42 43 57 55 54 TOTAL POINTS 200 125 102 129 160 103 104 157 117 131 M1EMo1P1 A1rT1E�uM TO: RODNEY J. RAY CITY MANAGER FROM: M.A.ALEXANDER PR CHIEF OF POLICE SUBJECT: Crime Index Comparison DATE: November 8, 1994 BACKGROUND Recently the Oklahoma State Bureau of Investigations released the 1993 Crime Statistics. Upon reviewing these findings, I felt you would be interested in the comparison of Owasso to other cities of similar size and geographic location. During the past three years, Owasso has maintained a consistently low crime index while enjoying an increase in population. Crime Index is defined as the total number of serious crimes (specifically murder, rape, robbery, felonious assault, breaking and entering, larceny and motor vehicle theft) as reported by the monthly Uniform Crime Report. The Crime Rate is obtained by dividing the population by the Crime Index. For this comparison, twenty cities of approximate population to Owasso were selected. Consistently, Owasso sustained the lowest Crime Rate per 1000 for the past three years. I am extremely pleased with providing this report to you. As associated with Law Enforcement, the quality of living that Owassoians have enjoyed for a number of years is authenticated by the results of the 1993 Crime Statistics. Should you have any questions or require further, please contact me. _3 Cimarron I Texas Number Of Index Offenses El Under 1,000 �•== •_'_'g'�'� •�•�•�• .•... ❖.�. ❖� ••••••� . 1,000 To 1,999 2,000 To 4,999 5,000 To 10,000 - Over 10,000 re - -0 � M M M �•== •_'_'g'�'� •�•�•�• .•... ❖.�. ❖� ••••••� . Cam! ►... M.� • Okfuskee . ❖.• •, Beck am �.�.�,� LA . ❖. ❖.•. .: ❖.•. - -11 J.1kCll - -0 � M M M effers - -0 � M M M II 1993 STATISTICS Total Crime Crime Rate Police Department Year Population Index Per 1000 1. Owasso PD 1993 12,390 379 30.59 2. Woodward PD 1993 12,422 + 438 35.26 3. Claremore PD 1993 14,365 + 542 37.73 4. Wheatherford PD 1993 9,922 - 375 37.79 5. McAlester PD 1993 17,144 + 790 46.08 6. Pryor PD 1993 8,503 - 333 39.16 7. Clinton PD 1993 9,216 - 378 41.02 8. Blackwell PD 1993 7,680 - 343 44.66 9. Sand Springs 1993 16,168 + 777 48.06 10. E1 Rio PD * 1993 15,891 + 775 48.77 11. Guthrie PD 1993 10,612 - 535 50.41 12. Elk City PD 1993 10,543 - 544 51.60 13. Sapulpa PD * 1993 18,434 + 968 52.51 14. Ada PD 1993 15,664 + 841 53.69 15. Tahlequah PD 1993 11,207 - 640 57.11 16. Miami PD 1993 13,173 + 811 61.57 17. Durant PD 1993 13,282 + 845 63.62 18. Okmulgee PD 1993 13,758 + 983 71.45 19. Warr Acres 1993 9,502 - 762 80.18 20. Village PD 1993 10,730 - 908 84.62 The average population of this year's survey is 12,530. Owasso comparatively is 12,390. Ten of the twenty populations compared are greater than the population of Owasso and eight are less. * E1 Rio and Sapulpa were added while Cushing and Poteau PD removed. Due to increases in population of Owasso, higher comparable populations had to be included. The average population for this year's survey is 11,457. Owasso competes with the average at 11,386 Eight cities compared have a higher population and eleven have less. 1992 STATISTICS Total Crime Crime Rate Police Department Year Population Index Per 1000 1. Owasso PD 1992 11,386 375 32.94 2. Poteau PD 1992 7,361 - 246 33.42 3. Woodward PD 1992 12,600 + 432 34.29 4. Cushing PD 1992 7,369 - 280 38.00 5. Wheatherford PD 1992 10,337 - 428 41.40 6. Pryor PD 1992 8,501 - 362 42.58 7. Sand Springs PD 1992 15,669 + 720 45.95 8. Clinton PD 1992 9,493 - 441 46.40 9. Claremore 1992 13,560 + 665 49.04 10. Guthrie PD 1992 10,739 - 530 49.35 11. McAlester 1992 16,715 + 897 53.66 12. Blackwell PD 1992 7,696 - 423 54.96 13. Miami PD 1992 13,418 + 809 60.29 14. Tahlequah PD 1992 10,617 - 652 61.41 15. Ada PD 1992 16,153 + 1,022 63.27 16. Elk City PD 1992 10,647 - 699 65.65 17. Okmulgee PD 1992 13,724 + 1,037 75.56 18. Village PD 1992 10,570 - 832 78.71 19. Warr Acres PD 1992 9,483 - 842 88.79 20. Durant PD 1992 13,092 + 1,133 86.54 The average population for this year's survey is 11,457. Owasso competes with the average at 11,386 Eight cities compared have a higher population and eleven have less. The average population for this year's survey is 11,360. Owasso comparatively is 11,255. The same as 1992 eight cities compared have a higher population and eleven have less. a 1991 STATISTICS Total Crime Crime Rate Police Department Year Population Index Per 1000 1. Owasso PD 1991 11,255 382 33.94 2. Poteau PD 1991 7,277 - 258 35.45 3. Wheatherford PD 1991 10,218 - 363 35.53 4. Cushing PD 1991 7,285 - 298 40.91 5. Blackwell PD 1991 7,608 - 337 44.30 6. Clinton PD 1991 9,384 - 426 45.40 7. Woodward PD 1991 12,455 + 573 46.01 8. Claremore PD 1991 14,404 + 656 48.94 9. Guthrie PD 1991 10,616 - 556 52.37 10. McAlester PD 1991 16,523 + 929 56.22 11. Pryor PD 1991 8,404 - 481 57.23 12. Ada PD 1991 15,967 + 944 59.12 13. Miami PD 1991 13,264 + 801 60.39 14. Elk City PD 1991 10,525 - 670 63.66 15. Tahleguah PD 1991 10,495 - 679 64.70 16. Sand Springs 1991 15,489 + 1,003 64.76 17. Okmulgee PD 1991 13,566 + 992 73.12 18. Village PD 1991 10,449 - 826 79.05 19. Durant PD 1991 12,942 + 1,053 81.36 20. Warr Acres'PD 1991 9,374 - 934 99.64 The average population for this year's survey is 11,360. Owasso comparatively is 11,255. The same as 1992 eight cities compared have a higher population and eleven have less. a r City of Owasso 207 South Cedar PO Box 180 Owasso, OK 74055 ENU �, 111E T� November 8, 1994 Mr. Douglas E. Felix Airspace Specialist System Management Branch Federal Aviation Administration Fort Worth, TX 76193 -0530 Dear Mr. Felix, (918) 272 -2251 FAX (918) 272 -4999 Please be advised that the City of Owasso strongly recommends FAA approval of the "Owasso Community Heliport." The construction and eventual implementation of the heliport will greatly enhance the City of Owasso's Emergency Services in providing a more expeditious transport to medical facilities in the event of serious or life - threatening injury. We appreciate the opportunity to comment on this excellent opportunity for the City of Owasso and its residents. If you have any additional questions, or if I can be of further assistance to you, please feel free to contact me at (918) 272 -2251. Sincerely, Timothy D. R ey - Community Development Direc cc: Owasso City Council Mr. Rodney J. Ray, City Manager Chief Bob Allen, Owasso Fire Department r City of Owasso 207 South Cedar PO Box 180 Owasso, OK 74055 November 8, 1994 Mr Lewis Harris Tulsa County Commissioner 500 South Denver Tulsa, OK 74103 RE: REQUEST FOR ASSISTANCE Dear Commissioner Harris: (918) 272 -2251 FAX (918) 272 -4999 r Pursuant to your letter to Fire Chief Bob Allen dated October 17, 1994, please consider this correspondence as an official request for county assistance utilizing an " interlocal governmental agreement" between our two entities. The purpose of this project is to construct a "dry- hydrant" in a rural area to improve fire protection services provided the area by the City of Owasso. It is my understanding that the required rights -of -way are currently being obtained from the landowner. Those executed documents should be available in the near future. In the meantime, the city staff is prepared to request Council action to approve the " interlocal agreement" so construction can be scheduled as soon as possible. As you know, Owasso is the prime deliverer of fire protection service in the rural area around our community. Because a large part of the area is served by rural water districts with smaller transmission lines, our trucks cannot connect to those lines without risking damage to their system. Thus, the utilization of dry hydrants in that area can be an important tool in our efforts. I hope you will be in a position to assist in this project, and look forward to receiving the "interlocal agreement" for our action. If you have questions, please call me at 272 -2251. Also, please note that the installation is to be located on property owned by Mr John Ferguson at 8707 E 96th St N. You have, in advance, our thanks for another in a series of projects made possible by your willingness to help our community. Since Rodney J ay d City Manager c: Mayor Duke City Council City Attorney Board of County CommissionErs Tulsa County Administration Bldg. 500 South Denver Tulsa, Oklahoma 74103 -3832 (918) 596 -5000 LEWIS HARRIS JOHN SELPH ROBERT N. DICK DISTRICT 1 DISTRICT 2 DISTRICT 3 October 17, 1994 Mr. Bob Allen, Fire Chief Owasso Fire Department 207 South Cedar Owasso, Oklahoma 74055 Dear Mr. Allen: I am familiar with the project you described in your October 13 letter, a copy of which is attached. I met with Dale Block, and others, at the home of John Ferguson on 96th Street North, and have discussed the subject with Mr. Ferguson since then. We want to be helpful, but we will have to be called upon for help by the City of Owasso after the City has obtained right -of -way from Mr. Ferguson. Our help will be under the authority of the Inter -Local Act, the same as we are called upon to pave a City street or perform some other work inside of their jurisdiction. Rodney Ray is very familiar with the process, and should be helpful on this project. Sincerely, Z72/ LH:vc Copy to: City Manager Rodney Ray iarri s F L Owasso gihe Tepahtniept 207 SOUTH CEDAR Owasso, Wahowa 74055 M�P365.--" October 13, 1994 r L Commissioner Louis Harris Tulsa County Court House 500 South Denver Tulsa, OK 74103 Mr. Harris: For the past year the Owasso Fire Department has been working with Dale Block, at INCOG, regarding dry hydrants. In the Owasso Fire Mr. Fergson has agreed to allow us to utilize has property at any time for the specific purpose of connecting our fire trucks to the dry hydrant to fill our water tank for fire fighting. Mr. Fergson lives at 8707 E. 96th St. N. which is in an area greatly in need of a dry hydrant. 6 We are respectfully requesting that your organization help with the installation of the dry hydrant. INCOG will supply all materials if you are able to assist with the manpower and equipment. Your help in this matter will be greatly appreciated. If you have any questions, please feel free to contact me. Respectfully, A io Bob Allen Fire Chief BA /th 4. cc: file Department rural response area, fire hydrants are few and far between. Dale Block and I have contacted several land owners concerning the installation of a dry hydrant on their properties. To date the only land owner hydrant is Mr. John Fergson. that will allow us to install a dry Mr. Fergson has agreed to allow us to utilize has property at any time for the specific purpose of connecting our fire trucks to the dry hydrant to fill our water tank for fire fighting. Mr. Fergson lives at 8707 E. 96th St. N. which is in an area greatly in need of a dry hydrant. 6 We are respectfully requesting that your organization help with the installation of the dry hydrant. INCOG will supply all materials if you are able to assist with the manpower and equipment. Your help in this matter will be greatly appreciated. If you have any questions, please feel free to contact me. Respectfully, A io Bob Allen Fire Chief BA /th 4. cc: file DAVID OF DICK A. BLAKELEY DA V 1D MOSS THOMAS C. GILLERT CHIEF CIVIL ASSISTANT FIRST ASSISTANT DISTRICT ATTORNEY — DISTRICT 14 406 COUNTY COURTHOUSE TULSA, OKLAHOMA 74103 -3832 (918) 596 -4805 October 28th. 1994 Marie A. Alexander ' Chief of Police Owasso Police Dept. 101 N. Main St. ' Owasso. OK 74075 RE: Dear Chief Alexander. Our office has reviewed the internal investigation criminal complaint, letters and correspondence regarding the above - captioned matter. Please be advised that our review of the matter has found no error with your de artments' handling of said complaint. Further, we have been informed, by that she request our office cease any further commitment towards our re iew of this case. This office supports your departments efforts regarding this case. Thank you for your assistance. Sincer lv. :::7 P T. Brett Swab TBS:kdf 1 6 e PATRICIA P. EATON EXECUTIVE DIRECTOR `` aoo�r '� STATE OF OKLAHOMA WATER RESOURCES BOARD November 3, 1994 Ms. Patricia Marlar, Chairperson Owasso Public Works Authority 207 South Cedar Owasso, Oklahoma 74055 Dear Ms. Marlar: DAVID WALTERS GOVERNOR Re: OWRB Loan Application FAP -92- 0107 -L; Owasso Public Works Authority, Tulsa County This is to notify you that the Extension of Time for Obligation of Funds requested by the Owasso Public Works Authority was approved by our Board on November 1, 1994. This approval is subject to the requirements and points A understanding set out in the enclosed executed Board Order. Should you have any questions regarding this notification and letter of commitment, please feel free to contact this office at (405) 231 -2621. Sincerely, J e Freeman, Chief financial Assistance Division /sb cc: Rodney Ray, City Manager 600 N. HARVEY AVE. . P.O. BOX 150 . OKLAHOMA CITY, OKLAHOMA 73101 -0150 . TELEPHONE (405) 231 -2500 . FAX (405) 231 -2600 J. Ross Kirtley, Chairman . Bill Secrest, Vice Chairman . Ervin Mitchell, Secretary . Robert S. Kerr, Jr. . Richard McDonald . Mike Henson Dick Seybolt Lonnie L. Farmer . Paul H. Horton Recycled PaW doc: shared \loans \owasso \approval.Ext BEFORE THE OKLAHOMA WATER RESOURCES BOARD STATE OF OKLAHOMA In the matter of Loan Application ) No. FAP- 92- 0107 -L in the name of ) Owasso Public Works Authority, ) Tulsa County, Oklahoma. ) ORDER APPROVING EXTENSION OF TIME FOR OBLIGATION OF FUNDS This matter came on for consideration before the Oklahoma Water Resources Board on November 1, 1994. After consideration of a presentation by staff, the Board finds as follows: 1. On November 17, 1992, the Board approved a loan to the Owasso Public Works Authority (the "Authority ") to provide funds for repair and rehabilitation of certain water and sewer system improvements. On November 16, 1993, the Board approved a one year obligation of time extension. The Board's Orders of those dates specified various purposes and conditions of the loan. 2. In the Order extending obligation time, the Board specified that funds would be obligated for the loan for a period of one (1) year from the date of the Order extending obligation time, or until November 16, 1994, unless an extension of time is requested by the Authority and approved by the Board. 3. The Authority has requested approval of an extension of obligation time. 4. Good cause for this request has been shown, and the Board is agreeable to approving an extension upon the terms specified below. IT IS THEREFORE ORDERED that the requested extension of time shall be approved, with said extension to expire on November 1, 1995, or the date of loan closing, whichever occurs earlier. IT IS FURTHER ORDERED that except for the extension of time specified herein, all other terms, purposes and conditions specified in the Board's November 17, 1992 Order shall remain in full force and effect. OWRB Loan App. No. FAP -92- 0107 -L Owasso Public Works Authority It is so ordered this 1st day of November, 1994, in the regular and open meeting of the Oklahoma Water Resources Board. r ATTEST: Ervin Mitchell, Secretary (SEAL) I OKLAHOMA WATER RESOURCES BOARD oss Kirtley, elhairman CT TCI Cablevision of Tulsa October 20, 1994 Mayor, City of Owasso P. O. Box 180 207 S. Cedar Owasso, Oklahoma 74055 Dear Mayor We're taking television into tomorrow. RICK COMFORT Area General Manager Hand - Delivered Beginning in December 1994, the FCC is allowing cable operators to begin adding the federal regulatory "user" fee to subscriber's bills. As you may know, the Omnibus Budget Reconciliation Act of 1993 (P.L. 103 -66) requires the FCC to assess a fee of $0.37 per subscriber to defray the cost of cable regulation. This fee for our system has already been paid to the Commission. This federal regulatory fee applies to all cable subscribers regardless of regulatory status. In an Order released October 5, 1994, the Commission set out instructions to operators on how to recover this fee. For the three months of December 1994 through February 1995, subscribers will be assessed a $0.03 charge. It will appear on their bill as a line - item entitled "Regulatory Fee." For March 1995 through September 1995, a $0.04 line - item charge will appear on each subscriber's bill. After September 1995, the fee will be evenly prorated over the 12 month period coinciding with the federal government's fiscal year. Subscribers will receive the required advance notification as a billing message. Please contact me if you have any questions. Sincerely, 1 Rick C ort Area General Manager RC /lsh P.O. Box 470800 Tulsa, Oklahoma 74147 -0800 8421 E. 61st, Suite U Tulsa, Oklahoma 74133 (918) 459 -3540 FAX (918) 459 -3539 • WA CONTRACT DOCUMENTS AND BID SPECIFICATIONS Wom BARRIER FREE DOOR OPERATORS AT THE OWASSO COMMUNITY CENTER NOVEMBER 1994 CITY OF OWASSO, OKLAHOMA CONTRACT DOCUMENTS AND SPECIFICATIONS FOR BARRIER FREE DOOR OPERATORS AT THE OWASSO COMMUNITY CENTER CITY OF OWASSO, OKLAHOMA Table of Contents Notice to Bidders Specifications Bid Form Bid Affidavit Notice of Award Contract for Services Invoice Affidavit NOTICE TO BIDDERS Sealed Bids will be received by Y the City of Owasso at the Owasso City Hall, Office of Contract Administrator, 207 South Cedar, PO Box 180, Owasso, Oklahoma 74055 until 2:00 p.m. on the day of , 1994, and then at said City Hall publicly ' opened and read aloud. This will be for the furnishing of the following item: ' MATERIALS AND LABOR TO CONSTRUCT BARRIER FREE DOOR OPERATORS AT THE OWASSO COMMUNITY CENTER Further information and specification packets can be obtained by contacting Marcia Boutwell, Contract Administrator, at Owasso ' City Hall during regular working hours. Envelopes containing bids must be sealed and marked to identify ' the item being bid. All bids must be submitted on the bid forms included with the bid documents. The City of Owasso expressly reserves the right to waive any rr informalities or minor defects or reject all bids. All bids will be considered irrevocable offers under conditions specified in the bid for a period of sixty (60) calendar days from and after the date herein for the opening of bids. 1 1� Marcia Boutwell, Contract Administrator , 1994 SPECIFICATIONS for BARRIER FREE DOOR OPERATORS I. General ALL EQUIPMENT TO BE SHIPPED FOB OWASSO, OK. ALL EQUIPMENT TO INCLUDE 1 YEAR WARRANTY. INSTALLATION OF ALL PRODUCTS TO BE INCLUDED. BRANDS OTHER THAN THOSE SPECIFIED MUST COMPLY WITH ALL FEATURES OF THE SPECIFIED BRAND. ALL AUTOMATIC ENTRANCE EQUIPMENT SHALL COMPLY WITH ANSI A156.19. ALL OPERATORS & EQUIPMENT SHALL BE UL325 LISTED. VENDOR IS RESPONSIBLE FOR VERIFICATION OF ALL FIELD CONDITIONS. OWNER TO SUPPLY ELECTRIC TO OPERATORS. A. Furnish and install Stanley Magic- Access electro- mechanical (electro- hydraulic operators will not be acceptable) swinging door operators or equal as manufactured by Stanley Magic -Door, Division of The Stanley Works, Farmington, Connecticut, U.S.A. The system shall consist of: electro - mechanical swinging door operator and electronic control, aluminum header, connecting hardware, and power on /off switch and controls. B. Under Electrical Section (Magic- Access Electro- Mechanical Operator)The owner shall provide 117 volt, 60 cycle, single phase 15 ampere service for 1 -2 operators. C. All automatic entrance equipment is to comply with ANSI A 156.10 or A156.19. D. Aluminum header extrusions to be minimum .125 WALL thickness and have an anodized finish of AA- M12- C22 -A31 clear or AA- M12- C22 -A42 dark bronze. Special and painted finishes available upon request. Color of finish to be DARK BRONZE. E. All equipment must operate between -30 degrees F and +130 degrees F in all climate conditions. II. Product A. Stanley MAGIC- ACCESS Operator A -1. Description: The operator shall be an electro - mechanical (electro- hydraulic operators will not be acceptable) system installed in a header to resist dust, dirt and corrosion. bearings are fully lubricated and sealed to minimize wear and friction. All equipment shall operate between temperature extremes of -30 degrees F and +130 degrees F. The entire operator shall be removable from the header as a unit. A -2. Power Opening: The operator shall open the door with a fractional HP DC motor through reduction gears, splined spindle, door arm, and linkage assembly. As a "low ' energy" operator, door opening time shall not be less than 4 seconds. The drive train shall have positive, constant engagement. The operator shall stop the door in the open position by electrically reducing the motor voltage and stalling against a 90 degree stop. I] W u A -3. Spring Closing: The operator shall close the door by spring energy. Closing speed shall be controlled by employing the motor as a dynamic brake. Door closing time shall not be less than 4.5 seconds. The closing spring shall be pre - loaded for positive closing action at a low material stress level for long spring life. A -4. Manual Use: The operator shall function as a manual door closer in the direction of swing with or without electrical power. A -5. Entrapment Protection: The door forces and speeds generated during power opening, and manual opening in both directions of swing, and spring closing in both directions of swing shall conform to the requirements of ANSIA156.19. B. Electrical Control A solid state, electronic controller with quick connect plugs shall incorporate the following features: B -1. Primary mode of operation is low energy as defined by A156.19. Optional is a carpet safety logic circuit that complies with A156.10. B -2. Responds to Magic - Touch(required), push plates, or radio control. B -3. Reverse on obstruction capability is required to prevent entrapment.(Required) B -4. Open, open check and closing speed adjustments. B -5. Separate adjustable time delays for Magic Touch and control activation are required. B -6. Power assist closing available. C. Header Shall be 4" wide by 6" high, 6063 -T5 aluminum extrusions with structurally integrated end caps. All structural sections shall have a minimum wall thickness of .125. Access to the operator and electronic control box shall be provided by a full length removable cover. D. Linkage Assembly Shall provide positive control of door through entire swing; shall permit use of butt -hung, center pivot, and offset pivot hung doors. E. Controls Furnish and install (2) each 4 1/2" x 4 1/2" radio controlled push plates per door. Push plate to incorporate international symbol for handicap access and braille to comply with ADA requirements. III. Execution A. The general contractor shall insure that no defects or errors are present in completed phases of the work which would result in poor application or installation, or cause latent defects of the automatic door equipment. OWASSO COMMUNITY CENTER MAIN ENTRANCE VESTIBULE ADA MODIFICATIONS NOT TO SCALE OPERATORS TO BE SURFACE MOUNTED TO EXISTING DOORS AND-FRAMES PROVIDE ONE OPERATOR PER PAIR OF DOORS AS SHOWN LOCATE CONTROLS PER OWNERS REQUEST B.ID PROPOSAL - SUBMITTAL PAGE BARRIER FREE DOOR OPERATORS OWASSO COMMUNITY CENTER TOTAL LUMP SUM BID FOR MATERIALS AND LABOR I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. Signature Title Address BID OPENING: NON COLLUSION BID AFFIDAVIT 1 STATE OF ) ss 'COUNTY OF ) , of lawful age, being first duly sworn, on , oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant further states that the bidder has not been a part of any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with State, County, or City officials or employees as to quantity, quality, or price in prospective contract, or any discussions between bidder and any State, County, or City official concerning exchange of money or other thing of value for special consideration in the letting of a contract. Name: Signature Subscribed and sworn before me this day of Notary Public My Commission Expires: NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL 199_. NOTICE OF AWARD TO: Project Description: Barrier Free Door Operators at Owasso Community Center The OWNER has considered the BID submitted by you for the above described item in response to its Advertisement for Bids first published on , 1994. You are hereby notified that your BID has been accepted for items in the amount of You are required to return an acknowledged copy of this NOTICE OF AWARD to the OWNER. Dated this day of , 1994 . CITY OF OWASSO, OKLAHOMA LN Title: Contract Administrator ACCEPTANCE OF NOTICE Receipt of the above NOTICE OF AWARD is hereby acknowledged by this day of Title: 19 CONTRACT FOR SERVICES THIS AGREEMENT, made this day of between the City of Owasso, (CITY), and doing business as WITNESSETH: That for and in consideration of the sum of the parties agree as follows: (CONTRACTOR). 1994, 1. The CONTRACTOR will complete the work as indicated in the specifications and drawings. 2. The term "Contract Documents" means the Contract Documents and Bid Specifications packet in its entirety. 3. The CITY shall pay the CONTRACTOR upon completion and acceptance of the work following the submission of an invoice. 5. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 6. This instrument, supplemented by the Contract Documents, contains the entire Agreement between the parties, and no statement, promise or inducement made by either party, or the agent of either party, that is not contained in this written Contract shall be valid or binding. 7. This Agreement shall not be enlarged, modified or altered except in writing, signed by the parties and endorsed hereon. 8. This Contract shall be governed by the laws of the State of Oklahoma both as to interpretation and performance. CITY OF OWASSO, OKLAHOMA By Mayor ATTEST: Contract Administrator APPROVED AS TO FORM & CONTENT: Ronald D Cates, City Attorney CONTRACTOR Title NON COLLUSION INVOICE AFFIDAVIT STATE OF ss COUNTY OF The undersigned person, of lawful age, being first duly sworn, on oath says that this invoice is true and correct and the (s)he is authorized to submit the invoice pursuant to a contract or purchase order. Affiant further states that the (work, services or materials) as shown by this invoice have been (completed or supplied) in accordance with the plans, specifications, orders, requests or contract furnished or executed by the afflant. Affiant further states that (s)he has made no payment directly or indirectly to any elected official, officer or employee of the municipality / authority or money or any other thing of value to obtain payment of the invoice or procure the contract or purchase order pursuant to which an invoice is submitted. Print or Type Name of Contractor or Vendor Signature Print or Type Name and Title Subscribed and sworn before me this Notary Public My Commission Expires: day of , 199_. 1 PUBLIC NOTICE OF THE MEETING OF THE OWASSO BOARD OF ADJUSTMENT is TYPE OF MEETING: Regular DATE: November 22, 1994 TIME: 7:00 PM PR PLACE: Owasso Community Center NOTICE FILED BY: Timothy D. Rooney TITLE: City Planner Filed in the office of the Owasso City Clerk at 9:30 AM on November 8, 1994. ' Umo Timothy D. Roon Community Develbpffient Director ' OWASSO BOARD OF ADJUSTMENT REGULAR MEETING ' Tuesday, November 22, 1994 7:00 PM Owasso Community Center, 301 S. Cedar ' 1. Call to Order & Roll Call ' 2. Consider Approval of the Minutes of October 25, 1994. BOARD OF ADJUSTMENT PUBLIC HEARING ' 3. OBOA -94 -15 - Wayne and DeAnn Gustafson (1714) - A request for a Special Exception of the Owasso Zoning Code - Section 420, Accessory Use Conditions, to allow for a Hair Styling Shop as Home Occupation on property currently zoned PUD (Planned Unit Development). The subject property is described as Lots 17, Block 5, Bailey Ranch Estates, Owasso, OK. 4. OBOA -94 -16 - Darwin & Alice Rod (2814) - A request for a Special Exception of the Owasso Zoning Code - Section 420.2 B, Accessory Use Conditions, to allow for a Mortgage Consulting and Merchandising Broker /Distributer as a Home Occupation on property currently zoned RS -3 (Residential Single - Family High Density) Zoning District. The subject property is described as Lot 3, Block 2, Copper Meadows II, more particularly described as 12912 E. 77th Street North, Owasso, OK. 5. OBOA -94 -17 - Larry D. Fleming (32 4L ) - A request for a Variance of the Owasso Zoning Code, Section 1021.5. More Specifically, to allow for a Free - Standing Pole Sign exceeding the maximum allowable height of thirty (30) feet and maximum surface display area of 100 square feet on property zoned CH (Commercial High Intensity). The subject property is located at the southeast corner of Highway 169 and E. 76th Street North, Owasso, OK. 6. Adjournment. M I /o LH � c.a� Uw ucrt w�.rvu �.o..�oco ♦oo r r?< FRATERNAL ORDER of POLICE LODGE No. 123 • OKLAHOMA CITY 1624 S- Agnew Oklahoma City, OK 7310a (405) 236 -4631 November 9, 1994 Mr. Don Hart- P. 0. Box 32505 Oklahoma City, OK 73123 RE: Interest Arbitration between Owasso FOP and City of Owasso Dear Mr, Harr: The patties have selected November 23, 1994 as the hearing date in reference to the above mentioned case. If you are in agreement, the hearing will be held at the City of Owasso Community Center at 207 South Cedar and will begin at 10:00 AM. Sincerely, A��'j J ti Paul D. Taylor cc: Jim Moore Ron Cates Jim Dobrinski RECEIVED NOV 1 0 1994 918 - 582 -7447 I..M 1 GJ� V Ilu GflW V V u > a V JV L V a V V r• CIJ RONALD D. CATES Attomoy at Law ' Suite 680, ParkCmtro 525 South Main T ul". Oklahoma 74103 PAX 918- 582 -0166 November 10, 1994 ' Mr. Paul D. Taylor Fraternal Order of Police Lodge No. 123 1624 South Agnew Oklahoma City, Oklahoma 73108 Re: Interest Arbitration between Owasso FOP and the City of Owasso , Dear Mr. Taylor: This letter will inform you of the new location selected for the interest Arbitration between Owasso FOP and the City of owasso. The hearing will be held at the Owass Li rary at 103 West Broadway (corner of Broadway and Main), a 11 begin at 10:00 A.M. S erely, Rona d D. Cates xc: Don Harr Jim Moore Jim Dobrinski Rodney Ray RDC /lcn