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1994.10.18_OPWA Agenda
PUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: October 18, 1994 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, October 14, 1994. Marc& Boutwell, Cit Clerk AGENDA 1. Call to Order 2. Invocation 3. Flag Salute 4. Roll Call 5. Request Approval of the Minutes of October 4, 1994 Regular Meeting. Attachment #5 Owasso Public Works Authority October 18, 1994 Page 2 6. Request Approval of Claims Attachment #6 7. Consideration and Appropriate Action Relating to a Request to Award a Contract for the Purchase of Residential Refuse Containers (Polycarts). Mr Carr Attachment #7 Staff has completed the bidding process, reviewed the bids received, and will recommend a contract be awarded to Williams Refuse Equipment Company, Owasso, OK for a time period through June 30, 1995 to supply residential refuse containers consistent with bid specifications, at a cost of $59.00 per green cart and $61.00 per red cart; and for Trustee authorization for the payment of $5900 for the purchase of an initial order of 100 green carts. 8. Consideration and Appropriate Action Relating to a Request to Award a Contract for the Purchase of Water Meters. Mr Carr Attachment #8 Staff has completed the bidding process, reviewed the bids received, and will recommend a contract be awarded to Water Products, Owasso, OK for the purchase of water meters consistent with bid specifications, at a cost of $75.00 per 5/8" X 3/4" meter and $138.00 per 1 " meter; and for Trustee authorization for the payment of $20,130 for the bulk purchase of 250 5/8" X 3/4" meters and 10 1 " meters. Owasso Public Works Authority October 18, 1994 Page 3 9. Consideration and Appropriate Action Relating to a Request to Approve a Contract for the Purpose of Updating the City's Water Distribution Computer Model. Mr Ray Mr Carr Attachment #9 Staff will recommend Council approval of a contract in the amount of $1800 for the purpose of updating the City's existing KY Pipe Computer Model as per contract scope of services. 10. Report from OPWA Manager 11. Report from OPWA Attorney 12. Unfinished Business 13. New Business Owasso Public Works Authority October 18, 1994 Page 4 14. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, October 4, 1994 The Owasso Public Works Authority met in regular session on Tuesday, October 4, 1994 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, September 30, 1994. ITEM 1: CALL TO ORDER. IChairman Duke called the meeting to order at 8:02 p.m. ITEM 2: INVOCATION The invocation was given during the City Council meeting preceding this meeting. ITEM 3: FLAG SALUTE The flag salute was held during the City Council meeting preceding this meeting. ITEM 4: ROLL CALL PRESENT Jerry Duke, Chairperson Charles Burris, Vice Chairperson Mary Lou Barnhouse, Trustee Joe Ramey, Trustee Danny Ewing, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary ABSENT A quorum was declared present. ITEM 5: REQUEST APPROVAL OF THE MINUTES OF SEPTEMBER 20, 1994 REGULAR MEETING Chairman Duke moved to approve the minutes as written, by reference hereto; seconded by Mr Burris. To AYE: Duke, Burris, Duke, Barnhouse, Ewing, Ramey NAY: None Motion carried 5 -0. Owasso Public Works Authority October 4, 1994 ITEM 6: REQUEST APPROVAL OF CLAIMS Mr Burris moved, seconded by Ms Barnhouse, to approve the following claims and addendum as submitted: (1) OPWA Fund $43,144.63; (2) Interfund Transfers $33,030.00; (3) Payroll $21,968.44. AYE: Burris, Barnhouse, Ramey, Ewing, Duke NAY: None Motion carried 5 -0. ITEM 7: REPORT FROM OPWA MANAGER No report. ITEM 8: REPORT FROM OPWA ATTORNEY No report. ITEM 9: UNFINISHED BUSINESS None ITEM 10: NEW BUSINESS None ITEM 11: ADJOURNMENT Mr Burris moved, seconded by Mr Ramey, to adjourn. AYE: Burris, Ramey, Ewing, Barnhouse, Duke NAY: None Motion carried 5 -0 and the meeting was adjourned at 8:10 p.m. Marcia Boutwell, Authority Secretary Jerry Duke, Chairperson CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY CLAIMS REPORT APAPVR PAGE: 7 PO # VENDOR. DESCRIPTION AMOUNT * NO DEPARTMENT MASTER FOUND * ------------------------ - - - - -- 950227 OPWA RECYCLE CENTER DEPARTMENT TOTAL OPWA ADMINISTRATION ------------------------ - - - - -- REIMB CASH DRAWER 950020 RONALD D CATE S RETAINER 950022 MCCAW COMMUNICATIONS USAGE 950122 CELLULAR ONE -TULSA USAGE 950693 OFFICE DEPOT CARD PLAN SUPPLIES 950723 AMERICAN SOCIETY OF CIVIL DUES 950744 KEVIN BAUGESS SERVICES 950754 CSC CREDIT SERVICES, INC COLLECTIONS DEPARTMENT TOTAL = WATER ------------------------ - - - - -- 950022 MCCAW COMMUNICATIONS 950408 CINTAS CORP. 950635 JOHNNY ROGERS 950641 CINTAS CORP. 950694 SHARON SPARKMAN 950695 OSCAR MCLAURIN 950696 TYRONE DINKINS 950762 MILEAGE MASTERS DEPARTMENT TOTAL = WASTEWATER ------------------------ USAGE UNIFORM RENT %CLEAN METER READER UNIFORM RENT/CLEAN METER READER METER READER METER READER TIRE REPAIRS 950022 MCCAW COMMUNICATTONS USAGE 950408 CINTAS CORP. UNIFORM PENT /CLEAN 950544 WASTE MANAGEMENT OF OKLA SLUDGE DISPOSAL 950641 CINTAS CORP. UNIFORM RENT/CLEAN 950682 ASC /ALDINGER COMPANY CALIBRATION!BALANCE 950693 OFFICE DEPOT CARD PLAN SUPPLIES 95'074 ECO -TEC REPAIR 950738 ADVANCED CHEMICAL SUPPLIES 950767 TREASURER PETTY CASH PEIMB /PETTY CASH 548.60 548.60 700.00 14.45 26.47 72. L2 135.00 252,50 C.00 1,225.64 14.45 10.25 179.25 96.20 153.45 177.15 370.80 87.50 1,199.05 28.90 324.00 200.00 239.00 10.00 10.94 47.0Ci 306.2 1'x.75 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 10/13/94 17:02:19 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 950783 PALACE OFFICE SUPPLY SUPPLIES :34.23 ------- - - - - -- DEPARTMENT TOTAL =___` 1,328.04 REFUSE COLLECTIONS ------------------------ - - - - -- 950408 CINTAS CORP. UNIFORM RENT /CLEAN 106.50 950565 BFI 9/94 COMM REFUSE 12,010.70 950641 CINTAS CORP. UNIFORM RENT /CLEAN 85.20 DEPARTMENT TOTAL =___} 12,202.40 RECYCLE CENTER ------------------------ - - - - -- 950408 CINTAS CORP. UNIFORM RENT /CLEAN 35.50 950565 BFI 9/94 COMM REFUSE 2,400.00 950641 CINTAS CORP. UNIFORM RENT /CLEAN 28.40 DEPARTMENT TOTAL =___) 27463.90 FUND TOTAL = 18,967.6:3 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 10/01/94 DEPARTMENT AMOUNT Water 3,196.79 Refuse 3,441.80 I APPROVED: 10/18/94 Chairman ' Trustee Trustee MEMORANDUM RODNEY J. RAY CITY MANAGER FROM: F. ROBERT CARR PUBLIC WORKS DIRECTOR SUBJECT: DATE: REQUEST TO AWARD CONTRACT FOR RESIDENTIAL REFUSE COLLECTION CONTAINERS October 10, 1994 BACKGROUND: Annually, the Owasso Public Works Authority solicits bids for the purchase of carts to be used in the residential refuse collection program. The plastic cart collection system has proven to be successful and cost - effective by providing a uniform container that is sturdy, easily identifiable and is compatible with the one -man per route side - loading refuse collection vehicle system. Through the bid process, the city has been able to obtain a consistent price per cart unit and maintain a supply of carts for replacement needs and to supply new customers. Staff solicited bids for the bulk purchase of green refuse carts for use in residential trash collection and red carts for use by yardwaste separation customers. The specifications (see attachment) requested a unit price bid for each color of 90- gallon cart. The carts will be ordered in a minimum of fifty (50) unit quantities. The bid price per cart and the price of replacement parts is guaranteed for any orders placed until June 30, 1995. The proposed contract guarantees a fixed price for FY 94 -95, regardless of the number of carts ordered. Therefore, staff will not request Trustee approval for the purchase of carts again until next fiscal year. Payment for a bulk purchase must be approved by the Trustees. Following publication of the notice to bid and mailing of the bid packet to 10 prospective bidders, three actual bids were received by the bid date of October 6, 1994. The following bids were received: Page 2 Residential Refuse Collection Containers F_7 Bidder Manufacturer Green Cart Bid Red Cart Bid Total Truck & Trailer Equipment Zarn $62.50 $64.50 (Norman, OK) (Brown) Solid Waste Systems Otto $63.42 No bid (Charlotte, NC) Williams Refuse Equipment Co., Inc. Ameri -Kart $59.00 $61.00 (Owasso, OK) Water Products No bid No bid (Owasso, OK) BID INFORMATION• Carts bid by Total Truck & Trailer Equipment and Solid Waste Systems do not meet the required specifications. The brochures provided with the bid submittal showing the cart specifications for their product were not consistent with the requirement that "...the tub bottom of the cart is to be a minimum of six (6) inches above the ground and protected" (specification item number 6). Similar carts had been bid in 1993 and rejected for not meeting bid ' specifications. Williams Refuse Equipment Co., Inc. submitted a bid based on the Poly -Cart 2000, which meets the required specifications. These carts are presently being used in the Owasso collection system. RECOMMENDATION• Staff recommends Trustee award of the residential refuse collection container (polycart) contract to Williams Refuse Equipment Co., Inc., Owasso, Oklahoma for a time period through June 30, 1995 to supply residential refuse containers consistent with bid specifications at a cost of $59.00 per green cart and $61.00 per red cart and for Trustee authorization for the payment of $5,900 for the purchase of an initial order of 100 green carts. ATTACHMENTS: 1. Bid Specifications 2. Bid submittals CITY OF OWASSO /OWASSO PUBLIC WORKS AUTHORITY 207 South Cedar PO Box 180 Owasso, Oklahoma 74055 (9 18) 272 -2251 BID DOCUMENTATION Opening Date: Oct 6, 1994 Council /Trustee Approval: Item• Polycarts Number of Bids: 3 Bids Opened By: Marcia Boutwell Witness: Susie Theriault Witness: Bidders Amount of Bid Williams Refuse green $59.00 per cart red $61.00 per cart lip Total Truck & Trailer green $62.50 per cart red $64.50 per cart Otto Industries green $63.42 per cart red No Bid Certification: I, Marcia Boutwell, Contract Administrator, do hereby certify that, to the best of my knowledge, this Bid Documentation is true and correct. Signature: Date: SPECIFICATIONS FOR NINETY (90) GALLON POLYCARTS 1. The Owasso Public Works Authority is soliciting a unit price quote for green polycarts with a minimum size of ninety (90) gallons; and a unit price quote for red polycarts with a minimum size of ninety (90) gallons. Both are being solicited to meet the requirements of the City of Owasso /OPWA for FY94 -95. (The Ameri-Kart Corp Poly -Kart 2000 is presently being used.) 2. It is anticipated that polycarts will be ordered in fifty (50) unit quantities, however, the Owasso Public Works Authority reserves the right to order whatever number and color of carts is needed at the time the order is placed. �- 3. The purchase price shall be guaranteed for any orders placed during the period from the date of issuance of "Notice of Award" until June 30, 1995. 4. "City of Owasso" text shall be embedded in the cart lid and an identification serial number shall be stamped into the cart body. ' 5. The tub of the cart shall be constructed of a high molecular, ultra - violet stabilized polyethylene. ' 6. The tub of the cart shall be constructed in such a manner that the tub bottom will be a minimum of six (6) inches above the ground and protected. ' 7. Support frames and lift bars shall be constructed of 16 gauge galvanized steel (minimum) and all tub stress points supported by steel. 8. The carts shall have 12 inch diameter wheels with semi - pneumatic tires. 9. The cart lid shall be fully hinged and shall have a high tension rubber wind latch for lid. 10. These specifications shall be interpreted as minimum requirements. 11. The bidder shall include brochures with the bid submittal showing the polycart specifications. 12. The bidder shall include a list of replacement parts and the price of each part. The purchase price of replacement parts shall be guaranteed for any orders placed until June 30, 1995. 13. Delivery of the first 100 green polycarts will be accepted immediately, but no later than November 15, 1994. BID PROPOSAL - SUBMITTAL PAGE NINETY (90) GALLON POLYCARTS UNIT PRICE PER POLYCART, GREEN $59.00 UNIT PRICE PER POLYCART, RED %61.0 I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. Signature PRESIDENT Title WILLIAMS REFUSE EQUIPMENT C04j INC. Address P.O. BOX 113.8 OWASSO, OK 74055 (918) 272 -721 Phone Delivery Date of First 100 Green Polycarts 30 days after award of bid BID OPENING: OCTOBER 6, 1994 x2:00 P.M. COMPLETE AND ATTACH THE NON- COLLUSION BID Aia'1i'IDAVIT TO $I1). NON COLLUSION BID AFFIDAVIT STATE OF OKLAHOMA ) ss COUNTY OF TULSA ) BILL WILLIAMS , of lawful age, being first duly sworn, on i oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant further states that the bidder has not been a part of any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with i State, County, or City officials or employees as to quantity, quality, or price in prospective contract, or any discussions between bidder and any State, County, or City official concerning exchange of money or other thing of value for special consideration in the letting of a contract. Name. BILL WILLIAMS ( WILLIAMS REF. EQUIP. CO. INI Signature Subscribed and sworn before me this day of 1994. Notary Public My Commission Expires: NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL SPECIFICATIONS FOR NINETY (90) GALLON POLYCARTS 1. The Owasso Public Works Authority is soliciting a unit price quote for green polycarts with a minimum size of ninety (90) gallons; and a unit price quote for red polycarts with a minimum size of ninety (90) gallons. Both are being solicited to meet the requirements of the City of Owasso /OPWA for FY94 -95. (The Ameri-Kart Corp Poly -Kart 2000 is presently being used.) 2. It is anticipated that polycarts will be ordered in fifty (50) unit quantities, however, the Owasso Public Works Authority reserves the right to order whatever number and color of carts is needed at the time the order is placed. 3. The purchase rice shall be guaranteed for an orders placed during the period from the P P g Y date of issuance of "Notice of Award" until June 30, 1995. 4. "City of Owasso" text shall be embedded in the cart lid and an identification serial number shall be stamped into the cart body. 5. The tub of the cart shall be constructed of a high molecular, ultra - violet stabilized polyethylene. 6. The tub of the cart shall be constructed in such a manner that the tub bottom will be a minimum of six (6) inches above the ground and protected. 7. Support frames and lift bars shall be constructed of 16 gauge galvanized steel (minimum) and all tub stress points supported by steel. 8. The carts shall have 12 inch diameter wheels with semi - pneumatic tires. 9. The cart lid shall be fully hinged and shall have a high tension rubber wind latch for lid. 10. These specifications shall be interpreted as minimum requirements. 11. The bidder shall include brochures with the bid submittal showing the polycart specifications. 12. The bidder shall include a list of replacement parts and the price of each part. The purchase price of replacement parts shall be guaranteed for any orders placed until June 30, 1995. 13. Delivery of the first 100 green polycarts will be accepted immediately, but no later than November 15, 1994. ALL SPECIFICATIONS MET (WILLIAMS RFUSE EQUIPMENT CO., INC.) Series The Polv- KartTM system has proved itself across the country for more than two decades. Its efficiency has helped municipal managers and private haulers turn waste collection into a business far more predictable and, therefore, more manageable than ever before. Saves labor, fuel, time. Collection will take fewer trucks, each operating more quickly with less idling time. You can reduce the number of employees and the number of hours each spends on a route. Reduces back injuries. Lowers workers comp rates. Poly- Kart'sT't hydraulic collection method reduces strain on the collectors' backs and increases sanitation. You'll see employee downtime reduced and probably can merit lower workers compensation rates. Attracts more dependable workers. By omitting the back - breaking chores and improving work conditions, crews feel better m the job and feel better about the job. They seem to take more pride in their work, do it better, and stay with it longer. Increases resident satisfaction. Their Polv- KartT'l holds their full week's trash, and thev don't have to pre- package it in trash bags. The wide mouth and stav- propped lid make it easv for residents to dump without spilling and creating debris. The convex- shaped lid with high- tension �%indlatch allows over - packing while sealing so tight there's no cxior ... no flies! So, they can park a Poly - KartT" right next to the house, then roll it easily to the airb on collection day. Your workers won't have to enter their Private property, or confront fenced -in dogs. Residents prefer the Poly- KartTM, saying they would never go back to noisy, dented steel cans and costly trash bags. Warranty: Poly -KartTM purchasers receive a 10 -year prorated warranty. Other warranty options are available. Complete details of our warranty program are available without charge upon written request to Ameri -Kart Corp. Municipal managers: You'll lower collection costs and help create a cleaner, healthier, more attractive city. Private haulers: Here's your immediate, marketable edge over competition and a source for increased monthly per- resident profit. A quick return on a wise investment! Poly -Lift. At the heart of the Polv -KartTM system is the hydraulic Polv- LiftTM, the strongest, most durable and reliable in the industry. Models available for rear or side loading. Less time (84 seconds), less risk of injury, and less fatigue. Call or write for further information on the Poly- KartTM system ... how to introduce it on your routes ... and how to use it to attract new customers. IvAmeri-Kalfcorp. Making Neighborhoods Nicer 433 Industrial Road % Goddard, Kansas 67052 (31 h) 794_221 , / 1- Boo- i33 -?47:; i Fax: (316) 794 -8574 WILLIAMS REFUSE EQUIPMENT CO. INC. P.O. BOX 1138 OWASSO, OK 74065 (918) 272 -7215 POLY -KART PARTS PRICES EFFECTIVE 10 -31 -93 PARS' Noy PRICE FAoTt"Efttl P9000 AL045 b0bT & WASH .40 P9 001 Amts 1 .15 P9002 .10 P9001 .20 P9004 ALA .15 P9005 AL4 J/4" ) .15 P9006 AL5 .15 P9007 AL6 III vb WASfft;ft (WfNbLAtcH /Lib) .25 P9008 Atilt ARtit WASffEft .25 P9009 AL§ PXPANSfON ftfVEt (Pk rib) .40 P9010 ALnb Ant CAP (5 /§ ") .3o P9011 ALO Pop fttvtt (HtNdg /Ltb) .25 P9012 ALi0f1 POP fttVET (Hf9db /fiU8) .15 P9013 AbWflg f•XtftA LbNd PCP RlVEfi (Hff4G1 /TUb) .25 P9o14 ALii WASHER (HfNdf) .10 P9018 AUJ PoP fttVEfi (f•,ftAMf'; t:fto14t /t:ftAMb ftbAft) .15 Lfbg & AbdoefAt Ab f#AfZbNAftb P9129 PR Ltb With HtNdt h PfN 20.50 P9049 WiNbLAfiCH COMPLbtt 2.00 P9015 AL12 W114bLAcH Hook W/d VINYL .45 P9016 ALi2b W HI)LAfiCH HOOP W V114YL .55 P90f9 AL14 HiNdE ASbPMbLY tOMPLf fit 3.50 P9020 Ablo f#ALf: ondf W/d Pt" 1.80 P9021 AL15 HiNdf PtN .60 WHEIltd L Bugg P9,022 Atit Gf1EE4 HUb (ddLoftb AVAtLAbLb) 3.25 P9023 ALi6b bLAcft HUf1 (t:dL0fts AVAtLAfALb) 3.25 P9036 AL17 GftttO SEfit WHPPf, Abs11s 6.25 P9017 ALil bLACft 9041 WfitkL MWI, (COLOR§ AVAtLO 6.25 P9050 AL17b bf;Mi . PNttfflAfifC fiiftE 4.50 P9165 bLACft bLbW MOLb WHf• b 4.50 P9iK6 Wftffib BLOW MdLb WHPt•;L 4.50 P9061 GfftN QUttt CAP WHf f;L 5.75 f 9060 bLAcft QUff;'f CAP wotth 5.75 P9069 flftOWN QtJftt CAP WHttli 5.75 P9010 Wffifib QUttT CAP WHf h 5.75 $OLY -".AT P"tm- PAOR 2 Err, id =ji -9j WILLIAMS REFUSE EQUIPMENT CO. INC. P.O. BOX 1138 OWASSO, OK 74055 (918) 272 -7215 PART NO$ bmacklOTION 'PRICE ARLEd & LATCH bAfta P9051 Alin -Pk 90/50 AkLi; 3.30 P9o54 ALigh Pk 00 AkLP 3.30 P9071 atctt t1Att (WftAp) 2.50 P9072 LAtCH BAft (1:LAt tfibS) 1.80 V1139 P8919 PR 40 GAL 199tftt (§Uck) 30.00 P9151 Pk to 'tuo W /NALr find; (OftPPN) 36.75 1?9071 pk go ttm W /HALE` Land (gf tt") 36.75 P9091 Ptt 90 NS tt1I1 W /HALE` HtNOk (Gt tt9) 36.75 P9101 PR g0 Og toll W /HAtir Hlf4av (G1tttf4) 36.75 lr" -H99 & pmkmL PAA'tg P9146A Pk 60 Phi; W/O WHttt'§ 25.00 P9068A pit 6tl PtAft P"Mt; W/O AXLt 9.50 P9145 Pk g0 Ptt W/O Wf #Pt L9 25.00 P9141 Pit go PMCO i=ft" W/o w"ttLS 35.00 P0059 Pk 90 Pttolit f �4 /Jt�)� L tcll t"ca 9.50 P9059 Pk On f,ttufft TAMP W/O LA'te" 15.00 P9066 P9 A ttPAtt Pttmt W/O AkLt 9.50 P9146 Pk 00 9, g; 171mg W/b WHi;PLb 25.00 P9060 Pk 00/50 14,9, t0olff PRAM?; W /WOAP LATCH 9.50 P9061 Pk 00/66 9,9, PftoYt PRAMR W /LOW Wf2AP LAtcH 9.50 P9069 PR 00 NA: ftb-" PNAME W/n Wit 9.50 P9140 Ptt §0 O, s: tmm W1Iti- WHPPLS 25.00 P9144 PK 00 O, S: f;MCO Pf2AM W/0 Wf#tht§ 35.00 P9062 Pk gb 0'9' tPON�f' 'ffAMt b0/WfiAP LAtcff 9.50 P90628 1* 00 O, S, pou"il PPAMt~ W /PLAN' LARCH 9.50 P9061 Pk 90 0.91 WNT f^ftAME W /LOWtf! WKAP LAtCH 9.50 P9065A Pit 00 O,S, fooli't' f,mt; (1;M(20) W/O LATCH 13.50 P9069 PR 00 O. S, RvAtt tf "t W/O Aktit 9.50 P9070 Pk 9d O,S, ttEAft PPAMt (pmco) W/O AkLP 9.50 BID PROPOSAL - SUBMITTAL PAGE NINETY (90) GALLON POLYCARTS UNIT PRICE PER POLYCART, GREEN $63.42 EACH DEUTERED UNIT PRICE PER POLYCART, RED NOT AVAILABLE IN SMALL QUANTITY IN THE COLOR RID. (RID IS NOT UV STABLIZID AND DOES NOT CARRY A FIDE YEAR WARRANTY). I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. Signature VICE PRESIDENT -SOLID WASTE SYSTEMS Title 12700 GENERAL DRIVE Address CHARLOTTE, NC 28273 704 -588 -9191 Phone Delivery Date of First 100 Green Polycarts FIDE (5) WEEKS A.R.O. BID OPENING: OCTOBER 6, 1994 @2:00 P.M. COMPLETE AND ATTACH THE NON - COLLUSION BID AFFIDAVIT TO BID. OTTO INDUSTRIES INC. 12700 General Drive P.O. Box 410251 Charlotte, NC 28241 -0251 Telephone (704) 588 -9191 Facsimile (704) 588 -5250 MSD -95 GALLON SPECIFICATIONS (MULTI- SYSTEM DESIGN) PLASTIC MOLDED REFUSE CART The molded refuse cart consists of injection molded, high density polyethylene plastic body and hinged lid; two rubber wheels, a steel axle, and four hinge pins. The MSD -95 comes in two versions, making it compatible with all types of dumpers. One version ( #952) is intended for use with fully automated arm lift systems and standard, semi - automated bar lift systems. The other version ( 9953) can be used with both fully automated arm lift systems and European comb lift systems. CAPACITY: Volume is 95 gallons with lid closed. Cart is capable of accommodating a load of up to 220 pounds of solid waste material. WEIGHT: 51 pounds empty. CONTAINER BODY: One - piece, high density polyethylene injection molded plastic with three integral molded hinges. Weight is 31 pounds. The container body is designed with rib and slot details to allow the option of a divider wall or partition to be easily installed and locked into place. The divider offers four different optional locations for user flexibility in volumes of recyclables collected. Those divisions are: 40/60% split, 50/50% split, and 60/40% split side -to -side and also 50/50% split front -to -back. The minimum wall thickness is 0.175 ". The high density polyethylene has a density of 0.952 to 0.968 grams cm'). Body is 100 percent watertight. Body has smooth surface both inside and outside. The interior is free of crevices and recesses where garbage might become trapped thus preventing complete emptying. �� Printed on Recycled Paper IFrontal lip to receive lifting mechanism is of in- molded locking design and is reinforced with in- molded honeycomb supported ribs. Lower body has in- molded tilting step and in- molded yokes to accommodate axle, as well as a 1/2 inch reinforced wear strip to protect the container bottom. Slight conical shape of body allows carts to be nested for transport. In- molded spacers are provided for easy disassembly at destination. ' LID: ' Lid is injection molded polyethylene plastic and is hinged to the body in such a way as to permit easy opening. Weight is 4.4 lbs. The minimum wall thickness is 0.130 inch. ' Integral hand grip on the front of the lid is in- molded. The total length of the hand grip is 36 inches. ' The lid needs no latch and children can't get trapped inside; yet it keeps pets and pests out and litter and odors in. 1 HINGE: ' The hinge pin is injected molded polyethylene. AXLE: ' 7/8 inch diameter x 22.62 inch long tempered, rolled, cut, galvanized solid steel. It is capable of supporting and transporting a fully loaded cart on a level, sloped or stepped surface in two directions. Weight is 3.35 lbs. WHEELS: Flush mounted wheels are 11.75 inch diameter consisting of a 9.4 inch diameter polyethylene hub and a 1.3 inch wide semi- pneumatic tire manufactured from pressed rubber. Maintenance -free bearings are lubricated for life. Track is 23.5 inches. Weight per wheel is 5.54 lbs. DIiVIENSIONS: Outside dimensions are as follow: Height:46.50" Width: 26.38" Depth: 33.62" Pa MARI<INGS: All carts can be serial numbered and stamped in sequence to facilitate distribution and control. These marks are permanently stamped and include tool number, year, and month of production and the manufacturer's insignia. The customer's name or similar identification can be included on the container lid in capital letters. All carts contain the following notice: OTTO INDUSTRIES, INC. OTTO REFUSE CARTS AND CONTAINERS: INSTRUCTIONS FOR OPERATION AND USE LOADING: The containers are designed to hold domestic refuse. yard trash and similar waste products. DO NOT PUT IN Anything Hot Liquids Fire, Barbecue Ashes Chemicals DO NOT OVERLOAD, do not put In sand, soil, other heavy materials. LOCATION: Locate the container fn a safe place. DO NOT PLACE IT — on an elevated platform — it might fall off — on a steep elope — a might run away — close to a driveway or road — it mgnt be run over. ROLL: The containers are built to roll treaty, do not overload or you may have difficulty controlling the container an a slope. Do not strain, just tilt the container sligntty towards you and pull gently, you will find that it rolls easily, even over curbs, sand ana snow. MADE IN USA by Otto Industries, Inc. 12700 GENERAL DRIVE, CHARLOTTE, NC 28241-0251 WORKMANSHIP: The plastic material, namely high density polyethylene, is manufactured from new raw materials and includes no recycled or regenerated plastic. Molded parts show no foreign substances, shrink holes, cracks, blow holes, or webs. There are no color streaks. The cart operates faultlessly with standard lifting and tipping devices. COLOR: All parts, except the rubber tires, are specifically prepared to be colorfast so that the plastic material does not alter appreciably in normal use. Carts will have no less than one percent pigment by weight. 3 The standard colors are green and gray. Other colors are available to special order. The cart is stabilized against ultraviolet light attack with not less than 3/10 of one percent of LTV 531 or equivalent. It withstands an average ultraviolet radiation level of 160 kilo calories per cm2 per year. TESTING: All carts are built to withstand the following tests: 1. Melt Flow Index Test: To check that only 100% pure polymers are used. Carts are in accordance with DIN 53735 (Melting Index) and DIN 53479 (Raw Density). They meet testing procedure ASTM D1238, Condition P. 2. Xeno Test: Speed -up simulation of resistance to weathering and LTV radiation in accordance with DIN 53387 (Xenon arc and water spray). 3. Stress Cracking Bath Test: Cracks do not occur following a 6 -hour immersion at 180 degrees F in a 10% detergent solution in water. 4. Drop Test: To judge resistance to impact and shock, the cart is filled with 300 lbs. and withstands a 12' free fall four times. 5. Wheel Test: 1. To test the durability of the wheel system, carts are loaded with 330 lbs. and run down a stairway of 1,000 steps. 2. Using a circular test rig and an axle load of 220 lbs., the wheels withstand running over 4 1/2" step 1,500 times for a total distance of 8 miles. 6. Wind Tunnel Test: The resistance of an empty cart to wind velocity is 35 to 40 mph. 7. Shipping: Truckload quantities listed below are in 48' long x 8'6" wide trailers. Cl 240 carts when stacked 5 high, bottom cart in each stack has wheels assembled, all lids assembled. 290 carts when stacked as before but all lids are stacked into the top cart. All designs, specifications, and components are subject to change at the manufacturer's sole discretion at anv time without notice. Data published herein is informational in nature and shall not be construed to warranty suitability of the unit for any particular purpose, as performance may vary with the conditions encountered. 4 PARTS PRICE LIST OTTO INDUSTRIES INC. 12700 General Drive P.O. Box 410251 Charlotte, NC 28241 -0251 Telephone (704) 588 -9191 Facsimile (704) 588 -5250 Primed . Recycled Paper BASE LID AXLE iNVHEEL. HINGE HINGE HANDLE PIN TUBE 24 Gallon $24.00 $8.00 $3.30 $3.16 $.04 N/A N/A MSD -32 $24.40 $8.00 $3.30 $3.16 $.04 N/A N/A Gallon 64 Gallon $46.98 $9.96 $2.80 $3.16 $.04 N/A N/A MSD -68 $44.66 $10.84 $3.14 $7.22 $.04 N/A N/A Gallon 951 Gallon $59.00 $15.00 $2.80 $7.22 $.04 $.96 N/A European MSD -952 $46.66 $10.84 $3.14 $7.22 $.04 N/A N/A Gallon Domestic MSD -953 $44.54 $10.84 $3.14 $7.22 $.04 N/A N/A Gallon European Primed . Recycled Paper 07-TO I7VD US TRIES, 17 VC WASTE CONTAINER LIMITED WARRANTY PRODUCTS COVERED OTTO INDUSTRIES INC. 12700 General Drive P.O. Box 410251 Charlotte, NC 28241 -0251 Telephone (704) 588 -9191 Facsimile (704) 588 -5250 Otto's New Product Limited Warranty covers new plastic waste containers and carts ( "Waste Containers ") manufactured by Otto Industries, Inc. ( "Otto "). LEMMD WARRANTY Otto warrants the Waste Containers to be free from defects in material or workmanship from the date of delivery for a period of ten (10) years. Otto extends this limited warranty only to the first purchaser of the Waste Containers, provided that if the first purchaser is an authorized distributor of Otto, Otto shall extend the warranty to the first purchaser from the distributor and not to the distributor. Otto or its designated representative or distributor will, at its expense, repair, or in Otto's sole discretion, replace, any Waste Container found to be defective at the time of delivery, provided that: (i) Purchaser notifies Otto in writing no later than the end of the applicable warranty period of the claimed defect, describing in detail the defect claimed and the date of purchase: and (ii) Purchaser includes in the notice of defect photographs of the allegedly defective Waste Containers. Purchaser agrees that Otto or its designated representative or distributor shall have the right to inspect and test the allegedly defective Waste Containers, and Purchaser further agrees promptly to return the allegedly defective Waste Containers to Otto upon Otto's request. EXCLUSIONS FROM WARRANTY COVERAGE This limited warranty does not cover (i) normal maintenance, (ii) normal wear and tear, (iii) use under circumstances exceeding specifications, (iv) abuse, including, without limitation, abusive or incorrect use of the lifting mechanism, (v) unauthorized repair or alternation, (vi) lack of proper maintenance, (vii) failure to follow installation, maintenance and operating instructions, or (viii) damage caused by natural calamities such as fire, storm, or high wind. This limited warranty is the exclusive remedy. It shall not be deemed to have failed of its essential purpose so long as Otto is willing and able to repair or, in its sole discretion, replace defective Waste Containers in J Printed on Recycled Paper OTTO INDUSTRIES, INC. WASTE CONTAINER LRv=D WARRANTY PAGE 2 Descriptions, representations and other information concerning Otto Waste Containers contained in Otto's catalogs, advertisements or other promotional materials or statements or representations made by Otto sales representatives or distributors shall not be binding upon Otto and shall not be part of this limited warranty unless expressly identified in writing as Waste Container Specifications. Except as provided in this limited warranty, Otto shall not be liable in any manner with respect to the Waste Containers. In no event shall Otto's liability ever exceed the purchase price of the allegedly defective Waste Container. Except as provided in this limited warranty, Otto shall not be liable for transportation, labor or other charges for adjustments, repairs, replacements, installation, or other work which may be done upon or in connection with the Waste sold. OTTO SHALL NOT IN ANY EVENT BE LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES OF ANY NATURE WHATSOEVER, INCLUDING LOST PROFITS, whether arising from any defect in the Waste Containers, from any use of the Waste Containers, from any t use of the Waste Containers, from any inability to use the Waste Containers, or otherwise. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO THE ABOVE LIMITATION OR EXCLUSION MAY NOT APPLY TO PURCHASER. ' NO OTHER EXPRESS AND NO IMPLIED WARRANTIES WHETHER OF MERCHANT ABILITY OR FITNESS FOR A PARTICULAR USE, SHALL APPLY TO THE WASTE ' CONTAINERS. THE DURATION OF ANY IMPLIED WARRANTY IS LIMITED TO THE EXPRESS WARRANTY PERIOD PROVIDED HEREIN. IF STATE LAW PRECLUDES OR INVALIDATES OTTO'S RIGHT TO LIMIT THE DURATION OF IMPLIED WARRANTIES, ' ALL SUCH IMPLIED WARRANTIES SHALL LAST NO LONGER THAN THE DURATION REQUIRED BY STATE LAW, WHICHEVER IS SHORTER. SOME STATES DO NOT ALLOW LIMITATIONS ON HOW LONG AN IMPLIED WARRANTY LASTS, SO THE ABOVE LIMJTATION MAY NOT APPLY TO PURCHASER. THIS WARRANTY GIVES YOU SPECIFIC LEGAL RIGHTS, AND PURCHASER MAY ALSO HAVE OTHER RIGHTS WHICH VARY FROM STATE TO STATE. For information about his limited warranty, contact an authorized local distributor or: Otto Industries, Inc. PO Box 410251 Charlotte, NC 28241 -0251 704 -588 -9191 BID PROPOSAL - SUBMITTAL PAGE NINETY (90) GALLON POLYCARTS UNIT PRICE PER POLYCART, GREEN UNIT PRICE PER POLYCART, BROM $ 62.50 I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. Signature", Robert J. Stavinoha - Solid Waste Division Title Total Truck & Trailer Equipment Address P. O. Box 720660 Norman, OK 73070 -4500 405 - 329 -3775 Phone Delivery Date of First 100 Green Polycarts Approx. 3 Weeks BID OPENING: OCTOBER 6, 1994 02:00 P.M. COMPLETE AND ATTACH THE NON - COLLUSION BID AFFIDAVIT TO BID. NON COLLUSION INVOICE AFFIDAVIT STATE OF Oklahoma ss COUNTY OF McClain The undersigned per$on, of lawful age, being first duly sworn, on oath says that this invoice is true and correct and the (s)he is authorized to submit the invoice pursuant to a contract or purchase order. Affiant further states that the (work, services or materials) as shown by this invoice have been (completed or supplied) in accordance with the plans, specifications, orders, requests or contract furnished or executed by the affiant. Affiant further states that (s)he has made no payment directly or indirectly to any elected official, officer or employee of the municipality / authority or money or any other thing of value to obtain payment of the invoice or procure the contract or purchase order pursuant to which an invoice is submitted. Total Truck & Trailer Equipment Print or Type Name of Contractor or Vendor Signature Robert J. Stavinoha Print or Type Name and Title Subscribed and sworn before me this 3rd day of Notary Public My Commission Expires: 7 -11 -98 October 0 1994 . NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH EACH INVOICE SUBMITTED ZARN ROLL-A- WASTE" CARTS THAT STAND THE TEST OF TIME Front row from left to right: 3365, 3140 Back row from left to right: 3265, 3200, 3300, 3100 Description 3200 3265 3300 3365 9� Gallon 65 Gallon 95 Gallon I 65 Gallon S=mi- Semi- Semi(S) or Fully(F) Semi(S) or Fully(F) A.c•cmatic Automatic Automatic Automatic 34 3100 3140 Capacity 90 Gallon 40 Gallon Collection Method Semi- Semi-Automatic 3' Lbs Au+omatic or manual Length 35" 28" Width 29 20 Height 151, 317 Weight 7 Lbs 20 Lk,' Wheels 1 Din Dia. -1.5" TI, Senni Pneumatic Sena Pneurr,c;r, Lift Bars ,a G(: Flo- 6 Ga. clo _00t Steel C-0cl, str':i Lid . -atch Description 3200 3265 3300 3365 9� Gallon 65 Gallon 95 Gallon I 65 Gallon S=mi- Semi- Semi(S) or Fully(F) Semi(S) or Fully(F) A.c•cmatic Automatic Automatic Automatic 34 33 la" 34 114" 29 -)o 29 314 40 3/8' 3' Lbs 36 Lbs. (S) 33 Lbs. (S) 42 Lbs. (F) 39 Lbs. (F) 2 Dia 1 J ' T Zf Semi- Piieurnatic Blow.Moide cl 10" Dia. if rl Integral Integral Integral d in mold-In mold In mold-in No BID PROPOSAL - SUBMITTAL PAGE NINETY (90) GALLON POLYCARTS UNIT PRICE PER POLYCART, GREEN NO BID UNIT PRICE PER POLYCART, RED NO BID I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. Signature President Title 14701 E. 116th St. N. Address Owasso, OK 74055 918 --371 -5100 Phone Delivery Date of First 100 Green Polycarts BID OPENING: OCTOBER 6, 1994 @2:00 P.M. COMPLETE AND ATTACH THE NON - COLLUSION BID AFFIDAVIT TO BID. NON COLLUSION BID AFFIDAVIT STATE OF Oklahoma ) Rogers ) ss COUNTY OF ) Vernon E. Anderson , of lawful age, being first duly sworn, on oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant further states that the bidder has not been a part of any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with State, County, or City officials or employees as to quantity, quality, or price in prospective contract, or any discussions between bidder and any State, County, or City official concerning exchange of money or other thing of value for special consideration in the letting of a contract. `'•' Name: Water Products, Inc. Subscribed and sworn before me this 5th day of October 1994 Notary Public My Commission Expires: April 21, 1997 NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL MEMoxaxnuM TO: RODNEY J. RAY CITY MANAGER FROM: F. ROBERT CARR PUBLIC WORKS DIRE SUBJECT: WATER METER BIDS DATE: October 11, 1994 BACKGROUND: ' On an annual basis, the Owasso Public Works Authority has purchased from 100 to 200 water meters through the bidding process. The bulk purchase of meters has proven to be an essential savings in terms of cash outlay. Over the last few years, the City of Owasso has standardized the water meter for use in our water system. The intent of this procedure is to enable installation and replacement of meters with automatic reading capabilities. The meters are read with a device that is passed over the top of the meter lid and the reading is sent to the operator or to a computer reader contained in the handle of the scanner. Such a meter will allow cost - effective data collection with maximum accuracy. The city standardized based upon the Neptune Pro -Read water meter. Due to growth in our system, the water meter bid specifications for the FY 94 -95 bulk meter purchase estimated a need of 250 new meters. Delivery of the meters will be in partial orders, but in quantities not less than 10 meters per order. Bid specifications were advertised and sent ' to five (5) vendors capable of furnishing water meters. BID EVALUATION: One bid was received. The bid was from Water Products, Inc. (Owasso, Oklahoma) with the unit prices as follows: 250 - 5/8" x 3/4" meters $75.00 each Total $18,750.00 10 - 1 " meters $138.00 each Total $ 1,380.00 Page 2 Water Meter Bids Water Products was also the successful bidder on the last bulk meter contract award. The unit price for the meters has increased slightly since the last contract. The FY 94 -95 Budget included $75.00 per 5/8" x 3/4" meter and sufficient funds to purchase the needed 1" meters. FUNDING: Funding for the purchase of water meters is included in the FY 94 -95 Budget for the Water Division in line item 61 -520 -5220. RECOMMENDATION: Staff recommends the Trustees award a contract to Water Products, Inc., Owasso, OK for the purchase of 250 5/8" x 3/4" at $75.00 each and 10 1" water meters at $138.00 each in the total amount of $20,130.00. r ATTACHMENTS: 1. Bid Specifications 2. Bid Submittal CITY OF OWASSO / OWASSO PUBLIC WORKS AUTHORITY 207 South Cedar PO Box 180 Owasso, Oklahoma 74055 (918) 272 -2251 BID DOCUMENTATION Opening Date: Oct 6, 1994 Council /Trustee Approval: Item: water meters Number of Bids: Bids Opened By: Marcia Boutwell Witness: Susie Theriault Witness: Bidders Water Products Inc Certification: 5/8" X 3/4" I, Marcia Boutwell, Contract Administrator, do hereby certify that, to the best of my knowledge, this Bid Documentation is true and correct. Signature: Date: - 1" Amount of Bid $ 75 per unit $138 per unit yr WATER METER SPECIFICATIONS The following are speciCcations for bids for the purchase of: 250 Neptune 5/8" X 3/4" T -10 Pro -Read USG water meters, and 10 Neptune 1" T -10 USG pulse water meters. This proposal shall be for furnishing the City of Owasso, Oklahoma, new water meters and related materials for cold water service in non - corrosive water. GENERAL DESCRIPTION: Water meters to be furnished under this specification will be magnetic drive, permanently sealed register, positive displacement type meters more specifically described in other parts of this specifications. DELIVERY OF ITEMS: Items to be furnished under this specification are to be delivered to the City of Owasso Water Division offices at the Wastewater Treatment Facility. Delivery is expected to be in partial orders as needed, but in quantities not less than 10 meters per order. When a partial order is needed, delivery must be received in less than 5 working days from the date the order is placed. CONTROLLING SPECIFICATIONS: Unless stated otherwise by this standard, the water meters to be furnished will equal or exceed the requirements of AWWA Standard C700 -90, or latest revision, with particular reference to flow capacity, displacement pressure loss, accuracy and physical dimensions. Meter models and designs shall have been continuously manufactured in the U. S. for a minimum of five (5) years and meters being bid must have been approved by the City of Owasso prior to bid announcement. The 5/8" or 5/8 x 3/4" meter type and model supplied shall be available concurrently in 3/4 ", and 1 Water Meter Bid Specifications Page 2 ISPECIFIC REQUIREMENTS: 1. Meter Case: a) The meter case shall be high grade bronze to equal or exceed AWWA Standards. The 5/8 ", 3/4" and 1" meter cases shall be of the frost proof type. The frost bottom, if furnished, shall be of cast iron. b) Gaskets of a suitable material, resting in recessed seats, shall prevent leakage of the joints in the case assembly when subjected to a pressure of 150 psi. C) All external bolts, nuts and washers shall be of brass, bronze or stainless steel material and shall be designed for easy removal after long service. d) The size and model number of the meter and the direction of flow shall be cast in raised letters on the outer surface of the case. A manufacturer's serial number will be die stamped or molded on the register lid and the meter casing. e) All meters should be furnished with electronic registers providing encoded readings directly from the internal odometer. The register shall also be protected against internal moisture with a compatible liquid. The use of batteries or pulse accumulators shall not be allowed. The selected vendor shall have at least 10 years of experience in the manufacture of such products. SCOPE: All meters furnished shall conform to the "Standard Specifications for cold Water Meters" - C700, latest revision issued by AWWA. The following requirements for specific details are made referring to the selection numbers contained in the AWWA specifications. GENERAL: All meters shall consist of a bronze maincase with the serial number stamped on the maincase. Only displacement meters of the flat nutating disc type will be accepted because of improved operation. The size, capacity, accuracy and meter lengths shall be as specified in AWWA Standard C700, latest revision. The maximum number of disc mutations is not to exceed those specified in AWWA C700 latest revision. Water Meter Bid Specifications Page 3 METER MAINCASE: Maincases shall be the removable bottom cap type with the bottom cap secured by four (4) bolts on 5/8" and 3/4" sizes and six (6) bolts on the 1" size. Bottom caps shall be interchangeable, size for size, between frost - protected cast iron and non - frost - protected (bronze) models. No meters utilizing frost plugs will be accepted. Frost- protected meters shall have a cast iron bottom cap. Non -frost protected meters shall have bronze or synthetic polymer bottom caps. The cross section of the bottom shall break clean when subjected to freezing pressure of 600 -850 psi. ' All maincase bolts shall be of 300 series stainless steel to prevent corrosion. Bottom cap bolt lugs shall be enclosed in the maincase and shall not have externally exposed, threaded through holes. REGISTER: The register shall be of the straight reading sealed magnetic drive type and shall contain six (6) numeral wheels. Registers must be roll sealed and dry. All direct reading register lenses shall be flat, of high strength, and impact resistant glass to prevent breakage. The register retaining shall be designed to absorb impact from the register. The register shall have the size, model and date of manufacture stamped on the dial face. The dial shall be of the center sweep pointer type and shall contain 100 equally divided graduations at its periphery. The register must contain a low flow indicator with a 1:1 disc nutating ratio to provide leak detection. Register boxes shall be synthetic polymer or bronze. All meters must be adaptable to encoder type registers without interruption of the customer's service. Registers shall be secured to the maincase by means of a plastic tamper -proof seal to allow for in -line service replacement. Seal screws are not accepted. MEASURING CHAMBER: The measuring chamber shall be of a 2 -piece snap joint type. The chamber shall be made of non- hydrolyzing synthetic polymer, shall be smoothly and accurately machined and shall contain a removable molded diaphragm of the same material as that of the chamber. No screws shall be used to secure the chamber together. ' Water Meter Bid Specifications Page 4 The control block shall be the same material as the measuring chamber and be mounted on ' the chamber top to provide sand ring protection. The control block assembly shall be removable to facilitate repairing and allow for a greater disc socket wear surface for increase longevity. Control block assemblies shall be designed as not to allow any magnetic slippage which would result in a loss of revenue. ' The measuring chamber outlet port shall be sealed to the maincase outlet port by means of an "O" ring gasket to eliminate any chamber leak paths. The chamber is a nutating disc type, the flat nutating disc shall be one piece construction molded of a non - hydrolyzing synthetic polymer and shall contain a type 316 stainless steel spindle. The nutating disc shall be equipped with a synthetic polymer thrust roller located within the disc slot. The roller head shall roll on the buttressed track provided by the diaphragm in the measuring chamber near the chambers outport. ' STRAINERS: All meters shall contain removable polypropylene plastic strainer screens. The strainer shall be located near the inlet maincase port before the measuring chamber and control block assembly. PERFORMANCE: fa Registers must be guaranteed for at least ten years. All meters will be guaranteed for one year on material and workmanship. To ensure accuracy, each meter must be accompanied by a factory test tag certifying the accuracy at the flows required by AWWA C700 (low, intermediate, and full flow). ' Meters and meter parts shall be manufactured in the Continental United States. Manufacturers shall have a minimum of five years of production experience with all sizes of the model quoted for model standardization. Meter suppliers must have been manufacturing meters for at least ten years. SYSTEMS GUARANTEE: All meters shall be guaranteed adaptable to the Neptune ARB Encoder, Central Meter Reading (CMR), Tricon, Neptune Manual Reader (NMR), and the Unigun Electronic Meter Reading Systems. 1 9/6/94 NIMORANDUM TO: Marcia Boutwell FROM: F. Robert Carr Public Works Director/' SUBJECT: WATER METER BID VENDORS LIST DATE: September 8, 1994 Send the meter specifications to the following vendors: Water Products of Oklahoma, Inc. P.O. Box 349 Owasso, OK 74055 -0349 Oklahoma Meter & Supply 5162 S. 24th West Avenue Tulsa, Ok 74107 Schlumberger /Neptune 14285 Midway Rd., Suite 170 Dallas, TX 75244 Ferguson Enterprises, Inc. 6525 E. 42nd St. Tulsa, OK 74145 Cooper Wholesale, Inc. P.O. Box 457 Pryor, OK 74362 BID PROPOSAL - SUBMITTAL PAGE 250 NEPTUNE 5/8" X 3/4" T -10 PRO -READ WATER METERS 10 NEPTUNE 1" T -10 USG PULSE WATER METERS UNIT PRICE PER METER (5/8'X 3/4 ") TOTAL AMOUNT FOR 250 METERS UNIT PRICE PER METER (1 ") TOTAL AMOUNT FOR 10 METERS 75.00 18750.00 138.00 1380.00 I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. Water Products, Inc. Company Name Signature President Title 14701 E. 116th St. N. Address Owasso, OK 74055 918 - 371 -5100 Telephone BID OPENING: OCTOBER 6, 1994 @2:00 P.M. Schlumber- Neptune' ARB'Systems "Aw, ARB V for Inside Settings ProRead" ARB® for Pit Meter Settings Automatic Reading and Billing Systems Schlumberger Water Division Schlumberger. The first and last word in automatic remote meter reading. Neptune ARB Svstems Schlumberger Industries pioneered automatic meter reading systems over 25 years ago with the introduction of the Neptune Automatic Reading and Billing (ARB) System. Schlumberger developed the ARB to solve a problem facing many utilities — accurately reading inaccessible meters. ARB incorporates the latest technology allowing the utility to directly interrogate a remote meter with a hand -held device or from the utility office through the telephone system. Today Neptune ARB Systems provide over 300 utilities with the most accurate electronic metering systems possible for any application. ARB System Benefits At the Meter > Accurately measures wide flow ranges > Lowest flow accuracy ensures that the utility bills for every drop of water > Adapts to all sizes of Neptune meters At the Receptacle > Eliminates inaccessible or unreadable meters > Provides the true reading, or in the event of tampering, the source of the problem > Reads register directly, eliminates remote pulse odometer accuracy problems > Improves productivity through increased meter reads per day > Improves customer relations by eliminating estimated bills and in -home visits by meter readers On the Route > Solid -state data capture equipment obtains the meter readings auto- matically, input errors eliminated > One -piece design is lightweight and easy to handle > Time -stamp helps monitor productivity > 1000- reading capacity allows more readings per day > Route - prompts guide meter reader along route In the Office > Reduces utility operating costs by speeding and automating both the reading of meters and the prepara- tion of water bills > Uses widely available IBM PC or compatible computers > Provides management reports of meter reading productivity and service problems > Eliminates manual entry of data in the office, shortening the read -to -bill cycle and improving cash flow Central Meter Reading (CMR@) Capability > Enables system growth to meet future information needs Schlumberger Water Division The ARB Encoder Register At the heart of the ARB System is the encoder register. It allows the direct interrogation of a remotely located meter while providing an encoded, absolute reading of the register. This technology is proven in over 3 million installations. Features and Benefits > Encoded format provides digital meter reading information directly from inside the register — without mechanical pulses or batteries > Optional six -wheel encoding allows more precise readings for all meter sizes > Roll - sealed register eliminates leaking and fogging > Bayonet -type register mounting is easily adaptable to all current Schlumberger meters, sizes -5a" - 10" > Tamperproof seal pin deters theft > Top -mount screw terminals simplify installation > Register head rotates 3600 for easy wiring Operation Neptune ARB System encoder registers and receptacles (remote and pit mount) provide the meter reading and location identification number. The encoder register records consumption like a standard register while digitally encoding the reading to be directly read from the remote receptacle. Once the reading equipment interrogates the system, solid -state memory instantly captures the data. After completion of the daily readings, the data is unloaded into a microcomputer for electronic transfer to the utility's billing system. ARB V For Inside Settinqs Schlumberger designed the Neptune ARB V System for meters located in the home or inside buildings in industrial applications. Features and Benefits > Reading equipment electronically reads the odometer, eliminating synchronization problems that may exist with pulser systems between inside and outside registers > Tamper- resistant receptacle is unobtrusive and designed for easy installation > Receptacle allows for programming of the utility's identification number ProReadTM ARB® For Pit Meter Settings The ProRead ARB System is designed for meters located inside pits or large meter vaults. Efficiency, accu- racy, and automation are provided for the pit meter reading and billing process. Features and Benefits > Reprogrammable features allow utility to change electronic meter identification information located inside the register > Utility can customize the meter infor- mation to meet system management needs > Roll - sealed, liquid -filled register ensures protection against pit meter environments a > Pit -mount receptacle is easily installed Schlumberger Water Division ARB Metering nformation System u Neptune ARB System encoder registers provide the meter reading other information with each reading. dings with the Unigun" and CMR 1�dd ems provide instantaneous informa- tion on the condition of the electronic ter installation. The utility can tain the most up -to -date metering stem possible. arm nd Unigun Schlumberger designed the Unigun meter reading system to read encoded Ir eters while also allowing for manual �.itry of meter reading information. Neptune ARB systems provide the tunefits of automated meter reading allow for complete monitoring of r meters during every reading cycle. Account identification, consump- n, and maintenance problems can be termined instantly with every meter ading — while the meter reader is in the field. The Unigun system documents meter status and reading information for utility management to use in system iaintenance and support. The Unigun -Dystem The utility's personal computer Dwnloads meter route information iffto the Unigun. The Unigun takes automatic readings by making contact ith the receptacle. A single tone dicates a successful read. Automatic readings can be taken in any order in the meter reader's route. The Wtosearch" feature will record reading formation taken out of sequence into the correct account record. The meter �ader can enter both manual entries id coded notes into the Unigun _ystem. After completion of the daily readings, the data is unloaded into the personal computer for electronic transfer to the utility's billing system. Unigun System Components > Unigun - Including batteries, holster, and belt > UniRack - For system communica- tion and battery charging > Unigun System Software - For Unigun operation and management of meter reading information On -Site Training > Complete training for all system operators and meter readers at the utility > Extended system warranties also provide for continued system support and upgrades Guarantee of System Compatibility Schlumberger designed and manufactured Neptune ARB Systems and the Unigun meter reading equipment. This ensures the utility of system compatibility between the encoder register and the reading equipment. The Unigun meter reading system is compatible with all Neptune ARB encoders installed in utilities since 1964. Warranty and Maintenance Schlumberger provides a limited warranty with respect to Neptune ARB Systems for performance, materials, and workmanship. Schlumberger further offers an optional post - warranty factory "Revenue and Asset Maintenance" program for extended service life on its meters. Unigun System Components Water Division Specifications Materials Encoder register housing — polycarbonate Roll- sealed copper shell Remote receptacle — ABS Connecting wire — 2 -lead #22 AWG in 500 ft. or 3 -lead 1000 ft. rolls Distance Up to 300 feet for ARB V Up to 500 feet for ProRead ARB For additional configurations, consult your Schlumberger representative. Options Sizes Available on all Neptune T -100, Turbine, Tru/Flo® Compound, and Fire Service meters. Parts are available for retrofitting previously - installed Trident -8 and certain Triseal(D meters. Electronic Accessory Equipment ARB V: TU -89 Reader/Tester ProRead ARB: Visual Reader Unigun System Additional Available Equipment ProRead System Programmer Programmer Software Units of Measure U.S. Gallons Imperial Gallons Cubic Feet Cubic Metres Registration and Register Capacity: 6- active -wheel odometer Re ister Encoded Meter Size Capacity Registration Wheel Options 4 -Wheel 6 -Wheel 5A ", �/4 ", 1 " 9,999,990 U.S. Gallons 1,000 50 11,/2% 2 ", 3 ", 4" 99,999,900 U.S. Gallons 10,000 500 6 ", 8 ", 10" 999,999,000 U.S. Gallons 100,000 5,000 5/8", V4% 1 " 9,999,990 Imperial Gallons ! 1,000 50 11fZ ", 2 ", 3 ", 4" 99,999,900 Imperial Gallons 10,000 500 6 ", 8 ", 10" 999,999,000 Imperial Gallons 100,000 5,000 i 5/18", 3/4" 999,999 Cubic Feet 100 5 1 1 ", 1 2 ", 3 ", 4" 9,999,990 Cubic Feet i 11000 50 6 ", 8 ", 10" 99,999,900 Cubic Feet 10,000 500 58 ", 3/4 ", 1 ", 11112 99999.9 Cubic Metres 10 0.5 j 2 ", 3 ", 4 ", 6" 999,999 Cubic Metres 100 5 8% 10" 9,999,990 Cubic Metres 1,000 50 Schlumberger Water Division Ike Schlumberger Commitment l ) You: A-, a member of Schlumberger Ir ustries, an organization recognized a.- a leader in meters as well as remote and automatic meter reading s —tems, our Water Division is proud t( lave supplied the water industry w Ln measurement products for nearly 100 years. Schlumberger's world -wide IE dership position is backed by a s )stantial commitment — an invest- ment of close to $300,000,000 a year (6 percent annual sales) in research a f development. And, our policy of c itinuous accountability to you is guaranteed by the over 40,000 skilled employees who serve your pre- and G ;t -sales needs worldwide. Schlumberger works for you! it a © Copyright 1990 Schlumberger Industries, Inc. rr REGIONAL SALES and SERVICE OFFICES • NORTHEAST: 230 Gardner St. Suite 4 Hingham, MA 02043 (617) 749 -5080 • CENTRAL: 14700 Farmington Rd Suite 106 Livonia, MI 48154 (313) 421 -3065 • SOUTHEAST: Hwy. 229 South Tallassee, AL 36078 (205) 2R3 -6555 • SOUTHWEST: 14285 Midway Rd Suite 170 Dallas, TX 75244 (214) 404 -8251 • WEST: 11725 Willake St. Santa Fe Springs, CA 90670 (213) 948 -4428 CUSTOMER SERVICE: Highway 229 South Tallassee, AL 36078 1- 800 -645 -1892 CA14ADIAN SALES • Schlumberger Canada, LTD. Meas irement Division 7275 West Credit Ave. Mississauga, Ontario, L5N 5M9 (416) 85-3-4211 FAX (4 16i 858 -0428 ARBVI 5/90 5M MEMORANDUM TO: RODNEY J. RAY CITY MANAGER j FROM: F. ROBERT CARR ' PUBLIC WORKS DIRECT?$ SUBJECT: UPDATE EXISTING WATER DISTRIBUTION MODEL BY INCOG IDATE: October 11, 1994 IBACKGROUND: As a result of our buyout of a portion of the Rogers County Rural Water District #3, the customers from the Rogers County system were transferred to the system operated by the City of Owasso on September 2nd. Prior to the transfer, Rogers County had been pumping water to its customers at pressures in the range of 70 -80 psi. Following the change to our system, these same customers have had pressures in the range of 40 -45 psi. Although the present water ' pressures to these customers is well above the minimum required by the Oklahoma Department of Environmental Quality, the level of service expected by these customers has decreased and we have been receiving numerous complaints. Public Works staff has been evaluating methods to quickly correct this problem. Selection of the most appropriate solution is dependent upon information pertaining to the overall water A distribution system. The information is obtained through use of the water system model that is current maintained at the Indian Nations Council of Governments (INCOG). To evaluate the present conditions, however, the water network model needs to be updated. dW The City of Owasso water distribution system initially was computer modeled in 1988 by Tuttle and Associates under a contract administered by INCOG. Subsequent to the initial modeling, INCOG has included data for development until early in 1993. (Note: The last modeling was conducted to assess the effects on water pressures as a result of development in the vicinity of Mills School.) MODEL UPDATE: INCOG has reviewed the status of the model information and has identified areas that need to be included to update the pipeline locations and demands since the last time the model was used. Development growth and water system demands affect the ability to distribute water; therefore, accurate use of the model is dependent upon using current data. As proposed, the model needs to be updated to include various subdivisions that are not now reflected in the piping configuration. The areas to be included are: Copper Meadows I, Copper Meadows II, Windsor Lake I, Windsor Lake II, Camden Park, Barrington Pointe, Brentwood, Central Park, Bailey Ranch Estates, and the acquired area from Rogers County Rural Water District #3. ALTERNATIVES TO BE EVALUATED: Once the model has been updated and verified using actual system pressures, alternatives for system improvements can be evaluated. Some of the potential solutions INCOG has been asked to evaluate include extending a 12 -inch water line along 96th Street North from 129th E. Avenue, providing a pump to increase pressure in the higher elevation area, modification of operational procedures to provide additional pressure from the City of Tulsa system, and interconnections with Washington and /or Rogers county rural Water Districts. WATER DISTRIBUTION MODELING AGREEMENT: Attached is a copy of an agreement between the City of Owasso and INCOG for services to update the model. The scope of work is consistent with our present needs. INCOG estimates that the work items will require approximately 40 man- hours. Compensation is projected to be an amount not to exceed $1,800.00. FUNDING: The FY 94 -95 Water Division budget for Professional & Technical Services has included $3,600.00 (Line Item 61- 520 - 5310), which is sufficient funds for this expenditure. It was anticipated that the existing computer model would be utilized to review impacts on our water distribution system. RECOMMENDATION: Staff recommends the Trustees approve the Agreement with the Indian Nations Council of Governments to update the existing water distribution model in an amount not to exceed $1,800.00. ATTACHMENT: 1. Water Distribution Modeling Agreement IWATER DISTRIBUTION MODELING AGREEMENT This Agreement is entered into by and between the City of Owasso, an municipal corporation ( "Owasso ") , and the Indian Nations Council of Governments ( "INCOG "). ' In consideration of the mutual promises and obligations contained herein, the parties do hereby agree as follows: SCOPE OF SERVICES INCOG shall update the existing Owasso water distribution model. The model shall be updated using the KYPIPE model and the update shall accomplish the following tasks: 1. Obtain from Owasso the water line improvement plans for the following areas within Owasso: ' • Copper Meadows I, • Copper Meadows II, • Windsor Lake I, • Windsor Lake II, • Camden Park, ' • Barrington Place, • Central Park, and • Newly acquired area along 96th Street from RWD #3. a 2. Update the model input data. 3. Model the updated current peak day and peak hour demand. 4. Use the updated models to identify deficiencies in the Owasso water distribution system, primarily to determine why the newly acquired area along 96th Street are reporting low water pressure, and recommend alternative solutions. ' 5. Provide Owasso a preliminary report, for review and comment. The preliminary report shall detail the updated analysis, discuss the improvement alternatives, and recommend an improvement alternative. The preliminary report shall also update the mylar maps showing the KYPIPE model. INCOG shall revise the preliminary report as needed and submit the final report to Owasso. COMPENSATION ' Owasso agrees to compensate INCOG an amount not to exceed ONE THOUSAND EIGHT HUNDRED DOLLARS AND NO CENTS ($1,800.00). Payment from Owasso shall be made in monthly installments, after receipt of an invoice from INCOG. 1 DURATION /TERMINATION This agreement shall be effective for six months following receipt of Owasso's notice to proceed. This Agreement may Water Distribution Model Agreement Page 1 of 2 i be terminated by either party upon ten days written notice , to the other party. Upon termination by either party, Owasso shall compensate INCOG for all services completed by the termination date and shall be entitled to receive any ' work product completed by INCOG by the termination date. ENTIRETY /MODIFICATION CLAUSES This Agreement contains the entire agreement between the parties. Modification of the terms of this Agreement shall occur only upon the written agreement of both parties. This Agreement executed this day of , 1994. CITY OF OWASSO Mayor Attest: City Clerk INDIAN NATIONS COUNCIL OF GOVERNMENTS Chair Attest: Secretary Water Distribution Model Agreement 1 i 1 Page 2 of 2 '