HomeMy WebLinkAbout1994.10.04_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Regular
DATE: October 4, 1994
TIME: 7:00 p.m.
PLACE: Council Chambers, Owasso Community Center
Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin
board at 4:00 p.m. on Friday, September 30, 1994.
t
Marcia Boutwell, City Clerk
' AGENDA
'
1.
Call to Order
'
2.
Invocation
Rev Jim Parris
Associate Pastor, Westport Mennonite Brethren Church
3.
Flag Salute
4.
Roll Call
Ll
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5. Request Approval of the Minutes of September 20, 1994 Regular Meeting.
Attachment #5
Owasso City Council
October 4, 1994
Page 2
6. Request Approval of Claims.
Attachment #6
7. Reading of Mayor's Proclamation.
Mayor Duke
Attachment #7
The Mayor will proclaim Oklahoma Natural Gas Company as OEDA Business of the
Quarter for the fourth quarter of 1994.
8. Reading of Mayor's Proclamations.
Mayor Duke
Attachment #8
The Mayor will present proclamations to visitors from Australia making them honorary
citizens of Owasso.
9. Consideration and Appropriate Action Relating to the Appointment and Confirmation of
Members to Owasso Sales Tax Watchdog Committee.
Mayor Duke
Attachment #9
The Mayor will offer appointments to two vacant positions and request confirmation by the
Council of those appointments.
Owasso City Council
October 4, 1994
Page 3
10. Consideration and Appropriate Action Relating to Ordinance #489, an Ordinance Providing
' for the Rezoning of a Three -Acre Tract of Land from AG to RS -2; and a Five -Acre Tract
from AG to CS, Located at the Southwest Corner of 96th Street North and Garnett Road.
Mr Ray
Attachment #10
Staff will recommend approval of Ordinance #489 based on previous Council action of
' September 20, 1994 approving such zoning.
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11. Consideration and Appropriate Action Relating to Ordinance #490, an Ordinance Providing
for the Rezoning of a 12 -Acre Tract of Land Located West of the Southwest Corner of 96th
Street North and Garnett Road, from AG to RS -2.
Mr Ray
Attachment #11
Staff will recommend approval of Ordinance #490 based on previous Council action of
September 20, 1994 approving such zoning.
12. Consideration and Appropriate Action Relating to the Purchase of a Toshiba Copy Machine.
Mr Ray
Attachment #12.
Staff will recommend Council approval of the purchase of the Toshiba copy machine
' currently in use at the Police Department, utilizing the buy -out clause in the lease /purchase
agreement from G E Capital, Cleveland, Ohio in the amount of $1131.64.
Owasso City Council '
October 4, 1994
Page 4 ,
13. Consideration and Appropriate Action Relating to the Acceptance of Improvements to the
Water Distribution and Wastewater Collection Systems Constructed by the Developers of
the Barrington Point II Subdivision.
Mr Ray
Attachment #13
Staff will recommend Council acceptance of the water and wastewater improvements.
14. Consideration and Appropriate Action Relating to the Acceptance of improvements to the
Water Distribution, Wastewater Collection, Storm Sewer and Street Systems Constructed
by the Developers of the Double Oaks IV Subdivision.
Mr Ray
Attachment #14
Staff will recommend Council acceptance of the infrastructure improvements.
15. Consideration and Appropriate Action Relating to Resolution #94 -13, a Resolution
Authorizing Application to the Oklahoma Department of Commerce for Designation of a
Portion of the City as an Enterprise Zone.
Mr Ray
Attachment #15
The staff, based on a recommendation from the Owasso Economic Development Authority,
has developed the application and will recommend Council approval of Resolution #94 -13.
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Owasso City Council
October 4, 1994
' Page 5
16. Consideration and Appropriate Action Relating to Resolution #94 -14, a Resolution
' Expressing Support for a $200,000 CDBG Grant for Construction Infrastructure
Improvements to Assist in the Relocation of 250 Jobs to Owasso (NSP).
Mr Ray
' Attachment #16
The staff will recommend adoption of Resolution #94 -14.
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17. Presentation by the Owasso Fraternal Order of Police Lodge #149 of a Contract Proposal
Between the City of Owasso and Owasso FOP Lodge #149 for Fiscal Year 1994 -1995.
Mr Dobrinski
As of the date for distribution of this Agenda, the staff has not received a proposal from the
FOP for your review.
18. Report from City Manager
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19. Report from City Attorney
Owasso City Council
October 4, 1994
Page 6 ,
20. Reports from City Councilors
21. Unfinished Business
22 New Business
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23. Adjournment
II
OWASSO CITY COUNCIL
' MINUTES OF REGULAR MEETING
Tuesday, September 20, 1994
The Owasso City Council met in regular session on Tuesday, September 20, 1994 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, September 16, 1994.
ITEM 1: CALL TO ORDER
Mayor Duke called the meeting to order at 7:00 p.m.
' ITEM 2: INVOCATION .
The invocation was given by Pastor Fred Williams of the Owasso Freedom Baptist Church.
ITEM 3: FLAG SALUTE
The flag salute was led by Mayor Duke.
ITEM 4: ROLL CALL
PRESENT ABSENT
Jerry Duke, Mayor
Charles Burris, Vice Mayor
Mary Lou Barnhouse, Councilor
Joe Ramey, Councilor
Danny Ewing, Councilor
STAFF
Rodney J Ray, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 5: REQUEST APPROVAL OF THE MINUTES OF September 6. 1994 REGULAR
MEETING.
Mr Burris moved, seconded by Mr Ramey, to approve the minutes as submitted, by reference
made a part hereto.
AYE: Burris, Ramey, Ewing, Barnhouse, Duke
NAY: None
Motion carried 5 -0.
Owasso City Council
ITEM 6: REQUEST APPROVAL OF THE CLAIMS
September 20, 1994 '
Mr Burris moved, seconded by Ms Barnhouse, that the following claims and addendum be
approved: (1) General Fund $25,983.27 (2) Collision Self- Insurance $474.83; (3) Workers Comp
Self- Insurance $778.33; (4) Ambulance Service Fund $982.74 (5) E -911 $1,669.61 (6) City
Garage $394.06; (7) Capital Improvements $8,515.70; (8) Interfund Transfers $6,025.95; (9)
General Fund Payroll $98,626.53; (10) City Garage Payroll $0.00.
AYE: Burris, Barnhouse, Ewing, Ramey, Duke
NAY: None
Motion carried 5 -0.
ITEM 7: REPORT TO THE CITY COUNCIL RELATING TO THE ALLOCATION OF
RESOURCES AND MAINTENANCE SCHEDULES FOR OPERATIONS OF
THE MUNICIPAL CEMETERY.
As requested by a citizen group at the last Council meeting, staff reported on the maintenance
of Fairview Cemetery. Recent steps have been taken -to allow the sexton to spend more time
on cemetery maintenance and less time on other tasks within the Public Works Department. A
maintenance schedule has also been developed, which covers all forms of cemetery maintenance,
as well as mowing and trimming.
ITEM 8: _ CONSIDERATION AND APPROPRIATE ACTION RELATING TO OZ -94 -05
A REQUEST TO REZONE AN EIGHT -ACRE TRACT OF LAND FROM AG
(AGRICULTURE) TO CS (COMMERCIAL SHOPPING CENTER ). SUCH
PROPERTY LOCATED GENERALLY ON THE SOUTHWEST CORNER OF
96TH STREET NORTH AND GARNETT ROAD
A rezoning request was approved by the Owasso Planning Commission on September 13, 1994.
That approval was for five acres of the tract to be zoned CS and the remaining three acres zoned
RS -2, which would maintain a zoning pattern already established on the north side of the street.
Mr Burris moved to approve the request, rezoning the easterly 300' of the subject tract to CS
and the remaining 272' to RS -2. Motion seconded by Mr Ewing.
AYE: Burris, Ewing, Ramey, Barnhouse, Duke
NAY: None
Motion carried 5 -0.
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Owasso City Council
September 20, 1994
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST TO REZONE A TWELVE -ACRE TRACT OF LAND FROM AG
(AGRICULTURE) TO RS -2 (RESIDENTIAL SINGLE FAMILY, MEDIUM
DENSITY). SUCH PROPERTY GENERALLY LOCATED ON THE
SOUTHWEST CORNER OF 96TH STREET NORTH AND GARNETT ROAD.
Staff received a request to rezone a 12 -acre tract on the southwest corner of 96th St N and
Garnett Rd from AG to RS -2. That request was approved by the Owasso Planning Commission
on September 13, 1994. Mr Ramey moved, seconded by Ms Barnhouse, to approve the request
to rezone the property from AG to RS -2.
AYE: Ramey, Bamhouse, Ewing, Burris, Duke
NAY: None
Motion carried 5 -0.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR APPROVAL OF A FINAL PLAT FOR BAILEY RANCH
ESTATES, AN ADDITION TO THE CITY OF OWASSO, LOCATED NORTH
OF 96TH STREET NORTH AND EAST OF GARNETT ROAD, CONTAINING
118 LOTS ON A 40.62 ACRE AREA.
The Planning Commission approved a preliminary plat for Bailey Ranch Estates Phase I on May
10, 1994. Bailey Ranch Estates is located 1/4 mile north of the northeast corner of 96th St N
and Garnett Rd. It consists of 118 lots on a 40.64 acre area and contains two entrances from
Garnett Road. The final plat was approved by the Planning Commission on July 12, 1994. Mr
Burris moved, seconded by Mr Ramey, to approve the final plat for Bailey Ranch Estates
(Phase I).
AYE: Burris, Ramey, Barnhouse, Ewing, Duke
NAY: None
' Motion carried 5 -0.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE EXPENDITURE OF FUNDS FOR THE PURCHASE OF
EQUIPMENT.
' On July 14 lightning damaged a computer terminal at city hall. Insurance will cover the cost
of repair beyond the deductible amount. It is the opinion of the service technician that it would
cost more to repair the damaged terminal than to replace it. Also, one of the printers used in
the finance department has developed some recent problems. Because of the age of this printer,
Owasso City Council September 20, 1994
it is advisable to replace it with a more up -to -date and faster printer. Funds are available in the
finance department budget for this purchase. Several vendors have been contacted and quotes
received. Mr Ramey moved, seconded by Mr Burris, to approve the expenditure of $1694 to
Epson Direct of Torrance, CA for the purchase of an Epson Endeavor VL Computer System,
and $2345 to Memory Systems /Connecting Point, Broken Arrow, OK for the purchase of one
Epson DFX -8000 High Speed Printer for city accounting functions.
AYE: Ramey, Burris, Barnhouse, Ewing, Duke
NAY: None
Motion carried 5 -0.
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL ACCEPTANCE OF A SETTLEMENT OF A
WORKERS COMPENSATION CLAIM FILED AGAINST THE CITY BY
DARRELL EVANS.
Mr Darrell Evans, a city employee, was injured on the job on May 16, 1992 and returned to
work with a light duty classification on June 1, 1992. On July 13, 1992, Mr Evans was again
injured on the job. Permanent injuries were received as a result of both of these situations. Mr
Evans has been on temporary total disability since his last injury, with the city continuing to pay
employee benefits. A total of $36,349.76 TTD has been paid, as well as $44,688.20 in medical
expenses. It is staff position that it would be in the best interest of the city to approve a
settlement package with Mr Evans. Mr Evans and his attorneys have agreed to a package
containing a settlement of $75,000, taxes and fees of $4312.50, and court cost of $50, for a total
settlement cost of $79,362.50. As a part of the compensation settlement package, it is requested
that Mr Evans be allowed to retire with disability status. Mr Burris moved, seconded by Mr
Ramey, that this Workers Compensation claim with Mr Evans be settled as outlined by staff at
a total cost of $79,362.50 and that all documentation of the settlement be completed as
prescribed by law.
AYE: Burris, Ramey, Ewing, Barnhouse
NAY: Duke
Motion carried 4 -1.
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FROM DARRELL EVANS AN EMPLOYEE OF THE CITY OF
OWASSO, FOR DISABILITY RETIREMENT
The Owasso City Council in its capacity as the Local Retirement Board, heard a request that Mr
Evans be allowed to retire with disability status and that he receive all benefits as provided to
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Owasso City Council September 20, 1994
any other retiree of the City of Owasso, specifically, access to insurance coverage as long as the
retiree pays the premium. Mr Ewing moved to approve the disability retirement of Mr Darrell
Evans and grant him all benefits that any other City of Owasso retiree receives. Motion
seconded by Ms Barnhouse.
AYE: Ewing, Barnhouse, Ramey
NAY: Burris, Duke
Motion carried 3 -2.
The Mayor recessed the meeting at 8:10 p.m. and reconvened at 8:23 p.m.
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST TO DECLARE CERTAIN PROPERTY AS SURPLUS TO THE
NEEDS OF THE CITY AND AUTHORIZE THE DISPOSAL OF SUCH
PROPERTY.
The city has accumulated some items of property and equipment during the year since the last
surplus auction, that are no longer useful and cost effective to operate. The Code of Ordinances
provides that surplus material may be disposed of by public auction. If the Council declares the
items listed in the agenda packet as surplus, an auction will be held at 9:00 a.m. on October 1,
with proper legal notice being given. Mayor Duke moved, seconded by Mr Ramey, to declare
as surplus the list of items provided to Councilors, and direct that those items be sold at public
auction on Saturday, October 1, 1994.
AYE: Duke, Ramey, Burris, Barnhouse, Ewing
NAY: None
Motion carried 5 -0.
ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
ACCEPTANCE OF IMPROVEMENTS TO THE WATER DISTRIBUTION
AND WASTEWATER COLLECTION SYSTEMS CONSTRUCTED BY THE
DEVELOPERS OF THE NOTTINGHAM ESTATES SUBDIVISION.
The developer of Nottingham Estates has requested Council acceptance of improvements to the
water and wastewater systems. The final plat for Nottingham Estates was approved by the City
Council on June 7, 1994, and construction plans have also been approved. At this time the
water has been installed and inspected; however, test results from the testing laboratory have not
been finalized and copies of their reports are not in our files. The sanitary sewer is close to
being completed and the mandrel test has been done. The City of Owasso has not heard from
the Department of Environmental Quality as to the approval and issuance of permits for
5
Owasso City Council September 20, 1994
construction for the water and sanitary sewer lines. There are also some minor problems with
the maintenance bond. Normal city policy is for all water and sanitary sewer lines to be
installed, inspected, tested and approved by staff; written approval be obtained from DEQ; and
a maintenance bond be received for each utility installed prior to the acceptance of
improvements. If any portion of the construction has not been completed, it must be backed by
a 100% performance bond prior to seeking Council approval. Following a lengthy discussion,
Mr Burris moved to accept the improvements to the water distribution and wastewater collection
systems in Nottingham Estates, contingent upon the following requirements:
1. That all water tests pass according to local standards and be approved by the
Department of Environmental Quality.
2. That all sanitary sewer lines installed be properly tested and inspected and
approval received from the DEQ.
3. That a one -year maintenance bond be filed with the Public Works Department
Engineering Division effective 9/20/94.
4. That a performance bond be filed with the Public Works Department effective
9/20/94 representing 100% of the remaining construction items for Nottingham Estates.
Motion seconded by Mr Ramey.
AYE: Burris, Ramey, Duke
NAY: Barnhouse, Ewing
Motion carried 3 -2.
ITEM 16: REPORT FROM CITY MANAGER
Mr Ray reported that he had been asked by the Mayor of Sapulpa to visit with them concerning
the position of City Manager of that community. He said that, in spite of the report in the Tulsa
World that stated he would be offered a contract with the City of Sapulpa, he did not have any
plans to leave Owasso. Mr Ray apologized to the Council for not informing them that he had
interviewed in Sapulpa.
The City and FOP have received an arbiters list for arbitration and should begin striking names
shortly. Arbitration will be held in Owasso, with a presentation being made by the city and by
the FOP. There will be one neutral arbiter and probably an interest arbiter from each side. The
cost of the arbiter will be shared by the city and the FOP, with each entity paying their own
interest arbiter.
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Owasso City Council September 20, 1994
ITEM 17: REPORT FROM CITY ATTORNEY
No Report
ITEM 18: REPORTS FROM CITY COUNCILORS
Mr Ewing expressed his appreciation for some recent work done by the Public Works
Department.
ITEM 18: UNFINISHED BUSINESS
Mr Burris brought a request from the FOP to place an item on the next Council agenda for the
Council to hear from the FOP one more time relative to their contract. Mr Burris moved that
the Council allow the FOP to be placed on the next Council agenda to present to the Council
their last proposal. Motion seconded by Ms Barnhouse.
AYE: Burris, Barnhouse, Ewing
NAY: Ramey, Duke
Motion carried 3 -2.
tITEM 20: NEW BUSINESS
' Mr Larry Pennington, with the Bailey Ranch Estates development, expressed his appreciation
for the way Owasso city staff has worked with him and his group in this development.
' ITEM 21: ADJOURNMENT
Mr Ramey moved, seconded by Mr Burris to adjourn.
' AYE: Ramey, Burris, Barnhouse, Ewing, Duke
NAY: None
Motion carried 5 -0 and the meeting was adjourned at 9:25 p.m.
Marcia Boutwell, City Clerk
7
Jerry Duke, Mayor
9/29/94 16:18:32
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT
APAPVR PAGE: 2
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
MANAGERIAL
------------------------ - - - - --
950657 A -1 TENT SALES AWNING RENTAL
950670 TREASURER PETTY CASH REIMB PETTY CASH
950679 GO SYSTEMS FUEL
950700 MOTO PHOTO PHOTO PROCESSING
950716 MCI TELECOMMUNICATIONS 8/94 LONG DISTANCE
950718 SOUTHWESTERN BELL TELE_ 8/94 PLEXAR
DEPARTMENT TOTAL = = = =>
FINANCE
------------------------ - - - - --
950023 CPS BUSINESS, INC
950450 SAM'S CLUB
950613 DOZIER PRINTING
DEPARTMENT TOTAL =_ = =>
I-COMMUNITY -
DEVELOPMENT
--- - - - - --
------------------
' 950029 CELLULAR ONE -TULSA
950625 INCOG
950636 LARSEN ELECTRONICS, INC.
950638 OK STATE DEPT OF HEALTH
!I 950670 TREASURER PETTY CASH
950672 BOCA INTERNATIONAL INC
950679 GO SYSTEMS
950718 SOUTHWESTERN BELL TELE.
950720 NCPCCI
DEPARTMENT TOTAL = = = =>
LICENSE FEES
SUPPLIES
PRINTING
USAGE
DUES
ANTENNA
LICENSE
REIMB PETTY CASH
SEMINAR
FUEL
8/94 PLEXAR
CERTIFICATION TEST
,.MUNICIPAL COURT
----------------------------
950128 OKLA MUNICIPAL LEAGUE MEMBERSHIP DUES
950670 TREASURER PETTY CASH REIMB PETTY CASH
950716 MCI TELECOMMUNICATIONS 8/94 LONG DISTANCE
950718 SOUTHWESTERN BELL TELE. 8/94 PLEXAR
f
ENGINEERING
�_----- - - - - --
1
DEPARTMENT TOTAL = = = =>
125.00
14.56
63.22
190.81
9.06
74.68
477.33
217.00
49.92
94.81
361.73
18.70
8,985.75
13.59
50.00
12.92
79.00
180.53
25.21
180.00
9,545.70
40.00
20.00
1.32
46.76
CITY OF OWASSO
GENERAL FUND
9/29/94 16:18:32 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
950679 GO SYSTEMS FUEL 7.27
DEPARTMENT TOTAL =___> 7.27
GENERAL GOVERNMENT
------------------------ - - - - --
950214
MULTI CARE HEALTH CENTER
PRE EMPL DRUG SCREEN
92.00
950215
ST FRANCIS HOSPITAL -EAP
EAP FEES
169.16
950313
RETHERFORD PUBLICATIONS
LEGAL NOTICES
188.14
950450
SAM'S CLUB
SUPPLIES
13.14
950617
OWASSO CHAMBER OF COMMERC
MEMBERSHIP
1,000.00
950628
TULSA WORLD
LEGAL NOTICES
61.00
950633
BAILEY AUTOMOTIVE
REPAIRS
28.70
950661
ALL COPY SUPPLIES
TONER
45.00
950670
TREASURER PETTY CASH
REIMB /EXPENSES
180.99
950671
TREASURER PETTY CASH
DOC MEALS
117.43
950674
MEMORY SYSTEMS
MONITOR
288.00
950679
GO SYSTEMS
FUEL
14.95
950706
THREE LAKES MINI STORAGE
STORAGE RENT
150.00
950708
CITY MANAGEMENT ASSOCIATI
DUES
181.00
950709
BROADCAST NEWS OF
SUBSCRIPTION
105.00
950714
OKLA NATURAL GAS
8/94 USE
37.62
950715
SOUTHWESTERN BELL TELE.
8/94 NON - PLEXAR
47.56
950716
MCI TELECOMMUNICATIONS
8/94 LONG DISTANCE
22.05
950717
PSO
8/94 USE
1,078.67
950718
SOUTHWESTERN BELL TELE.
8/94 PLEXAR
429.66
DEPARTMENT TOTAL = = = => 4,250.07
MAINTENANCE
------------------------ - - - - --
950347
KIMBALL ACE HARDWARE
SUPPLIES
31.26
950450
SAM'S CLUB
SUPPLIES
8.73
950572
TAYLOE PAPER CO
SUPPLIES
40.23
950633
BAILEY AUTOMOTIVE
REPAIRS
65.60
950634
SCOVIL & SIDES
SUPPLIES
79.02
950670
TREASURER PETTY CASH
REIMB PETTY CASH
24.12
950675
LOCKE WHOLESALE ELEC
SUPPLIES
68.10
950679
GO SYSTEMS
FUEL
40.45
DEPARTMENT TOTAL = = = => 357.51
CEMETERY
---------------------- - - - - --
9/29/94 16:18:32
PO # VENDOR
---- - - - - -- --------- - - - - --
950679 GO SYSTEMS
950717 PSO
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT
DESCRIPTION
- - - - -- ----------- - - - - --
DEPARTMENT TOTAL =___>
POLICE SERVICES
------------------------ - - - - --
FUEL
8/94 USE
APAPVR PAGE:
AMOUNT
- - - -- ------- - - - - --
37.92
16.69
54.61
950670 TREASURER PETTY CASH REIMB PETTY CASH 10.00
950679 GO SYSTEMS FUEL 1,760.98
950683 PATROL TECHNOLOGY SUPPLIES 106.40
950078
MCCAW COMMUNICATIONS
PAGER RENTAL
112.05
'
950080
HOWARD STAMPER
RETAINER /SERVICES
150.00
31.63
950085
L.E.T.N.
TELEVISED TRAINING
288.00
NON - PLEXAR
950175
TUXALL UNIFORM & EQUIP
PROTECTIVE CAGES
1,272.00
8/94
950361
CLASSIC CHEVROLET
MAINT
151.71
PSO
950440
STANDARD AUTO SUPPLY
PARTS
14.96
950718
950466
REASORS PRICE RITE
SUPPLIES
44.91
950501
D.A.R.E. AMERICA
SUPPLIES
735.37
950508
TUXALL UNIFORM & EQUIP
UNIFORMS
54.85
950540
BULLET AUTO DETAILING
DETAIL VEHICLE
55.00
P
950571
R.O.C.I.C.
MEMBERSHIP FEES
200.00
950572
TAYLOE PAPER CO
SUPPLIES
52.28
950575
CLASSIC CHEVROLET
VEHICLE MAINT /REPAIRS
23.98
950576
WAL -MART
SUPPLIES
77.39
950579
YALE CLEANERS
UNIFORM CLEANING
1,305.00
950580
OWASSO AUTO CARE & MAINT
REPAIRS
15.00
950581
WESTERN BUSINESS PRODUCTS
COPIER MAINT
112.00
950589
PATROL TECHNOLOGY
SAFETY VESTS
2,602.00
'
950612
HOWARD STAMPER
INSTALLATION
100.00
950615
KRIS DEMAURO
INSTALLATION
140.00
950651
VINES MINI - STORAGE
STORAGE RENT
60.00
■
950652
TUXALL UNIFORM & EQUIP
BATTERIES
63.80
950662
KRIS DEMAURO
INSTALLATION
130.50
950663
POLICE PETTY CASH
REIMB PETTY CASH
63.10
950670 TREASURER PETTY CASH REIMB PETTY CASH 10.00
950679 GO SYSTEMS FUEL 1,760.98
950683 PATROL TECHNOLOGY SUPPLIES 106.40
IDEPARTMENT TOTAL =___> 10,899.45
POLICE COMMUNICATIONS
------------------------------
950419 THREE LAKES LAUNDRY LAUNDRY 28.50
0
950688
HOWARD STAMPER
INSTALLATON
50.00
'
950714
OKLA NATURAL GAS
8/94
USE
31.63
950715
SOUTHWESTERN BELL TELE.
8/94
NON - PLEXAR
47.56
950716
MCI TELECOMMUNICATIONS
8/94
LONG DISTANCE
24.04
950717
PSO
8/94
USE
828.20
950718
SOUTHWESTERN BELL TELE_
8/94
PLEXAR
216.74
IDEPARTMENT TOTAL =___> 10,899.45
POLICE COMMUNICATIONS
------------------------------
950419 THREE LAKES LAUNDRY LAUNDRY 28.50
0
CITY OF OWASSO
GENERAL FUND
9/29/94 16:18:32
PO It VENDOR
---- - - - - -- ------------- - - - - --
950573 SECRETARY OF STATE
950582 APCO INC
950663 POLICE PETTY CASH
A/P CLAIMS REPORT
DEPARTMENT TOTAL = = = =>
ANIMAL CONTROL
------------------------ - - - - --
APAPVR PAGE:
DESCRIPTION AMOUNT
-- ------------------- - - - - -- ------- - - - - --
950499 TRIM RITE
950541 JP COOKE CO
950567 AMERICAN HUMANE ASSOC
950576 WAL -MART
950580 OWASSO AUTO CARE & MAINT
950663 POLICE PETTY CASH
950679 GO SYSTEMS
950699 CLASSIC ELECTRIC
950716 MCI TELECOMMUNICATIONS
950718 SOUTHWESTERN BELL TELE.
DEPARTMENT TOTAL = = = =>
FIRE SERIVCES
------------------------ - - - - --
950290 RED BUD AIR FILTER SVC
950308 BUD'S WAREHOUSE OUTLET
950475 NATIONAL FIRE PROTECTION
950621 ABEL PLUMBING
950632 NAPA AUTO PARTS
950660 SUBURBAN OFFICE SUPPLY
950679 GO SYSTEMS
950714 OKLA NATURAL GAS
950716 MCI TELECOMMUNICATIONS
950717 PSO
950718 SOUTHWESTERN BELL TELE.
DEPARTMENT TOTAL = = = =>
CIVIL DEFENSE
------------------------ - - - - --
NOTARY RENEWAL
ANNUAL DUES
REIMB PETTY CASH
STRIPING
SUPPLIES
GUIDE
SUPPLIES
REPAIRS
REIMB PETTY CASH
FUEL
INSTALLATION
8/94 LONG DISTANCE
8/94 PLEXAR
SERVICE /REPAIR
FURNITURE
CODE BOOK
REPAIR
PARTS
SUPPLIES
FUEL
8/94 USE
8/94 LONG DISTANCE
8/94 USE
8/94 PLEXAR
950715
SOUTHWESTERN BELL TELE.
8/94
NON - PLEXAR
950716
MCI TELECOMMUNICATIONS
8/94
LONG DISTANCE
950717
PSO
8/94
USE
950718
SOUTHWESTERN BELL TELE.
8/94
PLEXAR
20.00
57.00
2.16
107.66
247.78
96.55
51.00
26.77
10.00
51.03
20.05
54.54
1.69
28.06
587.47
46.38
999.00
71.65
125.00
452.90
122.96
409.85
163.97
9.88
1,008.79
196.63
3,607.01
49.99
3.67
64.17
32.17
CITY OF OWASSO
GENERAL FUND
9/29/94 16:18:32 A/P CLAIMS REPORT APAPVR PAGE:
' PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
DEPARTMENT TOTAL =___> 150.00
STREETS
------------------------ - - - - --
950322
K & M ENTERPRISES
MOWING /EL RIO VISTA
40.00
950594
KIMBALL ACE HARDWARE
SUPPLIES
112.92
950645
HANES SHOE & ARCH SHOP
BOOT REPAIR
45.00
950646
HOLMAN SEED FARMS
SEEDS
31.55
950647
GREEN COUNTRY OUTDOOR EQU
PARTS
146.86
950649
GELLCO SAFETY SHOES
SAFETY SHOES
185.40
950670
TREASURER PETTY CASH
REIMB PETTY CASH
2.45
950679
GO SYSTEMS
FUEL
457.60
950714
OKLA NATURAL GAS
8/94 USE
12.06
950717
PSO
8/94 USE
710.28
950718
SOUTHWESTERN BELL TELE.
8/94 PLEXAR
46.02
DEPARTMENT TOTAL =___> 1,790.14
RECREATION CENTER
SWIMMING POOL
------------------------ - - - - --
950605
CORAL POOLS
SUPPLIES
125.65
950670
TREASURER PETTY CASH
REIMB PETTY CASH
20.00
950716
MCI TELECOMMUNICATIONS
8/94 LONG DISTANCE
.46
t 950717
PSO
8/94 USE
446.54
950718
SOUTHWESTERN BELL TELE.
8/94 PLEXAR
41.46
■
DEPARTMENT TOTAL - ---
- - - ->
- - - - - -- 508.46
SWIMMING POOL
------------------------ - - - - --
950605
CORAL POOLS
SUPPLIES
125.65
950714
OKLA NATURAL GAS
8/94 USE
32.81
950717
PSO
8/94 USE
476.31
950718
SOUTHWESTERN BELL TELE.
8/94 PLEXAR
- - - - -- .27_56
DEPARTMENT TOTAL =___>
662.33
■
COMMUNITY
------------------------------
CENTER
950070
UNITED ARTISTS CABLE
CABLE USE
21.99
950148
XEROX
COPIER MAINT
243.74
1
CITY OF OWASSO
GENERAL FUND
9/29/94 16:18:32 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
950679
GO SYSTEMS
FUEL
80.00
48.49
950714
OKLA NATURAL GAS
8/94
USE
35.26
950716
MCI TELECOMMUNICATIONS
8/94
LONG DISTANCE
2.88
950717
PSO
8/94
USE
1,124.37
950718
SOUTHWESTERN BELL TELE.
8/94
PLEXAR
90.79
DEPARTMENT TOTAL = = = => 1,567.52
PARK MAINTENANCE
------------------------ - - - - --
950199
JAMES L HOBBS
MOWING /ATOR
80.00
950200
WAYNE CARVER
MOWING /86TH ST
98.00
950201
ARLEY OWENS
MOWING /ELM CREEK
594.00
950202
LARRY TURNER
MOWING /RAYOLA
165.00
950606
BAILEY EQUIPMENT
SUPPLIES
57.78
950607
MOULDER OLDHAM CO
SUPPLIES
56.98
950608
HUGHES LUMBER CO
SUPPLIES
25.97
950609
WATER PRODUCTS INC
SUPPLIES
123.61
950610
ANCHOR STONE CO
SCREENINGS
49.08
950670
TREASURER PETTY CASH
REIMB PETTY CASH
1.95
950679
GO SYSTEMS
FUEL
124.91
950714
OKLA NATURAL GAS
8/94 USE
90.28
950717
PSO
8/94 USE
372.07
DEPARTMENT TOTAL = = = => 1,839.63
ECONOMIC DEVELOPMENT
------------------------ - - - - --
950625 INCOG DUES 7,090.25
950670 TREASURER PETTY CASH REIMB PETTY CASH 43.42
DEPARTMENT TOTAL =___> 7,133.67
FUND TOTAL =___> 44,015.64
CITY OF OWASSO
AMBULANCE SERVICE FUND
9/29/94 16:18:32 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
kMBULANCE
------------------------ - - - - --
950430 BIO- SAFETY SYSTEMS
950631 BLUE RIDGE MEDICAL
DEPARTMENT TOTAL = = = =>
FUND TOTAL = = = =>
SUPPLIES
SUPPLIES
484.00
85.84
569.84
569.84
1
CITY OF OWASSO
CITY GARAGE
9/29/94 16:18:32 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
CITY GARAGE
------------------------ - - - - --
950427
STAR LUBE
VEHICLE MAINT
950459
RELIABLE TIRE AND AUTO
TIRE REPAIRS
950590
ENLOW FORD TRACTOR, INC
PARTS
950594
KIMBALL ACE HARDWARE
SUPPLIES
950618
PERFECTION EQUIPMENT
PARTS
950623
REYNOLDS RADIATOR REPAIR
REPAIR
950624
WAL -MART
SUPPLIES
950637
STANDARD AUTO SUPPLY
PARTS
950707
OWASSO AUTO CARE & MAINT
REPAIR
950716
MCI TELECOMMUNICATIONS
8/94 LONG DISTANCE
95Q717
PSO
8/94 USE
950718
SOUTHWESTERN BELL TELE.
8/94 PLEXAR
DEPARTMENT TOTAL = = = =>
FUND TOTAL = = = =>
GRAND TOTAL = = = =>
121.24
52.90
406.13
16.35
39.31
26.00
65.51
131.92
201.00
4.75
219.11
20.56
1,304.78
1,304.78
236,394.91
VENDOR
TRANSFERS
CITY GARAGE
WORKER'S COMP SELF -INS
GENERAL FUND
GENERALFUND
TRANSFERS TOTAL
CITY OF OWASSO
A/P TRANSFER REPORT
DESCRIPTION
AMOUNT
TRANSFER FROM GENERAL FUND
2,333.33
TRANSFER FROM GENERAL FUND
11,512.50
TRANSFER FROM AMBULANCE FUND
10,000.00
TRANSFER FROM E -911 FUND
1,312.50
25,158.33
1
CITY OF OWASSO ,
PAYROLL PAYMENT REPORT '
PAY PERIOD ENDING DATE 09/17/94
DEPARTMENT
AMOUNT
r.4u...q'�!� /.�..3...................:......... ::::::. fhi:??::!•% r{{•+. v.• i:: i�{?. i;.}}}:• i:•i: ? ?•: ? ? ? ?r:;.;�} }�::' ?r:r:: rrrr:.vv:.v.v:.:v:: {:::::::.v::::
�ii��•�Li' •\.?`1::ifil'tvi:•: iiii:y:Q:j:;::;:•,:{:ti iiiiv'• ii} j:•::::::,::{{:;:;:;:;:;: y:::::::::: �:::''.•> ssi�$ Y; isi:•,;: i};>• j;:' �:::;? X'!;:;:;:;: y;: j:: j:::%:•,:•,:•,{:,: is�:? 3ii�YS .'• ?y}Y:��� >::�:iS:::::i'r'. •:
v�: ?+:? ? ?A::::•.•.vn?w:•i:w uiiirrryvn } ?v ?.:;i;.i;y;�ii:4:• iii'' r '6: + ^i:•Sii:J'•ii:•iii:•iiiiii: iiiiiii: 4: O:4: ^: ^: ^: ?4• % ;ii:L:?4:•i:4:4:{ ?•iii:•: �: ? ? ?•ii:•
•.vn:•.:v . . rrr.. v... n•. n ................ n. n.......:............... ..................... :..::::::: ::w: x.v:::.v:::: :. .•.v.:.::nv.4'Z:::•:::::::::::: :.:
Finance
5,645.60
Municipal Court
1,211.86
Building Maintenance
0.00
,:.
:::.. ...... ...:.• :.•.: r:n ...r .:n:.•. \. ..:tip: ..
.. .. .. .; 1.
Central Dispatch
5,869.65
?.
Fire
28,396.84
Recreation Center
2,321.33
����..:' �?'' �' h'{.} �{:.'?:::•:::;::::;+¢•::> p;:•: j> �::::': �>: ii» �>:'::::::::>:::::>: ««::«: >�< >:::::::� >: <:'::<:::
......... :M,.��,1, •,T,R; : �i�4 .%.,5,.,.........: .....:::..: ...............:........:
?: iii ::::::::::::::::::::•?: L' �: �: i>:<:;::::::::>::><:::<:>::::>::»:::>.:>: .ii:;i'.v:v.�:��...Rr.!..Q. } } {.
.::::::::::::::nom:::::::::::::: i::::::::::::::::::. �.�Y.��3.:::
Park Maintenance
2,634.99
rt ::::::. >. >.:.:...
.... � �: :......::::::::.::':»:> i:<{.>:. i:.>:.>.......::::::::•::.
..... ......... ....................
:....:: ........:.::.............................................. .......... :........:,
>::::::::i >i:< < :::i:::: >i:::: >:::::::::::::..9 .
.......���. �.i:.:
APPROVED: 10/04/94
Mayor
Council Member
Council Member
1
1
1
1
1
IF.,
4 0
CITY GARAGE
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 09/17/94
APPROVED:
Mayor
Council Member
Council Member
10/04/94
1
1
1
1
PROCLAMATION
CITY OF OWASSO, OKLAHOMA
WHEREAS, The OEDA, the Owasso Chamber of Commerce, the Owasso Reporter, and the
City of Owasso have developed a special business recognition program as a
means of honoring the valuable contributions of local, community - minded
businesses; and,
WHEREAS, The quality of life in Owasso is a reflection of the level of involvement exhibited
by its business owners and employees and their active support of community
events; and
WHEREAS, The involvement of businesses through their support of local projects and
promotions by the sharing of their resources, provides for the economic well-
being of the community and demonstrates a commitment that goes beyond the
standard measure of business success; and,
WHEREAS, Oklahoma Natural Gas Company has demonstrated concern for the Owasso
community through involvement in various community -wide projects; and,
WHEREAS, A consistent quality in business operations, together with a focus on the
betterment of Owasso through civic activity, merits appreciation and recognition
by the entire community,
NOW, THEREFORE, I, Jerry Duke, by virtue of the authority vested in me as Mayor of the
City of Owasso, do hereby proclaim
OKLAnomA NA'IuRA.L GAS COMPANY
4th Quarter 1994
Business of the Quarter
IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of
Owasso to be affixed this 4th day of October, 1994.
Jerry Duke
Mayor
PROCLAMATION
CITY OF OWASSO, OKLAHOMA
WHEREAS, The City of Owasso is proud to welcome visitors from near and far to the
community; and,
WHEREAS, A unique situation has occurred wherein an Owasso citizen has corresponded with
a citizen from Australia for over 27 years, and a special bond of friendship has
developed between these two ladies; and,
WHEREAS, That friendship has provided an opportunity for these friends to visit one
another's homeland; and,
WHEREAS, Ms Elizabeth Lucas from Alice Springs, Northern Territory, Australia, and her
daughter, Ms Bobbie Robertson from Urangan, Queensland, Australia, are
visiting in the home of Ms Jean Webb in Owasso; and
WHEREAS, It is the desire of the citizens of Owasso to convey to our visitors the warmth and
friendliness of the community of Owasso,
NOW, THEREFORE, I, Jerry Duke, by virtue of the authority vested in me as Mayor of the
City of Owasso, do hereby proclaim that
ELIZABETH LUCAS
be and hereby is an
Honorary Citizen of the City of Owasso
IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of
Owasso to be affixed this 4th day of October, 1994.
Jerry Duke
Mayor
PROCLAMATION
CITY OF OWASSO, OKLAHOMA
WHEREAS, The City of Owasso is proud to welcome visitors from near and far to the
community; and,
WHEREAS, A unique situation has occurred wherein an Owasso citizen has corresponded with
a citizen from Australia for over 27 years, and a special bond of friendship has I
developed between these two ladies; and,
WHEREAS, That friendship has provided an opportunity for these friends to visit one
another's homeland; and, '
WHEREAS, Ms Elizabeth Lucas from Alice Springs, Northern Territory, Australia, and her
daughter, Ms Bobbie Robertson from Urangan, Queensland, Australia, are
visiting in the home of Ms Jean Webb in Owasso; and
WHEREAS, It is the desire of the citizens of Owasso to convey to our visitors the warmth and
friendliness of the community of Owasso,
NOW, THEREFORE, I, Jerry Duke, by virtue of the authority vested in me as Mayor of the
City of Owasso, do hereby proclaim that
BOBBIE ROBERTSON
be and hereby is an
Honorary Citizen of the City of Owasso
IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of
Owasso to be affixed this 4th day of October, 1994.
Jerry Duke
Mayor
MEMORANDUM
TO: MAYOR DUKE
FROM: RODNEY J RAY
SUBJECT: APPOINTMENTS TO SALES TAX WATCHDOG COMMITTEE
DATE: September 12, 1994
BACKGROUND:
In 1988 the citizens of Owasso passed a one cent sales tax extension. The ballot for that
extension contained language that mandated the creation of a "Sales Tax Watchdog Committee"
for the purpose of providing citizen review of the expenditure of the revenue produced by the
sales tax extension. Members to the committee are appointed by the Mayor with Council
confirmation.
The committee was created immediately after passage of the sales tax and is comprised of
fourteen members. The committee makeup was specifically designed to ensure representation
from a broad spectrum of the community. To accomplish that objective, the committee members
' must represent designated community interest groups. Those groups and the number of
representatives allocated to each are listed below.
1
J
News Media - one slot
Economic Development - one slot
Retail Business - two slots
Education - two slots
Recreation Groups - one slot
Financial Institutions - one slot
Builders - one slot
Senior Citizens - two slots
Citizens -at -Large - three slots
NOTE - Attached for your review is a list of members by category.
The committee meets quarterly, on the second Monday of January, April, July and October.
Meetings are approximately two hours in length and require about one hour preparation time,
Appointments
September 12, 1994
Page 2
with an occasional field visit prior to the meeting. All meetings begin at 7:00 p.m. and are.
located in the Owasso Community Center.
It should be noted that once appointed and confirmed, committee members serve for the life of
the sales tax extension (2007) and may not be removed except by voluntary resignation.
PROBLEM:
During the past month the staff has received two resignations. from the committee. Those
resignations were from the members listed below.
• Mr Steve Barrett - Citizen -at -Large slot
Resigned after moving from the community
• Mr Mike Nance - Recreation Groups
Resigned due to reduced involvement with youth, soccer
The next meeting of the committee is scheduled for Monday, October 10, 1994. The two
vacancies will contribute to the ongoing problem of having enough members present to conduct
business. The latest date for Council confirmations of new appointments to the committee is
October 4, 1994 (regularly scheduled Council meeting), however, if so desired, the appointments
could be made at the next Council meeting (September 20, 1994).
REQUEST:
This request is for your consideration of appointments to the Owasso Sales Tax Watchdog
Committee to fill the vacancies listed above.
NOTE: In the past, the staff has maintained a list of persons who have expressed an interest
in serving the community through certain boards and commissions, however, at this time we do
not have such a list. Should you desire a listing of potential committee members, I will be glad '
to compile such a list.
ATTACHMENT:
1. List of current committee members with information relating to the committee. '
2. Original 1988 sales tax extension brochure
3. Ballot
MEMBERS
OWASSO SALES TAX WATCHDOG COMMITTEE
' NEWS MEDIA - One Slot
Glenna Gay
The Owasso Reporter
202 E Second Ave
Owasso, OK 74055
272 -1155
OWASSO, OKLAHOMA
ECONOMIC DEVELOPMENT - One Slot
' Tom Kimball
Kimball's Hardware
8301 N Owasso Expy
Owasso, OK 74055
272 -1146
' RETAIL BUSINESS - Two Slots
Harold Merrill
9417 N 136th E Ave
' Owasso, OK 74055
272 -7313
' Bill Williams
Williams Refuse
1807 N Elm
' Owasso, OK 74055
272 -7215
0
1P
EDUCATION - Two Slots
Dan Siemens
Barnes Elementary School
202 E Broadway
Owasso, OK 74055
272 -1153
Steve Holleman
Owasso Schools
101 E 24th Ct
Owasso, OK 74055
272 -9287 (h); 272 -6274 (w)
RECREATION GROUPS - One Slot
Mike Nance
Owasso Soccer Club
8905 N 121st E Ave
Owasso, OK 74055
272 -3687
FINANCIAL INSTITUTIONS - One Slot
Billie Fulbright
RCB Bank
86th St N & Hwy 169
Owasso, OK 74055
272 -1887
BUILDERS - One Slot
Pat Woods
Pat Woods Construction
8555 N 117th E Ave
PO Box 3
Owasso, OK 74055
272 -5177
SENIOR CITIZENS - Two Slots
John Leach
Baptist Retirement Center
7411 N 122nd E Ave
Owasso, OK 74055
272 -5531
John Groth
801 N Dogwood
Owasso, OK 74055
272 -5179
CITIZENS -AT -LARGE - Three Slots
Michael Philippi, Chairperson
8903 N 123rd E Ave
Owasso, OK 74055
622 -8080 (w)
Citizens -at -Large cont.
Steve Barrett
312 N 20th St
res 19 ned — Collinsville, OK 74021
258 -3581
Vicki Tapp
12510 E 77th St N
Owasso, OK 74055
272 -6926
SUPPORT STAFF
Rodney J Ray
City Manager
Sherry Bishop
City Treasurer
Steve Compton
Assistant City Manager
Marcia Boutwell, Secretary
Executive Asst to City Manager
This committee was formed following the 1988 tax extension bond election for the purpose of
maintaining a strong citizen participation effort throughout the life of the sales tax extension and
to insure the proper use of revenues generated. The committee meets on the second Monday
of January, April, July, and October at 7:00 p.m. in the Community Center. Meetings are
approximately two hours in length.
Duties of the committee consist of reviewing all financial records relating to the 1988 Sales Tax
Extension and acting as a public information liaison.
Members of the committee are appointed by the Mayor with Council confirmation for the life
of the sales tax extension. Legally the term of office is defined as "throughout the life of the
Sales Tax Extension (10/1/2007) or until resignation ".
"WATCHDOG COMMITTEE"
A Citizen Watchdog Committee will be form-
ed for the purpose of maintaining a strong
citizen participation effort throughout the life
of this sales tax extension and to insure the
proper use of revenues generated.
The committee will be comprised of fourteen
people representing the following groups:
NEWS MEDIA - ONE SLOT
ECONOMIC DEVELOPMENT- ONE SLOT
RETAIL BUSINESS - TWO SLOTS
EDUCATION - TWO SLOTS
RECREATION GROUPS - ONE SLOT
FINANCIAL INSTITUTIONS - ONE SLOT
BUILDERS - ONE SLOT
SENIOR CITIZENS - TWO SLOTS
CITIZENS AT LARGE - THREE SLOTS
This committee will be required to meet at least
quarterly for the purpose of reviewing the
following reports:
• LIST OF FUNDED PROJECTS WITH
COST BREAKDOWN
• STATUS OF EACH FUNDED PROJECT
WITH % OF COMPLETION REPORT
• TOTAL AMOUNT OF SALES TAX
DOLLARS COLLECTED AND THE
AMOUNT IN THE CAPITAL FUND AND
FUTURE FUND
• INVESTMENT REPORT ON ALL SALES
TAX FUNDS EARMARKED FOR
CAPITAL FUNDING
• A FINAL REPORT ON EACH PROJECT
AS IT IS COMPLETED
All committee members will be appointed for
the life of the sales tax extension.
M 1=11 M M IM
P
k
INVEST IN OWASSO'S FUTURE
VOTE
if E S
OCT. 4TH
A BLUEPRINT FOR BUILDING
OWASSO
I
a Z
QF--3
NPN Rt+IL _
� STS
X04 4
lox':2
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7c2.-7
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'Gb T
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-1- ____
approved by a majority of the registered qual_ M -h
voters, voting at the election for such purpose, tff
Revenue Bonds provided in the above Propositlor
_ No. 6 WILL NOT BE ISSUED.
PROPOSITION NO. 7
"Shall Ordinance No. 395 of the City of
Owasso be approved, which ordinance
extends from September 1, 1992 to
October 31, 2007, the termination date
of the One Percent Sales (Excise) Tax
•
levied by Ordinance No. 326, as
•
amended of the City of Owasso and
provides that the proceeds derived
from such One Percent Sales (Excise)
Tax shall be used to make deposits to
=the debt service fund of the Owasso
Public Works Authority for the purpos,
of paying the principal and Interest
the 1988 Revenue Bonds to be Issued
pursuant to Proposition No. 1,
Proposition No. 2, Proposition No. 3,
�I Proposition No. 4, Proposition No. 5
and Proposition No. 6 above and to
continue to make deposits to the
sinking fund on the outstanding
general obligation bonds of ,.1983
une 30, 1992, and thereafter
9 osltsnanmount
peren U(15%a)of -the
a d e PercentSal.es
e caplt`C uti r and
e ur p�ose8, f= unding
a m o�em e�niFp oecs of
also pis authorized,°by
�� in an eke on
Tpose; and requiring
•sa revenues generated from said One
'
'Percent Sales Tax to be restricted for
the, use 'of capital projects only, with
<:said oprojects to be reviewed by the
Capital Improvements Committee,
�� approved by the City Council, with
Ayersight given thereto by the Citizens'
=)Natchdog Committee, which shall be
ablished by the City Council,
:subject to competitive bidding as
required by law, with any additional
Indebtedness Incurred by the Cil
and /or the Authority utilizing Said Orin
Percent Sales Tax requiring approval
by the majority of the registered,
qualified voters of the City, voting at
periodic elections for such purposes ?"
FOR- r`
THE ABOVE PROPOSITION
AGAINST—o'.'
ABOVE PROPOSITION
iTHE
j
VOTE BOTH SIDES
i
'I
fill
r
1
7
L _
I.—'
FOR INFORMATION CONTACT:
NAME:
Timothy Rooney
DEPT:
Planning - Community Development
TELEPHONE:
272 -2251
SUBJECT:
Ordinance No. 489 - Adopting Rezoning Action
of City Council on 9 -20 -94
NOTE: All City Council Agenda items,
including appropriate backup
materials, and all items for the City
Manager's Report, must be submitted
to the office of the City Manager by
NOON on WEDNESDAY preceding a
Council meeting.
SUMMARY;
On September 20, 1994, the Owasso City Council unanimously approved Rezoning Case # OZ- 94 -05,
rezoning property located in the N/2 of the NE /4 of the NE /4 of Section 19, Township 21 North, Range
14 East from AG (Agriculture) to CS (Commercial Shopping Center) and RS -2 (Residential Single Family
Medium Density). The subject property to be rezoned is located at the southwest corner of E. 96th
Street North and Garnett Road.
Ordinance 489 formally adopts the actions of the Owasso City Council on September 20, 1994.
.................
BUDGET: No Impact !Ngted i FINANCE DIRECTOR APPROVAL: N/A
REQUEST FOR ACTION: All department items requiring Council approval must be submitted through City Manauer's offices
Staff is recommending approval of Ordinance No. 489.
DEPARTMENT DIRECTOR APPROVAL: '7j %Zoo.ye
CITY MANAGER APPROVAL:
ATTORNEY APPROVAL: CoDv to Mr. Cates
BOARD /COMMITTEE APPROVAL: Planning Commission
OTHER:
CITY COUNCIL APPROVAL:
FOR CITY MANAGER
FIRST AGENDA DATE
HEARING:
USE: DATE RECEIVED
5 Request for Action Form No. 1 - June 1994
DATE: 9 -26 -94
9 -23 -94
9 -13 -94
: 9_ A l� _Cq APPROVED:
SECOND AGENDA DATE:
ORDINANCE /RESOLUTION:
ORDINANCE NUMBER 489
CITY OF OWASSO, OKLAHOMA
AN ORDINANCE APPROVING ZONING APPLICATION NUMBER
OZ -94-05 CHANGING THE ZONING OF PROPERTY LOCATED IN THE
NORTH HALF OF THE NORTHEAST QUARTER OF THE NORTHEAST
QUARTER OF SECTION 19, TOWNSHIP 21 NORTH, RANGE 14 EAST,
TULSA COUNTY, OKLAHOMA, FROM AG (AGRICULTURAL) TO CS
(COMA ERCIAL SHOPPING CENTER ) AND RS -2 (RESIDENTIAL
SINGLE FAMILY - MEDIUM DENSITY), AND REPEALING ALL
ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT
HEREWITH.
WHEREAS, public hearings have been held regarding the request for rezoning of the
property herein described; and,
WHEREAS, the Owasso City Council has considered the recommendation of the Owasso
Planning Commission and all statements for and against the requested rezoning of application
OZ- 94 -05.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF OWASSO, OKLAHOMA THAT:
SECTION 1: The zoning classification of the following described property, to-wit:
The East 300 Feet of the North Half (N /2) of the Northeast Quarter (NE/4) of the
Northeast Quarter (NE14) of Section 19, Township 21 North, Range 14 East of the
Indian Base and Meridian, Tulsa County, Oklahoma, containing 5 acres more or less,
be, and the same hereby is, rezoned from an AG (Agricultural) to a CS (Commercial Shopping
Center) zoning district.
SECTION 2: The zoning classification of the following described property, to -wit:
The East 572 Feet of the North Half (N /2) of the Northeast Quarter (NE/4) of the
Northeast Quarter (NE/4) of Section 19, Township 21 North, Range 14 East of the
Indian Base and Meridian, Tulsa County, Oklahoma, Less and Except the East 300 Feet,
containing 3 acres more or less,
be, and the same hereby is, rezoned from an AG (Agricultural) to a RS -2 (Residential Single
Family - Medium Density) zoning district.
SECTION 3: That all ordinances or parts of ordinances in conflict herewith be, and the
same hereby are, expressly repealed.
PASSED AND APPROVED this 4th day of October, 1994.
CITY OF OWASSO, OKLAHOMA
By:
Jerry Duke, Mayor
ATTEST:
Marcia Boutwell, City Clerk
APPROVED AS TO FORM:
Ronald D Cates, City Attorney
owo d94.z5
I&
M
REQUEST FOR gCTION'
REQUEST FI CITY MANAGER
FI OPWA
CIP
FOR INFORMATION CONTACT:
NAME: Timothv Roonev
Fx COUNCIL
FI OEDA
FI OPGA
DEPT: Planning - Community Development
TELEPHONE: 272 -2251
SUBJECT: Ordinance No. 490 - Adopting Rezoning Action
of City Council on 9 -20 -94
DATE:
BOA
FI WATCHDOG
9 -26 -94
PC
FI OTHER
NOTE: All City Council Agenda items,
including appropriate backup
materials, and all items for the City
Manager's Report, must be submitted
to the office of the City Manager by
NOON on WEDNESDAY preceding a
Council meeting.
Ordinance 490 formally adopts the actions of the Owasso City Council on September 20, 1994.
III BUDGET: No Impact Noted,
FINANCE DIRECTOR APPROVAL: N/A
' REQUEST FOR ACTION: All department items requiring Council approval must be submitted through City Manager's office.
Staff is recommending approval of Ordinance No. 490.
DEPARTMENT DIRECTOR APPROVAL: -gym " e DATE: 9 -26 -94
CITY MANAGER APPROVAL: 9_.?9-911
ATTORNEY APPROVAL: Copy to Mr. Cates 9 -23 -94
BOARD /COMMITTEE APPROVAL: Planning Commission 9 -13 -94
L�
0
OTHER:
CITY COUNCIL APPROVAL:
FOR CITY MANAGER OFFICE USE: DATE RECEIVED: 9'_ 9 / _ 941 APPROVED:
FIRST AGENDA DATE
HEARING:
IRequest for Action Form No. 1 - June 1994
P
SECOND AGENDA DATE:
ORDINANCE /RESOLUTION:
ORDINANCE NUMBER 490
CITY OF OWASSO, OKLAHOMA
AN ORDINANCE APPROVING ZONING APPLICATION NUMBER
OZ -94-06 CHANGING THE ZONING OF PROPERTY LOCATED IN THE
NORTH HALF OF THE NORTHEAST QUARTER OF THE NORTHEAST
QUARTER OF SECTION 19, TOWNSHIP 21 NORTH, RANGE 14 EAST,
TULSA COUNTY, OKLAHOMA, FROM AG (AGRICULTURAL) TO RS -2
(RESIDENTIAL SINGLE FAMILY - MEDIUM DENSITY), AND
REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT HEREWITH.
WHEREAS, public hearings have been held regarding the request for rezoning of the
property herein described; and,
WHEREAS, the Owasso City Council has considered the recommendation of the Owasso
Planning Commission and all statements for and against the requested rezoning of application
OZ- 94 -06.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF OWASSO, OKLAHOMA THAT:
SECTION 1: The zoning classification of the following described property, to -wit:
All of the North Half (N /2) of the Northeast Quarter (NE/4) of the Northeast Quarter
(NE/4) of Section 19, Township 21 North, Range 14 East of the Indian Base and
Meridian, Tulsa County, Oklahoma, Less and Except the East 572 Feet of said North
Half, containing 12 acres more or less,
be, and the same hereby is, rezoned from an AG (Agricultural) to a RS -2 (Residential Single
Family - Medium Density) zoning district.
SECTION 2: That all ordinances or parts of ordinances in conflict herewith be, and the
same hereby are, expressly repealed.
PASSED AND APPROVED this 4th day of October, 1994.
CITY OF OWASSO, OKLAHOMA
By:
Jerry Duke, Mayor
ATTEST:
Marcia Boutwell, City Clerk
APPROVED AS TO FORM:
Ronald D Cates, City Attorney
oword94. z6
Y�r
1
MEMORANDUM
TO: RODNEY J. RAY
' CITY MANAGER
I FROM: M. A . ALEXANDER �00
CHIEF OF POLICE
SUBJECT: PURCHASE OF COPIER
IDATE: September 30, 1994
IBACKGROUND:
In July 1991, the City of Owasso entered into a three year contract with Lease America
for a Toshiba copy machine at a payment of $236.00 per month. This agreement
provided a buy out clause option upon completion of the lease. During this period,
Lease America was purchased by G.E. Capital .
The copier which has been used at the Owasso Police Department for the past three
years is described as a Toshiba Model 8510 with an MD -3 duplexer, MG -5 sorter with a
MP -101 large cassette. The final payment of the lease agreement has been made.
The total cost of purchasing this copier utilizing the buy out clause is $1,131.64.
However, a monthly cost of $112 will still be required to continue the maintenance of the
machine and will include all toner and cartridges for the copier.
Other options available which have been considered are:
1.) An upgrade of the Toshiba copy machine to a newer model at a monthly cost
slightly higher than the current lease.
2.) To continue to lease the current copier at the same cost as now being paid, but
on a month -to -month basis.
3.) Purchase of the current copier.
Option one would afford the department a much better copier at approximately the same
monthly cost. Yet, the existing copier still performs adequately and the cost benefit
ratio does not justify a long term commitment to a new lease.
Option two is not financially feasible as there would be no improvement to the copier.
This option would further require the department to needlessly continue paying $236 a
month, and in five months, the result of this continued payment would more than pay
for the buyout.
Option three is recommended. Although the current copier is aged and some of the more '
updated features are not available, the equipment still functions sufficiently and should
meet the needs of the department for the remainder of the fiscal year. At the end of '
this year, an evaluation of the copy machine will be made to access how the equipment is
currently meeting the needs of the police department.
RECOMMENDATION:
Staff recommends the purchase of the Toshiba Model 8510 from G.E. Capital in
Cleveland, Ohio for $1,131.64.
ATTACHMENTS:
G. E. Capital Invoice
Equipment Lease
Terms and Conditions
Funds Addendum
9
I �
.r. G.E. CAPITAL INVOICE
G_E- CAPITAL CORPORATION
r 7j.` tizil ".5083111
CEDAR RAPIDS, IA 52406 -3083
800. 553.7286 319.378.7643 FX
r.r�� rar "'%t lr-rQr vvvmoov
ATTN CHIEF ALEXANDER
4 JV ikl05 `Tff "M�l4I ■ °�1
OWASSO OK 74055
INVOICE DATE: SEPT. 30, 1994
DUE DATE: OCT. 20, 1994
BUYOUT Or EQUIPMENT PROM THE FOLLOWING LEASE AGREEMENT:
6159994.002 TOSHIBA 8510 COPIER
PURCHASE PRICE $ 1489.43 (PER LEASE FMV)
DEDUCT SECURITY DEPOSIT ($ 472.00)
TOTAL DUE $ 1131.64
SEND CHECK TO: G.E. CAPITAL CORPORATION
P.13. SO)k s4tis
CLEVELAND. QH 44101 -4830
M FAA F. VAKF— SIIPF..T11A T M 19 ArJli)I IMTJlt,1sa.RAe M 0 N —y'0I Ili r. RF CK
------------------- ------- ---- ------- ------------ ------- ----- ------- ... r .... ................�_�.��. - - --
800- 663 -7286 ASSET MANAGEMENT 319 - 378 -7643 319- 378 -7626
' r.00l¢'] rD; U rd /01 J60
OM
ZZ7 _ LESSOR LsASeAmerlcA Corporation
Vendor Services Division
LAA0aAAAffFj _-^ 4333 Edgewood Road N.E.
MATS Cedar Rapids, Iowa. 52499
Aaoenown to
EOwpTMt
L*4•4 No.
NON-APPROPRIATION OF FUNDS ADDENDUM
This Add e dum shall become part of the above numbered Lease between Lessor and
Lessee.
Notwithstanding any provision In the Lease to the contrary, Lessor and Lessee agree that in the event the Lessee
is not appropriated sufficient funds for the purchase, lease or rental of equipment which will perform services
and functions which in whole or in part are essentially the same services and functions for which the Equipment
was leased (if such appropriation Is specifically required to pay the Lease payments herein); and funds are not
otherwise available to Lessee to pay the rental payments; and there Is no other legal procedure by which payment
can be made to Lessor, and the non appropriation of funds did not result from any act or failure to act on the part
of the Lessee, Lessee shall have the right to return the Equipment to Lessor (at Lessee's expense, to a
destination Lessor directs, in good working condition less normal wear and tear); and cancel this Lease by a
Notice to such effect served not less than thirty (30) days prior to the and of the Lessee's fiscal year (hereinafter
the "notice ") should Lessee provide Lessor with notice, Lessor may request from Lessee, at Lessor's option, an
opinion of Lessee's counsel affirming the facts stated herein along with all reasonable requested documentation
which provides sufficient proof of such facts.
Upon such early cancellation, Lessee may not thereafter acquire functionally similar equipment nor may Lessee
otherwise contract for services and /or products which are similar In nature as was being provided by the
equipment subject to this Lease for the duration of the full original term of the Lease. In the event, subsequent to
such early cancellation, funds are made available to Lessee for equipment which will perform services and
functions which In whole or In part are the same services and functions for which the Equipment was originally
leased, Lessee agrees, at Lessor's option, to purchase, lease or otherwise acquire such equipment from Lessor,
ACCEPTED BY LESSOR ON ACCEPTS BY LESSEE ON
By
Title
19
/
MUNICIPAL CERTIFICATE
M
6111
Title
Title
I, the undersigned, hereby certify that the individuals) who executed the above referenced Lease Agreement had
at the time of execution of the Lease Agreement full power and authority to execute the Lease Agreement and
that all required procedures necessary to make the Lease Agreement a legal and binding obligation of the Lessee
have been followed.
I also do hereby certify that payments due and payable by the Lessee under the Lease Agreement for the current
lease term gW within the c rrent budget and yevlthin n a pllable, n�, hausted and u;encurribered appropriation
of the
IN WITNESS WHEREOF, I have set my hand this —�c� day of Q
ATTEST
wam
AGENCY IAL
Signature
Q/lLCJ
Title
��LESSOR EQUIPMENT LEASE Loa" No.
LeaseAmerica Corporation - Vendor Group
t�.�sEwtvaMCaaL:o 4333 Edgewood Road N.E. • Cedar Rapids, Iowa 52499
LESSEE (FUII Legal Name)
Name
City of Owasso — Police Depart en
Adaross try t Suits zip
P_0 Rnx 18n Ow,ccn ray 7GO5S
VENDOR
Name city State
WPGr rn RiiginaGC Prnrittrt-c Tnr Tulsa OY
THIS LEASE IS SUBJECT TO THE TERMS AND CONDITIONS PRINTED HEREON AND ON THE REVERSE SIDE, ALL OF WHICH ARE MADE APART HEREOF AND WHICH
LESSEE ACKNOWLEDGES HAVING READ.
THIS LEASE IS NOT BINDING UNTIL ACCEPTED BY LESSOR
LESSEE (A: Stated Above)
LESSOR /X -
iris)
By X
(Signature) (Signature Only) (Title)
Its CO- LESSEE (it Applicable)
(Title)
Date Accepted
...One............
.. One............
..One............
.. One............
X
(Signature Only) (Title)
X
(Signature Only) (Title)
TERMS AND CONDITIONS • PLEASE READ CAREFULLY BEFORE SIGNING
DESCRIPTION OF EQUIPMENT LEASED
.... TOSHIBA.. MODEL ..8510- .Copier and Cabinet ........... ................... ......... ....... C 41,`'0 7
.... TOSHIBA..MODEL . MD -3.. Duplexer ................ _ .............. ............................... y4- 0 a� 2 0 �,
... TOSHIBA_MODEL . M.G -5. Sorter .................................... ............................... /?1 Z 95'
... TOSiiIBA. MODEL. MP- 1.Q.7,._Large.. Cassette .................. ...............................
HEDU
36 monthly rental payments of
s located at Lessee's add
�I $
tai 47 Refund upon o expiration of the Lease, provided all Lease
terms and conditions have been property fulfilled by Lessee.
1. LEASE. Lessor hereby leases to Lessee and Lessee hereby leases from Lessor the equipment described above ( "Equipmem-) upon the terms and conditions set forth in this Lease Agreement (-Lease j. The term - Lessee" shall include all
Lessees who have signed this Lease. each of whom snail be faintly and severally Gable.
L TEAM AND RENL Lessee shall pay Lessor rem for the use of the Equipment. at such place as Lessor may designate. aggregate nett over the term of this lease equal to the total number of rental payments, multiplied by the amount of each Payment
Pius aophable taxes. (The due date of the first rental payment is the date upon which the Equipment is delivered to Lessee. or any later date designated by Lessor.) The security deposit is due and payable at the time Lessee signs this Lease.
1 DELIVERY AND ACCEPTANCE OF EQUIPMENT. Lessee agrees that it has selected both the vendor and the Equipment Prior to requesting Lessor to Nrcrtase the same for ttis Lease and M9 Lessee leases the Equipment in an -AS IS" condition.
All costs of delivery and installation are the sole responsibility of Lessee. Lessor shall no be Gable far any loss or damage resulting tram arty delay or failure to deliver any item of Equipment . Upon delivery of the EoLaprnent to the =tion
identified above. Lessee shall insoect the Equipment and it acceptable Lessee shall verity with Lessor or its representative that the Equipment is acceptable. ONCE THE CERTIFICATE OF ACCEPTANCE HAS BEEN SIGNED BY THE LESSEE.
OR LESSEE VERIFIES THE ACCEPTABILITY OF THE EQUIPMENT. THIS LEASE SHALL BE NONCANCELLABLE FOR THE RILL LEASE TERM. If Lessee cancels this Lease after signing this Lease but prior to delivery of the Equipment. or it
Lessee refuses to verity acceptability at the Equipment within a reasonable time after the Equipment has been delivered. installed and ready for use. Lessee agrees to indemnity, defend and hold harmless Lessor tom any claims or bsse&
incuding attorney fees arising out of a demand for payment of the purchase price of the Equipment. including demands from the manufacturer or vendor at the Equipment. Lessor shall not be liable for specific performance of the Lease
a for damages if the manufacturer or vendor delays or tails to deliver the Equipment.
t. AtS�PPPDLNCE OF LEASE Lessee acknowledges that Lessor shall no become contractually bound by this agreement until a is accepted by Lessoc Lessor has no connection w atsoever will the veroor, and no representation as to IM Emornem
or any other matter by the vendor shall relieve Lessee of any obligation under this Lease. ISC
S. DLAIMER OF WARRANTIES. LESSEE ACKNOWLEDGES THAT LESSOR IS NOT THE MANUFACTURER OF THE EQUIPMENT, NOR THE MANUFACTURER'S OR VENDOR'S AGENT, AND LESSEE REPRESENTS
THAT LESSEE HAS SELECTED THE EQUIPMENT BASED UPON ITS OWN JUDGMENT AND DISCLAIMS ANY RELIANCE UPON ANY STATEMENTS OR REPRESENTATIONS MADE BY LESSOR. LESSOR HAS
NOT MADE AND SPECIFICALLY DISCLAIMS ANY REPRESENTATION OR WARRANTY OF ANY KIND. DIRECTLY OR INDIRECTLY, EXPRESS OR IMPLIED. WITH RESPECT TO THE SUITABILITY, DURABIU Ty.
DESIGN. OPERATION OR CONDITION OF THE EQUIPMENT OR ANY PART THEREOF. ITS MERCHANTABILITY, ITS FITNESS FOR USE FOR THE PARTICULAR PURPOSES AND USES OF LESSEE, OR OTHERVJSE.
LESSOR SHALL NOT BE LIABLE TO LESSEE FOR ANY LOSS. DAMAGE, OR EXPENSE OF ANY KIND OR NATURE CAUSED DIRECTLY OR INDIRECTLY BY ANY EQUIPMENT LEASED HEREUNDER OR FOR
ANY DAMAGES BASED ON STRICT OR ABSOLUTE TORT LIABILITY OR LESSOR'S NEGLIGENCE. NO DEFECT OR UNFITNESS OF THE EQUIPMENT SHALL RELIEVE LESSEE OF ANY OBLIGATION UNDER THIS
LEASE. LESSOR AGREES. TO THE EXTENT THEY ARE ASSIGNABLE. TO ASSIGN TO LESSEE. WITHOUT RECOURSE TO LESSOR. ANY WARRANTIES RECEIVED BY LESSOR WITH RESPECT TO THE EQUIPMENT
SEE REVERSE SIDE FOR ADDITIONAL TERMS AND CONDITIONS
UNCONDITIONAL GUARANTY OF LEASE
In consideration of the malting of the above Equipment Lease (the Lease) by Lessor named above ( Lessor) with Lessee named above (Lessee). at the request of the undersigned and in reliance on this guaranty. the undersigned (if more
than one. then jointly and severalty) as a direct and primary obligation, guarantees to Lessor and any assignee of Lessor (both referred to as - Holder") the prompt payment of all payments, presently or hereafter. to be made by the L.esee
pursuant to the terms of the Equipment Lease and further guarantees the performance by the Lessee of all the terms, conditions. and covenants at the Lease, regardless of any invalidity, of unendorceability thereof. This shall be a continutng
guaranty and indemnity. The undersigned promises to on all of the Holders erpenses incurred in enforcing this guaranty. The undersigned waives notice at acceptance, presentmmd. demand, protest. notice of protest or notice of default
and consents that the Holder may grant the Lessee arty extension or indulgency under me Lease, and may proceed directly against the undersigned w shout first proceeding against Lessee or disposing of any security afforded Holder under
the Lease. Accounts settled between Holder and Lessee shall bind me undersigned.
This guaranty agreement shall be governed by and construed in accordance with the laws of the State of Iowa. The undersigned hereby consents and submits to the jurisdiction of the respective courts of the County of Linn of the State
of Iowa for enforcement of this guaranty.
This guaranty shall bind the respective heirs. adriinistrators, representatives, successors and assigns of the undersigned.
X Individually X Individually
X Individually X Individually
CERTIFICATE OF ACCEPTANCE OF LEASED EQUIPMENT
Lessee's signature hereon authorizes Lessor to verity by telephone with an authdnzed fepfesenatM of Lessee on an inspectnorvvenfiation certiflaie. a copy of which will be forwarded to Lessee upon completion by Lessor. me date me
Equipment was delivered to lessee: the serial numbers for me Equipment: mat all necessary installation has been compMed; bat the Equipment has been ehomined by the Lessee and is in good operating order and condition and is in all
ms0erts Utsfxtory to Lessee and that the Equipment is accepted by Lessee for all purposes under the Lease. Lessee hereby authonzes Lessor to either insert or correct the Lease number, serial numbers, model numbem begirnng date,
signature dates. and Less" s name.
LESSEE
...One............
.. One............
.One..........
.. One............
(Signature Only) (Title)
TERMS AND CONDITIONS • PLEASE READ CAREFULLY BEFORE SIGNING
DESCRIPTION OF EQUIPMENT LEASED
type, rnaKe, mooei rvumoer
....TOSHIBA..MODEL
. 8510 -Copier. -and . Cab_ inet ............................
oe�i +_ G
. .. . . . .. �--' (► 7
... TOSHIBA..MODEL
. MD -3.. Duplexer ................................ ...............................
O dY 2o
.. TOSHIBA.
-MODEL.
M.. G- 5 ... Sorter ................................... ...............................
/4 l 2 9
...TOSHIBA..
MODEL.
MP- 1.0.1.. Large.. Casse. t. te .................. ...............................
Dj (, 0 //
.................... I ... ....... .................... ..... ... .... .................................... ................................. I...
EQUIPMENT LOCATION. Complete only if equipment will not be located at Lessee's_ address above.
Address City State County
SCHEDULE OF RENTAL PAYMENTS
SECURITY DEPOSIT
36 monthly rental payments of $ 236.00 plus tax $ 472.00
Refundable upon expiration of the Lease, provided all Lease
terms and conditions have been properly fulfilled by Lessee.
1. LEASE. Lessor hereby leases to Lessee and Lessee hereby leases from Lessor the equipment described above ("Equipment ") upon the terms and conditions set forth in this Lease Agreement ( "Lease "). The term "Lessee" shall include all
Lessees who have signed this Lease, each of whom shall be jointly and severally liable.
2. TERM AND RENT. Lessee shall pay Lessor rent for the use of the Equipment, at such place as Lessor may designate, aggregate rent over the term of this lease equal to the total number of rental payments, multiplied by the amount of each payment
plus applicable taxes (The due date of the first rental payment is the date upon which the Equipment is delivered to Lessee, or any later date designated by Lessor.) The security deposit is due and payable at the time Lessee signs this Lease
3. DELIVERY AND ACCEPTANCE OF EQUIPMENT. Lessee agrees that it has selected both the vendor and the Equipment prior to requesting Lessor to purchase the same for this Lease and that Lessee leases the Equipment in an "AS IS" condition
All costs of delivery and installation are the sole responsibility of Lessee. Lessor shall not be liable for arty loss or damage resulting from any delay or failure to deliver any item of Equipment. Upon delivery of the Equipment to the locnon
identified above. Lessee shall inspect the Equipment and if acceptable Lessee shall verity with Lessor or its representative that the Equipment is acceptable. ONCE THE CERTIFICATE OF ACCEPTANCE HAS BEEN SIGNED BY THE LESSEE,
OR LESSEE VERIFIES THE ACCEPTABILITY OF THE EQUIPMENT, THIS LEASE SHALL BE NONCANCELLABLE FOR THE FULL LEASE TERM. If Lessee cancels this Lease after signing this Lease but prior to delivery of the Equipment, or if
Lessee refuses to verity acceptability of the Equipment within a reasonable time attar the Equipment has been delivered• installed and ready for use, Lessee agrees to indemnity, defend and hold harmless Lessor from any claims or losses.
including attorney fees, arising out of a demand for payment of the purchase pnce of the Equipment, including demands from the manufacturer or vendor of the Equipment. Lessor shall not be liable for specific performance of this Lease
or for damages if the manufacturer or vendor delays or fails to deliver the Equipment.
t. ACCEPTANCE OF LEASE. Lessee acknowledges that Lessor shall not become contractually bound by this agreement until it is accepted by Lessor. Lessor has no connection whatsoever with the vendor, and no representation as to the Equipment
or arry other matter by the vendor shall relieve Lessee of any obligation under this Lease.
s. DISCLAIMER OF WARRANTIES. LESSEE ACKNOWLEDGES THAT LESSOR IS NOT THE MANUFACTURER OF THE EQUIPMENT, NOR THE MANUFACTURER'S OR VENDOR'S AGENT, AND LESSEE REPRESENTS
THAT LESSEE HAS SELECTED THE EQUIPMENT BASED UPON ITS OWN JUDGMENT AND DISCLAIMS ANY RELIANCE UPON ANY STATEMENTS OR REPRESENTATIONS MADE BY LESSOR. LESSOR HAS
NOT MADE AND SPECIFICALLY DISCLAIMS ANY REPRESENTATION OR WARRANTY OF ANY KIND. DIRECTLY OR INDIRECTLY, EXPRESS OR IMPLIED, WITH RESPECT TO THE SUITABILITY, DURABILITY.
DESIGN, OPERATION OR CONDITION OF THE EQUIPMENT OR ANY PART THEREOF, ITS MERCHANTABILITY, ITS FITNESS FOR USE FOR THE PARTICULAR PURPOSES AND USES OF LESSEE, OR OTHERWISE
LESSOR SHALL NOT BE LIABLE TO LESSEE FOR ANY LOSS. DAMAGE, OR EXPENSE OF ANY KIND OR NATURE CAUSED DIRECTLY OR INDIRECTLY BY ANY EQUIPMENT LEASED HEREUNDER OR FOR
ANY DAMAGES BASED ON STRICT OR ABSOLUTE TORT LIABILITY OR LESSOR'S NEGLIGENCE. NO DEFECT OR UNFITNESS OF THE EQUIPMENT SHALL RELIEVE LESSEE OF ANY OBLIGATION UNDER THIS
LEASE. LESSOR AGREES, TO THE EXTENT THEY ARE ASSIGNABLE. TO ASSIGN TO LESSEE, WITHOUT RECOURSE TO LESSOR. ANY WARRANTIES RECEIVED BY LESSOR WITH RESPECT TO THE EQUIPMENT
SEE REVERSE SIDE FOR ADDITIONAL TERMS AND CONDITIONS
UNCONDITIONAL GUARANTY OF LEASE
In consideration of the making of the above Equipment Lease (the Lease) by Lessor named above (Lessor) with Lessee named above (Lessee), at the request of the undersigned and in reliance on this guaranty, the undersigned (if more
than one, then jointly and severally) as a direct and primary obligation, guarantees to Lessor and arry assignee of Lessor (both referred to as •'Holder'l the prompt payment of all payments. presently or hereafter, to be made by the Lessee
Pursuant to the terms of the Equipment Lease and further guarantees the performance by the Lessee of all the terms, conditions• and covenants of the Lease. regardless of any imnlidity or unenforceability thereof. This shall be a continuing
guaranty and indemnity. The undersigned promises to pay all of the Holders expenses incurred in enforcing this guaranty. The undersigned waives notice of acceptance, presentment, demand, protest, notice of protest or notice of defaurt
and consents that the Holder may grant the Lessee any extension or indulgency under the Lease, and may proceed directly against the undersigned without first proceeding against Lessee or disposing of arty security afforded Holder under
the Lease. Accounts settled between Holder and lessee shall bind the undersigned.
This guaranty agreement shall be govemed by and construed in accordance with the laws of the State of Iowa. The undersigned heretry consents and submits to the jurisdiction of the respective courts of the County of Linn of the State
of Iowa for enforcement of this guaranty.
This guaranty shall bind the respective heirs, administrators, representatives• successors and assigns of the undersigned.
X , Individually X , Individually
X , Individually X Individually
CERTIFICATE OF ACCEPTANCE OF LEASED EQUIPMENT
Lessee's signature hereon authorizes Lessor to verity by telephone with an authorized representative of Lessee on an inspectioniverification certificate, a copy of which will be forwarded to Lessee upon completion by Lessor, the date the
Equipment was delivered to Lessee: the senal numbers for the Equipment: that all necessary installation has been completed; that the Equipment has been examined by the Lessee and is in good operating order and condition and is in all
respects satisfactory to Lessee and that the Equipment is accepted by Lessee for all purposes under the Lease. Lessee hereby authorizes Lessor to either insert or correct the base number, serial numbers. model numbers, beginning date.
signature date, and Lessee's name.
LESSEE
[�_v M M M M M M M t- A M M i so F-1
REQUEST FTI CITY MANAGER
FTIOPWA
CIP
FOR INFORMATION CONTACT:
:QUEST FOR ACTION
Q COUNCIL
FI OEDA
FI OPGA
NAME: Rohn Munn
DEPT: Enoineerino
TELEPHONE: 272 -4959
SUBJECT: _Water and Wastewater Improvements
DATE: September 28,1994
FI BOA PC
FI WATCHDOG OTHER
NOTE: All City Council Agenda items,
including appropriate backup
materials, and all items for the City
Manager's Report, must be submitted
to the office of the City Manager by
NOON on WEDNESDAY preceding a
Council meeting.
SUMMARY:
The construction of the water and wastewater is complete, inspected, tested and meets the standards set forth
by the City of Owasso.
BUDGET: FINANCE DIRECTOR APPROVAL
REQUES.T.,FOR ACTION All. ;depart ment items requiring Council approval must be submitted through, City Manager's office.
Request Council approval of the water and wastewater system that serves Barrington Point II.
DEPARTMENT DIRECTOR APPROVAL:, l ATE: �� ��
CITY MANAGER APPROVAL:
ATTORNEY APPROVAL:
BOARD /COMMITTEE APPROVAL:
OTHER:
CITY COUNCIL APPROVAL:
FOR CITY MANAGER OFFICE USE: DATE RECEIVED: _ y APPROVED:
FIRST AGENDA DATE: �V _ ,� -e�4 SECOND AGENDA DATE:
HEARING:
Request for Action Form No. 1 - June 1994
ORDINANCE /RESOLUTION:
MEMORANDUM
TO: RODNEY J. RAY
CITY MANAGER
FROM: ROHN MUNN
ENGINEERING TECHNICIAN
SUBJECT: ACCEPTANCE OF WATER AND WASTEWATER IN BARRINGTON
POINT H
DATE: September 28,1994
BACKGROUND:
The final plat for Barrington Point was approved by the City Council on September 21,1993. The
Department Of Environmental Quality approved the construction plans for the entire platted area on
February 23,1994. The Department Of Environmental Quality issued two permits, one for the water
lines (Permit No. WL000072930712, PWSID No. 3007218), and the other for the sanitary sewer
lines (Permit No. SL000072930713, S- 21310), for construction.
The water lines were inspected by staff during the construction, and the staff conducted the
appropriate testing. The construction of the sanitary sewer lines were inspected by the staff along
with monitoring the contractor pulling the mandrel through all the 8" lines. The construction of both
the water and the sanitary sewer lines, materials used, and testing has met and /or exceeded the
design standards of the City of Owasso.
The streets and storm sewers are not complete as of today. The staffs policy is that when a '
Developer wants the City to accept part of the infrastructure (water and sanitary sewer lines), he /she
is required to provide a performance bond of 100% in lieu of the construction remaining. This
performance bond must be filed with the Public Works, Engineering Division. As of today, this
bond is not in place. The Developer is also required to provide the City with maintenance bonds for
the water and sanitary sewer lines. The maintenance bond(s) are not on file as of today. I
RECOMMENDATION:
The staff recommends Council approval of the water and sanitary sewer lines contingent upon
meeting the following:
1) A current one year maintenance bond be filed with the Public Works - Engineering
Division by 10 -4 -94.
2) That a performance bond or approved agreement be on file by 10 -4 -94 representing
100% of the remaining construction items for Barrington Point II.
1
1
REQUEST
REQUEST
FTICITY MANAGER
OPWA
CIP
FOR INFORMATION CONTACT:
NAME: Rohn Munn
l x l COUNCIL
FI OEDA
FI OPGA
DEPT: Enaineerina
TELEPHONE: 272 -4959
SUBJECT: Water and Wastewater, Storm Sewer, Street
DATE: September 28,1994
BOA F-1 PC
FI WATCHDOG FI OTHER
NOTE: All City Council Agenda items,
including appropriate backup
materials, and all items for the City
Manager's Report, must be submitted
to the office of the City Manager by
NOON on WEDNESDAY preceding a
Council meeting.
The construction of the water and wastewater, storm sewer and streets are complete, inspected, tested and
meets the standards set forth by the City of Owasso.
............... ...............................
BUDGET: FINANCE DIRECTOR APPROVAL:
. :::::::
PW REQUEST! FOR ACTION: All department items requiring Council approval.rnust be submitted through City Manager's office.
......... ......... ......... .........
Request Council approval of the water and wastewater, storm sewer and street system that serves Double Oaks
IV.
r
DEPARTMENT DIRECTOR APPROVAL:
CITY MANAGER APPROVAL:
ATTORNEY APPROVAL:
BOARD /COMMITTEE APPROVAL:
OTHER:
CITY COUNCIL APPROVAL:
FOR CITY MANAGER
' FIRST AGENDA DATE:
HEARING:
DATE:
DATE RECEIVED: - _ .S/ APPROVED:
/0- 4-2+ —
Request for Action Form No. 1 - June 1994
SECOND AGENDA DATE:
ORDINANCE /RESOLUTION:
I1 u o .:�► RI1► I
TO: RODNEY J. RAY
CITY MANAGER
FROM: ROHN MUNN
ENGINEERING TECHNICIAN
SUBJECT: ACCEPTANCE OF WATER AND WASTEWATER, STORM SEWER AND
STREETS IN DOUBLE OAKS IV
DATE: September 28,1994
BACKGROUND:
The final plat for Double Oaks Estates was approved by the City Council on June 7,1994. Double
Oaks Estates' plat was amended and approved by Council on June 21,1994 (therefore becoming
known as Double Oaks IV). The Department Of Environmental Quality received the construction
plans on September 14,1994 by the engineer. As of today, there has not been any type of approval
given for the water and wastewater.
The water lines were inspected by staff during the construction, and the staff conducted the
appropriate testing. The construction of the sanitary sewer lines were inspected by the staff along
with monitoring the contractor pulling the mandrel through all the 8" lines. The construction of both
the water and the sanitary sewer lines, materials used, and testing has met and /or exceeded the
design standards of the City of Owasso.
The storm sewer is complete and has been inspected by staff and meets the standards set forth by
the City of Owasso. The streets will be completed today. So far all the streets have been inspected
and approved by staff, and they meet the City's current standards.
As of 9/27/94, maintenance bonds for the water, wastewater, and storm sewer systems have been
received. Since the streets are still not finished but are to be completed sometime late today, there
will need to be a maintenance bond filed with the Public Works - Engineering Division prior to 10-
4-94. If everything goes well, we should have everything by 10 -4 -94.
RECOMMENDATION:
The staff recommends Council approval of the infrastructure, and streets that serve Double Oaks IV
contingent upon meeting the following:
1) Current maintenance bond for the street on file with the Public Works -
Engineering Division by 10 -4 -94.
2) The Department Of Environmental Quality issues approval of the construction plans
for the water and wastewater system.
MEMoxnrmunz
'
BACKGROUND:
' Recently the staff has received several questions relating to availability of an "Enterprise Zone ".
Those questions have come from companies that are interested in locating their business in
Owasso. As a result of those questions, the staff has reviewed the requirements and benefits for
designating a portion of the City of Owasso as an Enterprize Zone. As defined by the Oklahoma
Enterprise Zone Act, an Enterprise Zone is "an area within or contiguous to the corporate limits
' of any city or town of this state which the Oklahoma Department of Commerce approves, upon
application, as an area of economic distress as determined by its guidelines which include the
fact that a majority of the households within the specified area have an income of less than
' eighty percent (80 %) of the median income of this state as specified in this act."
1990 Census data from the Oklahoma Department of Commerce (ODOC) has confirmed that
Census Block Group 200 of Census Tract 58.01 in the City of Owasso meets the Department's
requirements and can be considered as a potential Enterprise Zone (see Owasso Enterprise Zone
Map). If submitted and approved, those new or expanding enterprises located within the
Enterprise Zone boundaries are eligible for the following incentives:
1. Twice the amount of investment tax credits as provided for in Section 235.74 of Title 68
of the Oklahoma Statutes.
2. Sales tax exemptions for certain manufacturers as provided for in Section 1359 of
Title 68 of the Oklahoma Statutes.
3. Low interest loans as provided for in Section 690.16 of Title 62 of the Oklahoma
' Statutes.
IP
TO: R
RODNEY J RAY
CITY MANAGER
FROM: S
STEVE COMPTON
' C
COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: R
RESOLUTION AUTHORIZING STAFF TO SUBMIT
ENTERPRISE ZONE APPLICATION
DATE: S
September 29, 1994
BACKGROUND:
' Recently the staff has received several questions relating to availability of an "Enterprise Zone ".
Those questions have come from companies that are interested in locating their business in
Owasso. As a result of those questions, the staff has reviewed the requirements and benefits for
designating a portion of the City of Owasso as an Enterprize Zone. As defined by the Oklahoma
Enterprise Zone Act, an Enterprise Zone is "an area within or contiguous to the corporate limits
' of any city or town of this state which the Oklahoma Department of Commerce approves, upon
application, as an area of economic distress as determined by its guidelines which include the
fact that a majority of the households within the specified area have an income of less than
' eighty percent (80 %) of the median income of this state as specified in this act."
1990 Census data from the Oklahoma Department of Commerce (ODOC) has confirmed that
Census Block Group 200 of Census Tract 58.01 in the City of Owasso meets the Department's
requirements and can be considered as a potential Enterprise Zone (see Owasso Enterprise Zone
Map). If submitted and approved, those new or expanding enterprises located within the
Enterprise Zone boundaries are eligible for the following incentives:
1. Twice the amount of investment tax credits as provided for in Section 235.74 of Title 68
of the Oklahoma Statutes.
2. Sales tax exemptions for certain manufacturers as provided for in Section 1359 of
Title 68 of the Oklahoma Statutes.
3. Low interest loans as provided for in Section 690.16 of Title 62 of the Oklahoma
' Statutes.
IP
RESOLUTION 94 -13
September 29, 1994
Page 2
COST:
There is no cost to the City of Owasso as a result of designating the area as an Enterprise Zone.
Additionally, there is no loss of tax base to the school system as a result of businesses utilizing I
the Enterprise Zone incentives.
RECOMMENDATION:
The staff recommends approval of Resolution 94 -13, and that the Council authorize the Mayor I
to submit an application for Enterprise Zone designation.
ATTACHMENTS:
1. ODOC Enterprise Zone Application Form
2. Resolution 94 -13 /Boundary Description
3. Owasso Enterprise Zone Map
Name of city
Address
CKLiiii�
D C I A [ T Y L M T (/ f vC 0 Y M C[ G E
APPUCATION FOR ENTERPRISE ZONE
City of Owasso
P.O. Box 180
Owasso, OK. ZIP 74055
Telephone ( 918) _ 272 -2251
Contact person Rodney J. Ray
City Manager
Office use only
Approved —
Disapproved
Date
Signed
Description of area within corporate city limits to be included in the enterprise zone.
A detailed map outlining the area described must accompany this application_
AttacYrrnents :
City Council Resolution /Area Description
Owasso Enterprise-Zone Area Map
Submit application and map with a resolution from the City Council showing "Need of
Participation" to: Enterprise Zone Officer, Oklahoma Department of Commerce, P.O.
Box 26980, Oklahoma City, OK 73126.
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO 94 -13
A RESOLUTION DETERMINING THE NEED FOR THE CITY OF
OWASSO, OKLAHOMA TO PARTICIPATE IN AND ACCEPT THE
BENEFITS OF THE OKLAHOMA ENTERPRISE ZONE ACT;
DESCRIBING THE BOUNDARIES OF AN AREA WITHIN THE CITY OF
OWASSO, WHICH APPEARS TO MEET THE GUIDELINES AND BE
WITHIN THE DEFINITION OF AN ENTERPRISE ZONE.
WHEREAS, there appears to be a need for the City of Owasso, Oklahoma to participate
in and accept the benefits of The Oklahoma Enterprise Zone Act, Oklahoma Statutes, Section
690. 1, et seq; and
WHEREAS, it appears that the area within the corporate limits of the City, hereinafter
described, appears to meet the guidelines and be within the definition of an enterprise zone as
defined in said act.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF OWASSO, OKLAHOMA, that there is hereby determined to be a need for the City of
Owasso to participate in The Oklahoma Enterprise Zone Act and accept the benefits thereof.
BE IT FURTHER RESOLVED, that the following described area located within the
corporate limits of the City of Owasso appears to meet the guidelines and be within the
definition of an enterprise zone as defined in The Enterprise Zone Act, to -wit:
Beginning at the northeast comer of the intersection of East Second Street and
North Main Street; thence south along the east right -of -way line of North Main
Street to the northeast corner of North Main Street and East First Street; thence
east along the north right -of -way line to the northeast corner of East First Street
and North Birch Street; thence south along the east right -of -way line of Birch
Street to the southeast corner of East Second Avenue (76th Street North); thence
east along the south right -of -way line of East Second Avenue to the west right -of-
way line of U.S. Highway 169; thence south along said right -of -way to the
intersection of the right -of -way and the City of Owasso corporate limits boundary;
thence southwesterly following the corporate limits of the City of Owasso to a
point; thence north following the corporate limits of the CIty of Owasso to a point
on the south right -of -way line for West Second Avenue (76th Street North);
thence east and north following the corporate limits boundary line for the City of
Owasso to a point on a line that is the extension of the north right -of -way line for
West Second Street; thence east along said line to the point of beginning.
APPROVED AND ADOPTED this 4th day of October, 1994 by the City Council of the
City of Owasso, Oklahoma.
Jerry Duke, Mayor
ATTEST:
Marcia Boutwell, City Clerk
APPROVED AS TO FORM:
Ronald D Cates, City Attorney
L
1
oil- -
MEMORANDUM
TO: RODNEY J RAY
CITY MANAGER
FROM: STEVE COMPTON
COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: RESOLUTION OF SUPPORT FOR NSP GRANT APPLICATION
DATE: September 30, 1994
BACKGROUND:
In August of 1994, the Council authorized the staff to submit a $200,000 CDBG Infrastructure
Grant application to the Oklahoma Department of Commerce (ODOC). The scope of the
infrastructure project includes the extension of water main lines, sewer main lines, and streets,
in order to provide appropriate services to the National Steak and Poultry Company. The grant
monies being requested by the City from ODOC is "pass through" federal monies and is justified
by the company's production of jobs (estimated 250 initial jobs). It is necessary for both
participants, the City and the company, to show their support of this joint effort. Because of
this requirement, documented support in the form of a Council resolution is needed, in addition
to the previous action taken by the Council authorizing submission of the application.
COST:
Adoption of this resolution will not result in any additional cost to the City.
RECOMMENDATION:
The staff recommends approval of Resolution #94 -14.
ATTACHMENT:
Resolution #94 -14
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO 94 -14
A RESOLUTION EXPRESSING SUPPORT FOR A $200,000 CDBG GRANT
FOR INFRASTRUCTURE IMPROVEMENTS TO ASSIST IN
RELOCATING 250 JOBS TO OWASSO (NSP).
WHEREAS, Title I of the Housing and Community Development Act of 1974, Public
Law 93 -383, as amended, authorized the Secretary of Housing and Urban Development, as
representative of the United States of America, to grant to the State of Oklahoma funds and
administrative responsibility for the "Small Cities Community Development Block Grant"
program; and
WHEREAS, the Oklahoma Department of Commerce, pursuant to designation by the
Governor as the administering agency of the Community Development Block Grant Program for
Small Cities in Oklahoma, is directed to further the purposes of community development in the
State, and is authorized and empowered to accept funds from the Federal Government or its
agencies and to enter into such contracts - and agreements as are necessary to carry out the
functions of the Department; and
WHEREAS, the City of Owasso is a local unit of general purpose government and has
provided opportunity for input by residents in determining and prioritizing community
development needs.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF OWASSO, OKLAHOMA, that the City of Owasso desires to obtain assistance in
community development and hereby requests the Oklahoma Department of Commerce to provide
assistance under the policies, regulations and procedures applicable to local communities in
Oklahoma. 6.
BE IT FURTHER RESOLVED, that the City of Owasso affirms its commitment to take
all action within its power to facilitate the receipt of the assistance of community development t
funds if the City of Owasso is awarded a Community Development Block Grant and, upon
receipt, to administer said grant by the rules and regulations established by the United States of
America, the State of Oklahoma, and all empowered agencies thereof.
APPROVED AND ADOPTED this 4th day of October, 1994 by the City Council of the
City of Owasso, Oklahoma at a regularly scheduled meeting, in compliance with the Open
Meeting Act, 25 O.S. et seq.
Jerry Duke, Mayor
ATTEST:
Marcia Boutwell, City Clerk
APPROVED AS TO FORM:
Ronald D Cates, City Attorney
MEMORANDUM
' TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: RODNEY J RAY
CITY MANAGER
ISUBJECT: CITY MANAGER'S REPORT
1
u
1
DATE:
September 30, 1994
MANAGERIAL•
ECONOMIC DEVELOPMENT CONSORTIUM - About two months ago the community came
dangerously close to losing a major economic development prospect. Because of a delay in
funding and lack of adequate communication, the city almost lost the 250 jobs that National
Steak and Poultry is bringing to our community. Even though the project has been rescued, the
reality of how close we came to losing a $5,000,000 annual payroll, a $7,000,000 total
investment and a $4,700,000 construction project gave me a "wake -up" call. The projected long
term increase in local business and sales tax due to NSP (after 1996) is, in itself, enough reason
to be concerned about why the company was actually working on an alternative relocation plan.
But such a disaster is compounded when considering the immediate potential provided by the
Whirlpool opening. Already, the City is working with four Whirlpool - related prospects (200
potential jobs) and another twenty -four potential prospects have been identified. The potential
business growth such jobs would bring, along with the associated growth in sales tax and
property tax base for the schools, would allow the City to realize some of its dreams for our
citizens and employees.
As a result of the "close call" with NSP, and a corresponding opportunity to bring to Owasso
one of the top economic development/ Chamber professionals in Oklahoma, I recently initiated
a dialogue with City officials, OEDA representatives, and Chamber officials. That dialogue was
intended to put together a team effort that would pool our resources and allow our community
to have the services of Mr Bernie Wagner, a twenty -three year economic development veteran
CITY MANAGER'S REPORT
September 30, 1994
Page 2
who managed Broken Arrow's economic development and Chamber activities since 1971. The
opportunity to recruit someone of Mr Wagner's experience is rare, but, in fact, he also
recognizes that the opportunity for Owasso is unique and rare.
Discussions were held with the Mayor and Vice Mayor; Chairperson, Vice Chairperson and
members of the OEDA; and President, Past President and President -Elect of the Chamber of
Commerce. Pursuant to those discussions, a coalition was developed that will pool our
resources to bring Mr Wagner to Owasso. The OEDA will provide expense reimbursement and
transportation for Mr Wagner, the Chamber will contribute $20,000 in payment for Mr
Wagner's management services and the City will employ Mr Wagner as a replacement for Mr
Compton's economic development duties. It should be noted that the City commitment to the
project is limited to three years or annual budget constraints. Additionally, the Chamber will
provide office space and clerical support, with the City staff providing continued logistical
support in specific instances for economic development.
The consensus is that economic development is a full time job that is currently not functioning
properly or efficiently. The impact on the City of this move is to relieve the Community
Development Department of regular duties involving economic development and allow them to
focus on planning, inspections and parks. The current employees of the department are capable
of handling those responsibilities without additional people. Thus, Mr Wagner's City support
can come from the appropriation to that department if subsidized by a $10,000 allocation of
funds appropriated for the City Clerk (such subsidy will not be need in following years).
The OEDA and Chamber have expressed enthusiastic support for the plan and have taken the
administrative steps necessary to implement the plan. Though official action by the Chamber
is slated for next week, Mr Wagner will begin his service in replacing Mr Compton on Monday
(October 13). It should be noted that the long term vision is for this function to eventually be
absorbed by the Chamber, thus relieving the City of a financial role in the position. It has been
expressed by the Mayor, Vice Mayor, and me that a three -year commitment is the extent of what
should be expected of the City.
Even though this is a personnel action, I felt it to be of a significant nature and one that you
should be not only acquainted with but knowledgeable of the details. It is my belief that the mid
and long -term benefits will pay big dividends to the City job base and revenues. This concept
is exactly in line with the long term strategy for the community's economic development plan
and has strong support from the OEDA and Chamber. If you have any questions, please don't
hesitate to call me, Mayor Duke, Vice Mayor Burris, Tom Kimball, Frank Enzbrenner, Alan
Anderson, Judy Pruitt, Denise Bode, Dale Prevett, or Mark Wilkin.
L
' CITY MANAGER'S REPORT
September 30, 1994
Page 3
WHIRLPOOL TEMPORARY OFFICE - On Wednesday, September 28, the staff met with an
"advance team" from Whirlpool's corporate headquarters. The purpose of the meeting was to
review possible sites for the location of a temporary headquarters for their company's start-up
operations at the new plant in Cherokee Industrial Park. The site will house up to fifty
employees by March 1995 (start with ten in mid - October) and will include space for the plant
manager, personnel, employment services, construction procurement and various other in -house
divisions. Their use of the site will be through the date of plant opening (Jan 1996).
The site we arranged for the team to inspect is located on SK &O Railroad property immediately
' west of the Owasso PSO office. The office building (5200 sq ft) meets all the company's needs
and will be provided cost free by the railroad. The City is working with other utility companies
' to provide services to the site during the time of use. After the site visit, it was my opinion that
the three- person team was impressed with the site and that the final decision was to be made
early next week after they return to their home headquarters. In fact, one of the team members
later told Tulsa Councilor John Benjamin that they "had found their building in Owasso ".
Having the temporary headquarters in Owasso is something we have wanted since the
' announcement Whirlpool was locating at Cherokee. The opportunity to have another 50 jobs,
if only for 15 months, will increase local business, help the new motel get started and provide
additional sales tax revenue. But, it will also give Owasso an advantage by having the lead
' Whirlpool employees familiar with our community, our quality of life, schools, housing market
and geographic location. It means we won't have to fight to overcome misperception or lack
of awareness about our community.
I expect the company will notify us by the end of next week of their decision (downtown Tulsa
is their other option). As soon as they do, I will notify you. If you have questions, please call
me. A special recognition is due the SK &O Railroad (Mike Marlar & Tom Mendenhal) for their
willingness to work with us on this project and make their facilities available at no cost; and to
Cris King and Steve Compton for their work in putting this opportunity together in a
professional manner.
LOW INCOME APARTMENTS - The City has received notice of a request for designation of
' a new apartment complex as a low income housing facility. Three Lakes Apartments, located
on the north side of 83rd Street (behind Kimball's Hardware), is the apartment complex.
Recently the owners of the proposed project appeared at a Planning Commission meeting and
' stated that the project would not be low income housing. However, according to the attached
correspondence, they have requested such designation. If you have questions, please call Mr
Rooney or me. Also, please note that the property has long been zoned for multi- family use
' and, if the low income status is approved, there will be no other City action required other than
a building permit.
CITY MANAGER'S REPORT
September 30, 1994
Page 4
PERSONNEL - Since the last report, the following personnel actions have been taken:
Parks - David Warren has been promoted to Parks Superintendent and assumed those duties
on a permanent basis on September 1st.
Police - Gina Duncan, an Owasso resident, has been employed as a secretary for the Police
Department, specifically as the Chiefs secretary (filling a vacancy created by the resignation of
Jan VanSickle) at a starting salary of $7.00 per hour.
Police - Lt Roy Day resigned to take a similar position with the Rolla, MO Police
Department.
Police - Patrolman Cliff Motto has been designated as Acting Lieutenant pending a decision
to replace the position.
Public Works - Sue Theriault has been employed as a secretary in the Public Works
Department (filling a vacancy created by the transfer of Lori Molina to the police records clerk
position). Starting salary is $7.00 per hour.
BRITISH CAR SHOW - The recent "All British" auto show held at the Recreation Center
attracted 93 entries and over three hundred spectators. The group has already indicated their
interest in returning next year for a possible two -day event. Special thanks to Cris King, David
Warren, Jan Worley, Brian Dempster, Wade Lenhart and Pat Nicholson for their hard work in
making the show a success for the City, the retail business community and our citizens (see
attached letter to Mayor).
SPORTS PARK SOFTBALL FIELDS - All plans and specifications for the softball complex
fencing project will be completed next week. The project has been reviewed by representatives
of the softball association and suggested changes have been implemented. The staff will begin
the bidding process during the week of October 10, with proposed bid opening in mid -
November. If you have questions, please call me.
86TH STREET LIGHTING - PSO will begin installing street lighting on 86th Street between
U.S. 169 and 129th East Avenue within the next thirty days. This project has been in the
planning stages since 1991. Recent lighting changes and an updated plan allows the project
because of a substantial reduction in cost. The additional lighting will only add $289 to the cost
of our street lighting program and will improve safety for our citizens.
FOP NEGOTIATIONS - The City and Lodge have selected a neutral arbiter and have notified
the Federal Mediation and Conciliation Service of that selection (see attached correspondence).
1
CITY MANAGER'S REPORT
September 30, 1994
Page 5
It is my hope that a hearing can be scheduled within the next two weeks in order to resolve this
issue. If you have questions, please call me.
FINANCE:
' AMBULANCE BILLING SERVICE PRIVATIZATION PROJECT - Staff has completed a
comprehensive review of the RFP for privatization of the ambulance billing service. It was
anticipated this would be placed for action on the October 4, 1994 Council agenda. However,
' in keeping with out policy to provide Council time to review information, this item will be on
the October 18, 1994 agenda. The staff memorandum, including background and
recommendation is attached for your review. I am excited about the obvious revenue potential
' of this privatization project and other possible applications of privatized administrative and
service functions. If you have any questions, please contact Ms Bishop or me.
' COMMUNITY DEVELOPMENT:
' BOARD OF ADJUSTMENT - The Owasso Board of Adjustment held its regular meeting on
Tuesday, September 27, 1994 at 7:00 p.m. in the Owasso Community Center. Two variance
' requests were approved by the Board. The first request was for a deviation in the required rear
yard setback in an IL (Light Industrial) zoning district located in Three Lakes Industrial Park.
The second variance request was for a deviation in the required street frontage of a CG
(Commercial General) zoned property located along Garnett Road in the Hale Acres Addition.
Staff was supportive in both requests.
PLANNING COMMISSION - The Owasso Planning Commission conducted a Special Meeting
on September 23, 1994 at 3:30 p.m. in the Owasso City Hall Conference Room. At that
meeting, the Planning Commission approved a site plan for Three lakes Apartments, a 96 -unit
apartment complex to be located on the north side of East 83rd Street North, 400 feet east of
Kimball's Hardware. No rezoning of the subject property was necessary as RM -2 (Residential
Multi- Family Medium Density) zoning already existed. If you would like to review the site plan
' for the complex, please see Mr Rooney or me.
The Planning Commission will conduct its regular meeting on October 11, 1994 at 7:00 PM in
the Owasso Community Center. Items to be reviewed by the Planning Commission include a
site plan for Oasis Car Wash, to be located at the northeast corner of East 85th Street North and
North 128th East Avenue; a rezoning request by Mr & Mrs Hayward Smith from AG
(Agriculture) to CG (Commercial General) on property located between the Owasso Fire Station
and Morton Marine on the east side of Garnett Road; and the Owasso Subdivision Regulations.
CITY MANAGER'S REPORT
September 30, 1994
Page 6
SUBDIVISION REGULATIONS - A final meeting to present the final draft of the subdivision
regulations to interested developers was held on Thursday, September 22, 1994 at 3:00 p.m. in
the Owasso City Hall Conference Room. At that meeting, finishing touches were provided to
the regulations in order for them to be presented to the City Council. The Planning Commission
will receive the final draft at their October 11, 1994 regular meeting and, upon a favorable
review, forward the document to the City Council for review on October 18, 1994.
The Subdivision Regulations, the first of the three development related documents, has been
through four public hearings before the Owasso Planning Commission, and numerous copies
have been mailed out to the development community throughout the review process. Initial
reaction from the development community is positive, indicating a quality document.
MUNICIPAL COURT:
BENCH WARRANT PROGRAM - The Court has approximately 400 outstanding Bench
Warrants (arrest warrants for persons failing to pay fines). The Police Department and Court
are developing a joint program to begin reducing those outstanding warrants. The plan concept
includes an offer to allow persons to appear and pay fines prior to a specific date (notice sent
by mail), a follow -up press release notifying the people of the program, and the deadline date
and a final action of assigning officers to serve the remaining warrants. Project goals are 1) to
reduce outstanding warrants, and 2) to produce revenue owed to the City.
NOTE - Review of first quarter revenue sources indicates a severe problem in meeting
projections for Court revenue. The staff is gathering additional data and will make a detailed
report at a later date. Court revenue may be under budget by as much as 50% (staff did not
increase projects from last year's actual).
ENGINEERING:
RESIDENT PROJECT REPRESENTATIVE SERVICES -WATER AND SEWER
REHABILITATION PROJECT - As previously reported, staff received engineering proposals
for Resident Project Representative Services for inspection of the construction on the upcoming
water line replacement and wastewater collection system rehabilitation projects in the old portion
of town. While proposals were being solicited, staff advertised for individuals with '
qualifications as a Construction Inspector. The intent was to locate individuals who could work
under contract to the City for the project and report directly to Public Works staff. Two
resumes were received for consideration. Staff does not believe that either of these individuals '
can bring the needed qualifications to the City for these projects.
CITY MANAGER'S REPORT
September 30, 1994
Page 7
op As a result of preliminary review of the submittals received above, an evaluation to utilize
kn� existing City staff in this capacity was conducted. Some City personnel were thought to be
qualified to perform inspection services. In addition, it was felt that use of existing personnel
in an inspection capacity for these projects would effectively achieve a cost savings and economy
when compared to the above options.
' Administration of the rehabilitation program with in -house personnel provides an amount of
accountability that may not otherwise be available with consultant or contract inspection services.
Personnel presently employed by the City are considered to be more familiar with our
infrastructure and the needs of the citizens. They shculd be able to respond in a manner
consistent with present City management philosophy.
Further review of proposals submitted by the four consulting engineering firms or individuals
is not considered to be needed. For purposes of these projects, Mr Jon Coshatt, presently
r serving in the capacity as Acting Wastewater Collection Foreman, is proposed to be appointed
6 as Project Representative /Inspector. It is felt that Jon Coshatt will be able to provide experience
and capabilities needed for the water and sewer rehabilitation projects. Shifting of other
personnel and hiring another person in the Wastewater Collection or Water Distribution
' Divisions will be needed to fill the position created by the transfer. For additional information
or questions, contact Mr Carr.
POLICE SERVICES:
HOMICIDE ARREST - This past week, the Owasso Police Department and OSBI solved the
homicide which occurred in Owasso last month. The suspect fully confessed, was arrested and
' charged with the incident. Detective Sergeant Tony Klahr and investigator Pat Kennedy were
instrumental in the solving of this case. An anonymous call to Tulsa Crimestoppers provided
a tip which lead to the suspect.
TQM - The second TQM class has begun for the police department. Currently nine employees
are going through this valuable process and, upon completion of this class, over 65% of the
department will be trained in Total Quality Management.
FIRE SERVICES:
■
TRAINING ROOM COMPLETED - In May of this year, several local building contractors were
contacted regarding the completion of the training room. The lowest quote we received was
$5800. The firefighters believed that the quotes received were too high and requested that the
City purchase the materials, and the firefighters be allowed to perform the labor. The materials
CITY MANAGER'S REPORT
September 30, 1994
Page 8
totaled $2800, and the work completed by the fire fighters is commendable. If you have not
seen the completed training room, stop by the station and any firefighter will be glad to show
it to you.
EXERCISE EQUIPMENT - The firefighters Union has recently purchased universal exercise
equipment. The President of the Union requested they be allowed to buy the equipment in order
to reduce on job injuries, reduce stress, and to establish a monitored exercise program. Also,
Lt Dale Marlar has been state certified as a wellness instructor. Lt Marlar, along with Dr Kris
Armstrong, will design a workout program for each firefighter.
At the present time the exercise program is voluntary, however, most of the firefighters are
participating in the program. To date, the firefighters Union has expended over $600 for
exercise equipment.
TULSA STATE FAIR - The Tulsa County Sheriff's Office was extremely pleased with our
firefighters and the mini -medic they utilized at Stillwater. They requested our firefighters and
mini -medic to aid them for crowd control and provide fire aid and service at the Eskimo Joe's
Street Party. At the first of September, TCSO contacted us once again regarding the utilization
of the firefighters and mini -medic at the Tulsa State Fair. Firefighters have volunteered to
support TCSO officers, and the Owasso Fire Prevention Association has agreed to provide the
mini - medic. For additional information, contact Chief Bob Allen or me.
STREETS:
BACKHOE EVALUATION - As reported in the July 1, 1994 City Manager's Report, the
FY94 -95 Budget includes provisions for the purchase of a new backhoe in the Streets Division
of Public Works. In order to adequately evaluate the types of equipment that are available for
the budgeted amount of $42,000, the division has requested demonstrator units from various
manufacturers. A demonstrator already has been provided by John - Deere. We will be
evaluating units available from Case and Caterpillar in the next couple of weeks. A specification
packet will be prepared for advertisement of bids by November 1st. For additional information,
contact Mr Carr.
HALE ACRES DRAINAGE IMPROVEMENTS PROJECT - Engineering has been completed
for the design of drainage improvements for Hale Acres. As scheduled, channel improvements
and construction started September 19th. Planned work includes construction of a perimeter
channel along the north side of Hale Acres, deepening the existing bar ditch on the north side
of 114th Street, and placement of asphalt water diversion barriers at the entrances to the cul -de-
sacs at 110th and 111th East Avenues and 114th Street North. Completion of the project can
be expected in mid - October. Questions concerning the status of this project can be directed to
Mr Carr.
CITY MANAGER'S REPORT
September 30, 1994
Page 9
IRECREATION CENTER:
COMING ATTRACTIONS - October 1, 1994, 1st year NYSCA Coaches Clinic;
October 8, 1994, ESA Craft Show; October 28, 1994, Girl Scout Overnight Camp.
FREE TIME HOURS - On October 1, 1994, free time hours were changed to the following:
Monday
3:30 - 5:00 p.m. (all ages)
7:00 - 9:00 p.m. (18 & under only)
Tuesday
3:30 - 5:00 p.m. (all ages)
7:00 - 9:00 p.m. (family)
Wednesday
3:30 - 5:00 p.m. (17 & over only)
7:00 - 9:00 p.m. (27 & over only)
Thursday
3:30 - 5:00 p.m. (all ages)
7:00 - 9:00 p.m. (family)
Friday
3:30 - 5:00 p.m. (17 & over)
7:00 - 10:00 p.m. (volleyball)
Saturday
8:00 a. m. - 1:00 p. m. (all ages)
The same number of free time hours are available as before the change, however, the time for
18 & under only was changed from Wednesday night to Monday night. The change was made
to allow more children to participate. With this change, attendance has increased from
approximately 15 children to 35. The "adults only" night was changed from Monday to
Wednesday. The same number of adults have been in attendance on Wednesday nights as had
previously been on Monday nights even though four adults have stated that they cannot
participate on Wednesday nights.
PARK MAINTENANCE:
PLAYGROUND EQUIPMENT - All playground equipment purchased for Rayola and Elm
Creek Parks has been installed and functional since mid - summer. Feedback regarding the
equipment has been positive despite a vandalism problem with the new structure at Rayola Park.
The slide which was vandalized at Rayola Park has been reordered, with the replacement slide
obtained at half the original cost.
EQUIPMENT INSPECTION - The park staff will be conducting a safety inspection on all older
equipment in November in order to determine which pieces of equipment do not meet Federal
Playground Safety requirements. A complete list of all equipment and its status will be
presented in a future City Manager's Report.
tRAYOLA JOGGING TRAIL - The Rayola Park Jogging Trail repair is approximately 60%
complete. The overlay of the trail should be completed by the end of October, weather
permitting.
1
CITY MANAGER'S REPORT
September 30, 1994
Page 10
OPWA ADMINISTRATION:
WATER TOWER - A high school class has approached the City with a proposal to place
lettering on the water town on U.S. 169 (see attached samples of proposal). Staff concerns are
being developed to determine our position. Please contact Robert Carr or me if you have
questions. This issue may end up as an agenda item.
WATER DISTRIBUTION:
WATER PRESSURE STUDY - As a result of our buyout of a portion of the Rogers County
Rural Water District #3, the customers from the Rogers County system were transferred to the
system operated by the City of Owasso on September 2nd. Prior to the transfer, Rogers County
had been pumping water to its customers at pressures in the range of 70 -80 psi. Following the
change to our system, these same customers have had pressures in the range of 40 -45 psi.
Although the present water pressures to these customers is well above the minimum required by
the Oklahoma Department of Environmental Quality, the level of service expected by these
customers has decreased and we have been receiving numerous complaints. Over the last two
weeks, Public Works staff has been evaluating methods to quickly correct this problem. A water
network study to analyze solutions to the problem is being updated by INCOG. Some of the
potential solutions they have been asked to evaluate include extending a 12 -inch water line along
96th Street North from 129th East Avenue, providing a pump to increase pressure in the higher
elevation area, modification of operational procedures to provide additional pressure from the
City of Tulsa system, and interconnections with Washington and /or Rogers County rural water
districts.
The City of Owasso has a large pump that was purchased a few years ago to be used to boost
water pressure. Use of this existing pump appears to be limited due to the large quantity of
water it can pump and the small size of the existing lines in the area. During the study period,
staff will continue to explore the ability to use this pump. For additional information, contact
Mr Carr.
FIRE HYDRANT PAINTING - As previously reported, approximately 400 fire hydrants
presently exist within the City of Owasso water distribution system. To date, volunteers
working through Network Owasso have committed to paint 154 of the hydrants. Commitments
to paint 66 hydrants were made in August, and 88 in September. For additional information,
contact Mr Carr.
ATTACHMENTS
1. Contract Status Report
2. Lawsuit Status Report
3. Golf Course Profit/Loss Statement
4. Letter to Federal Mediation and Conciliation Service
5. Building Permit Reports / Occupancy Report
6. Low Income Housing Information
7. Memorandum Relating to Ambulance Billing Service
8. October 11 Planning Commission Agenda
9. Letter to Mayor, Re Car Show
10. Letter to Owasso Fire Prevention Association
11. Letter to Mr Carr
12. Memorandum from Chief Alexander Re Personnel Changes
13. Water Tower Sketches
M = M = W
L do"
CONTRACT STATUS REPORT
September 30, 1994
M M M
PROJECT
ADVERTISE
FOR BIDS
BID
OPENING
AWARD
BID
NOTICE
OF AWARD
BONDS
IN PLACE
PRE -
CONSTRUCTION
MEETING
NOTICE
TO PROCEED
% OF
COMPLETION
TO DATE
PROJECTED
COMPLETION
DATE
Sewer Plant Facility Plan Amendment
FHC Inc
1/26/93
(Interviews)
2/22/93
(Proposals)
4/6/93
N/A
N/A
N/A
4/6/93
100%
9/15/94
Water & Sewer Rehabilitation
Engineering Plans
Nova Engineering
1/12/93
(Interviews)
2/22/93
(Proposals)
4/6/93
N/A
N/A
N/A
8/3/93
water 100%
sewer 100%
water complete
sewer 9/15/94
Sewer Inflow /Infiltration Analysis
Amendment - FHC Inc
3/1/94
3/2/94
N/A
N/A
3/8/94
100%
9/15/94
76th Street North Improvements
APAC - Oklahoma
Empire Construction
4/28/94
5/26/94
6/7/94
6/8/94
7/26/94
8/22/94
8/22/94
10%
10/22/94
Water Line Replacement
Jepco
6/17/94
7/14/94
8/16/94
8/18/94
9/12/94
9/27/94
10/3/94
4/95
96th & Garnett Signalization
7/14/94
8/26/94
Manhole & Sewer Line Replacement
9/29/94
11/2/94
C: \WPDATA\FORM S \CONTRACr.FRM
MRB
LAWSUIT STATUS REPORT
September 30, 1994
C: \W PDATA�LEG HULA W S UrrS. F RM
MRB
DATE
DATE
DATE OF
FILED BY
RECEIVED
TYPE
REFERRED TO
REFERRED
STATUS
DISPOSITION
DISPOSITION
Doris Bull, Sharon
3/30/94
Negligent maintenance of
OMAG
3/30/94
Received by City; Referred to
King & John King
emergency vehicles
& Risk
OMAG; OMAG declined
in State Dist Ct
Management of
coverage; Risk Management
Oklahoma
of Oklahoma accepted
coverage & assigned
Dunnery, Daniel & Baker to
provide defense;
In Discovery stage
Safety National
7/8/94
Contract action claiming fees
City Attorney
7/15/94
Entry of Appearance filed;
Casualty Company
investigating;
in State Dist Ct
Answered Petition
& Discovery
C: \W PDATA�LEG HULA W S UrrS. F RM
MRB
I
1
OTHER INCOME & FIXED EXPENSES
BAILEY GOLF
RANCH
OTHER MISCELLANEOUS INCOME
0.00
PROFIT (LOSS) BY
OPERATION
0.00
- ---- -- ------ -
0.00
--- --- ---- -- --
0.00
---- ----- --
TOTAL OTHER INCOME
------ ------- --
0.00
2 Periods Ended
Aug 31 94
0.00
0.00
0.00
FIXED CHARGES
CURRENT
BUDGET
PRIOR YR
CURRENT
BUDGET
PRIOR
INTEREST EXPENSE
MONTH
-------
MONTH
------
MONTH
-- ------
YTD
---- ----
YTD
- --- --
YTD
- -- ---
INCOME
GOLF CART OPERATIONS
32,080.50
26,942.00
25,812.00
58,773.00
58,667.00
25,812.00,
GOLF SHOP OPERATIONS
80,220.86
79,482.00
79,348.18
157,225.60
178,551.00
97,204.91
FOOD & BEVERAGE OPERATIONS
20,093.70
20,158.00
15,411.06
38,596.64
45,016.00
15,411.06
GENERAL & ADMINISTRATIVE
524.81
150.00
-- - - --
13.92
- ---- -- - - ----
1,019.95
---- --- - - -- --
300.00
------- -- - - --
13.92
------- -- - ---
TOTAL INCOME
--- ---- - -- ---
132,919.87
-- -----
126,732.00
120,585.16
255,615.19
282,534.00
138,441.89
COST OF SALES
FOOD & BEVERAGE OPERATIONS
6,354.10
6,891.00
5,221.10
-- --- -- - - - ---
12,957.17
--- --- --- - ---
15,386.00
----- -- - --- --
5,221.10
------ --- - ---
TOTAL COST OF SALES
---- --- -- - - --
6,354.10
--- ---- - - - ---
6,891.00
--
5,221.10
- ----- - -- - ---
12,957.17
----- -- ---- --
15,386.00
--- --- -- - -- --
5,221.10
- -- --- - -- - - --
GROSS PROFIT
------- --- ---
126,565.77
- ------ - ---
119,841.00
115,364.06
242,658.02
267,148.00
133,220.79
DEPARTMENT EXPENSES
GOLF CART OPERATIONS
8,836.68
9,508.00
5,285.01
18,171.40
19,266.00
5,285.01
GOLF SHOP OPERATIONS
10,147.76
11,180.00
9,524.91
19,772.65
22,159.00
15,109.62
GOLF COURSE OPERATIONS
26,397.37
31,566.00
27,486.55
56,011.24
67,192.00
53,486.42
FOOD & BEVERAGE OPERATIONS
4,567.75
4,484.00
6,317.40
9,063.68
9,254.00
6,706.39
CLUBHOUSE OPERATIONS
4,014.65
5,415.00
8,208.80
6,250.02
10,730.00
9,279.80
GENERAL & ADMINISTRATIVE
10,923.62
11,084.00
10,533.13
------- - -- - --
21,613.29
--- ---- ------
22,448.00
---- --- - - - - --
15,926.41
------- - --- --
TOTAL EXPENSES
------- ------
64,887.83
-- -- ------ ---
73,237.00
67,355.80
130,882.28
151,049.00
105,793.65
NET PROFIT (LOSS)
- ---- -- - - - - --
61,677.94
------- ---- --
46,604.00
- -- -- -- - -----
48,008.26
- -- --- - - - - - --
111,775.74
------ - - -----
116,099.00
----- ---- - - --
27,427.14
OTHER INCOME & FIXED EXPENSES
OTHER MISCELLANEOUS INCOME
0.00
0.00
0.00
-- -------
0.00
- ---- -- ------ -
0.00
--- --- ---- -- --
0.00
---- ----- --
TOTAL OTHER INCOME
------ ------- --
0.00
---- - - - - --- ----
0.00
0.00
0.00
0.00
0.00
FIXED CHARGES
0.00
0.00
0.00
0.00
0.00
0.00
INTEREST EXPENSE
(33,957.74)
0.00
-
0.00
--- ---- - - ---
(77,590.48)
---------- --- -
0.00
------ ---- -- ----
0.00
----- - ---
TOTAL FIXED EXPENSES
------------- -----
(33,957.74)
-- - -- ---
0.00
0.00
(77,590.48)
0.00
0.00
TOTAL NET PROFIT (LOSS)
----- ----- --- -
27,720.20
-- ---- ------
46,604.00
--- ---- ------
48,008.26
---- --- ------
34,185.26
----- ---- - - --
116,099.00
---- ---- - ----
27,427.14
l.N I t�,I UNLtKWUUU `J 1 21 7=) 7S z 0 1 G Y . 0z
RONALD D. CATES
Attorney at Law
Suite 680, ParkCentze
525 South Main
Tulsa. Oklahoma 74103
918 -582 -7447 FAX 918 - 582.0166
September 29, 1994
Jewell L. Myers, Director
Division of Arbitration Services
Federal Mediation and Conciliation Service
United states Government
Washington, D.C. 20427
Re: City of Owasso, Oklahoma - Fraternal Order of Police
Lodge #149 - Collective Bargaining Impasse
FMCS 194 -25531
Dear Ms. Myers:
Please be advised on the 30th day of September, 1994, Mr. P.D.
Taylor, representative of the Fraternal Order of Police, Lodge
#149, pursuant to designation by its President Jim Dobrinski, and
myself on behalf of the City of Owasso, Oklahoma, conferred by
telephone conference wherein the panel of arbiters was stricken
resulting in Don J. Harr FMCS -1114 being designated as the neutral
arbitrator.
Notification to the City of Owasso, Oklahoma, should be
addressed to me at the address set forth above and notification to
the Fraternal Order of Police, Lodge #149, should be given by
notification to Mr. Paul D. Taylor at 1624 South Alew, Oklahoma
City, Oklahoma, 73108, phone (405) 236 -4631, fax Y495) 236--6166.
We appreciate your assistance in this matt
E rely,
mald D. Cates
cc: Paul D. Taylor
Rodney J. Ray, City Manager
City of Owasso
Jim Dobrinski, President
Fraternal Order of Police, Lodge #149
4
COMMERCIAL Building Permits (New Construction Counts)
E
d
CL
ro
u
E
E
E
0
U
N
R
O
O
U
C
O
U
3
v
Z
b
O
O
O
u
2
O
U
3
a�
Z
September
Year to Date Count
COMMERCIAL Building Permits (New Construction Dollars)
September
Year to Date Dollars
1984 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994
New Construction Dollars
Totals for Each Year
1984 1985 1986 1987 1988 1989 19% 1991 1992 1993 1994
5
Month
1984
1985
1986
1987
1988
1989
1990
1991
1992
1993
1994
January
4
0
3
0
0
0
2
2
0
0
1
February
3
7
2
4
t} .:
Q
0
0
0
1< > >'
0
1rr
March
1
0
2
3
0
...
0
0
0
...
2
.......................
1
.........
0
Aptfl
2
> >
>..... ::......
May
0
3
1
0
.:
0
0
1
1
.:...:::::.:::::::::
1
:::::.::::.:::::::::::.:
2
2
.June
3.:..>
3
0
1
0 :.:
July
3
3
2
1
0
1
1
0
1
0
0
>i
2
_
, :;:;
::,..:.0...
............:;::::
.: 3::.:;;:........
............
>::> : >:: >::
::: >1...X::::::.x:
::...:.:::::.::...
>::> :
:::::.2:;.::.
.........................
:'. ;:::0:::
.
<:: »:;4
� :.... ;
September
1
1
4
1
0
....
0
1
0
1
1
0
0
;:.: ;;;;;;;,.
................
;: ;;;.;:;;
November
3
0
0
0
0
2
2
0
1
0
Deerrber..::.:
4
;*
0
1,
0
1
1 ;:
0
0
... .....:. .. .
TOTALS
26
26
24
12
1
7
13
8
8
12
10
Year to Date
17
22
20
12
0
4
9
6
6
12
10
Includes Churches, Schools, and
Government
Facilities
E
d
CL
ro
u
E
E
E
0
U
N
R
O
O
U
C
O
U
3
v
Z
b
O
O
O
u
2
O
U
3
a�
Z
September
Year to Date Count
COMMERCIAL Building Permits (New Construction Dollars)
September
Year to Date Dollars
1984 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994
New Construction Dollars
Totals for Each Year
1984 1985 1986 1987 1988 1989 19% 1991 1992 1993 1994
5
RESIDENTIAL Building Permits (New Construction Counts)
Month 1984 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994
January
12
7
12
14
4
1
7
8
6
6
9
February
13
12
10
3
5i
3
�}
7
1;0
11
10
...........
March
15
18
14
16
...
2
_....... ...._....
7
14
5
......... .........
12
12
_
15
April
.: 5s » :
>:::::: >17::.
L9...
22 !
8 : ::::.
:.... .......
9
3
12
7.....:.<
......::::::.:
><
May
14
22
17
11
8
6
9
10
9
8
13
June !! 11
.....
::. ....:.:
;: »::;;:.;..::;
.
..
July
12
13
19
21
7
10
4
9
10
10
13
Au ust
9
7:: >:: > <.::
..........................
......
>:;: ::::::;:: >::;::.
17
6
9 <::.;<.:::::
_.....
14
_ ......
10:
.. 10
_
9::
...................
»'.:'.
................
September
6
10
17
13
11
10
10
14
14
12
12
actober ...
;...8
1Q
17
10 >
5
14
8
9
17.....::...
.8.:;::::
.................
..................
<> >> >> >
November
15
.....
1
9
5
8
10
1
8
19
13
December
2:;
°1Q
_. _
; 1.7...
_ _
5
4'
_.....
10
5
_
6
1.p:.
.........
........
...........
TOTALS
137
145
197
146
72
98
90
99
142
133
133
Year to Date 112 124 154 126 55 64 76 76 96 103 133
v
d
v
CL
m
c
5
y 5
m
o =
0
c_ S
c
o s
u
co
U
3
Z
September
Year to Date Count
RESIDENTIAL Building Permits (New Construction Dollars)
September
Year to Date Dollars
s
„ s
0 $
c_ S
c
0 $
u
c
0
U
3
v
Z
1980 1985 1986 1987 1968 1989 1990 1991 1992 1993 1994
New Construction Dollars
Totals for Each Year
1984 1985 1986 1967 1988 1989 1990 1991 1992 1993 1994
OCCUPANCY PERMITS
NAME
ADDRESS
STATUS
APPLICATION
OPENING
COMPLETED
DATE
DATE
JULY
Don and Eva Gabbert
402 N Dogwood
New
07/08/94
07/08/94
Yes
A Place For Me
19 S Main
New
07/08/94
08/01/94
No
Stewart Food Corp
11237 E 114th St N
New
07/11/94
08/15/94
No
Best Wishes
9100 N Garnett Rd
New
06/28/94
07/01/94
No
Homes Unlimited
11960 E 86th St N
Location Change
07/12/94
07/15/94
Yes
Gwendolyn Phillips
7714 N 130th E Ave
New
07/15/94
07/15/94
Yes
AUGUST
M &M Tax Service
101 E 2nd Ave
New
08/29/94
09/01/94
No
HealthWell
8361 N Owasso Exp
New
08/17/94
10/01/94
No
SEPTEMBER
White Machine & Perf.
8190 N 116th E Ave
New
09/06/94
09/06/94
No
Melodees Music Place
8524 B 129th E Ave
New
09/02/94
09/13/94
No
Precision Components
209 E 5th Ave
New
09/01/94
10/01/94
No
Ron's Archery, Inc
9100 N Garnett
New
09/19/94
09/15/94
No
Butterfly's Jewelry
12410 E 86th St N
New
09/26/94
10/01/94
No
Tunes By Kauffman
4 S Main
Owner Change
09/29/94
10/03/94
No
a 10 me ' •y VVII a M
TO: RODNEY J. RAY
OWASSO CITY MANAGER
FROM: TIMOTHY ROONEY
INTERIM COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: LOW INCOME HOUSING TAX CREDIT PROGRAM REQUEST
DATE: September 28, 1994
The City of Owasso has received notification from the Oklahoma Housing Finance Agency of
' a request by Owasso Housing Partners, L.P. to receive an allocation of the State of Oklahoma's
low income tax credit authority.
' One of the purposes of the application, as explained in the attached letter, is "to provide a tax
credit which may be claimed by owners of residential rental property used for low - income
I I housing." This application is reviewed by Trustees of OHFA at a monthly meeting not yet
scheduled.
' The multi - family complex which would receive this credit is Three Lakes Apartments, located
400 feet east of Kimball's Hardware on the north side of E. 83rd Street North. The site plan
for the complex has been approved by the Owasso Planning Commission and is on file in the
City Planner's Office.
If you have any question, or if I can be of further assistance to you, please feel free to contact
me.
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OKLAHOMA HOUSING FINANCE AGENCY
September 27, 1994
The Honorable Jerry Duke
Mayor of Owasso
207 S. Cedar
Owasso, OK 74055 -0180
RE: Low Income Housing Tax Credit Program
Notice of issuance of LIHTC Reservation Letter
OWNER'S NAME: Owasso Housing Partners, L.P.
PROJECT.•
Dear Mayor Duke:
Three Lakes Apartments
OHFA #: 94 -08 -31
Oklahoma Housing Finance Agency ("OHFA") is a public trust, the beneficiary of which
is State of Oklahoma (the "State "). ONe of the purposes of OHFA is to develop and administer
safe, decent, sanitary and affordable housing for Oklahomans. the Internal Revenue Code, as
amended (the "Code"), provides a federal tax credit which may be claimed by owners of
residential rental property used for low - income housing. Owners wishing to claim this tax credit
must apply to OHFA, as the State's tax credit authority, for an allocation of the State's tax credit
ceiling. In response to federal directives, OHFA has developed its Low - Income Housing Tax
Credit ( "LIHTC) Program.
Pursuant to Section 42(m) of the Code and OHFA's LIHTC Program Rules, you are
hereby notified that OHFA has received an application for an allocation of the State's low -
income tax credit authority from the owner of the above- referenced project. A detailed summary
of the project is set forth in the enclosed exhibit.
The LIHTC application filed concerning this project will be considered by the Trustees
of OHFA at their monthly meeting which has not been scheduled at this time. OHFA will notify
you of the scheduled meeting. If application is approved, a reservation letter providing for the
reservation for tax credits for the project will be issued. You are invited to submit written
comments concerning the proposed project or its owner. Please submit all written comments by
1140 N.W. 63rd, Suite 200 • Oklahoma City, OK 73116 a P.O. Box 26720 • Oklahoma City, OK 73126 -0720 • (405) 848 -1144 • TDD: (405) 848 -7471
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October 17, 1994. Your comments will be reviewed by OHFA staff ` and reported to the OHFA
Trustees prior to the Trustees' meeting.
' Thank you for your cooperation. Please feel free to contact the undersigned if you have
any questions or if we can be of assistance.
' Sincerely,
Teresa Goss
' Housing Programs Officer
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i Encl.
I cc: City Manager
Councilmen
Ih
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1994 Low Income Housing Tax Credit
OHFA #: 94 -08 -31 .
PROJECT: Three Lakes Apartments
ADDRESS: Lot 13, Blk 3, Three Lakes Addition
Owasso, OK
OWNER: Timothy W. Hickok
9000 W 64th
Owasso, OK
CONTACT: Timothy W. Hickok
DEVELOPER: Owasso Housing Partners, L.P.
ARCHITECT: Present Architect
CPA: Kirby, Allen, Rose, Brouilette & Shapiro
MANAGEMENT: Hickock
BUILDINGS: 12
UNITS: 96
BEDROOMS: 48 two bedrooms, 48 three bedroom
STRUCTURE: Standard residential
TYPE: Garden Apartments
UNIT TYPE: Mix
ELECTION: 100 @ 60
TYPE of ALLOC: New
FINANCING:
TAX CREDIT: 372,645
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MEMORANDUM
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TO: RODNEY J RAY
ICITY MANAGER
I FROM: SHERRY BISHOP
FINANCE DIRECTOR
SUBJECT: CONTRACT FOR AMBULANCE BILLING ADMINISTRATIVE
SERVICES
DATE: September 30, 1994
BACKGROUND:
k In October of 1993, the City Council enacted ordinance #469 implementing the recommendation
of the ambulance fee study team to provide third -party billing to those ambulance subscribers
who have insurance coverage for ambulance service. The goal of third -party billing was to
generate additional revenues to offset the increasing cost of providing ambulance services to the
citizens of Owasso. Ordinance #369 'restricts the use of revenue generated by billings and
' subscriptions of the ambulance service for expenses related to the ambulance service.
t The study team estimated additional revenues to be $132,000 to $167,000 from third -party
billings. Costs for implementation of third -party billings were anticipated to be insignificant
with minimal staff time involved.
' The finance department began the process of completing and filing claims forms with insurance
companies. We quickly realized that in order to maximize the third -party billing revenue, much
' more work was involved than simply putting claim forms in the mail. Our inexperience in
medical coding techniques, proper medical documentation and claims follow -up was costing the
city thousands of dollars in lost revenue every month. Options considered to improve collections
were: train current staff; hire staff with medical billing expertise; or, contract with a billing
service.
1P In order to peruse the feasibility of privatizing or contracting for services, a request for
proposals (RFP) was developed. The RFP was submitted to the city council for review in the
July 29, 1994 City Manager's Report. In August, the RFP for ambulance billing administrative
' services was submitted to two companies known to provide ambulance billing services and to
other billing service companies listed in the phone book.
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MEMORANDUM
Ambulance Billing Adm Services
September 30, 1994
Page 2
PROPOSALS FOR SERVICES:
Proposals were received from Mediclaims, Inc. of Ponca City and Life -Stat Ambulance Service
of Broken Arrow. Since the main objective for contracting ambulance billing services was to
generate additional revenue, the cost of the service was not the only criteria considered when
reviewing the proposals received by City of Owasso. A comprehensive review of the two
proposals indicated there were differences in the areas of: cost for the service, business product '
of the companies, percentage of return (claims filed versus dollars received), and contract
cancellation clauses.
Life -Stat Ambulance Service, since 1989, has provided emergency and non - emergency
ambulance services to Broken Arrow and suburban Tulsa areas. Their accounts receivable staff
performs the billing services for the ambulance services provided. They propose to provide
billing services for a flat fee of $1,000 per month. Information received from Life -Stat indicates
the percentage of billings versus collections during the sixteen (16) month period ending May
1994 is 59 %. (This time period was used because during the past three months, billings for
Life -Stat have more than tripled which caused a temporary reduction in the percentage of
collections.)
Mediclaims, Inc., founded in 1989, is a medical insurance administrative service. The business
focus of Mediclaims, Inc. is to bill insurance providers for services rendered. It is the only
service Mediclaims provides. Mediclaims, Inc. currently does the ambulance billing and
collections for 5 other municipalities. Those cities were contacted and Mediclaims, Inc. received
excellent referrals from those cities. The billings versus collections for Ponca City during the
past fiscal year was 93.8 %. They propose to provide billing services for a monthly flat fee of
$1,550, not to exceed 10% of actual receipts. At no time will their fee for services be more
than 10% of collections, or higher than $1,550 per month. Mediclaims, Inc. charges a one
time, $500 set -up charge. This charge is to establish billing records for all existing accounts,
for extra time to train those who participate locally in the process (i.e. Owasso Fire Department
emergency medical personnel), and for data entry required to establish the serialization and new
account information.
CONCLUSION:
an
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Based on our current average monthly billings of $17,000, a 10% increase in collections would '
generate an additional $1,700 of revenue. The additional revenue more than compensates for
the service fee of either proposal ($1,000 or $1,550).
MEMORANDUM
Ambulance Billing Adm Services
September 30, 1994
Page 3
Mediclaims, Inc. offers a proven service provider for ambulance billing in a municipal setting.
The cities they serve have above average collections for their billings. Based on the information
gathered, Mediclaims services would generate more revenue per dollar spent than Life -Stat.
' Life -Stat is inexperienced in the municipal environment and their billing to collection ratio is
30% less than that of Mediclaims, Inc. A 30% difference in collections is $5,100 per month
(based on current billings) for a difference in service fee of $550 per month.
RECOMMENDATION:
Staff recommends approval of a contract with Mediclaims, Inc. to provide ambulance billing
administrative services to the City of Owasso.
ATTACHMENTS:
1. RFP for Ambulance Billing Administrative Services
2. Proposal from Mediclaims, Inc.
' 3. Proposal from Life Stat Ambulance Service
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CITY OF OWASSO
REQUEST FOR PROPOSALS
FOR
AMBULANCE BILLING ADMINISTRATIVE SERVICES
City of Owasso
207 South Cedar.
Post Office Box 180
Owasso, OK 74055
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I. Background Information Regarding Issue
October 15, 1993, the City of Owasso City Council adopted Ordinance #469 enacting the
policy of billing insurance providers for ambulance services received by subscribers. Before
' the enactment of this policy, a "subscriber /user" received no billing for emergency services
received. Due to the increasing costs of providing ambulance service third party billing was
determined by the Ambulance Fee Structure Review Team to be the most cost effective
' method of increasing revenues while maintaining the users cost. Payments received from the
insurance company of a "subscriber /user" would be accepted as payment in full.
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H. General Description of Request for Proposal
P q P
Services Requested
The City of Owasso is requesting written proposals from companies for the purpose of
' retaining a third party administrator for the billing of ambulance services provided by the
City of Owasso ambulance and emergency staff.
Right to Extend or Change Third Party Administrators
The City of Owasso reserves the right to use no ambulance billing administrator, use another
ambulance billing administrator or use additional ambulance billing administrators with
special expertise for this or any subsequent project at the discretion of the City of Owasso.
No Compensation for Proposal
A proposal submitted as a result of this Request for Proposals will be considered a marketing
investment on the part of the respondent. No respondent will be compensated for the
preparation of response to this request.
M. Scope of Services
W
The Ambulance Billing Administrator shall provide the following services to the City of
Owasso:
' Consultation and Training
Consult and train City of Owasso ambulance service employees for proper medical records
documentation, compliance with Medicare and corporation policies and procedures,
medicolegal aspects of medical records. Furnish all diagnosis and procedure coding to insure
full reimbursement from MediCare and all other insurance carriers.
Billing Services
Prepare and submit invoices within an acceptable time frame to users of the Owasso
ambulance service who are not covered by a subscription agreement. Within an acceptable
time frame file insurance claims for all ambulance services with private insurance companies,
MediCare, MediCaid, and other carriers as needed. Secure any information which may be
required to complete the claim forms. Provide monthly statement to patients of the
ambulance service. Handle all patient inquiries regarding statements, billing and insurance
problems. Have a local or toll free number which appears on all statements or billings for
such inquiries. Follow up on all claims that are pending payment or denial 60 days after the
original filing date and continue follow up until payment is received or until deemed
uncollectible and returned to the City for further legal collection.
Reports and Data
Maintain and provide statistics and reports to the City of Owasso Finance Department
relating to ambulance services provided, ambulance usage compared to revenue, etc.
Maintain and provide financial records necessary to substantiate the actual cost of operating
the ambulance service. Have the ability to provide a weekly aged trial balance report
reflecting balances, total accounts receivable and date of last payment. Have the ability
to provide monthly reports which show a break down of total monthly charges, total monthly
receipts, total accounts receivable and a collection percentage total.
Supplies
Must supply all equipment and materials needed to provide above mentioned services.
IV. Selection Criteria for Ambulance Billing Administrator
Experience with administering third party claims for ambulance services.
Organization, structure, and stability of company.
Responsiveness and compliance with the information requests within this RFP.
Qualifications of staff, education, training, and years of experience will be considered.
Availability of staff.
Level of fees, method of application, billing procedures, and evidence of understanding of
third party billing to insurance companies, medicare and medicaid.
Evaluation '
Each proposal will be independently evaluated by the City of Owasso.
Communication
All proposing firms are instructed not to make contact with any employee or Council
Member of the City of Owasso. The only acceptable exception is a written request to the
City of Owasso for clarifying questions. In this case, Sherry Bishop, the Treasurer of the
City of Owasso, would be the only contact person. Disregarding this request will be
grounds, at the discretion of the City of Owasso, for rejecting a proposal.
V. Proposal
The proposal shall address the company's ability to fulfill the selection criteria listed under
section IV and shall also include the following items:
Organization and Resources
Describe how the company is organized and how its resources can best be utilized for this
project. What other resources would be available to the City of Owasso Ambulance Service?
Explain what benefit that would be to the City of Owasso.
Experience
Please include the names, addresses, and phone numbers of three (3) clients and contact
persons.
Sta f ne
What individuals will be assigned to the City of Owasso? Discuss each staff member's
responsibility, experience and expertise
' Method of Compensation
Describe your preferred method of being compensated. Are you willing to work on a flat
fee basis? Percentage of collections? Please explain in detail.
Designated Contact
All proposals should be sent to: Sherry Bishop, City Treasurer, City of Owasso, 207 South
k, Cedar, P.O. Box 180, Owasso, Oklahoma 74055.
Time Schedule
The City of Owasso intends to use the following timetable in the selection process for an
ambulance billing administrator.
' Target Date Event
August 17, 1994 Distribute & advertise
September 6, 1994 Deadline for Submission of Proposal
September 20, 1994 The City of Owasso selects and employs
' an ambulance billing administrator
Deadline and Number of Copies
All proposals must be in a sealed envelope and clearly marked in the lower left corner:
"Sealed Proposal - Ambulance Billing Administrator Services ". All proposals must be
received by 2:00 p.m. on Tuesday, September 6, 1994. They will be reviewed by the City
of Owasso subsequent to the submittal deadline. Two (2) copies of the proposal must be
presented.
Notification of Selection
The City Treasurer of the City of Owasso will notify the appropriate company that they have
been selected to serve as Ambulance Billing Administrator for the City of Owasso
Ambulance Services.
Notification of Others
The City Treasurer of the City of Owasso will notify those companies who have not been
selected.
VI. Terms and Conditions
Right to Reject
The City of Owasso reserves the right to reject any or all proposals and to award the contract
to the next most qualified Ambulance Billing Administrator if the successful Ambulance
Billing Administrator does not execute a contract within thirty (30) days after award.
Clarification
The City of Owasso reserves the right to request clarification of information submitted and to
request additional information of one or more applicants. At its discretion, the City of
Owasso may request that the company selected appear before a committee to interpret or
clarify its proposal.
Withdrawal of Proposal
Any proposal may be withdrawn up until the date and time set above for the opening of the
proposals. Any proposal not so withdrawn shall constitute an irrevocable offer for a period
of ninety (90) days, to provide the City of Owasso with the services set forth in the attached
specifications, or until one or more of the proposals have been approved by the City of
Owasso.
Termination
The City of Owasso shall have the right to terminate its contract with or without cause by
specifying the date of termination in a written notice to the firm at least thirty (30) working
days before the termination date. In this event, the firm shall be entitled to just and equitable
compensation for any satisfactory work completed under the contract.
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IContractual Forms
Any contract resulting from the acceptance of a proposal shall be on forms either supplied by
' or approved by the City of Owasso and shall contain, as a minimum, all applicable
provisions of the Request for Proposal. The City of Owasso reserves the right to reject any
contract that does not conform to the Request for Proposal and any applicable requirements
' for contract.
Assignment of Interest
' The company shall not assign any interest in the contract and shall not transfer any interest in
the same without prior written consent of the City of Owasso.
' Approval of Information Released
No reports, information, or data given to or prepared by the firm under the contract shall be
made available to any individual or organization by the firm without prior written approval
tof the City of Owasso.
Prior to the execution of the contract proof of Error & Omission Insurance with the City of
' Owasso named as an additional insured must be provided.
VII. Summary
The City of Owasso is seeking a written proposal from your company which specifically
responds to questions and information that will be used to evaluate your company's ability
and willingness to serve the needs of the City of Owasso Ambulance Service. The selection
of the Ambulance Billing Administrator will be based on the quality and completeness of the
Iwritten proposal and reference checks, as well as personal. interviews of selected companies
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MEDICLAIMS, INC.
113 N. 3rd, Suites 2C & 2D
Ponca City, OK 74601
PROPOSAL
FOR
CITY OF OWASSO
AMBULANCE BILLING ADMINISTRATIVE SERVICES
Leslea J. Adams
(405) 762 -2299
ORGANIZATION AND RESOURCES
Mediclaims, Inc. was founded in 1989 by Leslea Adams to be a leader in medical
insurance administrative services. We offer our clients much more than simply filling in
an insurance claim. We also act as a liaison between the provider and carrier. Medi-
claims, Inc. now represents nineteen providers of many different specialties including five
city -owned ambulance services.
Leslea Adams has many years experience in the medical insurance auditing field
and also has had several years experience in the provider billing field. She knows both
the carriers' stand on processing a claim, what was needed for payment as well as the
provider's side, which sometimes can be overwhelming. She listened to the concerns of
both sides of this very political health industry, and built a business that not only offers
increased revenue to the client but help to the patients as well.
' Knowledgeable coding techniques are essential to claims filing. For every service
or supply there is a procedure code and also a diagnosis code. This coding is, by far, the
most important factor of an insurance claim because the way a claim is coded directly
affects the payment a provider receives. Medicare is only one of many insurance
organization to require coding; Medicaid, Worker's Compensation and some private
carriers can require their "own" coding, which is different to that of Medicare.
While it is true all medical providers should use proper documentation, it is
doubly important for ambulance run sheets to be documented in such a way so as to not
' only provide appropriate medical information for the patient, but also to protect the
E.M.T.s and the city itself from liability. We have consulted with several clients, helping
them to ensure this appropriate documentation. (See enclosure)
In May, 1990, Iris Ballou came on board from hospital medical records as a
coding analyst. With more than twelve years experience, Iris is one of the best in her
field. Iris does all training of new employees as far as medical terminology, procedure
and diagnosis coding and data entry. She attends seminars, including Aetna/Medicare,
Health Care Financing Administration, American Medical Association, Medicaid and
many others. To keep sharp on these ever - changing programs, she is constantly reading
Medicare, Medicaid, Champus, and Worker's Compensation newsletters and other
publications that Mediclaims, Inc. subscribes to. There is not a book you can buy that
tells you step -by -step coverage and claims filing guidelines. You learn by staying in the
field and keeping abreast of changes.
1 Iris also does the quality control checks here at Mediclaims, Inc. She will pull a
set number of claims at random and check for accuracy, quality, and timeliness of filing.
In addition to Leslea and Iris, we also have four full -time and one part-time clerk
to help with data entry, filing, posting payments, gathering information, and helping your
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patients when they call. Although each employee is responsible for a specific group of
providers, all are cross - trained enough to help each other out with telephone calls,
vacations, sick leave, etc. Mediclaims, Inc. staff is as dedicated to your patient's needs as
we are to the clients we represent. If they have a problem, we do what it takes to
resolve it. If the patients is happy with our service to them, you will be happy with us.
Mediclaims, Inc. utilizes top -of- the -line medical software (Medical Manager). In
January, 1994, we upgraded our software to the most current version of Medical
Manager (version 8.0). This software enables us to supply you with many different
reports to help you in the auditing and budget process. Our reports consist of various
financial activity and productivity reports. With these reports you will be more informed
and more in control of the statistics than you have ever been before. All this is gener-
ated by an -IBM 486 DX2 with 66 Mhz, 8 mg of RAM and 1.05 gigibyte harddrive on a
Unix operating system. Mediclaims, Inc. also utilizes an A.T. & T. FAX machine and
our 800 telephone numbers for the convenience and ease of our clients and their
patients.
Anyone familiar with completing an HCFA 1500 claim form can produce an
ambulance claim; however, anyone inexperienced with ambulance billing has no way of
realizing the full extent that ambulance claims follow -up entails. This includes, but is not
limited to, tracking proper documentation, proving medical necessity, gathering addi-
tional information from physicians, hospitals, patients, accident reports, and correctly
completing worker's compensation forms and knowing when and to whom to file liens.
There are other billing services, but there is not one that can compare with the
experience and total knowledge of `the insurance field quite like this one. Our reputation
with Aetna/Medicare is a good one. In fact, one of our client's claims was chosen as an
example of what a "clean claim" should be.
We can and will do a good job for you. We have proven that many times over.
As a matter of fact, two of our clients were clients once, then pulled out, and LATER
CALLED BACK AND ASKED US TO HELP THEM AGAIN!!
EXPERIENCE
PONCA CITY AMBULANCE
P.O. Box 1450
Ponca City, OK 74602
Contact: Martin Smith
405- 767 -0368
HOMINY AMBULANCE
P.O. Box 98
Hominy, OK 74035
Contact: Felix Nance
918 - 885 -2154
TONKAWA AMBULANCE
117 South 7th
Tonkawa, OK 74653
Contact: Paula Carr
405- 628 -2508
STILLWATER AMBULANCE
P.O. Box 1449
Stillwater, OK 74076
Contact: Marcy Alexander
405- 742 -8234
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STAFFING
In regards to staffing, Mediclaims, Inc. has selected Carlea Pearcy to be the Client
Representative to the City of Owasso. Carlea currently handles the City of Ponca City
Ambulance Service and has done so for two years. She is also familiar with the
Stillwater Ambulance Service as well as other providers. She is completely familiar with
all the ins and outs of obtaining patient billing information, accident reports, posting
charges and payments, making payment arrangements and follow -up.
When Carlea took over Ponca City Ambulance Service, collections were down and
she has raised them and has maintained their collection percentage effectively for two
years. Currently, their last fiscal year closed at 93.8% collections.
' Carlea is originally from Owasso and is quite excited at the prospect of being the
Client Representative for the City of Owasso. Along with Carlea, Iris Ballou, previously
' discussed in this proposal, will be another employee assigned to Owasso.
METHOD OF COMPENSATION
At Mediclaims, Inc. our primary concern is for your patients and your city
' ambulance service. Our fees are based on the city's population, average number of runs,
and your emergency rate. When we ,begin to work for a new client, the past collection
rate has no impact on the fee we set,-because, in most cases, our system changes those
' percentages so drastically that we have no idea what to expect in collections.
We do charge a $500.00 one time set -up fee, which includes serialization,
licensure for adding a new client, our cost in travel expenses and personnel overtime in
setting up the new account. There are many hours involved in the initial set -up of any
1P account.
Our fee is eventually a flat fee for budgeting purposes for both the client and
Mediclaims, Inc. The fee includes our costs for paper, postage, stationery, printing, and
long distance telephone charges. It is impossible for a city to budget percentages of what
they cannot know to expect. However, our high collection percentages do not happen
overnight. With each new account, it can take from three to six months to "level off' to
better collection rates. If our fee ever goes more than 10% of actual receipts, we lower
your fee.
tMediclaims, Inc.'s goal is to be a service that a provider cannot afford to do
without. The most important things in life are not money; Mediclaims, Inc. believes our
' success comes in the number of satisfied clients we represent.
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It has been an honor to represent our ambulance service clients and to know that
we were the first to include ambulance services as part of a medical billing service. The
ambulance service is a provider of medical care and should be paid for their services and
supplies like any other medical provider. The increased revenue that we produce goes
back to the Fire/EMS service for supplies, new equipment, etc. That revenue could
never go to a better cause.
Enclosed is a copy of our agreement to provide services to the City of Owasso for
their ambulance billing.
Thank you for the opportunity to submit our proposal for your consideration.
Sincerely,
Le�Ja ms, P resident
Mediclaims, Inc.
UA/mz
Enclosure
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AGREEMENT
THIS AGREEMENT is entered into on the day of , 1994,
between the City of Owasso, Oklahoma, an Oklahoma municipal corporation (hereinafter
"City "), and Mediclaims, Inc., an Oklahoma Corporation (hereinafter "Mediclaims ").
MEDICLAIMS AGREES:
1. To prepare and send all statements for amounts due to the City for ambulance
' services provided to its customers.
2. To file insurance claims on behalf of insured patients for ambulance service with
private insurance companies, Medicare, Medicaid, and the Pawnee Indian health Service and to
follow up on the submission of those claims.
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3. To perform diagnostic and procedure coding as may be required for such medical
claims and to make necessary inquiries of health care providers as may be required for such
coding.
4. To keep and deliver to City, weekly, an aged balance sheet showing accounts 30 -,
60 -, 90- and 120- day balances, total balance due and date of last payment.
5. Consult with the designated City employee or employees when:
a. medical records are incomplete or ambiguous so that the City may make
clarifying inquiries;
b. procedures need to be adopted or changed by the City in order to properly
comply with Medicare and corporate policies and procedures;
C. there is some question as to the correctness of medico -legal aspects of
medical records.
6. To file a second insurance claim, without notice from the City, if payment is not
received within sixty days of the first billing.
7. To utilize "positive collection techniques" to work with and assist private pay
patients in satisfying their bill and to refrain from using threats or intimidation as a collection
technique and to obey all laws and regulations regarding debt collection practices.
8. To provide informational seminars, on request or as needed, to the City's EMT's
to train them in the proper preparation of reports for billing.
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9. To provide all stationery, envelopes, postage, printing and long distance telephone
call charges.
10. To place Mediclaims toll -free telephone number and address on all
correspondence to patients and insurance carriers.
11. To prepare and send "request for review" to all private insurance carriers, if a
claim is still pending 60 days after initial filing.
12. To work with attorneys on personal injury and worker's compensation cases for
such time as Mediclaims believes it is prudent to pursue such sources of payment, recognizing
that such claims normally are dependent upon the settlement of the case for payment.
13. To keep accurate records of all no- hauls, assistance calls and miscellaneous
services for statistical purposes.
14. To prepare monthly reports for use by the Fire Chief, Mayor and City
Commissioners, City Manager and Director of Finance, detailing collection activities, quantity of
ambulance runs, breakdown of types of runs, sources of revenue, etc.
THE CITY AGREES:
1. To pay Mediclaims the sum of $500.00 (Five Hundred dollars) as a one -time set-
up fee, and the further sum of $1550.00 (One thousand five hundred fifty dollars and 00 /100)
per month, not to exceed 10% of actual receipts, on the first day of each month or as soon
thereafter as claims are approved and paid.
2. To prepare a run sheet and /or transfer sheet from the information furnished by a
hospital, nursing home, or other health care facility for use by Mediclaims.
3. To attempt to collect at the time of transport any and all medical information
which is available and forward that information to Mediclaims.
4. To provide a daily log sheet showing all payments received and the source of
payments by patient.
5. To collect all monies upon billings by Mediclaims.
THE PARTIES JOINTLY AGREE:
1. Each party will be responsible for any claims or damages arising out of its own
errors and indemnify and hold the other party harmless therefrom.
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2. This agreement may be terminated by either party upon thirty days written notice
to the other party.
3. This agreement may be amended or modified upon mutual agreement, but all
modifications and amendments must be in writing to be effective.
CITY OF OWASSO
by
(SEAL)
ATTEST:
City Clerk
MAYOR
MEDIC��LppAIMS, INC.
by LgZ Z,, s
LESLEA ADAMS, PRESIDENT
(SEAL)
ATTEST:
Secretary
APPROVED AS TO FORM AND LEGALITY THE DAY OF , 1994.
OWASSO CITY ATTORNEY
LIFE -STAY
EIAMBULANCE
SERVICE
P.O. Box 2318 • Broken Arrow, OK 74013 • (918) 451 -2448
September 6, 1994
Ms. Sherry Bishop
City of- Owasso
207 S. Cedar
P.O. Box 180
Owasso, Ok. 74055
Dear Ms. Bishop;
We are pleased to provide the attached response to
your REQUEST FOR PROPOSALS FOR AMBULANCE BILLING
ADMINISTRATIVE SERVICES. Should we be able to provide you
with clarification on any of the issues contained within
our response, please let us know.
Respectfully,
Stuart E. Long, esident
LIFE -STAT AMBULANCE SERVICE, INC.
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RESPONSE TO
CITY OF OWASSO
REQUEST FOR PROPOSALS
FOR
AMBULANCE BILLING ADMINISTRATIVE SERVICES
FROM
LIFE -STAT AMBULANCE SERVICE, INC.
2005 S. ELM PLACE, SUITE F
BROKEN ARROW, OK. 74012
(918) 455 -6277
This Proposal is the property of LIFE -STAT Ambulance
Service, Inc. Because it contains confidential
information proprietary to LIFE -STAT Ambulance Service,
Inc., no copies may be made whatsoever of the contents
herein nor any part thereof, nor should the contents be
disclosed to any party not specifically authorized to
discuss said contents by LIFE -STAT Ambulance Service, Inc.
officers.
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CORPORATE HISTORY
LIFE -STAT Ambulance Service, Inc. is a provider of
emergency and non - emergency ambulance services to patients
including transfers to and from health care facilities and
residences. LIFE -STAT also provides pre- hospital
emergency medical care and transportation to patients in
response to "911" emergency medical calls while assisting
the Broken Arrow Fire Dept. emergency medical service
system. LIFE -STAT currently operates in the metropolitan
Broken Arrow and suburban Tulsa areas while serving all
hospitals and many nursing and convalescent homes, as well
as individuals. LIFE -STAT performs approximately 450
patient transports each month.
LIFE -STAT Ambulance Service maintains a professional,
and computer proficient accounts receivable staff and
performs all of its own billing services, including
private pay, Medicare, Medicaid, Insurance companies, the
Veterans Administration, HMO's, PPO's, and all other
third -party payers. LIFE -STAT has continued to perform its
own services on a continual basis in excess of five years
Our billing system is fully computerized. All
Medicare claims are billed electronically to our
third -party intermediary (Aetna), which reduces the
turn - around time on claims payment from 30 days to 14
days.
OUR PROPOSAL
With this proposal, it would be our intent to provide
a complete turn -key billing program for the City of Owasso
Fire Dept. LT_FE -STAT would agree to furnish all
materials, equipment and supplies to perform the necessary
functions of the accounts receivable process.
In consideration of your specifications, LIFE -STAT '
would agree to the following:
1. LIFE -STAT will review the procedures of the Owasso '
Fire Dept. to determine what information is currently
being received by the Owasso Paramedics so that we may
assure that all necessary information is in fact, being '
compiled for appropriate billing. However, should
information which is necessary for appropriately
processing a claim be absent, LIFE -STAT will endeavor to '
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obtain all needed information for timely claims filing.
2. In the event the necessary information is not being
retrieved from patients, families, medical institutions,
etc. LIFE -STAT shall agree to perform all necessary
training sessions with the Owasso Fire Dept. so that a
mutually satisfying process can be established for the
purpose of eliciting the information necessary to file and
collect for services rendered by the City of Owasso.
' 3. LIFE -STAT shall familiarize itself with the City of
Owasso's ambulance service membership agreement and file
all claims in accordance with the provisions of the
' membership program.
LIFE -STAT shall also agree to initially review and
continually monitor the ambulance membership program to
assure that it is actuarially sound (anticipated amounts
that will not be billed for coinsurance and deductibles)
and within the scope of federal Medicare regulations.
' 4. LIFE -STAT will post all credits /payments to individual
patient accounts within a reasonable period of time,
t providing that the City of Owasso submits to LIFE -STAT
verification of payments received and /or credits to be
issued. LIFE -STAT shall agree that all payments /credits
verified within seven days of month's end shall be posted
' to all patient accounts prior to submission of month -end
reports.
' S. LIFE -STAT shall agree to respond to all qualified
inquiries regarding statements, billing and insurance
problems which may arise in connection with Owasso related
receivables and provide on each individual invoice and
statement, a local telephone number for such inquiries.
6. LIFE -STAT shall agree to follow up on all claims that
' are pending payment or denial and shall reprocess all
unpaid claims at thirty -day intervals. LIFE -STAT shall
continue to pursue payment of all claims until such time
as we deem them to be uncollectable, with justification,
and return said claims to the City for further legal
action. LIFE -STAT shall agree to pursue all claims for a
period of no less than 90 days.
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REPORTS AND DATA
Pursuant to your RFP, LIFE -STAT agrees to "provide
statistics and reports to the City of Owasso Finance
Department relating to ambulance services provided,
ambulance usage compared to revenue, etc. Maintain and
provide financial records necessary to substantiate the
actual cost of operating the ambulance service. Have the
ability to provide a weekly aged trial balance report
reflecting balances, total accounts receivable and date of
last payment. Have the ability to provide monthly reports
which show a break down of total monthly charges, total
monthly receipts, total accounts receivable and a
collection percentage total ".
Specifically, the following reports may be provided at
your option:
CHARGE REPORT:
This report prints a list of calls and their charges
alphabetically or in date order. The report may include
charge detail or summary reports, by date range, or any
combination of flags or charge types.
CREDIT REPORT:
This report is used to print a list of calls and their
specific credits under each Credit code with corresponding
dollar amounts. This report may be printed in
chronological order or by date of call.
CALL REPORT: This report prints a list of calls in date
or alpha order. The report may be printed to include call
detail, date range, by any combination of flags and
whether the calls have a balance.
LOG REPORT:
The Log Report includes the following information:
Call Number; Patient Name; Age; Caller; Unit; Call Times;
Count; Doctor; Day; Reasons; From Location; To Location;
Date; Attendant; and Charges.
AGED RECEIVABLES REPORT:
The Aged Receivables Report prints a list of patients'
outstanding balances aged according to the aging date.
This report also prints a Flag Summary Report.
PATIENT COLLECTION REPORT: '
The Patient Collection Report prints all activity
within a patient's account. I
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RECEIVABLES DISTRIBUTION REPORT:
The Receivables distribution Report shows the status
of accounts receivable, collections, and the length of
time it takes to collect a bill. This report prints the
charges for each month and the credits collected on those
charges.
AUDIT TRAIL:
The Audit Trail is a "trail" of activity which affects
the Accounts Receivable Balance. When activated and
properly initiated, the BALANCE of the final record of the
Audit Trail should equal the Accounts Receivable Balance.
Many other reports are also available to assist Fire
Dept. management and the City of Owasso decision makers;
some are listed here:
IOUR EXPERIENCE
Though LIFE -STAT currently does not process claims for
any other outside entity, we feel that through our own
successful experience of processing ambulance specific
accounts receivable, we are appropriately qualified to
provide these services to the City of Owasso.
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- Protocol Exception report
- Fractile Response time Analysis
-Call Frequency Analysis
-Unit Analysis
-Call Report Generator
'
OUR STAFF
'
The following listed persons will be responsible for
processing Owasso's accounts receivable:
Kristie Adkins, Vice President, Life -Stat Ambulance
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Service, Inc. Overall responsibility of all aspects of
accounts receivable functions.
Paula Bedford, Data Processing Specialist, Life -Stat
Ambulance Service, Inc. Responsible for entry of data from
ambulance report forms, completion of State of Oklahoma
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scannable run report forms, data entry of Medicare
electronic claims.
IOUR EXPERIENCE
Though LIFE -STAT currently does not process claims for
any other outside entity, we feel that through our own
successful experience of processing ambulance specific
accounts receivable, we are appropriately qualified to
provide these services to the City of Owasso.
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METHOD OF COMPENSATION
As federal Medicare regulations specifically restrict
a billing agent from operating on; (a) compensation
related to the amounts billed or collected; and (b)
compensation based on a contingency, LIFE -STAT must
therefore Invoice the City of Owasso based on a flat fee
basis.
For the aforementioned, LIFE -STAT proposes to Invoice
the City of Owasso $1,000.00 per month.
In addition, LIFE -STAT will also agree to process the
City of Owasso's ambulance related accounts receivable
sixty days in retrograde.
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PUBLIC NOTICE OF THE MEETING OF THE
OWASSO PLANNING COMMISSION
TYPE OF MEETING:
DATE:
TIME:
PLACE:
NOTICE FILED BY:
TITLE:
Regular
October 11, 1994
7:00 PM
Owasso Community Center
Timothy Rooney
City Planner
Filed in the office of the Owasso City Clerk at 8:00 AM on September 26, 1994.
Timothy Rooney ity Planner
OWASSO PLANNING COMMISSION
REGULAR MEETING
Tuesday, October 11, 1994, 7:00 PM
Owasso Community Center, 301 S. Cedar
AGENDA
1. Call to Order
2. Roll Call
3. Consider Approval of the Minutes of September 13, 1994 Regular Meeting and Minutes
of September 23, 1994 Special Meeting.
4. Site Plan - Oasis Car Wash - A request for a review of the site plan for Oasis Car Wash,
to be located on Lots 5 through 9, Block 1 of Elm Creek Commercial Corner, an
addition to the City of Owasso, Oklahoma. The subject site is generally located on the
northeast corner of N. 128th E. Avenue and E. 85th Street North, directly west of Dr.
Mark Argo's dental office.
5. OZ -94 -07 - Hayward Smith - A request for a review of a rezoning application of an
approximate 31.3 acre tract from AG (Agriculture) to CG (Commercial General). The
subject property is located east of Garnett Road, directly north of the Owasso Fire
Department.
6. Subdivision Regulations - Presentation of the Final Draft of Subdivision Regulations.
The Subdivision Regulations will be presented to the Owasso City Council on October
18, 1994.
7. New Business.
8. Report on Planning Items Previously Forwarded to City Council.
9. Discussion of Development In and Near Owasso.
11. Adjournment.
■
GREEN
COUNTR G)-een Country / nu%%phs
Y
13415 S. 127th E.A ve
Broken Arrow, Ok. 74011-7444
918- 455 -8993
EST I'll
September 29. 1994
The Honorable Jerry Duke
Mayor Of the City Of Owasso
City Council
City of Owasso
207 S. Cedar
Owasso. Oklahoma 74055
Dear City Council:
On behalf of the Green Country Triumphs I personally want
to thank you for your support of our "All British Day"
which was held on September 24, 1994.
Your support and the use of your fine facility is sincerely
appreciated. 93 cars attended which means that we are oft
to a terrific start!
Thank you for your assistance.
Sincerely.
Sam Clark
President
SC:er
Of
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' STANLEY GLANZ
SHERIFF
WILLIAM R. THOMPSON
UNDERSHERIFF
August 01, 1994
s
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� i .•i t 1l
f
TULSA COUNTY SHERIFF
500 S. DENVER
TULSA, OKLAHOMA 74103 -3832
(918) 596 -5601
Owasso Fire Prevention Association
c/o Lonnie Fisher
8901 N Garnett Rd.
Owasso, Ok. 740SS
JIM C. HELM
CHIEF DEPUTY
SERVICES DIVISION
ROBERT L. MACKECHNEY
CHIEF DEPUTY
OPERATIONS DIVISION
' Dear Mr. Fisher,
On July 22 and 23, 1994, the Stillwater Police
' Department requested assistance from the Tulsa County
Sheriff's Office at their annual "Eskimo Joe's Street
Party ". Previous years experience "indicated a crowd of
' between 5,000 and 42,000 people would attend the
anniversary celebration conducted in a two block area of
the "old downtown" area.
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In response to a discussion I had with members of
the Owasso Fire Department, the Owasso Fire Prevention
Association's "mini- medic" and an E.M.T. were offered,
(free gratis), to assist the Tulsa County Sheriff's
Office, The Stillwater Police Department, the Oklahoma
State University Police Department and the Stillwater Fire
Department with the extraordinary medical, response
requirements of this crowd control. nightmare.
Firefighter/E.M.T. Dan Salts responded to stillwater
with the mina. - medic and stayed with the sixty Tulsa County
Sheriff's Office deputies and the formidable law
enforcement contingency throughout the operation, which
lasted approximately thirty -six hours.
Although the crowd was not as large as expected, we
were comforted greatly by the knowledge that medical
assistance was always close at hand and transportation to
a medical facility would not be hampered greatly by
crowded and narrow response routes.
ia.
I have personally thanked Mr. Salts for his
assistance and I extend our heartfelt thanks for the use
of your equipment.
I look forward to our continued association. If you
have any questions or if I can he of assistance, please
call me at 596 -8680.
Since el
Mark Stevens
Sergeant
cc/ Chief Allen
Sheriff Glanz
F�
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Robert Carr
City of Owasso
"Public Works"
pp Dear Mr. Carr,
Thank you so much for your quick action on repairing the 11800 to 11900
section of the road of East 81st St. N. I was very impressed and quite
pleased to see work starting the following Monday after speaking with you
only on Thursday! Futhermore, I would like to commend you on a thourough and
expeclient completion of the project.
It is a pleasure to live in a City in which the City Officials care
about the needs and wants of the citizens.
' Sincerely,
S�
Jan Jay Rigney, O.D.
IM
�d EYE CARE
'
EYE WEAR
DR. J. JAY RIGNEY
Optometrist
11880 E. 86 St. N.
OWASSO, OKLAHOMA 74055
ow
(918) 272 -3937
9 -21 -94
Robert Carr
City of Owasso
"Public Works"
pp Dear Mr. Carr,
Thank you so much for your quick action on repairing the 11800 to 11900
section of the road of East 81st St. N. I was very impressed and quite
pleased to see work starting the following Monday after speaking with you
only on Thursday! Futhermore, I would like to commend you on a thourough and
expeclient completion of the project.
It is a pleasure to live in a City in which the City Officials care
about the needs and wants of the citizens.
' Sincerely,
S�
Jan Jay Rigney, O.D.
IM
MEMORANDUM
TO: All Department Directors
FROM: M. A. ALEXANDER. / CHIEF
C�
SUBJECT: Personnel Change
DATE: September 26, 1994
This memo is to inform you that September 7th will be Lt. Roy Day's last day with the
Owasso Police Department. He has been offered and has accepted a position to
return to the Rolla Missouri Police Department. He will be employed in a rank
consisting of the same authority and responsibility that he enjoys here. Rolla is
Roy's home and he and his family want to return.
I have temporarily assigned Officer Cliff Motto to the acting Lieutenant's position
pending a decision to fill that vacancy. Lt. Day will be available through his last
day and will handle business as usual.
If you have any questions regarding this issue, please contact me or Lt. Day.
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OWNERS
EDD & RUBY RICHARDS
CUSTOM SCREEN PRINTING
• T -Shirts • Caps • Crafts • Sweat Shirts
Balloon Bouquet
272 -1 802
8361 N. Mingo Yeller Expwy. - Owasso
(2nd Bldg. South of Classic Chevrolet)
' /3.