The URL can be used to link to this page

Home My WebLink About1994.09.20_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: September 20, 1994 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, September 16, 1994. Marci Boutwell, City Clerk AGENDA 1. Call to Order 2. Invocation 3. Flag Salute 4. Roll Call 5. Request Approval of the Minutes of September 6, 1994 Regular Meeting. Attachment #5 Owasso Public Works Authority September 20, 1994 Page 2 6. Request Approval of Claims Attachment #6 7. Consideration and Appropriate Action Relating to a Request for Authorization for the Staff to Solicit Bids for the Construction of Improvements to the Wastewater Collection System, Such Improvements Defined by Bid Specifications and Contract Documents. Mr Ray Attachment #7 Staff has reviewed all plans and specifications designed by NOVA Engineering and will I recommend Council approval of the request to solicit bids for that project. 8. Consideration and Appropriate Action Relating to the Approval of a Quit Claim Deed from the Owasso Public Works Authority to the Owasso Economic Development Authority for Title Commitment Purposes Relating to the Precision Manufacturing /Max Buchanan Project, Such Deed to Eliminate a Reversion Clause. Mr Ray Attachment #8 Staff will recommend the approval of a Quit Claim Deed. 9. Report from OPWA Manager Owasso Public Works Authority September 20, 1994 Page 3 10. Report from OPWA Attorney 11. Unfinished Business 12. New Business 13. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, September 6, 1994 The Owasso Public Works Authority met in regular session on Tuesday, September 6, 1994 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, September 2, 1994. ITEM l: CALL TO ORDER. Chairman Duke called the meeting to order at 7:55 p.m. ITEM 2: INVOCATION The invocation was given during the City Council meeting preceding this meeting. ITEM 3: FLAG SALUTE The flag salute was held during the City Council meeting preceding this meeting. ITEM 4: ROLL CALL PRESENT ABSENT Jerry Duke, Chairperson Joe Ramey, Trustee Charles Burris, Vice Chairperson Danny Ewing, Trustee Mary Lou Barnhouse, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. ITEM 5: REQUEST APPROVAL OF THE MINUTES OF AUGUST 16. 1994 REGULAR MEETING Chairman Duke moved to approve the minutes as written, by reference hereto; seconded by Mr Burris. AYE: Duke, Burris, Barnhouse NAY: None Motion carried 3 -0. Owasso Public Works Authority September 6, 1994 ITEM 6: REQUEST APPROVAL OF CLAIMS Mr Burris moved, seconded by Ms Barnhouse, to approve the following claims as submitted: (1) OPWA Fund $146,916.18; (2) OPWA Capital Improvement Fund $27,640.63; (3) OPWA Interfund Transfers $362,095.06; (4) Payroll $21,386.07. AYE: Burris, Barnhouse, Duke NAY: None Motion carried 3 -0. ITEM 7: REPORT FROM OPWA MANAGER No report. ITEM 8: REPORT FROM OPWA ATTORNEY No report. ITEM 9: UNFINISHED BUSINESS None ITEM 10: NEW BUSINESS None ITEM 11: ADJOURNMENT Mr Burris moved, seconded by Chairman Duke to adjourn. AYE: Burris, Duke, Barnhouse NAY: None Motion carried 3 -0 and the meeting was adjourned at 7:58 p.m. Marcia Boutwell, Authority Secretary 2 Jerry Duke, Chairperson CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 9/15/94 16:05:18 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- * NO DEPARTMENT MASTER FOUND * ------------------------ - - - - -- 950584 PARAGON BUILDERS REFUND 20.17 DEPARTMENT TOTAL =___> 20.17 OPWA ADMINISTRATION ------------------------ - - - - -- 950022 MCCAW COMMUNICATIONS USAGE 14.45 950150 US POSTMASTER UTILITY BILL POSTAGE 1,500.00 950385 CSC CREDIT SERVICES, INC SERVICES 27.80 950487 OFFICE DEPOT CARD PLAN SUPPLIES .99 950592 TREASURER PETTY CASH REIMB PETTY CASH 33.03 DEPARTMENT TOTAL = = = => 1,576.27 WATER ------------------------ - - - - -- 950022 MCCAW COMMUNICATIONS USAGE 14.45 950103 ROGERS COUNTY RURAL 8/94 USE 2,212.00 950335 WATER PRODUCTS INC METERS 750.00 950446 JOHNNY ROGERS METER READER 181.95 950447 OSCAR MCLAUR.IN METER. READER, 174.30 950448 TYRONE DINKINS METER READER 256.95 950449 SHARON SPARKMAN METER READER 153.00 950525 TYRONE DINKINS METER READER 112.95 950526 OSCAR. MCLAUR,IN METER READER 211.50 950527 SHARON SPARKMAN METER READER 352.20 950530 KIMBALL ACE HARDWARE SUPPLIES 35.78 950545 OWASSO LUMBER CO SUPPLIES 37.48 950548 DEPT OF ENVIRONMENTAL OUA SERVICE FEE 211.00 950592 TREASURER PETTY CASH REIMB PETTY CASH 5.00 DEPARTMENT TOTAL = = = => 47708.56 WASTEWATER ------------------------ - - - - -- 950022 MCCAW COMMUNICATIONS USAGE 28.90 950120 ADVANCED CHEMICAL CHLORINE 406.22 950485 GRAINGER,W W INC SUPPLIES 123.20 950530 KIMBALL ACE HARDWARE SUPPLIES 113.69 950546 P.A. PHELPS QUIPMENT CO PARTS 140.00 I CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 9/15/94 16:05:18 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR. DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 950592 TREASURER PETTY CASH REIMB PETTY CASH 40.00 950593 BAILEY EQUIPMENT EDGER 256.00 950595 MAC'S ELECTRIC SUPPLY SUPPLIES 38.50 950597 DALE & LEE SERVICE A/C REPAIR. 288.70 950626 BAILEY EQUIPMENT GRAVELY MOWER 1,200.00 DEPARTMENT TOTAL = = = =) 2,635.21 REFUSE COLLECTIONS ------------------------ - - - - -- 950387 BFI 8/94 COMM REFUSE 11,873.00 950530 KIMBALL ACE HARDWARE SUPPLIES 28.04 DEPARTMENT TOTAL =___) 11,901.04 RECYCLE CENTER ------------------------ - - - - -- 950387 BFI 8/94 COMM REFUSE 2,902.00 950530 KIMBALL ACE HARDWARE SUPPLIES 17.44 DEPARTMENT TOTAL =___) 21919.44 FUND TOTAL =___} 23,760.69 10 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 9/20/94 14:26:38 A/P CLAIMS REPORT APAPVR. PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- OPWA ADMINISTRATION ------------------------ - - - - -- 950020 RONALD D CATES DEPARTMENT TOTAL =___) FUND TOTAL GRAND TOTAL RETAINER, 700.00 700.00 700.00 4,429.20 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 09/03/94 DEPARTMENT AMOUNT Refuse 3,082.54 APPROVED: 09/20/94 Chairman Trustee Trustee FOR INFORMATION CONTACT: NAME: F. Robert Carr DEPT: Public Works - Sewer division TELEPHONE: 272 -4959 SUBJECT: Manhole and Sewer line Replacement Project - Authorization to Solicit Bids NOTE: All City Council Agenda items, including appropriate backup materials, and all items for the City Manager's Report, must be submitted to the office of the City Manager by NOON on WEDNESDAY preceding a Council meeting. The Owasso Public Works Authority secured a low interest loan from the Oklahoma Water Resources Board for improvements to the wastewater collection system. Approval of the loan required selection of an engineering firm for the design of the improvements. The Trustees selected NOVA Engineering to design the improvements. As designed, the project consists of approximately 290 items of manhole rehabilitation and replacement, approximately 6,600 LF of cured -in -place pipe lining, approximately 41,300 LF of high density polyethylene slip lining and approximately 12,500 LF of removal of existing line and replacement with 8 -inch PVC pipe. NOVA Engineering has completed the design plans and specifications for the construction. Staff has reviewed and approved the design and contract documents. Estimated cost of construction is $2,600,000. The project is anticipated to start construction in February 1995. The construction period is expected to be 365 days and should be completed in February 1996. BUDGET.'- : >:>::::< ::.::.::::.::::' . I~iN IUGE DIREGT(R APPaQVAL Loan funds from the Oklahoma Water Resources Board. REQUEST FOR ACTION Alk.,.dpp meat items requiring Council approval must be submitt�..d. through City 1!lanager's office. Staff recommends that the Trustees authorize advertisement for bids of the design plans and contract documents for the Manhole and Sewer Line Replacement Project (Number G2.100 -94) as designed by NOVA Engineering. DEPARTMENT DIRECTOR APPROVAL: CITY MANAGER APPROVAL: ATTORNEY APPROVAL: BOARD /COMMITTEE APPROVAL: OTHER: CITY COUNCIL APPROVAL: FOR CITY MANAGER OFFICE USE. , DATE RECEIVED: g_ 113_9y APPROVED: FIRST AGENDA DATE HEARING: SECOND AGENDA DATE: 2 Request for Action Form No. 1 - June 1994 ORDINANCE /RESOLUTION: REQUEST FOR ACTION REQUEST F-x-] CITY MANAGER F7 COUNCIL DATE: September 12, 1994 OPWA F-1 0EDA WATCHDOG OTHER FOR INFORMATION CONTACT: NAME: F. Robert Carr DEPT: Public Works - Sewer division TELEPHONE: 272 -4959 SUBJECT: Manhole and Sewer line Replacement Project - Authorization to Solicit Bids NOTE: All City Council Agenda items, including appropriate backup materials, and all items for the City Manager's Report, must be submitted to the office of the City Manager by NOON on WEDNESDAY preceding a Council meeting. The Owasso Public Works Authority secured a low interest loan from the Oklahoma Water Resources Board for improvements to the wastewater collection system. Approval of the loan required selection of an engineering firm for the design of the improvements. The Trustees selected NOVA Engineering to design the improvements. As designed, the project consists of approximately 290 items of manhole rehabilitation and replacement, approximately 6,600 LF of cured -in -place pipe lining, approximately 41,300 LF of high density polyethylene slip lining and approximately 12,500 LF of removal of existing line and replacement with 8 -inch PVC pipe. NOVA Engineering has completed the design plans and specifications for the construction. Staff has reviewed and approved the design and contract documents. Estimated cost of construction is $2,600,000. The project is anticipated to start construction in February 1995. The construction period is expected to be 365 days and should be completed in February 1996. BUDGET.'- : >:>::::< ::.::.::::.::::' . I~iN IUGE DIREGT(R APPaQVAL Loan funds from the Oklahoma Water Resources Board. REQUEST FOR ACTION Alk.,.dpp meat items requiring Council approval must be submitt�..d. through City 1!lanager's office. Staff recommends that the Trustees authorize advertisement for bids of the design plans and contract documents for the Manhole and Sewer Line Replacement Project (Number G2.100 -94) as designed by NOVA Engineering. DEPARTMENT DIRECTOR APPROVAL: CITY MANAGER APPROVAL: ATTORNEY APPROVAL: BOARD /COMMITTEE APPROVAL: OTHER: CITY COUNCIL APPROVAL: FOR CITY MANAGER OFFICE USE. , DATE RECEIVED: g_ 113_9y APPROVED: FIRST AGENDA DATE HEARING: SECOND AGENDA DATE: 2 Request for Action Form No. 1 - June 1994 ORDINANCE /RESOLUTION: MEMORANDUM TO: RODNEY J. RAY CITY MANAGER FROM: F. ROBERT CARR PUBLIC WORKS DIRECTOR SUBJECT: MANHOLE AND SEWER LINE REPLACEMENT PROJECT (Owasso Project Number G2.100 -94) CONSTRUCTION PLANS AND SPECIFICATIONS DATE: September 12, 1994 BACKGROUND: Some older parts of the sanitary sewer system in the City of Owasso currently exhibit excessive ' amounts of rainwater (inflow) and groundwater (infiltration) during wet weather conditions. These types of water utilize capacities of the collection system and treatment plant that would otherwise be used to convey and treat wastewater. The inflow and infiltration of water leads to , unnecessary hydraulic loads in the system and plant. In the older sections of town (essentially south from 86th Street North, west of Highway 169 and south of 76th Street North, west of Highway 169), there are approximately 60,000 feet of aged vitrified clay pipe (VCP) that are considered to be a problem. This pipe material is relatively old and has been largely found to be cracked, broken, collapsed or filled with roots. ' Many manholes in the area are deteriorated, in varying degrees, which allow water to enter the system. PROJECT SCOPE: The Owasso Public Works Authority secured a low interest loan from the Oklahoma Water Resources Board for improvements to the water distribution system, wastewater collection system and wastewater treatment plant. Approval of the loan required selection of an engineering firm for the design of the improvements. After interviewing five engineering firms, the Trustees selected NOVA Engineering to design the improvements to the wastewater collection and water distribution systems. (The water system improvements have been bid.) 6 As designed, the project consists of approximately 290 items of manhole rehabilitation and replacement, approximately 6,600 LF of cured -in -place pipe lining, approximately 41,300 LF Page 2 Manhole and Sewer Line Replacement Project of high density polyethylene slip lining and approximately 12,500 LF of removal of existing line and replacement with 8 -inch PVC pipe. The locations of sewer lines included in the limits of this project are shown on the attached Figure 1. NOVA Engineering has completed the design plans and specifications for the construction. Staff has reviewed and approved the design and contract documents. Estimated cost of construction is $2,600,000. As shown on the attached schedule, the project is anticipated to start construction in February 1995. The construction period is expected to be 365 days and should be completed in February 1996. PROTECT FUNDING: Loan funds from the Oklahoma Water Resources Board. RECOMMENDATION: IN Staff recommends that the Trustees authorize advertisement for bids of the design plans and contract documents for the Manhole and Sewer Line Replacement Project (Number G2.100 -94) as designed by NOVA Engineering. ATTACHMENTS: 1. Project Location Map 2. Project Schedule 3. Contract Documents CITY OF OWASSOp OKLAHOMA CONSTRUCTION PLANS FOR SANITARY SEWER REPLACEMENTS PROJECT No. COMPANY 5727 SOUTH LEWIS AWNUE TULSA, OKLAIOMA 71105 PHONE -. (916) 715 -6642 PROJECT SCHEDULE MANHOLE AND SEWER LINE REPLACEMENT (Owasso Project Number G2.100 -94) Design and construction specifications August 31, 1994 completed Council authorization to solicit bids September 20, 1994 Notice for Bidders to newspaper September 26, 1994 Plan s /specifications available for bidders September 29, 1994 Advertisement to appear in newspaper September 29, 1994 Mandatory pre -bid meeting with bidders October 20, 1994 Bid opening November 3, 1994 Council award of contract November 15, 1994 Construction begins February 1995 Construction completed (365 days) February 1996 I MEMORANDUM 4F_ ih TO: RODNEY J. RAY CITY MANAGER FROM: STEVE COMPTON COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: QUIT -CLAIM DEED FOR PRECISION /BUCHANAN LAND DATE: September 14, 1994 IBACKGROUND: When the OPWA deeded the land to the Owasso Economic Development Authority for use as an incentive for bringing the Max Buchanan Company to Owasso, such deed contained a reversion provision that required the land be returned to the OPWA at the end of two years if it had not been used for economic development use. Since it has been used for economic development purposes within the two year period (The Max Buchanan facility was constructed during that time frame) the provision is no longer an issue of concern. However, with the ' recent exchange of the lease /purchase agreement from the Max Buchanan Company to the Precision Components Company, the Commonwealth Land and Title Insurance Company has decided to require the removal of that provision as a requirement for Precision Company to receive title insurance. Therefore, in order for that requirement to be met it is requested the OPWA issue another Quit -Claim Deed without the reversion provision. Since the condition placed on the first deed has been met, there does not appears to be a reason to maintain the provision and the action required by the insurance company is simply "housekeeping" action. The City Attorney has prepared a new Quit -Claim Deed (see Attachment). RECOMMENDATION: The staff recommends that the Trustees approve the new Quit -Claim Deed. ATTACHMENT: Quit -Claim Deed QUIT -CLAIM DEED THIS INDENTURE, made this 20th day of September, 1994, between the Owasso Public Works Authority, a Public Trust of Owasso, Tulsa County, State of Oklahoma, Grantor, ' and Owasso Economic Development Authority, a Public Trust of Owasso, Tulsa County, State of Oklahoma, Grantee. WITNESSETH, that said Grantor, in consideration of the sum of ONE DOLLAR ' ($1.00) to be duly paid, the receipt whereof is hereby acknowledged, does hereby quit - claim, grant, bargain, sell and convey unto the said Grantee, and its successors in interest and assigns forever, all its right, title, interest and estate, both at law and in equity,—of, in and to, the , following described real estate, situated in Owasso, County of Tulsa, State of Oklahoma, to -wit: The North 300 Feet of the East 300 Feet of the Northeast Quarter (NE/4) of the Southwest Quarter (SW /4) of the Northeast Quarter (NE/4) of Section Thirty -one ' (31), Township Twenty -one (21) North, Range Fourteen (14) East of the Indian Base and Meridian, Tulsa County, State of Oklahoma, according to the U.S. Government Survey thereof. together with all and singular the hereditaments and appurtenances thereunto belonging. TO HAVE AND TO HOLD the above granted premises unto the said Grantee, its successor in interest and assigns forever. IN WITNESS WHEREOF, the said Grantor has hereunto set its hand the day and year above written. OWASSO PUBLIC WORKS AUTHORITY Utz ATTEST: Marcia Boutwell, Secretary STATE OF OKLAHOMA ) )ss. COUNTY OF TULSA ) Jerry Duke, Chairperson On this 20th day of September 1994, before me, the undersigned, a Notary Public in and for the County and State aforesaid, personally appeared Jerry Duke and Marcia Boutwell, to me known to be the identical persons who executed the within and foregoing instrument and acknowledged to me that they executed the same as their free and voluntary act and deed on behalf of the Owasso Public Works Authority for the uses and purposes therein set forth. Given under my hand and seal of office the day and year last above written. Notary Public My Commission Expires: