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Home My WebLink About1994.08.16_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: August 16, 1994 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, August 12, 1994. Marcia outwell, City C erk AGENDA 1. Call to Order 2. Invocation Pastor Arvle Knight Owasso Assembly of God 3. Flag Salute 4. Roll Call 5. Request Approval of the Minutes of August 2, 1994 Regular Meeting and August 11, 1994 Special Meeting. Attachment #5 Owasso City Council August 16, 1994 Page 2 6. Request Approval of Claims. Attachment #6 7. Consideration and Appropriate Action Relating to the Award of a Contract Providing for Construction of 1500 Linear Feet of Sidewalk Along 96th Street North Between the El Rio Vista Subdivision and a Newly Constructed Elementary School. Mr Ray Attachment #7 The staff has received and reviewed bids for the described project and will recommend Council action to award a contract in the amount of $$4,280 to Shipley Construction. t AI 8. Consideration and Appropriate Action Relating to a Request for Council Approval of the , Expenditure of $4900 for the Purchase of Concrete to be Used in the Construction of a Sidewalk Along 96th Street Between the El Rio Vista Subdivision and a Newly Constructed Elementary School. Mr Ray Attachment #8 ' The staff will recommend Council approval of the expenditure of $4900 for the purchase of 103 yards of concrete from Mid - Continent Concrete, Tulsa, Oklahoma. Owasso City Council August 16, 1994 Page 3 9. Request to Address the Council on Issues Relating to the Opening of the Larkin Bailey Elementary School. Mr Richard Sloan Attachment #9 Mr Sloan has requested an agenda item in order that residents from the El Rio Vista subdivision can express safety concerns relating to the need for posted school zones, speed limits, and sidewalks. 10. Consideration and Appropriate Action Relating to Ordinance #487 Providing for the Closing of Right -of -Way Between Fairview Cemetery and Elm Creek Estates. Mr Rooney Attachment #10 The staff will recommend Council adoption of Ordinance #487. 11. Consideration and Appropriate Action Relating to Ordinance #488 an Ordinance Providing for the Annexation of a Tract of Land Located at the Southwest Corner of Fast 96th Street North and Garnett Road, and Containing Approximately 18.5 Acres (Joe & Iva Caudle, Petitioners). ' Mr Rooney Attachment #11 ' Staff will recommend Council approval of Ordinance #488 and the annexation of the subject tract. I Owasso City Council August 16, 1994 Page 4 12. Consideration and Appropriate Action Relating to a Request to Amend the Final Plat of Double Oaks Estates, an Addition to the City of Owasso, Oklahoma, Changing the Name of said Plat to Broadmoor Heights. Mr Rooney Attachment #12 Staff will recommend Council approval of the Double Oaks Estates plat amendment, changing the name to Broadmoor Heights. 13. Consideration and Appropriate Action Relating to the Renewal of an "Agreement for Municipal Court Jurisdiction Concerning Juveniles" Between the City of Owasso and the Oklahoma District Court Serving Tulsa County. Mr Ray Attachment #13 Staff will recommend Council action to approve renewal of the "Agreement for Municipal Court Jurisdiction Concerning Juveniles" and that the Mayor and Municipal Judge be authorized to execute such agreement. 14. Consideration and Appropriate Action Relating to the Renewal of an Agreement Providing for a Safety Training Program for City Employees; Such Agreement Between the City of Owasso and MESO (Municipal Electric Systems of Oklahoma). Mr Ray Attachment #14 The staff will recommend Council action to approve renewal of the Safety Training Agreement for FY94 -95 and that the Mayor be authorized to execute such agreement. Owasso City Council August 16, 1994 Page 5 15. Consideration and Appropriate Action Relating to a Proposal from the Owasso Senior Citizens - Golden Agers to Provide Transportation Services for Department of Corrections Workers. Mr Ray Attachment #15 The staff will recommend Council approval of an agreement between the City of Owasso ' and the Owasso Senior Citizens - Golden Agers providing for the transportation of DOC workers to and from Tulsa, and compensation for such service. t t 16. Consideration and Appropriate Action Relating to a Request for the Purchase of a Portable Building to be Used by the Police Department. Mr Ray Attachment #16 The staff will recommend Council approval of an expenditure in the amount of $2060 to Stephens Building CO, Claremore, Oklahoma, for the purchase of one 12' x 24' portable building. 17. Consideration and Appropriate Action Relating to Resolution #94 -10, a Resolution Establishing 'OWASSO EXPRESSWAY" as the Official Name for the East and West Service Roads Paralleling US169 Between 66th Street North and 96th Street North. Mr Ray ' Attachment #17 The staff will recommend Council adoption of Resolution #94 -10. J 1 Owasso City Council August 16, 1994 Page 6 18. Consideration and Appropriate Action Relating to Award of a Contract for Renovation of Space Previously Utilized by the Fire Department. Mr Ray Attachment #18 The staff has reviewed the submitted bids and will recommend the Council reject all bids and direct the staff to develop an alternative approach to constructing the project. 19. Report from City Manager 20. Report from City Attorney 21. Reports from City Councilors 22. Unfinished Business Owasso City Council August 16, 1994 Page 7 23. New Business 24. Adjournment LI 1 LI OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, August 2, 1994 The Owasso City Council met in regular session on Tuesday, August 2, 1994 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 29, 1904. ITEM 1: CALL TO ORDER Mayor Duke called the meeting to order at 7:03 p.m. ITEM 2: INVOCATION 6 The invocation was given by Pastor David Froese of the Westport Mennonite Brethren Church. ITEM 3: FLAG SALUTE The flag salute was led by Mayor Duke. ITEM 4: ROLL CALL ' PRESENT Je Duke A quorum was declared present. ABSENT ITEM 5: REQUEST APPROVAL OF THE MINUTES OF JULY 19, 1994 REGULAR MEETING AND JULY 21, 1994 SPECIAL MEETING. Mayor Duke requested that the minutes of July 19 be corrected to reflect that he was not present and voting on item 13. Mr Burris moved, seconded by Mr Ramey, to approve the minutes as corrected, by reference made a part hereto. AYE: Burris, Ramey, Barnhouse, Ewing, Duke NAY: None Motion carried 5 -0. rry , Mayor Charles Burris, Vice Mayor Mary Lou Barnhouse, Councilor Joe Ramey, Councilor Danny Ewing, Councilor ' STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney ' Marcia Boutwell, Council Clerk A quorum was declared present. ABSENT ITEM 5: REQUEST APPROVAL OF THE MINUTES OF JULY 19, 1994 REGULAR MEETING AND JULY 21, 1994 SPECIAL MEETING. Mayor Duke requested that the minutes of July 19 be corrected to reflect that he was not present and voting on item 13. Mr Burris moved, seconded by Mr Ramey, to approve the minutes as corrected, by reference made a part hereto. AYE: Burris, Ramey, Barnhouse, Ewing, Duke NAY: None Motion carried 5 -0. Owasso City Council ITEM 6: REQUEST APPROVAL OF THE CLAIMS August 2, 1994 , Mr Burris moved, seconded by Mayor Duke, that the following claims be approved: (1) General , Fund $99.684/15 (2) Workers Comp Self- Insurance $1,928.53; (3) Ambulance Service Fund $1,245.48; (4) E -911 $1,740.29 (5) Park Development $1,275.00 (6) City Garage $2,732.13; ((7) Interfund Transfers $28,947.44; (8) General Fund Payroll $95,042.71; (9) City Garage , Payroll $2,096.09. AYE: Burris, Duke, Ramey, Barnhouse, Ewing , NAY: None Motion carried 5 -0. At this time Mayor Duke recognized Lt Roy Day and Dispatcher Trusy Soloshenko, who were recently recognized by Hardees Restaurants as Northeastern Oklahoma Good Cops. Lt Day received recognition for the role he played in resolving a domestic disturbance. Ms Soloshenko was able to provide emergency CPR instructions over the phone to the parents of an 18 -month old child. Lt Day and Ms Soloshenko were presented their awards by Mayor Duke and Vice Mayor Burris. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE APPOINTMENT OF A CITY CLERK Vice Mayor Burris presented this item, which was postponed from the previous meeting. The Vice Mayor said that he felt this City Council should appoint their own City Clerk. Mr Burris moved that Ms Bishop be removed from the position of City Clerk and that Ms Boutwell be appointed Acting City Clerk. Mr Burris further moved that two members of the City Council, one of them the Mayor, be appointed to interview applicants for the position of City Clerk. Motion seconded by Mr Ramey. Ms Barnhouse asked if there was a job description for City Clerk. Mr Ray responded that there is no written job description, however, there are statutory, Charter, and traditional duties. Mayor Duke suggested that before a City Clerk is hired, a job description be developed. AYE: Burris, Ramey, Ewing, Duke NAY: Barnhouse Motion carried 4 -1. Vice Mayor Burris introduced Ms Paula Unruh, a candidate for United States Congress from District l; and her husband, Jim. 2 ib Owasso City Council August 2, 1994 ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST BY THE OWASSO FRATERNAL ORDER OF POLICE LODGE #149 FOR COUNCIL APPROVAL OF THE CONTRACT BETWEEN THE CITY OF OWASSO AND OWASSO FOP LODGE #149 FOR FISCAL YEAR 1994 -1995, AS PROPOSED BY OWASSO FOP LODGE #149. Mr Dobrinski, President of FOP Lodge #149, presented the proposed contract for the lodge. Mr Burris commented that an independent CPA had looked at the proposal from the lodge and the proposal from the City and provided written comments. A lengthy discussion on the pay scale followed. Break at 8:00 p.m. Reconvened at 8:20 p.m. and proceeded to item 10. ITEM 10: PUBLIC OPENING AND READING OF BIDS FOR THE CITY HALL RENOVATION PROJECT. Ms Bishop opened and read the four bids received for the city hall renovation project. Following the opening, bids were referred to the architect for review. A recommendation will come to the Council at the August 16th meeting. The agenda returned to the discussion concerning the FOP contract. Both salary and administrative questions were discussed. Several citizens asked questions and made comments regarding the contract, negotiations, and Council options. Mr Cates explained the difference between mediation and arbitration and discussed approximate costs. Mayor Duke deferred action on this item until after the executive session. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PENDING NEGOTIATIONS BETWEEN THE CITY AND THE ' FOP: SUCH DISCUSSION ALLOWED PURSUANT TO 25 O.S., SECTION 307-B(2). 1 Mr Burris moved, seconded by Ms Barnhouse, to enter into executive session. AYE: Burris, Barnhouse, Ewing, Ramey, Duke NAY: None Motion carried 5 -0. Into executive session at 9:30 p.m. Meeting reconvened at 11:45 p.m. At this time the discussion returned to item 9 for action. Mayor Duke moved to not accept the contract as proposed by the FOP for FY94 -95. Motion seconded by Mr Ramey. 41 Owasso City Council AYE: Duke, Ramey, Ewing NAY: Barnhouse, Burris Motion carried 3 -2. August 2, 1994 1 Mayor Duke called a special City Council meeting at 5:00 p.m. on Thursday, August 11, such meeting to include an executive session for the purpose of setting parameters for mediation. ' ITEM 11: REPORT FROM CITY MANAGER No Report ITEM 12: REPORT FROM CITY ATTORNEY No Report ITEM 13: REPORTS FROM CITY COUNCILORS Report on Whirlpool groundbreaking. ITEM 14: UNFINISHED BUSINESS None ITEM 15: NEW BUSINESS None ITEM 16: ADJOURNMENT Mr Burris moved, seconded by Mr Ramey to adjourn. AYE: Burris, Ramey, Ewing, Barnhouse, Duke NAY: None Motion carried 5 -0 and the meeting was adjourned at 12:59 p.m. Marcia Boutwell, City Clerk 0 Jerry Duke, Mayor OWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Thursday, August 11, 1994 The Owasso City Council met in regular session on Thursday, August 11, 1994 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Thursday, August 4, 1994. ITEM 1: CALL TO ORDER Mayor Duke called the meeting to order at 5:02 p.m. ITEM 2: ROLL CALL PRESENT ` Jerry Duke, Mayor Charles Burris, Vice Mayor Mary Lou Barnhouse, Councilor Joe Ramey, Councilor STAFF ' Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk ' m was declared resent. A quorum p ABSENT Danny Ewing, Councilor ' ITEM 3: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF ' DISCUSSING PENDING NEGOTIATIONS BETWEEN THE CITY AND THE FOP, DISCUSSION ALLOWED PURSUANT TO 25 O.S.. SECTION 307 -B 2 . ' Mr Burris moved, seconded by Mr Ramey, to enter into executive session. AYE: Burris, Ramey, Barnhouse, Duke NAY: None ' Motion carried 4 -0. Into executive session at 5:04 p.m. Mr Ramey out at 6:10 p.m. Meeting reconvened at ' 6:25 p.m. ITEM 4: Owasso City Council ITEM 4: ADJOURNMENT Mr Burris moved, seconded by Ms Barnhouse to adjourn. AYE: Burris, Barnhouse, Duke NAY: None Motion carried 3 -0 and the meeting was adjourned at 6:26 p.m. Marcia Boutwell, City Clerk 2 Jerry Duke, Mayor August 11, 1994 19 No OF OWASF�O 7-111i'D 4 4 t ?: ;I? VP PAGE: ? A I/P CLA i t PPPORT AFAP p 71 v F N r: 01 R DF S CR I PT T ON A, M 0, U IN T •---------- ------------------------- ------------------------- ------------- MAN"GEPTAT: ------------------------------ T 990327 CELLULAR 0NF'-TULSA A ei 9 4 t;.-. V 80.43 950358 TP-,FAc:;T,.TREF' FETT 7 CASH RETMB PETTY CASH 76,79 ------------- DEPARTMENT TOTAL 15 7 . 2,' ------------------------------ ST41rT-77LD �- 171�DDETLIT-, P.C. 6 -E FT T C FS, TPEASITPER PETTY CASH RFTMR PFTT!7 CASH 6.42 ------------- DIEPAPTMENT TOTAL 1,506.42 C;. ? MjAT ITTrY 1)F i7 , MEN!" ------------------------------ 9 5 11012 " MC-CAW1 i'30MIM'UPITCATTONS. US A GF, 28.90 9570028 TULSA COUNTY MIS DIAL UP SERVICE 40.00 950029 ... M, CE'j..,T" T A P 0 11 F - TTITIL S A USAGE 44,20 9SO?4? REASORS PRj_E RT TE F TTM L 1 75,00 9 0 775!C 8 TPFASUFFF PE-71T7 CASF REITIB PET! T 77 CASH 10.17 DEPARTMENT -,n-7AL ';,S MUN T J, COURT I � t'.-J. T PA ------------------------------ 95010,6 (7.tTA.FT.,Fl; FIAMSFY PFTATNFR 829.00 9501 0 7 M T C..TJ,4 E r D. H TT I.-S-ABECY RETA T NER A 825.00 950261 D07TVP PPINT-'w-1-73 P?'N"TN- 179,97 D Fz P A F 7 M LENT 7, 07 A T ------------- 1,829,97 ------------------------------ 4 ,tS DOC E, PI,7 V T T CA L '-F 7F RVAT.PATT 0 0 A I. D D r 7" -7) SLOT 7 7` TYTT.c.04 lt,,CF-L,Tj 17T 4 CTTY nr ONAF-0 f3FNUAT.... 7-7-ND R / 1- 1. !9 -' 16 : 4 0 ; 49 A/P CLAIMS REPOFT APAPVP PAi-,F, # v n p DESCPIPTION AMOUNT ---------- ------------------------- ------------------------- ------------- I 5 1 950?2f; OFFICE DFPOT CARD PLAN SIT E y?PL� T 5.; 3 9510 2 4 4 A-i'l, COFlY n �Uppl TVS 7 0 IN v p 16 'SO246 Mjj-.Rn WAREHOUS'E REPAIRS 171.4c 9 F, 0 �l -r` '-) T TI T N, L A PTIRT., TSF T NG, 9r-,, ?4" OVLAHOMA SAPV'Py SAPVTY CO'EFFMCE r) A 34 ?0 2' PT"NEY ROWES INC METER RENT ?R.',` 9532?3 7tq 0 S, E P'7 TjTt C KA RV C L A T 1, 97 950314 MIREX CORP Cn?T';?p MAINT 152,73 50` '�? 4 5 D07TPR PpTNTTi:*G . I L FMTtITTN- 1 * J, i'l ; L 4'7 2? 9 2 , 4 �l 97',03cz2 r: ry' C TILE AN DT CARPE` CO SUpZLTE0 6121.25 9 =2):334 Or WIA c SO I RE T ME /Do,-* 1 '50. 00 7=c In 7� 577 IPEA5731TRER PETTY CASH DOC MEALS 148. 13 9 1') 3 F R 7 R E tj �3 IT 7-L" PET77 CASTH PFT"q PET'77 CASH 25.91 "'E"ARTMEN7 TOTAL ------------- -04.45 4 9,1 or, MA T NT F N ANIT Cv- ------------------------------ 9 c 00 llr":Ald COMMUNTCA 71TONS USAGiE 14.45 qcz 1249 ,0 DALE ?, LEE SERVICE REPAIR 40,00 7 95 RITILDEP'S SQUARE IF'D ppi -- 22 L. 801 .2 9 5 0 IS 5 1 WAII-MART SUPPLIES 8.86 ?5 ^355 OFLAITOMA LIGHTING SUPPLiEl-I 613.80 950378 TREASURER PETTY CASH REIYjB PETTY CASH .1 C .e 5k)3c'g f,FFLt•j COTINTRY 0T.TDOOP Foil REPAIR 1 .9cz 0 0 42.78 9 5 0 �,6 5 CINTAS CORP, UNUORM RE" C L E A IN 20 .40 DEPARTMENT TOTAL ------------- 394,461 POT.JCE ;F?V`F'73 ------------------------------ I T 950n7P MCCAW COMMTTNT- ? 11 1_7' r TONS RENT" PAGER 1, � PALI 16 950004 14AL-MART 9 F, 0 �l -r` '-) T TI T N, L A PTIRT., TSF T NG, BUiTTIFRY r) A 34 95 0 1 70 P-ATFr 5 11) a "k?YAl T jjj-j7Fk7j?%!,j F C) �T; T T:- I , - L.-L- . A E 0, T, _'"i EN 7' 35 15 1 7? 9514174 7?TM RTTE 6 5 n,7,5 6 MFT,nrjy T:'ARK.FY AA?_.TEPA"ION.S 4 71� -7 AMMTTN7TON 4 26 , 2�3 MROT. "mil' AMMU DN 2011100 GIFFF-7 FEA-77' A T 1, S T F PF PA on or, �-r: 7 ='.P T �77' 07 ,'�-TFFAT, 77ND 8 4 Q 4 9 16: A/P CLA-hS REPOPT rAPAPVF' PAGE: 0l v F NT D DESCRIPTTON AMOUNT ---------- ------------------------- ------------------------- ------------- 9c x, 6n CAT ,1, en TNC, UNTFORMS 249.87 9rJ0373 HOWARD STAMP FR T X ST A 41, L A T 10N 50.00 950371 ON',F-TULISIA 7/94 TJSF 157,37 950*272 WFST PUBLISHING 00 STATUTE MOK 81.00 95037A JANE VANTSMU,E _ I T 1, TU 7 T Tn I F=T'jjB4.T1FSE14ENT 79,$8 DEPART TOTAL 58.8 DEPARTMENT TOTA' ` 4.. 7 0 FOLTCE (-ONjK IjNTCAT T nNs ------------------------------ HARDWARE ICI!PPT TP(Z 95nOS'2 DEPT OF n l l Ti-. Tp r -0 PENT t .-.. 350. CIO 1.1 950'25*7 MFLOD7 PARSLEY AL TERA7 TONS 441.00 9502'55 RFAsnps PPT CF RTTF 2TTZ*?..TF, ST P F-11 I E S 9,5036 6, MELODY PARSLEY AIT FRATJON 36. nn 41,04 DEPARTMFINT TOTAL HOUSE OF VACUUMS ------------- 696.20 ANIMAL CONTROL ------------------------------ 950()49 N'TMERALL ACE HARDWARE ICI!PPT TP(Z 2 8 9• 950076 ANTIMAL CAPE E01TTIPMEN' o• S STUPPLIES 54.15 DEPAPTIMENT) TOTAL ====`l ------------- 162,95 FTRF SEPTVCF7-,' ------------------------------ 990035 MCCAW CnmmTTNTCATTON5; US AG E 2 8 9• 950036. ONE-7JI-SA UcZA-F 9SO029 WAL-MART 5 18 9 95025'; GAPPAT WESTM.', STTPPLY ST P F-11 I E S 677,36 '. =,7,_6,° 7UT-11FA FARM -,OTJTPI,iFr ?T CIO F T, T ='L' T. r T ES 41,04 9qn?6,6 HOUSE OF VACUUMS 1., - 'IM V, 950267 T SUBURBAN OFF T�F I FP7 7f' 'TES 131,54 919 "R MTA,PTIONAI, RITS'NF" FU-R'N"Il i I . I n -1 1 1 . FUR T TURF I I R8, 00 9 S 02 '9 NAT T ',-)NA!., FT?F PPOTECT70IN FRE 1-1 F I-,,' A L 446.00 9c.0'296 D07TER PRINTIllf-5 i, FRTNTING A 30 116 f7 9 5- 10 0, 9 7 'IT Tr TY7 T CA PARY IT?' CL A T M/WATSON 30,96 951"00 VOLUNT FR 445.50 9 9 7 9 raAPA 4T7T,? PARTS F A F" 1. 7 4rp ui,prvjAlpv T 7 P PF I L I PS 4 ?, -i3 7:'FF'APTM•lojT TOTAL, ------------- il� CITY OF OWASS-C', GENERAL FUND /I Q "Q4 16,4n:49 A/F CLATMS REPORT A?APVF PAGE VENDOR DESCRIAPTA TOM A M 0 'UNIT T ---------- ------------------------- ------------------------- ------------- (7TVTIA-. DEFFrtU-,E ------------------------------ 950021 "F!,,UT,[,,AP ONE-'r,l-l'T.,SA USAGE 112.40 950316 b"TMBALL ACE HAPDWAPF SUPPI TES 49,92 957 f! 02 2' DEPARTMEN'T TOTAL U S'A G ------------- 62,02" 7, PUTS ------------------------------ 4 `2 2 4 9 APAC-0 V T., , HOMA , Tt,'C,. * Cow k-T 5, 3 94-1709 OF ,A STATE INDUSTRTES, SIC ;- 17q . 5 80 957 f! 02 2' �ICCAW COMMT�TT r, A T I ONS .1 Ll U S'A G 14,415 950 186 RAINBOW CONCRETF CO CONCRETE 2, 00 9501.3$ JAMES L HORBS MOWTNG/A Top 50100 9511191 T-TUCIT-1ES LUMBER CO SUPPLIES 21 .88 95`0259 T OPIUM COUNTRY OlUTDOOP FOU PARTS 49,50 95031'7 YT '1141BALL ACE HARDWARE TE- cl-lpr-'T., 158.32, 9501 -17G PAUL FERPON MOWING /EL PTO VT STA 90.00 950322 Y y M ENTERRPTSES MOWING/El, PTO VISTA 40 1r 0 950332 STGNALTECK lNC, M A T TT T/REPATPS 701.05 950365 CTINTAS CORP. UNIFORM RENT/•LEAN 170,40 DEPARTMENT TOTAL ------------- 21359.93 SNTMMTN� POOT ------------------------------ r!'RAT, `;* 7 C A? S 53.35 0 2 9 A C0-R.' -'L PO;',l T -i -7� 46,60 D'EF'AP',rMFNT 70TA T S "9.9 5 COMMUNT TV CP,NTPR ------------------------------ 9. 0 0 7 (1 T T j.,l 7 Ir?Z r) A, t ;.,-,TS R!,' "P"T CAIM CAP' -..I USF 950127 CE!,TITUT-AP ONE-7ULSA 6/94 r S P,,.�ST[��`TEF U I � m-n POSTAGE 0 0 q T ['1, 11 S en MMU XT _ CATTIONS, Tr RADIO EQtTTF m 37,'_ -;R 17-70ASUP774 PETTY -ASF P"CT"AR PETTY r-SF .9 00 3`9`.0? MA?y MA 7N"N'�lV7 ------------------------------- CITY OF 014,�F'30 GENIERAL 77IND 19/11 1 /94 16:40:49 A/P Cl..,AllMS PEPOPT APAPT:N r, 7 Po # V F. NIT DO F DESCRIPTION AMOUNT' ---------- ------------------------- ------------------------- ------------- 950022 MCCAW COMMUNICATIONS 950204 %rTNTAS CORP, 950289 WORLEYS". GREENHOUSE 950295 SECURITY BY RnSE, Tlqc, 9-90329 OWASSO LUMBER CO 950?41. FNI.OW PORD TRAC70P, 'INC 950,056 WATER PTMUCT- TNC 950358 TREASTUFF? PETTY CASH 9503P8 MISER AS=PHALT CO 9SO389 WATFR STORE 950391 WOPLEYS GREENHOUSE DEPAR74FIFINT 70TIM El"'ONOMM DEVFLOPMF' TT � ------------------------------ 950358 TPFASUPFR PrTTV CASF DEPARTMEE"I'll' TOTAL ====. FUND TOTAL ====i USAGE i i4.45 UNUFORM RENTI/CLFAN 9 91).180 R.P. TIES 1 1180.00 SEPVTICES 2 275.80 3, 5.66,26 PETMB PETTY CASH ------------- 30_04 ------------- 23,182.74 CTTY OF OW'SS--5 'fl Pv liciptfi:'R C .01 'P 1_�� T V T Nq 6:4CI:49 RE F'O If, PO :9 ---------- VENDOR ------------------------- DESCRTOTION GFIMPAL. GOVERNMENT ------------------------------ ------------------------- ------------- 942607 OWAS:-30 DRIM CIL A TMS 94' 68'--� MTTJ�.T I M CARE HEALTH CENTER SEFVTl-'F'B-/'rPD 0--MITTi 950099 I T 'TER M Ijj L, T T CAFF HEMI-t CEN Cr M/SI�4T Cr A T, TH 17 qC0093 JjUj'T T CARE HEALTH CENTER CLA T fl/MCCORMACK ^�,t ":C) i 9 5 0 •", P 4 PADTOLOGY Tt. OF C! I TYl /Ml - .0 ti 9S0 10 MULT T i C AN, R F HEALTH - C F N TE R C.L.Ar�,IP-M'T A4 9 5 f3 D A R R F IT EVANG T . 7 1,26 2 9 5 1,11!1 T A C A R F HEALTH C' n' 11 T EF P CLAIM./YENNIEDY .4 c.') o 95 0 1, c2' R ST FRANiCTS 14JCISFTTLT C. T -1 T I rz 9 PADTOLOG'i Coll; 'STIT TANTS OP Cl ATMPS-OLE 2-1,c4 MITT-,T T r** A 7 F' Ts, F A Ur 1," ;tip CFkNTF? I" A T Ml. / n S F A' 7 - 0 7"? 3 DAVTD CAL, A -7 1-4 / M. C'C 0 Pm, A CY 4 0 Cl '-FA 95 PFSTI SHARP, FOL.-FN, SH-PIT DIA (7.T I..A-jM/FVANS 5 - ..,-% 4 TOTAT ------------- '2 �JT 2 1 9 1 2 12 PUND TOTA T 1 1 1 1 1 1 1 8/11 1/94 A Q P! 17-4 PO # v .,l 71, .7) R rSF:-:� TI " ON AMOITTIT ---------- ------------------------- ------------------------- ------------- AMPUT.,ANTU ------------------------------ 950 r. CELUTLAP ONE-771.11-93A 9502,2f:,' MEID SOURCE Ci,")RP 950300 DP. AMBROSE SOLANOT M.D. 950301 PACE PRODUCTS C-IF TULSA TN DEPARTMENT TOT-AL F F UND 7,f-ITA' n cry 2 6 00 366.82 ------------- if.,- , R2 N 1 1 1 1 1 1 1 1 1 1 L, F FO R A P A V P p AGiE ---------- V F tIT', n7,P ------------------------- ------------------------- ------------- 'Do! Tr.p DD�4MTIN T CAT TONS, m "-� t, 1 11 ------------------------------ 942AR5 UTCSSM CC' M 0, 11,; T, F FFP',,-CE FAIDTOS P59 947724 SOUTHWESTERN 2922, 34 950231 RTT '.S r'o" ,,MTII T rATT(JNS FFPA TP 271,00, RIMPriT 7071AI ------------- D ------------- TIN D 70 A 1 1 1 1 1 1 1 1 1 1 L, I- f7-7 OF OWASSO CITY GARAGE 8'/!J"94 16:40:49 A/P CLAIMS REPORT APAFVR PAGE: PO # V F N D 0 R DESCRIPTION A M n T.1 § T ---------- ------------------------- ------------------------- ------------- CTZTV GARAGE ------------------------------ 950011 NAPA, AUTO PARTS !:-ARTS 950115 WILLIAMS REFUSE E0211PMENT PARTS 95011 STAN'S WESTSTDF A!"70 ELEC PARTS 9502 A-LIAK REFUSE PMENT PARTS I I WTT T 4 RE 30 1T A 950350 BtU TLDFP`�-7 S 950351 WAL-MA97 cl.IPPLIES 950358 TREASURER PETTY CASH P ' TMB PETTY CASH 950865 CINTAS CORP. UNIFORM RENT/CLEAN DEPARTMENT TOTAL PUND TOTAL ====') 1,492,6) 180.79 307.1::8 326,0! 56.52 x5,94 4.92 142.34 2,526.2? ------------- 2,526.29 11 CI7Y OF OWASSO CAPITAI, IMPROVEMEN7S 8/11/94 16:40:49 A/P C[ATMS REPORT AP&PV-F PAGE: P0 # V F NDOP DSSCRIP?TO313' A IM, OU07 ---------- ------------------------- ------------------------- ------------- C,FNP.R�� GOVERNMEIT? -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - 950281 FDTJ4EL5 ARC8T7EC7TJR&L SSRV SERUCSS 1,000.00 ------------- DEPARTMENT TOTAL ===`} 1,000.00 FUIND TOTAL ==} ------------- 11000.00 GRAND 7D?AIJ.. ___________ 01 J47.16 12 CITY OF OWASSO A/P TRANSFER REPORT VENDOR DESCRIPTION AMOUNT TRANSFERS CEMETERY CARE REVENUE TRANSFER FROM GENERAL FUND 215.63 AMBULANCE CAPITAL REVENUE TRANSFER FROM AMBULANCE FU 3,209.76 TRANSFERS TOTAL 3,425.39 t 1 1 CITY OF OWASSO ' PAYROLL PAYMENT REPORT ' PAY PERIOD ENDING DATE 08/06/94 DEPARTMENT AMOUNT a eras ................. :><»:»:>:>:«::>:<:>::>::>::>::::>::>::::>:>:<: »::: >::::: >: >: >:::: >:: >:: > >.::; :..: < €<: 5.56::. 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'.. :., ii: :::: •:: : APPROVED: 08/16/94 Mayor Council Member Council Member t r r CITY GARAGE PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 08/06/94 APPROVED: Mayor Council Member Council Member 08/16/94 3� M �WER e TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: 96TH STREET SIDEWALK PROJECT DATE: August 11, 1994 ' BACKGROUND: ' Late in 1993, the Owasso School Board initiated a process that would locate a new elementary school immediately west of the El Rio Vista subdivision on 96th Street North. Soon after that announcement there were several meetings with citizens from that area that focused on a traffic safety problem at the intersection of 96th and Garnett. Subsequent to those events, the staff worked with the county and school officials to address several issues relating to safety and traffic control at the 96th and Garnett intersection and along 96th Street to the new school site. 1 ■ In June of 1994, the City Council adopted a budget that included $40,000 for 96th Street improvements from Garnett west to the new school site. Those planned improvements included a street overlay (estimated cost of $31,000 if county provides labor and equipment as agreed) and construction of a four foot wide sidewalk from 109th East Avenue (El Rio Vista entrance on 96th St) west to the school entrance (estimated cost of turnkey job at $9,000). Additionally, funds were budgeted to provide appropriate traffic control signage for the new school implementing a school zone and posting speed limits. These funds were included in the street department's operating fund line items. Originally, we had been promised that the Garnett and 96th St intersection improvements, as well as the 96th Street overlay project, would be completed before the opening of school. The staff determined that it would be in our best interest to avoid constructing the sidewalk until the overlay was completed (often the county's heavy equipment is parked without regard to existing improvements and can damage sidewalks). The sidewalk is also located very close to the school's new water and sewer lines. Construction of those lines are just now being completed. Because of those reasons, the staff delayed as long as possible the construction of the sidewalk. However, it is now apparent that the street overlay will not occur in time for the school opening. It is just as apparent that it is an unacceptable risk to allow children to use 96th Street surface 96TH STREET SIDEWALK PROJECT August 11, 1994 Page 2 as a pedestrian walkway to school. The traffic will be heavy and, in some areas, there is no place to get off the road to avoid traffic. Therefore, the staff began the bidding process for the sidewalk construction several weeks ago in order to have the sidewalk in place shortly after the opening of the school. If a contract is awarded at the August 16th Council meeting, the project can be completed by Friday, August 26th, one week after school opens. It should be noted, however, that the schedule is dependent upon the school's contractor completing the final water /wastewater installations. It would not be a wise decision to initiate sidewalk construction prior to the school's contractor completing the water /wastewater lines. Sealed quotations for providing labor, reinforcement, forming material, and excavation were opened on August 11th and are listed below: Shipley Construction $4,280 Gruenwald Construction $4,400 NOTE: Bids were solicited for labor only because the city can purchase concrete from the county's central purchasing bid. While that bid ($47.00 per yard) is not significantly lower than the street price and, in some cases, not any lower than the price to big customers, it does allow the city to insure against a price markup by the contractor. Additionally, the purchase of the concrete by the city directly from the supplier reduces the risk to the contractor, thus, we hope, reducing the cost of the labor bid. RECOMMENDATION• The staff recommends Council approval of a contract in the amount of $4,280 to Shipley Construction for the purpose of providing labor, excavation and forming material for 1,500 linear feet of sidewalk along 96th Street between 109th E Ave and the entrance to the Larkin Bailey Elementary School. ATTACHMENTS: 1. Map showing location of sidewalk 2. Bid tabulation sheet 3. Contract for services J •� � " u tt i s� a i -- -- . r- /74t 57IEET HWl7H , ,a ■ a a .w IT- Is --F- x- . cj • ,r .Dw 2 0 »a� + n '. yw 97th 137, 1 Hpt LARKIN BAILEY "� 0,. °v $ ,. ,. a, s� n '+ "� " D �I 5 ELEMENTARY s.� ^> ° _ 1' ��, HORTiI, 1 ' .. �- _� -� u It a 4 w Ilk, a '• ' a a >+ ` " v • �.• 7 u .ua J ' a i a • r ,v w got" ,... YEtlt , PL ,Yw Q C7H --y Z I � •T' n...,, u. r.. n y 'a " • » o �.. L � � a �a p I S �'� I • a � • °� a.a a �I I= a � a +r a ,a 96th Street North � '° RN �.. SCALE M HU ED FF�T PROPOSED SIDEWALK .72- 4 ft. wide I r— 3 ft. from property /fence line ------------- --- ----------- - - - - -- -- - - - - -- --------- - t� i I Prepared by: City of Owasso Department of Public Works Engineering Division August 1994 PROPOSED SIDEWALK PLAN El Rio Vista to Larkin Bailey Elementary School North 109th E. Avenue to East School Entrance CITY OF OWASSO 207 South Cedar PO Box 180 Owasso, Oklahoma 74055 (918) 272 -2251 BID DOCUMENTATION Opening Date:_ August 11, 1994 Council Approval: Item: 96th St N Sidewalk - Labor Number of Bids: 2 Bids Opened By: Marcia Boutwell Witness: Lisa Melchior Witness: Kim Hudson Bidders Shipley Construction Gruenwald Construction Certification: I, Marcia Boutwell, Contract Administrator, do hereby certify that, to the best of my knowledge, this Bid Documentation is true and correct. _ Signature:/,/ Date: % T Amount of Bid $4,280.00 $4,400.00 (SEAL) 1 ICONTRACT FOR SERVICES THIS AGREEMENT, made this 16th day of August, 1994, between the City of Owasso, (CITY), and Russ Shipley doing business as Shipley Construction (CONTRACTOR). ' WITNESSETH: That for and in consideration of the payments and covenant that are contained herein, the parties agree as follows: 1. The CONTRACTOR will provide labor, excavation and forming material for 1500 linear feet of sidewalk along 96th Street North between 109th East Avenue and the entrance to the Larkin Bailey Elementary School. 2. The CITY shall pay the CONTRACTOR $4,280 upon completion and acceptance of the work following the submission of an invoice. ' 3. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. ' 4. This instrument contains the entire Agreement between the parties, and no statement, promise or inducement made by either party, or the agent of either party, that is not contained in this written Contract shall be valid or binding. 5. This Agreement shall not be enlarged, modified or altered except in writing, signed by the parties and endorsed hereon. 6. This Contract shall be governed by the laws of the State of Oklahoma both as to ' interpretation and performance. IATTEST: Marcia Boutwell, City Clerk CITY OF OWASSO, OKLAHOMA Jerry Duke, Mayor APPROVED AS TO FORM & CONTENT: Ronald D Cates, City Attorney CONTRACTOR Title 7 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: REQUEST TO PURCHASE CONCRETE FOR 96TH STREET SIDEWALK IDATE: August 11, 1994 IBACKGROUND: P^ This request is directly related to item #7 of this agenda, therefore, the general background AN information is contained in the memorandum for that item. OP This agenda item concerns the purchase of concrete to be used in constructing the four foot wide, 1500 feet long sidewalk. As noted in the information presented in item #7, the staff opted to recommend that the concrete for this job be purchased directly by the City rather than through ' the contractor. By utilizing the current county bid for concrete (from Mid - Continent Concrete on a county ' purchase order), the City's price is $47.00 per yard. It should be noted that the $47.00 price is about three dollars less than the price quoted to smaller users, but it is not cheaper than the price quoted to a company's bigger customers. One of the advantages of a direct purchase is that the City is assured of the county price and the contractor cannot include a price markup on the material. A second advantage is that the direct purchase allows the contractor to avoid having to "front" the material cost, thereby avoiding the risk involved and use of his money for the material cost. Hopefully the avoidance of that risk would result in a lower labor contract. The 96th Street sidewalk is estimated to require not more than 103 yards of 3000 psi concrete. At a $47.00 per yard county price, the total cost of material is $4,841. Using the low bid for labor of $4,280 and a total cost for material of $4,841, the total cost of the sidewalk project is $9,121. RECOMMENDATION: ' The staff recommends Council approval of an expenditure not to exceed $4,900 to Mid - Continent Concrete, utilizing the current Tulsa County purchase order at $47.00 per yard for concrete to construct 1500 linear feet of sidewalk. t MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: REQUEST FROM RICHARD SLOAN TO ADDRESS COUNCIL DATE: August 11, 1994 BACKGROUND: The new Larkin Bailey Elementary School will open on Monday, August 22nd, and some citizens from the El Rio Vista neighborhood have expressed concerns about that opening. Staff has received a written request from Mr Sloan to bring their concerns to the Council, however, those citizens have not requested a meeting with staff to address the issues. Several plans have been developed by staff which relate to the issues and concerns expressed by the citizens of the El Rio Vista neighborhood. We will be happy to share those plans with the Council and citizens at any time. Additionally, items 7 and 8 on the City Council agenda address the issue of the construction of a sidewalk to the new school. ATTACHMENTS: 1. Memo from Mr Carr concerning signage and pavement striping 2. Schematic of proposed signage plan MEMORANDUM TO: RODNEY J. RAY CITY MANAGER FROM: F. ROBERT CARR PUBLIC WORKS DIRECTORr SUBJECT: LARKIN BAILEY ELEMENTARY SCHOOL - SIGNAGE ON 96TH STREET NORTH DATE: August 9, 1994 BACKGROUND: The Owasso School District will be opening the Larkin Bailey Elementary School on Monday, August 22nd. Improvements to the 96th Street North and Garnett road intersection have not been started and the present schedule for Tulsa County to begin work remains uncertain at this time. The safety and well -being of the children attending the new school is a concern. Therefore, control is vehicle speed in the area of the school is needed. PROPOSED SCHOOL ZONE SIGNAGE: A sketch showing proposed signage on 96th Street North from Garnett to 97th E. Avenue is attached in a memorandum from Public Works. Signs that will be posted on 96th Street North include: School Zone Ahead, School Zone (7:30am to 4:00pm), Speed Limit 20 mph, and End School Zone. Tulsa County has agreed to prepare and provide the signs as indicated on the sketch. City of Owasso Streets Division personnel will install the signs. Installation will be completed by Friday, August 19th. Page 2 Larkin Bailey Elementary School Signage PAVEMENT STRIPING: When the intersection improvements are completed, 96th Street North will receive an asphalt overlay from Garnett to 97th E. Avenue. Lane striping will be performed at that time that will indicate no passing through the school area. In addition, the pavement east and west bound lanes will be painted to indicate "Caution School Zone". RECOMMENDATION: Staff recommends the installation of the proposed school zone signage along 96th Street North. ATTACHMENTS: 1. Proposed signage plan — — — — — — — -- - - - - -- =- r - - - -- .d :e,-�� •r, ,� J LARKIN BAILEY t �" - s` I" s g j ELEMENTARY z Uj c W s o = W � � »r S �} -�•. -� a Fi • • � • »w fin. �.�m r � r I Lr______— _r _1— __ - - -_ -- ---- --- - - - - -- I g 96th Street North r ® g� N ;_m T 1= j m 004 _ _ I �I �I ,-------- F------------ - - - - -- ----------------- ►�_______= ____ - - -- �- .am AM I, q 1j �I Prepared by: City of Owasso Public Works Department August 9, 1994 PROPOSED SIGNAGE PLAN (96th Street North from Garnett Road to 97th E. Avenue) 1 1 1 1 1 1 1 1 1 1 1 t 24" X 8" 1- SCHOOL I Yellow 'SPEED 24" X 30" LIMIT ,201 24" X 10" 7:30 A.M. to 4:00 P.M. j ))Yellow • 36" x 36" END SCHOOL ZONE 24" X 30" M 1 1 1 FOR INFORMATION CONTACT: NAME: Tim Rooney DEPT: Community Development - Planning TELEPHONE: 272 -2251 SUBJECT: Ordinance No. 487 - Right -of -Way Closing Fairview Cemetery and Elm Creek Estates NOTE: All City,Council Agenda items, including appropriate backup materials, and all items for the City Manager's Report, must be submitted to the office of the City Manager by NOON on WEDNESDAY preceding a Council meeting. The Owasso City Council reviewed the right -of -way closing request at their July 19, 1994 meeting and unanimously approved the closing of the right -of -way. Ordinance No. 487, attached for your review, would formally adopt the actions of the City Council on July 19, 1994. BUDGET: FINANCE DIRECTOR APPROVAL: N/A A Savings in Mowing Expenses Incurred on the Property. REQUEST FOR ACTION: All department items requiring Council approval must be submitted through City Manager's office. Staff is recommending City Council adoption of Ordinance No. 487. DEPARTMENT DIRECTOR APPROVAL: Copy to Mr. Compton CITY MANAGER APPROVAL: ATTORNEY APPROVAL: Faxed to Mr. Yates BOARD /COMMITTEE APPROVAL: Planning Commission OTHER: TAC CITY COUNCIL APPROVAL II FOR CITY MANAGER OFFICE USE`. DATE RECEIVED FIRST AGENDA DATE HEARING: ntiact fnr Artinn Fnrm No 1 - June 8 -1G -94 9 DATE: August 8, 1994 A August 8, 1994 July 12, 1994 June 29, 1994 . 8— APPROVED: SECOND AGENDA DATE: ORDINANCE /RESOLUTION: OWIaIFA/<e ' Z CITY OF OWASSO, OKLAHOMA ORDINANCE NO. 487 AN ORDINANCE CLOSING TO THE PUBLIC THAT PORTION OF GEM DRIVE IN THE CITY OF OWASSO, OKLAHOMA, BETWEEN BLOCK EIGHTEEN (18) OF ELM CREEK ESTATES FIRST ADDITION, AN ADDITION TO THE CITY OF OWASSO, ACCORDING TO THE RECORDED PLAT THEREOF, AND FAIRVIEW CEMETERY IN SAID CITY OF OWASSO, AND MORE PARTICULARLY DESCRIBED IN THIS ORDINANCE, WITH CERTAIN RESERVATIONS HEREIN PRESCRIBED AND DECLARING AN EFFECTIVE DATE. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, TO -WIT: Section 1 That Gem Drive, between Block Eighteen (18) of Elm Creek Estates First Addition, an Addition to the City of Owasso, and Fairview Cemetery in said City of Owasso, and more particularly described as follows: A strip of land lying in the SE/4 of the SW /4 of Section 29, Township 21 North, Range 14 East of the Indian Base and Meridian, Tulsa County, City of Owasso; Commencing at the Southwest Corner of the SE14, SW /4, Section 29, thence South 89 °52'34" East along the south line of the SE/4 of the SW /4 of Section 29 for a distance of 663.45 feet to the POINT OF BEGINNING; thence North 00 °10'44" West along the west line of Gem Drive for a distance of 661.56 feet; thence South 89 °54'32" East a distance of 25 feet to the northeast corner of GEM DRIVE; thence South 00° 10'44" East along the east line of GEM DRIVE a distance of 661.56 feet to the southeast corner of GEM DRIVE, said point also being on the south line of the SE/4, SW/4 of Section 29; thence North 89 °52'34" West along the south line of the SE/4, SW /4, of Section 29 a distance of 25 feet to the POINT OF BEGINNING, containing 15,289 square feet or 0.351 acres more or less, less the south 50 feet of GEM DRIVE for the north right -of -way of East 76th Street North. is hereby closed to the public use. Section 2 That the municipality shall retain the absolute right to reopen the public way without expense to the municipality. Closing of the public way shall not affect the right to maintain, repair, reconstruct, operate or remove utility, public service corporation, or transmission company facilities of service therein, nor shall a closing affect private ways existing by operation of law unless released in writing executed by owners thereof Section 4 That this ordinance shall take effect thirty (30) days from and after its first publication as provided by State Law. PASSED AND APPROVED this 16th day of August, 1994. Jerry Duke, Mayor ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D. Cates, City Attorney I REQUEST FI CITY MANAGER FI OPWA CIP FOR INFORMATION CONTACT: I x l COUNCIL FI OEDA OPGA NAME: Tim Rooney DEPT: Community Development - Planning TELEPHONE: 272 -2251 SUBJECT: Annexation Request - Joe & Iva Caudle S/W Corner of E. 96th Street N & Garnett Road SUMMARY: DATE: FI BOA WATCHDOG August 10, 1994 PC FI OTHER NOTE: All City Council Agenda items, including appropriate backup materials, and all items for the City Manager's Report, must be submitted to the office of the City Manager by NOON on WEDNESDAY preceding a Council meeting. The City of Owasso has received a request from Mr. and Mrs. Joe Caudle for annexation of their jointly owned property described as the NE /4 of the NE /4 of Section 19, T21 N, R1 4E, Tulsa County, Oklahoma. The subject property is generally located at the southwest corner of E. 96th Street North and Garnett Road and totals approximately 20 acres in area. The annexation request was reviewed by the Annexation Committee at their July 28, 1994 meeting. At that meeting the annexation request was unanimously recommended to the Planning Commission for approval. A copy of the Annexation Committee's minutes are attached for your review. The Owasso Planning Commission reviewed the annexation request at their August 9, 1994 meeting and unanimously recommended approval of the annexation request. A copy of the staff report processed through the Planning Commission is also attached for your information and review. Ordinance 488 which ' would formally adopt the annexation request if it is approved by the City Council is also attached. BUDGET: FINANCE D1REG.T.OR APPROVAL: N/A ■ REQUEST FOR ACTION: All 'department items requiring Council approval must be submitted through City Manager's office. Staff is recommending City Council adoption of Ordinance No. 488, which would approve the Caudle's annexation request. DEPARTMENT DIRECTOR APPROVAL: Copy r. Compton CITY MANAGER APPROVAL: ATTORNEY APPROVAL: Faxed to Mr. ates BOARD /COMMITTEE APPROVAL: Planning Commission CITY COUNCIL APPROVAL: DATE: August 11, 1994 August 11, 1994 August 9, 1994 FOR CITY MANAGER OFFICE USE: DATE RECEIVED: Q—,I^_qd APPROVED: FIRST AGENDA DATE HEARING: I Request for Action - june 8?— 16 -,94- SECOND AGENDA DATE: ORDINANCE /RESOLUTION: MEMORANDUM TO: THE OWASSO PLANNING COMMISSION FROM: TIMOTHY ROONEY, CITY PLANNER SUBJECT: ANNEXATION REQUEST BY MR & MRS JOE CAUDLE DATE: August 3, 1994 BACKGROUND: Mr. and Mrs. Joe Caudle have submitted to the City of Owasso a petition for annexation of their jointly owned property totaling more than 16.41 acres. The subject property is shown on the attached map and is currently undeveloped. The property is currently zoned AG (Agricultural) and would remain zoned AG if annexed by the City of Owasso. All property annexed by the City of Owasso is required to be zoned the lowest zoning classification (AG) until any rezoning request is received. A copy of the City of Owasso's annexation policy is attached for your information and review. If annexation is approved, the subject property will have to go through all platting requirements of the City of Owasso prior to any development. Initial development challenges presented to the owner /developer consist of extending sewer /water service to the site and storm water detention on site. Notification of the annexation request was published in the Owasso Reporter on July 28, 1994 to notify the public of the annexation request before the Planning Commission on August 9, 1994. That notification was followed by notification published two consecutive weeks in the Owasso Reporter on August 4 and 11, 1994 to notify the public of any possible City Council action regarding the request. A copy of the procedures for annexation is also attached for your information and review. The Owasso Annexation Committee reviewed the annexation request at their July 28, 1994 meeting. At that meeting, the Committee unanimously recommended approval of the annexation request noting that drainage detention when this site is developed is likely to be of a concern with the city and private property owners in the Ator Addition. A copy of the Annexation Committee's minutes is attached for your information and review. RECOMMENDATION: Staff recommends approval of the annexation request. ATTACHMENTS: 1. Subject map. 2. City of Owasso Annexation Policy. 3. City of Owasso Annexation Procedures. 4. Annexation Committee Minutes of July 28, 1994. 5. Petition for Annexation from Mr. & Mrs. Caudle. 1 1 1 1 1 1 1 1 E. 96TH STREET NORTH 41� Ko OWASSO JR. HIGH AG G7 74 !it-- -UE. 86TH STREET NORTH | | | | |/ / !^ � � ANNEXATION POLICY 1. While there is no minimum tract size, properties of larger than 20 acres are preferable. 2. All properties should be contiguous to existing city limits. 3. All properties should be annexed into the city limits as the r lowest zoning classification, that is, AG, agricultural. Landowners may then petition for rezoning if they desire ' further development of their property. All legal uses annexed into the city will be legal, but non - conforming, which means that they may continue but cannot be expanded without proper zoning. ' 4. All public infrastructures that do not met city standards will not be improved by the city until brought to the city standard ' and accepted by the City Council. Such public facilities must be improved at owners expense by the establishment of a special assessment district or some other financing method. 5. Where a city limit boundary ends at a dedicated street, the boundary will not include the street right -of -way. This policy will establish consistence and allow city employees and citizens to know where the city boundaries are. 6. Properties that are rejected for annexation should not be considered for annexation for a six month period after rejection by the City Council. Adopted by Council on March 1, 1988. CITY COUNCIL SPONSORED ANNEXATION: 1. City Council direction to study the annexation of property. 2. Notice published two consecutive weeks in the Owasso Reporter of a Planning Commission Hearing which will include a map and text of the proposed annexation. 3. Review by a Standing Annexation Committee and recommendation to the Planning Commission and City Council. 4. Planning Commission Hearing on the proposal and recommendation to the City Council. 5. Notice published two consecutive weeks in the Owasso Reporter of a City Council Hearing which will include a map and text of the proposed annexation. 6. City Council hearing and action on the proposal. 7. If the proposal is approved by the City Council, an Ordinance will be prepared, approved, published, and filed of record with the office of the County Clerk, with a map of the property annexed. CITIZEN SPONSORED ANNEXATION: 1. Submission to the City Planner of an application and petition and an administrative fee as prescribed by Ordinance. 2. Review by a Standing Annexation Committee and recommendation to the Planning Commission and City Council. 3. Notice published once in the Owasso Reporter at the applicant's expense of a Planning Commission Hearing which will include a map and text of the proposed annexation. 4. Planning Commission Hearing on the proposal and recommendation to the City Council. 5. Notice published two consecutive weeks in the Owasso Reporter at the applicant's expense of a City Council Hearing which will include a map and text of the proposed annexation. 6. City Council Hearing and action on the proposal. 7. If the proposal is approved by the City Council, an Ordinance will be prepared, approved, published, and filed of record with the office of the County Clerk, with a map of the property annexed. Adopted by City Council on March 1, 1988. MEMBERS PRESENT Tim Rooney Rohn Munn Charles Willey OWASSO ANNEXATION COMMITTEE MINUTES OF SPECIAL MEETING Thursday, July 28, 1994, 5:00 PM Owasso City Hall Conference Room 207 S. Cedar, Owasso, Oklahoma MEMBERS ABSENT Ray Haynes Ron Cates Maria Alexander Dale Johnson Bob Allen Rodney Ray Steve Compton Robert Carr STAFF PRESENT The agenda for the meeting was posted in the Owasso City Hall, 207 S. Cedar, on July 12, 1994. 1. CALL TO ORDER - Mr. Rooney called the meeting to order at 5:02 PM. 2. CONSIDER APPROVAL OF THE MINUTES OF JUNE 30, 1994 - Charles Willey, motioned, seconded by Rohn Munn, to approve the minutes. Motion carried 3 -0. ANNEXATION REVIEW 3. Joe & Iva Caudle - An approximate 20 acre tract located at the southwest corner of E. 96th Street North and Garnett Road, further described as the N/2 of the NE /4 of the NE /4 of Section 19, T21N, R14E of the Indian Base and Meridian, Tulsa County, Oklahoma. Mr. Rooney presented the annexation item. It was explained that the property is currently zoned AG (Agriculture) and would remain zoned that way until any formal rezoning was received by the city. In addition to the zoning requirements prior to development, all platting requirements would need to be met. It was also explained that both water and sewer would need to be extended into the property. Mr. Rooney stated that if this item was approved, it would be forwarded to the Owasso Planning Commission on August 9, 1994 and possibly to the City Council as early as August 16, 1994. Mr. Munn explained that staff would be looking very closely at any development on the subject property to ensure that drainage detention requirements are met. Mr. Willey, living in the area, is also concerned with drainage and also commented that the Planning Commission would look closely at drainage issues as well. 4. ADJOURNMENT - Rohn Munn moved, seconded by Charles Willey for adjournment. The meeting was adjourned at 5:27 PM. BEFORE THE HONORABLE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA PETITION FOR ANNEXATION The undersigned., constituting not less than three - fourths of the registered voters and being owners of not less than three - fourths (in value) of the hereinafter described real estate situated in Tulsa County, Oklahoma, to -wit: a Tract of Land being the N/2 of the NE /4 of the NE /4 of Section 19, Township 21 North, Range 14 East of the Indian Base and Meridian, Tulsa County, Oklahoma. Being territory adjacent and continuous to the incorporated city of Owasso, Oklahoma, and not presently embraced within the Limits thereof, hereby petition the City Council of the City of Owasso, Oklahoma, to annex the aforementioned real estate into the City Limits of said city. Dated this 24th day of June, 1994. _441 CCIZI/ZL� Jo Caudle 11212 E. 95th St. N. Owasso, OK Iva'-Caudle CITY OF OWASSO, OKLAHOMA ORDINANCE NO 488 AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY OF OWASSO, OKLAHOMA, ADDITIONAL LANDS AND TERRITORY IN SECTION 19, TOWNSHIP 21 NORTH, RANGE 14 EAST, PROVIDING THAT FROM AND AFTER THE PASSAGE AND PUBLICATION OF THIS ORDINANCE THAT ALL OF THE REAL PROPERTY WITHIN SAID TERRITORY HEREIN DESCRIBED SHALL BE A PART OF THE CITY OF OWASSO, OKLAHOMA, AND FURTHER DECLARING THAT ALL PERSONS RESIDING THEREIN SHALL BE SUBJECT TO THE JURISDICTION, CONTROL, LAWS, AND ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA, ESTABLISHING THE SAME AS PART OF WARD ONE OF SAID CITY AND DIRECTING THE FILING OF THIS ORDINANCE. WHEREAS, pursuant to the provisions of Title 11, Section 21 -103, et seq., of the Oklahoma Municipal Code, the City of Owasso is permitted to annex additional territory providing a petition in writing, signed by not less than three- fourths of the legal voters and owners of not less than three- fourths (in value) of the property hereinafter described, the same being contiguous to the corporate limits of the City of Owasso, requestingithat said property be annexed and added to the City of Owasso is submitted; and WHEREAS, notice of the presentation of said Petition was given by the Petitioner by publication in the Owasso Reporter, a newspaper of general circulation published in the City of Owasso, Oklahoma, and notice was given that said Petition would be considered by the City Council of the City of Owasso, at a meeting to be held on August 16, 1994 at 7:00 PM at the Community Center, Owasso, Oklahoma; and WHEREAS, on the 16th day of August, 1994, said Petition was duly considered by the City Council and was determined to have complied with the provisions of Title 11, Section 21- 103, et seq., of the Oklahoma Municipal Code, and further, that proper legal notice of presentation of said petition had been given; and NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA. Section 1 That the following described territory lying in Tulsa County, Oklahoma which is contiguous to the present corporate limits of the City of Owasso and described in the petition presented to the City Council in accordance with the provisions of Title 11, Section 21- 103, et seq., of the Oklahoma Municipal Code, and more particularly described as follows, to- wit: A tract of land being the N/2 of the NE/4 of the NE/4 of Section 19, Township 21 North, Range 14 East of the Indian Base and Meridian, Tulsa County, Oklahoma, and containing 20 acres more or less, and be, and the same is hereby annexed to, made a part of, and added to the City of Owasso, Oklahoma, and the corporate limits thereof be and are hereby extended to include the above described territory and real estate. Section 2. That from and after the passage and publication of this Ordinance, the real estate and territory described in Section 1 hereof shall be a part of the City of Owasso, Oklahoma, and in Ward One thereof, and all persons residing therein, and all property situated thereon, shall be and are hereby declared to be subject to the jurisdiction, control, laws, and ordinances of the City of Owasso, Oklahoma, in all respects and particulars. 1 1 1 1 1 Section 3 That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance, together with an accurate map of the territory hereby annexed. PASSED AND APPROVED this 16th day of August 1994. ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D Cates, City Attorney 2 Jerry Duke, Mayor r_, LIB t 1 r FOR INFORMATION CONTACT: NAME: Tim Rooney NOTE: All City Council Agenda items, DEPT: Community Development - Planning including appropriate backup materials, and all items for the City TELEPHONE: 272 -2251 Manager's Report, must be submitted SUBJECT: Plat Amendment - Double Oaks Estates to the office of the City Manager by Name Change to Broadmoor Heights NOON on WEDNESDAY preceding a Council meeting. SUMMARY: The Owasso Planning Commission reviewed a request for a plat amendment from the property owners of Double Oaks Estates at their August 9, 1994 meeting. The property owners are requesting city approval of a name change from Double Oaks Estates to Broadmoor Heights. Oklahoma state law requires that in order to amend a subdivision plat, 100% of all property owners within the addition must sign and approve of the amendment request. Attached is a copy of the amendment request from the Double Oaks Estates property owners containing 100% of their signatures. The Owasso Planning Commission unanimously approved the amendment request. BUDGET: FINANCE DIRECTOR APPROVAL: N/A No impact on the budget is anticipated. All subdivision sign name changes will be addressed by the home owner's association. REQUEST FOR ACTIQN: All department items requiring Council approval must be submitted through City Manager's office. Staff is recommending City Council approval of the Double Oaks Estates plat amendment, thus changing its name to Broadmoor Heights. DEPARTMENT DIRECTOR APPROVAL: Copy 1 r. Compton DATE CITY MANAGER APPROVAL: ATTORNEY APPROVAL: Faxed to Mr. Cates BOARD /COMMITTEE APPROVAL: Plannina Commission OTHER: CITY COUNCIL APPROVAL: FOR CITY MANAGER OFFICE USE: DATE RECEIVED FIRST AGENDA DATE: �j — �(� — 9-- HEARING: auest for Action Form No. 1 - June 1994 August 10, 1994 8 -/0 -94 August 10, 1994 August 9, 1994 8 . /V _9+ APPROVED: SECOND AGENDA DATE: ORDINANCE /RESOLUTION: AMENDMENTTO DOUBLE OAKS ESTATES ADDITION TO THE CITY OF OWASSO TULSA COUNTY, OKLAHOMA THIS AMENDMENT to the Plat of DOUBLE OAKS ESTATES is made this it day of July, 1994 JRG Land Development, Inc. , Timber Carver Homes; Johnny D. and Mary J. Melton , Native Oaks Homes Inc. ; John D and Frances A. Patterson ; James M. and Vanessa J. Hughes, Jr. , Loni C. Schwarzkopf , Jerry R. and Terri L. Gordon ; James E. and Sandra S. Woodman ; Mark T. and Janet L. West; Jimmy P. and Patricia J. Blackburn ; Higgins Ventures, Inc. ; Bill and Carla Frohnapfel , and Jeff W. and Janet M. Askins of the lots and blocks set forth hereinbelow, , who are the owners of the lots and blocks set forth opposite their names hereinbelow and who are the owners of the lots and blocks of DOUBLE OAKS ESTATES, an addition to the City of Owasso , Tulsa County, Oklahoma , according to the recorded Plat thereof , to -wit : Owner Lots Blocks JRG Land Development, Inc. 1,2,5,6,7,8,9,15,18,19,20,21 1 2,4,5,7,8 2 ' Timber Carver Homes 3,16,22 1 Johnny D. & Mary J. Melton 4 1 Native Oaks Homes, Inc. 10 1 John & Frances Patterson 11 1 James & Vanessa Hughes 12 1 ' Loni Schwarzkopf 13 1 Jerry & Terri Gordon 14 1 James & Sandra Woodman 17 1 Mark & Janet West 1 2 ' Jimmy & Patricia Blackburn 3 2 Higgins Ventures Inc. 6 2 Bill & Carla Frohnapfel 9 2 Jeff & Janet Askins 10 2 ' WHEREAS, it is the desire of the above named owners to amend the plat of DOUBLE OAKS ESTATES, Plat # 4893, dated July 2, 1992 and filed for record in the office of the County Clerk of Tulsa County, State of Oklahoma on July 2, 1992 , as it affects the whole addition . NOW, THEREFORE, in consideration of the sum of Ten and no / 100 Dollars ( $10.00) in hand paid , the receipt of which is hereby acknowledged , and other good and valuable consideration , the undersigned do hereby amend and modify the Plat of DOUBLE OAKS ESTATES as set forth hereinbelow : 1. The name of the addition will be changed from DOUBLE OAKS ESTATES to BROADMOOR HEIGHTS. The undersigned , as owners of the affected lots , do hereby ratify and incorporate by reference , and affirm all parts of the Plat and Deed of Dedication and Restrictive Covenants which are not 1 amended hereby and which are consistant herewith . This Amendment shall be effective from the date hereof , and shall be enforceable to the same extent in the same manner as if originally set forth fully in the original Plat and Deed of Dedication of the DOUBLE OAKS ADDITION . IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed the day and year firs} above written . JRG TT T: {\/ BY and Dev lop nt Inc. ' Preside H1a c. A TTEST: . "Ventur BY President ' ATTEST: IV=ia Ho es, Inc. BY _ Pr si nt Tim r rver Homes J ry & Terri Gordon John & arY Melton & rances S Jam s & Vanessa Hughes Lorti Sc arzkopf ate, Ll%r� James &Sand dman ark & Janet West Ji my tricia Blackburn Bill & Carla Frohnapfel e a et ' STATE OF OKLAHOMA } ) ss. ' COUNTY OF TULSA ) Before me , the undersigned Notary Public in and for said county and state, on this 21st day of July , 1994, personally appeared Jerry Gordon the President of JRG Land Development , Inc. , and to me known to be the identical person who executed the foregoing instrument and acknowledged to me that he executed the same as his free and voluntary act and deed of such corporation for the uses and purposes therein set forth. GIVEN under my hand and seal of office the day and year first above written . 1 Notary PuUc ' My Commission Expires: September 11, 1995 1 amended hereby and which are consistant herewith . This Amendment shall be effective from the date hereof , and shall be enforceable to the same extent in the same manner as if originally set forth fully in the original Plat and Deed of Dedication of the DOUBLE OAKS ADDITION. IN WITNESS WOEREOF , the parties hereto have caused this Amendment to be executed the day and year firs} above written . JRG an lopme t Inc. A T BY Preside ATTEST: ATTEST: Timber Carver Homes John & Mary Melton James & Venessa Hughes James & Sandra Woodman Jimmy & Patricia Blackburn Jeff & Janet Askins STATE OF OKLAHOMA ) } ss. COUNTY OF TULSA ) Native Oaks Homes, Inc. BY President Higgins Ventures , Inc. BY President Jerry & Terri Gordon 1 John & Frances Patterson Loni Schwarzkopf Mark & Janet West C Bill 8, Carla Frohna— /tl��` Before me , the undersigned Notary Public in and for said county and state , on this 21st day of July , 1994, personally appeared Jerry Gordon the President of JRG Land Development, Inc. , and to me known to be the identical person who executed the foregoing instrument and acknowledged to me that he executed the same as his free and voluntary act and deed of such corporation for the uses and purposes therein set forth. GIVEN under my hand and seal of office the day and year first above written . Notary P lic My Commission Expires: September 11, 1995 c r 1 1 1 MEMoxnrmuM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J RAY ' CITY MANAGER SUBJECT: REQUEST TO RENEW JUVENILE JURISDICTION AGREEMENT BETWEEN CITY OF OWASSO AND OKLAHOMA DISTRICT COURT SERVING TULSA COUNTY IDATE: BACKGROUND: August 11, 1994 On February 16, 1993, the Council authorized the Owasso Municipal Court to enter into an agreement with the Tulsa County District Court for the purpose of allowing the municipal court to assume jurisdiction over certain juvenile misdemeanor offenses. Those offenses covered in the agreement included vandalism, shoplifting, trespassing, assault, assault and battery, battery, truancy, and public intoxication. The purpose of the arrangement is to encourage local I communities to provide some form of "early intervention" in an effort to prevent young offenders from re- entering the justice system again and again. I L Ll 1 Subsequently, on July 20, 1993, the Council approved a renewal of that agreement. Since initiating the agreement, the Owasso court system has conducted trials for a total of 93 juvenile offenders. In conversations with the Police Chief, City Judge, Municipal Judge, Court Clerk and City Attorney, it is apparent that all of the involved parties agree that the program is worthwhile and should be continued. Initially, there had been a concern relating to the potential cost of the program. While those concerns are still present and should be considered, the program to this point has not created any unanticipated costs. Even though the Council has approved and renewed this agreement, the Attorney General has ruled that these types of interlocal agreements must be renewed each year. The proposed renewal agreement contains minor changes from the original document due to legislative actions resulting from House Bill 2640, and extends the agreement to June 30, 1995. One of the changes allows cities to detain juveniles in local jails once charges have been filed, provided the mail meets specific criteria. The agreement and correspondence from Ms Domin (INCOG) are attached for your review. JUVENILE JUSTICE AGREEMENT MEMORANDUM August 11, 1994 Page 2 RECOMMENDATION: The staff recommends Council approval of the renewal of the Agreement for Municipal Court Jurisdiction of Juveniles, and that the Mayor be authorized to execute such document. ATTACHMENTS: 1. Correspondence from Judge Hilsabeck 2. Renewal Agreement 3. INCOG Correspondence 4. Memorandum dated February 16, 1993 5. Memorandum dated July 16, 1993 r MEMORANDUM TO: RODNEY J RAY ' CITY MANAGER FROM: HONORABLE MICHAEL HILSABECK ' MUNICIPAL COURT JUDGE 1 t SUBJECT: RENEWAL- AGREEMENT FOR MUNICIPAL COURT JURISDICTION OF JUVENILES DATE: August 12, 1994 During its first year, the juvenile program approved by the Council in 1993 has proven to be successful. We have had 93 juveniles successfully complete a combination of community service, counseling, and restitution, along with various safety reports and pay the minimal court cost. It would appear that this agreement is helping the City of Owasso and the State of Oklahoma reach the goal of curbing the number of repeat offenders, thus reducing the number of juveniles that would be transferred to the Juvenile Bureau District Court. Based on our experience, I would recommend that the City Council approve the renewal agreement and authorize the Judge and Mayor to execute the document. RONALD D. CATES Attomey at Law Suite 680, ParkCentre 525 South Main Tulsa, Oklahoma 74103 918 -582 -7447 July 15, 1994 FAX 918 -582 -0166 Mr. Rodney J. Ray City Manager City of Owasso 207 South Cedar Owasso, Oklahoma 74055 In Re: Municipal Court Jurisdiction Concerning Juveniles Dear Mr. Ray: Enclosed please find an agreement concerning juveniles executed by the juvenile judge and district attorneys office. I am forwarding this for the council's consideration for annual renewal as required by law. S * 4cerely, 1 ? Nancy -�i e Secretary to Ronald D. Cates nhc encl. low t 1 t INCOGa voluntary association of local governments serving creek, osage, rogers, tulsa and wagoner counties 201 west 5th street, suite 600 - tulsa, oklahoma 74103-4236.918/584 -7526 MEMORANDUM TO: City Administrators FROM: Ann DominA) RE: Agreement for Municipal Court DATE: July 21, 1994 Jurisdiction of Juveniles Enclosed is a revised Agreement for Municipal Court Jurisdiction of Juveniles between Tulsa area cities and the Tulsa District Court. The Agreement was revised to reflect changes in Title 10 of the Oklahoma Statutes resulting from House Bill 2640 passed this past legislative session. House Bill 2640 requires that these Agreements be made through the Interlocal Cooperation Act. Joe McCormick of the Oklahoma Attorney General's Office has reviewed the Agreement and has verbally advised me that it meets the requirements of law. Once the Agreements are signed, he will provide the Attorney General approval within a couple of days. Please obtain local signatures on the Agreement. Then mail the Agreement to: Mr. Bill Bledsoe, Director Tulsa County Juvenile Bureau 315 S. Gilcrease Museum Road Tulsa, OK 74127 Mr. Bledsoe will obtain the required district court signatures. I will then provide the Agreements to the Attorney General's Office for official approval. Please call me if you have questions about the Agreement or about the approval process. cc: Mr. Bill Bledsoe Judge Tom Crewson Mr. Tim Harris Mr. David Moss Municipal Attorneys AGREEMENT FOR MUNICIPAL COURT JURISDICTION CONCERNING JUVENILES This agreement is made by and between the Oklahoma District Court serving Tulsa County, otherwise known as Judicial District 14 (District Court) and the Municipal Court of the City of Own gg0 (Municipal Court) , under authority of 10 Oklahoma Statutes §1102 E under which municipal courts are authorized to assume jurisdiction of certain specified juvenile misdemeanor offenders, pursuant to agreements with the District Courts. The express purpose of this agreement is to enable the Municipal Court to establish, develop, and implement various prevention or early be in effect from July 1, 1994 intervention programs for local juvenile misdemeanor offenders. By 30, 1995. Thereafter this implementing such a program, the resources available to the District Court can be focused more efficiently on more serious juvenile July 1st to offenders, including felony offenders and juveniles with significant automatically histories of repeat offenses. ' DURATION This Agreement shall be in effect from July 1, 1994 through June 30, 1995. Thereafter this Agreement may be renewed for successive one year periods corresponding with the City's fiscal year of July 1st to June 30th. The Agreement shall terminate automatically on June 30th of each year unless the District Court and the governing body of the City renew the Agreement for another year. If either party desires to , terminate the Agreement, the terminating party shall notify the other 1 LJ party in writing of its desire to terminate by May 1st of the fiscal year preceding termination. Either party may request a modification of the agreement by making a written request identifying the desired amendments, or the subject matter thereof, at least forty -five (45) days in advance of the negotiations concerning such amendment. OBLIGATIONS OF THE CITY: 1) The Municipal Court shall assume jurisdiction of offenders who meet the following criteria: C 2 a. Are under eighteen (18) years of age; b. Are not presently under the supervision or treatment of the Tulsa County District Court system and do not have charges pending there; C. Have been charged for violating municipal ordinances relating to Trespassing, Public Intoxication, Vandalism, Shoplifting, Assault, Battery, Assault and Battery, Truancy, Curfew Violation, Possession of Non - Intoxicating Beverages, Possession of Alcoholic Beverages, Disorderly Conduct or other offense listed in 10 O.S. §1102 E; d. Have not been certified as an adult for any purpose pursuant to 10 Oklahoma Statutes §1112, to the best of the City's knowledge. ' 2) Upon conviction or upon admission to a deferred sentence program, punishment and conditions of probation imposed may include any one or all of the following: a. A fine not to exceed the statutory maximum of the Municipal Court; b. Community service work, not to exceed twenty hours, in ' lieu of a fine if the product of multiplying the number of hours of community service work by the prevailing minimum wage does not result in a number which exceeds the maximum fine authorized by law; C. Restitution; d. Counseling or other community -based services; and C 2 I e. Court costs. 3) All municipal arrests and prosecution records for cases involving prosecutions under this contract shall be kept confidential and shall not be open for public inspection except by order of the District Court or in conformity with the statutes or regulations adopted pursuant to 10 O.S. §620.6 and 10 O.S. §1125- 1125.4. 4) If a municipal citation is written to a juvenile meeting the criteria, the Municipal Court hearing elate shall be indicated on the citation and notification of the citation shall be mailed to the parents, guardian, or responsible adult relative of the juvenile. If the juvenile is arrested and meets the criteria set forth under the contract, under circumstances where the citation and release procedure would not be appropriate (e.g. intoxication), the City shall make reasonable efforts to locate the parent, guardian, or responsible adult to take custody of the juvenile. 5) The Municipal Court shall provide to the District Court law enforcement reports and related documents for all juveniles referred to the District Court for prosecution and all juveniles who will be prosecuted for misdemeanor criminal offenses in the Municipal Court. Reports regarding , juveniles who will not be prosecuted in either court shall not be forwarded to the District Court. It is expressly r understood that prosecution in Municipal Court will constitute a bar of double jeopardy against any subsequent prosecution in District Court for the same offense. 3 I. F� ' 6) All fines and administrative fees generated as a result of prosecution of juveniles under this contract shall be placed in one or more special accounts, and used solely to fund local programs which address problems of,, juvenile crime, including without limitation offender counseling, early intervention, community service and teen court programs. 7) The City shall provide the District Court a copy of the most on recent audit report of its Municipal Court operations for each year during the life of this contract or any extension thereof. It is understood, however, that this Agreement does not impose any additional recordkeeping requirements on municipal governments or officials. ' 8) Representatives of the District Court and Municipal Court shall meet periodically to share information and evaluate the success of procedures implemented to prosecute and treat juvenile offenders. STATUS OF VARIOUS EMPLOYEES No joint employment is created by this agreement for any purpose and each party will be solely responsible for the payment of their ® respective expenses, including, but not limited to, wages, salaries, ! and consideration paid on subcontracts. In the event parties need to discuss specific problems, or in the event any notice required under this contract needs to be served, the City may be contacted through the Office of the s 4 The District Court may be contacted through the Office of the Chief Juvenile Judge at 315 South Gilcrease Museum Road, Tulsa, Oklahoma, 74127, (918) 596 -5971. Dated this fti day of C , 1994. of Juvenile Judge Juvenile Division of the District Court 14th Judicial District Approved as to form and content: District At-Porney 's Office Approved by City Council of the City of ATTEST: City Clerk (seal) Approved as to form and content: City Attorney's Office 5 Mayor Municipal Judge a MEMORANDUM r� TO: THE HONORABLE MAYOR AND CITY COUNCIL ' CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: REQUEST TO RENEW JUVENILE JURISDICTION AGREEMENT BETWEEN CITY OF OWASSO AND OKLAHOMA DISTRICT COURT SERVING TULSA COUNTY DATE: July 16, 1993 BACKGROUND: ' On February 16, 1993, the Council authorized the Owasso Municipal Court to enter into an agreement with the Tulsa County District Court for the purpose of allowing the municipal court ' to assume jurisdiction over certain juvenile misdemeanor offenses. Those offenses covered in the agreement included vandalism, shoplifting, trespassing, assault, assault and battery, battery, truancy, and public intoxication. The purpose of the arrangement is to encourage local communities to provide some form of "early intervention" in an effort to prevent young offenders from reentering the justice system again and again. Since initiating the agreement, the Owasso court system has conducted trials for a total of seven juvenile offenders. In conversations with the Police Chief, City Judge, Municipal Judge, Court Clerk and City Attorney, it is apparent that all of the involved parties agree that the program is ' worthwhile and should be continued. Initially, there had been a concern relating to the potential cost of the program. While those concerns are still present and should be considered, the program to this point has not created any unanticipated costs. i Even though the Council approved the agreement as recently as five months ago, the Attorney General has ruled that these types of interlocal agreements must be renewed each year. The proposed renewal agreement contains two changes from the original document; 1) extends the agreement to June 30, 1994, and 2) adds "disorderly conduct" to the list of offenses over which the local court now has jurisdiction. The agreement and correspondence from Ms Domin (INCOG) are attached for your review. MEMORANDUM Juvenile Justice Agreement July 16, 1993 Page 2 RECOM MNDATION: The staff recommends Council approval of the renewal of the Agreement for Municipal Court Jurisdiction of Juveniles, and that the Mayor be authorized to execute such document. ATTACHMENTS: 1. Renewal Agreement 2. INCOG Correspondence 3. Memorandum dated February 16, 1993 t t t r TO: HONORABLE MAYOR AND COUNCIL MEMBERS CITY OF OWASSO FROM: RODNEY J. RAY, CITY MANAGER SUBJECT: REQUEST FOR COUNCIL APPROVAL OF AGREEMENT BETWEEN CITY AND DISTRICT COURT PROVIDING FOR LOCAL COURT JURISDICTION IN CERTAIN JUVENILE MISDEMEANOR OFFENDERS DATE: FEBRUARY 16, 1993 BACKGROUND The 1991 legislative session passed House Bill No. 1761 that amended Title 10, O.S. Section 1102(E). The legislation allowed local municipal courts, if authorized by their City Council, to enter into an agreement with the district court to assume jurisdiction of cases involving children under eighteen (18) years of age who have been charged with violation of municipal ordinances relating to vandalism, shoplifting, trespassing, assault, battery, assault and battery, truancy and public intoxication. Under the enabling legislation, the municipal court may impose fines, community service requirements, restitution to victim(s) or any combination as authorized by law. Additionally, the court may require the child to receive counseling or other community-based services designed for prevention or early intervention impact. The legislation focused on two goals. One of those goals was to allow the local jurisdiction an opportunity to get involved in juvenile cases early with local programs and local, knowledgeable people. The rationale being that local people will have a stronger commitment to solving their own juvenile problems as well as a better knowledge of what solutions best meet the offenders' needs. The second goal of the program is to reduce the district's juvenile court case load so that it can focus on the more serious (felony) juvenile offenders within a reasonable timeframe. The agreement is attached for your review and requires Council approval and the Mayor's signature as well as the signature of the Municipal Judge. This agreement is an opportunity for the municipal court to deal with a misdemeanor juvenile offender quickly and in a manner that will have a positive impact on the youth. It should be noted, however, that there are costs that may be incurred. In approving this agreement, it should be understood that the municipal court must provide each juvenile offender with those same statutory and constitutional protection as does the district court. The right to counsel is one of those statutory guarantees. In cases involving indigent persons (in this case juveniles) wherein the accused cannot financially afford an attorney, the municipal court must appoint and attorney and pay the costs of representation. While that situation is a possibility, the staff projections JUVENILE COURT JURISDICTION FEBRUARY 16, 1993 PAGE TWO are that it will not occur. This agreement allows local jurisdiction only in misdemeanor cases, wherein, court- appointed counsel generally would not be an issue. Last year, the Owasso police filed 54 juvenile cases in District Court and no one requested public defense. It should also be noted that any revenue derived from fines assessed to juvenile offenders is required to be used for funding local programs which address problems of juvenile crime. Those monies must be in special accounts and will not go to the general fund. Two of the uses being considered for those funds is to employ a part-time Community Service Coordinator with counseling experience, or the establishment of a teen court program. It is not expected, however, that the program will actually produce substantial revenue and it may well be that very little fine money is generated by this program. LK110101 1. This program is strongly supported by the municipal court. The Judge has been involved in our staff discussions since the contract was received. Additionally, the City Attorney and City Prosecutor have been a part of the evaluation team and both are supportive of the program. 2. Because of the juvenile court's caseload, juveniles who violate minor misdemeanor ordinances are often not dealt with until three or four months after the offense. Even then, the sentence usually consists of probation. This kind of "slow" justice gives rise to a feeling that the system can be beaten and often results in additional offenses while the youth is awaiting adjudication of his /her first offense. Hopefully, the agreement will allow city courts to act quickly and effectively in dealing with the offender and therefore mandate that juveniles must be accountable for their actions. 3. Mr. Cates has rendered an opinion relating to the statutory guarantee of legal counsel. That opinion is attached for your review. RECOMMENDATION The staff recommends Council approval of the attached contract between the Owasso Municipal Court and the District Court providing for Municipal Court jurisdiction for certain juvenile offenders as provided for by law and authorization for the Mayor to execute the contract. ATTACHMENT 1. Proposed contract between District Court and Municipal Court 2. City Attorney's Opinion j k/council /0201693. CRT F1 11 L 1 1 RONALD D. CATES Attorney at Law Suite 680, ParkCenue 525 South Main Tulsa. Oklahoma 74103 918 -582 -7447 February 5, 1993 Mr. Rodney J. Ray City Manager City of Owasso 207 South Cedar Owasso, Oklahoma 74055 FAX 918 - 582 -0166 In Re: City Attorney Opinion 93 -2; Agreement for Municipal Court Jurisdiction Concerning Juveniles Dear Mr. Ray: I am corresponding with you for purposes of addressing the issue that we have discussed frequently of late concerning whether or not the City of Owasso, Oklahoma, would be required to appoint counsel for a child found to be without sufficient financial means to retain counsel when such child has been charged in the Municipal Court under authority of the Agreement for Municipal Court Jurisdiction Concerning Juveniles now before the City Council for consideration. I must at the outset advise you that there is a divergence of opinion on the part of citys' attorneys around the state on this point. Such differing views are essentially attributable to disagreement over whether the Sixth and Fourteenth Amendments of the United States Constitution, compel provision of counsel to a child without sufficient financial means to obtain counsel. It is opined that such Constitutional provisions do not mandate provision of counsel for an indigent child unless the child faces the possibility of incarceration or the proceeding itself could result in a termination of the parent /child relationship. Neither of such actions can result in a municipal court prosecution pursuant to the jurisdiction assumed under the Agreement for Municipal Court Jurisdiction Concerning Juveniles. However, I am of the opinion that the foregoing does not end the inquiry concerning the existence of a right to counsel which may have as it's genesis something other than Constitutional mandate. Unfortunately, as is evident from the foregoing, there exists no opinion dealing with this issue from the Supreme Court In of the State of Oklahoma or the Court of Criminal Appeals of the State of Oklahoma. Accordingly, resolution of this issue requires consideration of pertinent statutory provisions contained within the Oklahoma Juvenile Code, 10 O.S. Section 1101 et seq. Initially, it should be observed that the proposed Agreement For Municipal Court Jurisdiction Concerning Juveniles arises by Mr. Rodney J. Ray February 5, 1993 Page 2 virtue of enabling legislation now codifed in 10 O.S. Section 1102(e). Such section provides in part as follows, to -wit: A Municipal Court, if authorized by the governing body of the municipality, may enter into an agreement with the District Court to assume jurisdiction of cases involving children under eighteen (18) years of age charged with violating municipal oridinances relating to vandalism, shoplifting, trespassing, assault, battery, assault and battery, truancy, curfews, possession of non - intoxicating beverages as defined in Section 161.2 of Title 37 of the Oklahoma Statutes, possession of alcoholic beverages as defined in Section 506 of Title 37 of the Oklahoma Statutes, and public intoxication. A child under eighteen (18) years of age may be charged and prosecuted for violating such municipal ordinance provided that the maximum fine which may be imposed shall not exceed the maximum fine authorized by law. ... Such statutory provision, as well as the remaining portions of the enabling legislation codified in this section, provides no express guidance on the procedures or protections to be afforded in the Municipal Courts exercise of this jurisdiction. In the absence of such express legislative direction, the municipality is essentially left to speculate on what was the legislative intent on such point. In that regard, I am of the opinion that the silence on the part of the Leglislature suggests an intent, even if unexpressed, that the procedure to be employed in the Municipal Court when exercising jurisdiction over the juveniles in the delineated offenses, is the procedure and protections heretofore required of the District Court in it's exercise of such jurisdiction. Support for this position may be found in recognition that essentially the enabling legislation, as well as the agreement provided for therein, results in the delegation to the municipality of jurisdiction possessed by the District Court. It is important to note in this regard that the District Court is not divested of jurisdiction in the juvenile offenses but merely authorized by the enabling legislation to, by agreement, delegate same. Reason would suggest that the statutory procedure and protections now required of the District Court would likewise be required of the Municipal Court as a delegate to whom has been delegated or commissioned to act on behalf of the District Court in these categories of juvenile offenses. With the foregoing in mind, reference to statutory provisions Mr. Rodney J. Ray February 5, 1993 Page 3 of the Juvenile Code of the State of Oklahoma, 10 O.S. Section 1101 li et seq, in particular Section 1109 thereof, provides the following, to -wit: A. No information gained by questioning a child nor any B. ...If the child is not otherwise represented by counsel, whenever a petition is filed pursuant to the provision of Section 1103 of the title, the court shall appoint a separate attorney, who shall not be a district attorney, for the child regardless of any attempted waiver by the parent or other legal custodian of the child of the right of the child to be represented by counsel. Reference to Section 1103 of Title 10 of the Oklahoma Statutes in particular Section 1103(b), provides the following, to -wit: evidence subsequently obtained as a result of such a juvenile proceeding may be filed by information shall be admissible into evidence against the child unless the questioning about any alleged offense the district attorney by any law enforcement officer or investigative agency, authorized to or employee of the court, or the Department is done in make a preliminary the presence of parents, guardian, attorney, or legal further action custodian of the child. No such questioning shall is necessary. The commence until the child and his parents, or guardian, or other legal custodian have been fully advised of the I an alleged constitutional and legal right$ of the child, including the right to be represented by counsel at every stage of W the proceedings, and the right to have counsel appointed by the court if the parties are without sufficient financial means; provided, however, that no legal aide or other public or charitable legal service shall make claim for compensation as contemplated herein. It is further provided that where private counsel is appointed in such cases, the court shall set reasonable compensation and order the payment out of the court fund. B. ...If the child is not otherwise represented by counsel, whenever a petition is filed pursuant to the provision of Section 1103 of the title, the court shall appoint a separate attorney, who shall not be a district attorney, for the child regardless of any attempted waiver by the parent or other legal custodian of the child of the right of the child to be represented by counsel. Reference to Section 1103 of Title 10 of the Oklahoma Statutes in particular Section 1103(b), provides the following, to -wit: supervision) or (a child alleged to be in need of B. A petition in a juvenile proceeding may be filed by the district attorney or the person who is authorized to make a preliminary inquiry to determine if further action is necessary. The proceeding shall be entitled "In the matter of I an alleged (delinquent) (deprived), child or (a child alleged to be in need of supervision) or (a child alleged to be in need of t Mr. Rodney J. Ray February 5, 1993 Page 4 treatment) ". The petition shall be verified and may be upon information and belief. It shall set forth (1) with particularity facts which bring the child within the purview of Chapter 51 of this title; (2) the name, age and residence of the child; (3) the names and residences of his parents; (4) the name and residence of his legal guardian, if there be one; (5) the name and residence of the person or persons having custody or control of the child; (6) the name and residence of the nearest known relative; (7) the relief requested; and (8) the specific federal law, state law or municipal ordinance under which the child is charged, and an endoresment or witnesses intended to be called by the petitioner, where the child is sought to be adjudged a delinquent child under Chapter 51 of this title. As may be gleaned from the foregoing, were a child to be dealt with by the District Court in a juvenile proceeding for violation of a federal, state or municipal law, such would result in application of the requirements of 10 O.S. Section 1109(b). Therefore, reason suggests that a proceeding in the Municipal Court pursuant to the Agreement For Municipal Court Jurisdiction Concerning Juveniles for the delineated offenses is in essence one and the same and would allow no less. Accordingly, if one accepts the foregoing as a sound comparison, then one must assume that the statutory dictates above set forth would compel provision of counsel. Based upon the foregoing anaiysis, I am of the opinion that the municipality must provide counsel for a child charged in the municipal court pursuant to this assumption of jurisdiction if the child is not otherwise represented by counsel and it is found that said child is.without sufficient financial means by which to obtain counsel. Although provision of counsel to a child without sufficient financial means to obtain counsel may not, under existing United States Supreme Court pronouncements, be mandated by the Sixth and Fourteenth Amendments to the United States Constitution, I nevertheless am of .the opinion that it is under the statutes of the State of Oklahoma. Accordingly, it is my recommendation to the City of Owasso, Oklahoma, that if the City is desirous of entering into the agreement for Municipal Court Jurisdiction Concerning Juveniles, then a procedure should be designed to assure provision of counsel to a child charged in the Mr. Rodney J. Ray February 5, 1993 Page 5 i Municipal Court, pursuant to the assumed jurisdiction when such child is found without sufficient financial means to obtain private ' counsel. I hope the foregoing meets with yo r n ds at this time. m Should you have any questions or comment co - erning same, please do not hesitate to contact me. t RDC /nhc t 1 cerely, Ronald D. Cates City Attorney I MEMORANDUM TO: RODNEY J RAY 1 FROM: REGENA ROGERS _ SUBJECT: MUNICIPAL ELECTRIC SYSTEMS OF OKLAHOMA, INC. AGREEMENT DATE: AUGUST 11, 1994 BACKGROUND: As federal and state regulations governing municipalities increased during 1993, the City began to carefully review all safety training offered to employees. To assist municipalities in meeting various requirements, the Oklahoma Municipal Assurance Group, in conjunction with the Municipal Electrical Systems of Oklahoma (MESO), developed a safety training program for cities. The training is conducted by MESO and is primarily designed for those employees engaged in water, sewer, street, park, refuse and recreation activities. In June of 1993, the City Council approved an agreement that brought the MESO training program to our employees. The program supplied 20 hours, per employee, of safety training. Staff recommends the continuation of the agreement with MESO to furnish safety training programs which would consist of 10 sessions of 2 hours per session (20 hours per employee) during 1994 -95. ' During the first year with MESO, the City encountered some problems which were of concern to the City. Problem areas appeared in the form of: representatives presenting training in a non- ' professional manner, materials were used that were of interest or concern to only a few workers, safety topics were changed the day of presentation, and there was no input from the City of Owasso regarding the subject matter these programs covered. If approved by the Council, the training program for 1994 -95, will be more "Owasso specific" and will be announced 3 months in advance. This will allow department directors to have only ' those workers attend who can benefit from that specific training session. The MESO program has also asked for our input regarding their purchase of additional safety training materials to be used in that program; those same materials will also be available for use in the safety training program for all City employees. With the continuation of the services provided by MESO, we will be able to better address those safety issues that are of concern to the City and meet the mandates required by the state and federal government. Additionally, personnel have been hired y new p and trained by MESO to help present the training. r The trainer currently assigned to Owasso has instructed a training session here and I feel MESO AGREEMENT AUGUST 11, 1994 PAGE TWO confident his ability will allow these programs to be well received by those attending the session. MESO's basic program offering was good, however, they did encounter several "growth" problems and appear to have met the challenges those problems presented.. COST: Although the "letter of agreement" specifies a cost of $2,900 for the MESO safety training program, the actual cost to the City is "zero ". Our insurance carrier, (Oklahoma Municipal Assurance Group) has agreed to reduce the cost of the liability insurance premium by the ' amount of the training program. Therefore, the training program has no cost to the City, other than the employee cost for the training time (approximately 2 hours per month). SUMMARY: The MESO agreement would add to the safety training program in the following ways: * Make employees more aware that their safety is a top priority for the City of Owasso. * Help instill and maintain a positive attitude about "practicing safety." * Assist in meeting OSHA and Department of Labor requirements. * Eliminate time and cost of acquiring some safety training materials. * Help reduce number of worker accidents, keeping Workers Comp costs down. * Improved training means less abuse of machinery and equipment. * Proper safety instruction reduces liability and litigation costs. RECOMMENDATION: Staff recommends Council approval for continuation of an agreement with MESO for a safety training program from July 1, 1994 to June 30, 1995, and that the Mayor be authorized to execute the necessary documents formalizing that agreement. ATTACHMENT: MESO Letter of Agreement for General Training and Safety Services. LETTER OF AGREEMENT for GENERAL TRAINING AND SAFETY SERVICES This Letter of Agreement is made by and between the City of Owasso, hereinafter known as the Utility, and the Municipal Electric Systems of Oklahoma, hereinafter known as MESO. Whereas, the Utility desires to have a job training and safety program for its employees; and Whereas, MESO has staff appointed to provide job training and safety program services under the direction of the safety officer of the contracting utility, now Therefore, it is understood and agreed that the Utility will pay a sum total of $ 2,900.00 to be paid in quarterly payments of $ 725.00 due on July 1, 1994, October 1, 1994, January 1, 1995 and April 1, 1995 to MESO for services commencing on July 1, 1994. This agreement is hereby approved and entered into this day of , 1994. For the Utility, For MESO, Shane Woolbright, Executive Director (Please return one copy to MESO) i MEMORANDUM 1 TO: CITY MANAGER, RODNEY RAY ' FROM: COMMUNITY CENTER DIRECTOR JIM McELRATH RE: PROPOSAL FOR USE OF SENIOR CITIZEN VAN IDATE: August 11, 1994 IBACKGROUND: Since February, 1993, the City has transported Department of Correction (DOC) workers on a twenty -three passenger International School Bus. The fuel cost for bus operation varies from $.04 to $.05 per mile, or about $30.00 per week. The cost of paying a driver for the bus, �► which requires an operator with a "C" license, averages out to about $12.00 per hour or $120.00 per week, using city workers at an overtime rate. (This rate is comparable to that which the school system pays to school bus drivers.) The combined total of operating costs of the International bus during time of actual use comes to $170.00 per week, or $8,840.00 per year (includes estimated maintenance and repair cost, based upon history of vehicle.) Owasso Senior Citizens /Golden Agers have developed a proposal that offers the City an alternative to using the above - mentioned vehicle. They own a 1988 Dodge 15 passenger Maxiwagon van that has 53,000 miles on it. The present cost of maintenance /repair on the Senior van is $.07 per mile, or approximately $900.00 a year based upon the last eighteen months' usage. Factoring in the additional mileage occasioned by City use for DOC, the yearly amount would increase to $1908.00 per year. Fuel costs for the miles used for DOC transport ' would be approximately $1100.00 per year. Operator cost for DOC transport would be reduced to $10.00 per day or $50.00 per week. Combined total yearly costs to the City for using this vehicle would be $5,608.00. In exchange for daily use of the bus for DOC transport the City would agree to take care of routine maintenance and repair of the Senior Van, up to the first $500.00 of any repair. Based upon the fact that the City would be putting more miles on the van than the Seniors, repairs costing over $500.00 would be split between the City and the Seniors /Golden Agers on a 75 % City and 25% Senior basis. Also, the City would be responsible for purchase of that portion of the fuel costs directly related to the DOC transport. SAVINGS: Staff estimates savings to the City based on the above statistics to be at least $3,000.00 per year. We will decrease our costs of operation, as will the Seniors, and we will both mutually benefit. �I SENIOR VAN PROPOSAL August 11, 1994 Page 2 RECOMMENDATION• Staff recommends that the City enter into an agreement with the Owasso Senior Citizens /Golden Agers allowing for cooperative use of the Senior van. ATTACBMENTS: 1. Senior Citizens /Golden Ager letter of proposal 2. Agreement between City of Owasso and Senior Citizens /Golden Agers M I I I 1. June 13,1994 City of Owasso Mr. Rodney Ray, City Manager Re: City Use of Senior Citizen Van for Transport of DOC Workers The Board of the Owasso Golden Ager's, at a regular meeting on June 9, 1994, approved a motion to let the City use the Owasso Golden Ager's van for transporting DOC workers. It is proposed that the City, in consideration for the use of the van, would: ' 1) Extend City of Owasso gasoline privileges for the vans fuel needs. 2) The City would purchase that portion of gasoline used for DOC ' transportation. ' 3) The City would take care of all routine maintenance and repairs on the van. The City would be responsible for the first $500 of any repair. Repairs costing more than $500 for any one repair would be split on the basis of t75°x6 City and 25% Owasso Golden Ager's. The Board wanted to strongly emphasize that use of the van for Senior activities would have first priority. In cases of conflict the City would have to arrange for alternate transportation. Also that this arrangement could be terminated by either party with thirty (30) days notice. Please advise if this proposed arrangement is acceptable to the City. Sincerely: Virgil A. Wilson, President The Owasso Golden Ager's AGREEMENT FOR USE OF SENIOR VAN This agreement, made and entered into as of the 16th day of August, 1994, by and between the Owasso Golden Agers Incorporated, organized under the laws of the State of Oklahoma, with offices at 301 S. Cedar, Owasso, Oklahoma, 74055, ( "OGA "), and City of Owasso with offices located at 207 S. Cedar (P.O. Box 180) Owasso, Oklahoma, 74055, ( "Contractor "). WITNESSETH: WHEREAS, OGA holds full title and all rights of ownership to a fifteen passenger 1988 Dodge Maxiwagon van, Serial # 2B5WB31W6JK142287; and WHEREAS, the use of said van is for transportation of seniors involved in the City of Owasso's Senior Program or for any other purposes consistent with such non - profit purposes for which the OGA might wish to utilize it; and WHEREAS, in a spirit of cooperation and for the good of the OGA, the Owasso Senior Program, and the needs of the City of Owasso, Contractor and OGA agree as follows: 1. In return for the use of the Senior Van for daily transport of Department of Correction ( "DOC ") workers assigned to the City of Owasso, the City of Owasso agrees to take responsibility for all routine maintenance and repairs of said van, up to and including any repairs of $500.00. Repairs costing more than $500.00 for any one repair or occurrence would be divided between Contractor and OGA on a 75 % (Contractor) and 25 % (OGA) basis. 2. The Contractor would purchase that portion of gasoline actually used for transport of DOC workers, such amount to be determined on a percentage basis of total miles driven during a given period. 3. The Contractor would extend to the OGA the privilege of fuel purchases for the van's needs for uses consistent with the operation of the City of Owasso Senior Program. 4. OGA would retain priority of usage of the van in the event of conflict of schedule with Contractor, and in such event Contractor would be responsible to arrange for alternate transportation 5. Contractor and OGA further agree that this Agreement may be terminated upon thirty (30) days written notice either party to the other at the respective office address above set forth. IN WITNESS WHEREOF, the parties hereto have executed this Agreement in Multiple copies for the use and purposes herein set forth. OWASSO GOLDEN AGERS, INCORPORATED By: Title: President Date: City of Owasso By: Title: Mayor Date: I 4 IL r 1 1 1 F 1 MEMORANDUM TO: RODNEY J. RAY CITY MANAGER FROM: M.A. ALEXANDER CHIEF OF POLICE SUBJECT: Portable Building DATE: August 5, 1994 BACKGROUND: On June 21, 1994, City Council approved the 1994 -1995 budget for the Police Department which included $5, 000 in building improvements. To date, complete insulation has been performed to enhance the heating and cooling ability of the facility and to reduce the monthly utilities cost. This was a portion of the building improvements budget. The Police Department currently has a mini - storage unit with a local business. Rent in the amount of $60 a month is paid to store found property, bicycles and other large pieces of evidence for which there is no room at the department. Quotes have been received from five vendors for a portable storage building to be placed on the northeast side of the police department parking lot. This building will be used to store the above listed items in addition to files and documents which must be accessible for retrieval. The five quotes were received from the following vendors: Superstar Portable Tulsa 12 x 24 Wood $ 2,948.00 Tulsa Portable Tulsa 12 X 24 Metal 2,800.00 Roadrunner Owasso 12 X 24 Wood 2,795.00 Midwest Portable Tulsa 12 X 24 Wood 2,100.00 Stephens Buildings Claremore 12 X 24 Wood 2,060.00 COST SAVINGS: Since November 1991, approximately $2,000 has been spent for the use of storage facilities at other locations. The purchase of this building will eliminate the money needed for the mini - storage bill, saving $720 in rent per year. It will take a little less than 3 years to recognize the savings; however, this purchase will aid the department in much needed storage space, freeing up the interior of the department which is greatly needed, in addition to the department owning the equipment. Current monies are available in the police department's capital expenditures budget to make this purchase. RECOMMENDATION: Staff recommends council approval on the purchase of one 12 X 24 wood storage building from Stephens Buildings for $2,060. ATTACHMENTS: 1. Bid Tabulation/ Documentation 2. Bid Proposal - Superstar Portable Buildings 3. Bid Proposal - Tulsa Portable Buildings 4. Bid Proposal - Roadrunner 5. Bid Proposal - Midwest Portable Buildings 6. Bid Proposal - Stephens Buildings CITY OF OWASSO 207 South Cedar P.O. Box 180 Owasso, OK 74055 (918) 272 -2251 BID DOCUMENTATION Opening Date: N/A Council Approval: Item: 1 12' x 24' Storage Building for PD Number of Bids: 5 Bids Opened By: N/A Witness: Witness: Bidders Amount of Bid Superstar Portable Bldg. $ 2,948.00 Tulsa Portable Bldg. $ 2,800.00 Roadrunner Portable Bldg. $ 2,795.00 Midwest Portable Bldg. $ 2,100.00 Stephens Buildings $ 2,060.00 Certification: I, Marcia Boutwell, Contract Administrator, do hereby certify that, to the best of my knowledge, this Bid Documentation is true and correct. Signature: (SEAL) Date: - Pok�-AR Lc RUIcniN S "Tulsa's Leading Company" 250 -3147 r SUPHISTAR BARN aY 3098 Y041- 2?jIg OVId,5570 OOP IC-17R ,�vw�rRQ�S A< 33 VAR wnAgAury COP 13400 s k� a x6 F too R -7b i5 Y rti l G 0' 578 " e.0, PLYwooa F14,60. a Kq{ MAO WAOS \ � " d ,V cst At rA''R.f J AW T! -!! Rou GK F',R 1 S 1bx, PC4T- �Ca Y-"Aj� "f"r4mca /Ow�SGo�1,�ltuy Shi�uC,4ar C-04a TRIM S CfiAJY Gpt»ORS 6 AL V,4,v # reO M, *r-pL ��bE 4 S, 00c.0'e- Coed r � I INLW USED SAI ds(_) • RENTA -- - -- - -- — — -- - - - DELIVERED READY TO USE! - - -- - - - --- - - - -- - - -- DARRE L SMITH 9700 E. 11th St. PLANT 834-5284 - Sales Of fice 437-312 , -1 Ai -L-- - -- -- -- - - - -. � I i i , i I , , _i_ -�- L �- .__ice- '�' I-�- -;�,� ; � � � I I � i � r• , n to BARNES OFFICES STORAGE " CABINS GARAGES HOUSE ROADRUNNER PORTABLE BUILDINGS iv II ✓ne Wforrla 6% .%,or la, Q II DELIVERED * I 73u ldhy -?role sseorzal„ * BUILT ON SITE 6835 N. MINGO VALLEY EXPRESSWAY OWASSO, OKLAHOMA '(918) 272 -7788 P. O. BOX 428 OWASSO, OK 74055 July 27,1994 Owasso Police Department Attention Officer Edwards 101 North Main Owasso, Oklahoma 74055 Dear Officer Edwards: As per our conversation on the phone today, here is the information on the storage building you requested. Our 12x24 "Barn" style wood portable building is constructed with 5/8" T -111 411oc pine siding with 3/4" exterior CD on the floor, 1/2" CD plywood for the decking with a composition shingled roof. The floor joist is 2x6 on 16" centers with (2) 4x6 treated skids under the building. The walls are constructed with 2x4 on 24" centers. The rafters are made of 2x6 on 24" centers and the building has a 2 yr guarantee. - -- - -'� ,' The total cost of a 12x24 "Barn" style building is $2795.00 Sincerely yours, C� > V/W/n- Rosemary Mashburn, Owner MIDWEST PORTABLE BUILDINGS 6800 Charles Page Blvd. TULSA, OK 74127 � ) gas -sus ,..._ -, 2 i ) r SALES ORDER 00C?'314 I -3 PRINTED NTED IN 1 C V PRINTED U.S.A. 342 -1231 (DAY OR NIG" STEPHENS BUILDIN •Since 1973• We have been building and selling quality portable buildings since 1973, t longer than any other company in Northeast Oklahoma We strive to do quality work and to keep our prices afforable: BUILT ON LOCATION Need More Space? SIZES AND PRICES % 4/a W �J, 2( C) C) CONSTRUCTION 4 X 4 Treated Skids (4 X 6 on longer than 16 ft,) 2 X 6 Floor Joists 16• o.a. 2 X 6 Side Walls 24" O.C. 2 X 4 End Walls & Trusses 24" o.c. 1/2 Inch Rough Sawn Fir Slding 3/4 ° APA Plywood on Floor 112 C.D. APA Plywood on Roof Fiber Glass Shingles (four choice of Colors) Ramps and Lofts availablel 10X12............ $ 1195.00 10X14............ 1345.00 10X16............ 1495.00 10 X 20............ 1745.00 12X12....... .... 12X14............ 12X16........ ... 12 x 20............ 12X24....... .... 14 X 14............ 14X16............ 14X20............ 14X24....... .... 14X30............ 16X20..... .... 16 X 24.... ....... 1395.00 1545.00 1695.00 1995.00 2295.00 1725.00 1875.00 2245..00 ' 2545.30 2995.00 2445.00 2745.00 N6 5tf�l l tST �ltf J41 1 U (4 ; 1-2 ( —U4 ; 12 M ; r — ocsna0 1MMIbUU- 5162124JUU;;7 2/ 2 INVOICE la -r"/- ` 7 Fl—)To 07 -27 -94 01:15PM POz Am I in IF ba FOR INFORMATION CONTACT: NAME: Tim Rooney DEPT: Community Development - Planning TELEPHONE: 272 -2251 SUBJECT: Street Name Change - N. Mingo Valley Expwv & Forrest Drive to "Owasso Expressway" NOTE: All City Council Agenda items, including appropriate backup materials, and all items for the City Manager's Report, must be submitted to the office of the City Manager by NOON on WEDNESDAY preceding a Council meeting. It is anticipated that the change in name will highlight the City of Owasso as a preferred community for both doing business and calling home, as well as promote local economic development efforts. BUDGET: FINANCE DIRECTOR APPROVAL: Budget impact is minimal; new street signs will be needed if approved. Approximately $ 10.00 per sign. 20 signs are needed. _ .........__. _ . __ . .............. _ ... ......... _ ................ _....._ ._ ..... .. .............._..._ ........_ ......... ......... ......... .......__ REQUEST FOR 'ACTION All depeftinantitems r.0 u M.0g Council approvalmust be submitted through City `Manager's office. Staff is recommending approval of the proposed name change. DEPARTMENT DIRECTOR APPROVAL CITY MANAGER APPROVAL ATTORNEY APPROVAL BOARD /COMMITTEE APPROVAL: Copy t Ir. Compton Faxed to Mr. Cates DATE: August 4, 1994 S - /o - 95/ August 4, 1994 OTHER: o=1),,9 7-13-y4- CITY COUNCIL APPROVAL: FOR CITY MANAGER OFFICE USE:' DATE RECEIVED FIRST AGENDA DATE HEARING: Request for Action Form No. 1 ne r : .VZ4 APPROVED: SECON6 AGENDA DATE: ORDINANCE /RESOLUTION: REQUEST FOR ACTION REQUEST FI CITY MANAGER FTI COUNCIL DATE: July 13, 1994 FI OPWA FI OEDA FI BOA 1:1 PC CIP FI OPGA F7 WATCHDOG F-1 OTHER FOR INFORMATION CONTACT: NAME: Tim Rooney DEPT: Community Development - Planning TELEPHONE: 272 -2251 SUBJECT: Street Name Change - N. Mingo Valley Expwv & Forrest Drive to "Owasso Expressway" NOTE: All City Council Agenda items, including appropriate backup materials, and all items for the City Manager's Report, must be submitted to the office of the City Manager by NOON on WEDNESDAY preceding a Council meeting. It is anticipated that the change in name will highlight the City of Owasso as a preferred community for both doing business and calling home, as well as promote local economic development efforts. BUDGET: FINANCE DIRECTOR APPROVAL: Budget impact is minimal; new street signs will be needed if approved. Approximately $ 10.00 per sign. 20 signs are needed. _ .........__. _ . __ . .............. _ ... ......... _ ................ _....._ ._ ..... .. .............._..._ ........_ ......... ......... ......... .......__ REQUEST FOR 'ACTION All depeftinantitems r.0 u M.0g Council approvalmust be submitted through City `Manager's office. Staff is recommending approval of the proposed name change. DEPARTMENT DIRECTOR APPROVAL CITY MANAGER APPROVAL ATTORNEY APPROVAL BOARD /COMMITTEE APPROVAL: Copy t Ir. Compton Faxed to Mr. Cates DATE: August 4, 1994 S - /o - 95/ August 4, 1994 OTHER: o=1),,9 7-13-y4- CITY COUNCIL APPROVAL: FOR CITY MANAGER OFFICE USE:' DATE RECEIVED FIRST AGENDA DATE HEARING: Request for Action Form No. 1 ne r : .VZ4 APPROVED: SECON6 AGENDA DATE: ORDINANCE /RESOLUTION: CITY OF OWASSO, OKLAHOMA RESOLUTION NO 94 -10 A RESOLUTION PROVIDING FOR THE DESIGNATION OF THE SERVICE ROADS BETWEEN 66TH STREET NORTH AND 86TH STREET NORTH AS "OWASSO EXPRESSWAY ". WHEREAS, the City Council of the City of Owasso has executive jurisdiction over the designation, construction, and maintenance and repair of all of the city streets and bridges therein; and WHEREAS, a majority of the east and west service roads serving Highway 169 between East 66th Street North and East 86th Street North are located within the City of Owasso and currently named North Mingo Valley Expressway and Forrest Drive; and WHEREAS, in order to promote economic development efforts in the City of Owasso, as well as attract new residents to the community, it is the desire of the City Council of the City of Owasso to change the name of both service roads between East 66th Street North and East 86th Street North. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA that those portions of the Highway 169 service road lying between East 66th Street North and East 86th Street North are hereby designated as "Owasso Expressway ". BE IT FURTHER RESOLVED that this designation becomes effective immediately upon approval and adoption of this resolution. APPROVED AND ADOPTED this 16th day of August, 1994 by the City Council of the City of Owasso, Oklahoma. Jerry Duke, Mayor ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D Cates, City Attorney � 1, I MEMORANDUM 1 TO: THE HONORABLE MAYOR AND CITY COUNCIL ' CITY OF OWASSO FROM: RODNEY J RAY ' CITY MANAGER SUBJECT: REQUEST TO REJECT BIDS DATE: August 11, 1994 IBACKGROUND: During January, February, and March of 1993, the Capital Improvements Committee conducted its annual review and made recommendations for the FY93 -94 budget, which included the City Hall Renovation Project. Delays in the construction of the new central fire station caused the ' City Hall project to be rescheduled to occur later in FY93 -94 and into FY94 -95. $90,000 was allocated for the design and construction of a multi - purpose council /court room /meeting room to be located in the existing fire bay area. ' In January of 1994, a design team consisting of council members, court officials, and city staff was created to coordinate the design and remodeling of the fire bays. After several team meetings to develop a conceptual plan, Holmes Architectural Services Inc was hired to provide architectural assistance and complete final design plans and bid documents. Of the original $90,000 allocated to the project, $10,500 was paid for architectural services, leaving a balance 1 of $79,500 for the actual construction. The City Council approved the design plans and authorized the solicitation of bids at the June 16, 1994 meeting. Bids on the project were advertized as prescribed by law, with the bids being publicly opened at the August 2, 1994 City Council meeting. Four bids were received and have been reviewed by the architect and staff. It is the opinion, following that review, that all bids are excessively high and should be rejected (see attached bid tab). Staff members have visited with two independent Owasso builders and believe that it is possible to develop an alternative approach to constructing the project. Such an approach would allow the City to hire a construction manager, with the work being subcontracted by the City. Some ' modification to the plans would also be made. It is the belief of staff that this would be a workable solution, and that the project could be kept within budget. IP REQUEST TO REJECT BIDS August 11, 1994 Page 2 RECOMMENDATION: Staff recommends that Council reject all bids for the renovation of the existing city hall fire bay area, and that staff be directed to develop an alternative approach to constructing the I improvements. ATTACHMENTS: 1. Bid Tabulation Form � N a O b 1 1 1 W `x H_ U O� O� N bA G V. O � o� °z w x s U x 3 � cl H6�9 6M4 6�9 4rjq �Aa rn O N H Oo if) M 3C C G i [� --+ 00 zN� o U 0 O W—6 O -" O. 'd O kn V) ON O\ w p(f} 69 6N? 6�9 � � o w H O C� V7 M rnr" F 64 69 ff? 69 Q 00 00 w rn o rn � W 69 b4 64 EA O u o w U 0 Q E V U 3 U � s U x 3 � I MEMORANDUM ' TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO ' FROM: RODNEY J RAY CITY MANAGER ISUBJECT: CITY MANAGER'S REPORT IDATE: 1 il August 12, 1994 MANAGERIAL: LABOR NEGOTIATIONS - Mediation with the FOP will begin on Thursday, August 18th. The two parties will meet with a representative of the Federal Mediation and Conciliation Service in an attempt to resolve the issues at impasse. I remain confident that mediation will resolve those issues and an agreement will be attained. At this point I also believe it is important for the City Manager to be directly involved in the process, therefore, I will take an active and lead role in the mediation process on behalf of the City. Mr Cates has reached agreement with the firefighters and has done an excellent job in the FOP negotiations. However, I believe it is the right time for the Chief Executive Officer of the organization to become involved in the face -to- face meetings with the FOP. LAWSUIT - The City has been notified that our insurance company (OMAG) has settled a lawsuit filed against the City by Tisha and Charles Harlan in July of 1993. The lawsuit claimed damages that resulted from a fall through one of the city's water meter "cans". The court prohibited the details of the settlement from being disclosed, but I am of the opinion that the settlement was not greater than the medical bill incurred as a result of the fall. As a result of the settlement, all actions against the City have been dismissed and a release of all claims has been secured. If you have questions, please call me. CITY MANAGER'S REPORT August 12, 1994 Page 2 COMMUNITY DEVELOPMENT: BUILDING PERMITS - Residential permits continue to show increases over last year's numbers. TO date, residential permits are up 25% over 1993 and close to the peak building years of 1985 and 1986. When compared to past years, the dollar value of residential construction in 1994 will far exceed gay previous year. As of July 31st, the value of construction exceeds $10,000,000 for 1994. Based on projections for the remaining five months, it is expected that the total value of residential construction for 1994 will be approximately $15,000,000, topping the previous high of $12,200,000 set in 1993. ENGINEERING: BRIDGE INSPECTIONS - A program is being developed by the Public Works Department to monitor and perform necessary repairs to bridges located within the City of Owasso. Thirteen bridges have become the responsibility of the City as a result of the Oklahoma Department of Transportation shift in 1990 to have inspections done by local jurisdictions. The attached memoranda contain additional perspective about the City responsibilities and the program. The City program will monitor the bridges, implement needed repairs and appropriate anticipated costs to provide the needed data using qualified consultants. Yearly data pertaining to longevity of each bridge, structural integrity, maintenance required due to visual cracking /settling and a pictorial history of each structure will be collected. Anticipated work elements that will be needed in the near future include the preparation of Requests for Proposals for engineering firms to provide the yearly inspection on the bridges, determination of the funds required and funding sources, and monitoring the data collected each year in order to recommend changes in the program. Questions concerning this program should be directed to Mr Munn or Mr Carr. RESIDENT PROJECT REPRESENTATIVE SERVICES -WATER AND SEWER REHABILITATION PROJECT - As a follow -up to the City Manager's Report dated July 15th, staff has prepared a Request for Proposals (RFP) for Resident Project Representative Services for inspection of the construction on the upcoming water line replacement and wastewater collection system rehabilitation projects in the old portion of town. The projects have been budgeted in a combined amount of $3,170,500. To ensure compliance with the contract documents, to maintain adequate coordination with the design engineers during the project, and to effectively respond to citizen concerns during construction, staff believes a full -time person needs to be in the field working with the residents 1 1 1 1 1 1 1 1 1 CITY MANAGER'S REPORT August 12, 1994 Page 3 and contractor(s) selected for the projects. Limited available city staff makes it difficult to assign an existing employee to these projects. Therefore, a packet of proposal information has been sent to thirteen area engineering firms. Responses are to be submitted by August 24th. All proposals that are received by the deadline and in the manner required in the RFP will be opened and evaluated by a Review Committee. The evaluation will be based upon criteria presented in the RFP. Proposals will be ranked according to the total number of evaluation points assigned by the Review Committee. Based upon the initial evaluation, the Review Committee will identify one or more firms as "Qualified and Highly Responsive Firms ". All Engineers selected as "Qualified and Highly Responsive Firms" will be requested to submit a detailed Scope of Services and proposed fee for said services for final evaluation by the Review Committee. For questions and additional information, contact Mr Carr. POLICE SERVICES: NEW VEHICLES DONATION - The community will begin to see more Owasso police vehicles with the new designs soon. Four 1994 Chevrolet Caprices have been purchased and striped and will be on the road shortly. The Owasso Police Department is extremely proud of the new designs which were developed by officers within the department. The new Chevrolet Blazer donated by Classic Chevrolet for the canine vehicle will also be on the road soon. Additionally, Classic has donated a brand new lightbar for use on this unit. The department will be seeking donations for the purchases of radio, siren, and striping for this new vehicle. TOTAL QUALITY MANAGEMENT - The second round of TQM training is due to begin on August 16th. Training has already been completed by one -third of the department, and one -third will be participating in this session. FIRE SERVICES: Senator Nickles has notified the staff that, due to the continuing debate on the President's health care bill and crime bill, he will be unable to attend the ceremonies planned for August 25th. However, since Senator Nickles was the key to the donation of the McDonnell- Douglas truck, the Chief and I thought it would be appropriate to postpone those ceremonies until the Senator could attend. Senator Nickles does want to be here for that event and expressed appreciation for the postponement. As soon as the congressional schedule is clear, the Senator's office and our staff will coordinate a new date. If you have questions, call me. CITY MANAGER'S REPORT August 12, 1994 Page 4 STREETS: LARKIN BAILEY ELEMENTARY SCHOOL: 96TH STREET NORTH SIGNAGE - The Owasso School District will be opening the Larkin Bailey Elementary School on Monday, August 22nd. Improvements to the 96th Street North and Garnett Road intersection have not been started, and the present schedule for Tulsa County to begin work remains uncertain at this time. The safety and well -being of the children attending the new school is a concern. Therefore, control of vehicle speed in the area of the school is needed. A sketch showing proposed signage on 96th Street North from Garnett to 97th East Avenue is attached in a memorandum from Mr Carr. Signs posted on 96th Street North include "School Zone Ahead ", "School Zone (7:30 a.m. to 4:00 p.m.) ", "Speed Limit 20 mph ", and "End School Zone ". Tulsa County provided the signs indicated on the sketch. City of Owasso street division personnel placed the signs on Thursday, August 11th. When the intersection improvements are completed, 96th Street North will receive an asphalt overlay from Garnett to 97th East Avenue. Lane striping indicating no passing through the school area will then be completed. In addition, the pavement east and west bound lanes will be painted to indicate "Caution School Zone ". ATTACHMENTS 1. Memorandum from Rohn Munn - Bridge Maintenance 2. RFP - Resident Project Representative Services 3. Memorandum from Robert Carr - 96th Street North School Zone Signage 4. Letter from Eller and Detrich 5. Building Permit Report 6. Humor Memo Re: Declaration of Independence t MY a $ 1 TO: F. ROBERT CARR PUBLIC WORKS DIRECTOR FROM: ROHN MUNN ENGINEERING TECHNICIAN SUBJECT: FREQUENCY OF BRIDGE MAINTENANCE INSPECTION DATE: August 5,1994 IBACKGROUND: In May 1993 a memorandum was prepared outlining the inspection results of the thirteen (13) bridges located in the City of Owasso. These bridges are now the City's responsibility to monitor and perform necessary repairs because the Oklahoma Department of Transportation (ODOT) does not have the time or funding to do the inspections for each city. Each year, the City must decide whether to use the consultant used previously to conduct these inspections or hire another one. We are required to inspect and repair as necessary every bridge. Currently, this department is not equipped, nor professionally certified, to properly monitor each of the thirteen bridges. Therefore, it is very important that we hire each year a qualified consultant (one approved /qualified by ODOT) to inspect our bridges and provide us with pictures, reports, and any documentations in order for us to ascertain a yearly maintenance schedule of the bridges. Over the past several years, the City has agreed to have Craig & Keithline, Inc. provide all the ' necessary inspections and documentations required by ODOT. The City has paid less than $1000.00 per year (from 1990 to 1993) for the inspection service required by the Oklahoma Department of Transportation. Therefore, budgeting $300.00 this year should be sufficient to cover the two bridges that need inspecting prior to December 1994. 1 The remaining eleven bridges do not need inspecting until 1995, and $1000.00 should be appropriated in a subsequent budget. ' The cycle will run in the following manner; bridges #1 &2 will be inspected every year starting in 1994 while the remaining eleven will be inspected every other year starting in 1995. This process will continue until there is a reason to change or add more bridges. 1 CONCLUSION: The City must develop a program to monitor all of its bridges as soon as possible, implement it and I U appropriate each year the anticipated funds to cover the costs necessary to provide all of the required data. Each bridge currently has a file with inspection reports and pictures and is filed in the engineering department. ACTION ITEMS: The following work items are anticipated: 1) Prepare RFP's on providing the inspection service required. 2) Distribute the RFP's to the respective consultant(s). 3) Evaluate the consultant(s) proposals. 4) Establish a funding source (if necessary) and amount to be added to the budget each year. 5) Seek necessary approval on awarding a contract. 6) Monitor the data each year and recommend any changes. ATTACBAWNTS: 1) Memorandum dated May 25,1993. i, I �J 11 TO: RODNEY J. RAY, CITY MANAGER FROM: ROHN MUNN, ENGINEERING TECHNICIAN SUBJECT: BRIDGE MAINTENANCE INSPECTION REPORT DATE: PREFACE: MAY 25,1993 Prior to 1990, ODOT was conducting bridge maintenance inspections on all City and County bridges. In 1990, the City received a letter from Mr. Neal McCaleb of ODOT relating to the City/County Bridge Inspection Program. In that letter, Mr. McCaleb explained that the City needed to select an engineering firm to provide ODOT with the bridge maintenance inspections on all required bridges under our jurisdiction from the list provided or choose someone else. Then He asked the City to let the Division Engineer at Division Eight know who the firm is in order to check their qualifications. The City chose Craig and Keithline,Inc. to do the first series of inspections. In July 1991, Craig and Keithline,Inc. sent a report of the thirteen bridges ( 1- 4,6 -14) along ' with pictures and diagrams. Two of the bridges had a load rating of less than twenty tons and were requested to have a post limit signs placed at each bridge location. Minor repairs were mentioned in the report yet, nothing serious had developed since the bridges were constructed. Each bridge was given a rating from 1 to 10. One being serious and 10 being great. The following are results: ' BRIDGE NO. LOCATION RATING 1 .4 mile east of Garnett on 80th St. N. 4 2 .4 mile east of Garnett on 83rd St. N. 4 ' 3 .5 mile east of Garnett on 84th St. N. 6 4 .1 mile north of 86th on 123rd E. Ave. 6 6 .5 mile north of 86th t on Main St. 6 7 .2 mile east of Garnett on 86th St. N. 5 8 .4 mile east of Garnett on 86th St. N. 6 9 .6 mile east of Garnett on 86th St. N. 6 10 .1 mile east of Garnett on 83rd St. N. 6 11 .2 mile south of 86th on 83rd Pl. N. 6 12 .2 mile east of Garnett on 117th E. Ave. 6 13 .1 mile west of Garnett on 86th St. N. 6 14 .5 mile east of Garnett on 76th St. N. 4 Each bridge that has a rating of five or less needs to be monitored on a yearly basis while the others can go to every other year provided ODOT hasn't requested otherwise. On July 16,1991, the City Manager requested a staff meeting to review Craig and Keithline's report, who can use the data, when to preform maintenance, etc. It was recommended that the Engineering office maintain current files on each bridge and schedule Ted McCord to take pictures yearly. On June 2, 1992, Mr. Bobby Green from ODOT, sent the City a letter requesting one of three choices to accomplish the bridge inspection program for bridges under our jurisdiction. These choices are: 1. City will do bridge maintenance inspections with their own forces. 2. Retain an engineering consultant and negotiate your own contract to be paid for 100% with local government funds. 3. Select one of ODOT's sixteen engineering consultants in order to use federal funds for 80% of the total cost. The names of the newly selected engineering consultants, their addresses, and phone numbers were shown on the attached list. In reviewing the list of consulting engineering firms, the staff chose Craig and Keithline,Inc. to once again provide the City with a inspection report for the 1993 year. So, on June 29,1992, a letter was sent to Mr.David Butler of ODOT requesting the City wants to use Craig and Keithline,Inc. to do the bridge inspections, and that the City chooses to accept choice number three from Mr. Green's letter(dated June 2,1992). On June 30,1992, a memorandum was prepared and sent to the City manager requesting that the City budget approximately $450.00 for the FY 1992 -93. Furthermore, the City was required to use Craig and Keithline,Inc. for the 1993 bridge inspection. On October 30,1992, Ted McCord began to schedule picture taking of the thirteen bridges for future reference. Mr. McCord finished taking pictures of all bridges around the second week of November 1992. I� IA' t t t 1 On March 29,1993, Craig and Keithline,Inc. and myself began the 1993 bridge inspection process of the thirteen bridge that are assigned to our jurisdiction. Craig and Keithline,Inc. prepared the forms and submitted them along with our 20% ($893.14) on March 31,1993. SUNIMARY: The following is a summary of those reports by Craig and Keithline,Inc. concerning the thirteen bridges that ODOT has requested the City to monitor and full routine maintenance. BRIDGE NO.1 Clean-out in front of the pipe at the NW wingwall on the west barrel, downstream channel area. Repair the settlement of approach sidewalks. BRIDGE NO.2 Recommend filling voids under approach sidewalks and level slight depression in asphalt, curb and gutter section along the west end. Repair settled approach sidewalk at the SW corner. BRIDGE NO.3 Recommend cleaning sedimentation from the east barrel and downstream. Repair settlement of approach sidewalks. BRIDGE NO.4 No comments. BRIDGE NO.6 Recommend repairing apron and end of pipe that is being undermined on the south end. BRIDGE NO.7 Recommend removing sedimentation in RCB and downstream. BRIDGE NO.8 Recommend repairing settlement of approach sidewalks. BRIDGE NO.9 Recommend cleaning channel downstream. BRIDGE NO. 10 Recommend repairing settled curb /gutter and asphalt near NE corner. Place additional backfill behind NE wingwall. Clean sediment from west barrel and channel downstream. BRIDGE NO. 11 Recommend repairing minor settlement of asphalt paving NE & SW corners and settlement of approach sidewalks. BRIDGE NO. 12 No comments. BRIDGE NO. 13 No comments. BRIDGE NO. 14 Recommend removing drift at center wall and downstream from RCB. Repair soft spot in approach roadway that is approximately 75' east of RCB in the west bound lane. RECOMMENDATION: The following are recommended steps for the ongoing bridge inspections and maintenance program. These steps are: 1. If satisfied with the engineering firm that's providing the inspection, then continue to let them inspect per ODOT's requirements. Otherwise, select another firm to do the work. 2. To schedule staff to monitor inspections yearly of bridges 1 &2 and every other year for bridges 3 through 14. 3. Take pictures yearly of all thirteen bridges. 4. Make all recommended repairs that the engineering firm has requested. 5. Budget each year enough funds to cover the City's responsibility of the 80/20 federal funding source agreement. 6. Monitor all cracks that have been mentioned in the inspection reports. 7. More frequent inspections are needed if the following occur; * bridge rating of five or less. * inventory ratings less than the state's legal load. * structures with spans greater than 100 feet in length. * structures without load path redundancy. * structures susceptible to vehicle damage. * uncommon designs or designs that have little performance history. CONCLUSION: Bridges 1 and 2 need yearly monitoring due to the load requirements and there age. Presently the cracks that are visible, are not detrimental to the structural integrity. Yet they need to be monitored very carefully. The remaining bridges need to be monitored yearly but, inspected every other year until the integrity of the structure changes. 1 1 1 1 1 1 t 207 SOUTH CEDAR P.O. BOX 180 OWASSO, OKLAHOMA 74055 August 5, 1994 City of Owasso Re: Request for Proposals - Resident Project Representative Services Gentlemen: (918) 272 -22.51 FAX. (918) 272 -4999 Attached is a Request for Proposals (RFP) for Resident Project Representative Services for two projects with the Owasso Public Works Authority. We have sent this request to selected firms in the area that we believe may have the capabilities to adequately perform these services. If your firm is interested in responding to the RFP, you will need to provide the required proposal information by 2:00pm August 24, 1994. The list of information to be provided is included in the documentation. Any questions concerning the project and services requested should be directed to F. Robert Carr, Jr., P.E., City of Owasso Public Works Director (telephone: (918)272 -4959, FAX: (918)272- 4999). Sincerely, F. Robert Carr, P.E. Public Works Director 0 REQUEST FOR PROPOSALS RESIDENT PROJECT REPRESENTATIVE SERVICES FOR MANHOLE AND SEWER LINE REPLACEMENT (Project Number G2.100 -94) ' AND WATER LINE REPLACEMENT PROJECT (Project number G3.100 -94) , Owasso Public Works Authority Owasso, Oklahoma The Owasso Public Works Authority will receive proposals from qualified engineers and /or engineering firms (hereinafter called Engineer) pursuant to entering into a contractual agreement for the performance of engineering services required to complete the project outlined below. The proposals will be received in the office of the Contracts Administrator at Owasso City Hall (207 S. Cedar) until 2:00 p.m., August 24, 1994. Following submittal, each proposal will be reviewed by the Selection Committee. The proposals shall be for providing Resident Project Representative (Resident) services for proposed improvements as outlined in the "CONTRACT DOCUMENTS AND SPECIFICATIONS FOR SEWER LINE REPLACEMENT (PROJECT NO. G2.100 -94) AND CONTRACT DOCUMENTS AND SPECIFICATIONS FOR WATER LINE REPLACEMENT (PROJECT G3.100 -94)" dated April 1994 and June 1994, respectively. Copies of the contract documents and specifications are available for review upon request in the Public Works Administration offices (320 S. Dogwood) during the proposal process. The proposed improvements are briefly described below. The Authority has received a loan from the Oklahoma Water Resources Board (OWRB) to make improvements to the water and sanitary sewer systems in the City of Owasso. Cost of the total project is budgeted at $3,170,500. These improvements consist of the following: Water Line Replacement Project As designed, the water line project consists of replacement and upgrading of approximately 15,000 linear feet of 6 -, 4 -, and 2 -inch cast iron water lines with 6- and 4 -inch AWWA C -900 polyvinylchloride (PVC) piping. The location of the lines to be replaced are shown on the attached Figure 1. The project is anticipated to start construction in September 1994. The construction period is expected to be 180 days and should be completed in February 1995. 1 ' Page 2 Request for Proposals - Resident Services Manhole and Sewer Line Replacement Project The project consists of approximately 290 items of manhole rehabilitation and replacement, approximately 6,600 LF of cured -in -place pipe lining, approximately 41,300 LF of high density 1 polyethylene slip lining and approximately 12,500 LF of removal of existing line and replacement with 8 -inch PVC pipe. The locations of sewer lines included in the limits of this project are shown on the attached Figure 2. The project is anticipated to start construction in November 1994. The construction period is expected to be 365 days and should be completed in October 1995. ' It is anticipated that the construction contract(s) will be executed on dates consistent with the above schedule. Engineering proposals will be evaluated on several factors, including the ability to expedite the completion of these projects in a timely manner. ' I. GENERAL INFORMATION A. The purpose of this Request for Proposals (RFP) is to obtain professional engineering services for providing a resident project representative during replacement of sewer and water lines within the city of Owasso systems. ' All qualified proposals will be consider ed without regard to age, race, creed, color sex, handicap or national origin. B. INSTRUCTIONS AND PROPOSAL SUBMISSION 1. Closing Submission Date Proposals must be submitted no later than 2:00 p.m. on August 24, 1994. The proposals will be referred to a review committee who will evaluate ' each proposal in accordance with the evaluation criteria stated later in this RFP. ' 2. Conditions of the Proposal All costs associated with the preparation of a proposal in response to this RFP will be the responsibility of the offerer and will not be reimbursed by the City of Owasso or the Owasso Public Works Authority. 1 1 Page 3 Request for Proposals - Resident Services 3. Instructions to Prospective Contractors (a) Proposals should be addressed as follows: Contracts Administrator Owasso Public Works Authority 207 S. Cedar Owasso, OK 74055 (b) Proposals may be mailed or hand delivered. It is important that the offerer's proposal be submitted in a sealed envelope clearly marked on the lower left hand corner with the following information: RESIDENT PROJECT REPRESENTATIVE SERVICES PROPOSAL DUE: 2:00 p.m., August 24, 1994 DO NOT OPEN Proposals submitted will not be opened and reviewed until the time specified. It is the responsibility of the offerer to ensure that the proposal is received by the date and time specified above. Late submittals will not be considered. 4. Right to Reject The Authority reserves the right to reject any and all proposals received in response to the RFP. A contract for the accepted proposal will be based only on the factors and procedures described in the RFP. C. CERTIFICATIONS The offerer must include the affidavit enclosed in this RFP as part of its proposal submittal. H. REQUIREMENTS OF THE RESIDENT DURING THE PROTECT A. GENERAL REQUIREMENTS 1. Complete the project with the team outlined in the proposal. ' Page 4 Request for Proposals - Resident Services I 2. Provide General liability insurance with a minimum combined coverage of $1,000,000. ' 3. Provide Errors and Omissions Insurance to remain in effect during the project and the term of any legal liability. Errors and Omissions coverage to be for a minimum of $500,000, deductibles subject to approval. 4. Provide Workmans' Compensation insurance in accordance with the applicable state statute. 5. During the course of the work the Engineer will be required to submit proof of the required insurance coverage. ' 6. It is a requirement that the firm and Resident Project Representative be J P accessible to the Authority. Under no circumstances will the Resident and the majority of other project team members be allowed to office greater than 40 miles distant from the project location. III. SERVICES OF THE RESIDENT A. GENERAL 1. The Resident agrees to perform professional services in connection with the Project as hereinafter stated. 2. The Resident will serve as the Authority's professional representative in those phases of the Project to which this RFP applies, and will give consultations and advice to the Authority during the performance of these services. 3. The Resident will be required to coordinate routinely with the Design Engineer. Coordination may include matters related to design intent, submittals review, and pay request processing. Each project has been designed by NOVA Engineering, Inc. (5727 S. Lewis, Suite 300, Tulsa, Oklahoma 74105. Telephone: (918)745- 6682). The Resident will be responsible for working with the design engineer for this project should questions arise during construction. I Page 5 Request for Proposals - Resident Services B. CONSTRUCTION PHASE 1. General Administration of Construction Contract: Resident shall consult with and advise the Authority and act as the Authority's representative during this phase. All of the Authority's instructions to Contractor(s) will be issued through the Resident who shall have authority to act on behalf of the Authority to the extent provided herein. 2. Preconstruction Conference: The Resident will be present at the preconstruction conference(s) with Contractor(s). 3. Visits to Site and Observation of Construction: Provide general engineering inspection of the work of Contractor(s) as work progresses. In connection with observations of the work of Contractor(s) while it is in progress: a) Resident shall be present at the site(s) at intervals appropriate to the various stages of construction as Resident deems necessary in order to observe as an experienced and qualified professional, the progress and quality of the various aspects of the Contractor(s)' work. Based on information obtained during such visits and on such observations, Resident shall endeavor to determine in general if such work is proceeding in accordance with the Contract Documents and Resident shall keep the Authority informed of the progress of the work. b) The Resident shall coordinate with the designated project representative(s) of the Owasso Public Works Authority to provide representation at the project site during construction. C) The purpose of the representation of the Resident Project Representative at the site will be to enable the Resident to better carry out the duties and responsibilities assigned to, and undertaken by the Resident during the Construction Phase, and, in addition, by exercise of Resident's efforts as an experienced and qualified professional, to provide for the Authority a greater degree of confidence that the completed work of Contractor(s) will conform generally to the Contract Documents and that the integrity of the design concept as reflected in the Contract Documents has been implemented and preserved by Contractor(s). On the other hand, the Resident shall not, during such visits or as a result of such observations of Contractor(s)' work in progress, supervise, direct or have control over Contractor(s)' work nor shall Resident have authority over or responsibility for the means, methods, techniques, sequences or L t 1 1� Y Page 6 Request for Proposals - Resident Services procedures of construction selected by Contractor(s), for safety precautions and programs incident to the work of Contractor(s) to comply with laws, rules, regulations, ordinances, codes or orders applicable to Contractor(s) furnishing and performing their work. Accordingly, Resident can neither guarantee the performance of the construction contracts by Contractor(s)' nor assume responsibility for Contractor(s)' failure to furnish and perform their work in accordance with the Contract Documents. d) Defective Work: During such visits and on the basis of such observations, Resident may disapprove or reject Contractor(s)' work while it is in progress if Resident believes that such work will not produce a completed project that conforms generally to the Contract Documents or that it will prejudice the integrity of the design concept of the project as reflected in the Contract Documents. Any action that the Resident may take is subject to review and approval by the Authority and the Design Engineer. e) Interpretations and Clarifications: Resident shall issue necessary interpretations and clarifications of the Contract Documents and, after consultation with the Design Engineer and the Authority, prepare work directive changes and change orders as required. f) Shop Drawings: Resident shall review Shop Drawings, samples and other data which Contractor(s) are required to submit for conformance with the design concept of the project and compliance with the information given in the Contract Documents. Such reviews and approvals or other action shall not extend to means, methods, techniques, sequences or procedures of construction or to safety precautions and programs incident thereto. g) Substitute: Resident shall evaluate and determine the acceptability of substitute materials and equipment proposed by Contractor(s), but subject to the approval of the Design Engineer and the Authority. h) Inspection and Tests: Resident shall have authority, with the approval of the Authority and the Design Engineer, to require special inspection or testing of the work, and shall receive and review all certificates of inspections, testings and approvals required by laws, rules, regulations, ordinances, codes, orders or the Contract Documents (but only to determine generally that their content complies with the requirements of, and the results certified indicates compliance with, the Contract Documents). Page 7 Request for Proposals - Resident Services i) Disputes between the Authority and Contractor: Resident shall act as initial interpreter of the requirements of the Contract Documents and judge the acceptability of the work or the interpretation of the requirements of the Contract Documents pertaining to the execution and progress of the work. j) Applications for Payment: Based on on -site observations as an experienced and qualified professional, on information provided by the Resident Project Representative(s) and on review of applications for payment and the accompanying data and schedules: i) Resident shall determine the amounts owing to Contractor(s) and recommend in writing payments to Contractor(s) in such amounts. Such recommendations of payment will constitute a representation to the Authority, based on such observation and review, that the work has progressed to the point indicated, and that, to the best of knowledge, information and belief, the quality of such work is generally in accordance with the Contract Documents (subject to an evaluation of such work as a functioning whole prior to or upon substantial completion, to the results of any subsequent tests called in the Contract Documents and to any other qualifications stated in the recommendation). In the case of unit price work, recommendations of payment by the Resident will include final determinations of quantities and classifications of such work (subject to any subsequent adjustments allowed by the Contract Documents). ii) Resident's review of Contractor(s)' work for the purposes of recommending payments will not impose on the Resident the responsibility to supervise, direct or control such work or for the means, methods, techniques, sequences, or procedures of construction or safety precautions or programs incident thereto or Contractor(s)' compliance with laws, rules, regulations, ordinances, codes or orders applicable to their furnishing and performing the work. It will also not impose responsibility on the Resident to make any examination to ascertain how or for what purposes any Contractor has used the moneys paid on account of the contract price, or to determine that title to any of the work, materials or equipment has passed to the Authority free and clear of any lien, claims, security interest or encumbrances, or that there may not be other matters at issue between the Authority and Contractor that might affect the amount that should be paid. ePage 8 Request for Proposals - Resident Services k) Contractor(s)' Completion documents. Resident shall receive and review maintenance and operating instructions, schedules, guarantees, bonds and certificates of inspection, tests and approvals which are to be assembled by Contractor(s) in accordance with the Contract Documents (but such review will only be to determine that certificates of inspection, tests and ' approvals of the results certified indicate compliance with, the Contract Documents); and shall transmit them to the Authority with written comments. 1) Inspections: In company with the Authority and Design Engineer, the Resident shall conduct an inspection to determine if the completed work is acceptable so that the Resident may recommend, in writing, final payment to Contractor(s) and may give written notice to the City and the Contractor(s) that the work is acceptable (subject to any conditions therein expressed), but any such recommendation and notice will be subject to the limitations expressed in Section II, Section 13.3J.ii. m) Record Drawy n : Resident shall provide the Authority with two (2) sets of prints of the record (as built) drawings and one (1) set of mylar ' reproducible prints. These shall be provided at no additional cost to either. 1 M. PAYMENT FOR SERVICES Invoices for the Resident Project Representative services shall be submitted monthly to the Authority based on actual labor costs and direct expenses incurred. Invoices shall be reviewed and approved by the Authority prior to payments being made for the ' services. Payments shall be made within thirty (30) days of approval. IV. PROPOSAL CONTENT i All sections A through G must be included to receive points in Section V. Consulting engineering firms desiring consideration should submit proposals in the following format: A. Cover letter B. Project Understanding and Approach This section shall demonstrate understanding of the scope of the Project and summarize the approach to providing each of the services included in Section II e Page 9 Request for Proposals - Resident Services of the RFP. This section should not merely restate the contents of the Request for Proposals. C. Qualifications of the ENGINEER This section shall discuss prior relevant resident project representative experiences of the firm. Particular mention should be made regarding previous experience on similar construction projects. References shall be included. The section shall also include a discussion of projects performed within the past twelve (12) months involving design and construction management of municipal water and sewer systems. The discussion of each project shall include information concerning a description of any similar facilities designed, project schedules, both design and construction, and special circumstances encountered in the project. All current or pending litigation, against the firm shall be provided. D. Qualifications of the RESIDENT PROJECT REPRESENTATIVE The firm or engineer selected for this project shall demonstrate the following minimum experience: possess five (5) years of relevant construction administration and resident project representative experience; successful completion of three (3) similar projects including references, contact persons and their telephone numbers. E. Project Organization and Staffing This section shall discuss staffing requirements including key personnel and their qualifications. Project managers shall be identified. Resumes of key personnel and project managers shall be included as an appendix. This portion of the proposal shall also include a listing of all projects currently in progress by the firm and their anticipated completion date. F. Proposal Affidavit The attached proposal affidavit shall be completed, executed and included with the proposal. G. Description of Additional or Supporting Services The consulting engineering firm shall submit a description of other capabilities to provide the Authority with additional information which may be used as a reference should they desire the firm or Resident to perform additional or supporting services. PM 1 Page 10 Request for Proposals - Resident Services H. Number of Copies of Proposal Engineer shall submit one (1) original and four (4) copies of proposal to the Authority in response to the RFP. CAUTION: All information requested or otherwise considered common to proposals shall be included in the proposal at the time of submittal. Incomplete proposals will be considered informal and may be subject to rejection on that basis. V. REVIEW CRITERIA FOR THE PROPOSALS RECEIVED All proposals that have been received by the deadline and in the manner required in this RFP will be opened and evaluated by a Review Committee. The evaluation will be based upon the criteria presented in Section V, Paragraph A. Proposals will be ranked according to the total number of evaluation points assigned by the Review committee. Based upon this initial evaluation, the Review Committee will identify one or more firms as "Qualified and Highly Responsive Firms ". All Engineers selected as "Qualified and Highly Responsive Firms" will be requested to submit a detailed Scope of Services and proposed fee for said services for final evaluation by the Review committee. The detailed Scope of Services will consist of all modifications and refinements made to the original RFP Scope of Services. Said modifications will be based upon review of the original Engineer's proposal, any and all RFP Addenda, oral or written communications between the engineer and Authority, and all other pertinent factors relating to the scope or conditions of the project. If warranted, the Review Committee may, at its discretion, select one or more of the "Qualified and Highly Responsive Firms" for an interview in order to exchange additional information or clarify portions of the proposal contents. Based upon the evaluation process outline above, the Review Committee will contact an Engineer and negotiate the terms of the contract for services. If the contract negotiations are successful, then the Review Committee will make a recommendation to the Owasso Public Works Authority for approval of the Engineering Services Contract. A. A point system will be used to rank the proposals from which the review committee will then recommend an award to the Engineer that will provide the best service to the Owasso Public Works Authority and the City of Owasso. Page 11 Request for Proposals - Resident Services B. A weighted point system will be utilized for review of the proposals to determine the best proposal. The review form is attached and indicates the point range available for each review point. The Engineers must realize that many items will require judgement calls or rankings by the review committee. C. Proposals will be reviewed in terms of content and completeness. Any or all references may be contacted. Each required proposal item, as defined in Section IV, will be reviewed and rated according to the criteria described below. The following factors will be assessed throughout the review process. 1. Experience and technical competence of the Engineer, Resident and project staff in the required areas of expertise. 2. Capacity to perform all required services. 3. Evaluation of Engineer /Resident record on similar projects which shall include quality of work and cost control. D. All written material, oral interviews and other information relative to the RFP , obtained during the review process will be treated confidentially, except as required pursuant to local and state laws. Any questions should be directed to F. Robert Carr, Jr., P.E. , City of Owasso Public Works , Director (telephone: (918)272 -4959, FAX: (918)272 - 4999). 1 t t so Ir-,I L�f ." 71 1 REVIEW FORM OWASSO PUBLIC WORKS AUTHORITY CITY OF OWASSO PROJECT RESIDENT PROJECT REPRESENTATIVE SERVICES FIRM NAME REVIEW ITEM POINTS AVAILABLE POINTS AWARDED PROJECT REFERENCES 20 PREVIOUS HISTORY AT THE CITY OF OWASSO 10 RECENT EXPERIENCE IN COMPARABLE PROJECTS Firm 20 Resident Project Representative 20 PROJECT TEAM ABILITIES Project Manager 10 Resident Project Representative 20 Other Project Staff 10 LOCAL KNOWLEDGE Project Manager 20 Resident Project Representative 10 Firm 10 ADDITIONAL OR SUPPORTING SERVICES AVAILABLE 10 TOTAL POINTS 160 CITY OF OWASSOt OKLAHOMA �0- CONSTRUCTION PLANS FOR WATER LINE REPLACEMENTS PROJECT No. G3.100-94 PROJECT FIGURE 1 )v0vX F,19e7ee1*g, bc. • �. = Oro.w, 57"7 SOUTH LEVIS •%EMUS TULLk OKLV+OWA 74705 °-GNE (9781 745--6682 FIGURE 1 I CITY OF OWASSOp OKLAHOMA � CONSTRUCTION PLANS FOR SANITARY SEWER REPLACEMENTS PROJECT No. I 1 t t 1 1 /T AVOWA A FP[ C06APANY 5727 SWTH IEVS MENUE TASK. O(UYMOYA 74103 PmCNE : (918) 745 —"a2 FIGURE 2 R 1 MEMORANDUM TO: RODNEY J. RAY CITY MANAGER FROM: F. ROBERT CARR PUBLIC WORKS DIRECTOIZ� SUBJECT: LARKIN BAILEY ELEMENTARY SCHOOL - SIGNAGE ON 96TH STREET NORTH DATE: August 9, 1994 BACKGROUND: The Owasso School District will be opening the Larkin Bailey Elementary School on Monday, August 22nd. Improvements to the 96th Street North and Garnett road intersection have not been started and the present schedule for Tulsa County to begin work remains uncertain at this time. The safety and well -being of the children attending the new school is a concern. Therefore, control is vehicle speed in the area of the school is needed. PROPOSED SCHOOL ZONE SIGNAGE: A sketch showing proposed signage on 96th Street North from Garnett to 97th E. Avenue is attached in a memorandum from Public Works. Signs that will be posted on 96th Street North include: School Zone Ahead, School Zone (7:30am to 4:00pm), Speed Limit 20 mph, and End School Zone. Tulsa County has agreed to prepare and provide the signs as indicated on the sketch. City of Owasso Streets Division personnel will install the signs. Installation will be completed by Friday, August 19th. WE Page 2 Larkin Bailey Elementary School Signage PAVEMENT STRIPING: When the intersection improvements are completed, 96th Street North will receive an asphalt overlay from Garnett to 97th E. Avenue. Lane striping will be performed arthat time that will indicate no passing through the school area. In addition, the pavement east and west bound lanes will be painted to indicate "Caution School Zone ". RECOMMENDATION: Staff recommends the installation of the proposed school zone signage along 96th Street North. r ATTACHMENTS: 1. Proposed signage plan I J M IM M r m m m m M ® M MI N M mar M M F — -------- - - - - -- -1„ bet 0 I cc LARKIN BAILEY "t (" 6 's t ^ i " z Z ELEMENTARY ; ^ y ' �.• i ww nwa ^a m� _ "� ' '�� -` - ^ 1 n o u W ~O w- - (Z o --- - - - - -- - - - - -- W - — r----- - - - - -- - - - - - -- ---------- - - - --. ___ _ _ _ _ _ _ _ 1 m 96th Street North k� oq- im I I I � I—'- -i �I - -- .,-------- I---------------------------- - - - - -- — ___= - - - -I- _______= II� II � 1I Prepared by: City of Owasso Public Works Department August 9, 1994 PROPOSED SIGNAGE PLAN (96th Street North from Garnett Road to 97th E. Avenue) 24" X 8" .SCHOOL SPEED 24" x 30" LIMIT '20i 24" X 10" 7:30 A.M. to 4:00 P.M. Yellow jYellow • 36" x 36" END SCHOOL ZONE 24" X 30" LAW OFFICES t; AUG I ELLER AND DETRICH e A PROFESSIONAL CORPORATION F'} O 1� i- °•'S \`' i`7 y® ° MIDWAY BUILDING, SUITE 200 °ate.+ �.re.rs- Tars =�•`•+--^� ° ° °' 2727 EAST 21s* STREET PHILIP J. ELLER TULSA, OKLAHOMA 74114-3533 DONALD L. DETRICH TELEPHONE KEVIN H. WYLIE (918) 747 -8900 R. LOUIS REYNOLDS JAMES C. HODGES TELECOPY SHANANN PINKHAM • ( 918 ) 747 -2665 TEDDI LEWIS ALLEN PAUL A. KANE OF COUNSEL August 9, 1994 JOHN H. LIEBER ' . Jonathan D. Woods Munici Assurance Group 16 NW 63rd Suite 201 Oklahoma City, 73116 Re: Tisha and Charles Harlan v. City of Owasso, District Court of Tulsa County, Case No. CJ 93 -02726 ' Claim No. 92000885 Dear Mr. Woods: ' We are enclosing a file- stamped copy of the Stipulation of Dismissal with Prejudice, together with the original Release of All Claims signed by Plaintiffs and their attorney. As this terminates our handling of the matter, we are closing our file and submitting our final statement for services rendered. We appreciate the opportunity to have served your company in this matter. Very truly yours, ' ELLER AND DETRICH, A Prof ssional Corporation J ieber JHL:cls Enclosures cc: Mr. Rodney Ray (w /out encl.) 3.MAG \HARLAN \W00DS.LT2 1 1 0 RESIDENTIAL Building Permits (New Construction Counts) 1Month 1984 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 January 12 7 12 14 4 1 7 8 6 6 9 February 13 1;2 14 3 5 3 4 7 10 11 10:. March 15 18 14 16 2 7 14 5 12 12 15 April `15:::: ;' �7 29 22 8 6 9 3 12 17 18 . May 14 22 17 11 8 6 9 10 9 8 13 ±14.1Oe _.....__...__ _ .. .............__... 18 .' ........._...._ 1'7 _ _ 19 14 4 12 5 10' 13 18 23i ..: __... _ July 1.2 13 19 21 7 10 4 9 10 10 ..... 13 ;August ...... .:. . 7... €::» > << ... .::17 12 6 9 . 1 1.0'. ... 0.';' 9 .. ...... September 6 10 17 13 11 10 10 14 14 12 Octrlc. .. .:. 111 ........................ -.. November ........................ 15 1 9 5 8 10 1 8 19 13 ......_ _ ............. _ a7. ecemfer:::> :; >:..:..:::::2 ::::..:..:::::. .:::::::::::.:.:... ........................... _ .............................. >: > >; >:::::: ....... . __ »: >1 ... _..._ __ _ _ ........._ 17 _ 5 4 1'D 5 ...... > 6 10 ...._ 9 .... _ . ..... TOTALS 137 145 197 146 72 98 90....... 99 142 133 101 Year to Date 99 106 120 101 38 45 52 52 72 82 101 v E `v 4. m v 'O r Cr r m 0 v c co ; 2 E O U 3 d Z July Year to Date Count WNWitsVZO0pVZO0� wffl AbfflVZOWpWN2 p &0.4, E%/ RESIDENTIAL Building Permits (New Construction Dollars) July Year to Date Dollars S s b O a s C O U C O U 3 Z 1984 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 New Construction Dollars Totals for Each Year 1954 1985 1986 1987 19aa 1989 1990 1991 1992 1 993 1994 11011 COMMERCIAL Building Permits (New Construction Counts) Month 1984 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 January 4 0 3 0 0 0 2 2 0 0 1 February 3; . 2......:: ` 4 0> o ° 0 1 March 1 0 2 3 0 0 0 0 2 1 0 Aprfl .. 4 4 2 0 '' 0 1 1 1 1 May 0 3 1 0 0 0 1 1 1 2 2 June 3< 3 0 "' 1 0 p 2 0 0 2`` ....... . <:: July 3 3 2 1 0 1 1 0 1 0 0 August: Q 2 0 0 3 1 2 0 4 September 1 1 4 1 0 0 1 0 1 1 . :0ctobe� .:.... ;:: ' :. :.... > ' ` 0 0 ' 1 1 1 . ;' ..... .... November 3 0 0 0 0 2 2 0 1 0 Z: a` 1. 0 1 1 Q < . 0 TOTALS 26 26 24 12 1 7 13 8 8 12 8 Year to Date 16 20 14 11 0 1 7 4 5 7 8 Includes Churches, Schools, and Government Facilities v E `v IL a u E E E 0 U 4 0 O `0 u 2 `o U 3 z Z z" m 0 0 c 0 O u 2 O U 3 w z July Year to Date Count COMMERCIAL Building Permits (New Construction Dollars) July Year to Date Dollars 1984 19 1988 1-1 — lYtcJ lYJll 1-1 — — — New Construction Dollars Totals for Each Year 19W ,YW 19tl0 ,Ytl/ ,YOO ima isau �w� �aac �aa.i ,ay. Mimi OCCUPANCY PERMITS NAME ADDRESS STATUS APPLICATION OPENING COMPLETED DATE DATE -1994 - JANUARY Collector's Shelf 9100 N Garnett New 01/12/94 02/07/94 Yes Utica Park Clinic 11650 E 86th St N Location Change 12/28/93 open No Leadership Clinical Syst 118 S Main New 01/07/94 01/14/94 Yes Icky's Three Lakes Laundry 11505 E 83rd St N New Owners 01/20/94 01/15/94 Yes My House 112 S Main New 01/31/94 02/04/94 Yes FEBRUARY Central Fire Station 8901 N Garnett Location Change 02/11/94 03/01/94 Yes Thompson's Auto Sales 11226 N Garnett New 02/14/94 02/18/94 Yes MARCH Owasso Pawn, Inc. 106 E 2nd Ave Location Change 03/09/94 04/01/94 Yes Puzzles 11531 N Garnett New 03/14/94 05/01/94 No Art In Bloom 12806 E 86th St N New 03/18/94 05/02/94 Yes Environmental Elements 8361 N Mingo Valley Exp New 03/24/94 03/28/94 No APRIL Roy D's 300 E 2nd Ave New 04/19/94 05/15/94 No MAY Cross Stitch 12320 E 86th St N Location Change 05/10/94 06/01/94 Yes Reliable Pest Control 11330 N Garnett New 05/12/94 05/16/95 Yes Collectibles 11440 N Garnett New 05/20/94 06/01/94 No Parts Plus Auto Store 11602 E 86th St N Name Change 05/23/94 06/01/94 No JUNE Domino's Pizza 8518 N 129th E Ave New 06/03/94 06/15/94 No Auto Zone 7951 N Mingo Valley Exp New 06/16/94 07/01/94 Yes Best Wishes 9100 N Garnett Rd Location Change 06/28/94 07/01/94 No Melton Owasso Autoplex 8884 N Garnett New 06/29/94 07/01/94 Yes OCCUPANCY PERMITS NAME ADDRESS STATUS APPLICATION DATE OPENING DATE COMPLETED JULY Don and Eva Gabbert 402 N Dogwood New 07/08/94 07/08/94 No A Place For Me 19 S Main New 07/08/94 08/01/94 No Stewart Food Corp 11237 E 114th St N New 07/11/94 08/15/94 No Best Wishes 9100 N Garnett Rd New 06/28/94 07/01/94 No Homes Unlimited 11960 E 86th St N Location Change 07/12/94 07/15/94 No Gwendolyn Phillips 7714 N 130th E Ave New 07/15/94 07/15/94 No From seamus@arctos Sat Jul 1 11:36 CDT 1994 To: junk@dallas��% Subject: Happy Independence Day!!! ' Forwarding: • r: xx#+ xxxxx#+ xxxxxxxx# x## x+ x+ x##* x + + + + * *+ # ++ + + + + * + +x++ + * * # * + ** ** ' The Court of King George III London, England ' July 10, 1776 Mr. Thomas Jefferson c/o The Continental Congress Philadelphia, Pennsylvania ' Dear Mr. Jefferson: We have read your "Declaration of Independence" with great ' interest. Certainly, it represents a considerable undertaking, and many of your statements do merit serious consideration. Unfortunately, the Declaration as a whole fails to meet recently adopted specifications for proposals to the Crown, so we must return the document to you for further refinement. The questions ' which follow might assist you in your process of revision; 1. in your opening paragraph you use the phrase "the Laws of Nature and Nature's God." What are these laws? In what way are they the criteria on which you base your central ' arguments? Please document with citations from the recent literature. 2. In the same paragraph you refer to the "opinions of ' mankind." Whose polling data are you using? Without specific evidence, it seems to us the "opinions of mankind* are a matter of opinion. 3. You hold certain truths to be "self- evident." Could you please elaborate. If they are as evident as you claim then it should not be difficult for you to locate the appropriate supporting statistics. 4. "Life, Liberty, and the pursuit of happiness" seem to be the ' goals of your proposal. These are not measurable goals. If you were to say that "among these is the ability to sustain an average life expectancy in six of the 13 colonies of at least 55 years, and to enable newspapers in the colonies to print news without outside interference, and to raise the average income of the colonists by 10 percent in the next 10 years," these could be measurable goals. Please clarify. ' 5. You state that "Whenever any Form of Government becomes destructive of these ends, it is the Right of the People to alter or to abolish it, and to institute a new Government...." Have you weighed this assertion 1 _ij r, 1 f 1 � r - Q' 4� i l u 4. ej. ( • lh'� 2 YOI�� 2 ��y I I _ h ��Aj✓`1dT `�/1 Iri Ff}i Ui Page 1 V . __ Id .......... .F ❑ar . .. />t�f �� r �; �l a utl �� i i J�'J N M I I C�i• .. la :I N i s4 r�T .� ti, � ,�R R rr -i^ � G �' �{+ fai null t _ , i•x.? � �-t �.:.� -i•t � �a•,�.�'li�u��. �� .::: :..�:: '�.. JI �r '�1 � �' against all the alternatives? What are the trade -off considerations? 6. Your description of the existing situation is quite extensive. Such a long list of grievances should precede the statement of goals, not follow it. Your problem statement needs improvement. 7. Your strategy for achieving your goal is not developed at all. You state that the colonies "ought to be Free and Independent States," and that they are "Absolved from All Allegiance to the British Crown." Who or what must change to achieve this objective? In what way must they change? What specific steps will you take to overcome the resistance? How long will it take? We have found that a little foresight in these areas helps to prevent careless errors later on. How cost - effective are your strategies? 8. Who among the list of signatories will be responsible for implementing your strategy? Who conceived it? Who provided the theoretical research? Who will constitute the advisory committee? please submit an organization chart and vitas of the principal investigators. 9. You must include an evaluation design. We have been requiring this since Queen Anne's War. 10. What impact will your problem have? Your failure to include any assessment of this inspires little confidence in the long -range prospects of your undertaking. 11. Please submit a PERT diagram, an activity chart, itemized budget, and manpower utilization matrix. We hope that these comments prove useful in revising your "Declaration of Independence." We welcome the submission of your revised proposal. Our due date for unsolicited proposals is July 31, 1776. Ten copies with original signatures will be required. Sincerely, Management Analyst to the British Crown a me J I n 1 CONFIDENTIAL CONFIDENTIAL The following information is considered sensitive and is being distributed to Council members only. Please do not distribute this material. MEMORANDUM a I TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO ' FROM: CHARLES BURRIS VICE MAYOR COUNCIL REPRESENTATIVE TO THE OEDA ' SUBJECT: NEW INDUSTRY FOR OWASSO ' DATE: August 12 1994 ' NOTE: The information contained in this memorandum should be considered confidential and not discussed outside the Council or OEDA until all agreements have been accomplished. BACKGROUND: 171 For the past two months, the OEDA has been aware that the Max Buchanan Company has planned to sell most of its manufacturing capabilities at the Owasso plant to Zebco and move the remaining operations to Springfield, MO. During that time, the OEDA has worked with several prospects and Tulsa Property Company to locate and attract a solid company to move into the Max Buchanan building. About two weeks ago the staff, OEDA Chairperson, and some members of the OEDA began meeting with a "hot" prospect for the facility. Those meetings and subsequent negotiations with the two local lenders on the project (RCB Bank and First Bank of Owasso) have resulted in a preliminary agreement that, if finalized, will locate a manufacturing facility here in Owasso with an initial employment of 73 people. While the details of the financing package and specific language are still being developed, we are at a point that indicates there should be no roadblocks in the finalization of the agreement. Listed below is a summary of the company and its product. Company - Precision Machine and Manufacturing Company Inc Headquarters - Grove, Oklahoma Mayor Product - Machined parts for defense contracts Machined parts for aircraft industry Time in Business - 32 years Current Number of Employees - 76 Major Customers - Rockwell Boeing McDonnel Douglas Textron U S Navy Owner - Tommy Caudill, President Projected Number of Owasso Employees - 73 First Year 150 Third Year Projected Owasso Payroll First Year - $1,700,000 Owasso Facility Product - Cylinder Head and Cylinder for Lycoming Aircraft Engine Major Customer for Owasso Product - Textron Major Contract - 5 year, $50,000,000 contract to be exclusive sup- plier of cylinder and cylinder head to Textron Inc Financing of Owasso Facility - First Bank of Owasso and RCB Bank using a fifteen year lease purchase with ten dollar buyout at end of lease purchase Expected Start-Up Date - Full production by October 1, 1994 Employee Skills Needed - Some experienced machinists Semi - skilled equipment operators Trainable computer operated machinists Number of Employees Transferred from Grove - One Number of Jobs to be Filled With New Personnel - 72 Average Wage - $20,000 with experience Starting Wage - $7.00 Benefits - Retirement Plan Health Benefits Vacation - Holidays Other - $7,200 penalty paid by Max Buchanan for leaving facility prior to fulfilling obligation to OEDA Max Buchanan Total Jobs - 22 Precision Total Jobs - 73 Nwr Number of New Jobs to Owasso - 51 It is expected that all details will be resolved in an August 15th meeting with the company and local banks. As soon as other information is available, I will let you know. If you have questions, please call Mr Ray, Mr Compton or me. M