HomeMy WebLinkAbout1994.07.19_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Regular
DATE: July 19, 1994
TIME: 7:00 p.m.
PLACE: Council Chambers, Owasso Community Center
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Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin
board at 4:00 p.m. on Friday, July 15, 1994.
Marcia outwell, Council Clerk
AGENDA
1. Call to Order
2. Invocation
3. Flag Salute
4. Roll Call
5. Request Approval of the Minutes of July 5, 1994 Regular Meeting.
Attachment #5
Owasso City Council
July 19, 1994
Page 2
6. Request Approval of Claims.
Attachment #6
7. Consideration and Appropriate Action Relating to a Request for Final Acceptance of Work
Performed Under a Contract Between the City of Owasso and RDG Construction for
Construction of the Owasso Central Fire Station, and Authorization for Final Payment and
Release of Retainage to the Contractor.
Chief Allen
Attachment #7
Staff will recommend Council acceptance of the work performed under the contract, and
that final payment be authorized to include any retainage held by the City.
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8. Consideration and Appropriate Action Relating to a Request for the Purchase of Vehicles
and Emergency Equipment for Use by the Police Department. ,
Chief Alexander
Attachment #8
Staff will recommend Council approval of the expenditure of $60,740 to Classic Chevrolet,
Owasso, OK for the purchase of four Chevy Caprice automobiles. Additionally, staff will
recommend emergency equipment expenditures of $3435 to Tuxall for light bars and cages,
and $1637.76 to Trim -Rite for striping.
Owasso City Council
July 19, 1994
' Page 3
9. Consideration and Appropriate Action Relating to a Request for Council Ratification of an
' Action Taken by the City Manager Wherein He Authorized the Expenditure of $2493 to
Owasso Insulation for Installation of R -30 Insulation in the Police Department Building.
Chief Alexander
' Attachment #9
Staff will recommend Council approval of the expenditure of $2493 to Owasso Insulation
' for the purchase of insulation for the Police Department building..
10. Consideration and Appropriate Action Relating to a Request for Authorization for the Mayor
' to Execute Closeout Documents and for the Staff to Submit Said Documents to the
Oklahoma Department of Commerce in Reference to CDBG -ED #5252 (Max Buchanan
Project); and for the Staff to Submit a Reimbursement in the Amount of $168.87 to ODOC
' for Unexpended Grant Funds.
Mr Compton
Attachment #10
Staff will request authorization for the Mayor to execute the necessary documents to close
out the Max Buchanan project and to reimburse unexpended grant funds to ODOC.
' 11. Consideration and Appropriate Action Relating to Ordinance #485, an Ordinance Providing
for the Annexation of a Tract of Land Located North of the Owasso Fire Station and
Containing Approximately 1.66 Acres (Mr & Mrs Hayward Smith, Petitioners).
' Mr Rooney
Attachment #11
' Staff will recommend Council approval of Ordinance #485 and the annexation of the subject
tract.
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Owasso City Council
July 19, 1994
Page 4
12. Consideration and Appropriate Action Relating to Ordinance #486, an Ordinance Providing
for the Annexation of a Tract of Land Located West of the Three Lakes II Addition, East
of Highway 169, and North of the Owasso Wal -Mart and Containing Approximately 8.86
Acres (Mr & Mrs Hayward Smith, Petitioners).
Mr Rooney
Attachment #12
Staff will recommend Council approval of Ordinance #486 and the annexation of the subject
tract.
13. Consideration and Appropriate Action Relating to a Right -of -Way Closing, Located on the ,
East Side of Fairview Cemetery Between Said Cemetery and Elm Creek Estates First
Addition.
Mr Rooney ,
Attachment #13
Staff will recommend Council approval of the right -of -way closing.
14. Consideration and Appropriate Action Relating to a Request for the Appointment of a City
Clerk.
Vice Mayor Burris
The Vice Mayor will recommend that the City Council remove the City Clerk position from
the City Treasurer and that the Council appoint an acting City Clerk.
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Owasso City Council
July 19, 1994
Page 5
15. Request by FOP Lodge #149 to Address the Council Relative to the FY94 -95 Contract.
' Mr Yount
The President of the Lodge has requested an opportunity to address the Council relative to
' the contract.
16. Report from City Manager
17. Report from City Attorney
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18. Reports from City Councilors
19. Unfinished Business
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Owasso City Council
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July 19, 1994
Page 6
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20. New Business
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21. Adjournment
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OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, July 5, 1994
The Owasso City Council met in regular session on Tuesday, July 5, 1994 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 1, 1994.
ITEM 1: CALL TO ORDER
Mayor Duke called the meeting to order at 7:00 p.m.
ITEM 2: INVOCATION
The invocation was given by Rohn Munn.
ITEM 3: FLAG SALUTE
The flag salute was led by Vice Mayor Burris.
ITEM 4: ROLL CALL
PRESENT ABSENT
Jerry Duke, Mayor Mary Lou Barnhouse, Councilor
Charles Burris, Vice Mayor Joe Ramey, Councilor
Danny Ewing, Councilor
STAFF
Rodney J Ray, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, Council Clerk
A quorum was declared present.
ITEM 5: REQUEST APPROVAL OF THE MINUTES OF JUNE 21, 1994 REGULAR
MEETING.
Charles Burris moved, seconded by Mayor Duke, to approve the minutes, by reference made
a part hereto.
AYE: Burris, Duke, Ewing
NAY: None
Motion carried 3 -0.
Owasso City Council July 5, 1994
ITEM 6: REQUEST APPROVAL OF THE CLAIMS
Charles Burris moved, seconded by Danny Ewing, that the following claims be approved:
(1) General Fund $40,497.79 (2) Workers Comp Self - Insurance $636.58; (3) Ambulance Service
Fund $336.56; (4) E -911 $3081.44 (5) City Garage $2351.28; (6) Interfund Transfers
$25,158.33; (7) General Fund Payroll $82,640.24; (8) City Garage Payroll $2,076.16.
AYE: Burris, Ewing, Duke
NAY: None
Motion carried 3 -0.
ITEM 7: READING OF MAYOR'S PROCLAMATION.
Mayor Duke invited Tom Kimball, owner of Kimball's Ace Hardware, to join him at the front
of the room. The Mayor read a proclamation honoring Mr Kimball and his staff and
proclaiming Kimball's Ace Hardware as the OEDA Business of the Quarter for the third quarter
of 1994.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
APPOINTMENT AND CONFIRMATION OF MEMBERS TO VARIOUS
BOARDS, TRUSTS, COMMISSIONS AND COMMITTEES
Mayor Duke read the following list of appointments:
PLANNING COMMISSION
Mr Ray Haynes (reappointment)
110 E 24th Ct
Term Ending 6/30/97
Mr Jerry Cole (replaces Pat Imbriano)
8701 N 123rd E Ave
Term Ending 6/30/97
BOARD OF ADJUSTMENT
Mr Pat Imbriano (replaces M O Eckel)
12001 E 83rd St N
Term Ending 6/30/97
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Owasso City Council
OWASSO ECONOMIC DEVELOPMENT AUTHORITY
Ms Judy Pruitt (reappointment- Chamber representative)
PO Box 255
Term Ending 6/30/95
Mr Frank Enzbrenner (reappointment)
18184 E 94th St N
Term Ending 6/30/99
ANNEXATION COMMITTEE
Mr Joe Ramey (replacing Phillips)
City Councilor
Term Ending 6/30/95
Mr Jerry Duke (replacing Randolph)
City Councilor
Term Ending 6/30/95
All other current members reappointed.
CAPITAL IMPROVEMENTS COMMITTEE
Mr Cloyd O'Dell (replacing Watson)
9706 N 109th E Ave
Term Ending 6/30/95
All other current members reappointed.
LEGISLATIVE CONSORTIUM
Mr Jerry Duke
12306 E 77th PI N
Term Ending 6/30/95
INCOG BOARD OF DIRECTORS
Councilor Charles Burris
12005 E 87th PI N
Term Ending 6/30/95
Mr Rodney Ray (alternate)
City Manager
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July 5, 1994
Owasso City Council
REGIONAL METROPOLITAN UTILITY AUTHORITY
Ms Sherry Bishop
City Treasurer
Term Ending 6/30/95
Mr Robert Carr
Public Works Director
Term Ending 6/30/95
METROPOLITAN ENVIRONMENTAL TRUST
Mr Robert Carr
Public Works Director
Term Ending 6/30/95
TRANSPORTATION POLICY COMMITTEE
Mr Charles Burris
City Councilor
Term Ending 6/30/95
Mr Steve Compton (alternate)
Assistant City Manager
TRANSPORTATION TECHNICAL COMMITTEE
Mr Rohn Munn
Engineering Staff
Term Ending 6/30/95
July 5, 1994
Charles Burris moved to confirm the appointments. Motion seconded by Danny Ewing.
AYE: Burris, Ewing, Duke
NAY: None
Motion carried 3 -0.
IOwasso City Council
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July 5, 1994
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST THAT THE MAYOR BE AUTHORIZED TO EXECUTE A "SITE
AGREEMENT" BETWEEN THE CITY OF OWASSO AND THE TULSA
SENIOR NUTRITION PROGRAM FOR THE PURPOSE OF CONTINUING
THE USE OF THE OWASSO COMMUNITY CENTER AS A NUTRITION
SITE FOR PROVIDING NOON MEALS.
The Tulsa Senior Nutrition Program has used the Community Center for noon meals for two
years, and has become important to the senior program. The Program is funded through the
Tulsa Senior Nutrition Program, under the auspices of Tulsa Community Action Agency, which
pays for the cost of the meals, the Site Director's salary, serving supplies, etc. Participants
make a donation toward the cost of the meals if they are able. Mr. McElrath, Community
Center Director, recommended continuation of the program and Council approval of the Site
Agreement. Mayor Duke moved, seconded by Charles Burris, to authorize the Mayor to execute
the Site Agreement between the City of Owasso and TCAA.
AYE: Duke, Burris, Ewing
NAY: None
Motion carried 3 -0.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE #484, AN ORDINANCE CHANGING THE ZONING
CLASSIFICATION FROM "RMH" TO "IL" OF A FIVE -ACRE TRACT OF
LAND LOCATED ON THE SOUTHEAST CORNER OF NORTH 109TH EAST
AVENUE AND 116TH STREET NORTH.
Ordinance No 484 formally adopts the City Council's actions of June 21, 1994 rezoning a five-
' acre tract from RMH to IL on the southeast corner of North 109th E Ave and East 116th St N.
Mayor Duke moved, seconded by Danny Ewing, to approve Ordinance #484.
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AYE: Duke, Ewing, Burris
NAY: None
Motion carried 3 -0.
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Owasso City Council
July 5, 1994
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST TO AWARD A CONTRACT FOR THE CONSTRUCTION OF
IMPROVEMENTS TO THE WEST PARKING LOT OF ELM CREEK PARK.
The grant received for Elm Creek Park development was for a picnic shelter and improvements
to the west parking lot. The picnic shelter has been completed and there is approximately $2600
remaining to be used for improvements to the parking lot. Bids were received from Miser
Asphalt, Clayton Asphalt Coatings, and Kal -An Asphalt to grade and pave the east section of
the parking lot to make six parking spaces, two of which will meet handicapped requirements;
clean, tack and patch existing potholes; and overlay 20 feet of the parking lot entry. Low bid
was from Miser Asphalt. Charles Burris moved to approve a contract in the amount of $2500
to Miser Asphalt Co of Owasso for the expansion and reconditioning of the west parking lot at
Elm Creek Park. Seconded by Danny Ewing.
AYE: Burris, Ewing, Duke
NAY: None
Motion carried 3 -0.
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR AUTHORIZATION FOR THE SUBMITTAL OF A GRANT
APPLICATION TO THE OKLAHOMA DEPARTMENT OF COMMERCE
(CDBG- ED -NSP)
Mr Compton requested that staff be authorized to submit a grant application to the Oklahoma
Department of Commerce to be used for on -site water and wastewater line extensions and for
constructing the base for the extension of a street, all in connection with the relocation of
National Steak and Poultry to Owasso. There are several steps in this process, all requiring
Council approval. Charles Burris moved, seconded by Danny Ewing, to authorize the Mayor
to execute and submit a $200,000 CDBG -ED grant application for infrastructure construction
to assist in the relocation of NSP.
AYE: Burris, Ewing, Duke
NAY: None
Motion carried 3 -0.
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Owasso City Council
July 5, 1994
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR AUTHORIZATION FOR THE SUBMITTAL OF A GRANT
APPLICATION TO THE OKLAHOMA DEPARTMENT OF COMMERCE.
(CDBG - REHAB)
Two areas of the community may qualify for a CDBG Infrastructure Rehab Grant. Mr Compton
outlined these areas as being south of 76th St N within the city limits, and another area north
of 76th St N, south of Second St, and east of Atlanta. Because of a predominance of
low /moderate income households in those areas, it is hoped that the CDBG qualifications can
be met and our current water /wastewater rehab project expanded to include those areas. Mayor
Duke moved, seconded by Charles Burris, to authorize the Mayor to execute and submit a
$250,000 CDBG Rehab grant application for infrastructure rehab in designated low /moderate
income areas within the community.
AYE: Duke, Burris, Ewing
NAY: None
Motion carried 3 -0.
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF CITIZEN PARTICIPATION
PLANS FOR TWO CDBG GRANT APPLICATIONS.
The CDBG grant process requires that the City adopt a Citizen Participation Plan showing how
the public will be kept informed of all steps of the process from initial planning to the final
release of funds. The plan must also identify the points in the process when the public has an
opportunity to provide input. Mayor Duke moved to approve the Citizen Participation Plans for
the Oklahoma Department of Commerce CDBG -ED (NSP) and CDBG -Rehab (Low /Moderate
Income Areas) grants. Motion seconded by Charles Burris.
AYE: Duke, Burris, Ewing
NAY: None
Motion carried 3 -0.
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Owasso City Council
July 5, 1994
ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF AN EXPENDITURE OF FUNDS
FOR THE PURPOSE OF PURCHASING MATERIAL FOR THE
CONSTRUCTION OF IMPROVEMENTS TO DRAINAGE FACILITIES
A stormwater drain pipe from the cul -de -sac on 96th PI N in El Rio Vista discharges to a
drainage easement at a property located on 110th E Ave. The drainage from this pipe has
created a washout which is approximately eight feet in diameter and 2 -3 feet deep. The resulting
hole remains filled with water and poses both an aesthetic and potential safety problem in the
back yard of the property on 110th E Ave. Staff has met with the property owner and discussed
constructing a 24 inch drain pipe in the easement, which will discharge to the drainage ditch on
96th St N. Approximately 180 linear feet of corrugated polyethylene drain pipe is required at
a cost of $1710. Quotes for material were requested, and the low total quote was received from
Water Products. Charles Burris moved, seconded by Mayor Duke, to approve an expenditure
to Water Products in the amount of $1710 for 180 linear feet of 24 inch corrugate polyethylene
drain pipe.
AYE: Burris, Duke, Ewing
NAY: None
Motion carried 3 -0.
ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE SOLICITATION OF BIDS FOR THE CONSTRUCTION
OF SIGNALIZATION IMPROVEMENTS AT THE INTERSECTION OF 96TH
STREET NORTH AND GARNETT ROAD.
The design work for the signalization of 96th St N and Garnett Rd, to be done in conjunction
with the county intersection improvements, has been completed. The project consists of adding
overhead signals for each lane, detector loops, wooden poles with span wires, and a solid state
controller. Funds for this project are included in the FY94 -95 budget. Mayor Duke moved,
seconded by Danny Ewing, to accept the construction plans and specifications and authorize the
solicitation of bids for the 96th St N and Garnett Rd signalization project.
AYE: Duke, Ewing, Burris
NAY: None
Motion carried 3 -0.
Owasso City Council
July 5, 1994
ITEM 17: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF TWO AGREEMENTS BETWEEN
' THE CITY OF OWASSO AND THE OKLAHOMA TAX COMMISSION
PROVIDING FOR THE COMMISSION'S ADMINISTRATION OF THE
OWASSO "SALES TAX ORDINANCE" AND "USE TAX ORDINANCE."
AND AUTHORIZING THE MAYOR THE EXECUTE SUCH AGREEMENTS.
The City of Owasso levies a 3 % sales tax and a 3 % use tax on the sales of eligible merchandise.
The Oklahoma Tax Commission collects the taxes under an agreement between OTC and the
City. This agreement requires an annual renewal. OTC retains 1 % of all that is collected as
a fee. Charles Burris moved, seconded by Danny Ewing, to approve the Agreement for
Administration of the Sales Tax Ordinance and Agreement for Administration of the Use Tax
Ordinance with the Oklahoma Tax Commission.
AYE: Burris, Ewing, Duke
NAY: None
Motion carried 3 -0.
ITEM 18: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST TO AWARD A CONTRACT FOR THE PURCHASE OF A UHF
_RADIO "REPEATER" FOR THE POLICE DEPARTMENT
COMMUNICATIONS SYSTEM.
The UHF Repeater currently in use by the Owasso Police Department has been hit by lightning
strikes on several occasion, and it has become increasingly difficult to keep it operational.
Specifications were developed and bid packets mailed to four vendors. Bids were publicly
opened and read on May 20, 1994, with Ericsson /GE Mobile Communications being the low
bidder. Funds for this purchase are included in the FY94 -95 E -911 budget. Charles Burris
moved, seconded by Mayor Duke, to award a bid for the purchase of one UHF Repeater to
Ericcson /GE Mobile Communications in the amount of $7266.50.
AYE: Burris, Ewing, Duke
NAY: None
' Motion carried 3 -0.
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Owasso City Council
July 5, 1994
ITEM 19: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST TO EXTEND BEYOND ITS ORIGINAL TERM AN AGREEMENT
BETWEEN THE CITY OF OWASSO AND FOP LODGE #149
The labor agreement between the City of Owasso and FOP Lodge #149 expired on June 30,
1994 and a new agreement has not been reached. In 1992 the Oklahoma Supreme Court ruled
that contracts cannot remain in effect after the expiration date if a new contract has not been
negotiated and executed. In order for the contract to remain in effect, an extension must be
requested and granted. Representatives of FOP Lodge #149 were present and agreed to such
an extension. Charles Burris moved to approve an extension of the 1993 -94 labor contract with
FOP Lodge #149 until such time as a new labor agreement is entered into or until June 30,
1995. Motion seconded by Danny Ewing.
AYE: Burris, Ewing, Duke
NAY: None
Motion carried 3 -0.
ITEM 20: REPORT FROM CITY MANAGER
No Report:
ITEM 21: REPORT FROM CITY ATTORNEY
No Report.
ITEM 22: REPORTS FROM CITY COUNCILORS
■r
Mayor Duke reported that there will be a number of political candidates visiting our community '
during the next few weeks, and requested that Councilors attend as many of those functions as
possible.
ITEM 23: UNFINISHED BUSINESS '
None. '
ITEM 24: NEW BUSINESS
Councilor Burris requested that a meeting be held with all city employees and the City Council
in the next 15 -30 days. He also requested a meeting of all department directs and the City
Council to be held within the same time frame.
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Owasso City Council
ITEM 25: ADJOURNMENT
Charles Burris moved, seconded by Danny Ewing to adjourn.
AYE: Burris, Ewing, Duke
NAY: None
Motion carried 3 -0 and the meeting was adjourned at 8:05 p.m.
Marcia Boutwell, Council Clerk
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Jerry Duke, Mayor
July 5, 1994
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CITY OF OWASSO
GENERAL FUND
7/15/94 10:12:33 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR - - - - -- DESCRIPTION-- - - - - -- AMOUNT
---- - - - - -- ------------------- - - - - -- - - - - -- - - - - --
MANAGERIAL
950066 CELLULAR ONE -TULSA 6/94 USE 88.30
950074 TREASURER PETTY CASH REIMB PETTY CASH 90.07
950097 HOBBY LOBBY FRAMING 101.77
DEPARTMENT TOTAL =___> 280.14
FINANCE
942703 SUBURBAN OFFICE SUPPLY SUPPLIES 54.60
942721 OFFICE DEPOT CARD PLAN SUPPLIES 129.00
950023 CPS BUSINESS, INC. LICENSE FEES 217.00
DEPARTMENT TOTAL =___> 400.60
COMMUNITY- DEVELOPMENT--- - - - - --
942642
BOCA INTERNATIONAL
SUPPLIES
117.00
942712
RETHERFORD PUBLICATIONS
LEGAL NOTICE
56.05
950014
INCOG
DUES
1,822.50
950015
INCOG
SERVICES
6,818.63
950022
MCCAW COMMUNICATIONS
USAGE
28.90
950028
TULSA COUNTY MIS
DIAL UP SERVICE
40.00
950029
CELLULAR ONE -TULSA
USAGE
27.70
950067
BOCA INTERNATIONAL_
COMMENTARY
23.00
950074
TREASURER PETTY CASH
REIMB PETTY CASH
21.18
DEPARTMENT TOTAL =___> 8,954.96
MUNICIPAL COURT
950074 TREASURER PETTY CASH REIMB PETTY CASH 24.29
DEPARTMENT TOTAL_ ____; 24.29
GENERAL GOVERNMENT
------------------------------
942608 RETHERFORD PUBLICATIONS LEGAL NOTICES 224.65
942626 KEY TEMPORARY TEMP EMPLOYEE 160.64
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CITY OF OWASSO
GENERAL FUND
7/15/94 10:12:33 A/P CLAIMS REPORT APAPVR PAGE: 5
PO # VENDOR DESCRIPTION AMOUNT
942699 OWASSO GOLDEN AGERS
942721 OFFICE DEPOT CARD PLAN
950010 US POSTMASTER
950020 RONALD D CATES
950069 MIREX CORP
950073 TREASURER PETTY CASH
950074 TREASURER PETTY CASH
950100 OML
DEPARTMENT TOTAL = = = =>
MAINTENANCE
REIMS /DOC
SUPPLIES
METER POSTAGE
RETAINER
COPIER MAINT
REIMB/DOC
POSTAGE /MISC SUPPLIES
ANNUAL SERVICE FEE
94.2609 CINTAS CORP. UNIFORM RENT /CLEAN
942706 KIMBALL ACE HARDWARE SUPPLIES
942722 FREDDIE'S SMALL ENGINES EDGER
950022 MCCAW COMMUNICATIONS USAGE
DEPARTMENT TOTAL = = = =>
CEMETERY
------------------------ - - - - --
942560 KIMBALL ACE HARDWARE SUPPLIES
DEPARTMENT TOTAL = = =>
POLICE SERVICES
940032 CELLULAR ONE- -TULSA USAGE
940034 WESTERN BUSINESS PRODUCTS COPIER MAINT /OVERAGE
942336
DEE'S GRAPHICS
SUPPLIES
942341
JOES PRINT SHOP
SUPPLIES
942342
PHILLIPS POLICE EQUIP
EQUIPMENT
942343
ACCURATE FIRE EQUIPMENT
EQUIPMENT
942351
ANI DISTRIBUTION INC.
SUPPLIES
942690
OFFICE DEPOT CARD PLAN
SUPPLIES
942691
UAL- -MART
SUPPLIES
942692
ANI DISTRIBUTION INC.
SAFETY EQUIPMENT
942693
ACCURATE FIRE EQUIPMENT
SAFETY EQUIPMENT
942694
STANDARD AUTO SUPPLY
SERVICE EQUIPMENT
942695
KIMBALL ACE HARDWARE
SUPPLIES
942696
GALL'S INC.
SUPPLIES
942697
GALL'S INC.
SAFETY EQUIPMENT
210.00
3.99
1,000.00
3,764.20
147.74
76.69
244.15
5,965.58
11,797.64
35.50
161.93
89.94
14.45
301.82
11.26
11.26
145.71
135.45
282.00
38.00
50.00
176.00
321.00
97.17
298.07
206.95
176.00
88.70
123.92
497.68
431.76
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POLICE COMMUNICATIONS
950082 DEPT OF PUBLIC SAFETY OLETS RENT
DEPARTMENT TOTAL = = = =>
ANIMAL CONTROL
942426 THREE LAKES VETERINARY
942496 BOYD'S CHEVROLET
950050 DOZIER PRINTING
950051 ADVANCED INDUSTRIAL DEVIC
950074 TREASURER PETTY CASH
950088 DICKIES
DEPARTMENT TOTAL
SUPPLIES
1994 CHEVY PICKUP
PRINTING
PARTS
REIMS PETTY CASH
UNIFORM SUPPLIES
FIRE SERIVCES
942553 CELLULAR ONE -TULSA 6/94 USE
DEPARTMENT TOTAL = = = =>
CIVIL DEFENSE
950021 CELLULAR ONE -TULSA USAGE
DEPARTMENT TOTAL
STREETS
APAPVR PAGE:
AMOUNT
708.00
23.02
42.60
99.60
42.00
150.00
1,305.00
288.00
30.00
5,756.63
350.00
350.00
195.00
11,184.00
39.00
96.00
11.00
57.47
11,582.47
- - - - - -- -34-40
34.40
10.90
10.90
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CITY OF
OWASSO
GENERAL FUND
7/15/94
10:12:33 A/P
CLAIMS REPORT
PO #
---- - - - - --
VENDOR
------------------- - - - - --
DESCRIPTION
--------------- - - - - --
950047
PATROL TECHNOLOGY
VESTS
950048
RICK DE ARMOND
REIMS /VEHICLE REPAIR
950075
TUXALL UNIFORM & EQUIP
UNIFORM SUPPLIES
950078
MCCAW COMMUNICATIONS
PAGER RENTAL
950079
LAW ENFORCEMENT EQUIP CO
UNIFORM SUPPLIES
950080
HOWARD STAMPER
RETAINER /SERVICES
950081
YALE CLEANERS
7/94 UNIFORM CLEANING
950085
L.E.T.N.
TELEVISED TRAINING
950086
TUXALL UNIFORM & EQUIP
UNIFORM SUPPLIES
DEPARTMENT TOTAL = = = =>
POLICE COMMUNICATIONS
950082 DEPT OF PUBLIC SAFETY OLETS RENT
DEPARTMENT TOTAL = = = =>
ANIMAL CONTROL
942426 THREE LAKES VETERINARY
942496 BOYD'S CHEVROLET
950050 DOZIER PRINTING
950051 ADVANCED INDUSTRIAL DEVIC
950074 TREASURER PETTY CASH
950088 DICKIES
DEPARTMENT TOTAL
SUPPLIES
1994 CHEVY PICKUP
PRINTING
PARTS
REIMS PETTY CASH
UNIFORM SUPPLIES
FIRE SERIVCES
942553 CELLULAR ONE -TULSA 6/94 USE
DEPARTMENT TOTAL = = = =>
CIVIL DEFENSE
950021 CELLULAR ONE -TULSA USAGE
DEPARTMENT TOTAL
STREETS
APAPVR PAGE:
AMOUNT
708.00
23.02
42.60
99.60
42.00
150.00
1,305.00
288.00
30.00
5,756.63
350.00
350.00
195.00
11,184.00
39.00
96.00
11.00
57.47
11,582.47
- - - - - -- -34-40
34.40
10.90
10.90
L
SWIMMING POOL
942582 WATER PRODUCTS INC
942711 KIMBALL ACE HARDWARE
942713 ZEE MEDICAL SERVICE
942718 AMERICAN POOL SUPPLY
942721 OFFICE DEPOT CARD PLAN
950074 TREASURER PETTY CASH
DEPARTMENT TOTAL = = = =>
COMMUNITY CENTER
------------------------------
950070 UNITED ARTISTS CABLE
950072 US POSTMASTER
950074 TREASURER PETTY CASH
DEPARTMENT TOTAL = = = =>
PARK MAINTENANCE
950022 MCCAW COMMUNICATIONS
950074 TREASURER PETTY CASH
DEPARTMENT TOTAL
ECONOMIC DEVELOPMENT
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
REIMB PETTY CASH
CABLE USE
POSTAGE
REIMB PETTY CASH
USAGE
REIMB PETTY CASH
APAPVR PAGE:
AMOUNT
102.22
50.00
1,050.00
180.00
225.00
125.85
90.00
192.35
123.59
297.00
108.39
14.45
26.84
54.00
2,639.69
63.91
282.29
.35.10
290.40
269.99
13.00
954.69
22.57
75.00
20.56
118.13
14.45
40.10
54.55
7
CITY OF
OWASSO
GENERAL
FUND
15/94
10:12:33 A/P
CLAIMS REPORT
PO #
- - - - - --
VENDOR
------------------- - - - - --
DESCRIPTION
--------------- - - --
942245
ANCHOR STONE CO
CRUSHER RUN
942329
JAMES L HOBBS
MOWING /FOREST DRIVE
942470
A & B WEED MOWING
MOWING /THREE LAKES
942471
A & B WEED MOWING
MOWING /EL RIO VISTA
942472
JAMES L HOBBS
MOWING /LAKERIDGE
942486
HUGHES LUMBER CO
SUPPLIES
942492
PAUL HERRON
MOWING /EL RIO VISTA
942560
KIMBALL ACE HARDWARE
SUPPLIES
942609
CINTAS CORP.
UNIFORM RENT /CLEAN
942687
UAL -MART
AIR CONDITION UNIT
942708
MAXWELL SUPPLY OF TULSA
SUPPLIES
950022
MCCAW COMMUNICATIONS
USAGE
950053
GREEN COUNTRY OUTDOOR ECRU
PARTS
950074
TREASURER PETTY CASH
REIMB PETTY CASH
DEPARTMENT TOTAL = = = =>
SWIMMING POOL
942582 WATER PRODUCTS INC
942711 KIMBALL ACE HARDWARE
942713 ZEE MEDICAL SERVICE
942718 AMERICAN POOL SUPPLY
942721 OFFICE DEPOT CARD PLAN
950074 TREASURER PETTY CASH
DEPARTMENT TOTAL = = = =>
COMMUNITY CENTER
------------------------------
950070 UNITED ARTISTS CABLE
950072 US POSTMASTER
950074 TREASURER PETTY CASH
DEPARTMENT TOTAL = = = =>
PARK MAINTENANCE
950022 MCCAW COMMUNICATIONS
950074 TREASURER PETTY CASH
DEPARTMENT TOTAL
ECONOMIC DEVELOPMENT
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
REIMB PETTY CASH
CABLE USE
POSTAGE
REIMB PETTY CASH
USAGE
REIMB PETTY CASH
APAPVR PAGE:
AMOUNT
102.22
50.00
1,050.00
180.00
225.00
125.85
90.00
192.35
123.59
297.00
108.39
14.45
26.84
54.00
2,639.69
63.91
282.29
.35.10
290.40
269.99
13.00
954.69
22.57
75.00
20.56
118.13
14.45
40.10
54.55
7
7/15/94 10:12:33
PO # VENDOR
942716 INCOG
950015 INCOG
DEPARTMENT TOTAL
FUND TOTAL = = = =>
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT
DESCRIPTION
SERVICES
SERVICES
}
APAPVR PAGE:
AMOUNT
150.40
6,818.62
6,969.02
50,241.19
8
CITY OF OWASSO
WORKERS' COMP SELF -INS PLAN
7/15/94 10:12:33 A/P CLAIMS REPORT
PO ## VENDOR DESCRIPTION
GENERAL GOVERNMENT
------------------------------
942530 MULTI CARE HEALTH CENTER CLAIM /COMBS
942531 MULTI CARE HEALTH CENTER CLAIM /MCCORMACK
942604 MULTI CARE HEALTH CENTER CLAIM /ROBERTSON
942605 MULTI CARE HEALTH CENTER CLAIM /MCCORMACK
950096 BEST,SHARP,HOLDEN,SHERIDA CLAIM /EVANS
950139 DARRELL EVANS T.T.D.
DEPARTMENT TOTAL
FUND TOTAL ====>
APAPVR PAGE:
AMOUNT
47.00
47.00
55.00
101.00
205.00
626.72
1,051.72
1,081.72
1
7/15/94 10:12:33
PO # VENDOR
AMBULANCE
CITY OF OWASSO
AMBULANCE SERVICE FUND
A/P CLAIMS REPORT APAPVR PAGE:
DESCRIPTION AMOUNT
942553 CELLULAR ONE -TULSA
DEPARTMENT TOTAL = = = =>
FUND TOTAL
6/94 USE
45.50
45.50
45.50
2
CITY OF OWASSO
E - 911
7/15/94 10:12:33 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
POLICE COMMUNICATIONS
942671 OFFICE DEPOT CARD PLAN REPLACE SERGE PROTECTORS 44.97
942720 DICTAPHONE REPAIRS 839.40
950136 ERICSSON GE MOBILE COMMUN REPEATER 7,332.95
DEPARTMENT TOTAL =___> 8,217.32
FUND TOTAL =_ =_; 8,217.32
3
CITY OF UUA5SO
CAPJTAL Iff'RO\8EMENTS
7115194 10:12:33 A/P CLAIMS REPORT
r PO # VENDOR DESCRIPTION
GENERAL GOVERNMENT
----------------------------------
950068 HOLMES ARCHITECTURAL SERV SERVICES
U w� DEPARTMENT TOTAL ====>
FIRE SERVICES
N� 942202 IMEL & GRA8ER
DEPARTMENT TOTAL ====>
PARKS
------------------------------
950101 ANCHOR STONE CO
N�
DEPARTMENT TOTAL
FUND TOTAL ====}
APAPVR PAGE:
AMOUNT
--- ------------
1,106.88
-------------
SERVICES 3,000.00
_____________
SPORTS PARK 17,768.36
-------------
_____________
13
CITY OF OWAS6O
PARK DEVELOPMENT
7/15/94
10:12;33 A/P CLAIMS REPORT
APAPVR PAGE: 14
PO #
---____-_-
VENDOR DESCRIPTION
------ -___--_----_------___--__
AMOUNT
PARKS
-------------------------------
940297
WATER PRODUCTS INC SUPPLIES
274.10
DEPARTMENT TOTAL ====)
274,10
m�
-------------
FUND TOTAL
274,10
GRAND TOTAL ====>
-------------
191,295.86
N�
CITY OF OWASSO
CITY GARAGE
7/15/94 10:12:33 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
CITY GARAGE
------------------------------
942489
OWASSO TIRE BARN
TIRES
265.90
942560
KIMBALL ACE HARDWARE
SUPPLIES
6.50
942591
GLASS DOCTOR
WINDSHIELD
94.54
942593
WURTH
SUPPLIES
149.51
942609
CINTAS CORP.
UNIFORM RENT /CLEAN
213.00
942652
GO SYSTEMS
FUEL
3,558.62
942658
TULSA FORD NEW HOLLAND, I
PARTS
91.02
942659
MAXWELL OIL CORP
OIL
467.05
942661
LOUIE BEARD PICK UP PARTS
PARTS
25.00
942662
FRONTIER INTERNATIONAL TR
REPAIR DOC BUS
37.92
942663
DARR EQUIPMENT
REPAIR ENGINE
198.36
942686
DRIVE SHAFTS INC.
PARTS BRUSH HOG
49.68
950012
LENOX WRECKER SERVICE
SERVICES
64.89
950013
DITCH WITCH
PARTS
76.80
950061
MAXWELL OIL CORP
OIL
151.60
950062
MIAMI TIRE SERVICE, INC
TIRES
514.69
950064
USUABLE STEEL_ YARD
SUPPLIES
66.00
950074
TREASURER PETTY CASH
REIMS PETTY CASH
21.00
950099
WATER PRODUCTS INC
PARTS
73.00
DEPARTMENT TOTAL = = = => 6,125.08
FUND TOTAL =___> 6,12S.08
12
CITY OF OWASSO
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 07/09/94
DEPARTMENT
AMOUNT
.:.... ..... : : ........................
..........::::::::.:. ....
Finance
5,647.52
.. .. ' ?• : {Rol : :. • : f:{..w:.. ? •nvxx:. �::.: �.:v............ x::::::::
:: Y:::::• :•. {.•. {.'•�•::. a ^tii { { {S {.
? :., :: };?• }::4:4:: {�• ::• ..: };,v; };,v,.} {,..•! ?x' :• :• : +F• ..... $. : :::•;: vi:{:iY! :4i:ii:
I
p
i
CITY GARAGE
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 07/09/94
APPROVED: 07/19/94
Mayor
Council Member
Council Member
MEMORANDUM
TO: RODNEY J RAY
CITY MANAGER
FROM: BOB ALLEN
F RE CHIEF
SUBJECT: FINAL INSPECTION OF NEW FIRE STATION
DATE: July 11, 1994
BACKGROUND:
On July 6, 1994, Mr. Jim Graber, our Architect, Mr. Robert Gooch, with RDG Construction,
and I completed the final inspection for the new fire station. All items identified on the Punch
List have been completed according to city codes and /or building specifications.
The reason for the long delay in completing the Punch List was due to the emergency lighting
not being properly installed. Also, our emergency generator was not operating correctly.
We are extremely pleased with the new station. Fire Departments from Oklahoma,
Pennsylvania, and the Military have toured our fire station for the specific purpose of building
their next fire station with the same design we utilized.
RECOMMENDATION:
We recommend acceptance of the project and final payment approval in the amount of
$51,350.20 to RDG Construction.
ATTACHMENTS:
1. Letter from Imel & Graber
IMEL & GRABER ARCHITECTS
5200 SOUTH HARVARD, SUITE 5 -E
TULSA, OKLAHOMA 74135 918 - 747 -8028
July 6, 1994
Chief Bob Allen
Owasso Fire Department
P. O. Box 180
Owasso, OK 74055
Re: Fire Station No. 1
Dear Chief:
Today, the Contractor, Robert Gooch and I, inspected the follow up work on minor
repairs to the new building and have found the repairs completed in accordance with the
Punch List. The few items which still need some attention are covered under warranties
and will be addressed.
You may release the final payment at this time.
Sincerely,
James E. Graber
JEG /j gv
A. BLAINE IMEL AIA JAMES E. GRABER AIA
top
1
r
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: M.A.ALEXANDER
CHIEF OF POLICE
SUBJECT: REQUEST TO PURCHASE POLICE VEHICLES
AND EMERGENCY EQUIPMENT
DATE: July 13, 1994
BACKGROUND:
The Owasso City Council approved the Fiscal Year 1994 -95 budgets on June 25, 1994.
The Police Department Budget included funds for the purchase of four 1994 police
vehicles fully equipped.
The 1994 state police vehicle bids were awarded to Larry Spencer Chevrolet in Norman,
Oklahoma. The cost for the state vehicle to meet the specifications set forth would have
been $14,168. Though it would have been preferable to have been able to purchase
state bid vehicles, 1994 monies did not become available for acquisition until 1 July. At
the time of accessible funds, no vehicles were obtainable through the state vehicle
vendor. Additionally, it is anticipated that the 1995 vendor's prices will exceed the
quotes which were obtained for 1994 vehicles.
On July 1st, request for bids on the 1994 police package vehicles were sent to eight
vendors. Bids were received from only two (2) vendors and were opened July 12th.
Both vendors met the minimum specifications and are listed below:
Classic Chevrolet $15,185 per vehicle Total Cost: $60,740
Riverside Chevrolet $15,700 per vehicle Total Cost: $62,800
The lowest bidder meeting the specifications is Classic Chevrolet at a cost of $15,185 per
vehicle, or $60,740 for all four vehicles as shown above.
' The vehicles are currently available and can be physically delivered within one week
after approval. All new units will be assigned to patrol functions, striped and marked
with the new vehicle design. Four older cars will be removed from fleet use and
prepared for auction.
The outgoing vehicles will be assessed to determine if any equipment can be used in the
1994 cars. The four new automobiles will need to be outfitted with apparatus which
W cannot be salvaged from the old units and, in accordance with purchasing guidelines,
written quotes have been received on the following:
(4) Streethawk or equivalent lightbars:
Tuxall Uniform & Equip $ 540.75 each Total Cost: $ 2,163.00
Law Enforcement Equip. $ 572.25 each Total Cost: $ 2,289.00
Gall's, Inc. $ 584.97 each Total Cost: $ 2,339.88
Phillips Police Equip. $ 585.00 each Total Cost: $ 2,340.00
'
To provide officer protection while transporting prisoners, safety shields also need to
be considered. Quotes for four (4) Setina or equal partitions were received from the
following three vendors:
,
Tuxall Uniform & Equip. $ 318.00 each Total Cost: $ 1,272.00
Galls, Inc. $ 394.00 each Total Cost: $ 1,576.00
* Phillips Police Equip. $ 310.00 each Total Cost: $ 1,240.00
,
* Does not meet bid specifications.
,
In addition to the above, the new vehicles will need to be striped with the new design.
Trim Rite, Inc. will perform the striping at a cost of $409.44 per unit, for a total of
$1,637.76.
,
RECOMMENDATION:
Staff recommends Council approval on the purchase of the following;
'
Four 1994 Chevrolet Caprice vehicles from Classic Chevrolet for a cost of $15,185 per
vehicle, total $60,740. The purchase from Tuxall Uniform & Equipment of lightbars at
540.75 each, total $2,163.00, and safety partitions for $318.00 each, total $1,272.00, is
also recommended. Staff also recommends Trim Rite, Inc. receive the award for
striping the vehicles at $409.44 each, total $1,637.76.
Classic Chevrolet - vehicles - $60,740.00
Tuxall Uniform - lightbars - $ 2,163.00
Tuxall Uniform - cages - $ 1,272.00
Trim Rite - striping - $ 1,637.76
'
Total Package - $65,812.78
Funds are currently in the 1994 -1995 budget within Capital Improvements for this '
purchase.
ATTACHMENTS:
1. Bid Tabulation/ Documentation '
2. Bid Proposal - Submittal Pages for Vehicles
3. Bid Proposal - Submittal Pages for Equipment '
4. Bid Proposal - Submittal Pages for Striping
CITY OF OWASSO
207 South Cedar
PO Box 180
Owasso, Oklahoma 74055
(918) 272 -2251
BID DOCUMENTATION
Opening Date: July 12, 1994
Council Approval:
Item: 4 1994 Full Size Police Automobiles
Number of Bids: 2
Bids Opened By: Marcia Boutwell
Witness: Lt Roy Day
Witness:
Bidders
Riverside Chevrolet
Classic Chevrolet
Certification:
I, Marcia Boutwell, Contract Administrator,
do hereby certify that, to the best of
my knowledge, this Bid Documentation is
true and correct.
1�111A) (4��
Signature:
Date: 0"'Zj- /2
Amount of Bid
$ 15,700 each
$ 15,185 each
(SEAL)
1994 FULL SIZE POLICE AUTOMOBILES
REQUEST FOR BIDS
Proposal requests sent via certified mail to the following vendors,
July 1, 1994, via Certified Return Receipt mail:
1.) Classic Chevrolet, Inc. Certified #Z 780 297 393
8600 N. Mingo Valley Expwy.
Owasso, OK 74055
PH: 272 -1101
2.) Chalmers Chevrolet -GEO Certified #Z 780 297 394
2301 N. Aspen Ave.
Broken Arrow, OK 74012
PH: 622 -7592
3.) Riverside Chevrolet
707 W. 51st St.
Tulsa, OK 74107
PH: 446 -2200
4.) Larry Spencer Chevrolet
2424 W. Main
Norman, OK 73069 -6328
PH: (405) 321 -7021
5.) Jim Nelson Ford
324 E. Kenosha
Broken Arrow, OK 74012
PH: 251 -9684
6.) Turnpike Ford - Suburu
745 W. 51st St.
Tulsa, OK 74107
PH: 445 -5000
7.) Fred Jones Ford
9777 S. Memorial
Tulsa, OK 74133
PH: 250 -8500
8.) Shawnee Mission Ford
11501 W. Shawnee Mission Pkwy.
Shawnee Mission, KS 66203 -0179
Certified #Z 780 297 395
Certified #Z 780 297 396
Certified #Z 780 297 397
Certified #Z 780 297 398
Certified #Z 780 297 399
Certified #Z 780 297 344
1
1
1
1
1
1
NOTICE TO BIDDERS
Sealed bids will be received by the City of Owasso at the Owasso City
Hall, 207 South Cedar, P. O. Box 180, Owasso, Oklahoma 74055 until
3:00 p.m. on the 12th day of July 1994, and then at said City Hall,
publicly opened and read aloud. This will be for the furnishing of the
following items:
FOUR 1994 FULL SIZE POLICE AUTOMOBILES
Further information and specification packets can be obtained by
' contacting the Chief of Police, Maria A. Alexander at 272 -2244, at the
Owasso Police Department during regular working hours.
1
Envelopes containing bids must be marked to identify the item being
bid. BIDDERS shall submit entire Bid Package and Specifications book
with BID proposal intact. BIDDERS who submit BID form only will be
rejected at time of opening.
The City of Owasso expressly reserves the right to reject all bids. All
bids will be considered irrevocable offers under conditions specified in
the bid for a period of sixty (60) calendar days from and after the date
herein for the opening of bids.
July 1, 1994
Maria A. Alexander
Chief of Police
Ph: 918 - 272 -2244
CITY OF OWASSO
OWASSO POLICE DEPARTMENT
101 N. MAIN ST.
OWASSO, OK 74055
"NO BID" CHECK LIST
Bid No.
Fax: 918 - 272 -4900
Bidders who offer a "NO BID" response to this bid, please indicate
your reason(s) below:
Do not handle this type equipment /supplies
Cannot meet specifications
Take exception to specifications (specify)
Cannot meet delivery
Materials not available
Other (specify)
This form should accompany any "NO BID" response and will aid in
the proper classification of your company for future bidding
purposes. If possible, send line card or list of products you can
supply.
Vendor Name:
Address:
1
1
t
SPECIFICATIONS
FOR
1994 FULL SIZE POLICE AUTOMOBILES
General Description
The following is a comprehensive list of specifications for one police vehicle to be
purchased for the Owasso Police Department located at 101 N. Main St., Owasso,
Oklahoma 74055. In general, the vehicles proposed to be purchased are described
as four (4) 1994 full size new four door sedans. All components of these vehicles
shall be new and of original manufacture.
General Provisions
1. Tax Exemption - Purchaser is exempt from payment of all Federal, State, and
local taxes in connection with the purchase. Said taxes must not be included
in bid prices. The City will provide necessary tax exemption certificates upon
request.
2. Pricing - The price submitted in any proposal shall include all items of labor,
materials, tools, equipment, and other costs necessary to fully prepare the
car for delivery. Any items of labor omitted from the specifications which are
clearly necessary for the proper delivery of the automobiles shall be
considered a portion of such specifications, although not directly specified or
called for in these specifications. Prices quoted shall remain effective for a
period of 60 days after opening of bids by the City.
3. Warranty - A manufacturer's and /or dealer's warranty shall be supplied to
cover replacement parts and labor costs. The manufacturer agrees to
promptly replace any part or parts which by reason of defective materials,
workmanship, or installation, fail under normal use. Such replacement must
be free of charge to the owner. Warranty will be for a period of 3 years or
36,000 miles, whichever comes first from the date of delivery. The City of
Owasso shall expect the dealer and /or manufacturer to have adequate stock
of replacement parts available to service the cars within a reasonable time.
Tires are exempt from this warranty but must be covered by the tire
manufacturer's standard warranty and serviced by the local authorized dealer
of the tire manufacturer.
4. Bids - The purchaser reserves the right to reject any or all bids, and to waive
any or all technicalities, informalities, or other minor deviations from the bid
document.
5. Inspection - An acceptance inspection shall be conducted between the supplier
and the City before delivery can be accepted. The inspection date shall be at
the City's convenience. All discrepancies noted during the inspection shall
be remedied, at the supplier's expense, prior to payment for the vehicle.
6. Payment - As with all municipalities in Oklahoma, payment must be approved
and signed on a claims list by the proper city authority. Payment shall be
made only after complete and acceptable delivery of the vehicles in accordance
with these specifications. The Owasso City Council meets regularly on the
first and third Tuesday of every month.
7. Prime Contractor Responsibility - If final delivery of the vehicle includes the
use of services of another company, the City of Owasso will hold the bidder
responsible for those outside services.
8. Proposal Expenses - Expenses for developing the proposal are entirely the
responsibility of the vendor and shall not be chargeable to the City of Owasso.
9. Prior Information - Any information which may have been released either
orally or in writing prior to the issuance of this bid request shall be deemed
preliminary in nature and bind neither the City of Owasso nor the vendor.
10. Vendor Contract - Any proposal accepted will be incorporated into the
contract which the City of Owasso will enter into with the vendor.
11. Proposed Cost - It is not the policy of the City of Owasso to negotiate the
price after the vendor is selected. The supplied bid form shall include one
price for the basic specified vehicle and listing of all equipment and options.
All bids delivered to the City shall be sealed and visibly marked SEALED BID.
12. Contact Person - Questions and clarification concerning this bid shall be made
to the Chief of Police, Maria Alexander. Appointments shall be made by
calling (918) 272 -2244 Monday through Friday 8:00 am to 5:00 pm.
4.1 Minimum of 18 U. S. gallons fuel tank
4.2 In line heavy duty type fuel filter.
Specific
Requirements
1.
GENERAL: The City of Owasso Police Department is soliciting bids for four
'
(4) full size four door sedan automobiles with police packages similar to
Chevrolet Caprice and Ford Crown Victoria, or approved alternate.
Vendor
Initials
1.1
State make and model bid:
'
1.2
State delivery date /days:
2.
ENGINE & COOLING:
'
2.1
Minimum 4.6 Liter V8 or approved alternate.
'
2.2
Minimum of 200 horsepower.
2.3
Electronic fuel injection or approved alternate.
'
2.4
Spin on oil filter or approved alternate.
2.5
Dry type air filter or approved alternate.
'
2.6
Dual exhaust system with catalytic converter (grass shielded) or
approved alternate.
2.7
Fuel - Unleaded gasoline.
2.8
Must meet government pollution standards.
2.9
Heavy duty cooling system.
2.10
Ability to operate at idle for long periods of time without overheating.
2.11
Ability to operate at 120 degrees Fahrenheit ambient temperature.
2.12
Permanent t yp e antifreeze/ coolant providing protection to -20 degrees
Fahrenheit minimum.
3.
TRANSNIISSION:
3.1
Heavy duty electronic automatic four speed overdrive with police
calibration or approved alternate.
3.2
Steering column mounted shift lever.
'
3.3
Overdrive lock out or approved alternate.
3.4
External front mounted oil cooler.
4.
FUEL
SYSTEM:
4.1 Minimum of 18 U. S. gallons fuel tank
4.2 In line heavy duty type fuel filter.
5. FRAME & SUSPENSION:
5.1 Frame: Heavy duty type.
5.2 Heavy duty stabilizer bar (front and rear) or approved alternate.
5.3 Heavy duty gas shock absorbers (front and rear) or approved
alternate.
5.4 Wheelbase 114 inches minimum.
6. DRIVE LINE:
6.1 Rear wheel drive.
6.2 Heavy duty type differential.
6.3 ABS.
6.4 Slip differential.
6.5 3.27 gear ratio or approved alternate.
6.6 Heavy duty drive shaft and U- joints .
7. TIRES & WHEELS:
7.1 Five (5) heavy duty steel 15" x 7.0" wheels or approved alternate.
7.2 Regular hub caps (high speed rated) or approved alternate.
7.3 Five (5) P225/70HR15 black side wall all- season speed rated steel belted
tubeless radial tires or approved alternate.
8. BRAKES:
8.1 Anti -lock braking system with electronic traction assistance or
approved alternate.
8.2 Heavy duty with power assist.
8.3 Four wheel- disc with metal front dust shields or approved alternate.
8.4 Single diaphragm boosters or approved alternate.
8.5 Dual master cylinder or approved alternate.
9. STEERING:
9.1 Power assisted, speed sensitive.
9.2 External front mounted oil cooler.
9.3 Tilt steering wheel.
5
10. ELECTRICAL SYSTEM:
10.1 Heavy duty type.
10.2 12V negative ground system.
10.3 Minimum of 130 ampere alternator with transistorized regulator or
approved alternate.
10.4 Heavy duty maintenance free battery with a minimum of 84 amp, 850
CCA with heat shield if required.
10.5 Electronic ignition or approved alternate.
10.6 Gauges:
10.6.1 Volt meter
10.6.2 Water temperature gauge.
10.6.3 Engine oil pressure gauge.
10.6.4 Fuel tank gauge.
10.6.5 Speedometer - calibrated with certificate to 140 MPH or
approved alternate.
t10.7 Digital clock.
10.14 Cigarette lighter
10.15 Halogen headlights with on/ off delay.
10.16 Dome light with manual control on/ off switch.
10.17 Map light mounted above windshield between dual sun visors.
10.18 Engine and trunk compartment lights.
10.19 Left hand pillar post mounted spot light with 6" clear halogen bulb.
10.20 Two way radio wiring with AM and police radio noise suppression.
ft 6
10.8
Fresh air heater with defroster.
10.9
Manual
air conditioning.
10.10
Rear window defogger/ defroster.
10.11
Dual windshield wipers with multi -speed interval delay.
10.12
Windshield washer.
10.13
AM/FM stereo radio.
10.14 Cigarette lighter
10.15 Halogen headlights with on/ off delay.
10.16 Dome light with manual control on/ off switch.
10.17 Map light mounted above windshield between dual sun visors.
10.18 Engine and trunk compartment lights.
10.19 Left hand pillar post mounted spot light with 6" clear halogen bulb.
10.20 Two way radio wiring with AM and police radio noise suppression.
ft 6
10.21 Auxiliary fuse panel: three (3) ignition leads with 20 amp fuse, three
(3) direct leads with 20 amp fuse.
10.22 Interior remote control trunk lid opener.
10.23 Dual horns.
10.24 Factory installed power door locks with driver -only lockout. After
market installation not acceptable.
10.25 Factory installed power windows. After market installation not
acceptable.
11. BODY:
11.1 Four (4) door sedan.
11.2 Reinforced roof for mounting flashing light bar on roof.
11.3 Heavy duty reinforced no- reclining cloth split front seat with arm rests
or approved alternate.
11.4 Heavy duty reinforced vinyl bench type rear seat.
11.5 Front seat stain protected with "Scotch Guard" type application.
11.6 Tinted glass in all windows.
11.7 Single key to fit ignition, doors, and trunk (each unit different) .
11.8 Remote controlled left and right outside mirrors.
11.9 Inside rear view mirror, day /night non -glare type.
11.10 Floors shall be carpeted front and rear.
11.11 Color keyed front carpet floor mats.
11.12 Full undercoating/ rust proofing: Ziebart or approved alternate.
11.13 Full trunk carpet mat.
11.14
Seat belts - two front and three rear with integral shoulder straps on
outboard seats.
'
11.15
Jack and wheel wrench.
11.16
Inside hood release.
,
11.17
Dual sun visors.
11.18
Driver bag
,
side air supplemental restraint system.
11.19
Units to be painted white with color keyed interior.
'
11.20
Trunk shall have storage area for full sized spare tire.
7
t
1
1
t
1
1
1
1
1
1
1
1
1
12.
13.
14.
MISCELLANEOUS:
12.1 Local dealer shall have personnel, parts and equipment to do warranty
repair work.
12.2 Minimum warranty of three (3) years or 36,000 miles, or approved
alternate (specify)
12.3 Successful bidder shall furnish the following with each vehicle:
12.3.1 One (1) warranty certificate.
12.3.2 One (1) operators manual.
12.3.3 One (1) maintenance manual.
12.3.4 One (1) service manual.
EXTENDED WARRANTIES:
13.1 State:
13.2 State:
13.3 State:
VOLUNTARY ALTERNATES (Optional or Recommended) :
14.1
Cost $ ( + / -)
14.2
Cost $ ( + / -)
14.3
Cost $ ( + / -)
BID PROPOSAL - SUBMITTAL PAGE
1994 Full Size Automobiles
VEHICLE SUMMARY:
MAKE:
MODEL:
DELIVERY:
ENGINE TYPE:
EPA ESTIMATED MPG (HIGHWAY)) :
EPA ESTIMATED MPG (CITY) :
ADDITIONAL ACCESSORIES:
TOTAL BID PRICE PER VEHICLE: $
I hereby acknowledge that I have read the specifications and that I am legally bound
by the above statement.
Signature
Title
Address
Telephone
Bid Opening: July 12, 1994, 3:00 p.m.
41
STATE OF
) SS
COUNTY OF
NON - COLLUSION BID AFFIDAVIT
I, , of lawful age, being duly sworn on oath, says that (s) he is
the agent authorized by the bidder to submit the attached bid. Affiant further
states that the bidder has not been a part of any collusion among bidders in restraint
of freedom of competition by agreement to bid at a fixed price or to refrain from
bidding; nor with any government official or employee as to quantity, quality, or
price in the prospective contract, or any other terms of said prospective contract;
nor in any discussions between bidders and any government official concerning
exchange of money or other things of value for special consideration in the letting
of a contract; that the bidder/ contractor has not paid, given nor donated to any
officer or employee of the City of Owasso, Oklahoma, any money or other things of
value, either directly or indirectly in the procuring of the award of a contract
pursuant to this bid.
BIDDER:
Signature
Subscribed and sworn before me this day of , 1993.
Notary Public
My Commission Expires:
NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL.
10
BID PROPOSAL - SUBMITTAL PAGE
1994 Full Size Automobiles
VEHICLE SUMMARY:
MAKE: CHEVROLET
MODEL: 1BL19 CAPRICE 4M SQC90
DELIVERY: 2 WEM
ENGINE TYPE: 350 LT1 V3
EPA ESTIMATED MPG (HIGHWAY)) : 25
EPA ESTIMATED MPG (CITY) : 17
ADDITIONAL ACCESSORIES:
TOTAL BID PRICE PER VEHICLE: $ 15,185.00
I hereby acknowledge that I have read the specifications and that I am legally bound
by the above statement.
S' [' ture
Title VtC GCO -e- Storm
y^ Prizm Tracker
N•Dw4g) C R LET
Address l V Corvette • Lumina • Caprice • Camaro • Corsica • Beretta • Cavalier • .4PV • Vans • Trucks
00JAW , DIL. 74050 BOB HURLEY
General Manager
8600 N.
119 / -Z ��� OWASSO,IOKO7 40
VALLEY EXPWY.
elephone 2�2 -� of
Bid Opening: July 12, 1994, 3:00 p.m.
BID PROPOSAL - SUBMITTAL PAGE
1994 Full Size Automobiles
VEHICLE_ SUMMARY:
MAKE: 7
MODEL: Cl� /CL
DELIVERY:
ENGINE TYPE:
EPA ESTIMATED MPG (HIGHWAY)) :
EPA ESTIMATED MPG (CITY) :
ADDITIONAL ACCESSORIES:
MODELS.
' Cu (Zai'_,sTL Y
PbDa -'D.on
TOTAL BID PRICE PER VEHICLE:
)o LA-fi! To 02D Ez I 9S,4
Lug AIZL. 't l a n t &. 6
I hereby acknowled
by the ove stat e
Signature
Address
J
Telephone
go Bid Opening:
iTff!4CAED
I have read the specifications and that I am legally bound
July 12, 1994, 3:00 p.m.
1 9
1
1.44 Neat .' 'ne Arkansan River/
LEE WHELPLEY
=:eet Manager
Bus. (913) 546 -2200
707 West 51st Fax (913) 546 -5326
Tulsa, Oklahoma 74107 Digital Pager (918) 846-115C
Frepared .By
RIVERSIDE CHEVROLE
-FLEET, SALES•; DEPT,.;.„
707 WEST :51ST,'STRE
TULSA OK 74107
918- 446- 2200
Year . ' - 1994
Make Chevy.Cars
Model: Caprice Police /Taxi Pkgs
Style: 1BL19 4dr Sdn Police Pkg 9C1
Effective Date:- ,_02 /01/94
4 - -t1-
STANDARD EQUIPMENT
<<< MECHANICAL > >>
4.3L (265) SF= V8 4300 engine
4 -speed electronically controlled automatic transmission w /OD
Brake/transmission shift interlock
Special calibrated transmission w /low gear blockout
3.23 rear axle ratio
8.5" ring gear rear axle
Rear wheel drive
Special balanced drive shaft
Maintenance F-ee 770 CCA HD battery
Delcotron 1^C amp alternator
Auxiliary junction block in engine compartment
Auxiliary fuse block -inc: (6) additional fused circuits at 20 amps each
Wiring provisions for headlamp flashing unit & horn /siren circuit connection
Engine oil cccler
Pwr steering fluid cooler _
Cooling Pkg -inc: higher wattage dual electric fans, transmission oil cooler
integral w /radiator & HD condenser
Silicon radiator /heater hoses w /worm drive hose clamps
HD full perimeter frame
Special Polio Pursuit Suspension -inc: front /rear stabilizer bars, special
springs & snccks, firm -feel steering, specific body mounts
(5) P225/70R1_E SBR SSW "H- Rated" all season tires
Full size spa -e tire
15" x 7" HD eel wheels w /bolt on center hub caps
Pwr steering
Pwr front /rear disc brakes
Semi - metallic ront /rear disc brake linings w,/HD larger rear wheel cylinders
4 -wheel anti -lock brake system
23 gallon fug: tank
Stainless steel exhaust system
<<< EXTERIOR >>>
Base coa /clear coat paint
Wide body-sice moldings
Flush - mounter composite halogen headlamps
Dual mirrors LH remote /RH manual)
Tinted glass ,
Intermittent :,indshield wipers w /wet -arm washer system
Anti- corrosic-. hot melt pads under front /rear floor insulators
Galvanized corrosion protection on most body panels
•�,,' -rS r ...::n� ctl. •�ry�i�fyFF r�•a? _'�j�4.
INTERIOR »> , .� =x,r s�<� `4. . f�
Zia r °�fj r r
`r
-IU front /rear vinjil bench °7`seat -` "I th t1r`i - o ce tte y
, r est ' ,r
ra. wa4. 'Mw'Y^ i+r.e may
Color -keyed - front %rear, carpeted floor.. mats • -
'r� ,,
t§cotchgard fabric ;'protectors seats ,'*.door im ot�'
g,-
Tilt steering wheel /aid,�uable steering scot mn_
_w c
Digital speedometer -inc certified.i MPH ncremeents�
5.7L (350) SFI VS ENGINE -inc: 3.08 axle
Gauges -inc: oil pressure,: temperature, :_voltmeter_
Trip odometer
'switchr '
Low fluid level warning lights and speedometer light off
.Oil change mo -nitor
Pwr trunk.opener w /sw.itch located left side of steering column
ISingle'Key Locking System, all Units coded 'individually
Air conditioning -in6-rR134A refrigerant
Wide open.throttle...cut -off air.:conditioning w /head pressure relief
ETR AM /FM stereo w /seek -scan, digital clock, dual front /rear speakers
Radio bonding strap pkg
Cigarette lighter
`Cup holders
Door map pockets -
RH covered visor mirror
'<<< EPA FUEL ECONOMY RATINGS >>>
City 18 /hwy 26 (4.3L engine)
City 17 /hwy 25 (5.7L engine)
r<<< SAFETY FEATURES >>>
4 -wheel anti -lock brake system
friver � passenger side supplemental
ront /rear manual lap /shoulder safety
Child security rear -door locks
Brake /transmission shift interlock
5 -MPH bumpers
inflatable restraint (SIR)
belts w /center position lap belts
FACTORY OPTIONS
OPTION
6N1 HANDLE Inside driver door handle releases
6C7 AUXILIARY DOME LIGHT Located approximately
' 6N6 REAR DOOR LOCKS INOPERATIVE Actuator pins
7X9 LEFT /RIGHT HAND SPOTLIGHT PROVISIONS -inc:
1AA RETAIL AMENITY DELETE
Regional Advertising
�II Destination Charge
MSRP
19153.00
0.00
325.00
0.00
0.00
1339.00
64.00
0.00
223.00
0.00
170.00
0.00
100.00
250.00
340.00
15.00
(No Charge w /LT!
20.00
22.00
11.00
125.00
0.00
0.00
575.00
CODES
DESCRIPTION
15L19
4dr Sdn Police Pkg 9C1
FE9
FEDERAL EMISSION EQUIPMENT (STD)
LT1
5.7L (350) SFI VS ENGINE -inc: 3.08 axle
4 -SPEED ELECTROKICALLY- CONTROLLED AUTOMATIC
PREFERRED EQUIPMENT GROUP -inc: base vehicle
'BLAB
9C1
POLICE PKG -inc: *Contents listed in STD
QQG
P235/70R15 SSR SSW ALL - SEASON V -RATED TIRES
R4Y
GOODYEAR EAGLE GT +4 TIRES *SEO*
(
T_4
HD CLOTH 45/45 SPLIT SEAT -inc: dual front
SOLID PAINT (STD)
C49
ELECTRIC REAR WINDOW DEFOGGER
6A4
SINGLE KEY .LOCKING SYSTEM -inc: 3 keys with
GSO
LIMITED SLIP REAR DIFFERENTIAL
AU3
PNR DOOR LOCK SYSTEM
AA7
PWR WINDOWS W /DRIVER -SIDE EXPRESS DOWN,
P03
FULL STAINLESS STEEL WHEEL COVERS
KD1
AUXILIARY TRANSMISSION OIL COOLER
1r
6N1 HANDLE Inside driver door handle releases
6C7 AUXILIARY DOME LIGHT Located approximately
' 6N6 REAR DOOR LOCKS INOPERATIVE Actuator pins
7X9 LEFT /RIGHT HAND SPOTLIGHT PROVISIONS -inc:
1AA RETAIL AMENITY DELETE
Regional Advertising
�II Destination Charge
MSRP
19153.00
0.00
325.00
0.00
0.00
1339.00
64.00
0.00
223.00
0.00
170.00
0.00
100.00
250.00
340.00
15.00
(No Charge w /LT!
20.00
22.00
11.00
125.00
0.00
0.00
575.00
W.11
41 Wkl*
-
l f�1�4���.7id'I�k. h, �/�nM
'�'=
:-�- :� - ti i-�L
tK:P.��aW�'grZ•
v2^:"
9 ✓
L
+- i#.Mf�ai G.a� S46k2
.0.
i
New vehicle warrant y bumper -to -bum p er 3 y e.a__ rs i3.. 6fx ,
0 0
miles, NO deductible
24- hour Roadside Assistance (No- Charge on warranty
covered service)
Sheet-Metal Corrosion- 3 years /36,000' rtiiles
Sheet Metal Rust - Through - 6 years /100,000 miles
Emissions warranty`- 5 years (3 years'w /California
Emissions) /50,000 miles
s
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i
POLICE VEHICLE LIGHTBARS & SAFETY SHIELDS
REQUEST FOR BIDS
Proposal requests submitted to following vendors, July 11, 1994 via
FAX:
1.) Phillips Police Equipment
6120 E. Admiral P1.
Tulsa, OK 74115
FAX No.: 836 -8035
2.) Law Enforcement Equipment Co.
2520 Summit
Kansas City, MO 64108
FAX No.: (816) 221 -5967
3.) Patrol Technology
9522 E. 47th P1., Unit E
Tulsa, OK 74145
FAX No.: 664 -4871
4.) Tuxall Uniforms, Inc.
1411 E. 3rd St.
Tulsa, OK 74120
FAX No.: 582 -8275
5.) Galls, Inc.
2470 Palumbo Dr.
P. 0. Box 54308
Lexington, KY 40555 -4308
FAX No.: (606) 269 -4360
SPECIFICATIONS FOR BIDS
(4) STREETHAWK (ALL- LIGHT) LIGHTBARS
(4) SETINA BODY GUARD 9 -S PARTITIONS
General Description
The following is a comprehensive list of specifications for four (4)
Federal Signal Streethawk (all- light) lightbars (or equal) and four
(4) Setina Body Guard 9 -S (or equal) safety shield partitions.
General Provisions
1. Tax Exemption - Purchaser is exempt from payment of all Federal,
State, and local taxes in connection with the purchase. Said
taxes must not be included in bid prices. The City will provide
necessary tax exemption certificates upon request.
2. Pricing - The price submitted in any proposal shall include all
items of labor, materials, tools, equipment, and other costs
necessary in the sale and delivery of four lightbars and four
partitions. Any items of labor omitted from the specifications
which are clearly necessary for the proper delivery of the
equipment shall be considered a portion of such specifications,
although not directly specified or called for in these
specifications. Price quoted shall remain effective for a period
of 60 days after receipt of bids by the Police Department.
3. Warranty - A manufacturer's and /or dealer's warranty shall be
supplied to cover replacement parts and labor costs. The
manufacturer agrees to promptly replace any part or parts which
by reason of defective materials, workmanship, or installation,
fail under normal use. Such replacement must be free of charge
to the owner.
4. Bids - The purchaser reserves the right to reject any or all
bids, and to waive any or all technicalities, informalities, or
other minor deviations from the bid document.
5. Inspection - An acceptance inspection shall be conducted between
the supplier and the Police Department before delivery can be
accepted. The inspection date shall be at the Department's
convenience. All discrepancies noted during the inspection shall
be remedied, at the supplier's expense, prior to payment for the
emergency equipment specified.
' 6. Payment - As with all municipalities in Oklahoma, payment must be
approved and signed on a claims list by the proper city
authority. Payment shall be made only after complete and
acceptable delivery of the equipment in accordance with these
specifications. The Owasso City Council meets regularly on the
first and third Tuesday of every month.
'
7.
Prime Contractor Responsibility - If final delivery of the
emergency equipment includes the use of services of another
company, the City of Owasso will hold the bidder responsible for
'
those outside services.
8.
Proposal Expenses - Expenses for developing the proposal are
entirely the responsibility of the vendor and shall not be
'
chargeable to the City of Owasso.
9.
Prior Information - Any information which may have been released
either orally or in writing prior to the issuance of this bid
request shall be deemed preliminary in nature and bind neither
the City of Owasso nor the vendor.
10.
Vendor Contract - Any proposal accepted will be incorporated into
the contract which the City of Owasso will enter into with the
vendor.
11.
Proposed Cost - It is not the policy of the City of Owasso to
negotiate the price after the vendor is selected. The supplied
bid form shall include one price for the basic specified
equipment and listing of all specifications.
12.
Contact Person - Questions and clarification concerning this bid
shall be made to the Secretary of the Chief of Police, Jane Van
Sickle. Appointments shall be made by calling (918) 272 -4901
Monday through Friday 8:00 am to 5:00 pm.
SPECIFICATIONS FOR FOUR (4)
FEDERAL SIGNAL
STREETHAWK OR EQUAL (ALL- LIGHT) LIGHTBARS
The lightbars desired should be of SHL series to fit a 1994 Chevrolet
Caprice or a 1994 Ford Crown Victoria and should include (at a
minimum) the following accessories:
Specific Requirements
Vendor
Initials
1. Dome Covers to be red and blue with the center section
being of clear plastic.
2. Lightbar should include a clear center rotator light
which should provide a full 360 degree rotation with a
minimum of 95 FPM.
3. Twin diagonally positioned outer rotators should be
positioned on the outer sides of the lightbar and have
a minimum of four (4) oversized parabolic reflectors
with four (4) 55 watt halogen lamps at 70,000 candle
power
4. Takedown lights to be positioned on the outer front of
the lightbar with clear plastic lens covers.
5. Alley lights to be positioned on both ends of the
lightbar with clear plastic lens covers.
6. Front flashers to be positioned on the front center of
the lightbars and have red and blue plastic lens
covers.
7. Outer rear flashers to be amber in color.
8. Center rear flashers to be red and blue in color.
9. Hook on gutterless type mounting brackets shall be
supplied to fit either a 1994 model Chevrolet Caprice
or a 1994 Ford Crown Victoria (model to be specified at '
time of order).
10. Sufficient length wiring harness is required for proper
installation.
11. A standard manufacturer's warranty is to be provided.
4 '
t
t
t
1.
2.
3.
4.
5.
6.
7.
8.
9.
SPECIFICATIONS FOR FOUR (4)
BODY GUARD 9 -S
SETINA OR EQUAL SECURITY SHIELD PARTITIONS
Vertical sliding center section partition, allowing
glass to be raised or lowered with back seat occupied.
Self- lifting, self - locking and spring - loaded center
section.
Safty shield glass to be of plexiglass or lexan
polycarbonate materials.
There should be no mechanisms or obstructions
protruding into the rear seat compartment.
Aluminum framework and glass inserted within radius of
steel tubing and padding.
Framework tubing to be 1 -5/8" O.D. x 1/8" wall
thickness.
Framework to be padded with 1/2" thick foam rubber
padding.
Mounting hardware necessary for proper installation
should be included.
A standard manufacturer's warranty is to be provided.
5
U-1 1 �14 U4. G I 1 ❑i i uvia VVInv V a u
j
9ID PROPOSAL - SUBMITTAL PAGE y'
i LIGHTBARS AND SAFETY PARTITIONS
4
l
Price Each Extension
MX^lOoO cc� ��r fh e0
(4 j - (or equal) LIGMARS $ `I IJ
Estimated Delivery Times
(4) A (or equal) SAFETY SHIELDS $ a
Estimated Delivery Time: D
TOTAL FOR BID PACKAGE $
r I
f
NQ�E: PLEASE ATTACH SEPARATE PAGE LISTING ANY OTHER EQUIPMENT
OkIONS .
i
'I ereby acknowledge that I have read the specifications and that I am
legally bound by the above statement.
pwl PC)
Signature
Title
Address
Telephone
Bid Deadline:
� I
July 13, 1994, 3:00 P.M.
2
:r
i`i
DID PROPOSAL - StleNITTAL PAGE
LIGHTBARS AND SAFETY PARTITIONS
(4) STAEETHAWK (or equal) LIGHTBARS
Estimated Delivery Tima: 45 days ARO
(4) SETINA (or equal) SAFETY SHIELDS
Estimated Delivery Time:
TOTAL FOR BID PACKAGE
Price Each
$ 572.25
$ 2,289.00
Extension
$ 2,289.00
$ NO B1D
NOTE: PLEASE ATTACH SEPARATE PAGE LISTING ANY OTHER EQUIPMENT
OPTIONS.
I hereby acknowledge that I have read the specifications and that I dm
legally bound by the above statement.
LAW ENFORCE,,= EQUT MENT COMPANY
VENDOR /-\ ., �T
1b Signature U/ .
Bid Contracting Officer
Title
2520 SUMMIT
Address
KANSAS CITY, MISSOURI 64108
(816) 221 -2232
Telephone -- - -
..
Bid Deadline; Julv 13, 1994, 3;00 Dim.
1
1
rx
3?
BID PROPOSAL - SUBMITTAL PAGE
LIGHTBARS AND SAFETY PARTITIONS
Price Each Extension
(4) STRESTRAWK (or equal) LIGHTBARS $ 640.76 $ cl�-/ 6 3 . D0
Estimated Delivery Time: 30 -4r7 AW �
9 -514 wf sreKAW
(4) SETINA or equal) SAFETY SHIELDS $ -3 &0
Estimated Delivery Time: 30.• yy OAIM Ato
TOTAL FOR BID PACKAGE $ -� � 3 J, 00
NOTLs PLEASE ATTACH SEPARATE PAGE LISTING ANY OTHER EQUIPMENT
OPTIONS.
I hereby acknowledge that I have react the specifications and that I aim
legally bound by the above statement.
gn
N
%s Ae
Title f
,0 -"7 //
AdCiro s s
3 �0 7
Tolep
05- 9fG -35vs�
ne
Bid Deadline: July 13, 1994, 3:00 p.m.
I � I
I
it
t
ow
on
tin PROPOSAL - NUSMITTAL PAGE
LIOXTBAAS AND SAFETY PARTITIONS
(4) STREETHAWK (or equal) L117H BARS
Estimated Delivery Time:
(4) SETXNA (or equAl) SAFETY SHIELDS
Estimated Delivery Times 4-�-ee
TOTAL FOR BID PACKAGE
I V I
Price Each Extension
C) a
9 I,
NOTE: PLEASE ATTACH SEPARATE PAGE LISTING ANY OTHER EQUIPMENT
OPTIONS.
I hereby acknowledge that I have read the specifications and that I em
legally bound by the above statement.
GO-1 1. .5
abld ?0,(kML)t- 1)r
Address
Telephone
Bid Deadline: July 13, 199443:00 p.m.
6
JUL Id "J4 1 d; _-JU I K11 "I h'. b
APPLICATION
Material "B "(dark blue vinyl, 8" width) will be applied to the
vehicle sides horizontally. The top of the material will be 1" below
the door handle trim. The forward end of the material will terminate
at the front fender well trim. The back end of the material will
terminate at a 30 degree angle to the right. This termination will be
on the forwardmost portion of the rear door.
At the point and angle that material "B" ends the application of
material "C ",(medium blue reflective vinyl, 8" width) begins. The
material will be applied horizontally at the same height as material
"H" and will continue to the rear of the vehicle. The material will
be trimmed around the rear fender well trim where it meets and also
trimmed around the taillight assembly and terminated at the end of
the rear quarter - panel.
The application of these two materials will create the two tone
blue field on each side of the vehicle. Within this blue field, on
each forward door the configuration of the word "POLICE ", will be
applied. The configuration will be centered horizontally on the door
and vertically within the blue field.
4
J1JV i�J J". J.,!• L 11\.L11 (E1 I L 111\. J1V �..JV J1JLl1/1!1l1I11 `-'
y
IMATERIALS
A: White reflective vinyl material with pressure sensitive adhesive.
The material will have guaranteed exterior durability of not less
than five years and will meet or exceed Federal Standard LS -300C.
COLOR: Universal Brand white premium Reflective #171,color sample
will be provided upon request.
' B: Dark blue non - reflective vinyl material with pressure sensitive
adhesive, 8" in width. The material will have guaranteed exterior
durability of not less than five years and will meet or exceed
applicable Federal Standard LS -300C. COLOR: Universal Brand Dark
Blue #090, color sample will be provided upon request.
C: Medium blue reflective vinyl material with pressure sensitive
adhesive, 8" in width. The material will have a guaranteed
exterior durability of not less than five years and will meet or
exceed Federal Standard LS -300C. COLOR: Universal Brand Blue
Premium Reflective #173, color sample will be provided upon
request.
D- Red pin striping vinyl material with pressure sensitive adhesive,
1 /8" in width. The material will have a guaranteed exterior
durability of not less than five years and will meet or exceed
applicable Federal Standard LS -300C. COLOR: Universal Brand
Cardinal Red #015,color sample will be provided upon request.
E: Red pin striping vinyl material with pressure sensitive adhesive,
1/16" in width. The material will have a guaranteed exterior
durability of not less than five years and will meet or exceed
applicable Federal Standard LS -300C. COLOR: Universal Brand
tCardinal Red #015, color sample will be provided upon request.
F: Dark blue set of 13 graduated stripes and voids of vinyl material
•.. with pressure sensitive adhesive, 7 7/8" total width. The material
will have a guaranteed durability of not less than five years and
will meet or exceed applicable Federal Standard LS -300C. COLOR:
Universal Brand Dark Blue #090. CONFIGURATION STYLE: TFX Brand
Mirage #785. Color and configuration sample will be provided upon
request.
.r
a
1
JUL Id "J4 10 C7 I K 11'1 K l 1 L 11 Y1 710 -H00-J 15CXXXXXY
CONFIGURATION
r.1+
ITEM._
QTY
HGT
STYLE
SLANT
EXPAN
MATERIAL
POLICE
2
7.5"
HANDEL GOTHIC
30'RT
115%
A
hAvk*
ONASSO
2
3.25"
HANDEL GOTHIC
30'RT
115%
B
r
ONASSO POLICE
1
1.75'
HANDEL GOTHIC
30'RT
115%
A
EMERGENCY
2
1.0"
HANDEL GOTHIC
301RT
115%
A
911
2
3.25"
HELVETICA MED
30'RT
115%
A
b
UNIT NBR **
1
1.0"
HELVETICA MED
000
100%
H
LOGO * **
2
8.0"
N/A
000
N/A
A
-7A;,y
Lod
u cl '
r� �►c �v���r s
o� '.�- ups'
ujt U
�-rcj-m Qt,.),
10,31A(j� 4k-
4a� 0
ae-<_
A-�rtd? 4W
*The signature will be the name of the officer to which the vehicle
is assigned,at that officer's option. b2le��°
* *The unit number will be three digits and a hyphen,example: 93 -6. ,
** *The logo is to be the "End of the Trail" depiction on an arrowhead
shape. The arrowhead will point down,and be trimmed in red. The
arrowhead will be of material "A" and the "End of the Trail"
depiction will be screened in blue translucent material, the red trim
will be .red translucent material. Necessary artwork will be provided.
2
J VL 1J J'-t 1J LU I I\11 I \1 I L 11 il. 71V "9JV J1JLl�/ � /� /l�� I
OWASSO POLICE DEPARTMENT
■ POLICE VEHICLE MARRING DESIGN AND SPECIFICATIONS
1993 CHEVROLET CAPRICE CLASSIC, 4 -DR
19 NOVEMBER 93
BASIC DESIGN CONCEPT: Dark blue field changing to a medium blue field
1 beginning near the center of the forward fender -well and continuing
horizontally to the rear of the vehicle ending near the taillight.
The blue field is outlined, top and bottom, with red pin striping as
well as a red pin stripe running through the center of the blue
field. Over the rear fender well, within the blue field, will be the
word "EMERGENCY" followed by "9X1" centered between the 119111, and the
rear of the design will be the Owasso Police Department logo.
The field will change from dark blue to medium blue at the
forward portion of the rear door. The transition will be made with a
aeries of dark blue vertical stripes over the medium blue field. The
transition stripes will be slanted 30 degrees right from vertical.The
wording will also be slanted in the same manner.
Above the field, on each forward door, will be the word
"OWASSO", centered between the mirror and the door handle. Forward of
the mirror will be the assigned offa.cer'a name written in script.
The rear deck lid of the vehicle will bear a medium blue field,
outlined on top, bottom and center by red pin stripe. On.the left
side will be the word "OWASSO" and on the right side "POLICE" each
will be slanted 30 degrees right and centered between the taillight
assembly and the Chevrolet emblem.
1
on
"TRIM RITE, INC.
10,531-P E. 11TH ST.
TULSA, UK 74128
918-438-3030
FAX 918-438-5152
Name Phone#
Address
City State
Cf--Int act Art Work Required
Cost estimate bid price guaranteed for
days w2
propose to furnish
------------
4.14T-A Ole
Ce
Terms are 50% with order balanci;x COD ;1:11 !1: i1irff—s-o- -t he r arranigo-
ments are made.. Any Chanqe5 al-4t*, work is -started will be
billed at current rate.-
? Xpe•imwntal work, sketches,
,
drawing
wing or Ideas des by Trim Rite may riot be used
without c of Trim Rite.
All orders - verbal or written can not be cancelled except on
terms that will compensate Trim Rite against lioss.
Indemnification
Daft 0 Signature ------
Tit
I
1
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: RODNEY J RAY
CITY MANAGER
SUBJECT: POLICE DEPARTMENT BUILDING INSULATION PROJECT
DATE: July 14, 1994
BACKGROUND:
The Capital Improvements section of the Police Department 1994 -95 budget contained a $5000
appropriation for improvements to the department's building. One of the anticipated projects
was the installation of insulation in the ceiling of the facility. Currently there is no ceiling
insulation in approximately 70% of the building. The resulting energy loss has proven costly
over the past ten years (length of time in current building).
The initial cost of the insulation project was estimated at $1200 (for an R -11 rated job), and that
amount was included in the requested budget. However, after consultations with members of
the Council and energy conservation consultants, it became apparent that anything less than an
R -30 rating would not produce the desired results. Therefore, quotes were solicited from several
companies for the installation of material that would meet an R -30 insulation rating. Those
quotes were received on July 8, 1994 and conveyed to me that same day.
After reviewing information from the Police Chief (see attached memorandum), I made two
decisions relative to this issue. First, I determined that the installation of an R -30 rated material
was a prudent business decision and that anything less would be a waste of money. Secondly,
due to the weather, the current energy loss was costing the city money and should be addressed
as soon as possible. Therefore, based on the quotes received, I directed that the Department
install an R -30 rated thickness of insulation and that the low quoter (Owasso /Metro Insulation)
be issued a "Notice to Proceed" for the project, at a cost of $2493.
f
iIl
Police Department Insulation
July 14, 1994
Page 2
LEGAL AUTHORITY:
Please note that the City Manager does not have the legal authority to commit the City for that
level of expenditure. The City Manager's authority for the expenditure of funds is limited to
one thousand dollars. In order for the City Manager's action in issuing the Notice to Proceed
to be valid, the Council must ratify that action in a formal vote during a Council meeting.
REQUEST:
This request is for Council ratification of an action by the City Manager wherein an expenditure
of $2493 to Owasso /Metro Insulation Inc was authorized.
1 1111`►"I 1►[!A
It should also be noted that the funding for the insulation project will be developed in such a
manner so that the remaining building improvements at the police department will not be
affected. Payment for the insulation project will be divided in the following manner:
Police Department Capital Improvements $1200
City Manager Special Projects Fund 1293
Total Cost $2493
RECOMIMENDATION:
Recommendation is that the Council ratify the City Manager's action wherein an expenditure of
$2493 to Owasso /Metro Insulation Inc was authorized.
ADDITIONAL DETAIL:
Chief Alexander has prepared a detailed memorandum relating to the actual project and the
various quotes. That memorandum is attached for your review.
ATTACHMENT:
1. Memorandum from Chief Alexander
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: M.A.ALEXANDER
CHIEF OF POLICE
ISUBJECT: INSULATION FOR POLICE DEPARTMENT
IDATE: July 8, 1994
tBACKGROUND:
The Owasso City Council approved the Fiscal Year 1994 -95 budgets on June 25, 1994.
The Police Department Budget included $5,000 for building repairs. Although many
building repairs are needed, priorities must take place.
Currently, there is zero insulation within the police department facility. In accordance
with the purchasing criteria set forth by the City, three written quotes have been
obtained for insulation. They are:
tVendor R -11 R -13 R -19 R -30 Brand
' Burnett Insulation $1,360.80 $1,625.40 $1,927.80 $2,808.00 CertainTeed
Miller Insulation 1,239.00 1,445.00 2,075.00 2,697.00 OwensCorning
Owasso /Metro 1,260.00 1,453.50 1,647.00 2,493.00 CertainTeed
In determining the R- factor, the following provides basic information:
R -11 3.5" thickness of insulation Savings 5-15%
R -13 3.5" - 4" thickness, more dense Savings 10 -300
r. R -19 6" - 6.25" thickness of insulation Savings 20-40%
R -30 9.5" - 10" thickness of insulation Savings 30 -50%
IThe R- factors differ in size and density and are physically different types of insulation.
Although any insulation would be an improvement over none, it was strongly recommended
' by all vendors that an R -19 or R -30 be considered due to the initial cost factor and
savings anticipated. In addition, any batting less than R -19 is normally used for
soundproofing rather than insulation value.
The vendor with the lowest bid in both the R -19 and R -30 is Owasso Insulation d.b.a.
Metro Insulation with prices of $1,647 and $2,493 respectively.
An R -30 rated insulation can certainly be justified, but with only $5,000 in building
improvements for this fiscal year, other critical and costly improvements must also be
considered.
ANALYSIS OF QUALITY:
Inquiry was made with reference to quality differences between the brands offered by the
two lowest bidders. The issue is debatable depending upon who is asked, but there
appears to be no reasonable difference between quality of these vendors' brands.
CertainTeed apparently has a factory closer which allows them to deliver at a reduced
freight charge.
COST:
With no insulation, the average utility bills for heating and air conditioning for 1993 -94
fiscal year averaged $565.00 per month. With the purchase of R -19 batting, a minimum of
a 20% reduction in utilities can be anticipated, or approximately $1,350 saved. An R -30
factor will reduce utility bills by a minimum of 30% for an approximate savings of $2,000.
Either R- factor should pay for itself in utility bill savings in a just over the first year of
installation.
RECOMMENDATION:
Staff recommends Council approval of insulation to the Police Department from Owasso
Insulation d.b.a. Metro Insulation for the R -30 at a cost of $2,493.
ATTACHMENTS:
Bid Proposals
CITY OF OWASSO
207 South Cedar
PO Box 180
Owasso, Oklahoma 74055
(918) 272 -2251
QUOTE DOCUMENTATION
Opening Date:
Council Approval:
Item: Insulation for Police Department
Number of Quotes: 3
Quotes Received By:
Witness:
Witness:
VENDOR
R -11
R -13
R -19
R -30
BRAND
Burnett Insulation
$1360.80
$1625.40
$1927.80
$2808.00
CertainTeed
Miller Insulation
$1239.00
$1445.00
$2075.00
$2697.00
OwensCorning
Owasso /Metro
$1260.00
$1453.50
$1647.00
$2493.00
CertainTeed
July 8, 1994 '
OWASSO POLICE DEPARTMENT
101 NORTH MAIN '
OWASSO
(JANE)
Lay in R -11 Batts in flat ceiling areas
TOTAL $1,400.00 LESS DISC. $1260.00
OPTION 1
Lay in R -13 Batts in f.lat,cdiling areas
TOTAL $1,615.00 LESS DISC. $1453.50
OPTION 2
Lay in R -19 Batts in flat ceiling areas
TOTAL $1,830.00 LESS DISC. $1647.00
OPTION 3
Lay in R -30 Batts in flat ceiling areas
TOTAL $2,770.00 LESS DISC. $2493.00
We carry all Workman's Compensation & General
Liability Insurance.
We take pride in our Quality & Service.
Thank you,
Randy Willhite
(10% DISCOUNT PER SKIP)
P.O. Box 1844 -74013 . 1020 E. Memphis . Broken Arrow, OK 74012
Tulsa: (918) 665 -1896 . Broken Arrow: (918) 251 -6799
PROPOBALSUB
STREET
1 suer'$ InsuWion
(918) 835 -2072
0 T �l
CITY, STATE AND ZIP CODE
BID BY
We hereby propose to furnish materials
on
PHONE
WORKPHONE
JOB LOCATION
labor necessary for the completlon of;
Proposal PECIFICATIQNSANDEBTIMATE
Me
\�r'ftirissa #�>• ;�
XY57 M 07 N'
14
DATE
X1_`7.
JOB PH
WE PROPOSE hereby to furnish material and labor -- complete In accordance with above specifications, for the sum of:
dollars (S
paymtent to be made as folloays:
All material Is guaranteed t0 be as speelfiad, All work is to ba cOmpleted In e
eubstential workmanlike manner according 10 specifications submitted, pvr Authorized
atandafd practices. Any alteration or deviation from above specifications in Signature
volving extra aosts will be executed only upon written orders, and will be•
come an extra charge over and above the estimate. All agreements contingent Note: This proposal may be
upon strikes, accidents or delays beyond our control. Owner to carry fire, withdrawn by us If not accepted within tornado and other necessary insurance, Our workers are fully covered by
Workmen's Compensation Insurance.
ACCEPTANCE OF PROPOSAL The above prices, specifications
and conditions are satisfactory and are hereby accepted, You are authorized SIGNATURE
to do the work as specified, Payment will be made as outlined above.
OATS of ACCEPTANCE: SIGNATURE
C
1
1
1
1
D
M
ESTIMATE
96B U R N ETT >o
PROPO
INSULATION
DAT
165 SOUTH 122 EAST AVE. • TULSA, OKLAHOMA 74128 • (918) 437 -7200
"Honesty is our Policy"
Name "S� Job No
Address O /J City Zip —7-4 OS�
Phone (home) (bus.) - �� '� a -44 Job Address
Burnett Insulation proposes to furnish all the materials and perform all the labor necessary for the completion of Attic
Insulation Job.
Si
EXISTING INSULATION:
Type Insulate Garage? Yes No
Amount R -Value Insulate Attic Fan? Yes No
Material to be installed: CERTAINTEED INSUL -SAFE III High Density Blown Fiberglass
#1 Install inches R Value #2 Install inches R Value
Combined R Total Value Combined R Total Value
Price $ Price $
PAYMENT DUE IN FULL AT JOB COMPLETION.
6 -
�7�
f�
T77 •� c--
1. All recessed light fixtures, heater vents, and any other heat producing fixtures will be left uncovered.
2. A certificate of R -value will be issued and attached in the attic at or near the access to attic.
3. Burnett Insulation & Siding Company is fully covered by Workmen's Compensation and Liability Insurance.
Note: This proposal may be withdrawn by Burnett Insulation if not accepted within 30 days.
Respectfully submitted �
Burnett Insulation
C
1
1
1
1
D
M
VVI ANnMA bEPAktW#N I OF COMMERCE
t�mnllUtri T' A .,SAS A..., DE'.....3PL.,..T
dIVISION uF C . .
PROPERTY INVENTORY CONTROL FORM
CONTRACTOR NAME: City of Owasso CONTRACT NO.: 5252 ..CDBG ED '92
Item Inventory Location Owner Cost Date Cond. Remarks
Class Tag #
NO PROPERTY ACQUIRED
I do hereby certify that the attached inventory schedule(s) completely
and correctly list and describe all items of materials and equipment
furnished or acquired by this Agency under this contract being closed
out, in which the Department of Commerce has residual authority; and
that 1 will immediately notify the Department of Commerce of any
change affecting these Inventory schedules prior to final disposition of
the inventory.
COMMERCE PROPERTY OFFICER'S CERTIFICATION AND
DISPOSITION NOTICE:
1 do hereby certify that the inventory schedules submitted by the above
contractor are in conformity with the records kept by this office .
Signature of Authoriz ed official* Date
Signature of Commerce Property Officer Date
NOTE: Attach additional schedules more space is required. 1:9Cksp9188
SIGNATURE IS REQUIRED EVEN IF NO PROPERTY IS ACQUIRED.
(_ontractor: City of Owasso "
Contract Number: 5252 CDBG ED '92
CDBG PROGRAM BENEFICIARY REPORT- PROGRAM RFNFFITS
PRQGRAM ACTIVITY
11
UNITS
COMPLETED
IOTA L 1 OF
OENEFICIARIES
I OW AND
MUDI RA1f
INCOME
WHIII NOT
HISPANIC
ORIGIN
RI ACK NOT
1111PAfU(
ORGIN
IIISVnN1C
AIA! R INDIAN
OR At ASKAN
NATIVE
ASIAN OK
I'ACIf IC NAIIVI
HANDICAPPIU
„ItAI1 III A„
of IIIIII,I
1 Housing Rehabilitation
2 Housing Support
3 Rehabilitation - Rental Demon
4. Acquisition and Dispostion
5. Reloca 'ion
6. Clearance
7. Utilities
8. Water System
9. Sewer System
10. Solid Waste
11. Community Facilities
12 Neighborhood Facilities
13 Senior Citizens Center
14 Other Facilities/Center
15 Removal of Arch. Barriers
I& Public Services
17. Code Enforcement
18. Recreation
19. Fire Protection
20. Parking
21. Streets
22. Flood and Drainage
23. Econ Dev. • Faohty Construction Loans
24 Econ Dev. - Infrastructure Improvement
N/A
22
22
19
0
0
1
2
1
5
25, Fcon. Dev • EquTpmentAnvPntory I pans
26 [con Dev • Commercial Rehab Loans
27 [con Dev - Industrial Rehab Loans
28 Econ. Dev. - Other
29 Other (specify) -
NumBLR uF t3LNLrlC.IARIES BY CAI EGORY SHOULD lit REPORTED ED FOR EACH PROGRAM ACTIVITY BUDGETED. 4:08/88kcr
I]
■
■
...........
--- ..................
..................
..................
...............
FINANCE DIRECTOR APPEtklAL: ;! N/A
EST TOR ACTION...::-.: All department items requiring C.o.uncil approval must be Submitted thro h City iMariager's of €iC.
The staff recommends the Council authorize the Mayor to execute the necessary documents to close
CDBG -ED #5252 project and to remburse the ODOC $168.87 for unexpended grant funds.
DEPARTMENT DIRECTOR APPROVAL: Steve Compton
CITY MANAGER APPROVAL: Rodney J Ray
ATTORNEY APPROVAL:
BOARD /COMMITTEE APPROVAL:
OTHER:
CITY COUNCIL APPROVAL:
FIRST AGENDA DATE
HEARING:
lel -/9 -9y
Request for Action Form No. 1 - June 1994
DATE RECEIVED
DATE: July 14. 1994
%- /'{ -? APPROVED:
SECOND AGENDA DATE:
ORDINANCE /RESOLUTION:
REQUEST FOR
ACTION .
REQUEST
CITY MANAGER
x COUNCIL
DATE: July 14, 1994
FI OPWA
FI OEDA
BOA 1-1 PC
FI CIP
F1 OPGA
F-1 WATCHDOG F] OTHER
FOR INFORMATION
CONTACT:
NAME:
Steve Compton
NOTE: All City Council Agenda items,
DEPT:
Community Development
including appropriate backup
materials, and all items for the City
TELEPHONE:
272 2251
Manager's Report, must be submitted
SUBJECT:
CDBG -ED #5252 Grant Closeout
to the office of the City Manager by
Max Buchanan Project
NOON on WEDNESDAY preceding a
Council meeting.
I]
■
■
...........
--- ..................
..................
..................
...............
FINANCE DIRECTOR APPEtklAL: ;! N/A
EST TOR ACTION...::-.: All department items requiring C.o.uncil approval must be Submitted thro h City iMariager's of €iC.
The staff recommends the Council authorize the Mayor to execute the necessary documents to close
CDBG -ED #5252 project and to remburse the ODOC $168.87 for unexpended grant funds.
DEPARTMENT DIRECTOR APPROVAL: Steve Compton
CITY MANAGER APPROVAL: Rodney J Ray
ATTORNEY APPROVAL:
BOARD /COMMITTEE APPROVAL:
OTHER:
CITY COUNCIL APPROVAL:
FIRST AGENDA DATE
HEARING:
lel -/9 -9y
Request for Action Form No. 1 - June 1994
DATE RECEIVED
DATE: July 14. 1994
%- /'{ -? APPROVED:
SECOND AGENDA DATE:
ORDINANCE /RESOLUTION:
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: STEVE COMPTON
COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: CDBG -ED GRANT #5252 CLOSEOUT (MAX BUCHANAN)
DATE: July 14, 1994
BACKGROUND:
In December of 1992 the Council accepted a grant for the amount of $151,203 from the
Oklahoma Department of Commerce to extend Main Street/Fifth Avenue and construct new
water and wastewater lines in order to properly provide services to the Max Buchanan Co.
Following the engineering design of the project it was determined that an increase in the grant
amount would be necessary. In July of 1993 a budget revision was submitted to ODOC to
increase the grant by $48,113 to a total amount of $199,316. The revised budget was as
follows:
Wastewater Main Extension $65,337.00
Water Main Extension $35,467.03
Street Extension $79,675.20
Engineering Services $119200.00
Administrative Services $7,341.00
Total $199,013.23
The revision was approved. and construction was started in August of 1993. The major portion
of the construction was early in 1994, however, final clean-up and completion of the necessary
paperwork has extended to the current date. It has been determined that all of the grant monies
was expended except for $168.87 and that all work has been completed as designed. Therefore,
it is the staffs request that the project be finalized and closed out.
The necessary CDBG documents are in order and have been included as attachments (see
attached documents). It is staffs opinion that the total project has been extremely successful and
has resulted in opening a portion of south Owasso for industrial development that previously was
considered waste land, only usable for a municipal storage area.
a
0
RECOMMENDATION:
The staff recommends the Council authorize the Mayor to execute the necessary documents to
close CDBG -ED #5252 project (Max Buchanan) and to reimburse the ODOC $168.87 for
unexpended grant funds.
ATTACHMENTS:
1. Transmittal of CDBG Closeout Documents
2. CDBG Final Expenditure Report
3. Contract Closeout Certifications
4. Property Inventory Control Form
5. CDBG Program Beneficiary Report
OKLAHOMA DEPARTMENT OF COMMERCE
DIVISION OF COMMUNITY AFFAIRS AND DEVELOPMENT
TRANSMITTAL OF CDBG CLOSEOUT DOCUMENTS
Contractor Name and Address: Contract Number:
City of Owasso 5252 CDBG CD '92
207 South Cedar Contract Period:
Owasso, OK 74055 From 12/01/92 to 11/30/94
Preparer Contact Person: Telephone:
Steve Compton (918)272-2251
X 1. Final F-xpendfture Report I, as an authorized representative of the contractor listed
--7- 2. Contract Closeout Certifications
T- 3. Property Inventory Control Form above, hereby submit the documents listed as required by
--T- 4. Program Beneficiary Report
the terms of the contract.
Reviewer
Financial Management
Initials Date
Initials Date
Initials Date
Operations
Initials Date
Initials Date
Initials Date
IProperty Officer
initials Date
Fiscal Division Review
Initials Date
Mod #
Total Contract
Total Accrued
Expenditurps
Bal. Deobli. -
Authorized Representative Date
Comments
Federal
Match
Total
nc 10 1
CDBG Final Expenditure Report
ECONOMIC DEVELOPMENT
NAME OF CONTRACTOR
City of Owasso
FEI NUMBER
73- 6069613
CONTRACT NUMBER
5252 CDBG ED '92
ADD SS
20 South Cedar, Owasso, OK 74055
PREPARERS NAME
Steve Compton
PH R
?ffATY 2251
LINE ffEM BUDGET 101061
CODE
A
EMEND.
YEAR TO DATE
B
BUDGET
C
REMAIN,
BALANCE
1. ECON. DEV. - Facility Construction Loans
551200
ZECON.DEV. - InfrastmctureIm ovements
551201
180.772.23
180,775-00
2.77
3. ECON. DEV. - EquipmentAnventory Loans
551202
4. ECON. DEV. - Commercial Rehabilitation Loans
551203
5. ECON. DEV. - Industrial Rehabilitation Loans
351204
6. ECON. DEV. - Other
551205
7. ECON. DEV. - Furniture & Fixtures
551206
13. ECON. DEV. - Land & Building
551207
9. ECON. DEV. - Machine & Equipment
551208
0. ECON. DEV. - Inventory
551209
11. ECON. DEV. -Working Capital
551240
'02. ECON. DEV. - En g.. Legal 6 Other Prof.
551241
10 960.00
11,200.00
2
r=CDBG JE CT COST otal of lines 1.12)
191, 732.23
191, 975.00
242.77
14. CDBG ADMINISTRATION
551010
7,414.90
7 , 341.00
( 73.90 )
15. TOTAL CDBG COSTS otai of lines 13 & 14)
199 147.13
199,316.00
16. TOTAL MATCH FUNDS (105063.435031, 215113 )
555230
464:..169 -02
41A-7rr, nn
17. GRAND TOTAL (Total of lines 15616)
663,316.15
618,072.00
(45,244.15
1 certify that the actual costs incurred are taken from
he Original Books of Account and that such costs are
ralid and consistent with the terms of the contract
iipnature of Authorized Official Date
ODOC USE ONLY:
Verified By:
Approved By:
r«.dins osM sao
:26
2.
CONTRACT CLOSEOUT CERTIFICATIONS
Contractor Name City of Owasso
Contract No. N 1L A ON
I. FINAL A H RE 199,316 .00
A. Total Cash Received Under This Contract (Include Cash in Transit)$
B. Less: Total Accrued Expenditures This Contract $ 199 ,147.13
C. Excess Cash on Hand to be Refunded to the Oklahoma Department of Commerce $'
168.87
D. I certify that the expenditures valid reported
nd consistent with the term of this contract ount and
that such expenditures a _
E. I further certify that the attached in
erformance of th s To Same as represents
ine C all
money received for but not exp ended in P
above)
F. This amount is refunded to the Oklahoma Department of Commerce in accordance with the
terms of the contract.
II. RELEASE
A. Pursuant to the terms of this contract and in consideration of the Total Accrued
Expenditures referred to in Line B above which have been paid or will be paid to the
Contractor under this contract, Contractor, upon payment of any remaining balance by the
Oklahoma Department of Commerce does remise, release, and discharge the State of
Oklahoma, ODOC, and their officers, agents and employees of and from all liabilities,
obligations, claims and demands whatsoever under or arising from the performance of this
contract.
B. I understand that the Total Accrued Expenditures certified in I -D above will become the
final total obligated amount of
III. ASSIGNMENT OF REFUNDS, REBATES, AND CREDIT
Pursuant to the terms of this contract hereby: and in consideration of payment of costs as provided in
said contract, Contractor does
A. Assign, transfer, set over and release to the Oklahoma Department of Commerce all right,
title and interest to all refunds, rebates, and credits or other amounts, including any interest
thereon arising out of the performance of this contract, together with all rights of action
accrued or which may accrue thereunder.
B. Agree to take whatever action may be necessary to effect prompt collection of all such
refunds, rebates, credits or other amounts, including any interest thereon, due or which may
become due, and to forward coctd
promptly y check made payable to the Oklahoma Department
of Commerce any proceeds
C. Agree to cooperate fully with the Oklahoma Department of Commerce as to any claim or
suit in connection with such refunds, rebates, credits or other amounts due, including any
interest thereon; to execute any protest, pleadin &, application, power of attorney or
documents in connection therewith; and to permit the Oklahoma Dep such claim Commerce
to represent it at any hearing, trial or other proceeding arising
Subscribed and Sworn Before Me
This date of signature of ut orize Official
Jerry Duke, Mayor
otary Public (or Clerk or _ Judge) Typed Name and Title
My Commission Expires: Date
1:9B 8/88 ksp
IIJ
t
I
REQUEST FI CITY MANAGER
FI OPWA
CIP
FOR INFORMATION CONTACT:
NAME: Tim Roone
Fx7COUNCIL
FI OEDA
F7 OPGA
DEPT: Community Development - Planning
TELEPHONE: 272 -2251
SUBJECT: Annexation Reauest - Mr. & Mrs. Hayward Smith
1.66 acres. North of the Owasso Fire Station
DATE: July 13, 1994
FI BOA F-1 PC
FI WATCHDOG r_1 OTHER
NOTE: All City Council Agenda items,
including appropriate backup
materials, and all items for the City
Manager's Report, must be submitted
to the office of the City Manager by
NOON on WEDNESDAY preceding a
Council meeting.
The subject property is currently undeveloped and zoned AG (Agriculture). If annexation is approved by
the City of Owasso, zoning would remain AG until a request for rezoning is reviewed and approved. This
annexation request was reviewed and unanimously approved by the Owasso Annexation Committee on
June 30, 1994. The Planning Commission reviewed the annexation request at their July 12, 1994
meeting and also unanimously recommended approval. Notification of this annexation request was
published in the Owasso Reporter once prior to the Planning Commission meeting and twice prior to the
City Council meeting as required per the City's procedures for annexation policy.
If this annexation request is approved, Ordinance No. 485 has been attached to the packet materials
which would formally adopt the City Council's actions. The annexation would then be effective thirty
(30) days after publication of the Ordinance.
N/A
REClI,>+EST FOR ACTION. All department items requiring Cduncil approval must be suhmrtted through City, Manager s office.
Staff recommends approval of the annexation request and Ordinance No. 485.
DEPARTMENT DIRECTOR APPROVAL: Copy Mr. Compton
CITY MANAGER APPROVAL:
ATTORNEY APPROVAL: Faxed to r. ates
BOARD /COMMITTEE APPROVAL: Planning Commission
OTHER: Annexation Committee
CITY COUNCIL APPROVAL:
DATE RECEIVED
FIRST AGENDA DATE:
HEARING:
Request for Action Form No. 1 - June 1994
DATE: July 13, 1994
T� /4-, 192*
July 13, 1994
July 12, 1994
June 30, 1994
7_ / 3_ q 4/ APPROVED:
SECOND AGENDA DATE:
ORDINANCE /RESOLUTION: Ord JV
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: TIMOTHY ROONEY, CITY PLANNER
SUBJECT: ANNEXATION REQUEST BY MR & MRS HAYWARD SMITH
AGENDA ITEM 11
ORDINANCE NO. 485
DATE: July 13, 1994
BACKGROUND
Mr. and Mrs. Hayward Smith have submitted to the City of Owasso a petition for annexation
of their jointly owned property totaling more than 10.32 acres. The subject properties are shown
on the attached map and are currently undeveloped.
Both properties are currently zoned AG (Agricultural) and would remain zoned AG upon
annexation. All property annexed by the City of Owasso is required to be zoned the lowest
zoning classification (AG) until any rezoning request is received. A copy of the City of
Owasso's annexation policy is attached for your information and review.
If annexation is approved, both sites will have to go through all platting requirements of the City
of Owasso prior to any development. Initial development challenges presented to the
owner /developer consist of extending sewer /water service to the sites and storm water detention
on site.
Notification of the annexation request was published in the Owasso Reporter on June 30, 1994
to notify the public of the annexation request before the Planning Commission. That notification
was followed by notification published two consecutive weeks in the Owasso Reporter on July
7 and 14, 1994 to notify the public of any possible City Council action regarding the request.
A copy of the procedures for annexation is also attached for your information and review.
The Owasso Technical Advisory Committee reviewed this request at their June 29, 1994 meeting
and no objections to the annexation request were noted. The Owasso Annexation Committee
reviewed the request at their June 29, 1994 meeting and unanimously recommended approval
of the annexation. A copy of the minutes from that meeting are attached for your information
and review.
The Owasso Planning Commission reviewed the annexation requests at their July 12, 1994
meeting and unanimously recommended approval. To date, staff has received no comments
opposing the annexation.
RECOMMENDATION
Staff is recommending approval of both annexation requests from Mr. & Mrs. G. Hayward
Smith, as well as City Council adoption of Ordinance No. 485.
ATTACHMENTS
1.
2.
3.
4.
' 5.
1
t
Case map
City of Owasso's annexation policy
City of Owasso's procedures for annexation
Owasso Annexation Committee minutes
Ordinance No. 485
BEFORE THE HONORABLE '
CITY COUNCIL OF
THE CITY OF OWASSO, OKLAHOMA ,
PETITION FOR ANNEXATION
The undersigned, constituting not less than three- fourths of the registered voters and
being owners of not less than three- fourths (in value) of the hereinafter described real estate ,
situated in Tulsa County, Oklahoma, to -wit:
A tract of land beginning at a point 222.95 feet south of the NE corner of the NW 1/4 of the
SW 1/4, thence southwesterly along a curve to the left a distance of 1273.46 feet to a point on ,
the south line of the NW 1/4 of the SW 1/4, thence east for a distance of 632.80 feet, thence
north a distance 1097.05 feet to the Point of Beginning. All within Section 20 Township 21
North Range 14 East, Tulsa, County, Oklahoma, and containing 8.86 acres more or less, and
A tract of land beginning at a point 185.00 feet east and 320.14 feet north of the SW corner of
the NW 1/4 of the SW 1/4, thence east for a distance of 131.89 feet, thence northeasterly along
a curve to the right a distance of 379.08 feet, thence south for a distance of 339.86 feet to the
Point of Beginning. All within Section 20 Township 21 North Range 14 East, Tulsa County,
Oklahoma, and containing 1.66 acres more or less.
being territory adjacent and contiguous to the incorporated City of Owasso, Oklahoma, and not
presently embraced within the Limits thereof, hereby petition the City Council of the City of
Owasso, Oklahoma, to annex the aforementioned real estate into the City Limits of said City.
Dated this 20th day of June, 1994.
Owner(s):
G. Hayw Smith Betty Jane Smitfi 61
r-M
L
.F
SUBJECT SITES
ANn%lVVArPT"I%J DU"TTIR QrPQ
71
ANNEXATION POLICY
1. While there is no minimum tract size, properties of larger than
20 acres are preferable.
2. All properties should be contiguous to existing city limits.
3. All properties should be annexed into the city limits as the
lowest zoning classification, that is, AG, agricultural.
Landowners may then petition for rezoning if they desire
further development of their property. All legal uses annexed
into the city will be legal, but non - conforming, which means
that they may continue but cannot be expanded without proper
zoning.
4. All public infrastructures that do not met city standards will
not be improved by the city until brought to the city standard
and accepted by the City Council. Such public facilities must
be improved at owners expense by the establishment of a special
assessment district or some other financing method.
5. Where a city limit boundary ends at a dedicated street, the
boundary will not include the street right -of -way. This policy
will establish consistence and allow city employees and .
citizens to know where the city boundaries are.
6. Properties that are rejected for annexation should not be
considered for annexation for a six month period after
rejection by the City Council.
Adopted by Council on March 1, 1988.
1
1
CITY COUNCIL SPONSORED ANNEXATION:
1. City Council direction to study the annexation of property.
2. Notice published two consecutive weeks in the Owasso Reporter of a
Planning Commission Hearing which will include a map and text of the
proposed annexation.
3. Review by a Standing Annexation Committee and recommendation to the
Planning Commission and City Council.
4. Planning Commission Hearing on the proposal and recommendation to
the City Council.
5. Notice published two consecutive weeks in the Owasso Reporter of a
City Council Hearing which will include a map and text of the
proposed annexation.
' 6. City Council hearing and action on the proposal.
7. If the proposal is approved by the City Council, an Ordinance will
' be prepared, approved, published, and filed of record with the
office of the County Clerk, with a map of the property annexed.
' CITIZEN SPONSORED ANNEXATION:
1. Submission to the City Planner of an application and petition and an
'
administrative fee as prescribed by Ordinance.
2.
Review by a Standing Annexation Committee and recommendation to the
Planning Commission and City Council.
3.
Notice published once in the Owasso Reporter at the applicant's
'
expense of'a Planning Commission Hearing which will include a map
and text of the proposed annexation.
4.
Planning Commission Hearing on the proposal and recommendation to
tthe
City Council.
5.
Notice published two consecutive weeks in the Owasso Reporter at the
applicant's expense of a City Council Hearing which will include a
map and text of the proposed annexation.
6.
City Council Hearing and action on the proposal.
'
7.
If the proposal is approved by the City Council, an Ordinance will
be prepared, approved, published, and filed of record with the
Pi
office of the County Clerk, with a map of the property annexed.
Adopted by City Council on March 1, 1988-
MEMBERS PRESENT
Rodney J. Ray
Maria Alexander
Robert Carr
Steve Compton
Charles Willey
Tim Rooney
OWASSO ANNEXATION CONIlVIITTEE
MINUTES OF SPECIAL MEETING
Thursday, June 30, 1994, 5:00 PM
Owasso City Hall Conference Room
207 S. Cedar, Owasso, Oklahoma
MEMBERS ABSENT
Ray Haynes
Ron Cates
Rohn Munn
Dale Johnson
Bob Allen
STAFF PRESENT
The agenda for the meeting was posted in the Owasso City Hall, 207 S. Cedar, on June 20,
1994.
1. CALL TO ORDER - Mr. Rooney called the meeting to order at 5:02 PM.
2. CONSIDER APPROVAL OF THE MINUTES OF DECEMBER 29, 1993 - Rodney Ray
moved, seconded by Steve Compton, to approve the minutes. Motion carried 6 -0.
ANNEXATION REVIEW
3. G. Hayward & Betty Jane Smith - An approximate 1.66 acre tract located north of the
Owasso Fire Station; further described as being located in the NW /4 of the SW /4 of
Section 20, T21N, R14E, Tulsa County; AND
An approximate 8.86 acre tract located west of the Three Lakes II, east of Highway 169,
and north of the Owasso Wal -Mart; further described as being located in the NW /4 of
the SW /4 of Section 20, T21N, R14E, Tulsa County.
Mr. Rooney presented the annexation item. It was explained that both properties are
currently zoned AG (Agriculture) and would remain zoned that way until any formal
rezoning was received by the city. In addition to the zoning requirements prior to
development, all platting requirements would need to be met. It was also explained that
both water and sewer would need to be extended to the property.
Mr. Rooney stated that if this item was approved, it would be forwarded to the Owasso
Planning Commission on July 12, 1994 and possibly to City Council on July 19, 1994.
4. ADJOURNMENT - Maria Alexander moved, seconded by Charles Willey for
adjournment. The meeting was adjourned at 5:13 PM.
CITY OF OWASSO, OKLAHOMA
ORDINANCE NO 485
AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY
OF OWASSO, OKLAHOMA, ADDITIONAL LANDS AND TERRITORY IN
SECTION 20, TOWNSHIP 21 NORTH, RANGE 14 EAST, PROVIDING THAT
FROM AND AFTER THE PASSAGE AND PUBLICATION OF THIS
ORDINANCE THAT ALL OF THE REAL PROPERTY WITHIN SAID
TERRITORY HEREIN DESCRIBED SHALL BE A PART OF THE CITY OF
OWASSO, OKLAHOMA, AND FURTHER DECLARING THAT ALL
PERSONS RESIDING THEREIN SHALL BE SUBJECT TO THE
JURISDICTION, CONTROL, LAWS, AND ORDINANCES OF THE CITY OF
OWASSO, OKLAHOMA, ESTABLISHING THE SAME AS PART OF WARD
TWO OF SAID CITY AND DIRECTING THE FILING OF THIS
ORDINANCE.
WHEREAS, pursuant to the provisions of Title 11, Section 21 -103, et seq., of the
Oklahoma Municipal Code, the City of Owasso is permitted to annex additional territory
providing a petition in writing, signed by not less than three- fourths of the legal voters and
owners of not less than three - fourths (in value) of the property hereinafter described, the same
being contiguous to the corporate limits of the City of Owasso, requesting that said property be
annexed and added to the City of Owasso is submitted; and
WHEREAS, notice of the presentation of said Petition was given by the Petitioner by
publication in the Owasso Reporter, a newspaper of general circulation published in the City of
Owasso, Oklahoma, and notice was given that said Petition would be considered by the City
Council of the City of Owasso, at a meeting to be held on July 19, 1994 at 7:00 PM at the
Community Center, Owasso, Oklahoma; and
WHEREAS, on the 19th day of July, 1994, said Petition was duly considered by the City
Council and was determined to have complied with the provisions of Title 11, Section 21 -103,
et seq., of the Oklahoma Municipal Code, and further, that proper legal notice of presentation
of said petition had been given; and
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
OWASSO, OKLAHOMA.
Section 1. That the following described territory lying in Tulsa County, Oklahoma which
is contiguous to the present corporate limits of the City of Owasso and described in the petition
presented to the City Council in accordance with the provisions of Title 11, Section 21 -103, et
seq., of the Oklahoma Municipal Code, and more particularly described as follows, to -wit:
A tract of land beginning at a point 185.00 feet east and 320.14 feet north of the SW
comer of the NW 1/4 of the SW 1/4, thence east for a distance of 131.89 feet, thence
northeasterly along a curve to the right a distance of 379.08 feet, thence south for a
distance of 339.86 feet to the Point of Beginning. All within Section 20 Township 21
North Range 14 East, Tulsa County, Oklahoma, and containing 1.66 acres more or less.
be, and the same is hereby annexed to, made a part of, and added to the City of Owasso,
Oklahoma, and the corporate limits thereof be and are hereby extended to include the above
described territory and real estate.
Section 2. That from and after the passage and publication of this Ordinance, the real
estate and territory described in Section 1 hereof shall be a part of the City of Owasso,
Oklahoma, and in Ward Two thereof, and all persons residing therein, and all property situated
thereon, shall be and are hereby declared to be subject to the jurisdiction, control, laws, and
ordinances of the City of Owasso, Oklahoma, in all respects and particulars.
Section 3. That there be filed in the office of the County Clerk of Tulsa County,
Oklahoma, a true and correct copy of this Ordinance, together with an accurate map of the
territory hereby annexed.
PASSED AND APPROVED this 19th day of July 1994.
Jerry Duke, Mayor
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Ronald D Cates, City Attorney
PM
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r
u
REQUEST F] CITY MANAGER
F1 OPWA
CIP
FOR INFORMATION CONTACT:
NAME: Tim Roo
Fx7COUNCIL
FI OEDA
FI OPGA
DEPT: Community Development - Planning
TELEPHONE: 272 -2251
SUBJECT: Annexation Reauest - Mr. & Mrs. Hayward Smith
8.86 acres. Directly North Wal -Mart
DATE: Ju
FIBOA
FI WATCHDOG
13, 1994
El PC
FI OTHER
NOTE: All City Council Agenda items,
including appropriate backup
materials, and all items for the City
Manager's Report, must be submitted
to the office of the City Manager by
NOON on WEDNESDAY preceding a
Council meeting.
The subject property is currently undeveloped and zoned AG (Agriculture). If annexation is approved by
the City of Owasso, zoning would remain AG until a request for rezoning is reviewed and approved. This
annexation request was reviewed and unanimously approved by the Owasso Annexation Committee on
June 30, 1994. The Planning Commission reviewed the annexation request at their July 12, 1994
meeting and also unanimously recommended approval. Notification of this annexation request was
published in the Owasso Reporter once prior to the Planning Commission meeting and twice prior to the
City Council meeting as required per the City's procedures for annexation policy.
If this annexation request is approved, Ordinance No. 486 has been attached to the packet materials
which would formally adopt the City Council's actions. The annexation would then be effective thirty
(30) days after publication of the Ordinance.
' BUDGET'i No Impac
.. EQUEST FOR ACTI
Staff recommends approval of the annexation request and Ordinance No. 486.
DEPARTMENT DIRECTOR APPROVAL: Copy to Mr. Compton
CITY MANAGER APPROVAL:
ATTORNEY APPROVAL: Faxed to Mr. ates
BOARD /COMMITTEE APPROVAL: Planning Commission
OTHER: Annexation Committee
CITY COUNCIL APPROVAL:
N/A
DATE: July 13, 1994
July 13, 1994
July 12, 1994
June 30, 1994
FOR CITY MANAGER OFFICE USE:! DATE RECEIVED: 9I/ APPROVED:
FIRST AGENDA DATE: SECOND AGENDA DATE:
HEARING:
Request for Action Form No. 1 - June 1994
ORDINANCE /RESOLUTION: 6 /
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: TIMOTHY ROONEY, CITY PLANNER
SUBJECT: ANNEXATION REQUEST BY MR & MRS HAYWARD SMITH
AGENDA ITEM 12
ORDINANCE NO. 486
DATE: July 13, 1994
BACKGROUND
Mr. and Mrs. Hayward Smith have submitted to the City of Owasso a petition for annexation
of their jointly owned property totaling more than 10.32 acres. The subject properties are shown
on the attached map and are currently undeveloped.
Both properties are currently zoned AG (Agricultural) and would remain zoned AG upon
annexation. All property annexed by the City of Owasso is required to be zoned the lowest
zoning classification (AG) until any rezoning request is received. A copy of the City of
Owasso's annexation policy is attached for your information and review.
If annexation is approved, both sites will have to go through all platting requirements of the City
of Owasso prior to any development. Initial development challenges presented to the
owner /developer consist of extending sewer /water service to the sites and storm water detention
on site.
Notification of the annexation request was published in the Owasso Reporter on June 30, 1994
to notify the public of the annexation request before the Planning Commission. That notification
was followed by notification published two consecutive weeks in the Owasso Reporter on July
7 and 14, 1994 to notify the public of any possible City Council action regarding the request.
A copy of the procedures for annexation is also attached for your information and review.
The Owasso Technical Advisory Committee reviewed this request at their June 29, 1994 meeting
and no objections to the annexation request were noted. The Owasso Annexation Committee
reviewed the request at their June 29, 1994 meeting and unanimously recommended approval
of the annexation. A copy of the minutes from that meeting are attached for your information
and review.
The Owasso Planning Commission reviewed the annexation requests at their July 12, 1994
meeting and unanimously recommended approval. To date, staff has received no comments
opposing the annexation.
RECOMMENDATION
Staff is recommending approval of both annexation requests from Mr. & Mrs. G. Hayward
Smith, as well as City Council adoption of Ordinance No. 486.
ATTACHMENTS
1. Case map
2. City of Owasso's annexation policy
3. City of Owasso's procedures for annexation
4. Owasso Annexation Committee minutes
5. Ordinance No. 486
BEFORE THE HONORABLE
CITY COUNCIL OF
THE CITY OF OWASSO, OKLAHOMA
PETITION FOR ANNEXATION
The undersigned, constituting not less than three- fourths of the registered voters and
being owners of not less than three- fourths (in value) of the hereinafter described real estate
situated in Tulsa County, Oklahoma, to -wit:
A tract of land beginning at a point 222.95 feet south of the NE corner of the NW 1/4 of the
SW 1/4, thence southwesterly along a curve to the left a distance of 1273.46 feet to a point on
the south line of the NW 1/4 of the SW 1/4, thence east for a distance of 632.80 feet, thence
north a distance 1097.05 feet to the Point of Beginning. All within Section 20 Township 21
North Range 14 East, Tulsa, County, Oklahoma, and containing 8.86 acres more or less, and
A tract of land beginning at a point 185.00 feet east and 320.14 feet north of the SW corner of
the NW 1/4 of the SW 1/4, thence east for a distance of 131.89 feet, thence northeasterly along
a curve to the right a distance of 379.08 feet, thence south for a distance of 339.86 feet to the
Point of Beginning. All within Section 20 Township 21 North Range 14 East, Tulsa County,
Oklahoma, and containing 1.66 acres more or less.
being territory adjacent and contiguous to the incorporated City of Owasso, Oklahoma, and not
presently embraced within the Limits thereof, hereby petition the City Council of the City of
Owasso, Oklahoma, to annex the aforementioned real estate into the City Limits of said City.
Dated this 20th day of June, 1994.
Owner(s):
"02 J -
G. Hayw Smith Betty Jane Smith
1
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ANNEXATION POLICY
1. While there is no minimum tract size, properties of larger than
20 acres are preferable.
2. All properties should be contiguous to existing city limits.
3. All properties should be annexed into the city limits as the
lowest zoning classification, that is, AG, agricultural.
Landowners may then petition for rezoning if they desire
further development of their property. All legal uses annexed
into the city will be legal, but non - conforming, which means
that they may continue but cannot be expanded without proper
zoning.
4. All public infrastructures that do not met city standards will
not be improved by the city until brought to the city standard ^�
and accepted by the City Council. Such public facilities must
be improved at owners expense by the establishment of a special
assessment district or some other financing method.
5. Where a city limit boundary ends at a dedicated street, the
boundary will not include the street right -of -way. This policy
will establish consistence and allow city employees and
citizens to know where the city boundaries are.
6. Properties that are rejected for annexation should not be
considered for annexation for a six month period after
rejection by the City Council.
Adopted by Council on March 1; 1988.
fl
1
CITY COUNCIL SPONSORED ANNEXATION:
1. City Council direction to study the annexation of property.
2. Notice published two consecutive weeks in the Owasso Reporter of a
Planning Commission Hearing which will include a map and text of the
proposed annexation.
3. Review by a Standing Annexation Committee and recommendation to the
Planning Commission and City Council.
4. Planning Commission Hearing on the proposal and recommendation to
the City Council.
5. Notice published two consecutive weeks in the Owasso Reporter of a
City Council Hearing which will include a map and text of the
proposed annexation.
6. City Council hearing and action on the proposal.
7. If the proposal is approved by the City Council, an Ordinance will
be prepared, approved, published, and filed of record with the
office of the County Clerk, with a map of the property annexed.
CITIZEN SPONSORED ANNEXATION:
1. Submission to the City Planner of an application and petition and an
administrative fee as prescribed by Ordinance.
2. Review by a Standing Annexation Committee and recommendation to the
Planning Commission and City Council.
3. Notice published once in the Owasso Reporter at the applicant's
expense of'a Planning Commission Hearing which will include a map
and text of the proposed annexation.
4. Planning Commission Hearing on the proposal and recommendation to
the City Council.
5. Notice published two consecutive weeks in the Owasso Reporter at the
applicant's expense of a City Council Hearing which will include a
map and text of the proposed annexation.
6. City Council Hearing and action on the proposal.
7. If the proposal is approved by the City Council, an Ordinance will
be prepared, approved, published, and filed of record with the
office of the County Clerk, with a map of the property annexed.
MEMBERS PRESENT
Rodney J. Ray
Maria Alexander
Robert Carr
Steve Compton
Charles Willey
Tim Rooney
OWASSO ANNEXATION COMM =E
MINUTES OF SPECIAL MEETING
Thursday, June 30, 1994, 5:00 PM
Owasso City Hall Conference Room
207 S. Cedar, Owasso, Oklahoma
MEMBERS ABSENT
Ray Haynes
Ron Cates
Rohn Munn
Dale Johnson
Bob Allen
STAFF PRESENT
The agenda for the meeting was posted in the Owasso City Hall, 207 S. Cedar, on June 20,
1994.
1. CALL TO ORDER - Mr. Rooney called the meeting to order at 5:02 PM.
2. CONSIDER APPROVAL OF THE MINUTES OF DECEMBER 29, 1993 - Rodney Ray
moved, seconded by Steve Compton, to approve the minutes. Motion carried 6 -0.
ANNEXATION REVIEW
3. G. Hayward & Betty Jane Smith - An approximate 1.66 acre tract located north of the
Owasso Fire Station; further described as being located in the NW /4 of the SW /4 of
Section 20, T21N, R14E, Tulsa County; AND
An approximate 8.86 acre tract located west of the Three Lakes H, east of Highway 169,
and north of the Owasso Wal -Mart; further described as being located in the NW /4 of
the SW /4 of Section 20, T21N, R14E, Tulsa County.
Mr. Rooney presegted the annexation item. It was explained that both properties are
currently zoned AG (Agriculture) and would remain zoned that way until any formal
rezoning was received by the city. In addition to the zoning requirements prior to
development, all platting requirements would need to be met. It was also explained that
both water and sewer would need to be extended to the property.
Mr. Rooney stated that if this item was approved, it would be forwarded to the Owasso
Planning Commission on July 12, 1994 and possibly to City Council on July 19, 1994.
4. ADJOURNMENT - Maria Alexander moved, seconded by Charles Willey for
adjournment. The meeting was adjourned at 5:13 PM.
' CITY OF OWASSO, OKLAHOMA
ORDINANCE NO 486
AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY
' OF OWASSO, OKLAHOMA, ADDITIONAL LANDS AND TERRITORY IN
SECTION 20, TOWNSHIP 21 NORTH, RANGE 14 EAST, PROVIDING THAT
FROM AND AFTER THE PASSAGE AND PUBLICATION OF THIS
ORDINANCE THAT ALL OF THE REAL PROPERTY WTTHIN SAID
' TERRITORY HEREIN DESCRIBED SHALL BE A PART OF THE CITY OF
OWASSO, OKLAHOMA, AND FURTHER DECLARING THAT ALL
PERSONS RESIDING THEREIN SHALL BE SUBJECT TO THE
JURISDICTION, CONTROL, LAWS, AND ORDINANCES OF THE CITY OF
' OWASSO, OKLAHOMA, ESTABLISHING THE SAME AS PART OF WARD
THREE OF SAID CITY AND DIRECTING THE FILING OF THIS
ORDINANCE.
' WHEREAS, pursuant to the provisions of Title 11, Section 21 -103, et seq., of the
Oklahoma Municipal Code, the City of Owasso is permitted to annex additional territory
providing a petition in writing, signed by not less than three- fourths of the legal voters and
' owners of not less than three - fourths (in value) of the property hereinafter described, the same
being contiguous to the corporate limits of the City of Owasso, requesting that said property be
annexed and added to the City of Owasso is submitted; and
' WHEREAS, notice of the presentation of said Petition was given by the Petitioner by
publication in the Owasso Reporter, a newspaper of general circulation published in the City of
Owasso, Oklahoma, and notice was given that said Petition would be considered by the City
Council of the City of Owasso, at a meeting to be held on July 19, 1994 at 7:00 PM at the
' Community Center, Owasso, Oklahoma; and
WHEREAS, on the 19th day of July, 1994, said Petition was duly considered by the City
' Council and was determined to have complied with the provisions of Title 11, Section 21 -103,
et seq., of the Oklahoma Municipal Code, and further, that proper legal notice of presentation
of said petition had been given; and
' NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
OWASSO, OKLAHOMA.
Section 1. That the following described territory lying in Tulsa County, Oklahoma which
' is contiguous to the present corporate limits of the City of Owasso and described in the petition
presented to the City Council in accordance with the provisions of Title 11, Section 21 -103, et
seq., of the Oklahoma Municipal Code, and more particularly described as follows, to -wit:
A tract of land beginning at a point 222.95 feet south of the NE corner of the NW 1/4 of the
SW 1/4, thence southwesterly along a curve to the left a distance of 1273.46 feet to a point on
the south line of the NW 1/4 of the SW 1/4, thence east for a distance of 632.80 feet, thence
north a distance 1097.05 feet to the Point of Beginning. All within Section 20 Township 21
North Range 14 East, Tulsa, County, Oklahoma, and containing 8.86 acres more or less, and
r
be, and the same is hereby annexed to, made a part of, and added to the City of Owasso,
' Oklahoma, and the corporate limits thereof be and are hereby extended to include the above
described territory and real estate.
Section 2. That from and after the passage and publication of this Ordinance, the real
estate and territory described in Section 1 hereof shall be a part of the City of Owasso,
Oklahoma, and in Ward Three thereof, and all persons residing therein, and all property situated
thereon, shall be and are hereby declared to be subject to the jurisdiction, control, laws, and
ordinances of the City of Owasso, Oklahoma, in all respects and particulars.
Section 3. That there be filed in the office of the County Clerk of Tulsa County,
Oklahoma, a true and correct copy of this Ordinance, together with an accurate map of the
' territory hereby annexed.
PASSED AND APPROVED this 19th day of July 1994.
Jerry Duke, Mayor
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Ronald D Cates, City Attorney
1
Ktt utb 1 rut
DATE: Ju
aBOA
F] WATCHDOG
1
13, 1994
PC
FI OTHER
NOTE: All City Council Agenda items,
including appropriate backup
materials, and all items for the City
Manager's Report, must be submitted
to the office of the City Manager by
NOON on WEDNESDAY preceding a
Council meeting.
The Owasso Planning Commission reviewed a request to close a 25 foot portion of dedicated public right -
of -way between Fairview Cemetery and Elm Creek Estates First Addition. The 25 foot portion of right -of-
way was at one time platted to provide access to the interior land areas north of the cemetery. Once
Elm Creek Estates developed, this 25 foot right -of -way was no longer needed or utilized.
City personnel studied possibilities of utilizing this property for additional cemetery lots and the results of
the study indicated the improvements needed (this area has a significant slope) and costs involved to
make those improvements would not be beneficial. In addition, abutting property owners are interested
in having this area as portions of their properties.
The Technical Advisory Committee unanimously recommended approval of the right -of -way closing at
their June 29, 1994 meeting.
N/A
A Savings in Mowing Expenses Incurred on the Property.
-ST FOR ACTION: All department items requiring Council approval must be submitted through City, Manager's office,
Staff is recommending approval of the right -of -way closing.
i
FOR INFORMATION CONTACT:
Co to Mr. Compton
NAME:
Tim Rooney
&�=L :d k4=_
DEPT:
Community Development - Planning
'
TELEPHONE:
272 -2251
Planning Commission
SUBJECT:
Right -of -Way Closing Between Fairview
■
Cemetery and Elm Creek Estates
1
13, 1994
PC
FI OTHER
NOTE: All City Council Agenda items,
including appropriate backup
materials, and all items for the City
Manager's Report, must be submitted
to the office of the City Manager by
NOON on WEDNESDAY preceding a
Council meeting.
The Owasso Planning Commission reviewed a request to close a 25 foot portion of dedicated public right -
of -way between Fairview Cemetery and Elm Creek Estates First Addition. The 25 foot portion of right -of-
way was at one time platted to provide access to the interior land areas north of the cemetery. Once
Elm Creek Estates developed, this 25 foot right -of -way was no longer needed or utilized.
City personnel studied possibilities of utilizing this property for additional cemetery lots and the results of
the study indicated the improvements needed (this area has a significant slope) and costs involved to
make those improvements would not be beneficial. In addition, abutting property owners are interested
in having this area as portions of their properties.
The Technical Advisory Committee unanimously recommended approval of the right -of -way closing at
their June 29, 1994 meeting.
N/A
A Savings in Mowing Expenses Incurred on the Property.
-ST FOR ACTION: All department items requiring Council approval must be submitted through City, Manager's office,
Staff is recommending approval of the right -of -way closing.
i
DEPARTMENT DIRECTOR APPROVAL:
Co to Mr. Compton
I
CITY MANAGER APPROVAL:
&�=L :d k4=_
ATTORNEY APPROVAL:
— ,:� -.14
Faxed to Mr. Cates
BOARD /COMMITTEE APPROVAL:
Planning Commission
OTHER:
TAC
CITY COUNCIL APPROVAL:
; ...... .
1=0R CITY MANAGER OFFICE USE: DATE RECEIVED
in .
FIRST AGENDA DATE: 7-12-914-
HEARING:
Request for Action Form No. 1 - June
DATE: July 13, 1994
_U'i!�, 1994
July 14, 1994
July 12, 1994
June 29, 1994
—/ jr APPROVED:
SECOND AGENDA DATE:
ORDINANCE /RESOLUTION:
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: TIMOTHY ROONEY
CITY PLANNER
SUBJECT: RIGHT -OF -WAY CLOSING
CITY OF OWASSO
DATE: July 13, 1994
BACKGROUND
The City of Owasso is requesting the closing of dedicated public right -of -way located between
Elm Creek Estates First Addition and the Fairview Cemetery off of E. 76th Street North. The
right -of -way, labeled as Gem Drive on the Elm Creek Estates First Addition plat, has existed
prior to 1977.
It appears that at one time when the cemetery was created, it was necessary to have public right -
of -way east of the cemetery to access the interior of what was once unplatted area. When Elm
Creek Estates was platted, however, access to this interior portion was made via N. 120th E.
Avenue rather than utilizing the existing Gem Drive.
As mentioned, Gem Drive has existed prior to 1977 and has remained as a fenced 25' portion
of grass between the rear lot lines of the homes in Elm Creek Estates and Fairview Cemetery.
Recently, the City of Owasso formed a committee to look into the possibilities of utilizing this
area for additional gravesites. A majority of the area is sloped and would require substantial
improvements to develop as additional cemetery property. Please refer to the attached
memorandum from the Cemetery Review Committee regarding these issues.
In early June, a neighborhood meeting was held with property owners in Elm Creek Estates.
Several inquiries had been received about what would be necessary for this 25' portion to be
made part of their property. Because the staff believes it is not in the best interest of the city
to keep this property (currently city crews mow this area), the property owners have been
encouraged to move forward with the closing of this right -of -way.
All property owners who abut this portion of the right -of -way are in support of the closing of
the right -of -way and are sharing in all costs involved. As you are aware, to formally close the
right -of -way after the city's approval of closure, the applicants must file a "friendly" lawsuit to
foreclose on the city's rights to re -open it. The staff will recommend that the city not contest
this lawsuit and is in strong support of the closure request.
This item was reviewed by the Technical Advisory Committee at their June 29, 1994 meeting.
At that meeting, it was discovered that TCI Cable does have cable television lines in this area.
TCI does not object to the right -of -way closing provided that they are able to maintain an
' easement within that 25 foot portion. The exact width of that easement is not known at this
time, but only a 5 foot easement should be necessary.
' The Owasso Planning Commission reviewed the right -of -way closing at their July 12, 1994
meeting and unanimously recommended approval of the request. To date, no objections to this
_ request have been received.
RECOMMENDATION
' Staff recommends approval of the closing of right -of -way known as "Gem Drive" between Elm
Creek Estates First Addition and Fairview Cemetery.
IATTACHMENTS
1. Case map.
2. Cemetery Review Committee report.
3. Petition for right -of -way closing.
I -
PLAT NO, 3
- ELM CREEK ESTATES s. :�• FILED MAY II. 1977
FIRST ADDITION
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I
SUBJECT: CEMETERY REVIEW COMMITTEE'S FINDINGS
op
6 DATE: September 13, 1993
The Cemetery Review Committee recently held its second meeting regarding the cemetery
property. The review committee consists of Marcia Boutwell, Ralph Griffin, JoEllen Krantz,
Rohn Muhn, and myself.
In review, the committee was formed to investigate possible positive and negatives regarding
g
adding additional cemetery plots along a 25 foot strip of property abutting the Elm Creek
' Addition (east side of the cemetery). An abutting property owner had contacted our office
regarding constructing a new fence, and wanted to know if his fence could be moved a few feet
' to the west, thus including some of the 25 foot strip of land.
The Committee, through separate and joint site inspections of the area found the following:
1. Portions of the 25 foot strip along the east boundary of the cemetery does contain utilities
(phone and cable). These would need to be relocated.
2. The City's cemetery fence (4 foot - chain link) is in need of repair along a large portion
of the 25 foot strip.
3. Several abutting property owners have taken it upon themselves to fence in the 25 foot
area as a portion of their rear yard. One owner, in particular, has even terraced their
' portion for gardening purposes.
4. It would be possible to add one more row of gravesites if this 25 foot strip is utilized.
' This would allow for an additional 133 gravesite based upon the length of the east
boundary of the cemetery.
' 5. The City currently mows and maintains those areas not fenced in by the abutting property
owners.
MEMORANDUM
TO: MR. RODNEY J. RAY
'
CITY MANAGER
FROM: TIMOTHY ROONEY
CITY PLANNER
SUBJECT: CEMETERY REVIEW COMMITTEE'S FINDINGS
op
6 DATE: September 13, 1993
The Cemetery Review Committee recently held its second meeting regarding the cemetery
property. The review committee consists of Marcia Boutwell, Ralph Griffin, JoEllen Krantz,
Rohn Muhn, and myself.
In review, the committee was formed to investigate possible positive and negatives regarding
g
adding additional cemetery plots along a 25 foot strip of property abutting the Elm Creek
' Addition (east side of the cemetery). An abutting property owner had contacted our office
regarding constructing a new fence, and wanted to know if his fence could be moved a few feet
' to the west, thus including some of the 25 foot strip of land.
The Committee, through separate and joint site inspections of the area found the following:
1. Portions of the 25 foot strip along the east boundary of the cemetery does contain utilities
(phone and cable). These would need to be relocated.
2. The City's cemetery fence (4 foot - chain link) is in need of repair along a large portion
of the 25 foot strip.
3. Several abutting property owners have taken it upon themselves to fence in the 25 foot
area as a portion of their rear yard. One owner, in particular, has even terraced their
' portion for gardening purposes.
4. It would be possible to add one more row of gravesites if this 25 foot strip is utilized.
' This would allow for an additional 133 gravesite based upon the length of the east
boundary of the cemetery.
' 5. The City currently mows and maintains those areas not fenced in by the abutting property
owners.
Based upon the above findings, the Committee found three options available regarding the use
of the 25 foot strip of property:
1. It is possible to an add an additional row of gravesites. 133 plots at $300 per plot would
total approximately $39,900 in additional revenue. However, this would be off -set by
costs of moving utilities, fence relocation and construction of new 4 foot chain link fence
($900 if installed by the city, $1637 if contracted out), possible retaining wall, and long
term care of lots.
2. Deed the land back to the abutting property owners only if the abutting property owners
paid for one, uniform, site obstructing fence between the cemetery and their property.
3. Sell the land at its market value to the abutting property owners and place money from
the sale of the land into the cemetery maintenance fund.
When reviewing those options, the team strongly felt that adding more cemetery plots within this
strip would not be in the best interest of the city as far as public relations were concerned, '
regardless of whether or not the city owns the land, and any financial gain would be offset by
bad PR.
The group felt either Option 2 or 3 seemed to work well, but all expressed that it was difficult '
to make a recommendation not knowing if the City Council wanted to stay in the cemetery
business. '
1
1
BEFORE THE HONORABLE
CITY COUNCIL OF
THE CITY OF OWASSO, OKLAHOMA
' PETITION FOR RIGHT -OF -WAY CLOSING
The undersigned, constituting not less than one hundred percent of the private property
owners abutting a public right -of -way located between Elm Creek Estates First Addition and The
Fairview Cemetery, hereby petition the City Council of the City of Owasso, Oklahoma, to close
the aforementioned public right -of -way.
'
Dated this 22nd day of June, 1994.
Owner(s):
'
Willene Leffall
11903 E. 77th Street North
Owasso, OK 74055
'
Spehcer Janet 16ckland
7704 N. 120th East Avenue
Owasso, OK 74055
ason & Stephanie illue
7706 N. 120th East Avenue
'
Owasso, OK 74055
William & Teresa Hale
7708 N. 120th East Avenue
tOwasso,
OK 74055
Paul & Della Womack
'
7710 N. 120th E. Avenue
Owasso, OK 74055
Richard• &Debbie Blosser
11901 E. 77th Street North
'
Owasso, OK 74055
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: RODNEY J RAY
CITY MANAGER
SUBJECT: CITY MANAGER'S REPORT
DATE: July 15, 1994
MANAGERIAL:
FOP NEGOTIATIONS - Both parties have agreed to a declaration of impasse in negotiations
in order that the next step in the process can be initiated. That next step is MEDIATION. A
joint letter from the City and the FOP is being prepared and will be sent to the "Federal
Mediation and Conciliation Service" requesting their assistance in mediation of the impasse.
Mediation is a process wherein a disinterested third party attempts to reconcile differences
between the two parties by encouraging compromise and agreement. The service does not
charge either party for any cost incurred. The process contains no binding requirements on
CITY MANAGER'S REPORT
July 15, 1994
Page 2
either side. Prior to negotiations, the FOP and City agreed to mediation prior to arbitration.
I believe mediation can work, but only if both side have a commitment to resolving the issues.
I further believe that any attempts to circumvent the agreed to process should be viewed as a
strong signal that the party involved in that circumvention does not truly desire a negotiated
solution to the impasse. It may also indicate an agenda different from the legislatively mandated
requirement for "collective bargaining for wages and other benefits." Attempts to manage the
department through the bargaining process can no more be tolerated than can attempts to
circumvent the agreed to bargaining process when the results are not going the way one party
desires. While I'm sure you understand the seriousness of this process, I'm not sure the FOP
does. The final decision on this contract has long -term financial implications that will impact
the City for years to come. If we give all we can afford to give, considering our financial
limitations now and in the future, all will be well. If we agree to give more than we have, or
will have, or don't know we will have, the effect on future councils and police department
employees will be disastrous. To see what can happen, one only has to look back to 1984 -86
when the City made decisions relating to police and fire employee levels and pay based on future
projections of revenues. Because of those decisions, the City's budgets from 1987 through 1990
required cut - backs, lay -offs and very small expenditures for equipment. None of us want to see
that happen again. One way to prevent a reoccurrence is to agree to commit only those
resources that are available and safe, while recognizing that we have an entire city work force
that must be maintained. I sincerely hope that mediation will resolve the impasse. But, for
mediation to be successful, both parties must enter with a desire to resolve the issues. I have
attached the letter that will be sent to the Federal Mediation and Conciliation Service, and will
keep you informed of progress.
FIRE TRUCK/FIRE STATION CEREMONY - A tentative date and time has been set for
ceremonies to officially turn over ownership of the McDonnel- Douglas donated fire truck, and
dedication of our new fire station. Senator Nickles' schedule will allow him to personally attend
an August 26th event here in Owasso. McDonnel- Douglas officials have indicated they can
arrange to be represented on that date also. Therefore, a dual ceremony has been scheduled for
9:30 a.m. on Friday, August 26th, with a reception for Senator Nickles immediately following
(schedule permitting). Chief Allen will be responsible for developing this event. If you have
suggestions or comments, please call either of us.
PERSONNEL - The following personnel actions have taken place since the last report:
Resignations - Laurie Sheets, Community Center
Patti Spencer, Fire Department
Lay -off - Jo Ellen Krantz, Public Works
CITY MANAGER'S REPORT
July 15, 1994
Page 3
Ms Sheets has been with the City for four years and serves in a multi - functional clerical position
at the Community Center. She is resigning to move to Dallas, Texas with her family in
response to a career improvement opportunity recently received by her spouse. Ms Spencer has
' been with the City for approximately one year as a clerical employee of the Fire Department.
She has issued a verbal resignation to the Chief on July 12 and has not returned to work, nor
has she issued a written resignation. Both of these positions will be filled through the normal
' process as mandated by the personnel polices.
Ms Krantz has been an employee for the City for six and one -half years. Her service has
' include time as my assistant, acting director of public works, and administrative assistant to the
Public Works Director. Jo has had a positive impact on our organization and was the first of
our many recruits from the private sector. Her background in business and journalism gave our
' organization opportunities that we would not have had without her. From solving citizen
concerns to major programs like the Recycle Center, Jo has served this community well. She
will be missed, but a business decision had to be made, and that decision was to employ a field
' superintendent rather than continue an administrative assistant's position. there wasn't enough
money for both, and there were no other positions available.
ICOMMUNITY DEVELOPMENT:
' BOARD OF ADJUSTMENT - At its July 26th meeting, the Owasso Board of Adjustment will
review a request for a Special Exception for a temporary real estate /construction office building
_ for the Nottingham Estates Subdivision. The Board will also address a request for a Variance
of the screening requirements in an IL district located in the Three Lakes Industrial Park II. A
more detailed memorandum from Mr Rooney regarding these items is attached for your
information and review.
PLANNING COMMISSION - At the Planning Commission's June 12, 1994 meeting, the
National Steak & Poultry Site Plan was approved, along with approval action on a lot -split
im request. Other actions taken were approvals of two annexation requests made by Hayward
Smith, the Final Plat for Bailey Ranch Estates, and a Right -of -Way closing along the east side
' of Fairview Cemetery. Please review the above referenced memorandum from Mr Rooney for
more detailed information.
If you have any questions on the actions of either of these Boards, please contact Mr Rooney,
13 Mr Compton, or me.
' DEVELOPMENT -RAM PLAZA - As has been expected, extensive activity is starting to occur
at the Ram Plaza Shopping Center (NW /C 86th & 129th). Mr Compton has talked with John
Williams, the developer, and was informed that Git -N -Go has signed an option to purchase the
LI
CITY MANAGER'S REPORT
July 15, 1994
Page 4
corner lot and has been conducting a feasibility study. The study was recently completed and
the company has submitted a Site Plan for review by the Planning Commission at its August
meeting. If a typical development process is followed, it would appear that Git -N -Go would
start construction in late August or early September. They are hoping for an October opening.
Mr Williams is also conducting negations with a Day Care use to locate within the center.
Finally, he has contracts on two additional lots, one for a professional /retail building and the
second for an office building. The second building will be the offices for two local builders. ,
Site Plan review for their building is also scheduled for the August Planning Commission
meeting. It should be noted that the Yale Cleaners building has been constructed and the
Standridge Clinic is currently under construction. If you have any questions, please contact '
Mr Compton or me.
op
ENGINEERING:
PROPOSALS FOR RESIDENT PROJECT REPRESENTATIVE SERVICES - As part of the
Oklahoma Water Resources Board loan for water line replacement and wastewater collection
system rehabilitation in the old portion of town, FY94 -95 funds have been budgeted in a
combined amount of $3,170,500. To ensure compliance with the contract documents, to
maintain adequate coordination with the design engineers during the project, and to effectively
respond to citizen concerns during construction, staff believes a full time person needs to be in
the field working with the residents and contractor(s) selected for the projects. Limited available
city staff makes it difficult to assign an existing employee to these projects. It is expected that
the projects will overlap each other at some point. Total elapsed time for both projects is '
anticipated to be approximately 15 to 18 months.
Staff has prepared a Request for Proposals (RFP) for consulting engineering firms capable of '
providing Resident Project Representative services. The RFP is for the services of one resident
engineer and associated expenses. The solicitation will be made for engineering firms to respond
by August 4, 1994. Based on the responses received, an award of contract will be recommended
for an early September start of work. For questions and additional information, contact Mr
Carr.
POLICE SERVICES:
LAW ENFORCEMENT ADVISORY COMMITTEE - Chief Alexander has been appointed to
the Board of Directors for the Law Enforcement Advisory Committee at Tulsa Junior College.
She is very excited about the opportunity to provide input in educational concerns of law
enforcement personnel.
LEI
iJ
r CITY MANAGER'S REPORT
July 15, 1994
Page 5
' FIREARMS RANGE - Firearms Range modifications are taking place just south of the
wastewater plant. Chief Alexander is working with a committee of officers to increase berm
sizes and fill in low areas. This is a three -year project which will enhance firearms training
' within the Owasso Police Department. More information will follow at a later date.
IRECREATION CENTER:
NYSCA COACHES CLINICS SCHEDULED - The following coaches clinics have been
scheduled for this summer:
1st Year Coaches: July 18 & 19; July 19 & 20; July 21
' 2nd Year Coaches: July 14
3rd Year Coaches: July 28
OTHER EVENTS - A basketball class continues through August and a youth volleyball night
' has been scheduled for July 29 from 7:00 - 10:00 p.m.
ISWEM MING POOL:
SWIMMING POOL CLOSING - The staff of the Greater Tulsa YMCA has requested that they
be allowed to close the swimming pool on August 14, 1994. All area colleges start classes the
week of August 15th and Owasso starts classes the week of August 22nd. Historically, we have
tried to keep the pool open until the weekend of Labor Day (September 3 -4 -5), however, usage
of the facility has been minimal once school has started. The staff is supportive of closing the
pool when Owasso schools open, but we are still evaluating the impacts of closing an additional
week early because of college classes starting. The "Y" has proposed to honor Owasso family
or individual summer passes at the Thornton YMCA until the Labor Day weekend to reduce any
negative impacts. We would appreciate any input from the Council or community leaders on
this matter. If you have any comments, questions, or concerns, please contact Mr Compton or
I me.
PARK MAINTENANCE:
RAYOLA TRAILS - The park maintenance staff has completed the application of chemicals and
' the leveling of several "washed out" areas per the scheduled submitted to the Council.
Application of the chemicals was hampered by the lack of rain to fully activate the chemicals
below the surface at the root level. An application of water had to be applied to compensate for
the lack of rain. We are now in the process of constructing the four major drainage pipes to
assist in carrying surface water under the trail to the creek and eliminating continuous "wash
outs." Once the drainage pipes have been installed, we will proceed with the reconstruction of
CITY MANAGER'S REPORT
July 15, 1994
Page 6
the trail surface. If weather does not delay construction, the August 5th completion date will
be met.
PLAY EQUIPMENT - The park maintenance staff has continued to work on the installation of
new play equipment in Elm Creek Park. Because of the daily maintenance and trash pick -up
needs in all the parks, work being completed at the request of the Council on the Rayola Trails,
and the special preparations and clean -up typically required during the July 4th holiday and Trail
Days weekends, completion has been slow.
If you have any questions concerning park maintenance matters, please contact Mr Hunt,
Mr Compton, or me.
ECONOMIC DEVELOPMENT:
NATIONAL STEAK AND POULTRY COMPANY - Mr Rob Peet of Todd Construction
Services (NSP's Construction Managers) was in Owasso July 12th for the Planning Commission
meeting and met with Mr Compton. It appears that the approval processes (both within the City
and closing on the Industrial Development Bonds) are all moving forward rapidly and, given no
major delays, construction of the facility could begin as early as mid - August.
Also, City and INCOG staffs are proceeding with the Department of Transportation and
Department of Commerce grant applications. If you have any questions, please contact
Mr Compton or me.
PUBLIC WORKS ADMINISTRATION:
96TH STREET NORTH AND GARNETT ROAD INTERSECTION - Mr Carr had a recent
telephone conversation with Ray Jordan (Tulsa County Engineer) concerning the schedule we '
could anticipate for the. 96th and Garnett intersection improvements (see the attached
memorandum). Mr Jordan indicated that he has completed the paving design, but still needs to
finalize the drainage design. He also indicated that they have a very heavy workload of projects '
to get constructed right now. As a result of these conditions, Mr Jordan could not give us a date
as to when we could expect them to actually start work at 96th and Garnett. It does not appear
likely that the intersection will be completed prior to the start of the 94 -95 school year. ,
FJ
' CITY MANAGER'S REPORT
' July 15, 1994
Page 7
IWATER DISTRIBUTION:
PAINTING FIRE HYDRANTS - Approximately 400 fire hydrants presently exist within the City
of Owasso water distribution system. The hydrants need to be repainted periodically to protect
the working parts of the hydrant from the natural elements in rain, snow, and air. Paint on the
' hydrants tends to fade, chip and peal after continued exposure. A new coat of paint on the
hydrant will provide the needed protection.
' Most of the hydrants in the City of Owasso water system have been painted red in the past. The
red color tends to fade relatively quickly and the hydrants become somewhat difficult to see at
night. Therefore, the City of Owasso Public Works and Fire Departments have opted to change
' to a yellow color. This new color should withstand fading and allow for increased visibility at
night.
' City staff has worked with Network Owasso to develop a program that can involve volunteers
in the painting program. Paint will be supplied to volunteers in a container sized to paint one
hydrant. Each volunteer will need to supply a brush, rags and cleaner. The program should
' be started within the next week or two. For additional information, contact Mr Carr.
CITY OF TULSA WATER LINE BREAK - Late the afternoon of July 6th, a major 24 -inch
water line broke from the City of Tulsa to one of our meter locations (a detailed report of the
incident from the Public Works Director is attached). As a result of this break, water being fed
to the Owasso system was drastically reduced and water was not being supplied to our large
' water tank. Water pressure in the system was not significantly affected, however, our ability
to have sufficient storage for fire protection was reduced.
The Public Works Director and water distribution personnel maintained continuous contact with
the Owasso Fire Department and management of the City of Tulsa system operations. Our
continued contact with Tulsa stressed the severity of the situation. Originally, Tulsa had
believed that no connections were on the broken line segment; therefore, there was no urgency
in conducting the repair. Tulsa crews began to work around the clock Thursday, July 7th until
the line was able to be re- opened on Friday evening, July 8th. Once the line was opened, our
water tank refilled within six hours.
Although there have been additional shut -downs of the line due to small leaks in the Tulsa
repair, the break has been essentially fixed. They plan to totally replace the broken section of
pipe sometime in the Fall. The replacement will be made after a new 24 -inch line construction
project to the west is complete that will provide a similar volume of water to our meter
installation. For additional information contact Mr Carr.
7
CITY MANAGER'S REPORT
July 15, 1994
Page 8
WASTEWATER COLLECTION:
SMOKE TESTING - During the last few summers, data has been collected to help identify areas
in the sewer system that are subject to allowing rainwater and groundwater into the pipes. These
types of "uncontaminated" waters take up capacity in the collection system and the treatment
plant; therefore, they are waters that need to be minimized. Public Works has utilized summer
laborers, typically high school age workers, to perform the field work and data collection.
One of the methods used in the field work is to blow smoke into the sewer through a manhole.
The smoke tends to appear where there are potential problem locations with broken pipes and ,
connections from drain pipes.
Public Works Engineering and Wastewater Collection have begun to conduct smoke testing in ,
the northern areas of our system (i.e., German Corner, Sneed Addition, Westport, and Hale
Acres /Apple Tree). The residents in the areas and Fire Department are notified in advance of
the testing. Notification is to alert them to the potential of observing smoke in unusual locations
during the test. If you have any questions, contact Mr Carr.
1
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1
1
1
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i
ATTACHMENTS
1. Memorandum Relating to Police Dispatch Shifts Trial Program
2. Letter Received from Publisher of Owasso Reporter
3. Resolution by Tulsa County Commissioners Renaming Road
4. Memorandum from Mr Carr Relating to Waterline Break
5. Memorandum Relating to Planning Commission /Board of Adjustment Activities
6. New Occupancy Permit Applications
7. Memorandum Relating to 96th & Garnett Intersection Project
8. Correspondence to Federal Mediation & Conciliation Service
MEMORANDUM
TO: RODNEY J. RAY
CITY MANAGER
FROM: M.A.ALEXANDER��
CHIEF OF POLICE
SUBJECT: Communicators 12 Hour Shift Proposal
DATE: June 23, 1994
BACKGROUND
Five dispatchers currently operate the communications center within the Owasso Police
Department. These dispatchers are scheduled to work five consecutive 8 -hour days
followed by two days off, or a forty hour work week and an eighty hour pay period.
I am proposing for your consideration the prospect of 12 -hour shifts for the
communications division. Dispatchers will continue to work an 80 -hour pay period, with
shifts from 0700 -1900 and 1900 -0700 respectfully. The exception will be on Tuesdays
when an eight hour shift will be worked either at the beginning or ending of the pay
period. An example is shown below:
,.. Day of week S M T W
T
F
S
S
M
T
W
T
F
S
Date 1 2 3 4
5
6
7
8
9
10
11
12
13
14
Dispatcher:
AM Pales X X 1 W
W
W
X
X
X
X
W
W
W
X
PM Allen X X 3 W
W
W
X
X
X
X
W
W
W
X
AM Trudy W W X X
X
X
W
W
W
1
X
X
X
W
PM Sonya W W X X
X
X
W
W
W
3
X
X
X
W
Supervisor X 0 2 0
0
0
X
X
0
2
0
0
0
X
W = works 12 -hours
X = off
1= 0700 -1500
2 = 1500 -2300
3 = 2300 -0700
0 = overlap (for additional assistance)
The communications supervisor will
remain
on 8 hour shifts and will cover sick, vacation
and other time off for dispatchers.
0
Page 2
I was approached by the communications supervisor who requested consideration of this
program. She feels that sick time and overtime would be reduced and the work schedule
is supported by all dispatchers.
I have agreed to test the schedule on a trial basis for three months to be extended to six
months if the experiment goes well. Upon a successful completion of a six month trial
period, this schedule may be adopted as policy. If the schedule proves to be ineffective
such as an increase to sick time usage or overtime expenditure, the program will be
canceled and the 8 hour shifts will be re- implemented.
Dispatchers recognize that they will not be compensated with an increase of sick time
accrual and waive all rights to protesting this in the interim. A signed form from each
dispatcher attesting to this agreement is enclosed for your review.
I feel this is a very workable program and in the total flavor of TQM. I am willing to
test the procedure for a 3 -6 month period to see if it will be beneficial.
I would appreciate any comments you have referencing this proposal
1
1
11
1�
1
MEMORANDUM
I Buddy Pales understand that the Communications Division is voluntarily going to 12 hour shifts
for a trial period of three (3) months. The 12 hour shifts will begain on June 26, 1994 at 0700
hours. I also understand and agree that my monthly accumulation of sick time will remain at the
eight(8) hour rate, holiday pay and alternate day off will also remain at the eight(8) hour rate.
Examples;
Earn eight(8) hours of sick time a month. To use one(1) sick day, twelve(12) hours of sick time
will be deducted from your total amount accumulated.
If you work on a Holiday Day or if a Holiday Day falls on your regular day off, your first day back
to work is considered a Holiday Day. You will be paid eight(8) hours at 1.5 times your normal
rate of pay and four(4) hours at straight time for a total of twelve(12) hours. You will have
eight(8) hours remaining towards your alternate day off so you will have to use four(4) hours of
compensation time, P.T. compensation time or vacation time towards this day. If at all possible
you will be paid back the alternate day off. If this day can not be paid back then you will receive
eight(8) hours at 2.5 times your normal rate of pay and four(4) hours at straight time. If you are
schedule to work on a Holiday Day and you are able to receive the holiday off you will receive
twelve(12) hours at straight time with no overtime or other compensation.
I understand and agree to e above.
Buddy Pale
Date; 'a /Y ` 7 L/
MEMORANDUM
I Trudy Soloschenko, understand that the Communications Division is voluntarily going to 12
hour shifts for a trial period of three (3) months. The 12 hour shifts will begain on June 26, 1994
at 0700 hours. I also understand and agree that my monthly accumulation of sick time will
remain at the eight(8) hour rate, holiday pay and alternate day off will also remain at the eight(8)
hour rate.
Examples;
Earn eight(8) hours of sick time a month. To use one(1) sick day, twelve(12) hours of sick time
will be deducted from your total amount accumulated.
If you work on a Holiday Day or if a Holiday Day falls on your regular day off, your first day back
to work is considered a Holiday Day. You will be paid eight(8) hours at 1.5 times your normal
rate of pay and four(4) hours at straight time for a total of twelve(12) hours. You will have
eight(8) hours remaining towards your alternate day off so you will have to use four(4) hours of
compensation time, P.T. compensation time or vacation time towards this day. If at all possible
you will be paid back the alternate day off. If this day can not be paid back then you will receive
eight(8) hours at 2.5 times your normal rate of pay and four(4) hours at straight time. If you are
schedule to work on a Holiday Day and you are able to receive the holiday off you will receive
twelve(12) hours at straight time with no overtime or other compensation.
I understand and agree to the above.
t� c ,G CLL%�LQir� Date;
Trudy Solos enko
[1
MEMORANDUM
I Bill Allen, understand that the Communications Division is voluntarily going to 12 hour shifts for
a trial period of three (3) months. The 12 hour shifts will begain on June 26, 1994 at 0700 hours.
I also understand and agree that my monthly accumulation of sick time will remain at the eight(8)
hour rate, holiday pay and alternate day off will also remain at the eight(8) hour rate.
Examples;
Earn eight(8) hours of sick time a month. To use one(1) sick day, twelve(12) hours of sick time
will be deducted from your total amount accumulated.
If you work on a Holiday Day or if a Holiday Day falls on your regular day off, your first day back
to work is considered a Holiday Day. You will be paid eight(8) hours at 1.5 times your normal
rate of pay and four(4) hours at straight time for a tot3l of twelve(12) hours. You will have
eight(8) hours remaining towards your alternate day off so you will have to use four(4) hours of
compensation time, P.T. compensation time or vacation time towards this day. If at all possible
you will be paid back the alternate day off. If this day can not be paid back then you will receive
eight(8) hours at 2.5 times your normal rate of pay and four(4) hours at straight time. If you are
schedule to work on a Holiday Day and you are able to receive the holiday off you will receive
twelve(12) hours at straight time with no overtime or other compensation.
I understand and agree to the above.
A
Date; Co— / 7 c� /
MEMORANDUM
I Barbara Kennedy, understand that the Communications Division is voluntarily going to 12 hour
shifts for a trial period of three (3) months. The 12 hour shifts will begain on June 26, 1994 at
0700 hours. I also understand and agree that my monthly accumulation of sick time will remain
at the eight(8) hour rate, holiday pay and alternate day off will also remain at the eight(8) hour
rate.
Examples;
Earn eight(8) hours of sick time a month. To use one(1) sick day, twelve(12) hours of sick time
will be deducted from your total amount accumulated.
If you work on a Holiday Day or if a Holiday Day falls on your regular day off, your first day back
to work is considered a Holiday Day. You will be paid eight(8) hours at 1.5 times your normal
rate of pay and four(4) hours at straight time for a total of twelve(12) hours. You will have
eight(8) hours remaining towards your alternate day off so you will have to use four(4) hours of
compensation time, P.T. compensation time or vacation time towards this day. If at all possible
you will be paid back the alternate day off. If this day can not be paid back then you will receive
eight(8) hours at 2.5 times your normal rate of pay and four(4) hours at straight time. If you are
schedule to work on a Holiday Day and you are able to receive the holiday off you will receive
twelve(12) hours at straight time with no overtime or other compensation.
I understand and agree to the above.
Barbara Kennedy
Date; 9 J/ " 7 1
' AND M
MEMOR U
1
' I Sonya DeArmond, understand that the Communications Division is voluntarily going to 12 hour
shifts for a trial period of three (3) months. The 12 hour shifts will begain on June 26, 1994 at
0700 hours. I also understand and agree that my monthly accumulation of sick time will remain
at the eight(8) hour rate, holiday pay and alternate day off will also remain at the eight(8) hour
rate.
Examples;
P,
1
1
Earn eight(8) hours of sick time a month. To use one(1) sick day, twelve(12) hours of sick time
will be deducted from your total amount accumulated.
If you work on a Holiday Day or if a Holiday Day falls on your regular day off, your first day back
to work is considered a Holiday Day. You will be paid eight(8) hours at 1.5 times your normal
rate of pay and four(4) hours at straight time for a total of twelve(12) hours. You will have
eight(8) hours remaining towards your alternate day off so you will have to use four(4) hours of
compensation time, P.T. compensation time or vacation time towards this day. If at all possible
you will be paid back the alternate day off. If this day can not be paid back then you will receive
eight(8) hours at 2.5 times your normal rate of pay and four(4) hours at straight time. If you are
schedule to work on a Holiday Day and you are able to receive the holiday off you will receive
twelve(12) hours at straight time with no overtime or other compensation.
;4ndersnd agree to the a ve.
Date; r Z�- �V_
REPORTER
' 202 E. 2nd Avenue, Owasso, Okla. 74055
l Phone 272 -1155
July 7, 1994
' Dear Chamber of Commerce Member:
Thank you for your support of your hometown newspaper, the Owasso Reporter, and
particularly for your advertising in the Owasso Reporter's Newcomers Guide and
Chamber Directory which has been published for several years.
We feel that it is unfortunate that the Chamber of Commerce has chosen to compete
with the local newspaper in using an out -of -town printer to sell advertising in
another publication similar to the one the Owasso Reporter has published. It is
definitely competition and detrimental to the progress of the local newspaper and
we are sure that you would not enjoy the chamber directly competing with you by
inviting an out -of -town firm to come into Owasso under the chamber's sponsorship
to sell against you by offering your products and services.
Our position is that the chamber should review their operational budget concern-
ing the expenses they have. If they would control their expenses more prudently
there would be no need to compete with a local business to enable them to pay
their necessary financial obligations. The chamber spending over $35,000 every
year on salaries seems impractical to us. Economic development to assist local
businesses should be one of their primary goals, not projects that are just the
opposite of this. Administrative costs of the chamber eat up all their dues
income and the chamber invests nothing into economic development.
We think it's impractical to send 70% of $20,000 anticipated revenue out of town
on another Newcomers Guide - Chamber Directory when the Owasso Reporter already
provides a very complete and attractive directory about our community.
The chamber leadership simply has not been willing to understand the divisive
nature of their eagerness to make a buck. The chamber did ask your hometown news-
paper to bid for selling and printing a guide for them. We did not bid. We felt
it unnecessary to have duplicate directories in Owasso and most of all we would
ft be bidding against our own newspaper to participate in a project of this nature.
Also, your Owasso Reporter mailed and distributed over 5,000 copies of the
recently printed Newcomers Guide and Chamber Directory directly to local resi-
dents, leaving 1500 copies for distribution to the chamber of commerce, banks,
city hall, Owasso Reporter and many other locations. The chamber of commerce
guide has never been mailed and does not get proper distribution in Owasso's
trade area.
Again, we certainly appreciate your support of your hometown newspaper, the
Owasso Reporter. All profits that we have on the newspaper and the guides we
produce are used to further improve your local newspaper and to support our
city, schools, businesses, churches and organizations including the chamber of
commerce. We simply do not need another chamber directory or newcomers guide.
Yours truly,
—4,u �, 4&1e_VP
Bill Retherford
Publisher
s
■
BOARD OF COUNTY COMMISSIONERS OF TULSA COUNTY
T,
STATE OF OKLAHOMA
W
RESOLUTION #94 -005
WHEREAS, 69 O.S. 1991, Section 601, provides that the board
of county commissioners of the various counties of the state of
Oklahoma shall have exclusive jurisdiction over the designation,
construction and maintenance and repair of all of the county
highways and bridges therein; and
WHEREAS, approximately nine miles of North Yale Avenue from
56th Street North to 145th Street North are included in Tulsa
County's designated highway system; and
WHEREAS, it is the desire of the Board of County Commissioners
of Tulsa County to change the name of approximately two miles of
North Yale Avenue, specifically that portion which lies between
66th Street North and 86th Street North.
NOW, THEREFORE, BE IT RESOLVED, that the Board of County
Commissioners of Tulsa County does hereby designate that portion
of North Yale Avenue between 66th Street North and 86th Street
North as "Whirlpool Drive" effective immediately.
ADOPTED this 5th day of July, 1994.
BOARD OF COUNTY COMMISSIONERS
TULSA COUNTY, OKLAHOMA
ATTEST:
i
ewi.is; Ch &irman
1 v
an Hast gs, ount� erk Jo elph, Mel, er
APPROVED AS TO FORM:
/ Robert N. Dick, Member
' Assistant District orney
' o
r
MEMORANDUM
TO: Rodney J. Ray
City Manager
FROM: F. Robert Carr
Public Works Director��
SUBJECT: CITY OF TULSA 24-INCH WATER LINE BREAK
DATE: July 12, 1994
' The City of Owasso purchases water from the City of Tulsa through 16 -inch and 12 -inch meter
installations. The 16 -inch meter is located at 76th Street North and Mingo Road and provides
' the largest volume of water and is supplied from two 24 -inch lines in the Tulsa water distribution
system.
At approximately 4:00pm on Wednesday, July 6th, one of the 24 -inch water lines from the City
of Tulsa broke. The broken water line parallels Mingo Road ending at 76th Street North.
Another 24 -inch water line parallels 76th Street North from the Cherokee Industrial Park area
to the Owasso meter.
The Tulsa repair crew was able to identify the location of the problem and shut the water off
' between 56th Street North and 66th Street North. They began to fix the pipe the evening of July
6th.
' Ronnie Flick in Water distribution was made aware of the break when it was noticed that the
water tank level was falling (see the attached water level chart). He contacted Tulsa and was
informed that the 24 -inch water line had been closed that feeds our meter from the south. The
Tulsa field representative believed that they would not be conducting any repairs until the
following day.
' I was made aware of the situation late that night. Due to high water usage, the tank level had
dropped about 50 percent and we expected to get to more critically low levels prior to the
normal high morning demand. Therefore, I called the City of Tulsa Water Distribution Manager
' (Darrell Ferguson) to discuss the situation and express our concerns about getting the line
repaired as quickly as possible.
ell
17
Mr. Ferguson was relatively sure that we should be getting sufficient water through the other
0
24 -inch line along 76th Street North. Ronnie Flick continued to check the 16 -inch meter,
1
however, and noted that there was no flow being recorded. He and the Tulsa field
representative checked valves in the system in an attempt to locate a restriction that was keeping
water from passing through the meter. No closed valves were found.
The next morning (Thursday, July 7th), Mr. Ferguson called to inform me that the repair crew
did not believe that anyone was affected by the break; therefore, due to standard procedure of
not keeping personnel overtime unless a major problem existed, they were sent home at 1:OOam.
He was apologetic of the lack of action. He stated that they understood the potential severity
of the situation and would work continuously toward solving the problem.
Tulsa theorized that the lack of water pressure during the line break may have shut the check
valve in the meter installation and that the valve had frozen closed. They sent out a meter repair
team to evaluate this situation. After a few hours of work and investigation, the condition still
existed and other causes to the problem were investigated. As a result of the investigation, it
was determined that approximately three miles of 12 -inch water line actually feeds the 24 -inch
line on 76th Street North. This section of 12 -inch line apparently creates enough restriction in
the flow to keep the check valve in the meter installation from opening. The pressure on the
Owasso side of the meter is higher than the Tulsa side of the meter and no flow can pass
through the installation.
Tulsa crews had to weld a repair section on the existing 24 -inch pipe on Mingo Road. A storm
early in the morning on Friday, July 8th slowed down progress. The line was opened on Friday
evening at approximately 8:30pm. Almost immediately, the water level in the tank began to
rise. The tank was full within 6 hours.
Some additional shut -down events of the 24 -inch line were required following the initial repair.
These incidents were a result of small leaks in the pipe at the break site, which needed more
welding. The additional events were coordinated with us by the City of Tulsa to occur at low
demand periods. Shut -downs occurred over the following periods:
Saturday, July 9th (8:OOpm) to Sunday, July 10th (12:OOnoon)
Monday, July 11th (8:OOpm) to Tuesday, July 12th (4:OOpm)
The City of Tulsa plans to totally replace the broken section of pipe sometime in the Fall 1994.
The replacement will be made after a new 24 -inch line construction is completed to bypass the
three miles of 12 -inch line that presently supplies the line on 76th Street North. This new
construction should provide pressures and volume of water similar to the supply from the 24-
inch line on Mingo Road.
m m m r r m l
C17i of OLOA5Sa
1078 LA57 NuuOER USED;
MIGRANT: I}
DELETED NU ERS:
VALVE:
HYDRANT:
PROJECT NOS
1079 LDCATION:
Of SCRIP7.ON:
1080
76 m s7 N
76TH STN
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0 200 40o 600
11-100
P "3 UPDATED: 03 -29 -89
CITY OF TULSA (�
5 2
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300 soo
BY: Z.S.D.
WATER ATLAS J
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1
MEMoRnivnuM
I TO: MR. STEVE COMPTON
COMMUNITY DEVELOPMENT DIRECTOR
FROM: TIMOTHY ROONEY
CITY PLANNER
SUBJECT: PLANNING COMMISSION AND BOARD OF ADJUSTMENT
ACTIVITIES
1 DATE: July 13, 1994
im PLANNING COMMISSION
W The Planning Commission held its regularly scheduled meeting on July 12th at 7:00 PM at the
Owasso Community Center. The following items were reviewed at that meeting:
National Steak & Poultry - The Planning Commission unanimously approved a lot split
creating the site on which the NSP facility will be built. It also creates the needed right -
of -way for the extension of 5th Avenue from South Main to the Service Road. In a
' related item, the Planning Commission also unanimously approved the site plan for NSP.
Annexation Request - Two requests for annexation from Mr. & Mrs. Hayward Smith
' were also unanimously approved by the Planning Commission. A 1.66 acre tract located
north of the Owasso Fire Station and a 8.86 acre tract located directly north of Owasso
Wal -mart are both being forwarded to the City Council for approval on July 19th.
Final Plat - Bailey Ranch Estates - The final plat for Bailey Ranch Estates was also
approved by the Planning Commission. Bailey Ranch Estates is generally located 1/4
mile north of E. 96th Street North, east of Garnett Road. The first phase of Bailey
Ranch Estates contains 118 lots on a 40.64 acre area.
Right -of -Way Closing - The Planning Commission recommended approval of a right -of-
way closing between Fairview Cemetery and Elm Creek Estates First Addition. This
item is viewed as a house cleaning item and will be reviewed by City Council on July
' 19th.
p, Possible items on the August Planning Commission agenda include a preliminary plat for
Camden Park II and Central Park II, a lot split request in the German Corner's area, and an
additional annexation request for the southwest corner of E. 96th Street and Garnett Road.
17
0
BOARD OF ADJUSTMENT
The next regularly scheduled meeting of the Board of Adjustment is to be held on Tuesday,
July 26th at 7:00 PM at the Owasso Community Center. At that time, the Board will review
the following items:
OBOA -94-08 - A request for a Special Exception from Mr. Charles Helscel for a
temporary real estate and construction office to be located on Lot 3, Block 4 of the
Nottingham Estates addition. Mr. Helscel had a similar request reviewed by the Board
of Adjustment last month but has since changed the location of the proposed office, thus
requiring an additional public hearing.
OBOA -94 -07 - A request from James and Cindy Head for a Variance of the screening
requirements of an IL (Industrial Light Intensity) district located in Three lakes Industrial
Park II.
IN
If you or any Councilmembers have any questions about any of these items, please do not
hesitate to contact me at 272 -2251. Thank you. I
1
' CITY OF OWASSO
APPLICATION FOR OCCUPANCY
AND ZONING CLEARANCE
NAME ADDRESS
Stewart Food Corp. 11237 E. 114th St. N.
PHONE
[ l OWNER 371 -0828 =
OCCUPANT
`I !ROPOSED USE Food Packaging PROPOSED OPENING DATE 8 -15 -94
IS THIS PROPOSED USE TEMPORARY? [ ] YES [ ] NO
IF TEMPORARY, SHOW TERMINATION DATE FOR PERMITTED OCCUPANCY
WILL CONSTRUCTION, REMODEL OR REPAIR BE DONE? IF YES, DESCRIBE:
ALARM SYSTEM [ ] YES [ ] NO
IIIS CITY /COUNTY HEALTH DEPARTMENT PERMIT OR LICENSE REQUIRED?
IS A STATE PERMIT OR LICENSE REQUIRED? [ ] YES [ ] NO
[ ] YES [ ] NO IF YES, ATTACH A COPY OF THE LICENSE OR PERMIT
IF YES, ATTACH A COPY OF THE LICENSE OR PERMIT
IFor City Use Only
EXPLAIN LIMITATIONS:
LIMITATIONS IMPOSED ON PROPOSED USE? [ ] YES [ ] NO
I
OCCUPANCY LOAD
PERMIT VALID TO (DATE)
DATE
II [ 1 APPROVED FOR OCCUPANCY
SIGNATURE
BUILDING INSPECTOR
[ ] REJECTED
& TITLE
DATE
[ ] APPROVED FOR OCCUPANCY
II
SIGNATURE
FIRE DEPARTMENT
[ l REJECTED
& TITLE
DATE
MY PLANNER (] APPROVED FOR OCCUPANCY
SIGNATURE
II [ ] REJEC'T'ED
& TITLE
DATE
OTHER DEPARTMENT(S) [ ] APPROVED FOR OCCUPANCY
SIGNATURE
IIIF APPLICABLE [ ] REJECTED
& TITLE
i OU MUST CONTACT THE BUILDING INSPECTOR, FIRE CHIEF, AND PLANNER FOR INSPECTIONS
3UILDING INSPECTOR - 272 -2251 INITIAL INSPECTION DATE/TIME
=Y PLANNER - 272 -2251 INITIAL INSPECTION DATE/TIME
FIRE CHIEF - 272 -5253 INITIAL INSPECTION DATEJTIM[E
F * *NO BUSINESS MAY BE OPENED UNTIL THE BUILDING INSPECTOR, FIRE CHIEF, AND CM
PLANNER HAVE SIGNED THIS OCCUPANCY PERMIT AND RETURNED A SIGNED COPY TO THI
APPLICANT. n
APPLICATION TAKEN BY: APPLICANT'S SIGNATURE: (!! j/
DATE: DATE: `
CITY OF OWASSO
APPLICATION FOR OCCUPANCY
AND ZONING CLEARANCE
AR ANCE
NAME ADDRESS
A Place For Me 19 S. Main
PHONE
[]OWNER 371 -5595 - Angela Dale
1 OCCUPANT
PROPOSED USE Child Development Center PROPOSED OPENING DATE 8 -1 -94
IS THIS PROPOSED USE TEMPORARY? [I YES [ ] NO
IF TEMPORARY, SHOW TERMINATION DATE FOR PERMITTED OCCUPANCY
WILL CONSTRUCTION, REMODEL OR REPAIR BE DONE? IF YES, DESCRIBE:
ALARM SYSTEM [ ] YES [ ] NO
IS CITY /COUNTY HEALTH DEPARTMENT PERMIT OR LICENSE REQUIRED? IS A STATE PERMIT OR LICENSE REQUIRED? [ ] YES [ ] NO
[ ] YES [ ] NO IF YES, ATTACH A COPY OF THE LICENSE OR PERMIT IF YES, ATTACH A COPY OF THE LICENSE OR PERMIT
LDMATIONS IMPOSED ON PROPOSED USE? [ ] YES [ ] NO
OCCUPANCY LOAD
For City Us-, Wy
EXPLAIN LIMITATIONS:
PERMIT VALID TO (DATE)
CITY PLANNER []APPROVED FOR OCCUPANCY
[ ] REJECTED
OTHER DEPARTMENT(S) [ ] APPROVED FOR OCCUPANCY
IF APPLICABLE [ ] REJECTED
SIGNATURE
& TITLE
SIGNATURE I DATE
& TITLE
YOU MUST CONTACT THE BUILDING INSPECTOR, FIRE CHIEF, AND PLANNER FOR INSPECTION,-
BUILDING INSPECTOR - 272 -2251 INITIAL INSPECTION DATFJTIME
CITY PLANNER - 272 -2251 INITIAL INSPECTION DATE/TIME
FIRE CHIEF - 272 -5253 INITIAL INSPECTION DATE/TIME
* * *NO BUSINESS MAY BE OPENED UNTIL THE BUILDING INSPECTOR, FIRE CLEF, AND CITE
PLANNER HAVE SIGNED THIS OCCUPANCY PERMIT AND RETURNED A SIGNED COPY TO THI
A PPT TC A NT
APPLICANT'S SIGNATURE:
DATE
[ ] APPROVED FOR OCCUPANCY
SIGNATURE .
BUILDING INSPECTOR
[ ] REJECTED
& TITLE
DATE
[ l APPROVED FOR OCCUPANCY
SIGNATURE
FIRE DEPARTMENT
[ ] REJECTED
& TITLE
DATE
CITY PLANNER []APPROVED FOR OCCUPANCY
[ ] REJECTED
OTHER DEPARTMENT(S) [ ] APPROVED FOR OCCUPANCY
IF APPLICABLE [ ] REJECTED
SIGNATURE
& TITLE
SIGNATURE I DATE
& TITLE
YOU MUST CONTACT THE BUILDING INSPECTOR, FIRE CHIEF, AND PLANNER FOR INSPECTION,-
BUILDING INSPECTOR - 272 -2251 INITIAL INSPECTION DATFJTIME
CITY PLANNER - 272 -2251 INITIAL INSPECTION DATE/TIME
FIRE CHIEF - 272 -5253 INITIAL INSPECTION DATE/TIME
* * *NO BUSINESS MAY BE OPENED UNTIL THE BUILDING INSPECTOR, FIRE CLEF, AND CITE
PLANNER HAVE SIGNED THIS OCCUPANCY PERMIT AND RETURNED A SIGNED COPY TO THI
A PPT TC A NT
APPLICANT'S SIGNATURE:
MEMORANDUM
TO:
Rodney J. Ray
City Manager
FROM: F. Robert Carr
Public Works Directo�j
"� .
tSUBJECT: TULSA COUNTY SCHEDULE FOR 96TH STREET NORTH AND
GARNETT ROAD INTERSECTION IMPROVEMENTS
r
DATE: July 14, 1994
I had a telephone conversation yesterday with Ray Jordan (Tulsa County Engineer) concerning
' the schedule we could anticipate for the 96th and Garnett intersection improvements.
Ray indicated that he has completed the paving design, but still needs to finalize the drainage
design. He also indicated that they have a very heavy workload of projects to get constructed
right now. As a result of these conditions, Mr. Jordan could not, and would not, give me a date
as to when we could expect them to actually start work at 96th and Garnett.
am
IN
It does not appear likely that the intersection will be completed prior to the start of the 94 -95
school year.
0
r
r
r
W
918 -582 -7447
UPTESZUNDERWOOD 5185820166
RONALD D. CATES
Attorncy at Law
Suito 680, ParkCcntrt
525 South Main
Tulsa, Oklahoma 74103
July 12, 1994
Ms Sidney Perciful
Commissioner Federal Mediation and Conciliation Service
1700 Asp Avenue
Norman, Oklahoma 73037
P.03
FAX 918 - 582 -0166
In Re: City of Owasso, Oklahoma - Fraternal Order of Police
Lodge #149, Collective Bargaining Fiscal Year 94/95
Dear Ms. Perciful:
I am corresponding for purposes of advising that the City of
Owasso, Oklahoma, and the Fraternal Order of Police, Lodge Number
149, have reached impasse in their collective bargaining
negotiations for fiscal year 94/95. In accordance with the ground
rules executed by the parties, prior to arbitration, this matter
is to be submitted to mediation. Accordingly, the City of Owasso,
Oklahoma, and the Lodge request your services as a mediator in
hopes that we may resolve the issues existing between the parties.
As is evidenced by the signature of the principal negotiator of the
Lodge, Mr. Jim Dobrinski, the Lodge likewise requests your
assistance in this regard. I may be contacted at the address and
phone number indicated above. Mr. Dobrinssi may be contacted at
telephone number 272 -7740 or care of the Owasso Police Department.
Thank you in advance for your attention.
AGREED:
Fraternal Order of Police, Lodge #149
Jim Dobrinski., Principal Negotiator
RDC /nhc
xc: Rodney Ray
Regina Rogers
Sincerely,
Ronald D. Cates
City Attorney
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