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HomeMy WebLinkAbout1994.07.05_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: July 5, 1994 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 1, 1994. EA ' 1 Call to Order t2. Invocation ' 3. Flag Salute t4. Roll Call Marcia 13611twell, Council Clerk AGENDA 5. Request Approval of the Minutes of June 21, 1994 Regular Meeting. ' Attachment #5 Owasso City Council July 5, 1994 Page 2 6. Request Approval of Claims. Attachment #6 7. Reading of Mayor's Proclamation. Mayor Duke Attachment #7 The Mayor will proclaim Kimball's Ace Hardware as OEDA Business of the Quarter for the third quarter of 1994. 8. Consideration and Appropriate Action Relating to the Appointment and Confirmation of Members to Various Boards, Trusts, Commissions and Committees. Mayor Duke Attachment #8 The Mayor will offer appointments to various positions and request confirmation by the Council of those appointments. 9. Consideration and Appropriate Action Relating to a Request That the Mayor be Authorized to Execute a "Site Agreement" Between the City of Owasso and the Tulsa Senior Nutrition Program for the Purpose of Continuing the Use of the Owasso Community Center as a Nutrition Site for Providing Noon Meals. Mr McElrath Attachment #9 Staff will recommend that the Council authorize the Mayor to execute the site agreement. 1 1 1 1 1 1 1 1 1 1 1 1 Owasso City Council July 5, 1994 Page 3 10. Consideration and Appropriate Action Relating to Ordinance #484, an Ordinance Changing the Zoning Classification from "RMH" to "IL" of a Five -Acre Tract of Land Located on the Southeast Corner of North 109th East Avenue and 116th Street North. Mr Rooney Attachment #10 The staff presented this request to the Council on June 21, 1994 for preliminary approval and will recommend Council adoption of Ordinance #484. 11. Consideration and Appropriate Action Relating to a Request to Award a Contract for the Construction of Improvements to the West Parking Lot of Elm Creek Park. Mr Compton Attachment #11 The staff will recommend Council approval of a contract in the amount of $2500 to Miser Asphalt, Owasso, OK for the construction of six parking spaces, two handicapped accessible and four others, as a part of the park grant that constructed the Elm Creek picnic shelter. 12. Consideration and Appropriate Action Relating to a Request for Authorization for the Submittal of a Grant Application to the Oklahoma Department of Commerce. (CDBG -ED- NSP) Mr Compton Attachment #12 The staff will recommend that Council authorize the submission of a $200,000 CDBG- Economic Development infrastructure grant to assist in the relocation of the National Steak and Poultry facility to Owasso. u� Owasso City Council ' July 5, 1994 Page 4 ' 13. Consideration and Appropriate Action Relating to a Request for Authorization for the Submittal of a Grant Application to the Oklahoma Department of Commerce. (CDBG - Rehab) Mr Compton Attachment #13 The staff will recommend that Council authorize the submission of a $250,000 CDBG rehabilitation grant for the replacement of wastewater lines in eligible portions of the city. 14. Consideration and Appropriate Action Relating to a Request for Council Approval of Citizen Participation Plans for two CDBG Grant Applications. Mr Compton Attachment #14 The staff will recommend Council approval of citizen participation plans for an Oklahoma Department of Commerce CDBG -ED (NSP) grant and a CDBG - (Rehab) grant. 15. Consideration and Appropriate Action Relating to a Request for Council Approval of an Expenditure of Funds for the Purpose of Purchasing Material for the Construction of Improvements to Drainage Facilities. Mr Carr Attachment #15 The staff has completed the design of improvements to the El Rio Vista Addition drainage system and will recommend Council approval of the expenditure of $ Ito for the purchase of 180 linear feet of drainage pipe in order that the project may be initiated. '0/7/0 to Water Products Owasso City Council July 5, 1994 ' Page 5 16. Consideration and Appropriate Action Relating to a Request for the Solicitation of Bids for ' the Construction of Signalization Improvements at the intersection of 96th Street North and Garnett Road. Mr Munn Attachment #16 The staff will recommend that Council authorize the solicitation of bids for the signalization of 96th St N and Garnett intersection as a part of the joint City- County project to improve traffic safety at that location. 17. Consideration and Appropriate Action Relating to a Request for Council Approval of Two ■ Agreements Between the City of Owasso and the Oklahoma Tax Commission Providing for the Commission's Administration of the Owasso "Sales Tax Ordinance" and "Use Tax Ordinance ", and authorizing the Mayor to execute such agreements. Ms Bishop Attachment #17 ' The staff will recommend Council approval of the two agreements and that the Mayor be authorized to execute the necessary documents. F� t 18. Consideration and Appropriate Action Relating to a Request to Award a Contract for the Purchase of a UHF Radio "Repeater" for the Police Department Communications System. Chief Alexander ' Attachment #18 The staff has reviewed all bids and will recommend Council approval of a contract with ' Ericsson /GE Inc in the amount of $7266.50 for the purchase of one UHF radio repeater and metering kit. 1 t Owasso City Council July 5, 1994 Page 6 19. Consideration and Appropriate Action Relating to a Request to Extend Beyond its Original Term an Agreement Between the City of Owasso and FOP Lodge #149. Mr Ray Attachment #19 The staff will recommend Council approval of an extension of the existing 1993 -94 labor contract with the FOP until such time as a new contract can be agreed upon and ratified by the Lodge and City Council. , 20. Report from City Manager er ' 1 1 21. Report from City Attorney ' 1 22. Reports from City Councilors 23. Unfinished Business 1 IL � 1 1 ' Owasso City Council July 5, 1994 ' Page 7 24. New Business 25. Adjournment OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, June 21, 1994 The Owasso City Council met in regular session on Tuesday, June 21, 1994 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, June 17, 1994. ITEM 1: CALL TO ORDER Mayor Duke called the meeting to order at 7:05 p.m. ITEM 2: INVOCATION The invocation was given by Robert Carr. ITEM 3: FLAG SALUTE The flag salute was led by Mayor Duke. ITEM 4: ROLL CALL PRESENT ABSENT Jerry Duke, Mayor Charles Burris, Vice Mayor Mary Lou Barnhouse, Councilor Danny Ewing, Councilor Joe Ramey, Councilor STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, Council Clerk A quorum was declared present. ITEM 5: REQUEST APPROVAL OF THE MINUTES OF JUNE 7. 1994 REGULAR MEETING AND June 14, 1994 SPECIAL MEETINGS. Charles Burris moved, seconded by Mary Lou Barnhouse, to approve the minutes, by reference made a part hereto. ' AYE: Burris, Barnhouse, Ramey, Ewing, Duke NAY: None Motion carried 5 -0. 1 Owasso City Council June 21, 1994 ITEM 6: REQUEST APPROVAL OF THE CLAIMS Mayor Duke moved, seconded by Charles Burris, that the following claims be approved: (1) General Fund $14,387.10 (2) Workers Comp Self- Insurance $916.80; (3) Ambulance Service Fund $812.65; (4) E -911 $92.50 (5) City Garage $4,290.80; (6) Capital Improvements $781.25; (7) Interfund Transfers $3,071.11; (8) General Fund Payroll $99,393.51; (9) City Garage Payroll $2,346.33. AYE: Duke, Burris, Barnhouse, Ramey, Ewing NAY: None Motion carried 5 -0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL ADOPTION OF RESOLUTION 94 -09 A RESOLUTION ADOPTING A FY 1994 -95 BUDGET FOR ALL FUNDS ADMINISTERED BY THE CITY. Mr Ray said that staff has responded to comments made at the budget hearing on June 14 by making two changes. One change is to increase the capital outlay section of the police department by $5,000 for building improvements. The other change is to add a project - Hale Acres Drainage Improvements at $15,000 - from carryover funds in capital improvements, for a new total of $313,000. Mayor Duke asked how the proposed budget relates to the ongoing negotiations with the police union. Mr Ray said that if more funds are needed, the Council will be asked to approve a supplemental appropriation. Following questions and comments, Charles Burris moved that, with the assurance that the OWRB $1.2 million loan be approved by the City Council before execution, Resolution #94 -09 adopting a FY 1994 -95 budget for all funds administered by the City, be approved. Motion seconded by Mary Lou Barnhouse. AYE: Burris, Barnhouse, Ewing, Ramey, Duke NAY: None Motion carried 5 -0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF A CONTRACT FOR POLICE UNIFORM CLEANING SERVICES The Owasso Police Department currently has a contract with Yale Cleaners for the cleaning of all police uniforms at an annual cost of $13,020. The contract expires on June 30, 1994. Chief Alexander said that quotes were requested from four cleaning establishments, with bids being 2 1 IOwasso City Council June 21, 1994 received by two - Yale Cleaners and Three Lakes Laundry. The lowest quote was from Yale Cleaners at $15,660 annually. Charles Burris moved, seconded by Danny Ewing, to a award a one -year contract for uniform dry cleaning to Yale cleaners at a cost of $15,660 to be paid in monthly installments of $1305, and that the Mayor be authorized to execute the contract. AYE: Burris, Ewing, Ramey, Barnhouse, Duke NAY: None Motion carried 5 -0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO OZ- 94 -04, 19 A REQUEST TO REZONE A TRACT OF LAND DESCRIBED AS THE EAST HALF OF THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 7, TOWNSHIP 21 NORTH, RANGE 14 EAST, FROM RMH (RESIDENTIAL MOBILE HOME) DISTRICT TO IL (INDUSTRIAL LIGHT, GENERALLY LOCATED AT THE SOUTHEAST CORNER OF EAST 116TH STREET NORTH AND NORTH 109TH EAST AVENUE. The Owasso Planning Commission held a public hearing on June 14, 1994 to review the above captioned case, and unanimously recommended approval of the rezoning request. Following questions and discussion, Charles Burris moved to approve OZ- 94 -04. Motion seconded by Joe Ramey. AYE: Burris, Ramey, Ewing, Barnhouse, Duke NAY: None Motion carried 5 -0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A ' REQUEST FOR COUNCIL APPROVAL OF AN AMENDMENT TO A PREVIOUSLY APPROVED FINAL PLAT FOR DOUBLE OAKS EXTENDED. A SUBDIVISION TO THE CITY OF OWASSO. The Owasso City Council approved a final plat for Double Oaks Extended at their June 7, 1994 meeting. Because of concerns expressed by property owners in the area, some changes were made to streets, and the covenants will be changed to require larger homes on the north and south side of East 79th Court North. Trees will be planted along the rear yards abutting Double Oaks Estates, and a second walled entrance will be constructed where North 123rd East Avenue enters the addition. The Planning Commission reviewed the amended plat at their June 14, 1994 meeting and recommended approval. i Owasso City Council June 21, 1994 Joe Ramey moved, seconded by Mary Lou Barnhouse, to approve the amended final plat for Double Oaks Extended. AYE: Ramey, Barnhouse, Ewing, Burris, Duke NAY: None Motion carried 5 -0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE DESIGN CONCEPT FOR THE RENOVATION OF CITY HALL COUNCIL CHAMBERS /COURTROOM AND AUTHORIZATION TO SOLICIT BIDS. Architect Don Holmes presented the final plans for the renovation of the multi - purpose council /courtroom as recommended by the design committee and staff. The bid documents include a base bid and five alternates. Charles Burris moved to approve the final plans and authorize the solicitation of bids, and that the bids be opened and publicly read at a City Council meeting. Motion seconded by Joe Ramey. AYE: Burris, Ramey, Barnhouse, Ewing, Duke NAY: None Motion carried 5 -0. Mr Burris requested that all bids over $1000 be opened and publicly read at a City Council meeting. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF A CONTRACT BETWEEN THE CITY OF OWASSO AND THE IAFF LOCAL #2789• SUCH CONTRACT PROVIDING FOR WAGES, BENEFITS AND OTHER WORKING CONDITIONS AND ESTABLISHING A TERM FOR THAT CONTRACT Mr Ray said that the City's negotiating team has been meeting since April with representatives of the IAFF Local #2789. An agreement has been reached and that agreement has been ratified by the union membership and signed by the president. The proposed agreement provides an average salary increase of 7%, however individual increases range from 4.9% to 8.4%. Charles Burris moved, seconded by Mayor Duke, to approve the proposed 1994 -95 contract between the City of Owasso and the IAFF Local 2789, and that the Mayor be authorized to execute the document on behalf of the City. AYE: Burris, Duke, Barnhouse, Ramey, Ewing NAY: None 4 Owasso City Council June 21, 1994 Motion carried 5 -0. ITEM 13: REPORT FROM CITY MANAGER Mr Ray reported on a structure fire that caused heat related injuries to three firefighters. None are seriously injured. ITEM 14: REPORT FROM CITY ATTORNEY No Report. ITEM 15: UNFINISHED BUSINESS None. ITEM 16: NEW BUSINESS Mayor Duke requested that Councilors report on citizen meetings they have attended. ITEM 17: ADJOURNMENT Charles Burris moved, seconded by Danny Ewing to adjourn. AYE: Burris, Ewing, Barnhouse, Duke NAY: None Motion carried 5 -0 and the meeting was adjourned at 8:00 p.m. Marcia Boutwell, Council Clerk 5 Jerry Duke, Mayor CITY OF OWASSO GENERAL FUND 7/01/94 9:2 ?:17 A/P CLAIMS REPORT APAPVP PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- MANAGERIAL ------------------------ - - - - -- 942571 HOBBY LOBBY 942572 DOZIER PRINTING 942655 EHRLE'S PARTY SUPPLY 942654 CITY GARAGE 942655 CITY GARAGE 942679 TREASURER PETTY CASH 9`0009 SOUTHWESTERN BELL TELE. DEPARTMENT TOTAL FINANCE ------------------------ - - - - -- FRAMING PRINTING COUNCIL RECEPTION FUEL PARTS MI=SC/ EXPENSES 5/94 USE 942525 OFFICE DEPOT CARD PLAN SUPPLIES 942656 TRAINING CLINIC PUBLICATION 942679 TREASURER PETTY CASH MISC /EXPENSES DEPARTMENT TOTAL =___:> COMMUNITY DEVELOPMENT ------------------------ - - - - -- 942525 OFFICE DEPOT CARD PLAN 942621 BOCA INTERNATIONAL 942522 NCPCCI 942694 CITY GARAGE 942655 CITY GARAGE 942E77 REASORS PRICE RITE 94679 TREASURER PETTY CASH 942689 OR STATE DEPT OF HEALTH 950002 SOUTHWESTERN BELL TELE. DEPARTMENT TOTAL MUNICIPAL COURT ------------------------ - - - - -- SUPPLIES CERTIFICATION CODE TEST FUEL PARTS SUPPLIES REIMB PETTY CASH LICENSE RENEWAL 51/94 USE 942525 OFFICE DEPOT CARD PLAN SUPPLIES 950002 SOUTHWESTERN BELL TELE. 5/94 USE DEPARTMENT TOTAL ENGTA VEERING ------------------------ - - - - -- 22.65 67,50 64 8 , J . i 49.08 6`.92 153.83 52.22 476.05 8.34 21." =5 159.51 189.80 12.90 ?5.00 75.00 It 22.07 A9. q' 155.09 35,18 25.00 55 _i, 8 4 q 46.40 121.'" El GENERAL GOVERNMENT ------------------------ - - - - -- 943929 OFFICE DEPOT CARED PLAN CITY OF OWASSO 309.14 942573 THREE LAKES MINT STORAGE GENERAL FILIND 150,00 %!01/94 9:27 :17 A/P CLAIMS REPORT APAPVR PAGE: PO # ---- - - - - -- VENDOR ------------------- DESCRIPTT - - - - -- ------------------- - AMOUNT - - - -- ------- - - - - -- 942654 CITY GARAGE FUEL 30,01 942655 CITY GARAGE PARTS 37.63 942655 DEPARTMENT TOTAL =___:; 67,,_,4 GENERAL GOVERNMENT ------------------------ - - - - -- 943929 OFFICE DEPOT CARED PLAN SUPPLIES 309.14 942573 THREE LAKES MINT STORAGE RENTAL 150,00 942574 MIREX CORP COPIER OVERAGE 115.15 942575 OWASSO GOLDEN AGERS REIMB:DOC 255.00 942647 MTREX CORP TO11ER 223.50 942650 DOZIER PRINTING PRINTING 237.69 942655 CITY GARAGE PARTS 559.00 942675 TREASURER PETTY CASH DOC MEALS 223.69 942679 TREASURER PETTY CASK REIMB PETTY CASH 46.48 942,6822 DOZIER PRINTING SUPPLIES 124.40 950001 OML MUNICIPAL ASSURANCE G LIAR /FLEET TSSURANCE 16,750.5.5 950002 SOUTHWESTERN BELL TELE. 5!94 USE 073,9= 950003 PSO 5/94 USE 390.57 950004 OHLA NATURAL GAS 5!94 USE 47,75 950005 SOUTHWESTERN BELL. TELE. 5/94 USE 47.33 DEPARTMENT TOTAL = = = =3 203154.84 MAINTENANCE ------------------------ - - - - -- 94:577 TAYLOE PAPER CO SUPPLIES 50,74 942654 CITY GARAGE FUEL 49.57 942679 TREASURER PETTY CASH REIMB PETTY CASH 29.10 942650 HOBART CORPORATION SUPPLIES 217.20 94 9-653 ACTION DISCOUNT DRATNAGE SUPPLIES 30,00 DEPARTMENT TOTAL =__= 354.61 CEMETERY ------------------------ - - - - -- 942654 CITY GARAGE FUEL ?9.8Cz 950003 PSO 5/94 USE 17,74 DEPARTMENT TOTAL =___ 47.54 POLICE SERVICES ------------------------ - - - - -- 7/011 / 94 9: 27.11.7 CITY OF OWASSO GENERAL FUND A /P CLAIMS REPORT APAPVR PAGE: 6 POLICE COMMUNICATIONS ------------------------ - - - - -- PO # ---- - - - - -- VENDOR ------------------- - - - - -- DESCRIPTION ------------------- - - - - -- AMOUNT ------- - - - - -- 940003 YALE CLEANERS DRY CLEANING SERVICES: 1,085.00 94003il THREE LAKES LAUNDRY PRISONER LAUNDRY 29.05 940118 LEASE AMERICA COPIER LEASE 206.00 ' 942340 TUXALL UNIFORM y. EQUIP BADGE 49.35 w 942:347 STANDARD AUTO SUPPLY PARTS 88.70 942:36; WAL -MART SifFPLIES 39.74 942379 GALL'S INC. UNIFORM 66.47 4 942615 VINES MINI - STORAGE STORAGE REMIT 60.00 942617 COLE PUBLICATIONS LEASE /DIRECTORY 210.75 942619 D,A,R.E. AMERICA. SUPPLIES 2,221.5+? 942454 CITY GARAGE FUEL 1,495.41 942655 CITY GARAGE PART- 340.4" " 942664 OWASSO VET HOSPITAL INJECTION 31.29 942666 LENOX WRECKER 'SERVICE TOWING 90.00 942667 REASORS PRICE RITE FILM PROCESSING 37.51 942670 WAL -MART SUPPLIES 49.69 ' 94267 POLICE PETTY CASH MISC %SUPPLIES 130.4; 942679 TREASURER PETTY CASH REIMB PETTY GASH 05.17 9500012 SOUTHWESTERN BELL TELE. 5/94 USE 221.87 95000; PSO 5/94 USE 477.12 950004 OKLA NATURAL GAS 5/94 USE 34.53 950005 SOUTHWESTERN BELL TELE, 5/94 USE 47.33 ' DEPARTMENT TOTAL = = = =? ,567.72 POLICE COMMUNICATIONS ------------------------ - - - - -- FIRE 9rRIV'_E5 ------------------------ - - - - -- 942151 CHIEF FIRE & SAFETY INC. BUNKER GEAR 546.62 941482 TUXALL UNIFORM n EQUIP UNIFORM=; - - - -- 1,724 =95 DEPARTMENT TOTAL =___:% 1,724.9-1 ANIMAL CONTROL ' ------------------------------ 94249-8 KIMBALL ACE HARDWARE SUPPLIES 26.16 942654 CITY GARAGE FUEL 16.96 94266_5 DOZIER PRINTING FRIC i ING 42.501 942667 REA -ORS PRICE RITE F L PROCESSING 5.88 942672 POLICE PETTY CASH REIMB PETTY CASH 11?.50 DEPARTMENT TOTAL =___.% 104.00 FIRE 9rRIV'_E5 ------------------------ - - - - -- 942151 CHIEF FIRE & SAFETY INC. BUNKER GEAR 546.62 CITY OF OWASSO GENERAL FUND 7/01/94 9 :27:17 A/P CLAIMS REPORT APAPVR PAGE: PO # ---- - - - - -- VENDOR ------------------- - - - - -- DESCRIPTION ------------------- - AMOUNT - - - -- ------- - - - - -- 94x5`4 KTMBALL ACE HARDWARE SUPPLIES 25,98 942555 NAPA AUTO PARTS PARTS 31.29 942627 BATLEY EQUIPMENT WEEDEATER 257,48 94633 PITTENCRIEFF COMMUNICATIO RADIO REPAIR 60.00 942634 SUBURBAN OFFICE SUPPLY SUPPLIES 44.04 942654 C_.ITY GARAGE FUEL 328.14 950002 SOUTHWESTERN BELL TELE. 5/94 USE 184.73 950003 PS-10 5/94 USE 468.94 990004 OKLA NATURAL GAS 5/94 USE 451.22 DEPARTMENT TOTAL = == 2,,398.44 CIVTL DEFENSE ------------------------ - - - - -- 94265? GtJDDr.RD ENTERPRISES REPAIR SIREN 406, 36 950002 SOUTHWESTERN BELL TELE. 5/94 USE 25.06 957003 PSO 5/94 USE 63.83 950005 SOUTHWESTERN BELL TELE. 5/94 USE 49,76 DEPARTMENT TOTAL = = = =. 545.01 STJ REETS ------------------------ - - - - -- 94247:j JAPES L HOBBS MOWI1dGlATOR 5{l.00 942475 WAYNE CARVER MOWING /EL RIO VISTA 40.00 942568' USUABLE STEEL YARD STEEL 44.10 942,528 GREEN COUNTRY OUTDOOR EOU PARTS 122.9" 9422654 CITY GARAGE FUEL 350,42 942655 CITY GARAGE PARTS 581.0 950002 SOUTHWESTERN BELL TELE. 5/94 USE 46.;36 950011^ PSO 5/94 USE 658.26 950004 OKLA NATURAL GAS 5/94 USE 12.1r DEPARTMENT TOTAL = = = =` 1,,905.98 RECREATION CENTER ------------------------ - - - - -- 942525 OFFICE DEPOT CARD PLAN SUPPLIES 2.96 942654 CTTY GARAGE FUEL 12.09 990002 SOUTHWESTERN BELL TELE. 5/94 USE 41.12 950002 P-710 5194 USE 364.49 95onn4 nxLA NATURAL GAS 5/94 ITSE 52.59 DEPARTMENT TOTAL ====j 473.25 7 CITY OF OWASSO GENERAL FUND 7/01/94 9:27:1 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- SWIMMING POOL ------------------------ - - - - -- 942577 TAYLOE PAPER CO SUPPLIES 25.00 942583 ANCHOR PAINT SUPPLIES 125.55 942620 THREE R MFG SUPPLIES 67.50 950002 SOUTHWESTERN BELL TELE. 5/94 USE 51.8 95000? PSO 5/94 USE 34.44 950004 OKLA NATURAL GAS 5/94 USE 29.14 DEPARTMENT TOTAL = = = =) 334.50 COMMUNITY CENTER ------------------------ - - - - -- 942525 OFFICE DEPOT CARD PLAN SUPPLIES 9.94 942654 CITY GARAGE FUEL 21.49 942655 C_.ITY GARAGE PARTS 84.15 942679 TREASURER PETTY CASH REIMB PETTY CASH 35.62 942681 XEROX SUPPLIES 59.77 950002 SOUTHWESTERN BELL. TELE. 5/94 USE 82.85 950003 PSO 5/94 USE 475.80 950004 OKLA NATURAL GAS 5/94 USE 53.79 DEPARTMENT TOTAL = = = =? 823.44 PARK MAINTENANCE ------------------------ - - - - -- 941831 CINTAS CORP. UNIFORM CLEAN /RENT 90.50 942118 AUDREY REEVE CLEAN /LOCKUP RESTROOMS 200.00 942120 LARRY TURNER MOWING /RAYOLA 495.00 942121 ARLEY OWENS MOWING;ELM CREEK 594.00 942122 JAMES L HOBBS MOWING /ATOP 160.00 942123 WAYNE CARVER MOWING /56TH ST 147.00 942584 BAILEY EQUIPMENT REPAIRS 116.93 942654 CITY GARAGE FUEL 151.95 942655 CITY GARAGE PARTS 10.42 942679 TREASURER PETTY CASH REIMB PETTY CASH 64.24 950003 PSO 5/94 USE 490.21 950004 OKLA NATURAL GAS 5/94 USE 91.74 DEPARTMENT TOTAL = = = =' 2,612.73 ECONOMIC DEVELOPMENT ------------------------ - - - - -- 8 CT7? OF ONA5SO GENERAL FU0D 7/01,94 9:27:1? A/P CLAIMS REPORT APApVP PAGE: 9 PO it VENDOR DESCRIPTION AMOUNT ---------- ------------------------- ------------------------- ------------- 942679 TREASURER PETTY CASH PSIMB P277'l CASH 12,5O ------------- DEPARTMENT TOTAL 12.50 ------------ FUND TOTAL 40,497,7q CITY OF OWASSO WORKERS' COMP SELF-I0S PLAN 7/01/94 9:27:17 A/P CLAIMS RSPOR7 APAPVR PAGE: PO it VENDOR DESCRIPTION AMOUN T ---------- ------------------------- ------------------------- ------------- GGNEPAL GOVERNMENT ------------------------------ 940170 D&RRSLL EV&NS T.T.D. 626,72 942679 TREASURER PETITY CASH R EINB PE7T Y CAS8 9,86 ------------- DSPt'IR?M207 TOTAL 636.58 ------------- FUND TOTAL ====} 636.58 1 CT ?Y OF OWASSO AMBULANCE SERVICE FUND 7/01/94 9:27:17 &/P CLAIMS REPORT APiPVR PAGE: PD # VENDOR DESCRIPTION AMOUNT ---------- ------------------------- ------------------------- ------------- AMBULANCE ------------------------------ 942551 PACE PRODUCTS OF TULSA IN OXYGE0/RE0?&� 36.00 942556 DYRA MED S�PPLIES 118.5O 942635 ALLIANCE MGDICA T, INC. SUPPLIES 152.06 942636 MEDICAL COM��IABC2 SpECIA BIO WS7C PICK UP 30.0 O DEPARTMENT TOTAL =-==> ------------- 336.56 __________ FUND 7OTAL 336.56 2 CT77 OF ONASSO E - 911 7101194 9:27:17 A/P CL'A"IMB R E POPT A'�� PO # VENDOR DESCRIPTTONI MOUKT ---------- ------------------------- ------------------------- ------------- POLICE COMMUNICA?IORS ------------------------------ 942648 KEVIN BAVGESS RADIO REP&IF 942669 MICRO WAREHOUSE REF�ACE MICROBUFPER 942673 SOT TBNES7EPNI BET T TSl SCDtl REP&IZ;.- FRO0E SYS7GM 942675 SANTA FE DISTRIBUTING I�C S�P�lIG5 942684 BILL'S COMMUNIC�?IO��, I� RS��IRS 950006 SOUTHWESTERN BELL ?CLE, E-911 D2PliR?ME0T TOTAL FVIND 7D7AT 840,OO 126,90 1OO.O0 1B0.84 96,70 l,737,00 3,081,44 ------------- 3,081,44 1 CITY OF OWAS'_O , CITY GARAGE 7/01/94 9:27:17 A/P CLAIMS REPORT APAPVR PAGE: 12 A PO # VENDOR DESCRIPTION AMOUNT` ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- CITY GARAGE ------------------------ - - - - -- 942525 OFFICE DEPOT CARD PLAN 942557 NAPA AUTO PARTS 942577 TAYLOE PAPER CO 94554 CITY GARAGE 942555 CITY GARAGE 942579 TREASURER PETTY CASH 951442 SOUTHWESTERN BELL TELE 954443 PSO 9544[)4 ON,LA NATURAL GAS DEPARTMENT TOTAL SUPPLIES 17.97 PARTS 11915.37 SUPPLIES 10,00 FUEL 15.98 PARTS 2121.04 REIMB PETTY CASH 18.00 5/94 USE 21.99 5/94 USE 121.41 5'94 USE 248,92 j51.28 ------------- FUND TOTAL =___:> 2,351-98- GRAND TOTAL gds ='4,53 t VENDOR TRANSFERS CITY GARAGE WORKER'S COMP SELF -INS GENERAL FUND GENERALFUND TRANSFERS TOTAL CITY OF OWASSO A/P TRANSFER REPORT DESCRIPTION AMOUNT TRANSFER FROM GENERAL FUND 2,333.33 TRANSFER FROM GENERAL FUND 11,512.50 TRANSFER FROM AMBULANCE FUND 10,000.00 TRANSFER FROM E -911 FUND 1,312.50 25,158.33 CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 06/25/94 APPROVED: 07/05/94 Mayor Council Member Council Member CITY GARAGE PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 06/25/94 APPROVED: 07/05/94 Mayor Council Member Council Member 1 1 1 1 1 III w F r PROCLAMATION CITY OF OWASSO, OKLAHOMA WHEREAS, The OEDA, the Owasso Chamber of Commerce, the Owasso Reporter, and the City of Owasso have developed a special business recognition program as a means of honoring the valuable contributions of local, community- minded businesses; and, WHEREAS, The quality of life in Owasso is a reflection of the level of involvement exhibited by its business owners and employees and their active support of community events; and WHEREAS, The involvement of businesses through their support of local projects and promotions by the sharing of their resources, provides for the economic well- being of the community and demonstrates a commitment that goes beyond the standard measure of business success; and, WHEREAS, Tom and Susan Kimball, as owners of Kimball's Ace Hardware, and their employees, have demonstrated concern for the Owasso community through involvement in various community -wide projects; and, WHEREAS, A consistent quality in business operations, together with a focus on the betterment of Owasso through civic activity, merits appreciation and recognition by the entire community, NOW, THEREFORE, I, Jerry Duke, by virtue of the authority vested in me as Mayor of the City of Owasso, do hereby proclaim Kimball's Ace Hardware 3nd Quarter 1994 Business of the Quarter IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of Owasso to be affixed this 5th day of July, 1994. Jerry Duke Mayor 1 1 1 1 1 1 1 1 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: COMMITTEE APPOINTMENTS DATE: June 29, 1994 BACKGROUND: Attached is a list of city boards, commissions, committees, authorities and other agencies to which appointments are made by the Mayor and Council. Several of those appointments are to terms that expire on June 30, 1994. Those appointees whose terms will expire have been highlighted. Traditionally, and in some cases by Charter, the Mayor has nominated appointees for confirmation by the Council. This year Mayor Duke also requested input from the Council. An action item has been placed on the agenda to allow for the appointment and confirmation process. If you have questions relating to the attached list, terms, or committee duties, please call me. ATTACHMENT: List of boards, committees, commissions 1 I' 1 OWASSO ANNEXATION COMMITTEE OWASSO, OKLAHOMA ��L Sea 7S ✓ 74 ✓ ,4*aa11� ' MEMBERS Ray Haynes Rohn Munn ' Planning Commission Project Manager 110 E 24th Ct 301 S Cedar ' 272 -9884 272 -4959 1 1 1 1 1 1 1 1 Charles Willey Planning Commission 2401 N Birch 272 -1924 Dale Johnson Owasso Public Schools 1501 N Ash 272 -5367 John Phillips City Council 10806 E 99th St N 272 -9078 Bob Randolph City Council 303 E 14th St 272 -2531 Bob Allen Owasso Fire Chief 207 S Cedar 272 -1473 Maria Alexander Owasso Police Chief 101 N Main 272 -2244 STAFF SUPPORT Charlotte White, Secretary Community Development Secretary Robert Carr OPWA Director 207 S Cedar 272 -2251 Rodney Ray City Manager 207 S Cedar 272 -2251 Steve Compton Assistant City Manager 207 S Cedar 272 -2251 Tim Rooney, Chairperson City Planner 207 S Cedar 272 -2251 Ron Cates City Attorney Suite 680, Parkcentre 525 S Main Tulsa, OK 74103 582 -7447 �I This Committee meets as needed to review annexation requests and recommends action to the Planning Commission and City Council based on the City's annexation criteria. Meetings are generally held at 5:30 p.m. at the Community Center. Terms are not specified; however, most members serve by virtue of another office or authority. fiL1 SeaTS O CAPITAL IMPROVEMENTS COMMITTEE TIVN4 ,,)Te OWASS FY 93 -94 0_/� OWASSO, OKLAHOMA y MEMBERS Ron Hughes Danny Ewing Mary Lou Barnhouse 9603 N 109th E Ave 303 N Elm Owasso, OK 74055 Owasso, OK 74055 272 -6927 272 -1363 Mike Watson Ron Hughes 11005 E 96th PI N 12223 E 91st St N Owasso, OK 74055 Owasso, OK 74055 272 -1000 272 -5162 Term Expires: 6/30/94 Term Expires 6/30/94 Peggy Robinson Jim Ablett 202 E Second Ave PO Box 867 Owasso, OK 74055 Owasso, OK 74055 272 -1155 (w) 599 -3264 Term Expires: 6/30/94 Term Expires: 6/30/94 Alan Anderson John Groth PO Box 1800 801 N Dogwood Owasso, OK 74055 Owasso, OK 74055 272 -5301 272 -5179 Term Expires: 6/30/94 Term Expires: 6/30/94 Rodney J Ray Maria Alexander PO Box 180 PO Box 180 Owasso, OK 74055 Owasso, OK 74055 272 -2251 272 -2244 Sherry Bishop Rohn Munn PO Box 180 PO Box 180 Owasso, OK 74055 Owasso, OK 74055 272 -2251 272 -4959 Bob Allen Robert Carr PO Box 180 PO Box 180 - Owasso, OK 74055 Owasso, OK 74055 272 -1473 272 -2251 i Tim Rooney PO Box 180 Owasso, OK 74055 272 -2251 Steve Compton, Chairperson PO Box 180 Owasso, OK 74055 272 -2251 STAFF SUPPORT Charlotte White, Secretary Community Development Secretary This committee meets for three to four months in late winter and early spring to review Capital requests and recommend action to the City Council. The committee also adopts a revised Capital Improvements Plan each year for recommendation to the Council. Meetings last from one to two hours. Staff members and City Council membership on the committee is determined by virtue of their position. Other members are appointed by the Mayor with Council confirmation. OWASSO BOARD OF ADJUSTMENT MEMBERS M O Eckel 7515 N 122nd E Ave Owasso, OK 74055 272 -9205 Term Expires: 6/30/94 Gale Whitaker, Vice Chairperson 7413 N 122nd E Ave Owasso, OK 74055 272 -1689 Term Expires: 6/30/95 Wayne Vines, Chairperson 7808 N 131st E Ave Owasso, OK 74055 272 -2750 Term Expires: 6/30/95 Vicki Tapp 106 W 18th St Owasso, OK 74055 272 -6926 Term Expires: 6/30/96 Terry Houdyshell, Secretary 9609 N 110th E Ave Owasso, OK 74055 272 -0451 Term Expires: 6/30/96 OWASSO, OKLAHOMA STAFF SUPPORT Tim Rooney City Planner Charlotte White, Recording Secretary Community Development Secretary This Board meets on the fourth Tuesday of the month at 7:00 p.m. as called by the Chairperson when there is business to be addressed. The Board acts on all requests with regard to zoning variances and exceptions. The meetings last approximately one hour, with an average of three to four meetings a year. Meetings are held at the Community Center with staff support given by the Community Development Department. Members are appointed by the Mayor with City Council confirmation 1 ' OWASSO ECONOMIC DEVELOPMENT AUTHORITY ' OWASSO, OKLAHOMA ' Rodney Ray City Manager 1 to MEMBERS Judy Pruitt Brenda Lawrence, Vice Chairperson PO Box 255 7702 N Forrest Dr Owasso, OK 74055 Owasso, OK 74055 272 -2154 (h) 371 -2489 (h) 272 -7000 (w) 272 -0809 (w) Term Expires: 6/30/94 Term Expires: 6/30/96 (Chamber representative) Tom Kimball Charles Burris 14931 E 96th St N 12005 E 87th PI N Owasso, OK 74055 Owasso, OK 74055 272 -2519 (h) 272 -1978 272 -1146 (w) Term Expires: 6/30/95 Term Expires: 6/30/96 (Council Representative) Bill Retherford Alan Anderson, Chairperson 8545 E 41st St PO Box 1800 Tulsa, OK 74145 Owasso, OK 74055 663 -1414 (w) 272 -5048 (h) Term Expires: 6/30/97 272 -5103 (w) Term Expires: 6/30/98 STAFF SUPPORT Frank Enzbrenner Steve Compton ' 18184 E 94th St N Assistant City Manager Owasso, OK 74055 272 -1493 (h) Charlotte White, Secretary ■ 272 -9581 (w) Community Development Secretary Term Expires: 6/30/94 Sherry Bishop City Treasurer ' Rodney Ray City Manager 1 to This Authority meets on the second Wednesday of each month at noon in the Conference Room at City Hall. Meetings last approximately one hour. The duties of this Authority are to plan, implement and promote projects and programs that will directly benefit the economic well being of the community. Members are appointed by the Mayor with City Council Confirmation. INDIVIDUAL COMMITTEE APPOINTMENTS OWASSO, OKLAHOMA INDIAN NATIONS COUNCIL OF GOVERNMENT - INCOG Charles Burris Councilor Term Expires: 6/30/94 Rodney Ray, Alternate City Manager Appointed by the Mayor with Council confirmation to a one year term expiring on June 30 of each year. Meetings are held on the second Wednesday of each month at 3:00 p.m. in the Aaronson Auditorium at Tulsa City- County Library and last approximately two hours. This is a regional council of local governments involved with planning functions and Federal grant review functions. REGIONAL METROPOLITAN UTILITY AUTHORITY (RMUA) Sherry Bishop City Treasurer Robert Carr Public Works Director Appointed by the Mayor with Council confirmation to a one year term expiring on June 30 of each year. Meetings are held quarterly on the fourth Tuesday of the month at 8:30 a.m. at the Tulsa City - County Library and last approximately one hour. This is a Public Trust of area cities emphasizing sewer planning and operations. INCOG LEGISLATIVE CONSORTIUM Jerry Duke Mayor METROPOLITAN ENVIRONMENTAL TRUST Robert Carr Public Works Director Appointed by the Mayor with Council confirmation. No term specified in the Trust Indenture. Meetings are held on the second Tuesday of each month at 10:00 a.m. and last approximately two hours. TULSA METROPOLITAN AREA TRANSPORTATION AUTHORITY - POLICY COMMITTEE Charles Burris Councilor Steve Compton, Alternate Community Development Appointed by the Mayor with Council confirmation to a one year term expiring on June 30 of each year. Meetings are held on the second Wednesday of each month at 1:30 p.m. in the City Hall of the City of Tulsa and last approximately one and one -half hours. This Authority is a regional transportation planning organization emphasizing long range highway and street systems. TULSA METROPOLITAN AREA TRANSPORTATION AUTHORITY - TECHNICAL COMMITTEE Rohn Munn Engineering Staff Appointed by the Mayor with Council confirmation to a one year term expiring on June 30 of each year. Meetings are held at 10:30 a.m. on the second Wednesday of each month on the 11th floor at Tulsa City Hall and last approximately one and one -half hours. This is the technical advisory group for the TMATS policy committee. IMEMBERS OWASSO PLANNING COMMISSION Ray Haynes, Chairperson 110 E 24th Ct Owasso, OK 74055 272 -9884 Term Expires: 6/30/94 Pat Imbriano 12001 E 83rd St N Owasso, OK 74055 272 -6663 Term Expires: 6/30/94 Charles Willey, Vice Chairperson 2401 N Birch Owasso, OK 74055 272 -1924 Term Expires: 6/30/95 Dewey Brown 10804 E 99th St N Owasso, OK 74055 (unlisted phone) Term Expires: 6/30/95 Gary Wells, Secretary 9709 N 108th E Ave Owasso, OK 74055 272 -7136 Term Expires: 6/30/96 OWASSO, OKLAHOMA STAFF SUPPORT Tim Rooney City Planner Charlotte White, Recording Secretary Community Development Secretary ' This Commission meets on the second Tuesday of each month at 7:00 p.m. at the Community Center. Meetings last approximately two hours. Staff support is provided by the Community Development Department. ' This is a quasi - legislative commission whose function is to review and recommend to the City Council actions relating to zoning, platting, subdivision construction, annexation, and other related planning functions. - Members are appointed by the Mayor with City Council confirmation. 1 1 1 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: JIM McELRATH DIRECTOR, COMMUNITY CENTER AND SENIOR PROGRAM SUBJECT: RENEWAL OF SITE AGREEMENT FOR SENIOR NUTRITION PROGRAM DATE: JUNE 29, 1994 BACKGROUND The Owasso Senior Nutrition Program will celebrate its second anniversary in October. As it prepares to enter its third year, the Senior Nutrition Program has established itself as an important part of out efforts to have as well- rounded a senior program as possible. Mrs. Perry (Babs) Cline, Owasso Site Director, continues to provide the care and leadership necessary to the success of the program. Mrs. Cline's skill and attitude of cooperation are both exemplary. During the second year the program has averaged daily from forty to forty -five meals served. Participants consist of those who fall into the three major target categories for nutrition programs: those of low income, those with need for socialization, and those with need for a more balanced diet. The Nutrition Program continues to increase use of the Community Center by our senior citizens. Many of those who eat and who would formerly have come to the Center only on Wednesdays and Fridays now come every day. The average daily number of riders on the Senior Citizens Van is fifteen per day, approximately two and one -half times the number prior to the start of the nutrition program. It should be noted that costs for the nutrition program are funded through the Tulsa Senior Nutrition Program, under the auspices of Tulsa Community Action Agency, which in turn receives its funding from monies provided by the Department on Aging. The program pays for the cost of the meals, the Site Director's salary, serving supplies, etc. The senior participants in the program are asked, if they are able, to make a donation toward the cost of the meals. RECOMMENDATION The staff recommends continuation of the Nutrition Program for the coming year, October 1, 1994 through September 30, 1995. It further recommends authorization by the City Council for 1 Site Agreement for Owasso Senior Nutrition Program ' MEMORANDUM NUTRITION AGREEMENT JUNE 29, 1994 ' PAGE TWO 1 the Mayor to execute the Site Agreement for this period between the City of Owasso and the Tulsa Community Action Agency, the sponsoring agency of the Tulsa Senior Nutrition Program. ' ATTACHMENT: Site Agreement for Owasso Senior Nutrition Program TULSA COMMUNITY ACTION AGENCY, INC. TULSA SENIOR NUTRITION PROGRAM SITE AGREEMENT tSITE NAME: Owasso LOCATION: 315 South Cedar _ 1 Owasso Ok 74055 _ 1 Tulsa Community Action Agency, Inc. (TCAA) and City of Owasso (Site Sponsor) enter into the following agreement for the project year beginning October 1._1,994 and ending September 30, 1995. ' TCAA AGREES TO: ' 1) Provide a paid staff member ahours per week to operate the Nutrition Program. Employment of new staff will be the responsibility of the Nutrition Program, however, input from the Site Sponsor would be considered. 2) Provide sufficient training, supervision, and consultation to ensure that quality nutrition services are to be provided to participants. 1 3) Provide General Liability Insurance coverage for the time period and area occupied by the program. 4) Provide necessary supplies, equipment, and prepared meals to serve 5,_Q ' Congregate Meals weekdays and Q Home Delivery Meals weekdays for a total of 5Q meals. 5) Provide Nutrition Education to Congregate and Home Delivery participants. ' Facilitate Transportation, Recreation and Senior Citizen Information programs to participants, within limits possible at the location. 6) Provide "light" janitorial duties such as sweeping and emptying trash. ' THE SITE SPONSOR AGREES TO: I ) Provide space at no cost to participants for service of 5Q Congregate and Home Delivery meals on weekdays, 52 weeks per year, with the exception of mutually agreed upon holidays. 2) Permit use of this space for a minimum of four hours each day the program operates. ' 3) Pay all utilities without recourse to nutrition participants or Tulsa Senior Nutrition Program. 4) Provide general janitorial care of the building such as cleaning bathrooms, trash and trash pickup, and heavy floor cleanup and care. 1 IT IS MUTUALLY AGREED THAT: l) Either party may terminate this agreement by providing the other party thirty ' days written notice. 2) Implementation of this agreement is dependent on mutual availability of funding. ' 3) All equipment purchased by the program for use at the facility remains the property of the Tulsa Senior Nutrition Program. TCAA SITE SPONSOR 1 By. By. Authorized Si atur Authorized Signature ' 531 E. 36th Street North, Tulsa_ OK 74106 Address Address 1 i i REQUEST FI CITY MANAGER X1 COUNCIL FI OPWA FI OEDA CIP FI OPGA FOR INFORMATION CONTACT: NAME: Timothy Rooney DEPT: Community Development TELEPHONE: 272 -2251 SUBJECT: Ordinance No. 484 DATE: JUNE 23, 1994 FI BOA F-1 PC WATCHDOG FI OTHER NOTE: All City Council Agenda items, including appropriate backup materials, and all items for the City Manager's Report, must be submitted to the office of the City Manager by NOON on WEDNESDAY preceding a Council meeting. Ordinance No. 484 formally adopts the City Council's actions of June 21, 1994. Ordinance No. 484 approves the rezoning request from Midwest Time Control, Inc., from RMH (Residential Mobile Home) to IL (Light Industrial) on the southeast corner of N. 109th E. Avenue and E. 1 16th Street North. N/A N/A REQUEST FOR! ACTI ON. AI[ de arfinen....:.me re nirin Council a royal. must foesubrrtit r] t rou "} 'C C`' Adana er s office. P ,;;:.;;.;:::.;:: Staff is recommending Council approval of Ordinance No. 484. DEPARTMENT DIRECTOR APPROVAL: Copy to Steve Compton DATE: June 23, 1994 CITY MANAGER APPROVAL: ATTORNEY APPROVAL: Ron Cates (Faxed & Phoned) June 22, 1994 BOARD /COMMITTEE APPROVAL: Planning Commission June 14, 1994 OTHER: Council Preliminary (Zoning) June 21, 1994 CITY COUNCIL APPROVAL: FOR CITY MANAGER OFFICE USE: DATE RECEIVED: G _ a2 3 _q, APPROVED: FIRST AGENDA DATE: SECOND AGENDA DATE: HEARING: ORDINANCE /RESOLUTION: p�`,��,�Le X84 IRequest for Action Form No. 1 - June 1994 a 11 MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY CITY PLANNER SUBJECT: ORDINANCE NO. 484 DATE: June 22, 1994 BACKGROUND: On June 21, 1994, the Owasso City Council unanimously approved a rezoning request of a 5 acre area from RMH (Residential Mobile Home) to IL (Industrial Light) district. As you may recall, this zoning would allow for the relocation of Midwest Time Control, Inc., to relocate their operations to the German Corner's area. Ordinance 484, attached for your review, would formally adopt the actions of the City Council from their June 21, 1994 meeting. RECOMMENDATION: Staff is recommending City Council approval of Ordinance No. 484. ATTACHMENTS: 1. Ordinance No. 484. CITY OF OWASSO ORDINANCE NO. 484 AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ -94 -04 REZONING PROPERTY LOCATED IN THE EAST HALF OF THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 7, TOWNSHIP 21 NORTH, RANGE 14 EAST, TULSA COUNTY, OKLAHOMA, FROM RMH (RESIDENTIAL MOBILE HOME) TO IL (INDUSTRIAL LIGHT), AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WHEREAS, public hearings have been held regarding the request for rezoning of the property herein described, and, WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for and against the requested rezoning of application OZ- 94 -04. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT Section 1. The zoning classification of the following described property, to wit: The East Half of the Northeast Quarter of the Northwest Quarter of the Northeast Quarter of Section 7, Township 21 North, Range 14 East, East of the Indian Base and Meridian, Tulsa County, Oklahoma, containing 5 acres more or less, be, and the same is hereby rezoned from a RMH (Residential Mobile Home) district to an IL (Industrial Light) district. Section 2. That all ordinances or parts of ordinances in conflict herewith be, and the same are hereby expressly repealed. PASSED AND APPROVED this 5th day of July, 1994. City of Owasso, Oklahoma ' Jerry Duke, Mayor ATTEST: Sherry Bishop, City Clerk APPROVED AS TO FORM: Ronald D. Cates, City Attorney �J MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: STEVE COMPTON COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: AWARD CONTRACT FOR IMPROVEMENTS TO ELM CREEK PARK WEST PARKING LOT IDATE: June 30, 1994 BACKGROUND: The Elm Creek Park Development grant that we received from the State is for completing work ' on two identified park needs, a picnic shelter and improvement of the west parking lot. After completing the picnic shelter portion of the park development project, we have determined that there is approximately $2600.00 remaining to be used for minor improvements to the west ' parking lot. The staff evaluated the current condition of the lot and determined the following deficiencies. ' 1. The entry from the existing street contains several potholes that are continually in a state of disrepair. 2. The east side of the parking lot is unpaved and poorly drained. 3. The existing provisions made for handicapped parking are inadequate. It was determined that all three of these deficiencies could be corrective using the $2,600.00 remaining in the budget. Quotes were requested for a project that consisted of (A) grading and paving the east section of the parking lot to make 6 parking spaces, two of which will meet the handicapped parking requirements; (B) clean, tack and patch existing potholes; and (C) overlay ' 30 feet of the parking lot entry. The following bids were received, reviewed, and found to be appropriate. Miser Asphalt Co., Owasso, OK $2,500.00 Clayton Asphalt Coatings, Inc., Tulsa, OK $2,700.00 Kal -An Asphalt, Inc., Tulsa, OK $2,800.00 f RECOMMENDATION: The staff recommends Council approval of a contract in the amount of $2,500.00 to Miser Asphalt Co. of Owasso, OK for the expansion and reconditioning of the west parking lot at Elm Creek Park, as a part of the Elm Creek Park Development Grant. ATTACHMENTS: 1. Quote from Miser Asphalt Co. 2. Quote from Clayton Asphalt Coatings, Inc. ' 3. Quote from Kal -An Asphalt, Inc. rol SFR-"W*l 9s Go. 01ALT PARKING LOTS — DRIVEWAYS — CHIP COATS — PATCH WORK OWASSO, OKLAHOMA 74055 P. O. BOX 268 918 •272 -5522 PROPOSAL and CONTRACT Date T , n e 0 , 194 TO CITY OF OWASSO P.O.BOX 180 OWASSO; nu 74055 PROJECT: Elm Creek Park We propose to furnish all materials and perform all labor necessary to complete the following: Furnish and Fine Grade necessary Base Rock for New Parking Area Overlay New Parking Area with two ' and one -half (22) to three (3) inches of Type "C" Asphalt. Area to be 20' X 64'. Fine grade xisting Base Rock at entrance to pamper elevations. Overlay entrance from City Street inward it thirty (30) feet with three (3) inches of Type "C" Asphalt. Clean, Tack and Patch existing Potholes and Low Area's 1 as per Bret. for the total sum of $ 2, 500.00 The Owner agrees to pay the amount of 2, 500.00 as follows: 10th of the following month. The Contractor agrees that the labor will be done in a workmanlike manner and the materials ' will be as specified above. Any changes in the above specifications by Owner, causing a less or greater contract price must be noted on the reverse side and signed by both parties. If requested, Contractor agrees to furnish Owner a Waiver of Labor and Material Lien when the final settlement is made. Signed this —day of 19 , r o Owner Tote: This proposal is based on current prices. Any increased cost of materials may be added to the contract price Advanced Formula J -16 Proposal Submitted To: PROPOSAL Clayton Asphalt Coatings, Inc. 1916 North Sheridan Tulsa, OK 74115 (918) 835 -9561 FAX 835 -7514 MAC -52 1335 ' Date: June 20, 1994 Phone p I Job Name _. City of Owasso Elm Creek Park -` btreet P.O. Box 180 State Owasso, Oklahoma 74055 We hereby submit specifications and estimates for Furnish labor and materials to perform the following: Item 1 New Parking area for handicapped parking stalls Item 2 Overlay entrance from city street 30 feet Item 3 Patch potholes Total coat $2,700.00 We agree to furnish all labor and materials, complete, according to the above specifications for the total sum of $ 2 , 7 0 0 . 0 0 plus Sales Tax on materials, payable $ herewith, and $ 2 , 7 0 0 . 0 0 on completion of the work. (If credit is desired, arrangements must be made in advance.) All material is guaranteed tb be as specified, and that all work will be performed in a workmanlike manner, and in accordance with standard practices recommended by the manufacturer of Advanced Formula J -16 and related materials. Any alteration or deviation from the above specifications involving extra cost will be executed only upon written orders, and will become an extra charge over and above the amount stated herein. All agreements contingent upon strikes, accidents, or delays beyo % cont� I. ur workers are fully covered by Workmen's Compensation Insurance. �kl= lJ..'. ....... ............................... Herb Terry fayton Asphalt Coat ings,Inc. Estimator ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are satisfactory, and are hereby accepted. You are authorized to do the work as specified. Payment will be made as stated above. Accepted: ...................................... ............................... Date.................................. ............................... By.................................... ............................... Authorized Signature 1 1 1 1 1 1 1 In (918) 836.0346 c�•i�� ur ��u Cj` . KAL -AN ASPHALT, INC. 12502 e=ast 21st, Suite D • Tulsa, OK 74120 Date: � O ill 4 We are pleased EO ,5llbmiE the following quotation: I1 To pave area consisting of approximately 214- sq. yrds. with crushed limestone rode base and 2 `rAUCVJA GC� Hot Mix -mot Lay asphaltic concrete surface course we quote: OO The above quotation is subject to revision if not accepted within (io) clays from the above date. The parties agree that this is a 'surface work only" agreement. Ka %An Asphalt, Inc. is not responsible for change of grade, slope or drainage effect from water run -off or minor ponding. Final payment on all money is clue Ka%An Asphalt on completion of project. 9P,fw Its `�o 13e clz h e- i z�x 4z 4b 4 c, F4r177 i t,,J6 1 Respectfully submitted, KAIrAN ASPHALT, INC. By: Accepted: n 1 AMMoxnrmuM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: STEVE COMPTON COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: AUTHORIZATION TO SUBMIT CDBG -ED GRANT APPLICATION NATIONAL STEAK AND POULTRY DATE: June 30, 1994 BACKGROUND: When completing economic development projects for prospective business, it is typical for grants to be applied for in order to enhance the development site. In the case of the National Steak and Poultry Company, it will be necessary for the City to apply for grants to satisfy the company's infrastructure needs (water, wastewater, and streets). The staff is currently in the process of preparing the required applications and providing all needed information. We are applying to the Oklahoma Department of Commerce for a $200,000 CDBG -ED grant. These monies will be used for on -site water and wastewater line extensions and for constructing the base for the extension of the street. We are also applying to the Oklahoma Department of Transportation for an Industrial Access Road grant for a minimum of $250,000. These monies will be used to construct off -site street improvements and to surface the entire length of the new industrial street. As was noted in previous correspondence, the staff, with Council approvals, will prepare the application, submit the application, complete all documentation for Release Of Funds, select a design engineer, bid the project and select a contractor, supervise and inspect construction. Each step of the process will require different Council actions. The current action requested is for authorization to submit to the Department of Commerce a CDBG -ED application for the amount of $200,000. RECOMMENDATION• The staff recommends that the Council authorize the Mayor to execute and submit a $200,000 CDBG -ED grant application for infrastructure construction to assist in the relocation of the National Steak and Poultry Company to Owasso. MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: STEVE COMPTON COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: AUTHORIZATION TO SUBMIT CDBG INFRASTRUCTURE REHAB GRANT APPLICATION FOR SOUTH OWASSO DATE: June 30, 1994 BACKGROUND: As was noted by the City Manager at the June 7th Council meeting, it appears that because of new criteria being used by the Department of Commerce two small areas of our community may be able to meet the Department of Commerce's requirements to qualify for a CDBG Infrastructure Rehab Grant. The first would be that area within the city limits and south of 76th Street. The second would be an irregular shaped area generally located north of 76th Street, south of 2nd Street, and east of Atlanta Street. The staff is in the process of conducting an income survey within the proposed project areas to make a final determination. However, the application must be submitted prior to the next council meeting, July 19, 1994. The current action being requested is for authorization to submit to the Department of Commerce a CDBG Rehab grant application for the amount of $250,000, if it is determined that the necessary requirements can be met. ' It is the staff's hope, the CDBG qualifications can be met and that our current water /wastewater rehab project (funded by Water Resource Board loan) can be expanded in those areas of the community where there is an existing predominance of low /moderate income households. The addition of the grant monies ' can greatly enhance our present rehab project and significantly reduce the long -term schedule for infrastructure rehab in the "old town" area. It has also been determined that this same general area may meet the required qualifications to be classified as an Enterprise Zone. The staff is in the process of analyzing the existing data and comparing that to the Department of Commerce's requirements. It is anticipated that authorization to submit an ' application for Enterprise Zone designation will be processed in the near future. This designation will significantly improve incentives that can be offered to potential economic development investors. PR RECOMMENDATION: The staff recommends that the Council authorize the Mayor to execute and submit a $250,000 CDBG Rehab grant application for infrastructure rehab in designated low /moderate income areas within the community. ATTACHMENT: General Boundary Map (Not Final) GENERAL BOUNDARY MAP CDBG REHAB AREAS s F' N 2114 n° _ I`r I st -r; W S Ir, EET AREA - 2 3.7e ' 6.77 A t 171 F,' MEMoxaivnunz TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: STEVE COMPTON COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: CITIZEN PARTICIPATION PLANS FOR CDBG GRANT PROJECTS: ECONOMIC DEVELOPMENT GRANT (NATIONAL STEAK & POULTRY) INFRASTRUCTURE REHAB GRANT (LOW/MOD HOUSEHOLD AREAS) DATE: June 30, 1994 BACKGROUND: As has been noted in previous memorandums, the CDBG grant process, including the grant application, Release -of- Funds, construction, and contract monitoring require multiple Council actions. Most of these actions are considered to be "house cleaning" matters that are necessary to insure that the projects meet all requirements and is open to public comment/input. It is a requirement that the City adopt a Citizen Participation Plan showing how the public will be kept informed of all steps of the process from initial planning to the final release of funds. The plan must also identify the points in the process when the public has an opportunity to provide input. A Citizen Participation plan has been developed for each of the above -cited projects and has been strictly followed. However, these plans have not been submitted to the Council for formal action because of scheduling conflicts created by "fast tracking" the process to meet set due dates. All meetings previously conducted were held as shown in each plan and all notices were properly placed in the newspaper. All future meetings will be conducted in compliance with all regulations and as outlined in the plans. Remaining meetings and notices will be concerned with environmental reviews, release of funds, and grantee performance activities. RECOMMENDATION: The staff recommends Council approval of the Citizen Participation Plans for the Oklahoma Department of Commerce CDBG -ED (NSP) and CDBG -Rehab (Low /Mod Areas) grants. ATTACHMENTS: 1. Citizen Participation Plan for CDBG -ED (NSP) Grant 2. Citizen Participation Plan for CDBG -Rehab (Low /Mod Areas) Grant CITIZEN PARTICIPATION PLAN FOR THE CITY OF OWASSO (CDBG -ED GRANT) POLICY It is the intent of the City of Owasso through the preparation and adoption of a Citizen Participation Plan to accomplish the following objectives related the participation in the State Department of Commerce - Community Development Block Grant Economic Development Finance program: A. Provide for proper notice and access to all meetings and project records. B. Provide technical assistance related to the CDBG Program to groups representative of lower - income persons, including the purposes and objectives of the program, eligible projects, amount of funds available, and opportunities for participation in the program. C. Hold public hearings to obtain citizens' views and to respond to proposals and questions at all phases of the project, specifically during the application phase to address the activities to be undertaken. These will include a special public hearing to receive recommendations from citizens about economic development needs. D. Provide a method to identify and discuss the city's economic development needs, goals, objectives and prioritization of the identified needs. E. Provide a method for the public hearings to provide citizens with information regarding the community's decision to seek funding, the type of project for which funding is requested, a discussion of the relationship of the selected activity to the identified priorities of economic development needs, the amount of funding being requested and how much of the funding will benefit low and moderate income residents, a timetable for implementation in the event that funding is received, the probable consequences resulting from the project's funding, opportunities for comments on the proposed project, and where the application can be inspected. SCOPE OF PARTICIPATION Citizens are encourage to review the Citizen Participation Plan and offer amendments or suggestions to the City of Owasso. In addition, citizens are encouraged to become involved in the formulation of economic development needs, priorities, strategies and goals, and to determine priorities in the submittal of any amendments and in monitoring and evaluation of project implementation. Any views and proposals submitted, particularly from those citizens directly affected by project activities, will be promptly considered by the City of Owasso with a determination and response returned to the citizen or citizen organization. 1 Citizens may submit written complaints and grievances concerning the Community Development Block Grant program to the Owasso City Council, Owasso City Hall, 207 S Cedar (PO Box 180), Owasso, OK 74055 (phone 918 - 272 -2251) during normal business hours. Resolution of the complaints or grievances shall be determined by the City Council and a response returned to the citizen within 15 working days, where practicable. Technical assistance will be provided upon request to citizens or groups representative of low and moderate income persons in the completion of proposals to benefit these persons. According to the 1990 Census data, only a very small percentage of the residents of Owasso speak English not well or not at all. Therefore, at this time, the City will make no special arrangements to accommodate non - English speaking residents at public hearings, as the numbers do not warrant it. AVAILABLE INFORMATION Citizens should have full access to information and documents related to the City of Owasso's efforts to secure funding through the ODOC -CDBG Program. This information will be made available at City Hall during normal business hours, excluding holidays and weekends, and during public meetings or hearings called for discussion and /or approval of ODOC -CDBG Program activities. The following information will specifically be made available: A. The total amount of funds available for consideration; B. Eligible activities that might be undertaken, prior activities submitted and /or approved and those activities specifically excluded from consideration; C. The processes to be followed in drawing up and approving any proposed project activities, including the schedule of meetings and hearings included below; D. The proposed CDBG project activities likely to result in displacement and the City's Antidisplacement and Relocation Plans developed in accordance with Section 104(d)(1) and (2) of the Uniform Relocation Act; E. The proposed application for funding, when completed; and F. The Citizen Participation Plan and other important program requirements. SCHEDULE OF MEETINGS The primary vehicle through which citizen participation will be accomplished shall be public meetings and hearings. The focus will be to provide information, receive proposals and answer IM questions about the Economic Development application process. Minutes or summaries will be qW prepared documenting views and opinions expressed during meetings and hearings. The handicapped will be considered in the selection of meeting and hearing sites. The following schedule will be observed during the FY -95 Economic Development application process.. 1. SPECIAL HEARING June 7, 1994, 6:30 PM. Owasso Community Center Purpose: To obtain views of citizens on economic development needs and priorities and to receive proposals. 2. RESOLUTION /PROJECT APPROVAL July 19, 1994, 7:00 PM, Owasso Community Center Purpose: To approve resolution and project scope of activities prior to submittal allowing additional comment from citizens. 3. CONTRACT APPROVAL November, 1994, (approximate date) Purpose: To obtain final input from citizens on proposed activities prior to any action by Owasso City Council authorizing the project. 4. ENVIRONMENTAL HEARING Purpose: To obtain input on the environmental impact of the proposed activities. 5. GRANTEE PERFORMANCE REVIEW PUBLIC HEARING To be scheduled at conclusion of project Purpose: To inform citizens of progress of the grant. NOTICE In order to give adequate notice of the public hearings listed above, a notice will be published prior to each public hearing in the Owasso Reporter. PROGRAM AMENDMENTS In the event that a loan is secured and significant amendments, changes or revisions are necessary, an additional public hearing will be held prior to action by the Owasso City Council. 3 1 ' CITIZEN PARTICIPATION PLAN FOR THE CITY OF OWASSO (CDBG -REHAB GRANT) POLICY It is the intent of the City of Owasso through the preparation and adoption of a Citizen Participation Plan to accomplish the following objectives related the participation in the State Department of Commerce - Community Development Block. Grant Rehab Finance program: ' A. Provide for proper notice and access to all meetings and project records. ' B. Provide technical assistance related to the CDBG Program to groups representative of lower - income persons, including the purposes and objectives of the program, eligible projects, amount of funds available, and opportunities for participation in the program. ' C. Hold public hearings to obtain citizens' views and to respond to proposals and questions at all phases of the project, specifically during the application phase to address the activities to be undertaken. These will include a special public hearing to receive recommendations from citizens about economic development needs. I D. Provide a method to identify and discuss the city's rehab. development needs, goals, objectives and prioritization of the identified needs. E. Provide a method for the public hearings to provide citizens with information regarding the community's decision to seek funding, the type of project for which funding is requested, a discussion of the relationship of the selected activity to the identified priorities of economic development needs, the amount of funding being requested and how much of the funding will benefit low and moderate income residents, a timetable for implementation in the event that funding is received, the probable consequences resulting from the project's funding, opportunities for comments on the proposed project, and where the application can be inspected. SCOPE OF PARTICIPATION Citizens are encourage to review the Citizen Participation Plan and offer amendments or suggestions to the City of Owasso. In addition, citizens are encouraged to become involved in the formulation of economic development needs, priorities, strategies and goals, and to determine priorities in the submittal of any amendments and in monitoring and evaluation of project implementation. Any views and proposals submitted, particularly from those citizens directly affected by project activities, will be promptly considered by the City of Owasso with a determination and response returned to the citizen or citizen organization. 1 Citizens may submit written complaints and grievances concerning the Community Development Block Grant program to the Owasso City Council, Owasso City Hall, 207 S Cedar (PO Box 180), Owasso, OK 74055 (phone 918 - 272 -2251) during normal business hours. Resolution of the complaints or grievances shall be determined by the City Council and a response returned to the citizen within 15 working days, where practicable. Technical assistance will be provided upon request to citizens or groups representative of low and moderate income persons in the completion of proposals to benefit these persons. According to the 1990 Census data, only a very small percentage of the residents of Owasso speak English not well or not at all. Therefore, at this time, the City will make no special arrangements to accommodate non - English speaking residents at public hearings, as the numbers do not warrant it. AVAILABLE INFORMATION Citizens should have full access to information and documents related to the City of Owasso's efforts to secure funding through the ODOC -CDBG Program. This information will be made available at City Hall during normal business hours, excluding holidays and weekends, and during public meetings or hearings called for discussion and /or approval of ODOC -CDBG Program activities. The following information will specifically be made available: A. The total amount of funds available for consideration; B. Eligible activities that might be undertaken, prior activities submitted and /or approved and those activities specifically excluded from consideration; C. The processes to be followed in drawing up and approving any proposed project activities, including the schedule of meetings and hearings included below; D. The proposed CDBG project activities likely to result in displacement and the City's Antidisplacement and Relocation Plans developed in accordance with Section 104(d)(1) and (2) of the Uniform Relocation Act; E. The proposed application for funding, when completed; and F. The Citizen Participation Plan and other important program requirements. SCHEDULE OF MEETINGS The primary vehicle through which citizen participation will be accomplished shall be public meetings and hearings. The focus will be to provide information, receive proposals and answer questions about the Rehab Development application process. Minutes or summaries will be prepared documenting views and opinions expressed during meetings and hearings. The 2 handicapped will be considered in the selection of meeting and hearing sites. The following schedule will be observed during the FY -95 Rehab Development application process. SPECIAL HEARING July 5. 1994, 6:30 PM, Owasso Community Center ' Purpose: To obtain views of citizens on economic development needs and priorities and to receive proposals. ' 2. RESOLUTION /PROJECT APPROVAL ,July 19, 1994, 7:00 PM, Owasso Community Center Purpose: To approve resolution and project scope of activities prior to submittal allowing additional comment from citizens. 3. CONTRACT APPROVAL December, 1994, (approximate date Purpose: To obtain final input from citizens on proposed activities prior to any action by Owasso City Council authorizing the project. ' 4. ENVIRONMENTAL HEARING Purpose: To obtain input on the environmental impact of the proposed activities. 5. GRANTEE PERFORMANCE REVIEW PUBLIC HEARING To be scheduled at conclusion of project Purpose: To inform citizens of progress of the grant. NOTICE In order to give adequate notice of the public hearings listed above, a notice will be published prior to each public hearing in the Owasso Reporter. PROGRAM AMENDMENTS In the event that a loan is secured and significant amendments, changes or revisions are necessary, an additional public hearing will be held prior to action by the Owasso City Council. I 3 ws I t REQUEST FUR �.CTI�Rt ll REQUEST FTI CITY MANAGER XI COUNCIL DATE: 6/24/94 OPWA El OEDA F1 BOA PC FI CIP E] OPGA FI WATCHDOG OTHER FOR INFORMATION CONTACT: NAME: F. Robert Carr DEPT: Public Works TELEPHONE: 272 -4959 SUBJECT: El Rio Vista Drainane Project NOTE: All City Council Agenda items, including appropriate backup materials, and all items for the City Manager's Report, must be submitted to the office of the City Manager by NOON on WEDNESDAY preceding a Council meeting. SUMMARY: A stormwater drain pipe from the cul -de -sac on 96th Place North in El Rio Vista discharges to a drainage easement at a property located on 1 10th E Avenue. The drainage from this pipe has created a washout, which is approximately 8 feet in diameter and 2 -3 feet deep. The resulting hole stays filled with water and poses both an aesthetic and potential safety problem in the backyard of the property on 1 10th E Avenue. Staff has met with the property owner and discussed constructing a 24 -inch drain pipe in the easement, which will discharge to the drainage ditch on 96th Street North. Approximately 180 LF of corrugated polyethylene drain pipe is required at a cost of $1,710. ....................... . BUDGET.: F1N,NCE CTR APPRf3VRL: Street Division 51- 410 -5220 REQUEST FOR ACTION: All department items regWlr:lng �ufinC approval must be submitted through City Manager's office. Request approval of an expenditure in the amount of $1,710 for 180 LF of 24 -inch corrugated polyethylene drain pipe from Water Products. DEPARTMENT DIRECTOR APPROVAL: CITY MANAGER APPROVAL: ATTORNEY APPROVAL: BOARD /COMMITTEE APPROVAL: 0TH ER: CITY COUNCIL APPROVAL: DATE: ('v ........ FOR CITY MANAGER'0FiFICE USE :: DATE RECEIVED: G— _ APPROVED: 11 FIRST AGENDA DATE: —`j 94-- SECOND AGENDA DATE: HEARING: ORDINANCE /RESOLUTION: Request for Action Form No. 1 - June 1994 MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: F. ROBERT CARR PUBLIC WORKS DIRECTOR SUBJECT: EL RIO VISTA DRAINAGE PROJECT DATE: June 29, 1994 BACKGROUND: A stormwater drain pipe from the cul -de -sac on 96th Place North in El Rio Vista discharges to a drainage easement at a property located on 110th E. Avenue. The drainage from this pipe has created a washout, which is approximately 8 feet in diameter and 2 -3 feet deep. The resulting hole stays filled with water and poses both an aesthetic and potential safety problem in the backyard of the property on 110th E. Avenue. Staff has net with the property owner and discussed constructing a 24 -inch drain pipe in the easement, which will discharge to the drainage ditch on 96th Street North. Approximately 180 LF of drain pipe is required. Some additional work to direct the water from the pipe from the 96th Place cul -de -sac drain pipe to the new pipe may be required. It appears that there may be a change in pipe sizes. QUOTES FOR MATERIALS: Prices for various types of pipe material have been requested from suppliers as follows: Tue of material Supplier /foot Total cost Corrugated polyethylene Water Products (Owasso) $9.50 $1,710 Fensco, Inc. (Jenks) $10.50 $1,890 Oklahoma Meter (Owasso) $12.70 $2,286 (verbal quote) Reinforced concrete Hydro Conduit (Tulsa) $16.15 $2,907 The low total quote of $1,710.00 was received from Water Products. Page 2 El Rio Vista Drainage Project SOURCE OF FUNDS: Funds for the purchase of materials are included in the FY94 -95 Budget of the Street Division. RECOMMENDATION: Staff recommends approval of an expenditure in the amount of $1,710.00 for 180 linear feet of ' 24 -inch corrugated polyethylene drain pipe from Water Products. 1 ATTACHMENTS: 1. Location Map 2. Price quotes i f O Z 1 �• l4 r tt r ns , `+ c' i '0 ~ q Ir , 0 fo - 4t LL 1Z !0 13 97 th 1 w ` C D 1 A 1 � l.T v di a- �°' 96 th -1co) zZ'f Z o ,4.0, o T- 3 rA -c `' l o -d LOCATION MAP ATTACHMENT I P.O. Box 349 ' aor r uc S Owasso, Oklahoma 74055 -0349 FAX: 0918 -371 -4978 PROJECT �� �/ el'- QG�/95 S BID DATE P.O. Box 100 Tontitown, Arkansas 72770 -0100 1- 800 - 435 -9099 FAX: 501 - 361 -9058 QUOTATION � NUMBER DATE Z Quantity Size Description Unit W9t. Unit Price Extension � i'/ �'i�' �,�?o� //� 2, �5-O /71 t9 t7 Ir ATTACHMENT 2 1 o-f GwrAss P Reply ro: � kv,-:: �4. - j! j %141),3 t Date CP ` 7-4, 'q4- Protects{ alaj 2'12_,'C'i L X g Place Seller Iias baSed its quoted prices upon all of the quantities hVAd in this quotation. If Buyer elects to purchase from Seller only a por oon of the in ate, ..31 quoted. Seller hall have the right to adjust its prices to reflect the impact of all resulting cost is Z" AOS t..1- t2 Ga-ti, r Pf� @ i p5o 61 2.40 tlorW-f G. r G A a� 4 I P a oa�t� �.3 r s quotation expires in thirty days and paces herein are predicated on material shipping within the standard lead times quoted herein, after rice pt of a signed order. Any extension of these prices beyond the quotation expiration limit of beyondlhe standard lead time deliveries quoted herein will only be honored in the event of specific written confirmation by an authorized representative of FENSCO, INC Above prices quoted for acceptance within thirty days from date Prices quoted apply only to project specified This Quotation supersedes all previous communications. Acceptance of your Purchase Order is expressly made conditional on your acceptance of the terms and conditions. including 'Warranties'" and "Buyer's Remedies ", appearing on the reverse Side hereof by your acceptance of the product$ herein described or otherwise Unless timely notice to the contrary is received. the products herein described will be manufactured and dehvered in accordance herewith in reliance upon your acceptance of such terms ACCEPTANCE Subject to being awarded the contract, we hereby order required rrweriol of the abo,e unit price. By T, 11 • Dore by T-tl FENSCO, INC. EMPIRE 9182991723 P. @1 CorrugafedMt•IalPfpe r1 QUotgtion No.: Guardrail products FENSCO, INC. 1963 N. Birch Sheet of P.O. Box 934 ' Jenks. OK 74037 /� 19181 298 -4844 Q U O T A T I O N o-f GwrAss P Reply ro: � kv,-:: �4. - j! j %141),3 t Date CP ` 7-4, 'q4- Protects{ alaj 2'12_,'C'i L X g Place Seller Iias baSed its quoted prices upon all of the quantities hVAd in this quotation. If Buyer elects to purchase from Seller only a por oon of the in ate, ..31 quoted. Seller hall have the right to adjust its prices to reflect the impact of all resulting cost is Z" AOS t..1- t2 Ga-ti, r Pf� @ i p5o 61 2.40 tlorW-f G. r G A a� 4 I P a oa�t� �.3 r s quotation expires in thirty days and paces herein are predicated on material shipping within the standard lead times quoted herein, after rice pt of a signed order. Any extension of these prices beyond the quotation expiration limit of beyondlhe standard lead time deliveries quoted herein will only be honored in the event of specific written confirmation by an authorized representative of FENSCO, INC Above prices quoted for acceptance within thirty days from date Prices quoted apply only to project specified This Quotation supersedes all previous communications. Acceptance of your Purchase Order is expressly made conditional on your acceptance of the terms and conditions. including 'Warranties'" and "Buyer's Remedies ", appearing on the reverse Side hereof by your acceptance of the product$ herein described or otherwise Unless timely notice to the contrary is received. the products herein described will be manufactured and dehvered in accordance herewith in reliance upon your acceptance of such terms ACCEPTANCE Subject to being awarded the contract, we hereby order required rrweriol of the abo,e unit price. By T, 11 • Dore by T-tl FENSCO, INC. JUN 29 '94 8:44 FROM HYDRO CONDUIT -TULSA PAGE .001 QUOTATION HYDRO CONDUIT CORPORA TION L CITY OF OWASSO ATTN: JON COSHATT Quote Number: 94 -54 Date of Quotation- JUNE 29, 1994 Plant: TULSA PIPE Project: CITY OF OWASSO Bid Opening- Engineer: This quotation is an offerby Hydra CmAuit Corporation (' "Seller ") w sell umstruction materials, is made subject to all terms and conditions on both sides hereof and, it acecptcd by the Purchaser 6pccificd below in writing within thirty (30) days from date of quotation hereon, shall constitute a binding Contract between Seller and Purchaser upon the terms and umdititms contained on both sides hereof. ITEM APPROX. DESCRIPTION & SPECIFICATIONS UNIT PRICE EXTENSION NO. UNITS 75 1 180' 24" RCP CLASS III WITH GASKET NOTES: $16.15/LF $2,907.00 1. PIPE TO BE DELIVERED AND UNLOADED BY HCC DRIVER. 2. OMNI FLEX JOINT GASKET INCLUDED. TEAMS OF PAYW&NT: NET 10TH PROX P�OR�T TOB JOBSITE Q:,� 70 BE SCHEDULED ACCEPTED finis day of _. 19_, Respe-crui y sutma": upon the terms and conO#60M Conrwned on both SbsS hereof. HYDRO C O N O U l T C O R P O R A T i O fV F M TITLE: Purchaw HO-S• 10 12r87 t BYE TITLE. JOHN F CA SALES REPREa2aA1IVE Seller Page one of LF i I ■ REQUEST FTI CITY MANAGER © COUNCIL DATE: 6/25/94 FI OPWA OEDA FI BOA D PC F1 CIP OPGA FI WATCHDOG FI OTHER FOR INFORMATION CONTACT: NAME: Rohn Munn DEPT: Public Works - Enninaarino TELEPHONE: 272 -4959 SUBJECT: Sianalization Bid Documents (96th Street North and Garnett Rd) NOTE: All City Council Agenda items, including appropriate backup materials, and all items for the City Manager's Report, must be submitted to the office of the City Manager by NOON on WEDNESDAY preceding a Council meeting. SUMMARY: A signalization project for the proposed street improvement of the intersection of 96th St. N. and Garnett Road. In order to keep this project near the estimated construction cost of $25,000, wooden poles will be used. This project consists of using 4 wooden poles with overhead span wires. On each span wire will be located the necessary signals for each lane. A solid state controller with upgrade capabilities will be installed near the southeast corner. Each lane will have a detector loop. There will be underground conduct provided with wires going to each pole. There will be two alternates added. One for steel poles, mast arms, and luminaries. The other one is for the required illumination to light the intersection for vehicular traffic movement through the intersection. BUDGET: FINANCE Appropriation contained in 1994 -95 budget ($25,816) N/A REQUEST FOR ACTION: All ;department items requiring Council approval must be submitted through City Manager's office. Request Council approval to solicit bids for the construction of signalization at 96th St. N. and Garnett Road. DEPARTMENT DIRECTOR APPROVAL: CITY MANAGER APPROVAL: ATTORNEY APPROVAL: BOARD /COMMITTEE APPROVAL: OTHER: CITY COUNCIL APPROVAL: FOR CITY MANAGER OFFICE USE: FIRST AGENDA DATE: HEARING: 'Request for Action Form No. 1 - June 1994 DATE: DATE RECEIVED: APPROVED: SECOND AGENDA DATE: ORDINANCE/RESOLUTION: MEMoxnxnuM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO ' FROM: ROHN MUNN ENGINEERING TECHNICIAN SUBJECT: AUTHORIZATION FOR THE STAFF TO SOLICIT BIDS FOR THE SIGNALIZATION OF 96TH STREET NORTH AND GARNETT DATE: June 29,1994 ' BACKGROUND: The signalization design for the above project is complete. This work is in conjunction with the County intersection improvements that consist of widening, grading, and some storm sewer construction. The signalization protect consists of adding overhead signals for each lane, detector loops, wooden ' poles with span wires, and a solid state controller. Because of the limited funds, the intersection improvements for signalization will be restricted to wooden poles with span wires and signals strapped to the span wires. Alternate bid prices will be obtained for steel poles with mast arms and luminaries. FUNDING SOURCE: Appropriation of expenditures for the signalization project will come from the approved 1994 -95 Budget ($25,816). PROJECT SCHEDULE: The following schedule is proposed for this project: Council authorization to solicit bids July 5,1994 Advertisement for bids July 14,1994 Mandatory pre -bid meeting August 5,1994 �, Bid opening August 12,1994 Award contract Begin construction (30 days) Complete construction PROTECT ADMINISTRATION: August 16,1994 September 1, 1994 October 1, 1994 The project administration for this project will be accomplished by the city staff members. This is a relatively small, clean job that should pose no serious challenges to our own existing capabilities. RECO ATION: The staff recommends Council acceptance of the construction plans and specifications and authorize solicitation of bids for the 96th Street North and Garnett signalization. ATTACHMENTS: 1) Conceptual construction plans SEC 17. 721 N.R14E iE INSTALLED BY OTHERS. :T THE CITY AND THE UTILITY COMPANIES FOR POSSIBLE UNDERGROUND i SHOWN OR NOT SHOWN ON THESE PLANS. :TOR LOOP SYSTEMS SHALL BE SEALED WITH BOND P -606, PRESCO MBEDDING AND 3M DETECTOR LOOP SEALANT OR APPROVED EQUAL SEC 20. 721 N. R 14E urawn T- 1 �i•• : i SIGNAL PLAN 96th. ST. N. & GARNETT ROAD MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: SHERRY BISHOP FINANCE DIRECTOR SUBJECT: AGREEMENT WITH THE OKLAHOMA TAX COMMISSION FOR ADMINISTRATION OF THE SALES TAX ORDINANCE AND THE USE TAX ORDINANCE DATE: July 1, 1994 BACKGROUND: ' The City of Owasso levies a 3 % sales tax and a 3 % use tax on the sales of eligible merchandise as allowed by statute. Collection of the sales and use tax is currently performed by the ' Oklahoma Tax Commission (OTC) under an agreement between the OTC and the City. The agreement with the OTC requires annual renewal by the City Council. In return for collection and administration of the tax, the OTC retains one percent of the total amount collected. Without this agreement, the OTC would not collect Owasso's portion of the sales tax. The 1 % fee retained by the Commission during the past fiscal year was $34,318. Several cities and the OML have studied alternate methods of collecting the sales tax. At this time, there does not appear to be a more cost - effective option. The attached agreements with the Commission are identical (except for dates) to the agreements approved in previous years. Mr. Cates has reviewed the documents and indicated that they are appropriate for Council consideration. RECOMMENDATION• Staff recommends Council approval of the "Agreement for Administration of the Sales Tax Ordinance" and "Agreement for Administration of the Use Tax Ordinance" with the Oklahoma Tax Commission. ATTACHMENTS: Agreement for Administration of the Sales Tax Ordinance Agreement for Administration of the Use Tax Ordinance AGREEMENT FOR ADMINISTRATION OF THE SALES TAX ORDINANCE OF THE CITY /TOWN OF l THIS AGREEMENT is entered into this day of 19 , pursuant to the provisions of Section 2701 et seq. of Title 68 of the Oklahoma State Statutes, between the Oklahoma Tax Commission, hereinafter referred to as "Commission" and the City/Town of Oklahoma, for the administration of Ordinance No. hereinafter referred to as "Ordinance" levying a municipal sales tax of - t-i� rem percent , %) within the Municipality, to -wit: 1. This Agreement is based upon the provisions contained in the Ordinance of the Municipality, a certified copy of which is attached hereto and made a part hereof. The Municipality agrees to forthwith provide the Commission with a certified copy of each amendment to the Ordinance enacted during the time this Agreement is in effect. Any amendment to the Ordinance ' which the Commission determines is inconsistent with the terms of the Agreement shall constitute grounds for termination by the Commission of this Agreement. 2. The Commission shall administer and enforce the Ordinance and collect the municipal sales tax in the manner herein provided.. It is recognized and acknowledged that the ordinance levies a municipal sales tax upon all sales which are subject to the sales tax levied by Sections 1350, et seq. of Title 68 of the Oklahoma Statutes, hereinafter referred to as "Oklahoma Sales Tax Code,"; that all sales exempt from state sales tax are exempt from the municipal sales tax, unless otherwise provided by the Oklahoma Sales Tax Code; and, that in administering, enforcing and collecting the municipal sales tax, the term "sale" as used herein shall mean "sale" as defined by state statute and the Commission's determination of what constitutes a sale shall be binding on the Municipality. 3. The Commission and the Municipality acknowledge that the bracket system should be adopted for the convenience of vendors in collecting both the state and municipal sales tax, as authorized in Section 1362 of Title 68 of the Oklahoma Sales Tax Code. 4. The Municipality agrees that vendors' claims for the discount allowed in Section 1367 of the Oklahoma Sales Tax Code shall be applicable to both state and municipal sales tax remittances and the Commission's determination of the validity of the claims shall be binding on the Municipality. 5. The Municipality agrees that the Commission shall retain, for its services rendered, an amount not to exceed one and three - fourths percent (1 -3/4 %) of the amount of such tax, penalty and interest, collected by the Commission. 6. Except as otherwise provided in this Agreement or Amendment hereto, the Commission shall give no preference in applying money received for state and municipal sales taxes owed by a taxpayer. All monies collected shall be applied pro rata to the satisfaction of the claims of the Commission and the claims of the Municipality in amounts calculated on a percentage equal to the proportion of their respective claims to the total sales tax liability of the taxpayer. 0 7. The Municipality acknowledges that the municipal sales tax received and collected pursuant to this Agreement will be deposited in the State Treasury as required by law. The I• Commission agrees that as early as possible each month, and so long as the Commission has any funds due the Municipality under this Agreement, it will cause to be paid over to the Treasurer of the Municipality, all municipal sales tax, penalty and interest received by the Commission during the preceding calendar month, except any amount refunded to taxpayers and less any sums withheld under Paragraph 5 above. 8. The Commission agrees to require reports of municipal sales tax from vendors, to ' maintain records of reports and collections from vendors and to maintain the records in such a manner that the total amount due the Municipality each month can be determined by the Commission. And, the Commission agrees to transmit to the Municipality a monthly statement of the municipal sales tax collected the preceding month and the amount refunded. The Municipality W shall have no other claim under this Agreement against the Commission for any funds other than for the municipal sales tax, penalty and interest thereon collected hereunder by the Commission. 9. The Municipality agrees that refunds of municipal sales tax previously paid over to the Treasurer of the Municipality shall be paid from subsequent collections of the municipal sales tax. The Commission's determination of claims for refund shall be binding on the Municipality. 10. Both parties agree that nothing herein shall be construed to affect the applicability of the Supreme Court's decision in the consolidated case of Kay Electric Cooperative, Inc. v. State of Oklahoma ex rel. Oklahoma Tax Commission and Cotton Electric Cooperative, Inc. v. State of Oklahoma ex rel. Oklahoma Tax Commission, 62 O.B.A.J. 2233 (July 20, 1991), to circumstances 2 that may arise hereunder. 1 1 . The Municipality agrees that any municipal sales tax, penalty and interest paid under protest received by the Commission during a preceding calendar month shall be paid over to the Treasurer of the Municipality. If the protested municipal sales tax is refunded, the municipal sales tax, penalty and interest paid under protest and interest required to be paid thereon will be paid out of current collections and deducted from the amount due the Municipality. 12. The Municipality acknowledges that the provisions of Section 205 of Title 68 of the Oklahoma Statutes, making the records and files of the Commission confidential and prohibiting disclosure of same, includes the Commission's records and files in respect to the collection of municipal sales tax and that sales . tax reports, records, files and any information obtained therefrom, cannot be divulged or disclosed except as authorized by statute. 13. In the event of termination of this Agreement, the Commission will cause to be paid over to the Municipality, all municipal sales tax funds in its possession then due and payable under this Agreement, and the Municipality shall thereafter be liable for and shall pay any refunds of municipal sales tax required by law to be made, including refunds of the amount of such municipal sales tax, penalty and interest paid under protest that must be refunded and any interest required thereon. After such termination, the Commission's liability shall extend only to the amount of such funds being held by it. The Municipality agrees to pay any interest required by law to be paid on such refunds. 14. The Municipality agrees that the Commission shall have the authority to assess, to collect, to enforce and to prosecute the municipal sales tax penalties and interest thereon, including any tax, penalty and interest liability existing on the date of this Agreement. The Municipality agrees that the Commission shall have all the powers of enforcement in regard to municipal sales tax, penalties and interest as are granted to or vested in the Municipality. And, the Municipality ' agrees to refrain from any assessment, collection, enforcement or prosecution of the municipal sales tax except as specified in this Agreement. 15. It is recognized and acknowledged that the Ordinance includes criminal sanctions for violation of the Ordinance. The Commission agrees that the Municipality may prosecute, in its Courts, any criminal violations of the Ordinance. And, the Commission agrees to fully cooperate ' with the Municipality in its prosecution efforts and to disclose information to the Municipality as 3 required by law. The Municipality agrees that the Commission will not prosecute violations of the Ordinance. 16. The Municipality agrees that any payment of tax, penalty or interest thereon, generated as a result of criminal prosecution or enforcement activity by the Municipality, shall be paid by the taxpayer directly to the Commission and shall be applied pro rata to the satisfaction of the respective liabilities owed to the State and the Municipality in amounts calculated on a percentage equal to the proportion of each liability to the total sales tax liability of such taxpayer. 17. It is recognized and acknowledged that the Municipality may elect to augment the Commission's enforcement of municipal sales tax. The Municipality agrees to refrain from any efforts to augment the Commission's enforcement of municipal sales tax except as specified by written Amendment to the Agreement approved by the Municipality and the Commission. 18. The Municipality agrees that the Commission has the sole authority to enter into an installment agreement with any taxpayer, including a taxpayer prosecuted under a municipal sales tax ordinance, for state and municipal sales taxes owed by the taxpayer, and that all monies collected pursuant to an installment agreement are to be applied pro rata to the satisfaction of the respective liabilities owed to the State and the Municipality in amounts calculated on a percentage equal to the proportion of each liability to the total sales tax liability of such taxpayer. 19. The Municipality agrees that if the constitutionality or legality of the Ordinance or any provisions thereof, shall be attacked in any Court, it shall be the duty of the Municipality to defend such litigation. 20. The Municipality agrees to promptly give the Commission a notice in writing of any annexation or de- annexation of territory to the Municipality. The notice shall include a verified copy of the street or physical boundaries of the newly annexed or de- annexed territory. All Municipality limit lines shall be designated by street name, or other physical boundaries, shown in map form, and certified to the Commission. 21. This Agreement shall be in effect from July 1 , 19 94 , until June 30, 19 95 . Either party may terminate this contract for any reason upon thirty (30) days written notice of its intent to terminate to the other party. 4 IN WITNESS WHEREOF, the parties have set their hands and affixed their official seals the day and year first above written. THE MUNICIPALITY OF A Municipal Corporation Mayor ATTEST: (CITY SEAL) Municipal Clerk APPROVED: Director, Business Tax Division R OKLAHOMA TAX COMMISSION hairman Vice Chairman / ATTEST: (STATE SEAL) Assistant Secretary - OTC ' AGREEMENT FOR ADMINISTRATION OF THE USE TAX ORDINANCE ' OF THE CITY/TOWN OF A )O .� THIS AGREEMENT is entered into this day of 19 , pursuant to the provisions of Section 2701 and 1411 of Title 68 of the Oklahoma State Statutes, between rthe Oklahoma Tax Commission, hereinafter referred to as "Commission" and the City/Town of Oklahoma, for the administration of Ordinance No. , 1 hereinafter referred to as "Ordinance" levying a municipal use tax of `i hy-c-c--- percent ,., (_ %) within the Municipality, to -wit: 1. This Agreement is based upon the provisions contained in the Ordinance of the 'Municipality, a certified copy of which is attached hereto and made a part hereof. The Municipality agrees to forthwith provide the Commission with a certified copy of each amendment to the Ordinance enacted during the time this Agreement is in effect. Any amendment to the Ordinance — which the Commission determines is inconsistent with the terms of the Agreement shall constitute ' grounds for termination by the Commission of this Agreement. 2. The Commission shall administer and enforce the Ordinance and collect the municipal use 'tax in the manner herein provided. It is recognized and acknowledged that the ordinance levies a municipal use tax upon all use within the Municipality of property, the sales of which, if made within the Municipality, would be subject to the municipal sales tax. The municipal use tax should be administered in the same manner as the use tax levied by Sections 1401, et seq. of Title 68 of the Oklahoma Statutes, hereinafter referred to as "Oklahoma Use Tax Code, "; that all exemptions from state use tax are exempt from the municipal use tax, unless otherwise provided by the Oklahoma Use Tax Code; and, that in administering, enforcing and collecting the municipal use tax, M the terms use or "sale" as used herein shall mean "sale" as defined by state statute and the Commission's determination of what constitutes a sale shall be binding on the Municipality. IP 3. The Commission and the Municipality acknowledge that the bracket system should be adopted for the convenience of vendors in collecting both the state and municipal use tax, as authorized in Section 1410 of Title 68 of the Oklahoma Use Tax Code. 4. The Municipality agrees that vendors' claims for the discount allowed in Section 1410 M of the Oklahoma Use Tax Code shall be applicable to both state and municipal use tax remittances 44 and the Commission's determination of the validity of the claims shall be binding on the Municipality. 5. The Municipality agrees that the Commission shall retain, for its services rendered, an amount not to exceed one and three - fourths percent (1 -3/4 %) of the amount of such tax, penalty and interest, collected by the Commission. 6. Except as otherwise provided in this Agreement or Amendment hereto, the Commission shall give no preference in applying money received for state and municipal use taxes owed by a taxpayer. All monies collected shall be applied pro rata to the satisfaction of the claims of the Commission and the claims of the Municipality in amounts calculated on a percentage equal to the proportion of their respective claims to the total use tax liability of the taxpayer. 7. The Municipality acknowledges that the municipal use tax received and collected pursuant to this Agreement will be deposited in the State Treasury as required by law. The Commission agrees that as early as possible each month, and so long as the Commission has any funds due the Municipality under this Agreement, it will cause to be paid over to the Treasurer of the Municipality, all municipal use tax, penalty and interest received by the Commission during the preceding calendar month, except any amount refunded to taxpayers and less any sums withheld under Paragraph 5 above. 8. The Commission agrees to require reports of municipal use tax from vendors, to maintain records of reports and collections from vendors and to maintain the records in such a manner that the total amount due the Municipality each month can be determined by the Commission. And, t the Commission agrees to transmit to the Municipality a monthly statement of the municipal use tax collected the preceding month and the amount refunded. The Municipality shall have no other claim under this Agreement against the Commission for any funds other than for the municipal use tax, penalty and interest thereon collected hereunder by the Commission. ' 9. The Municipality agrees that refunds of municipal use tax previously paid over to the Treasurer of the Municipality shall be paid from subsequent collections of the municipal use tax. The Commission's determination of claims for refund shall be binding on the Municipality. 10. Both parties agree that nothing herein shall be construed to affect the applicability of , the Supreme Court's decision in the consolidated case of Kay Electric Cooperative, Inc. v. State ' of Oklahoma ex rel. Oklahoma Tax Commission and Cotton Electric Cooperative, Inc. v. State of Oklahoma ex rel. Oklahoma Tax Commission, 62 O.B.A.J. 2233 (July 20, 1991), to circumstances that may arise hereunder. 11 . The Municipality agrees that any municipal use tax, penalty and interest paid under protest received by the Commission during a preceding calendar month shall be paid over to the Treasurer of the Municipality. If the protested municipal use tax is refunded, the municipal use tax, penalty and interest paid under protest and interest required to be paid thereon will be paid out of current collections and deducted from the amount due the Municipality. 12. The Municipality acknowledges that the provisions of Section 205 of Title 68 of the Oklahoma Statutes, making the records and files of the Commission confidential and prohibiting disclosure of same, includes the Commission's records and files in respect to the collection of municipal use tax and that use tax reports, records, files and any information obtained therefrom, ' cannot be divulged or disclosed except as authorized by statute. 13. In the event of termination of this Agreement, the Commission will cause to be paid over to the Municipality, all municipal use tax funds in its possession then due and payable under this Agreement, and the Municipality shall thereafter be liable for and shall pay any refunds of municipal use tax required by law to be made, including refunds of the amount of such municipal use tax, penalty and interest paid under protest that must be refunded and any interest required 'thereon. After such termination, the Commission's liability shall extend only to the amount of such funds being held by it. The Municipality agrees to pay any interest required by law to be paid on such refunds. 14. The Municipality agrees that the Commission shall have the authority to assess, to collect, to enforce and to prosecute the municipal use tax penalties and interest thereon, including any tax, penalty and interest liability existing on the date of this Agreement. The Municipality ,,agrees that the Commission shall have all the powers of enforcement in regard to municipal use ,tax, penalties and interest as are granted to or vested in the Municipality. And, the Municipality agrees to refrain from any assessment, collection, enforcement or prosecution of the municipal use tax except as specified in this Agreement. Ilr 15. It is recognized and acknowledged that the Ordinance includes criminal sanctions for violation of the Ordinance. The Commission agrees that the Municipality may prosecute, in its Courts, any criminal violations of the Ordinance. And, the Commission agrees to fully cooperate 0" 3 with the Municipality in its prosecution efforts and to disclose information to the Municipality as required by law. The Municipality agrees that the Commission will not prosecute violations of the Ordinance. 16. The Municipality agrees that any payment of tax, penalty or interest thereon, generated as a result of criminal prosecution or enforcement activity by the Municipality, shall be paid by the taxpayer directly to the Commission and shall be applied pro rata to the satisfaction of the respective liabilities owed to the State and the Municipality in amounts calculated on a percentage equal to the proportion of each liability to the total use tax liability of such taxpayer. 17. It is recognized and acknowledged that the Municipality may elect to augment the Commission's enforcement of municipal use tax. The Municipality agrees to refrain from any efforts to augment the Commission's enforcement of municipal use tax except as specified by written Amendment to the Agreement approved by the Municipality and the Commission. 18. The Municipality agrees that the Commission has the sole authority to enter into an installment agreement with any taxpayer, including a taxpayer prosecuted under a municipal use tax ordinance, for state and municipal use taxes owed by the taxpayer, and that all monies collected pursuant to an installment agreement are to be applied pro rata to the satisfaction of the respective liabilities owed to the State and the Municipality in amounts calculated on a percentage equal to the proportion of each liability to the total use tax liability of such taxpayer. 19. The Municipality agrees that if the constitutionality or legality of the Ordinance or any provisions thereof, shall be attacked in any Court, it shall be the duty of the Municipality to defend such litigation. 20. The Municipality agrees to promptly give the Commission a notice in writing of any annexation or de- annexation of territory to the Municipality. The notice shall include a verified copy of the street or physical boundaries of the newly annexed or de- annexed territory. All Municipality ' limit lines shall be designated by street name, or other physical boundaries, shown in map form, and certified to the Commission. 21. This Agreement shall be in effect from July 1 1994 , until 1 June 30, 19 95 . Either party may terminate this contract for any reason upon thirty (30) days written notice of its intent to terminate to the other party. ' Iv IN WITNESS WHEREOF, the parties have set their hands and affixed their official seals the day and year first above written. Fin ,.,THE MUNICIPALITY OF IV Municipal Corporation i Mayor IN rTTEST: (CITY SEAL) Municipal Clerk APPROVED: director, Business Tax Division 5 OKLAHOMA TAX COMMISSION hairman ViA Chairman ecretary e r ATTEST: (STATE SEAL) Assistant Secretary - OTC b MEMORANDUM PR TO: FROM: r SUBJECT: DATE: F 1 bw 1 1 BACKGROUND: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO HOWARD STAMPER REQUEST TO AWARD BID FOR ONE UHF REPEATER FOR THE OWASSO POLICE DEPARTMENT June 27, 1994 The UHF Repeater at the Owasso Police Department has been hit by lightning strikes on several occasions, and it is becoming increasingly difficult to keep it operational. Therefore, bid specifications were developed for a replacement. A repeater allows conversations to take place on different frequencies if, for some reason, the same frequency cannot be used. Bid packets were mailed to four vendors on May 2, 1994. Those vendors were Radios Unlimited, Tulsa, OK; Ericsson /GE Mobile Communications, Oklahoma City, OK; EIS Communications, Tulsa, OK; and Commercial Electronics, Tulsa, OK. Bids were opened on May 20, 1994, with the following bids being received: COMPANY BASE BID Ericsson /GE $ 7187.00 EIS Communications $ 7640.00 Pittencrieff Communications $ 7825.30 FUNDING: OPTIONAL METERING KIT $ 125.00 $ 138.00 $ 125.00 Funds for a repeater are included in the FY94 -95 E -911 budget. RECOMMENDATION• ' Staff recommends that the City Council award a bid for the purchase of one UHF Repeater for the Owasso Police Department to Ericsson /GE Mobile Communications, Oklahoma City, OK in the amount of $7266.50. NOTE: A service microphone is included in the optional metering ' kit and, therefore, may be deducted from the base bid ($7187.00 + $125.00 - $45.50 = $7266.50). UHF Repeater June 27, 1994 Page 2 ATTACINIEENTS: 1. Bid Tabulation Sheet 2. Contract Document 3. Bid Proposal - Submittal Pages 4. City Manager's Report dated June 3, 1994 i BID DOCUMENTATION Item: UHF Repeater Opening Date: May 20, 1994 Number of Bids: Opened By: Marcia Boutwell Witness: Howard Stamper City of Owasso 207 S Cedar Owasso, OK 74055 BIDDER BASE BID METERING KIT Ericcson /GE $7187 $125 EIS Communications $7640 $138 Pittencrieff Communications $7825 $125 Certification: I, Marcia Boutwell, Contract Administrator, do hereby certify that, to the best of my knowledge, this Bid Documentation is true and correct. Signature: (SEAL) Date: /5�A--L4 2t? 197Y MEMORANDUM TO: PROSPECTIVE BIDDERS FROM: MARCIA BOUTWELL, CONTRACT ADMINISTRATOR SUBJECT: UHF REPEATER DATE: May 2, 1994 The City of Owasso is accepting sealed bids for one UHF Repeater for the Owasso Police Department. Bids will be accepted until 11:00 a.m. on Friday, May 20, 1994, at which time the bids will be publicly opened and read aloud. The BID PROPOSAL SUBMITTAL PAGES and NON - COLLUSION BID AFFIDAVIT must be submitted. See the enclosed bid packet for complete information. If you have questions concerning the specifications, contact Howard Stamper at 918- 272 -3119. 1 1 1 1 1 1 CONTRACT DOCUMENTS AND BID SPECIFICATIONS FOR ONE UHF REPEATER MAY 1994 CITY OF OWASSO, OKLAHOMA CONTRACT DOCUMENTS AND SPECIFICATIONS FOR ONE UHF REPEATER CITY OF OWASSO, OKLAHOMA Table of Contents Notice to Bidders Specifications Bid Form Bid Affidavit Notice of Award Contract for Materials Invoice Affidavit NOTICE TO BIDDERS Sealed Bids will be received by the City of Owasso at the Owasso City Hall, Office of the Contract Administrator, 207 South Cedar, PO Box 180, Owasso, Oklahoma 74055 until 11:00 a.m. on the 20th day of May, 1994, and then at said City Hall publicly opened and read aloud. This will be for the furnishing of the following item: ' One UHF Repeater for the City of Owasso Police Department per specifications. ' Further information and specification packets can be obtained by contacting the Contract Administrator at Owasso City Hall during regular working hours. 1 Envelopes containing bids must be marked to identify the item being bid. The City of Owasso expressly reserves the right to reject all bids. All bids will be considered irrevocable offers under conditions specified in the bid for a period of sixty (60) calendar days from and after the date herein for the opening of bids. IMay 2, 1994 PI 1 Marcia Boutwell, Contract Administrator SPECIFICATIONS I. INTENT It is the intent of the following specifications to set forth a minimum requirement for the purchase of a UHF Repeater for the City of Owasso Police Department. Each proposed vendor is required to: A. Familiarize themselves with the overall requirements. B. Provide new state -of- the -art equipment. All exceptions to the following specifications are to be listed on the equipment price sheet, along with the manufacturer and all model numbers. Specification sheets and brochures for all proposed equipment are to be provided with the bid package II. DETAILED TECHNICAL DESCRIPTIONS A. These specifications cover two -way radio communications equipment of the highest quality and performance, reliability, serviceability and versatility. The equipment bid will meet the current state of the art in its use of integrated circuits and microcomputers. The overall design shall meet or exceed the minimum specifications as described below. B. The repeater shall be designed to operate over the temperature range of -30 to +60 degrees Celsius and at 90% humidity. C. The repeater shall be mounted in a full upright, indoor, keylocked cabinet. D. The standard power supply shall be 115 V.A.C. ( + \- 10 %). E. The repeater shall meet or exceed all applicable F.C.C. requirements and be Type Accepted for the F.C.C. classification which is applicable for the intended service. The radios performance specifications shall be measured in accordance with specific referenced test procedures and /or as defined in the manufacturer's publications. F. The receiver circuit shall utilize high quality, long life transistors, diodes and integrated circuits throughout. The receiver shall be synthesized to operate on a single frequency of a duplex pair. G. The transmitter shall fully comply with E.I.A. Standards and shall employ only 1 J ' solid state circuitry utilizing high quality, long life transistors. The transmitter shall be synthesized to operate on a single frequency of a duplex pair. ' H. Separate programming software shall be required and provided by the manufacturer to modify the repeater frequencies and operations. The programming software will be provided with a complete set of instructions and updated versions will be sent directly to the Owasso Police Department. The software will operate on any true ' I.B.M. compatible P.C. using MS -DOS 3.0 of higher. I. Chan nel informatio n shall be determined b y programming an EEPROM to allow rapid reprogramming of the radio. Programmable functions shall include, but not be limited to, receive frequency, transmitter frequency, and C.T.C.S.S. Requested, but not required, programming features include transmit power level, carrier control timer, drop out delay timer and morse code i.D. Programmed information shall remain in memory when the repeater is turned off. J. Each unit shall be supplied as a completely functional combination including radio ' set, power supply, power amplifier, free standing cabinet and all internal cabling required for standard operation. ' K. The repeater shall include an internally, mounted speaker with a volume control knob. L. A microphone with push -to -talk will be provided with the repeater. An optional metering device capable of monitoring and adjusting transmitter and receiver levels ' shall be included in the bid on the summary page. M. A comprehensive instruction manual shall be supplied with the repeater. The manual shall provide sufficient information including schematics, troubleshooting diagrams, layout drawings, printed circuit board overlays, test and alignment procedures, interconnection diagrams and parts of the repeater as required by a ' competent radio communications technician. N. The length of the warranty period will be industry standard 3 months labor, 1 year parts and stated on the summary page. ' O. An internal 115 volt battery charger and transfer relay circuit will be provided. The charging current shall be 10A at 12 volts D.C. A transfer circuit will sense loss of 155 V.A.C. source and transfer power supply to external 12 volt battery supply. (Owasso Police Department will supply battery.) The battery charger will mount ' within the radio cabinet. 1 P. Minimum Receiver Performance Specifications ow 2 MW Operating Frequency Band ................ UHF 450 -470 MHz. Sensitivity .................... .35 MICROVOLTS Selectivity ............................ -95 dB Intermodulation ............................ -90 dB Spurious and Image Rejection ...................... -95 dB Frequency Stability ............................ +1-.0002 Audio Output ........................... 1 WATT RF Input Impedance ........................... 50 Ohms Q. Minimum Transmitter Performance Specifications Operating Frequency Band ................ UHF 450 -470 MHz. RF Power Output (Continuous Duty) .... 100 WATTS CONTINUOUS Modulation Adjustment ....................... +/- 5 KHz. Frequency Stability .......................... +/-.0002 Audio Distortion ...................... LESS THAN 3% Conducted Spurious and Harmonics .................. -85 dB FM Hum and Noise ............................ -50 dB 3 1 1 1 1 BID PROPOSAL - SUBMITTAL PAGE FOR ONE UHF REPEATER QTY MODEL # DESCRIPTION UNIT TOTAL 1 UHF Repeater (* Below) $ $ 1 Programming Software $ $ 1 Programming Cable $ $ 2 Service Manuals $ $ 1 Transfer Charger $ $ 1 Service Microphone $ $ TOTAL BID .................... $ Optional Metering Kit . $ * The duplexer will be provided by the Owasso Police Department. MANUFACTURER: WARRANTY: PARTS - SERVICE - BID EXCEPTIONS: NOTE: SUCCESSFUL VENDOR WILL BE RESPONSIBLE FOR CONVERTING REPEATER TO FCC PART 88 SPECS AT NO COST TO THE CITY OF OWASSO. 1 I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. Signature Title Address BID OPENING: MAY 20, 1994 @11:00 A.M. 2 w 1 1 1 1 1 bw OM t 1 .. NON COLLUSION BID AFFIDAVIT STATE OF ss COUNTY OF , of lawful age, being first duly sworn, on oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant further states that the bidder has not been a part of any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with State, County, or City officials or employees as to quantity, quality, or price in prospective contract, or any discussions between bidder and any State, County, or City official concerning exchange of money or other thing of value for special consideration in the letting of a contract. Name: Signature Subscribed and sworn before me this Notary Public My Commission Expires: day of NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL 1994. 1 NOTICE OF AWARD ' TO: ' 1 Project Description: UHF REPEATER FOR POLICE DEPARTMENT The OWNER has considered the BID submitted by you for the above described item in response'to its invitation to bid. You are hereby notified that your BID has been accepted for items in the amount of You are required to return an acknowledged copy of this NOTICE OF AWARD to the OWNER. Dated this day of , 19 CITY OF OWASSO, OKLAHOMA UR Title: Contract Administrator ACCEPTANCE OF NOTICE Receipt of the above NOTICE OF AWARD is hereby acknowledged by this day of , 19 ON Title: NON COLLUSION INVOICE AFFIDAVIT STATE OF ) ss ' COUNTY OF ) ' The undersigned person, of lawful age, being first duly sworn, on oath says that this invoice is true and correct and the (s)he is authorized to submit the invoice pursuant to a contract or purchase order. Affiant further states that the (work, services or materials) as shown by this ' invoice have been (completed or supplied) in accordance with the plans, specifications, orders, requests or contract furnished or executed by the affiant. Affiant further states that (s)he has made no payment directly or indirectly to any elected official, officer or employee of the municipality / authority or money or any other thing of value to obtain payment of the invoice or procure the contract or purchase order pursuant to which an invoice is submitted. tPrint or Type Name of Contractor or Vendor Signature i Print or Type Name and Title Subscribed and sworn before me this day of 199_. Notary Public My Commission Expires: �I BID PROPOSAL - SUBMITTAL PAGE FOR ONE UHF REPEATER QTY MODEL # DESCRIPTION UNIT TOTAL ' 1 SYUM01 UHF Repeater (* Below) $ 5880.0-1 $5 8 80.0 0 1 jO 3 3 5 3 Programming Software $ 250.00 $ 250.00 1 Programming Cable $. $ 2 T¢3 3 5 6 Service Manuals 35 00 $ 35 - 0 0 $ , LS I 0.00 0.00- 1 SXCH 1 r, Transfer Charger $ 976-50 $ 976-50 ' 1 SXMC Service Microphone E $ � $ �— TOTAL BID .................... $7,87.00 Optional Metering Kit . $ 125.00 ( INCLUDES SERVICE MIC- DELE`T'E ABOVE * The duplexer will be provided by the Owasso Police Department.PRICE ) MANUFACTURER: EHICSSON /GE MOBILE COMMUNICATIONS WARRANTY: PARTS - ONE YEAR SERVICE- 90 days in service shop BID EXCEPTIONS: NQNF- NOTE: SUCCESSFUL VENDOR WILL BE RESPONSIBLE FOR CONVERTING REPEATER TO FCC PART 88 SPECS AT NO COST TO THE CITY OF OWASSO. 1 I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. Signatu SALES AGENT - ERICSSON /GE MOBILE COMM. Title 8241 S. WALKER, Ste. 100 Address BID OPENING: MAY 20, 1994 @11:00 A.M. 2 1 0 NON COLLUSION BID AFFIDAVIT STATE OF OKLAHOMA ) ss COUNTY OF TULSA ) KEVIN G. BAUGE S S , of lawful age, being first duly sworn, on oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant further states that the bidder has not been a part of any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with State, County, or City officials or employees as to quantity, quality, or price in prospective contract, or any discussions between bidder and any State, County, or City official concerning exchange of money or other thing of value for special consideration in the letting of a contract. Name: KEVIN G. BAUGESS Signat re Subscribed and sworn before me this 19th day of MAY 1994. otary Public My Commission Expires: My COMMISSION EXPIRES 2 -19 -97 NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL 1 S D BID PROPOSAL - SUBMITTAL PAGE ' FOR ONE UHF REPEATER fQTY MODEL # DESCRIPTION UNIT TOTAL J 1 Pi r� SERVICE - I /IM17i Rf BID EXCEPT NOTE: C- /4��2 z Ne9 7 ,-t,41 Vz- SUCCESSFUL VENDOR WILL BE RESPONSIBLE FOR CONVERTING REPEATER TO FCC PART 88 SPECS AT NO COST TO THE CITY OF OWASSO. 1 ,SjY (� /�'f UHF Repeater (* Below) f, 0 $d $ ^ r Programming Software $ 7 ° =� $ ,2 5 = A 1�3) Programming Cable $ o'v $ a= 2 1 g- �j $ $ �Q -rj � 1C 2 ERC /Z3�rP-an sfer Charger $ '%� �-- � $ �-- 1 �//�� 3.8 Service Microphone $ �'6 $ _570 1 o 0 TOTAL BID ........... . ....... . $ 7&140 Optional Metering Kit . 8 `= s�k 9 024 * The duplexer will be provided by the Owasso Police Department. MANUFACTURER: / )C�67- C7 le ' WARRANTY: PARTS - Y255fg- J 1 Pi r� SERVICE - I /IM17i Rf BID EXCEPT NOTE: C- /4��2 z Ne9 7 ,-t,41 Vz- SUCCESSFUL VENDOR WILL BE RESPONSIBLE FOR CONVERTING REPEATER TO FCC PART 88 SPECS AT NO COST TO THE CITY OF OWASSO. I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. z�f Signat�r�/VR / \ S- %i4t/4,k7— Title Address BID OPENING: MAY 20, 1994 @11:00 A.M. 1 2 ' ri NON COLLUSION BID AFFIDAVIT STATE OF ' ) COUNTY OF ����� ) ss ' r C "�� ,7-- �''%Zi' /� , of lawful age, being first duly sworn, on oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant ' further states that the bidder has not been a part of any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with State, County, or City officials or employees as to quantity, quality, or price in prospective ' contract, or any discussions between bidder and any State, County, or City official concerning exchange of money or other thing of value for special consideration in the letting of a contract. Name: 1 ' Sign Subscribed and sworn before me this day of A0 � 1994. ' No Public My Commission Expires: 7 P. !Z.i INOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL BID PROPOSAL - SUBMITTAL PAGE FOR ONE UHF REPEATER QTY MODEL # DESCRIPTION UNIT. TOTAL 1 GE Mastr III UHF Repeater (* Below) $ 6400.00 $ 6400.00 1 GE TQ3353 Programming Software $ 250.00 $ 250.00 1 rF TQ3354 Programming Cable $ 35 -nn $ 35.00 2 Service Manuals $ $ 15.00 1 GE SXCH 1 L Transfer Charger $ 1074.70 $ 1074.70 1 GE SXMC3B Service Microphone $ 50.60 $ 50.60 TOTAL BID .................... $ 7825.30 Optional Metering Kit . $ 125.00 * The duplexer will be provided by the Owasso Police Department. MANUFACTURER: General Electric WARRANTY: PARTS - One Yea r SERVICE - Three Months GE SPK9024 Handset (Seer Below) the Mastr III levels and control functions. NOTE: SUCCESSFUL VENDOR WILL BE RESPONSIBLE FOR CONVERTING REPEATER TO FCC PART 88 SPECS AT NO COST TO THE CITY OF OWASSO. 1 I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. Sign Direct Account Executive Title #1 V111PgP Drive, Suite 200 Address Abilene, Texas 79606 BID OPENING: MAY 20, 1994 @11:00 A.M. 2 NON COLLUSION BID AFFIDAVIT STATE OF Texas ) ss COUNTY OF Taylor ) Keith K a i n P r , of lawful age, being first duly sworn, on oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant further states that the bidder has not been a part of any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with State, County, or City officials or employees as to quantity, quality, or price in prospective contract, or any discussions between bidder and any State, County, or City official concerning exchange of money or other thing of value for special consideration in the letting of a contract. Name: Keith Kainer Z. Signature Subscribed and sworn before me this 19 day of May 1994. 1 cim,w TANYA L SWEENEY NOTARY PUBLIC State of Texas " Comm. Exp. 10-15-97 Notary Public My Commission Expires: 10 -15 -97 NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL ' CITY MANAGER'S REPORT June 3, 1994 ' Page 4 VICTIM ADVOCACY TRAINING - In June of this year, the Owasso Police Department will host a victim advocacy training which will be held at the Community Center. This 24 -hour block of training is designed to educate senior citizens in the judicial process. SALT (Seniors i and Lawmen Together) is the sponsor. This training will teach interested senior citizens in the judicial process in the event of crimes against seniors. These advocates can be called on to answer any questions that the victims may have and assist with providing guidance. This ' program has been in effect for a number of years in Tulsa and has proven to be very successful. RECREATION CENTER: SUMMER CAMPS - On June 6, 1994 the following camps will begin: baseball, basketball, tennis, twirling, and art camp. These camps will continue all summer until school starts. GIRL SCOUT SLEEP -OVER - The Girl Scouts will have their third annual sleep -over at the Recreation Center on June 16, 1994. The sleep -over will begin at 4:00 p.m. and will conclude with a picnic in Rayola Park at 1:00 p.m. on June 17, 1994. This is always a fun event; the ' girls are working on different craft badges. BUILDERS TRADE FAIR - June 18, 1994 "Moving to Owasso" builders trade fair will be held at the Recreation Center from 10:00 am until 4:00 pm. This will help inform those interested in buying or selling a home, the best and proper method to fill out loan applications. All the _ area builders and real estate agencies will be on hand to answer any questions on building and loan applications. 1 I f MEMORANDUM ' TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO t FROM: RODNEY J RAY CITY MANAGER ' SUBJECT: REQUEST FOR COUNCIL ACTION TO EXTEND CONTRACT BETWEEN CITY OF OWASSO AND FOP LODGE #149 DATE: June 29, 1994 BACKGROUND: Negotiations between the City and the FOP were initiated in April of this year and have continued on a regular basis since that time. It is now certain that a new agreement and ratified ' contract will not be in place prior to the end of the term of the current contract. In 1992, the Oklahoma Supreme Court ruled that contracts between cities and employee bargaining units were not allowed to contain "evergreen" clauses (Del City vs IAFF). "Evergreen" clauses were originally designed to allow a labor contract to remain in effect after its term had expired if a new contract had not been negotiated and executed. That ruling was ' in question until 1993 due to a petition filed with the court for a rehearing. However, in its 1993 session, the court denied the petition, thus implementing its previous ruling on the case. ' Because of that ruling, all municipal contracts with employee bargaining units expire on the date set forth in the contract. While there can be advantages in such a requirement, it does allow for abuses if a city council wanted to exploit that ruling by allowing a contract to expire, then arbitrarily cease to abide by the previously agreed upon contractual provisions. My position is that, in most cases, it would be unfair and poor employee relations to cease abiding by a previously agreed upon contract because the term had expired. Therefore, I agreed Im in pre- negotiation meetings to support the extension of our current contracts with the IAFF and FOP in the event our 1994 -95 negotiations had not produced executed contracts by June 30, 1994. We have, in fact, executed a new contract with firefighters, but have not successfully completed work on the FOP contract. Since we do not have a new FOP contract and the June 30, 1994 expiration date has arrived, it is incumbent upon management to fulfill our promise to the FOP lodge and request Council action to extend the 1993 -94 contract between the City and FOP Lodge #149 until such time as FOP Contract June 29, 1994 Page 2 a new contract is approved and executed. Mr Cates has been consulted and advises that the Council needs only to approve a motion to extend the current contract in order to implement that action. Such an action is supported by the lodge and management. no RECOMMENDATION• 1 The staff recommends Council approval of an extension of the 1993 -94 FOP labor contract until I such time as a new agreement is executed. �1 1 1 MEMORANDUM I TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO I FROM: RODNEY J RAY CITY MANAGER ISUBJECT: CITY MANAGER'S REPORT IDATE: 'I July 1, 1994 R MANAGERIAL: PERSONNEL - Police Officer Paul Rinkle has submitted his resignation. Officer Rinkle requested, and was granted, a waiver of the notice requirements contained in the Personnel Policy in order that his resignation may become immediately effective. I have authorized Chief Alexander to initiate the process to recruit, test, screen, employ and train a replacement for this position as soon as possible. REQUEST FOR ACTION FORM - As a part of the City Council agenda packet, you will see a new form being used by some departments. This form is entitled REQUEST FOR ACTION and has been initiated as a pilot project in the Community Development and Public Works departments. The form is similar to one that is being used by the City of Tulsa, and was designed to allow information to be quickly routed to the proper body or person, as well as giving a brief summary of what is contained in the information. We hope that this will also assist you as you review the information in the agenda packets. The initial use of the form will be for a 30 -day period. At the end of that time, we will evaluate its use and determine if it is something we want to continue. If you have questions or comments, contact Ms Boutwell or me. 1 CITY MANAGER'S REPORT July 1, 1994 Page 2 COMMUNITY DEVELOPMENT: I BUILDING PERMITS - Residential building permits for the month of June set a ten -year record. Twenty -three residential permits were issued by the Community Development , Department for an estimated $2,430,432 (very conservative value estimates) in new housing for the community. Year -to -date figures show that 1994 has been the busiest year for builders since 1986, and projections are that the remainder of the year will continue to show strong growth. There are 1100 acres currently in some stage of residential development. Based on previous studies, that translates into a potential 3500 to 5000 residential lots being developed. Additionally, there have been eight commercial building permits issued that were valued at $1,000,000 construction cost. POLICE SERVICES• TRAINING - Training has been completed in the SALT (Seniors and Lawmen Together) victim advocacy program. Owasso was host for this valuable training which was 24 hours in length and had 10 students from Tulsa and Owasso. The training was conducted by certified instructors as to judicial process, domestic violence, rape investigation and crime scenes, in addition to enhancement of listening skills. Upon receiving this training, these victim advocates may be summoned by police to respond to crime scenes to render assistance as needed. Owasso was proud to be the host of this training and will conduct additional training in this area as needed. MERCHANT WARNING SYSTEM - Chief Alexander has submitted a proposal to the Chamber ' of Commerce relative to a merchant warning system. This manual call system will be activated by the police department when scam games, stolen property or any criminal activity is taking place in the Owasso community. The process would allow businesses in the area to be alerted , to activity and provide information to the police department. Barbara Delgrosso has been provided the information and is working on the implementation of the project. VEHICLE PURCHASE - In October of 1993, the state bid for police vehicles was awarded to Larry Spencer Chevrolet in Norman, OK. Because the police department was unable to requisition for funds prior to the allocation of the new budget adopted by Council in June, there were no state police vehicles available for purchase at the time the budget was approved. Bids are going out on July 1 to over eight dealerships in the local and surrounding area for four police vehicles as approved in the FY94 -95 budget. Though it is doubtful that a state bid price will be obtained, the lowest bidder who meets the specifications will be presented to Council for approval at the July 19th Council meeting. Because police vehicles are desperately needed now and the state bid price is expected to increase over $2,000 in October of 1994, the purchase of ' the vehicles now should be considered if we are to avoid a bigger cost increase. If you should have any additional questions, please contact Chief Alexander at 272 -2244. 1 ' CITY MANAGER'S REPORT July 1, 1994 ' Page 3 1 1 1 1 1 1 1 1 1 1 1 FIRE SERVICES: DONATION - I have been notified by Senator Don Nickles that our request for the donation of a fire truck from McDonnell - Douglas Corporation has been approved by the corporate headquarters. In fact the truck, certified as a 1250 gallon per minute pumper, has already been delivered to the department so our firefighters can begin training (each truck has different controls and characteristics). However, the official ceremony for the donation will be scheduled at a future date in order to allow Sen Nickles and McDonnell- Douglas officials to attend. At this point it is expected that we will also have the official dedication of the new fire station at that time. It should be noted that there were several people who played key roles in securing the donation. The fire chief and his staff were instrumental in preparing appropriate data used in justifying the need for the truck, finance department employees developed data used to prove our budget capabilities to maintain the equipment, and the community development department pulled together growth information and maps to present to the company. But this acquisition could absolutely not have happened without the assistance of Sen Nickles and his staff. Even after the company initially turned down our request. Sen Nickles persisted in his efforts on our behalf and finally won approval of the donation. Both Mayor Duke and Vice Mayor Burris have offered our thanks to the Senator's staff and an official letter will soon be on its way to the Senator from the Mayor. In order to place the importance of this donation in perspective, I offer the following points: • The donated truck has better capabilities than any other pumper truck in the fire department. • The purchase of a truck with capabilities like this one would cost $185,000 - $200,000. • Our ISO rating review is coming up and, without this pumper, we may have been in trouble. • Our other two pumpers both need work on their pumps and engines; neither one met test requirements this year. Having another truck will allow us to get our existing trucks "in the shop" without causing a loss of protection to the community. • This truck is equipped with "foam" capabilities to fight fuel fires and some types of structure fires. ' A special thanks goes to the Council for allowing this request to proceed, the staff who worked together to put the presentation together, and certainly to Sen Nickles for believing in our community enough to go the extra mile on his own initiative. CITY MANAGER'S REPORT ' July 1, 1994 Page 4 ' STREETS: I BACKHOE PURCHASE - The FY94 -95 budget includes provisions for the purchase of a new backhoe in the Streets Division of Public Works. In order to adequately evaluate the types of equipment that are available for the budgeted amount of $42,000, the division will be requesting demonstrator units from various manufacturers. It is expected that demonstrators will be tested from John Deere, Case and Caterpillar. These units may be seen on the streets of Owasso in the next few weeks as our crews are evaluating the operating characteristics while they are working on scheduled projects. OPWA ADMINISTRATION: SUMMER WORK SCHEDULE - Effective Monday, June 20th, most of the Public Works Department personnel began a summer work schedule. The purpose of the summer schedule is to try to help the employees keep from working outside during the high heat hours of the day. After discussion with all department employees, it was decided that the Wastewater Collection, Streets and Cemetery divisions would work the hours of 7:00 a.m. to 3:30 p.m. Water Division personnel and Refuse Collection will keep the hours of 8:00 a.m. to 4:30 p.m. The Recycle Center hours will be unchanged. 1 ATTACHMENTS 1. Contract Status Report 2. Lawsuit Status Report 3. Golf Course Profit/Loss Statement 4. Occupancy Permits 5. Building Permit Reports 6. Report on Sale of Police Impounded Vehicles 7. Memorandum from Fire Chief on Evaluation of Existing Pumper Trucks 8. Correspondence from Jennifer Gibson Memorial Scholarship Fund 9. Correspondence from Chief Alexander to Harley- Davidson of Tulsa & 66 No immmme CONTRACT STATUS REPORT July 1, 1994 ® M ir PROJECT ADVERTISE FOR BIDS BID OPENING AWARD BID NOTICE OF AWARD BONDS IN PLACE PRE - CONSTRUCTION MEETING NOTICE TO PROCEED % OF COMPLETION TO DATE PROJECTED COMPLETION DATE Sewer Plant Facility Plan Amendment FHC Inc 1/26/93 (Interviews) 2/22/93 (Proposals) 4/6/93 N/A N/A N/A 4/6/93 99% draft reports 7/15/94 Water & Sewer Rehabilitation Nova Engineering 1/12/93 (Interviews) 2/22/93 (Proposals) 4/6/93 N/A N/A N/A 8/3/93 water 100% sewer 99 % water complete sewer 7/15/94 Central Fire Station RDG Construction 5/19/93 6/24/93 7/20/93 7/21/93 8/4/93 8/5/93 8/4/93 98% 7/15/94 Sewer Inflow /Infiltration Analysis Amendment - FHC Inc 3/l/94 3/2/94 N/A N/A 3/8/94 99% draft report 7/15/94 76th Street North Improvements 4/28/94 5/26/94 6/7/94 6/8/94 Water Line Replacement 6/17/94 7/14/94 7/19/94 2/95 Council /Courtroom Renovation 6/30/94 8/2/94 C: MPDATA\PROJECrS \CONTRACT. FRM :-DMRB m m m � l � m 0 t It I= I M M I = M f LAWSUIT STATUS REPORT July 1, 1994 C:\WPDATA\LEGAL\LAWSUrrS.FRM MRB DATE DATE DATE OF FILED BY RECEIVED TYPE REFERRED TO REFERRED STATUS DISPOSITION DISPOSITION Jeannie Hyatt 4/16/92 Violation of civil rights by OMAG 4/16/92 Order of Summary Judgment Appeal time remains open. in U.S. Dist Ct various police officers for dismissal - 2/8/94 According to OMAG counsel, case is probably over Monty Ray Collins 3/17/93 Violation of civil rights - use of OMAG 3/17/93 Set for jury trial 5/16/94 Jury verdict in in U.S. Dist Ct excessive force by police officers @9:30 a.m. - Judge Ellison defendant's 5/17/94 favor Tisha & Charles 7/12/93 Negligent maintenance of water OMAG 7/12/93 Discovery stage - no trial set Harlan meter in State Dist Ct Doris Bull, Sharon 3/30/94 Negligent maintenance of OMAG 3/30/94 Received by City; Referred to King & John King emergency vehicles & Risk OMAG; OMAG declined in State Dist Ct Management of coverage; Risk Management Oklahoma of Oklahoma accepted coverage & assigned Dunnery, Daniel & Baker to provide defense; In Discovery stage C:\WPDATA\LEGAL\LAWSUrrS.FRM MRB -- ----- - - ---- ------- - - - - -- ---- --- - - -- -- ------- - - - - -- ------- - - - - -- ------- - - - - -- NET PROFIT (LOSS) 38,424.28 69,347.00 (30,018.09) 77,518.53 9,663.00 (233,809.45) ------- - - - - -- ------- - - - - -- ------- - - - - -- ------- - - - - -- ------- - - - - -- ------- - - - - -- ------------- ------- - - - - -- ------- - - - - -- ------- - - - - -- ------- - - - - -- ------- - - - - -- 1 1 1 BAILEY GOLF RANCH PROFIT (LOSS) BY OPERATION 11 Periods Ended May 31 94 CURRENT BUDGET PRIOR YR CURRENT BUDGET PRIOR ' INCOME - -MONTH MONTH -- -MONTH - - -- -YTD - -YTD -- -YTD GOLF CART OPER 18,445.00 25,056.00 0.00 142,183.11 170,180.00 0.00 SHOP OPERATIONS 71,377.33 108,801.00 0.00 463,779.55 529,415.00 0.00 'GOLF FOOD & BEVERAGE OPERATIONS 16,799.81 19,958.00 0.00 95,255.08 132,220.00 0.00 GENERAL & ADMINISTRATIVE 291.67 0.00 0.00 -- -- ------- 3,582.77 ------- - -- --- 0.00 ------ -- - - - -- 0.00 --- ---- TOTAL INCOME ------- -- - - -- 106,913.81 - ------ - -- - -- 153,815.00 -- 0.00 704,800.51 831,815.00 ---- -- 0.00 COST OF SALES FOOD & BEVERAGE OPERATIONS 5,339.93 6,841.00 0.00 31,484.76 45,330.00 - - - -- - -- - 6,841.00 ------- - --- -- 0.00 ----- -- - ----- 31,484.76 - - -- 45,330.00 -- - -0.00 0.00 TOTAL COST OF SALES 5,339.93 ------- - -- - -- -- ----- - - - - -- ------- - - - - -- ---- --- - - - - -- GROSS PROFIT - ------ - - - --- 101,573.88 -- ---- - - - - - -- 146,974.00 0.00 673,315.75 786,485.00 0.00 DEPARTMENT EXPENSES GOLF CART OPERATIONS 8,199.70 10,172.00 0.00 50,043.13 65,236.00 0.00 GOLF SHOP OPERATIONS 10,254.33 9,332.00 3,289.41 90,110.85 101,889.00 8,997.56 GOLF COURSE OPER 25,155.00 34,089.00 22,156.56 277,498.06 360,701.00 163,382.63 FOOD & BEVERAGE OPERATIONS 5,265.23 5,653.00 0.00 34,462.44 50,798.00 0.00 CLUBHOUSE OPERATIONS 4,387.21 6,250.00 0.00 51,726.15 66,150.00 0.00 GENERAL & ADMINISTRATIVE 9,888.13 12,131.00 4,572.12 91,956.59 --- 132,048.00 - ------ - - - 61,429.26 TOTAL EXPENSES --- ---- - ----- 63,149.60 ------- - - - - -- 77,627.00 - -- 30,018.09 ----- ----- 595,797.22 - -- 776,822.00 - 233,809.45 -- ----- - - ---- ------- - - - - -- ---- --- - - -- -- ------- - - - - -- ------- - - - - -- ------- - - - - -- NET PROFIT (LOSS) 38,424.28 69,347.00 (30,018.09) 77,518.53 9,663.00 (233,809.45) ------- - - - - -- ------- - - - - -- ------- - - - - -- ------- - - - - -- ------- - - - - -- ------- - - - - -- ------------- ------- - - - - -- ------- - - - - -- ------- - - - - -- ------- - - - - -- ------- - - - - -- 1 1 1 CITY OF OWASSO APPLICATION FOR OCCUPANCY AND ZONING CLEARANCE ADDRESS NAME I%rZ 0/t/ 0W/7SSn A((yi or�f�X [OCCUPANT PROPOSED USE SL�I, J Sl/ CS PHONE PROPOSED OPENING DATE / — / q L1 IS THIS PROPOSED USE TEMPORARY? [ ] YES [ NO IF TEMPORARY, SHOW TERMINATION DATE FOR PERMITTED OCCUPANCY WILL CONSTRUCTION, REMODEL OR REPAIR BE DONE? IF YES, DESCRIBE: %a3 » »:` >: . .... . .::: ..:. :. .. STEM O ALARM SYSTEM ]YES N NO is CITY /C0 Y HEALTH DEPARTMENT PERMIT OR LICENSE REQUIRED? IS A STATE PERMIT OR LICENSE REQUIRED? CSI Y [ ] ] YES WNO IF YES, ATTACH A COPY OF THE LICENSE OR PERMIT IF YES, ATTACH A COPY OF THE LICENSE OR PERMIT II For City Use Only USE? YES EXPLAIN LIIvITIATIONS: LBvBTATIONS IMPOSED ON PROPOSED [ ] II DCCUPANCY LOAD 56 , is /' / PERMIT VALID TO (DATE) L W IPP/' ROVED FOR OCCUPANCY SIGNATURE E DAT E BUILDING INSPECTOR [ ] REJECTED & TITL G DATE II [ ] APPROVED FOR OCCUPANCY SIGNATURE FIRE DEPARTMENT [ ] REJECTED & TITLE DATE II CITY PLANNER [ ] APPROVED FOR OCCUPANCY SIGNATURE [ ] REJECTED & TITLE DATE OTHER DEPARTMENT(S) [ ] APPROVED FOR OCCUPANCY SIGNATURE IIIF APPLICABLE [ ] REJECTED & TITLE OU MUST CONTACT THE BUILDING INSPECTOR, FIRE CHIEF, AND PLANNER FOR INSPECTIONS tUILDING INSPECTOR - 272 -2251 INITIAL INSPECTION DATE/TIME TFY PLANNER - 272 -2251 INITIAL INSPECTION DATE/TRVIE FIRE CHIEF - 272 -5253 INITIAL INSPECTION DATE/TIME : * *NO BUSINESS MAY BE OPENED UNTIL THE BUILDING INSPECTOR, FIRE CHIEF, AND CITY PLANNER HAVE SIGNED THIS OCCUPANCY PERMIT AND RETURNED A SIGNED COPY TO THI A DDT TO A MrP APPLICATION TAKEN BY: DATE: APPLICANT'S SIGNAT J/ �- DATE: Win' /A At CITY OF OWASSO APPLICATION FOR OCCUPANCY WILL CONSTRUCTION, REMODEL OR REPAIR BE DONE? IF YES, DESCRIBE: ALARM SYSTEM [ ] YES [ ] NO IS CITY /COUNTY HEALTH DEPARTMENT PERMIT OR LICENSE REQUIRED? IS A STATE PERMIT OR LICENSE REQUIRED? [ ] YES [ ] NO [ I YES [ ] NO IF YES, ATTACH A COPY OF THE LICENSE OR PERMIT IF YES, ATTACH A COPY OF THE LICENSE OR PERMIT LIvITATIONS IMPOSED ON PROPOSED USE? [ ] YES [ ] NO OCCUPANCY LOAD For City Use Only EXPLAIN LparATIONS: PERMIT VALID TO (DATE) CITY PLANNER OTHER DEPARTMENT(S) IF APPLICABLE []APPROVED FOR OCCUPANCY [ ] REJECTED []APPROVED FOR OCCUPANCY [ ] REJECTED SIGNATURE & TITLE SIGNATURE I DATE & TITLE YOU MUST CONTACT THE BUILDING INSPECTOR, FIRE CHIEF, AND PLANNER FOR INSPECTION; BUILDING INSPECTOR - 272 -2251 INITIAL INSPECTION DATE/TIME CITY PLANNER - 272 -2251 INITIAL INSPECTION DATE/TIME FIRE CHIEF - 272 -5253 INITIAL INSPECTION DATEMME * * *NO BUSINESS MAY BE OPENED UNTIL THE BUILDING INSPECTOR, FIRE CHIEF, AND CIT` PLANNER HAVE SIGNED THIS OCCUPANCY PERMIT AND RETURNED A SIGNED COPY TO Tffi APPLICANT. APPLICATION TAKEN BY. APPLICANT'S SIGNAT DATE: DATE: /9 DATE T' []APPROVED FOR OCCUPANCY SIGNATURE BUILDING INSPECTOR [ ] REJECTED &TITLE DATE [ ] APPROVED FOR OCCUPANCY SIGNATURE FIRE DEPARTMENT [ ] REJECTED & TITLE DATE CITY PLANNER OTHER DEPARTMENT(S) IF APPLICABLE []APPROVED FOR OCCUPANCY [ ] REJECTED []APPROVED FOR OCCUPANCY [ ] REJECTED SIGNATURE & TITLE SIGNATURE I DATE & TITLE YOU MUST CONTACT THE BUILDING INSPECTOR, FIRE CHIEF, AND PLANNER FOR INSPECTION; BUILDING INSPECTOR - 272 -2251 INITIAL INSPECTION DATE/TIME CITY PLANNER - 272 -2251 INITIAL INSPECTION DATE/TIME FIRE CHIEF - 272 -5253 INITIAL INSPECTION DATEMME * * *NO BUSINESS MAY BE OPENED UNTIL THE BUILDING INSPECTOR, FIRE CHIEF, AND CIT` PLANNER HAVE SIGNED THIS OCCUPANCY PERMIT AND RETURNED A SIGNED COPY TO Tffi APPLICANT. APPLICATION TAKEN BY. APPLICANT'S SIGNAT DATE: DATE: /9 t 1 1 1 1 f MM 1� RESIDENTIAL Building Permits (New Construction Counts) Month 1984 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 January 12 7 12 14 4 1 7 8 6 6 9 � 3 : 1<2 10 3 5 > 3 4 ... .;: >; >;:......:.;::.;;:::.;;;;; March 15 ... 18 14 16 2 7 14 5 12 12 15 ....................... :::...::::::.::::::::.:..:: May 14 22 17 11 8 6 9 10 9 8 13 dune > »::::.;:;: >:> 1? ` .: 2 :«.:.:.... ...... July .... 12 13 19 ..;: 21 7 10 4 9 10 10 ...:.. .::.::::::::::::.::::.:.::::::: August:..... 7 ; $ »:. L? ..:: ,:::: 2 tx::.:.. S ::::.. : September 6 10 17 13 11 10 10 14 14 12 ............................. ::.::. .::.::. :....................... . November 15 1 9 5 8 10 1 8 19 13 >0 5 6 0: TOTALS 137 145 197 146 72 98 90 99 142 133 88 Year to Date 87 93 101 80 31 35 48 43 62 72 88 v 9 E m a Clv Cl m 0 oc 2 c U 3 m z A 0 0 c c 0 U 2 C O U 3 d 2 June Year to Date Count RESIDENTIAL Building Permits (New Construction Dollars) June Year to Date Dollars 1954 1985 1888 1897 1988 1989 1888 1881 1-4 - - New Construction Dollars Totals for Each Year 199 19135 1905 188/ 1888 1888 I- 1881 18 - 18 (Z) COMMERCIAL Building Permits (New Construction Counts) Month 1984 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 January 4 0 3 0 0 0 2 2 0 0 1 .. :....... FelSiLir ry 3 7 2 +4 0 d Q 0...... 0; 0 March 1 0 2 3 0 0 0 0 2 ..... ..... 1 . . 0 . :.......:......: ::..:....... ...................... 0 May 0 3 1 0 0 1 1 1 2 2 .............. June::. 3 0 1 i# ... ci :.::: >:::: ......................... >:: Q.`. .::<:: . >::...0. `':.. ` ` ......... 5 July 3 3 2 1 0 1 1 0 1 0 August, I'll ;;:........ ...........::::::... .............. .... .................... September 1 1 4 1 0 0 1 0 1 1 Clct�ker S 2 0 Qi 1 1 4): November aeCenl4er 3 4 0 1 0 2 0 0 0 1 2 2 1 0 1 1 0' 0 .:..................:. . :; :......:: < >;: •::• >....... ...... .. . TOTALS 26 26 24 12 1 7 13 8 8 12 8 Year to Date 13 17 12 10 0 0 6 4 Includes Churches, Schools, and Government Facilities E IL b U E E E 0 U June Year to Date Count 4 7 8 1 ro 0 0 c 0 U J N C O U 3 z Z e b O 0 C_ C O U N C O U 3 m Z 1984 1985 1988 1987 1988 1969 1990 1991 1992 1957 1994 COMMERCIAL Building Permits (New Construction Dollars) June Year to Date Dollars 1964 1965 1988 1981 1988 1888 I8 1— 1-44 — — New Construction Dollars Totals for Each Year 1984 1985 1986 1981 1888 1888 I 1W1 IWz I8 1884 OCCUPANCY PERMITS NAME ADDRESS STATUS APPLICATION OPENING COMPLETED DATE DATE JANUARY - 1994 Collectors Shelf 9100 N Garnett New 01/12/94 02/07/94 Yes Utica Park Clinic 11650 E 86th St N Location Change 12/28/93 open No Leadership Clinical Systems 118 S Main New 01/07/94 01/14/94 Yes Icky's Three Lakes Laundry 11505 E 83rd St N New Owners 01/20/94 01/15/94 Yes My House 112 S Main New 01/31/94 02/04/94 Yes FEBRUARY Central Fire Station 8901 N Garnett Location Change 02/11/94 03/01/94 No Thompson's Auto Sales 11226 N. Garnett New 02/14/94 02/18/94 Yes MARCH Owasso Pawn, Inc. 106 E 2nd Ave Location Change 03/09/94 04/01/94 Yes Puzzles 11531 N Garnett New 03/14/94 05/01/94 No Art In Bloom 12806 E 86th St N New 03/18/94 05/02/94 Yes Environmental Elements 8361 N Mingo Valley Exp New 03/24/94 03/28/94 No APRIL Roy D's 300 W 2nd Ave New 04/19/94 05/15/94 No MAY Cross Stitch 12320 E 86th St N Location Change 05/10/94 06/01/94 Yes Reliable Pest Control 11330 N Garnett New 05/12/94 05/16/94 No Collectibles 11400 N Garnett New 05/20/94 06/01/94 No Parts Plus Auto Store 11602 E 86th St N Name Change 05/23/94 06/01/94 No JUNE Domino's Pizza 8518 N 129th E Ave New 06/03/94 06/15/94 No Auto Zone 7951 N Mingo Valley Exp New 06/16/94 07/01/94 No Best Wishes 9100 N Garnett Rd Location Change 06/28/94 07/01/94 No Melton Owasso Auto lex 8884 N Garnett New 06/29/94 07/01/94 No MEMORANDUM TO: RODNEY J. RAY CITY MANAGER FROM: M.A. ALEXANDER CHIEF OF POLICE ISUBJECT: AUTO AUCTION DATE: JUNE 27, 1994 BACKGROUND On June 10, 1994, the US District Attorney's office held a public auction and sold four vehicles that had been obtained by forfeiture pursuant to 63 O. S. 2 -501. The money from the sale of these vehicles has been placed into an account by the US District ' Attorney's office to be used exclusively by the Owasso Police Department in drug eradication efforts. I anticipate using this money for purchases to enhance the drug operations of the Owasso Police Department. Some of the items which may be purchased include: body microphone, drug test kits, surveillance equipment, recording devices, or other investigative tools which will assist in this endeavor. A copy of the US District Attorney's listing of said vehicles and selling prices is enclosed for your review. Should you have any questions, please contact me. on 77 ( D6 Sgt. Tony Klahr Owasso Police Dept. 207 S. Cedar Owasso, Ok. 74055 Re: Auto Auction held June 10, 1994. Dear Sgt. Klahr: I have prepared the accounting for the vehicles sold on behalf of your department at the Auto Auction held June 10, 1994. If you have any further questions, please feel free to contact me at (918) 5964875. FORFEITED UNDER 63 O.S. § 2 -501 CJ -89 -3900 1983 FORD F100 PICKUP �w CJ -92 -0585 1982 FORD ESCORT WAGON r CJ -92 -4904 1986 FORD F -150 PICKUP 375.00 CJ -93 -1425 1973 BUICK CENTURY 475.00 OFFICE OF rr� DICK A. BLAKELEY THOMAS C. CILLERT CHIEF CIVIL ASSISTANT DAVID MOSS FIRST ASSISTANT DISTRICT ATTORNEY - DISTRICT 14 406 COUNTY COURTHOUSE TULSA, OKLAHOMA 74103 -3832 (918) 596 -4805 June 23, 1994 Sgt. Tony Klahr Owasso Police Dept. 207 S. Cedar Owasso, Ok. 74055 Re: Auto Auction held June 10, 1994. Dear Sgt. Klahr: I have prepared the accounting for the vehicles sold on behalf of your department at the Auto Auction held June 10, 1994. If you have any further questions, please feel free to contact me at (918) 5964875. FORFEITED UNDER 63 O.S. § 2 -501 CJ -89 -3900 1983 FORD F100 PICKUP $ 775.00 CJ -92 -0585 1982 FORD ESCORT WAGON 175.00 CJ -92 -4904 1986 FORD F -150 PICKUP 375.00 CJ -93 -1425 1973 BUICK CENTURY 475.00 SUBTOTAL $ 1,800.00 TOTAL COMMISSIONS 240.00 TOTAL MISCELLANEOUS (TOWING/KEYS/ETC) 40.00 TOTAL AFTER DEDUCTIONS: $ 1,520.00 LESS 25% DISTRICT ATTORNEY'S ADMIN. FEE $ 380.00 TOTAL CREDITED TO OWASSO POLICE DEPT. 3 0 ,AR �_: 1 ITO: Rodney Ray, City Manager IFROM: Bob Allen, Fire Chief SUBJECT: Completion of Fire Department Engine Capabilities DATE: June 27, 1994 ' We have completed our review of the fire fighting engines assigned to our department. In our review we considered long term use, mechanical condition, pumping capabilities, fire fighter safety, maintenance costs, compliance with Insurance Service Organization (I.S.O.) requirements, and life expectancy. ' After completing our review, the results are less than satisfactory. As the enclosed attachments indicate, our engines ' are in need of major repair. At the present time, the City of Owasso could sustain large fire loss due to the condition of our engines. Also, Engine III has developed a mechanical problem that while pumping at a structure fire the engine will die and takes ' approximately five (5) minutes to restart. This problem has developed in the last year. ' Please be assured that policies and procedures have been implemented to ensure adequate engines are available in the event of a structure fire. However, these policies are for short term ' use only. Presently, our structural fire fighting capabilities rely on the availability of mutual aid with our surrounding cities. The problem with relying totally on mutual aid is that it takes approximately thirty (30) minutes before mutual aid arrives. Extensive damage, fire loss, and possibly loss of life can occur while waiting on mutual aid assistance. ' The City of Owasso has grown to a point that we require three (3) engines to adequately provide fire protection for our city. In consideration of the three (3) engines we are assigned, we are requesting approval to complete the following mechanical repairs and replacement of Engine II: po IN o 1. Engine I This engine is twenty (20) years old and is not capable of passing the complete pumping service test. Recommendation: Contact a Certified Engine Repair Company, such as Boardman Company and have the Engine placed in 100% complete working condition. 2. Engine II This vehicle is thirty (30) years old and is in need of major mechanical, fire pump, and body repair. Recommendation: Due to the condition and age of this engine, we request Engine II be taken out -of- service. 3. Engine III This engine is ten (10) years old and is not capable of passing a pumping service test. Recommendation: Same as Engine I. In order for the above repair work to be completed, we will need a replacement engine while repairs are completed. We have contacted Tulsa Fire Department for approval of the use of their reserve engines. We have been given approval to utilize one of their reserve engines as soon as one is available. As for Engine II, this engine needs to be replaced immediately. I realize the city funding situation and understand money at this time is not available. However, replacement of Engine II is an emergency priority for the safety and well being of the city. Also, any assistance or alternatives you may have for replacing Engine II would be greatly appreciated. Attachments: 1. Engine Capabilities Memo i 2. Repair Cost Memo 3. Vehicle List , 4. Fire Run Chart r, J r DATE: Bob Allen, Fire Chief Steve Irby, Captain "A" Shift (Safety Committee Member) Engine Capabilities June 27, 1994 All three (3) of our Engines are commercial tilt cab chassis converted to fire apparatus. This design works fine for smaller less aggressive departments, but does have limitations. We can only carry three (3) fire fighters safely on our present apparatuses and are unable to don S.C.B.A.'s in route, (if we were able to don S.C.B.A. equipment in route, it would allow quicker entry into fire buildings for rescue and fire suppression). The gasoline engines have limited horsepower which is needed to power the pumps at their rated capacity, (which may be part of E -III's inability to meet its Service Test Requirements). Our engines come very close to exceeding their Gross Vehicle Weight Ratings (G.V.W.R.) and vehicle braking capabilities when carrying the needed water, hoses, tools and equipment. The compartment size and design limits the size of auxiliary equipment we are able to carry on the apparatus. An apparatus with a Five (5) Man Cab configuration would allow our fire fighters to don S.C.B.A. equipment in route to an emergency scene while seatbelted and would increase our ability to make quicker entry into structures or other hazardous environments. This type of truck is custom built for the fire service, and the manufacturers take into consideration the use of the apparatus and build in greater safety factors. These apparatuses are built with a stronger chassis and springs, larger cooling systems, higher capacity brake systems, diesel engines and automatic transmissions. Diesel engines are more economical, require less maintenance, are more reliable and perform better under very hot or cold conditions. An unfortunate yet graphic example of the safety of these units occurred in Tulsa only weeks ago when two ( 2 ) fire engines collided at a high rate of speed with no serious injuries. MMORANDUM TO: ' FROM: SUBJECT: r DATE: Bob Allen, Fire Chief Steve Irby, Captain "A" Shift (Safety Committee Member) Engine Capabilities June 27, 1994 All three (3) of our Engines are commercial tilt cab chassis converted to fire apparatus. This design works fine for smaller less aggressive departments, but does have limitations. We can only carry three (3) fire fighters safely on our present apparatuses and are unable to don S.C.B.A.'s in route, (if we were able to don S.C.B.A. equipment in route, it would allow quicker entry into fire buildings for rescue and fire suppression). The gasoline engines have limited horsepower which is needed to power the pumps at their rated capacity, (which may be part of E -III's inability to meet its Service Test Requirements). Our engines come very close to exceeding their Gross Vehicle Weight Ratings (G.V.W.R.) and vehicle braking capabilities when carrying the needed water, hoses, tools and equipment. The compartment size and design limits the size of auxiliary equipment we are able to carry on the apparatus. An apparatus with a Five (5) Man Cab configuration would allow our fire fighters to don S.C.B.A. equipment in route to an emergency scene while seatbelted and would increase our ability to make quicker entry into structures or other hazardous environments. This type of truck is custom built for the fire service, and the manufacturers take into consideration the use of the apparatus and build in greater safety factors. These apparatuses are built with a stronger chassis and springs, larger cooling systems, higher capacity brake systems, diesel engines and automatic transmissions. Diesel engines are more economical, require less maintenance, are more reliable and perform better under very hot or cold conditions. An unfortunate yet graphic example of the safety of these units occurred in Tulsa only weeks ago when two ( 2 ) fire engines collided at a high rate of speed with no serious injuries. MEMORANDUM TO: FROM: SUBJECT: DATE: Bob Allen, Fire Chief Tracy Tremain, F.D. Mechanic Repair Cost - Engine I, II, III June 27, 1994 Engine I - 1974 Pumper - This unit has 25,500 miles and has been in service for twenty (20) years. This unit is in fair condition. The body and chassis are in good condition but will need some work on the pump in order to bring it up to Insurance Service Organization (I.S.O.) standards. This apparatus passed the Pumping Capacity Service Tests but did not pass the Vacuum Test. Repairs anticipated for this truck are as follows: Extensive Engine Tune- Up ............................$ 1,000.00 Engine Governor ....... ..............................$ 500.00 Battery Box Rebuilt ... ..............................$ 150.00 Brake Job ............. ..............................$ 1,200.00 Tires ................. ..............................$ 400.00 Front End and Power Steering Work ...................$ 1,500.00 Speedometer and Cable Assembly ......................$ 100.00 Pump- Rework Valves .... ..............................$ 1,000.00 Pump /Road Transfer Switch ...........................$ 750.00 Tank Level Indicator .. ..............................$ 600.00 Small Electrical and Mechanical Work ................$ 500.00 $ 7,700.00 Engine II - 1965 Pumper - This unit is thirty ( 30 ) years old and has been out of service since 1985. This unit needs major mechanical work before its operational. Repairs anticipated for ' this truck are as follows: Major Engine Tune- Up .. ..............................$ 1,000.00 Brake Job ............. ..............................$ 1,200.00 , Body Work and Painting ..............................$ 3,500.00 Front End Rebuilt ..... ..............................$ 1,000.00 Power Steering Unit Added ...........................$ 1,000.00 , Pump Overhaul ......... ..............................$ 7,000.00 Water Tank ............ ..............................$ 2,000.00 Tires ................. ..............................$ 600.00 ' Add Compartments ...... ..............................$ 2.400.00 $19,700.00 1 Engine III - 1983 Pumper - This unit has 24,900 miles and has been in service for eleven (11) years. The body and chassis are in good shape but did not pass the Vacuum Test or the Pumping Capacity Service Test. The pump needs a major overhaul before it is able to pass I.S.O. standards. This engine also has a history of occasionally dying while its pumping and in the past year we've spent over $ 2,000.00 attempting to locate and isolate the problem. Therefore, we can anticipate more repair work until the problem can be solved. Some anticipated needs for this apparatus will be: Pump Rebuilt .......... ..............................$ 7,000.00 Brake Job ............. ..............................$ 500.00 Tachometer ............ ..............................$ 300.00 Engine Work ........... ..............................$ 500.00 $ 8,300.00 ' The above costs are estimated and should be within 20% of the actual cost. Also, most repair costs are in consideration of performing the work in- house. Ll 1 t �1, t e OWASSO FIRE DEPARTMENT ASSIGNED VEHICLES Engine I 1974 Boardman Pumper Engine II 1965 Boardman Pumper Engine III 1983 Boardman Pumper Tanker I 1994 Ford Water Tanker Squad I 1979 Chevrolet - 1 Ton Squad II 1977 Chevrolet - 1 ton Medic I 1983 Ford Ambulance Medic II 1991 Ford Ambulance Chief I 1994 Chevrolet Caprice Chief II 1993 Chevrolet Suburban ENGINE III - 1983 Ford Boardman Pumper with a one thousand (1000) gallon /minute pump and carries fire hose and seven hundred fifty (750) gallons of water. This Apparatus is primary outfitted for structure fires. It is the "First Out" Apparatus on most structure fires including: residential, commercial, and manufacturing properties. On this apparatus, we carry the largest selection of fire fighting equipment which includes hoses, nozzles, hose tools, hand tools, ladders, self contained breathing apparatus (SCBA), power equipment, saws, ventilation fans, etc. ENGINE I - 1974 Ford Boardman Pumper with a one thousand (1000) gallon /minute pump and carries fire hose and five hundred (500) gallons of water. Engine One is outfitted to serve as a multi- purpose truck. It is used as the back up structure apparatus, "ie ". If more pumping capacity and equipment are needed on a fire scene, or another structure fire is reported while Engine Three is busy. It is also equipped for combatting vehicle fires, for rescue operations, and for providing vehicle extrication services. ENGINE II - 1965 Ford Boardman Pumper with a five hundred (500) gallon /minute pump. This unit has been out of service since 1985. TANKER I - 1994 Ford F -700 with an eighteen hundred (1800) gallon water tank. This truck is used to shuttle water to fire scenes where the water supply is marginal or non - existent. This truck is equipped to dump water into holding tanks at the pumper location on the fire scene. This enables the tanker to leave and SQUAD I - 1979 Chevrolet C -30 - 4X4 with a utility box bed. This truck has a "skid unit" type water tank and high pressure pump. It is used mainly for grass and wildland fires. Some salvage and overhaul equipment is also carried on this vehicle. This truck is used by our fire crews during overhauling, cleaning, and investigation of fire scenes. ' refill the tank and return with more water. Or the water can be drafted from the Tanker as needed by the Pumper, or the Tanker also ' carries a Pumper or portable pump which can be used to offload water to a Brush Fire Apparatus, or it can be used to fight small contained fires if needed. SQUAD I - 1979 Chevrolet C -30 - 4X4 with a utility box bed. This truck has a "skid unit" type water tank and high pressure pump. It is used mainly for grass and wildland fires. Some salvage and overhaul equipment is also carried on this vehicle. This truck is used by our fire crews during overhauling, cleaning, and investigation of fire scenes. ' SQUAD II - 1977 Chevrolet C -30 - 4X4 with a utility box bed and a "skid unit" type water tank and high pressure pump. Squad II is used on all grass and wildland fires. ' MEDIC I - 1993 Ford Ambulance equipped to provide Paramedic Level Life Support to the citizens of Owasso and surrounding community. Medic One responds "first out" on all emergency medical calls. MEDIC II - 1991 Ford Ambulance equipped to provide an Advanced ' Level Life Support. Medic Two responds to emergencies, backs up Medic One, and provides additional treatment and transport capabilities of the Fire Department. CHIEF I - 1994 Chevrolet Caprice used for both administrative duties and as an emergency response vehicle for the Fire Chief. ' CHIEF II - 1993 Chevrolet Suburban used for administrative duties, emergency response for shift officers, and as the Incident Command Vehicle for structure fires, wildland fires, and rescue operations. It is also used for transporting supplies and manpower, to and from emergency scenes. 11 Owasso Fire Department Annual Fire Activity Report One /Two Family House 24 Trash /Refuse Fire Apartment Units Public Assembly x x x Autos /Trucks /P.U,� 23 �,, �I Grass /Wildland 48 Mobile Equipment 3 Fire Related Runs 114 Structure /Mobile Vehicle/Other Fires 273 Total Runs with Loss of $348,955.00 Accidental 1 Malicious Calls 11 Mutual Aid Given 12 4_larm Malfunction 12 Med ical /Rescue 12 Other Emergency Runs OWASSO POLICE DEPARTMENT 101 North Main Street Phone (918) 272 -2244 Owasso, Oklahoma Maria A. Alexander Fax (918) 272 -4900 74055 Chief of Police June 17, 1994 Mr. Johnny McClanahan Sales Manager Myers -Duren Harley - Davidson of Tulsa, Inc. 800 S. Utica Ave. Tulsa, OK 74104 Dear Mr. McClanahan: Thank you for taking time to visit with me this week. As we discussed in our meeting, I am interested in obtaining a demonstration motorcycle for our department to be used as a Patrol Vehicle and in association with the D.A. R . E. program. ' The Harley - Davidson motorcycle your firm loaned the Owasso Police Department for our D.A. R. E. program in 1992 -93 was a huge success with the Owasso Community. The new bike will be equipped with lights and siren for patrol. Our department is looking forward to motorcycle patrol units in the future, and I believe this loaner will assist our efforts in this direction. It will also serve as an advertising tool for Harley-Davidson and Myers- Duren. I appreciate your help and hope to continue the favorable relationship between Harley- Davidson, Myers -Duren and the Owasso Police Department. Let me know if you need further information from us and if you can furnish this unit. Sincerely, Maria A. Alexander Chief of Police MAA / jvs I C�� JENNIFER GIBSON MEMORIAL SCHOLARSHIP FUND 10925 North 172nd East Avenue Owasso, Oklahoma 74055 (918) 272 -7966 Dan & Lynn Gibson IJune 14, 1994 ' I am writing to provide you with the results of the First Annual Owasso Memorial Scholarship Tournament, which was held May 13 -15 at Rayola Park. This tournament was played by area 12- under, girls, fast -pitch softball teams. I'm excited to tell you that through the efforts of 35 Owasso and Tulsa sponsors, 30 area volunteers and 11 quality softball teams, our first annual tournament cleared $4,160. 1 These proceeds have since been deposited into the Jennifer Gibson Memorial Scholarship Fund. The Fund has recently presented its first awards to three 1994 graduates of Owasso High School. ' This year's awards total $2,300. We intend to use the annual tournament as the Fund's primary fund- raising event each year. As we approach next year's tournament, we'll be back in touch. As the event grows both in size and interest, I am certain more local businesses will be interested in becoming involved. Perhaps you can help us get the word out. We are enclosing some information regarding the Fund as well as the tournament so you can see the results. If you have questions for us or suggestions which we can use to further inform our ' local business leaders, please feel free to phone. Sincerely, Dan and Lynn Gibson DG:lg Enclosures Mr. Rodney Ray City Manager ' 207 South Cedar Owasso, OK 74055 ' Dear Mr. Ray: ' I am writing to provide you with the results of the First Annual Owasso Memorial Scholarship Tournament, which was held May 13 -15 at Rayola Park. This tournament was played by area 12- under, girls, fast -pitch softball teams. I'm excited to tell you that through the efforts of 35 Owasso and Tulsa sponsors, 30 area volunteers and 11 quality softball teams, our first annual tournament cleared $4,160. 1 These proceeds have since been deposited into the Jennifer Gibson Memorial Scholarship Fund. The Fund has recently presented its first awards to three 1994 graduates of Owasso High School. ' This year's awards total $2,300. We intend to use the annual tournament as the Fund's primary fund- raising event each year. As we approach next year's tournament, we'll be back in touch. As the event grows both in size and interest, I am certain more local businesses will be interested in becoming involved. Perhaps you can help us get the word out. We are enclosing some information regarding the Fund as well as the tournament so you can see the results. If you have questions for us or suggestions which we can use to further inform our ' local business leaders, please feel free to phone. Sincerely, Dan and Lynn Gibson DG:lg Enclosures 110 +00 0 oa 0 c + 0 B + + 0 SEC 14T21 N.R 14E FIT SEC. 17, T21 H.R 14E TABLE N0. 1 SIGNAL HEADS SIGNAL HEAD NUMBER NUMBER AND TYPE MOUNTING VISOR BACKPLATE 1.1,7.10 hONEWAY (S-19) SPM1 V-1 0-1 2,] 40.49.11,12 S-MEWAY (s-9) SPAN V-1 &-2 F-11tim SEC. 19, i 21 N. A 14 F L -1L1J B 100 +00 LEGEND 1 1 /2' ELECTRICAL PVC CONDUIT Z* ELECITO PVC CONDUIT 1' ELECIITCAL PVC CONDUIT ® PULL BOX (TYPE E OR M) S'GNAL HEAD WITH BACKPLATE ® CONTROLLER 'A' • WOODEN POLE (BY OTHERS) DETECTOR LOOP • STEEL CABLE SPAN WIRE W/POLE STEM. CABLE f POE W /ABOVE SYMBOLS (D SIGNAL HEAD NQ ( SEE TABLE NO. I) OA NOTES 1) POLES AND SPAN WIRES SHALL SE NSTALIEU By OTHERS 2) THE CONTRACTOR SHALL CONTACT THE 0TT AND THE UTLITY COMPANIES FOR POSSIBLE UNDERGROUND LOCATANS OF MM UTUTES SHOWN OR NOT SHOWN ON THESE PLANS 3) SLOTS AND HOLES ON ALL DETECTOR LOOP SYSTEMS SHALL BE SEALED WITH BOND P-BOB, PRESCO GOD LABEL FIE( 12 FLEXIBLE EMBEOONG AND 3M DETECTOR LOOP SEALANT OR APPROVED EQUAL SEQ 24 T21 N. A14E Dolma I I I City Of Owasso, Ok. d n� SIGNAL PLAN 96th. ST. N. & GARNETT ROAD SHEET TA&I Nu. I I ELECTRICAL CABLE TO CONTROLLER 'A" LOCATION B-7C C -7C 0-7C E -7C F -2CS y G-2C5 .-'CS -2C.5 ,F2C5 K -2C5 7 L -2C5 M-zC5 N -2CS 6-2CS jC..E P -2C5 I 04 0 2CS CABLE TERMINAL IDENTIFICATION I hh 106 +00 EXAMPLE B -7C (B) SIGNAL POLE LOCA RON (7C) SEVEN CONDUCTOR CABLE �Y EXAMPLE L -2cs (L) SPLICE LOCATON (2.) TVA CONOUCTOR $NIELOED LEAD-IN CABLE _— __ —___ _ —__— —_ _ _� _mK. - �-}-i@ 105 +00 �AL -- Y 05 G 104 +00 p- 1r 'l it SEC. 19, i 21 N. A 14 F L -1L1J B 100 +00 LEGEND 1 1 /2' ELECTRICAL PVC CONDUIT Z* ELECITO PVC CONDUIT 1' ELECIITCAL PVC CONDUIT ® PULL BOX (TYPE E OR M) S'GNAL HEAD WITH BACKPLATE ® CONTROLLER 'A' • WOODEN POLE (BY OTHERS) DETECTOR LOOP • STEEL CABLE SPAN WIRE W/POLE STEM. CABLE f POE W /ABOVE SYMBOLS (D SIGNAL HEAD NQ ( SEE TABLE NO. I) OA NOTES 1) POLES AND SPAN WIRES SHALL SE NSTALIEU By OTHERS 2) THE CONTRACTOR SHALL CONTACT THE 0TT AND THE UTLITY COMPANIES FOR POSSIBLE UNDERGROUND LOCATANS OF MM UTUTES SHOWN OR NOT SHOWN ON THESE PLANS 3) SLOTS AND HOLES ON ALL DETECTOR LOOP SYSTEMS SHALL BE SEALED WITH BOND P-BOB, PRESCO GOD LABEL FIE( 12 FLEXIBLE EMBEOONG AND 3M DETECTOR LOOP SEALANT OR APPROVED EQUAL SEQ 24 T21 N. A14E Dolma I I I City Of Owasso, Ok. d n� SIGNAL PLAN 96th. ST. N. & GARNETT ROAD SHEET