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HomeMy WebLinkAbout1994.06.07_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE ' OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular d DATE: June 7, 1994 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin ' board at 4:00 p.m. on Friday, June 3, 1994. Marci Boutwell, Recor mg Secretary AGENDA 1. Call to Order 2. Invocation 3. Flag Salute 4. Roll Call 5. Request Approval of the Minutes of May 17, 1994 Regular Meeting Attachment #5 6. Request Approval of Claims Attachment #6 Owasso Public Works Authority June 7, 1994 Page 2 7. Report from City Staff Relating to Discussions With the City's Insurance Company Regarding Claims Filed Against the City /OPWA for Payment of Damages Resulting from a Wastewater Backup in the Hale Acres Subdivision; and Appropriate Council Action in Response to that Report; and Report from Staff Relating to Sports Park Project Promised to be Completed Prior to June 7. Mr Ray Mr Cates Mr Compton Attachment #7 The City Attorney has met with representatives of Sedgwick James Insurance Agency for the purpose of requesting a review of their decision relating to claims filed by Mr Carmean and Mr Clark. A report will be made regarding the outcome of those discussions, as well as a staff recommendation for further action. Additionally, the staff will report progress on Sports Park issues addressed by Mr Carmean during the last Council meeting. 8. Consideration and Appropriate Action Relating to a Request for the Authorization to Solicit Bids for Replacement of Water Lines in the Old Section of Owasso. Mr Carr Attachment #8 Staff will recommend that the City Council authorize the solicitation of bids for the water line replacement project as designed by NOVA Engineering. Owasso Public Works Authority June 7, 1994 Page 3 9. Consideration and Appropriate Action Relating to a Request for the Purchase of Materials to Construct a Water Line to the Service Area Acquired from Rogers County Rural Water District #3. Mr Carr Attachment #9 Staff will recommend the purchase of materials from Ferguson Enterprises, Inc, Tulsa, OK in the amount of $1873.24 to construct a 4 -inch water line to interconnect Glenn - Murr Acres II and City Vue Estates. 10. Report from OPWA Manager 11. Report from OPWA Attorney 12. Unfinished Business 13. New Business Owasso Public Works Authority June 7, 1994 Page 4 14. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, May 17, 1994 The Owasso Public Works Authority met in regular session on Tuesday, May 17, 1994 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, May 13, 1994. ITEM 1: CALL TO ORDER. Chairman Duke called the meeting to order at 7:00 p.m. Trustee Ramey gave the invocation. ITEM 2: FLAG SALUTE. The flag salute was led by Chairman Duke. ITEM 3: ROLL CALL. PRESENT ABSENT Danny Ewing, Trustee Mary Lou Bamhouse, Trustee Joe Ramey, Trustee Charles Burris, Vice Chair Jerry Duke, Chair STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Recording Secretary A quorum was declared present. ITEM 4: REQUEST APPROVAL OF THE MINUTES OF MAY 3. 1994 REGULAR MEETING. Charles Burris moved to approve the minutes as written, by reference hereto; seconded by Joe Ramey. AYE: Burris, Ramey, Ewing, Barnhouse, Duke NAY: None Motion carried 5 -0. Owasso Public Works Authority May 17, 1994 ITEM 5: REQUEST APPROVAL OF CLAIMS. Chairman Duke questioned the item under OPWA Administration referring to an air conditioner compressor. This was for the air conditioning system in the public works administration offices. Joe Ramey moved, seconded by Mary Lou Barnhouse, to approve the following claims as submitted: (1) OPWA Fund $29,262.13; (2) OPWA Capital Improvements $2,541.00; (3) Payroll $21,817.06. AYE: Ramey, Barnhouse, Ewing, Burris, Duke NAY: None Motion carried 5 -0. ITEM 6: REQUEST FROM MR TODD CARMEAN TO ADDRESS THE TRUSTEES REGARDING DAMAGE TO HIS RESIDENCE AS A RESULT OF A WASTEWATER COLLECTION LINE "BACK -UP ". Mr Carmean, who lives in Hale Acres, addressed the Trustees relating to a sewage backup that occurred at his residence on April 11, 1994. He said that he filed a claim with the city on April 12, and that claim was verbally denied by the insurance carrier on April 13. Mr Carmean met with city staff on April 18, and stated that on April 27 he delivered three letters to city staff which stated that the city had been given prior notice of the problem. He also said that he did not agree with the assessment made by city staff that water entered the sewer system through uncapped service lines. Mr Randy Clark, a neighbor of Mr Carmean who also experience a back -up on the same day, addressed the Trustees. He said that the same problem had occured last year. Trustee Ewing asked Mr Clark if he had filed a claim last year. Mr Clark said that he had not. Mr Ewing asked Mr Clark if he had filed a claim this year. Mr Clark said that he had. Mr Ewing asked Mr Clark if his claim was also denied. Mr Clark said that it was. Mr Ray said that there were two claims filed on the Clark residence - Mr Clark filed one as resident and the owner of the property also filed one - with both claims being denied. Mr Ray said that the problem had existed for several years and that he feels the insurance company should pay the claims. The Trust Attorney suggested that he meet with the insurance company prior to the next regular Authority meeting concerning the claims. Mr Ewing suggested that the item be tabled to next agenda so that Mr Cates can meet with the insurance company. Chairman Duke tabled the item to the next regular Authority meeting. Mr Burris requested a full engineering report on the status of the problem and suggested solutions. Mr Carmean also addressed the Trustees about a problem with the berm on the east side of the Sports Park. Mr Ewing will work with city staff to remedy the problem. 2 Owasso Public Works Authority May 17, 1994 ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE EXTENSION OF A CONTRACT FOR SERVICES BETWEEN THE OWASSO PUBLIC WORKS AUTHORITY AND BROWNING- FERRIS INDUSTRIES (BFI. Mr Carr said that the Trustees approved a contract with BFI in July 1993. The term of that contract was for one year, with the option to extend for successive one -year terms if agreed to in writing by both parties not less than ninety days prior to the expiration date. BFI has provided the public works department with a letter stating that there would not be a rate increase for the period July 1, 1994 through June 30, 1995. Charles Burris moved, seconded by Mary Lou Barnhouse, to extend the contract with Browning -Ferris Industries for commercial refuse collection for a one -year term ending June 30, 1995. AYE: Burris, Barnhouse, Ramey, Ewing, Duke NAY: None IMotion carried 5 -0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A ' REQUEST FOR BUDGET AMENDMENTS TO THE OPWA FUND IN THE FORM OF A SUPPLEMENTAL APPROPRIATION TO THE OPWA WATER DEPARTMENT BUDGET. Mr Bishop presented a request to increase the public works water department expense budget by $70,000 to cover an increase in the amount of water purchased from the City of Tulsa. Because there has been a greater increase in water purchases than was projected, a supplemental appropriation is necessary to complete the fiscal year. Charles Burris moved, seconded by Joe Ramey, to approve a $70,000 increase to the water department expense budget. AYE: Burris, Ramey, Barnhouse, Ewing, Duke NAY: None Motion carried 5 -0. ITEM 9: REPORT FROM OPWA MANAGER No report. ITEM 10: REPORT FROM OPWA ATTORNEY No report. 3 Owasso Public Works Authority ITEM 11: UNFINISHED BUSINESS None ITEM 12: NEW BUSINESS None ITEM 13: ADJOURNMENT Charles Burris moved, seconded by Mary Lou Barnhouse to adjourn. AYE: Burris, Barnhouse, Ewing, Ramey, Duke NAY: None Motion carried 5 -0 and the meeting was adjourned at 7:57 p.m. Marcia Boutwell, Recording Secretary 2 Jerry Duke, Chairperson May 17, 1994 CITY OF OWASS)O OWASSO PUBLIC NORRS AUTHORITY A/82194 16:50:17 VOL CLAIMS REPORT APAPVR PAGE: 11 PO it VENDOR DESCRIPTION AMOUNT ---------- ------------------------- ------------------------- ------------- * NO DEPARTMENT Mft5?ER FOUND * ------------------------------ 940094 OPWA RECYCLE CENTER CASH FOR RECYCLE CENTER 1,000.00 940095 DEPT OF ENVIRONMENTAL QUA SOLID WASTE MNSMT 523.75 DEPARTMENT TOTAL ====> ------------- 1,523.75 OPWA ADMINISTRATION --------------------------- WATER 940217 CPS 8VSINSSS1 INC, LICE0SE FEES 217.00 94 012 1 US POSTMASTER 1;5O0,OO 942211 CSC CREDIT SERVICES, INC COT L2CTIO0S 29.30 942397 MULTI CAPS HEALTH CENTER PRE EMPL DRUG SCREEN 3O.00 942432 RESE0A 306ERS TUITION REIM8 317,52 942441 D07IER PRINTING PRINTING 42.23 9 42458 ALCORN'S PLUMBI0G INSTALL CHECK VALVE 123.08 942465 CPS BU5I0VSS, INC. Al-11-111, !AT MAIM7 1,l88.O0 942'415 942467 OFFICE DEPOT CARD PLAN S V F F LlES; 25,47 942416 q42417 BRAD SP&RKN&N GARY MOSSR 942478 TREASURER PETTY CASH F. EIMP. PS77Y C�SB 5.00 TYRONE DI0KI0S 942509 KEY TEMPORARY TEMPORARY EMPLOYEE 481,92 OSCAR MCLAVRTN METER READER 942522 ORLA NATURAL GAS 4/94 V5&SE 27.37 CI0TAC COR�, NIVORM RS0T /CLGAR 942523 P SO 4/94 48.52 CI 77 GAPAGE 942524 SOUTHWESTERN BELL TELE. 4/94 PLEXAR 77.79 DEPARTMENT TOTAL ==~=> ------------- 41113'20 WATER 941935 942252 ON&5SO T <O4BER CO CITY OF TULSA SUPPLIES 3/94 USE 7.92 62,479'03 942278 WATER PRODUCT IRC SVpf-J!IES 998,41 942302 14A?SR PRODUCTS INC SVPPLIES 995.74 942310 SHARON SPA8YM011 METER READER 270.75 942311 OSCAR MCLA UR,I0 METER READER 207 ,00 942312 METER READER 110.25 942322 BTMBALl- ACE HARDWARE 511 117,1O 942410 CITY -AGE TTTEf 197,66 942'415 uOR�2YS GF-2E0ROUSS Y A RD REPAIR 280.0 O 942416 q42417 BRAD SP&RKN&N GARY MOSSR METER READER METER READER 34.20 202.05 942418 TYRONE DI0KI0S METER READER 137,70 942429 OSCAR MCLAVRTN METER READER 352.35 942433 CI0TAC CO NIVORM RS0T /CLGAR 24'05 9 42440 CI 77 GAPAGE P6P7S 1141'32 CITY OF OW&SSO OWASSO PUBLIC WORYS AUTHORITY �/02/94 I6:5O:17 &/F CLAIMS REPORT APAPVR PAGE: 12 FO # ---------- VENDOR ------------------------- DESCRIPTION ------------------------- AMOUNT ------------- 942474 ZEE MEDICAL SERVICE S����ISS 18.30 942484 WATER PRODVC7B INC METERS 750.00 942521 4/94 1100 PL2XAR 63,96 942523 PSO 4/94 DS&SS 85.82 942524 SOUTHWESTERN BELL TELS. 4/94 PLEX&R 29.40 DEPARTMENT TOTAL ====> 67,503.01 WASTEWATER _____________________ 941217 E T SC7RIC SPSCIAL?ICS CO. SUPP! ISS 35.4O 941935 OWASSO LUMBER CO S IpPlilIES 120,29 942092 WASTE MANAGEMENT OF OBLA SLUDGE DISPOSAL 80 .0 0 942322 KIMBALL ACS HARDWARE SUPPLI35 159.78 942410 CITY 122.84 942431 CVR7I0 MA7RESO0 HEATING ELEMENT 304.35 942433 CI07AS CORP. IFORM PENT /CLEAN 63,00 q42440 CITY GARAGE PAR7S 8O3.59 942474 ZEE MEDICAL, SERVICE SSRVICS U P FLISS 84,4O 942478 TREASURER PETTY CASH REIMB PETTY CASH 14.37 942521 SOUTHWESTERN BE I TSLS. 4/94 �O0 P" XAF 317.67 942522 OBLA 0A7URA T SAS 4/94 USAGE 8O.11 942523 pSO 4/94 USAGE 2,921.58 942524 SOU?8NESTER8 BELL 7ELE. 4/94 PLSXAP 42,97 DSp&R7MS8T TOTAL ====} 5,150.35 REFUSE COLLECTIONS ------------------------------ 942192 CIB?AS CORP. UNIFORM BENT/CLEAN 85.2O 942243 TRAVEL PETTY 'CASH EXPENSES/SEMINAR 370,70 q42323 4,361.O4 942410 CI7Y SA�AGE FRE� 383.94 942433 CIR?AS CORP. U0IPORM RENT/CLEAN 21.3O 942440 CT7Y GARAGE 9AR?S 259.14 DSP&R?MEN? 7O7AC ====> 5,481.32 RECYCLE CENTER --------------------------- 942192 CI07AS CORP, UNIFORM RENT/CLSAI-1 28.40 942321 YT MBALL ACE 8ARDWAFS SUPPLIES 27.80 9 42323 WASTE MANAGSftfEN7 OF OKL& ?IP P��S 5 65.O0 CITY OF OWASSO DEPARTMENT TOTAL ====> 921.34 --------- FUND TOTAL ====> 841592.97 13 OWASSO PUBLIC WORKS &U?8ORIT7 6/02/94 16:50:17 A/P CLAIMS REPORT APAPVR PAGE: 0� PO it ---------- VENDOR ------------------------- DESCRIPTION ------------------------- AMOUNT ------------- 942410 CITY GARAGE FUEL 38.18 942433 CI07AS CORP, UNIFORM RENT/CLEAN 7.10 942477 ACTION DISCOUNT DRAINAGE REPAIR LEAK 63.50 942523 PSO 4/94 USAGE 70'69 94?524 5OVTRoES7GFR BEL' ?SLS, 4/94 PLEXAR 20.67 DEPARTMENT TOTAL ====> 921.34 --------- FUND TOTAL ====> 841592.97 13 CI77 OF OWASSO OPWA CAPITAL IMPROVEMENT FUND 6/O2/94 l6:50:17 A/P CL&IMS REPORT AP&PVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---------- ------------------------- ------------------------- ------------- WASTEWATER ___________________________ 942133 FRC INC. DEPARTMENT TOTAL ====> FUND TOTAL ===`> SERVICES 2~613.60 ------------ 2,613,6O ---------- 2,613.6O 14 CITY OF OWASSO OPWA A/P TRANSFER REPORT VENDOR DESCRIPTION TRANSFERS CITY GARAGE TRANSFER FROM OPWA WORKERS' COMP SELF -INS TRANSFER FROM OPWA GENERAL FUND TRANSFER FROM OPWA TRANSFERS TOTAL AMOUNT 5,125.00 3,842.50 22, 916.74 31, 884.24 f OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 05/14/94 DEPARTMENT AMOUNT w, yr Mvn mmv Water 2,718.84 APPROVED: 06/07/94 Chairman Trustee Trustee OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 05/28/94 DEPARTMENT AMOUNT Water 3,046.70 Refuse 3,758.14 APPROVED: 06/07/94 Chairman Trustee Trustee MEMORANDUM TO: CHAIRPERSON AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY ' FROM: RODNEY J RAY CITY MANAGER SUBJECT: REPORT ON DISCUSSIONS WITH INSURANCE COMPANY IN REFERENCE TO CARMEAN /COOK CLAIMS DATE: June 2, 1994 BACKGROUND: At the May 17th OPWA meeting, Mr Todd Carmean addressed the Trustees in reference to a claim he had filed against the City for damages incurred as a result of a wastewater backup. Also speaking at that meeting was Mr Cook, a neighbor of Mr Carmean, who had also experienced a wastewater backup on the same date as Mr Carmean's claim. Subsequent to their discussions with the Trustees, the Authority Chairperson tabled the issue until the June 7th regularly scheduled meeting in order to give the City Attorney an opportunity to meet with the insurance company. Pursuant to those instructions, Mr Cates has met with representatives of the insurance company and has attempted to convince them that the City did, in fact, 1) know of the existing condition of the wastewater line; 2) that we have experienced problems on that line previously; and 3) that coverage should be afforded these two citizens. Additionally, Mr Cates arranged a discussion between the insurance company and the City Manager (Cates was also present). During that telephonic conversation, the insurance company was clearly told that the City did, in fact, have previous notice of the inadequacy of the line and that there were significant problems with infiltration into those lines. Unfortunately, as of the date of this memorandum, the insurance company has not responded with a decision on the claims. Mr Cates plans on holding one more conversation with the company on Friday, June 3. However, if a favorable response is not received by Monday, June 6, a call directly to the Oklahoma Municipal Assurance Group's executive director will be placed. If the call is necessary, its purpose is to give the OMAG an opportunity to direct their insurer to pay the claims, thus avoiding the possibility of the City paying the claims, then taking the OMAG to court to recover the money spent. Since the insurance issue is not yet totally resolved, a final report and recommendation relating to this matter will be made during the meeting. Carmean /Cook Claims June 2, 1994 Page 2 RECOMMENDATION• Should the insurance company deny coverage, it is probable that the staff will recommend that the Trustees authorize payment of the claim and direct the staff to take the necessary action to recover those costs from the insurance company. ATTACHMENTS 1. Memorandum dated May 13, 1994 MEMORANDUM TO: CHAIRPERSON AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY t FROM: RODNEY J RAY CITY MANAGER SUBJECT: REQUEST TO ADDRESS TRUSTEES RELATING TO CLAIM AGAINST CITY DATE: May 13, 1994 I ab BACKGROUND: Mr Todd Carmean, a resident of Owasso (11326 N 106th E AVE, Hale Acres), has requested to address the Trustees relating to a sewage "backup" that occurred on April 11, 1994. Mr Carmean filed a claimed against the city as a result of that backup claiming damage in the amount of approximately $600. That claim was forwarded to our insurance company for action. r Additional information relating to the claim was presented to the city after a meeting between the staff and Mr Carmean. That information was, in turn, sent to the insurance company. ' On May 9, 1994, the city's insurance carrier notified Mr Carmean and two other residents from his neighborhood who had filed similar claims, that a recommendation for denial of the claim had been transmitted to the city. Oklahoma courts have consistently ruled that a city is not required to guarantee and insure its ' sanitary sewer system. Generally, the law has not held the city automatically liable for damages to property as the result of a sewage backup. However, a city may be liable if it had prior notice of a defect or problem in the sewer line and did not take action to remedy the problem within a reasonable time. The reasoning in support of these rulings is that, without prior notice, it is not reasonable to expect that a city can know of and solve every problem in an extensive Isewer system. Immediately preceding the backup in Mr Carmean's house, a rainfall of six (6) inches during ' a forty- eighty hour period had been recorded. City staff members canvassed the neighborhood and found twelve service lines uncapped (at the "clean outs) that allow additional inflow into the system. At Mr Carmean's request, I visited his house on the day of the backup. My observation was that a slight backup did occur in Mr Carmean's bathroom that affected approximately six square feet of carpet. After that visit and one to the residence immediately north of his, I authorized Carmean Claim May 13, 1994 Page 2 the installation of "check valves" on his and two other service lines. The installation of those check valves was taken to prevent another back up and as a risk management measure since we had been placed on notice of a problem in the sewer line that services those residents. Under the Governmental Tort Claims Act, unless affirmative action is taken by the City Council, a claim is deemed to the denied ninety days after being received by the city. However, if a claimant so desires, he may file a lawsuit against the city if he does so within 180 days from the date of denial of the claim. RECOMMENDATION: Since Mr Carmean requested only to address the Trustees regarding the claim, there is no request for action on this agenda. While the situation is unfortunate and regrettable, it appears that the best course of action would be for Mr Carmean to make a decision regarding how he wishes to pursue the matter. It should be noted that a Council action to pay the claim after denial by the insurance company could set a very expensive precedent. That possibility can be avoided if the Council allows the claim to be denied by allowing the ninety -day period to expire, thus giving Mr Carmean approximately eight months (from this date) to file a lawsuit (should he desire to do so). If you have questions, please call Ms Regena Rogers, Mr Cates or me. ATTACHMENTS: 1. Correspondence from Sedgwick James 2. Original claim filed by Mr Carmean Sedgwick James Sedgwick James of Oklahoma, Inc. 9726 East 42nd Street, Sulle 151, Tulsa, Oklahoma 74146.3673 Telephone 918 663.8340. Facsimile 918 663 -7093 May 9, 1994 Mr, Todd Carmean 11326 N. 106 E. Avenue Owasso, OK 74055 RE: Claim No.: 94000286 Date of Loss: 4 -11 -94 Member: City of Owasso Dear Mr. Carmean: We have completed our investigation of the referenced claim. Based upon the following facts, we have recommended to the City of Owasso that the claim be denied. Oklahoma law has consistently held that a municipality is not an insurer of its sanitary sewer system. This means that a municipality is not automatically liable for damages to property which result from a sewage backup. A municipality may be liable only if it had prior notice of a defect or problem in the sewer line and failed to take appropriate remedial action within a reasonable time before the damage occurred. Our investigation indicates that the source of the problem was surface water infiltration due to 6 inches of rain in 48 hours. After your loss, the city discovered 12 service lines left uncapped which would allow additional surface water to enter the sewer mains. These lines have since been capped. However, the city is not acepwater which coversethelines manholes are andhentersable the control surface water sewer system. Therefore, we have determined that the City of Owasso was not negligent in its maintenance of the sanitary sewer line. Accordingly, while we regret the damage to your property and the inconvenience and distress involved in the clean up, we do not believe that state law authorizes us to pay for your damages on behalf of the City of Owasso. sincerely, Mary Ellis, CPTW, ATC 1 Sedgwick James 8edgwlck James of Oklahoma, Inc. 9726 East 42nd Street, Suge 151, Tulsa, Oklahoma 74146.3673 Telephone 918 663 -8340, Facsimile 918 663 -7093 May 9, 1494 Me. pagena Rogers city of Owasso P.O. Box 180 Owasso, CK 74055 RE: Claimants: David Vibes, Randy Cook and Todd Carmean Claim No: 94000286 Date of Lass: 4 -11-94 Mater: city Of 0AUM Dear Ms. Po9we; We have ecenpleted our investigation of the referenced claim. Based upon the following facts it is our motion that the claim be denied ?eased upon no liability. See attacled letters to claimants. Under the Gmmwntal Tort Claims Act, 51 Oda. Sea. 157 (A) , these claim will be deemed denied niixty (90) days after they were received by the City of Owasso or cn 7- 11-94. 51 Okla. Stat. Sec. 157(5) requires any lawsuit utxler the Aot to be aammer=ed within one hundred eighty ( 180) days after denial of the claim. Thus to begin the 180 -day statute of limitations prior to 7 -11-94 we suggest you dodket this claim for denial at the next meeting of your =nicipal governirig may• Please advise us as soon as passible of any official action taken by the municipal governing body to deny this claim. sirmely, afL rxy Ellis, CP1Wj AIC Claims NOTICE OF TORT CLAIM OKLAHOMA MUNICIPAL ASSURANCE GROUP MUNICIPAL LIABILITY PROTECTION PLAN A. CLAIMANT REPORT To the CITY/TOWN of CLAIMANT(S) AMOUNT OF CLAIM $ ADDRESS A') moor CLAIMANT SOCIAL SECURITY NO. DC.CLAIMANT DATE OF BIRTH /0X�oh' PHONE NUMBER: HOME (7(F) BUS. 1 1181 29,2 -2W7 1. DATE OF INCIDENT (Continue on another sheet if needed for any information requested) 2. PLACE OF INCIDENT I1 3. CAUSE OF INCIDENT 4. HOW DID THE INCIDENT OCCUR ins LIST ALL PERSONS AND /OR PROPERTY FOR WHICH YOU ARE CLAIMING DAMAGES: HAVE YOU ATTACHED ESTIMATES, BILLS OR OTHER INFORMATION TO SUPPORT THE AMOUNT OF YOUR CLAIM? DATE 4/93 THIS SIDE IS FOR USE BY CITY/TOWN AND OMAG OFFICIALS B. CITY /TOWN REPORT This Notic o Tort Claim as receiv by (Title) For furthe i formati 7; n thi im contact _ at on 19 The following reports, statements or other documentation, which support our understanding of the facts relating to this claim, are attached: 1. 2. 3. 4. 5. Persons who have knowledge of the circumstances surrounding this claim are: Name Title /Position Telephone 1. 2. 3. 4. Other information of which you should be aware in regard to this claim: , (Continue on another shot if necessary) Tim: y\/ 1,5 - AFTER YOU HAVE RECEIVED THIS CLAIM, PLEASE PROVIDETHE INFORMATION REQUESTED ABOVE AND IMMEDIATELY SEND TO: Date 11--,,-2— 19 Sedgwick OMAG Claims Dept. P. O. Box 18669 Oklahoma City, OK 73154 Fax (405) 848 -1213 TO: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: F. ROBERT CARR PUBLIC WORKS DIRECTOR SUBJECT: WATER LINE REPLACEMENT PROJECT (Owasso Project Number G3.100 -94) CONSTRUCTION PLANS AND SPECIFICATIONS DATE: May 26, 1994 BACKGROUND: Approximately 15,500 linear feet of cast iron water lines are old and deteriorated in the older sections of town (essentially south from 86th Street North /west of Highway 169 and south of 76th Street North /east of Highway 169). These lines are located in the oldest, most mature section of the city. The cast iron lines are filled with deposits which restrict the water pressure and hamper the flow of water to the customers and inhibit the flow of water for fire fighting purposes. Conditions causing deterioration of these lines will continue because of the types of chemicals in the treated water needed to comply with drinking water standards, soil characteristics, and weather conditions. Therefore, deterioration of this portion of the system requires replacement of the lines to provide for proper pressure, flow and safety for the community. The City of Owasso secured a low interest loan from the Oklahoma Water Resources Board for improvements to the water distribution system, wastewater collection system and wastewater treatment plant. Approval of the loan required selection of an engineering firm for the design of the improvements. After interviewing five engineering firms, the Trustees selected NOVA Engineering to design the improvements to the water distribution and wastewater collection systems. PROJECT DESCRIPTION: As designed, the water line project consists of replacement and upgrading of approximately 15,000 linear feet of 6 -, 4 -, and 2 -inch cast iron water lines with 6- and 4 -inch AWWA C -900 Page 2 Water Line Replacement Project polyvinylchloride (PVC) piping. The location of the lines to be replaced are shown on the , attached map. NOVA Engineering has completed the design plans and specifications for the construction. Staff has reviewed and approved the design and contract documents. Estimated cost of construction is $516,000. As shown on the attached schedule, the project is anticipated to start construction in August 1994. The construction period is expected to be 180 days and should be completed in February 1995. PROJECT FUNDING: Loan funds from the Oklahoma Water Resources Board. RECOnM[ENDATION: Staff recommends that the Trustees authorize advertisement for bids of the design plans and contract documents for the Water Line Replacement Project (Number G3.100 -94) as designed by NOVA Engineering. ATTACHMENTS: 1. Project Location Map 2. Project Schedule 3. Contract Documents CITY OF OWASSO, OKLAHOMA CONSTRUCTION PLANS FOR WATER LINE REPLACEMENTS PROJECT No. G3.100-94 PROJECT A PPI COMPANY 5727 SCUMA LEMS A%"UE nA-SA, CKUWCYA 74105 PHONE : (918) 745 -6682 ATTACHMENT 1 PROJECT SCHEDULE WATER LINE REPLACEMENT (Owasso Project Number G3.100 -94) Design and construction specifications completed Council authorization to solicit bids Notice for Bidders to newspaper Plan s /specifications available for bidders Advertisement to appear in newspaper Mandatory pre -bid meeting with bidders Bid opening Council award of contract Construction begins Construction completed (180 days) May 9, 1994 June 7, 1994 June 13, 1994 June 13, 1994 June 17, 1994 July 7, 1994 July 14, 1994 July 19, 1994 August 8, 1994 February 1995 ATTACHMENT 2 ' MEMORANDUM ' TO: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: F. ROBERT CARR PUBLIC WORKS DIRECTOR SUBJECT: WATER SERVICE TO AREA ACQUIRED FROM ROGERS COUNTY RURAL WATER DISTRICT #3 DATE: May 26, 1994 BACKGROUND: In March 1993, the Trustee of the Owasso Public Works Authority approved a buyout proposal for the purchase of water in a portion of the Rogers County Rural Water District #3. Three water mains were required in order to remove the customers from the Rogers County system and provide water from the system operated by the City of Owasso. The area presently being provided service by the City of Owasso is shown on the attached drawing. The water lines to connect the customers to the City system are indicated. To date, the 3" water line required along 145th E. Avenue has been completed. Customers in Pleasant View will be provided service from a main extending along 96th Street North from 129th E. Avenue to the entrance to Pleasant View Estates. A 4" line to interconnect Glenn -Murr Acres II and City Vue Estates is also required. The water main can be constructed in a relatively short period of time by City personnel. QUOTES FOR MATERIALS: Written quotes for materials were requested from the following suppliers: Water Products, Owasso Ferguson Enterprises, Inc., Tulsa Cooper Wholesale, Inc., Pryor Oklahoma Meter & Supply, Tulsa 4" water line Page 2 Tabulation of material quotes is as follows: Material item water Products Ferguson Cooper Wholesale Oklahoma Meter Enterprises, Inc. & Supply 1520 LF - 4" DR 18 $1,900.00 $1,702.40 $2,097.60 $1,930.40 C900 PVC Pipe 1 - 4 "x3" DI MJ 28.84 28.84 28.94 29.20 Reducer 3 - 4" MJ DI 90- degree 99.72 105.00 96.18 99.72 Elbow 1 - 4 "x7 1/2" DI Solid 28.22 37.00 24.63 29.20 Sleeve TOTAL PRICE $2,056.78 $1,873.24 $2,247.35 $2,088.52 The low total bid of $1,873.24 was received from Ferguson Enterprises, Inc. SOURCE OF FUNDS: Funds for the purchase of materials are included in the FY93 -94 Budget of the Water Division. RECOMMENDATION: A 4 -inch water line is recommended to be constructed to interconnect Glenn -Murr Acres II and City Vue Estates. Staff recommends that the Trustees authorize the purchase of materials from Ferguson Enterprises, Inc. in the amount of $1,873.24 for this project. ATTACHMENTS: 1. Location Map 2. Copy of letter sent to suppliers 3. Bid Proposals 2.5 A. I 2.5A 11 I ?5 A. 12 5A 5 A 2.5 2.5 2.5 2.5 2.5 S16-T21-1314 City Vue Estates Z T.6 A Glenn -Murr Acres 11 58ZA V I 33 A 'Lot 1 63 A 4 q1 2.9 A. Z 0A 96th Street North 0 W 6.7 A .93 .43 .43 A36 Windsor Lake I Pleasant View Estates ui Windsor Lake II Extended 1 6e. 2 A Camden Park OWASSO J JR. HIGH SCHOOL OWASSO r 39.5 SR. HIGH V I SCHOOL ATTACHMENT 1 City of Owasso i207 SOUTH CEDAR P.O. BOX 180 ' OWASSO, OKLAHOMA 74055 May 24, 1994 1 ' Oklahoma Meter and Supply 5162 S. 24th West Avenue Tulsa, OK 74107 FAX: 446 -1101 Dear Sirs: (918) 272 -2251 FAX. (918) 272 -4999 The City of Owasso would like to receive a sealed written quotation from your firm for the following items: 1520 LF 4" DR 18 C900 PVC Pipe 1 4 "x3" DI MJ Reducer 3 4" MJ DI 90- degree elbows 1 4" DI Solid sleeve Your quotation must be submitted by 12:00noon, Thursday, May 26, 1994 at the office of the: Public Works Director City of Owasso 302 S. Dogwood Owasso, OK 74055 ATTACHMENT 2 Wafer Products PROJECT City of Owasso 302 S. Dogwood Owasso,OK 74055 BID DATE P.O. Box 349 Owasso, Oklahoma 74055 -0349 1-800- 225 -2968 FAX: 918 -371 -4978 P.O. Box 100 Tontitown, Arkansas 72770 -0100 1- 800 - 435 -9099 FAX: 501 - 361 -9058 QUOTATION NUMBER DATE May 25, 1994 Quantity Size Description Unit Wgt. Unit Price Extension 1520' 4" DR 18 C900 PVC Pipe 1.25' 1900.00 1 4 "X3" M,J. D,I. Reducer 28,84 28.84 3 4" M,J. D. I, 90 Degree ELL 33.24 99.72 1 4" D.I. Solid Sleeve 28.22 28.22 TOTAL 2056.78 Terms: Net 30 Thank you for the opportunity of s bmittin this quo e. Vernon E. Anderson, President ATTACHMENT 3 ap MAY -24 -1994 12:55 City of Owasso 207 SOUTH CEDAR P.O. BOX 180 OWASSO, OKLAHOMA 74055 May 24, 1994 Ferguson Enterprises, Inc. 6525 E. 42nd St. Tulsa, OK 74145 FAX: 628 -1314 Dear Sirs: 918 272 4999 P.02 (918) 272 -2251 FAX. (918) 272.4999 The City of Owasso would like to receive a sealed written quotation from your firm for the following items: 1520 LF 4" DR 18 C900 PVC Pipe 5e- 1 4 "0" DI MJ Reducer 3 4" MJ DI 90- degree elbows 1 4" DI Solid sleeve Your quotation must be submitted by 12:00noon, Thurs the office of the: Public Works Director City of Owasso 302 S. Dogwood Owasso, OK 74055 30.00 36.00 37.00 day, May 26, 1994 at TOTAL P.02 OKLAHOMA MEnM & SUPPLY 5162 South 24th West Avenue Tulsa, Oklahoma 74107 (918) 446 -0044 • (800) 880 -0763 FAX (918) 446 -1101 Date of Bid 5 Engineer Location ' Item No. Quantity Description Unit Price Extended Price City of Owasso 207 SOUTH CEDAR P.O. BOX 180 OWASSO, OKLAHOMA 74055 May 24, 1994 Cooper Wholesale, Inc. P.O. Box 457 Pryor, OK 74362 Dear Sirs: (918) 272 -2251 FAX. (918) 272 -4999 The City of Owasso would like to receive a sealed written quotation from your firm for the following items: 1520 LF 4" DR 18 C900 PVC Pipe 1 4 "x3" DI MJ Reducer 3 4" MJ DI 90- degree elbows 1 4" DI Solid sleeve �s4o1 f) Your quotation must be submitted by 12:00noon, Thurs the office of the: Public Works Director City of Owasso 302 S. Dogwood Owasso, OK 74055 day, May 26, 1994 at NOTICE OF PUBLIC MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: June 7, 1994 TIME: 7:00 p.m. PLACE: Owasso Council Chambers, Community Center Notice of Addendum filed in the office of the City Clerk and posted on the City Hall bulletin board at 5:00 p.m. on Monday, June 6, 1994. fdldd64 %,K Marc Boutwell, Council Clerk ADDENDUM TO AGENDA Items numbered 1 through 8 on the agenda filed on June 3, 1994, shall remain the same. Items numbered 9 through 24 are now numbered 10 through 25; and the following is submitted for addendum thereof. 9. Discussion of Drainage Problem in El Rio Vista Subdivision and Request for Staff Action to Address That Problem. Councilor Ewing Councilor Ewing has been approached by an El Rio Vista resident with a complaint relating to a drainage problem in his rear yard.