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HomeMy WebLinkAbout1994.03.01_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: March 1, 1994 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, February 25, 1994. Marcia Eloutwell, Counci Clerk AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Request Approval of the Minutes of February 15, 1994 Regular Meeting Attachment #4 5. Request Approval of Claims Attachment #5 Owasso Public Works Authority March 1, 1994 Page 2 6. Consideration and Appropriate Action Relating to an Amendment to a Contract Between the OPWA and FHC Inc, Wherein the Scope of Services Would be Increased and the Compensation for Services Would be Increased. Mr Carr Attachment #6 Staff will recommend Trustee approval of an amendment to the FHC contract for the design of improvements to the existing wastewater treatment plant. 7. Consideration and Appropriate Action Relating to a Request for Amendments to the 1993 -94 OPWA Operating Budget, Increasing Revenue and Providing a Supplemental Appropriation to the Refuse Department. Mr Ray Attachment #7 Staff will recommend that two (2) thirty yard, roll -off containers be declared surplus to the needs of the Authority and that authority be given for the sale of such equipment to the M.e.t.; further, the staff will recommend Trustee approval of an increase in estimated revenues to the OPWA budget in the amount of $5000 and a supplemental appropriation of $5000 to the OPWA Refuse Department budget. 8. Report from OPWA Manager Owasso Public Works Authority March 1, 1994 Page 3 9. Report from OPWA Attorney 10. Unfinished Business 11. New Business 12. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, February 15, 1994 The Owasso Public Works Authority met in regular session on Tuesday, February 15, 1994 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, February 11, 1994. ITEM l: CALL TO ORDER Chairman Randolph called the meeting to order at 7:55 p.m. ITEM 2: FLAG SALUTE The flag salute was held during the City Council meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT ABSENT Bob Randolph, Chair John Phillips, Vice Chair Mary Lou Barnhouse, Trustee Rex Bowen, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Recording Secretary A quorum was declared present. ITEM 4: REQUEST APPROVAL OF THE MINUTES OF FEBRUARY 1, 1994 REGULAR MEETING. Rex Bowen moved to approve the minutes as written, by reference hereto; seconded by John Phillips. AYE: Bowen, Phillips, Barnhouse, Randolph NAY: None Motion carried 4 -0. Owasso Public Works Authority ITEM 5: REQUEST APPROVAL OF THE CLAIMS February 15, 1994 Rex Bowen moved, seconded by John Phillips, to approve the following claims as submitted: (1) OPWA Fund $89,510.10; (2) Payroll $20,440.45. AYE: Bowen, Phillips, Barnhouse, Randolph NAY: None Motion carried 4 -0. ITEM 6: REPORT FROM OPWA MANAGER No report. ITEM 7: REPORT FROM OPWA ATTORNEY No report. ITEM 8: UNFINISHED BUSINESS None ITEM 9: NEW BUSINESS Mr Ray announced that there would be a public hearing immediately following this meeting, relating to the proposed half -cent sales tax. ITEM 10: ADJOURNMENT John Phillips moved, seconded by Mary Lou Barnhouse to adjourn. AYE: Phillips, Barnhouse, Bowen, Randolph NAY: None Motion carried 4 -0 and the meeting was adjourned at 7:56 p.m. Marcia Boutwell, Recording Secretary Bob Randolph, Chairperson 2 ■ CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 2/25/94 10:22:11 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- * NO DEPARTMENT MASTER FOUND * ------------------------------ 940094 OPWA RECYCLE CENTER CASH FOR RECYCLE CENTER 1,500.00 DEPARTMENT TOTAL =___> 1,500.00 OPWA ADMINISTRATION ------------- - - - - -- 940090 MEMBER SERVICE LIFE PRE TAX ADM FEES 940117 CPS BUSINESS, INC. LICENSE FEES 940139 LIBERTY TULSA REVENUE BONDS 941606 PRINTED PRODUCTS INC BILLING FORMS 941748 SUBURBAN OFFICE SUPPLY SUPPLIES 941773 CSC CREDIT SERVICES, INC SERVICES 941832 TREASURER PETTY CASH REIMS PETTY CASH 941840 OKLA NATURAL GAS 1/94 USE 941842 SOUTHWESTERN BELL TELE. 1/94 PLEXAR 941843 PSO 1/94 USE 1/94 PLEXAR DEPARTMENT TOTAL 1/94 USE WATER 941370 WATER PRODUCTS INC 941436 CINTAS CORP. 941604 WATER PRODUCTS INC 941667 BRAD SPARKMAN 941668 LOYD LEACH 941669 TYRONE DINKINS 941670 OSCAR MCLAURIN 941755 OSCAR MCLAURIN 941756 GARY MOSER 941757 BRAD SPARKMAN 941807 CITY GARAGE 941808 CITY GARAGE 941832 TREASURER PETTY CASH 941835 TYRONE DINKINS 941841 SOUTHWESTERN BELL TELE. 941842 SOUTHWESTERN BELL TELE. 941843 PSO 941844 CITY OF TULSA DEPARTMENT TOTAL = = = => WASTEWATER ------------------------ - - - - -- 33.00 217.00 49,786.00 860.70 169.76 25.00 6.43 130.73 106.80 63.37 51,398.79 METER SET 477.39 UNIFORM RENTAL /CLEANING 96.20 SUPPLIES 964.70 METER READER 352.20 METER READER 55.80 METER READER 110.70 METER READER 156.60 METER READER 356.85 METER READER 202.95 METER READER 31.95 PARTS 508.70 FUEL 176.70 REIMB PETTY CASH 8.49 METER READER 142.20 1/94 NON - PLEXAR 63.96 1/94 PLEXAR 28.37 1/94 USE 174.18 1/94 USE 72,127.05 76,034.99 10 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 2/25/94 10:22:11 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 941434 MET -LAB TESTING SERVICES ANALYSIS SAMPLES 160.00 941436 CINTAS CORP. UNIFORM RENTAL /CLEANING 215.60 941767 WATER PRODUCTS INC SUPPLIES 45.80 941807 CITY GARAGE PARTS 126.85 941808 CITY GARAGE FUEL 114.11 941832 TREASURER PETTY CASH REIMS PETTY CASH 43.96 941840 OKLA NATURAL GAS 1/94 USE 276.45 941841 SOUTHWESTERN BELL TELE. 1/94 NON - PLEXAR 317.59 941842 SOUTHWESTERN BELL TELE. 1/94 PLEXAR 41.96 941843 PSO 1/94 USE 5,880.25 DEPARTMENT TOTAL = = = => 7,222.57 REFUSE COLLECTIONS ------------------------ - - - - -- 941774 BFI 1/94 COMM REFUSE 11,970.27 941807 CITY GARAGE PARTS 362.97 941808 CITY GARAGE FUEL 386.19 DEPARTMENT TOTAL =___> 12,719.43 RECYCLE CENTER ------------------------ - - - - -- 941774 BFI 1/94 COMM REFUSE 1,068.00 941808 CITY GARAGE FUEL 26.00 941842 SOUTHWESTERN BELL TELE. 1/94 PLEXAR 20.66 941843 PSO 1/94 USE 244.25 DEPARTMENT TOTAL =___> 1,358.91 FUND TOTAL =___> 150,234.69 11 CITY OF OWASSO OPWA CAPITAL IMPROVEMENT FUND 2/25/94 10:22:11 A/P CLAIMS REPORT PO # VENDOR DESCRIPTION ---- - - - - -- ---------------- - - - - -- DEBT SERVICE ------------------------------ 940817 LIBERTY BANK & TRUST DEPARTMENT TOTAL = = = => FUND TOTAL = = = => OWRB LOAN APAPVR PAGE: AMOUNT -- ------- - - - - -- 27,101.54 27,101.54 27,101.54 12 CITY OF OWASSO OPWA A/P TRANSFER REPORT VENDOR DESCRIPTION AMOUNT TRANSFERS CITY GARAGE WORKERS' COMP SELF -INS GENERALFUND TRANSFERS TOTAL TRANSFER FROM OPWA TRANSFER FROM OPWA TRANSFER FROM OPWA 5,125.00 3,842.50 22, 916.66 31,884.16 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 02/19/94 DEPARTMENT AMOUNT t .:::....................................................................................................................... ................................................. .....................:.......:. ::. >::.:.....:..ff ............................... ::.. Water 3,302.24 XX XX ...... Refuse 3,475.75 :::::::.:.:::::. ..... ... .... :. ........ .::..... ::::::.:.::::: :.::::::::::::..:.:.:.::.:.::.. �.... ?.,:,.}i }i} ..... 'r.. r:4i: ?ti.'vii ii: {i......... vi.nJ'•� •9•< �•��: w::::: : v.. ..... APPROVED: 03/01/94 Chairman Trustee Trustee MEMORANDUM TO: FROM: SUBJECT: DATE: BACKGROUND: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY F. ROBERT CARR PUBLIC WORKS DIRECTOR AGREEMENT FOR ENGINEERING SERVICES WITH FHC, INC. FOR INFILTRATION /INFLOW AMENDMENT REPORT FEBRUARY 24, 1994 In order to qualify for State Revolving Fund (SRF) financing for improvements to the City of Owasso wastewater treatment facility and portions of the collection system, some of the planning documents prepared under the U.S. Environmental Protection Agency Construction Grants program of the mid to late 1980s are being amended. FHC, Inc. was selected and authorized by contract in the amount of $29,250 dated April 6, 1993 to prepare the required amendments to the planning documents. The amendments in the FHC scope of work included the Wastewater Facility Plan, Infiltration /Inflow (I /I) Analysis, Environmental Information Document and the Sludge Management Plan. The original scope of work for these amendments did not include evaluation of specific collection system improvements and rehabilitation for I/I reduction. The scope of the original contract with FHC, Inc. was to amend the I/I Analysis to determine if system -wide I/I was excessive. The original scope of work had indicated that 1 localized I/I problems being addressed by collection system improvements and rehabilitation were to be justified as required by the SRF program by others; therefore, amendments were not included in the original contract. Rehabilitation work in the collection system, currently being designed by NOVA Engineering, was not included in the SRF financing. Since we have undertaken the design of significant collection system improvements in the old section of town, it is our desire to include these improvements in the SRF program. To qualify for SRF financing, a cost- ' effectiveness analysis for this work must be included in the I/I amendment. SCOPE OF WORK: The amendment of the I/I Analysis will be updated to include a cost - effectiveness analysis of ' the wastewater collection system improvements and rehabilitation in the old section of 11 Page 2 town that is currently being designed. The purpose of the amendment is to determine if collection system rehabilitation work can qualify for funding by the SRF loan. An ultimate objective is provide the data and information necessary to satisfy requirements for eligibility. Specific work items are included in the scope of work that will provide the data required by the Oklahoma Department of Environmental Quality (ODEQ) and the Oklahoma Water ' Resources Board (OWRB). The revised final I/I amendment is to be completed within 45 days from the date of Notice to Proceed. PROJECT COSTS: Total costs to provide the services detailed in the attached Agreement are $7,260 (as shown in Attachment B to the Agreement). A breakdown of tasks, manhours and specific costs was asked to be provided for supplemental information to the Agreement. This breakdown is ' attached to the Agreement for reference. I �lll►1� 171�ChA Funding for this contract will be provided from the OPWA Capital Improvement Fund and ' loan proceeds from the State Water Resources Board. Although this project was not anticipated in the original planning, the funding for the I & I evaluation is an eligible expenditure for the Water Board loan funds. ' RECOMMENDATION: The staff recommends Council approval of an Agreement for Engineering Services with ' FHC, Inc. for $7,260 to amend the Infiltration /Inflow Report for State Revolving Fund financing. ATTACHMENTS 1. Agreement for Engineering Services with FHC, Inc. 2. Summary table of costs AGREEMENT FOR ENGINEERING SERVICES THIS AGREEMENT, including Attachments between the City of Owasso (Owner) and FHC, Inc. (Engineer); WITNESSETH: WHEREAS, Owner intends to update the 1/1 Amendment Report to include the cost - effective analysis of the target area collection system improvements (the Project); and, WHEREAS, Owner requires certain engineering services (the Services ) in connection with the project; and, WHEREAS, Engineer is prepared to provide the Services; NOW THEREFORE, in consideration of the promises contained in this Agreement, Owner and Engineer agree as follows: ARTICLE 1 - EFFECTIVE DATE The effective date of this Agreement shall be ARTICLE 2 - GOVERNING LAW This agreement shall be governed by the laws of the State of Oklahoma. ARTICLE 3 - SERVICES TO BE PERFORMED BY ENGINEER Engineer shall perform the Services described in Attachment A, Scope of Services. If construction phase services are included, the Engineer shall be the Owner's agent and representative with respect to all services of the Engineer that are required or authorized by the construction documents. ARTICLE 4 - COMPENSATION Owner shall pay Engineer in accordance with Attachment B, Compensation. ARTICLE 5 - OWNER'S RESPONSIBILITIES Owner shall be responsible for all matters described in Attachment C, Owner's Responsibilities. Attachment 1 ARTICLE 6 - STANDARD OF CARE Engineer shall perform the Services undertaken in a manner consistent with the prevailing accepted standard for similar services with respect to projects of comparable function and complexity and with the applicable laws and regulations published and in effect at the time of performance of the Services. Other than the obligation of the Engineer to perform in accordance with the foregoing standard, no warranty, either express or implied, shall apply to the Services to be performed by the Engineer pursuant to this Agreement or the suitability of Engineer's work product. ARTICLE 7 - LIABILITY AND INDEMNIFICATION 7.1 General. Having considered the potential liabilities that may exist during the performance of the Services, the benefits of the Project, and the Engineer's fee for the Services; and in consideration of the promises contained in this Agreement, Owner and Engineer agree to allocate and limit such liabilities in accordance with this Article. 7.2 Indemnification. Engineer and Owner each agrees to defend, indemnify, and hold harmless each other, its agents and employees, from and against legal liability for all claims, losses, damages, and expenses to the extent such claims, losses, damages, or expenses are caused solely by its negligent acts, errors, or omissions. In the event claims, losses, damages, or expenses are caused by the joint or concurrent negligence of Engineer and Owner, they shall be borne by each party in proportion to its own negligence. 7.3 Consequential Damages. Engineer shall not be liable to Owner for any special, indirect, or consequential damages resulting in any way from the performance of the Services such as, but not limited to, loss of use, loss of revenue, or loss of anticipated profits. 7.4 Survival. Upon completion of all Services, obligations, and duties provided for in this Agreement, or if this Agreement is terminated for any reason, the terms and conditions of this Article shall survive. ARTICLE 8 - INSURANCE During the performance of the Services under this Agreement, Engineer shall maintain the following insurance: (1) General Liability Insurance, with a combined single limit of $ 1,000,000 for each occurrence and $ 1,000,000 in the aggregate. (2) Automobile Liability Insurance, with a combined single limit of $ 1,000,000 for each person and $ 1,000,000 for each accident. (3) Workers' Compensation Insurance in accordance with statutory requirements and Employer's liability Insurance, with a limit of $500,000 for each occurrence. (4) Professional Liability Insurance, with a limit of $1,000,000 annual aggregate. Engineer shall, upon written request, furnish Owner certificates of insurance which shall include a provision that such insurance shall not be canceled without at least thirty days' written notice to Owner. All Project contractors shall be required to include Owner and Engineer as additional insureds on their General Liability insurance policies, and shall be required to indemnify Owner and Engineer to the same extent. Engineer and Owner waive all rights against each other and their directors, officers, partners, commissioners, officials, agents, and employees for damages during and after the completion of the Services. If the Services result in a construction phase of the project, a similar provision shall be incorporated into all construction phase contracts entered into by Owner and shall protect Owner and Engineer to the same extent. ARTICLE 9 - LIMITATIONS OF RESPONSIBILITY Engineer shall not be responsible for: (1) construction means, methods, techniques, sequences, procedures, or safety precautions and programs in connection with the Project or (2) procuring permits, certificates, and licenses required for any construction unless such responsibilities are specifically assigned to Engineer in Attachment A, Scope of Services. ARTICLE 10 - LIMITATIONS OF RESPONSIBILITIES FOR ACTS OF OTHERS Provided that the Engineer has acted in good faith, Engineer shall not be liable to owner for breach of contract or for negligent error or omission in failing to detect, prevent or report the failure of any contractor, subcontractor, vendor, or other project participant to fulfill contractual or other responsibilities to the Owner, failure to furnish or construct the project in accordance with the plans and specifications, or failure to comply with federal, state, or local laws, ordinances, regulations, rules, codes, orders, criteria, or standards. ARTICLE 11 - OPINIONS OF COST AND SCHEDULE Since Engineer has no control over the cost of labor, materials, or equipment furnished by others, or over the resources provided by others to meet Project schedules, Engineer's opinion of probable costs and of Project schedules shall be made on the basis of experience and qualifications as a professional engineer. Engineer does not guarantee that proposals, bids, or actual Project costs will not vary from Engineer's cost estimates or that actual schedules will not vary from Engineer's projected schedules. ARTICLE 12 - REUSE OF DOCUMENTS All documents, including, but not limited to, drawings, specifications, and computer software prepared by Engineer pursuant to this Agreement are instruments of service in respect to the Project. They are not intended or represented to be suitable for reuse by Owner or others on extensions of the Project or on any other project. Any reuse without prior written verification or adaptation by Engineer for the specific purpose intended will be at Owner's sole risk and without liability or legal exposure to Engineer. Owner shall defend, indemnify, and hold harmless Engineer against all claims, losses, damages, injuries, and expenses, including attorneys' fees, arising out of or resulting from such reuse. Any verification or adaptation of documents will entitle Engineer to additional compensation at rates to be agreed upon by Owner and Engineer. ARTICLE 13 - OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY Except as otherwise provided herein, engineering documents, drawings, and specifications prepared by Engineer as part of the Services shall become the property of Owner provided, however, that Engineer shall have the unrestricted right to their use. Engineer shall retain its rights in its standard drawing details, specifications, data bases, computer software, and other proprietary property. Rights to intellectual property developed, utilized, or modified in the performance of the Services shall remain the property of Engineer. ARTICLE 14 - TERMINATION This Agreement may be terminated by either party upon written notice in the event of substantial failure by the other party to perform in accordance with the terms of this Agreement. The nonperforming party shall have fifteen calendar days from the date of the termination notice to cure or to submit a plan for cure acceptable to the other party. Owner may terminate or suspend performance of this Agreement for Owner's convenience upon written notice to Engineer. Engineer shall terminate or suspend performance of the Services on a schedule acceptable to Owner. If termination or suspension is for Owner's convenience, Owner shall pay Engineer for all the Services performed and termination or suspension expenses. Upon restart, an equitable adjustment shall be made to Engineer's compensation. ARTICLE 15 - DELAY IN PERFORMANCE Neither Owner nor Engineer shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include, but are not limited to, abnormal weather conditions; floods, earthquakes, fire; epidemics; war, riots, and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage; judicial restraint; and inability to procure permits, licenses, or authorizations from any local, state, or federal agency for any of the supplies, materials, accesses, or services required to be provided by either Owner or Engineer under this Agreement. Should such circumstances occur, the nonperforming party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. ARTICLE 16 - COMMUNICATIONS Any communication required by this Agreement shall be made in writing to the address specified below: Engineer: FHC, Inc. 5416 South Yale, Suite 400 Tulsa, Oklahoma 74135 -6242 Attention: Tony Dark, P.E., President Owners: City of Owasso P.O. Box 180 207 S. Cedar Owasso, OK 74055 Attention: F. Robert Carr, Jr., P.E., Public Works Director Nothing contained in this Article shall be construed to restrict the transmission of routine communications between representatives of Engineer and Owner. ARTICLE 17 - WAIVER A waiver by either Owner or Engineer of any breach of this Agreement shall be in writing. Such a waiver shall not affect the waiving party's rights with respect to any other or further breach. ARTICLE 18 - SEVERABILITY The invalidity, illegality, or unenforceability of any provision of this Agreement or the occurrence of any event rendering any portion or provision of this Agreement void shall in no way affect the validity or enforceability of any other portion or provision of this Agreement. Any void provision shall be deemed severed from this Agreement, and the balance of this Agreement shall be construed and enforced as if this Agreement did not contain the particular portion or provision held to be void. The parties further agree to amend this Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. The provisions of this Article shall not prevent this entire Agreement from being void should a provision which is of the essence of this Agreement be determined void. ARTICLE 19 - INTEGRATION This Agreement represents the entire and integrated Agreement between Owner and Engineer. It supersedes all prior and contemporaneous communications, representations, and agreements, whether oral or written, relating to the subject matter of this Agreement. ARTICLE 20 - SUCCESSORS AND ASSIGNS Owner and Engineer each binds itself and its directors, officers, partners, successors, executors, administrators, assigns, and legal representatives to the other party to this Agreement and to the directors, officers, partners, successors, executors, administrators, assigns, and legal representatives of such other party in respect to all provisions of this Agreement. ARTICLE 21 - ASSIGNMENT Neither Owner nor Engineer shall assign its duties under this Agreement without the prior written consent of the other party. Unless otherwise stated in the written consent to an assignment, no assignment will release or discharge the assignor from any obligation under this Agreement. Nothing contained in this Article shall prevent Engineer from employing independent consultants, associates, and subcontractors to assist in the performance of the Service. ARTICLE 22 - THIRD PARTY RIGHTS Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than Owner and Engineer. IN WITNESS WHEREOF, Owner and Engineer have executed this Agreement. City of Owasso Owner 2n Title Date FHC. Inc. Engineer By Title Date ATTACHMENT A AGREEMENT FOR ENGINEERING SERVICES ADDITIONAL SERVICES AMENDMENT TO THE FACILITY PLAN DOCUMENTS SCOPE OF SERVICES 1. BACKGROUND: The scope of the original contract was to amend the 1/1 analysis to determine if system -wide 1/1 is excessive (collection system rehabilitation work was not to be included in the SRF financing). However, the Owner has undertaken some collection system improvements within the old section of town (target area), and the Owner wants to include these improvements in the SRF program. To qualify for SRF financing, a cost - effective analysis for this work must be included in the 1/1 amendment. 2. 1/1 ANALYSIS AMENDMENT: The amendment to the 1/1 analysis will be updated to include the cost - effective analysis of the target area collection system improvements currently undertaken by the Owner. The purpose of the amendment is to determine if collection system rehabilitation work can qualify for funding by the SRF loan. This analysis will be based on available data only and will not include flow monitoring. Specifically: a. Wet weather inflow will be estimated through a flow balance analysis of existing lift station operation data. Instantaneous wet weather peak flow will be estimated by assuming an appropriate peaking factor. b. The proposed manhole rehabilitation and line replacement projects will be reviewed including the field inspection report completed by the collection system consultant and the Owner to estimate 1/1 removal. C. A cost - effective analysis will be performed to determine whether the target area 1/1 is excessive and to evaluate the cost - effectiveness of the proposed collection system improvements. d. The findings of the work outlined above shall be presented to the Owner for review and comment. e. Owner review comments will be evaluated, and the 1/1 amendment document will be revised accordingly. f. Three copies of the revised final 1/1 amendment will be submitted to the Owner. A -1 3. SPECIAL CONDITIONS: a. The basic scope and the compensation assumes that no flow monitoring will be necessary. b. To evaluate the 1/1 conditions for the localized system, available plant and lift station records will be used. It is noted that these records will not provide detailed data for analysis of wet weather flow and, therefore, maximum and instantaneous wet weather flow will be estimated based on assumed factors. 4. SCHEDULE: The revised final 1/1 amendment shall be completed within 45 days from the date of Notice to Proceed. This does not include Owner's review time and any unforeseen delay in data collection. MW 1. 1►a ATTACHMENT B AGREEMENT FOR ENGINEERING SERVICES ADDITIONAL SERVICES AMENDMENT TO THE FACILITY PLAN DOCUMENTS COMPENSATION PAYMENTS FOR SERVICES AND EXPENSES OF THE ENGINEER: a. BASIC ENGINEERING SERVICES. For the basic engineering services performed under Article 3, the Owner will pay the Engineer a lump sum of $7,260. b. ADDITIONAL ENGINEERING SERVICES. For authorized services performed by the Engineer which are outside the Scope of Services outlined in Attachment A of this Agreement, the Owner will pay the Engineer an amount based on payroll costs plus no more than 160 percent overhead, plus 15 percent profit. The Owner will also pay the Engineer for all direct costs associated with the services. Direct costs include expenses for transportation and subsistence of principals, employees, and subcontractors, reproduction costs and other costs directly related to the project. TIMES OF PAYMENT: a. BASIC ENGINEERING SERVICES. For the basic engineering services performed under Article 3, monthly payments for each phase of the work shall be made in proportion to services performed. The total compensation for each phase of the work shall be as described in part 1.a. above. b. ADDITIONAL ENGINEERING SERVICES. For additional engineering services, monthly payments by the Owner shall be based on detailed statements from Engineer for work completed. 1-1a, ATTACHMENT C AGREEMENT FOR ENGINEERING SERVICES ADDITIONAL SERVICES AMENDMENT TO THE FACILITY PLAN DOCUMENTS OWNER'S RESPONSIBILITIES COLLECTION SYSTEM DATA 1. Plans and specifications for the proposed manhole and collection system rehabilitation. 2. Manhole inspection reports. 3. Collection system inspection report. 4. Lift station operation data. C -1 1 ' ATTACHMENT D ' RATE SCHEDULE FHC, INC., RATES EFFECTIVE JANUARY 1, 1993 A. PROFESSIONAL FEES BASED ON TIME ' The hourly rates set forth below include all salaries, benefits, overhead and other indirect costs including federal, state and local taxes, plus profit. Principal $ 80.00 - 90.00 Project Manager $ 63.00 - 78.00 Project Engineer $ 51.00 - 60.00 I , Staff Engineer/Technician $ 41.00 - 54.00 Senior Draftsman $ 37.00 - 44.00 Junior Draftsman $ 29.00 - 36.00 Clerical /Administrative Assistant $ 23.00 - 40.00 Field Representative $ 22.00 - 28.00 B. REPRODUCTION 6 Charges for reproduction will be billed at cost plus 15% markup. Volume printing (bid documents and special drawing packages) will be billed at equivalent commercial rates. Blue line prints required for client or internal company use are chargeable as stated above. Xerox or equivalent copies will be charged at cost plus 15% markup not to exceed $.15 per copy. C. DIRECT COSTS ' TRAVEL - Travel from the office on project related business will be billed at the hourly rates specified in "A" above. Charges for transportation, taxis, meals, lodging, gratuities, etc., will be billed I' at cost plus 15% markup with automobile travel not to exceed $.30 per mile. 1 OTHER - All other direct costs not covered herein shall be invoiced to the client at direct cost plus 15% for handling. All such charges shall be mutually agreed upon prior to submission to the client. ' D. These rates are subject to review on an annual basis and, therefore, may be revised. rF n CD r+ N PROJECT NAME: FACIU IY PLAN AMEND- AOON'L SdviM CLIENT NAME CITY OF OWASSO FILE NAME BUDGET PRO CT NO.: 152001.1 PREPARED BY: JON_15S SCOPE OF SERVICE'S LABOR COSTS Pb/ PE SE D C I OTAL RAW IOt) {02i (03) (041 1051 106) (07) P I T I N in R E P MI R TRA 1 / 0 O 00 I IA AMEND ADD'L SERV 0 0 0.00 ! 01 Cliem Mtgr roj Mpmnt 28 3 I 31 747,79 1 7.80 75 1 0 0 0 0.00 ! 02 Data Co$ectlSite Visit 1 B 9 140.66 15 1 7.80 f 0 0 0.00 ! 03 Data Review! Analysis 2 12 14 223.64 1 7,80 / 0 0 0.00 1 04 Insp Fonm Review 2 { 7 9 151.54 0.00 f ) 0 0 0.00 t 051 Con Effective Analysis 4 I 16 20 I 331.92 0.00 / 0 0 0.00 ! 06 1 Plan Amendment R t6 12 8 44 701 200 1 7.80 ! 0 0 0.00 ! O 0 0.00 1 0 0 0,00 1 0 0 0.00 / 0 0 0. DO 1 0 0 0.00 ! 0 0 0.00 ! 0 0 0.00 0 0 0.00 ! 0 0 0.00 ! 0 0 0.00 ! 0 0 0.00 0 0.00 TOTAL MANHOURS 45 0 59 12 11 0 127 2302.55 0 0 15 0 O 31.2 75 2302.55 one-way distance 15 $25.30 $19.22 $14.42 $14A7 $1313 $14.42 $8,884.62 LABOR W! MULTIPLIER mileage rate 0.26 4369.30 DIRECT EXP wfMU►TIPLIER toga, one way 0 $1,139 $0 $851 $169 $144 $O 47.254.00SUBTOTAL mist 0 two-way cost f7.80 x % ss x o J MEMORANDUM TO: CHAIRPERSON AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: RODNEY J RAY CITY MANAGER SUBJECT: M.E.T. DUES TRADE -OFF DATE: February 24, 1994 BACKGROUND: In the January 28, 1994 City Manager's Report, the Trustees were made aware of the possibility of a dues trade -off between the M.e.t. and the OPWA. Since that time, Mr Carr has worked out the details of such an agreement. The proposed trade -off benefits the City in the form of a $5,000 savings and benefits the M.e.t. by allowing them access to equipment at below market prices. The agreement centers on the M.e.t.'s desire to acquire two (2) thirty yard "roll -off' containers donated to the City of Owasso by Wa1Mart. The containers were donated in 1990, but have not been utilized by the City because they are not efficient in our system (we use 40 yard open top containers). Additionally, the City has an outstanding dues bill to the M.e.t. that is the result of a 1991 -92 disagreement relating to the organization's direction and work program. That disagreement was resolved when the M.e.t. changed Executive Directors and began working toward a comprehensive regional solid waste solution. Other cities that joined the protest were Tulsa and Jenks. All of the cities except Owasso have made arrangements to pay those dues since the "Solid Waste Composition Study" work program (and final document) was modified to meet the goals of the participating cities. In December, Mr Carr was appointed as Owasso's representative to the M.e.t. and was briefed on this issue by the M.e.t.'s Executive Director. Subsequently, the M.e.t. requested the use of the two "roll -off" containers. At that point, Mr Carr and Mr Miner began negotiating the use of the containers in the context of a trade -off for the dues owed to the M.e.t. Essentially, the agreement calls for the M.e.t. to purchase the two containers from the OPWA for a price of $5,000. They will actually prepare a check in that amount and send it to the City. Subsequently, the OPWA will issue payment to the M.e.t. of dues in the amount of $5,000 and send them a check. Although there is no "net" gain or loss in this transaction, it is the staff M.E.T. DUES TRADE -OFF February 24, 1994 Page 2 position that the exchange of checks will provide an audit trail that clearly indicates payment of both parties was made, thus avoiding any future questions from either party. REQUEST: In order to comply with policy and law, the following Trustee actions are requested: ' 1. Declare two (2) thirty yard "roll -off' containers received from WalMart surplus to needs of the OPWA. ' 2. Authorize sale of containers to the M.e.t. for a price of $5,000. 04 3. Increase OPWA estimate of revenues by $5,000. 4. Approve supplemental appropriation to OPWA refuse department budget by $5,000. All of the above actions can be taken in one motion. RECOMMENDATION: The staff recommends that the OPWA Trustees declare two (2) thirty yard, roll -off containers surplus to the needs of the authority and authorize the sale of such items to another public body for a price of $5,000; further, the staff recommends that the OPWA Budget, Estimate of Revenue, be increased by $5,000, and that a supplemental appropriation of $5,000 be approved for the OPWA refuse department budget.