The URL can be used to link to this page

Home My WebLink About1994.04.05_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: April 5, 1994 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, April 1, 1994. L A I'A ) KLq,",h,, Marcia 11putwell, Council C erk AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Request Approval of the Minutes of March 15, 1994 Regular Meeting Attachment #4 5. Request Approval of Claims Attachment #5 Owasso Public Works Authority April 5, 1994 Page 2 6. Consideration and Appropriate Action Relating to a Request for Purchase of Ultraviolet Disinfection Replacement Lamps for Use at the Wastewater Treatment Facility. Mr Carr Attachment #6 Staff will recommend the purchase of 168 replacement Ultraviolet Disinfection Lamps in the amount of $3066 from Infilco Degremont, Inc, Richmond, VA. 7. Consideration and Appropriate Action Relating to a Request for Purchase of One Neptune Compound Water Meter. Mr Carr Attachment #7 Staff will recommend Trustee authorization of an expenditure of $1325 for one 3" Neptune Compound meter to replace the existing water meter serving Barnes Elementary School. 8. Report from OPWA Manager 9. Report from OPWA Attorney Owasso Public Works Authority April 5, 1994 Page 3 10. Unfinished Business 11. New Business 12. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, March 15, 1994 The Owasso Public Works Authority met in regular session on Tuesday, March 15, 1994 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, March 11, 1994. ITEM 1: CALL TO ORDER Chairman Randolph called the meeting to order at 7:29 p.m. ITEM 2: FLAG SALUTE The flag salute was held during the City Council meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT Bob Randolph, Chair John Phillips, Vice Chair Mary Lou Barnhouse, Trustee Rex Bowen, Trustee Charles Burris, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Recording Secretary A quorum was declared present. ABSENT ITEM 4: REQUEST APPROVAL OF THE MINUTES OF MARCH 1. 1994 REGULAR MEETING. Rex Bowen moved to approve the minutes as written, by reference hereto; seconded by John Phillips. AYE: Bowen, Phillips, Barnhouse, Burris, Randolph NAY: None Motion carried 5 -0. Owasso Public Works Authority March 15, 1994 ITEM 5: REQUEST APPROVAL OF THE CLAIMS John Phillips moved, seconded by Mary Lou Barnhouse, to approve the following claims as submitted: (1) OPWA Fund $25,687.92; (2) Payroll $20,866.00. AYE: Phillips, Barnhouse, Bowen, Randolph NAY: None ABSTAIN: Burris Motion carried 4 -0 -1. ITEM 6: REPORT FROM OPWA MANAGER No report. ITEM 7: REPORT FROM OPWA ATTORNEY No report. ITEM 8: UNFINISHED BUSINESS None ITEM 9: NEW BUSINESS None ITEM 10: ADJOURNMENT Chairman Randolph moved, seconded by John Phillips to adjourn. AYE: Randolph, Phillips, Barnhouse, Burris, Bowen NAY: None Motion carried 5 -0 and the meeting was adjourned at 7:30 p.m. Marcia Boutwell, Recording Secretary Bob Randolph, Chairperson 2 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 3/31/94 17 :54 :38 A/P CLAIMS REPORT APAPVR PAGE: 11 PO # ---- - - - - -- VENDOR ------------------- DESCRIPTION - - - - -- ------------------- - AMOUNT - - - -- ------- - - - - -- * NO DEPARTMENT MASTER FOUND ------------------------ - - - - -- 940094 OPWA RECYCLE CENTER CASH FOR RECYCLE CENTER 1,000.00 942099 WILLIAM ROACH REFUND 25.00 DEPARTMENT TOTAL =___? 1,025.00 OPWA ADMINISTRATION ------------------------ - - - - -- 940090 MEMBER SERVICE LIFE PRE TAX ADM FEES 33.00 940117 CPS BUSINESS, INC. LICENSE FEES 415.75 940139 LIBERTY TULSA REVENUE BONDS 495786.00 941099 CELLULAR ONE -TULSA USAGE 31.60 941853 TERRA TELECOM SERVICES 250.00 941909 OFFICE DEPOT CARD PLAN SUPPLIES 2.97 941948 OKLAHOMA BUSINESS FORMS PAST DUE MAILERS 560.00 941949 DOZIER PRINTING, PRINTING, 114.42 941981 CSC CREDIT SERVICES, INC SERVICES 25.00 941998 LIBERTY TULSA COMMISSION DUES 46.65 942016 TREASURER PETTY CASH REIMB PETTY CASH 1...89 942095 OKLA NATURAL GAS 2!94 USE 97.55 942097 PSO 2/94 USE 64.45 942098 LDCC INC -AT &T 2/94 LONG DISTANCE 2.30 942126 SOUTHWESTERN BELL TELE. 2/94 PLEXAR 104.79 DEPARTMENT TOTAL = = = => 51,536.37 WATER ------------------------ - - - - -- 940124 MCCAW COMMUNICATIONS PAGER RENTAL 22.45 941703 ANCHOR STONE CO SCREENINGS /ROCK 145.32 941705 WATER PRODUCTS INC SUPPLIES 907.06 941836 TYRONE DINKINS METER READER 232.20 941837 OSCAR MCLAURIN METER READER, 157.35 941838 MICHAEL MILLER METER READER 24.30 941839 BRAD SPARKMAN METER READER 152.55 941877 WATER PRODUCTS INC WATER METERS 750.00 941878 WATER PRODUCTS INC SUPPLIES 983.91 941879 WATER PRODUCTS INC WATER METERS 750.00 941883 CITY OF TULSA 2/94 USE 60,101.67 941886 BRAD SPARKMAN METER READER 342.75 941887 OSCAR MCLAURIN METER READER 196.20 941888 TYRONE DINKINS METER READER 109.80 941934 KIMBALL ACE HARDWARE SUPPLIES 109.01 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 3'31!94 17 :54:38 AiP CLAIMS; REPORT APAPVR PAGE: 12 PO # ---- - - - - -- VENDOR ------------------- - - - - -- DESCRIPTION ------------------- - - - AMOUNT - -- ------- - - - - -- 941960 RAINBOW CONCRETE CO CONCRETE 111.35 941963 CITY GARAGE PARTS 15255.35 941988 GARY MOSER METER READER 205.65 941989 TYRONE DINKINS METER READER 137.25 941990 BRAD SPARKMAN METER READER, 33.75 941991 OSCAR MCLAURIN METER READER 354.60 942001 SOUTH KANSAS & OKLA PLRD PENT WATER /SEWER LINES 545.00 942015 CITY GARAGE FUEL 176.79 942016 TREASURER PETTY CASH PEIMB PETTY CASH 21.75 942096 SOUTHWESTERN BELL TELE. 2/94 NON- PLEXAR 63.96 942097 PSO 2/94 USE 149.41. 942126 SOUTHWESTERN BELL TELE. 2/94 PLEXAP 26.62 DEPARTMENT TOTAL = = = =? 68,065.96 WASTEWATER ------------------------ - - - - -- 940124 MCCAW COMMUNICATIONS PAGER RENTAL 44.90 941654 ADVANCED CHEMICAL CHLORINE 406.22 941872 AUTOMATIC ENGINEERING PARTS 69.80 941,094 WATER PRODUCTS INC SUPPLIES 81.00 941896 ADVANCED CHEMICAL CHLORINE 406.22 941934 KIMBALL ACE HARDWARE SUPPLIES 21 .91 941940 WASTE MANAGEMENT OF OKLA SLUDGE DISPOSAL 200.00 941954 WESCO ELECTRIC: SUPPLIES CURCUIT BREAKER 188.00 941963 CITY GARAGE PART') 3 0 8.69 942001 SOUTH KANSAS & OKLA PLRD PENT WATER /SEWER LINES 1,230.00 942015 CITY GARAGE FUEL -09.37 94201A TREASURER PETTY CASH REIMB PETTY CASH 7.25 942033 MAXWELL SUPPLY OF TULSA PARTS 28.10 942095 OKLA NATURAL GAS 2/94 USE 247.32 942096 SOUTHWESTERN BELL TELE. 2/94 NON - PLEXAP 317.67 942097 PSO 2194 USE 5,97A.77 942098 LDCC INC -AT &T 2/94 LONG DISTANCE 3.4" 942126 SOUTHWESTERN BELL TELE. 21/94 PLEXAP 42.04 DEPARTMENT TOTAL =___% 9,860.69 REFUSE COLLECTIONS ------------------------ - - - - -- 941801 GPAINGER,W W INC PARTS 23.71 941953 OKLA ARMY SURPLUS RAIN GEAR =24.99 941959 WASTE MANAGEMENT OF OKLA TIP FEES 3,748.43 941963 CITY GARAGE PARTS 750.03 941997 M.E.T. DUES 3,175.34 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 3/31/94 17 :54:38 A/P CLAIMS REPORT APAPVF' PAGE: PO # VENDOR DESCRIPTIOt AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 942015 CITY GARAGE FUEL 942016 TREASURER PETTY CASH REIMB PETTY CASH DEPARTMENT TOTAL = = = =? RECYCLE CENTER ------------------------ - - - - -- 941959 WASTE MANAGEMENT OF OKLA TIP FEES 940,015 CITY GARAGE FUEL 942024 WASTE MANAGEMENT OF OKLA COMM WASTE 942047 PSO 2/94 USE 942126 SOUTHWESTERN BELL TELE. 2/94 PLEXAR DEPARTMENT TOTAL = = = =` FUND TOTAL = = = =f 351.24 8.38 8,082.12 246.12 35.40 2,145.00 191.35 21 0.87 141,208.07 13 CITY OF OWASSO OPWA CAPITAL IMPROVEMENT FUND 3/31/94 17:54:38 A/P CLAIMS REPORT APAPVR PAGE: FQ # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- DEBT SERVICE ------------------------ - - - - -- 942023 LIBERTY TULSA TRUSTEE FEES 1,500.00 DEPARTMENT TOTAL =___> 1,500.00 WATER ------------------------ - - - - -- 941996 NOVA ENGINEERING SERVICES 34,181.25 DEPARTMENT TOTAL =___? 34,181.25 WASTEWATER ------------------------ - - - - -- 941996 NOVA ENGINEERING SERVICES 63,431.25 DEPARTMENT TOTAL =___> 63,431.25 FUND TOTAL =___> 99,112.50 14 VENDOR TRANSFERS CITY GARAGE WORKERS' COMP SELF -INS GENERAL FUND TRANSFERS TOTAL CITY OF OWASSO OPWA A/P TRANSFER REPORT DESCRIPTION TRANSFER FROM OPWA TRANSFER FROM OPWA TRANSFER FROM OPWA AMOUNT 5,125.00 3,842.50 2-2,916.66 31, 884.16 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 03/19/94 DEPARTMENT AMOUNT :i+: axx•: ta: ttri.: tK! C, ti. �ii!«!;: t!,,xi., }rcftu::n.:::,!:i!ii.Xa ,.}}�.• :....: •:•'!:t• }: ::..:....x... �... ..,.i t!: t•.... ,.�.::r::.rt•+c , r!'.'..�!..::: }X:,rxnt rx •!cti!xii:!!!.tnx:rr: r: rr: r: <! !t.. .c•: n::•.•..• 5: �`; �:: �::;::::;:•:}. rC.•. r.:::::..:::•:}::::: Y.•:: SSf! nvf/.;:• nr`i,....:.•:i .:::.>}}: <::}•..R:•>:.;:i. }:• >: #.;; Yf'i txi! %t'•t!°:.: y{9°i«!r: ate}. r 2xx0•�:.8r.Y.ir3im5 3....x:,. . xN:...r.„w .. L, m } .}svx .... v :.v:::.a ::r: x n ' n v.i .xWvaa` : ... .:.:::.:. ::. : C:i:Yi. i: ::: W::n4v: f:Y:.:C:.'i.:u'•.:ti.:'.iS..T.i..+G.C.L'�."'•' . ? }i;i •: ...... .:...•.r •'"•''v'Y'' }�Of�"""'•y d} Y.{ x{•: O} X:; iQitii4i: ��iiii4i • }iit¢ };i:! a. tii'v:ifu::i10CL}k.ti�)%v:{•::4 }' :%FFi:'.:u' Refuse 3,475.75 ..: rw:.vV;!tx ^ ?:9:+Yty, tSnV'C:•'e'rrMNt;{!:tl•vv: nr,.XIXMG..vSK. �'• •f. .. ••:•:• :.,.',.'•MMrt':,.,..,..,$.MV+v; �:'�� .:.•: .} •.: •. j ':•'.•..•.••�.v�.F.,.,.�.,.,.is rrv: m:::::::}' � .::::........ .........:...........:.....::.. . ��! Y? �j:{ �;:' �: �< �` �iiiiii}: �: �i:• ii':':• i:•:: SC?:i}{ viiivi} ii: �{ iil: j:: i:':?• iiiiiiiY�: �}< isl ;:;:'::j:�ii:�:�:�i:i�:�iiii: iii: nvw:• rii•.! �vwv:+:. V•}: r"": :5r. %!!!xV:ittr!.:nX.; ;ttme!!.? }: .. �ii;:? �:�:<2:jSiii:i�..i� }�� }��}y!}i' ,j`��..��•.: +�: vwvwwvmmvvnni vW}:: 4:•• M••::} i••••+. w. v4vNw' XS} i�: ti•: W% tiv'}""' ttti•:•:: i•: wXv:! 3:!! 4? iiiiiii: �: 4ii ? ?iiii }iiiiiiii } } }:!'r'ri }:t +� :tiri?Nvvnf vr..•i:•••• ' f..: H..}:tit•:ti! {tim:i�:!4:• }:r.X^}:x F.w:::: ry : •:: }w:.:::.. %: S } } ?ti::i }:it• }:•: ?:;:•:t•;y; }:; }vi:i:!., r: n. f. Ffff.•:•:t : :: • ::: •:• }frr: } };.v,.: fx: r:: n } } ? }:• } ? } ? ?i }} ::�i:{ iiii} isti' �Y:•: ir!:•}:!•}:•}:?:+ v::• i:}:: }:: } } } }i::iii• }:4:• }:•i:4ii:S4: i } } } } } } }i }i } } `:: •:; •.: is Nip.. }: G: 4XW: fiLii"•. w: JnttitroXi 4riSirnw :vvFkXG:::4ri9�iLUiG:}n::••• •:::::: niw:iG0.:Sy:::: }fr•:::: x iii:::ii:i: }:::::::: !: i<:XV VLvv::::::::::::i::;:iii:.:. • }:i• ? ?i } } }ii:!.? } } }:•i:• }:• } }:•i:•iXx: % Kx f }} } } } } } } } ?i:h: ^: APPROVED: 04/05/94 Chairman Trustee Trustee TO: FROM: SUBJECT: DATE: BACKGROUND: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY F. ROBERT CARR DIRECTOR OF PUBLIC WORKS BIDS FOR ULTRAVIOLET DISINFECTION REPLACEMENT LAMPS March 21, 1994 Ultraviolet Lamps are used at the Wastewater Treatment Facility to control harmful pathogen bacteria organisms in the discharge to the receiving stream. Contact of ultraviolet rays alters the bacteria to insure that reproduction of the harmful organisms will not re -occur in the receiving stream and preserve the intended use of the water. An Ultraviolet Lamp Purification System was installed at the Wastewater Treatment Facility because this type of system was determined to be more cost - effective than installation and operation of conventional chlorination /dechlorination equipment. Both systems disinfect the plant effluent in conformance with guidelines set forth by the U.S. Environmental Protection Agency and the Oklahoma Department of Environmental Quality. COMMENTS: The rated life expectancy of Ultraviolet Disinfection Lamps (UV Lamps) is approximately 7500 hours. These lamps must be replaced on a yearly basis to insure the Wastewater Treatment Facility effluent meets the required discharge limits as prescribed by State and Federal regulations. The UV Lamps installed at the treatment plant are scheduled yearly for replacement as a part of the continuing maintenance program. Based on the replacement schedule, staff advertised for the bulk purchase of 168 Ultraviolet Disinfection Lamps and mailed bid specifications to the following vendors: Traffic Parts P.O. Box 837 Springs, Texas 77383 Katadyn Sustems, Inc. 299 Adams Street Bedford Hills, New York 10507 Infilco Degremont, Inc. P.O. Box 29599 Richmond, VA 23229 U1traTech 208 Harris Road (BB6) Bedford Hills, New York 10507 Trojan Technologies, Inc. 845 Consortium Court London, Ontario ME 2S8 Two (2) bids were received from the above listed vendors: U1traTech Infilco Degremont, Inc. UV Replacement Lamps Bid Page 2 $3,276.00 $3,066.00 Bids received this fiscal year are less than the previous bid of $3,860.64 for 168 UV Lamps which was awarded in April 1993. SOURCE OF FUNDS: Funds for the purchase of the UV Lamps are included in the FY93 -94 Budget of the Wastewater Department. I RECOMMENDATION• Staff recommends that the Trustees award a contract to Infilco Degremont, Inc. in the amount of $3,066.00 for the bulk purchase of 168 replacement Ultraviolet Disinfection Lamps at the Wastewater Treatment Facility. ATTACHMENTS: 1. Bid tabulation sheet 2. Specifications 3. Bid Proposals YY y OWASSO PUBLIC WORKS AUTHORITY 207 South Cedar Owasso, Oklahoma 74055 BID DOCUMENTATION Opening Date: 3/18194 Trustee Approval: Item: Ultraviolet Disenfection Replacement Lamps Number of Bids: 2 Bids Opened By: Marcia Boutwell Witness: Jo Ellen Krantz Witness: T1 ..4.4- - U1traTech Bedford Hills, NY Infilco Degremont Inc Richmond, VA Certification: I, Marcia Boutwell, Contract Administrator, do hereby certify that, to the best of my knowledge, this Bid Documentation is true and correct. signature- Date: &! , Amount of Bid $3276.00 SPECIFICATIONS The following are specifications for bid on the ultraviolet disinfection replacement lamps at the Owasso Wastewater Pollution Control Facility. GENERAL REQUIREMENTS: 1. A standard manufacturer's or dealer's warranty shall be supplied to cover replacement of defective parts. This warranty shall apply to the materials supplied and be effective for a period of one year after receipt of the specified items. response to warranty repairs shall be within 48 hours of notice. 2. These specifications shall be interpreted as minimum. All items required for proper operation with existing equipment shall be included. 3. The owner reserves the right to reject any or all bids and to waive any or all technicalities, informalities, or other minor deviations from the bid document. 4. An acceptance inspection shall be conducted by the Owasso Wastewater Department before delivery will be accepted. A minimum of two sample parts shall be shipped to the Owasso Wastewater Pollution Control Facility for inspection. The inspection date shall be at the City's convenience. All discrepancies noted during the inspection shall be remedied for all items delivered and /or to be delivered, at the supplier's expense, prior to acceptance and payment. 5. A full set of documents and maintenance procedures for specified items, shall be furnished to the Owasso Wastewater Department prior to payment from the City. 6. PAYMENT shall be made only after complete and acceptable delivery of the items in accordance with these specifications. ULTRAVIOLET LAMPS: TYPE: Ultraviolet Purifications Systems, Inc. #L30LPT2 (customized G36T6) or equivalent replacement. QUANTITY: One Hundred sixty -eight (168) TUBE DIAMETER: Nineteen millimeters ARC LENGTH: Thirty inch nominal RATED LIFE: 7,500 hours nominal SPECIFICATIONS Page 2 WIRE: Twenty -four inch white and black #26 AWG stranded TFE, 1000 volt pigtail enclosed in 3/32 inch shrink tube. Connections: One wire mechanically connected, soldered and water - proofed at each lamp end. "AMP" plug (P /N 1- 480698 -0) with white wire connected to pin #1 and black wire connected to pin #2 at panel connection end of each pigtail. Usage: Two sets of two lamps in series will be connected to a Jefferson Electric instant start ballast (P /N 300- 2171 -650) designed for two 64T5 425 ma lamps. All lamps supplied shall be warranted to function properly in this configuration. BID PRICE SHALL INCLUDE ALL SHIPPING AND DELIVERY COSTS. BID PROPOSAL - SUBMITTAL PAGE ULTRAVIOLET DISINFECTION REPLACEMENT LAMPS TO BE USED AT THE WASTEWATER POLLUTION CONTROL FACILITY BID AMOUNT FOR 168 LAMPS SEE PROPOSAL# 0316402RJk $3,066.00 I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. INF=O DDGREMM, INC. Company Name Signature JR. PART SALES COORDINATOR Title INF=O DEGREIMT, INC. Address P.O. BOX 71390 RICHMOND, VA 23255 1(800) 446 -1150 EXT. 1722 Telephone BID OPENING: MARCH 18, 1994 @2:00 P.M. NON COLLUSION BID AFFIDAVIT STATE OF VIWGINA ) ss COUNTY OF H=CO ) 1 .0 RICHARD FELLER , of lawful age, being first duly sworn, on oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant further states that the bidder has not been a part of any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with ' State, County, or City officials or employees as to quantity, quality, or price in prospective contract, or any discussions between bidder and any State, County, or City official concerning exchange of money or other thing of value for special consideration in the letting of a contract; ' that the bidder /contractor has not paid, given or donated to any officer or employee of the City of Owasso, Oklahoma, any money or other things of value, either directly or indirectly in the procuring of a contract pursuant to this bid. 1 ' INFILCO DEGREZ,=, INC Bidder 2a/ Z4�� ' Signature Subscribed and sworn before me this 16 day of MAEM 1994. &t-4� � 2 L a-�L Notary Public ' My Commission Expires: C� t q NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL 1 Infilco Degremont Inc Proposal No 0316402RJK PROPOSAL AND CONTRACT Date: MARCH 16, 1994 To: CITY OF OWASSO For: OWASSO PUBLIC WORKS AUTH. C/O CONTRACT ADMINISTRATOR 207 SOUTH CEDAR OWASSO OK 74055 (hereinafter referred to as "Purchaser") ULTRAVIOLET RE- PLACEMENT LAMP BID 131 @ Water and Wastewater Treatment 2924 Emerywood Park" Post Office Box 71390 Richmond, Virginia 23255 -1390 USA Telephone: (804) 7567600 Telex: 827464 Telefax: (804) 756 -7643 CONTACT: MS. MARCIA BOUTWELL INFILCO DEGREMONT, INC. ( "IDI ") offers to furnish the following described materials and equipment (`Products ") and /or services at the prices ( "Purchase Price') stated below or as otherwise confirmed in writing by IDI and in accordance with the Conditions of Sale and other provisions contained herein. This Proposal shall remain in effect for 6U days from the date hereof and shall expire at that time unless extended in writing by IDI. The Purchase Price is based upon all of the Conditions of Sale and other provisions contained herein. Purchaser's acceptance of this Purchase Price, whether by issuance of a purchase order or otherwise, or acceptance of delivery of the Products and /or services furnished hereunder, shall be considered acceptance by the Purchaser of all the Conditions of Sale and other provisions contained herein, notwithstanding any statement in Purchaser's acceptance or order to the contrary. IDI hereby objects to and rejects any proposal by Purchaser to modify, amend, limit, add to or delete any of the Conditions of Sale or other provisions contained herein unless expressly accepted in writing by Ini Quantity Part No. Product Description Unit Price Total Price 168 L30LPT2 CUSTOMIZED G36T6L (LOW OZONE) $18.25 $3,066.00 FOR THE PURPOSE OF COMPARISON HIGH OZONE LAMPS WOULD SELL FOR $17.50 EACH. THESE LAMPS ARE IDENTICAL IN UV PERFORMANCE. HOWEVER, IDI DOES NOT RECOMMEND HIGH OZONE LAMPS FOR YOUR APPLICATION BECAUSE THEY GENERATE, AS A BY- PRODUCT, OZONE WHICH CAN BE HARMFUL TO PLANT PERSONNEL. Estimated Shipment 4 -8 WEEKS A.R.O. TOTAL PURCHASE PRICE $ SEE ABOVE (excludes Sales /Use Taxes) Payment Terms: 100% NET 30 DAYS DESTINATION /ALLOWED Shipping Terms: F.O.B. Purchaser's Acceptance: Company By: (Name /Title) Date 2R 7552 Infilco Degremont, Inc. By:(Name /Title) , ;d; - DICK. KELLER, JR PARTS CAI ES MoRD. Sales Representative: METRO /QUIP, INC. 2312 Michigan Court Arlington TX 76016 -5870 Telephone No.: 817/265 -5151 Telefax No. : 817/548 -8891 e t fl INFILCO DEGREMONT, INC. ( "IDI ") CONDITIONS 1. GENERAL: Sales by IDI are made solely under the conditions expressly set forth herein. Any proposed changes or exceptions to these conditions, or additional terms and conditions, included or referenced in Purchaser's order or acceptance of this offer, are hereby rejected by IDI, and shall be of no force or effect upon IDI unless expressly accepted in writing by IDI. This Contract shall bind and inure to the benefit of Purchaser and IDI, as well as their respective successors and assigns; however, neither parry may assign this Contract without the prior written consent of the other. Neither party shall be deemed to have waived its rights by failing to enforce any particular provision of this Contract. If a court invalidates any portion of this Contract, the rest of this Contract shall remain valid and be construed as if not containing the invalidated provision. Virginia law shall govern the rights and obligations of the parties. 2. CREDIT APPROVAL: If at any time information available on Purchaser's financial condition or credit history, in IDI's judgment, does not justify the terms of payment specified herein, IDI may require full or partial payment in advance, or an acceptable form of payment guarantee such as a bank letter of credit, or other modifications to the terms of payment. 3. PROPRIETARY IN FORMATION: All information, data, drawings, instruction and operation manuals furnished by IDI with this Contract are proprietary to IDI, submitted in strict confidence, and are to be used by Purchaser solely for the purposes of this Contract, and shall not be reproduced, transmitted, disclosed or used in any other manner without IDI's written authorization. 4. RISK OF LOSS: Risk of loss or damage to the Products, or any part thereof, shall pass to Purchaser upon delivery of the Products or part to Purchaser at the f.o.b. point stated herein. 5. EXCUSABLE DELAY: IDI shall not be liable for failure to perform orforde ►ay in performance due to fire, flood or any other act of God, strike or other labor diff iculty, act of any civil or military authority or of Purchaser, riot, embargo, delay in or shortage of transportation facilities, or any other delay beyond IDI's reasonable control. In the event IDI's performance is delayed by any such cause, IDI's schedule for performance shall be extended accordingly. If Purchaser's actions delay IDI's performance, Purchaser shall pay IDI any additional costs incurred by IDI resulting from such delay. If Purchaser delays shipment of Products, or any part thereof, in addition to paying IDI for additional costs incurred, Purchaser shall also pay for the Products or the parts on the date IDI is prepared to makeshipment. 6. TAXES: The Purchase Price does not include any State or local taxes of any kind applicable to the sale, use or delivery of the Products or services covered under this Contract. Purchaser shall pay direct or reimburse IDI for any such .taxes that IDI or IDI's subcontractors or suppliers are required to pay 7. INSPECTION BY PURCHASER: Purchaser may inspect the Products atthe point of manufacture, provided that such inspection is arranged and conducted so as not to unreasonably interfere with IDI's or the manufacturer's operations. Purchaser's inspection of the Products and release for shipment shall constitute Purchaser's acceptance of the Products as conforming to the requirements of this Contract. 8.WARRANTY: IDI warrants the Products shall conform to the description contained in this Contract and be free from defects in material and workmanship for a period of one (1) year from date the Products are shipped, provided that the Products are stored, installed, maintained and operated in accordance with IDI's written instructions and not subjected to misuse, neglect or accident. Upon prompt written notice of and determination that such defect is covered under the foregoing warranty, IDI's responsibility is limited to correction of the defect by, at IDI's option, repair or replacement of the defective part or parts, f.o.b. factory. UNLESS STATED ELSEWHERE HEREIN, IDI PROVIDES NO WARRANTY OF PRODUCT PERFORMANCE OR PROCESS RESULTS. THE FOREGOING WARRANTIES ARE EXCLUSIVE AND IN LIEU OF ALL OTHER WARRANTIES OF ANY KIND, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR APARTICULAR PURPOSE. IDI shall have no responsibility forthe condition of primed or finish painted surfaces after the Products leave .their point of manufacture. Field touch -up of shop primed or painted surfaces is normal and shall be at Purchaser's expense. Any touch -up or repainting required to shop primed or painted surfaces, for reasons other than improper or incorrect application in the shop, shall be Purchaser's responsibility. 9.BACKCHARGES: IDI shall not be liable for any charges incurred by Purchaser for work, repairs, replacements or alterations to the Products, without IDI's prior written authorization, and any adverse consequences resulting from such unauthorized work shall be Purchaser's full responsibility. 101IMITATION OF LIABILITY: IDI SHALL NOT BE LIABLE TO PURCHASER FOR ANY SPECIAL, INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING FROM IDI'S OBLIGATIONS UNDER THIS CONTRACT, WHETHER SUCH DAMAGES ARE BASED UPON BREACH OF CONTRACT, BREACH OF WARRANTY, TORT, STRICT LIABILITY OR OTHERWISE. IN ANY EVENT, IDI'S LIABILITY TO PURCHASER SHALL NOT EXCEED THE PURCHASE PRICE OF THE PRODUCTS OR PARTS OF THE PRODUCTS ON WHICH SUCH LIABILITY IS BASED. 11.CANCELLATION BY PURCHASER: If Purchaser cancels this Contract or refuses to accept delivery of the Products, Purchaser shall be liable to IDI for reasonable cancellation charges, including loss of anticipated profits, administrative costs, commissions to sales representatives, costs incurred by IDI for all work performed or in process up to the time of cancellation or refusal to accept delivery, cancellation charges from IDI's suppliers -or subcontractors, and any other expenses incurred by IDI in connection with Purchaser's cancellation or refusal to accept delivery. 12.DEFAULT BY PURCHASER: Without incurring any liability or waiving any claim for damages IDI may have against Purchaser, IDI may refuse to make or delay making delivery and /or withhold any service if (a) Purchaser breaches this or any contract with IDI; (b) IDI becomes aware of facts which, in its judgment, render Purchaser's financial condition unsatisfactory or cast doubt on Purchaser's willingness or ability to pay for the Products and /or services; or (c) Purchaser engages in or consents to liquidation, commission of any act of insolvency, appointment of a receiver of assets or assignment for the benefit of creditors, or if Purchaser becomes the subject of any bankruptcy or insolvency proceeding. If Purchaser is late in paying the Purchase Price or any partial payment due under this Contract, or otherwise breaches this Contract, IDI shall be entitled to interest at the legal rate on the overdue amount, and on its damages, calculated from the date of default in payment or other breach, plus court costs, reasonable attorneys' fees and other expenses incurred in any effort to collect. BID PROPOSAL - SUBMITTAL PAGE ULTRAVIOLET DISINFECTION REPLACEMENT LAMPS TO BE USED AT THE WASTEWATER POLLUTION CONTROL FACILITY BID AMOUNT FOR 168 LAMPS 13z 7C,00 I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. v1 �,�a Company Name Signature Title ZOB IIAZ /S ZD (99 0 Address BID OPENING: MARCH 18, 1994 @2:00 P.M. NON COLLUSION BID AFFIDAVIT STATE OF A14 G. YOfl -k ) ) ss COUNTY OF wr_ sTcNrc0"rc2 ° ) t,vic c i� n, A. We v<< k , of lawful age, being first duly sworn, on oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant further states that the bidder has not been a part of any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with State, County, or City officials or employees as to quantity, quality, or price in prospective 1 contract, or any discussions between bidder and any State, County, or City official concerning exchange of money or other thing of value for special consideration in the letting of a contract; that the bidder /contractor has not paid, given or donated to any officer or employee of the City of Owasso, Oklahoma, any money or other things of value, either directly or indirectly in the procuring of a contract pursuant to this bid. c/e- 7'/t4 7,E W / ►,vil.GjA uk Bidder Signature Subscribed and sworn before me this day of �� 1994. My Commission Expires: cL7 kl�ll Notary Publi Hn (� No:ar- " o; y YorK .- '2r County ZLaaT. 8, 133q�f 1 NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL i MEMoxnrmuM I TO: CHAIRMAN AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY I FROM: F. ROBERT CARR PUBLIC WORKS DIRECTOR SUBJECT: REQUEST TO PURCHASE NEPTUNE COMPOUND METER DATE: MARCH 28, 1994 BACKGROUND: ' The first water meters set in the original town of Owasso were put into place in the 1950's and were a type of meter described as "multi- dial ". The mechanical workings of this type of meter involve gears, a turbine, magnets and other parts that are not commonly used in new, modern meters. As technological improvements have.occurred and water meters have become more dependable, the Public Works Department has made a practice of replacing the existing multi -dial meters with pulse -read type meters in an effort to improve and automate as many aspects of service delivery as possible. The Barnes Elementary School meter reading has reflected "zero" usage. Inspection of the meter indicates that this meter is one of the last multi -dial meters still in use in Owasso. Determining the exact cause of the meter malfunction requires detailed familiarization with this type of old equipment and is a difficult, time consuming process. If and when the specific cause of the problem was determined, parts for this type of meter, which is no longer commonly in use, are very difficult to find. Repair of the multi -dial is not considered to be economical. In keeping with the goal of upgrading the entire water distribution system, staff is of the opinion that it would be more cost - effective to replace the multi -dial meter with a compound meter. Compound meters are typically used in this type of application and can be obtained from a variety of sources. In keeping with our present installation practices, a meter manufactured by Neptune is recommended. Prices have been obtained from three suppliers and the lowest quote of $1,325.00 is attached. The schedule for replacement of this meter will be coordinated with the school district administration. Replacement will take place at such time when school is not in session. MARCH 28, 1994 COMPOUND METER PAGE 2 RECOMMENDATION: Staff recommends Trustee authorization of the expenditure of $1325.00 for the purchase of ' one 3" Neptune Compound meter to replace the existing water meter serving Barnes Elementary School. ' ATTACHMENTS: ' 1. Price quote ' Walor Products woo Lf PROJECT C it BID DATE i Fax # 272 74999 P.O. Box 349 Owasso, Oklahoma 74055 -0349 14=-225 -2868 FAX: 918 -371 -4978 P.O. Box 100 Tontitown, Arkansas 72770 -0100 1- 800 -435 -8099 FAX: 601 - 381 -9058 QUOTATION NUMBER DATE February 22, 1994 Quantity Size Description Unit Wgt. Unit Price Extension l 3" USG Compound Meter W /Bolts & Nuts 1325.0 I, 1 3" USG Turbine Meter W /Bolts & Nuts 472.5 Compound is 154" long ' Turbine is 12'' long 1 Thank you for the opportunity of submitting this quote, Allen Anderson, Vice - President 1