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HomeMy WebLinkAbout1994.04.19_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: April 19, 1994 TIME: 7 :00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, April 15, 1994. Marc Boutwell, Council Clerk AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Request Approval of the Minutes of April 5, 1994 Regular Meeting Attachment #4 5. Request Approval of Claims Attachment #5 Owasso Public Works Authority April 19, 1994 Page 2 6. Consideration and Appropriate Action Relating to the Acceptance of a Utility Easement Granted to the Owasso Public Works Authority. Mr Ray Attachment #12 Staff will recommend Trustee acceptance of a fifteen foot utility easement for the purpose of providing wastewater service to the new fire station. 7. Report from OPWA Manager 8. Report from OPWA Attorney 9. Unfinished Business 10. New Business I I Owasso Public Works Authority April 19, 1994 Page 3 11. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, April 5, 1994 The Owasso Public Works Authority met in regular session on Tuesday, April 5, 1994 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, April 1, 1994. ITEM 1: CALL TO ORDER Chairman Randolph called the meeting to order at 7:40 p.m. ITEM 2: FLAG SALUTE The flag salute was held during the City Council meeting preceding this meeting. ITEM 3: ROLL CALL ' f _.wivin Bob Randolph, Chair John Phillips, Vice Chair Mary Lou Barnhouse, Trustee Rex Bowen, Trustee Charles Burris, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Recording Secretary A quorum was declared present. ABSENT ITEM 4: REQUEST APPROVAL OF THE MINUTES OF MARCH 15, 1994 REGULAR MEETING. Rex Bowen moved to approve the minutes as written, by reference hereto; seconded by John Phillips. AYE: Bowen, Phillips, Barnhouse, Burris, Randolph NAY: None Motion carried 5 -0. Owasso Public Works Authority April 5, 1994 ITEM 5: REQUEST APPROVAL OF THE CLAIMS Rex Bowen moved, seconded by Mary Lou Barnhouse, to approve the following claims as submitted: (1) OPWA Fund $141,208.97; (2) OPWA Capital Improvement Fund $99,112.50; (3) Interfund Transfers $31,884.16; (4) Payroll $20,979.98. AYE: Bowen, Bamhouse, Burris, Phillips, Randolph NAY: None Motion carried 5 -0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR PURCHASE OF ULTRAVIOLET DISINFECTION REPLACEMENT LAMPS FOR USE AT THE WASTEWATER TREATMENT FACILITY. Ultraviolet lamps are used at the Wastewater Treatment Facility to control harmful bacteria. These lamps have a rated life expectancy of approximately 7500 hours and must be replaced on a yearly basis. Mr Carr said that replacement of the lamps are part of the annual maintenance program. Bid packets for this item were mailed to five vendors, with two bids being received. The lowest bidder for the bulk purchase of 168 replacement lamps was Infilco Degremont Inc, Richmond, VA. Chairman Randolph moved, seconded by Charles Burris, to award a contract to Infilco Degremont Inc in the amount of $3066.00 for the bulk purchase of 168 replacement Ultraviolet Disinfection Lamps at the Wastewater Treatment Facility. AYE: Randolph, Burris, Bowen, Barnhouse, Phillips NAY: None Motion carried 5 -0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR PURCHASE OF ONE NEPTUNE COMPOUND WATER METER. This item, presented by Mr Carr, is a request to replace an old "multi- dial" water meter that had stopped functioning. "Multi - dial" meters were the first meters set in Owasso and are being replaced by more modern meters as the older ones wear out. Price quotes were obtained from three suppliers, with the lowest quote being $1325. Councilor Bowen commented that it might be more economical to determine how many of the old style meters remain and bid out more than one at a time. Charles Burris moved, seconded by John Phillips, to authorize the expenditure of $1325.00 for the purchase of one 3" Neptune Compound meter to replace the existing water meter serving Barnes Elementary School. AYE: Burris, Phillips, Bowen, Barnhouse, Randolph NAY: None Motion carried 5 -0. 2 Owasso Public Works Authority ITEM 8: REPORT FROM OPWA MANAGER No report. ITEM 9: REPORT FROM OPWA ATTORNEY No report. ITEM 10: UNFINISHED BUSINESS None ITEM 11: NEW BUSINESS None ITEM 12: ADJOURNMENT Chairman Randolph moved, seconded by Charles Burris to adjourn. AYE: Randolph, Burris, Barnhouse, Bowen, Phillips NAY: None Motion carried 5 -0 and the meeting was adjourned at 7 :50 p.m. Marcia Boutwell, Recording Secretary Bob Randolph, Chairperson 3 April 5, 1994 CITY OF OWA.SSO OWASSO PUBLIC WORKS AUTHORITY 4/14/94 15 :05:52 A/P CLAIMS REPORT AFAFVR FAGS: PO it VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- * NO DEPARTMENT MASTER FOUND * ------------------------ - - - - -- 940095 DEPT OF ENVIRONMENTAL QUA SOLID WASTE MNGMT DEPARTMENT TOTAL =__ OPWA ADMINISTRATION ------------------------ - - - - -- 940116 RONALD D CATES RETAINER 940119 WESTERN BUSINESS PRODUCTS COPIER MAINT 9421034 CSC CREDIT SERVICES, INC COLLECTIONS 941,168 TREASURER PETTY CASH REIMB PETTY CASH DEPARTMENT TOTAL =__ WATER ------------------------ - - - - -- 940124 MCC:AW COMMUNICATIONS 941851 CINTAS CORP. 94210=;5 ROGERS [COUNTY RURAL 94 -1039 TYRONE DINKINS 9421040 OSCAR MCLAUR.IN 9421n421 BRAD SPARKMAN 94:,094 C,PAINGEP,W W INC. 942127 TYRONE DINKINS* 942128 OSCAR MCLAURIN 94134 SHARON SPARKMAN 9421168 TREASURER PETT'i CASH 9421178 CITY GARAGE DEPARTMENT TOTAL WASTEWATER ------------------------ - - - - -- PAGER RENTAL UNIFORM RENT /CLEAN WATER PURCHASE METER READER METER READER METER READER SUPPLIES METER READER METER READER METER READER REIMB PETTY CASH PARTS 940124 MCCAW COMMUNICATIONS PAGER RENTAL 941770 EQUIPMENT ONE RENTAL & SA EQUIPMENT RENTAL 941851 CINTAS CORP. UNIFORM PENT /CLEAN 941961 ADVANCED CHEMICAL CHLORINE 9421051 CSUS FOUNDATION INC. TRAINING PROGRAMS 9421178 CITY GARAGE PARTS 601.07 601.07 700.00 94.15 ?5.00 11.43 830.58 2045 L L 96.20 577.60 239.40 154.20 153.90 54.53 103.90 182.70 356.70 60.37 813.44 44.90 210.00 279.10 406.21 2 85.00 165.21 DEPARTMENT TOTAL =___` 1,000.43 10 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 4/14/94 15:05:52 A/P CLAIMS REPORT APAPVR PAGE: 11 PO # ---- - - - - -- VENDOR ------------------- DESCRIPTION - - - - -- ------------------- - AMOUNT - - - -- ------- - - - - -- REFUSE COLLECTIONS ------------------------ - - - - -- 941876 WILLIAMS REFUSE EQUIPMENT POLYCARTS 6,140.00 941941 CINTAS CORP. UNIFORM RENT /GLEAN 85.20 941955 KIMBALL ACE HARDWARE SUPPLIES 9.49 942037 BFI 3/94 COMM REFUSE 11,735.51 942178 CITY GARAGE PARTS 1,636.79 DEPARTMENT TOTAL =___? 197566.99 RECYCLE CENTER ------------------------ - - - - -- 941941 CINTAS CORP. UNIFORM RENT /CLEAN 28.40 942437 BFI 3/94 COMM REFUSE 2006.00 DEPARTMENT TOTAL =___') 2,634.40 FUND TOTAL =___? 27,453.86 CITY OF OWASSO OPWA CAPITAL IMPROVEMENT FUND 4/14 /94 15:05 :52 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- DEFT SERVICE ------------------------ - - - - -- 942144 LIBERTY BANK & TRUST OWRB LOAN 26,793.70 DEPARTMENT TOTAL =___? 26,793.70 WASTEWATER ------------------------ - - - - -- 942133 FHC INC. SERVICES 363.00 DEPARTMENT TOTAL =___? 363.00 FUND TOTAL =___? 275156.70 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 04/02/94 APPROVED: 04/19/94 Chairman Trustee Trustee MEMORANDUM TO: CHAIRPERSON AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: RODNEY J RAY CITY MANAGER SUBJECT: REQUEST TO ACCEPT UTILITY EASEMENT DATE: April 15, 1994 BACKGROUND: In order to provide sewer service to the new fire station in an efficient and long -term, cost effective method, the staff recently requested additional funds to construct that service line on a route different than originally proposed. Because of that realignment, it was necessary to obtain an additional utility easement from a property owner in order to obtain access to the main line. The property owner was receptive to our request and has granted a fifteen foot utility easement to the Owasso Public Works Authority. The owner, Mr D M Sokolosky, has not requested any compensation or other payment for the easement; therefore, no cost will result from this request. The easement is located on property immediately south of the Owasso Skate Center and west of Freeman's Barbecue restaurant (see attached map). City records indicated that an easement had been requested previously; however, a more detailed review by the public works department revealed that the requested easement (1982) had never been filed. A search of records failed to locate an original easement document, and it was eventually determined that the City had not pursued the granting of the easement at the time of the request. However, Mr Sokolosky has agreed to the easement and the construction project was not delayed. RECOMMENDATION: The staff recommends Council acceptance of the fifteen foot utility easement offered by Mr D M Sokolosky, and that the Chair be authorized to execute the easement documents. ATTACHMENTS: 1. Easement Indenture 2. Legal Description of Easement 3. Map EASEMENT INDENTURE, made the day of , 1994, between D. M. Sokolosky, an individual, Grantor, and The Owasso Public Works Authority, an Oklahoma Municipal Corporation, Grantee. WHEREAS, the Grantor is seised of an estate in fee simple of a parcel of land; and, WHEREAS, the Grantor has agreed, in consideration of the sum of Ten Dollars ($10.00), to grant to Grantee an easement as described on Exhibit "A" hereto, over, under and through the above described land. WITNESSETH, that in pursuance of said agreement and in consideration of the sum of Ten Dollars ($0.00) paid by the Grantee to the Grantor, the receipt whereof is hereby acknowledged, the Grantor hereby grants to the Grantee, its assigns and successors in _interest a perpetual easement in the above described land together with full and free right and liberty to it, at all times hereafter, for all purposes connected with the use and enjoyment of the said land of the Grantee, to construct, maintain, operate, repair and replace thereunder utility lines. TO HAVE AND TO IiOLD the easement hereby granted unto the Grantee, its assigns and successors in interest. IN WITNESS WHEREOF, the Grantor has hereunto set his hand and seal the day and year first above written. D. M. okolosky, Graretor THE OWASSO PUBLIC WORKS AUTHORITY By:_ Bob Randolph, Chairman ATTEST: Sherry Bishop, Secretary opwa94.ues ACKNOWLEDGMENT STATE OF OKC.AIIOMA ) ss. COUNTY OF TULSA ) Before me, the undersigned, a Notary Public in and for Tulsa County, .State of Oklahoma, personally appeared D. M. Sokolosky, personally known to me to be such, acknowledged that he executed the above and foregoing document freely and voluntarily and for the uses and purposes therein stated. My Commission Expires: Notary Public ACKNOWLEDGMENT STATE OF OKLAHOMA ) ss. COUNTY OF TULSA ) Before me, the undersigned, a Notary Public in and for Tulsa County, State of Oklahoma, personally appeared Bob Randolph as Chairman and Sherry Bishop as Secretary, of the Owasso Public Works Authority, personally known to me to be such, acknowledged that they executed the above and foregoing document freely and voluntarily and for the uses and purposes therein stated. Notary Public My Commission Expires: opwa94.ues EXHIBIT "A" The North 41.0 feet of Lot 2, Block 9, Ator Heights Third addition, LESS the North 26.0 feet of Lot 2, Block 9, Ator Heights Third addition, LESS beginning at a point on the East line of Lot 2, Block 9 Ator Heights Third addition to the City of Owasso, Tulsa County, State of Oklahoma, 26.0 feet South of the Northeast corner of Lot 2, thence South along the East line of Lot 2 a distance of 15.0 feet, then West parallel with the North line of Lot 2 a distance of 200.0 feet, then North along a line parallel with the East line of Lot 2 a distance of 15.0 feet, then East a distance of 200.0 feet to the point of beginning. -'moo I!0 NORTH �c J b 1 1 r L: ja — — — vc,+ uu ueu ufc use _ 1 NORTH • CC—DA r 1 t♦ vol a U to i it To y�, fir ��— l�L_ _ cc r,•55 _1,�� t 7 •10 11 f -� ; - Alf i .ti /i 1 1.,1 is o DOGWOOD �ff� ?DOGWOODS f Itc.l t1„ !f *it : In It J c cn ky `f itf.ri i¢ _ • /'' uluuuuw /riuuu�nului it �J ti� H. >> �I,j �1ft _Ytt,' n v `w m _ L lit A NORTH S M :7 t EASEMENT INDENTURE, made the day of _ between LeRoy and Grace Bolinger, husband The Owasso Public Works Authority, Corporation, Grantee. and an , 1994, wife, Grantors, and Oklahoma Municipal WHEREAS, the Grantors are seised of an estate in fee simple of a parcel of land; and, WHEREAS, the Grantors have agreed, in consideration of the sum of Ten Dollars ($10.00), to grant to Grantee an easement as described on Exhibit "A" hereto, over, under and through the above described land. WITNESSETH, that in pursuance of said agreement and in consideration of the sum of Ten Dollars ($10.00) paid by the Grantee to the Grantors, the receipt whereof is hereby acknowledged, the Grantors hereby grant to the Grantee, its assigns and successors in interest a perpetual easement in the above described land together with full and free right and liberty to it, at all times hereafter, for all purposes connected with the use and enjoyment of the said land of the Grantee, to construct, maintain, operate, repair and replace thereunder utility lines. TO HAVE AND TO HOLD the easement hereby granted unto the Grantee, its assigns and successors in interest. IN WITNESS WHEREOF, the Grantors have hereunto set their hands and seal the day and year first above written. Leroy olinger, Grantor Grace Bolinger, antor THE OWASSO PUBLIC AUTHORITY ATTEST: Sherry Bishop, Secretary Bob Randolph, Chairman WORKS ACKNOWLEDGMENT STATE OF ss. COUNTY OF Before me, the undersigned, a Notary Public in and for \wl4w County, State of 01tiv�.o ,,.. 11 personally appeared LeRoy Bolinger and Grace Bolinger, personally known to me to be such, acknowledged that they executed the above and foregoing document freely and voluntarily and for the uses and purposes therein stated. a. Notary Public My Commission Expires: 1•'> -�. ACKNOWLEDGMENT STATE OF OKLAHOMA ss. COUNTY OF TULSA Before me, the undersigned, a Notary Public in and for Tulsa County, State of Oklahoma, personally appeared Bob Randolph as Chairman and Sherry Bishop as Secretary of the Owasso Public Works Authority, personally known to me to be such, acknowledged that they executed the above and foregoing document freely and voluntarily and for the uses and purposes therein stated. Notary Public My Commission Expires: EXHIBIT "A" Beginning at a point on the East line of Lot 2, Block 9 Ator Heights Third addition to the City of Owasso, Tulsa County, State of Oklahoma, 26.0 feet South of the Northeast corner of Lot 2, thence South along the East line of Lot 2 a distance of 15.0 feet, then West parallel with the North line of Lot 2 a distance of 200.0 feet, then North along a line parallel with the East line of Lot 2 a distance of 15.0 feet, then East a distance of 200.0 feet to the point of beginning.