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HomeMy WebLinkAbout1994.02.01_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: February 1, 1994 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 28, 1994. Marci Boutwell, Council Clerk AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Request Approval of the Minutes of January 18, 1994 Regular Meeting. Attachment #4 5. Request Approval of Claims. Attachment #5 Owasso City Council February 1, 1994 Page 2 6. Reading of Mayor's Proclamation Proclaiming Monday, February 7, 1994 as Owasso Sales Tax Watchdog Committee Appreciation Day, and Urging All Citizens to Support the Efforts of the Watchdog Committee. Mayor Randolph Attachment #6 7. Request from Owasso Fraternal Order of Police Lodge #149 to Address the City Council in Reference to Reopened Negotiations Between the City and the Lodge Concerning the 1993-94 Contract. Mr Yount Attachment #7 The City Manager received correspondence on January 26 requesting that lodge representatives be placed on the agenda to speak with the Council in open session. 8. Consideration and Appropriate Action Relating to a Request for Council Confirmation of Mayor's Appointments to Committees. Mayor Randolph Attachment #8 The Mayor will recommend Council confirmation of appointments to the Sales Tax Watchdog Committee and Capital Improvements Committee. Owasso C:~y Council February 1, 1994 Page 3 9. Consideration and Appropriate Action Relating to a Request for a Change Order to a Contract Between the City of Owasso and McGuire Brothers Construction Inc Wherein the Contract Would be Increased and the Scope of Work Increased. Mr Compton Mr Munn Attachment #9 Staff will recommend Council approval a change order increasing the contract by $7000 for the purpose of installing appropriate striping on South Main Street. 10. Consideration and Appropriate Action Relating to a Request for an Amendment to the FY93-94 Capital Improvement Fund Budget. Ms Bishop Attachment #10 The staff will recommend Council approval of an amendment to the Capital Improvement Fund Budget by increasing revenue from the transfer of sales tax in the amount of $12,000 and increasing appropriations to the Sports Park project by $12,000. 11. Consideration and Appropriate Action Relating to an "Interlocal Governmental Agreement" Between the City of Owasso and the Tulsa County Board of Commissioners Providing for Improvements to the 96th Street and Garnett Intersection. Mr Carr Attachment #11 The staff will recommend Council approval of an interlocal agreement. Owasso City Council February 1, 1994 Page 4 12. Consideration and Appropriate Action Relating to a Request for the Appropriation of $25, 816.35 to Fund the City's Portion of the Cost of Improvements to the 96th Street North and Garnett Intersection. Mr Ray Attachment #12 The staff will recommend Council approval of the appropriation of $25,816.35 from the Revenue Bond Project Fund. 13. Report from City Manager 14. Report from City Attorney 15. Unfinished Business 16. New Business ~, Owasso City Council February 1, 1994 Page 5 17. Adjournment NOTICE OF PUBLIC MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: February 1, 1994 TIME: 7:00 p. m. PLACE: Owasso Council Chambers, Community Center Notice of Addendum filed in the office of the City Clerk and posted on the City Hall bulletin board at 2:30 p.m. on Monday, January 31, 1994. Marci Boutwell, Council Clerk ADDENDUM TO AGENDA All other matters set forth on the agenda filed on January 28, 1994 shall remain the same. The following item replaces the original item numbered 7, which was removed at the request of FOP Lodge #149 per the attached letter, and is submitted for addendum thereof. 7. Consideration and Appropriate Action Relating to Amendments to the FY93-94 Contract Between the City of Owasso and the Fraternal Order of Police, Lodge #149. Mr. Ray Attachment The staff will recommend that the Council approve amendments to Articles 12, 13, 21 & 24 of the existing agreement between the City and the FOP. 01-31-94 03:46PM FROM OWASSO PD ~ ~`1q~ ~ .~~~' ~ '' • ,~' January 3I, 1859 Owasso Frsternal Urder of Police Lodge 1149 11315 N Garnett Rd Suite M Owasso, OK 74055 Mr. Rodney Ray City Manager t:ity of t~waasa LU7 S. Cedar Owasr~o, bklahama 74055 Uear Mr. Ray. P02 Due to the recent campletiar~ of nwgr~tiatiana between the t;ity rf Owasso and the Owasso Braternal order o£ puli.cp Lod~?e X149, I wr~uld iikh to resend my re~tueet to speak with thF• city Cr,,unr_il in open seeaian, an February 1, 1994. I thank ycu for provicling me with this opportunity and knrw that if ratified ky the City t;cuncil, the memr~ers of the LodgF will be satisfied with the outcome of rur negatie.tiane. Resl~sctfully, Kdnneth C. Yount President f3wadea Fraternal Order of Police, Lodge is149 i~ i~ i~ OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, January 18, 1994 The Owasso City Council met in regular session on Tuesday, January 18, 1994 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p. m. on Friday, January 14, 1994, and Addendum posted at 5:00 p. m. on Monday, January 17, 1994. ITEM 1: CALL TO ORDER Mayor Randolph called the meeting to order at 7:05 p. m. ITEM 2: FLAG SALUTE The flag salute was held during the OPWA meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT ABSENT Bob Randolph, Mayor John Phillips, Vice Mayor Mary Lou Barnhouse, Councilor Rex Bowen, Councilor Charles Burns, Councilor STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, Council Clerk A quorum was declared present. ITEM 4: REQUEST APPROVAL OF THE MINUTES OF JANUARY $, 1994 REGULAR MEETING. John Phillips moved, seconded by Rex Bowen, to approve the minutes, by reference made a part hereto. AYE: Phillips, Bowen, Burris, Barnhouse, Randolph NAY: None Motion carried 5-0. i~ Owasso City Council ITEM 5: REQUEST APPROVAL OF THE CLAIMS January 18, 1994 John Phillips moved, seconded by Rex Bowen, that the following claims be approved: (1) General Fund $67,166.12; (2) Workers' Compensation Self-Insurance Plan $671.72; (3) Ambulance Service Fund $4.17; (4) Community Center $679.15; (5) Park Development $331.92; (6) City Garage $3,784.53; (7) General Fund Payroll $94,794.45; (8) City Garage Payroll $2, 860.98. AYE: Phillips, Bowen, Barnhouse, Burns, Randolph NAY: None Motion carried 5-0. ITEM 6: READING OF MAYOR'S PROCLAMATION PROCLAIMING JANUARY 23- 29, 1994 AS FOREIGN EXCHANGE STUDENT WEEK IN THE CITY OF OWASSO. Mayor Randolph invited foreign exchange students Allesandra Wilhelm & Sylvia Abrantes from Brazil, Yoshiko Ito & Yuki Kawaguchi from Japan, and Elena Kobzar from Russia to join him at the front of the room for the reading and presentation of the proclamation. Each of the students was presented a copy of the proclamation. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO OVERTIME AND COMPENSATORY TIME ISSUES WITHIN THE OWASSO POLICE DEPARTMENT. Councilor Burris, who had asked that this item be placed on the agenda, requested withdrawal because the issue is a part of negotiations currently underway and, therefore, inappropriate to discuss at this time. Mayor Randolph asked Sgt Yount, president of FOP, if he agreed to having the item withdrawn. Sgt Yount answered in the affirmative. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING NEGOTIATIONS CONCERNING EMPLOYEES AS PROVIDED FOR IN 25 O.S., 308 B(2). Staff requested that this item be removed from the agenda. Sgt Yount stated that he agreed to having it withdrawn. 2 Owasso City Council January 18, 1994 ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE 1993- 94 FOP CONTRACT. Staff requested that this item be removed from the agenda. Sgt Yount stated that he agreed to having it withdrawn. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE BULK PURCHASE OF OFFICE PAPER. Mr Ray presented this item for Mr McElrath. The City has an opportunity to purchase a large quantity of copy paper at a savings of approximately $10.00 per case over what is now being paid. Staff requested approval of an expenditure and payment in the amount of $1200 to Mr Robert Thornton for the purchase of 80 cases of "Acclaim" copy paper. Charles Burris moved, seconded by Rex Bowen to approve the requested purchase. AYE: Burris, Bowen, Barnhouse, Phillips, Randolph NAY: None Motion carried 5-0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A CONTRACT FOR IMPROVEMENTS AND ADDITIONS TO THE OWASSO SPORTS PARK (PHASE II LIGHTING Bids were opened on January 12, 1994 for lighting of two fields at the Owasso Sports Park. Two bids were submitted, with the lowest and best being from Lamar Industries, Shawnee, Oklahoma. Staff recommended awarding the bid for the Sports Park lighting in the amount of $67,500 ($63,900 base bid + $2050 Alt #2 + $1550 Alt #6A). Charles Burris moved, seconded by John Phillips, to award the bid for the Sports Park lighting to Lamar Industries in the amount of $67,500. AYE: Burris, Phillips, Bowen, Barnhouse, Randolph NAY: None Motion carried 5-0. 3 Owasso City Council January 18, 1994 ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ~ ORDINANCE #476, AN ORDINANCE ANNEXING AN APPROXIMATE 160- ACRE TRACT OF LAND LOCATED GENERALLY NORTHEAST OF THE , EL RIO VISTA ADDITION, 1/4 MILE NORTH OF 96TH STREET NORTH AND FURTHER DESCRIBED AS THE SOUTH HALF OF THE NORTHWEST QUARTER AND THE NORTH HALF OF THE SOUTHWEST ' UARTER OF SECTION 17, TOWNSHIP 21 NORTH RANGE 14 EAST_ TULSA COUNTY, STATE OF OKLAHOMA 1 The City of Owasso has received a request from Tuttle & Associates as applicants, representing the Larkin Bailey Trust, to annex the above cited property. Plans are for residential ,., development, and a zoning of the property to a residential designation will be required. The Owasso Annexation Committee reviewed the request on December 29, 1993 and unanimously recommended approval. The Owasso Planning Commission also unanimously recommended approval of the annexation at their January 11, 1994 meeting with the condition that if a portion ~ of the annexed area is serviced by Washington County for water, all water lines installed will be at the City of Owasso standards. Ordinance #476 authorizes annexation of the subject ' property. Several citizens from the area were present. Mr Young expressed concern about the increase in traffic that will be generated once this area is developed. Another citizen questioned if the property to the south will also be annexed. He was told that the property owners must request annexation for that to happen. Mr Rooney also explained that the annexation does not include the Garnett Rd right-of--way, per item number five of the annexation policy adopted by the Council on March 1, 1988. Mr Burns asked about the water lines in the area. Mr Rooney replied that any water lines installed in the area serviced by Washington County must be installed at City of Owasso standards. John Phillips moved, seconded by Rex Bowen, to approve Ordinance #476 annexing approximately 160 acres generally located northeast of the El Rio Vista addition, as described in the petition for annexation less and except any designated right-of-way for North Garnett Rd. AYE: Phillips, Bowen, Barnhouse, Burris, Randolph NAY: None Motion carried 5-0. i~ ii i~ i~ ii Owasso City Council January 18, 1994 ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #477, AN ORDINANCE AMENDING PART 17 OF THE CODE OF ORDINANCES BY ENACTING A NEW CHAPTER 4. RELATED TO THE REGULATION OF BASIC CABLE TELEVISION RATES WITHIN THE CITY OF OWASSO. On August 17, 1993, the City Council authorized the staff to file the necessary documents declaring the City's intent to regulate cable television activities as provided for by the "Cable Television Consumer Protection and Competition Act of 1992". A review of the methods of that regulation indicated that an ordinance was the best method for developing a regulation process. That ordinance has been completed and establishes a well defined regulation process for cable television. The ordinance provides for the establishment of service standards, as well as limited rate regulation. Charles Burris moved, seconded by John Phillips, to approve ordinance #477. AYE: Burris, Phillips, Bowen, Barnhouse, Randolph NAY: None Motion carried 5-0. ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE ATTACHMENT OF AN EMERGENCY CLAUSE TO ORDINANCE #477 PROVIDING FOR ITS EFFECTIVENESS IMMEDIATELY UPON ITS PASSAGE. APPROVAL AND PUBLICATION Staff recommended attachment of an emergency clause to Ordinance #477. This request is because of a requirement that TCI be notified prior to January 31, 1994 that a process is in place and regulation of their service will be implemented. Mayor Randolph moved, seconded by John Phillips, to approve the attachment of an emergency clause to Ordinance #477. AYE: Randolph, Phillips, Bowen, Barnhouse, Burris NAY: None Motion carried 5-0. ITEM 15: REPORT FROM CITY MANAGER The City Manager expressed thanks to all the employees who worked during the ice storm. 5 i~ Owasso City Council ITEM 16: REPORT FROM CITY ATTORNEY No report. ITEM 17: UNFINISHED BUSINESS None. ITEM 18: NEW BUSINESS None. January 18, 1994 ITEM 19: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF CONDUCTING A QUARTERLY REVIEW OF THE CITY MANAGER'S JOB PERFORMANCE. SUCH EXECUTIVE SESSION PROVIDED FOR UNDER TITLE 25, SECTION 307 SUBSECTION B(1) Mr Ray requested an executive session for the above-stated purpose. Mayor Randolph moved, seconded by Charles Burris, for an executive session. AYE: Randolph, Burris, Bowen, Barnhouse, Phillips NAY: None Motion carried 5-0. Into executive session at 7:40 p.m. Out of executive session at 9:15 p.m. ITEM 20: ADJOURNMENT Mayor Randolph moved, seconded by John Phillips to adjourn. AYE: Randolph, Phillips, Burns, Bowen, Barnhouse NAY: None Motion carried 5-0 and the meeting was adjourned at 9:16 p.m. Bob Randolph, Mayor Marcia Boutwell, Council Clerk 6 t~Er~rEF'fiL F[1p;L! ~. r~ i -~ A __ - =:~t~: l:_ A: F' +=LAIh1S REPORT AF'AF~'R PAO:E: F'!=+ ~ ~'E:IL~+~;? 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L!AF'FELL ET'r":TI'- T,T.L%, '=•a74b" BE'=T.=~I?ARF',HL~LF!Et•?,'_,HERIL;A ~=,ER'?ICE~`E`'AI~P=~ ~'~l.`~r E'EF'KLE`~' RI^F; t~PAIrA!=E!dEt-'_T FEE L?EF' a.h'Tt~]E:~IT T~7ThL = _ _ _ . ~a_,^~~ l,ti:',`p ~"a.=~3 ~. s ct?,= , ~ l 1 ten" cc ~ -_ 1 r - T T'- '.r ~.;SptT~ ~ f.T?_ j __ - ;~~;~-_ _ P ,F. Y. 7'1 ~TtT µly i_C ______________________________ i-' T _ L?r _~!_ -'I F'T T t_i!!r`',i'jr~ITj3m _________________________ ____________ ~41._'`F; p~'.".E >:r'r?riiTi - ':_?~ T~Ti.= -." Cis ;~ j =~,z ':ELL.?`L R C??tE-T??L~~ _ . - - '.`:E ?;~i^:i~ ~'iLTTF'i. TfiR r_i~F'F' F'~_ ?Jr-t B~T^FF•i~= -'a i:_- p f ~ Ti T'E 1'1~'?''l i_i`~L T Ii''i_~, -'i1L:nr r'+~,_ =4'1 ~ =~~ ~`,`[; IT.i F;~TT(L''=- ~•_T'1': i 1 Ti"i ~ 't*-; "~! c. ('ILL,It_~`, 1. +_?~' F'L :. .~I~t_L _F:r ~_ r~i'_t 6`l;, ',TE /'Ti ;1 =. '- - I _ T T z ~~I t ' C ~ i' R. A...L: t _~ [~IFL I __.~.. 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C_~L L_ L~__L. - -~`{' - .. _. _ C._C~ _i._. _-, i -j., _ _ ._ _ _ _ _ _ _ _ _ _ .t . -i _ CITY OF OWASSO A/P TRANSFER REPORT VENDOR TRANSFERS CITY GARAGE WORKERS' COMP SELF-INS GENERAL FUND GENERAL FUND TRANSFERS TOTAL DESCRIPTION AMOUNT TRANSFER FROM GENERAL FUND 2,333.33 TRANSFER FROM GENERAL FUND 11,512.50 TRANSFER FROM AMBULANCE FUND 7,833.33 TRANSFER FROM E911 FUND 1,250.00 22, 929.16 CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 01/22/94 DEPARTMENT AMOUNT ~ Finance 4.430.11 ~C~ art '> ~~ ~ ; c .. ............... . :: ::......................................... Municipal Court ....................................................................... .................................................. 1.148.42 ....................................................................... ~ri Ytnc~~ttl ........................................................................................................................ . ,. ,.;..: ~ ~1 ~~A~ Building Maintcnancc =149.46 Central Dispatch 4,382.62 >::: ;. Fire 27.95.13 ~zt~;L. ~:::>:::.>>:: __ ___ Recreation Center x.278.57 Y: tar '~~ . .. < .>:;.: > .::: :.: »:.;;~ ; ~ a ~z7;; :>: _ Park Maintcnancc . 2.16.89 APPROVED 02/01/94 Mayor Council Member Council Mcmbcr CITY GARAGE PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 01/22/94 APPROVED: Mayor 02/01/94 Council Member Council Member i~ n PROCLAMATION CITY OF OWASSO, OKLAHOMA i~ i~ WHEREAS, the Owasso Sales Tax Watchdog Committee was formed for the purpose of maintaining a strong citizen participation effort throughout the life of the 1988 Sales Tax/Bond Issue tax extension, and to ensure the proper use of revenues generated; and WHEREAS, these fourteen people representing the news media, economic development, retail business, education, recreation groups, financial institutions, builders, senior citizens, and citizens at large, have contributed their time in order to provide a forum through which information can be channeled to the citizens of Owasso on a regular basis; and WHEREAS, the City Council would like to recognize the contributions made by these persons: Michael Philippi, Chairperson Tom Kimball Dan Siemens Steve Barrett John Leach Vicki Tapp Billie Fulbright Harold Memll Bill Williams John Groth Mike Nance Pat Woods Steve Holleman Peggy Robinson NOW, THEREFORE, I, Bob Randolph, by virtue of the authority vested in me as Mayor of the City of Owasso, do hereby proclaim Monday, February 7, 1994, as Owasso Sales Tax Watchdog Committee Appreciation Day in Owasso, Oklahoma, and urge all citizens to support the efforts of the Sales Tax Watchdog Committee. [N WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of Owasso to be affixed this 1st day of February, 1994. Bob Randolph Mayor i~ i~ City o f Owasso 207 SOUTH CEDAR P.O. BOX 180 OWASSO, OKLAHOMA 74055 January 24, 1994 *,•d ~~~* ` ~ i \~ \ , , ,,,. +N" (918) 272-2251 FAX. (918) 272-4999 Mr Michael Philippi 8903 N 123rd E Ave Owasso, OK 74055 Dear Michael: The Owasso Sales Tax Watchdog Committee was formed in December 1988 and began its work in January 1989. The committee's charge is to review all expenditures in the Sales Tax Capital Improvements program and publish reports relating to those expenditures. The committee was established as a method to include citizens in the governmental process and to provide oversight for the use of sales tax monies earmarked for capital improvements. It has now been five years since the committee began its work, most of the original projects have been completed and several new projects are now under construction. The committee has met regularly and has become an integral part of the capital improvements process. Watchdog Committee reports are issued quarterly and have become a source of information for the citizens of our community. In short, your first five years have been a tremendous success. The City Council would like to recognize that success and the people who have made it possible. Therefore, the purpose of this correspondence is to invite you and your family to attend the regularly scheduled City Council meeting at 7:00 p.m. on Tuesday, February 1, 1994. At that meeting, Mayor Randolph will proclaim Monday, February 7, 1994 as Owasso Sales Tax Watchdog Committee Appreciation Day and will recognize each member of the committee with a copy of the proclamation and a small token of the City's appreciation. On behalf of Mayor Randolph, Vice Mayor Phillips, Councilor Barnhouse, Councilor Burris, and Councilor Bowen, I sincerely hope you can join us at the Community Center and be recognized for your outstanding service to the community. Please RSVP to Marcia Boutwell at 272-2251. Since y, Rodney J R y City Manager copy: Mayor & City Council MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: REQUEST TO ADDRESS THE COUNCII, DATE: January 28, 1994 BACKGROUND: The attached letter was received on January 26, 1994. Pursuant to public policy regarding appearances before the Council, I have included on your agenda an item as requested by President of the Lodge. Please note that the Lodge has declared "impasse" on the "reopened" negotiations relating to the 1993-94 contract between the City and the Lodge. According to the laws regulating negotiations, there are several options available to both parties once impasse is declared. Among those, mediation or arbitration are the most commonly used. Additionally, either side can call for negotiations to be reopened. Since the Lodge declared the impasse, it will be my position to await the next move from the Lodge. I will keep you informed. In the meantime, I assume the Lodge representative will appear to speak to the Council as requested. ATTACHMENT: 1. Correspondence from FOP Lodge President Owasso Fra~ernat Order of Police Lodge #149 11315 N. Garnett Rd. Suite M Owasso, Ok. 74055 .January 26,1994 Mr. Rodney Ray City Manager City of Owasso Dear Mr. Ray, It is the request of the Owasso Fraternal Order of Police, Lodge #149, that discussion on the matter of the current reopener of negotiations bet*.•reen the City of Owasso and the Owasso Fraternal of Police be placed on the agenda for the upcoming City Council Meeting, to be held on February 1, 1994. At that time, representatives of the lodge wish to speak with the council in open session in reference to this matter. Respectfully, Kenneth C. fount President Owasso Fraternal Order of Police Lodge #149 CC: Mayor Bob Randolph Vice-Mayor John Phillips Councilor Rex Bowen Councilor Charles Burris Councilor Mary Lou Barnhouse City Clerk ~,%~~ I .~~~. ,c.----- MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: FOP REOPENED NEGOTIATIONS DATE: February 1, 1994 BACKGROUND On May 18, 1993, the City Council approved a contract between the City and the FOP Lodge #149. The contract was effective on July 1, 1993 and is scheduled to terminate on June 30, 1994. On June 15, 1993, that contract was amended by both parties pursuant to further negotiations that were requested by the FOP on June 3. The June 15 amendment changed the "work period" from 14 to 28 days, and eliminated cleaning and clothing allowance in return for the City directly picking up the cost of those expenses. Additionally, the amendment provided fora "reopening" of negotiations of Article 21 relating to the work period, should either party so request. On December 13, 1993, the FOP requested that negotiations relating to the 1993-94 contract be "reopened" pursuant to the provisions of Article 21. The City agreed to reopen the negotiations and further agreed to a broadening of the areas to be discussed to include Article 12, 13, 21 and 24. Two of those articles (#12 & #13) were of no significance and were considered "housekeeping" type amendments. However, Article 21 was of significance and was the focus of the reopened negotiations. Article 24 was also not a major issue and was resolved early in the negotiations. On January 28, 1993, negotiators for the parties reached an agreement on all issues and signed the various articles as a sign of a good faith commitment to present the language to our respective policy makers. Therefore, an addendum has been added to tonight's agenda requesting City Council approval of the contract amendment. Article 12 -The language has been changed to require more notice of vacation than previously required. Also, language was added to prohibit the "bumping" of a less senior employee within less than 60 days of a previously approved vacation leave request. The previous contract language allowed a senior employee the right simply by requesting vacation, to stop a less senior employee's vacation up to forty-eight hours before the leave was to begin. FOP Reopened Negotiations February 1, 1994 Page 2 Article 13 -Article 13 was deleted in its entirely and is considered of no substance. The current language simply allowed the Lodge to meet in the police department building. The Lodge didn't want the article in the contract. We did not care one way or the other. Article 21 -This article was rewritten to eliminate the 28-day work period and allow for the use of sick leave, vacation leave, and other authorized leaves to be counted as hours worked for the purpose of calculating overtime. This language has caused some concern within the City staff, and I must admit that I have reservations about the language. There is a possibility that, without proper management, this language could result in the use of leave to add overtime pay to an employee. However, this method of calculating overtime was used by the City until April of 1993, and I believe we have stronger management now than we had at that time. Additionally, I believe the four months remaining on this contract could be a good opportunity to measure the overtime costs and compare them against the previous seven months. Should our research indicate a serious problem is possible, we can renegotiate the language in the 1994-95 contract. Article 24 -The language in this section was changed to add more management flexibility in decisions relating to reimbursement for personal property damaged in the line of duty. Language was also added to require the employee to have previous approval of any personal property through the use of an inventory. RECOMMENDATION Even though I have some concern relating to the language in Article 21, I believe the agreement to be in the best interest of the City and recommend Council approval of the amendment. ATTACHMENT Proposed Contract Amendment AMENDMENT TO AGREEMENT BETWEEN THE CITY OF OWASSO, ORLAHOMA, A MUNICIPAL CORPORATION AND FRATERNAL ORDER OF POLICE, LODGE NO. 149 July 1, 1993 - June 30, 1994 Attached hereto and made a part hereof as Exhibit A, B, C, & D are Amendments to the "Agreement Between The City of Owasso, Oklahoma a Municipal Corporation and Fraternal Order of Police Lodge No. 149 dated May 18, 1993". IN WITNESS WHEREOF, the parties have hereunto subscribed their names this ATTEST: Sherry Bishop, City Clerk APPROVED AS TO FORM: Ronald D. Cates, City Attorney day of 1994 . CITY OF OWASSO, OKLAHOMA A Municipal Corporation By: Mayor FRATERNAL ORDER OF POLICE, LODGE #149 By: President By: Secretary - 51 - EXHIBIT A ARTICLE 12 SENIORITY Section 1. As used herein, the term Seniority shall refer to, and be defined as, the continuous length of service or employment within each job classification in the Police Department. Section 2. Seniority lists shall be established on the first day of July of each fiscal year, and such shall remain unchanged but for circumstances hereinafter set forth. Section 3. Subsequent seniority dates for members of the bargaining unit shall commence on the effective date of promotion to a higher rank or classification. Section 4. After the effective date of this Agreement, seniority for employees rehired shall commence on the date of rehire. Section 5. Seniority shall be lost upon the occurrence of any of the following: A. Discharge, if not reversed; B. Resignation; C. Unexcused failure to return to work upon the expiration of a formal leave of absence; D. Retirement. Section 6. Except where impractical due to skill levels of employees, or experience of employees, or where specific working conditions exist which would preclude certain employees from working specific shifts, and considering required manning levels, - 52 - seniority will be the dominate factor to be considered by the Chief of Police, or his/her designated Administrative Assistant, in reaching the following determinations, to-wit: A. Shift assignment; provided however that general shift change assignments shall occur only one (1) time per year, which shall occur on the second Sunday in July of each year. B. Assignment of regular days off; C. Granting of vacation leaves requested sixty (60) days in advance; provided however that each employee shall be allowed to secure such leave by means of seniority a maximum of three (3) times per contract term. Vacation leaves requested at least sixty (60) days in advance shall require written approval or denial with explanation, within forty-eight (48) hours of expiration of sixty (60) day limit. Those requests for vacation leave not made sixty (60) days in advance shall be granted on a first- come-first-serve basis with written approval or denial with explanation provided to employee within forty-eight (48) hours of submission of vacation request. It is agreed that the Chief of Police, or his/her designated administrative assistant, will make every effort to approve requested time off as submitted, in whole. Section 7. Promotions shall be subject to evaluation and examination of job performance and ability along with a test to be administered by the Chief of Police. - 53 - Section 8. In the event of a reduction in force, employees shall be laid off in the reverse order of seniority to be determined from Employee's classification. Employees shall be recalled from layoff status by seniority to be determined from the original date of hire. Recall rights shall be preserved for a period of eighteen (18) months from the date of layoff. Notice of recall shall be mailed by certified mail to employees to their last place of residence shown on Employer's personnel records, as well as written notice shall be given on the same date to the Union President or his designated representative. Any employee who fails to report for duty within thirty (30) working days following receipt of notice of recall or within thirty (30) working days following attempted delivery of such notice or the same is unclaimed or otherwise not actually received, shall be deemed as having permanently terminated his employment. Section 9. The provisions of this Article shall be construed to encompass all seniority rights in existence on the effective date of this Agreement. - 54 - EXHIBIT B ARTICLE 13 Delete Article. - 55 - EXHIBIT C ARTICLE 21 OVERTIME AND COMPENSATORY TIME Section 1. There is hereby designated by the employer a regular fourteen (14) day work period that will consist of five (5) days of eight and one-half (8 1/2) hours and two (2) consecutive days off per each calendar week. The normal fourteen (14) day work period will consist of a minimum of eighty-five (85) straight time hours. Any hours worked in excess of eighty-five (85) hours per work period shall be compensated at the rate equal to one and one- half (1 1/2) times the employee's regular hourly rate of pay or compensatory time at the same rate. The type of compensation will be at the sole discretion of the employee. Employees shall be guaranteed a minimum of two (2) hours pay at a rate of one and one- half (1 1/2) times their regular hourly rate of pay anytime the employee is called in to work other than regularly scheduled work hours. Section 2. If an employee is called back from scheduled time off, hours worked will be compensated at one and one-half (1 1/2) times the employee's regular hourly rate of pay or compensatory time at the same rate. The type of compensation will be at the sole discretion of the employee. Employees shall be guaranteed a minimum of two (2) hours pay at a rate of one and one-half (1 1/2) times their regular hourly rate of pay anytime the employee is called in to work other than regularly scheduled work hours. - 56 - section 3. For computation of employee work hours all sick leave, vacation leave, compensatory time and military leave will be considered time actually worked. - 57 - EXHIBIT D ARTICLE 24 PERSONAL PROPERTY Section 1. Unless it is shown by the Employer that the employee was negligent in incurring loss or damage to the personal property of employee hereinafter set forth, the Employer shall repair, replace, or reimburse employee at Employer's expense, employee's personal property hereinafter set forth which is damaged, destroyed or lost, ordinary wear and tear excepted, while on duty. Either the repair, replacement or reimbursement of such items will be at the Employer's sole discretion. Further, the employee shall present the damaged article for inspection by the Employer, as well as cooperate in any investigations regarding such loss. The maximum expense the Employer shall have by virtue of this Article shall be limited to $2,000.00 per officer, per incident. Section 2. In order to be eligible for reimbursement, all items of personal property must be listed in a inventory maintained by the Police Chief. - 58 - MEMORANDUM TO: OWASSO CITY COUNCIL MEMBERS FROM: BOB RANDOLPH MAYOR SUBJECT: REQUEST FOR CONFIRMATION OF COMMITTEE APPOINTMENTS DATE: January 28, 1994 BACKGROUND: I have recently received notice of the resignation of one member of the Sales Tax Watchdog Committee, and one member of the Owasso Capital Improvements Committee. Ms Peggy Robinson has submitted her resignation from the Watchdog Committee (media slot), and Mr Doug Hightower has resigned from the Capital Improvements Committee. Pursuant to provisions of the Code of Ordinances and established practice, I therefore request Council confirmation of the following appointments to the committees referred to above: Sales Tax Watchdog Committee, Media Slot - Ms Glenna Gay Capital Improvements Committee - Ms Peggy Robinson Ms Gay is employed by the Owasso Reporter and meets the requirement for filling the "slot" reserved for a representative of the "media" as required by the rules establishing the committee. Ms Gay can be reached at 272-1155. Ms Robinson served five years on the Sales Tax Watchdog Committee and resigned due to a conflict relating to the committee's meeting time and day. However, she has indicated a desire to continue to serve the community and has agreed to be a part of the Capital Improvements Committee. Ms Robinson can be contacted at 272-1155. RECOMMENDATION: I recommend Council confirmation of the appointment of Ms Glenna Gay to the Owasso Sales Tax Watchdog Committee; and confirmation of the appointment of Ms Peggy Robinson to the Owasso Capital Improvements Committee. MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: ROHN MUNN ENGINEERING TECHNICIAN SUBJECT: OWASSO MUNICIPAL FACILITY/INDUSTRIAL PARK DATE: January 24,1994 BACKGROUND: On August 3,1993,the City Council approved a contract with McGuire Brothers Construction, Inc. to construct water and wastewater main lines and extend street sub-base into the City's municipal facility/industrial park area (Max Buchanan Project). This contract was funded by using a portion of a Department Of Commerce, Economic Development Grant (Accepted by City Council February 2,1993). The second part of this project was to enter into an inter-local agreement with Tulsa County (Approved by City Council June 15,1993) to lay the asphalt surface for the street. The cost of the materials for this part of the project was funded by using a portion of a Department Of Transportation, Industrial Access Grant (Accepted by City Council January 19,1993). We are now in the final stage of completing this project by adding all the necessary street striping. McGuire Brothers were asked to prepare a change order to their contract that would cover all the striping requested (see McGuire Brothers letter attached). The change order is for $7,000.00 and the staff leas reviewed this change and determined it to be accurate and valid. It consists of providing all labor and materials, workmanship, etc. to insure that thermoplastic striping and words are installed from Main\76th to the end of 5th Ave. White solid lines are proposed on both sides of Main Street from Main/76th south to the entrance of Municipal Facilities/Industrial park area (to the green fence area just south of 4th/Main). Then a double solid yellow line will follow the newly constructed road to tf~e end just so~rth of the Max Buchanan building. At the Recycle Center, words and arrows will he added to denote "ENTER" and "EXIT". Finally, at the entrance to the maintenance building, treatment plant, animal control facility and just before the existing drainage structure on the newly constr~rcted road, arrows and striping will be placed to direct traffic properly through the intersection. Using thermoplastic words, arrows, and striping will provide the City with long term maintenance free striping for at least three to four years before rehabilitation is needed. When compared to the painted striping that has a water base and requires annual maintenance, the thermoplastic striping is more cost effective even though it has a higher "up front" cost. FUNDING: Funding of the $7,000.00 will come from the remaining monies left in the Department Of Transportation's portion of the contract. Currently there is approximately $10,831.00 unencumbered and if the Council approves this request approximately $3,831.00 will remain of the original $40,000.00 ODOT Grant. No additional local funds are required as a part of this revision RECOMMENDATION: The Staff recommends Council approval of a change order to the contract increasing such by $7,000.00 for the purpose of installing striping on South Main Street and East 5th Avenue. ATTACHMENT: Change Order #6 ~~v\RE ~R0~~1ER5 C~~1~~. \NC. 8415 S. Regency Dr. • Tulsa, Oklahoma 74131-3622 • Phone 224-2764 - 224-2789 7anuarv i~. , ~~aaG. City of Owasso 20i South Cedar Owasso, Ok.lahorna 7~E05'a Attention- Pohn Munn Re~Ference: Chance Order #~ ~ As r.~er o~~rr rneetinc on the UUaa~Jo ..fob site. Listed h~~~low are the prices for stripin~~ & arrows. Stripinc anti Arrows L.urn;ry S~.~m 9~ 7,OOO.C?0 Total ~ 7,000.00 SinGe7"ely /! ' -~70~. Tom G u re President Accepted By= _.. Date r` MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: STEVE COMPTON ASSISTANT CITY MANAGER FOR COMMUNITY DEVELOPMENT SUBJECT: SOUTH MAIN STREET/5TH AVENUE STRIPING PROJECT DATE: January 31, 1994 Please find attached an illustration of the proposed Main Street and 5th Avenue striping project (Item #9 on the February 1 Council Agenda) As stated in the memorandum from Mr. Munn in your agenda packet the project consists of (1) white lines located on each side of Main Street from 76th Street south to where the curb starts, (2) traffic control arrows as you exit the municipal facilities area onto the new Main Street, (3) double yellow center lines from the start of the curbed area to the end of 5th Avenue at the east property line, and (4) traffic control words and arrows at the recycle center driveways. We apologize for not having this illustration available for enclosure in your packets. If you have questions please contact Mr. Ray, Mr. Munn or me. MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: SHERRY BISHOP FINANCE DIRECTOR SUBJECT: CAPITAL Il~ZPROVEMENTS FUND BUDGET AMENDMENT DATE: January 28, 1994 BACKGROUND: At the January 18 meeting, Council approved a contract for lighting two ball fields at the sports park. Council was informed that funds were not available in the current budget for the project and that an additional appropriation would be necessary. An increase in appropriations for this fiscal year will reduce the amount available for appropriation next fiscal year. The Comprehensive Capital Plan approved by the Council recommends additional funding for the sports park during each of the next five fiscal years. Decreasing the expected funding for the sports park during FY 95 would allow additional funding for the project now. The 1995 fiscal year budget will be presented to the Council in June. Actual appropriations for all FY 95 projects will be approved by the Council at that time. Principal and interest on the 1988 OPWA Revenue Bonds is paid from the third penny sales tax. Any excess from the third penny is transferred to the Capital Improvements Fund. The claims list on the February 15 OPWA meeting will include a transfer from the OPWA Sales Tax Fund to the Capital Improvements Fund. That transfer will fund this sports park appropriation as well as a previously approved (August 3, 1993) appropriation for the fire station construction. RECOMMENDATION: Staff recommends approval of an amendment to the Capital Improvements Fund budget: • Increase revenue from the transfer of sales tax in the amount of $12,000, and • Increase the expenditure for the sports park project by $12,000. REVENUE BOND PROJECTS PROPOSED BUDGET FY 1993-94 PROJECTED BEGINNING FUND BALANCE (7 1 1993) 172 800 PROPOSED TRANSFER IN Transfer from OPWA (Interest) 1000 ,...... PROPOSED EXPENDITURES 90-410-5462 76th St. Improvements 116 529 90-410-5463 Residential St. Improvements 57,271 .. ;;. :: Sii ~: .~l.~ii:.. ''S`:; .ii. ~ ..<'~''~' ''+~' PROPOSED NET 172,800 PROJECTED ENDING FUND BALANCE (6-30-1994) $0 s2 i~ i~ i~ MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCII, CITY OF OWASSO FROM: ROHN MUNN ENGINEERING TECHNICIAN SUBJECT: OWASSO SPORTS-PARK DATE: January 12,1994 BACKGROUND: At the April 20,1993 meeting, the Owasso City Council unanimously recommended approval of adopting the FY 1993-94 Capital Improvement Plan. In this plan $120,000 was requested for additional improvements of the Owasso Sports-Park(Phase II). The funding for this project is derived from the third penny sales tax and is appropriated annually to priority projects. On May 18,1993 meeting, the Owasso City Council approved the request by staff to begin the process of soliciting bids for installing asphalt on the entrance road to the Owasso Sports-Park. The bid opening was held on June 10,1993 with six bids presented. The staff reviewed all documentation from the lowest and best bidder and prepared a final report to the City Council for approval. During the July 20,1993 meeting, the Owasso City Council approved the staff's recommendation of awarding a contract to APAC, Inc. in the amount of $33,137.50. However, the City was able to reduce the scope of services creating a final payment of $32,962.54. This would leave a balance of $87,032.46 for constructing a softball four-plex and providing lights for two of the softball fields. The staff began making plans for construction of the softball four-plex in early October. Since we were not preparing detailed engineering designs and calculations, two experienced local excavating contractors were called upon to provide insight and evaluate rough construction cost on grading and drainage of the four fields. With this information Contract Documents and Specifications for the Owasso Sports-Park Phase II Grading and Drainage was prepared by late October for soliciting of bids in the early part of November. On November 30,1993, a bid opening was held in which five bids were submitted. The staff reviewed all bids submitted and prepared the proper documentation for Council approval. The City Council approved the staff s recommendation to award the Grading and Drainage contract to Continental Concrete Co. in the amount of $31,500.00. That contract began on or around January 4,1994 and is currently about 35 % complete. The $31,500 awarded to Continental Concrete Company is for construction of the softball four-plex which consists of the following services: 1). Preparing all required drainage ditches. 2). Removing the top six inches of topsoil and stock piling it to an area west of the proposed four-plex. 3). Construction of the four-plex by either cut and/or filling. 4). Any additional work required to provide a finish product. Topsoil replacement on the playing fields and runways between fields will be accomplished by the City crews. Immediately following the award of the Grading and Drainage contract the staff began working on another phase of construction of the softball four-plex, this time in the area of lighting. Contract Documents and Specifications were prepared for the Owasso Sports-Park Phase II Lighting for soliciting in mid December of last year. The contract for lighting was developed on the basis of lighting only two of the four fields. Currently, the softball group has only two lighted fields at Rayola Park. This project has long been intended to replace those Rayola fields so they would only be used for day games. On January 12,1994, a bid opening was held in which two bids were submitted (See attachment). All bids were reviewed by staff and were found to be a true and good representation of the work required. The low and best bid was submitted by Lamar Industries, Shawnee, Oklahoma, in the amount of $67,500. In order to receive a very competitive bid, various elements of the project were "broken out" of the base bid and shown as alternates. The following is a summary of the bid requested: ITEM#001. Base Bid for fields 6 and 7 only, consisted of installing a new electrical and lighting system, including: All trenching and backfilling Pier holes Concrete backfill for pole bases Underground conduits Copper wiring Panel boards and/or load centers Breakers and/or switches Lighting contactors Keyed switches Panel rack Controls 3-60'(A1,A2,A4) & 3-70'(B1,B2,B4) steel light poles Fixtures Lamps Junction boxes And miscellaneous parts for a complete electrical system per plans and specifications NOTE: The A2,A4,B2 and B4 structures and bases will. be sized for future lighting of adjoining fields with blank crossarms and hubs for the future lighting. ITEM#002. Alternate 1 was included only for the purpose of determining the cost of an extra field (field 12 only) and it consists of a complete electrical and lighting system, plus trenching,backfilling,pier holes,concrete backfill for pole bases,underground conduits,copper wiring,breakers,lighting contactors,keyed switch,controls,l-60'(A3) and 1-70'(B3) steel light poles,fixtures,lamps,junction boxes,and miscellaneous parts for a complete system as per plans and specifications. This alternate is not an essential part of the project. ITEM#003. Alternate 2 is for field 12 only and consists of installing the electrical conduit from panel P1 to in-ground junction boxes for future poles A3 and B3, including all trenching,backfilling,underground conduits,junction boxes,terminated wiring,and miscellaneous parts for a complete system as per plans and specifications. ITEM#004. Alternate 3 is for installation of one 175 watt mercury vapor "dusk to dawn" security light,circuit breaker,conduit,wires,etc., for Transformer#2 area and is needed to reduce our liability exposure in case someone were injured inside the transformer area. ITEM#005. Alternate 4 is for a complete installation of one circuit breaker and 110 volt "GFCI" outlet on load control center P1/PC1. ITEM#006. Alternate 5 is for a complete electrical system,including all trenching,backfilling,underground conduits,boxes,copper wiring,breakers,etc. for 4-press box locations and 4 scoreboard locations as per plans and specifications. ITEM#007. Alternate 6A is for a complete electrical system,including all trenching,backfilling,underground and above ground conduits,etc. from service pole to Transformer#2 and is a vital element of this project. This item actually gets the electrical power to the transformer so the lights will work. ITEM#008. Alternate 6B is for construction of a complete enhanced spill/glare system for fields 6 & 7. The staff feels that the minimum amount to provide a complete and functional system for two fields consists of adding items #001,#003, and #007 ($63,900 + $2,050 + $1,550 respectively for a total of $67,500). FUN-DING: The current budget is as follows: 1993-94 CIP allocation Expended to date Encumbered G.&D. contract Prop. Phase II Lighting LEAVING A BALANCE OF $120,000.00 -32,962.54 -31, 500.00 -67.500.00 $-11,962.54 It should be noted that, if the Council awards Lamar Industries a contract based upon the staffs recommendations, there are not enough funds allocated in the 1993-94 CIP Budget to fund the project. However, the Capital Improvements Fund does have monies reserved for the next years CIP projects. One of those projects is the 1994-95 phase of the sportspark development. Next years phase of the sportspark plan is scheduled to have $100,000 allocated for projects. The staff suggest that the lighting project is critical to the use of the softball fields and that it should be funded this year. However, the staff also is of the opinion that the other projects on this years "funded list" should not be affected. Therefore the recommended funding method is for the Council to allocate an additional $12,000.00 to this years project and reduce next years sportspark allocation by $12,000.00. By using this funding approach the lighting project can be accomplished without adverse impact on any other projects and without increasing the overall sportspark appropriations. RECOMMENDATION: The staff recommends Council approval of a contract to Lamar Industries, Shawnee,Ok. in the amount of $67,500.00 for the purpose of completing lighting work for the softball four-plex as provided for in the bid documents. ATTACHMENT: Bid Documentation ii ii i~ MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: F. ROBERT CARR PUBLIC WORKS DIRECTOR SUBJECT: INTERLOCAL AGREEMENT 96TH & GARNETT INTERSECTION IlVIPROVEMENTS DATE: January 27, 1994 BACKGROUND: Over the past few months, the intersection at 96th Street North and Garnett Road has been discussed at several meetings and been the subject of several reports. The City staff had developed an action plan to address methods of safety improvements based on input from citizens and various technical persons. In addition, at the request of County Commissioner Harris, the County Engineer developed an alternate solution for the intersection. Mr. Ray and I were part of a meeting on January 7, 1994 with Commissioner Harris, the County Engineer (Ray Jordan) and the County District Road Supervisor (Ray Wilson) to discuss the County plan and develop a final recommendation for the City Council to consider. Available options were discussed and a decision was made to recommend that substantial improvements be made to the intersection in the immediate future, rather than to phase improvements over a long term. Commissioner Harris made a commitment to share in the cost of the project. The County Engineer was given the task of developing an interlocal agreement detailing the responsibilities for the project. PRO.IECT SCOPE: A signalized intersection is proposed to be constructed at 96th Street North and Garnett Road. Left turn lanes will be provided in all four directions, which requires the pavement to be i~ widened from the existing 20 feet to a total of 30 feet at the intersection. The left turn lane would extend approximately 300 feet from the intersection to allow for deceleration and vehicle stacking at the signal. Pavement will be overlaid using the existing materials as the base. No provisions are included for curbs and gutter. Improvements will need to be constructed to allow for adequate drainage through the intersection. Traffic activated signal loop detectors will be utilized. Signals are to be mounted on metal poles, rather than by cable connected to wooden poles. Additional rights-of-way will need to be acquired on 96th Street North to the east of the intersection. Additional right-of-way 13.5 feet wide for a distance of 500 feet on the north and south of 96th Street North is required. INTERLOCAL AGREEMENT: Attached is the interlocal Agreement prepared by the County for the project. Under the provisions of the Agreement, the City is to be responsible for construction of the signalization, utility relocation and required right-of-way. The County is to provide for engineering plans and all labor/materials required to complete the widening. As stated in the estimate, the following defined costs are anticipated: Materials Asphalt $17,536 Emulsion 275 Concrete pipe (drainage) 7,000 Rock 2,250 Subtotal $27,061 Signalization $25 000 TOTAL $52,061 (Not identified above are additional costs for en ineering and labor to construct the widening_ That cost will be contributed by the County and is estimated to be in the range of $25 000 to $30,000 for this type of project. Thus the total project cost is estimated to be $82 000• two- thirds paid for by the County and one-third by the City Some undefined costs are associated with right-of-way acquisition. These costs are not expected to be significant, however. The City Manager has indicated that, in preliminary conversations with the property owners, a donation of land on the north side of 96th Street North is anticipated. Page 3 TOTAL COST TO CITY: Based on the information included in the interlocal Agreement provided by the County Engineer and minimal right-of--way acquisition costs, the City portion of the project is anticipated to be $27,500. RECOMMENDATION: Staff recommends that the Council approve the interlocal Agreement with Tulsa County for the construction of a signalized intersection at 96th Street North and Garnett Road. ATTACHMENTS: 1. Interlocal Agreement between Tulsa County and City of Owasso \wp51 \data\memos\96_garn. ag r-1 /27/94 AGREEMENT THIS AGREEMENT, made the day of 1994, by and between the Board of County Commissioners of Tulsa County, Oklahoma, hereinafter called "COUNTY" and the City of Owasso, Tulsa County, Oklahoma, hereinafter called "CITY". T~ERSAS, by virtue of 69 O.S. 1981, Section 1903, the Board of County Commissioners is authorized to enter into agreements with municipalities to construct, improve, and repair any of the streets of such municipalities, and; WHEREAS, the County ie desirous of participating iri projects and the provision of services mutually advantageous to the COUNTY and other units of government; THEREFORE, in consideration of the covenants and conditions hereinafter contained, the parties hereto agree as follows: 1. The duration of this Agreement shall be for a period equal to the time necessary to complete the projects described herein, based upon the County's work schedule. 2. The purpose of this Agreement shall be for the construction of a signalized intersection at 96th Street North and Garnett Road, based upon the attached construction estimate. 3. The CITY shall provide for all required right-of- way, utility relocation, construction of the signal ligkit, and maintenance. 4. The COf3NTY shall provide engineering plans, all labor and materials required to complete the street widening. 5. This Agreement shall be effective from and after the date of execution tticrcof and is intended only for the purpose detailed in Section 2 above. 6. The rights, duties ar~d obligations under or arising from this Agreement shall not be assigned by either party hereto without tt~e express written convent of the otilcr. APPROVED AS TO FORM: City Attorney ATTEST: City Clerk APPROVED AS TO FORM: Assistant Aistrict Attorney ATTEST: County Clerk ARTS: -z- CITY OF Oi+TASSO, OKLAHOMA MAYOR BOARD OF COUNTY COMMISSIONERS TULSA COUNTY, OKLAHOMA Chairman r~x~xxA~. $s~x~TE FOR Intersection of 96th Street North ~ Garnett Road quantities and costs are k~ased upon typ~.cal intersection widening plans for left turn Lanes i.n all directions. Abplialt $17, 536.00 Emulsion 275.00 Concrete Pipe 7,000.00 Rock 2,250.00 Widening Sub-Total $27,061.00 Signal 25,000.00 Total $52,061.00 i~ i~ i~ i~ i~ MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: REQUEST FOR APPROPRIATION OF FUNDS FOR 96TH AND GARNETT PROJECT DATE: January 25, 1994 BACKGROUND Over the past three years, there has been a steady increase in the number of vehicle accidents at the intersection of 96th St N and Garnett Rd. A review of the files indicates that, during a six-month period (May 93 -November 93), there were a total of ten accidents at the intersection resulting in $46,250 property damage and at least four injuries. Increasingly, the public has voiced concern about the danger the intersection poses to the driving public. Additionally, the Owasso Public School system has initiated construction of an elementary school immediately west of the intersection. There is also a planned 160-acre subdivision being platted just north of the intersection, and phase one of the residential subdivision around the golf course appears imminent. While some work at the intersection has improved visibility, reinforced speed limits, and provided notice to drivers that they are approaching a dangerous intersection, there continue to be accidents at that intersection. By working with the county, Mr Carr has been able to establish a very workable and affordable mid-term solution. That solution has been reviewed by the staff, was initially sent to the Council in the January 18th City Manager's Report, and is contained as an action item in this agenda (see agenda item ~t9). Should the Council approve item #9 and, by approving this item, authorize the Mayor to execute the requested "interlocal agreement", funds will be required to pay for the City's portion of the project cost. At this point, those costs are estimated to be $25,816.35 (50% of cost of materials and signal installation). There are funds available for this project from the Revenue Bond Project Fund. The money in this fund is left from the 1988 bond issue and is set aside only for street improvements (the 129th E Ave repair and overlay project was funded from this account earlier this year). Initially, the money was scheduled to be used to seal or overlay streets in the Westport subdivision, however, the staff opinion is that the 96th and Garnett project has a much higher priority than the Westport overlay. ii 96th and Garnett Project January 25, 1994 Page 2 Should the Council approve the interlocal agreement with the county, and this appropriation request, any actual expenditure of funds must be brought back to the Council for approval. Additionally, the purchase of materials for this project must comply with the state competitive bidding act (applies to county and city). REQUEST This request is for Council approval of an appropriation of $25,816.35 to the 96th St & Garnett Intersection Improvement Project and that such appropriation be from funds contained in the Revenue Bond Projects Fund. RECOMMENDATION The staff recommends Council approval of an appropriation of $25,816.35 from the Revenue Bond Projects Fund to the 96th & Garnett Intersection Improvement Fund. ATTACHMENT 1. Revenue Bond Projects Fund Budget for 1993-94