HomeMy WebLinkAbout2009.01.13_Worksession AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING:
DATE:
TIME:
PLACE:
Special
January 13, 2009
6:00 p.m.
Old Central Building
109 N. Birch
Notice and agenda filed in the office of the Cit Clerk and posted on the City Hall bulletin board
at 5:00 PM on Friday, January 9, 2009. �n n
J ann M. Stevens, Deputy City Clerk
AGENDA
1. Call to Order
Mayor Stephen Cataudella
2. Presentation provided by the Assistant City Manager for Administrative Services for the
purpose of reviewing various City policies, procedures, and funds.
Ms. Bishop
3. Discussion relating to Administrative Items
Mr. Rooney
Attachment # 3
A. Vacancies on various Boards and Commissions
B. Oklahoma Department of Transportation, Highway Tree Grant
4. Discussion relating to Community Development Department Items
Mr. Rooney
Attachment # 4
A. Requests for Planned Unit Development (1)
B. Close out procedures for Community Development Block Grants
• CDBG 06' — Splash Pad Parking Lot
• CDBG 07' — Splash Pad Restroom
Owasso City Council
January 13, 2009
Page 2
5. Discussion relating to Police Department Items
Mr. Rooney
Attachment # 5
A. Proposed Agreement with the City of Collinsville for jail services
B. Proposed Agreement with the City of Collinsville for emergency assistance
services
6. Discussion relating to City Manager Items
Mr. Ray
Attachment # 6
A. FY 2007 Street Rehabilitation Program, Change Order
B. Review proposals received for Capital Projects Planning
C. Proposed Ordinance related to the E. 76t" Street North Interceptor Payback
Agreement
D. City Manager Report
7. Legislative Update
Ms. Lombardi
8. Report from City Councilors
9. Adjournment
MEMORANDUM
TO: HONORABLE MAYOR
AND CITY COUNCIL
FROM: JULIANN STEVENS
ADMINISTRATIVE ASSISTANT
SUBJECT: APPOINTMENTS TO BOARDS AND COMMISSIONS
DATE: JANUARY 6, 2009
BACKGROUND:
Pursuant to authority contained in Article 2, Section 2-4, subsection (e) of the Charter of the City
of Owasso, the City Council has established rules and procedures that provide, generally, for the
Mayor to appoint members to various boards, commissions, trusts, and committees; such
appointments subject to confirmation by the City Council. In order to continue citizen
participation on the Sales Tax Watchdog Committee and Capital Improvement Committee,
discussion regarding appointments to fill current vacancies is needed.
SALES TAX WATCHDOG COMMITTEE:
There are two vacancies on the Watchdog Committee. Dr. Mark Callery held a Citizen At Large
position, however he has recently been appointed to the Owasso Planning Commission.
Additionally, Mr. Randy Cowling, who held the Media Representative, is no longer employed by
a local media outlet.
The Sales Tax Watchdog Committee was originally formed as part of the 1988 Sales Tax
Extension for the purpose of monitoring the use of the designated third penny of local sales tax.
Ordinance No. 763 and 766, approved by the Council in 2004, assured the continuation of the
Watchdog Committee and the oversight responsibility given to its members The committee is
charged to report to the public that funds from the "third penny" are spent in a manner consistent
with the Capital Improvement Project priorities.
This Committee meets at least twice per year on the fourth Monday of January and July.
Subsequent meetings may be called if necessary. Members must be a resident within the Owasso
fenceline and/or the Owasso School District and are appointed indefinitely or until resignation or
events cause termination as defined by the committee policy. Members to this committee may
not serve in any other elective or appointed position within the City of Owasso.
January 6, 2009
Appointments to Various Boards and Conunittees
CAPITAL IMPROVEMENTS COMMITTEE:
There are two vacancies on the Capital Improvements Committee. Mr. Mike Ames has resigned
his Citizen at Large position. Additionally, the Planning Commission Representative has been
vacated by Mr. Duane Coppick.
The Capital Improvements Committee meets three to four months in late winter and early spring
to review Capital requests and recommend action to the City Council. This committee also
adopts a revised Capital Improvements Plan each year for recommendation to the Council.
TALENT BANK:
Staff has identified talent bank applicants who are interested in serving on the Sales Tax
Watchdog Committee and Capital Improvements Committee. A list of the applicants has been
included for your review and discussion.
ATTACHMENTS:
1. Talent Bank Applicants interested in Sales Tax Watchdog
2. Talent Bank Applicants interested in Capital Improvements Committee
FirstName 1-Name
Albro Daniel
TALENT BANK APPLICANTS
SALES TAX WATCHDOG COMMITTEE
Address
305 South Main Street
Phone E
812-6309 MCI
Meagan
Mooney
9730 N 100th E Avenue
636-8151
Dollar Thrifty
Brandon
Shreffler
9628 N 96th E Avenue
381-0360
Pro Build South
DescribeW
I want to help my community improve.
I have been fascinated to watch
Owasso growth and would love to
become part of the team that continues
that growth. I have served on the
,.. Honey Creek HOA board.
I want to serve my community
TALENT BANK APPLICANTS
CAPITAL IMPROVEMENTS COMMITTEE
FIRST LAST Address Phone Employer CIP DescribeW
Lynna Akers
Manuel Atencio
Lephus Brooks
11508 E. 112th PI. N. 371-5810 Self
I have watched Owasso grow for the past 20 years. I'm very excited
about the changes and would like to be a part of the progress.
Williams I have lived in Owasso since March of 2000 and plan on retiring here.
10014 East 95 North 274-9395 Yes I would like to see the city grow and develop properly. I have not
Company political or business ties with anyone in the city or board.
I was on the Vision owasso committee and enjoyed the work as well
American as the results. I have seen many of the other smaller cities in
10210E 89th Airlines Yes 'Oklahoma and they all look left in the past, some remain in the past
because lack of growth which caused residents to move elsewhere.
I believe that my professional and personal experiences will allow me
Dewberry - to positively contribute to these organizations. I also believe that it is
Curtis Brown 11927 N 108 E Ave 636-7063 Arch itects/Eng in Yes my responsibility to use my skills and talents to impact the community
eers around me and help position it to take advantage of future
opportunities.
TALENT BANK APPLICANTS
CAPITAL IMPROVEMENTS COMMITTEE
FIRST
LAST
Address
Phone
EmployE
Sean
Cain
10100 E. 86th Ct. N.
274-4201
Centrilift
Tim Connor 8909 N. 123rd E. Ave. 809-4638 American
Airlines
Albro Daniel 305 South Main Street 812-6309 MCI
Western Doughty 12413 E. 80th Ct. N 274-8237 Self Employed
I have been a resident of Owasso since 1997. My desire is to see the
city grow in a well managed direction by maintaining growth while at
the same time ensuring the city retains the qualities that attracted my
family and me to move here in the first place. I feel that I have a
civic responsibility to help if my services are found to be in need.
I would like to start getting involved in the City. I have some free
time.
I want to help my community improve.
I believe it is important to serve and assist the community to foster a
positive growth that will maintain the livable standards that Owasso
represents. While maintaining our high standards I also believe that
Owasso needs to look to the future and acknowledge the attitudes
and changes made on every level that will keep businesses interested
in making Owasso their home.
TALENT BANK APPLICANTS
CAPITAL IMPROVEMENTS COMMITTEE
FIRST LAST Address Phone Employer CIP Descri
Angelia
Folks
10702 E. 119TH ST NO 691-0592
City of Tulsa
Susan
Henderson
14434 E. 59 No. 272-2400
Retired
I served my country for 22 1/2 years in the United States Navy. I
would like to serve my community now that I am permanently located
in Owasso. I am interested in making Owasso the finest and safest
community possible.
I live in the Owasso fence line, shop in Owasso, attend church in
Owasso. I receive so much from our city and enjoy the benefits of
living in our community. We cannot all continue to just receive, but
must give back to the community. My daughter and son-in-law live in
Owasso as well as my step -son. I am interesting in our community
for them and my grandchildren.
Joyce Paul & I II would like to contribute to the development and growth of my
Philip Hixon 10703 E 119th Street N 371.6398 McDaniel, PLLC Yes immediate community and use my education and experiences for the
benefit of the public.
I have two young childern (5.5yr old and 5mo old). I have lived in
Owasso for around 14 years now. I believe in the future of Owasso
Southern Sheet and would like to see it a fit city for my growong children. Every year
Kevin Lane 504 E. 3rd Street 274-0271 Metal Works Yes ,we have a block party on our street. I also, have family located
Inc. throughout to city. With the conversation I have with family and
friends, I feel that I have a basic understanding of what people would
like to see change and stay the same.
TALENT BANK APPLICANTS
CAPITAL IMPROVEMENTS COMMITTEE
FIRST LAST Address Phone Employer CIP DescribeWhy
Being a part of the community is important and I believe that
Self (Country decisions made at these levels can have a major impact on the
Randy Merciez 9007 N. 156th E. PI. 274-3613 Home Real Yes 'citizens of a community. I would like to have the opportunity to be a
Estate) part of a very progressive City Counsel in a very progressive
community such as Owasso.
Alex Mills 10202 E. 95th Circle N. 376-9560 McLeodUSA
WilTel
Dennis O'Hearn 12314 E 89th ST N 398-9416 Communication
s
I would be a good fit for those organizations due to my past
experience in civil engineering and public works.
Having lived in Owasso for three years I have enjoyed the community
and its resources. It is now time for me to give back to the
community.
Williams Power I would like to assist on any of the boards selected above so that I
Dawn Parsley 10607 E 113 ST N 371-5826 Company Yes may become more active in my community. I know that I have little
to no experience but would very much like to assist.
TALENT BANK APPLICANTS
CAPITAL IMPROVEMENTS COMMITTEE
FIRST LAST Address Phone EmNover
James Parsons 710 N Carlsbad 284-7032 LinkAmerica
Transportation
Kim Reeve 12503 E. 77th PI. North 272-7217 BKL, Inc.
Bill Roach 10006 N. 109th East A\ 272-9810 Apache
Corporation
Descri
BS in Christian Theology and Behavioral Science. I would love a way
to serve my community, I have 7 years experience in owning my own
business with experience in budgeting, managing, and controlling
costs.
My background is in Architecture and Construction with an exposure
to civil and structural engineering. I have spent over 30 years in the
study and practice of Construction. I have a working knowledge of
building codes, zoning codes and the decision making process.
As the City of Owasso continues to grow, I'm sure there are
challenges to face concerning long-term strategies to ensure
adequate funding and processes are in place to prevent the
deterioration of the city's infrastructure and operational efficiency.
The business process of projecting future needs and developing
funding mechanisms is of critical importance and needs to occur in
the most equitable manner to citizens. My professional experience
has developed capabilities that could be utilized in various tasks that
I have a strong desire to ontribute to the future development and
growth of Owasso. Capital Improvements serve as bboth an
Wells Fargo investment in our city's infrastructure and a long term attraction to
Wayne Ruess 10304 E. 94th Place Nc 274-8398 Home Mortgage yes the businesses and organizations vital to our future growth and
prosperity. I have been commited to public and civic service
throughout m ylife, and feel that this is a wonderful oportunity to
provide valuable insight and assistance to our community.
TALENT BANK APPLICANTS
CAPITAL IMPROVEMENTS COMMITTEE
FIRST LAST Address Phone Employer CIP DescribeWhy
as a resident and business owner in Owasso, I feel it is my civic duty
to ensure that our government leads our city I nthe right direction
while exercising fiscal responsibility and decision making that benefits
Mark Schneider 14007 E 90th Street Nc 376-9980 Chick-fil-A Yes ; all citize of Owasso. I made a longterm commitment to Owasso when
I established a business in the great town. It is in my best interest to
offer any feedback and guidance that I can to ensure the success of
our city. I have over 20 years experience in the business field and I
believe I can be of benefit in budoetina and Iona term nlannina.
Brandon Shreffler 9628 N 96th E Avenue 381-0360 Pro Build South, Yes I will be moving to Owasso from Oologah and would like to get
LLC involved in the community.
Jeff Waters 13085 E. 91st Place No 274-1855 WaterStone
Cleaners
I want to get involved in my community beyond the basics (IE
Chamber of Commerce, etc.) Owasso is a unique and wonderful place
Yes to live. I plan on living here from now on. The long term direction
and vision of the city and surroundings interests me. I would also like
to learn how our city works internally.
24 year resident of Owasso and have always thought that there is no
David Webber 1009 N Cedar Street 272-3201 Buske Logistics Yes where I would rather live than Owasso. I would like to serve on one
of these I norder to help our town continue to grow as well as remain
a tremendous place to live.
TALENT BANK APPLICANTS
CAPITAL IMPROVEMENTS COMMITTEE
FIRST LAST Address Phone Ern
Troy Zimmerman 11733 N. 115th E. Ave. 371-2390
I feel these commissions and/or committes all play an important role
in shaping the City of Owasso and its future. The shaping of Owasso
Second year law thus directly affects the citizens of Owasso in every aspect of their
student at the ,Yes lives. As a relatively new resident of Owasso, I was impressed with
University of the growth of the city and its desire to stand apart. I feel it is
Tulsa everyones civic duty to be involved in the intricacies of the city that
provides services to them, which in the end provides a stable family
environment.
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: ROGER STEVENS
PUBLIC WORKS DIRECTOR
SUBJECT: OKLAHOMA DEPARTMENT OF TRANSPORTATION
2007 HIGHWAY TREE GRANT PROGRAM
DATE: January 6, 2009
BACKGROUND:
In July 2007, staff requested permission and received approval from Council to submit an
application for the 2007 ODOT Highway Tree Grant Program. In August 2007, the application
for funding of the tree -planting project was approved by the State of Oklahoma Department of
Agriculture, Food, and Forestry. The City of Owasso received a Highway Tree Grant from the
Oklahoma Department of Transportation (ODOT) in the amount of $25,000 for the purchase and
installation of trees and greenery and must utilize these funds by April of 2009. As a condition
of the grant, the City must contribute no less than 25% of the total grant amount received (or up
to $6,250).
Planting per the Highway Tree Program should fall between November 151h and April 15th
Upon Council acceptance of the grant, staff will request bids from landscape vendors for the
planting of trees and maintenance between the East Frontage Roads and on and off ramps at 76`h
Street North on the East Side of US Highway 169 (see Attachment A)..
FUNDING:
In order for the City of Owasso to utilize funds from the Oklahoma Department of
Transportation Tree Grant Program, a supplemental appropriation to the Public Works
Department is needed. The supplemental appropriation would increase both revenues and
expenditures of the Public Works Department by $25,000.00. Funding for the matching portion
of this grant ($6,250) is included in the FY2008-2009 Stormwater Management Fund and
remaining funds will be used to complete the project as designed, as well as fund the
maintenance of the plantings such as; watering, mulching, pruning and fertilizing, etc.
ODOT's Tree Grant Program
Year 2007 Grant Acceptance
Page 2 of 2
RECOMMENDATIONS:
Unless concerns are expressed by the Council, staff intends to recommend Council acceptance of
the Oklahoma Department of Transportation Tree Grant in the amount of $25,000 and approval
of a budget amendment increasing the estimate of revenues and the appropriation for
expenditures in the General Fund, Public Works Department in the amount of $25,000.
ATTACHMENT:
A. US Highway 169 and E. 76'h Street North Beautification Site Plan
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P.O. 180
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OVERALL PLAN
COMMON NAME SYMBOL
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Autumn Glory Red Maple
'Arapaho' Crape Myrtle
Leyland Cypress
SHEET 2 OF 14 SHEETS
MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF THE COUNCIL
CITY OF OWASSO
FROM: LARISSA DARNABY
CITY PLANNER
SUBJECT: OPUD 08-03
DATE: JANUARY 5, 2009
BACKGROUND:
The City of Owasso has received a request from SLR Owasso, LLC applicant/owner, to review
and approve a proposed 7.7 acre Planned Unit Development 08-03 with an underlying zoning of
CS (Commercial Shopping), located on the southeast corner of North 129th East Avenue and East
76th Street North. The site is currently undeveloped and zoned CS (Commercial Shopping) and
AG (Agriculture).
LOCATION:
The subject property is located at the southeast corner of East 761h Street North and North 129"'
East Avenue.
EXISTING LAND USE:
Undeveloped
SURROUNDING LAND USE:
South: Single Family Residential, Zoned RE (Residential)
East: Single Family Residential, Zoned AG (Agriculture)
West: North 129th East Avenue
North: East 76th Street North
CONCEPT OF A PUD:
The concept of a Planned Unit Development is to provide a creative alternative to conventional
development where a particular tract is under common ownership or control and where a detailed
development plan, outlining the development of the tract as a unit is proposed and submitted for
public review. The use of a PUD technique is a way to amend a zoning ordinance in accordance
with a complete and coordinated plan of development for a larger parcel, rather than piecemeal
individual changes using the variance process. The supplemental zoning district PUD must be
approved by the City Council as a prerequisite to the Planned Unit Development.
ALYSIS:
UD 08-03 (Penix Place II) is a proposed planned unit development (PUD) comprised of
uYYroximately 7.7 acres. The development concept is for mixed retail/commercial, office, and
mini -storage facility uses. The 7.7 acre site is located on the southeast corner of North 129th East
Avenue and East 76th Street North.
The subject tract is currently zoned CS (Commercial Shopping) and AG (Agriculture) and is
mostly vacant. There is one residence with an outbuilding located on a portion of the tract with
future plans to be removed. The site contains nearly level to gently sloping terrain, with drainage
flowing to the east. All development is required to be in accordance with all City Codes related
to drainage.
The City of Owasso is a rapidly expanding suburban area. The Planned Unit Development is
located in an area of Owasso that is experiencing continuing growth. As the market has evolved,
the property owners feel it is appropriate and feasible to develop the area for mixed commercial,
office, and mini -storage uses. The staff concurs that a development of this nature is consistent
with other developments in the Owasso area, as well as immediate needs for storage, office, and
retail space. The intention of the PUD is to unify all of the tracts into one development and
provide a higher standard of development.
The PUD will contain commercial and office uses with mini -storage uses permitted as well. The
developer of Penix Place II envisions a commercial/retail strip along North 129th East Avenue,
with an additional commercial/office tract to be located on East 76th Street North frontage on the
northeast portion of the site. A personal storage facility tract will be located on the interior of the
tract. This facility will be comprised of a brick veneer fagade with wood trim on any side visible
to properties outside of the development.
According to the Owasso Zoning Code, the Planning Commission shall hold a public hearing on
any PUD application and determine the following:
1. Whether the PUD is consistent with the Comprehensive Plan.
2. Whether the PUD is in harmony with the existing and expected development of surrounding
areas.
3. Whether the PUD is a unified treatment of the development possibilities of the project site.
4. Whether the PUD is consistent with the stated purpose and standards of the PUD ordinance.
a. To permit innovative land development while maintaining appropriate limitation on
the character and intensity of use assuring compatibility with adjoining and
proximate properties;
b. To permit flexibility within the development to best utilize the unique physical
features of the particular site;
c. To provide and preserve meaningful open space; and
d. To achieve a continuity of function and design within the development.
FUTURE PLANNING ISSUES:
Future planning issues must still be considered if the PUD is approved. If approved, the
applicant must submit a preliminary plat, infrastructure plans, and a final plat that must be
approved by the City of Owasso.
Sidewalks will be required along all public rights -of -way associated with the subject property.
Perimeter sidewalks must be installed at the time of overall development, while the internal
walks may be constructed as individual lots are developed.
The applicant has identified the terrain of the area as relatively flat terrain. The existing soils on
the site would appear to create no unusual development problems that are not typically
encountered in development in and around the City of Owasso. On -site detention is required and
will be further defined at the platting stage. The City will require, through engineering review
and inspections, that the rate of storm water runoff after construction will be no greater than the
greater of storm water runoff before construction.
Any future development on the property will be served sewer by the City of Owasso, and water
by Rural Water District No. 3 Rogers County.
The staff published legal notice of the PUD request in the Owasso Reporter and mailed notices to
property owners within a 300' radius of the subject property.
PLANNING COMMISSION HEARING:
The Owasso Planning Commission will consider the request at a public hearing on January 12,
2008.
RECOMMENDATION:
Unless concerns are expressed by the City Council, staff intends to recommend approval of
OPUD 08-03.
ATTACHMENTS:
1. General Area Map
2. Legal Notice
3. OPUD 08-03 Development Outline Plan
NOTICE TO THE PUBLIC OF A HEARING ON A PROPOSED
PLANNED UNIT DEVELOPMENT LOCATED WITHIN THE
CITY OF OWASSO, OKLAHOMA
OPUD-08-03
Notice is hereby given that a public hearing will be held before the Owasso Planning
Commission in the Old Central Building, 109 North Birch, Owasso, Oklahoma at 6:00
PM on the 12`h day of January, 2009. At that time and place, the Owasso Planning
Commission will consider a Planned Unit Development application for approximately
7.70 acres at the southeast corner of North 129`h East Avenue & East 76"' Street North.
The subject property is within the following property:
A tract of land lying in the Northwest Quarter (NW/4) of Section Thirty
Three (33), Township Twenty One (21) North, Range Fourteen (14)
East of the Indian Meridian, Tulsa County, Oklahoma.
All persons interested in this matter may be present at the hearing and present their
objections to or arguments for any or all of the above matters
Information and maps showing the property location may be inspected in the office of the
City Planner, 111 North Main Street, Owasso, Oklahoma, 74055 or by calling 376-1541.
Dated at Owasso, Oklahoma, this 12`h day of December, 2008.
Marsha Hensley
Assistant City Planner
OPUD NO.
OUTLINE DEVELOPMENT PLAN OF THE PLANNED UNIT DEVELOPMENT OF
PENIX PLACE
OWASSO, OKLAHOMA
NOVEMBER 1, 2008
Developers:
SLR Owasso, LLC
2221 W. Lindsey, #201
Norman, OK 73069
And
U.S. Asset Management, Inc.
Box 8010
Tulsa, OK 74101
Prepared By:
Coon Engineering, Inc.
2832 W. Wilshire Blvd.
Oklahoma City, OK 73116
F:\CAD\P\MIL83630\SLROWASSOPUD.DOC
PENIX PLACE PUD
TABLE OF CONTENTS
Section 1.0
Introduction ...................... 3
Section 2.0
Legal Description ...................... 3
Section 3.0
Owner/Developer ...................... 3
Section 4.0
Site and Surrounding Areas ...................... 3
Section 4.1
Physical Characteristics ...................... 3
Section 5.0
Concept ...................... 3
Section 6.0
Service Availability ...................... 4
Section 7.0
Use and Development Regulations ...................... 5
Section 7.1
Additional Development Regulations ...................... 5
Section 8.0
Access ..................... 6
Section 9.0
Screening and Landscaping ..................... 6
Section 10.0
Parking Regulations ..................... 7
Section 11.0
Sign Regulations ..................... 8
Section 12.0
Lighting ................ 8
Section 13.0
Architecture ..................... 8
Section 14.0
Common Areas ..................... 9
Section 15.0
Drainage -ways ..................... 9
Section 16.0
Other Development Regulations ..................... 9
Section 17.0
Exhibits ..................... 9
F:\CAD\P\MIL83630\SLROWASSOPUD.DOC
2
1_0
INTRODUCTION
The Planned Unit Development of Penix Place consists of 7.7020 acres more or less and is
located south of East 76t" Street North and east of North 129"' East Avenue in south Owasso.
The property is located in the NW/4 of Section 33, Township 21 North, Range 14 East of the
Indian Meridian, Tulsa County, Owasso, Oklahoma.
2.0 LEGAL DESCRIPTION
The legal description of the property comprising the Planned Unit Development of Penix
Place is described in Exhibit "A". The boundaries of the site are depicted on the Outline
Development Plan.
3_0 DEVELOPER
The developer of the property is U. S. Asset Management, Inc. of Tulsa, Oklahoma and SLR
Owasso, LLC of Norman, Oklahoma.
4.0 SITE AND SURROUNDINGS AREAS
The subject property is currently zoned C-S Commercial Shopping and AG -Agricultural
District and is mostly vacant. There is a residence and an outbuilding located on the
northwest corner of the site. N. 1291h East Avenue forms the western boundary of the site.
Property to the east of the site is zoned AG -Agricultural District and is mostly vacant.
Property south of the site is zoned RE -Residential Estate and contains scattered housing. E.
76th Street North forms the northern boundary of the site. Property north of E. 76t" Street
North is zoned RS-Residential Single Family and is developed with residences. This site
surrounds an existing daycare center.
4.1 PHYSICAL CHARACTERISTICS
The site contains nearly level to gently sloping terrain, with drainage flowing toward the east.
The site is covered with vegetation, crop land and pastureland and contains very little tree
cover. Elevation on the site ranges from approximately 618 feet at the northwest boundary to
approximately 610 feet at the east boundary. The soil is comprised of the Osage-Wynona
Association: Deep, nearly level, poorly drained and somewhat poorly drained, loamy or
clayey soils that have a loamy or clayey subsoil over loamy or clayey sediments; on flood
plains.
5_0 CONCEPT
F:\CAD\P\MIL83630\SLROWASSOPUD-DOC
3
The City of Owasso is a rapidly expanding suburban area. Penix Place PUD is located in an
area of Owasso that is experiencing continued growth. This Planned Unit Development
represents a response to the continuing immediate and long term market demands for an
increase in the availability of commercial goods and services to serve the surrounding
neighborhoods. The tract on the 1291h Avenue East corner is already zoned for commercial
uses. The intention of this PUD is to unify all of the tracts into one development and provide
development standards.
The PUD will contain three tracts and will be developed for commercial and office uses with
mini -storage use permitted as well. The developer of Penix Place envisions a
commercial/retail strip along N. 129t" East Avenue, with an additional commercial/office
tract to be located on the E. 76"' Street North frontage on the northeast portion of the site. A
personal storage facility tract will be located on the interior tract. This facility will be
comprised of a brick veneer fagade with wood trim on any side visible from property outside
of the development.
6.0 SERVICE AVAILABILITY
The following is an analysis of the existing and proposed infrastructure to serve this PUD.
6_1 STREETS
The Planned Unit Development of Penix Place is situated south of East 76"' Street North and
east of North 129th East Avenue, both two lane roadways.
6_2 SANITARY SEWER
Sanitary sewer facilities are presently available through connection to an existing line that
runs through the site east of Tract 1.
6_3 WATER
Water service will be brought to this site via connection to the Rogers County Rural Water
District located east of the property.
6_4 OTHER UTILITIES
Electric, gas, telephone and other appropriate utilities will be extended to serve this
site.
6_5 FIRE PROTECTION
The nearest fire station is Fire Station Number 2, located at 207 S. Cedar.
F:\CAD\P\MIL83630\SLROWASSOPUD.DOC
4
7.0 USE AND DEVELOPMENT REGULATIONS
The Planned Unit Development of Penix Place contains three tracts and will be developed as
follows:
Tract 1: C-S Commercial Shopping District including office and restaurant uses.
All uses permitted in the C-S Commercial Shopping District shall be allowed including
conditional, special permit, special exception and/or accessory uses subject to their
appropriate conditions and review procedures for public hearings where applicable, unless
otherwise noted herein.
Restaurant with drive through and office uses will be permitted within Tract 1.
Tract 2: C-S Commercial Shopping District including office uses.
All uses permitted in the C-S Commercial Shopping District shall be allowed including
conditional, special permit, special exception and/or accessory uses subject to their
appropriate conditions and review procedures for public hearings where applicable, unless
otherwise noted herein.
Offices for mini -storage uses permitted in Tract 3 may be located in Tract 2. Buildings
designed for office/commercial use with accessory tenant occupancy for watchmen,
caretakers, etc., shall be permitted in Tract 2.
Tract 3: C-S Commercial Shopping District with the additional use of Mini -Storage
permitted.
All uses permitted in the C-S Commercial Shopping District shall be allowed including
conditional, special permit, special exception and/or accessory uses subject to their
appropriate conditions and review procedures for public hearings where applicable, unless
otherwise noted herein.
Mini -Storage use is also permitted in Tract 3. Buildings designed for office/commercial use
with accessory tenant occupancy for watchmen, caretakers, etc., shall be permitted.
7.1 ADDITIONAL USE AND DEVELOPMENT REGULATIONS
7.1.1 Maximum building height shall be two stories or 35 feet.
7.1.2 Minimum building setbacks are as follows:
Tract 1:
F:\CAD\P\ IIL83630\SLROWASSOPUD.DOC
5
Minimum 50' Building Limit Line on the west and north boundaries
measured from the street right-of-way line.
Minimum 15' Building Limit Line on the south boundary.
Minimum 25' Building Limit Line on the east boundary.
Tract 2:
Minimum 50' Building Limit Line on the north boundary measured from the
street right-of-way line.
Minimum 15' Building Limit Line on the south boundary.
Minimum 25' Building Limit Line on the east and west boundaries.
Tract 3:
Minimum 15' Building Limit Line on the south boundary.
No setback is required on the west, north and east boundaries. The side of the
building, which serves as sight -proof screening, is permitted to be on the
property line.
7.13 Common areas, greenbelts, parking and drives may be located in building setbacks
and apply toward setback requirements.
8_0 ACCESS
8.1 Access to Tract 1 shall be provided from a maximum of two entrances on N. 129t"
East Avenue and a maximum of one entrance on E. 76t' Street North.
8.2 Access to Tract 2 shall be provided from a maximum of two entrances on E. 76"'
Street North.
8.3 Access to Tract 3 shall be provided via a shared entrance with Tract 2 from East 76"'
Street North.
8.4 Limits of No Access shall be as shown on the Outline Development Plan Map.
8.5 A fire department emergency crash gate will be provided at the southwest corner of
Tract 3.
9.0 SCREENING AND LANDSCAPING
9.1 The subject parcel shall meet all requirements of the City of Owasso Landscape
Ordinance; except as noted herein.
9.2 All landscaping shall be situated so that it does not create a sight restriction hazard
for vehicles entering and exiting the property.
F:\CAD\P\hUL83630\SLROWASSOPUD.DOC
6
9.3 A ten foot wide landscaped buffer will be provided along the north.boundary of the
property adjacent to E. 76"' Street North, and the west boundary of the property
adjacent to N. 129t" East Avenue. The landscape buffer may be located within the
street right-of-way. The landscape buffer will contain trees planted on average 50
foot centers.
9.4 A 15 foot wide landscaped buffer will be provided along the south boundary of the
site, exterior to the site proof screening. The landscaped buffer will contain trees
planted on average 30 foot centers.
9.5 No landscape buffer will be required on the east boundary.
9.6 Required internal landscaped open space shall include perimeter landscaping, parking
islands and plazas.
9.7 A minimum six foot high opaque fence or wall shall be provided along the east
boundary of Tract 2. Said fence/wall shall be located starting at the south boundary
of Tract 2 extending north to a point parallel with the northern edge of the building,
as shown on the attached Outline Development Plan.
9.8 In Tract 3, a minimum six foot high opaque fence or wall shall be provided along the
boundaries of the tract to serve as sight -proof screening. The side of the buildings
may be used as sight -proof screening. The walls facing the exterior boundaries in
Tract 3 will be comprised of brick veneer with wood trim. The side of a building
may serve also serve as security fencing.
9.9 In Tract 3, if the building is used as sight -proof screening along the west, north and
east boundaries, no building setback is required. A landscape buffer will not be
required on the east, north and west portions of the tract where the building is used as
sight -proof screening or fencing; or where sight -proof fencing is used along the
boundary.
9.10 A four foot wide sidewalk will be provided along the north and west boundary of
Penix Place. This sidewalk may be located within the rights of way along E. 76th
Street North and North 129th East Avenue and within the landscaped edge.
10.0 PARKING
10.1 Parking for all uses shall conform to the current Planning and Zoning Code, except
as noted herein.
Lots within this PUD will not be required to have frontage on an approved street.
Access to individual lots within the PUD may be permitted to be from a private drive.
The private drive shall be placed within a common area designated for access
purposes. A Property Owners' Association through the use of recorded Covenants
F:\CAD\P\MIL83630\SLRO W AS S OPUD.DOC
and Restrictions shall govern maintenance of the private drive. Access to the
individual buildings shall be provided by private shared access drives that will
provide internal circulation.
10.2 Parking for the mini -storage uses may be located within Tract 2.
11.0 SIGNS
11.1 Signs within all tracts shall meet C-S sign regulations, except as noted herein.
11.2 Each lot within this PUD is permitted one sign which will be a maximum of 30 feet
in height with a maximum display area of 100 square feet.
11.3 Freestanding signs will be limited to ground (monument) signs with a landscaped
base.
11.4 Signs will not be allowed within the right-of-way.
11.5 A sign that contains the name of any business located within Penix Place PUD is
deemed accessory, even if the sign is not placed on the parcel where the business is
located, as long as the business and the sign are located within Penix Place PUD.
12.0 LIGHTING
12.1 To minimize light spillover on residential uses, outdoor lights within any office or
commercial tracts will be directed away from any adjacent residential properties. To
accomplish this, lights shall utilize shields, shades, or other appropriate methods of
directing light beams. Lighting standards shall have a maximum height of 14 feet.
12.2 In Tract 3, outdoor lighting will be permitted on buildings for the Mini- Storage use
unit. However, said lighting will be installed in such a manner as to restrict any
annoying glare directed or reflected toward adjoining residentially developed
property.
13.0 ARCHITECTURE
13.1 In Tracts 1 and 2, exterior building wall finish on all main structures shall consist of a
minimum 50% brick veneer, masonry, drivet, rock, stone, stucco, wood or other
similar type finish approved by the Planning Director of the City of Owasso.
Buildings finished with EIFS (Exterior Insulation Finish System) material shall be
permitted. Exposed metal or exposed concrete block buildings shall not be permitted.
13.2 The exterior sides of the storage buildings facing the perimeter of Tract 3 shall be
comprised of brick veneer with wood trim. (See Exhibit E —Conceptual Building
F:\CAD\P\IvffL83630\SLROWASSOPUD.DOC
8
Elevation). Painted concrete block buildings will be permitted for the other building
exteriors in Tract 3. Tract 3 buildings other than those facing the perimeter may be
constructed of metal only if the exterior of the structure is finished. An acceptable
finish shall consist of a stucco or EIFS material applied. Exposed metal or exposed
concrete block buildings will not be permitted
14.0 OWNERSHIP AND MAINTENANCE OF COMMON ARE' A/OPEN SPACE
The property owner(s) shall be responsible for maintenance of all common/open space areas.
It shall be the responsibility of the property owner(s) for the installation, maintenance and
replacement of all private drainage, landscaping and sprinkler systems.
15.0 DRAINAGEWAYS
15.1 In an effort to be environmentally conscious and preserve the natural beauty of the
area, drainageways will be left natural where possible.
15.2 Drainage improvements, if required, will be in accordance to applicable sections
of the City of Owasso Code of Ordinances. Private drainage ways may be
permitted and constructed in accordance with said code. Such drainage ways must
be designed to handle adequate flows and cannot be built without specific
approval of the City Engineer. The maintenance will be the responsibility of the
property owners.
16.0 OTHER DEVELOPMENT REGULATIONS
16.1 Penix Place PUD may be developed in phases. A development schedule has not been
determined at this time.
16.2 Common Areas:
Maintenance of the Common Areas in the development shall be the responsibility of
the property owner or Property Owners Association. No structures, storage of
material, grading, fill, or other obstructions, including fences, either temporary or
permanent, that shall cause a blockage of flow or an adverse effect on the functioning
of the storm water facility, shall be placed within the Common Areas intended for the
use of conveyance of storm water, and/or drainage easements shown. Certain
amenities such as, but not limited to, walks, benches, piers, and docks, shall be
permitted if installed in a manner to meet the requirements specified above.
16.3 Platting of this Planned Unit Development shall be required prior to development.
17.0 EXHIBITS
The following exhibits are attached hereto and incorporated herein as a part of this PUD
F�\CADU'VvtIL83630\SLRO W AS SOPUD. DO C
9
Design Statement:
EXHIBIT A:
Legal Description of PUD
EXHIBIT B:
Outline Development Plan Map
EXHIBIT C:
Topographic Map
EXHIBIT D:
Conceptual Landscape Plan
EXHIBIT E:
Conceptual Building Elevation
F:\CAD\P\MIL83630\SLROWASSOPUD.DOC
10
EXHIBIT "A"
PENIX PLACE PUD
LEGAL DESCRIPTION
OF
PROPERTY BOUNDARY
A tract of land lying in the Northwest Quarter (NW/4) of Section Thirty Three (33), Township
Twenty One (21) North, Range Fourteen (14) East of the Indian Meridian, Tulsa County,
Oklahoma, being more particularly described as follows:
Commencing at the Northwest corner of the said Northwest Quarter of said Section 33; thence
South 90°00'00" East a distance of 220.34 feet; thence South 00°00'00" West a distance of 50.00
feet to the Point of Beginning; thence from the said Point of Beginning, South 009 0' 56" West a
distance of 222.22 feet; thence South 90°00'00" East a distance of 215.70 feet; thence North
00°28'50" East a distance of 222.22 feet; thence South 90°00'00" East a distance of 223.14 feet;
thence South 00°10'56" West a distance of 608.71 feet; thence South 89°59'20" West a distance
of 662.12 feet; thence North 00°19'22" East a distance of 233.85 feet; thence South 90°00'00"
East a distance of 50.00 feet; thence North 00°19'22" East a distance of 350.00 feet; thence
North 45°10'25" East a distance of 35.46 feet, thence South 90°00'00" East a distance of 145.61
feet to the Point of Beginning. Area containing 335,500.9676 square feet or 7.7020 acres more or
less.
BAW
Coon Engineering, Inc.
10/15/08
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EXHIBIT ''E'' - CONCEPTUAL BUILDING ELEVATION
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: ERIC WILES
COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: CDBG CLOSEOUT, RAYOLA PARK SPLASH PAD AND RAYOLA
PARK RESTROOMIPARKING LOT IMPROVEMENTS — FY '06 AND
FY `07
DATE: January 5, 2009
BACKGROUND:
For the City of Owasso's FY 2006 Community Development Block Grant (CDBG), the City
received $66,450 for the construction of the splash pad facility at Rayola Park. With the one -for -
one match requirement provided by the City, total funds for the project came to $132,900. The
following year, the City received $58,696 in CDBG funds for the construction of a handicap
accessible restroom near the splash pad facility at Rayola Park, as well as for improvements to
the existing parking lot located at the facility. Including the match, total funds for this project
came to $117,392.
CLOSEOUT:
The FY '06 and '07 CDBG projects have been completed. Now, closeout documents for the
projects need to be prepared and submitted to the Oklahoma Department of Commerce (ODOC).
In order to make the submittals official, the City Council must authorize the completion of the
closeout documents and authorize the Mayor to execute them.
PUBLIC HEARING:
A final requirement for the closeout of the FY '06 and '07 projects is for the City Council to hold a
public hearing to invite and hear any citizen comments regarding the work that was performed
under the grant.
RECOMMENDATION:
The staff intends to recommend the Council hold a public hearing during the January 20, 2009
regular meeting of the Owasso City Council to invite citizen comment on the work completed
under the two grants. Further, the staff intends to recommend Council authorization of the
completion and execution of all closeout documents related to FY '06 and `07 CDBG Small Cities
Grant projects for transmittal to ODOC.
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: TIMOTHY D. ROONEY
ASSISTANT CITY MANAGER
SUBJECT: INTERLOCAL AGREEMENT FOR JAIL SERVICES
DATE: January 5, 2009
BACKGROUND:
In December of 2001, the City of Collinsville City Hall, which also contained the fire and
police operations, was destroyed due to a structure fire. At the time, the Police
Department was operating a 24 hour holding jail, by Oklahoma jail standards. Asa result
of the loss of the jail, the Collinsville Police Department has been unable to effectively
process and hold prisoners on Collinsville municipal charges for lack of jail space.
In March 2003, the City of Collinsville approached the City of Owasso about providing
jail services in the event their police officers arrested someone on municipal
misdemeanor charges. The City of Owasso, being receptive to helping a neighboring
city, entered into a two year inter -local agreement for jail services, which has been
extended and modified several times. The current agreement expired December 31,
2008.
AUTHORITY:
Title 74 of the Oklahoma State Statutes, Chapter 31-1001 is a statute that provides
municipalities with the authority to enter into inter -local agreements. The purpose of
Section 1001 is to permit local governmental units to make the most efficient use of their
authority by enabling them to cooperate with other localities on a basis of mutual
advantages; thereby providing services and facilities that will accord best with geographic,
economic, population and other factors influencing the needs and development of local
communities. The cooperating governmental units can, if they deem it necessary, create an
entity to carry out the cooperative functions.
COMPENSATION:
Staff has reviewed costs incurred by the City of Owasso when a Collinsville prisoner is
housed at the Owasso jail, as well as costs charged by the David Moss Correctional Facility
in Tulsa County. At Collinsville's request, staff would like to continue to utilize the existing
agreement where the City of Collinsville would be charged $45 per prisoner per day through
December 31, 2009.
Collinsville Inter -local Agreement
January 5, 2009
Page 2 of 2
DURATION OF AGREEMENT:
The terms of the agreement would begin upon the date of signing and would continue
through December 31, 2009.
COLLINSVILLE APPROVAL OF AGREEMENT:
The City Council for the City of Collinsville approved the agreement at their meeting on
December 15, 2008.
RECOMMENDATION:
Unless concerns are expressed by the Council, staff will recommend Council approval of the
proposed agreement at the January 20, 2009 meeting.
ATTACHMENTS:
1. Proposed inter -local jail agreement with attachments
UPON APPROVAL
AND EXECUTION
RETURN TO:
CITY OF OWASSO
P.O. BOX 180
OWASSO, OK. 74055
INTERLOCAL AGREEMENT
FOR JAIL SERVICES
THIS INTERLOCAL AGREEMENT FOR JAIL SERVICES (hereinafter
"Agreement") is made and entered into by and between the CITY OF OWASSO,
OKLAHOMA, (hereinafter "Owasso"), and the CITY OF COLLINSVILLE,
OKLAHOMA (hereinafter "Collinsville").
WHEREAS, Title 74 O.S. 2001 1001 et seq. authorize cities to enter into
interlocal agreements for jail services that specify the responsibilities of each party;
And
WHEREAS, Owasso has a jail facility and Collinsville desires to enter into this
agreement to utilize Owasso's jail facility and the terms and conditions of this agreement;
NOW, THEREFORE, in consideration of the mutual covenants, conditions and
promises contained herein, Owasso and Collinsville mutually agree as follows:
1. DEFINITIONS. Unless the context clearly shows another usage is intended, the
following terms shall have the following meanings in this agreement:
a. Owasso Jail means a place owned and operated by City of Owasso
primarily designed, staffed and used for the housing of adults charged with a criminal
offense; for the punishment and correction of offenders after conviction of a criminal
offense; or for confinement and/or holding during a criminal investigation, or a civil
detention to enforce a court order. As of the date of the execution of this agreement, this
jail is located at 111 North Main Street, Owasso, Oklahoma 74055.
b. Collinsville prisoner means a person arrested by the Collinsville Police
and held and confined in the Owasso Jail (either pre- or post -trial) pursuant to a violation
of a Collinsville ordinance or a violation of state law which designated the crime for
Collinsville/Owasso Jail Agreement 1
which the person is held to be a misdemeanor or gross misdemeanor. The term
Collinsville prisoner shall not include a person arrested for a felony offense by
Collinsville Police, a person arrested on a warrant issued by another jurisdiction or for
charges initiated by a non -Collinsville Police officer, or a person charged by the District
Attorney with a felony or an attempt to commit a felony, even if there is a plea to or a
conviction of a lesser offense. A Collinsville prisoner shall not include juveniles.
2. JAIL AND HEALTH SERVICES
a. For prisoners accepted under this Agreement, Owasso shall accept
Collinsville prisoners and furnish jail facilities, booking, custodial
services, and personnel for the confinement of Collinsville prisoner equal
to those Owasso provides for the confinement of its own prisoners.
Medical costs for emergency or necessary health care for Collinsville
prisoners shall be the responsibility of Collinsville in the event an inmate
is transported to the hospital, the hospital shall be directed to bill
Collinsville directly. With respect to inmate prescriptions, Collinsville
agrees to utilize the same pharmacies as Owasso, and Collinsville shall be
billed directly for its inmates' prescriptions. Collinsville retains the option
to contract with medical providers to provide medical service to
Collinsville prisoners. Owasso shall notify Collinsville prior to outside
medical care being provided for a Collinsville prisoner; however, when
emergency medical care is required in life -threatening circumstances, the
notification may occur as soon as practicable, which may be after
emergency medical care has been provided.
b. Collinsville will have the full responsibility of transporting its prisoners
when necessary from the Owasso Jail to the David L. Moss Correctional
Center or any other facility.
3. ACCEPTANCE OF PRISONERS.
a. Collinsville understands that Owasso will accept prisoners on a
nonexclusive basis under this Agreement. The acceptance of prisoners is
subject to space being available. Owasso reserves the right to reserve
space in the jail for its anticipated prisoner needs and may require the
removal of Collinsville prisoners to accommodate Owasso prisoners. If
Collinsville prisoners are displaced and must be removed from the jail,
Owasso agrees to provide Collinsville with notice in writing or teletype
that the Collinsville prisoner must be removed.
b. Prisoners may not be incarcerated in the Owasso jail longer than ten (10)
days or contrary to any federal or state statutes or regulations or
constitutional requirements for the Owasso Jail. Should an inmate serve
his/her 10-day sentence in the Owasso Jail and still have additional days of
jail time, Collinsville will transport their inmates to another facility.
Collinsville/Owasso Jail Agreement 2
Should transportation be required for Collinsville inmates to appear in
Municipal Courts, transportation will be the responsibility of Collinsville.
C. Collinsville agrees that if any Collinsville prisoner is deemed out of
control or dangerous by the personnel at the Owasso Jail, on four (4)
hours' notice from Owasso to Collinsville, Collinsville shall make
arrangements to remove and transport to another facility. Owasso may
also refuse to incarcerate any persons who are suspected to be an extreme
danger to themselves or to other inmates or who have a medical and/or
mental condition. In cases where a Collinsville prisoner has obvious
medical needs, Collinsville shall transport such prisoner to a medical
facility for treatment prior to being booked into Owasso's Jail. If a
Collinsville prisoner has minor medical needs, Collinsville needs to attend
to those needs prior to sending the prisoner to Owasso. In all cases,
Collinsville officers will remain at the Owasso Jail until the prisoner is
accepted by the Owasso custody staff.
d. Collinsville will also determine if the prisoner needs to be taken to the
hospital to obtain a medical release prior to Owasso accepting the inmate
into jail. The Collinsville personnel committing the prisoner will not leave
the Owasso Jail until the Owasso Intake Officer has completed the
"Medical Intake Screening Form", and the prisoner(s) is accepted by the
Intake Officer and a preliminary search of the prisoner has been
completed. Based on the information obtained, the Owasso Intake Officer
will either accept or refuse the intake into the jail's custody. The Owasso
Intake Officer will inform the Collinsville personnel of the reasons if the
prisoner is not accepted.
Acceptable reasons for the Owasso Intake Officer to refuse a prisoner include:
i ) Skin lacerations requiring stitches
ii ) Obvious or questionable bone fractures
iii ) Prisoners who cannot walk under their own power due to injuries or high
levels of intoxication from drugs or alcohol
iv ) Individuals who are non -responsive (Show no reaction to stimulus)
v ) Pregnant women with a history of recent problems (ie leaking, cramping,
contractions, and/or bleeding)
vi ) Suspicion that a prisoner has ingested a lethal dose or has a toxic level of
an unknown or known drug(s) and or chemicals.
vii ) Possibility of a closed head injury
viii) Individual with acute or immediate mental illness
ix ) Intoxicated prisoner with B.A.C. of over .30
x ) Failure to supply necessary paperwork
Collinsville/Owasso Jail Agreement 3
The Owasso Intake Officer will inform the Collinsville personnel that they must
get a medical and/or mental health release for the prisoner from a licensed physician
before the individual will be accepted into the jail.
e. If the prisoner is released by a licensed physician, the individual
committing the prisoner must submit the following documents to the
intake officer prior to processing of the prisoner:
i ) A medical or mental health release signed by physician, and
ii ) Any discharge "instruction sheet", and
in ) Any prescriptions ordered by the physician.
4. BONDING PROCEDURES AND 48 HOUR AFFIDAVIT
a. Any Collinsville prisoner desiring to bond out must post a bond with
Collinsville.
b. If the prisoner is a Collinsville resident, the Collinsville Police Department
will arrange transportation for the prisoner upon their release.
C. Collinsville must notify Owasso via facsimile immediately of any prisoner
who has posted the bond. Collinsville represents to Owasso that the
following persons are authorized to make this representation to Owasso, to
wit;
d. Collinsville must provide the Owasso Police Department with an Affidavit
for Probable Cause giving notice of the crime the prisoner is charged with
by Collinsville. Collinsville must provide evidence of this prior to
incarceration at the Owasso jail. Collinsville also agrees to provide the
Owasso Police Department, within twenty-four (24) hours of the
Collinsville prisoner's being arrested a signed copy of the Affidavit for
Probable Cause, from the Judge or the prisoner will be released from the
Owasso Jail.
5. RATE AND PAYMENT. Collinsville shall pay Owasso at a rate per prisoner on
a 24-hour basis set out in Schedule A attached hereto. Said rates shall be adjusted from
time to time by mutual agreement in advance of the renewal of any term of this
agreement as provided in Section 6. Collinsville shall be responsible for all costs for the
transport of its prisoners.
Collinsville/Owasso Jail Agreement 4
a. Payment shall be made promptly by Collinsville to Owasso within thirty
(30) days after a monthly statement is submitted by Owasso to
Collinsville.
b. Each party may examine the other's books and records to verify charges.
If an examination reveals an improper charge, an adjustment shall be
applied to the next month's statement, or if the agreement has terminated,
by an appropriate payment from one to the other. The parties agree to meet
at least once each year to examine and verify charges for the previous
year. The parties shall enter into a written agreement verifying and
reconciling charges for the previous year and closing the books on an
annual basis.
6. DURATION. The initial terms of this agreement shall commence on January 1,
2009 by both parties and shall expire on December 31, 2009.
7. RECORD KEEPING (BOOKING). Owasso agrees to maintain a system of
record keeping relative to the booking and confinement of each Collinsville prisoner in
such style and manner as equivalent to Owasso's records pertaining to its own prisoners.
Such records shall include, but not be limited to, the following information: defendant's
name, charge, booking date, release date, and manner of release (i.e., personal
recognizance, bond, cash bail). Along with monthly billing statement, Owasso shall
submit to Collinsville or its authorized representative's copies of said records.
8. BOOKING PROCEDURE. Prisoners will be booked by Collinsville according to
procedures and policies jointly agreed to by Owasso and Collinsville by completing for
each such prisoner an appropriate booking sheet with a copy to be provided to Owasso, if
requested. A copy of said booking sheet to be utilized under this contract is attached as
Exhibit `B".
9. RELEASE OF COLLINSVILLE PRISONERS FROM OWASSO JAIL. No
Collinsville prisoner confined in the Owasso Jail subject to this Agreement shall be
released except:
a. When requested by a member of Collinsville Police Department;
b. In compliance with orders of the court in those matters which the courts
have jurisdiction;
C. For appearance in court;
d. For interviews by Collinsville Police or attorneys;
e. If the prisoner has served his or her sentence or the charge pending against
the prisoner has been dismissed; or
Collinsville/Owasso Jail Agreement 5
f. As determined by the Owasso Chief of Police or his designee as part of a
plan to reduce prisoner population as a result of facility overcrowding;
PROVIDED, however, Owasso and Collinsville prisoners shall be
released or relocated to the David L. Moss Correctional Center on a "first
in first out" basis.
g. When in the discretion of an Owasso police officer holding the rank of
Lieutenant or above, or the Communications Supervisor, such release is
warranted, Owasso shall notify Collinsville Police of such event as soon as
possible.
10. ACCESS TO COLLINSVILLE PRISONERS. All Collinsville Police
officers, investigators, interpreters, mental health professionals, the prosecuting attorney,
and the prisoner's counselor or assigned counsel shall have the right to interview the
prisoner inside the confines of the Owasso Jail, subject only to the necessary security
rules. Interview rooms will be made available to Collinsville Police and others in equal
priority with those made available for Owasso prisoners.
11. OPERATION OF JAIL. Owasso agrees to operate the jail to current
professional standards and practices in accordance with all state and federal standards,
whether set by constitution, statute or regulation. Collinsville shall receive equal
treatment to that supplied to Owasso's own prisoners.
12. INDEMNIFICATION.
a. Except as otherwise provided in 12(b), Collinsville agrees to defend,
indemnify and hold harmless Owasso and its elected officials, officers,
agents and employees, or any of them, from any and all claims, actions,
suits, liability, loss, costs, expenses and damages of any nature whatsoever
by reason of or arising out of any act or omission of Collinsville, its
officers, agents and employees, or any of them in arresting, booking,
detaining, charging, transporting, or releasing prisoners. In the event that
any suit based upon such a claim, action, loss or damage is brought against
Owasso, Collinsville shall defend Owasso at Collinsville's sole cost and
expense, including but not limited to attorney fees, court costs, and expert
witness fees; provided, that Owasso retains the right to participate in said
suit if any principle of government or public law is involved; and if a final
judgment is rendered against Owasso officers, agents, employees or any of
them or jointly against Owasso and Collinsville and their respective
officers, agents and employees or any of them, Collinsville shall satisfy
and discharge the same.
b. In the event of the concurrent negligence of the parties, each party shall be
responsible for payment of any claim or judgment in proportion to the
percentage fault attributed to that party.
Collinsville/Owasso Jail Agreement 6
C. The indemnities provided for in this paragraph 11 shall apply to all legal
costs and attorney's fees incurred by the party indemnified. In any action
to enforce the indemnities provided for in this paragraph, the prevailing
party shall be entitled to recovery of costs and attorneys' fees for the
enforcement of these indemnities.
13. TERMINATION OF AGREEMENT. Either party may terminate this Agreement
upon thirty (30) days written notice to the other City Manager.
14. DISPUTE RESOLUTION.
a. The Police Chiefs for each city and appropriate staff, if deemed necessary,
will meet quarterly to discuss any pending issues to resolve disputes, if
any.
b. It is the parties' intent to resolve any disputes relating to the interpretation
or application of this agreement informally through discussions at the staff
level as described in paragraph 14 (a) above. In the event disputes cannot
be resolved informally, resolution shall be sought by the City Managers. If
the City Managers reach no resolution within thirty (30) days, either party
may terminate this agreement.
15. WAIVER. No waiver of any right under this Agreement shall be effective
unless made in writing by the authorized representative of the party to be bound thereby.
Failure to insist upon full performance on any one or several occasions does not
constitute consent to or waiver of any later nonperformance.
16. ASSIGNMENT. Neither this Agreement nor any interest herein or claim
hereunder shall be assigned or transferred, in whole or in part, by either Owasso or
Collinsville to any other person or entity without the prior written consent of the other
party. In the event that such prior written consent to an assignment is granted, the
assignee shall assume all duties, obligations and liabilities of its assignor stated in this
Agreement.
17. INDEPENDENT CONTRACTOR. Each party to this agreement is an
independent contractor with respect to the subject matter herein. Nothing in this
agreement shall make any employee of Owasso an employee of Collinsville, and vice
versa, for any purpose, including, but not limited to, for withholding of taxes, payment of
benefits, worker's compensation, or any other rights or privileges according to either
city's employee by virtue of their employment. At all times pertinent hereto, employees
of Owasso are acting as Owasso employees and employees of Collinsville are acting as
Collinsville employees.
18. PARTIAL INVALIDITY. Whenever possible, each provision of this
agreement shall be interpreted in such a manner as to be effective and valid under
applicable law. Any provisions of this agreement which shall prove to be invalid, void or
Collinsville/Owasso Jail Agreement 7
illegal shall in no way affect, impair or invalidate any other provisions hereof, and such
other provisions shall remain in full force and effect.
19. ASSIGNABILITY. The rights, duties and obligations of either party to this
agreement may not be assigned to any third party without the prior written consent of the
other party, which consent shall not be unreasonably withheld.
20. NO THIRD -PARTY RIGHTS. Except as expressly provided herein, nothing in
this agreement shall be construed to permit anyone other than the parties hereto and their
successors and assigns to rely upon the covenants and agreements herein contained nor to
give any such third party a cause of action (as a third -party beneficiary or otherwise) on
account of any nonperformance hereunder.
21. ENTIRE AGREEMENT. This agreement constitutes the entire agreement
between the parties hereto and no other agreements, oral or otherwise, regarding the
subject matter of this agreement shall be deemed to exist or bind any of the parties hereto.
Either party may request changes in the agreement. Proposed changes that are mutually
agreed upon shall be incorporated by written amendment hereto.
22. SEVERABILITY. If any portion of the Agreement is changed per mutual
agreement, or any portion is held invalid, the remainder of the Agreement shall remain in
full force and effect.
23. INTEGRATION. This written Agreement constitutes the complete and final
agreement between Owasso and Collinsville. There are no other oral or written
agreements between the parties as to the subjects covered by this Agreement. No changes
or additions to this Agreement shall be valid or binding upon either party unless such
change or addition be in writing and executed by both parties.
24. NOTICES AND ADMINISTRATOR. Unless stated otherwise herein, all notices
and demands shall be in writing and sent or hand -delivered to the parties at their
addresses as follows:
TO CITY OF OWASSO
City Manager
I I I North Main Street
Owasso, Oklahoma 74055
Collinsville/Owasso Jail Agreement
TO CITY OF COLLINSVILLE
City Manager
106 North 12th Street
Collinsville, Oklahoma 74021
The Owasso Chief of Police shall serve as Owasso's administrator or responsible official
for this Agreement. The Chief of Police for Collinsville shall serve as Collinsville's
administrator or responsible official for this Agreement.
25. GOVERNING LAW. This Agreement shall be governed by and construed in
accordance with the laws of the State of Oklahoma as they now read or are hereafter
amended.
26. APPROVAL AND FILING. Each party shall approve this Agreement by
resolution, ordinance or otherwise pursuant to the laws of the governing body of said
party. The attested signature of the officials identified below shall constitute a
presumption that such approval was properly obtained.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seals this
day of , 2008.
CITY OF OWASSO
DATE:
APPOVED as to form:
DATE:
CITY OF COLLINSVILLE
DATE:
APPROVED as to form:
DATE:
REVIEW AND APPROVED BY THE ATTORNEY GENERAL:
Collinsville/Owasso Jail Agreement
9
SCHEDULE A
Daily Maintenance Fee $45.00
Collinsville/Owasso Jail Agreement 10
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: TIMOTHY ROONEY
ASSISTANT CITY MANAGER
SUBJECT: MUTUAL ASSISTANCE AGREEMENT
CITY OF COLLINSVILLE
DATE: January 5, 2009
BACKGROUND:
The City of Owasso has received a request to enter into a mutual assistance agreement
with the City of Collinsville. The attached Emergency Mutual Assistance Agreement is a
standard form being offered to Tulsa area municipal and county governments, federal,
state, and local emergency response agencies, and other support providers.
The Federal Emergency Management Agency (FEMA) "encourages parties to have
written mutual aid agreements in place prior to a declared fire, emergency, or major
disaster." When mutual aid agreements are entered into post -event, FEMA will not
provide reimbursement for the initial hours of assistance performed at the incident site.
The provisions of the Emergency Mutual Assistance Agreement include:
• Automatic renewal on a year-to-year basis
• Covers various disciplines including police, fire, public works, communications,
and equipment management
• Provides for reimbursements under FEMA policy in the event a federal disaster is
declared
• Requires the management of any incident covered by this agreement to utilize the
NIMS Incident Command System (ICS).
This Mutual Assistance Agreement, along with the City of Owasso's membership in
SoonerWARN, Debris Management Plan, and development of a Pre -Event Contract for
Debris Removal will aid to further enhance the City of Owasso's ability to respond
following a major disaster.
A similar Mutual Assistance Agreement was also entered into with the City of Tulsa in
October, 2008.
RECOMMENDATION:
Unless concerns are expressed by the Council, staff intends to recommend Council
authorization for the Mayor and appropriate staff to sign the Emergency Mutual
Assistance Agreement between the City of Owasso and the City of Collinsville at the
January 20, 2009 regular meeting.
Mutual Assistance Memorandum
January 5, 2009
Page 2 of 2
ATTACHMENT:
1. Emergency Mutual Assistance Agreement
EMERGENCY MUTUAL ASSISTANCE AGREEMENT
BETWEEN
CITY OF OWASSO, OKLAHOMA
AND
CITY OF COLLINSVILLE, OK
This Mutual Assistance Agreement (the "Agreement") is entered into by
and between the City of Owasso, Oklahoma, a municipal corporation organized
and existing under the laws of the State of Oklahoma (hereinafter referred to as
"City of Owasso"), and City of Collinsville, Oklahoma, a municipal corporation
organized and existing under the laws of the State of Oklahoma (hereinafter
referred to as "City of Collinsville").
WHEREAS, 63 Oklahoma Statutes Section 683 et seq., the "Emergency
Management Act of 2003", and Section 695 et seq., the "Oklahoma Intrastate
Mutual Aid Compact", authorize this Agreement and each party in securing the
benefits of mutual aid in the protection of life, public safety, and property from an
emergency, major disaster, or other crisis.
NOW, THEREFORE, for and in consideration of the terms, covenants and
conditions hereinafter set forth, the parties hereto agree as follows:
1. The term of this Agreement shall be effective commencing upon signage
of both parties and continue in force on a year to year basis for an
indefinite term, until terminated by the parties.
2. On request to an Authorized Representative of City of Collinsville by an
Authorized Representative of the City of Owasso, equipment and
personnel of City of Collinsville will, if available, be dispatched to any
location as designated by the Authorized Representative of the City of
Owasso, within the area for which the City of Owasso normally provides
public safety and emergency services.
3. On request to an Authorized Representative of the City of Owasso by an
Authorized Representative of the City of Collinsville, equipment and
personnel of the City of Owasso will, if available, be dispatched to any
location designated by the Authorized Representative of City of
Collinsville, within the area for which the City of Collinsville normally
provides public safety and emergency services.
4. Any dispatch of equipment and personnel pursuant to this Agreement is
subject to the following conditions:
A. Any request for aid hereunder shall include a statement of the
amount and type of equipment and personnel needed, and shall
specify the location to which the equipment and personnel are to be
dispatched, but a representative of the Providing Entity shall
determine the amount and type of equipment and number of
personnel to be furnished.
B. The Providing Entity shall report to the incident commander of the
Requesting Entity at the location to which the equipment and
personnel was dispatched, and shall be subject to the orders of the
official. In the event a request is made to respond to a location and
the Requesting Entity is not present when the Providing Entity
arrives at the scene, then the Providing Entity shall be in charge
and shall take any necessary steps to handle the emergency or
incident.
C. It is understood and agreed that the Providing Entity and requesting
Entity shall manage any emergency, major disaster, or other crisis
utilizing the National Incident Management System (NIMS) Incident
Command System (ICS).
D. The Providing Entity shall be released by the Requesting Entity
when services of the Providing Entity are no longer needed at the
emergency, major disaster, or other crisis for which the Providing
Entity's services were requested, as determined by the authorized
representative of the Requesting Entity, with the exception that, the
Authorized Representative of the Providing Entity may, without
notice to the Authorized Representative of the requesting Entity,
recall his equipment and personnel as necessary to respond to an
emergency, major disaster or other crisis within the area for which
the Providing Entity normally provides public safety and emergency
services.
E. Each party waves all claims against the other party for
compensation for any loss, damage, personal injury, or death
occurring as a consequence of the performance of this Agreement.
F. All equipment used by the City of Owasso and City of Collinsville in
carrying out this Agreement will, at the time of action hereunder, be
owned by or under the jurisdiction of the City of Owasso and City of
Collinsville, respectively, and all personnel acting for the City of
Owasso and City of Collinsville under this agreement will, at the
time of such action, be an employee or volunteer member of their
respective entity.
G. It is mutually agreed that each party hereto will provide to its
employee's workers compensation coverage and retirement
benefits (if provided) while their employees are providing mutual aid
assistance to the other party to this Agreement.
H. It is further agreed that nothing in this Agreement shall be
construed to impose civil liability on the Requesting Entity, who acts
in good faith and without malice, for or on account of injury and/or
damages resulting to personnel or equipment of the Providing
Entity.
It is understood and agreed that neither the Providing Entity nor any
of its employees providing mutual aid assistance under this
Agreement, while acting in good faith and without malice, shall
render themselves liable for and they are relieved of all liability for
or on account of injury and/or damages resulting to personnel or
equipment of the Requesting Entity.
5. Both parties recognize the costs incurred in responding to and
providing assistance to each other in the event of disasters or other
crisis. Any reimbursement of costs shall be subject to the following
conditions:
A. Pursuant to the Oklahoma Statutes Section 695.9 of Title 63, "Any
jurisdiction rendering aid in another jurisdiction pursuant to the
Oklahoma Intrastate Mutual Aid Compact shall be reimbursed by
the jurisdiction receiving such aid for any loss or damage to or
expense incurred in the operation of any equipment and the
provision of any service in answering a request for aid and for the
costs incurred in the connection with such requests; provided, that
any aiding jurisdiction may assume in whole or in part such loss,
damage, expense, or other costs, or may loan such equipment or
donate such services to the receiving jurisdiction without charge or
cost; and provided further, that any two or more jurisdictions may
enter into supplementary agreements establishing a different
allocation of costs among those jurisdictions. Compensation
expenses shall not be reimbursable under this section.
B. If the Requesting Entity receives state and/or federal aid or
resources, the Providing Entity may be reimbursed through the
Requesting Entity. The Requesting Entity must claim the eligible
costs of the Providing Entity, pursuant to the terms and conditions
of this Agreement and the requirements of the Federal Emergency
Management Agency (FEMA) Recovery Division Policy 9523.6,
Mutual Aid Agreements for Public Assistance, on its subgrant
application, and agree to disburse the Federal share of funds to the
Providing Entity.
6. This Agreement may be terminated at any time by either party, with or
withourt cause, upon tendering written notice of such termination to the
Authorized Representative of the other party ninety (90) days prior to
the effective date of such termination.
7. It is not the intent of the parties hereto to create any rights in any third
parties.
8. The chief elected official of each party shall be an Authorized
Representative of said party and may designate such subordinates as
he determines necessary to act as Authorized Representatives in his
absence. Each party shall provide to the other party a list of
Authorized Representatives and phone numbers for contact purposes.
9. This Agreement is not assignable except upon the prior written consent
of the parties hereto.
10. This Agreement shall be executed in quadruplicate, each copy of
which shall be deemed an original, but which together shall constitute
one and the same instrument.
11. This Agreement may not be amended except by express written
agreement of all parties hereto.
12. When any word in this Agreement is used in the singular, it shall
include the plural, and plural, the singular, except where a contrary
intention plainly appears. When any word in this Agreement is used in
the masculine, it shall include the feminine, and the feminine, the
masculine, except where a contrary intention plainly appears.
13. Neither party hereto waives any defenses or rights available pursuant
to the Governmental Tort Claims Act, 51 Oklahoma Statutes, Sections
151 et seq., common law, statutes, or constitutions of the United
States or the State of Oklahoma by entering into this Agreement.
14. It is mutually understood and agreed by the parties hereto that this
Agreement contains all of the covenants, stipulations and provisions
agreed upon by said parties and no agent or other party to this
Agreement has authority to alter or change the terms hereof, except as
provided herein, and no party is or shall be bound by any statement or
representation not in conformity herewith.
IN WITNESS WHEREOF, the parties have executed this Agreement, effective on
the date approved by the City of Owasso.
CITY OF OWASSO
/_161:1103M
By:
City Clerk Mayor
Date
Recommend for Approval:
City Attorney Police Chief
Fire Chief Public Works Director
CITY OF COLLINSVILLE
ATTEST:
By:
City Clerk Mayor
Date
Recommend for Approval:
City Attorney Police Chief
Fire Chief
Public Works Director
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: JOHN W. FEARY
PROJECT ADMINISTRATOR
SUBJECT: CHANGE ORDER NO. 1 - ASPHALT PURCHASE (PART II)
FY 2007-2008 STREET REHABILITATION PROGRAM
DATE: January 5, 2009
BACKGROUND:
Included in the FY 2007-2008 Budget, the Capital Improvements Fund allowed for the
expenditure of $1 million for the repair and/or resurfacing of residential and non-residential
roadways throughout the City with an additional $165,000 obtained from remaining funds in the
FY 06-07 program. Rehabilitation sites were evaluated and selected based on a comprehensive
assessment of roadway conditions. The selection process was aimed at maximizing return on
investment by increasing roadway lifecycle and minimizing future maintenance costs while
enhancing overall roadway driving conditions and public safety. On July 17, 2007, the City
Council approved the FY 2007-2008 Street Rehabilitation Program repair site priorities. The
cost estimate for the construction of the repair site priorities was anticipated to be approximately
$1.2 million.
Upon approval of the site priorities, the Engineering Division completed bid documents outlining
the work to be completed in Part I of the rehabilitation program. Part I included pavement
repair, including removal, disposal and replacement of existing pavement as well as concrete
curb and gutter replacement for those projects identified as needing complete repair, while Part II
included the asphalt overlay provided by an Interlocal Agreement with Tulsa County.
The proper bidding process was observed and the bid for Part I of the street rehabilitation project
was awarded to Becco Contractors, Inc. (Tulsa) in the amount of $ 826,098. As you may recall,
on December 16 2008, City Council approved a revised total contract amount of $865,766.90
due to quantity overruns caused by an increase of the overall size of many sub -base repairs.
Part II of the rehabilitation program includes the paving and/or resurfacing of approximately five
lane -miles (or 7,000 tons of asphalt) of roadway surface. On September 18, 2007, the City
Council approved an Interlocal Agreement between the City of Owasso and Tulsa County for
paving assistance as part of the FY 2007-2008 Street Rehabilitation Program. This Agreement
allows for the use of Tulsa County labor and equipment with materials to be purchased by the
City of Owasso.
CHANGE ORDER # 1
On July 15, 2008, City Council approved the purchase of additional asphalt material needed to
complete Part II of the FY 2007-2008 Street Rehabilitation Program utilizing the Oklahoma
State Bid from Tulsa Asphalt LLC in an amount not to exceed $210,000.
Unknown to city staff shortly after the approved expenditure of funds for asphalt, asphalt
suppliers suspended the state bid award amounts due to the exponential increases in oil prices
and cost of materials needed to produce the product. Suppliers retroactively started indexing
asphalt prices effective July 1 2008, this date coincides with the annual renewal of fiscal year
contracts with state and government entities. Subsequently on the first day of each month,
beginning with July, suppliers adjusted price per ton for all asphalt products. Please see the
following scale:
July 2008 $43.26 per ton
August 2008 $49.54 per ton
September 2008 $54.44 per ton
This dramatic increase resulted in an expense of $69,860.17 for the asphalt needed on 145`h East
Avenue in July alone. Thus, the cost of the additional asphalt required for the overlay of Elm
Creek, Original Town and Brentwood Additions in September and early October totaled
$246,982.30. Therefore, the purchase of asphalt exceeded the approved amount by $106,842.47,
resulting in a revised amount of $316,842.47.
Funds for this program in the amount of $1,165,000 are included in the FY 2007-2008 Capital
Improvements Fund. Unfortunately due to the increase cost of asphalt, the overall total
adjustment is $66,639.98, resulting in a revised total program amount of $1,231,639.98. Below is
the list of expenditures of Part I and Part II of the Street Rehabilitation Program.
BECCO
$865,766.90
Asphalt
$316,842.47
S ignalization
$1,900.00
Striping
$9,500.00
Additional Concrete/Asphalt Repairs (in house)
$12,082.25
Tack Oil
$5,487.51
Street Signage
$13,912.00
Storm Culvert Repair
$2,250.35
Paving Fabric
$3,898.50
TOTAL:
$1,231,639.98
PROJECT FUNDING:
Funds for this project in the amount of $1,165,000 are included in the FY 2007-2008 Capital
Improvements Fund. Additionally, the Capital Improvements fund has sufficient funds to cover
the additional cost.
RECOMMENDATIONS:
Unless concerns are expressed by the Council, staff intends to recommend approval of Change
Order No. 1 to the FY 2007-2008 Street Rehabilitation Program (Part II) increasing the purchase
of asphalt amount to $316,842.47.
ATTACHMENTS:
A. Service Map
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TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: TIMOTHY ROONEY
ASSISTANT CITY MANAGER
SUBJECT: REQUEST FOR PROPOSALS
QUALITY OF LIFE INITIATIVE
DATE: January 8, 2009
BACKGROUND:
At the January 6, 2009 regular meeting, the City Council unanimously approved
Resolution No. 2009-01, a resolution adding two additional projects as Capital
Improvement priorities for FY 2008-09. Those projects were the Capital Projects
Planning and the Highway 169, East and West Service Road Improvements between E.
66th Street North and E. 126th Street North. The action taken by the City Council at the
January 6, 2009 regular meeting followed a unanimous recommendation by the Capital
Improvements Committee on November 20, 2008 to include both projects, as well as a
Public Hearing conducted before the City Council on December 2, 2008.
In anticipation of this action by both groups, staff developed a Request for Proposals for a
Quality of Life Initiative. Copies of the RFP for the Quality of Life Initiative, as well as
the proposals received are attached/included for your information and review.
QUALITY OF LIFE INITIATIVE:
The RFP for the Quality of Life Initiative was developed in order to conduct a
comprehensive review of capital improvement priorities, obtain citizen input and/or
requests regarding recreational planning, design guidelines, the use and development of
greenbelts, as well as a streets component. The product of the project will be the
development of a Capital Improvements Priority List.
The selected consultant would meet with the project steering committee on a regular
basis, conduct a series of public meetings or workshops for the purpose of obtaining
citizen input, as well as develop an online public survey. An executive summary,
including findings and recommendations would be the end result of these efforts.
Requests for RFP's were solicited from seven different vendors: Alaback Design of
Tulsa; Guy Engineering of Tulsa; Pittman Poe & Associates of Broken Arrow; PSA —
Deberry Inc. of Tulsa; Red Oak Consulting, a Division of Malcolm Pirnie of Charleston,
SC; Willdan Consulting Services of Anaheim, CA; and WSP Sells of Charlotte, NC. The
deadline for the submittal of proposals was Friday, December 19, 2008.
Quality of Life Initiative
Responses to RFP
Page 2 of 2
A total of three firms have responded by submitting proposals — Alaback Design/Guy
Engineering of Tulsa, Pittman Poe & Associates of Broken Arrow, and PSA
Dewberry/WSP Sells of Tulsa/Charlotte. Staff is in the process of reviewing those
proposals.
RECOMMENDATION:
Staff is anticipating narrowing this field to two through this assessment process and is
planning on having the final two candidates attend the February work session to make a
10-15 minute presentation. This would allow the Council to ask any questions to either
firm prior to the selection of a consultant.
Unless concerns are expressed by the Council, the above course of action will be pursued
and scheduled for the February Work Session Agenda.
ATTACHMENTS/ENCLOSURES
1. Request for Proposals
2. Proposals Submitted
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: JULIANN STEVENS
ADMINISTRATIVE ASSISTANT
SUBJECT: E. 76th STREET INTERCEPTOR
DATE: January 9, 2009
In an e-mail date January 8, 2009, Councilor Gall has requested additional information
relating to previously built sewer interceptors. Staff is currently gathering such data and
will present it to the Council during the January 13, 2009 worksession.
MEMORANDUM
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: SHERRY BISHOP
ASSISTANT CITY MANAGER
SUBJECT: PROPOSED ORDINANCE NO.935
761h STREET SEWER INTERCEPTOR PAYBACK
DATE: January 8, 2009
BACKGROUND:
The Stone Canyon development and the construction of the 76th Street interceptor project to extend
sewer service to eastern areas of Owasso have been discussed by the City Council/OPWA several
times over the past year. In October of 2007, the OPWA Trustees approved Resolution No. 2007-09
authorizing an application for financing with the OWRB (Oklahoma Water Resources Board). The
sewer interceptor project was included with the wastewater treatment plant improvements and the
lift station improvements in the resolution. The OPWA Trustees approved an engineering services
agreement with Greeley and Hansen for design of the sewer interceptor project on August 19, 2008.
The drainage basin to be served by the sewer interceptor project includes 3,843 gross acres. 2,719
net acres are available for development and 1,124 net acres previously developed would have access
to sewer service through the 76` Street sewer interceptor. The estimated future population of the
service area is 8,727.
The concept for funding the project is to obtain a construction loan and subsequent long-term
financing (up to 30 years) from the OWRB. The loan would be paid from the OPWA utility
revenues, not from sales tax or other City revenues. Additionally, any development utilizing the
interceptor line to connect for sewer service would be required by ordinance to pay a per -acre fee to
the OPWA.
The per -acre fee would be based on the final project cost. The estimated cost of construction for the
interceptor project is $5.2 million. Interest and other financing costs would be added to the final
construction costs to establish the final project cost as a basis for the per -acre fee. That final project
cost would be divided by the 3,843 net acres in the sewer drainage basin to establish a per -acre fee
for use of the sewer interceptor.
A draft proposed ordinance was presented for discussion at the November 11, 2008 Council Work
Session. Ordinance No. 935 includes additional wording to specify that property outside the
Assessment Area connecting to the 76th Street Sewer Interceptor is subject to the fee.
The proposed ordinance would do the following:
• Establish the 76th Street Sewer Interceptor Assessment Area;
• Assess a mandatory fee for connection to the 76th Street Sewer Interceptor;
• Authorize only the Council to waive or reduce the connection fee; and
• Authorize the assessment fee rate to be established by Resolution of the OPWA after the
final costs are known.
RECOMMENDATION:
Staff intends to recommend City Council approval of the proposed Ordinance establishing the 76"'
Street Sewer Interceptor Assessment Area and assessing a mandatory fee for connection to the 76th
Street Sewer Interceptor.
ATTACHMENT:
Proposed Ordinance No. 935
CITY OF OWASSO
ORDINANCE NO.935
AN ORDINANCE RELATING TO PART 17 UTILITIES, CHAPTER 3,
SEWER SYSTEM, OF THE CODE OF ORDINANCES OF THE CITY OF
OWASSO, OKLAHOMA, AMENDING SAME BY ESTABLISHING A PER
ACRE PAYBACK FOR CONSTRUCTION OF THE 76TH STREET SEWER
INTERCEPTOR
THIS ORDINANCE AMENDS PART 17, CHAPTER 3, OF THE CITY OF
OWASSO CODE OF ORDINANCES BY ENACTING SECTION 17-301, 76TH
STREET SEWER INTERCEPTOR.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
THAT, TO -WIT:
SECTION ONE (1): Part 17, Utilities, Chapter 3, Sewer System, of the Code of Ordinances of
the City of Owasso, Oklahoma, shall be amended by providing and codifying as follows:
SECTION 17-301 76`h STREET SEWER INTERCEPTOR
SECTION TWO (2):
It is the purpose of this ordinance to promote public health, safety and welfare by constructing and
maintaining a sewer line from a point between 129th East Ave. and 145th East Avenue along 76th
Street North to approximately 193rd East Ave. This improvement shall be known as and referred to
within this ordinance as the "76th Street Sewer Interceptor."
SECTION THREE (3):
The 76th Street Sewer Interceptor is hereby established as the area depicted on the map attached
hereto as Exhibit "A." Exhibit "A" shall be made a part of this ordinance. This area shall be
designated as the Assessment Area. All property within the Assessment Area may connect to the
76th Street Sewer Interceptor subsequent to the effective date of this ordinance.
SECTION FOUR (4):
All costs associated with the construction of the 76th Street Sewer Interceptor, including costs for the
acquisition of the land, construction costs, professional fees, interest, and other lawful and authorized
costs and fees, shall be recouped through an assessment per acre for all property located within the
Assessment Area. The assessment amount per acre shall be established subsequent to approval of
this Ordinance through adoption of a Resolution by the Owasso Public Works Authority after all
costs have been paid and the construction of the 76th Street Sewer Interceptor has been completed.
SECTION FIVE (5):
This assessment shall be paid as a fee for sewer services for properties developed henceforth in the
Assessment Area. Payment of this assessment is mandatory, and may only be waived or reduced by
demonstrating special circumstances and obtaining approval of a waiver or reduction by a majority
vote of the City Council. Payment of said assessment shall be due upon the approval of a final plat.
Properties within the Assessment Area which have already been developed shall pay such assessment
upon connection to the 76`h Street Sewer Interceptor.
SECTION SIX (6):
Properties not located within the Assessment Area may request connection to the 76`h Street Sewer
Street Interceptor. Upon approval of the connection, payment of the assessment become mandatory
and may only be waived or reduced by demonstrating special circumstances and obtaining approval
of a waiver or reduction by a majority vote of the City Council. Payment of said assessment shall be
due upon the approval of a final plat. Properties which have already been development shall pay such
assessment upon connection to the 76`h Street Sewer Interceptor.
SECTION SEVEN (7): DECLARING AN EFFECTIVE DATE
The provisions of this ordinance shall become effective thirty (30) days from the date of final
passage as provided by state law.
SECTION EIGHT (8): REPEALER
All ordinances or parts of ordinances, in conflict with this ordinance are repealed to the extent of the
conflict only.
SECTION NINE (9): SEVERABILITY
If any part or parts of this ordinance are held invalid or ineffective, the remaining portion shall not be
affected but remain in full force and effect.
SECTION TEN (10): CODIFICATION
The City of Owasso Code of Ordinances is hereby amended by enacting an ordinance to be codified
in Part 17, Chapter 1, as Section 17-301.
Ordinance 935 2
PASSED by the City Council of the City of Owasso, Oklahoma on the 6ch day of January, 2009.
Stephen Cataudella, Mayor
ATTEST:
Sherry Bishop, City Clerk
(SEAL)
APPROVED as to form and legality
Julie Lombardi, City Attorney
Ordinance 935
CITY OF OWASSO ASSESSMENT AREA OF NET ACRES 3843
THE 76TH STREET SEWER PREVIOUSLY 1124
111 N. Main Street DEVELOPED ACRES
P.O. Box 180 INTERCEPTOR PAYBACK UN -DEVELOPED 2719
Owasso, OK 74055 ACRES 0
North
THIS MAP IS FOR INFORMATION PURPOSE ONLY AND 15 NOT INTENDED TO
918.376.1500 REPRESENT AN ACCURATE AND TRUE SCALE. USE OF THIS MAP IS WITHOUT 12/31/08
WARRANTY OR REPRESENTATION BY CITY OF OWASSO OF ITS ACCURACY.