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HomeMy WebLinkAbout2009.01.20_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: January 20, 2009 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, January 16, 2009. ' , ,, ; ~~ ~ ~ .v' ,;~~ r ._~ Juliann M. Stevens, Deputy City Clerk AGENDA 1. Call to Order Mayor Stephen Cataudella 2. Invocation Dale Blackwood, Retired Pastor, First Baptist Church 3. Flag Salute 4. Roll Call 5. Special Presentation by Elissa Stiles, Student Intern for the City of Owasso. Mr. Ray S`AgendnsVCouncilA?009A01'_0 doc Owasso City Council January 20, 2009 Page 2 6. Consideration and appropriate action relating to a request for Council approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable. A. Approval of Minutes of the January 6, 2009 Regular Meeting, January 8, 2009 Special Meeting, and January 13, 2009 Special Meeting. Attachment # 6-A B. Approval of Claims. Attachment # 6-B C. Acknowledgement ofreceiving the monthly FY 2008-2009 budget status report. Attachment # 6-C D. Acceptance of the N. 116th East Avenue Service Road Improvements (also known as N. 135th East Avenue), Benski Addition at Morrow Place, consisting of approximately 450 feet of asphalt roadway improvements including curb and gutter, signalization, signage, and striping. Attachment # 6-D E. Approval and authorization for payment of a court ordered workers' compensation settlement in the total amount of $98,404.50; of which, $11,560.00 shall be paid in a lump sum to Doug Turner; $19,680.90 shall be paid to Attorney Jeffrey Fields; and the remaining $67,163.60 shall be weekly payments of $289.00 to Doug Turner for 232.4 weeks. Attachment # 6-E 7. Consideration and appropriate action relating to a request for Council approval of an amendment to Workers' Compensation Self-Insurance Fund Budget increasing the appropriation for expenditures by $31,240. Ms. Dempster Attachment # 7 Staff will recommend Council approval of an amendment to Workers' Compensation Self- Insurance Fund Budget increasing the appropriation for expenditures by $31,240. Owasso City Council January 20, 2009 Page 3 PUBLIC HEARING The City Council will conduct a public hearing for the purpose of receiving comments and citizen input relating to the work completed under the FY 2006 Rayola Park Splash Pad and FY 2007 Rayola Park Restroom/Parking Lot Improvements Community Development Block Grant programs. Mr. Wiles Attachment #8 A public hearing will be held for the purpose of receiving comments and citizen input relating to the work completed under the FY 2006 and FY 2007 Community Development Block Grant (CDBG) programs. 9. Consideration and appropriate action relating to a request for Council authorization for the Community Development Department to complete all closeout documents related to the Rayola Park Splash Pad Project under the CDBG 2006, Small Cities Grant; and, authorization for the Mayor to execute all necessary closeout documents for transmittal to the Oklahoma Department of Commerce. Mr. Wiles Attachment #8 Staff will recommend Council authorization for the Mayor to execute all necessary documents; and, authorization for the Community Development Department to transmit closeout documents to the Oklahoma Department of Commerce. 10. Consideration and appropriate action relating to a request for Council authorization for the Community Development Department to complete all closeout documents related to the Rayola Park Handicap Accessible Restroom and Parking Lot Improvement Project under the CDBG 2007, Small Cities Grant; and, authorization for the Mayor to execute all necessary closeout documents for transmittal to the Oklahoma Department of Commerce. Mr. Wiles Attachment #8 Staff will recommend Council authorization for the Mayor to execute all necessary documents; and, authorization for the Community Development Department to transmit closeout documents to the Oklahoma Department of Commerce. Owasso City Council January 20, 2009 Page 4 11. Consideration and appropriate action relating to a request for Council approval of an Emergency Mutual Aid Agreement between the City of Owasso and the City of Collinsville and authorization to execute such agreement. Mr. Rooney Attachment # 11 Staff will recommend Council approval of an Emergency Mutual Aid Agreement between the City of Owasso and the City of Collinsville and authorization for the Mayor and necessary city staff to execute the agreement. 12. Consideration and appropriate action relating to a request for Council approval of an interlocal agreement between the City of Owasso and the City of Collinsville for jail services and authorization for the Mayor to execute the agreement. Mr. Rooney Attachment # 12 Staff will recommend Council approval of an interlocal agreement between the City of Owasso and the City of Collinsville for jail services through December 31, 2009 and authorization for the Mayor to execute the agreement. 13. Consideration and appropriate action relating to a request for Council acceptance of the Oklahoma Department of Transportation Highway Tree Grant and approval of a budget amendment increasing the estimated revenues and the appropriation for expenditures in the amount of $25,000. Mr. Stevens Attachment # 13 Staff will recommend Council acceptance of the Oklahoma Department of Transportation Highway Tree Grant and approval of a budget amendment increasing the estimate of revenues and expenditures in the Public Works Department General Fund by $25,000. Owasso City Council January 20, 2009 Page 5 14. Consideration and appropriate action relating to a request for Council approval of the purchase of asphalt for the FY 2007-2008 Street Rehabilitation Program in the amount of $316,842.47. Mr. Ray Attachment # 14 Staff will recommend Council approval of the purchase of asphalt for the FY 2007-2008 Street Rehabilitation Program in the amount of $316,842.47. 15. Consideration and appropriate action relating to a request for Council approval of Ordinance No. 935, an ordinance amending Part 17 Utilities, Chapter 3 Sewer System of the Code of Ordinances of the City of Owasso by establishing the 76th Street Sewer Interceptor Assessment Area and assessing a mandatory per-acre fee for connection to the 76th Street Sewer Interceptor. Ms. Bishop Attachment # 15 Staff will recommend Council adoption of Ordinance No. 935 establishing the 76th Street Sewer Interceptor Assessment Area and assessing a mandatory per-acre fee for connection to the 76th Street Sewer Interceptor such per-acre fee to be established by OPWA Resolution upon completion of the project. 16. Report from City Manager. 17. Report from City Attorney. 18. Report from City Councilors. 19. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) Owasso City Council January 20, 2009 Page 6 20. Adjournment. OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, January 6, 2009 The Owasso City Council met in regular session on Tuesday, January 6, 2009 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, January 2, 2009 and per the Addendum to the Owasso City Council Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 12:00 p.m. on Monday, January 5, 2009. ITEM 1. CALL TO ORDER Mayor Cataudella called the meeting to order at 6:31 p.m. ITEM 2. INVOCATION The invocation was offered by Pastor Jason Murphy, New Life Church. ITEM 3. FLAG SALUTE Councilor Guevara led the flag salute. ITEM 4. ROLL CALL PRESENT ABSENT Steve Cataudella, Mayor D.J. Gall, Vice Mayor Doug Bonebrake, Councilor Wayne Guevara, Councilor Jon Sinex, Councilor A quorum was declared present. STAFF Rodney Ray, City Manager Julie Lombardi, City Attorney ITEM 5. PRESENTATION OF THE CHARACTER TRAIT OF ORDERLINESS, FOLLOWED BY A PUBLIC SERVICE ANNOUNCEMENT Michele Dempster, a member of the Owasso Character Council, presented to the Council "Orderliness," the Character Trait of the Month for January, 2009. Owasso City Council .Ianuary 6, 2009 ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the December 16, 2008 Regular Meeting. B. Approval of Claims. C. Acceptance of the N. 116~h East Avenue Service Road Improvements (also known as N. 135th East Avenue), Benski Addition at Morrow Place, consisting of approximately 450 feet of asphalt roadway improvements including curb and gutter, signalization, signage, and striping. D. Approval of Ordinance No. 936, an ordinance approving rezoning request OZ 08-06, consisting of approximately .24 acres more or less and located at the southeast corner of 2°d and Atlanta Street from RS-3 (Single Family Residential) zoning to RD (Residential Duplex) zoning. Mayor Cataudella announced that Item 6-C had been withdrawn from the agenda due to errors on the maintenance bond. Mr. Guevara moved, seconded by Mr. Bonebrake, to approve the Consent Agenda with claims totaling $190,004.71. Also included for review were the healthcare self-insurance claims report and payroll payment report for pay period 12/20/08. YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex NAY: None Motion carried 5-0. ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL AUTHORIZATION FOR PAYMENT OF SUMMARY JUDGMENT IN CASE CJ 2007-3111 (TAX PARTNERS, L.L.C. VS. CITY OF OWASSO) IN THE AMOUNT OF $51,162.55 WITH PREJUDGMENT INTEREST IN THE AMOUNT OF $8,249.15, FOR A TOTAL AMOUNT OF $59,411.70 TO BE PAID TO TAX PARTNERS, L.L.C.; AND, AUTHORIZATION FOR PAYMENT OF ADDITIONAL INTEREST, IF ANY, AS AWARDED BY THE COURT Ms. Lombardi presented the item, recommending total payment of $59,411.70 and any other interest awarded by the Court to Tax Partners, L.L.C. 2 Owasso City Council January 6, 2009 Mr. Bonebrake moved, seconded by Mr. Guevara, for Council approval of the payment to Tax Partners, L.L.C. in the amount of $59,411.70 plus any other interest awarded, as recommended. YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex NAY: None Motion carried 3-0. ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF A SUPPLEMENTAL APPROPRIATION INCREASING EXPENDITURES IN THE E-911 FUND BY $59,412. Ms. Bishop presented the item, recommending Council approval of a supplemental appropriation increasing expenditures in the E-911 Fund by $59,412. Mr. Bonebrake moved, seconded by Mr. Guevara, for Council approval of the supplemental appropriation, as recommended. YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex NAY: None Motion carried 5-0. ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL ADOPTION OF RESOLUTION NO. 2009-01, A RESOLUTION AMENDING THE PRIORITY DETERMINATION OF THE CAPITAL IMPROVEMENT PROJECTS ELIGIBLE TO RECEIVE FUNDING FROM THE CAPITAL IMPROVEMENTS FUND Mr. Wiles presented the item, recommending Council adoption of Resolution No. 2009-01 amending the priority determination of the Capital Improvement Projects to include the following list of projects as capital priorities for FY 2008-2009. 1. Capital Projects Design 2. Highway 169 Service Roads Owasso Citizen, Mr. Charlie Brown, addressed the Council regarding what he felt was the vagueness of the names of the new projects. Mr. Ray agreed that the resolution and minutes should state the name of the project to be "Highway 169 East and West Service Road Improvements between E. 66`h Street North and 126~h Street North." Mr. Ray, did, however, feel that the project titled Capital Projects Design was sufficient. 3 Owasso City Council January 6, 2009 Mr. Bonebrake moved, seconded by Mr. Guevara, for Council adoption of Resolution No. 2009- 01, as recommended. YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex NAY: None Motion carried 5-0. At this time, Vice Mayor Gall requested from Mr. Ray the Council be given a report on Capital Improvements Projects that includes anticipated capital expenditures, and a time line for projects. This, he felt, would be beneficial to Council when making decisions on projects. ITEM 10. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF ORDINANCE NO. 935, AN ORDINANCE AMENDING PART 17 UTILITIES, CHAPTER 3 SEWER SYSTEM OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO BY ESTABLISHING A PER ACRE ASSESSMENT FEE FOR THE CONSTRUCTION OF THE 76TH STREET SEWER INTERCEPTOR Mayor Cataudella announced that this item had been withdrawn from the agenda. ITEM 11. REPORT FROM CITY MANAGER Mr. Ray announced that Mr. Ken Yazel, Tulsa County Assessor, would be speaking at the OEDA meeting scheduled for 10:00 a.m. on January 8, 2009. ITEM 12. REPORT FROM CITY ATTORNEY No report ITEM 13. REPORT FROM CITY COUNCILORS At Councilor Bonebrake's request, Public Works Director, Roger Stevens, reported to Council the status of the 129"' East Avenue Street Widening Project. ITEM 14. NEW BUSINESS Mr. Ray stated that, although there was discussion during Item 9 about changing the name of the Highway 169 project, the change was not mentioned in the motion for adoption of Resolution No. 2009-01. It was agreed by Councilors that the change in the name of the Highway 169 project would be a part of that motion. 4 Owasso City Council ITEM 15. ADJOURNMENT Mr. Guevara moved, seconded by Mr. Bonebrake, to adjourn. YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex NAY: None Motion carried 5-0 and the meeting was adjourned at 7:05 p.m. January 6, 2009 Stephen Cataudella, Mayor Pat Fry, Minute Clerk JOINT MEETING OF THE OWASSO ECONOMIC DEVELOPMENT AUTHORITY OWASSO CITY COUNCIL MINUTES OF MEETING Thursday, January 8, 2009 The Owasso Economic Development Authority and Owasso City Council met in session on Thursday, January 8, 2009 in the Main Conference Room at Owasso City Hall per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 PM on Monday, January 5, 2009. ITEM 1 and 2: CALL TO ORDER & ROLL CALL Vice-Chairman Spriggs called the joint meeting to order at 10:02AM. PRESENT FOR OEDA Brian Spriggs, Vice Chairman Gary Akin, Secretary Tom Kimball, Trustee (arrived at 10:O5am) Steve Cataudella, Trustee Frank Enzbrenner, Trustee Dee Sokolosky, Trustee A quorum was declared present. PRESENT FOR CITY COUNCIL Mayor Steve Cataudella Councilor Doug Bonebrake Councilor Jon Sinex A quorum was declared present. ABSENT Vice Mayor DJ Gall Councilor Wayne Guevara ABSENT David Charney, Chairman STAFF Rodney Ray, OEDA Manager Sherry Bishop, Assistant City Manager Roger Stevens, Public Works Director Eric Wiles, Community Development Director Julie Lombardi, City Attorney Juliann Stevens, Minute Clerk ITEM 3: PRESENTATION BY TULSA COUNTY ASSESSOR, KEN YAZEL Mr. Ken Yazel introduced his staff: Pat Milton, Lorie Crockett, and Deborah Glanz. Mr. Kimball arrives at 10:O5AM. Mr. Yazel presented information relating to his Tulsa County Tax Reduction Plan and discussion of such was held. January 8, 2009 ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE OEDA CONSENT AGENDA. A. Approval of minutes of the December 11, 2008 Regular Meeting B. Approval of claims - no claims C. Acceptance of the monthly financial report Mr. Enzbrenner noted an error in the minutes under Item 9 Adjournment. The minutes incorrectly identified Mr. Enzbrenner. Mr. Kimball moved to approve the consent agenda with the corrected minutes, seconded by Mr. Cataudella. AYE: Cataudella, Spriggs, Akin, Enzbrenner, Kimball, Sokolosky NAY: None ABSTAIN: None Motion carried 6-0. ITEM 5: REPORT FROM COMMUNITY DEVELOPMENT DIRECTOR Mr. Wiles provided a review of the December building permit report and provided information relating to the upcoming Planning Commission items. Tom Kimball leaves the meeting at 11:10am. ITEM 6: REPORT FROM PUBLIC WORKS DIRECTOR Mr. Stevens gave a project status report on various capital improvement projects and other Public Works related items. ITEM 7: REPORT FROM OEDA MANAGER Mr. Ray noted that staff continues working on the marketing plan and will present a report during the February OEDA meeting. Mr. Ray provided status updates on the funding efforts for the widening of HWY 169 and post holiday retail reports. ITEM 8: REPORT FROM OEDA TRUSTEES No Report. ITEM 9: NEW BUSINESS None. -2- January 8, 2009 ITEMS 10 and 1 l: ADJOURNMENT OF THE OEDA AND CITY COUNCIL Motion made by Mr. Enzbrenner, seconded by Mr. Cataudella, to adjourn the joint meeting. At 11:56 AM, the meeting was adjourned. OEDA - AYE: Sokolosky, Enzbrenner, Cataudella, Akin, Spriggs, NAY: None ABSTAIN: None Motion carried 5-0. CITY COUNCIL - AYE: Cataudella, Sinex, Bonebrake NAY: None ABSTAIN: None Motion carried 3-0 Juliann Stevens, Minute Clerk -3- OWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Tuesday, January 13, 2009 The Owasso City Council met in a special meeting on Tuesday, January 13, 2009 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 PM on Friday, January 9, 2009. ITEM 1: CALL TO ORDER. Mayor Cataudella called the meeting to order at 6:05 PM. PRESENT Steve Cataudella, Mayor DJ Gall, Vice Mayor Doug Bonebrake, Councilor John Sinex, Councilor (In it 7:45 PM) ABSENT Wayne Guevara, Councilor A quorum was declared present. ITEM 2 PRESENTATION BY THE ASSISTANT CITY MANAGER FOR ADMINISTRATIVE SERVICES FOR THE PURPOSE OF REVIEWING VARIOUS CITY POLICIES, PROCEDURES, AND FUNDS. At the request of staff, this item was tabled for a future meeting. ITEM 3 DISCUSSION RELATING TO ADMINISTRATIVE ITEMS A. VACANCIES ON VARIOUS BOARDS AND COMMISSIONS B. OKLAHOMA DEPARTMENT OF TRANSPORTATION, HIGHWAY TREE C'TR ANT Ms. Rooney reviewed both items. The Council will review the Talent Bank information provided and list this item for discussion at the February work session. The Highway Tree Grant will be forwarded to the City Council for action at the January 20, 2009 meeting. ITEM 4 DISCUSSION RELATING TO COMMUNITY DEVELOPMENT DEPARTMENT ITEMS A. REQUEST FOR PLANNED UNIT DEVELOPMENT (1) B. CLOSE OUT PROCEDURES FOR COMMUNITY DEVELOPMENT BLOCK GRANTS • CDBG '06 -SPLASH PAD • CDBG '07 -SPLASH PAD PARKING LOT AND RESTROOM Owasso City Council January 13, 2009 Mr. Rooney reviewed the above items. It was explained that the PUD was unanimously approved by the Planning Commission at their meeting on January 12, 2009. There were two citizens in opposition to the PUD that expressed concerns about drainage. Due to a scheduling conflict on behalf of the applicant, this item will not be forwarded to the City Council for action until February 17, 2009. The necessary steps to close out the '06 and '07 CDBG Projects were reviewed. Staff explained that a public hearing would be placed on the next Council agenda for these items. ITEM 5 DISCUSSION RELATING TO POLICE DEPARTMENT ITEMS A. PROPOSED AGREEMENT WITH THE CITY OF COLLINSVILLE FOR JAIL SERVICES B. PROPOSED AGREEMENT WITH THE CITY OF COLLINSVILLE FOR EMERGENCY ASSISTANCE SERVICES Mr. Rooney reviewed the above items. The Jail Services Agreement is merely an extension of the existing agreement with the City of Collinsville. The Agreement for Emergency Assistant Services with the City of Collinsville is similar to that adopted with the City of Tulsa in October of 2008 and allows for reimbursement through FEMA in the event that assistance is provided to another community. Both of these items will be placed on the January 20, 2009 agenda for action by the City Council. ITEM 6 DISCUSSION RELATING TO CITY MANAGER ITEMS A. FY 2007 STREET REHABILIATION PROGRAM, CHANGE ORDER B. REVIEW PROPOSALS RECEIVED FOR CAPITAL PROJECTS PLANNING C. PROPOSED ORDINANCE RELATED TO THE E. 76T'' STREET NORTH INTERCEPTOR PAYBACK AGREEMENT D. CITY MANAGER'S REPORT Mr. Ray reviewed the FY 2007 Street Rehabilitation Change Order and explained that this item would be forwarded to the City Council for action at the January 20, 2009 meeting. Proposals received for the Capital Projects Planning were discussed and presentations were scheduled for the February 10, 2009 work session. The ordinance relating to the E. 76t" Street North Interceptor Payback Agreement was discussed and scheduled for action at the January 20, 2009 meeting. Several items were presented under the City Manager's Report. ITEM 7 LEGISLATIVE REPORT No report was provided. ITEM 8 REPORT FROM CITY COUNCILORS No reports were provided. 2 Owasso City Council January 13, 2009 ITEM 9: ADJOURNMENT Councilor Sinex motioned for adjournment, seconded by Councilor Bonebrake. All were in favor and the meeting adjourned at 9:10 PM. Mayor Claims List 01 /20/09 Budget Unit Title Vendor Name Payable Description P ayment Amount 13.71 GENERAL AEP/PSO STREET LIGHTS TREASURER PETTY CASH CC REFUND/GWARTNEY 50.00 TREASURER PETTY CASH AC REFUND/GROWER 110.00 173.71 TOTAL GENERAL MUNICIPAL COURT JPMORGAN CHASE BANK DELL-PRINTER CARTRIDGE 39.06 OFFICE DEPOT INC OFFICE SUPPLIES 49.53 TREASURER PETTY CASH MEETING EXPENSE 30.00 TOTAL MUNICIPAL COURT 118.59 MANAGERIAL TREASURER PETTY CASH MILEAGE/ROONEY 147.40 OFFICE DEPOT INC OFFICE SUPPLIES 5.36 FLEETCOR TECHNOLOGIES FUEL COSTS -DEC 2008 - F 50.39 WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 17.64 JPMORGAN CHASE BANK REXEL NELSON-STOP SIGNS 5,472.00 O'REILLY AUTOMOTIVE INC VEHICLE PARTS & OPERATING 8.00 JPMORGAN CHASE BANK MEETING EXPENSE 29.67 JPMORGAN CHASE BANK MEETING EXPENSE 35.56 JPMORGAN CHASE BANK MEETING EXPENSE 86.08 JPMORGAN CHASE BANK MEETING EXPENSE 22.42 JPMORGAN CHASE BANK MEETING EXPENSE 21.58 JPMORGAN CHASE BANK ART IN BLOOM-OFFICE DECOR 493.95 JPMORGAN CHASE BANK LONE STAR-OVERNIGHT DOCS 29.44 ART IN BLOOM COMMUNITY RELATIONS - SYM 48.95 THOMSON WEST BOOKS & PERIODICALS - CIT 76.50 OWASSO EDUCATION FOUNDATION INC REGISTRATION FEE - HOLIDA 1,050.00 JPMORGAN CHASE BANK MEETING EXPENSE 238.82 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 9.99 TOTAL MANAGERIAL 7,844.75 FINANCE JPMORGAN CHASE BANK DELL-COMPUTER J ROSS 1,141.91 OFFICE DEPOT INC OFFICE SUPPLIES 82.80 TOTAL FINANCE 1,224.71 HUMAN RESOURCES OFFICE DEPOT INC OFFICE SUPPLIES 21.83 COMMUNITY PUBLISHERS INC ADVERTISING 170.15 EVERGLADES DIRECT, INC. 2009 ATTENDANCE CONTROLLE 83.95 JPMORGAN CHASE BANK REASORS-MEETING EXPENSE 13.44 COMMUNITYCARE EAP EMPLOYEE ASSISTANCE PROGR 220.00 AMERICANCHECKED, INC ATTN: BILLING PRE-ENROLLMENT BACKGROUND 171.20 TULSA WORLD ADVERTISING 1,048.92 JPMORGAN CHASE BANK M LEE SMITH-LAW LETTER 227.00' JPMORGAN CHASE BANK MEETING EXPENSE 31.86 JPMORGAN CHASE BANK USPS-POSTAGE 5.80 Page 1 Claims List 01 /20/09 Budget Unit Title Vendor Name Payable Description Payment Amounl TOTAL HUMAN RESOURCES 1,994.15 GENERAL GOVERNMENT AMERICAN WASTE CONTROL INC FRONT LOAD SERVICE 131.84 GRAND GATEWAY ECO. DEV. ASSC. PELIVAN TRANSIT SERVICES, 4,939.30 NEOPOST LEASING, INC POSTAGE MACHINE LEASE 389.00 CINTAS CORPORATION CARPET-MAT CLEANING 25.90 COMMUNITY PUBLISHERS INC MEDIA PUBLICATION/PUBLIC 88.20 IKON OFFICE SOLUTIONS, INC COPIER SERVICE & SUPPLIES 585.67 TULSA COUNTY CLERK FILING FEES 26.00 HEARTLAND CONSULTING, INC JANUARY CONSULTING FEES 10,500.00 TULSA COFFEE SERVICE INC COFFEE SUPPLIES 104.89 UNITED STATES CELLULAR CORPORATION CELL PHONE USAGE 14.54 WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 50.86 OFFICE DEPOT INC OFFICE SUPPLIES 268.16 OWASSO IMAGING SOLUTIONS INC COPIER SERVICES QTRLY FEE 360.00 TOTAL GENERAL GOVERNMENT 17,484.36 GF -GEN -CDBG-06 SPLASH INDIAN NATIONS COUNCIL OF GOVERNMEN ADMIN FEES, CDBG 06 SPLAS 166.63 TOTAL GF -GEN -CDBG-O6 SPLASH 166.63 GF -GEN -CDBG-07 INDIAN NATIONS COUNCIL OF GOVERNMEN ADMIN FEE, CDBG 07 RAYOLA 400.72 TOTAL GF -GEN -CDBG-07 400.72 COMMUNITY DEVELOPMENT LARISSA DARNABY TUITION REIMBURSEMENT 468.00 TULSA COUNTY MIS PHONE SERVICE CHARGE 30.00 FLEETCOR TECHNOLOGIES FUEL COSTS -DEC 2008 - F 221.02 OFFICE DEPOT INC OFFICE SUPPLIES 14.23 TOTAL COMMUNITY DEVELOPMENT 733.25 ENGINEERING OFFICE DEPOT INC OFFICE SUPPLIES 76.11 FLEETCOR TECHNOLOGIES FUEL COSTS -DEC 2008 - F 149.71 JPMORGAN CHASE BANK DRY CLEANING ST-UNIFORMS 8.40 UNITED STATES CELLULAR CORPORATION CELL PHONE USAGE 112.86 DANIEL DEARING TUITION REIMBURSEMENT 464.55 STEVEN F ALBERT RELOCATION EXPENSES 2,500.00 OKLAHOMA STATE BOARD OF LICENSURE APPLICATION FEE 100.00 JPMORGAN CHASE BANK DRY CLEANING ST-UNIFORMS 8.40 JPMORGAN CHASE BANK DRY CLEANING ST-UNIFORMS 7.00 TOTAL ENGINEERING 3,427.03 INFORMATION TECHNOLOGY JPMORGAN CHASE BANK WORDSANYWHE-UPGRADE 77.65 JPMORGAN CHASE BANK CARD QUEST-KEY FOBS 93.76 JPMORGAN CHASE BANK COX CABLE-INTERNET SERV 1,550.00 Page 2 Claims List 01 /20/09 Budget Unit Title Vendor Name Payable Description Payment Amount INFORMATION TECHNOLOGY JPMORGAN CHASE BANK NORTHERN SUN-IT/HR IMPROV 26.00 JPMORGAN CHASE BANK GO DADDY-SSL CERT 599.99 SUNGARD PUBLIC SECTOR INC. CONVERSION TRAINING 3,000.00 FLEETCOR TECHNOLOGIES FUEL COSTS -DEC 2008 - F 16.82 TOTAL INFORMATION TECHNOLOGY 5,364.22 SUPPORT SERVICES FLEETCOR TECHNOLOGIES FUEL COSTS -DEC 2008 - F 216.56 FLEETCOR TECHNOLOGIES FUEL COSTS -DEC 2008 - F 152.17 OFFICE DEPOT INC OFFICE SUPPLIES 32.88 COX COMMUNICATIONS INTERNET SVC OLD CENTRAL 69.95 W.W. GRAINGER, INC. DBA GRAINGER LIGHTING SUPPLIES & CAR W 425.60 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 24.26 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 23.99 UNIF-RST HOLDINGS LP UNIFORM RENTAL FEES 23.99 OKLAHOMA STATE UNIVERSITY-BURSAR NO SMOKING SIGNS 362.98 LIGHTING, INC LIGHTS & BALLASTS CITY HA 183.00 LIGHTING, INC LIGHTS & BALLASTS CITY HA 101.40 COLBURN ELECTRIC SVC CALL -EST FOR FS3 RE 190.00 MURPHY SANITARY SUPPLY JANITORIAL SUPPLIES - CIT 46.70 COPY WORLD BUSINESS SOLUTIONS, LLC OTRLY COPIER MAINT AGMT S 110.00 MAC SYSTEMS, INC. ANNUAL FIRE ALARM SYS INS 710.00 OKLAHOMA DEPT OF CORRECTIONS TULSA DOC PAYROLL 222.40 WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 17.84 WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 76.01 JPMORGAN CHASE BANK LOWES-WALL ANCHORS 2.76 JPMORGAN CHASE BANK HOUSE OF VACUUMS-FILTERS 133.95 JPMORGAN CHASE BANK WALMART-TOWEL HOLDER 1.97 JPMORGAN CHASE BANK LOWES-PAINT 42.45 TOTAL SUPPORT SERVICES 3,170.86 CEMETERY OWASSO TOP SOIL YARD DIRT 60.00 VERDIGRIS VALLEY ELECTRIC COOP CEMETERY ELECTRIC 29.64 TOTAL CEMETERY 89.64 POLICE SERVICES JPMORGAN CHASE BANK SYMBOLARTS-BADGES 192.00 JPMORGAN CHASE BANK OZARK LASER-TOTAL STATION 176.00 JPMORGAN CHASE BANK REASORS-LIGHT BATTERIES 19.72 JPMORGAN CHASE BANK CUSTOMER CRAFT AWARDS 141.00 JPMORGAN CHASE BANK WALMART-MEASURING TAPE 8.10 OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE FY09 147.00 OWASSO FITNESS ZONE, INC PHYSICAL FITTNESS PROGRAM 120.00 HOWARD E STAMPER RADIO REPAIR SERVICES 150.00 JPMORGAN CHASE BANK REASORS-MEETING EXPENSE 31.40 JPMORGAN CHASE BANK MEETING EXPENSE 47.50 Page 3 Claims List 01 /20/09 Budget Unit Title Vendor Name Payable Description P ayment Amount POLICE SERVICES... JPMORGAN CHASE BANK MR C'S CAR WASH-WASH UNIT 6.00 JPMORGAN CHASE BANK REASORS-MEETING EXPENSE 9.93 JPMORGAN CHASE BANK BEST BUY-CAMERA BATTERIES 97.64 JPMORGAN CHASE BANK DELL-TICKET PAPER 121.92 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 936.17 WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 18.16 JPMORGAN CHASE BANK WALMART-SUPPLIES 118.73 JPMORGAN CHASE BANK ARMOR HOLDINGS-TEST KITS 266.99 JPMORGAN CHASE BANK DELL-UPS BATTERIES 259.55 JPMORGAN CHASE BANK MEETING EXPENSE 21.85 BAILEY EDUCATION FOUNDATION CATERING FOR GORDAN GRAHA 780.00 BAILEY EDUCATION FOUNDATION AUDITORIUM USE 650.00 BOARD OF TESTS FOR ALCOHOL & DRUG REQUALIFICATION 210.00 OWASSO IMAGING SOLUTIONS INC COPIER SERVICES QTRLY FEE 360.00 JPMORGAN CHASE BANK CANDLEWOOD-LODGING EXP 179.36 JPMORGAN CHASE BANK MEETING EXPENSE 15.35 JPMORGAN CHASE BANK MEETING EXPENSE 56.03 OFFICE DEPOT INC OFFICE SUPPLIES 114.45 FLEETCOR TECHNOLOGIES FUEL COSTS -DEC 2008 - F 4,257.82 TOTAL POLICE SERVICES 9,512.67 POLICE COMMUNICATIONS JPMORGAN CHASE BANK REASORS-PRISONER MEALS 68.91 JPMORGAN CHASE BANK ANZ SIGNS-JAIL WINDOWS 135.00 JPMORGAN CHASE BANK WALMART-PRISONER MEALS 155.89 WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 59.22 JPMORGAN CHASE BANK DELL-UPS BATTERIES 103.82 DEPARTMENT OF PUBLIC SAFETY OLETS EQUIPMENT & DATAMAX 450.00 TOTAL POLICE COMMUNICATIONS 972.84 ANIMAL CONTROL JPMORGAN CHASE BANK MED-VET-SUPPLIES 113.48 HILL'S PET NUTRITION SALES, INC SHELTER SUPPLIES 31.50 JPMORGAN CHASE BANK OK POLICE SUPPLY-ORGANIZE 25.95 JPMORGAN CHASE BANK LOWES-CABINET 107.00 WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 58.66 FLEETCOR TECHNOLOGIES FUEL COSTS -DEC 2008 - F 105.74 TOTAL ANIMAL CONTROL 442.33 FIRE SERVICES FLEETCOR TECHNOLOGIES FUEL COSTS -DEC 2008 - F 1,229.72 ASSOCIATED PARTS & SUPPLY, INC REPAIR PARTS FIRE 61.40 JPMORGAN CHASE BANK MEETING EXPENSE 10.00 WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 265.06 TOTAL RADIO INC SVC CALL FS1 LOUD SPEAKER 95.00 JPMORGAN CHASE BANK LOWES-LIGHT BULBS 15.96 JPMORGAN CHASE BANK INT'L ASSOC-FIRE CHF DUES 195.00 Page 4 Claims List 01 /20/09 Budget Unit Title Vendor Name Payable Description Payment Amount FIRE SERVICES... OFFICE DEPOT INC OFFICE SUPPLIES 39.93 SHANE MCNICHOL TUITION REIMBURSEMENT 195.60 ATC FREIGHTLINER GROUP VALVE COLUMN 39.96 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 27.30 JPMORGAN CHASE BANK HOUSE OF VACUUM-NOZZLE 89.94 JPMORGAN CHASE BANK MEETING EXPENSE 26.00 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 145.04 JPMORGAN CHASE BANK LOWES-LIGHT BULBS 17.32 JPMORGAN CHASE BANK LOWES-LIGHT BULBS 15.96 JPMORGAN CHASE BANK LOWES-VOLTAGE DETECTOR 43.87 JPMORGAN CHASE BANK BAPTIST ATHLETIC-APPAREL 557.20 JPMORGAN CHASE BANK LOWES-RETURNED ITEMS -17.32 JPMORGAN CHASE BANK LOWES-RETURNED ITEMS -15.96 JOHNNY SMITH TUITION REIMBURSEMENT 391.20 OWASSO FITNESS ZONE, INC USE OF GYM & EQUIPMENT 345.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 4,442.31 JPMORGAN CHASE BANK TRAINING EXPENSE 9.19 JPMORGAN CHASE BANK TRAINING EXPENSE 60.26 JPMORGAN CHASE BANK LOCKE SUPPLY-E-3 REPAIR 9.46 JPMORGAN CHASE BANK TRAINING EXPENSE 18.93 JPMORGAN CHASE BANK CARDLOGOW-EMBROIDERY 75.00 AQUARIUS ENTERPRISES, INC RENTAL-WATER COOLER & WAT 24.90 JPMORGAN CHASE BANK OREILLY AUTO-PARTS 31.57 JPMORGAN CHASE BANK UNITED ENGINES-REPAIRS 1,811.90 JPMORGAN CHASE BANK ADVANCE AUTO-REPAIR PARTS 8.58 JPMORGAN CHASE BANK TARGET-PRINTER CARTRIDGE 39.88 JPMORGAN CHASE BANK FIRE PROT-TEST MATERIAL 529.54 TOTAL FIRE SERVICES 10,834.70 EMERGENCY PREPAREDNES OFFICE DEPOT INC OFFICE SUPPLIES 6.98 TOTAL EMERGENCY PREPAREDNESS 6.98 STREETS OFFICE DEPOT INC OFFICE SUPPLIES 22.99 AEP/PSO STREET LIGHTS 5,355.25 JPMORGAN CHASE BANK KEYSTONE EQUIP-KEYS 25.30 TREASURER PETTY CASH APPLICATION FEE 25.00 FLEETCOR TECHNOLOGIES FUEL COSTS -DEC 2008 - F 799.20 AMERICAN ELECTRIC POWER STREET LIGHTS @ MAIN ST 1,000.00 AMERICAN ELECTRIC POWER ST LIGHTS @ SILVER CREEK 513.00 DULTMEIER SALES, LLC POLY VERTICLE FUEL TANK 8,030.42 SIGNALTEK INC TRAFFIC SIGNAL INTERCONNE 5,251.35 ACTION SAFETY SUPPLY CO. FY 07-08 STRIPING PROJECT 18,756.05 MUNICIPAL & CONTRACTORS EQUIP CO. THROTTLE, TOGGLE, CHOKE 214.42 UNIFIRST HOLDINGS LP UNIFORM RENTAL 49.70 FENSCO, INC GUARDRAIL POSTS, BLOCKS 74.02 Page 5 Claims List 01 /20/09 Budget Unit Title Vendor Name Payable Description Payment Amount STREETS... TURN-KEY MOBILE, INC DESKTOP PORT REPLICATORS 249.00 TURN-KEY MOBILE, INC POWER SUPPLY FOR DESKTOP 50.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 48.15 JPMORGAN CHASE BANK LOWES-PARTS 10.63 JPMORGAN CHASE BANK LOWES-ICE MELT 502.32 JPMORGAN CHASE BANK SALES TAX REFUND -0.83 JPMORGAN CHASE BANK LOWES-PAINT 31.62 TOTAL STREETS 41,007.59 STORMWATER JPMORGAN CHASE BANK P & KEQUIP-CHAINS 37.44 JPMORGAN CHASE BANK LOWES-SAND TUBE 17.36 JPMORGAN CHASE BANK LOWES-SUPPLIES 22.93 JPMORGAN CHASE BANK LOWES-DRILL BITS 17.25 JPMORGAN CHASE BANK LOWES-PIPE 32.30 JPMORGAN CHASE BANK LOWES-COUPLINGlfAPE 13.00 JPMORGAN CHASE BANK GELLCO-SAFETY SHOES 184.48 UNIFIRST HOLDINGS LP UNIFORM RENTAL 47.09 UNIFIRST HOLDINGS LP UNIFORM RENTAL 47.09 INDUSTRIAL SPLICING & SLING, LLC SLING WITH THIMBLE & SHAC 230.77 MILL CREEK LUMBER & SUPPLY DECK SCREWS 18.29 MILL CREEK LUMBER & SUPPLY LUMBER 80.01 SHERWOOD CONSTRUCTION CO, INC FAIRWAYS DRAINAGE PROJECT 1,158.00 EQUIPMENT ONE RENTAL 8 SALES, INC. JACKHAMMER RENTAL 50.00 MILL CREEK LUMBER & SUPPLY SUPPLIES FOR STORMWATER 101.12 MILL CREEK LUMBER & SUPPLY SPEEDBOR BIT 2.90 MILL CREEK LUMBER & SUPPLY PARTS 8.99 FLEETCOR TECHNOLOGIES FUEL COSTS -DEC 2008 - F 561.69 JPMORGAN CHASE BANK GRAINGER-HARDWARE 13.60 TOTAL STORMWATER 2,644.31 PARKS FLEETCOR TECHNOLOGIES FUEL COSTS -DEC 2008 - F 372.06 JPMORGAN CHASE BANK LOWES-WATER JUG 23.98 BRETT ROSE TUITION REIMBURSEMENT 373.20 UNIFIRST HOLDINGS LP UNIFORM RENTAL/CLEANING 16.73 UNIFIRST HOLDINGS LP UNIFORM RENTAL/CLEANING 16.73 UNIFIRST HOLDINGS LP UNIFORM RENTAUCLEANING 16.73 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 182.10 JPMORGAN CHASE BANK WALMART-SUPPLIES 4.38 JPMORGAN CHASE BANK LOWES-WATER JUG 23.98 TOTAL PARKS 1,O29.H9 COMMUNITY CENTER JPMORGAN CHASE BANK HOBBY LOBBY-DECOR 8.99 JPMORGAN CHASE BANK HOBBY LOBBY-DECORATIONS 70.11 JPMORGAN CHASE BANK TULSA MAINT-SUPPLIES 131.65 Page 6 Claims List 01 /20/09 Budget Unit Title Vendor Name Payable Description Payment Amount COMMUNITY CENTER... ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 1,343.27 OFFICE DEPOT INC OFFICE SUPPLIES 6.93 OFFICE DEPOT INC OFFICE SUPPLIES 382.19 FLEETCOR TECHNOLOGIES FUEL COSTS -DEC 2008 - F 67.33 TOTAL COMMUNITY CENTER 2,010.47 HISTORICAL MUSEUM TREASURER PETTY CASH MILEAGE/BOUTWELL 39.07 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 387.59 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 2,411.46 TOTAL HISTORICAL MUSEUM 2,838.12 ECONOMIC DEV FLEETCOR TECHNOLOGIES FUEL COSTS -DEC 2008 - F 18.00 JPMORGAN CHASE BANK MEETING EXPENSE 28.75 JPMORGAN CHASE BANK FORTUNE MAG-SUBSCRIPTION 10.99 TREASURER PETTY CASH MEETING EXPENSE 6.50 JPMORGAN CHASE BANK US INTEGRATION-DUES 222.00 JPMORGAN CHASE BANK ECONOMIST NEWS-RENEWAL 59.76 JPMORGAN CHASE BANK TRAVEL EXPENSE 9.73 JPMORGAN CHASE BANK NEIGHBOR NEWS-RENEWAL 40.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 9.19 JPMORGAN CHASE BANK TRAVEL EXPENSE 9.19 JPMORGAN CHASE BANK WEB SCRIBBLE-HOSTING FEE 19.99 JPMORGAN CHASE BANK LODGING EXPENSE 352.95 JPMORGAN CHASE BANK TRAVEL EXPENSE 23.59 TOTAL ECONOMIC DEV 810.64 114,303.1 FUND GRAND TOTAL AMBULANCE SERVICE TREASURER PETTY CASH AMB SUB REFUND/MCDONALD 24.00 AETNA REFUNDS AMBULANCE REFUND 479.60 TRAILBLAZER HEALTH ENTERPRISES AMBULANCE REFUND 373.90 TOTAL AMBULANCE SERVICE 877.50 AMBULANCE JPMORGAN CHASE BANK ALLMED-SUPPLIES 11.99 JPMORGAN CHASE BANK ALLMED-SUPPLIES 35.97 JPMORGAN CHASE BANK ALLIANCE MED-SUPPLIES 2,196.74 JPMORGAN CHASE BANK ALLIANCE MED-SUPPLIES 20.70 JPMORGAN CHASE BANK TULSA FREIGHTLINER-REPAIR 170.70 JPMORGAN CHASE BANK ZOLL MEDICAL-SUPPLIES 1,091.25 JPMORGAN CHASE BANK TULSA AUTO SPRING-REPAIR 234.10 FLEETCOR TECHNOLOGIES FUEL COSTS -DEC 2008 - F 895.30 FULLERTON HYDRO-TEST INC. RENTAL OF OXYGEN CYLINDER 55.85 FULLERTON HYDRO-TEST INC. RENTAL OF OXYGEN CYLINDER 146.90 Page 7 Claims List 01 /20/09 Budget Unit Title Vendor Name Payable Description Payment Amount AMBULANCE... MEDICAL COMPLIANCE SPECIALTY INC DISPOSAL OF MEDICAL WASTE 109.00 MEDICAL COMPLIANCE SPECIALTY INC DISPOSAL OF MEDICAL WASTE 156.00 MEDICAL COMPLIANCE SPECIALTY INC DISPOSAL OF MEDICAL WASTE 156.00 TREASURER PETTY CASH EXAM FEE & PER DIEM 297.50 JPMORGAN CHASE BANK VIDEO REVOLUTION-TRAINING 1,399.99 JPMORGAN CHASE BANK ALLMED-SUPPLIES 1,394.48 JPMORGAN CHASE BANK ALLMED-SUPPLIES 375.30 JPMORGAN CHASE BANK PSI-SUPPLIES 78.65 JPMORGAN CHASE BANK PSI-SUPPLIES 91.56 JPMORGAN CHASE BANK PSI-SUPPLIES 367.01 JPMORGAN CHASE BANK GE ANSWER CTR-WASHER REP 128.70 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 323.88 JPMORGAN CHASE BANK LOWES-M-1 REPAIRS 8.96 JPMORGAN CHASE BANK ADVANCE AUTO-WRENCH 10.68 JPMORGAN CHASE BANK MEETING EXPENSE 6.62 JPMORGAN CHASE BANK CVC INC-SUPPLIES 1,091.46 TOTAL AMBULANCE 10,855.29 11,732.7 FUND GRAND TOTAL E911 COMMUNICATIONS AT&T DEC '08 E911 FEES 918.38 TOTAL E911 COMMUNICATIONS 918.38 918.3 FUND GRAND TOTAL HOTEL TAX - ECON DEV JPMORGAN CHASE BANK CAPPS-VAN RENTAL 274.72 JPMORGAN CHASE BANK CAPPS-VAN RENTAL 274.72 TOTAL HOTEL TAX - ECON DEV 549.44 549.4 FUND GRAND TOTAL CI - 129TH E AVE BECCO CONTRACTORS INC 129 E AVE WIDENING PROJEC 122,119.93 TOTAL CI -129TH E AVE 122,119.93 122,119.9 FUND GRAND TOTAL CITY GARAGE ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 1,040.12 OFFICE DEPOT INC OFFICE SUPPLIES 6.64 WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 12.88 FRN OF TULSA, LLC UNITED FORD VEHICLE PARTS FOR RESALE 98.93 FRN OF TULSA, LLC UNITED FORD VEHICLE PARTS FOR RESALE 186.30 RADIO SHACK PHONE PARTS CITY GARAGE 17.29 Page 8 Claims List 01 /20/09 Budget Unit Title Vendor Name Payable Description Payment Amount CITY GARAGE... W.W. GRAINGER, INC. DBA GRAINGER LIGHTING SUPPLIES & CAR W 115.66 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 35.69 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 35.69 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 35.69 R & B SUPPLY CO., INC AIR HOSE FOR CITY GARAGE 244.93 FRONTIER INTERNATIONAL TRUCKS, INC PARTS FOR 08 DUMP TRUCK 64.14 ASSOCIATED PARTS & SUPPLY, INC REPAIR PARTS GARAGE 245.93 CLASSIC CHEVROLET, INC. REPAIR SVCS POLICE CARS 604.77 CLASSIC CHEVROLET, INC. REPAIR SVCS POLICE CARS 903.76 ATC FREIGHTLINER GROUP PART FOR 05 AMBULANCE 11.55 CLASSIC CHEVROLET, INC. PARTS FOR RESALE 30.00 B & M OIL COMPANY INC OIL & FLUIDS 538.45 B & M OIL COMPANY INC OIL & FLUIDS 517.64 T & W TIRE, LP FLAT TIRE REPAIR SVC 81.00 T & W TIRE, LP TIRES FOR CITY VEHICLES & 747.08 T & W TIRE, LP TIRES FOR CITY VEHICLES & 825.36 T & W TIRE, LP TIRES FOR CITY VEHICLES & 1,056.02 AMERIFLEX HOSE & ACCESSORIES, LLC PARTS FOR TRASH TRUCKS 66.80 AMERIFLEX HOSE & ACCESSORIES, LLC PARTS FOR TRASH TRUCKS 41.48 O'REILLY AUTOMOTIVE INC VEHICLE PARTS & OPERATING 14.90 O'REILLY AUTOMOTIVE INC VEHICLE PARTS & OPERATING 1,497.27 TOTAL CITY GARAGE 9,075.97 9,075.9 FUND GRAND TOTAL WORKERS' COMP SELF-INS OK TAX COMMISSION SPECIAL TAX UNIT 3RD QUARTER 2008 TAX PAYM 3,209.31 CITY OF OWASSO IMPREST ACCOUNT WORK COMP CLAIMS 1,436.50 CITY OF OWASSO IMPREST ACCOUNT WORK COMP CLAIMS 1,073.06 CITY OF OWASSO IMPREST ACCOUNT WORK COMP CLAIMS 885.41 CITY OF OWASSO IMPREST ACCOUNT WORK COMP CLAIMS 842.00 UNITED SAFETY & CLAIMS INC MONTHLY TPA ADMIN FEES 1,550.00 CITY OF OWASSO IMPREST ACCOUNT WORK COMP CLAIMS 1,034.55 CITY OF OWASSO IMPREST ACCOUNT WORK COMP CLAIMS 885.41 CITY OF OWASSO IMPREST ACCOUNT WORK COMP CLAIMS 553.00 TOTAL WORKERS' COMP SELF-INS 11,469.24 11,469.2 FUND GRAND TOTAL GEN LIAB-PROP SELF INS ATKINSON, HASKINS, NELLIS, BRITTING ATTORNEY FEES -SPARKS 293.42 TOTAL GEN LIAB-PROP SELF INS 293.42 293.4 FUND GRAND TOTAL Page 9 Claims List 01/20/09 Budget Unit Title Vendor Name _ Payable Description Payment Amount TY GRAND TOTAL $270,462. Page 10 CITY OF OWASO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 1/20/09 VENDOR DESCRIPTION AMOUNT AETNA HEALTHCARE MEDICAL SERVICE 4,546.54 HEALTHCARE MEDICAL SERVICE 23,657.38 HEALTHCARE MEDICAL SERVICE 20,754.16 HEALTHCARE DEPT TOTAL 48,958.08 DELTA DENTAL DENTAL MEDICAL SERVICE 4,880.20 DENTAL MEDICAL SERVICE 4,524.90 ADMIN FEES 2,071.51 ADMIN FEES 2,053.46 DENTAL DEPT TOTAL 13,530.07 VSP VISION MEDICAL SERVICES 1,139.68 ADMIN FEES 1,161.21 VISION DEPT TOTAL 2,300.89 HEALTHCARE SELF INSURANCE FUND TOTAL 64,789.04 CITY OF OWASSO GENERAL FUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 01103/09 Department Payroll Expenses Total Expenses Municipal Court 4,504.65 5,882.95 Managerial 21,607.85 28,738.14 Finance 12,607.68 17,723.24 Human Resources 6,077.05 8,763.90 Community Development 12,046.43 16,107.45 Engineering 11,746.98 16,958.72 Information Systems 8,421.81 12,614.09 Support Services 7,535.14 10,697.07 Police 98,827.07 141,636.00 Central Dispatch 9,958.30 14,857.10 Animal Control 2,163.20 3,195.03 Fire 85,122.50 121,009.17 Emergency Preparedness 2,732.83 3,880.12 Streets 7, 807.72 12,108.70 Stormwater/ROW Maint. 6,970.74 9,674.83 Park Maintenance 8,387.93 12,242.28 Community-Senior Center 3,292.36 4,784.21 Historical Museum 2,054.82 2,717.85 Economic Development 3,148.92 4,014.07 General Fund Total 315,013.98 447,604.92 Garage Fund Total 9,131.18 11,749.03 Ambulance Fund Total 16,022.70 22,740.02 Emergency 911 Fund Total 3,319.44 4,952.31 Worker's Compensation Total 0.00 - CITY OF OWASSO GENERAL FUND FISCAL YEAR 2008-2009 Statement of Revenues & Expenditures As of December 31, 2008 MONTH T!l 1" ~ A T C YEAR T/l 1"1 A T C BUDGET PERCENT OF BUDGET REVENUES: Taxes $ 1,625,592 $ 9,391,189 $ 18,938,000 49.59% Licenses & permits 8,614 124,238 334,500 37.14% Intergovernmental 53,593 338,511 659,997 51.29% Charges for services 20,646 191,622 492,700 38.89% Fines & forfeits 42,095 286,666 689,000 41.61 Other 10,067 67,308 95,795 70.26% TOTAL REVENUES 1,760,607 10,399,534 21,209,992 49.03% EXPENDITURES: Personal services 989,442 5,796,957 12,033,629 48.17% Materials 8~ supplies 46,845 352,348 749,996 46.98% Other services 168,270 848,054 1,778,430 47.69% Capital outlay 12,546 532,859 1,383,540 38.51% TOTAL EXPENDITURES 1,217,103 7,530,218 15,945,595 47.22% REVENUES OVER EXPENDITURES 543,504 2,869,316 5,264,397 54.50% TRANSFERS IN (OUT): Transfers in Transfers out TOTAL TRANSFERS NET CHANGE IN FUND BALANCE FUND BALANCE (GAAP Basis) Beginning Balance Ending Balance FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance 961,001 5,537,469 11,095,000 49.91 (1,497,222) (8,647,968) (17,401,000) 49.70% (536,221) (3,110,499) (6,306,000) 49.33% 7,283 (241,183) (1,041,603) 4, 768, 528 $ 4,527,345 3,251,875 3,251,875 $ 3,010,692 $ 2,210,272 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: JOHN W. FEARY PROJECT ADMINISTRATOR SUBJECT: ACCEPTANCE OF 116th STREET SERVICE ROAD IMPROVEMENTS MORROW PLACE, BENSHI ADDITION DATE: January 16, 2009 BACKGROUND: The subject roadway improvement is located on the North side of 116t" Street North (HWY 20) and directly west of U.S. Highway 169. The roadway consists of approximately 450 feet of asphalt roadway improvements including curb & gutter, signalization, signage, and striping. FINAL INSPECTIONS: A final inspection of the service road improvements was conducted by Public Works personnel in December 2008. All items identified at the final inspection requiring correction have been completed. The construction contractor has provided the required two-year maintenance bond for the roadway. RECOMMENDATION: Staff recommends Council acceptance of the 116t" Street Service Road, Morrow Place, Benski Addition improvements. ATTACHMENTS: A. 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I i, kzia~ taz.i '; ti? .t,.131't: 22r1~ :k..t; ILt,,,,i .~`~€11 ~', ,+.Y.:, z'rc. .c4,;na-~ '?E. 1=ltazYt ."LS..I~Stia.I"tt `"+wC,r,titl.Y;4, C1i" .'fit°.C+P~li'~r az-.~`'t(_ uzt~l reti'aah<; tI'€~:l>< ~c~. ,.r:~t z silt:}ri'Cs r,as~.Yt It?.ta ,f},cz €}9 :;i=aa ~.l,f=Etitztec..< av;a b_ ~)r€surtt;rs ESP" tht; C .:r,€~Ea.=f." 1a° ~.c3 z~€p~:z<< 1..,~:,1zc:Y lr, c,_sn:.zlul<~ Etral al ltorsa Whir€e~ irn~rzn; Jeff ~, Jal-ar~scin ~ncl Lynn #~elra4t, €Y'zc~ivir`tt~l(y csfTtfLSA, ~K :i5 11'ti4 ~A1ai~ li~:dl~t ( tttt}llie': r1 ,-ail-lit ~, t<7 C;c;~.. ~c, ;:;:-al 2a21( clelz>r t<Y. t{7'.`YY7~l t»i [.t; E~~.iatix "as ~t€ret.y.. s}[l+:l u:i IC.^> lli;t <llltl (:12u~., n~Ia;t nt'iE€Iil;~;i,rsancltsride-a'tn~zzi_ ;9'~uzbP~sl'zip <~:zzd. the ek.eczziicsn nl~sncla instt.utaeni:(s, zn >>tzi:suitzici: i.l~tlzse lxe~z;z}ts; ,hall t3;> <ES izitzdiYZ~ i.t~r}ri t[Ee ~iici l~1ll)-C'C)'~°I'IN3?NT f: ~`IU:A.T.7"~; t'E)It9[','1P3;'; <c, halz~; aEns'1 azzrizl4°, is:.;11 z:z':ents aza::l 1`;ta.`!z~~•es, tz, ri'tlae :,<.,aa~ ltacl het_z clan'} ctc;ctatEMz:. <tncl <ic>s:zac>`.1e.clt~e€4l~_Y r .e„;a.altirJ~- c:luctc'.d c}l:,zcez:~ at its }~eiynt foal r..ff;:e izi "Iu ~a, t:)klahc~znai. l_~l 1V"1"t'T~IT'SS `~'EJf.ltl~t_)F'. Ml1) i`f:~i~l"('ITJi ~: i' t~r'~~+U~iL'1 Ti C;OIt11'ti~l1 hzis e~eeut~ci tulcl zrcicst~cl. these t a-c:sc:a.zis this 0~ d<iy~ of 1Vaverraber ~ClO€3 Cr-~ >~-~.-• T__._.. _.. _ . ---- _.._._. ----- _,....._ ....,__ i _ SAf'A At~E[~EI''iSGN ;,~[",1 iN":t' ~t.C.a21v 1`fll'~Y" TC?E.~[! I3A~TA .Iuit 1'ltl.:}[])ltJ'T' C1ti this tJ~ dtz~s cst' N©bSemh~.r . 2d30~3 before n}e.; a 1Vcrt<iry lrtitalic t~f'tl"zc State tsl"C)k1.€ta<,rmi iaa trntl tiYZ~ it€e t~'cr€uit~' <~>t" [tils<i, c<isn~; i'ize irstiivisitu~l tt~ z~tzc. ~rczz.c}r€ally ~ncas~~ra taz t~ toe ott~itrer ~csctxhr,~c~I izt_ aaad }alu? execut~:d tizc lazec€..dttz,~ nzsiz-uzzzerzt; stud lie ischzacsuledgeu tlac ,.:~a~+.ztiotz of tlae >aane, .trtcl 1-Yr;iza~ Fs~: zza~: cl€tly slt~otn, ;asif that. hu i:~tlie €ltcre.i:i au<u-it}eel ,iat{i ytzllaerzaEC.cl sallic;€sr caf"i:tae RID--CC)I<177r.TfsN~t (,1SLF;',L"1'Y t~'~}I~IE'r~.tJY <zt.'crz~s€aici, c~tzaEf ~.h~.t i.l~e seal azi~ixr;ci txa tl~e t~ier~~ecliu,- izzstnzancn~e is tlac. corq?crate rT said C~znpc€n}', ~._Z.l terc tiael ccr.~sxri.~; sisal .uad his',igrtahaz~ a,: ~ucl~ crilc~.r ti~er~: clt€1~ ai'iz;S4.d to tl.e. sou?. iz,truzr,.z~ b~° tlz~a autEz<srity aitd r3ircc'fic?ti o,Ptlie s«id Cc;n-~ptarzt, arttl-That ~''.rtic:le 1~', Secticm i, E}r tlas r,y-L,zti~rs of saui ~:t>uagaziti~, r~.lerred > in the frrrc;rcisra~; itastrtziaterzt, zs rtcati~ iii fiar~e. [N "1~E:51 L~tf~'~'~Y Gt' HiiFtti t )F, I hac~; tr~r~u€~zi<r e,_a mz- lzzuxt atuci xfia~-z! my' oli3uz,z1.4_i; at tiro t~ity of 7 uts~a; ~Gza ciao anti ysar fi€st tet c>v~s; writt~tz. e~. cziary Publt~i f:`c;azEa as 5::}ra_ ti Q.aCfQt~~~6 t of ~kt~horrza _....._._...~ ti 1 ~ 1`l:i ~ ':1:1 ~~,y' s~EE i~:~ C< sazn.issit Ea 4x};irc;~ C?1-26 0~~ _ ..__.._ T A RtTY .~ _ ---(_ i, SAGA ANI7EFt5C~N f ___ ,~:,.,istuz_t Score-tats crC (~-ill) E`t)~ i'INi~:N'f ~.:iSC?.4[.I `C €C3tit('Al" "e;~~wh} c~:;ati,t:~~ ila<it th< l<r€e~~c}iiaZr t..atrac.,:, ~rt~ the By T;a~is <irzct s}1" ~a 1Z.w.:c}luti~a:i crt'ilae E>:7r.rcl {}[ C)at<;rt€irs ci thia> cc}t ht t.itiott, and of a Pctizx~er c~i !~tto:7ze~, assszcd l,Ttzst_~.€?t tl€eret~~, are. tatty <atz::l ut:}ue+<.t, <Ynd tli.~u bout t[ae Ise Lacy, thv liesoltttiort <utc3. tl€i~. l'cn,-~r c>",~'~ltz ine,~- are s±ill itz taall lzrri-c. aza+1 effect. I utb 4orttt.. tl~ai ::€: ta..:itlfl[~ €uAYa..s~s.i at_°r-r'zuwitc,r~{ :altaa.tztc. 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CieI'S' (51 _. ., ~t'3r,tttt~tr ts-~-:€~°Ffi~~•: ~3~htt~~6*I(13-si"["#[.1=T ~ t_1€~<~?t~1~1,`-P'd"§f34at3~ >~:~-:3~_~t'e;7 t~~ ~#`.'~~-7'^~€~ 1 its ;trrr ; r t:~i' ~?r' s? aas?ltt FT^ ~? ;;;, €,'?.; t~zAE~.r_ o" i,.irtrE:±; is r<ot Amos-c. t?'r_,~ C?hd~. {~€3st'TFt f73~ :~'t"i`fAadi'v°k:'t' I~"ti{FOre~_~{,I<41I°_~Ft"~'Tiat.,>i,'k~1i.'~t-,~~F`~:'t' ;#~~r~;1Zti:..s(-iEa:i1~,_,t?~~t'pit:I.i?~.t,t;e"7~11'.iRS,.av'~ssi.r-ratiut:is ~usz~an~.d.~4f.ztz~,un<ies s.s,-f?- r?_c-:x .a:~,.ttt,,,-r-..~,e,T{,,...,c~?e .:,t.~b6r?.?r -..~:,~,~r,ssi:~.;;xu.I.,1}"srdtii:N~~csisE ti~ ,;,~:s t r- 7 Harz„-_ f .{E,., its uc a.. ; ixat to :z;:i;osE ~;_.. ,. , rsa, iuc it -rf n :;.> ,s.,ua., t7t,t.a-r-r,.E 6.:G t~l :r. ~..:~„ui;. a Lal'~ al_ :,s r;~e ~~_,t {.:_,rr:x ns a; s: r , :.x;t < s (..1I <r;= ,i„ n_,d~;rt rk ri a snar ;.:u€-.A.a i,s ~tf <;r,%.hi,E7, cr ,).3=ut ~>us ctt rr,?._, t , u,,;; ,.. t.,c rts:rlt~i'. t11 ,,, _. 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T;uCx,7'~~~S>~~%tiE,fk?_!il'tla,Er4{_tit'.ri'?E:RfC_':1~13,><.`_;UTv.1?'C_It'ttft<f~:•l;~tS'1..,,..'.r.e.isfle,~;>t?t';,aerst~cv't~~ :~a~~ftctJn,t.;;€cdi3y;:,,a,>{?AOgriute i f t ;.c ~~ ;:nu its corsf ._ tt ~ se`w1 hr, eusxtl afCt td tfxiz 2UTH 1 sY ~ i ~~iAY 20tJ8 ACte,e 4:slcf ~'C;llils i'1C':'t'l if ~t`ZA'VC'[:t~C)A:iT'A'Vl" t, r1 F, (:?l- C?k{C{3, t'{ ijj:~ i l' C)tt tt:t!'ttt.;t'{1ti - ::s: r7fst%iiJ c ! h ~ rz,s ai no'; t)~s tFis 20TH ~€a; i?f~ MAY, 2G'0~3 . k?c<t?se .:a; ~vrsr?ucA?ty at:pear~<l ~(>~VIi:) {:, CiI7-f;tt~i°d, to t,. Fiuo'.ep, ~' ut it€!i ;-;vi?r's's, de,r}i~,tsc.r, rriel ~ tY` tit%tt z ..e~ ,r!C~ ,r i:a,.c:sna;t, t?hro, tlat~rt :zC ire tktr t)i~'iatcxnnl ;:;_sti,. ercU tare~id~.rrt csi ns ;3oult Lsr, ssiota tai siren' ~~~tra ~.t[can L'sui u[-cef z ~ ~t,?arz;, Wte ~.i:€;tpa ,r ,a..:,:,ribed;n anaa ~~ ttu;_a t=xc:.~ ~:d tilt; aF w~msirs_rttcnt: that kac ~ttrr?tih . r ..~ "`rss! rr! tEr~-;z,it4 t_.xupuu; , x.ntrt t`,e-sA.al «rt'rKeil icE €t?e; s~.i:. s,tu'a€Lnt is snett eor~c~a tt _ seal th.,.. r; ;.a, sA? at%fixcd 1?y auingrstp' oP 3~ris Gi9ftt~ LztE;r[ I?, I'ry ~L..Aws «t aatid (`utn~rtnc', and tE~?t 12 tu.art-1 (ris uam? ~i;~.:reto I"his t'c?n Wr ~; ~ittassu ~ r' gran ^,e'l f?p autho.itY of tl~. [oth:nvau_ ssc~lutscn.~ :,:cpt.r~ Ery tlte't3Uatact!:[ ~jue; r rs ~a C,,c<tt~ituert~an lnsutautce C;as%etlt:;,t}. t?y' zsnt:e€i;x:orts a ritte•n co,ts~.nt d:aiec3 i<-~rcfi t, 1 X93. .. .. 'L`.~P~)~-e'L:.L.?, f'tf,s-'iYtt. /1lY'Y:StIfT23<FxCE9iC~,;P:F, PF1P ~IrtF.s ri7_:I: :S~rt~d.'.Y t~rL<:;+ cYGSA[{EYtP,, y'z lf, Ftit ,t)re<.,-C,.....xl Y;C-i',ra. _~I~:~x,'.YPS;zlr<P e1J.t<P(frylAt '~.: r`.S.CP. <t 4'€'s. P` Pr^.SAr[PaPS, r~r rtrn}` ter , r?; llte'res. 1'r~. a art irre .raj?} ES rtuJtol iLed, tt, era :irn:' r 'aueP, i[l uFr~3ozral r)ri<' <v mn, •r .Qttnnce•v.?-tn-I'i-fr,t rz e.t ::.rd.~ er< ear ixcail .; r ._ f"nn~ :arz, Ft5 cui(-Ct', (<SLJ w73L7e eid, <.L i. ;T S, Zd. 6°L I.F33S; f.. ,f<<_.. .., .1,'.? f1t S.t74 t. Fi ~~, E rle. L?F ;>tl Zf.. E.'s~IS c:¢<.1}tJ rt2 tfi~ '..«e Fit ri' r..:.F.~ 1~; jD ~3ff:.Sft"d~iL .t:i#t !'f',St %L. fF ~t' iil.ct !=M:: r T'lYJ4'E'cr ~ Pdltadtt' Cf trx[Yfr' tlP4dt:, r tt-v, tdfuE IU I'a?t'UfP Li+T}' -4`LdC'E" li(1t70fr'It`rYE l1 CL.` lXTiti CA1S~fl. „ , r. -~ ~' {G,S ~37 ~lf~. x.) j .'fi ~fl/.,~. ~jl[l[ tlFi." Ct'177ar U?Iti S'NL'-~ ,.1t.:1 leaf, c1nr.Lits[t'E• C t~ ~-. r?L nj itzc LFt t' LS(<t ~ /S fji['C1'S (xr iLtE:~ ,. . F,; 7i7X-1' U7',`t M1'~r x,FiCdF.i f:( F'Ft(u j (l~ t 3i { rtl2(::UI :' 7Ft6 ' It,.-,! ,1 j)~ 7'lf f'.5.., .t.,,' tZ) - t~ t t')!.'PY _f ~Ils"il Plt>'4 t t CBf S:; 'sx c ^~ P F~-'t.7 : t. _'P r .'tt, :. _.. t f r/ 1-L J) f iFr ! 2:.'x.Y, lfF.Cd '.^LCLKtF7". ~'OIt:7Y7; li JP~~YLfti 4€.f~J, ,. ~{..'f ~. _Plet '. J.+' tf 0.! G"F Pjx . , ual:l c f~ - - r+~ Slli ft . ,r Jt(.rLiffC 'ii1t7 Cf?(r t1 Tx,-F7 ,$'t1 .,, r(< F 'i tl~j t F.:z 1' , (T f .~e. 1J' .f {. i<'Ylif ,ir v Ld. ~._ ( ~~ frf'L~ f ~, ,.,,Y, f j 5"~~L.'~, (~', -'E, <,rJ R.' (lr l?Pt <d ~c'F.. C>f tr.G ~i?it7(3 ,3r ,, t,. t~ti I,.t<.:i Fflt1~ .ir f.PFn:? lfi. Irt lr.f ( G1J] ~ ~ L?•27{ t.r. i.,lita ,-, L, .' /tft6t If F: ° Lii dP (:.. y'%t J); tt ldcl.,f; atT 2ltt. t' -f:; c_ . tt.< ~,E. (;(~*~I ?v, ~>er r,: 1!i=. c I s,x1.'z , C~~•n;.rat t: xr,tn,~.I rk .`?~,,;st~rr:: c.,:r~ rs . , ; fi.>r<..s..?~a,-_<,< .,e, t...n<c C.=~s~t{ ,Aiy, ,,., c r.,y ,_, .'} i of t tE trr.c,~a ~ e ~:v: r x .>:c:: ~'u a; t.t. E c~c, .:=t <, r; rf;~ b.?a~ ., ,;r T.?,,.,~ it,€ ,- czt:Ylx<, ~z t 5 3;: r:avi ,s. ~.-sun z.. 'czi•,,I,ttirl .s',. itt.v i,? a.s.::A:: e rs;-~~1 c:f f;;A.'t. `?2'~A. 17i r[ ~ :€u3+~8is5a ~~.~~~ EifiV rf~ ~:.L~1-<.:.C~-~ ~'~t~3 ~$ _~ f TYC)i"~PI) ~t3. (4)c`i"y3~JG t~:ist)tA' :~t~t, 4i1~'Y SIY "t'TSSSt~: t!12E4T'.?~`f`~: ftfrt'f'1Ne, LteccoCr>ttrractors.(nc. _ ___...._ _~____.._ as Principal, anc7 R1 ST?-COI~T'ttil?dV"f f'rt;iL;,1T:P]' t'fti4tI'.1N1` <urd GTtk.-A1' A~iTSttTf:Ati tl~ST11iANCTa. Ct)j7T'A1VY, s.n G~lanama curparatiart, having its in!nc!pal place caf t?casiuess in the C ity of'I~ttlsa, ~raic ot~C,!ktahonra, and btc~ttc c;tUF3io, t;incnrnati, {?trio tts Co-~;ttretiLS, a!e held and firmly bounit tulle City of O•,~'asso, C~klahonna as tJbligee. ir!tt!ear'nourrtoi t.ichCeen`Charrsand"fwol-tundredF~x~tyl'w!inc.~ndE~?10f?----------------------- -~- ----... u4LLlksl{ iR,249.t~ ). laz»tid rnaneq of th< United'Cates of"America, ter tt!c paytncnt of wn:ctr, well and Pruly to he ~rde, we bind au!'seh-es, our heirs, e~c-cufors, adrninistrat:?rs, 9ttccessurs atzd assigns juirttty' and severally, firrnty E,y' these I?reset?ts. S~'tTk~Tdt:;AB the !laic; Principal hats cranstrur.Ced G:rrt:;!? impravements described as toliaws: North I;>Sth l?,ast Avenue Cixtensien in f?wasso, C?klaharna which said inaprovemcnts have been mttstrueted to confibrm with st?eciticatians prepared by !E hooey [;rrg~ineering, [nc., I d;r 5 E -t t sC St, I'utsa, (~K "l~ ! OS . Nf)A~','fTTETTL"TY7RG,'T'TTt Ct)NSITTi(~t\' ON 1'ftT:i OT;'•[,SGA'fIt)lti TS 5UCFT, Chat, if the said Principal shall :naintatn said irnprot°emenis.tbr a period of one (11 Year{s) against any failtn•e due to detective ~~orkmansi?ip or materials, said ene {i) Year(s) panod t.? uc;;u~ with ills itAiG r~fcomp!ctior anu atiGLpttil.e~ a. s.:clr ccrrrp!eted i!nprovrm~nts dcsaibed &bavc, th.,n ihi> i? ltv;~uon shall be mall cold void, otherwise to retrain in full ti?rce seed ePtcat: su~ject however to the toll<?eking c;xprt!ss prc;vision: Tate Obligee; b}' and Cltrrnt~_It its hr!;per tcpt'essntrttive, :,hall ~ ivc: ilre Prttrcipal and the Suety written notice otat!! repairs rec;;tir4tt to i'uliil! the terms of tl s ur,..~tarrrit+. ,~ ~t.arant~.c, r«€~d the sand l'r!na!pal :z!!i .r€t,~ sh tll, atcr rc~.cy;_:~f atry such r.: t!: e, be afl.,, t,1 a rr~ r-na!rlc hc.,,.d <- t` ;i3n_ -_, v,l `.cl? !~? rtiake an} such retrain,>. tii}=nut Seasled and i7aEz c~ t,:ir, 1'ttl~! ~.. fieE•~crt Ce ntr ~~!r: lnt~ _ r. _._~,~~ _. _ ___ ~._ %"''` {yea(? ?~'1[(E ('fY~i'19N~'~iT (:1~STJ,<~1.'T"~' C;()l~'(i'.~:`~'~' lc,. _-~ ..____ _ __ .~tteal; yw)l y;~I{{- gg3:#r.>tryrye7npg-$g"'' .y ~,1 yp,p g yy pq~p g / ?g.$'~ptyg ;~~:'{~,ir!-1tc: 4.Y N(A 'Y.E `5.1 ?'S,A'. /R$$.,~:-Aid 4~I.Y ~4,'?$.~Y@..+`~.145_ Ej~ Y_~~~.!Y'. 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C. r; 3y, d... is :..a t>Eb .,dr,i£ 7.:. .'6 _.'?I,,1 r <./ P: ;5 d,.t, u.;,.: r37t .dfa,. r f.~6~('td. € R~~,`I'=.: l 1"L,S~:~ I~t?;~F:N, S i..x' ^i;t (°r.tici,i_s, C£rts:~ai t r 1r;:z. r;:. ,'1s....t,t ~. 5.,.ttii, c,_ Czr„<a ~ztte -:.i t.rt,tt.<xz;c,£ t,ar:z( ,~z~~, r3n .c.rc,:; ,r. ,. r,u~,r lar tc '~~tr 7'.tr~ r _r ta~toF~rax ..:n,. tkte ,zt.:e,l,atra. :ar il~~ ~,,.irr~ trf731x.,~ ~.,s :=r ha:.:7z r, 1:+(r_ Irzvc zi±1t ~ietr ru.r.; ~;l:;i .1 at. -,r?,~ n- tir7I tw:~_ :,~ )i .tic ct 2r?~15r'~ic;7 (-3i: ~.~~°:'7 ii%SY :ik' ?'.C":~.:1;:~:1" r~l.)I~i ~. i'3 . MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: MICHELE DEMPSTER HUMAN RESOURCE DIRECTOR SUBJECT: WORKERS' COMPENSATION SETTLEMENT DATE: January 14, 2009 BACKGROUND: Doug Turner, an employee of the Public Works Streets Division, incurred substantial injuries to his neck, face, left shoulder, and left knee in November 2007 while performing his duties as Street Maintenance Worker. As a result of this injury, Mr. Turner underwent multiple surgeries and treatments during 2008. On January 6t", Mr. Turner and the City appeared before the Workers' Comp Judge assigned to the settlement case. Subsequently the judge issued a permanent partial disability rating. The total amount of the settlement based on the disability rating is $98,404.50. Due with in twenty days of the court order is $31,240.90 of which $11,560 will be paid to Mr. Turner and $19,680.90 will be paid to his attorney Jeffery Fields. The remainder of the settlement will be paid out in 232.4 weekly payments of $289 payable to Mr. Turner. A copy of the court order is attached for your review. FUNDING: Worker's Compensation settlements are funded out of the Workers' Compensation Self- Insurance Fund. A supplemental appropriation to increase expenditures in the Workers' Compensation Self-Insurance fund is listed as item #7 on the January 20, 2009 City Council agenda. The remaining portion of the settlement to be paid during fiscal year 2008-2009 will be funded out of current amount budgeted for settlements. RECOMMENDATION: Staff recommends approval and authorization for payment of the court ordered workers' compensation settlement in the total amount of $98,404.50. ATTACHMENT: 1. Court Order BEFORE THE WORKERS' COA~IPENSt~TION COURT O1+ THE STATE OT UKLAIIOIVIA Iu t•e claim of: DOUGLAS DARIN TURNER Claimant CITY OF OWASSO Respondent CITY OF OWASSO (OWN RISK #16950) Ins. Cat•~-ier FILLD WORKERS' COMPENSATION COURT STATE OF OKLAHOMA January 8, 2009 Robert L. Tharp COURT CLERK Court Number:. 2008-09427Q ) Ciaiinatit's Social Security Numl~er:446-78-6178 ORDER DETEI211'IINING COiYIF`I;NSABILI`T'Y r~ND A«rARDING Pl/Rl•~If1NENT PARTIAL DISABILITY BENETTTS Now on this 7th day of JANUARY, 2009, this cause came ort for consideration pursuant to regular assignment and hearing on JANUARY 6, 2008, before JUDGE BOB LAKE GROVE, at Tulsa, Oklahoma, at which. tinge claimant appeared in person and by counsel, JEFFREY G FIELDS and respondent and insurance catxier appeare+'rl by counsel, MARGARET E DUNN OTTERSON. The Court having considered the evidence and records oti file,. and being «Tell and fully advised in the 13retYlises FINDS AND ORDERS AS FOLLOWS: -1- THAT on NOVEMBER 12, 2007, claimant ~i~as employed ley the avove Warned respaitdei~t and such employment was subject to and covered by the provisions of the V~orkers' Compensation Act. of the State of Olclaho~na; and on said. date claimant sustained accidental personal injury to the FACE, JAW, LEFT EYE, RIGHT EYE, CERVICAL SPINE, LEFT SHOULDER, end LEFT KNEE arisi~~g o~it of and in the course of claimant's enrploytnent. -2- THAT at time of injury, elaiina~lt`s ~~~ages ~i~ere sufficient. to establish the rates. of compensation. at: X577.00 per week for teu~porary total disability and ~2b9.00 per week for permanent partial disat~ility. 2008-09427Q Page 2 -3 - THAT as a result of said ittjuiy, claimant sustained 30 percent permanent partial disability to t}ie WHOLE IvIAN CERVICAL SPINE, 8 percent permanent partial disability to the WHOLE MAN LEFT SHOULDER,.. 8 percent perti~anent partial disability to the WHOLE MAN FACE, 10 percent pez•mauent partial disability to the WHOLE MAN JAW (TEETI-I/MOUTH), 12 percent permanent partial disability to Elie LEFT KNEE, i0 percent pertnanettt partial disability to the RIGHT EYE and 0 percent petma~lent partial disability to the LEFT EYE,. for which claimant is entitled to compensation for 340.5 weeks at $289.00 tier lveek, or the total a~nouiit of 598,404.50 of which 40 ~~,seeks have accrued and shall be paid in a lump sum of $11,560..00. -4- TFIAT the request far c}isfigureinent vas ~vithc}ra~vn. -5- THAT respondent and/or insurance can•ier slta}l pay all reasonable and necessary medical expenses incurred. by claitant as a result of said injury. -6- T'FIAT respondent or insw•anee cat7•ier steal} lay claimant the accrued pot,tio~i of t}te axvard herein in }ump sum of $11,560.00. and pay the balance of said award at the rate of $289.00 per week until the total award of $9S,404.50 (less attorney fee) has been paid to claimant. -7- THAT respondent or insurance can-ier shall pay court costs; Special Occupational Health and Safety Fund Tax shall be paid in the sutra of $738A3, representing three-fourths of one percent {0.75%}. Despondent, if O~ti~n Risk, shall pay X1,968.09 to ilte Workers' Compensation Aclministratioxt Fund, representing two percent. (2%) of the permanent disability award Herein. _S_ THAT pursuant. to 'Title 85 O.S. Section 93, a filing fee ofseventy-five dollars (~75A0) is taxed as a cost in this matter, acid shall be paid by responcleitt to the Court Administrator unless a filing fee ~r~as previously paid, within riventy (20) days from the date this order becomes-final. -9- THAT the suet of ~ 19,680.90 shall be deducted from the award herein aid paid in lump sum to claimant's attorney as a fair and reasonable atto~'ney fee; t~~itltin tr~venty (20} clays from the elate of filing of this order, respo~tdent or ulst~rance carrier shall comply lteretivth. BY ORDER OF: BOB LAKE GROVE, J cjlCRichardson Zoos-09427Q Page 3 A copy of the above and foregoing Court Order eras mailed, by regular ar Certified United States Mail, on this filed stamped date to: Claimant's Attorney: JEFFREY G FIELDS 601 S BOUI;DER STE 500 'TULSA, OK 741.19-1305 Respondent's Attoniey: MARGARET E DUNN OTTERSON PO BOY 471G47 TULSA, OK 74147-1647 I do hereby ceriify that the above. and foregoing is a true and correct copy of the origins! order signed by the Judge herein. Witness by my hand and the officio{ seal of this court on this date. 4QwtPf1:$~~ OF4iCG~ UA. SEAL y of ~,¢~ pkLAKO Court C{erk January 8, 2009 MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: MICHELE DEMPSTER ~°~~ HUMAN RESOURCES DIRECTOR SUBJECT: SUPPLEMENTAL APPROPRIATION FOR WORKERS' COMPENSATION FUND DATE: January 14, 2009 BACKGROUND: The City is self-insured for workers' compensation. This means that all costs associated with an employee's on-the job injury are paid by the City through the Workers' Comp fund, up to $750,000 per injury. The City purchases Excess insurance that would cover an injury exceeding $750,000. The Workers' Comp fund accounts for revenues and expenses associated with self- insuring workers' compensation. The sole revenue source for the workers' compensation fund is the percentage of payroll charged to each department. Expenditures include expenses relating to medical treatment, compensation, settlements, and plan administration. $487,500 is budgeted for Workers' Compensation expenses for fiscal year 2008-2009. Of that, $122,500 is budgeted for settlements with an available balance of $42,000. The current fund balance for workers' compensation is $410,000. The consent agenda includes a request for authorization and approval of a settlement resulting from an on-the job injury for Doug Turner with a lump sum payment due of $31,240. As a result of this settlement staff is requesting a supplemental appropriation of $31,240. RECOMMENDATION: Staff recommends Council approval of a supplemental appropriation in the Workers' Compensation Self-Insurance Fund budget increasing expenditures in the amount of $31,240. MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: ERIC WILES COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: CDBG CLOSEOUT, RAYOLA PARK SPLASH PAD AND RAYOLA PARK RESTROOM/PARKING LOT IMPROVEMENTS - FY '06 AND FY `07 DATE: January 16, 2009 BACKGROUND: For the City of Owasso's FY 2006 Community Development Block Grant (CDBG), the City received $66,450 for the construction of the splash pad facility at Rayola Park. With the one-for- one match requirement provided by the City, total funds for the project came to $132,900. The following year, the City received $58,696 in CDBG funds for the construction of a handicap accessible restroom near the splash pad facility at Rayola Park, as well as for improvements to the existing parking lot located at the facility. Including the match, total funds for this project came to $117,392. CLOSEOUT: The FY '06 and '07 CDBG projects have been completed. Now, closeout documents for the projects need to be prepared and submitted to the Oklahoma Department of Commerce (ODOC). In order to make the submittals official, the City Council must authorize the completion of the closeout documents and authorize the Mayor to execute them. PUBLIC HEARING: A final requirement for the closeout of the FY '06 and '07 projects is for the City Council to hold a public hearing to invite and hear any citizen comments regarding the work that was performed under the grant. RECOMMENDATION: The staff recommends the Council hold a public hearing during the January 20, 2009 regular meeting of the Owasso City Council to invite citizen comment on the work completed under the two grants. Further, the staff recommends Council authorization for the completion and execution of all closeout documents related to FY '06 and `07 CDBG Small Cities Grant projects for transmittal to ODOC, MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY ASSISTANT CITY MANAGER SUBJECT: MUTUAL ASSISTANCE AGREEMENT CITY OF COLLINSVILLE DATE: January 16, 2009 BACKGROUND: The City of Owasso has received a request to enter into a mutual assistance agreement with the City of Collinsville. The attached Emergency Mutual Assistance Agreement is a standard form being offered to Tulsa area municipal and county governments, federal, state, and local emergency response agencies, and other support providers. The Federal Emergency Management Agency (FEMA) "encourages parties to have written mutual aid agreements in place prior to a declared fire, emergency, or major disaster." When mutual aid agreements are entered into post-event, FEMA will not provide reimbursement for the initial hours of assistance performed at the incident site. The provisions of the Emergency Mutual Assistance Agreement include: • Automatic renewal on a year-to-year basis • Covers various disciplines including police, fire, public works, communications, and equipment management • Provides for reimbursements under FEMA policy in the event a federal disaster is declared • Requires the management of any incident covered by this agreement to utilize the NIMS Incident Command System (ICS). This Mutual Assistance Agreement, along with the City of Owasso's membership in SoonerWARN, Debris Management Plan, and development of a Pre-Event Contract for Debris Removal will aid to further enhance the City of Owasso's ability to respond following a major disaster. A similar Mutual Assistance Agreement was also entered into with the City of Tulsa in October, 2008. RECOMMENDATION: Staff recommends Council authorization for the Mayor and appropriate staff to sign the Emergency Mutual Assistance Agreement between the City of Owasso and the City of Collinsville. ATTACHMENT: 1. Emergency Mutual Assistance Agreement EMERGENCY MUTUAL ASSISTANCE AGREEMENT BETWEEN CITY OF OWASSO, OKLAHOMA AND CITY OF COLLINSVILLE, OK This Mutual Assistance Agreement (the "Agreement") is entered into by and between the City of Owasso, Oklahoma, a municipal corporation organized and existing under the laws of the State of Oklahoma (hereinafter referred to as "City of Owasso"), and City of Collinsville, Oklahoma, a municipal corporation organized and existing under the laws of the State of Oklahoma (hereinafter referred to as "City of Collinsville"). WHEREAS, 63 Oklahoma Statutes Section 683 et seq., the "Emergency Management Act of 2003", and Section 695 et seq., the "Oklahoma Intrastate Mutual Aid Compact", authorize this Agreement and each party in securing the benefits of mutual aid in the protection of life, public safety, and property from an emergency, major disaster, or other crisis. NOW, THEREFORE, for and in consideration of the terms, covenants and conditions hereinafter set forth, the parties hereto agree as follows: The term of this Agreement shall be effective commencing upon signage of both parties and continue in force on a year to year basis for an indefinite term, until terminated by the parties. 2. On request to an Authorized Representative of City of Collinsville by an Authorized Representative of the City of Owasso, equipment and personnel of City of Collinsville will, if available, be dispatched to any location as designated by the Authorized Representative of the City of Owasso, within the area for which the City of Owasso normally provides public safety and emergency services. 3. On request to an Authorized Representative of the City of Owasso by an Authorized Representative of the City of Collinsville, equipment and personnel of the City of Owasso will, if available, be dispatched to any location designated by the Authorized Representative of City of Collinsville, within the area for which the City of Collinsville normally provides public safety and emergency services. 4. Any dispatch of equipment and personnel pursuant to this Agreement is subject to the following conditions: A. Any request for aid hereunder shall include a statement of the amount and type of equipment and personnel needed, and shall specify the location to which the equipment and personnel are to be dispatched, but a representative of the Providing Entity shall determine the amount and type of equipment and number of personnel to be furnished. B. The Providing Entity shall report to the incident commander of the Requesting Entity at the location to which the equipment and personnel was dispatched, and shall be subject to the orders of the official. In the event a request is made to respond to a location and the Requesting Entity is not present when the Providing Entity arrives at the scene, then the Providing Entity shall be in charge and shall take any necessary steps to handle the emergency or incident. C. It is understood and agreed that the Providing Entity and requesting Entity shall manage any emergency, major disaster, or other crisis utilizing the National Incident Management System (NIMS) Incident Command System (ICS). D. The Providing Entity shall be released by the Requesting Entity when services of the Providing Entity are no longer needed at the emergency, major disaster, or other crisis for which the Providing Entity's services were requested, as determined by the authorized representative of the Requesting Entity, with the exception that, the Authorized Representative of the Providing Entity may, without notice to the Authorized Representative of the requesting Entity, recall his equipment and personnel as necessary to respond to an emergency, major disaster or other crisis within the area for which the Providing Entity normally provides public safety and emergency services. E. Each party waves all claims against the other party for compensation for any loss, damage, personal injury, or death occurring as a consequence of the performance of this Agreement. F. All equipment used by the City of Owasso and City of Collinsville in carrying out this Agreement will, at the time of action hereunder, be owned by or under the jurisdiction of the City of Owasso and City of Collinsville, respectively, and all personnel acting for the City of Owasso and City of Collinsville under this agreement will, at the time of such action, be an employee or volunteer member of their respective entity. G. It is mutually agreed that each party hereto will provide to its employee's workers compensation coverage and retirement benefits (if provided) while their employees are providing mutual aid assistance to the other party to this Agreement. H. It is further agreed that nothing in this Agreement shall be construed to impose civil liability on the Requesting Entity, who acts in good faith and without malice, for or on account of injury and/or damages resulting to personnel or equipment of the Providing Entity. It is understood and agreed that neither the Providing Entity nor any of its employees providing mutual aid assistance under this Agreement, while acting in good faith and without malice, shall render themselves liable for and they are relieved of all liability for or on account of injury and/or damages resulting to personnel or equipment of the Requesting Entity. 5. Both parties recognize the costs incurred in responding to and providing assistance to each other in the event of disasters or other crisis. Any reimbursement of costs shall be subject to the following conditions: A. Pursuant to the Oklahoma Statutes Section 695.9 of Title 63, "Any jurisdiction rendering aid in another jurisdiction pursuant to the Oklahoma Intrastate Mutual Aid Compact shall be reimbursed by the jurisdiction receiving such aid for any loss or damage to or expense incurred in the operation of any equipment and the provision of any service in answering a request for aid and for the costs incurred in the connection with such requests; provided, that any aiding jurisdiction may assume in whole or in part such loss, damage, expense, or other costs, or may loan such equipment or donate such services to the receiving jurisdiction without charge or cost; and provided further, that any two or more jurisdictions may enter into supplementary agreements establishing a different allocation of costs among those jurisdictions. Compensation expenses shall not be reimbursable under this section. B. If the Requesting Entity receives state and/or federal aid or resources, the Providing Entity may be reimbursed through the Requesting Entity. The Requesting Entity must claim the eligible costs of the Providing Entity, pursuant to the terms and conditions of this Agreement and the requirements of the Federal Emergency Management Agency (FEMA) Recovery Division Policy 9523.6, Mutual Aid Agreements for Public Assistance, on its subgrant application, and agree to disburse the Federal share of funds to the Providing Entity. 6. This Agreement may be terminated at any time by either party, with or withourt cause, upon tendering written notice of such termination to the Authorized Representative of the other party ninety (90) days prior to the effective date of such termination. 7. It is not the intent of the parties hereto to create any rights in any third parties. 8. The chief elected official of each party shall be an Authorized Representative of said party and may designate such subordinates as he determines necessary to act as Authorized Representatives in his absence. Each party shall provide to the other party a list of Authorized Representatives and phone numbers for contact purposes. 9. This Agreement is not assignable except upon the prior written consent of the parties hereto. 10. This Agreement shall be executed in quadruplicate, each copy of which shall be deemed an original, but which together shall constitute one and the same instrument. 11. This Agreement may not be amended except by express written agreement of all parties hereto. 12. When any word in this Agreement is used in the singular, it shall include the plural, and plural, the singular, except where a contrary intention plainly appears. When any word in this Agreement is used in the masculine, it shall include the feminine, and the feminine, the masculine, except where a contrary intention plainly appears. 13. Neither party hereto waives any defenses or rights available pursuant to the Governmental Tort Claims Act, 51 Oklahoma Statutes, Sections 151 et seq., common law, statutes, or constitutions of the United States or the State of Oklahoma by entering into this Agreement. 14. It is mutually understood and agreed by the parties hereto that this Agreement contains all of the covenants, stipulations and provisions agreed upon by said parties and no agent or other party to this Agreement has authority to alter or change the terms hereof, except as provided herein, and no party is or shall be bound by any statement or representation not in conformity herewith. IN WITNESS WHEREOF, the parties have executed this Agreement, effective on the date approved by the City of Owasso. ATTEST: City Clerk Recommend for Approval: City Attorney By:_ Mayor Date Police Chief Fire Chief Public Works Director CITY OF COLLINSVILLE ATTEST: By: City Clerk Mayor Date Recommend for Approval: City Attorney Police Chief Fire Chief CITY OF OWASSO Public Works Director MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: TIMOTHY D. ROONEY ASSISTANT CITY MANAGER SUBJECT: INTERLOCAL AGREEMENT FOR JAIL SERVICES DATE: January 16, 2009 BACKGROUND: In December of 2001, the City of Collinsville City Hall, which also contained the fire and police operations, was destroyed due to a structure fire. At the time, the Police Department was operating a 24 hour holding jail by Oklahoma jail standards. As a result of the loss of the jail, the Collinsville Police Department has been unable to effectively process and hold prisoners on Collinsville municipal charges for lack of jail space. In March 2003, the City of Collinsville approached the City of Owasso about providing jail services in the event their police officers arrested someone on municipal misdemeanor charges. The City of Owasso, being receptive to helping a neighboring city, entered into a two year inter-local agreement for jail services, which has been extended and modified several times. The current agreement expired December 31, 2008. AUTHORITY: Title 74 of the Oklahoma State Statutes, Chapter 31-1001 is a statute that provides municipalities with the authority to enter into inter-local agreements. The purpose of Section 1001 is to permit local governmental units to make the most efficient use of their authority by enabling them to cooperate with other localities on a basis of mutual advantages; thereby providing services and facilities that will accord best with geographic, economic, population and other factors influencing the needs and development of local communities. The cooperating governmental units can, if they deem it necessary, create an entity to carry out the cooperative functions. COMPENSATION: Staff has reviewed costs incurred by the City of Owasso when a Collinsville prisoner is housed at the Owasso jail, as well as costs charged by the David Moss Correctional Facility in Tulsa County. At Collinsville's request, staff would like to continue to utilize the existing agreement where the City of Collinsville would be charged $45 per prisoner per day through December 31, 2009. Collinsville Inter-local Agreement January 16, 2009 Page 2 of 2 DURATION OF AGREEMENT: The terms of the agreement would begin upon the date of signing and would continue through December 31, 2009. COLLINSVILLE APPROVAL OF AGREEMENT: The City Council for the City of Collinsville approved the agreement at their meeting on December 15, 2008. RECOMMENDATION: Staff recommends Council approval of the proposed interlocal jail agreement between the City of Owasso and the City of Collinsville ATTACHMENTS: 1. Proposed inter-local jail agreement with attachments UPON APPROVAL AND EXECUTION RETURN TO: CITY OF OWASSO P.O. BOX 180 OWASSO, OK. 74055 INTERLOCAL AGREEMENT FOR JAIL SERVICES THIS INTERLOCAL AGREEMENT FOR JAIL SERVICES (hereinafter "Agreement") is made and entered into by and between the CITY OF OWASSO, OKLAHOMA, (hereinafter "Owasso"), and the CITY OF COLLINSVILLE, OKLAHOMA (hereinafter "Collinsville"). WHEREAS, Title 74 O.S. 2001 1001 et seq. authorize cities to enter into interlocal agreements for jail services that specify the responsibilities of each party; And WHEREAS, Owasso has a jail facility and Collinsville desires to enter into this agreement to utilize Owasso's jail facility and the terms and conditions of this agreement; NOW, THEREFORE, in consideration of the mutual covenants, conditions and promises contained herein, Owasso and Collinsville mutually agree as follows: 1. DEFINITIONS. Unless the context clearly shows another usage is intended, the following terms shall have the following meanings in this agreement: a. Owasso Jail means a place owned and operated by City of Owasso primarily designed, staffed and used for the housing of adults charged with a criminal offense; for the punishment and correction of offenders after conviction of a criminal offense; or for confinement and/or holding during a criminal investigation, or a civil detention to enforce a court order. As of the date of the execution of this agreement, this jail is located at 111 North Main Street, Owasso, Oklahoma 74055. b. Collinsville prisoner means a person arrested by the Collinsville Police and held and confined in the Owasso Jail (either pre- orpost-trial) pursuant to a violation of a Collinsville ordinance or a violation of state law which designated the crime for Collinsville/Owasso Jail Agreement 1 which the person is held to be a misdemeanor or gross misdemeanor. The term Collinsville prisoner shall not include a person arrested for a felony offense by Collinsville Police, a person arrested on a warrant issued by another jurisdiction or for charges initiated by anon-Collinsville Police officer, or a person charged by the District Attorney with a felony or an attempt to commit a felony, even if there is a plea to or a conviction of a lesser offense. A Collinsville prisoner shall not include juveniles. 2. JAIL AND HEALTH SERVICES a. For prisoners accepted under this Agreement, Owasso shall accept Collinsville prisoners and furnish jail facilities, booking, custodial services, and personnel for the confinement of Collinsville prisoner equal to those Owasso provides for the confinement of its own prisoners. Medical costs for emergency or necessary health care for Collinsville prisoners shall be the responsibility of Collinsville in the event an inmate is transported to the hospital, the hospital shall be directed to bill Collinsville directly. With respect to inmate prescriptions, Collinsville agrees to utilize the same pharmacies as Owasso, and Collinsville shall be billed directly for its inmates' prescriptions. Collinsville retains the option to contract with medical providers to provide medical service to Collinsville prisoners. Owasso shall notify Collinsville prior to outside medical care being provided for a Collinsville prisoner; however, when emergency medical care is required in life-threatening circumstances, the notification may occur as soon as practicable, which may be after emergency medical care has been provided. b. Collinsville will have the full responsibility of transporting its prisoners when necessary from the Owasso Jail to the David L. Moss Correctional Center or any other facility. 3. ACCEPTANCE OF PRISONERS. a. Collinsville understands that Owasso will accept prisoners on a nonexclusive basis under this Agreement. The acceptance of prisoners is subject to space being available. Owasso reserves the right to reserve space in the jail for its anticipated prisoner needs and may require the removal of Collinsville prisoners to accommodate Owasso prisoners. If Collinsville prisoners are displaced and must be removed from the jail, Owasso agrees to provide Collinsville with notice in writing or teletype that the Collinsville prisoner must be removed. b. Prisoners may not be incarcerated in the Owasso jail longer than ten (10) days or contrary to any federal or state statutes or regulations or constitutional requirements for the Owasso Jail. Should an inmate serve his/her 10-day sentence in the Owasso Jail and still have additional days of jail time, Collinsville will transport their inmates to another facility. Collinsville/Owasso Jail Agreement 2 Should transportation be required for Collinsville inmates to appear in Municipal Courts, transportation will be the responsibility of Collinsville. c. Collinsville agrees that if any Collinsville prisoner is deemed out of control or dangerous by the personnel at the Owasso Jail, on four (4) hours' notice from Owasso to Collinsville, Collinsville shall make arrangements to remove and transport to another facility. Owasso may also refuse to incarcerate any persons who are suspected to be an extreme danger to themselves or to other inmates or who have a medical and/or mental condition. In cases where a Collinsville prisoner has obvious medical needs, Collinsville shall transport such prisoner to a medical facility for treatment prior to being booked into Owasso's Jail. If a Collinsville prisoner has minor medical needs, Collinsville needs to attend to those needs prior to sending the prisoner to Owasso. In all cases, Collinsville officers will remain at the Owasso Jail until the prisoner is accepted by the Owasso custody staff. d. Collinsville will also determine if the prisoner needs to be taken to the hospital to obtain a medical release prior to Owasso accepting the inmate into jail. The Collinsville personnel committing the prisoner will not leave the Owasso Jail until the Owasso Intake Officer has completed the "Medical Intake Screening Form", and the prisoner(s) is accepted by the Intake Officer and a preliminary search of the prisoner has been completed. Based on the information obtained, the Owasso Intake Officer will either accept or refuse the intake into the jail's custody. The Owasso Intake Officer will inform the Collinsville personnel of the reasons if the prisoner is not accepted. Acceptable reasons for the Owasso Intake Officer to refuse a prisoner include: i ) Skin lacerations requiring stitches ii ) Obvious or questionable bone fractures iii ) Prisoners who cannot walk under their own power due to injuries or high levels of intoxication from drugs or alcohol iv ) Individuals who are non-responsive (Show no reaction to stimulus) v ) Pregnant women with a history of recent problems (ie leaking, cramping, contractions, and/or bleeding) vi ) Suspicion that a prisoner has ingested a lethal dose or has a toxic level of an unknown or known drug(s) and or chemicals. vii) Possibility of a closed head injury viii) Individual with acute or immediate mental illness ix ) Intoxicated prisoner with B.A.C. of over .30 x ) Failure to supply necessary paperwork Collinsville/Owasso Jail Agreement 3 The Owasso Intake Officer will inform the Collinsville personnel that they must get a medical and/or mental health release for the prisoner from a licensed physician before the individual will be accepted into the jail. e. If the prisoner is released by a licensed physician, the individual committing the prisoner must submit the following documents to the intake officer prior to processing of the prisoner: i ) A medical or mental health release signed by physician, and ii ) Any discharge "instruction sheet", and iii) Any prescriptions ordered by the physician. 4. BONDING PROCEDURES AND 48 HOUR AFFIDAVIT a. Any Collinsville prisoner desiring to bond out must post a bond with Collinsville. b. If the prisoner is a Collinsville resident, the Collinsville Police Department will arrange transportation for the prisoner upon their release. c. Collinsville must notify Owasso via facsimile immediately of any prisoner who has posted the bond. Collinsville represents to Owasso that the following persons are authorized to make this representation to Owasso, to wit; d. Collinsville must provide the Owasso Police Department with an Affidavit for Probable Cause giving notice of the crime the prisoner is charged with by Collinsville. Collinsville must provide evidence of this prior to incarceration at the Owasso jail. Collinsville also agrees to provide the Owasso Police Department, within twenty-four (24) hours of the Collinsville prisoner's being arrested a signed copy of the Affidavit for Probable Cause, from the Judge or the prisoner will be released from the Owasso Jail. 5. RATE AND PAYMENT. Collinsville shall pay Owasso at a rate per prisoner on a 24-hour basis set out in Schedule A attached hereto. Said rates shall be adjusted from time to time by mutual agreement in advance of the renewal of any term of this agreement as provided in Section 6. Collinsville shall be responsible for all costs for the transport of its prisoners. Collinsville/Owasso Jail Agreement a. Payment shall be made promptly by Collinsville to Owasso within thirty (30) days after a monthly statement is submitted by Owasso to Collinsville. b. Each party may examine the other's books and records to verify charges. If an examination reveals an improper charge, an adjustment shall be applied to the next month's statement, or if the agreement has terminated, by an appropriate payment from one to the other. The parties agree to meet at least once each year to examine and verify charges for the previous year. The parties shall enter into a written agreement verifying and reconciling charges for the previous year and closing the books on an annual basis. 6. DURATION. The initial terms of this agreement shall commence on January 1, 2009 by both parties and shall expire on December 31, 2009. 7. RECORD KEEPING (BOOKING). Owasso agrees to maintain a system of record keeping relative to the booking and confinement of each Collinsville prisoner in such style and manner as equivalent to Owasso's records pertaining to its own prisoners. Such records shall include, but not be limited to, the following information: defendant's name, charge, booking date, release date, and manner of release (i.e., personal recognizance, bond, cash bail). Along with monthly billing statement, Owasso shall submit to Collinsville or its authorized representative's copies of said records. 8. BOOKING PROCEDURE. Prisoners will be booked by Collinsville according to procedures and policies jointly agreed to by Owasso and Collinsville by completing for each such prisoner an appropriate booking sheet with a copy to be provided to Owasso, if requested. A copy of said booking sheet to be utilized under this contract is attached as Exhibit "B". 9. RELEASE OF COLLINSVILLE PRISONERS FROM OWASSO JAIL. No Collinsville prisoner confined in the Owasso Jail subject to this Agreement shall be released except: a. When requested by a member of Collinsville Police Department; b. In compliance with orders of the court in those matters which the courts have jurisdiction; c. For appearance in court; d. For interviews by Collinsville Police or attorneys; e. If the prisoner has served his or her sentence or the charge pending against the prisoner has been dismissed; or Collinsville/Owasso Jail Agreement 5 f. As determined by the Owasso Chief of Police or his designee as part of a plan to reduce prisoner population as a result of facility overcrowding; PROVIDED, however, Owasso and Collinsville prisoners shall be released or relocated to the David L. Moss Correctional Center on a "first in first out" basis. g. When in the discretion of an Owasso police officer holding the rank of Lieutenant or above, or the Communications Supervisor, such release is warranted, Owasso shall notify Collinsville Police of such event as soon as possible. 10. ACCESS TO COLLINSVILLE PRISONERS. All Collinsville Police officers, investigators, interpreters, mental health professionals, the prosecuting attorney, and the prisoner's counselor or assigned counsel shall have the right to interview the prisoner inside the confines of the Owasso Jail, subject only to the necessary security rules. Interview rooms will be made available to Collinsville Police and others in equal priority with those made available for Owasso prisoners. 11. OPERATION OF JAIL. Owasso agrees to operate the jail to current professional standards and practices in accordance with all state and federal standards, whether set by constitution, statute or regulation. Collinsville shall receive equal treatment to that supplied to Owasso's own prisoners. 12. INDEMNIFICATION. a. Except as otherwise provided in 12(b), Collinsville agrees to defend, indemnify and hold harmless Owasso and its elected officials, officers, agents and employees, or any of them, from any and all claims, actions, suits, liability, loss, costs, expenses and damages of any nature whatsoever by reason of or arising out of any act or omission of Collinsville, its officers, agents and employees, or any of them in arresting, booking, detaining, charging, transporting, or releasing prisoners. In the event that any suit based upon such a claim, action, loss or damage is brought against Owasso, Collinsville shall defend Owasso at Collinsville's sole cost and expense, including but not limited to attorney fees, court costs, and expert witness fees; provided, that Owasso retains the right to participate in said suit if any principle of government or public law is involved; and if a final judgment is rendered against Owasso officers, agents, employees or any of them or jointly against Owasso and Collinsville and their respective officers, agents and employees or any of them, Collinsville shall satisfy and discharge the same. b. In the event of the concurrent negligence of the parties, each party shall be responsible for payment of any claim or judgment in proportion to the percentage fault attributed to that party. Collinsville/Owasso Jail Agreement 6 c. The indemnities provided for in this paragraph 11 shall apply to all legal costs and attorney's fees incurred by the party indemnified. In any action to enforce the indemnities provided for in this paragraph, the prevailing party shall be entitled to recovery of costs and attorneys' fees for the enforcement of these indemnities. 13. TERMINATION OF AGREEMENT. Either party may terminate this Agreement upon thirty (30) days written notice to the other City Manager. 14. DISPUTE RESOLUTION. a. The Police Chiefs for each city and appropriate staff, if deemed necessary, will meet quarterly to discuss any pending issues to resolve disputes, if any. b. It is the parties' intent to resolve any disputes relating to the interpretation or application of this agreement informally through discussions at the staff level as described in paragraph 14 (a) above. In the event disputes cannot be resolved informally, resolution shall be sought by the City Managers. If the City Managers reach no resolution within thirty (30) days, either party may terminate this agreement. 15. WAVER. No waiver of any right under this Agreement shall be effective unless made in writing by the authorized representative of the party to be bound thereby. Failure to insist upon full performance on any one or several occasions does not constitute consent to or waiver of any later nonperformance. 16. ASSIGNMENT. Neither this Agreement nor any interest herein or claim hereunder shall be assigned or transferred, in whole or in part, by either Owasso or Collinsville to any other person or entity without the prior written consent of the other party. In the event that such prior written consent to an assignment is granted, the assignee shall assume all duties, obligations and liabilities of its assignor stated in this Agreement. 17. INDEPENDENT CONTRACTOR. Each party to this agreement is an independent contractor with respect to the subject matter herein. Nothing in this agreement shall make any employee of Owasso an employee of Collinsville, and vice versa, for any purpose, including, but not limited to, for withholding of taxes, payment of benefits, worker's compensation, or any other rights or privileges according to either city's employee by virtue of their employment. At all times pertinent hereto, employees of Owasso are acting as Owasso employees and employees of Collinsville are acting as Collinsville employees. 18. PARTIAL INVALIDITY. Whenever possible, each provision of this agreement shall be interpreted in such a manner as to be effective and valid under applicable law. Any provisions of this agreement which shall prove to be invalid, void or Collinsville/Owasso Jail Agreement 7 illegal shall in no way affect, impair or invalidate any other provisions hereof, and such other provisions shall remain in full force and effect. 19. ASSIGNABILITY. The rights, duties and obligations of either party to this agreement may not be assigned to any third party without the prior written consent of the other party, which consent shall not be unreasonably withheld. 20. NO THIRD-PARTY RIGHTS. Except as expressly provided herein, nothing in this agreement shall be construed to permit anyone other than the parties hereto and their successors and assigns to rely upon the covenants and agreements herein contained nor to give any such third party a cause of action (as a third-party beneficiary or otherwise) on account of any nonperformance hereunder. 21. ENTIRE AGREEMENT. This agreement constitutes the entire agreement between the parties hereto and no other agreements, oral or otherwise, regarding the subject matter of this agreement shall be deemed to exist or bind any of the parties hereto. Either party may request changes in the agreement. Proposed changes that are mutually agreed upon shall be incorporated by written amendment hereto. 22. SEVERABILITY. If any portion of the Agreement is changed per mutual agreement, or any portion is held invalid, the remainder of the Agreement shall remain in full force and effect. 23. INTEGRATION. This written Agreement constitutes the complete and final agreement between Owasso and Collinsville. There are no other oral or written agreements between the parties as to the subjects covered by this Agreement. No changes or additions to this Agreement shall be valid or binding upon either party unless such change or addition be in writing and executed by both parties. 24. NOTICES AND ADMINISTRATOR. Unless stated otherwise herein, all notices and demands shall be in writing and sent or hand-delivered to the parties at their addresses as follows: TO CITY OF OWASSO City Manager 111 North Main Street Owasso, Oklahoma 74055 Collinsville/Owasso Jail Agreement 8 TO CITY OF COLLINSVILLE City Manager 106 North 12th Street Collinsville, Oklahoma 74021 The Owasso Chief of Police shall serve as Owasso's administrator or responsible official for this Agreement. The Chief of Police for Collinsville shall serve as Collinsville's administrator or responsible official for this Agreement. 25. GOVERNING LAW. This Agreement shall be governed by and construed in accordance with the laws of the State of Oklahoma as they now read or are hereafter amended. 26. APPROVAL AND FILING. Each party shall approve this Agreement by resolution, ordinance or otherwise pursuant to the laws of the governing body of said party. The attested signature of the officials identified below shall constitute a presumption that such approval was properly obtained. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals this day of , 2008. CITY OF OWASSO BY: DATE: APPOVED as to form: CITY OF COLLINSVILLE BY: DATE: APPROVED as to form: DATE: DATE: REVIEW AND APPROVED BY THE ATTORNEY GENERAL: Collinsville/Owasso Jail Agreement 9 SCHEDULE A Daily Maintenance Fee $45.00 Collinsville/Owasso Jail Agreement 10 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: ROGER STEVENS PUBLIC WORKS DIRECTOR SUBJECT: OKLAHOMA DEPARTMENT OF TRANSPORTATION 2007 HIGHWAY TREE GRANT PROGRAM DATE: January 16, 2009 BACKGROUND: In July 2007, staff requested permission and received approval from Council to submit an application for the 2007 ODOT Highway Tree Grant Program. In August 2007, the application for funding of the tree-planting project was approved by the State of Oklahoma Department of Agriculture, Food, and Forestry. The City of Owasso received a Highway Tree Grant from the Oklahoma Department of Transportation (ODOT) in the amount of $25,000 for the purchase and installation of trees and greenery and must utilize these funds by April of 2009. As a condition of the grant, the City must contribute no less than 25% of the total grant amount received (or up to $6,250). Planting per the Highway Tree Program should fall between November 15th and April 15tH Should Council accept the grant, staff will request bids from landscape vendors for the planting of trees and maintenance between the East Frontage Roads and on and off ramps at 76th Street North on the East Side of US Highway 169 (see Attachment A).. FUNDING: In order for the City of Owasso to utilize funds from the Oklahoma Department of Transportation Tree Grant Program, a supplemental appropriation to the Public Works Department is needed. The supplemental appropriation would increase both revenues and expenditures of the Public Works Department by $25,000. Funding for the matching portion of this grant ($6,250) is included in the FY2008-2009 Stormwater Management Fund. Remaining funds will be used to complete the project as designed, as well as fund the maintenance of the plantings such as; watering, mulching, pruning and fertilizing, etc. ODOT's Tree Grant Program Year 2007 Grant Acceptance Page 2 of 2 RECOMMENDATIONS: Staff recommends Council acceptance of the Oklahoma Department of Transportation Highway Tree Grant and approval of a budget amendment increasing the estimated revenues and the appropriation for expenditures in the amount of $25,000. ATTACHMENT: A. US Highway 169 and E. 76'h Street North Beautification Site Plan -;-~ a .~' x 3c ~Nz g'~ (n x s a M1 '} (~ to 41p i~; 9 ~~ ~ ~, z r ~ ~ i, .~ ..+~~ >- 0 z 0 m ~ ..__~' Q d' O Z O m .s Z t~..t/*.. • M. ,...mow ~-~ R..- ~:.. ~r. ,, ~ 76TH STREET NORTH r ,- ~ ( ~{ ` ~k>. T ,4, f ~ ~ ~ ~ ~r ~ 1 ~, i ~~ ~~ ,~ 7 -4 , ss ))) . .. ~~ ~ ~ r~ ~ ~ o~ ~ .: ~ , s' : * o ,, ~ z ~ ;, _ y + x.~ _. ~ . ~A~ y '~ " ~, ~ fi k; '- Y aR • y Owasso Public Works a Department ~ Engineering Division P.o. l so Owasso, OK 74055 o I 918.272.4959 www.cityofowasso.com e n i + a l~"' ~'~ ,' d,. ~'~. ~' A~ • ai S ~T ~'~ 2007 HIGHWAY TREE GRANT PROGRAM OVERALL PLAN COMMON NAME SYMBOL Golden Rain w Autumn Glory Red Maple ly ~ 'Arapaho' Crape Myrtle Leyland Cypress Q SHEEP 2 OF 14 SHEETS i t -~- ~_~ -- 5 ~ ~r ~..~ ~ . `. ~ ~ `~~ ~y MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: JOHN W. FERRY PROJECT ADMINISTRATOR SUBJECT: ASPHALT PURCHASE FOR FY 2007-2008 STREET REHABILITATION PROGRAM DATE: January 15, 2009 BACKGROUND: Included in the FY 2007-2008 Budget, the Capital Improvements Fund allowed for the expenditure of $1 million for the repair and/or resurfacing of residential and non-residential roadways throughout the City with an additional $165,000 obtained from remaining funds in the FY 06-07 program. Rehabilitation sites were evaluated and selected based on a comprehensive assessment of roadway conditions. The selection process was aimed at maximizing return on investment by increasing roadway lifecycle and minimizing future maintenance costs while enhancing overall roadway driving conditions and public safety. On July 17, 2007, the City Council approved the FY 2007-2008 Street Rehabilitation Program repair site priorities. The cost estimate for the construction of the repair site priorities was anticipated to be approximately $1.2 million. Upon approval of the site priorities, the Engineering Division completed bid documents. outlining the work to be completed in Part I of the rehabilitation program. Part I included pavement repair, including removal, disposal and replacement of existing pavement as well as concrete curb and gutter replacement for those projects identified as needing complete repair and the asphalt overlay provided by an Interlocal Agreement with Tulsa County. The proper bidding process was observed and the bid for Part I of the street rehabilitation project was awarded to Becco Contractors, Inc. (Tulsa) in the amount of $ 826,098. As you may recall, on December 16 2008, City Council approved a revised total contract amount of $865,766.90 due to quantity overruns caused by an increase of the overall size of many sub-base repairs. Part II of the rehabilitation program includes the paving and/or resurfacing of approximately five lane-miles (or 7,000 tons of asphalt) of roadway surface. On September 18, 2007, the City Council approved an Interlocal Agreement between the City of Owasso and Tulsa County for paving assistance as part of the FY 2007-2008 Street Rehabilitation Program. This Agreement allows for the use of Tulsa County labor and equipment with materials to be purchased by the City of Owasso. FY 2007-2008 Street Rehabilitation Program On July 15, 2008, City Council approved to purchase of the additional asphalt material needed to complete part II of the FY 2007-2008 Street Rehabilitation Program utilizing the Oklahoma State Bid from Tulsa Asphalt LLC in an amount not to exceed $210,000. Unknown to city staff shortly after the approved expenditure of funds for asphalt, asphalt suppliers suspended the state bid award amounts due to the exponential increases in oil prices and cost of materials needed to produce the product. Suppliers retroactively started indexing asphalt prices effective July 1 2008, this date coincides with the annual renewal of fiscal contracts with state and government entities. Subsequently on the first day of each month, beginning with July, suppliers adjusted price per ton for all asphalt products. Please see the following scale: July 2008 $43.26 per ton August 2008 $49.54 per ton September 2008 $54.44 per ton This dramatic increase resulted in an expense of $69,860.17 for the asphalt needed on 145th East Avenue in July alone. The cost of the additional asphalt required for the overlay of Elm Creek, Original Town and Brentwood Additions in September and early October totaled $246,982.30 (See attached invoices from Lobo Asphalt & Tulsa Asphalt LLC). Therefore, the purchase of asphalt exceeded the approved amount by $106,842.47, resulting in a revised amount of $316,842.47. Funds for this program in the amount of $1,165,000 are included in the FY 2007-2008 Capital Improvements Fund. Unfortunately due to the increase cost of asphalt, the overall total adjustment is in the amount of $66,639.98, resulting in a revised total program amount of $1,231,639.98. Below is the list of expenditures of Part I and Part II of the Street Rehabilitation Program. BECCO $865,766.90 Asphalt $316,842.47 Signalization $1,900.00 Striping $9,500.00 Additional Concrete/Asphalt Repairs (in house) $12,082.25 Tack Oil $5,487.51 Street Signage $13,912.00 Storm Culvert Repair $2,250.35 Paving Fabric $3,898.50 TOTAL: $1,231,639.98 FY 2007-2008 Street Rehabilitation Program PROJECT FUNDING: Funds for this project in the amount of $1,165,000 are included in the FY 2007-2008 Capital Improvements Fund. Additionally, the Capital Improvements fund has sufficient funds to cover the additional cost. RECOMMENDATIONS: Staff recommends Council approval of the purchase of asphalt for the FY 2007-2008 Street Rehabilitation Program in the amount of $316,842.47. ATTACHMENTS: A. Service Map 5T - :y , ~~ '~ I FY 07-a8 CIP STET REPAiIR PROJECT I crrY of o`v,ASSO I 7137' 111 N. Main Street P.O. Boa 180 Oarass~o, OK 74055 918.376.1500 MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: SHERRY BISHOP ASSISTANT CITY MANAGER SUBJECT: ORDINANCE NO. 935 76th STREET SEWER INTERCEPTOR PAYBACK DATE: January 15, 2009 BACKGROUND: The Stone Canyon development and the construction of the 76`" Street interceptor project to extend sewer service to eastern areas of Owasso have been discussed by the City Council/OPWA several times over the past year. In October of 2007, the OPWA Trustees approved Resolution No. 2007-09 authorizing an application for financing with the OWRB (Oklahoma Water Resources Board). The sewer interceptor project was included with the wastewater treatment plant improvements and the lift station improvements in the resolution. The OPWA Trustees approved an engineering services agreement with Greeley and Hansen for design of the sewer interceptor project on August 19, 2008. The drainage basin to be served by the sewer interceptor project includes 3,843 gross acres. 2,719 net acres are available for development and 1,124 net acres previously developed would have access to sewer service through the 76t Street sewer interceptor. The estimated future population of the service area is 8,727. The concept for funding the project is to obtain a construction loan and subsequent long-term financing (up to 30 years) from the OWRB. The loan would be paid from the OPWA utility revenues, not from sales tax or other City revenues. Additionally, any development utilizing the interceptor line to connect for sewer service would be required by ordinance to pay aper-acre fee to the OPWA. The per-acre fee would be based on the final project cost. The estimated cost of construction for the interceptor project is $5.2 million. Interest and other financing costs would be added to the final construction costs to establish the final project cost as a basis for the per-acre fee. Upon completion of the project, OPWA Trustees will be asked to approve a resolution establishing the per-acre amount. The number of acres to be included as the basis for the fee will also be determined at that time. A draft proposed ordinance was presented for discussion at the November 11, 2008 and January 12, 2009 Council Work Session meetings. Ordinance No. 935 includes additional wording to specify that property outside the Assessment Area connecting to the 76t" Street Sewer Interceptor is subject to the fee. The proposed ordinance would do the following: • Establish the 76th Street Sewer Interceptor Assessment Area; • Assess a mandatory fee for connection to the 76th Street Sewer Interceptor; • Authorize only the Council to waive or reduce the connection fee; and • Authorize the assessment fee rate to be established by Resolution of the OPWA after the final costs are known. RECOMMENDATION: Staff recommends City Council approval of the Ordinance No. 935 establishing the 76th Street Sewer Interceptor Assessment Area and assessing a mandatory per-acre fee for connection to the 76th Street Sewer Interceptor such per-acre fee to be established by OPWA Resolution upon completion of the project. ATTACHMENT: Ordinance No. 935 CITY OF OWASSO ORDINANCE N0.935 AN ORDINANCE RELATING TO PART 17 UTILITIES, CHAPTER 3, SEWER SYSTEM, OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA, AMENDING SAME BY ESTABLISHING A PER ACRE PAYBACK FOR CONSTRUCTION OF THE 76T" STREET SEWER INTERCEPTOR THIS ORDINANCE AMENDS PART 17, CHAPTER 3, OF THE CITY OF OWASSO CODE OF ORDINANCES BY ENACTING SECTION 17-301, 76T" STREET SEWER INTERCEPTOR. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, TO-WIT: SECTION ONE (1): Part 17, Utilities, Chapter 3, Sewer System, of the Code of Ordinances of the City of Owasso, Oklahoma, shall be amended by providing and codifying as follows: SECTION 17-301 76`h STREET SEWER INTERCEPTOR SECTION TWO (2): It is the purpose of this ordinance to promote public health, safety and welfare by constructing and maintaining a sewer line from a point between 129th East Ave. and 145th East Avenue along 76th Street North to approximately 193rd East Ave. This improvement shall be known as and referred to within this ordinance as the "76th Street Sewer Interceptor." SECTION THREE (3): The 76th Street Sewer Interceptor is hereby established as the area depicted on the map attached hereto as Exhibit "A." Exhibit "A" shall be made a part of this ordinance. This area shall be designated as the Assessment Area. All property within the Assessment Area may connect to the 76th Street Sewer Interceptor subsequent to the effective date of this ordinance. SECTION FOUR (4): All costs associated with the construction of the 76th Street Sewer Interceptor, including costs for the acquisition of the land, construction costs, professional fees, interest, and other lawful and authorized costs and fees, shall be recouped through an assessment per acre for all property located within the Assessment Area. The assessment amount per acre shall be established subsequent to approval of this Ordinance through adoption of a Resolution by the Owasso Public Works Authority after all costs have been paid and the construction of the 76th Street Sewer Interceptor has been completed. SECTION FIVE (5): This assessment shall be paid as a fee for sewer services for properties developed henceforth in the Assessment Area. Payment of this assessment is mandatory, and may only be waived or reduced by demonstrating special circumstances and obtaining approval of a waiver or reduction by a majority vote of the City Council. Payment of said assessment shall be due upon the approval of a final plat. Properties within the Assessment Area which have already been developed shall pay such assessment upon connection to the 76~h Street Sewer Interceptor. SECTION SIX (6): Properties not located within the Assessment Area may request connection to the 76t" Street Sewer Street Interceptor. Upon approval of the connection, payment of the assessment become mandatory and may only be waived or reduced by demonstrating special circumstances and obtaining approval of a waiver or reduction by a majority vote of the City Council. Payment of said assessment shall be due upon the approval of a final plat. Properties which have already been development shall pay such assessment upon connection to the 76~h Street Sewer Interceptor. SECTION SEVEN (7): DECLARING AN EFFECTIVE DATE The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. SECTION EIGHT (8): REPEALER All ordinances or parts of ordinances, in conflict with this ordinance are repealed to the extent of the conflict only. SECTION NINE (9): SEVERABILITY If any part or parts of this ordinance are held invalid or ineffective, the remaining portion shall not be affected but remain in full force and effect. SECTION TEN (10): CODIFICATION The City of Owasso Code of Ordinances is hereby amended by enacting an ordinance to be codified in Part 17, Chapter 1, as Section 17-301. Ordinance 935 PASSED by the City Council of the City of Owasso, Oklahoma on the 6''' day of January, 2009. Stephen Cataudella, Mayor ATTEST: Sherry Bishop, City Clerk (SEAL) APPROVED as to form and legality Julie Lombardi, City Attorney Ordinance 935 CITY OF OWASSO ASSESSMENT AREA OF NET ACRES 3843 THE 76TH STREET SEWER PREVIOUSLY 1124 111 N. Main Street DEVELOPED ACRES P.O. Box 180 INTERCEPTOR PAYBACK UN- DEVELOPED 2,19 0 Owasso, OK 74055 ACRES North THIS MAP IS FOR INFORMATION PURPOSE ONLY AND IS NOT INTENDED TO 918.376.1500 REPRESENT AN ACCURATE AND TRUE SCALE. USE OF THIS MAP IS WITHOUT 12/31/08 WARRANTY OR REPRESENTATION BY CITY OF OWASSO OF ITS ACCURACY.