HomeMy WebLinkAbout2009.01.20_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC GOLF AUTHORITY
TYPE OF MEETING: Regular
DATE: January 20, 2009
TIME: 6:30 p.m.
PLACE: Council Chambers, Old Central Building
109 N. Birch
Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on
Friday, January 16, 2009.
40h�inn M. Stevens, Deputy eity Clerk
AGENDA
1. Call to Order
Chairman Stephen Cataudella
2. Roll Call
3. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. All matters listed under "Consent" are considered by the Trustees to be routine
and will be enacted by one motion. Any Trustee may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.
A. Approval of the Minutes of the January 6, 2009 Regular Meeting.
Attachment # 3-A
B. Approval of Claims.
Attachment # 3-B
C. Acknowledgement of receiving the monthly FY 2008-2009 budget status report.
Attachment # 3-C
S: \Agendas\O PGA\2009\0120. doe
Owasso Public Golf Authority
January 20, 2009
Page 2
4. Report from OPGA Manager.
5. Report from OPGA Attorney.
6. New Business. (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda.)
7. Adjournment.
S \Agendas\OPGA\2009\0I20.doc
OWASSO PUBLIC GOLF AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, January 6, 2009
The Owasso Public Golf Authority met in regular session on Tuesday, January 6, 2009 in the
Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the
City Hall bulletin board at 5:00 p.m. on Friday, January 2, 2009.
ITEM 1. CALL TO ORDER
Chairman Cataudella called the meeting to order at 7:06 p.m.
ITEM 2. ROLL CALL
PRESENT ABSENT
Steve Cataudella, Chairman
D.J. Gall, Vice Chair
Doug Bonebrake, Trustee
Wayne, Guevara, Trustee
Jon Sinex, Trustee
A quorum was declared present.
STAFF
Rodney Ray, Authority Manager
Julie Lombardi, Authority Attorney
ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA
A. Approval of Minutes of the December 16, 2008 Regular Meeting.
B. Approval of Claims.
Mr. Sinex moved, seconded by Mr. Bonebrake, to approve the OPGA Consent Agenda with
claims totaling $11,545.03. The payroll payment report for pay period ending 12/20/08 was
included for review.
YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex
NAY: None
Motion carried 5-0.
Claims List
01 /20/09
Budget Unit Title
Vendor Name
Payable Description
Payment Amounl
COURSE MAINT...
JPMORGAN CHASE BANK
HOME DEPOT -SUPPLIES
46.42
JPMORGAN CHASE BANK
HOME DEPOT -PVC FITTINGS
10.88
JPMORGAN CHASE BANK
JUSTICE GOLF -CART BELTS
48.00
JPMORGAN CHASE BANK
LUBER BROS-PARTS
33.28
JPMORGAN CHASE BANK
SMITH GARDEN-CHAINSAW PRT
47.14
JPMORGAN CHASE BANK
NU AIR -COMPRESSOR MOTOR
156.02
JPMORGAN CHASE BANK
LOCKE SUPPLY -PVC FITTING
1.14
JPMORGAN CHASE BANK
P & K EQUIP-CHAINSAW PART
74.35
JPMORGAN CHASE BANK
ATWOODS-WELDING WIRE
36.94
JPMORGAN CHASE BANK
ADVANCE AUTO -BALANCER
16.96
JPMORGAN CHASE BANK
OREILLY-TORX SET
13.49
JPMORGAN CHASE BANK
OREILLY-CONTROL CABLE
6.99
JPMORGAN CHASE BANK
OREILLY-BATTERY
54.42
JPMORGAN CHASE BANK
LOWES-ICE MELT
71.76
JPMORGAN CHASE BANK
CONNEY-EYEWASH STATION
96.20
JPMORGAN CHASE BANK
LOCKE SUPPLY -BALLAST
52.68
TOTAL COURSE MAINT 4,928.23
FOOD & BEV
JPMORGAN CHASE BANK
WALMART-SUPPLIES
18.66
JPMORGAN CHASE BANK
SAMS-SUPPLIES
76.80
JPMORGAN CHASE BANK
CITY OF OWASSO-BEER LIC
20.00
SADDORIS TEXTILE MAINTENANCE, INC
LINEN SERVICE
120.78
JPMORGAN CHASE BANK
SYSCO-SUPPLIES
171.97
SADDORIS TEXTILE MAINTENANCE, INC
LINEN RENTALS
61.33
TOTAL FOOD & BEV 469.54
GOLF ADMIN
COX COMMUNICATIONS
CABLE SERVICE
38.95
COURSE TRENDS, INC
WEB HOSTING
345.00
TULSA MAINTENANCE SUPPLY
PAPER GOODS
147.85
SBC YELLOW PAGES, INC
YELLOW PAGE AD
39.46
GOLFSWITCH, INC
ONLINE TEE TIMES
150.00
WASTE MANAGEMENT QUARRY LANDFILL
REFUSE SERVICE
207.42
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
771.58
TOTAL GOLF ADMIN 1,700.26
10,375.3
FUND GRAND TOTAL
OPGA GRAND TOTAL $10,375.34'
Page 2
Department
Golf Shop Operations
Cart Operations
Golf Course Operations
Food & Beverage
General & Administration
OWASSO PUBLIC GOLF AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 01/03/09
Payroll Expenses
3,648.01
1,884.51
7,307.84
1,798.94
4,794.22
Total Expenses
5,406.66
2,119.12
10,852.64
2,568.15
6,600.46
FUND TOTAL 19,433.52 27,547.03
CITY OF OW ASSO
OWASSOAR PUBLIC GOLF
AUTHORITY
FISCAL Y Expenses
Statement of Revenues &
As of December 2008 and 2007
OPERATING REVENUES:
Golf shop fees
Merchandise sales
COS -- merchandise
Food & beverage
COS --
food & beverage
Interest & other
Transfer from General Fund
TOTAL OPERATING REVENUES
OPERATING EXPENSES:
Personal services
Materials & supplies
Other services
Capital outlay
Debt service
TOTAL OPERATING EXPENSES
NET INCOME (LOSS)
Month
To -Date
17,660
6,362
(5,170)
8,138
(3,026)
2,500
December 31, 2008
Percent
Year
To -Date
258,196
84,119
(65,329)
85,685
(34,405)
15,508
914,000
210,000
(150,000)
250,000
(68,000)
33,697
of Bud et
28.25%
40.06%
43.55%
34.27%
50.60%
46.02%
343,775
1,, 89,697
26,464
804,064
49.06%
66,815
394,486
64,922
100,558
64.56%
41.97%
5,108
70,536
168,065
98,77%
7,983
-
61,334
62,100
54,910
49.78%
4,638
27,332
618,609
1,189,697
025 p //
84, 543
(58,079)
(274,835)
-
Deceber 3
m
Percent
Year of Bud et
Budg
Month To -Date � t
To -Date --
835,374
35.15%
20,529
293,628
205,450
39.38%
6,649
80,913
(153,505)
44.61%
(7,246)
(68,486)
222,950
35.30%
4,468
78,709
(69,786)
47.74%
(2,951)
(33,318)
30,000
44.94%
2,482
13,481
0.00%
364'927
1,070,483
23,930
371,153
660,818
56.17%
48.58%
46,338
2,717
43,295
89130
218,725
33.38%
10,628
73,002
49,900
47.40%
23,654
51910
4,389
25,828
536,932
1,070,483
50.16 /o
64,073
(40,143)
(172,005)