HomeMy WebLinkAbout2009.01.26_Sales Tax Watchdog Committee AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO SALES TAX WATCHDOG COMMITTEE
TYPE OF MEETING:
DATE:
TIME:
PLACE:
Regular
January 26, 2009
6:30 PM
Council Chambers
Old Central
109 N. Birch
Owasso, OK
Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 5:00
PM on Thursday, January 22, 2009.
'VY
*J'anLn M. Stevens, Deputy City Clerk
AGENDA
1. Call to Order
Ms. Brenda Snow, Chairman
2. Roll Call
Ms. Stevens
3. Request Approval of the July 28, 2008 Minutes
Ms. Brenda Snow, Chairman
Attachment #3
4. General Discussion of Projects and Status Report
Mr. Ray
Mr. Clark
Mr. Stevens
Mr. Lehr
Attachment #4
Owasso City Council
January 26, 2009
Page 2
5. Presentation and Discussion of Financial Reports
Ms. Bishop
Attachment #5
6. Project Completion Reports
Ms. Brenda Snow, Chairman
Attachment #6
A. Firestation No. 3 Construction Project
B. Tulsa Community College /Tulsa Technology Center Land Aquisition
7. Consideration and approval of Progress Report for Public Distribution
Ms. Brenda Snow, Chairman
Attachment #7
8. Report from Assistant City Manager
Ms. Bishop
9. New Business
10. Adjournment
OWASSO SALES TAX WATCHDOG COMMITTEE
MINUTES OF REGULAR MEETING
Monday, July 28, 2008
The Owasso Sales Tax Watchdog Committee met in a regular meeting on Monday, July 28, 2008
in the Council Chambers of the Old Central Building, 109 N. Birch, per the Notice of Public
Meeting and Agenda posted on the City Hall bulletin board at 5:00 PM on Tuesday, July 22,
2008.
ITEM 1: CALL TO ORDER.
Ms. Brenda Snow, Chairman, called the meeting to order at 6:30 PM.
ITEM 2: ROLL CALL
fW 9-&WKil_I
Steve Mowery Angela Ritchie
Bob Barnes Mark Callery
David Boggs Brenda Snow
Matthew Roberts Randy Cowling
ABSENT
Jeff Westerfield Erik Miller
Danny Ewing Donna Pepper
Bob Buss Joe Sparks
Jeff Ferguson
STAFF PRESENT
Sherry Bishop, Administrative Services Director Julie Trout Lombardi, City Attorney
Juliann Stevens, Administrative Assistant Roger Stevens, Public Works Department
Angela Hess, Finance Department Janet Isaacs, Finance Department
Bradd Clark, Fire Department David Warren, Parks Department
ITEM 3: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REOEUST
FOR APPROVAL OF THE JANUARY 28, 2008 MINUTES
Mr. Boggs moved, seconded by Mr. Cowling to approve the minutes of the January 28, 2008
regular meeting.
AYE: Mowery, Boggs, Barnes, Roberts, Callery, Cowling, Snow, Ritchie
NAY: None
ABSTAIN: None
Motion carried 8 -0.
Watchdog Committee
July 28, 2008
Page 2 of 3
ITEM 4: GENERAL DISCUSSION OF PROJECTS AND STATUS REPORTS
Mr. Clark, Mr. Stevens, and Mr. Warren reviewed the various projects listed on the Project
Status Reports. Discussion was held regarding items listed in the report.
ITEM 5: PRESENTATION AND DISCUSSION OF FINANCIAL REPORTS
Ms. Bishop reviewed the financial reports included in the agenda packet and a discussion was
held by members as to the content of the reports. Ms. Bishop commented that subsequent to the
preparation of the Watchdog Agenda and accompanying documentation, an outstanding invoice
was discovered for Fire Station No. 3, thus the final project cost would be included on the
January 2009 financial reports.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REOEUST
FOR APPROVAL OF PROJECT COMPLETION REPORTS
A. FIRE STATION # 2 REMODEL (207 S. CEDAR)
B. FIRE STATION # 3 CONSTRUCTION (100TH ST. N. & 145TH E. AVE.)
C. 86TH AND MINGO RD INTERSECTION IMPROVEMENTS
Ms. Bishop advised the Committee that Item 6B would be stricken due to staff's anticipation of
an additional invoice and such completion report would be included on the January 2009 agenda.
Mr. Mowery moved to accept completion reports for Fire Station No. 2 and the 86th & Mingo Rd
Intersection Improvements, Mr. Barnes seconded the motion.
AYE: Mowery, Boggs, Barnes, Roberts, Callery, Cowling, Snow, Ritchie
NAY: None
ABSTAIN: None
Motion carried 8 -0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REOEUST
FOR APPROVAL OF THE PROGRESS REPORT FOR PUBLIC DISTRIBUTION
Ms. Bishop presented the item. Mr. Cowling moved to approve the Progress Report for Public
Distribution with an amendment showing Fire Station No. 3 as "in progress ", seconded by Mr.
Callery.
AYE: Mowery, Boggs, Barnes, Roberts, Callery, Cowling, Snow, Ritchie
NAY: None
ABSTAIN: None
Motion carried 8 -0.
4
Watchdog Committee
July 28, 2008
Page 3 of 3
ITEM 8: REPORT FROM ASSISTANT CITY MANAGER
Ms. Bishop distributed Resolution No. 2008 -01, approved by the Owasso City Council on
Apri17, 2008 amending the Capital Improvement Project priorities to receive funding from the
Capital Improvements Fund. Ms. Bishop also presented the committee with a packet of
information relating to the upcoming Hotel Tax Election to be held on August 26, 2008 and the
city's proposal of a Strong Neighborhood Initiative.
ITEM 9: ADJOURNMENT
Mr. Mowery moved, seconded by Mr. Cowling to adjourn the meeting.
AYE: Mowery, Boggs, Barnes, Roberts, Callery, Cowling, Snow, Ritchie
NAY: None
ABSTAIN: None
Motion carried 8 -0.
The meeting adjourned at 7:50 PM.
Brenda Snow, Chairman
3
CAPITAL IMPROVEMENT PROJECTS
STATUS REPORT
January 26, 2009
FIRE DEPARTMENT
• Fire Station #3 Construction (E. 100th Street North and N. 145th East Avenue
- A Notice to Proceed was issued on January 11, 2007 to Crossland Construction.
- The City Council accepted construction of the project at their June 17, 2008
regular meeting.
- The final project cost including land purchase, water and sewer line extension,
design and engineering, and other related expenses totals $2,199,155.
- A request for action to approve the Project Completion Report is included on the
January 26, 2009 Sales Tax Watchdog agenda.
PUBLIC WORKS DEPARTMENT
• N. 129th E. Avenue Widening Protect (South of Home Depot to E. 76th Street North)
- Council awarded the construction contract to Becco Construction in the amount
$8,320,902.80 on August 21, 2007.
- A Notice to Proceed was issued on October 1, 2007 with substantial completion
(450 calendar Days) scheduled for December 23, 2008 and final completion (510
calendar days) scheduled for February 21, 2009.
- Since completion of the improvements in front of the Owasso High School, the
emphasis on work has been to the south end of N. 129th East Avenue in order to
complete improvements between E. 76th St. North and E. 86th St. North.
- All utilities, including the storm sewer pipe, have been relocated on the south end
of N. 129th East Avenue. Crews were delayed several days due to the very large
amount of solid rock encountered in the installation.
- Utility crews have re- mobilized to E. 89th Street North to install storm boxes and
storm pipe along the east side of N. 129th East Avenue and will soon install a 36"
storm pipe on the west side of the road starting at E. 90th Street North.
- Currently, construction crews are preparing the north bound lanes from E. 82nd
Street North to the existing widened area just south of E. 86th Street North and
will begin preparing the south bound lanes upon completion.
- Through the course of this project, the contractor has received approximately 90
rain days resulting in a revised schedule for completion in May 2009.
• Main Street Redevelopment Project
- Funding for this project is a result of Vision 2025 funding, with an additional
$100,000 Capital Improvement funding, and $200,000 Hotel /Motel Tax
funding.
- On December 18, 2007, the City Council awarded a contract to Crossland
Construction in the amount of $851,019.61.
- On November 4, 2008, City Council accepted the improvements and approved
final payment in the amount of $84,434.09 to Crossland Construction for a
revised contract amount of $844,340.86 (an under run of $6,678.75).
- Upon final payment of all invoices, staff anticipates requesting the approval of a
Project Completion Report during the July 27, 2009 Sales Tax Watchdog
agenda.
• Street Improvement/Repair Protect (FY 2007 -2008)
- On November 20, 2007, the City Council awarded the contract for street base
repairs to Becco Construction in the amount $826,098.00.
- A Notice to Proceed was issued on February 18, 2008.
- Pursuant to an Interlocal agreement, the street resurfacing was performed by
Tulsa County with materials purchased by the City of Owasso.
- An increase in the price of asphalt resulted in a total project amount of
$1,231,639.
- Upon final payment of all invoices, staff anticipates requesting the approval of a
Project Completion Report during the July 27, 2009 Sales Tax Watchdog
agenda.
• E. 86th Street North Widenina (from Main Street to N. Memorial Drive
- Funding for the construction of this project is a result of a "matching grant "; 80%
ODOT funding and 20% City funding.
- An Engineering design for the project was completed in September 2008.
- An Environmental Assessment was approved by ODOT in December 2008 and
is currently under review of the Federal Highway Department. Staff anticipates
receiving notification of approval in February 2009.
- Upon receiving necessary approvals, staff anticipates right -of -way negotiations
and utility relocations to be completed in June 2009.
- Staff anticipates construction to begin in July 2009.
• E. 106TH Street North and Garnett Road Intersection Improvement Proiect
- Staff anticipates completing the selection of an Engineering Design Firm by
February 2009.
- Upon Council award of an engineering contract, staff anticipates the Engineering
Design to be completed in September 2009 and right -of way negotiations and
utility relocation to be complete by November 2009.
- Pending the approval of a $750,000 grant from ODOT, construction is expected
to begin in December 2009 and be completed by June 2010.
• Tulsa Community College /Tulsa Technology Center Road Construction Project
- On July 15, 2008, the City Council awarded an engineering agreement in the
amount of $162,500.00 Crafton, Tull, Sparks.
- The Engineering Design is scheduled for completion in February 2009.
- Staff anticipates construction to begin in April 2009 and completion by
September 2009.
• Street Improvement/Repair Project (FY 2008 -2009)
Street Repair:
- On September 16, 2008, the City Council approved the street repair priorities for
FY 2008 -2009.
- On October 18, 2008, the City Council approved an interlocal agreement with
Tulsa County for county personnel to perform the street overlay and resurfacing
with materials purchased by the City of Owasso.
- Staff anticipates seeking bids from private contractors in March 2009 to complete
the needed base repairs.
- Staff anticipates project completion in June 2009.
Traffic Signal Enhancements:
- On October 7, 2008, the City Council awarded an engineering agreement in the
amount of $37,000 to Traffic Engineer Consultants, Incorporated.
- A traffic study began in October 2008 and the collection of traffic data has been
completed.
- The consultant is reviewing this data and is scheduled to submit a report to the
City staff in mid - February 2009.
- Installation of hardware on East 76th Street North and East 86th Street North is
scheduled to be complete by June 2009.
PARKS DEPARTMENT
• Sports Park Baseball Field #1
- The City Council awarded a contract for the construction of the first 365' baseball
field to FIT Construction of Tulsa, OK in the amount of $286,394.50.
- The City Council awarded a lighting contract for the first 365' baseball field to
Ridgeland Enterprises of Clarkridge, Arkansas in the amount of $153,153 on
January 15, 2008.
- The lighting and fencing projects are complete. The final step is the placement of
sod on the field. Staff anticipates completing the installation of sod during the
spring of 2009.
City of Owasso
Capital Improvements Fund
Project Status Summary Report
As of December 31, 2008
0 TCC/TTC Land
o New Fire Station #3
• 86th Street Widening
0 129 E Ave Widening
• Main Street Redevelopment
• Street Improvements FY 2008
• 86th Street Main - Memorial
0 106th /Garnett Intersection
0 TCC/TTC Access Road
0 Street Improvements FY 2009
• Sports Park FY 2008
• Sports Park Baseball Field #1
0 Sports Park FY 2009
o Resolution 2006 -10 Priority Projects
* Resolution 2007 -05 Priority Projects
0 Resolution 2008 -01 Priority Projects
• Project initiated prior to Oct 2003 election
"Note - Additional Project funding will be provided by other resources.
Percent of
Completion
Project Cost
Expended
Expended to
Contract &
Budget
Percent
Report
Estimate
Project Budget
FY 2009
Date
Encum
Expended
Complete
Approval
3,073,000
3,073,000
3,052,952
3,052,952
99%
100 %
Proposed
2,355,450
2,273,105
6,536
2,199,155
97%
100%
Proposed
3,312,100
3,312,099
3,303,741
100%
100%
1/25/2005
8,680,000
8,658,403
2,541,675
6,047,123
2,663,880
70%
70%
100,000 "
100,000
19,639
20,406
20%
98%
1,000,000
1,194,853
410,004
1,210,046
4,266
101%
99%
650,000 "
650,000
0
0%
0%
450,000
450,000
0
0%
0%
1,900,000
1,900,000
103,194
103,194
53,306
5%
5%
1,000,000
1,000,000
132,763
132,764
25,114
13%
16%
235,083
235,083
0
0%
0%
440,000
442,500
93,238
432,550
98%
98%
500,000
500,000
0
0%
0%
$23,695,633
$23,789,043
$6,360,003
$16,501,932
$2,746,566
69%
o Resolution 2006 -10 Priority Projects
* Resolution 2007 -05 Priority Projects
0 Resolution 2008 -01 Priority Projects
• Project initiated prior to Oct 2003 election
"Note - Additional Project funding will be provided by other resources.
City of Owasso
Sales Tax Collections and
Restricted Use of One Percent
Fiscal Year 2008 -2009
Fiscal Agent
Three Percent Debt Service Payments Fees/ Excess to Capital
Sales Tax One Percent 2004 Sales Tax 2005 Sales Tax 2007 Sales Tax 2008 Sales Tax Interest Improvements
Collection Sales Tax (1/3) Rev Note Rev Note Rev Note Rev Note Earnings Fund
Jul
1,463,146.16
487,715.39
133,891.28
135,768.76
137,708.33
253.37 80,600.39
Aug
1,420,417.94
473,472.65
133,891.28
135,768.76
137,708.33
66,104.28
Sep
1,453,976.96
484,658.99
133,891.28
135,768.76
138,049.33
76,949.62
Oct
1,453,905.08
484,635.03
133,891.28
135,768.76
138,049.33
76,925.66
Nov
1,358,986.71
452,995.57
133,891.28
135,768.76
138,049.33
(2,000.00) 43,286.20
Dec
1,497,046.05
499,015.35
133,891.28
135,768.76
138,049.33
44,798.22 681.56 47,189.32
Jan
Feb
Mar
Apr
May
Jun
Balance
112,106.61
192,707.00
258,811.27
335,760.89
412,686.55
455,972.75
503,162.07
Totals $8,647,478.90 $2,882,492.97 $803,347.68 $814,612.56 $827,613.98 $44,798.22 ($1,065.07) $391,055.46 503,162.07
Outstanding debt issued to fund capital projects:
2004 Sales Tax Revenue Note - $10,000,000 issued 12/22/2004, matures 12/01/2011
2005 Sales Tax Revenue Note - $10,000,000 issued 10/24/2005, matures 12/01/2012
2007 Sales Tax Revenue Note - $10,000,000 issued 09/10/2007, matures 09/01/2014
2008 Sales Tax Revenue Note - $7,680,000 issued 12/09/2008, matures 12/01/2018
City of Owasso
Monthly Sales Tax Revenues
Last Five Fiscal Years
2008 -2009 2007 -2008 2006 -2007 2005 -2006 2004 -2005
Jul
1,463,146.16
$1,341,097.93
$1,252,532.37
$1,017,573.68
$910,733.72
Aug
1,420,417.94
1,322,978.99
1,334,836.21
1,015,717.94
914,007.46
Sep
1,453,976.96
1,312,193.14
1,364,828.62
1,035,632.81
988,704.68
Oct
1,453,905.08
1,361,802.72
1,248,082.34
981,341.39
851,782.01
Nov
1,358,986.71
1,335,464.66
1,161,834.48
961,699.87
835,499.88
Dec
1,497,046.05
1,315,944.77
1,224,807.13
989,988.83
951,169.18
Jan
1,662,272.89
1,628,566.99
1,445,290.21
1,103,892.80
966,868.14
Feb
1,575,026.08
1,510,401.30
1,199,000.82
1,050,127.03
Mar
1,292,129.15
1,108,328.52
1,421,532.19
863,064.72
Apr
1,313,532.63
1,256,964.10
951,508.84
886,006.83
May
1,333,170.96
1,352,262.60
1,192,227.77
1,026,634.39
Jun
1,432,255.94
1,249,721.59
1,145,888.73
1,008,761.99
$10,309,751.79
$16,564,163.96
$15,509,889.47
$13,016,005.67
$11,253,360.03
CITY OF OWASSO
CAPITAL IMPROVEMENTS FUNDS EXPENDITURES
FOR THE PERIOD JULY 2008 THROUGH DECEMBER 2008
Date
GL Account
Vendor
Description
Amount
Project Total
12/12/2008
40- 150 - 064 -54001
INVESTORS TITLE
LAND PURCHASE - ROBINSON
1,891,149.80
CHANDLER MATERIAL
12/12/2008
40- 150 - 064 -54001
INVESTORS TITLE
LAND PURCHASE - OWASSO LAND TRUST
1,161,802.60
BROWN FARMS LLC
8/14/2008
40- 300 - 053 -54210
BROWN FARMS LLC
TCC /TTC LAND
40- 300 - 053 -54210
$3,052,952.40
10/2/2008
40- 250 - 029 -54100
BKL INC
FINAL ARCHITECTURAL BILL
2,660.00
BROWN FARMS LLC
11/21/2008
40- 250 - 029 -54100
CROSSLAND CONSTRUCTION
FINAL PAYMENT - CRACKED FLOOR
3,876.00
RAINBOW CONCRETE
8/14/2008
40- 300 - 053 -54210
ACTION SAFETY SUPPLY
NEW FIRE STATION #3
40- 300 -053 -54210
$6,536.00
7/1/2008
40- 300 -54210
REFERENCE 20090523
RETAINAGE REVERSAL
- 315,307.34
8/12/2008
40- 300 - 021 -54210
BECCO CONTRACTOR
129 E. AVE WIDENING PROJECT
1,528,284.10
9/8/2008
40- 300 - 021 -54210
BECCO CONTRACTOR
129 E. AVE WIDENING PROJECT
290,236.62
10/13/2008
40- 300 - 021 -54210
BECCO CONTRACTOR
129 E. AVE WIDENING PROJECT
303,997.36
10/22/2008
40- 300 - 021 -54210
OKLAHOMA NATURAL GAS
GAS FACILITIES RELOCATION
59,347.65
11/13/2008
40- 300 - 021 -54210
BECCO CONTRACTOR
129 E. AVE WIDENING PROJECT
469,886.86
12/11/2008
40- 300 - 021 -54210
BECCO CONTRACTOR
129 E. AVE WIDENING PROJECT
205,230.12
129TH E AVE WIDENING
$2,541,675.37
11/13/2008 40- 300 - 047 -54210 CROSSLAND
40- 300 - 047 -54210 SIGNALTEK INC
7/1/2008
40- 300 -54210
REFERENCE 20090523
7/31/2008
40- 300 - 053 -54210
SEMMATERIALS, LP
8/14/2008
40- 300 - 053 -54210
SHERWOOD CONSTRUCTION
8/14/2008
40- 300 -053 -54210
CHANDLER MATERIAL
8/14/2008
40- 300 - 053 -54210
SHERWOOD CONSTRUCTION
8/14/2008
40- 300 - 053 -54210
BROWN FARMS LLC
8/14/2008
40- 300 - 053 -54210
BROWN FARMS LLC
8/14/2008
40- 300 - 053 -54210
BROWN FARMS LLC
8/14/2008
40- 300 - 053 -54210
BROWN FARMS LLC
8/14/2008
40- 300 - 053 -54210
BROWN FARMS LLC
8/14/2008
40- 300 - 053 -54210
BROWN FARMS LLC
8/14/2008
40- 300 - 053 -54210
RAINBOW CONCRETE
8/14/2008
40- 300 - 053 -54210
ACTION SAFETY SUPPLY
8/15/2008
40- 300 -053 -54210
MILL CREEK LUMBAR
8/15/2008
40- 300 - 053 -54210
MILL CREEK LUMBAR
MAIN ST STREETSCAPE ENHANCEMENT 16,134.09
LOOPS FOR TRAFFIC SIGNALS 3,505.00
MAIN STREET REDEVELOPMENT
RETAINAGE REVERSAL
- 37,994.57
PAVEMENT REPAIR PROJECT
3,976.57
ASPHALT FOR STREET REPAIR
1,903.50
STORMPIPE AND GASKET
125.20
CONCRETE FOR STORMPIPE
445.25
SOD FOR STORMPIPE PROJECT
160.00
SOD FOR STORMPIPE PROJECT
80.00
SOD FOR STORMPIPE PROJECT
160.00
SOD FOR STORMPIPE PROJECT
45.00
SOD FOR STORMPIPE PROJECT
80.00
SOD FOR STORMPIPE PROJECT
80.00
CONCRETE FOR STORMPIPE
137.25
07 -08 PAVEMENT STRIPING
9,500.11
FORM BOARDS FOR STORM PIPE
140.79
HARDWARE FOR STORM PIPE
6.19
$19,639.09
Date
GL Account
Vendor
Description
Amount
Project Total
8/15/2008
40- 300 - 053 -54210
APAC, INC. - OKLAHOMA
ASPHALT FOR STREET REPAIR
343.97
8/15/2008
40- 300 - 053 -54210
OWASSO TOP SOIL
DIRT FOR STORM PIPE REPLACEMENT
40.00
8/15/2008
40- 300 - 053 -54210
OWASSO TOP SOIL
DIRT FOR STORM PIPE REPLACEMENT
60.00
8/25/2008
40- 300 - 053 -54210
OWASSO TOP SOIL
DIRT FOR STORM PIPE REPLACEMENT
260.00
8/28/2008
40- 300 - 053 -54210
SIGNALTEK INC
LOOPS FOR TRAFFIC SIGNALS
1,900.00
9/10/2008
40- 300 - 053 -54210
SHERWOOD CONSTRUCTION
CONCRETE FOR CURB & GUTTERING
2,100.00
9/11/2008
40- 300 - 053 -54210
SHERWOOD CONSTRUCTION
CONCRETE FOR STREET REPAIR
3,201.00
10/2/2008
40- 300 - 053 -54210
SHERWOOD CONSTRUCTION
CONCRETE FOR STREET REPAIR
823.50
10/2/2008
40- 300 - 053 -54210
WATER PRODUCTS
MANHOLE - RISER
86.70
10/15/2008
40- 300 - 053 -54210
SHERWOOD CONSTRUCTION
CONCRETE FOR 8 STREET MANHOLE
166.50
10/15/2008
40- 300 - 053 -54210
SHERWOOD CONSTRUCTION
ASPHALT FOR FY 07 -08 STREET REPAIR
869.25
10/15/2008
40- 300 - 053 -54210
SHERWOOD CONSTRUCTION
ASPHALT FOR FY 07 -08 STREET REPAIR
1,372.50
10/15/2008
40- 300 - 053 -54210
SHERWOOD CONSTRUCTION
ASPHALT FOR FY 07 -08 STREET REPAIR
1,647.00
10/28/2008
40- 300 - 053 -54210
BECCO CONTRACTOR
ASPHALT FOR FY 07 -08 STREET REPAIR
99,935.06
11/13/2008
40- 300 - 053 -54210
SEMMATERIALS, LP
ASPHALT FOR FY 07 -08 STREET REPAIR
1,510.94
12/11/2008
40- 300 - 053 -54210
LOBO HOLDINGS DB
ASPHALT FOR FY 07 -08 STREET REPAIR
246,982.30
12/11/2008
40- 300 - 053 -54210
TULSA ASPHALT
ASPHALT FOR FY 07 -08 STREET REPAIR
69,860.17
STREET IMPROVEMENTS FY2008
$410,004.18
9/22/2008
40- 300 - 061 -54210
CRAFTON, TULL AND ASSOCIATES
N 140 E AVE EXTENSION
6,210.54
10/13/2008
40- 300 - 061 -54210
CRAFTON, TULL AND ASSOCIATES
CONSULTING SERVICES FOR N 140 E AVE EXT
23,960.07
10/28/2008
40- 300 - 061 -54210
CRAFTON, TULL AND ASSOCIATES
CONSULTING SERVICES FOR N 140 E AVE EXT
24,857.29
11/24/2008
40- 300 - 061 -54210
CRAFTON, TULL AND ASSOCIATES
CONSULTING SERVICES FOR N 140 E AVE EXT
26,406.87
12/30/2008
40- 300 - 061 -54210
CRAFTON, TULL AND ASSOCIATES
CONSULTING SERVICES FOR N 140 E AVE EXT
21,759.59
TCC /TTC ACCESS ROAD
$103,194.36
10/31/2008
40- 300 - 062 -54210
SF SHOPS INVESTORS, L.P.
REIMBURSEMENT FOR TRAFFIC SIGNAL
84,667.00
10/31/2008
40- 300 - 062 -54210
SF SHOPS INVESTORS, L.P.
ROAD REPAIRS @ 96TH ST N. & 121 E AVE
6,875.00
10/31/2008
40- 300 - 062 -54210
SF SHOPS INVESTORS, L.P.
TRAFFIC SIGNAL MODIFICATION
29,335.00
11/24/2008
40- 300 - 063 -54210
TRAFFIC ENGINEER
ENGINEERING SERVICES AGREEMENT
315.00
12/30/2008
40- 300 - 063 -54210
TRAFFIC ENGINEER
ENGINEERING SERVICES AGREEMENT
11,571.16
STREET IMPROVEMENTS FY2009
$132,763.16
7/1/2008
40- 515 -54205
REFERENCE 20090523
RETAINAGE REVERSAL
- 14,549.50
7/1/2008
40- 515 -54205
REFERENCE 20090523
RETAINAGE REVERSAL
- 9,216.23
8/14/2008
40- 515 - 058 -54205
FIT CONSTRUCTION
BALL FIELD CONSTRUCTION
59,080.18
8/26/2008
40- 515 - 058 -54205
FIT CONSTRUCTION
BALL FIELD CONSTRUCTION
20,757.92
9/5/2008
40- 515 - 058 -54205
FIT CONSTRUCTION
BALL FIELD CONSTRUCTION
21,850.44
10/2/2008
40- 515 - 058 -54205
RIDGELAND ENTERPRISE
BALLFIELD RETAINAGE
15,315.30
SPORTS PARK BASEBALL FIELD #1
$93,238.11
$6,360,002.67
PROJECT COMPLETION REPORT
PROJECT: Fire Station No. 3
DATE PROJECT WAS INITIATED: November, 2006
DATE PROJECT WAS COMPLETED: June, 2008
DEPARTMENT RESPONSIBILITY FOR PROJECT: Fire Department
STAFF COMMENTS: FY 2006 -2007 Capital Improvements Fund included a
$2,300,000 allocation for the design and construction of Fire Station No. 3. The addition
of the third fire station vastly improves the service and response times for the North and
Northeast sections of the City. The project was originally conceptualized as a two
apparatus bay facility with dormitory sleeping arrangements. In considering the 40 -year
life of the building the project was designed to incorporate three apparatus bays and
individual sleeping quarters. The architectural firm BKL, Incorporated designed the fire
station project. Through the competitive bidding process, Crossland Construction
Company was awarded the building project, and received notice to proceed in January,
2007. Some features of the fire station include computer wiring, diesel exhaust
capturing system in the apparatus bay, separate sleeping quarters for the firefighters,
both private (firefighter) and ADA- compliant public restroom facilities, a community
meeting room, and a facility generator. It is important to note that Fire Station No. 3
also incorporates a police precinct office, which is the first effort to distribute police
officers around the community. It is believed that this concept will be a part of each
future fire station. The total capital Droiect cost eaualed $2.199.155.
Fire Department
DEPARTMENT
PROJECT COORDINATOR
January 15, 2009
DATE
Approved this 26th, day of January, 2009.
Brenda Snow, Chairman
PROJECT COMPLETION REPORT
PROJECT: Tulsa Community College/ Tulsa Technology Center Land Aquisition
DATE PROJECT WAS COMPLETED: December 2008
DEPARTMENT RESPONSIBILITY FOR PROJECT: Managerial Department
STAFF COMMENTS: The City entered into negotiations with the Owasso Land
Trust ( "OLT ") and H. Allen & Doris L. Robinson to purchase property that the City
could subsequently donate to Tulsa Technology Center (TTC) to accommodate further
development of the institution's campus in Owasso. The city purchased 10.66 acres from
OLT for One Million, One Hundred Fifty -Nine Thousand, Seven Hundred Eighty -Five
Dollars and Sixty Cents ($1,159,785.60). Additionally, the City purchased 14.64 acres
from the Robinson Family for One Million, Nine Hundred Thirteen Thousand, One
Hundred Fifty -Five Dollars and Twenty Cents $1,913,155.20). Following the execution
and closing of the two land sale transactions, the City entered into a land donation
agreement with TTC, as afforded under 11 O.S. §22 -125 of the Oklahoma Statutes
creating an exception to the law whereby a municipality donate property to a school
district. The land donation agreement includes the following conditions: A). The City
of Owasso's name shall be included in the name of the new facilities to be constructed on
the site; B). TTC shall construct a joint use facility on the campus, which will serve to
house not only TTC's educational programs but also a program of instruction in higher
education through a lease with TCC; and, C.) The City of Owasso shall retain a
reversionary interest in the land to be donated which will enable the City to terminate
TTC's ownership of the property if either of the following should occur: 1. TTC fails to
begin and diligently work to complete construction of the campus within two (2) years
from the date the deed was executed, or, 2. TTC ever ceases to use the property for post-
secondary educational purposes. TTC shall, however, retain an option to purchase the
property from the City if the above reversionary provision is ever exercised by the City.
The purchase price to be paid by TTC shall be the fair market value less and except an y
improvements.
Julie Lombardi, City Attorney
PROJECT COORDINATOR
Managerial
DEPARTMENT
January 20, 2009
DATE
Approved this 26th day of January 2009.
Brenda Snow, Chairman
SALES TAX PROJECTS
WATCHDOG COMMITTEE
PROGRESS REPORT
FY 2008 -2009 CAPITAL IMPROVEMENTS FUND PROJECTS Progress Report #51 Dated 12/31/08
PROJECT Cost Estimate Expended Desian Bid Construction
TCC /TTC Land
New Fire Station #3
86 Street Widening
129 E Ave Widening
Main Street Redevelopment
Street Improvements FY 2008
86th Street Main - Memorial
106th /Garnett Intersection
TTC /TCC Access Road
Street Improvements FY 2009
Sports Park FY 2008
Sports Park Baseball Field #1
Sports Park FY 2009
Total
3,073,000
2,355,450
3,312,100
8,680,000
100,000
1,000,000
650,000
450,000
1,900,000
1,000,000
235,083
440,000
500,000
$ 23,695,633
3,052,952
2,199,155
3,303,741
6,047,124
20,406
1,210,046
0
0
103,194
132,764
0
432,550
0
$ 16,501,932
N
Gompletion
N
007
000
624,481
Fire Station #2 Remodel
023
250
248,468
07/28/08
86 & Main Intersection ROW
X
300
303,625
X
96 & 129 E Ave Intersection
022
X
1,747,745
01/23/06
96 & Hwy 169 Interchange
027
300
1,349,964
X
Garnett Widening (86 to 96)
020
X
5,601,858
01/22/07
96 Str Widening (Garnett to Owasso Mkt)
025
300
4,929,552
01/22/07
X
035
300
100,000
07/23/07
Street Improvements FY2007
042
COMPLETED PROJECTS
roj
Dept
Lxpended
Gompletion
Computerization
007
000
624,481
Fire Station #2 Remodel
023
250
248,468
07/28/08
86 & Main Intersection ROW
011
300
303,625
07/24/04
96 & 129 E Ave Intersection
022
300
1,747,745
01/23/06
96 & Hwy 169 Interchange
027
300
1,349,964
01/23/06
Garnett Widening (86 to 96)
020
300
5,601,858
01/22/07
96 Str Widening (Garnett to Owasso Mkt)
025
300
4,929,552
01/22/07
Intersection Engr. Prelim
035
300
100,000
07/23/07
Street Improvements FY2007
042
300
807,746
01/21/08
86th & Mingo Intersection
013
300
861,524
07/28/08
Silvercreek Drainage
034
370
877,049
01/22/07
YMCA Pool
030
515
1,000,000
01/22/07
Sports Park Expansion through FY07
024
515
2,062,418
01/21/08
Legend
-In PfOgfeSS
- Complete
-Not Applicable