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HomeMy WebLinkAbout2006 12_CDBG for Splash Park_2006.05.16RESOLUTION 2006 -12 RESOLUTION O A COMMUNITY DEVELOPMENT SPLASH PARK PROJECT ACTIVITIES COMMITTING UP TO $66,450 AS LEVERAGE FROM THE CITY OF OWASSO. WHEREAS, the City of Owasso has entered into a project consisting of the construction of a neighborhood splash park in the City of Owasso, State of Oklahoma with proceeds of Community Development Block Grant Funds; and, WHEREAS, as a condition to the funding of A Community Development Block Grant, the Oklahoma Department of Commerce has required adoption of a resolution by the City Council of the City of Owasso, Oklahoma, to commit funds in the amount of $66,450 to the project. IOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Owasso, Oklahoma, that, SECTION 1: The City of Owasso, through the Cities General Fund Account, agrees to commit up to $66,450 as the required match for the proposed CDBG Small Cities Program in the City of Owasso. ,t 0 F i' Orr IAoL � 041 1 - Sherry t Sherry Bislhop, City Clem. ADOPTED this 16th day of Ma yg 2006. City o Owasso, Oklahoma Stephen ataudella, Mayor 1011,11MISINT TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO I' r O ILES COMMUNITY DEVELOPMENT DIRECTOR �7. 13BJECT. CDBG'06 APPLICATION GRANT FOR DOWNTOWN SIDEWALK IMPROVEMENTS DATE: May 10, 2006 The City of Owasso has begun the process of applying to ODOC for funding under the State's FY-06 CDBG program. The amount of funding is anticipated to be $66,450. In order to receive this funding, the City has already submitted a letter of intent to ODOC announcing that the City is proceeding with efforts to secure grant funds for 2006. The next step in the grant process is for the city to make an application for the grant funds to ODOC. In order to complete this application process, the city council must take the following three actions: 1. Approve a resolution requesting assistance from ODOC for a FY 2006 for the Small Cities Program. 2. Approve a second resolution committing $66,450 as a match required for the grant funds. 3. Approve a Citizen Participation Plan for the FY 2006 CDBG Program, Should the funding be awarded, there would be a match requirement. The City would have to commit an amount of money equal to the grant funds ($66,450), likely bringing the total allowable project cost to around $132,900. TYPES OF PROJECTS ELIGIBLE FOR FUNDING: Two general types of projects are eligible for CDBG funding — community development projects and economic development projects. Examples of community development projects include sidewalks, street improvements, and projects that increase handicapped accessibility to community facilities. Examples of economic development projects include waterlines and sewerlines. The previous two CDBG projects provided funding for the Skatepark restroom and the Three Lakes Village street repairs. Annual CDBG funds can be used for a variety of projects within the eligible neighborhoods of the community. A map showing the eligible area is attached with this memorandum. Generally, the area currently includes census blocks located south of 76h Street, northeast of Elm Creek and southeast of the Owasso Expressway /8e Street interchange, and in the Alain Street area south of Fourth Street. It should be noted that additional areas were included in previous CDBG projects (such as the Main Street area North of Fourth Street), and could be included in future CDBG projects, but for each project that affects those areas, a new income survey must be performed. Thus, that area is not shown as being included in the Census blocks that are eligible for funding. 1 1 1 J!"11111 J1,111 I 1 To provide direction for using the grant funds for the '06 project, staff members from Public Works and Community Development met at various times to consider several project options. Twelve general project options were evaluated. Originally, the staff recommended that the City of Owasso pursue CDBG funds to continue the sidewalk improvement program. However, since the public hearing that the City Council held in order to receive comments about the CDBG, the staff has been presented with the idea to use the funds to help facilitate the construct of a splash park in Rayola Park, on the north side of 4t` Street and west of the Owasso Expressway. The staff now proposes to pursue the splash parkas the CDBG'06 project. Since the splash park project is outside the automatically eligible area for CDBG funding, an income survey of the affected residents would be required to determine whether the project is eligible to receive grant funds. The staff has already initiated the process to determine the survey area. Two steps required of the City Council in order to initiate the CDBG process for the '06 project year have already been taken. First, the City submitted a letter of intent to ODOC informing the agency of the City's intention to apply for grant funds. Second, a public hearing was conducted by the City Council to receive citizen comments on the CDBG program (no citizen comments were received at the public hearing). The staff recommends that the Council take the following three actions: 1. Approve a resolution requesting assistance fi °om ODOC for a FY 2006 for the Small Cities Program. 2. Approve a second resolution committing $66,450 as a match required for the grant funds. 3. Approve a Citizen Participation Plan for the FBI 2006 CDBG Program. 1. Resolution 2006-11 2. Resolution 2006-12 3, Citizen Participation Plan 4. Correspondence from INCOG dated April 25, 2006 S. Map of project eligible neighborhoods 6. Application documents VIIAA �I' I Citizen .Pa tWca pation Plan Page I The City of Owasso intends to implement a citizen participation program for its 2006 application process to accomplish the following objectives: Provide for and encourage citizen participation, particularly by low and moderate-income persons who reside in areas where CDBG funds are proposed to be used. This will be accomplished by: 1. Providing frequent and timely public notice of CDBG program activities by posting at City Hall and by placing articles of interest in the local newspaper. 2. Adopting a comprehensive CDBG Statement of Needs. 3. Conducting a Special Public Hearing to inform citizens of the proposed CDBG project and authorizing the Mayor to sign a CDBG application in a formal City Council Meeting. Ensure that citizens will be given reasonable and timely access to local meetings, information, and records relating to proposed and actual use of funds, including, but not be limited to: 1. The amount. of CDBG funds to be made available for the current fiscal year, if the proposed project is approved. 2. The range of activities that may be undertaken with those funds. 3. The estimated amount of those funds proposed to be used for activities that will benefit low and moderate-income persons. 4. The proposed CDB(3 activities likely to result in displacement and any anti displacement and relocation plans developed by the City of Owasso in accordance with Section 104(d)(1) and (2) of the Act. 5. The basis on which the City of Owasso may provide technical assistance to groups representative of persons of low and moderate income that may request assistance in developing proposals. The level and type of assistance to be provided is at the discretion of the City of Owasso and does not necessarily include providing funding to such. groups, 6. This requirement will be accomplished by discussing the CDBG proposal during regular City Council meetings and in one formal public hearing prior to the submittal of the CDBG application. During the hearing the five (5) items listed above will be explained to the public. Records of the CDBG project will be maintained in the City Hall of the City of Owasso by the Clerk and will be available upon request for review by the public. A brief summary of hJb/karcn/98edif/citpar.doc ATTACHMENT B W YAWWAR 11011M I the proposed CDBG project will be available for public review after the City Council has made its final selection. Provide for a minimum of two (2) public hearings; one (1) prior to submission of the application for funding of the project for the purpose of obtaining citizen views and formulating or responding to proposals and questions, and the other end of the grant period if the City of Owasso receives funding, that discusses the City of Owasso's accomplishments in relation to initial plans. The application stage hearing will include discussion of CDBG needs, and the development of activities being proposed for CDBG funding. There will be reasonable notice of all hearings, which will be scheduled for times and locations convenient to the potential and actual beneficiaries and which will accommodate the handicapped. This requirement will be met through scheduling a Special Public Healing to discuss the City of Owasso's 2006 CDBG proposal. At this hearing, the proposed project will be reviewed for the public and further citizen input will be solicited. Notice will be given seven (7) to ton (10) days in advance of this hearing in the City of Owasso by posting at City Hall and other normal posting locations within the community, The Hearing will be held in the early evening so that citizens who work may attend. A second hearing will be held at the end of the grant period as the City of Owasso completes project activities authorized in the 2006 CDBG process. Meet the needs of non-English speaking residents in those instances where a significant number of non-English speaking residents can reasonably be expected to participate. The City of Owasso does not currently have a significant population of non-English speaking citizens. However, every effort will be made to accommodate the needs of any non-English speaking citizens who wish to participate. Provide citizens with reasonable advance notice of, and opportunity to comment on, proposed activities not previously described in the City of Owasso's funding request and on activities that are proposed to be deleted or substantially changed in terms of purpose, scope, location or beneficiaries, 2 li-.,ib/kareii/98edif/citpar.doc ATTACHMENT B - Citizen Pcartici nation Plan Page 3 Adopted this 16th day of May, 2006, by the City Council of the City of Owasso. Clerk's Signature Mayor's Signature hjb/karen/98edif/citpar.doc The Oklahoma Department VfCommerce has issued aD invitation tothe City of Owasso hm apply for $U8,45U|n Small Cities Program funding under the State's FY-06 C[}8GpnOgmmOl. A historical use 0f funds has been the replacement Vf sidewalks in identified low and-moderate income areas and the City Engineering staff has prepared m proposed project map and budget for our use. VVe will work with you tV finalize the application prior tu the June 3Umdeadline. A Resolution requesting funding from ODOChas been prepared and is attached for your use. Approval of this Resolution will allow the CDBG Application tnbo submitted for review byODOC. The (}DOC staff has also directed that o Resolution documenting the 11 matching requirement by the City be prepared and approved et the time that the annual application is approved. In the past this has usually been required when an actual Release of Funds was requested by the City. Approval of this Resolution eliminates the need to do so later in the grant process. 0 0 4- AN l � /� \ 0 C3- \ \ \ \ ) \ \ \� � 0 C3- � rW' I APPLICATION SUMMARY 1 Name of Sponsoring Unit of Local rnxnzrnmoQnt City of Owasso Mailing Address —P.O. Box 180 Phone Number - (918) 376-1500 Fax # (918) 376-1599 FEW 73-6069613 Chief Elected Official Stephen Cataudella, Mayor Clerk - Sherry Bishop County Tulsa 2 Name of Application Preparer: Andy Armstron Phone Number (918)584-7526 - Fax Number M The FY 2006 project will continue the repair and/or replacement of sidewalks in the South Main Street Target Area. The local match will involve additional sidewalks, and also include project administration. Necessary Engineering and Inspection services vW be provided by the City. The intent of this project is to upgrade pedestrian access throughout the Target Area. Number of beneficiaries served 1,200 Application Summary — Attachment A Community Development Block Grant (CDBG) 2006 State Small Cities Program Page 1 of 2 Ciy Of Owasso $ 66,450_ $ 66,450 H $ 132,900