Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2009.02.17_City Council Agenda
PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: February 17, 2009 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, February 13, 2009. /-� y P 1 j Stevens, Deputy City Clerk AGENDA 1. Call to Order Mayor Stephen Cataudella 2. Invocation Dr. Roger Ferguson, First Baptist Church Owasso 3. Flag Salute 4. Roll Call S:\Agendas\Council\2009\0217.doe Owasso City Council February 17, 2009 Page 2 5. Consideration and appropriate action relating to a request for Council approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of Minutes of the February 3, 2009 Regular Meeting and February 10, 2009 Special Meeting. Attachment # 5 -A B. Approval of Claims. Attachment # 5 -B C. Acknowledgement of receiving the monthly FY 2008 -2009 budget status report. Attachment # 5 -C D. Approval of a request for early retirement from the Oklahoma Municipal Retirement Fund for Nancy Edwards. Attachment # 5 -D 6. Consideration and appropriate action relating to a request for Council confirmation of the Mayor's appointments to various Boards and Commissions. Mayor Cataudella Attachment # 6 The Mayor will recommend Council confirmation of the following citizen appointments to various committees: Wayne Ruess Charlie Brown Megan Mooney Mark Schneider Matt Roberts Larry Langford Capital Improvements Committee Capital Improvements Committee Sales Tax Watchdog Committee Sales Tax Watchdog Committee Sales Tax Watchdog Committee Sales Tax Watchdog Committee Owasso City Council February 17, 2009 Page 3 7. Consideration and appropriate action relating to a request for Council approval of OPUD 08- 03, a planned unit development, consisting of approximately 7.7 acres with an underlying zoning of CS (Commercial Shopping) and located on the southeast corner of North 1291h East Avenue and East 761h Street North. Ms. Darnaby Attachment # 7 Staff will recommend Council approval of OPUD 08 -03. 8. Consideration and appropriate action relating to a request for Council approval of a supplemental appropriation increasing the estimated revenues and the appropriation for expenditures in the Capital Improvements Fund. Ms. Bishop Attachment # 8 Staff will recommend Council approval of a supplemental appropriation increasing the estimated revenues and the appropriation for expenditures in the Capital Improvements Fund by $1,500,000. 9. Consideration and appropriate action relating to a request for Council approval of a supplemental appropriation increasing the estimated revenues and the appropriation for expenditures in the Hotel Tax Fund. Ms. Bishop Attachment # 9 Staff will recommend Council approval of a supplemental appropriation increasing estimated revenues by $46,000 and increasing the appropriation for expenditures by $35,000 in the Hotel Tax Fund, Economic Development Department — Strong Neighborhood Program. Owasso City Council February 17, 2009 Page 4 10. Consideration and appropriate action relating to a request for Council approval of Resolution No. 2009 -02, a resolution authorizing and approving the issuance by the Owasso Public Works Authority of amended promissory notes to the Oklahoma Water Resources Board pertaining to the conversion of the Authority's series 1999B promissory note, series 2001B promissory note, and series 2001C promissory note from a variable interest rate to a fixed interest rate; and containing other provisions related thereto. Ms. Bishop Attachment # 10 Staff will recommend Council approval of Resolution No. 2009 -02. 11. Discussion relating to the use of recording equipment during all public meetings for the City of Owasso. Councilor DJ Gall 12. Report from City Manager. 13. Report from City Attorney. 14. Report from City Councilors. 15. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 16. Adj ournment. OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, February 3, 2009 The Owasso City Council met in regular session on Tuesday, February 3, 2009 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, January 30, 2009 and per the Addendum to the Owasso City Council Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 5:30 p.m. on Monday, February 2, 2009. ITEM 1. CALL TO ORDER Mayor Cataudella called the meeting to order at 6:30 p.m. ITEM 2. INVOCATION The invocation was offered by Reverend Kirby Scaggs, Bethel Baptist Church. ITEM 3. FLAG SALUTE Councilor Sinex led the flag salute. ITEM 4. ROLL CALL PRESENT Steve Cataudella, Mayor D.J. Gall, Vice Mayor Doug Bonebrake, Councilor Wayne Guevara, Councilor Jon Sinex, Councilor A quorum was declared present. STAFF Rodney Ray, City Manager Julie Lombardi, City Attorney ABSENT Owasso City Council February 3, 2009 ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL ACTION TO REMOVE DJ GALL FROM THE OFFICE OF VICE MAYOR. Councilor Bonebrake presented the item, recommending Council remove DJ Gall from the office of Vice Mayor. Owasso citizen, Mr. Charlie Brown, addressed the Council regarding the item. Mr. Bonebrake moved, seconded by Mr. Guevara, for Council action to remove DJ Gall from the office of Vice Mayor. YEA: Bonebrake, Cataudella, Guevara NAY: Gall, Sinex Motion carried 3 -2. ITEM 6. CONSIDERATION AND APPROPRIATE ACTION, IF APPROPRIATE, RELATING TO THE ELECTION OF VICE -MAYOR Mayor Cataudella opened the floor for nominations for the office of Vice Mayor. Mr. Gall nominated Councilor Jon Sinex, nomination seconded by Mr. Bonebrake. YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex NAY: None Motion carried 5 -0. ITEM 7. PRESENTATION OF THE CHARACTER TRAIT OF FORGIVENESS, FOLLOWED BY A PUBLIC SERVICE ANNOUNCEMENT Dan Yancey, a member of the Owasso Character Council, presented to the Council "Forgiveness," the Character Trait of the Month for February, 2009. ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the January 20, 2009 Regular Meeting. B. Approval of Claims. 2 Owasso City Council February 3, 2009 C. Acceptance of the sanitary sewer system for Prairie Village located on the northwest corner of East 116th Street North and North 129th East Avenue consisting of 1,391 linear feet of eight (8) inch PVC sanitary sewer line. Mr. Guevara moved, seconded by Mr. Bonebrake, to approve the Consent Agenda with claims totaling $151,394.32. Also included for review were the healthcare self - insurance claims report and payroll payment report for pay period 1/17/09. YEA: Bonebrake, Cataudella, Guevara, Sinex NAY: None ABSTAIN: Gall (recused) Motion carried 4 -1. ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL AUTHORIZATION FOR FINAL PAYMENT TO COBB ENGINEERING FOR SERVICES RELATED TO THE MAIN STREET STREETSCAPE ENHANCEMENT PROJECT Mr. Feary presented the item, recommending Council authorize final payment to Cobb Engineering in the amount of $3,506.00 for engineering design services related to the Main Street Streetscaping Enhancement Project. Mr. Bonebrake moved, seconded by Mr. Gall, for Council approval of the final payment to Cobb Engineering, as recommended. YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex NAY: None Motion carried 5 -0. ITEM 10. REPORT FROM CITY MANAGER Mr. Ray addressed the questions asked in an e -mail from Councilor Gall dated 1/22/09 relating to the City's cost of providing utilities at the northeast corner of Garnett and 86th Street North. Mr. Ray also reminded the Council that the majority of city records are open to the public in accordance with the Open Records Act and those records may be reviewed at City Hall upon request. ITEM 11. REPORT FROM CITY ATTORNEY No report K Owasso City Council February 3, 2009 ITEM 12. REPORT FROM CITY COUNCILORS Councilor Guevara thanked the City of Owasso staff for their accessibility when requests are made. ITEM 13. NEW BUSINESS None ITEM 14. ADJOURNMENT Mr. Bonebrake moved, seconded by Mr. Guevara, to adjourn. YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex NAY: None Motion carried 5 -0 and the meeting was adjourned at 7:23 p.m. Julie Stevens, Minute Clerk 4 Stephen Cataudella, Mayor OWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Tuesday, February 10, 2009 The Owasso City Council met in a special meeting on Tuesday, February 10, 2009 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 PM on Friday, February 6, 2009. ITEM 1: CALL TO ORDER. Mayor Cataudella called the meeting to order at 6:05 PM. PRESENT Steve Cataudella, Mayor John Sinex, Vice Mayor (In at 6:10 PM) Doug Bonebrake, Councilor DJ Gall, Councilor A quorum was declared present. ABSENT Wayne Guevara, Councilor ITEM 2 DISCUSSION RELATING TO ADMINISTRATIVE ITEMS A. REVIEW PROPOSALS RECEIVED FOR THE CAPITAL PROJECTS PLANNING DESIGN B. VACANCIES ON VARIOUS BOARDS AND COMMISSIONS Presentations for the Quality of Life /Capital Projects Plan were conducted by representatives from Alaback Design and Guy Engineering, followed by representatives from WSP Sells and PSA Dewberry. Mr. Rooney explained that input from the Councilors was sought prior to Friday morning so that a recommendation could be formulated for the February 17, 2009 City Council meeting. Mr. Ray reviewed staff recommendations for the vacancies on the Sales Tax Watchdog Committee and the Capital Improvements Committee. He explained that this item would be included on the February 17, 2009 Council agenda for action. ITEM 3 DISCUSSION RELATING TO FINANCE DEPARTMENT ITEMS A. PROPOSED AMENDMENT TO THE CAPITAL IMPROVEMENTS FUND BUDGET B. PROPOSED AMENDMENT TO THE HOTEL TAX FUND BUDGET FOR THE ECONOMIC DEVELOPMENT DEPARTMENT STRONG NEIGHBORHOOD PROGRAM C. PROPOSED APPLICATION TO REFINANCE OWRB VARIABLE RATE NOTES Owasso City Council February 10, 2009 Ms. Bishop reviewed the above items. Both reasons for the budget amendments were provided to the City Council and will be included on the February 17, 2009 Council agenda for action. The proposed application to refinance OWRB variable rate notes was also discussed and will be placed on the February 17, 2009 Council agenda for action. A savings of approximately $200,000 is anticipated. ITEM 4 DISCUSSION RELATING TO CITY MANAGER ITEMS A. PROPOSED AMENDMENTS TO E -911 ORDINANCE B. CITY MANAGER'S REPORT Ms. Bishop reviewed the proposed amendments to the E -911 Ordinance which would allow for the collection of E -911 fees from voice over internet providers. Mr. Ray provided the Council with a draft policy regarding the removal of items from a posted meeting agenda, as well as the Sales Tax Collection Report. Copies of Dr. Snead's report from the recent Owasso Economic Summit will be provided to the Council in the next packet. ITEM 5 LEGISLATIVE REPORT A written report was provided by Ms. Lombardi. ITEM 6 REPORT FROM CITY COUNCILORS Councilor Gall brought to staff's attention two maintenance concerns relating to Funtastic Island. Councilor Gall requested that an agenda item be added to the next agenda for discussions relating to the use of recording equipment for the purpose of documenting all public meetings for the City of Owasso. ITEM 7: ADJOURNMENT Councilor Sinex motioned for adjournment, seconded by Councilor Bonebrake. All were in favor and the meeting adjourned at 9:10 PM. Mayor Claims List 02/17/09 Budget Unit Title Vendor Name Payable Description Payment Amounl GENERAL TREASURER PETTY CASH CASH DRAWER SHORTAGE 5.00 TREASURER PETTY CASH CC REFUND /SEGURA 50.00 TREASURER PETTY CASH CC REFUND /LIFEPOINT CHURC 50.00 AEP /PSO STREET LIGHTS 13.71 TOTAL GENERAL 118.71 MUNICIPAL COURT TREASURER PETTY CASH MEETING EXPENSE 57.43 FRANK W AMBRUS BAILIFF SERVICES 350.00 OFFICE DEPOT INC OFFICE SUPPLIES 7.01 TOTAL MUNICIPAL COURT 414.44 MANAGERIAL OFFICE DEPOT INC OFFICE SUPPLIES 101.43 OFFICE DEPOT INC OFFICE SUPPLIES 40.93 JPMORGAN CHASE BANK MEETING EXPENSE 10.90 JPMORGAN CHASE BANK PARTY PERFECT - RENTAL FEE 278.00 JPMORGAN CHASE BANK MEETING EXPENSE 91.13 JPMORGAN CHASE BANK MEETING EXPENSE 45.14 JPMORGAN CHASE BANK MEETING EXPENSE 12.00 JPMORGAN CHASE BANK PIKEPASS -FEES 10.60 JPMORGAN CHASE BANK MEETING EXPENSE 18.45 JPMORGAN CHASE BANK MEETING EXPENSE 35.34 JPMORGAN CHASE BANK MEETING EXPENSE 14.76 JPMORGAN CHASE BANK MEETING EXPENSE 20.71 JPMORGAN CHASE BANK MEETING EXPENSE 35.68 AMERICAN SOCIETY OF COMPOSERS AUTHO 2009 LICENSE FEE 305.00 JPMORGAN CHASE BANK MEETING EXPENSE 70.76 JPMORGAN CHASE BANK MEETING EXPENSE 104.00 JPMORGAN CHASE BANK MEETING EXPENSE 73.00 JPMORGAN CHASE BANK MEETING EXPENSE 42.96 FLEETCOR TECHNOLOGIES JANUARY, 2009, FUELMAN CH 61.64 CITY MANGEMENT ASSOCIATION OF OKLAH FEES FOR 2009 CMAO WINTER 625.00 TOTAL MANAGERIAL 1,997.43 FINANCE JPMORGAN CHASE BANK ETHICS TRAINING 16.25 JPMORGAN CHASE BANK AMER PAYROLL - TRAINING 465.00 JPMORGAN CHASE BANK ETHICS TRAINING 64.85 JPMORGAN CHASE BANK DELL - PRINTER CARTRIDGE 102.76 OFFICE DEPOT INC OFFICE SUPPLIES 26.67 TOTAL FINANCE 675.531 HUMAN RESOURCES OFFICE DEPOT INC OFFICE SUPPLIES 287.40 COMMUNITYCARE EAP EMPLOYEE ASSISTANCE PROGR 220.00 CHARACTER TRAINING INSTITUTE CHARACTER INTIATIVE 457.24 SAV -ON PRINTING & SIGNS LLC OFFICE SUPPLIES 30.00 Page 1 Claims List 02/17/09 Budget Unit Title Vendor Name Payable Description Payment Amouni HUMAN RESOURCES... TREASURER PETTY CASH CHAMBER LUNCH 40.00 TULSA WORLD ADVERTISING 398.16 INTERNATIONAL PUBLIC MGMT ASSOCIATI DUES AND FEES 145.00 ATWOODS DISTRIBUTING, LP ATTN: ACCT CHARACTER INITIATIVE 14.80 AMERICANCHECKED, INC ATTN: BILLING PRE - ENROLLMENT BACKGROUND 170.60 COMMUNITY PUBLISHERS INC ADVERTISING 140.75 URGENT CARE OF GREEN COUNTRY, P.L.L PRE - EMPLOYMENT DRUG SCREE 444.00 URGENT CARE OF GREEN COUNTRY, P.L.L PRE - EMPLOYMENT DRUG SCREE 37.00 URGENT CARE OF GREEN COUNTRY, P.L.L PRE - EMPLOYMENT DRUG SCREE 148.00 LEAGUE OF KANSAS MUNICIPALITIES ADVERTISING 90.00 CHARACTER TRAINING INSTITUTE CHARACTER INITIATIVE 28.82 JPMORGAN CHASE BANK MEETING EXPENSE 37.94 JPMORGAN CHASE BANK DELL -HR LAPTOP 1,980.02 JRW INC DBA /FINANCIAL EQUIPMENT CO. FOLDING MACHINE SERVICE 371.00 TOTAL HUMAN RESOURCES 5,040.73 HR - CHARACTER INITIATIVE A N Z SIGNS & SHIRTS, INC CHARACTER INITIATIVE 1,317.75 TOTAL HR - CHARACTER INITIATIVE 1,317.75 GENERAL GOVERNMENT NEOPOST LEASING, INC POSTAGE MACHINE LEASE 389.00 TULSA COFFEE SERVICE INC COFFEE SUPPLIES 125.59 CINTAS CORPORATION CARPET -MAT CLEANING 21.40 XEROX CORPORATION COPIER SERVICE & SUPPLIES 821.05 XEROX CORPORATION COPIER SERVICE & SUPPLIES 919.12 COMMUNITY PUBLISHERS INC MEDIA PUBLICATION /PUBLIC 169.40 COMMUNITY PUBLISHERS INC MEDIA PUBLICATION /PUBLIC 40.60 IKON OFFICE SOLUTIONS, INC COPIER SERVICE & SUPPLIES 526.38 TULSA COUNTY CLERK FILING FEES 36.00 AMERICAN WASTE CONTROL INC FRONT LOAD SERVICE 129.00 UNITED STATES CELLULAR CORPORATION CELL PHONE USAGE 14.54 TULSA COUNTY ELECTION BOARD 2009 CITY COUNCIL ELECTIO 5,218.75 AT &T CONSOLIDATED PHONE BILL 647.50 GRAND GATEWAY ECO. DEV. ASSC. PELIVAN TRANSIT SERVICES 4,939.30 HEARTLAND CONSULTING, INC FEBRUARY CONSULTING FEES 10,500.00 OFFICE DEPOT INC OFFICE SUPPLIES 100.56 OFFICE DEPOT INC OFFICE SUPPLIES 33.52 TOTAL GENERAL GOVERNMENT 24,631.71 COMMUNITY DEVELOPMENT OFFICE DEPOT INC OFFICE SUPPLIES 12.34 TULSA COUNTY MIS MONTHLY SERVICE CHARGE 30.00 FLEETCOR TECHNOLOGIES JANUARY, 2009, FUELMAN CH 228.92 JPMORGAN CHASE BANK PIKEPASS -FEES 10.75 TOTAL COMMUNITY DEVELOPMENT 282.0111 Page 2 Claims List 02/17/09 Budget Unit Title Vendor Name Payable Description Payment Amouni ENGINEERING SAV -ON PRINTING & SIGNS LLC BUSINESS CARDS 30.00 JPMORGAN CHASE BANK DRY CLEANING ST- UNIFORMS 8.40 JPMORGAN CHASE BANK DRY CLEANING ST- UNIFORMS 420 JPMORGAN CHASE BANK DLT SOLUTIONS -CIVIL 3D 5,996.02 JPMORGAN CHASE BANK DLT SOLUTIONS -CIVIL 3D 945.29 UNITED STATES CELLULAR CORPORATION CELL PHONE USAGE 112.86 FLEETCOR TECHNOLOGIES JANUARY, 2009, FUELMAN CH 211.08 JPMORGAN CHASE BANK OFFICE DEPOT -FOAM BOARD 44.97 OFFICE DEPOT INC OFFICE SUPPLIES 40.82 TOTAL ENGINEERING 7,393.64 INFORMATION TECHNOLOGY JPMORGAN CHASE BANK COX - INTERNET FOR CH 1,550.00 NOBEL SYSTEMS, INC GIS ANNUAL SUBSCRIPTION 19,000.00 JPMORGAN CHASE BANK HOBBY LOBBY - UPGRADES IT 301.50 SAV -ON PRINTING & SIGNS LLC OFFICE SUPPLIES 120.00 TOTAL INFORMATION TECHNOLOGY 20,971.50 IT - IT SOFTWARE PROJECT JPMORGAN CHASE BANK GODADDY.COM -2 YR DOMAIN 719.97 SUNGARD PUBLIC SECTOR INC. SUNGARD ACOWA007 PROJECT 750.00 TOTAL IT - IT SOFTWARE PROJECT 1,469.97 SUPPORT SERVICES COX COMMUNICATIONS INTERNET SVC 2/7 TO 3/6 F 69.95 AT &T CONSOLIDATED PHONE BILL 133.83 FLEETCOR TECHNOLOGIES JANUARY, 2009, FUELMAN CH 208.49 FLEETCOR TECHNOLOGIES JANUARY, 2009, FUELMAN CH 142.18 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 2399 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 23.99 ROBERTSON PLUMBING SUPPLY, INC. PLUMBING PARTS CITY HALL 45.62 OKLAHOMA DEPT OF CORRECTIONS TULSA DOC WORKER COSTS - DEC 08 295.94 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 9.08 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 306.69 JPMORGAN CHASE BANK HOUSE OF VACUUMS -BAGS 19.99 JPMORGAN CHASE BANK PIKEPASS -FEES 7.00 JPMORGAN CHASE BANK LOWES- BATHROOM REMODEL 112.00 JPMORGAN CHASE BANK LOWES- LIGHTS 18.46 JPMORGAN CHASE BANK LOWES -ICE MELT 55.86 JPMORGAN CHASE BANK LOWES -AC FILTERS 39.88 OFFICE DEPOT INC OFFICE SUPPLIES 48.82 TOTAL SUPPORT SERVICES 1,561.77 CEMETERY P & K EQUIPMENT, INC IREPAIRS FOR CEMETERY MOWE 954.72 TOTAL CEMETERY 954.72 Page 3 Claims List 02/17/09 Budget Unit Title Vendor Name Payable Description Payment Amouni POLICE SERVICES JPMORGAN CHASE BANK WALMART- SUPPLIES 36.88 JPMORGAN CHASE BANK WALMART - SANITIZER /EXTING 29.76 UNITED STATES SHOOTING ACADEMY SHOOTING ACADEMY- RANGE U 3,265.00 JPMORGAN CHASE BANK OFFICE DEPOT -INK 49.97 JPMORGAN CHASE BANK IAC POLICE - MEMBERSHIP 120.00 JPMORGAN CHASE BANK PATROL TECH - UNIFORM PANTS 111.06 JPMORGAN CHASE BANK PATROL TECH -STICK STINGER 228.00 JPMORGAN CHASE BANK REASORS- SUPPLIES 15.58 JPMORGAN CHASE BANK OWASSO AUTO SPA -UNIT WASH 13.50 JPMORGAN CHASE BANK MEETING EXPENSE 9.48 JPMORGAN CHASE BANK DELL -LAB PRINTER CARTRIDG 199.94 TREASURER PETTY CASH NOTARY RENEWAL 40.00 JPMORGAN CHASE BANK WALMART- BINDERS 39.50 JPMORGAN CHASE BANK ADVANCE AUTO- DE -ICER 7.92 JPMORGAN CHASE BANK ALLMED- SUPPLIES 391.60 JPMORGAN CHASE BANK ALLMED- SUPPLIES 195.80 JPMORGAN CHASE BANK WALMART -SUPER GLUE 0.97 OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE FY09 147.00 OWASSO FITNESS ZONE, INC PHYSICAL FITNESS PROGRAM 285.00 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 120.54 JPMORGAN CHASE BANK FLEET DISTRIB- LAMPS/TUBES 292.43 JPMORGAN CHASE BANK ANCHOR PAINT - OFFICE PAINT 359.90 JPMORGAN CHASE BANK OFFICE DEPOT - BINDERS 135.90 JPMORGAN CHASE BANK HOME DEPOT -ICE MELT 63.84 FLEETCOR TECHNOLOGIES JANUARY, 2009, FUELMAN CH 5,510.31 JPMORGAN CHASE BANK MEETING EXPENSE 8.26 AT &T CONSOLIDATED PHONE BILL 488.19 OFFICE DEPOT INC OFFICE SUPPLIES 457.29 OFFICE DEPOT INC OFFICE SUPPLIES 14.24 O'REILLY AUTOMOTIVE INC VEHICLE PARTS AND SUPPLIE 76.32 TOTAL POLICE SERVICES 12,714.18 POLICE -HWY SAFETY GR FYC TOTAL RADIO INC 2 CAR CAMERAS FOR PD 11,550.52 TOTAL POLICE -HWY SAFETY GR FY09 11,550.52 POLICE COMMUNICATIONS WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 113.86 JPMORGAN CHASE BANK PAYPAL- UNIFORMS 640.00 JPMORGAN CHASE BANK WALMART- PRISONER MEALS 37.17 JPMORGAN CHASE BANK WALMART- PRISONER MEALS 159.88 JPMORGAN CHASE BANK WALMART- PRISONER MEALS 153.25 TOTAL POLICE COMMUNICATIONS 1,104.16 ANIMAL CONTROL JPMORGAN CHASE BANK RADIOSHACK -POWER SUPPLY 43.40 HILL'S PET NUTRITION SALES, INC SHELTER SUPPLIES 26.25 Page 4 Claims List 02/17/09 Budget Unit Title Vendor Name Payable Description Payment Amouni ANIMAL CONTROL... JPMORGAN CHASE BANK MEDVET- SUPPLIES 122.44 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 54.04 JPMORGAN CHASE BANK OK POLICE SUPPLY - STRAPS 11.80 FLEETCOR TECHNOLOGIES JANUARY, 2009, FUELMAN CH 129.83 AT &T CONSOLIDATED PHONE BILL 40.95 TOTAL ANIMAL CONTROL 428.71 FIRE SERVICES YOUNGS FIRE SUPPRESSION SERVICES SERVICE OF FIRE EXTINGUIS 170.00 JOHN D. HORTON REPAIR OF THE BUMPER 290.00 CUMMINS SOUTHERN PLAINS, LTD REPAIR ON E -1, FUEL FILTE 216.68 AT &T CONSOLIDATED PHONE BILL 207.80 FLEETCOR TECHNOLOGIES JANUARY, 2009, FUELMAN CH 1,359.47 JPMORGAN CHASE BANK BAPTIST ATHLETIC - UNIFORM 233.28 JPMORGAN CHASE BANK OK ARMY SURPLUS - CLEATS 86.35 JPMORGAN CHASE BANK LOWES -DOOR REMOTE 34.76 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 424.28 JPMORGAN CHASE BANK WALMART- SUPPLIES ST #1 191.47 JPMORGAN CHASE BANK SAMS OFFROAD- REPAIR PARTS 259.95 JPMORGAN CHASE BANK LOWES -LAWN SUPPLIES 49.71 JPMORGAN CHASE BANK ADVANCE AUTO - SUPPLIES 21.75 JPMORGAN CHASE BANK T & W TIRE - REFUND - 1,424.00 JPMORGAN CHASE BANK TULSA NEW HOLLAND -PARTS 51.04 JPMORGAN CHASE BANK MEETING EXPENSE 12.05 JPMORGAN CHASE BANK MEETING EXPENSE 20.10 OWASSO FITNESS ZONE, INC USE OF GYM & EQUIPMENT 390.00 AQUARIUS ENTERPRISES, INC RENTAL -WATER COOLER & WAT 22.45 JPMORGAN CHASE BANK PIKEPASS -FEES 4.90 OFFICE DEPOT INC OFFICE SUPPLIES 67.04 OFFICE DEPOT INC OFFICE SUPPLIES 60.77 INSTITUTION OF FIRE ENGINEERS CHIEF CLARK'S MEMBERSHIP 122.00 OK FIRE CHIEFS ASSOCIATION REGISTRATION FEE 75.00 TOTAL FIRE SERVICES 2,946.85 EMERGENCY PREPAREDNES JPMORGAN CHASE BANK LOWES- BATHROOM REMODEL 35.30 JPMORGAN CHASE BANK LOWES- BATHROOM REMODEL 28.14 JPMORGAN CHASE BANK LOWES- BATHROOM REMODEL 8.46 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 9.08 AT &T CONSOLIDATED PHONE BILL 21.80 INDIAN NATIONS COUNCIL OF GOVERNMEN MULTI HAZARD MITIGATION P 9,500.00 JPMORGAN CHASE BANK LOWES -EOC REMODEL 7.96 JPMORGAN CHASE BANK LOWES-EOC REMODEL 18.98 TOTAL EMERGENCY PREPAREDNESS 9,629.72 STREETS IROADSAFE TRAFFIC SYSTEMS, INC S. MAIN ST. STRIPING 4,739.55 Page 5 Claims List 02/17/09 Budget Unit Title Vendor Name Payable Description Payment Amouni STREETS... SHERWOOD CONSTRUCTION CO, INC CY 3500 50/50 NO ASH 579.00 SHERWOOD CONSTRUCTION CO, INC CY 3500 50/50 NO ASH 482.50 MILL CREEK LUMBER & SUPPLY FAIRWAYS SIDEWALK PROJECT 42.11 JPMORGAN CHASE BANK LOWES -NEW ROOM PW 2,060.96 SHERWOOD CONSTRUCTION CO, INC CY 3500 50/50 NO ASH 1,254.50 UNIFIRST HOLDINGS LP UNIFORM RENTAL 49.70 TULSA COUNTY BOCC STREET MARKER MATERIALS 341.40 MICHAEL TODD COMPANY, INC SNOW PLOW BLADES 1,228.78 SIGNALTEK INC SIGNAL MAINTENANCE 883.05 TRAFFIC & PARKING CONTROL CO, INC REPLACEMENT PARTS 384.44 HOLLIDAY SAND & GRAVEL CO SAND FOR ROADS 207.92 JPMORGAN CHASE BANK STEVES WHLS- DRILL/WRENCH 463.57 JPMORGAN CHASE BANK HACH CO- HYDROMETER 54.99 FLEETCOR TECHNOLOGIES JANUARY, 2009, FUELMAN CH 976.01 AEP /PSO STREET LIGHTS 5,355.25 HANCOCK RACING STABLES, INC. SAND FOR STORM EVENT 402.98 O'REILLY AUTOMOTIVE INC WIPER BLADES 15.18 JPMORGAN CHASE BANK LOCKE SUPPLY -TANK REPAIR 6.71 TULSA COUNTY BOCC SIGN CHARGES 431.91 OWASSO FENCE CO FENCE REPLACEMENT MATERIA 225.00 EQUIPMENT ONE RENTAL & SALES, INC. PROPANE FOR HOT BOX 32.99 JPMORGAN CHASE BANK LOWES- SPRINKLER REPAIR 8.92 AMERICAN ELECTRIC POWER STREET LIGHTS @ MAIN ST 1,000.00 AMERICAN ELECTRIC POWER ST LIGHTS @ SILVER CREEK 513.00 STATE OF OKLAHOMA, DOT BRIDGE INSPECTION PROJECT 1,108.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 48.15 TOTAL STREETS 22,896.57 STORMWATER UNIFIRST HOLDINGS LP UNIFORM RENTAL 52.42 OFFICE DEPOT INC OFFICE SUPPLIES 9.99 HERTZ EQUIPMENT RENTAL EQUIPMENT RENTAL 300.00 LIBERTY PRECAST, LLC RECON BLOCKS, SPACER BARS 1,045.18 WARREN POWER & MACHINERY, L.P EQUIPMENT RENTAL FOR FAIR 192.00 JPMORGAN CHASE BANK EQUIP ONE - REPAIRED JK HMR 268.95 ENLOW TRACTOR INC 99 KUBUTA/3A111 -92500 197.06 JPMORGAN CHASE BANK MAXWELL SUPPLY - FABRIC 373.00 ANCHOR STONE COMPANY CRUSHER RUN STONE 84.06 WARREN POWER & MACHINERY, L.P EQUIPMENT RENTAL 6,133.00 ANCHOR STONE COMPANY MARBLE LIMESTONE 808.38 FLEETCOR TECHNOLOGIES JANUARY, 2009, FUELMAN CH 732.63 UNIFIRST HOLDINGS LP UNIFORM RENTAL 52.42 MILL CREEK LUMBER & SUPPLY FAIRWAYS DRAINAGE CHANNEL 40.68 LIBERTY PRECAST, LLC FAIRWAYS DRAINAGE CHANNEL 927.46 LIBERTY PRECAST, LLC RECON BLOCKS 1,391.21 LIBERTY PRECAST, LLC RECON BLOCKS 618.32 Page 6 Claims List 02/17/09 Budget Unit Title Vendor Name Payable Description Payment Amounl STORMWATER... LIBERTY PRECAST, LLC RECON BLOCKS 850.19 LIBERTY PRECAST, LLC RECON BLOCKS 927.48 LIBERTY PRECAST, LLC RECON BLOCKS 671.36 LIBERTY PRECAST, LLC RECON BLOCKS 927.48 LIBERTY PRECAST, LLC RECON BLOCKS 1,122.48 SHERWOOD CONSTRUCTION CO, INC CY 3500 50/50 NO ASH 1,254.50 TOTAL STORMWATER 18,980.251 PARKS AT &T CONSOLIDATED PHONE BILL 169.951 RANDY G. MISER RESURFACE PARKING LOT 500.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL /CLEANING 16.73 WASHINGTON CO RURAL WATER DISTRICT WATER SERVICE - MCCARTY PAR 25.00 DAVID VINES VINES PROPERTIES INC 1 YEAR STORAGE 480.00 NATIONAL RECREATION AND PARK MEMBERSHIP -DAVID WARREN 135.00 NATIONAL RECREATION AND PARK MEMBERSHIP -LINDA WINTON 135.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL /CLEANING 16.73 ADT SECURITY SERVICES INC SECURITY SERVICES 50.91 JPMORGAN CHASE BANK LOWES- CORNER BRACE 5.26 FLEETCOR TECHNOLOGIES JANUARY, 2009, FUELMAN CH 157.65 UNIFIRST HOLDINGS LP UNIFORM RENTAL /CLEANING 16.73 JERRY WOODS WOODS WELDING REPAIR SPIRAL CLIMBER 110.00 JPMORGAN CHASE BANK LOWES - COUPLING NUT 3.32 JPMORGAN CHASE BANK LOWES- BOARDS 41.07 JPMORGAN CHASE BANK LOWES -BOLTS 4.97 JPMORGAN CHASE BANK LOWES -METAL PANEL 37.48 JPMORGAN CHASE BANK ATWOODS -SPRAY PAINT 1.59 JPMORGAN CHASE BANK P & K- REPAIR PARTS 65.91 JPMORGAN CHASE BANK LOWES- CONCRETE 6.94 OFFICE DEPOT INC OFFICE SUPPLIES 16.76 TOTAL PARKS 1,997.00 COMMUNITY CENTER JPMORGAN CHASE BANK WALMART- STORAGE TOTES 113.50 JPMORGAN CHASE BANK WALMART -PHOTO PAPER 13.77 JPMORGAN CHASE BANK HOBBY LOBBY -DECOR 30.26 JPMORGAN CHASE BANK LOWES- CHAINS FOR BLINDS 25.60 CHARACTER TRAINING INSTITUTE CHARACTER INTIATIVE 35.00 FLEETCOR TECHNOLOGIES JANUARY, 2009, FUELMAN CH 84.89 JPMORGAN CHASE BANK LOWES -EXIT SIGN /SMOKE DET 51.70 AT &T CONSOLIDATED PHONE BILL 122.84 TOTAL COMMUNITY CENTER 477.56 HISTORICAL MUSEUM AT &T CONSOLIDATED PHONE BILL 71.79 TOTAL HISTORICAL MUSEUM 71.79 Page 7 Claims List 02/17/09 Budget Unit Title Vendor Name Payable Description Payment Amount ECONOMIC DEV JPMORGAN CHASE BANK OFFICE DEPOT -CDR'S 50.00 FLEETCOR TECHNOLOGIES JANUARY, 2009, FUELMAN CH 21.89 JPMORGAN CHASE BANK DESKTOP PUB - SUPPLIES 27.80 JPMORGAN CHASE BANK AMERICAN - BAGGAGE FEE 40.00 JPMORGAN CHASE BANK OFFICE DEPOT - ENVELOPES 44.95 JPMORGAN CHASE BANK TULSA CHAMBER - REGISTRATIO 50.00 TREASURER PETTY CASH MEETING EXPENSE 6.50 JPMORGAN CHASE BANK WEB SCRIBBLE - HOSTING FEE 19.99 OFFICE DEPOT INC OFFICE SUPPLIES 16.14 TOTAL ECONOMIC DEV 277.27 FUND GRAND TOTAL 149,904.4 AMBULANCE SERVICE TREASURER PETTY CASH IAMB REFUND /SHIELDS 32.16 TOTAL AMBULANCE SERVICE 32.16 AMBULANCE JPMORGAN CHASE BANK ALLMED- SUPPLIES 1,023.78 JPMORGAN CHASE BANK ALLMED- SUPPLIES 245.00 JPMORGAN CHASE BANK ALLMED- SUPPLIES 2,157.60 JPMORGAN CHASE BANK BUMPER TO BUMPER -PARTS 11.80 JPMORGAN CHASE BANK TULSA TECH -PALS BOOK 40.00 JPMORGAN CHASE BANK TULSA TECH -PALS BOOK 40.00 JPMORGAN CHASE BANK TULSA TECH -PALS BOOK 40.00 JPMORGAN CHASE BANK RSU- PARAMEDIC SCHOOL 1,750.50 JPMORGAN CHASE BANK RSU- PARAMEDIC SCHOOL 2,322.90 FULLERTON HYDRO -TEST INC. RENTAL OF OXYGEN CYLINDER 140.20 JPMORGAN CHASE BANK S & W HEALTHCARE - SUPPLIES 71.57 JPMORGAN CHASE BANK RADIOSHACK -USP CABLE 25.00 JPMORGAN CHASE BANK MAIL THIS COPY THAT -SHIP 41.54 FLEETCOR TECHNOLOGIES JANUARY, 2009, FUELMAN CH 885.32 JPMORGAN CHASE BANK GEOAGE - STYLUS REPLACEMENT 79.95 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 49.84 JPMORGAN CHASE BANK RSU- TRAINING REFUND - 1,750.50 JPMORGAN CHASE BANK RSU- TRAINING REFUND - 2,322.90 JPMORGAN CHASE BANK RADIOSHACK- RETURN -37.97 OK STATE DEPT OF HEALTH EMERGENCY AMBULANCE SERVICE LICENSE 240.00 OK STATE DEPT OF HEALTH EMERGENCY RE- REGISTRATON FOR PARAME 515.00 NATIONAL REGISTRY OF EMTS NATIONAL RE- REGISTRATION 345.00 MEDICAL COMPLIANCE SPECIALTY INC DISPOSAL OF MEDICAL WASTE 109.00 MEDICAL COMPLIANCE SPECIALTY INC DISPOSAL OF MEDICAL WASTE 109.00 MEDICAL COMPLIANCE SPECIALTY INC DISPOSAL OF MEDICAL WASTE 109.00 EXCELLANCE, INC PURCHASE OF SHORELINE 30 149.63 TOTAL AMBULANCE 6,390.26 Page 8 Claims List 02/17/09 Budget Unit Title Vendor Name Payable Description Payment Amounl 6,422.4 FUND GRAND TOTAL E911 COMMUNICATIONS AT &T E911 MAPPING FEES - FEB 2 302.05 AT &T CONSOLIDATED PHONE BILL 372.60 INCOG -E911 E911 CHARGES 11,478.47 TOTAL E911 COMMUNICATIONS 12,153.12 FUND GRAND TOTAL 12,1.53.1 STORMWATER - STORMWATI MESHEK & ASSOCIATES, P.L.C. ELM CREEK DFIRM REVIEW 3,720.07 TOTAL STORMWATER - STORMWATER 3,720.07 FUND GRAND TOTAL 3,720.0 PARK DEV FD - PARKS JPMORGAN CHASE BANK SOMMERS & WESTERN -SIGNS 4,500.00 IJPMORGAN CHASE BANK ISOMMERS & WESTERN /MATERIA 4,500.00 TOTAL PARK DEV FD - PARKS 9,000.00 FUND GRAND TOTAL 9,000.0 CI - 129TH E AVE BECCO CONTRACTORS INC 129 E AVE WIDENING PROJEC 277,156.12 TOTAL CI - 129TH E AVE 277,156.12 CI - 140 E AVE EXTENSION CRAFTON, TULL AND ASSOCIATES, INC CONSULTING SERVICES FOR N 13,100.49 TOTAL CI - 140 E AVE EXTENSION 13,100.49 FUND GRAND TOTAL 290,256.61 CITY GARAGE ENLOW TRACTOR INC PARTS FOR TRACTOR 757.95 AT &T CONSOLIDATED PHONE BILL 41.05 LENOX WRECKER SERVICE INC TOWING SVCS TRASH TRUCK 155.00 COMMERCIAL POWER SOLUTIONS, LLC AMBULANCE REPAIRS 160.00 BRAKE REBUILDERS, INC. BRAKE PARTS FOR 05 AMBULA 401.36 T & W TIRE, LP TIRES FOR CITY VEHICLES 279.92 T & W TIRE, LP TIRES FOR CITY VEHICLES 939.20 JIM NORTON FORD LLC REPAIR SVCS POLICE CAR 673.57 FLEETPRIDE, INC PARTS FOR RESALE 47.94 FRONTIER INTERNATIONAL TRUCKS, INC PARTS FOR DUMP TRUCK 13.75 CROW BURLINGAME COMPANY PARTS FOR RESALE 12.34 TULSA NEW HOLLAND INC PARTS FOR 97 BACKHOE 293.38 TULSA NEW HOLLAND INC PARTS FOR 97 BACKHOE 566.72 Page 9 Claims List 02/17/09 Budget Unit Title Vendor Name Payable Description Payment Amounl CITY GARAGE... FLEETPRIDE, INC PARTS FOR 74 DUMP TRUCK 28.88 GIL SAURER DBA PHOENIX RECYCLING OIL FILTER PICKUP SERVICE 45.00 KEYSTONE EQUIPMENT CO PARTS FOR 2000 BACKHOE 7.25 LENOX WRECKER SERVICE INC TOWING SERVICES 196.00 KEYSTONE EQUIPMENT CO PARTS FOR 2000 BACKHOE 175.00 AMERIFLEX HOSE & ACCESSORIES, LLC HOSE REPAIRS 97 BACKHOE 12.00 W.W. GRAINGER, INC. DBA GRAINGER PARTS FOR 2000 BACKHOE 62.33 FLEETCOR TECHNOLOGIES JANUARY, 2009, FUELMAN CH 37.13 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 35.69 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 35.69 FRN OF TULSA, LLC UNITED FORD PARTS FOR RESALE 132.06 O'REILLY AUTOMOTIVE INC VEHICLE PARTS AND SUPPLIE 181.07 O'REILLY AUTOMOTIVE INC VEHICLE PARTS AND SUPPLIE 2,670.36 ATC FREIGHTLINER GROUP REPAIR SVCS - RESALE 2,189.43 TOTAL CITY GARAGE 10,150.07 FUND GRAND TOTAL 10,150.0 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORK COMP CLAIMS 7,947.50 UNITED SAFETY & CLAIMS INC MONTHLY TPA ADMIN FEES 1,550.00 CITY OF OWASSO IMPREST ACCOUNT WORK COMP CLAIMS 2,78112 CITY OF OWASSO IMPREST ACCOUNT WORK COMP CLAIMS 885.41 CITY OF OWASSO IMPREST ACCOUNT WORK COMP CLAIMS 842.00 TOTAL WORKERS' COMP SELF -INS 14,006.03 FUND GRAND TOTAL 14,006.0 CITY GRAND TOTAL $495,612.81 Page 10 CITY OF OWASO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 2/17/09 VENDOR DESCRIPTION AMOUNT AETNA HEALTHCARE MEDICAL SERVICE 23,447.16 HEALTHCARE MEDICAL SERVICE 7,776.09 HEALTHCARE MEDICAL SERVICE 20,128.22 HEALTHCARE MEDICAL SERVICE 30,558.46 HEALTHCARE DEPT TOTAL 81,909.93 DELTA DENTAL DENTAL MEDICAL SERVICE 616.40 ADMIN FEES 1,930.00 DENTAL DEPT TOTAL 2,546.40 VSP VISION MEDICAL SERVICES 953.10 VISION DEPT TOTAL 953.10 HEALTHCARE SELF INSURANCE FUND TOTAL 85,409.43 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 01/31/09 Department Payroll Expenses Total Expenses Municipal Court 4,528.71 5,912.06 Managerial 21,575.12 28,701.34 Finance 12,706.60 17,843.05 Human Resources 6,093.39 8,783.71 Community Development 12,248.35 16,562.75 Engineering 13,013.97 18,511.29 Information Systems 8,668.41 12,910.87 Support Services 7,535.15 10,699.09 Police 90,244.31 131,756.04 Central Dispatch 9,417.40 14,029.71 Animal Control 2,163.20 3,195.04 Fire 87,064.90 123,812.57 Emergency Preparedness 2,732.83 3,880.11 Streets 7,671.20 11,946.87 Stormwater /ROW Maint. 6,853.65 9,542.91 Park Maintenance 7,978.43 11,757.14 Community- Senior Center 3,327.96 4,824.23 Historical Museum 2,054.82 2,717.85 Economic Development 3,589.32 4,803.23 General Fund Total 309,467.72 442,189.86 Garage Fund Total 4,025.59 5,777.26 Ambulance Fund Total 16,481.83 23,400.81 Emergency 911 Fund Total 3,067.20 4,591.86 Worker's Compensation Total 1,845.95 2,272.91 CITY OF OWASSO GENERALFUND FISCAL YEAR 2008 -2009 Statement of Revenues & Expenditures As of January 31, 2009 PERCENT 59.08% 40.28% 55.46% 50.21% 51.87% 82.53% 58.33% 55.61% 51.61% 55.07% 42.17% 54.19% 70.88% 59.42% 59.25% 58.96% MONTH YEAR TO -DATE TO -DATE BUDGET REVENUES: Taxes $ 1,796,612 $ 11,187,801 $ 18,938,000 Licenses & permits 10,485 134,724 334,500 Intergovernmental 41,359 379,870 684,997 Charges for services 55,736 247,408 492,700 Fines & forfeits 70,730 357,396 689,000 Other 6,724 79,060 95,795 TOTAL REVENUES 1,981,647 12,386,259 21,234,992 EXPENDITURES: Personal services 904,929 6,701,886 12,051,689 Materials & supplies 36,416 388,764 753,296 Other services 124,592 978,564 1,777,070 Capital outlay 52,674 585,533 1,388,540 TOTAL EXPENDITURES 1,118,611 8,654,747 15,970,595 REVENUES OVER EXPENDITURES 863,036 3,731,512 5,264,397 TRANSFERS IN (OUT): Transfers in 1,054,854 6,592,323 11,095,000 Transfers out (1,662,435) (10,310,403) (17,401,000) TOTAL TRANSFERS (607,581) (3,718,080) (6,306,000) NET CHANGE IN FUND BALANCE 255,455 13,432 (1,041,603) FUND BALANCE (GAAP Basis) Beginning Balance 4.768,528 Ending Balance $ 4,781,960 FUND BALANCE (Budgetary Basis) Beginning Balance 3,251,875 3,251,875 Ending Balance $ 3,265,307 $ 2,210,272 PERCENT 59.08% 40.28% 55.46% 50.21% 51.87% 82.53% 58.33% 55.61% 51.61% 55.07% 42.17% 54.19% 70.88% 59.42% 59.25% 58.96% MEMORANDUM TO: THE HONORABLE MAYOR & CITY COUNCIL CITY OF OWASSO FROM: MICHELE DEMPSTER M�_ HUMAN RESOURCE DIRECTOR SUBJECT: REQUEST FOR EARLY RETIREMENT DATE: January 13, 2009 BACKGROUND: Oklahoma Municipal Retirement Fund (OMRF), the retirement plan for non - police and fire employees, requires the City Council acting as the OMRF Retirement Committee to approve applications for retirement. To be eligible for retirement through OMRF an employee must have a minimum of five years of employment. Once an employee has five years of service he /she is considered vested and upon leaving employment with the City has three retirement options depending upon his/her age. The first option, Normal retirement, is available a vested employee age 65 or older. The second option, Early retirement, is available to a vested employee between ages 55 and 65, and the third option is Deferred retirement. Deferred retirement is an option available to vested employees under the age of 55. This allows an employee to "defer" his /her retirement benefits to a future date, at which time he /she would begin receiving monthly retirement benefits. January 8, 2009 was the last day of employment for Nancy Edwards. Ms. Edwards has been employed with the City for an excess of five years and falls between age 55 and 65. Therefore, Ms. Edwards meets both requirements for Early retirement. RECOMMENDATION: Staff recommends approval of Nancy Edward's request for Early retirement. MEMORANDUM TO: HONORABLE CITY COUNCIL FROM: STEPHEN CATAUDELLA MAYOR SUBJECT: APPOINTMENTS TO VARIOUS BOARDS AND COMMISSIONS DATE: February 13, 2009 BACKGROUND: Pursuant to authority contained in Article 2, Section 2 -4, subsection (e) of the Charter of the City of Owasso, the City Council has established ordinances that provide, generally, for the Mayor to appoint members to various boards, commissions, trusts, and committees; such appointments subject to confirmation by the City Council. Additionally, the Council has established the same procedure, by precedent, for those appointments not specifically addressed by ordinance. It is, therefore, the purpose of this memorandum to recommend for Council confirmation the following appointments to the positions as indicated: CAPITAL IMPROVEMENTS COMMITTEE - Wayne Ruess, Citizen at Large Representative Charlie Brown, Planning Commission Representative SALES TAX WATCHDOG COMMITTEE — Megan Mooney, Citizen at Large Representative Larry Langford, Recreation Representative Mark Schneider, Service Representative Matt Roberts, Media Representative MEMORANDUM TO: HONORABLE MAYOR AND MEMBERS OF THE COUNCIL CITY OF OWASSO FROM: LARISSA DARNABY CITY PLANNER SUBJECT: OPUD 08 -03 DATE: FEBRUARY 10, 2009 BACKGROUND: The City of Owasso has received a request from SLR Owasso, LLC applicant/owner, to review and approve a proposed 7.7 acre Planned Unit Development 08 -03 with an underlying zoning of CS (Commercial Shopping), located on the southeast corner of North 129th East Avenue and East 76th Street North. The site is currently undeveloped and zoned CS (Commercial Shopping) and AG (Agriculture). LOCATION: The subject property is located at the southeast corner of East 76th Street North and North 129th East Avenue. EXISTING LAND USE: Undeveloped SURROUNDING LAND USE: South: Single Family Residential, Zoned RE (Residential) East: Single Family Residential, Zoned AG (Agriculture) West: North 129th East Avenue North: East 76th Street North CONCEPT OF A PUD: The concept of a Planned Unit Development is to provide a creative alternative to conventional development where a particular tract is under common ownership or control and where a detailed development plan, outlining the development of the tract as a unit is proposed and submitted for public review. The use of a PUD technique is a way to amend a zoning ordinance in accordance with a complete and coordinated plan of development for a larger parcel, rather than piecemeal individual changes using the variance process. The supplemental zoning district PUD must be approved by the City Council as a prerequisite to the Planned Unit Development. ANALYSIS: OPUD 08 -03 ( Penix Place II) is a proposed planned unit development (PUD) comprised of approximately 7.7 acres. The development concept behind Penix Place II is for mixed retail /commercial, office, and mini - storage facility uses. The 7.7 acre site is located on the southeast corner of North 129th East Avenue and East 76th Street North. The subject tract is currently zoned CS (Commercial Shopping) and AG (Agriculture) and is mostly vacant. There is one residence with an outbuilding located on a portion of the tract with future plans to be removed. The site contains nearly level to gently sloping terrain, with drainage flowing to the east. All development is required to be in accordance with all City Codes related to drainage. The City of Owasso is a rapidly expanding suburban area. The Planned Unit Development is located in an area of Owasso that is experiencing continuing growth. As the market has evolved, the property owners feel it is appropriate and feasible to develop the area for mixed commercial, office, and mini - storage uses. The staff concurs that a development of this nature is consistent with other developments in the Owasso area, as well as immediate needs for storage, office, and retail space. The intention of the PUD is to unify all of the tracts into one development and provide a higher standard of development. The PUD will contain commercial and office uses with mini - storage uses permitted as well. The developer of Penix Place II envisions a commercial /retail strip along North 129th East Avenue, with an additional commercial /office tract to be located on East 76th Street North frontage on the northeast portion of the site. A personal storage facility tract will be located on the interior of the tract. This facility will be comprised of a brick veneer facade with wood trim on any side visible to properties outside of the development. According to the Owasso Zoning Code, the Planning Commission shall hold a public hearing on any PUD application and determine the following: 1. Whether the PUD is consistent with the Comprehensive Plan. 2. Whether the PUD is in harmony with the existing and expected development of surrounding areas. 3. Whether the PUD is a unified treatment of the development possibilities of the project site. 4. Whether the PUD is consistent with the stated purpose and standards of the PUD ordinance. a. To permit innovative land development while maintaining appropriate limitation on the character and intensity of use assuring compatibility with adjoining and proximate properties; b. To permit flexibility within the development to best utilize the unique physical features of the particular site; c. To provide and preserve meaningful open space; and d. To achieve a continuity of function and design within the development. FUTURE PLANNING ISSUES: Future planning issues must still be considered if the PUD is approved. If approved, the applicant must submit a preliminary plat, infrastructure plans, and a final plat that must be approved by the City of Owasso. Sidewalks will be required along all public rights -of -way associated with the subject property. Perimeter sidewalks must be installed at the time of overall development, while the internal walks may be constructed as individual lots are developed. The applicant has identified the terrain of the area as relatively flat terrain. The existing soils on the site would appear to create no unusual development problems that are not typically encountered in development in and around the City of Owasso. On -site detention is required and will be further defined at the platting stage. The City will require, through engineering review and inspections, that the rate of storm water runoff after construction will be no greater than the greater of storm water runoff before construction. Any future development on the property will be served sewer by the City of Owasso, and water by Rural Water District No. 3 Rogers County. The staff published legal notice of the PUD request in the Owasso Reporter and mailed notices to property owners within a 300' radius of the subject property. PLANNING COMMISSION HEARING: The Owasso Planning Commission unanimously approved the request at their regularly scheduled meeting on January 12, 2008. RECOMMENDATION: The staff recommends approval of OPUD 08 -03. ATTACHMENTS: 1. General Area Map 2. OPUD 08 -03 Development Outline Plan PENIX PLACE I CITY OF OWASSO 01/" Legend 111 N. Main Street P.O. Box 180 Owasso, OK 74055 &P I �a ti x � 6 t Aux r � a :a x CYNT , Arm is 14 1kTrl R.awMr.) To I 918.376.1500 OPUD NO. OUTLINE DEVELOPMENT PLAN OF THE PLANNED UNIT DEVELOPMENT OF PENIX PLACE OWASSO, OKLAHOMA NOVEMBER 1, 2008 Developers: SLR Owasso, LLC 2221 W. Lindsey, #201 Norman, OK 73069 And U.S. Asset Management, Inc. Box 8010 Tulsa, OK 74101 Prepared By: Coon Engineering, Inc. 2832 W. Wilshire Blvd. Oklahoma City, OK 73116 F: \CAD\P\MU,83630 \SLRO W AS SOPUD.DOC PENIX PLACE PUD TABLE OF CONTENTS Section 1.0 Introduction ...................... 3 Section 2.0 Legal Description ...................... 3 Section 3.0 Owner /Developer ...................... 3 Section 4.0 Site and Surrounding Areas ...................... 3 Section 4.1 Physical Characteristics ...................... 3 Section 5.0 Concept ...................... 3 Section 6.0 Service Availability ...................... 4 Section 7.0 Use and Development Regulations ...................... 5 Section 7.1 Additional Development Regulations ...................... 5 Section 8.0 Access ..................... 6 Section 9.0 Screening and Landscaping ..................... 6 Section 10.0 Parking Regulations ..................... 7 Section 11.0 Sign Regulations ..................... 8 Section 12.0 Lighting ................ 8 Section 13.0 Architecture ..................... 8 Section 14.0 Common Areas ..................... 9 Section 15.0 Drainageways ..................... 9 Section 16.0 Other Development Regulations ..................... 9 Section 17.0 Exhibits ..................... 9 F:\CAD\P\MM83630\SLROWASSOPUD.DOC 2 1.0 INTRODUCTION The Planned Unit Development of Penix Place consists of 7.7020 acres more or less and is located south of East 76"' Street North and east of North 129t" East Avenue in south Owasso. The property is located in the NW /4 of Section 3 3, Township 21 North, Range 14 East of the Indian Meridian, Tulsa County, Owasso, Oklahoma. 2.0 LEGAL DESCRIPTION The legal description of the property comprising the Planned Unit Development of Penix Place is described in Exhibit "A ". The boundaries of the site are depicted on the Outline Development Plan. 3_0 DEVELOPER The developer of the property is U.S. Asset Management, Inc. of Tulsa, Oklahoma and SLR Owasso, LLC of Norman, Oklahoma. 4_0 SITE AND SURROUNDINGS AREAS The subject property is currently zoned C -S Commercial Shopping and AG- Agricultural District and is mostly vacant. There is a residence and an outbuilding located on the northwest corner of the site. N. 1291h East Avenue forms the western boundary of the site. Property to the east of the site is zoned AG- Agricultural District and is mostly vacant. Property south of the site is zoned RE- Residential Estate and contains scattered housing. E. 76"' Street North forms the northern boundary of the site. Property north of E. 76th Street North is zoned RS- Residential Single Family and is developed with residences. This site surrounds an existing daycare center. 4.1 PHYSICAL CHARACTERISTICS The site contains nearly level to gently sloping terrain, with drainage flowing toward the east. The site is covered with vegetation, crop land and pastureland and contains very little tree cover. Elevation on the site ranges from approximately 618 feet at the northwest boundary to approximately 610 feet at the east boundary. The soil is comprised of the Osage - Wynona Association: Deep, nearly level, poorly drained and somewhat poorly drained, loamy or clayey soils that have a loamy or clayey subsoil over loamy or clayey sediments; on flood plains. 5_0 CONCEPT F:\CAD\P\MIL83630\SLROWASSOPUD.DOC The City of Owasso is a rapidly expanding suburban area. Penix Place PUD is located in an area of Owasso that is experiencing continued growth. This Planned Unit Development represents a response to the continuing immediate and long term market demands for an increase in the availability of commercial goods and services to serve the surrounding neighborhoods. The tract on the 129th Avenue East corner is already zoned for commercial uses. The intention of this PUD is to unify all of the tracts into one development and provide development standards. The PUD will contain three tracts and will be developed for commercial and office uses with mini - storage use permitted as well. The developer of Penix Place envisions a commercial /retail strip along N. 129th East Avenue, with an additional commercial /office tract to be located on the E. 76th Street North frontage on the northeast portion of the site. A personal storage facility tract will be located on the interior tract. This facility will be comprised of a brick veneer fayade with wood trim on any side visible from property outside of the development. 6.0 SERVICE AVAILABILITY The following is an analysis of the existing and proposed infrastructure to serve this PUD. 6_1 STREETS The Planned Unit Development of Penix Place is situated south of East 76th Street North and east of North 129th East Avenue, both two lane roadways. 6_2 SANITARY SEWER Sanitary sewer facilities are presently available through connection to an existing line that runs through the site east of Tract 1. 6_3 WATER Water service will be brought to this site via connection to the Rogers County Rural Water District located east of the property. 6.4 OTHER UTILITIES Electric, gas, telephone and other appropriate utilities will be extended to serve this site. 6.5 FIRE PROTECTION The nearest fire station is Fire Station Number 2, located at 207 S. Cedar. F:\CAD\P\MM83630\SLROWASSOPUD.DOC 4 7.0 USE AND DEVELOPMENT REGULATIONS The Planned Unit Development of Penix Place contains three tracts and will be developed as follows: Tract 1: C -S Commercial Shopping District including office and restaurant uses. All uses permitted in the C -S Commercial Shopping District shall be allowed including conditional, special permit, special exception and /or accessory uses subject to their appropriate conditions and review procedures for public hearings where applicable, unless otherwise noted herein. Restaurant with drive through and office uses will be permitted within Tract 1. Tract 2: C -S Commercial Shopping District including office uses. All uses permitted in the C -S Commercial Shopping District shall be allowed including conditional, special permit, special exception and /or accessory uses subject to their appropriate conditions and review procedures for public hearings where applicable, unless otherwise noted herein. Offices for mini - storage uses permitted in Tract 3 may be located in Tract 2. Buildings designed for office /commercial use with accessory tenant occupancy for watchmen, caretakers, etc., shall be permitted in Tract 2. Tract 3: C -S Commercial Shopping District with the additional use of Mini - Storage permitted. All uses permitted in the C -S Commercial Shopping District shall be allowed including conditional, special permit, special exception and /or accessory uses subject to their appropriate conditions and review procedures for public hearings where applicable, unless otherwise noted herein. Mini - Storage use is also permitted in Tract 3. Buildings designed for office /commercial use with accessory tenant occupancy for watchmen, caretakers, etc., shall be permitted. 7.1 ADDITIONAL USE AND DEVELOPMENT REGULATIONS 7.1.1 Maximum building height shall be two stories or 35 feet. 7.1.2 Minimum building setbacks are as follows: Tract 1: F:\CAD\P\MU.83630\SLROWASSOPUD.DOC 5 Minimum 50' Building Limit Line on the west and north boundaries measured from the street right -of -way line. Minimum 15' Building Limit Line on the south boundary. Minimum 25' Building Limit Line on the east boundary. Tract 2: Minimum 50' Building Limit Line on the north boundary measured from the street right -of -way line. Minimum 15' Building Limit Line on the south boundary. Minimum 25' Building Limit Line on the east and west boundaries. Tract 3: Minimum 15' Building Limit Line on the south boundary. No setback is required on the west, north and east boundaries. The side of the building, which serves as sight -proof screening, is permitted to be on the property line. 7.13 Common areas, greenbelts, parking and drives may be located in building setbacks and apply toward setback requirements. 8_0 ACCESS 8.1 Access to Tract 1 shall be provided from a maximum of two entrances on N. 129"' East Avenue and a maximum of one entrance on E. 76"' Street North, 8.2 Access to Tract 2 shall be provided from a maximum of two entrances on E. 76`x' Street North. 8.3 Access to Tract 3 shall be provided via a shared entrance with Tract 2 from East 76t' Street North. 8.4 Limits of No Access shall be as shown on the Outline Development Plan Map. 8.5 A fire department emergency crash gate will be provided at the southwest corner of Tract 3. 9_0 SCREENING AND LANDSCAPING 9.1 The subject parcel shall meet all requirements of the City of Owasso Landscape Ordinance; except as noted herein. 9.2 All landscaping shall be situated so that it does not create a sight restriction hazard for vehicles entering and exiting the property. F:\CAD\PVvMS3630\SLROWASSOPUD.DOC 6 9.3 A ten foot wide landscaped buffer will be provided along the north boundary of the property adjacent to E. 76"' Street North, and the west boundary of the property adjacent to N. 129t" East Avenue. The landscape buffer may be located within the street right -of -way. The landscape buffer will contain trees planted on average 50 foot centers. 9.4 A 15 foot wide landscaped buffer will be provided along the south boundary of the site, exterior to the site proof screening. The landscaped buffer will contain trees planted on average 30 foot centers. 9.5 No landscape buffer will be required on the east boundary. 9.6 Required internal landscaped open space shall include perimeter landscaping, parking islands and plazas. 9.7 A minimum six foot high opaque fence or wall shall be provided along the east boundary of Tract 2. Said fence /wall shall be located starting at the south boundary of Tract 2 extending north to a point parallel with the northern edge of the building, as shown on the attached Outline Development Plan. 9.8 In Tract 3, a minimum six foot high opaque fence or wall shall be provided along the boundaries of the tract to serve as sight -proof screening. The side of the buildings may be used as sight -proof screening. The walls facing the exterior boundaries in Tract 3 will be comprised of brick veneer with wood trim. The side of a building may serve also serve as security fencing. 9.9 In Tract 3, if the building is used as sight -proof screening along the west, north and east boundaries, no building setback is required. A landscape buffer will not be required on the east, north and west portions of the tract where the building is used as sight -proof screening or fencing; or where sight -proof fencing is used along the boundary. 9.10 A four foot wide sidewalk will be provided along the north and west boundary of Penix Place. This sidewalk may be located within the rights of way along E. 76th Street North and North 129t" East Avenue and within the landscaped edge. 10.0 PARKING 10.1 Parking for all uses shall conform to the current Planning and Zoning Code, except as noted herein. Lots within this PUD will not be required to have frontage on an approved street. Access to individual lots within the PUD may be permitted to be from a private drive. The private drive shall be placed within a common area designated for access purposes. A Property Owners' Association through the use of recorded Covenants F: \CAD\P\MIL83630 \SLROW AS SOPUD.DOC 7 and Restrictions shall govern maintenance of the private drive. Access to the individual buildings shall be provided by private shared access drives that will provide internal circulation. 10.2 Parking for the mini - storage uses may be located within Tract 2. 11.0 SIGNS 11.1 Signs within all tracts shall meet C -S sign regulations, except as noted herein. 11.2 Each lot within this PUD is permitted one sign which will be a maximum of 30 feet in height with a maximum display area of 100 square feet. 11.3 Freestanding signs will be limited to ground (monument) signs with a landscaped base. 11.4 Signs will not be allowed within the right -of -way. 11.5 A sign that contains the name of any business located within Penix Place PUD is deemed accessory, even if the sign is not placed on the parcel where the business is located, as long as the business and the sign are located within Penix Place PUD. 12.0 LIGHTING 12.1 To minimize light spillover on residential uses, outdoor lights within any office or commercial tracts will be directed away from any adjacent residential properties. To accomplish this, lights shall utilize shields, shades, or other appropriate methods of directing light beams. Lighting standards shall have a maximum height of 14 feet. 12.2 In Tract 3, outdoor lighting will be permitted on buildings for the Mini- Storage use unit. However, said lighting will be installed in such a manner as to restrict any annoying glare directed or reflected toward adjoining residentially developed property. 13.0 ARCHITECTURE 13.1 In Tracts 1 and 2, exterior building wall finish on all main structures shall consist of a minimum 50% brick veneer, masonry, drivet, rock, stone, stucco, wood or other similar type finish approved by the Planning Director of the City of Owasso. Buildings finished with EIFS (Exterior Insulation Finish System) material shall be permitted. Exposed metal or exposed concrete block buildings shall not be permitted. 13.2 The exterior sides of the storage buildings facing the perimeter of Tract 3 shall be comprised of brick veneer with wood trim. (See Exhibit E — Conceptual Building F:\CAD\PMLE3630\SLROWASSOPUD.DOC Elevation). Painted concrete block buildings will be permitted for the other building exteriors in Tract 3. Tract 3 buildings other than those facing the perimeter may be constructed of metal only if the exterior of the structure is finished. An acceptable finish shall consist of a stucco or EIFS material applied. Exposed metal or exposed concrete block buildings will not be permitted 14.0 OWNERSHIP AND MAINTENANCE OF COMMON ARE, A/OPEN SPACE The property owner(s) shall be responsible for maintenance of all common/open space areas. It shall be the responsibility of the property owner(s) for the installation, maintenance and replacement of all private drainage, landscaping and sprinkler systems. 15.0 DRAINAGEWAYS 15.1 In an effort to be environmentally conscious and preserve the natural beauty of the area, drainageways will be left natural where possible. 15.2 Drainage improvements, if required, will be in accordance to applicable sections of the City of Owasso Code of Ordinances. Private drainage ways may be permitted and constructed in accordance with said code. Such drainage ways must be designed to handle adequate flows and cannot be built without specific approval of the City Engineer. The maintenance will be the responsibility of the property owners. 16.0 OTHER DEVELOPMENT REGULATIONS 16.1 Penix Place PUD may be developed in phases. A development schedule has not been determined at this time. 16.2 Common Areas: Maintenance of the Common Areas in the development shall be the responsibility of the property owner or Property Owners Association. No structures, storage of material, grading, fill, or other obstructions, including fences, either temporary or permanent, that shall cause a blockage of flow or an adverse effect on the functioning of the storm water facility, shall be placed within the Common Areas intended for the use of conveyance of storm water, and /or drainage easements shown. Certain amenities such as, but not limited to, walks, benches, piers, and docks, shall be permitted if installed in a manner to meet the requirements specified above. 16.3 Platting of this Planned Unit Development shall be required prior to development. 17.0 EXHIBITS The following exhibits are attached hereto and incorporated herein as a part of this PUD F: \CAD\PVvUL83630 \SLRO WAS SOPUD.DOC 9 Design Statement: EXHIBIT A: Legal Description of PUD EXHIBIT B: Outline Development Plan Map EXHIBIT C: Topographic Map EXHIBIT D: Conceptual Landscape Plan EXHIBIT E: Conceptual Building Elevation F: \CAD\PML83G30 \SLRO W ASSOPUD.DOC 10 EXHIBIT "A" PENIX PLACE PUD LEGAL DESCRIPTION OF PROPERTY BOUNDARY A tract of land lying in the Northwest Quarter (NW /4) of Section Thirty Three (33), Township Twenty One (2 1) North, Range Fourteen (14) East of the Indian Meridian, Tulsa County, Oklahoma, being more particularly described as follows: Commencing at the Northwest corner of the said Northwest Quarter of said Section 33; thence South 90 °00'00" East a distance of 220.34 feet; thence South 00 °00'00" West a distance of 50.00 feet to the Point of Beginning; thence from the said Point of Beginning, South 00 °10'56" West a distance of 222.22 feet; thence South 90 °00'00" East a distance of 215.70 feet; thence North 00 °28'50" East a distance of 222.22 feet; thence South 90 °00'00" East a distance of 223.14 feet; thence South 00 °10'56" West a distance of 608.71 feet; thence South 89 °59'20" West a distance of 662.12 feet; thence North 00 °19'22" East a distance of 233.85 feet; thence South 90 °00'00" East a distance of 50.00 feet; thence North 00 °19'22" East a distance of 350.00 feet; thence North 45 °10'25" East a distance of 35.46 feet, thence South 90 °00'00" East a distance of 145.61 feet to the Point of Beginning. Area containing 335,500.9676 square feet or 7.7020 acres more or less. BAW Coon Engineering, Inc. 10/15/08 F: \CAD \P \MI L83630 \1ega12.doc at =r -1— or _s 97woo• a EAST 76th\ STREET NORTH OUTLINE DEVELOPMENT PLAN W =�G xao.f1• - - � - .� rwr .onr �nr rri _ -'_`_� . ^"_ - --- _ �_ — S FOR U:.� `\ /PENIX PLACE PUD I ----- - - - - - - I -- m =\;23 Q• I f \ lo. la O .I4 (� * m• am u.r uc I'' ` I \- '•°" -�� I JQ�' `,- I IA PART OF SECTION 33, T -21 -N, R -14 -E, I.M. c (- - N TULSA COUNTY, OKLAHOMA LOT `�I ^ I l IERCARE- cI y c r rCARE FACILITY i I L4T I I ti /.MIDI +orcE.t DGI..c JaoS °z 'A7 ! � AMNYFIpIt .A i c -a I i @ ; f AG Cow 4 I]' YOMO 01N I/[ TFtA:G—,1 I -c s C-8 5 • �3�6� a. I \ I y..y. ri �y�r.r -.. y.r � ( ti�riwWral�MlQ�O.���Y/ rlf ��f l�Y �Y I LOT `� " T �.,, r.�r r.r w���—.q�:►� \ \ I I LOT I .I 5 t t ! ! i 1 r ( J ,^ a � r i t / y^Y f mwWO / ! " 14 E ! f I T 6 W — r sa.P. (Vx; ; P 9 u g xr � l' .kLrrc'�s°ir J 1 owcia f A, . / xa.rc OE/ 1 / DEVELOPZW / �! scel. t' . ♦G' Avvcm IMP �m \u A000T MANAG01(ONT. IMC. 012 OOA000, qC 1' .x000 1' =4d 000 0 OtOI �. IJN000T S1L OOl l Tu., 0G T.I101 NOOYAN. OIP�9lOM 1 / � i ■� ■ ■� � �m � �m ■ ■ 1 1 1 ■ an ■� ■ ■■L a an 1 1 ■ ■ � � � � � ■ ■� ■ ■� � �� A Ali: ■ ■ 0 ■ ■� ■ ■� a a M MITi� ■ ■ � � � C C�i7 ■ ■� i i1 _ _. Em m m on 0 00 t ! ! i 1 r ( J ,^ a � r i t / y^Y f mwWO / ! " 14 E ! f I T 6 W — r sa.P. (Vx; ; P 9 u g xr � l' .kLrrc'�s°ir J 1 owcia f A, . / xa.rc OE/ 1 / DEVELOPZW / �! scel. t' . ♦G' Avvcm IMP �m \u A000T MANAG01(ONT. IMC. 012 OOA000, qC 1' .x000 1' =4d 000 0 OtOI �. IJN000T S1L OOl l Tu., 0G T.I101 NOOYAN. OIP�9lOM 1 / � i J ,^ a � r i t / y^Y f mwWO / ! " 14 E ! f I T 6 W — r sa.P. (Vx; ; P 9 u g xr � l' .kLrrc'�s°ir J 1 owcia f A, . / xa.rc OE/ 1 / DEVELOPZW / �! scel. t' . ♦G' Avvcm IMP �m \u A000T MANAG01(ONT. IMC. 012 OOA000, qC 1' .x000 1' =4d 000 0 OtOI �. IJN000T S1L OOl l Tu., 0G T.I101 NOOYAN. OIP�9lOM 1 / � i r ip r f ,f jo ff r •/ // M .-.. �_�IR O` �FY � S� if'r., ll` y • ti.i:iFr ...� II y uw.1lF1.�N.r.re.. Y •• r r l�� t� ' w NIYZIHwe�;•]t.I�IM.iI f MrWe�� r � l a � � - ee v /�u Yii1q..Ittfl�i4.�..� • / ! - vI � /Y..�j A p i� YlYllirol •e Nit V I 1 � at.Nfit � ' - '� —.._�� Fix 6 ' , � .�!.•� ^` `• •r�1. j I�J ail r a a J �I •�rtL.- +..,�,��`��• _ `C ^ ri^y`'e r roflc) kr at go •Ili r� llw.. Vf'�T _4l1 TMi•..�N.,Y �`` �y E tee.. 1 -D TopoQuads Copyriglrt ©1999 DeLorme Yarmouth, ME 04096 Source Data: USGS 1- --1450 ft Scale: 1 : 12,000 Detail: 13 -1 Datum: WGS84 EXHIBIT "E" i 1 ' CONCEPTUAL -� EAST 76th STREET NORTH �_ ! j `— �ss�c_ . _ - LANDSCAPE A j S -� FOR I w Z i I 1C,nt� t.c ul tT� —a�afn PENIX PLACE j Q I ua 5 9P00'00" E 278.88' awuaI, ooQ c r------ - - - - -- — wi% I/ Q• I (Q '�' I Q 22-1.14 }A PART OF SECTION 33, T -21 —N, R -14 —E, I.M. TULSA COUNTY, OKLAHOMA �t I MM LOT \� c I ,1*t1ARC FACILITY ` I CT1 LOT c I AR UK AM 4 1 I I I BwDt t 00rXE xS OWN OI err rw.carNr. weI C-8 I S L0 '� i X11 G." ia. ; O a — I t C -8 � I \ LOT LOT ` \ \ ; l ! �1 I B u E o vW� t13'.ti xli�< p� 11 71 N �`� .GO \ f'' =!O• + — 41 /J Zrl Gr- �r LOT e g I 1 % I � r — / r -0 07 -_6 s0 -6 -b f r r (1127 1 f i 2urwc fie/ w 0 w ro j J/ j nw+c RE : j ) DRVRLOPBRS ' J / \ ( B!. WET WAI�GBNDM INC !tt OVAUG. IIC s- t' ..0• l ` BOX 8010 c%olr. I7NOBXY, Irm1m1 ! 7U18A. OCR 7tt01 .I�OBNIIN. 09 7ft t / �1 I B u E o vW� t13'.ti xli�< p� 11 71 N �`� ®® vtONO'r IuP 1' . 7000' f'' =!O• EXHIBIT "E" - CONCEPTUAL BUILDING ELEVATION MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: SHERRY BISHOP ASSISTANT CITY MANAGER SUBJECT: SUPPLEMENTAL APPROPRIATION CAPITAL IMPROVEMENTS FUND DATE: February 13, 2009 BACKGROUND: The 2008 Sales Tax Note to fund capital projects was issued for more than the amount projected in the FY 2009 budget; therefore those additional funds should be appropriated to the current projects. The current budget for the Capital Improvements Fund includes appropriations for expenditure in the amount of $13,647,514. The budget includes: • New appropriations for FY 2009 of $7,373,000, and • Carryover appropriations from FY 2008 of $6,274,514. The budget is based on estimated revenues of • Proceeds of debt (2008 Sales Tax Note) of $5,850,000, and • Interest revenue of $200,000. The 2008 Sales Tax Note was issued for $7,680,000 and provided proceeds of $7,462,000 creating additional revenue (more than budgeted) of $1,612,000. However investment interest rates are currently very low, so the amount of projected interest revenue should be reduced. The anticipated net increase revenue is $1,500,000. That $1,500,000 is recommended to be used to increase the current appropriation for two street projects, the 86th Street widening project (Main to Memorial) and the 106th and Garnett intersection improvement project. RECOMMENDATION: Staff recommends City Council approval of an increase in estimated revenue and an increase in the appropriation for expenditures of $1,500,000 in the Capital Improvements Fund. ATTACHMENT: Project List City of Owasso Capital Improvements Fund Project Status Summary Report As of February 12, 2009 0 TCC/TTC Land o New Fire Station #3 • 86th Street Widening 0 129 E Ave Widening o Main Street Redevelopment o Street Improvements FY 2008 0 86th Street Main - Memorial 0 106th /Garnett Intersection 0 TTC/TCC Access Road 0 Street Improvements FY 2009 ■ Hwy 169 Services Roads ■ Capital Projects Planning Design • Sports Park FY 2008 • Sports Park Baseball Field #1 0 Sports Park FY 2009 Percent of Project Budget Expended Expended Budget Percent Budget FY 2009 FY 2009 to Date Expended Complete 3,073,000 3,073,000 3,052,952 3,052,952 99% 100% 2,273,105 80,886 6,536 2,199,155 97% 100% 3,312,099 8,358 0 3,303,741 100% 100% 8,658,403 5,152,955 2,940,951 6,446,400 74% 70% 100,000 99,233 25,111 25,878 26% 100% 1,194,853 394,811 410,004 1,210,046 101% 100% 650,000 650,000 0 0 0% 0% 450,000 450,000 0 0 0% 0% 1,900,000 1,900,000 116,295 116,295 6% 5% 1,000,000 1,000,000 143,016 143,016 14% 16% NA 0 0 0 0% 0% NA 0 0 0 0% 0% 235,083 235,083 0 0 0% 0% 442,500 103,188 93,238 432,550 98% 98% 500,000 500,000 0 0 0% 0% $23,789,043 $13,647,514 $6,788,104 $16,930,034 71% o Resolution 2006 -10 Priority Projects o Resolution 2007 -05 Priority Projects 0 Resolution 2008 -01 Priority Projects ■ Resolution 2009 -01 Priority Projects • Project initiated prior to Oct 2003 election MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: SHERRY BISHOP ASSISTANT CITY MANAGER SUBJECT: SUPPLEMENTAL APPROPRIATION HOTEL TAX FUND — STRONG NEIGHBORHOODS DATE: February 13, 2009 BACKGROUND: On August 26, 2008, the Owasso voters approved an increase in the Hotel tax to be designated for the Owasso Strong Neighborhoods Initiative. The tax increased from 3% to 5% effective October 1, 2008 and the City began receiving the proceeds of the tax increase in November. For the three months reported to date, $18,176 has been collected. Estimated revenue for this fiscal year (through June 2009) is $46,000. Interviews are ongoing for the position of Strong Neighborhoods coordinator. The position is expected to be filled by March 1. Estimated costs for the salary and benefits and other program expenditures through the end of the 2009 fiscal year are $35,000. The program will be budgeted as the Economic Development Department — Strong Neighborhood Program within the Hotel Tax Fund. RECOMMENDATION: Staff recommends Council approval of a supplemental appropriation increasing estimated revenues by $46,000 and increasing the appropriation for expenditures by $35,000 in the Hotel Tax Fund, Economic Development Department — Strong Neighborhood Program. MEMORANDUM TO: FROM: SUBJECT: DATE: BACKGROUND: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO SHERRY BISHOP ASSISTANT CITY MANAGER OWRB DEBT REFINANCING CITY RESOLUTION NO. 2009-02 February 13, 2009 The Oklahoma Water Resources Board (OWRB) operates the State Revolving Fund (SRF) loan program and the Financial Assistance Program (FAP). These programs provide low interest financing for eligible projects. Since 1993, all of Owasso's water and wastewater projects have been financed by the OWRB. Working with the OWRB, our Financial Advisor, Keith McDonald, and Bond Counsel, Allan Brooks, have determined that three of the OPWA variable rate notes could be refinanced at a significant interest savings. They have created a pool of borrowers to participate in an OWRB refunding bond issue. The three OPWA notes to be included in the refinancing are— These three notes are part of a pool of OWRB variable rate debt that is re- marketed every six months. The rate is then set for the next semi - annual interest period. Over the past ten years of the 1999 note, the rate has ranged from a low of 1.75% to a high of 4.972 %. The rate for the current period (September 2008 through March 2009) is 3.05 %. Our advisors have recommended that this is a good time to replace this type of variable rate debt with a fixed rate debt. Because the current debt has a variable interest rate, assumptions must be made in order to estimate the amount of savings that could be achieved. If interest on the variable rate debt was 4% until final maturity of the current debt in 2022, the interest savings would be about $200,000. All costs and fees for the refinancing would be included in the principal of the new debt. Outstanding Principal Balance Series 1999B $406,700 Series 2001B $1,297,000 Series 2001C $712,000 Total $2,415,700 These three notes are part of a pool of OWRB variable rate debt that is re- marketed every six months. The rate is then set for the next semi - annual interest period. Over the past ten years of the 1999 note, the rate has ranged from a low of 1.75% to a high of 4.972 %. The rate for the current period (September 2008 through March 2009) is 3.05 %. Our advisors have recommended that this is a good time to replace this type of variable rate debt with a fixed rate debt. Because the current debt has a variable interest rate, assumptions must be made in order to estimate the amount of savings that could be achieved. If interest on the variable rate debt was 4% until final maturity of the current debt in 2022, the interest savings would be about $200,000. All costs and fees for the refinancing would be included in the principal of the new debt. OPWA Resolution No. 2009 -01 • Authorizes the issuance of Amended Promissory Notes to the OWRB; • Approves the conversion of three OPWA Promissory Notes (Series 1999B Note, Series 2001B Notes, and Series 2001C Note) from variable interest rate notes to fixed interest rate notes; • Establishes a "not later than" maturity date and a "not to exceed" average interest rate; • Approves the payment of fees and expenses associated with the conversion of the Notes; • Approves the professional services agreements with Wells Nelson & Associates (Keith McDonald) and The Public Finance Law Group (Allan Brooks); and • Authorizes the execution of documents and such action as may be required in connection with the transaction. The attached OPWA resolution is blank for the maturity date and the average interest rate of the Amended Notes. The notes are expected to have a final maturity date of September 1, 2019. As of last week, the estimated weighted average interest rate was 3.233 %. The completed resolutions will be distributed at the meeting on Tuesday night. City Resolution No. 2009 -02 — • Authorizes and approves the issuance of the OPWA Amended Notes to the OWRB; • Approves all action taken by the OPWA in connection with the issuance of the Amended Notes; and • Authorizes the execution of all documents necessary to accomplish the transaction. RECOMMENDATION: Staff recommends approval of City Resolution No. 2009 -02 approving the issuance by the OPWA of Amended Promissory Notes to the OWRB pertaining to the conversion of notes from a variable interest rate to a fixed interest rate and other related provisions. ATTACHMENT: City Resolution No. 2009 -02 OWASSO CITY COUNCIL CITY OF OWASSO, OKLAHOMA RESOLUTION NO. 2009-02 A RESOLUTION AUTHORIZING AND APPROVING THE ISSUANCE BY THE OWASSO PUBLIC WORKS AUTHORITY OF AMENDED PROMISSORY NOTES TO THE OKLAHOMA WATER RESOURCES BOARD PERTAINING TO THE CONVERSION OF THE AUTHORITY'S SERIES 1999B PROMISSORY NOTE, SERIES 2001B PROMISSORY NOTE, AND SERIES 2001C PROMISSORY NOTE FROM A VARIABLE INTEREST RATE TO A FIXED INTEREST RATE; AND CONTAINING OTHER PROVISIONS RELATED THERETO. WHEREAS, The Owasso Public Works Authority (the "Authority") did, by its Resolution adopted on February 17, 2009 (the "Conversion Resolution "), authorize the issuance of its Amended Series 1999B Promissory Note to Oklahoma Water Resources Board in order to accommodate the conversion of its Series 1999B Promissory Note from a variable interest rate to a fixed interest rate; and WHEREAS, the Authority did, by its Conversion Resolution, authorize the issuance of its Amended Series 2001B Promissory Note to Oklahoma Water Resources Board in order to accommodate the conversion of its Series 2001B Promissory Note from a variable interest rate to a fixed interest rate; and WHEREAS, the Authority did, by its Conversion Resolution, authorize the issuance of its Amended Series 2001C Promissory Note to Oklahoma Water Resources Board in order to accommodate the conversion of its Series 2001C Promissory Note from a variable interest rate to a fixed interest rate; and WHEREAS, the City Council of the City of Owasso, Oklahoma (the "City') hereby determines that the actions taken by the Authority in connection with said conversion of interest rate should be authorized and approved. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA: Section 1. Issuance of Notes. That the issuance of The Owasso Public Works Authority, Tulsa County, Oklahoma, Amended Series 1999B Promissory Note to Oklahoma Water Resources Board (the "Amended 1999B Note "), The Owasso Public Works Authority, Tulsa County, Oklahoma, Amended Series 2001B Promissory Note to Oklahoma Water Resources Board (the "Amended 2001B Note "), and The Owasso Public Works Authority, Tulsa County, Oklahoma, Amended Series 2001C Promissory Note to Oklahoma Water Resources Board (the "Amended 2001C Note'), all as approved by said Authority on February 17, 2009, be and hereby is authorized, approved and ratified. Section 2. Approval. That all actions heretofore taken by the Authority in connection with the issuance of the Amended 1999B Note, the Amended 2001B Note, and the Amended 2001C Note and all other aspects of the transaction pertaining to the conversion of the interest rate on its Series 1999B Note, Series 2001B Note, and Series 2001C Note from a variable interest rate to a fixed interest rate, be and are hereby authorized, approved and ratified. Section 3. Necessary Action. That the Mayor or Vice Mayor and City Clerk or Assistant City Clerk be and hereby are authorized and empowered to execute and delivery for and on behalf of the City any and all other documents or instruments reasonably necessary to accomplish the above referenced conversion of interest rate with respect to its Series 1999B Note, Series 2001B Note, and Series 2001C Note and all other aspects of the transaction. PASSED AND APPROVED THIS 17TH DAY OF FEBRUARY, 2009. ATTEST: Sherry Bishop, City Clerk (SEAL) APPROVED AS TO FORM: Julie Lombardi, City Attorney CITY OF OWASSO, OKLAHOMA Stephen Cataudella, Mayor 2